Xerox® VersaLink® C400
Color Printer
User Guide
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Document version 1.0: February 2017
Contents
1 Safety 9
Notices and Safety ....................................................................................................................................................... 10
Electrical Safety ............................................................................................................................................................. 11
General Guidelines ................................................................................................................................................ 11
Power Cord .............................................................................................................................................................. 12
Emergency Turn Off ............................................................................................................................................. 12
Operational Safety ....................................................................................................................................................... 13
Operational Guidelines ....................................................................................................................................... 13
Ozone Release ........................................................................................................................................................ 13
Printer Location ..................................................................................................................................................... 14
Printer Supplies ...................................................................................................................................................... 14
Maintenance Safety .................................................................................................................................................... 15
Printer Symbols .............................................................................................................................................................. 16
Environmental, Health, and Safety Contact Information ............................................................................. 18
2 Getting Started 19
Parts of the Printer ....................................................................................................................................................... 20
Front View ................................................................................................................................................................ 20
Internal Parts .......................................................................................................................................................... 21
Rear View ................................................................................................................................................................. 21
Control Panel .......................................................................................................................................................... 22
Power Options ................................................................................................................................................................ 24
Powering On the Printer or Exiting Low-Power or Sleep Mode ............................................................ 24
Restarting, Placing in Sleep Mode, or Powering Off the Printer .......................................................... 25
Accessing the Printer ................................................................................................................................................... 26
Logging In ................................................................................................................................................................
Introduction to Apps ................................................................................................................................................... 27
Information Pages ....................................................................................................................................................... 28
Printing Information Pages ............................................................................................................................... 28
Configuration Report ........................................................................................................................................... 29
The Embedded Web Server ....................................................................................................................................... 30
Accessing the Embedded Web Server ........................................................................................................... 30
Finding the IP Address of Your Printer .......................................................................................................... 30
Installation and Setup ................................................................................................................................................ 31
Installation and Setup Overview ..................................................................................................................... 31
Selecting a Location for the Printer ............................................................................................................... 31
Connecting the Printer ........................................................................................................................................ 32
More Information ......................................................................................................................................................... 45
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3 Customize and Personalize 47
Customize and Personalize Overview .................................................................................................................... 48
Customizing or Personalizing the Home Screen ................................................................................................ 49
Customizing or Personalizing the Apps ................................................................................................................ 50
Customizing or Personalizing the Feature List ........................................................................................... 50
Saving Presets ........................................................................................................................................................ 50
Removing App Customization .......................................................................................................................... 51
4 Xerox® Apps 53
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Xerox
Device ................................................................................................................................................................................ 57
Jobs .................................................................................................................................................................................... 62
Print From USB ............................................................................................................................................................... 68
App Gallery ....................................................................................................................................................... 54
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Xerox
Creating a Xerox
Logging in to your Xerox
Installing or Updating an App from the Xerox
Apps Gallery Overview ......................................................................................................................... 54
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App Gallery Account ....................................................................................................... 55
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App Gallery Account ....................................................................................... 56
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App Gallery ............................................................... 56
Device Overview .................................................................................................................................................... 57
About ......................................................................................................................................................................... 59
Supply Status .......................................................................................................................................................... 60
Billing and Usage Counters ............................................................................................................................... 61
Reset to Factory Defaults .................................................................................................................................. 61
Remote Services .................................................................................................................................................... 61
Jobs Overview ......................................................................................................................................................... 62
Managing Jobs ....................................................................................................................................................... 62
Managing Special Job Types ............................................................................................................................
63
Managing Jobs using the Embedded Web Server .................................................................................... 67
Print From USB Overview ................................................................................................................................... 68
Printing From a USB Flash Drive ..................................................................................................................... 68
5 Printing 71
Printing Overview .......................................................................................................................................................... 72
Selecting Printing Options ......................................................................................................................................... 73
Print Driver Help .................................................................................................................................................... 73
Windows Printing Options ................................................................................................................................. 74
Macintosh Printing Options .............................................................................................................................. 76
UNIX and Linux Printing..................................................................................................................................... 76
Mobile Printing Options ...................................................................................................................................... 79
Printing From a USB Flash Drive ............................................................................................................................. 80
Printing Features ........................................................................................................................................................... 81
Managing Jobs ....................................................................................................................................................... 81
Printing Special Job Types ................................................................................................................................. 82
Selecting Paper Options for Printing.............................................................................................................. 86
Scaling ....................................................................................................................................................................... 86
Printing on Both Sides of the Paper ............................................................................................................... 87
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Print Quality ............................................................................................................................................................ 87
Image Options ....................................................................................................................................................... 88
Image Shift ............................................................................................................................................................. 88
Color Adjustments ................................................................................................................................................ 88
Printing Mirror Images ........................................................................................................................................ 89
Printing Multiple Pages to a Single Sheet .................................................................................................... 89
Printing Booklets ................................................................................................................................................... 89
Using Special Pages ............................................................................................................................................. 90
Printing Watermarks for Windows ................................................................................................................. 92
Orientation .............................................................................................................................................................. 93
Printing Banner Pages ......................................................................................................................................... 93
Selecting Job Completion Notification for Windows .............................................................................. 93
Using Custom Paper Sizes ......................................................................................................................................... 94
Printing on Custom Paper Sizes ....................................................................................................................... 94
Defining Custom Paper Sizes ............................................................................................................................ 94
6 Paper and Media 97
Supported Paper ............................................................................................................................................................ 98
Recommended Media ......................................................................................................................................... 98
Ordering Paper ....................................................................................................................................................... 98
General Paper Loading Guidelines ................................................................................................................. 98
Paper That Can Damage Your Printer........................................................................................................... 99
Paper Storage Guidelines ................................................................................................................................... 99
Supported Paper Types and Weights .......................................................................................................... 100
Supported Standard Paper Sizes ................................................................................................................... 100
Supported Standard Paper Sizes for Automatic 2-Sided Printing ....................................................
Supported Custom Paper Sizes ...................................................................................................................... 101
Cardstock................................................................................................................................................................ 101
Loading Paper .............................................................................................................................................................. 102
Changing Paper Settings.................................................................................................................................. 102
Loading Paper in Trays 1 and 2 ..................................................................................................................... 103
Loading Paper in the Bypass Tray ................................................................................................................ 106
Configuring Trays 1 or 2 for the Paper Length ........................................................................................ 109
Printing on Special Paper ......................................................................................................................................... 110
Envelopes ............................................................................................................................................................... 110
Labels ....................................................................................................................................................................... 114
100
7 Maintenance 117
General Precautions ................................................................................................................................................... 118
Cleaning the Printer ................................................................................................................................................... 119
Cleaning the Exterior of the Printer ............................................................................................................. 119
Cleaning the Interior ......................................................................................................................................... 119
Adjustments and Maintenance Procedures ...................................................................................................... 129
Color Registration ............................................................................................................................................... 129
Performing a Color Calibration ...................................................................................................................... 129
Adjusting Paper Registration .......................................................................................................................... 130
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Contents
Supplies ........................................................................................................................................................................... 132
Consumables ........................................................................................................................................................ 132
Routine Maintenance Items ........................................................................................................................... 132
Ordering Supplies ................................................................................................................................................ 133
Toner Cartridges .................................................................................................................................................. 135
Recycling Supplies ............................................................................................................................................... 135
Managing the Printer ................................................................................................................................................ 136
Viewing the Meter Reading ............................................................................................................................ 136
Printing the Billing Summary Report ........................................................................................................... 136
Moving the Printer ...................................................................................................................................................... 137
8 Troubleshooting 139
General Troubleshooting ......................................................................................................................................... 140
Printer Does Not Power On .............................................................................................................................. 140
Printer Resets or Powers Off Frequently ..................................................................................................... 141
Printer Does Not Print........................................................................................................................................ 141
Printing Takes Too Long ................................................................................................................................... 142
Document Prints From Wrong Tray ............................................................................................................. 143
Automatic 2-Sided Printing Problems ......................................................................................................... 143
Printer is Making Unusual Noises.................................................................................................................. 143
Paper Tray Will Not Close ................................................................................................................................ 143
Condensation has Formed Inside the Printer ........................................................................................... 144
Paper Jams .................................................................................................................................................................... 145
Locating Paper Jams .......................................................................................................................................... 145
Minimizing Paper Jams ..................................................................................................................................... 146
Clearing Paper Jams ..........................................................................................................................................
Troubleshooting Paper Jams .......................................................................................................................... 157
Print-Quality Problems .............................................................................................................................................. 159
Controlling Print-Quality ................................................................................................................................... 159
Paper and Media ................................................................................................................................................. 160
Solving Print-Quality Problems ....................................................................................................................... 161
Getting Help .................................................................................................................................................................. 166
Viewing Warning Messages on the Control Panel.................................................................................. 166
Viewing Current Errors on the Control Panel ............................................................................................ 166
Using the Integrated Troubleshooting Tools ........................................................................................... 166
Online Support Assistant .................................................................................................................................. 167
Information Pages.............................................................................................................................................. 167
More Information ............................................................................................................................................... 167
147
A Specifications 169
Printer Configurations and Options ..................................................................................................................... 170
Available Configurations .................................................................................................................................. 170
Standard Features .............................................................................................................................................. 170
Options and Upgrades ...................................................................................................................................... 171
Physical Specifications .............................................................................................................................................. 172
Weights and Dimensions ................................................................................................................................. 172
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Standard Configuration.................................................................................................................................... 172
Configuration with Optional 550-Sheet Feeder ...................................................................................... 172
Total Space Requirements ............................................................................................................................... 173
Clearance Requirements .................................................................................................................................. 173
Clearance Requirements with Optional 550-Sheet Feeder ................................................................. 173
Environmental Specifications ................................................................................................................................. 174
Temperature ......................................................................................................................................................... 174
Relative Humidity ............................................................................................................................................... 174
Elevation ................................................................................................................................................................. 174
Electrical Specifications ............................................................................................................................................ 175
Power Supply Voltage and Frequency ........................................................................................................ 175
Power Consumption ........................................................................................................................................... 175
ENERGY STAR Qualified Product ................................................................................................................... 175
Germany - Blue Angel ........................................................................................................................................ 176
Recycling Supplies ............................................................................................................................................... 176
Performance Specifications .................................................................................................................................... 177
Print Speed ............................................................................................................................................................ 177
Contents
B Regulatory Information 179
Basic Regulations ........................................................................................................................................................ 180
United States FCC Regulations ...................................................................................................................... 180
Canada .................................................................................................................................................................... 180
Certifications in Europe .................................................................................................................................... 181
European Union Lot 4 Imaging Equipment Agreement Environmental Information .............. 181
Germany ................................................................................................................................................................. 184
Turkey RoHS Regulation ................................................................................................................................... 184
Eurasian Economic Community Certification .......................................................................................... 184
Regulatory Information for 2.4 GHz Wireless Network Adapter ...................................................... 185
Ozone Release ...................................................................................................................................................... 185
Copy Regulations ........................................................................................................................................................ 186
United States ........................................................................................................................................................ 186
Canada .................................................................................................................................................................... 188
Other Countries .................................................................................................................................................... 188
Safety Certification .................................................................................................................................................... 189
Material Safety Data Sheets .................................................................................................................................. 190
C Recycling and Disposal 191
All Countries .................................................................................................................................................................. 192
North America .............................................................................................................................................................. 193
European Union ........................................................................................................................................................... 194
Domestic/Household Environment .............................................................................................................. 194
Professional/Business Environment ............................................................................................................. 194
Collection and Disposal of Equipment and Batteries ............................................................................ 195
Battery Symbol Note ......................................................................................................................................... 195
Battery Removal .................................................................................................................................................. 195
Other Countries............................................................................................................................................................196
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• Environmental, Health, and Safety Contact Information ................................................................................ 18
1
Safety
This chapter includes:
• Notices and Safety .......................................................................................................................................................... 10
• Electrical Safety ................................................................................................................................................................ 11
• Operational Safety .......................................................................................................................................................... 13
• Maintenance Safety ....................................................................................................................................................... 15
• Printer Symbols ................................................................................................................................................................. 16
Your printer and the recommended supplies have been designed and tested to meet strict safety
requirements. Attention to the following information ensures the continued safe operation of your
Xerox printer.
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VersaLink® C400 Color Printer 9
Safety
Notices and Safety
Read the following instructions carefully before operating your printer. Refer to these instructions to
ensure the continued safe operation of your printer.
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Your Xerox
include safety agency evaluation and certification, and compliance with electromagnetic regulations
and established environmental standards.
The safety and environment testing and performance of this product have been verified using Xerox
materials only.
Note: Unauthorized alterations, which can include the addition of new functions or connection of
external devices, can affect the product certification. For more information, contact your Xerox
representative.
printer and supplies are designed and tested to meet strict safety requirements. These
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User Guide
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VersaLink® C400 Color Printer
Safety
• Emergency Turn Off ........................................................................................................................................................ 12
Electrical Safety
This section includes:
• General Guidelines ........................................................................................................................................................... 11
• Power Cord ......................................................................................................................................................................... 12
General Guidelines
WARNINGS:
• Do not push objects into slots or openings on the printer. Touching a voltage point or
shorting out a part could result in fire or electric shock.
• Do not remove the covers or guards that are fastened with screws unless you are installing
optional equipment and are instructed to do so. Power off the printer when performing
these installations. Disconnect the power cord when removing covers and guards for
installing optional equipment. Except for user-installable options, there are no parts that
you can maintain or service behind these covers.
The following are hazards to your safety:
• The power cord is damaged or frayed.
• Liquid is spilled into the printer.
• The printer is exposed to water.
• The printer emits smoke, or the surface is unusually hot.
• The printer emits unusual noise or odors.
• The printer causes a circuit breaker, fuse, or other safety device to activate.
If any of these conditions occur, do the following:
1. Power off the printer immediately.
2. Disconnect the power cord from the electrical outlet.
3. Call an authorized service representative.
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Safety
Power Cord
Use the power cord supplied with your printer.
• Plug the power cord directly into a properly grounded electrical outlet. Ensure that each end of the
cord is connected securely. If you do not know if an outlet is grounded, ask an electrician to check
the outlet.
WARNING: To avoid risk of fire or electrical shock, do not use extension cords, power strips, or
power plugs for more than 90 days. When a permanent outlet receptacle cannot be installed,
use only one factory-assembled extension cord of the appropriate gauge for each printer or
multifunction printer. Always adhere to national and local building, fire, and electrical codes
• Do not use a ground adapter plug to connect the printer to an electrical outlet that does not have
• Verify that the printer is plugged into an outlet that is providing the correct voltage and power.
