Xerox C3000 User Manual

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FAX Option Type C3000

Facsimile Reference

Transmission

Other Transmission Features

Reception

Operating Instructions

Changing/Confirming Communication Information

Storing a Document

Fax via Computer

Appendix

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the

Safety Information in "About This Machine" before using the machine.

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

Notes

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Depending on which country you are in, certain units may be optional. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Trademarks

Microsoft

, Windows®, WindowsNT® and Outlook® are registered trademarks or trademarks of Mi-

crosoft Corporation in the United States and/or other countries.

PowerPC® is a trademark of International Business Machines Corporation in the United States, other countries, or both.

Adobe® and Acrobat® are registered trademarks of Adobe Systems Incorporated.

Ethernet is a registered trademark of Xerox Corporation.

Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights to those marks.

Note

The proper names of the Windows operating systems are as follows:

• The product name of Windows

• The product names of Windows Microsoft Microsoft® Windows® 2000 Server Microsoft

Windows® 2000 Advanced Server

Windows® 2000 Professional

• The product names of Windows Microsoft® Windows® XP Professional Microsoft

Windows® XP Home Edition

• The product names of the Windows Server Microsoft® Windows ServerTM 2003 Standard Edition Microsoft Microsoft

• The product names of Windows NT Microsoft Microsoft

Windows ServerTM 2003 Enterprise Edition

Windows ServerTM 2003 Web Edition

Windows NT® Server 4.0

Windows NT® Workstation 4.0

98 is Microsoft® Windows 98.

Me is Microsoft® Windows Millennium Edition (Windows Me).

2000 are as follows:

XP are as follows:

2003 are as follows:

4.0 are as follows:

Manuals for This Machine

Refer to the manuals that are relevant to what you want to do with the machine.

❖ About This Machine

Be sure to read the Safety Information in this manual before using the machine. This manual provides an introduction to the functions of the machine. It also explains the control panel, preparation procedures for using the machine, how to enter text, and how to install the CD-ROMs provided.

❖ General Settings Guide

Explains User Tools settings, and Address Book procedures such as registering fax numbers, e-mail addresses, and user codes. Also refer to this manual for explanations on how to connect the machine.

❖ Troubleshooting

Provides a guide to solving common problems, and explains how to replace paper, toner, staples, and other consumables.

❖ Security Reference

This manual is for administrators of the machine. It explains security functions that the administrators can use to protect data from being tampered, or prevent the machine from unauthorized use. Also refer to this manual for the procedures for registering administrators, as well as setting user and administrator authentication.

❖ Copy/Document Server Reference

Explains Copier and Document Server functions and operations. Also refer to this manual for explanations on how to place originals.

❖ Facsimile Reference

Explains Facsimile functions and operations.

❖ Printer Reference

Explains Printer functions and operations.

❖ Scanner Reference

Explains Scanner functions and operations.

❖ Network Guide

Explains how to configure and operate the machine in a network environment, and use the software provided. This manual covers all models, and includes descriptions of functions and settings that might not be available on this machine. Images, illustrations, and information about operating systems that are supported might also differ slightly from those of this machine.

❖ Other manuals

• PostScript3 Supplement

•UNIX Supplement

• Manuals for DeskTopBinder Lite

• DeskTopBinder Lite Setup Guide

• DeskTopBinder Introduction Guide

•Auto Document Link Guide

Note

❒ Manuals provided are specific to machine types. ❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the

manuals as PDF files.

❒ For “UNIX Supplement”, please visit our Web site or consult an authorized

dealer.

❒ “PostScript3 Supplement” and “UNIX Supplement” include descriptions of

functions and settings that might not be available on this machine.

❒ The following software products are referred to using general names:

Product name General name

DeskTopBinder Lite sional

ScanRouter EX Professional terprise

and DeskTopBinder Profes-

and ScanRouter EX En-

DeskTopBinder

the ScanRouter delivery software

Optional

Manuals for This Machine ......................................................................................i

NOTICE ...................................................................................................................1

Important Safety Instructions ...............................................................................3

Caution.......................................................................................................................3

How to Read This Manual .....................................................................................4

Symbols .....................................................................................................................4

Names of Major Functions .........................................................................................4

Reading the Display...............................................................................................5

Reading the Display Panel and Using Keys...............................................................6

Simplified Display.......................................................................................................8

Function List ..........................................................................................................9

1. Transmission

Transmission Modes ...........................................................................................13

Selecting Type of Transmission ...............................................................................14

Memory Transmission..............................................................................................15

Sending multiple originals using the exposure glass.............................................18

Parallel Memory Transmission ..............................................................................19

Automatic Redial ...................................................................................................20

Dual Access...........................................................................................................20

Simultaneous Broadcast........................................................................................20

Immediate Transmission ..........................................................................................21

Sending multiple originals using the exposure glass.............................................23

Displaying Confirmation of Transmission.................................................................24

IP-Fax Functions ..................................................................................................25

Terminology .............................................................................................................27

Notes on Using IP-Fax .............................................................................................28

Functions Not Available for IP-Fax Transmission ....................................................28

Internet Fax Functions ........................................................................................29

Notes on Using Internet Fax ....................................................................................30

Functions Not Available by E-mail Transmission .....................................................31

Functions Not Available by E-mail Reception ..........................................................32

E-mail Subject ..........................................................................................................32

T.37 Full Mode .........................................................................................................33

Placing Originals..................................................................................................34

Setting the Original Orientation ................................................................................36

Scanning Two-Sided Originals.................................................................................37

Acceptable Original Sizes ........................................................................................40

Paper Size and Scanned Area.................................................................................41

Original Sizes Difficult to Detect...............................................................................43

Transmission with Image Rotation ...........................................................................44

Stamp.......................................................................................................................45

iii

Scan Settings .......................................................................................................47

Scan Type ................................................................................................................47

JBIG Transmission ................................................................................................49

Resolution ................................................................................................................49

Scan Size .................................................................................................................51

Auto Detect............................................................................................................52

Regular ..................................................................................................................53

Area.......................................................................................................................54

Mixed Original Sizes..............................................................................................56

Density (Contrast) ....................................................................................................58

Mixing Scan Settings for a Multiple Page Original ...................................................60

Changing the Line Port .......................................................................................61

Simultaneous Broadcast Using Multiple Line Ports .................................................63

Specifying a Destination .....................................................................................64

Sending Over a Fax Line .........................................................................................64

Entering a pause ...................................................................................................65

Entering a tone ......................................................................................................66

Sending by IP-Fax....................................................................................................67

Regarding IP-Fax destinations ..............................................................................69

Sending to an E-mail Address..................................................................................70

Bypassing the SMTP server..................................................................................73

Using the Address Book to Specify Destinations.....................................................76

Switching the titles in the Address Book................................................................77

Specifying Group Destinations.................................................................................78

Selecting Destinations from Recent Destinations ....................................................79

Programming Destinations in the Address Book ............................................. 81

Registering Entered Destinations to the Address Book ...........................................83

Searching for a Destination in the Address Book ............................................ 84

Search by Destination Name ...................................................................................85

Search by Fax Number/IP-Fax Destination..............................................................87

Search by E-mail Address........................................................................................90

Search Using Advanced Search ..............................................................................92

Search by Registration Number ...............................................................................95

On Hook Dial ........................................................................................................97

Manual Dial ...........................................................................................................99

Sender Settings..................................................................................................101

PIN Code Transmission .........................................................................................104

Advanced Features............................................................................................106

Setting SUB Codes for Transmission.....................................................................106

Setting a password..............................................................................................109

Setting SEP Codes for Reception ..........................................................................109

Entering a password............................................................................................112

SEP Code RX Reserve Report ..............................................................................112

SEP Code RX Result Report .................................................................................113

Canceling a Transmission ................................................................................114

Before the Original Is Scanned ..............................................................................114

While the Original Is Being Scanned......................................................................114

While the Original Is Being Transmitted.................................................................115

Before the Transmission Is Started........................................................................117

Confirming a Transmission ..............................................................................120

Checking the Storage Result (Memory Storage Report)................................122

2. Other Transmission Features

Sending at a Specific Time (Send Later) .........................................................123

Requesting a Reception Notice........................................................................125

Setting an E-mail Destination as a BCC ..........................................................127

Confirming Transmission Results by E-mail ..................................................128

Entering the Subject ..........................................................................................130

Entering the Text................................................................................................133

Transmission Options.......................................................................................135

Standard Message Stamp......................................................................................135

Auto Reduce ..........................................................................................................136

Label Insertion........................................................................................................138

Closed Network......................................................................................................140

SUB Code Transmission........................................................................................141

SEP Code Reception .............................................................................................142

Fax Header Print ....................................................................................................144

3. Reception

Types of Reception............................................................................................147

Immediate Reception .............................................................................................147

Memory Reception .................................................................................................148

Substitute Reception ..............................................................................................149

Receiving documents unconditionally .................................................................150

Receiving documents according to parameter-specified settings .......................150

Reception Modes ...............................................................................................152

Manual Reception ..................................................................................................152

Auto Reception.......................................................................................................152

Switching the Reception Mode...............................................................................153

Receiving Internet Fax Documents..................................................................154

Auto E-mail Reception ...........................................................................................154

Manual E-mail Reception .......................................................................................155

Received Images ...................................................................................................155

Reception Functions .........................................................................................157

Routing Received Documents................................................................................157

Routing received documents with SUB Code......................................................157

Transferring Received Documents.........................................................................158

SUB Code Transfer Report .................................................................................158

Forwarding Received Documents ..........................................................................159

SMTP Reception Using Internet Fax......................................................................160

Routing e-mail received via SMTP ......................................................................161

JBIG Reception ......................................................................................................162

Auto Fax Reception Power-Up...............................................................................162

Printing Options.................................................................................................163

Print Completion Beep ...........................................................................................163

Checkered Mark.....................................................................................................163

Center Mark ...........................................................................................................164

Reception Time ......................................................................................................164

Two-Sided Printing.................................................................................................165

180-degree rotation printing ................................................................................166

Multi-Copy Reception.............................................................................................166

Image Rotation.......................................................................................................167

Page Separation and Length Reduction ................................................................168

Page Reduction......................................................................................................169

TSI Print (Transmitting Subscriber Identification Print) ..........................................169

If There Is No Paper of the Correct Size ................................................................170

Setting priority trays.............................................................................................170

Just size printing..................................................................................................171

Having incoming documents printed on paper from the bypass tray................... 171

Where Incoming Documents Are Delivered - Output Tray.....................................172

Specifying tray for lines .......................................................................................172

Tray Shift .............................................................................................................173

4. Changing/Confirming Communication Information

Changing the Settings of Files in Memory ......................................................175

Deleting a Destination from a Simultaneous Broadcast.........................................176

Adding a Destination ..............................................................................................178

Changing the Transmission Time ..........................................................................180

Changing the SMTP Server Setting.......................................................................182

Printing a File from Memory .............................................................................185

Printing a List of Files in Memory (Print TX File List).....................................187

Resending a File ................................................................................................189

Checking the Transmission Result (Transmission File Status) ....................191

Confirming on Display ............................................................................................191

Confirming by Report .............................................................................................192

Confirming by E-mail..............................................................................................193

Confirming by Report and E-mail ...........................................................................193

Communication Result Report (Memory Transmission) ........................................194

Immediate TX Result Report (Immediate Transmission) .......................................194

Communication Failure Report ..............................................................................195

Checking the Reception Result (Reception File Status)................................196

Confirming on Display ............................................................................................196

Confirming by Report .............................................................................................197

Journal.................................................................................................................197

Print Journal.......................................................................................................198

Printing the Journal ................................................................................................198

All.........................................................................................................................199

Print per File No...................................................................................................200

Print per User ......................................................................................................201

Journal ...................................................................................................................203

Transmitting Journal by E-mail...............................................................................205

Journal by e-mail .................................................................................................205

Printing/Deleting Received and Stored Documents

(Print/Delete Stored Reception File) ..............................................................206

Printing Received and Stored Documents .............................................................207

Deleting Received and Stored Documents ............................................................208

Printing a File Received with Memory Lock....................................................209

Personal Boxes..................................................................................................211

Personal Boxes ......................................................................................................211

Printing Personal Box Documents .........................................................................212

Confidential File Report..........................................................................................213

Information Boxes .............................................................................................214

Information Boxes ..................................................................................................214

Storing Documents in Information Boxes...............................................................215

Printing Information Box Documents......................................................................217

Deleting Information Box Documents.....................................................................218

5. Storing a Document

Sending a Stored File ........................................................................................221

Storing a Document ...............................................................................................222

Programming a user name..................................................................................224

Setting a file name...............................................................................................225

Setting a password..............................................................................................225

Sending Stored Documents ...................................................................................226

Specifying documents from [File List]...................................................................229

Specifying documents by [User Name]..................................................................229

Specifying documents by [File Name] ...................................................................230

Displaying a preview............................................................................................230

Printing Stored Documents ....................................................................................231

Changing Stored Document Information................................................................233

Changing a user name ........................................................................................235

Changing the file name........................................................................................236

Changing the password.......................................................................................236

Deleting a Stored Document ..................................................................................237

6. Fax via Computer

Sending Fax Documents from Computers...................................................... 239

Before Use .............................................................................................................240

Using the Software.................................................................................................240

LAN-Fax Driver....................................................................................................240

Address Book ......................................................................................................241

LAN-Fax Cover Sheet Editor ...............................................................................241

Auto Run program ...............................................................................................242

Installing Individual Applications ............................................................................242

Setting LAN-Fax Driver Properties.........................................................................243

Setting print properties ........................................................................................244

Making settings for option configuration..............................................................245

Basic Transmission ................................................................................................246

Specifying a destination using a destination list ..................................................247

Specifying a destination using Address Book......................................................247

Specifying a destination by directly entering a fax number,

Internet Fax Destination, or IP-Fax destination.................................................248

vii

Specifying Options .................................................................................................249

To send a fax document at a specific time ..........................................................249

To print a sender stamp.......................................................................................250

To attach a cover sheet .......................................................................................250

To specify two-sided printing...............................................................................250

To display preview...............................................................................................250

Saving as files .....................................................................................................251

To store the fax document on the Document Server...........................................251

Checking Transmission Using LAN-Fax Driver......................................................252

Confirming Transmission Results by E-mail ..........................................................252

LAN-Fax Result Report ..........................................................................................253

Printing and Saving ................................................................................................254

Editing Address Book.............................................................................................254

Programming new destinations ...........................................................................255

Editing programmed destinations........................................................................256

Deleting programmed destinations......................................................................256

Using the Machine's Address Book Data in the Destination List of the LAN-Fax

Editing Fax Cover Sheets ......................................................................................258

Creating a cover sheet ........................................................................................258

Attaching a created cover sheet..........................................................................259

Managing Facsimile Functions Using SmartDeviceMonitor for Admin ..................260

LAN-Fax Operation Messages...............................................................................260

....257

Viewing Fax Information Using a Web Browser .............................................261

Viewing, Printing, and Deleting Received Fax Documents Using a Web Image Monitor

Viewing received fax documents using a Web browser ......................................261

Printing fax information using a Web browser .....................................................262

Deleting fax information using a Web browser ....................................................263

Programming Destination Information from Web Browser .....................................263

To edit machine properties already programmed................................................ 264

To add new receiver ............................................................................................265

...261

Delivering Files Received by Fax .....................................................................266

7. Appendix

Checking the Memory Status............................................................................267

Programs ............................................................................................................268

Registering and Changing Keystroke Programs ....................................................268

Registering a priority function using a program...................................................270

Changing a program name..................................................................................271

Deleting a Program ................................................................................................272

Using a Program ....................................................................................................273

Optional Equipment...........................................................................................274

Expansion Memory (28MB: DIMM) ........................................................................274

Handset..................................................................................................................274

Extra G3 Interface Unit...........................................................................................274

Specifications.....................................................................................................275

Specifications Required for the Internet Fax Destination Machines.......................277

Maximum Values................................................................................................278

INDEX....................................................................................................... 280

viii

NOTICE

❖ Note to users in the United States of America

❖ Note:

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio /TV technician for help.

❖ Caution:

Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment.

❖ Notice about the Telephone Consumer Protection Act (Valid in USA only)

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including FAX machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.) In order to program this information into your FAX machine, you should complete the following steps: Follow the FAX HEADER programming procedure in the Programming chapter of the operating instructions to enter the business identification and telephone number of the terminal or business. This information is transmitted with your document by the FAX HEADER feature. In addition to the information, be sure to program the date and time into your machine.

❖ Note to users in Canada

❖ Note:

This Class B digital apparatus complies with Canadian ICES-003.

❖ Remarque concernant les utilisateurs au Canada

❖ Avertissement:

Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.

Important Safety Instructions

Caution

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

• Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.

• Avoid using a telephone during an electrical storm. There may be a remote risk of electric shock from lightning.

• Do not use a telephone in the vicinity of a gas leak to report the leak.

• Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They may explode. Check with local codes for possible special disposal instructions.

Save these instructions.

IMPORTANTES MESURES DE SÉCURITÉ

Certalnes mesures de sécurité doivent être prises pendant l’utilisation de matérial téléphonique afin de réduire les risques d’incendle, de choc électrique et de blessures. En voici quelquesunes:

• Ne pas utiliser l’appareil près de l’eau, p.ex., près d’une balgnoire, d’un lavabo, d’un évier de cuisine, d’un bac à laver, dans un sous-sol humide ou près d’une piscine.

• Éviter d’utiliser le téléphone (sauf s’il s’agit d’un apparell sans fil) pendant un orage électrique. Ceci peut présenter un risque de choc électrique causé par la foudre.

• Ne pas utiliser l’appareil téléphonique pour signaler une fulte de gaz s’il est situé près de la fuite.

• Utiliser seulement le cordon d’alimentation et le type de piles indiqués dans ce manual. Ne pas jeter les piles dans le feu: elles peuvent exploser. Se conformer aux ègrlements pertinents quant à l’élimination des piles.

Conserver ces instructions.

How to Read This Manual

Symbols

This manual uses the following symbols:

Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these

notes. They can be found in the “Safety Information” section of About This Machine.

Indicates important safety notes. Ignoring these notes could result in moderate or minor injury, or damage to the

machine or to property. Be sure to read these notes. They can be found in the “Safety Information” section of About This Machine.

Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations.

Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.

This symbol is located at the end of sections. It indicates where you can find further relevant information.

[ ]

Indicates the names of keys that appear on the machine's display panel.

{ }

Indicates the names of keys on the machine's control panel.

Names of Major Functions

This machine's major functions are referred to in this manual as follows:

• Internet Fax (by specifying an e-mail address) → Internet Fax

• Internet Fax (by specifying an IPv4 address) → IP-Fax

Reading the Display

This section explains how to use control panel and screen-displayed keys. The display guides you through operations, shows messages, machine status,

and destinations registered in the destination lists. If you press the {Facsimile} or {Clear Modes} key during operation, the standby

display appears.

Note

❒ This machine automatically returns to standby mode if you do not use the

machine for a certain period of time. You can select the period using the Facsimile Auto Reset Timer in System Settings.

❒ You can have the machine return to standby mode after each transmission us-

ing User Parameters (switch 17, bit 3) in the Facsimile Features menu.

❒ To manually return to the standby display, do one of the following:

• If you have placed the original in the Auto Document Feeder (ADF) and

have not pressed the {Start} key, remove the original.

• If you have not placed an original, press the {Clear Modes} key.

• If you are in User Tools mode, press the {User Tools/Counter} key.

Reference

“System Settings”, General Settings Guide “Facsimile Features”, General Settings Guide “Registering Addresses and Users for Facsimile/Scanner Functions”, Gener-

al Settings Guide

Reading the Display Panel and Using Keys

This section explains key functions and messages that appear on the control panel.

❖ Initial Display

1. Displays the date, time, and ma-

chine status. Displays the name, facsimile number of the destination, and the size of the original when transmitting.

When user authentication is set, a login user name appears.

2. Allows you to send or print the

documents stored in the Document Server.

3. Allows you to set scan settings

and original feed types.

4. Displays messages and the ma-

chine status.

5. Press this tab to switch the type of

transmission between fax/IP-Fax and Internet Fax.

When “Internet Fax Settings” is set to “On” in the Facsimile Features menu,

appears.

•When [Fax] is selected, you can specify fax numbers or IP-Fax destinations.

•When [Internet Fax] is selected, you can

specify e-mail addresses.

ALV012S

6. Displays the entered number of a

destination.

7. Allows you to store documents in

the Document Server.

8. Press to display various informa-

tion about communication.

9. Allows you to confirm the trans-

mission settings.

10. Displays the percentage of free

memory space.

11. Allows you to search for a desti-

nation by destination name, fax number, e-mail address or registration number.

12. Switches transmission mode to

Immediate Transmission.

When [Immed. TX] is not highlighted, the machine is in the Memory Transmission mode.

13. Allows you to set various fea-

tures for transmission.

14. Allows you to set a sender.

15. Allows you to check the number

of “Transmission Standby File(s)”, “Memory Lock File(s)”, and “RX Print Standby File(s)”.

17. Title word keys appear. Allows

you to switch from one page (display) to another on the destination list.

18. Switches the title word keys.

19. Appears on Destination keys

programmed as a group destination.

16. Displays Quick Operation keys

set for frequently used functions. [TX File Status] and [RX File Status] are pre-

set.

Note

❒ The display will differ depending on installed optional units. ❒ You can change “Internet Fax Settings” under “Initial Settings” in the Facsim-

ile Features menu.

❒ Information about documents sent using the facsimile function cannot be

checked in [Job List]. Use [Change TX / Info].