• Do not place the printer in an area where people can step on the power cord.
• Do not place objects on the power cord.
• If the power cord becomes frayed or worn, replace it.
• To avoid electrical shock and damage to the cord, grasp the plug when unplugging the power cord.
regarding length of cord, conductor size, grounding, and protection.
a ground connection terminal.
Review the electrical specification of the printer with an electrician if necessary.
The power cord is attached to the printer as a plug-in device on the back of the printer. If it is necessary
to disconnect all electrical power from the printer, disconnect the power cord from the electrical outlet.
Emergency Turn Off
If any of the following conditions occur, power off the printer immediately and disconnect the power
cord from the electrical outlet. Contact an authorized Xerox service representative to correct the
problem if:
• The equipment emits unusual odors or makes unusual noises.
• The power cable is damaged or frayed.
• A wall panel circuit breaker, fuse, or other safety device has been tripped.
• Liquid is spilled into the printer.
• The printer is exposed to water.
• Any part of the printer is damaged.
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Safety
Operational Safety
Your printer and supplies were designed and tested to meet strict safety requirements. These include
safety agency examination, approval, and compliance with established environmental standards.
Your attention to the following safety guidelines helps to ensure the continued, safe operation of
your printer.
Operational Guidelines
• Do not remove any trays while the printer is printing.
• Do not open the doors when the printer is printing.
• Do not move the printer while is printing.
• Keep hands, hair, neckties, and so on away from the exit and feed rollers.
• Covers, which require tools for removal, protect the hazard areas within the printer. Do not remove
the protective covers.
• Do not override any electrical or mechanical interlock devices.
• Do not attempt to remove paper that is jammed deeply inside the product. Switch off the product
promptly and contact your local Xerox representative.
WARNING: The metallic surfaces in the fuser area are hot. Always use caution when removing
paper jams from this area and avoid touching any metallic surfaces.
Ozone Release
This printer produces ozone during normal operation. The amount of ozone produced is dependent on
copy volume. Ozone is heavier than air and is not produced in amounts large enough to harm anyone.
Install the printer in a well-ventilated room.
For more information in the United States and Canada, go to www.xerox.com/environment. In other
markets, please contact your local Xerox representative or go to www.xerox.com/environment_europe.
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Safety
Printer Location
• Place the printer on a level, solid, non-vibrating surface with adequate strength to hold its weight.
To find the weight for your printer configuration, refer to Physical Specifications on page 172.
• Do not block or cover the slots or openings on the printer. These openings are provided for
ventilation and to prevent overheating of the printer.
• Place the printer in an area where there is adequate space for operation and servicing.
• Place the printer in a dust-free area.
• Do not store or operate the printer in an extremely hot, cold, or humid environment.
• Do not place the printer near a heat source.
• Do not place the printer in direct sunlight to avoid exposure to light-sensitive components.
• Do not place the printer where it is directly exposed to the cold air flow from an air
conditioning system.
• Do not place the printer in locations susceptible to vibrations.
• For optimum performance, use the printer at the elevations specified in Elevation on page 174.
Printer Supplies
• Use the supplies designed for your printer. The use of unsuitable materials can cause poor
performance and a possible safety hazard.
• Follow all warnings and instructions marked on, or supplied with, the product, options, and supplies.
• Store all consumables in accordance with the instructions given on the package or container.
• Keep all consumables away from the reach of children.
• Never throw toner, toner cartridges, drum cartridges, or waste cartridges into an open flame.
• When handling cartridges, for example toner and such, avoid skin or eye contact. Eye contact can
cause irritation and inflammation. Do not attempt to disassemble the cartridge, which can increase
the risk of skin or eye contact.
CAUTION: Use of non-Xerox supplies is not recommended. The Xerox Warranty, Service
Agreement, and Total Satisfaction Guarantee do not cover damage, malfunction, or degradation
of performance caused by use of non-Xerox supplies, or the use of Xerox supplies not specified
for this printer. The Total Satisfaction Guarantee is available in the United States and Canada.
Coverage could vary outside these areas. Please contact your Xerox representative for details.
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Safety
Maintenance Safety
Do not attempt any maintenance procedure that is not specifically described in the documentation
supplied with your printer.
• Clean the device with a dry lint-free cloth only.
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• Do not burn any consumables or routine maintenance items. For information on Xerox
recycling programs, go to www.xerox.com/gwa.
WARNING: Do not use aerosol cleaners. Aerosol cleaners can be explosive or flammable when
used on electromechanical equipment.
When installing the device in a hallway or similar restricted area, additional space requirements can
apply. Ensure that you comply with all workspace safety regulations, building codes, and fire codes for
your area.
supplies
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VersaLink® C400 Color Printer 15
Safety
Do not touch the part or area of the printer.
Printer Symbols
Symbol Description
Warning:
Indicates a serious hazard that can result in death or serious injury if not avoided.
Hot Warning:
Hot surface on or in the printer. Use caution to avoid personal injury.
Warning: Moving parts. To avoid personal injury, use caution.
Caution:
Indicates a mandatory action to take in order to avoid damage to the property.
Caution:
To avoid damage to the property, be careful not to spill toner when handling the
waste cartridge.
Do not expose the drum cartridges to direct sunlight.
Do not burn the toner cartridges.
Do not burn the waste cartridge.
Do not burn the drum cartridges.
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Do not use inkjet paper.
Symbol Description
Do not use paper attached with staples or any form of binding clip.
Do not use folded, creased, curled, or wrinkled paper.
Do not use transparencies or overhead projector sheets.
Do not reload paper previously printed on or used.
Safety
Do not copy money, revenue stamps, or postage stamps.
For details about all the printer symbols that appear on your printer, refer to the
www.xerox.com/office/VLC400docs.
Printer Symbols
guide at
User Guide
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VersaLink® C400 Color Printer 17
Safety
Environmental, Health, and Safety Contact Information
For more information on Environment, Health, and Safety in relation to this Xerox product and supplies,
contact the following customer help lines:
United States and Canada: 1-800-ASK-XEROX (1-800-275-9376)
Europe: +44 1707 353 434
For product safety information in the United States and Canada, go to www.xerox.com/environment.
For product safety information in Europe, go to www.xerox.com/environment_europe.
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• More Information ............................................................................................................................................................ 45
2
Getting Started
This chapter includes:
• Parts of the Printer ........................................................................................................................................................... 20
• Power Options ................................................................................................................................................................... 24
• Accessing the Printer....................................................................................................................................................... 26
• Introduction to Apps....................................................................................................................................................... 27
• Information Pages ........................................................................................................................................................... 28
• The Embedded Web Server .......................................................................................................................................... 30
• Installation and Setup ................................................................................................................................................... 31
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Getting Started
• Control Panel ..................................................................................................................................................................... 22
1
2
3
4
5
7
8
6
Parts of the Printer
This section includes:
• Front View ........................................................................................................................................................................... 20
• Internal Parts ..................................................................................................................................................................... 21
• Rear View ............................................................................................................................................................................ 21
Front View
1. Tray 1
2. Bypass Tray
3. Front Door
4. USB Memory Port
5. Control Panel
6. Output Tray
7. Right- Side Door
8. Tray 2, Optional 550-Sheet Feeder
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1
3
5
4
6
2
1
2
3
4
5
6
7
8
9
10
11
Internal Parts
Getting Started
1. Front Door
2. Toner Cartridges
3. Transfer Belt Assembly
Rear View
4. Waste Cartridge Lock
5. Drum Cartridges
6. Waste Cartridge
1. Duplex Unit
2. Transfer Roller
4. Power Connector
5. Rear Door
6. Left Side Cover
3. Fuser
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7. Wireless Network Adapter Port Cover
8. USB Port, Type A
9. USB Port, Type B
10. Ethernet Port
11. Foreign Device Interface Connector
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VersaLink® C400 Color Printer 21
Getting Started
Control Panel
The control panel consists of a touch screen and buttons you press to control the functions available on
the printer. The control panel:
• Displays the current operating status of the printer.
• Provides access to printing features.
• Provides access to reference materials.
• Provides access to Tools and Setup menus.
• Prompts you to load paper, replace supplies, and clear jams.
• Displays errors and warnings.
• Provides the Power/Wake button used for powering on or off the printer. This button also supports
the power-saver modes, and blinks to indicate the power status of the printer.
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2
Touch Screen Display
The screen displays information and provides access to printer functions.
3
Home Button
This button provides access to the Home menu for access to printer features.
Pause Button
Item Name Description
Getting Started
NFC Area
1
Near Field Communication (NFC), is a technology that enables devices to
communicate when they are within 10 cm (4 in.) of each other. Use the NFC
area to obtain a network interface or to establish a TCP/IP connection
between your device and the printer.
Power/Wake This button serves several power-related functions.
• When the printer is powered off, this button powers on on the printer.
• When the printer is powered on, pressing this button displays a menu on
the control panel. From this menu, you can choose to enter Sleep mode,
restart, or power off the printer.
• When the printer is powered on, but in a low-power mode or Sleep mode,
4
pressing this button wakes the printer.
• When the printer is powered on, holding this button for 10-seconds turns
off the printer.
This button also blinks to indicate the power status of the printer.
• When the light blinks slowly, the printer is in low-power mode or
Sleep mode.
• When the light blinks rapidly, the printer is powering down, or exiting a
low-power mode.
Status LED This light blinks blue or amber to indicate printer status.
Blue
• Blinks blue once to acknowledge a successful Authentication request.
• Blinks blue once slowly for a print job initiated at the control panel.
• Blinks blue twice slowly for a print job received from the network.
• Blinks blue rapidly while the printer is powering up, or to signal detection of
5
a Wi-Fi Direct connection request.
Amber
• Blinks amber to indicate an error condition or warning that requires your
attention. For example, an out-of-toner condition, a paper jam, or out of
paper for the current job.
• It also blinks amber to indicate a system error, which typically is associated
with an error code.
Notification Banner
6
Notifications and messages are displayed in a pop-up banner below the apps
area. To view the full notification, touch the down arrow. Once you have
reviewed the information, touch X to close.
When a job is being processed, a Pause icon appears in the notification banner
7
area. To pause the current job, touch the Pause icon. The job pauses with the
option to resume or delete the job.
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Power Options
The Power/Wake button is a single multifunction button on the control panel.
• When used in conjunction with the power switch, the Power/Wake button powers on the printer.
• If the printer is already powered on, the Power/Wake button can be used to:
− restart the printer
− enter or exit sleep mode
− enter or exit low-power mode
• The Power/Wake button also flashes when the printer is in low-power mode.
Powering On the Printer or Exiting Low-Power or Sleep Mode
To power on the printer, or to exit Low-Power mode or Sleep mode, press the Power/Wake button.
Notes:
• The Power/Wake button is the only power button on the printer.
• The printer exits Low-Power mode or Sleep mode automatically when it receives data from a
connected device.
• When the printer is in Low-Power mode, or Sleep mode, the touch screen is blank and
unresponsive. To wake the printer manually, press the Power/Wake button.
CAUTION: Do not plug or unplug the power cord while the printer is powered on.
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Restarting, Placing in Sleep Mode, or Powering Off the Printer
1. At the printer control panel, press the Power/Wake button.
2. Select an option.
− To restart the printer, touch Restart.
− To place the printer in Sleep Mode, touch Sleep.
In Sleep Mode, the touch screen goes dark and the Power/Wake button flashes.
− To power off the printer, touch Power Off.
− If the printer does not respond to a single press of the Power/Wake button, then press and
hold the button for 5 seconds. A Please Wait message appears as the printer powers down.
After 10 seconds, the touch screen goes dark and the Power/Wake button flashes until the
printer powers down.
CAUTION: Do not unplug the power cord while the printer powers down.
Getting Started
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Getting Started
Accessing the Printer
Logging In
Logging in is the process by which you identify yourself to the printer for authentication.
If authentication is set, to access printer features, you log in with your user credentials.
Logging In at the Control Panel
1. At the printer control panel, press the Home button.
2. Touch Log In.
3. Type the User Name using the keypad, then touch Enter.
4. If prompted, enter the password, then press Enter.
5. Touch OK.
Note: To access each service that is password-protected, repeat steps 3 and 4.
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Introduction to Apps
Xerox Apps are a gateway to the features and functions of your device. There are standard Apps that
are already installed on the device and that appear on the Home screen. There are also Apps that are
installed as standard but are hidden when your device is used for the first time.
When you log in, the apps that are configured for your personal account appear on the control panel.
®
You can download more Apps for your device from the Xerox
Apps Gallery Overview on page 54.
App Gallery. For details, refer to Xerox
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Information Pages
Your printer has a set of information pages that you can print. These pages include configuration and
font information, demonstration pages, and more.
The following Information Pages are available:
Name Description
Configuration Report
The Configuration Report provides printer information including
installed options, network settings, port setup, tray information, and
Billing Summary Report
more.
The Billing Summary Report provides information about the device
and a detailed listing of the billing meters and sheet counts.
Supplies Usage Report
The Supplies Usage Report provides coverage information and part
numbers for reordering supplies.
PostScript Font List
The PostScript Font List provides a printout of all PostScript fonts
that are available on the printer.
PCL Font List
The PCL Font List provides a printout of all PCL fonts that are
available on the printer.
Demonstration Print
Demonstration Print provides a demonstration of the current print
quality.
Startup Page
The Startup Page provides basic printer configuration and network
information.
Job History Report
The printer retains information on previous print jobs, including the
date, time, job type, document name, output color, paper size,
number of pages, and results. The status of a maximum of 20 jobs
prints on the Job History Report.
Printing Information Pages
1. At the printer control panel, press the Home button.
2. Touch Device > About > Information Pages.
3. To print an information page, touch the desired page.
4. To return to the Home screen, press the Home button.
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Configuration Report
The Configuration Report provides product information including, installed options, network settings,
port setup, tray information, and more.
Printing the Configuration Report
1. At the printer control panel, press the Home button.
2. Touch Device > About > Information Pages.
3. Touch Configuration Report.
4. To return to the Home screen, press the Home button.
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Getting Started
The Embedded Web Server
The Embedded Web Server is the administration and configuration software that is installed in the
printer. It allows you to configure and administer the printer from a Web browser.
The Embedded Web Server requires:
• A TCP/IP connection between the printer and the network in Windows, Macintosh, UNIX, or
Linux environments.
• TCP/IP and HTTP enabled in the printer.
• A network-connected computer with a Web browser that supports JavaScript.
Accessing the Embedded Web Server
At your computer, open a Web browser. In the address field, type the IP address of the printer, then press
Enter or Return.
Finding the IP Address of Your Printer
To install the print driver for a network-connected printer, you need the IP address of your printer.
You also need the IP address to access the settings of your printer through the Embedded Web Server.
You can view the IP address of your printer on the control panel or on the Configuration Report.
Note: Wait until the printer has been on for 2 minutes to view the TCP/IP address. If the TCP/IP address
is 0.0.0.0, or begins with 169, it indicates a network connectivity issue.
To view the IP address of the printer on the control panel:
1. At the printer control panel, press the Home button.
2. Touch Device > About.
3. Record the IP address from the display.
4. To return to the Home screen, press the Home button.
To obtain the printer IP address from the Configuration Report:
1. At the printer control panel, press the Home button.
2. Touch Device > About > Information Pages.
3. Touch Configuration Report. The IP address appears in the Connectivity section of the
Configuration Report for IPv4 or IPv6.
To return to the Home screen, press the Home button.
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Installation and Setup
For reference:
Installation Guide
Online Support Assistant at www.xerox.com/office/VLC400support
Installation and Setup Overview
Before you print, ensure that your computer and the printer are plugged in, powered on, and connected.
Configure the initial settings of the printer, then install the print driver software and utilities on
your computer.
You can connect to your printer directly from your computer using USB, or connect to a network using
an Ethernet cable or wireless connection. Hardware and cabling requirements vary for the different
connection methods. Routers, network hubs and switches, modems, Ethernet cables, and USB cables are
not included with your printer and are purchased separately. Xerox recommends an Ethernet connection
because it is typically faster than a USB connection, and it provides access to the Embedded Web Server.
packaged with your printer.
For more information, refer to the
System Administrator Guide
at www.xerox.com/office/VLC400docs.
Selecting a Location for the Printer
1. Select a dust-free area with temperatures from 10–32°C (50–90°F), and relative humidity 10–85%.
Note: Sudden temperature fluctuations can affect print quality. Rapid heating of a cold room can
cause condensation inside the printer, directly interfering with image transfer.
2. Place the printer on a level, solid, non-vibrating surface with adequate strength to hold the weight
of the printer. The printer must be horizontal with all four feet in solid contact with the surface.
To find the weight for your printer configuration, refer to Weights and Dimension on page 172,
on page 172. Select a location with adequate clearance to access supplies and to provide proper
ventilation. To find the clearance requirements for your printer, refer to Clearance Requirements
on page 173.
3. After positioning the printer, you are ready to connect it to the power source and computer
or network.
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• Installing the Software .................................................................................................................................................. 41
Connecting the Printer
This section includes:
• Selecting a Connection Method ................................................................................................................................. 32
• Connecting to a Computer Using USB..................................................................................................................... 33
• Connecting to a Wired Network ................................................................................................................................. 33
• Connecting to a Wireless Network ............................................................................................................................ 34
• Initial Printer Setup ......................................................................................................................................................... 39
• Configuring AirPrint ........................................................................................................................................................ 39
• Google Cloud Print ........................................................................................................................................................... 40
Selecting a Connection Method
You can connect the printer to your computer using a USB cable, Ethernet cable, or wireless connection.
The method that you select depends on how your computer is connected to the network. A USB
connection is a direct connection and is the easiest to set up. An Ethernet connection is used to connect
to a network. If you are using a network connection, it is important to understand how your computer is
connected to the network.
Note: Hardware and cabling requirements vary for the different connection methods. Routers, network
hubs, network switches, modems, Ethernet cables, and USB cables are not included with your printer and
must be purchased separately.
• USB: If you connect the printer to one computer and do not have a network, use a USB connection.
A USB connection offers fast data speeds, but typically not as fast as a network connection.
Note: To access the Embedded Web Server, a network connection is required.
• Network: If your computer is connected to an office network or home network, use an Ethernet
cable to connect the printer to the network. You cannot connect the printer directly to the computer.
A conncetion through a router or network switch is required. An Ethernet network can be used for
one or more computers and supports many printers and systems simultaneously. An Ethernet
connection is typically faster than USB and allows you direct access to the settings of the printer
using the Embedded Web Server.
• Wireless Network: If your environment includes a wireless router or wireless access point, you can
connect the printer to the network with a wireless connection. A wireless network connection
provides the same access and services as a wired connection provides. A wireless network
connection is typically faster than USB and allows direct access to the settings of the printer
using the Embedded Web Server.
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Connecting to a Computer Using USB
• Windows 7, Windows 8.1, Windows Server 2008, Windows 10, Windows Server 2008 R2, and
Windows Server 2012.
• Macintosh OS X version 10.9 and later.
• UNIX and Linux: Your printer supports connection to various UNIX platforms through the
network interface.
To connect the printer to the computer using a USB cable:
1. Connect the B end of a standard A/B USB 2.0 or USB 3.0 cable to the USB Port on the back of
the printer.
2. Connect the A end of the USB cable to the USB port on the computer.
3. If the Windows Found New Hardware Wizard appears, cancel it.
4. Install the print driver.
For more information, refer to Installing the Software on page 41.
Connecting to a Wired Network
1. Ensure that the printer is powered off.
2. Attach a Category 5 or better Ethernet cable from the printer to the network or router socket.
Use an Ethernet switch or router, and two or more Ethernet cables. Connect the computer to the
switch or router with one cable, then connect the printer to the switch or router with the second
cable. Connect to any port on the switch or router except the uplink port.
3. Attach the power cord, then plug in the printer and turn it on.
4. Set the network IP printer address, or set up the printer for automatic printer IP detection. For more
information, refer to the
System Administrator Guide
at www.xerox.com/office/VLC400docs.
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Connecting to a Wireless Network
A wireless local area network (WLAN) provides the means to connect two or more devices in a LAN
without a physical connection. The printer can connect to a wireless LAN that includes a wireless router
or wireless access point. Before connecting the printer to a wireless network, the wireless router must be
configured with a service set identifier (SSID) and any necessary credentials.
Note: Wireless networking is available only on printers with the optional Wireless Network
Adapter installed.
Installing the Wireless Network Adapter
The optional wireless network adapter plugs in to the back of the control board. After the adapter is
installed, and wireless networking is enabled and configured, the adapter is able to connect to a
wireless network.
To install the Wireless Network Adapter:
1. Power off the printer.
2. To remove the Wireless Network Adapter Port Cover, press the latch to the left, then pull the cover
away from the printer.
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er can cause damage. After the adapter is installed, remove it only
3. Remove the packaging from the Wireless Network Adapter.
4. To install the Wireless Network Adapter, follow the procedure defined on the instruction sheet
provided with the Wireless Network Adapter.
CAUTION: Pulling on the adapt
as needed, and as directed in the Wireless Network Adapter removal instructions. For details, refer
to Removing the Wireless Network Adapter.
5. Power on the printer.
Configure the Wi-Fi Settings. For details about configuring the Wi-Fi settings, refer to the
Administrator Guide
at www.xerox.com/office/VLC400docs.
Removing the Wireless Network Adapter
1. Power off the printer.
System
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2. Loosen the bolt that secures the left-side cover.
3. To open the cover, slide it toward the rear of the printer, then away from the printer.
4. Reach into the printer and pull the release lever. Grasp the Wireless Network Adapter with your
other hand and carefully pull it away from the printer.
CAUTION: Do not use force to pull on the Wireless Network Adapter. If the latch is released
properly, the adapter pulls out easily. Pulling on a secured adapter can damage it.
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5. To reinstall the Wireless Network Adapter Port Cover, insert the tab into the small slot. Gently press
the port cover against the back of the printer until the cover latches into place.
6. Place the left-side cover into position, then slide it toward the front of the printer.
7. To tighten the cover, turn the bolt to the right.
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8. Connect the printer to your computer with a USB cable or through the network using an
Ethernet cable.
9. Power on the printer.
Note: If the printer was installed previously in a wireless network environment, it could retain setup and
configuration information from that environment. To prevent the printer from attempting to connect to
the previous network, reset the wireless settings. For more information, refer to the
at www.xerox.com/office/VLC400docs.
Guide
System Administrator
Connecting to Wi-Fi Direct
You can connect to your printer from a Wi-Fi mobile device, such as a tablet, computer, or smart phone,
using Wi-Fi Direct. Wi-Fi Direct is disabled by default. For details, refer to Configuring Wi-Fi Direct.
Note: Wireless networking is available only on printers with the optional Wireless Network
Adapter installed.
Connecting with Wi-Fi Direct from Your Mobile Device
To connect with Wi-Fi Direct, follow the directions provided with your mobile device.
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Initial Printer Setup
Before installing the printer software, verify that the printer is set up correctly. Setup includes enabling
the optional features and assigning an IP address for the Ethernet network connection. The installation
wizard starts automatically the first time the printer is started. The installation wizard prompts the
System Administrator to configure the following settings:
• Language
• Network Connection
• Proxy Server Setup
• Date and Time
• Measurements
• LDAP Settings
• Apps Setup
• Security Settings
For more information on configuring the printer settings, refer to the
www.xerox.com/office/VLC400docs.
System Administrator Guide
at
Configuring AirPrint
AirPrint is a software feature that allows you to print from wired or wireless Apple iOS-based mobile
devices and Mac OS-based devices without the need to install a print driver. AirPrint-enabled printers
allow you to print directly from a Mac, an iPhone, iPad, or iPod touch. You can use AirPrint to print from
a wired device or a wireless device without using a print driver.
Notes:
• Not all applications support AirPrint.
• Wireless devices must join the same wireless network as the printer.
• For AirPrint to function, both IPP and Bonjour (mDNS) protocols must be enabled.
• The device that submits the AirPrint job must be on the same subnet as the printer. To allow
devices to print from different subnets, configure your network to pass multicast DNS traffic
across subnets.
• The Mac OS device must be Mac OS 10.7 or later.
• AirPrint-enabled printers work with all models of iPad, iPhone (3GS or later), and iPod touch
(3rd generation or later), running the latest version of iOS.
1. At your computer, open a Web browser. In the address field, type the IP address of the printer, then
press Enter or Return.
Note: If you do not know the IP address for your printer, refer to Finding the IP Address of Your
Printer on page 30.
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2. In the Embedded Web Server, click Home > Connectivity.
Note: If this feature does not appear, log in as a system administrator.
3. For Mobile Printing, click AirPrint™.
4. To enable AirPrint™, click the Enable toggle button.
Note: AirPrint™ is enabled by default when IPP and Bonjour (mDNS) are both enabled.
− To change the printer name, in the Name field, enter a new name.
− To enter a location for the printer, in the Location field, enter the location of the printer.
− To enter a physical location or address for the printer, in the Geo-Location field, enter the
geographic latitude and longitude coordinates in decimal form. For example, use coordinates
such as 45.325026, -122.766831 for a location.
5. Click OK.
6. To activate your changes, at the prompt, click Restart Now.
Google Cloud Print
Google Cloud Print allows you to print documents that are stored in the cloud without using a
print driver.
Before you begin:
• Set up a Google email account.
• Configure the printer to use IPv4.
• Configure Proxy Server settings as needed.
To configure Google Cloud Print:
1. At your computer, open a Web browser. In the address field, type the IP address of the printer, then
press Enter or Return.
Note: If you do not know the IP address for your printer, refer to Finding the IP Address of Your
Printer on page 30.
2. In the Embedded Web Server, click Home > Connectivity.
3. For Mobile Printing, click Google Cloud Print.
4. To enable Google Cloud Print, click the Enable toggle button.
5. Click OK.
6. Restart the printer, then wait two minutes for the printer to connect.
7. Refresh your Web browser, then for Mobile Printing, click Google Cloud Print.
8. Click Printer Registration.
9. Click Register.
A printer registration page prints.
10. To register the printer, in your Web browser, type the URL provided, or use your mobile phone to
scan the barcode.
Once the printer is registered, the word Registered appears in the printer status.
11. To access the Google Cloud Print feature, in your Google account, click Manage Your Printer.
Note: The default printer name appears in this format: Model name (MAC address).
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• Installing the Printer as a Web Service on Devices ............................................................................................. 44
Installing the Software
This section includes:
• Operating System Requirements ............................................................................................................................... 41
• Installing the Print Drivers for a Windows Network Printer ............................................................................. 41
• Installing the Print Drivers for a Windows USB Printer ...................................................................................... 42
• Installing the Drivers and Utilities for Macintosh OS X ..................................................................................... 42
• Installing Drivers and Utilities for UNIX and Linux ............................................................................................. 44
Before installing driver software, verify that the printer is plugged in, turned on, connected correctly, and
has a valid IP address. The IP address usually appears in the upper right corner of the control panel.
If you cannot find the IP address, refer to Finding the IP Address of Your Printer on page 30.
If the
Software and Documentation disc
www.xerox.com/office/VLC400drivers.
is not available, download the latest drivers from
Operating System Requirements
• Windows Vista, Windows 7, Windows 8.1, Windows Server 2008, Windows 10, Windows Server 2008
R2, and Windows Server 2012.
• Macintosh OS X version 10.9 and later.
• UNIX and Linux: Your printer supports connection to various UNIX platforms through the
network interface.
Installing the Print Drivers for a Windows Network Printer
1. Insert the
installer does not start automatically, navigate to the drive, and double-click the Setup.exe
installer file.
2. Select your printer model.
3. Click Install Drivers.
4. Select Install Print Driver.
5. At the License Agreement, click I Agree.
6. From the list of discovered printers, select your printer.
Note: When installing drivers for a network printer, if your printer does not appear in the list, click
the IP Address or DNS Name button. In the IP Address or DNS Name field, type the IP address of
your printer, then click Search to locate and select your printer. If you do not know the IP address of
the printer, refer to Finding the IP Address of Your Printer on page 30.
Software and Documentation disc
into the appropriate drive on your computer. If the
7. Click Next.
8. If desired, you can name your printer by typing a name in the Queue Name field.
9. Select a Print Driver.
10. Click Install.
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11. If desired, set the printer as the default printer.
Note: Before selecting Share Printer, contact your system administrator.
12. To complete the installation, click Finish, then click Close.
Installing the Print Drivers for a Windows USB Printer
1. Insert the
Software and Documentation disc
into the appropriate drive on your computer.
If the installer does not start automatically, navigate to the drive, and double-click the Setup.exe
installer file.