Reference

p.13 “Transmission Modes” p.77 “Switching the titles in the Address Book” p.84 “Searching for a Destination in the Address Book” p.123 “Other Transmission Features” p.175 “Changing/Confirming Communication Information” p.221 “Storing a Document” p.267 “Checking the Memory Status” “Facsimile Features”, General Settings Guide “Registering Addresses and Users for Facsimile/Scanner Functions”, Gener-

al Settings Guide

Simplified Display

This section explains how to switch to the simplified display. When you press the {Simplified Display} key, the screen changes from the initial

display to the simplified display. Letters and keys are displayed at a larger size, making operations easier.

ALV021S

❖ Example of a simplified display

ALV013S

1. [Key Color]

Press to change the key color and increase the brightness of the display panel.

Note

❒ To return to the initial display, press the {Simplified Display} key again. ❒ Certain keys do not appear on the simplified display.

Function List

This section explains various items that can be specified in the Facsimile Features menu.

Press the {User Tools/Counter} key to display the Facsimile Features menu. For details about the settings, see “Facsimile Features”, General Settings Guide.

❖ General Settings

Function name Description

Quick Operation Key Frequently used functions programmed as

Quick Operation keys are shown on the menu immediately after the power is turned on.

Switch Title Select the title to be shown on the destination

list.

Search Destination Select a destination list to be used in “Search

Destination”.

Communication Page Count Checks the transmission and reception, and

totals on the display.

Adjust Sound Volume Adjust the sound volume during On Hook

Mode and Immediate Transmission.

Box Setting The following functions are for delivery and

transfer of documents: Personal Box, Information Box, and Transfer Box.

Box Setting: Print List You can print a list or the Personal Boxes, In-

formation Boxes, and Transfer Boxes currently programmed.

On Hook Mode Release Time Use this function to specify a time to cancel

On Hook mode after you transmit using On Hook dialing.

❖ Scan Settings

Function name Description

Program / Change / Delete Scan Size You can program, change, or cancel fre-

quently used scan sizes.

❖ Send Settings

Function name Description

Max. E-mail Size Specify to limit the size of e-mail messages

that are transmitted, if receivers limit e-mail size, or you cannot send large size e-mail for some reason.

Program / Change / Delete Standard Message

Backup File TX Setting You can specify whether or not to send to a

Program standard messages to be printed at the top of the first page of the original of the opposite party.

selected folder the backup of a file sent by Memory Transmission.

❖ Reception Settings

Function name Description

Switch Reception Mode

Program Special Sender By programming particular receivers as Spe-

Program Special Sender: Print List You can print the Special Sender List.

Forwarding Specify whether or not received fax docu-

Reception File Setting Selects whether received documents are

Stored Reception File User Setting The administrator can be specified for man-

Specify the method for receiving fax documents.

cial Sender in advance, you can have Special Senders treated differently.

ments are to be forwarded to a programmed receiver.

saved on the hard disk to be printed later or printed immediately without being saved.

aging documents stored on the machine after fax documents are received.

SMTP RX File Delivery Settings This function is available on systems that al-

low routing of e-mail received via SMTP.

2 Sided Print Specify whether or not received fax docu-

ments are to be printed on both sides of the paper.

Checkered Mark Specify whether or not a checkered mark is

to be saved on the hard to be printed on the first page of received fax documents.

Center Mark Specify whether or not a center mark is to be

printed halfway down the left side and at the top center of each page received.

Print Reception Time Specify whether or not the received date,

time, and file number are printed at the bottom of received fax documents.

Reception File Print Quantity Specify the number of copies to be printed

for each fax document received.

Function name Description

Paper Tray Use this function to print fax documents re-

ceived from programmed senders and fax documents from other senders, using different paper trays.

Specify Tray for Lines Specify a paper tray for each line (telephone,

Internet Fax, IP-Fax).

Folder Transfer Result Report You can set whether the Folder Transfer Re-

sult Report is transmitted to the specified email address, when folders are programmed as the forwarding destinations to which documents are sent from all senders or Special Senders.

Memory Lock Reception Switches the Memory Lock on or off.

❖ Initial Settings

Function name Description

Parameter Setting User Parameters allow you to customize var-

ious settings to suit your needs.

Parameter Setting: Print List Prints a list to see the current User Parameter

settings.

Program Closed Network Code Register an ID required for Closed Network

communication.

Program Memory Lock ID Program a Memory Lock ID to be entered be-

fore printing documents when the Memory Lock Reception function is activated.

Internet Fax Settings You can select to display the Internet Fax

icon or not.

Select Dial / Push Phone Use this function to select a line type when

the machine is connected to a G3 analog line.

Program Fax Information

Enable H.323 Specify whether or not H.323 is used for IP-

Enable SIP Specify whether or not SIP is used for IP-Fax

H.323 Settings Set the IPv4 address or host name, and alias

SIP Settings Set the SIP server's IPv4 address or host

Program / Change / Delete Gateway Register, change, or delete the gateway used

Program information to be shown on the display of the other machine and printed as a report.

Fax transmission.

transmission.

telephone number of the gatekeeper.

name, and SIP user name.

for transmission to IP-Fax.

Menu Protect Using Menu Protect, you can prevent unau-

thenticated users from changing the user tools.

Reference

“Facsimile Features”, General Settings Guide

1. Transmission

This section explains basic transmission operations such as specifying a transmission mode or destination.

Transmission Modes

There are two types of transmission:

• Memory Transmission

• Immediate Transmission

Important

❒ It is recommended that you call the receiver and confirm with them when

sending important documents.

❖ Memory Transmission

Transmission starts automatically after the original is stored in memory. This is convenient when you are in a hurry and want to take the document away with you. You can also send the same original to several destinations.

❖ Immediate Transmission

Immediately dials the destination number, and while scanning the original, sends it. It is very convenient when you want to send an original quickly or when you want to check the destination you are sending to. When using this type of transmission, the original is not stored in memory. You can only specify one address.

Transmission

Normally the machine is in the Memory Transmission mode. To switch the mode to Immediate Transmission, press [Immed. TX].

Note

❒ You can set the machine to enter Memory Transmission mode or Immediate

Transmission mode right after the power is turned on or the {Clear Modes} key is pressed. See “Registering a priority function using a program”.

Reference

p.19 “Parallel Memory Transmission” p.20 “Simultaneous Broadcast” p.270 “Registering a priority function using a program”

Selecting Type of Transmission

You can select the transmission type: standard fax, IP-Fax, or Internet Fax. Press the tab in the standby display to select the transmission type.

❖ When sending to a standard fax or IP-Fax destination

Make sure that [Fax] is selected.

❖ When sending to an Internet Fax destination

Press [Internet Fax] to switch the type of transmission to Internet Fax.

Reference

p.25 “IP-Fax Functions” p.29 “Internet Fax Functions”

Memory Transmission

Transmission Modes

Memory transmission mode has standard fax, Internet Fax and IP-Fax.

Important

❒ If there is a power failure (the main power switch is turned off) or the machine

is unplugged for about one hour, all the documents stored in memory are deleted. As soon as the main power switch is turned on, the Power Failure Report is printed to help you identify deleted files. Simply turning off the power by pressing the operation switch does not delete stored documents. See “Troubleshooting When Using the Facsimile Function”, Troubleshooting.

❒ If memory is full (0% appears in “Memory” at the upper right of the screen),

Memory Transmission is disabled. Use Immediate Transmission instead.

A Make sure [Immed. TX] is not highlighted.

Normally Memory Transmission mode is selected.

B Place the original.

Transmission

C Make the scan settings you require.

D Using the number keys or a Destination key, specify a destination.

If you make a mistake, press the {Clear/Stop} key, and then enter the correct number.

To select a destination from the Address Book, see “Using the Address Book to Specify Destinations”.

E When sending the same original to several destinations (broadcasting),

press [Add] to specify the destinations.

You do not have to press [Add] when adding a destination using the destina- tion list.

Transmission Modes

F Specify the next destination.

Press [Fax] or [Internet Fax] to switch the transmission type between fax/IPFax and Internet Fax.

A fax number, e-mail address and IP-Fax destination can be specified simultaneously.

G Press the {Start} key.

Note

❒ If the combined total number of programmed destinations exceeds the

maximum value, only Immediate Transmission is possible.

❒ For the maximum number of destinations you can specify per file, see

“Maximum Values”.

❒ For the maximum number of destinations you can specify for all files (in-

cluding files in memory), see “Maximum Values”.

❒ For the maximum number of documents you can store in memory for

Memory Transmission, see “Maximum Values”.

❒ For the maximum number of pages you can store in memory (using A4

Standard <ITU-T q1 Chart>), see “Maximum Values”.

Reference

p.47 “Scan Type” p.49 “Resolution” p.58 “Density (Contrast)” p.64 “Sending Over a Fax Line” p.67 “Sending by IP-Fax” p.70 “Sending to an E-mail Address” p.76 “Using the Address Book to Specify Destinations” p.78 “Specifying Group Destinations” p.79 “Selecting Destinations from Recent Destinations” p.278 “Maximum Values” “Facsimile Features”, General Settings Guide “Troubleshooting When Using the Facsimile Function”, Troubleshooting

Transmission

Sending multiple originals using the exposure glass

Follow these steps to send multiple originals using the exposure glass.

A Make sure [Immed. TX] is not highlighted. B Place the first page of the original face down on the exposure glass. C Specify a destination. D Make the scan settings you require. E Press the {Start} key.

The machine starts scanning.

F Place the next original on the exposure glass within 60 seconds after the ma-

chine has finished scanning the first original.

G Repeat steps

to F for all originals.

H Place the last original, and then press the {q} key.

The machine dials the destination and starts transmission.

Transmission Modes

Parallel Memory Transmission

This function dials while the original is being scanned. Standard Memory Transmission stores the original in memory, then dials the

destination. However, Parallel Memory Transmission allows you to confirm the connection status quickly. In addition, this function scans the original faster than Immediate Transmission. This is useful when you are in a hurry and need to use the original for another purpose.

Important

❒ Standard Memory Transmission is used instead of Parallel Memory Trans-

mission in the following cases:

• When the line is busy and could not be connected to

•With Send Later

• When you store an original for Memory Transmission while another com-

munication is in progress

• When two or more destinations are specified

• When an original is placed on the exposure glass, and then sent

• When you send documents stored in the Document Server

Note

❒ You can turn this function on or off with the User Parameters (switch 07, bit

2) in the Facsimile Features menu.

❒ Standard Memory Transmission may be used instead of Parallel Memory

Transmission depending on the optional equipment installed if there is not enough free memory left.

❒ If you use this function, the Memory Storage Report will not be printed. ❒ If the {Clear/Stop} key is pressed, the original will jam or memory will run out

while Parallel Memory Transmission stops. The Communication Result Report is printed and files are deleted.

❒ When using Parallel Memory Transmission, only the page number is printed

on the header of the fax, the total number of originals is not automatically printed.

Reference

“Facsimile Features”, General Settings Guide

Transmission

Automatic Redial

If a fax document could not be sent because the line was busy or an error occurred during transmission, the line is switched to another at five-minute intervals and redial is attempted up to five times.

If redialing fails after four redials, the machine cancels the transmission and prints a Communication Result Report or Communication Failure Report.