2. Click Install Software.
3. At the License Agreement, select I Agree, then click Next.
4. To install the printer support software, select Software, then click Next.
5. In the Software and Documentation window, clear the check box for any undesired options.
6. Click Next.
7. To complete the installation, click Finish.
Installing the Drivers and Utilities for Macintosh OS X
1. Insert the
2. Open Xerox
3. To run Xerox
4. When prompted, click Continue.
5. To accept the license agreement, click I Agree.
6. To accept the current installation location, click Install, or select another location for the installation
files, then click Install.
7. If prompted, enter your password, then click OK.
8. From the list of discovered printers, select your printer, then click Next.
9. If your printer does not appear in the list of discovered printers:
a. Click the Network Printer Icon.
b. Type the IP address of your printer, then click Continue.
c. Select your printer in the list of discovered printers, then click Continue.
10. If your printer was not detected, verify that the printer is on and that the Ethernet or USB cable is
connected properly.
11. To accept the print queue message, click OK.
12. Select or clear the Set Printer as Default and Print a Test Page check boxes.
13. Click Continue, then click Close.
Software and Documentation disc
®
Print Drivers 3.xx.x.dmg/.pkg as needed for your printer.
®
Print Drivers 3.xx.x.dmg/.pkg, double-click the appropriate file name.
into the appropriate drive on your computer.
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Online Support Assistant at: www.xerox.com/office/VLC400support
Adding the Printer
For networking, set up your printer using Bonjour (Rendezvous), or connect using the IP address of your
printer for an LPD/LPR connection. For a non-network printer, create a desktop USB connection.
To add the printer using Bonjour:
1. From the computer Applications folder or from the dock, open System Preferences.
2. Click Printers & Scanners.
The list of printers appears on the left of the window.
3. Under the list of printers, click the plus button (+).
4. At the top of the window, click the Default icon.
5. Select your printer from the list, then click Add.
Note: If your printer was not detected, verify that the printer is on and that the Ethernet cable is
connected properly.
To add the printer by specifying the IP address:
1. From the computer Applications folder or from the dock, open System Preferences.
2. Click Printers & Scanners.
The list of printers appears on the left of the window.
3. Under the list of printers, click the plus button (+).
4. Click IP.
5. From the Protocol drop-down menu, select the protocol.
6. In the Address field, enter the IP address of the printer.
7. In the Name field, enter a name for the printer.
8. From the Print Using drop-down list, choose Select a driver to use.
9. From the printer software list, select the print driver for your printer model.
10. Click Add.
For reference:
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Installing Drivers and Utilities for UNIX and Linux
For details on installing print drivers and utilities for UNIX and Linux, refer to UNIX and Linux Printing on
page 76.
Installing the Printer as a Web Service on Devices
Web Services on Devices (WSD) allow a client to discover and access a remote device and its associated
services across a network. WSD supports device discovery, control, and use.
To install a WSD printer using the Add Device Wizard:
1. At your computer, click Start, then select Devices and Printers.
2. To launch the Add Device Wizard, click Add a Device.
3. In the list of available devices, select the one you want to use, then click Next.
Note: If the printer you want to use does not appear in the list, click the Cancel button.
Add the WSD printer manually using the Add Printer Wizard.
4. Click Close.
To install a WSD printer using the Add Printer Wizard:
1. At your computer, click Start, then select Devices and Printers.
2. To launch the Add Printer Wizard, click Add a Printer.
3. Click Add a network, wireless, or Bluetooth printer.
4. In the list of available devices, select the one you want to use, then click Next.
5. If the printer you want to use does not appear in the list, click The printer that I want is not listed.
6. Select Add a printer using a TCP/IP address or hostname, then click Next.
7. From the Device type field, select Web Services Device.
8. Enter the printer IP address in the Hostname or IP address field, then click Next.
9. Click Close.
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Order supplies for your printer
www.xerox.com/office/VLC400supplies
More Information
You can obtain more information about your printer from these sources:
Resource Location
Getting Started
Installation Guide
Other documentation for your printer www.xerox.com/office/VLC400docs
Recommended Media List United States: www.xerox.com/rmlna
Technical support information for your printer;
including online technical support, Online Support
Assistant, and print driver downloads.
Information Pages
A resource for tools and information, including
interactive tutorials, printing templates, helpful tips,
and customized features to meet your individual needs.
Local sales and Technical Customer Support www.xerox.com/office/worldcontacts
Printer registration www.xerox.com/office/register
Xerox® Direct online store www.direct.xerox.com/
Packaged with the printer.
European Union: www.xerox.com/rmleu
www.xerox.com/office/VLC400support
Print from the control panel. For details, refer to
Information Pages on page 28.
www.xerox.com/office/businessresourcecenter
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• Customizing or Personalizing the Apps .................................................................................................................... 50
3
Customize and Personalize
This chapter includes:
• Customize and Personalize Overview ....................................................................................................................... 48
• Customizing or Personalizing the Home Screen ................................................................................................... 49
®
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Customize and Personalize
Customize and Personalize Overview
This chapter provides information on how to customize and personalize your device to meet the specific
demands of your workflows.
You can Customize your Apps, hide, or show Apps on the Home screen, and rearrange
the order to suit your job priorities.
Customization enables users to work more productively.
When individual user accounts are configured on the device, you can Personalize the
device to meet specific user needs. You can configure your personal Home page to hide
or show only the Apps you use.
Personalization options ensure that the functions displayed meet individual user needs,
improving efficiency.
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Customize and Personalize
Customizing or Personalizing the Home Screen
To hide or show an App on the Home screen:
1. At the printer control panel, press the Home button.
2. Touch Customize.
3. To display an installed, but hidden App:
a. Touch +.
b. Touch the App that you want to appear on the control panel.
c. Touch Done.
4. To hide an installed App:
a. For the desired App, touch X.
b. Touch Done.
5. Verify that only the desired Apps are displayed on the Home screen.
To rearrange Apps on the Home screen:
1. At the printer control panel, press the Home button.
2. Touch Customize.
3. Touch and hold the required App.
4. Drag the App to the new location.
5. Release the App.
6. Touch Done.
7. Verify that the Apps appear in the correct location on the Home screen.
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Customize and Personalize
Customizing or Personalizing the Apps
Customization enables you to modify the features available, delete a saved preset, or remove
customized settings applied to an App.
Customizing or Personalizing the Feature List
To customize the Features list for an App:
1. At the printer control panel, press the Home button.
2. Touch the App required.
3. Scroll to the bottom, then touch Customize.
4. Touch Feature List.
Note: For logged-in administrators, a window appears that asks you to confirm if the changes are
for a Guest or for you.
5. Touch the desired option.
− To hide a feature, for the required feature, touch the Eye icon. To signify that the feature is
hidden, the Eye icon appears with a line across.
− To show a feature, for the required feature, touch the Eye icon. To signify a feature is visible,
the Eye icon appears with no line across.
6. To reorder the menu features, touch and drag the features into the desired order.
7. To save the current configuration, touch Done.
Saving Presets
You can use this feature to save a particular combination of App settings for future jobs. You can save
the settings with a name and retrieve them for later use.
To save the current App settings:
1. At the printer control panel, press the Home button.
2. Touch the App required.
3. Select the job settings.
4. Scroll to the bottom, then touch Save.
5. Touch Save as New Preset.
6. Touch Enter Preset Name, then to enter a preset name, use the keypad.
7. Touch Next.
8. Select an icon that best suits the preset that you are creating.
9. Touch Done.
Note: The preset is stored within the Preset feature.
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Customize and Personalize
Deleting a Saved Preset
To delete a saved preset:
1. At the printer control panel, press the Home button.
2. Touch the App required.
3. Scroll to the bottom, then touch Customize.
4. Touch Presets.
5. Touch the Trash icon that corresponds with the preset that you want to delete.
6. At the prompt, touch Delete.
7. Touch Done.
Removing App Customization
To remove the current App customization settings:
1. At the printer control panel, press the Home button.
2. Touch the App required.
3. Scroll to the bottom, then touch Customize.
4. Touch Remove App Customization.
5. At the prompt, touch OK.
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• Print From USB .................................................................................................................................................................. 68
4
Xerox
®
Apps
This chapter includes:
• Xerox
• Device ................................................................................................................................................................................... 57
• Jobs ........................................................................................................................................................................................ 62
Xerox® Apps are a gateway to the features and functions of your device. There are standard Apps
already installed and displayed on the Home screen. There are also Apps that are installed as standard
but are hidden when your device is used for the first time.
®
App Gallery .......................................................................................................................................................... 54
For details about Customizing the Home screen and the Apps features, refer to Customize and
Personalize on page 47.
®
A range of Apps are available for download and installation from the Xerox
®
Xerox
compatible printers.
For more information about using the Xerox
Gallery on page 54.
Extensible Interface Platform (EIP) Apps. EIP Apps enable you to install secure, signed apps on
®
Apps Gallery and downloading Apps, refer to Xerox Apps
App Gallery. These include
®
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Xerox® Apps
• Installing or Updating an App from the Xerox® App Gallery .......................................................................... 56
Xerox® App Gallery
This section includes:
• Xerox
• Creating a Xerox
• Logging in to your Xerox® App Gallery Account .................................................................................................. 56
Xerox® Apps Gallery Overview
®
Apps Gallery Overview .................................................................................................................................... 54
®
App Gallery Account .................................................................................................................. 55
Use the Xerox® App Gallery to find Apps that provide new features or capabilities for
your device. The Xerox
®
App Gallery allows you direct access to Apps that can improve
your productivity, simplify workflows, and enhance your user experience.
To use the Xerox® App Gallery App, ensure that your device uses either the wireless or the wired
network connection.
Note: If your device is hosted by a local server inside a firewall and a proxy is enabled, set a proxy
exception at the device.
®
For further information and instructions on using the Xerox
User Guide available at www.xerox.com.
App Gallery, refer to the Xerox® App Gallery
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Xerox® Apps
Creating a Xerox® App Gallery Account
With an App Gallery account, you have direct access to all the available Apps for your device. An App
Gallery account allows you to view and acquire Apps, install Apps on your device, and manage your Apps
and licenses.
An App Gallery account can be setup using the control panel or the Embedded Web Server.
For information about accessing the Embedded Web Server, refer to Getting Started on page 30.
Note: If you have an existing Xerox App Gallery Account, refer to Logging in to your App Gallery Account
on page 56.
To create an App Gallery account using the Control Panel:
1. At the printer control panel, press the Home button.
2. Touch Xerox App Gallery.
3. Touch Request an Account.
4. Touch the Enter your email address. Enter a valid email address using the touch screen keypad,
then touch Enter.
5. Touch OK. A message is displayed stating completion instructions have been sent to the email
address entered.
6. Touch Close.
7. Access your email account for the email address that you provided to Xerox App Gallery.
8. Open the Xerox App Gallery Account Request email, then click the URL link for creating an account.
9. Review and accept the Terms of Use. To continue creating an account, click the Agree button.
10. Enter the information required into the appropriate fields:
− User ID
− Password
− Confirm Password
− First and Last Name
− Company Name
− Address (Street, City, State/Province, Postal)
− Country
11. Click OK.
12. After the account is created, a confirmation message appears.
13. At the printer control panel, log in to your App Gallery Account.
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Xerox® Apps
Logging in to your Xerox® App Gallery Account
When you are logged in to the App Gallery, you can browse available Apps, and install and update Apps.
To log in to your App Gallery Account:
1. At the printer control panel, press the Home button.
®
2. Touch Xerox
App Gallery.
3. Enter your User Name using the touch screen keypad, then touch Enter.
4. Enter your Password using the touch screen keypad, then touch Enter.
®
5. Touch Log In. The Xerox
App Gallery appears.
Installing or Updating an App from the Xerox® App Gallery
Xerox® Apps add, extend, or customize the functionality of your device. You can use the Xerox® App
Gallery App to browse and install Apps at your device control panel.
To install an App from the App Gallery:
1. At the printer control panel, press the Home button.
®
2. Touch Xerox
3. Enter your User Name using the touch screen keypad, then touch Enter.
4. Enter your Password using the touch screen keypad, then touch Enter.
5. Touch Log In. The Xerox
6. Touch the App required, then touch Install. The License Agreement screen appears.
App Gallery.
®
App Gallery appears.
Note: If the App was installed previously and a new version is available, the button is laeled
as Update.
7. Touch Agree. The installation process begins.
If the App does not successfully install, to attempt the installation process again, touch Install.
®
8. To exit the Xerox
App Gallery App, touch Exit.
To update an App from the App Gallery:
1. At the printer control panel, press the Home button.
®
2. Touch Xerox
App Gallery.
3. Enter your User Name using the touch screen keypad, then touch Enter.
4. Enter your Password using the touch screen keypad, then touch Enter.
®
5. Touch Log In. The Xerox
App Gallery appears.
6. Touch the App required, then touch Update. The License Agreement screen appears.
7. Touch Agree.
8. When the update is complete, the Update button is labeled as Installed.
®
9. To exit the Xerox
App Gallery App, touch Exit.
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Xerox® Apps
• Remote Services................................................................................................................................................................ 61
Device
This section includes:
• Device Overview ............................................................................................................................................................... 57
• About .................................................................................................................................................................................... 59
• Supply Status ..................................................................................................................................................................... 60
• Billing and Usage Counters .......................................................................................................................................... 61
• Reset to Factory Defaults ............................................................................................................................................. 61
Device Overview
The Device App gives you access to information about your printer, including the serial
number and model. You can view the status of the paper trays, billing and supplies
information, and print information pages.
Many Device options can be configured to meet your individual needs. For details about configuring all
of the Device settings, refer to the
System Administrator Guide
at www.xerox.com/office/VLC400docs.
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Xerox® Apps
Device Options
The following Device options are available:
Option Description
Language
About
Software Update
Notifications
Paper Trays
Supplies
Billing/Usage
General
Apps
Language allows you to set the language that appears on the control
panel display.
The About option provides an overview of your device and its current settings
and status. You can access information pages and reports using this option.
Use this option to check for software updates and configure update settings.
Use the Notifications option to see details of any current alerts or faults on
the device. A History button displays fault codes and the date they occurred
on the device.
Use the Paper Trays option to see the paper size, type, and color set for each
paper tray and the tray-capacity status.
Use the Supplies section to monitor the status of the components you can
replace. The supply level and estimated number of impressions or days left for
each unit is displayed.
Use the Billing/Usage option to view the serial number and the total number
of impressions made by your device.
Use the General option to customize settings such as the power-save modes,
date and time, and control panel brightness. You can configure the General
settings using the device control panel, or by using the Embedded Web Server.
Use Apps to select settings for the Apps installed on your device.
Connectivity
Use the Connectivity option to configure network settings at the control
panel, or join another wireless network.