Note

❒ If there are a large number of files stored in memory, documents might not be

sent in the order they were scanned.

Dual Access

The machine can scan other documents into memory even while sending a fax document from memory, receiving a document into memory, or automatically printing a report. Since the machine starts sending the second document immediately after the current transmission ends, the line is used efficiently.

Note

❒ During Immediate Transmission or when in User Tools mode, the machine

cannot scan an original.

Simultaneous Broadcast

Use this function to send the same original to multiple destinations simultaneously.

To specify multiple destinations, specify the first destination, and then specify the next destination by pressing [Add].

If you dial several destinations for the same document (broadcasting), the documents are sent in the order in which they were dialed. If the fax document could not be transmitted, the machine redials that destination after the last destination specified for broadcasting. For example, if you specify four destinations, A through D, for broadcasting, and if the lines to destinations A and C are busy, the machine dials the destinations in the following order: A, B, C, D, A, and C.

To check the transmission progress, print the TX file list. If the optional extra G3 interface unit is installed, you can use the Simultaneous

Broadcast function to send faxes simultaneously on different phone lines. If you specify a second transmission while broadcasting to several destinations,

faxes are transmitted alternately to each remaining destination in the current and second broadcast.

For example, if you specify a broadcast to destinations A and B, and then specify a broadcast to destinations C and D while transmission to destination A is in progress, the machine sends the faxes in the following order: A, C, B, and then D.

If the previous file and next file are both on standby, these are also sent in the same order.

Transmission Modes

Note

❒ To avoid accidentally pressing the wrong Destination key, you can set the

machine so that each time a destination is added using a Destination key, [Add] must be pressed. Make the setting in User Parameters (switch 17, bit 2) in the Facsimile Features menu.

Reference

p.63 “Simultaneous Broadcast Using Multiple Line Ports” p.187 “Printing a List of Files in Memory (Print TX File List)”

Immediate Transmission

Immediate Transmission is possible with standard fax transmission and IP-Fax transmission.

Important

❒ Internet Fax is executed in only Memory Transmission that starts transmis-

sion automatically after storing documents in memory. If you switch the type of transmission to Internet Fax while the machine is in the Immediate Transmission mode, the transmission mode is automatically switched to the Memory Transmission mode.

❒ Group cannot be used for Immediate Transmission. You cannot send the

same document to multiple destinations (broadcasting). If you specify broadcast or transmission for a group, the machine changes automatically to Memory Transmission.

A Press [Immed. TX].

B Place the original.

Transmission

C Select the scan settings you require.

D Using the number keys or a Destination key, specify a destination.

If you make a mistake, press the {Clear/Stop} key, and then enter the correct number.

To select a destination from the Address Book, see “Using the Address Book to Specify Destinations”.

E Press the {Start} key.

The machine dials a destination.

Note

❒ Documents are not stored in memory.

Reference

p.47 “Scan Type” p.49 “Resolution” p.58 “Density (Contrast)” p.64 “Sending Over a Fax Line” p.67 “Sending by IP-Fax” p.76 “Using the Address Book to Specify Destinations” p.78 “Specifying Group Destinations” p.79 “Selecting Destinations from Recent Destinations”

Transmission Modes

Sending multiple originals using the exposure glass

Follow these steps to send multiple originals using the exposure glass.

A Press [Immed. TX]. B Place the first page face down on the exposure glass. C Specify a destination. D Make the scan settings you require. E Press the {Start} key. F Place the next original on the exposure glass within 10 seconds after the ma-

chine has finished scanning the first original.

G Repeat steps

to F for all originals.

H Place the last original, and then press the {q} key.

Transmission

Displaying Confirmation of Transmission

On this screen you can check the destination, transmission mode, and other transmission settings before transmitting.

A Press [Check Modes], and then check the transmission settings.

The following display appears.

B After checking the settings on the display, press [Exit].

IP-Fax Functions

The IP-Fax function sends or receives documents between two facsimiles directly via a TCP/IP network.

This function has the following advantages and is suitable for communication within the same LAN:

• Reducing communication costs

• Communicating between IP-Faxes at higher speed than by standard fax

IP-Fax uses SIP and H.323 as the network protocol. Specify an IPv4 address or host name instead of a fax number for sending. When

using a gatekeeper, specify its alias telephone number. Specify addresses of the gatekeeper or SIP server (proxy server, register server, redirect server) as appropriate in Initial Settings in the Facsimile Features menu.

When using a SIP server, you can send by specifying SIP user name. You can also transmit to a G3 facsimile connected to the public switched tele-

phone network (PSTN) via a gateway (T.38-compliant).

Transmission

You can receive IP-Faxes in the same manner as standard faxes.

Important

❒ To use IP-Fax functions, this machine must be connected to a LAN and set up

correctly under Initial Settings in the Facsimile Features menu.

❒ The facsimile function of this machine cannot be used with IPv6. ❒ Before using this function, configure the network in the System Settings

menu.

Note

❒ IP-Fax supported by this machine is ITU-T Recommendation T.38 compliant.

ALT001S

Reference

p.147 “Types of Reception” “Connecting the Machine”, General Settings Guide

IP-Fax Functions

“System Settings”, General Settings Guide “Facsimile Features”, General Settings Guide

Terminology

The following are words you should know when using IP-Fax:

❖ H.323

A multimedia communication protocol that sends or receives files via one-toone communication over a LAN or the Internet.

❖ SIP

A communication control protocol for Internet telephone that utilizes VoIP (which converts voice information to IP packets) and is equipped with functions such as creating, modifying, and terminating sessions with one or more participants.

❖ Gatekeeper (VoIP gatekeeper)

A gatekeeper manages devices connected to an IP network and converts alias telephone numbers to IPv4 addresses and performs authentication functions. In addition, a gatekeeper governs band (transmission rate assignment) and access control.

❖ SIP server

A SIP server mediates connection requests between devices connected to an IP network and is composed mainly of servers that have the following three functions:

• Proxy server: Receives SIP requests and forwards them on behalf of the re-

questor.

• Register server: Receives information about a device's address within an IP

network and registers them in the database.

• Redirect server: Used to inquire the destination address.

❖ Gateway (VoIP gateway)

A gateway connecting a telephone network and IP network, it has functions such as protocol conversion for connecting these different networks, and also connects communication devices (telephones, facsimiles, etc.) to a LAN or other network.

Transmission

Notes on Using IP-Fax

The following are notes about using IP-Fax:

• You may not be able to send to a firewall-protected network.

• You cannot use telephones on a LAN.

• If a power outage lasts about an hour, or the machine is disconnected from the power outlet for about an hour, documents stored in the fax machine's memory are deleted. If any document is deleted, the Power Failure Report is automatically printed out when the main power switch is turned on. Use this report to check which documents were deleted. Simply turning off the power by pressing the operation switch does not delete stored documents. See “Troubleshooting When Using the Facsimile Function”, Troubleshooting.

Reference

“Troubleshooting When Using the Facsimile Function”, Troubleshooting

Functions Not Available for IP-Fax Transmission

You can use the following functions with standard fax transmission, but not IPFax transmission:

•On hook dial

• Manual dial

Internet Fax Functions

This machine converts scanned document images to e-mail format and transmits the data over the Internet.

The e-mail sent by this machine can be received by another Internet Fax machine. Instead of dialing the telephone number of the destination you want to send to, you enter the relevant e-mail address.

You can also print or forward received e-mail messages.

ALT002S

Important

❒ To use Internet Fax functions, this machine must be connected to a LAN and

set up correctly in “System Settings”.

❒ The facsimile function of this machine cannot be used with IPv6. ❒ To send Internet Fax documents, in the Facsimile Features menu, under Ini-

tial Settings, set [Internet Fax Settings] to [On]. However, documents can still be forwarded or delivered to Internet Fax destinations even if [Off] is selected.

❒ To receive Internet Fax documents, in the System Settings menu, in File

Transfer, under [Fax E-mail Account], set [Account] to [Receive].

Transmission

Note

❒ The Internet Fax function supported by this machine is compliant with ITU-

T Recommendation T.37.

❒ You can receive e-mail messages with an attached TIFF-F image from com-

puters.

❒ Though Internet Fax documents are normally sent via an SMTP server, you

can also send Internet Fax documents directly to their destinations without going through an SMTP server. To do this, set whether or not to bypass the SMTP server on the standby display.

❒ When sending Internet Fax documents, “Subject”, “Text”, “Reception No-

tice”, and “BCC Transmission” can be selected in [TX Mode].

❒ You can limit the size of transmitted e-mail messages in “Send Settings” of

“Facsimile Features”.

❒ See “Received Images” for how e-mail is actually received by the computer. ❒ For details about how to confirm the transmission result, see “Checking the

Transmission Result (Transmission File Status)”.

Reference

p.73 “Bypassing the SMTP server” p.125 “Requesting a Reception Notice” p.127 “Setting an E-mail Destination as a BCC” p.130 “Entering the Subject” p.133 “Entering the Text” p.155 “Received Images” p.191 “Checking the Transmission Result (Transmission File Status)” “Connecting the Machine”, General Settings Guide “System Settings”, General Settings Guide “Facsimile Features”, General Settings Guide

Notes on Using Internet Fax

The following are notes about using Internet Fax:

• When using the Internet Fax function, originals are sent at A4 size. Originals larger than A4 are reduced to A4 size. If the receiver is in compliance with the T.37 full mode, originals are sent at the size specified in the Address Book.

• When using Internet Fax transmission, documents are sent at “Detail” resolution, even if you specify “Super Fine”. To send documents at “Super Fine”, specify this resolution when registering the destination in the Address Book.

• If a transmission is not successful, this machine usually receives an e-mail error notification. However, e-mail error notifications may not be transmitted for various reasons. It is recommended that you confirm receipt of important document by calling the other party.

Internet Fax Functions

• The level of security for Internet communications is low. It is recommended that you use the telephone network for confidential communications.

• Voice communication is not supported over a LAN.

• Internet Fax delivery might be delayed due to network congestion. Use Internet Fax transmission that bypasses the SMTP server, a public telephone line fax, or IP-Fax whenever communication time is a concern.

• You may not be able to send large files as e-mail, depending on e-mail environment conditions.

• When available memory is low, you may not be able to send Internet Fax documents.

• Because the machine sends documents as e-mail messages with an attached TIFF-F image, viewer applications are required in order to view documents when they are received on a computer.

• With a large volume of document, it may take some time before transmission starts. This is due to the time the machine requires to convert the data in memory.

Reference

p.33 “T.37 Full Mode” p.41 “Paper Size and Scanned Area” p.73 “Bypassing the SMTP server” “Troubleshooting When Using the Facsimile Function”, Troubleshooting

Functions Not Available by E-mail Transmission

The following functions are supported with standard fax transmission, but not with Internet Faxing.

• Immediate Transmission

• ID Transmission

• Transmission by SUB Code

•On Hook Dial

• Manual Dial

•JBIG Transmission

• ECM (Error Correction Mode)

Transmission

Functions Not Available by E-mail Reception

The following functions are supported with standard fax reception, but not with Internet Faxing.