Support
Use this option to access and print the Support Pages to assist with
troubleshooting errors.
Resets
Use the Resets option to reset device settings and font, forms, and macros to
the factory-default settings.
For details on configuring the printer settings, refer to the
www.xerox.com/office/VLC400docs.
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at
Xerox® Apps
About
The About option provides an overview of your device and its current settings and status. You can access
information pages and reports using this option.
Information Pages
Your printer has a set of information pages that you can print. These pages include configuration and
font information, demonstration pages, and more.
The following Information Pages are available:
Name Description
Configuration Report
The Configuration Report provides printer information including
installed options, network settings, port setup, tray information,
Billing Summary Report
and more.
The Billing Summary Report provides information about the device
and a detailed listing of the billing meters and sheet counts.
Supplies Usage Report
The Supplies Usage Report provides coverage information and part
numbers for reordering supplies.
PostScript Font List
The PostScript Font List provides a printout of all PostScript fonts
that are available on the printer.
PCL Font List
The PCL Font List provides a printout of all PCL fonts that are
available on the printer.
Demonstration Print
Demonstration Print provides a demonstration of the current
print quality.
Startup Page
The Startup Page provides basic printer configuration and
network information.
Job History Report
The printer retains information on previous print jobs, including the
date, time, job type, document name, output color, paper size,
number of pages, and results. The status of a maximum of 20 jobs
prints on the Job History Report.
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User Guide
Xerox® Apps
Supply Status
You can check the status and percentage of life remaining for your printer supplies at the control panel
or from the Embedded Web Server. When printer supplies near their replacement time, warning alerts
appear on the control panel. You can customize the alerts that appear on the control panel and
configure email alert notifications.
To check the supplies status at the control panel:
1. To view status information for the printer supplies, touch Device > Supplies.
2. To view details about a specific item, including its part number for reordering, touch the
desired item.
3. To return to the Supplies screen, touch X.
4. To return to the Device screen, touch the back arrow.
To customize supplies alert settings:
1. To customize the alerts that appear for printer supplies, touch Device > Supplies > Alerts Setup.
2. To enable supplies alerts, touch the Enable Alerts toggle button.
3. To configure the printer to display an alert when an item reaches a specific usage percentage level,
touch the item, then select the percentage.
4. To customize the alerts for each supply item, to enable or disable an alert, touch the toggle button.
5. To return to the Supplies screen, touch X.
6. To return to the Device screen, touch the back arrow.
To set up email alerts:
1. To set up alerts to send to an email address, touch Device > Supplies > Email Alerts.
2. To enter an email address, touch Add Email, then touch Enter Email Address.
3. Use the touch screen keyboard to enter an email address, or select an entry from the Address Book,
then touch OK.
4. Add more email addresses if necessary.
5. To customize the alerts for each supply item, to enable or disable an alert, touch the toggle button.
6. To exit the menu, touch OK.
7. To return to the Device screen, touch the back arrow.
To check the supplies status and set up alerts using the Embedded Web Server, refer to the System
Administrator Guide at www.xerox.com/office/VLC400docs.
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Billing and Usage Counters
The Billing/Usage menu displays the total number of impressions that the printer generated or printed
during its lifetime. You cannot reset the counters. A page is counted as one side of a sheet of paper.
For example, a sheet of paper that is printed on two sides counts as two impressions.
To view the Billing and Usage Counters:
1. At the printer control panel, press the Home button.
2. Touch Device > Billing/Usage.
3. To view more details, touch Usage Counters, then select an option.
− Impression Counters: This option displays the number of impressions made by the printer.
The number of impressions may not equal the number of sheets counted, depending on the
printer setup. The number of impressions may differ if your printer is set up to count large
sheets as large impressions or as multiple smaller impressions.
− Sheet Counters: This option displays the number of impressions made by the printer.
Impressions for 2-Sided sheets are identified as a separate line from1-Sided sheets.
− All Usage Counters: This option shows all the printer usage.
4. After viewing the usage readings, to return to the Home screen, press the Home button.
Reset to Factory Defaults
The non-volatile memory (NVRAM) stores printer settings, even after the power is turned off. The Reset
to Factory Defaults feature erases all settings and returns the printer to original factory state. All jobs,
presets, Apps, and device settings are reset. When complete, the printer restarts, then displays the
Install Wizard.
To reset the printer to factory defaults:
1. At the printer control panel, press the Home button.
2. Touch Device > Resets > Reset to Factory Defaults.
3. At the prompt, touch Reset.
4. When the process is complete, the printer restarts automatically.
Remote Services
You can use the Remote Services option in the Embedded Web Server to send error and usage
information to the Xerox support team to help them resolve problems quickly.
For information about enabling Remote Services and uploading information to Xerox, refer to the
System Administrator Guide
at www.xerox.com/office/VLC400docs.
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Xerox® Apps
• Managing Jobs using the Embedded Web Server ............................................................................................... 67
Use Jobs to view current jobs, print saved, personal, and secure jobs, and view details
Jobs
This section includes:
• Jobs Overview .................................................................................................................................................................... 62
• Managing Jobs .................................................................................................................................................................. 62
• Managing Special Job Types ....................................................................................................................................... 63
Jobs Overview
of completed jobs. You can pause, delete, print, or view job progress or job details for
a selected job.
Managing Jobs
From the control panel Jobs menu, you can view lists of active jobs, secure jobs, or completed jobs.
You can pause, delete, print, or view job progress or job details for a selected job. From the Jobs window
in the Embedded Web Server, you can view a list of active and completed print jobs. For more details,
refer to Managing Jobs using the Embedded Web Server on page 67.
A print job can be held by the printer when it is unable to complete a print job. For example, it needs
attention, paper, or supplies. When the condition is resolved, the printer automatically resumes printing.
When you send a secure print job, the job is held until you release it by typing a passcode at the control
panel. For more details, refer to Managing Special Job Types on page 63.
To pause the print job with the option to delete it:
1. At the printer control panel, press the Home button.
2. Touch Jobs, then touch the name of the desired print job.
3. Do one of the following:
− To pause the print job, touch Pause. To resume the print job, touch Resume.
− To delete the print job, touch Delete. At the prompt, touch Delete.
Note: If you do not make a selection within 60 seconds, the job automatically resumes.
4. To return to the Home screen, press the Home button.
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To view, print, or delete saved and secure jobs:
1. At the printer control panel, press the Home button.
2. To view a list of active and completed jobs, touch Jobs.
3. To view a list of specific job types, touch an option.
− To view Saved Jobs, touch Saved Jobs. To print the job, touch the job, enter the quantity, then
touch OK. To delete the job, touch the Trash icon, then touch Delete.
− To view Personal jobs, touch Personal & Secure Jobs. To print the jobs, touch the folder, then
touch Print All, or Delete All.
− For Secure Jobs, touch Personal & Secure Jobs. Touch the folder, enter the passcode number,
then touch OK. To print a Secure Job, touch the job. To print or delete all the jobs in the folder,
touch Print All, or Delete All.
4. To view details about a job, touch the job.
5. To return to the Home screen, press the Home button.
Notes:
• The system administrator can restrict users from deleting jobs. If a system administrator has
restricted job deletion, you can view the jobs, but not delete them.
• Only the user that sent the job or the system administrator can delete a Secure Print job.
Xerox® Apps
To print a job held for resources:
1. At the printer control panel, press the Home button.
2. Touch Jobs.
3. From the jobs list, touch the held job name. The resources required for the job appear on the
control panel.
4. Do one of the following:
− To print the job, replenish the resources required. The job resumes automatically when the
required resources are available. If the job does not print automatically, touch Resume.
− To delete the print job, touch Delete. At the prompt, touch Delete.
5. To return to the Home screen, press the Home button.
Managing Special Job Types
Special job types allow you to send a print job from your computer, then print it from the printer
control panel. Select special job types in the print driver, Printing Options tab, under Job Type.
Saved Job
Saved Jobs are documents sent to the printer and, unless deleted, are stored there for future use.
Any user can print or delete a Saved Job.
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Xerox® Apps
To print a Saved Job:
1. In your software application, access the print settings. For most software applications, press CTRL+P
for Windows or CMD+P for Macintosh.
2. Select your printer, then open the print driver.
− For Windows, click Printer Properties. Depending on your application, the title of the button
can vary.
− For Macintosh, in the Print window, click Preview, then select Xerox Features.
3. For Job Type, select Saved Job.
4. Type a job name or select a name from the list, then click OK.
5. Select any other required printing options.
− For Windows, click OK, then click Print.
− For Macintosh, click Print.
To release a Saved Job:
1. At the printer control panel, press the Home button.
2. Touch Jobs.
3. To view Saved Jobs, touch Saved Jobs.
4. To print a Saved Job, touch the job name, enter the quantity, then touch OK.
5. To delete the document after printing, for that job, touch the Trash icon, then at the prompt, touch
Delete.
6. To return to the Home screen, press the Home button.
Secure Print
Use Secure Print to print sensitive or confidential information. After you send the job, it is held at the
printer until you enter your passcode at the printer control panel.
To print using Secure Print:
1. In your software application, access the print settings. For most software applications, press CTRL+P
for Windows or CMD+P for Macintosh.
2. Select your printer, then open the print driver.
− For Windows, click Printer Properties. Depending on your application, the title of the button
varies.
− For Macintosh, in the Print window, click Preview, then select Xerox Features.
3. For Job Type, select Secure Print.
4. Type the passcode, confirm the passcode, then click OK.
5. Select any other required printing options.
− For Windows, click OK, then click Print.
− For Macintosh, click Print.
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To release a Secure Print job:
1. At the printer control panel, press the Home button.
2. Touch Jobs.
3. To view Secure Print jobs, touch Personal & Secure Jobs.
4. Touch your folder.
5. Enter the passcode number, then touch OK.
6. Select an option:
− To print a Secure Print job, touch the job.
− To print all the jobs in the folder, touch Print All.
− To delete a Secure Print job, touch the Trash icon, then at the prompt, touch Delete.
− To delete all the jobs in the folder, touch Delete All.
Note: After a Secure Print job is printed, it is deleted automatically.
7. To return to the Home screen, press the Home button.
Personal Print
Xerox® Apps
Personal Print allows you to store a document in the printer, then print it from the control panel.
Note: This feature is only available on a Windows computer printing to a network printer.
Personal Print is a type of saved job with these features:
• A Personal Print job appears in a folder named after the user ID associated with the print job.
• A Personal Print job does not use a passcode.
• Any user can print or delete a Personal Print job.
• You can print all jobs in the list at once, delete an individual job, or delete all jobs in the list.
• After a Personal Print job is printed, it is deleted automatically.
To print using Personal Print:
1. In your software application, access the print settings. For most software applications, click File >
Print or for Windows, press CTRL+P.
2. Select your printer, then click Printer Properties. Depending on your application, the title of the
button varies.
3. For Job Type, select Personal Print.
4. Select any other required printing options, then click OK.
5. To send the job to the printer, click Print.
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Xerox® Apps
To release a Personal Print job:
1. At the printer control panel, press the Home button.
2. Touch Jobs.
3. To view Personal Print jobs, touch Personal & Secure Jobs.
4. Touch your folder.
5. If prompted for a passcode, touch Skip.
Note: When your folder contains Secure Print jobs and Personal Print jobs, the passcode
prompt appears.
6. Select an option.
− To print a Personal Print job, touch the job.
− To print all the jobs in the folder, touch Print All.
− To delete all the jobs in the folder, touch Delete All.
7. To return to the Home screen, press the Home button.
Sample Set
The Sample Set job type prints one copy of a multiple-copy print job before printing the remaining
copies. After reviewing the sample set, you can either print the remaining copies or delete them at the
printer control panel.
Sample Set is a type of saved job with these features:
• A Sample Set job appears in a folder named after the user ID associated with the print job.
• A Sample Set job does not use a passcode.
• Any user can print or delete a Sample Set job.
• A Sample Set prints one copy of a job to allow you to proofread the job before printing any
remaining copies.
After a Sample Set job is printed, it is deleted automatically.
To print using Sample Set:
1. In your software application, access the print settings. For most software applications, press CTRL+P
for Windows or CMD+P for Macintosh.
2. Select your printer, then open the print driver.
− For Windows, click Printer Properties. Depending on your application, the title of the
button varies.
− For Macintosh, in the Print window, click Preview, then select Xerox Features.
3. For Job Type, select Sample Set.
4. Select any other required printing options.
− For Windows, click OK, then click Print.
− For Macintosh, click Print.
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To release a Sample Set:
1. At the printer control panel, press the Home button.
2. To view available jobs, touch Jobs.
3. Touch the Sample Set job.
Note: The Sample Set file description shows the job as Held for Future Printing, and shows the
number of remaining copies of the job.
4. Select an option.
− To print the remaining copies of the job, touch Release.
− To delete the remaining copies of the job, touch Delete.
5. To return to the Home screen, press the Home button.
Managing Jobs using the Embedded Web Server
You can view a list of active jobs and delete print jobs from the Active Jobs list in the Embedded Web
Server. You can use the Embedded Web Server to submit jobs for printing at the device. You can print
.pdf, .ps, .pcl, .prn, .xps, .jpg, .tif and .txt files directly from the Embedded Web Server without opening
another application or the print driver. The files can be stored on a local computer hard drive, mass
storage device, or network drive.
To manage jobs using the Embedded Web Server:
1. At your computer, open a Web browser. In the address field, type the IP address of the printer, then
press Enter or Return.
2. In the Embedded Web Server, click Jobs.
3. Click the job name.
4. Do one of the following:
− To pause the print job, click Pause. To resume the print job, click Resume.
− To delete the print job, click Delete. At the prompt, click Delete.
5. To return to the Home screen, click Home.
To submit jobs for printing using the Embedded Web Server:
1. At your computer, open a Web browser. In the address field, type the IP address of the printer, then
press Enter or Return.
2. In the Embedded Web Server, click Home.
3. In the Quick Links area, click Submit File.
4. Click the Submit field.
5. In the selection window, select a file to print, then click Open.
6. To print the document, click Submit.
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Xerox® Apps
• Printing From a USB Flash Drive ................................................................................................................................ 68
Print From USB
This section includes:
• Print From USB Overview .............................................................................................................................................. 68
Print From USB Overview
Use the Print From USB feature to print jobs already stored on a USB stick. Jobs in a
print-ready format, for example PDF, TIFF or JPEG can be printed.
To create a print-ready file, select the Print to File option when you print your documents from programs
such as Microsoft Word. From advanced publishing programs there may be several methods to create
print-ready files.