• Memory Lock Reception

• SEP Code Reception

• Authorized Reception per Sender

• Reception File Print Quantity per Sender

E-mail Subject

If you send e-mail without specifying a subject, a subject is automatically inserted. Subjects differ depending on Stamp Sender Name settings.

❖ When Stamp Sender Name is set to on:

From Sender Name(Fax Message NO.xxxx)

❖ When Stamp Sender Name is set to off:

•If Own Fax Number and Own Name are programmed:

From “Own Fax Number”(“Own Name”)(Fax Message NO.xxxx)

• If only Own Fax Number is programmed:

From “Own Fax Number”(Fax Message NO.xxxx)

• If only Own Name is programmed:

From “Own Name”(Fax Message NO.xxxx)

• If neither Own Fax Number nor Own Name are programmed:

Fax Message NO.xxxx

Note

❒ “xxxx” is the document number that appears in the Journal.

Reference

p.123 “Other Transmission Features”

Internet Fax Functions

T.37 Full Mode

This machine is T.37 full mode compatible. T.37 full mode is an international standard for Internet Fax transmission. (ITU-T Recommendation, RFC2532)

When an Internet Fax communication is made between T.37 full mode compatible machines, the receiver side sends the return receipt (dispatched) in response to the reception notice request attached to the sent e-mail. This return receipt includes the receiver's reception capability information (compression type, paper size, and resolution). When the receiver is programmed in the Address Book as the full mode destination, the sender side automatically registers the received information in the Address Book. This allows you to send a subsequent Internet Fax document to that receiver based on this information.

❖ Returning a Return Receipt

When e-mail is received, if the sender requests reception notice, the receiver sends a return receipt that includes the receiving machine's capability (compression type, paper size, and resolution).

❖ Registering the Received Reception Confirmation Contents

When the sender receives the return receipt that includes the receiver's reception capability, the sender checks that the final recipient address sent is programmed in the Address Book. If it is programmed as a full mode destination, the sender automatically registers the receiver's reception capability. The registered reception capability is updated each time the sender receives new reception capability information. The sender can send documents to the receiver based on this information. If the receiver is programmed as the simple mode machine or not programmed in the Address Book, the receiver's reception capability cannot be registered. If you know the receiver's reception capability, you can set it manually.

❖ Requesting a Reception Notice

When the receiver's machine supports T.37 full mode and is programmed as a full mode machine in the Address Book, the machine requests the reception notice from the receiver. Then, the machine will receive the return receipt (sent) that includes the receiver's reception capability.

Note

❒ Use Web Image Monitor to manually program a receiver's reception capabil-

ity information.

❒ If you use Internet Fax transmission, you can send documents to multiple

destinations at once. However, if you specify full mode destinations, since each destination may have a different reception capability, transmission is done one by one in the specified transmission order.

Reference

p.125 “Requesting a Reception Notice” p.263 “Programming Destination Information from Web Browser”

Transmission

Placing Originals

Place the original on the exposure glass or the ADF. For details about how to place originals, see the following:

• Placing originals on the exposure glass “Placing Originals on the Exposure Glass”, Copy/Document Server Reference

• Placing originals into the ADF “Placing Originals in the Auto Document Feeder”, Copy/Document Server Reference “Non-compatible originals for the Auto Document Feeder”, Copy/Document Server Reference

Note that [Special Original] of the copy function cannot be used with the facsimile function.

Place the originals according to their paper size.

Original size Placing on the exposure glass Placing into the ADF

A4, B4 JIS, A3, 8 1/2"×11",

/2"×14", 11"×17"

A4, B4 JIS, A3, 8

/2"×14", 11"×17"

A5, B5 JIS

/2"×11",

Important

❒ If you place A5 size originals on the exposure glass, they are not detected.

Place A5 size originals into the ADF.

❒ Do not lift the ADF while using it to scan originals.

Placing Originals

Note

❒ To scan multiple originals using the Auto Document Feeder (ADF), set origi-

nals in a stack.

❒ When sending a fax, the image output at the other end depends on the size

and orientation of paper used in the receiver's machine. If the receiver does not use paper of the same size and orientation as that of the original, the fax image may be reduced in size, trimmed at both edges, or divided across two or more sheets. When sending an important original, ask the receiver about the size and orientation of the paper in their machine.

❒ When sending an original of irregular (i.e. custom) size or part of a large orig-

inal, you can specify the scan area precisely.

❒ Custom size originals are scanned as regular size originals, so the receiver

may find extra blank margins or edges of images missing. If you specify a scan area, only that area is scanned regardless of the actual size of the original.

❒ Documents longer than 800 mm (32") must be sent by Memory Transmission

(Immediate Transmission may not be possible).

❒ If an original jams, press the {Clear/Stop} key, and then carefully remove the

original.

❒ Make sure that all ink, correcting fluid etc., has completely dried before plac-

ing your original. If it is still wet, the exposure glass will become marked and those marks will appear on the received image.

❒ Generally, place A4, 8

you place an A4, 8

/2"×11" originals in the landscape orientation (L). If

/2"×11" original in the portrait orientation (K), the image

is sent rotated by 90°.

❒ You can send the first page from the exposure glass then the remaining pages

from the ADF. You cannot change from the ADF to the exposure glass.

❒ When using the Internet Fax function, originals are sent at A4 size. Originals

larger than A4 are reduced to A4 size. If the receiver's machine is compliant with the T.37 full mode, originals are sent at the size specified in the Address Book.

❒ Information about this machine is printed at the destination. This information

is printed on the side of the paper that is to your left when placing the documents on the exposure glass or the ADF. However, the information is also printed rotated by 90 degrees if an A4, 8

/2"×11" original is placed in the por-

trait orientation (K).

❒ For acceptable types of originals, see “Acceptable Original Sizes”, “Paper Size

and Scanned Area” and “Original Sizes Difficult to Detect”.

❒ You can set the original feed types that are selected right after the power is

turned on or the {Clear Modes} key is pressed. See “Registering a priority function using a program”.

Transmission

Reference

p.18 “Sending multiple originals using the exposure glass” p.23 “Sending multiple originals using the exposure glass”

p.33 “T.37 Full Mode” p.40 “Acceptable Original Sizes” p.41 “Paper Size and Scanned Area” p.43 “Original Sizes Difficult to Detect” p.44 “Transmission with Image Rotation” p.51 “Scan Size” p.270 “Registering a priority function using a program” “Facsimile Features”, General Settings Guide “Placing Originals”, Copy/Document Server Reference

Setting the Original Orientation

When you store documents in the Document Server, set “Original Orientation”.

A Place the original, and then select the scan settings you require. B Press [Original Feed Type].

C Specify the original orientation.

Check the orientation of the placed document, and then press [] or [].

Placing Originals

D Press [OK].

The selected original orientation appears in “Original Feed Type”.

E Specify a destination, and then press the {Start} key.

Reference

p.221 “Storing a Document”

Scanning Two-Sided Originals

Use this function to send two-sided originals. The front and back of the scanned original will be printed in order on separate

sheets at the other end. The orientation of alternate sheets may be reversed at the other end. If you want to print the original with the same orientation at the other end, specify the “Original position” and “Page opening orientation”.

Important

❒ Two-sided originals cannot be sent by using just the exposure glass. ❒ Two-sided originals are only sent with Memory Transmission. Immediate

Transmission is not possible.

Transmission

A Place the original, and then select the scan settings you require. B Press [Original Feed Type].

C Specify the original orientation.

Check the orientation of the placed document, and then press [] or [].

Make sure that the specified original orientation matches the orientation of originals loaded in the ADF.

D Press [2 Sided Original].

Placing Originals

E Select [Top to Top] or [Top to Bottom].

F Select [1st Sheet] or [2nd Sheet].

To cancel two-sided transmission, press [1 Sided Original]. The display returns to that of step

Select [2nd Sheet] if you want to send a cover sheet as the first page.

G Press [OK].

2 Sided Original” appears above [Original Feed Type].

“

H Specify a destination, and then press the {Start} key.

Note

❒ You can confirm whether both sides were properly scanned using the

Stamp function.

❒ You can set the original feed types that are selected right after the power is

turned on or the {Clear Modes} key is pressed. See “Registering a priority function using a program”.

Reference

p.45 “Stamp” p.270 “Registering a priority function using a program”

Transmission

Acceptable Original Sizes

Where original is set Acceptable original size Maximum

number of sheets

Exposure glass Up to A3 (297 × 420 mm),

11" × 17" (279 × 432 mm)

ADF, one-sided document

ADF, two-sided document

A5 L to A3 L (up to 1200 mm long)

/2" × 81/2" K to 11" × 17"L

A5 L to A3 L (up to 432 mm long)

/2" × 81/2" K to 11" × 17"L

1 ----

50 sheets (80 g/m

, 20 lb)

Paper thickness

40-128 g/m (11-34 lb)

52-105 g/m (14-28 lb)

Note

❒

The weight range for originals in the Mixed Original Sizes mode is 52–81 g/m2,

13.8–21.5 lb.

Placing Originals

Paper Size and Scanned Area

Important

❒ If you place an original larger than A3, 11"×17" on the exposure glass, only an

A3, 11"×17" area is scanned.

❖ Exposure Glass

❖ ADF

AAG019S

❖ Maximum scan area

The following shows the maximum scan area:

• Memory Transmission: 297 × 1200 mm/11" × 47" (W × L) from the ADF

• Immediate Transmission: 297 × 1200 mm/11" × 47" (W × L) from the ADF

• 297 × 432 mm/11" × 17" (W × L) (from the exposure glass)

Transmission

Note

❒ There may be a difference in the size of the image when it is printed at the des-

tination.

❒ Even if an original is correctly placed on the exposure glass or in the ADF, a

margin of 3 mm (0.1") around each edge of the original may not be sent.

❒ If the receiver uses paper of a smaller width than the original, the image is re-

duced to fit that paper.

❒ During Immediate Transmission, the length of the scanning range can be-

come narrower than 1200 mm (47"), depending on the resolution as well as the settings on the destination machine.

❒ The machine detects paper sizes in the following ways:

• When you place an original in the ADF, an original wider than about 263

mm (10.4") is scanned as A3, 11"×17" size. An original narrower than about 230 mm (9.1") is sent as 8

/2"×14" size, and an original narrower than about 263 mm (10.4") is

/2"×11" or

scanned as B4 JIS (Japanese Industrial Standard). Originals up to 1200 mm (47.2") in length can be scanned.

• See the following table for sizes the machine can detect when you place an

original on the exposure glass. Because the machine scans custom size documents in a standard size, part of the image may be truncated depending on the length of the document. For details about how to set custom size documents, see “Scan Size”.

❖ Metric Version

❖ Inch Version

× - Unable to auto detect

Normally a length of about 420 mm (16.5") can be scanned; however, it is only

possible to specify a scanning size up to 432 mm (17").

Reference

p.51 “Scan Size”

Placing Originals

Original Sizes Difficult to Detect

The machine has difficulty detecting the size of the following kinds of originals. (When this happens, the receiving machine may not select print paper of the correct size.)

• documents placed on the exposure glass of sizes other than those listed in the following table

• originals with index tabs, tags, or protruding parts

• transparent originals, such as OHP transparencies or translucent paper

• dark originals with dense text or drawings

• originals that contain areas of solid print

• originals that have solid print around their edges

• originals with glossy surfaces

• bound originals of more than 10 mm (0.3") in thickness, such as books.

The following paper sizes are automatically detected in facsimile mode.

❖ Metric Version

Paper size where original is placed

A3L

/2"×13"

(F4)

B4 JISL A4KL B5 JISKL A5KL

Exposure glass

ADF

- Auto detect

× - Unable to auto detect

❖ Inch Version

Paper size where original is placed

Exposure glass ×

ADF

11"×17"L

/2"×14" L 8 1/2"×11" KL 5 1/2"×8 1/2" K

- Auto detect

× - Unable to auto detect

Note

❒ You can select from 81/2" × 13", 81/4" × 13", 8" × 13" with User Tools (System

Settings). See “System Settings”, General Settings Guide.

Transmission

Reference

“System Settings”, General Settings Guide

Transmission with Image Rotation

Generally, place A4, 81/2"×11" originals in the landscape orientation (L). If you place an A4, 8 rotated by 90°. Providing the receiver has A4, 8 the document is printed the same size as the original.

Note

❒ This function is unavailable with Immediate Transmission. ❒ When Image Rotation is used, all documents are sent by normal Memory

Transmission.

❒ This function is unavailable when using Mixed Original Sizes.

/2"×11" original in the portrait orientation (K), the image is sent

/2"×11" landscape paper (L),

Placing Originals

Stamp

When sending a fax document using the ADF, the machine can stamp a circle mark at the bottom of the original. When sending a two-sided document, the document is marked at the bottom of the front page and top of the rear page.

Important

❒ Stamp only works when scanning from the ADF.

A Place the original, and then select the scan settings you require.

B Press [Original Feed Type].

C Press [Stamp].

To cancel the stamp, press [Stamp] again before pressing [OK].

D Press [OK].

Transmission

E Specify the destination, and then press the {Start} key.

Note

❒ This stamp indicates that the original has been successfully stored in mem-

ory for Memory Transmission, or successfully sent by Immediate Transmission.

❒ When the stamp starts getting lighter, replace the cartridge. ❒ If a multi-page feed or paper jam occurs, the originals are not sent properly

and not stamped. If you find a page that is not stamped, send only that page again.

❒ You can have the machine select the Stamp function right after the power

is turned on or the {Clear Modes} key is pressed. See “Registering a priority function using a program”.

❒ You can program one of the Quick Operation keys with operations for this

function. Using the Quick Operation key allows you to omit step

❒ A paper jam during Parallel Memory Transmission may cause the trans-

mission to fail even if stamping is performed.

❒ You cannot turn the Stamp function on or off while an original is being

scanned.

Reference

p.270 “Registering a priority function using a program” “Facsimile Features”, General Settings Guide “Adding Paper, Toner and Staples”, Troubleshooting

Scan Settings

You may want to send many different types of fax documents. Some of these may be difficult to reproduce at the receiver's end. However, the machine has three settings that you can adjust to help you transmit the document with the best possible image quality.

❖ Scan Type:

Text, Text / Line Art, Text / Photo, Photo

❖ Resolution:

Standard, Detail, Super Fine (optional)

❖ Scan Size:

Auto Detect, Regular, Area, Mixed Original Sizes

❖ Density (Contrast):

Auto Density, Manual Density (seven levels), Combined Auto and Manual Density

Scan Type

If the original contains photographs, illustrations, or diagrams with complex shading patterns or grays, select the appropriate scan type to optimize image clarity.

❖ Text

Select [Text] to send high-contrast black-and-white image originals. Use this setting when you only want to send clearer text, even if the original contains text and photographs.

❖ Text / Line Art

Select [Text / Line Art] to send high-contrast black-and-white graphic originals at improved resolution. The [Text] mode gives priority to scanning speed; [Text / Line Art] mode gives priority to scanning quality.

❖ Text / Photo

Select [Text / Photo] to send an original containing both a high-contrast blackand-white image, such as text, and a halftone image, such as a photograph.

❖ Photo

Select [Photo] to send an original containing a halftone image, such as a photograph or a color original.

Transmission

A Press [Scan Settings].

B Make sure that [Scan Type] is selected.

C Select the scan type you require, and then press [OK].

Note

❒ If you select [Text / Line Art], [Text / Photo], or [Photo], the transmission will

take longer than when [Text] is selected.

❒ If you send a fax document with [Text / Line Art], [Text / Photo], or [Photo] and

the background of the received image is dirty, reduce the density setting and resend the fax.

❒ You can set the scan type that is selected right after the machine is turned

on or the {Clear Modes} key is pressed. See “Registering a priority function using a program”.

Reference

p.58 “Density (Contrast)”

p.270 “Registering a priority function using a program”

Scan Settings

JBIG Transmission

If you use JBIG (Joint Bi-level Image experts Group) compression, you can send originals scanned using [Photo] faster than with other compression methods.

Important

❒ This function is not available with Internet Fax function. ❒ This function requires that the other party's fax machine has both the JBIG

function and ECM function (G3 communication only).

Resolution

This section explains how to set the resolution of the original. Images and text are scanned into the machine by converting them to a sequence

of dots. The density of the dots determines the quality of the image and how long it takes to transmit. Therefore, images scanned at high resolution (Super Fine) have high quality but transmission takes longer. Conversely, low resolution (Standard) scanning results in lower quality but the original is sent more quickly. Select the setting that matches your needs based upon this trade off between speed and image clarity.

❖ Standard (8 x 3.85 lines/mm, 200 x 100 dpi)

Select for originals containing normal size characters.

❖ Detail (8 x 7.7 lines/mm, 200 x 200 dpi)

Select for originals containing small characters or when you require greater clarity. This resolution is twice as fine as Standard.

❖ Super Fine (optional expansion memory required: 16 x 15.4 lines/mm, 400 x 400 dpi)

Select for originals with very fine details or when you require the best possible image clarity. This resolution is eight times finer than Standard.

Transmission

A Press [Scan Settings].

B Press [Resolution].

C Select the resolution you require, and then press [OK].

Scan Settings

Note

❒ If you install the optional expansion memory, “Super Fine” appears in the

Resolution box.

❒ If the other party's machine does not support the resolution at which you

are sending, this machine automatically switches to a resolution that is supported. You can check the resolution at which you actually sent by printing the Journal.

❒ Sending with Super Fine resolution requires that the machine has the op-

tional expansion memory, and the other party's machine has the capability to receive fax documents at Super Fine resolution.

❒ The machine supports Standard, Detail, and Super Fine (with the optional

expansion memory) resolutions.

❒ You can set the resolution type that is selected right after the machine is

turned on or the {Clear Modes} key is pressed. See “Registering a priority function using a program”.

❒ When using Internet Fax transmission, documents are sent at “Detail” res-

olution, even if you have specified “Super Fine”. To send a document at “Super Fine”, configure the Full Mode when registering the destinations in the Address Book.

Reference

p.33 “T.37 Full Mode” p.198 “Print Journal” p.270 “Registering a priority function using a program”

Scan Size

Normally, a placed original is scanned according to the automatically detected size. If a scan area is specified, the original is scanned accordingly. Thus, originals can be sent without extra space or blank margins.

Note

❒ When placing different size originals into the ADF, adjust the document

guide to the largest original.

❒ Small-size originals may be sent at a slight slant since they do not match the

document guide.

Reference

p.43 “Original Sizes Difficult to Detect”

Transmission

Auto Detect

Detects the size of the first page and scans all pages using that size. If the machine cannot detect the original size, a confirmation message appears.

Place the original again.

A Place the originals. B Press [Scan Settings].

C Press [Scan Size].

D Make sure that [Auto Detect] is selected.

If it is not, press [Auto Detect].

Scan Settings

E Press [OK].

“

Auto Detect: Same Size” appears above [Scan Settings].

F Specify a destination and press the {Start} key.

Regular

The placed original is scanned according to specified size regardless of actual size.

The sizes that can be specified are A4KL, B4 JISL, A3L, 8

/2"×14"L, and 11"×17"L.

/2"×11"KL,

A Place the originals. B Press [Scan Settings].

C Press [Scan Size].

Transmission

D Press the size of the originals to be sent.

/2"×11" indicates LT. 81/2"×14" indicates LG. 11"×17" indicates DLT.

E Press [OK].

The selected size appears above [Scan Settings].

F Specify a destination and press the {Start} key.

Note

❒ To cancel the selected scan size, select [Auto Detect].

Area

Program the sizes of the originals to be scanned in advance. Only the area in the specified size is scanned regardless of the actual size of a placed original.

A Place the originals. B Press [Scan Settings].

C Press [Scan Size].

D Press [Area 1] or [Area 2].

Scan Settings

E Press [OK].

The specified size appears above [Scan Settings].

F Specify a destination and press the {Start} key.

Note

❒ To cancel the selected scan size, select [Auto Detect].

Transmission

Mixed Original Sizes

Select this to individually scan the size of originals loaded into the ADF. For example, when A3Land A4Ksize originals are sent together, usually all are sent using the size of the first original. By selecting Mixed Original Sizes, the machine scans and sends each original according to its size.

A Place the originals. B Press [Scan Settings].

C Press [Scan Size].

D Press [Mixed Original Sizes].

Scan Settings

E Press [OK].

“

Auto Detect: Mixed Sizes” appears above [Scan Settings].

F Specify a destination and press the {Start} key.

Note

❒ To cancel Mixed Original Sizes, press [Mixed Original Sizes] again. ❒ You can combine the original sizes as follows: A3Land A4K, B4 JISLand

B5 JISK, A4Land A5K.

❒ When using Mixed Original Sizes, the machine sends the originals by

Memory Transmission.

❒ When using Mixed Original Sizes, rotation transmission is disabled. ❒ You can have the machine select Mixed Original Sizes right after the power

is turned on or the {Clear Modes} key is pressed. See “Registering a priority function using a program”.

Reference

p.44 “Transmission with Image Rotation” p.270 “Registering a priority function using a program”

Transmission

Density (Contrast)

The text and diagrams on originals should stand out clearly from the paper they are on. If the original has a darker background than normal (for example, a newspaper clipping), or if the writing is faint, adjust the density.

❖ Auto Density

The appropriate density setting for the original is automatically selected.

A Make sure that [Auto Density] is selected.

❖ Manual Density

Use manual density to set density manually. You can select one of seven density levels.

A If [Auto Density] is selected, press [Auto Density] to turn it off. B Press [W] or [V] to adjust the density.

The cursor moves.

Scan Settings

❖ Combined Auto and Manual Density

You can only adjust density for photographs, illustrations, or diagrams if the original has a dark background. You can select one of seven density levels.