Printing From a USB Flash Drive
You can print a file stored on a USB Flash drive. The USB port is on the front of the printer.
Notes:
• If the device is in Power Saver mode, before proceeding with the Print job, to wake the device,
press the Power Saver button.
• Only USB Flash drives formatted to the typical FAT32 file system are supported.
To print from a USB Flash drive:
1. Insert the USB Flash drive into the USB memory port on the printer.
2. At the USB Drive has been detected screen, touch Print from USB.
Note: If this feature does not appear, enable the feature or contact the system administrator.
For details, refer to the
System Administrator Guide
3. Add files to the Document Source Table.
− To print a group of print-ready files, for the USB drive or folder, touch the Select All icon.
Verify that your files are selected.
− To print a specific file, browse to that file, then touch the file name or icon.
4. Touch OK.
5. Confirm that the required files are listed.
− To select more files, touch Add Document, then touch OK.
− To remove a file name from the list, touch the file name, then touch Remove.
at www.xerox.com/office/VLC400docs.
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Xerox® Apps
6. Select the paper supply, quantity, output color, and 2-sided printing options.
7. Touch Print.
8. When you are finished, remove the USB Flash drive.
To print from a USB Flash drive that is already inserted in the printer:
1. If the USB Flash drive is already in the USB memory port, press the Home button.
2. Touch Print from USB.
Note: If this feature does not appear, enable the feature or contact the system administrator.
For details, refer to the
System Administrator Guide
at www.xerox.com/office/VLC400docs.
3. Add files to the Document Source Table.
− To print a group of print-ready files, for the USB drive or folder, touch the Select All icon.
Verify that your files are selected.
− To print a specific file, browse to that file, then touch the file name or icon.
4. Touch OK.
5. Confirm that the desired documents appear. If not, touch Add Document, select the additional
documents, then touch OK.
6. Select the paper supply, quantity, output color, and 2-sided printing options.
7. Touch Print.
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• Using Custom Paper Sizes............................................................................................................................................. 94
5
Printing
This chapter includes:
• Printing Overview ............................................................................................................................................................. 72
• Selecting Printing Options ............................................................................................................................................ 73
• Printing From a USB Flash Drive ................................................................................................................................ 80
• Printing Features .............................................................................................................................................................. 81
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Printing
Printing Overview
Before printing, your computer and the printer must be plugged in, turned on, and connected. Ensure
that you have the correct print driver software installed on your computer. For details, refer to Installing
the Software on page 41.
1. Select the appropriate paper.
2. Load paper in the appropriate tray. On the printer control panel, specify the size, color, and type.
3. Access the print settings in your software application. For most software applications, press CTRL+P
for Windows, or CMD+P for Macintosh.
4. Select your printer.
®
5. Access the print driver settings by selecting Properties or Preferences for Windows, or Xerox
Features for Macintosh. The title of the button can vary depending on your application.
6. Modify the print driver settings as necessary, then click OK.
7. Click Print to send the job to the printer.
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• Mobile Printing Options ................................................................................................................................................. 79
Selecting Printing Options
This section includes:
• Print Driver Help................................................................................................................................................................ 73
• Windows Printing Options ............................................................................................................................................ 74
• Macintosh Printing Options ......................................................................................................................................... 76
• UNIX and Linux Printing ................................................................................................................................................ 76
Printing options, also called print driver software options, are specified as Printing Preferences in
®
Windows, and Xerox
Features in Macintosh. Printing options include settings for 2-sided printing, page
layout, and print quality. Printing options that are set from Printing Preferences become the default
setting. Printing options that are set from within the software application are temporary. The application
and the computer do not save the settings after the application is closed.
Print Driver Help
Xerox® print driver software Help information is available from the Printing Preferences window.
Click the Help (?) button in the bottom left corner of the Printing Preferences window to see the Help.
Information about Printing Preferences appears in the Help window. From there, you can select by topic
or use the search field to enter the topic or function for which you need information.
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Printing
Windows Printing Options
Selecting Printing Options for an Individual Job for Windows
To use special printing options for a particular job, you can change the Printing Preferences before
sending the job to the printer.
1. With the document open in your software application, access the print settings. For most software
applications, click File > Print or press CTRL+P for Windows.
2. Select your printer and click the Properties or Preferences button to open the Printing Preferences
window. The title of the button can vary depending on your application.
3. Click a tab in the Printing Preferences window, then make selections.
4. Click OK to save and close the Printing Preferences window.
5. Click Print to send the job to the printer.
Setting Default Printing Options for Windows
When you print from any software application, the printer uses the print job settings specified in the
Printing Preferences window. You can specify your most common printing options and save them so that
you do not have to change them every time you print.
For example, if you want to print on both sides of the paper for most jobs, specify 2-sided printing in
Printing Preferences.
1. Navigate to the list of printers on your computer:
− For Windows Server 2008 and later, click Start > Settings > Printers.
− For Windows 7, click Start > Devices and Printers.
− For Windows 8, click Start > Control Panel > Devices and Printers.
− For Windows 10, click the Windows Start icon > Settings > Devices > Printers & Scanners.
Scroll down in the window, then under Related settings, click Devices and printers.
Note: If you are using a custom Start Menu application, it can change the navigation path to your
list of printers.
2. In the list of printers, right-click the icon for your printer, then click Printing preferences.
3. In the Printing Preferences window, click a tab, then select the options. To save the settings,
click OK.
Note: For more information about Windows print driver options, click the Help button (?) in the
Printing Preferences window.
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Selecting Printing Defaults in Windows for a Shared Network Printer
1. Navigate to the list of printers on your computer:
− For Windows Server 2008 and later, click Start > Settings > Printers.
− For Windows 7, click Start > Devices and Printers.
− For Windows 8, click Start > Control Panel > Devices and Printers.
− For Windows 10, click the Windows Start icon > Settings > Devices > Printers & Scanners.
Scroll down in the window, then under Related settings, click Devices and printers.
Note: If the Control Panel icon does not appear on the desktop, right-click the desktop, then select
Personalize > Control Panel Home > Devices and Printers.
2. In the list of printers, right-click the icon for your printer, then select Printer properties.
3. In the printer Properties dialog box, click the Advanced tab.
4. On the Advanced tab, click Printing Defaults.
5. Make your selections on the print driver tabs as needed, then click Apply.
6. To save the settings, click OK.
Printing
Saving a Set of Commonly Used Printing Options for Windows
You can define and save a set of options, so that you can apply them to future print jobs.
To save a set of printing options:
1. With the document open in your application, click File > Print.
2. To open the Printing Preferences window, select your printer, then click Properties or Preferences.
3. In the Printing Properties window, click the tabs, then select the desired settings
4. In the Printing Properties window, click Saved Settings, then click Save As.
5. To save the set of options in the Saved Settings list, type a name for the set of printing options,
then click OK.
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Printing
Macintosh Printing Options
Selecting Printing Options for Macintosh
To use specific printing options, change the settings before sending the job to the printer.
1. With the document open in your application, click File > Print.
2. Select your printer.
3. In the Print window, click Preview, then select Xerox Features.
Note: To see all printing options, click Show Details.
4. Select any other required printing options from the lists.
5. Click Print to send the job to the printer.
Saving a Set of Commonly Used Printing Options for Macintosh
You can define and save a set of options, so that you can apply them to future print jobs.
To save a set of printing options:
1. With the document open in your application, click File > Print.
2. Select your printer from the Printers list.
3. Select the required printing options from the lists in the Print dialog box.
Note: To see all printing options, click Show Details.
4. Click Presets > Save Current Settings as Preset.
5. Type a name for the printing options. To save the set of options in the Presets list, click OK.
6. To print using these options, select the name from the Presets list.
UNIX and Linux Printing
The Xerox® Print Driver package provides tools for you to manage printers connected in UNIX and
Linux environments.
The Xerox
print drivers based on your operating system.
®
print drivers provide a GUI-based driver dialog for printer feature selections. You can select
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Xerox® Printer Manager
Xerox® Printer Manager is an application that allows you to manage and print to multiple printers in
UNIX and Linux environments.
®
Xerox
• Configure and check the status of network connected printers.
• Set up a printer on your network as well as monitor the operation of the printer once installed.
• Perform maintenance checks and view supplies status at any time.
• Provide a common look and feel across the many different suppliers of UNIX and Linux
Installing the Xerox® Printer Manager
Before you begin:
Ensure that you have root or superuser privileges to install Xerox
Printer Manager allows you to:
operating systems.
®
Printer Manager.
®
To install the Xerox
Printer Manager:
1. Download the appropriate package for your operating system. To locate print drivers for your
printer, go to www.xerox.com/office/drivers.
2. On the print driver website, navigate to your printer model.
3. For your printer model, click Drivers & Downloads.
4. From the Operating System menu, select your operating system.
5. To identify the print driver for your printer model, review the list of available print drivers.
Note: For additional information on each driver, click Description.
6. To select the print driver for your printer model and operating system, click its name.
7. To begin the download, read the End User License Agreement, then click accept.
The file automatically downloads to the default location for your computer file downloads.
®
8. To install the Xerox
Print Driver package:
a. Open the package with your OS package manager.
b. To install using a command-line utility, change to the directory where you downloaded the file.
To run the installer, type the appropriate command-line utility for your operating system.
For example:
• Red Hat: rpm -U
<filename>
• Debian-based Linux: dpkg -i
• AIX: rpm -U
• HPUX:
• Solaris: pkgadd -d
<filename>
<filename>
.depot.gz
<filename>
.rpm
.rpm
<filename>
.pkg
.deb
Note: Most installations create a Xerox directory in
/opt/Xerox/prtsys
. For additional information
about utilities included in the OS package manager, refer to the manual included with the package.
For example,
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man xeroxprtmgr
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Printing
Launching Xerox® Printer Manager
To launch Xerox® Printer Manager, do one of the following tasks.
• For UNIX, log in as root. From a terminal window, type xosdprtmgr, then press Enter or Return.
• For Linux, type sudo xeroxprtmgr, then press Enter or Return.
Printing with xeroxprint
Xerox has its own print command. You can use the following command:
xeroxprint -d<Some_Queue> -o[Options] <Somefile>
Printing from a Linux Workstation
To print from a Linux workstation, install either a Xerox® print driver for Linux or a CUPS print driver.
You do not need both drivers.
Xerox recommends that you install one of the full-featured custom print drivers for Linux. To locate
drivers for your printer, go to www.xerox.com/office/drivers.
If you use CUPS, ensure that CUPS is installed and running on your workstation. The instructions for
installing and building CUPS are contained in the
CUPS Software Administrators Manual
, written and
copyrighted by Easy Software Products. For complete information on CUPS printing capabilities, refer
to the
CUPS Software Users Manual
available from www.cups.org/documentation.php.
Installing the PPD on the Workstation
1. If available, download the Xerox® PPD for CUPS from the Drivers and Downloads page on the
Xerox Support website.
2. Copy the PPD into the CUPS ppd/Xerox folder on your workstation. If you are unsure of the location
of the folder, use the Find command to locate the PPD files.
3. Follow the instructions that are included with the PPD.
Adding the Printer
1. Verify that the CUPS daemon is running.
2. Open a Web browser and type http://localhost:631/admin, then click Enter or Return.
3. For User ID, type root. For password, type the root password.
4. Click Add Printer and follow the onscreen prompts to add the printer to the CUPS printer list.
Printing with CUPS
CUPS supports the use of both the System V (lp) and Berkeley (lpr) printing commands.
1. To print to a specific printer in System V, type: lp -dprinter filename, then click Enter.
2. To print to a specific printer in Berkeley, type: lpr -Pprinter filename, then click Enter.
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Mobile Printing Options
This printer can print from iOS and Android mobile devices.
Printing with Wi-Fi Direct
You can connect to your printer from a Wi-Fi mobile device, such as a tablet, computer, or smart phone,
using Wi-Fi Direct.
For details, refer to Connecting with Wi-Fi Direct on page 38.
For details on using Wi-Fi Direct, refer to the documentation provided with your mobile device.
Note: Depending on which mobile device you are using, the printing procedure varies.
Printing with AirPrint
You can print directly from your iPhone, iPad, iPod touch, or Mac using AirPrint. To enable AirPrint for
your printer, refer to Configuring AirPrint. To use AirPrint, ensure that your mobile device is connected
to the same wireless network as the printer.
To print with AirPrint:
1. Open the email, photograph, website page, or document that you want to print.
2. Tap the Action icon.
3. Tap Print.
4. Select your printer, then set the printer options.
5. Tap Print.
Printing from a Mopria-Enabled Mobile Device
Mopria is a software feature that enables users to print from mobile devices without requiring a print
driver. You can use Mopria to print from your mobile device to Mopria-enabled printers.
Notes:
• Mopria and all of its required protocols are enabled by default.
• Ensure that you have the latest version of the Mopria Print Service installed on your mobile
device. You can obtain a free download from the Google Play Store.
• Wireless devices must join the same wireless network as the printer.
• The name and location of your printer appears in a list of Mopria-enabled printers on
connected devices.
To print using Mopria, follow the directions provided with your mobile device.
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Printing
Printing From a USB Flash Drive
You can print a file stored on a USB Flash drive. The USB port is on the front of the printer.
Notes:
• If the device is in Power Saver mode, before proceeding with the Print job, to wake the device,
press the Power Saver button.
• Only USB Flash drives formatted to the typical FAT32 file system are supported.
To print from a USB Flash drive:
1. Insert the USB Flash drive into the USB memory port on the printer.
2. At the USB Drive has been detected screen, touch Print from USB.
Note: If this feature does not appear, enable the feature or contact the system administrator.
For details, refer to the
System Administrator Guide
3. Add files to the Document Source Table.
− To print a group of print-ready files, for the USB drive or folder, touch the Select All icon.
Verify that your files are selected.
− To print a specific file, browse to that file, then touch the file name or icon.
4. Touch OK.
5. Confirm that the required files are listed.
− To select more files, touch Add Document, then touch OK.
− To remove a file name from the list, touch the file name, then touch Remove.
6. Select the paper supply, quantity, output color, and 2-sided printing options.
7. Touch Print.
8. When you are finished, remove the USB Flash drive.
at www.xerox.com/office/VLC400docs.
To print from a USB Flash drive that is already inserted in the printer:
1. If the USB Flash drive is already in the USB memory port, press the Home button.
2. Touch Print from USB.
Note: If this feature does not appear, enable the feature or contact the system administrator.
For details, refer to the
System Administrator Guide
at www.xerox.com/office/VLC400docs.