A Make sure that [Auto Density] is selected. B Press [W] or [V] to adjust the density.

The cursor moves.

Note

❒ Selecting [Text], [Text / Line Art], or [Text / Photo] for the scan type causes [Auto

Density] to be selected.

❒ You can set the density that is selected right after the machine is turned on or

the {Clear Modes} key is pressed. See “Registering a priority function using a program”.

Reference

p.270 “Registering a priority function using a program”

Transmission

Mixing Scan Settings for a Multiple Page Original

When sending an original of several pages, you can select a different density, resolution, and scan type setting for each page.

It is recommended that originals be placed on the exposure glass when mixing scan settings for a multiple page original.

❖ When placing originals on the exposure glass

A Check which pages you want to scan with different settings. B Remove the previous page and place the next page that you checked on the

exposure glass.

C Select the density, resolution, and scan type.

You have about 60 seconds (10 seconds for Immediate Transmission) to select density, resolution, and scan type. The time remaining is shown on the display.

Adjust the settings for each page before you press the {Start} key.

❖ When placing originals in the Auto Document Feeder (ADF)

A Check which pages you want to scan with different settings. B Select the density, resolution, and scan type before the page you want to

change the settings for starts being scanned.

Depending on what time the scan settings are adjusted, the settings may not be reflected in the resulting operation.

Changing the Line Port

Select a line port or protocol to be used for standard fax or IP-Fax transmission. When the extra G3 interface unit is installed, you can connect to a maximum of

three ports.

Important

❒ To add more fax lines, the optional extra G3 interface unit is required.

❖ G3

G3 is selected after power up or when the machine is reset. If you install the extra G3 interface unit, you can select “G3-1”, “G3-2”, “G3-3”, or “G3 Auto”depending on the number of the installed unit.

❖ Multi-port

When the extra G3 interface unit is installed, communications can take place simultaneously through three lines at once. The following list shows protocol combinations available for each line type.

Option Available line types Available protocol combinations

Without option PSTN G3

Extra G3 interface unit PSTN n PSTN G3 n G3

Extra G3 interface unit n Extra G3 interface unit

PSTN n PSTN n PSTN G3 n G3 n G3

❖ IP-Fax

When sending an IP-Fax, select either “SIP” or “H.323” as the protocol. To display “SIP” and “H.323” on the screen, make the settings in “Initial Settings” in the Facsimile Features menu. Ask your administrator whether you should select “SIP” or “H.323” as the protocol.

Transmission

A Press [Select Line].

B Select the line you want to use.

If you select “G3 Auto”, the machine will use any available line. This increases efficiency.

When one optional extra G3 unit is installed

When two optional extra G3 units are installed

When H.323/SIP are set to “On”

Changing the Line Port

C Press [OK].

The standby display appears.

Note

❒ When you install the extra G3 interface unit, you can specify the line port

home position. See “Registering a priority function using a program”.

❒ When sending a fax, you can select the line port if dialing with the number

keys.

❒ A maximum of three simultaneous communications are possible. You can-

not perform three Immediate Transmissions simultaneously.

❒ If three communications are in progress, the display shows the first com-

munication that was initiated.

Reference

p.270 “Registering a priority function using a program” “Facsimile Features”, General Settings Guide

Simultaneous Broadcast Using Multiple Line Ports

The Standard Broadcast function sends faxes one at a time to multiple destinations in the order of specified destinations.

However, the Simultaneous Broadcast function can simultaneously send faxes to multiple destinations using different lines.

This results in a shorter overall transmission time.

Important

❒ The optional extra G3 interface unit is required.

Note

❒ A maximum of three simultaneous transmissions (including LAN) are possi-

ble.

❒ When using the optional extra G3 interface unit, if you set the line selection

as “G3 Auto” beforehand, the machine will use whichever G3 line is not busy. This increases efficiency.

Transmission

Specifying a Destination

This section explains how to specify a destination. Fax numbers, IP-Fax destinations, and e-mail addresses can be specified.

Note

❒ The display shows the percentage of free memory space for storing originals.

Since fax numbers, IP-Fax destinations and e-mail addresses are programmed in separate memory, dialing fax numbers using the number keys does not change the percentage on the display.

Sending Over a Fax Line

Enter numbers directly using the number keys on the right side of the control panel.

A Make sure that [Fax] is selected. B Enter the fax number using the number keys.

If you make a mistake, press the {Clear/Stop} key, and then enter again. If the optional extra G3 interface unit is installed, select G3 before pressing the

{Start} key. To select a destination from the Address Book, see “Using the Address Book

to Specify Destinations”.

C Press the {Start} key.

The machine starts to scan the original and stores it in memory. When scanning ends, the Communicating indicator lights and transmission starts.

Note

❒ You can insert pauses and tones in a fax number. ❒ Press [Prg. Dest.] after entering the fax number to store the fax number in

the destination list.

❒ For the maximum number of digits for a destination, see “Maximum Val-

ues”.

Reference

p.61 “Changing the Line Port” p.65 “Entering a pause”

Specifying a Destination

p.66 “Entering a tone” p.76 “Using the Address Book to Specify Destinations” p.83 “Registering Entered Destinations to the Address Book” p.278 “Maximum Values”

Entering a pause

Press [Pause] when dialing or storing a number to insert a pause of about two seconds.

Note

❒ A pause is shown as a “-” on the display.

❒ You can also program numbers including pauses in the destination list.

Transmission

Entering a tone

This function allows a machine connected to a pulse dialing line to send tonal signals (for example if you want to use a special service on a tone dialing line). When you press [Tone], the machine dials the number using tonal signals.

This section explains how to use the tone function with On Hook Dial as an example.

A Press [On Hook].

B Enter the fax number using the number keys. C Press [Tone].

D Enter the number you want to tone dial using the number keys. E Press the {Start} key.

The machine starts to scan the original and stores it in memory. When scanning ends, the Communicating indicator lights and transmission starts.

Note

❒ Certain services may be unavailable even when using Tone function. ❒ A tone is shown as a “T” on the display and the next numbers are dialed

using tonal signals.

Specifying a Destination

Sending by IP-Fax

This section explains how to specify a destination using IP-Fax transmission. When using IP-Fax transmission, specify the IP-Fax destination (IPv4 address,

host name, or alias telephone number) in place of the fax number.

Important

❒ Specify the protocol to be used in [Select Line] in advance.

A Make sure that [Fax] is selected. B Press [Manual Entry].

C Enter the IP-Fax destination, and then press [OK].

If you enter an incorrect character, press [Backspace] or [Delete All]. Then, reenter the characters correctly.

To change the IP-Fax destination after pressing [OK], press [Edit Dest.], re-enter an IP-Fax destination, and then press [OK].

To select a destination from the Address Book, see “Using the Address Book to Specify Destinations”.

Transmission

D To add a destination, press [Add].

When you press [Prg. Dest.], you can register an entered destination in the destination list.

E Specify the next destination.

To add another destination, repeat steps

and E.

F Press the {Start} key.

The machine starts to scan the original and stores it in memory. When scanning ends, the Communicating indicator lights and transmission starts.

Note

❒ Depending on security settings, [Manual Entry] may not appear, and you

may be unable to enter the IP-Fax destination.

❒ For a list of gateways (T.38-compliant), gatekeepers, or SIP servers that are

certified as operable with this machine, contact your local reseller or service representative.

❒ Methods of entering a destination vary depending on the network settings

made by the administrator. Ask the machine administrator for details. For details about entering the IP-Fax destination, see “Regarding IP-Fax destinations”.

❒ To avoid accidentally pressing the wrong Destination key, you can set the

machine so that each time a destination is added using a Destination key,

[

Add

]

must be pressed. Make the setting in User Parameters (switch 17, bit 2)

in the Facsimile Features menu. For the maximum number of digits for a destination, see “Maximum Values”.

❒

Reference

p.25 “IP-Fax Functions” p.61 “Changing the Line Port”

Specifying a Destination

p.69 “Regarding IP-Fax destinations” p.76 “Using the Address Book to Specify Destinations” p.83 “Registering Entered Destinations to the Address Book” p.278 “Maximum Values” “Entering Text”, About This Machine “Facsimile Features”, General Settings Guide

Regarding IP-Fax destinations

Depending on the network to which this machine is connected or this machine's configuration, enter the IP-Fax destination as follows:

❖ When not using a gatekeeper/SIP server

• From IP-Fax to IP-Fax

Specify the IPv4 address or host name of the receiving machine. Example: 192.168.1.10 (IPv4 address) Example: IPFAX1 (host name)

• From IP-Fax to G3 fax

Specify the G3 fax telephone number of the receiving machine. Example: 0312345678

❖ When using a gatekeeper server

• From IP-Fax to IP-Fax

Specify the alias telephone number of the receiving machine. Example: 0311119999 (alias telephone number)

• From IP-Fax to G3 fax

Specify the G3 fax telephone number of the receiving machine. Example: 0312345678

❖ When using a SIP server

• From IP-Fax to IP-Fax

Specify the SIP user name of the receiving machine. Example: ABC (SIP user name)

• From IP-Fax to G3 fax

Specify the G3 fax telephone number of the receiving machine. Example: 0312345678

Transmission

Note

❒ To send to a G3 fax via a gateway connected to a public telephone line, you

must specify the receiver's machine telephone number. For example, if the receiver's fax number is “0312345678”, specify “5678”. To send from an IP-Fax to G3 fax without using gatekeeper or SIP server, you must register the gateway also.

❒ When you specify a destination with IP-Fax, depending on the receiver's net-

work configuration, you may need to specify the IPv4 address and port number of the receiving machine. For example, if the receiver's IPv4 address is “192.168.1.10” and the port number is “2100”, specify “192.168.1.10:2100”. Ask the network administrator for details.

❒ When you specify a host name, depending on the receiver's network config-

uration, you may need to specify the host name and port number of the receiving machine. For example, if the receiver's host name is “IPFAX1”and the port number is “2100”, specify “IPFAX1:2100”. Ask the network administrator for details.

❒ An alias telephone number is a number that is registered in the gatekeeper,

and is available only in the network to which the gatekeeper is connected.

❒ Pay attention to the number of telephone number digits set in the gate-

way/IPv4 address conversion table to avoid transmission error.

Sending to an E-mail Address

This section explains how to specify an e-mail address as a destination. When using Internet Fax transmission, specify the e-mail address in place of the

fax number.

Important

❒ In the destination list, register senders, specify their e-mail addresses, and set

the User Name as [Sender] in advance.

❒ Internet Fax is executed in only Memory Transmission that starts transmis-

Specifying a Destination

A Press [Internet Fax] to switch the type of transmission to Internet Fax.

B Specify the sender.

For details about specifying senders, see “Sender Settings”.

C Press [Manual Entry].

D Enter the e-mail address destination, and then press [OK].

If you enter an incorrect character, press [Backspace] or [Delete All]. Then, reenter the characters correctly.

To change the e-mail address after pressing [OK], press [Edit Dest.], re-enter an e-mail address, and then press [OK].

To select a destination from the Address Book, see “Using the Address Book to Specify Destinations”.