3. Add files to the Document Source Table.
− To print a group of print-ready files, for the USB drive or folder, touch the Select All icon.
Verify that your files are selected.
− To print a specific file, browse to that file, then touch the file name or icon.
4. Touch OK.
5. Confirm that the desired documents appear. If not, touch Add Document, select the additional
documents, then touch OK.
6. Select the paper supply, quantity, output color, and 2-sided printing options.
7. Touch Print.
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• Selecting Job Completion Notification for Windows ......................................................................................... 93
Printing Features
This section includes:
• Managing Jobs .................................................................................................................................................................. 81
• Printing Special Job Types ............................................................................................................................................ 82
• Selecting Paper Options for Printing ......................................................................................................................... 86
• Scaling .................................................................................................................................................................................. 86
• Printing on Both Sides of the Paper .......................................................................................................................... 87
• Print Quality ....................................................................................................................................................................... 87
• Image Options .................................................................................................................................................................. 88
• Image Shift ........................................................................................................................................................................ 88
• Color Adjustments ........................................................................................................................................................... 88
• Printing Mirror Images ................................................................................................................................................... 89
• Printing Multiple Pages to a Single Sheet ............................................................................................................... 89
• Printing Booklets .............................................................................................................................................................. 89
• Using Special Pages ........................................................................................................................................................ 90
• Printing Watermarks for Windows ............................................................................................................................ 92
• Orientation ......................................................................................................................................................................... 93
• Printing Banner Pages .................................................................................................................................................... 93
Managing Jobs
From the Jobs window in the Embedded Web Server, you can view a list of active and completed
print jobs.
From the control panel Jobs menu, you can view lists of active jobs, secure jobs, or completed jobs.
You can pause, delete, print, or view job progress or job details for a selected job. When you send a
secure print job, the job is held until you release it by typing a passcode at the control panel. For details,
refer to Printing Special Job Types on page 82.
To pause the print job with the option to delete it:
1. At the printer control panel, press the Home button.
2. Touch Jobs, then touch the name of the desired print job.
3. Do one of the following:
− To pause the print job, touch Pause. To resume the print job, touch Resume.
− To delete the print job, touch Delete. At the prompt, touch Delete.
Note: If you do not make a selection within 60 seconds, the job automatically resumes.
4. To return to the Home screen, press the Home button.
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Printing
To view, print, or delete jobs:
1. At the printer control panel, press the Home button.
2. To view a list of active and completed jobs, touch Jobs.
3. To view a list of specific job types, touch an option.
− To view Saved Jobs, touch Saved Jobs. To print the job, touch the job, enter the quantity, then
touch OK. To delete the job, touch the Trash icon, then touch Delete.
− To view Personal jobs, touch Personal & Secure Jobs. To print the jobs, touch the folder, then
touch Print All, or Delete All.
− For Secure Jobs, touch Personal & Secure Jobs. Touch the folder, enter the passcode number,
then touch OK. To print a Secure Job, touch the job. To print or delete all the jobs in the folder,
touch Print All, or Delete All.
4. To view details about a job, touch the job.
5. To return to the Home screen, press the Home button.
Notes:
• The system administrator can restrict users from deleting jobs. If a system administrator has
restricted job deletion, you can view the jobs, but not delete them.
• Only the user that sent the job or the system administrator can delete a Secure Print job.
Printing Special Job Types
Special job types allow you to send a print job from your computer, then print it from the printer control
panel. Select special job types in the print driver, Printing Options tab, under Job Type.
Saved Job
Saved Jobs are documents sent to the printer and, unless deleted, are stored there for future use. Any
user can print or delete a Saved Job.
To print a Saved Job:
1. In your software application, access the print settings. For most software applications, press CTRL+P
for Windows or CMD+P for Macintosh.
2. Select your printer, then open the print driver.
− For Windows, click Printer Properties. Depending on your application, the title of the button
can vary.
− For Macintosh, in the Print window, click Preview, then select Xerox Features.
3. For Job Type, select Saved Job.
4. Type a job name or select a name from the list, then click OK.
5. Select any other required printing options.
− For Windows, click OK, then click Print.
− For Macintosh, click Print.
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To release a Saved Job:
1. At the printer control panel, press the Home button.
2. Touch Jobs.
3. To view Saved Jobs, touch Saved Jobs.
4. To print a Saved Job, touch the job name, enter the quantity, then touch OK.
5. To delete the document after printing, for that job, touch the Trash icon, then at the prompt,
touch Delete.
6. To return to the Home screen, press the Home button.
Secure Print
Use Secure Print to print sensitive or confidential information. After you send the job, it is held at the
printer until you enter your passcode at the printer control panel.
To print using Secure Print:
1. In your software application, access the print settings. For most software applications, press CTRL+P
for Windows or CMD+P for Macintosh.
2. Select your printer, then open the print driver.
− For Windows, click Printer Properties. Depending on your application, the title of the
button varies.
− For Macintosh, in the Print window, click Preview, then select Xerox Features.
3. For Job Type, select Secure Print.
4. Type the passcode, confirm the passcode, then click OK.
5. Select any other required printing options.
− For Windows, click OK, then click Print.
− For Macintosh, click Print.
To release a Secure Print job:
1. At the printer control panel, press the Home button.
2. Touch Jobs.
3. To view Secure Print jobs, touch Personal & Secure Jobs.
4. Touch your folder.
5. Enter the passcode number, then touch OK.
6. Select an option:
− To print a Secure Print job, touch the job.
− To print all the jobs in the folder, touch Print All.
− To delete a Secure Print job, touch the Trash icon, then at the prompt, touch Delete.
− To delete all the jobs in the folder, touch Delete All.
Note: After a Secure Print job is printed, it is deleted automatically.
7. To return to the Home screen, press the Home button.
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Printing
Personal Print
Personal Print allows you to store a document in the printer, then print it from the control panel.
Note: This feature is only available on a Windows computer printing to a network printer.
Personal Print is a type of saved job with these features:
• A Personal Print job appears in a folder named after the user ID associated with the print job.
• A Personal Print job does not use a passcode.
• Any user can print or delete a Personal Print job.
• You can print all jobs in the list at once, delete an individual job, or delete all jobs in the list.
• After a Personal Print job is printed, it is deleted automatically.
To print using Personal Print:
1. In your software application, access the print settings. For most software applications, click File >
Print or for Windows, press CTRL+P.
2. Select your printer, then click Printer Properties. Depending on your application, the title of the
button varies.
3. For Job Type, select Personal Print.
4. Select any other required printing options, then click OK.
5. To send the job to the printer, click Print.
To release a Personal Print job:
1. At the printer control panel, press the Home button.
2. Touch Jobs.
3. To view Personal Print jobs, touch Personal & Secure Jobs.
4. Touch your folder.
5. If prompted for a passcode, touch Skip.
Note: When your folder contains Secure Print jobs and Personal Print jobs, the passcode prompt
appears.
6. Select an option.
− To print a Personal Print job, touch the job.
− To print all the jobs in the folder, touch Print All.
− To delete all the jobs in the folder, touch Delete All.
7. To return to the Home screen, press the Home button.
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Sample Set
The Sample Set job type prints one copy of a multiple-copy print job before printing the remaining
copies. After reviewing the sample set, you can either print the remaining copies or delete them at the
printer control panel.
Sample Set is a type of saved job with these features:
• A Sample Set job appears in a folder named after the user ID associated with the print job.
• A Sample Set job does not use a passcode.
• Any user can print or delete a Sample Set job.
• A Sample Set prints one copy of a job to allow you to proofread the job before printing any
remaining copies.
After a Sample Set job is printed, it is deleted automatically.
To print using Sample Set:
1. In your software application, access the print settings. For most software applications, press CTRL+P
for Windows or CMD+P for Macintosh.
2. Select your printer, then open the print driver.
− For Windows, click Printer Properties. Depending on your application, the title of the
button varies.
− For Macintosh, in the Print window, click Preview, then select Xerox Features.
3. For Job Type, select Sample Set.
4. Select any other required printing options.
− For Windows, click OK, then click Print.
− For Macintosh, click Print.
To release a Sample Set:
1. At the printer control panel, press the Home button.
2. To view available jobs, touch Jobs.
3. Touch the Sample Set job.
Note: The Sample Set file description shows the job as Held for Future Printing, and shows the
number of remaining copies of the job.
4. Select an option.
− To print the remaining copies of the job, touch Release.
− To delete the remaining copies of the job, touch Delete.
5. To return to the Home screen, press the Home button.
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Selecting Paper Options for Printing
There are two ways to select the paper for your print job. You can let the printer select which paper to
use based on the document size, paper type, and paper color you specify. You can also select a specific
tray loaded with the desired paper.
• For Windows, paper options are in the Paper field on the Printing Options tab.
• For Macintosh, in the Print window, in Xerox Features, paper options are in the Paper field for
Paper/Output.
Scaling
Scaling reduces or enlarges the original document to match the selected output paper size.
• For Windows, the scale options are on the Printing Options tab, in the Paper field.
• For Macintosh, the scale options are in the Print window for Preview. To view more printing options,
click Show Details.
The following scaling options are available:
• Automatically Scale scales the document to fit the selected Output Paper Size. The scaling amount
appears in the percentage box below the sample image.
• No Scaling does not change the size of the page image printed on the output paper, and 100%
appears in the percentage box. If the original size is larger than the output size, the page image is
cropped. If the original size is smaller than the output size, extra space appears around the page
image.
• Manually Scale scales the document by the amount entered in the percentage box below the
preview image.
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Printing on Both Sides of the Paper
Printing a 2-Sided Document
If your printer supports Automatic 2-Sided Printing, the options are specified in the print driver.
The print driver uses the settings for portrait or landscape orientation from the application for printing
the document.
Note: Ensure that the paper size and weight are supported. For details, refer to Supported Paper Sizes
and Weights for Automatic 2-Sided Printing.
2-Sided Page Layout Options
You can specify the page layout for 2-sided printing, which determines how the printed pages turn.
These settings override the application page orientation settings.
• 1-Sided Print: This option prints on one side of the media. Use this option when printing on
envelopes, labels, or other media that cannot be printed on both sides.
• 2-Sided Print: This option prints the job on both sides of the paper to allow binding on the long
edge of the paper. The following illustrations show the result for documents with portrait and
landscape orientations, respectively:
• 2-Sided Print, Flip on Short Edge: Prints on both sides of the paper. The images print to allow
binding on the short edge of the paper. The following illustrations show the result for documents
with portrait and landscape orientations, respectively:
Note: 2-Sided Printing is part of the Earth Smart settings.
To change your default print driver settings, refer to Setting Default Printing Options for Windows on
page 74.
Print Quality
Print-quality modes:
• Standard print-quality mode: 600 x 600 dpi
• Enhanced print-quality mode: 600 x 600 dpi, 8-bit depth
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Image Options
Image options controls the how the printer uses color to produce your document. The Windows
PostScript print driver and the Macintosh print drivers provide the widest range of color controls and
corrections on the Image Options tab.
• For Windows, Color Corrections and Color Adjustment are on the Image Options tab.
• For Macintosh, in the Print window, in Xerox Features, Color Options is on the Paper/Output list.
The following options are available:
• Xerox Black and White: This feature converts all color in the document to black and white or
shades of gray.
• Xerox Automatic Color: This option applies the best color correction to text, graphics, and images.
Xerox recommends this setting.
• Vivid RGB: This setting produces brighter and more saturated colors using red, green, and blue color.
• Commercial: This option applies color for printing on a commercial printing press.
Image Shift
Image Shift allows you to modify the location of the image on the page. You can shift the printed image
along the X and Y axes of each sheet of paper.
Color Adjustments
Use Color Adjustments to adjust particular characteristics of the printed color. Characteristics include
lightness, contrast, saturation, and color cast.
Note: Not all options listed are supported on all printers. Some options apply only to a specific printer
model, configuration, operating system, or driver type.
Lightness
The Lightness feature allows you to adjust the overall lightness or darkness of the text and images in
your printed job.
Contrast
You can use the Contrast feature to adjust the variation between light and dark areas of the print job.
Saturation
Saturation allows you to adjust the color strength and the amount of gray in the color.
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Color Cast
Use Color Cast settings to adjust the amount of a selected color in the print job while
preserving lightness.
The following options are available:
• The Cyan to Red option allows you to adjust the color balance between cyan and red. For example,
when you increase the cyan levels, the red levels decrease.
• The Magenta to Green option allows you to adjust the color balance between magenta and green.
For example, when you increase the magenta levels, the green levels decrease.
• The Yellow to Blue option allows you to adjust the color balance between yellow and blue. For
example, when you increase the yellow levels, the blue levels decrease.
Printing Mirror Images
If the PostScript driver is installed, you can print pages as a mirror image. Images mirror left to right
when printed.
Printing Multiple Pages to a Single Sheet
When printing a multiple-page document, you can print more than one page on a single sheet of paper.
To print 1, 2, 4, 6, 9, or 16 pages per side, select Pages Per Sheet on the Page Layout tab.
• For Windows, Page Layout is on the Document Options tab.
• For Macintosh, in the Print window, Layout is on the Preview list.
Printing Booklets
With 2-sided printing, you can print a document in the form of a small booklet. You can create booklets
from any paper size that is supported for 2-sided printing.
The print driver automatically reduces each page image and prints four page images per sheet of paper,
two page images on each side. The pages are printed in the correct order so that you can fold and staple
the pages to create the booklet.
• For Windows, Booklet Layout is on the Page Layout tab. Page Layout is on the Document
Options tab.
• For Macintosh, in the Print window, in Xerox Features, Booklet Layout is on the Paper/Output list.
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When you print booklets using the Windows PostScript or Macintosh driver, you can specify the gutter
and creep.
• Gutter: Specifies the horizontal distance in points between the page images. A point is
0.35 mm (1/72 in.).
• Creep: Specifies how much the page images shift outward in tenths of a point. Shifting
compensates for the thickness of the folded paper, which can cause the page images to shift
outward slightly when folded. You can select a value from zero to 1 point.
Gutter Creep
Using Special Pages
The Special Pages options control how covers, inserts, and exception pages are added to your
printed document.
• For Windows, the Special Pages tab is on the Document Options tab.
• For Macintosh, in the Print window, in Xerox Features, Special Pages is on the Paper/Output
drop-down list.
Printing Cover Pages
A cover page is the first or last page of a document. You can select paper sources for the cover pages
that are different from the source used for the body of a document. For example, you can use your
company letterhead for the first page of a document. You can also use heavyweight paper for the first
and last pages of a report. You can use any applicable paper tray as the source for printing cover pages.
Select one of these options for printing cover pages:
• No Covers does not print cover pages. No cover pages are added to the document.
• Front Only prints the first page on paper from the specified tray.
• Back Only prints the back page on paper from the specified tray.
• Front and Back: Same prints the front and back cover pages from the same tray.
• Front and Back: Different prints the front and back cover pages from different trays.
After making a selection for printing the cover pages, you can select the paper for the front and back
covers by size, color, or type. You can also use blank or pre-printed paper, and you can print side one, side
two, or both sides of the cover pages.
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Printing Insert Pages
You can add blank or pre-printed insert pages before page one of each document or after designated
pages within a document. Adding an insert after designated pages within a document separates
sections, or acts as a marker or placeholder. Ensure that you specify the paper to use for the insert pages.
• Insert Options provides the options to place an insert After Page X, where X is the specified page, or
Before Page 1.
• Insert Quantity specifies the number of pages to insert at each location.
• Pages: Specifies the page or range of pages that use the exception page characteristics.
Separate individual pages or page ranges with commas. Specify pages within a range with a
hyphen. For example, to specify pages 1, 6, 9, 10, and 11, type 1, 6, 9-11.
• Paper: Displays the default size, color, and type of paper selected in Use Job Settings.
• Job Setting: Displays the attributes of the paper for the remainder of the job.
Printing Exception Pages
Exception pages have different settings from the rest of the pages in the job. You can specify differences
such as page size, page type, and page color. You can also change the side of the paper on which to print
as your job requires. A print job can contain multiple exceptions.
For example, your print job contains 30 pages. You want five pages to print on only one side of a special
paper, and the remainder of the pages printed 2-sided on regular paper. You can use exception pages to
print the job.
In the Add Exceptions window, you can set the characteristics of the exception pages and select the
alternate paper source:
• Pages: Specifies the page or range of pages that use the exception page characteristics.
Separate individual pages or page ranges with commas. Specify pages within a range with a
hyphen. For example, to specify pages 1, 6, 9, 10, and 11, type 1, 6, 9-11.
• Paper: Displays the default size, color, and type of paper selected in Use Job Settings.
• 2-Sided Printing allows you to select 2-sided printing options. Click the Down arrow to select
an option:
− 1-Sided Print prints the exception pages on one side only.
− 2-Sided Print prints the exception pages on both sides of the paper and flips the pages on the
long edge. The job then can be bound on the long edge of the pages.
− 2-Sided Print, Flip on Short Edge prints the exception pages on both sides of the paper and
flips the pages on the short edge. The job then can be bound on the short edge of the pages.
− Use Job Setting prints the job using the attributes shown in the Job Settings box.
• Job Setting: Displays the attributes of the paper for the remainder of the job.
Note: Some combinations of 2-sided printing with certain paper types and sizes can produce
unexpected results.
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Printing Watermarks for Windows
A watermark is special purpose text that can be printed across one or more pages. For example, you
can add a word like Copy, Draft, or Confidential as a watermark instead of stamping it on a document
before distribution.
Note: This feature is only available on a Windows computer printing to a network printer.
To print a watermark:
1. In the print driver, click the Document Options tab.
2. Click the Watermark tab.
3. From the Watermark menu, select the watermark. You can choose from preset watermarks, or
create a customized watermark. You can also manage watermarks from this menu.
4. Under Text, select an option:
− Text: Enter the text in the field, then specify the font.
− Time Stamp: Specify the date and time options, then specify the font.
− Picture: To locate the picture, click the Browse icon.
5. Specify the scaling angle and position of the watermark.
− Select the scaling option that specifies the size of the picture in relation to the original image.
Use the arrows to scale the image in increments of 1%.
− To define the angle of the image on the page, specify the position option or to rotate the
image left or right by increments of 1, use the arrows.
− To define the location of the image on the page, specify the position option, or to move the
image in each direction in increments of 1, use the arrows.
6. Under Layering, select how to print the watermark.
− Print in Background prints the watermark behind the text and graphics in the document.
− Blend: This option combines the watermark with the text and graphics in the document.
A blended watermark is translucent, so you can see both the watermark and the
document content.
− Print in Foreground prints the watermark over the text and graphics in the document.
7. Click Pages, then select the pages to print the watermark:
− Print on All Pages prints the watermark on all pages of your document.
− Print on Page 1 Only prints the watermark only on the first page of the document.
8. If you select a picture as a watermark, specify the lightness settings for the image.
9. Click OK.
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Orientation
Orientation allows you to select the direction that the page prints.
• For Windows, the Orientation tab is on the Document Options tab.
Note: The orientation setting in your application print dialog box may override the orientation
options in the print driver.
• For Macintosh, Orientation options are in the Print window for Preview.
The following options are available:
• Portrait: Orients the paper so that the text and images print across the short dimension of
the paper.
• Landscape: Orients the paper so that the text and images print across the long dimension of
the paper.
Printing
• Rotated Landscape: Orients the paper so that the content is rotated 180 degrees and with the long
bottom side up.
Note: For Macintosh, to print portrait text and images in landscape orientation, clear the Auto
Rotate check box.
Printing Banner Pages
To enable or disable Banner Pages, contact your system administrator, or refer to the
Administrator Guide
at www.xerox.com/office/VLC400docs.
System
Selecting Job Completion Notification for Windows
You can select to be notified when your job finishes printing. A message appears on your computer
screen with the name of the job and the name of the printer where it was printed.
Note: This feature is only available on a Windows computer printing to a network printer.
To select job completion notification from the Advanced tab:
1. Click Notifications.
2. Click Notify for Completed Jobs, then select an option.
− Enabled: This option turns on notifications.
− Disabled: This option turns off the Notification feature.
3. Click OK.
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• Defining Custom Paper Sizes ....................................................................................................................................... 94
Using Custom Paper Sizes
This section includes:
• Printing on Custom Paper Sizes .................................................................................................................................. 94
You can print on custom paper sizes that are within the minimum and maximum size range supported by
the printer. For details, refer to Supported Custom Paper Sizes on page 101.
Printing on Custom Paper Sizes
Note: Before printing on a custom paper size, use the Custom Paper Sizes feature in printer
properties to define the custom size. For details, refer to Defining Custom Paper Sizes on page 94.
Printing on Custom Paper Size from Windows
Note: Before printing on custom-size paper, define the custom size in the printer properties.
1. Load the custom-size paper in the tray.
2. In the application, click File > Print, then select your printer.
3. In the Print dialog box, click Printer Properties.
4. On the Printing Options tab, from the Paper list, select the required custom paper size and type.
5. Select any other required options, then click OK.
6. In the Print dialog box, click Print.
Printing on Custom Paper Size from Macintosh
1. Load the custom-size paper. For details, refer to Loading Paper on page 102.
2. In the application, click File > Print.
3. From the Paper Size list, select the custom paper size.
4. Click Print.
Defining Custom Paper Sizes
To print custom paper sizes, define the custom width and length of the paper in the print driver software
and on the printer control panel. When setting the paper size, ensure that you specify the same size as
the paper in the tray. Setting the wrong size can cause a printer error. Print driver settings override
control panel settings when you print using the print driver software on your computer.
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Creating and Saving Custom Paper Sizes in the Print Driver
You can print custom-size paper from any paper tray. Custom-size paper settings are saved in the print
driver and are available for you to select in all your applications.
For detail on supported paper sizes for each tray, refer to Supported Custom Paper Sizes on page 101.
To create and save custom sizes for Windows:
1. In the print driver, click the Printing Options tab.
2. For Paper, click the arrow, then select Other Size > Advanced Paper Size > Output Paper
Size > New.
3. In the New Custom Paper Size window, enter the height and width of the new size.
4. To specify the units of measurement, at the bottom of the window, click the Measurements button,
then select Inches or Millimeters.
5. To save, in the Name field, type a title for the new size, then click OK.
To create and save custom sizes for Macintosh:
1. In the application, click File > Print.
2. Click Paper Size, then select Manage Custom Sizes.
3. To add a new size, in the Manage Paper Sizes window, click the plus sign (+).
4. Double-click Untitled, then type a name for the new custom size.
5. Enter the height and width of the new custom size.
6. Click the arrow for the Non-Printable Area field, then select the printer from the list. Or, for User
Defined margins, set the top, bottom, right, and left margins.
7. To save the settings, click OK.
Defining a Custom Paper Size at the Control Panel
You can print custom-size paper from any paper tray. Custom-size paper settings are saved in the print
driver and are available for you to select in all your applications.
1. At the printer control panel, press the Home button.
2. Touch Device > Paper Trays.
3. Touch the desired tray for your custom-size paper.
4. Touch the current size setting, then from the list, touch Custom.
5. In the Custom Paper Size screen, enter the height and width of the new size.
6. To save the setting, touch OK.
7. To return to the Home screen, press the Home button.
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• Printing on Special Paper ............................................................................................................................................ 110
6
Paper and Media
This chapter includes:
• Supported Paper ............................................................................................................................................................... 98
• Loading Paper ................................................................................................................................................................. 102
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Paper and Media
• Cardstock ........................................................................................................................................................................... 101
Supported Paper
This section includes:
• Recommended Media .................................................................................................................................................... 98
• Ordering Paper .................................................................................................................................................................. 98
• General Paper Loading Guidelines ............................................................................................................................ 98
• Paper That Can Damage Your Printer ...................................................................................................................... 99
• Paper Storage Guidelines .............................................................................................................................................. 99
• Supported Paper Types and Weights ..................................................................................................................... 100
• Supported Standard Paper Sizes .............................................................................................................................. 100
• Supported Standard Paper Sizes for Automatic 2-Sided Printing ............................................................... 100
• Supported Custom Paper Sizes ................................................................................................................................. 101
Your printer is designed to use various paper and other media types. To ensure the best print quality and
to avoid jams, follow the guidelines in this section.
For best results, use Xerox paper and media recommended for your printer.
Recommended Media
A list of paper and media recommended for your printer is available at:
• www.xerox.com/rmlna Recommended Media List (United States)
• www.xerox.com/rmleu Recommended Media List (Europe)
Ordering Paper
To order paper or other media, contact your local reseller or visit www.xerox.com/office/VLC400supplies.
General Paper Loading Guidelines
• Do not overfill the paper trays. Do not load paper above the maximum fill line in the tray.
• Adjust the paper guides to fit the paper size.
• Fan paper before loading it in the paper tray.
• If excessive jams occur, use paper or other approved media from a new package.
• Do not print on label media once a label has been removed from a sheet.
• Use only paper envelopes. Print envelopes 1-sided only.
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Paper That Can Damage Your Printer
Some paper and other media types can cause poor output quality, increased paper jams, or damage
your printer. Do not use the following:
• Rough or porous paper
• Inkjet paper
• Non-laser glossy or coated paper
• Paper that has been photocopied
• Paper that has been folded or wrinkled
• Paper with cutouts or perforations
• Stapled paper
• Envelopes with windows, metal clasps, side seams, or adhesives with release strips
• Padded envelopes
• Plastic media
• Transparencies
CAUTION: The Xerox Warranty, Service Agreement, or Xerox Total Satisfaction Guarantee
does not cover damage caused by using unsupported paper or specialty media. The Xerox
Total Satisfaction Guarantee is available in the United States and Canada. Coverage could
vary outside these areas. Please contact your local representative for details.
Paper Storage Guidelines
Storing your paper and other media properly contributes to optimum print quality.
• Store paper in dark, cool, relatively dry locations. Most paper is susceptible to damage from
ultraviolet and visible light. Ultraviolet light, from the sun and fluorescent bulbs, is particularly
damaging to paper.
• Reduce the exposure of paper to strong lights for long periods of time.
• Maintain constant temperatures and relative humidity.
• Avoid storing paper in attics, kitchens, garages, or basements. These spaces are more likely to
collect moisture.
• Store paper flat, either on pallets, cartons, shelves, or in cabinets.
• Avoid food or drinks in the area where paper is stored or handled.
• Do not open sealed packages of paper until you are ready to load them into the printer. Leave
stored paper in the original packaging. The paper wrapper protects the paper from moisture loss
or gain.
• Some special media is packaged inside resealable plastic bags. Store the media inside the bag until
you are ready to use it. Keep unused media in the bag and reseal it for protection.
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Paper and Media
Supported Paper Types and Weights
Trays Paper Types Weights
All Trays Recycled 60–105 g/m²
2-Sided
Bond
Hole-Punched
Letterhead
Plain
Pre-Printed
Lightweight Cardstock
Lightweight Glossy Cardstock
Cardstock
Glossy Cardstock
Bypass Tray Envelopes
Labels
60–163 g/m²²
75–105 g/m²
106–163 g/m²
164–220g/m²
60–220g/m²
Supported Standard Paper Sizes
Tray European Standard Sizes North American Standard Sizes
All Trays
Bypass Tray
A4 (210 x 297 mm, 8.3 x 11.7 in.)
A5 (148 x 210 mm, 5.8 x 8.3 in.)
215 x 315 mm, 8.5 x 12.4 in.
C5 envelope (162 x 229 mm, 6.4 x 9 in.)
C6 envelope (114 x 162 mm, 4.5 x 6.38 in.)
DL envelope (110 x 220 mm, 4.33 x 8.66 in.)
Legal (216 x 356 mm, 8.5 x 14 in.)
Folio (216 x 330 mm, 8.5 x 13 in.)
Letter (216 x 279 mm, 8.5 x 11 in.)
Executive (184 x 267 mm, 7.25 x 10.5 in.)
203 x 254 mm, 8 x 10 in.
Monarch envelope (98 x 190 mm, 3.9 x 7.5 in.)
No. 10 envelope (241 x 105 mm, 4.1 x 9.5 in.)
Postcard (102 x 152 mm, 4 x 6 in.)
127 x 178 mm, 5 x 7 in.
Statement (140 x 216 mm, 5.5 x 8.5 in.)
Supported Standard Paper Sizes for Automatic 2-Sided Printing
European Standard Sizes North American Standard Sizes
A4 (210 x 297 mm, 8.3 x 11.7 in.)
A5 (148 x 210 mm, 5.8 x 8.3 in.)
215 x 315 mm, 8.5 x 12.4 in.
Legal (216 x 356 mm, 8.5 x 14 in.)
Letter (216 x 279 mm, 8.5 x 11 in.)
Folio (216 x 330 mm, 8.5 x 13 in.)
Executive (184 x 267 mm, 7.25 x 10.5 in.)
203 x 254 mm, 8 x 10 in.
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