Transmission

E To add a destination, press [Add].

When you press [Prg. Dest.], you can register an entered destination in the destination list.

F Specify the next destination.

To add another destination, repeat steps

G Press the {Start} key.

The machine starts to scan the original and stores it in memory. When scanning ends, the Communicating indicator lights and transmission starts.

Note

❒ Depending on security settings, [Manual Entry] may not appear, and you

may be unable to enter the e-mail address.

❒ For details about canceling a transmission, see “Canceling a Transmis-

sion”.

❒ To avoid accidentally pressing the wrong Destination key, you can set the

machine so that each time a destination is added using a Destination key, [Add] must be pressed. Make the setting in User Parameters (switch 17, bit

2) in the Facsimile Features menu.

❒

For the maximum number of digits for a destination, see “Maximum Values”.

❒ If “Auto Specify Sender Name” is set to “On” in “System Settings”, the

sender is automatically specified and you can omit the procedure for specifying a sender. If “On” is selected, the specified e-mail address is printed at “From:”. If no e-mail address is specified for the sender, or if the specified e-mail address is not programmed in the destination list, Internet Fax

documents cannot be sent.

and F.

Reference

p.29 “Internet Fax Functions” p.76 “Using the Address Book to Specify Destinations”

Specifying a Destination

p.101 “Sender Settings” p.114 “Canceling a Transmission” p.278 “Maximum Values” “Entering Text”, About This Machine “System Settings”, General Settings Guide “Facsimile Features”, General Settings Guide “Registering Addresses and Users for Facsimile/Scanner Functions”, Gen-

eral Settings Guide

Bypassing the SMTP server

You can send Internet Fax documents directly to their destinations without going through the SMTP server.

Important

❒ To use this function, the following settings must be made. For details about

these settings, see “System Settings”, General Settings Guide and “Special Operations under Windows”, Network Guide.

• In “System Settings”, “SMTP” in “E-mail Communication Port”, set the

port number to “25”.

• To specify the host name of the other party as the domain part of the e-mail

address, program the host name of the other party on the DNS server.

❒ If the other party's IPv4 address is not registered on the DNS server, specify

the IPv4 address at the domain part of the e-mail address.

❒ To use this function, the other party's fax machine must be:

• compatible with Internet Fax

• connected to the same LAN as this machine

• have its reception protocol set to SMTP

❒ SMTP authentication set on the other party's fax machine is disabled when In-

ternet Fax is transmitted using this function. If an Internet Fax is transmitted from the other party using this function, even

❒

if reception is not successful, an Error Mail Notification is not sent to the sender.

❒ When an Internet Fax is transmitted using this function, even if transmission

is not successful, the error e-mail is not sent from the server.

❒ When using this function, you cannot send Internet Fax documents to the ad-

ministrator's e-mail address programmed on this machine.

Transmission

You can send Internet Fax documents directly to their destinations without going through the SMTP server. Internet Faxes are normally transmitted via the SMTP server. However, with this feature the domain part of the destination's email address is read as the SMTP server's address and transmissions bypass the SMTP server. Since this reduces load on the server, you can send faxes without having to take server to destination transfer time into account.

There are two ways of specifying a destination, as follows:

❖ Specify the other party's host name

Specify a destination's e-mail address by adding the other party's host name to the domain part of the e-mail address. Specify the address to the right of @ as follows: “host name”, “. (dot)”, and “domain name”. xxxx@host name of the other party.domain name Example: The other party's e-mail address is “abc@defcompany.com” and the host name is “HOST”; abc@HOST.defcompany.com

❖ Specify the other party's IPv4 address

Specify a destination's e-mail address by changing the domain part of the email address to the other party's IPv4 address. xxxx@[the other party's IPv4 address] Example: The other party's e-mail address is “abc@defcompany.com” and the IPv4 address is “192.168.1.10”; abc@[192.168.1.10]

Follow these steps to bypass the SMTP server.

A Press [SMTP].

B Press [No].

Specifying a Destination

C Press [OK].

Note

❒ When you specify destinations directly using the number keys, you can

specify whether or not to use the SMTP server for each destination.

❒ When you select destinations in the destination list, the SMTP server set-

ting specified in the Address Book is enabled.

❒ To send Internet Fax documents from a computer, use the LAN-Fax Driver

to specify whether or not to bypass the SMTP server. When sending with the [Use device address] check box selected, the SMTP server setting specified on this machine is enabled.

Reference

p.239 “Sending Fax Documents from Computers” “System Settings”, General Settings Guide “Registering Addresses and Users for Facsimile/Scanner Functions”, Gen-

eral Settings Guide “Special Operations under Windows”, Network Guide

Transmission

Using the Address Book to Specify Destinations

When destinations are programmed in a destination list, you can specify a destination by selecting a Destination key from the destination list.

The programmed name appears on Destination key. Press [Fax] or [Internet Fax] to switch the transmission type between fax/IP-Fax

and Internet Fax.

Important

❒ In the destination list, program an individual fax number, IP-Fax destination,

e-mail address and/or groups of destinations.

A Press [Fax] or [Internet Fax] to switch the transmission type to fax/IP-Fax or

Internet Fax.

B Press the title word key where the desired destination is programmed.

For example, if you want to specify “NEW YORK OFFICE” programmed in “LMN”, press [LMN].

C Press the Destination key programmed with the desired destination.

If the desired Destination key is not shown, press [U] and [T] to look through the list.

To cancel the selection, press the selected Destination key again. You can also press the {Clear / Stop} key to cancel the selection.

To select more destinations, repeat steps The destination is set and the Destination key is highlighted.

and C.

D Press the {Start} key.

Specifying a Destination

Note

❒ To check the contents of Destination keys, print the destination list.

Reference

“System Settings”, General Settings Guide “Registering Addresses and Users for Facsimile/Scanner Functions”, Gen-

eral Settings Guide

Switching the titles in the Address Book

There are three types of titles for destination lists; “Title 1”, “Title 2”, and “Title 3”. The above display shows “Title 1”.

A Press [Change Title]. B Select the type of the title, and then press [OK].

Transmission

Specifying Group Destinations

If you program multiple destinations into a Group, you can send documents to all destinations in that Group using just a few keystrokes. Destinations programmed in a group are indicated by .

Important

❒ In the destination list, program an individual fax number, IP-Fax destination,

e-mail address and/or groups of destinations.

❒ Group destination can be used only for Memory Transmission; it cannot be

used for Immediate Transmission. The machine automatically changes to Memory Transmission when you use group destination.

❒ The total number of destinations programmed in multiple groups should not

exceed the maximum number of destinations you can specify for one file. For details, see “Maximum Values”.

A Press [Fax] or [Internet Fax] to switch the transmission type to fax/IP-Fax or

Internet Fax.

B Press the Destination key programmed with the desired group.

The destination is set and the Destination key is highlighted. To select more groups, repeat step

C Press the {Start} key.

Specifying a Destination

Note

❒ Destinations programmed in groups can be checked using “Print Group

Dial List” in “System Settings”.

❒ If a destination where a fax number, e-mail address, or IP-Fax destination

is not programmed is included in the specified group, the confirmation message appears. Press [Select] to specify destinations where the fax number, the e-mail address, or IP-Fax destination is programmed. Press [Can- cel] to change the destination. You can select the priority order used to specify an alternative destination if there is no destination of the specified type. Make this setting with User Parameters (switch 32, bit 0) in the Facsimile Features menu.

❒ To cancel any destination(s) among the group, press [Expand Group Dest.] in

[Check Modes]. Then, on the standby display, press [U] and [T] to display

the desired destination, and then press the {Clear/Stop} key. You can also cancel a transmission by pressing the highlighted Destination key to deselect it.

Reference

p.278 “Maximum Values” “System Settings”, General Settings Guide “Facsimile Features”, General Settings Guide

“Registering Addresses and Users for Facsimile/Scanner Functions”, General Settings Guide

Selecting Destinations from Recent Destinations

The machine stores the latest destinations specified for each transmission method. This function saves time when you are sending to the same destination repeatedly, as you do not have to enter the destination again.

Important

❒ The following kinds of destinations are not stored:

• Destinations specified using the destination list

• Destinations specified as a group destination

• Destinations dialed using the optional handset or an external telephone

• Destinations selected from Recent Destinations (regarded as already

stored in memory)

• Second and later destinations broadcasted to

• Destinations specified in the LAN-Fax Driver on the computer

Transmission

A Place the original, and then select the scan settings you require. B Press [Recent].

C Select the destination you want to redial to, and then press [OK].

D Press the {Start} key.

Note

❒ You can select Internet Fax and IP-Fax destinations from Recent Destina-

tions as well.

❒ When you press [Program Dest.], you can register a selected recipient in the

destination list.

❒ For the maximum number of recent destinations the machine can store, see

“Maximum Values”.

Reference

p.83 “Registering Entered Destinations to the Address Book” p.278 “Maximum Values”

Programming Destinations in the Address Book

You can program fax numbers, e-mail addresses, IP-Fax destinations, and folder destinations using Address Book Management in Administrator Tools in the System Settings menu.

A Press the {User Tools/Counter} key.

ALV020S

B Press [System Settings].

C Press [Administrator Tools]. D Press [Address Book Management]. E Check that [Program / Change] is selected. F Press [New Program].

For a description of the subsequent procedure, see “System Settings”, General Settings Guide.

Transmission

Note

❒ You can also register programmed fax numbers, e-mail addresses, IP-Fax

destinations, and folder destinations in a Group.

❒ When you press the {Facsimile} key to show the facsimile initial display af-

ter changing the contents of the Address Book, the “

machine settings are updated.

up the facsimile's initial display.

❒ You can register in the Address Book using Web Image Monitor or Smart-

DeviceMonitor for Admin. For details about installation, see “Monitoring and Configuring the Printer”, Network Guide, or, for information about the Address Book, see the relevant Help.

Reference

“System Settings”, General Settings Guide “Registering Addresses and Users for Facsimile/Scanner Functions”, Gen-

eral Settings Guide “Monitoring and Configuring the Printer”, Network Guide

” message appears. Press [Exit] to bring

Destination list /

Programming Destinations in the Address Book

Registering Entered Destinations to the Address Book

This section explains how to register a directly entered fax number, e-mail address, or IP-Fax destination to the Address Book.

When registering a destination directly entered or displayed on the Recent Destination screen in the Address Book, [Prg. Dest.] appears in the destination field.

A Press [Prg. Dest.].

B Press [Names] and enter any necessary information.

For details about registering destinations, see “Registering Addresses and Users for Facsimile/Scanner Functions”, General Settings Guide.

C Press [OK].

Note

❒ Depending on security settings, [Prg. Dest.] may not appear, and you may

be unable to register the destination.

❒ When you press the {Facsimile} key after changing the contents of the Ad-

dress Book, the “

” message appears. Press [Exit]. The standby display appears.

ed.

Reference

p.79 “Selecting Destinations from Recent Destinations”

Destination list / machine settings are updat-

“Registering Addresses and Users for Facsimile/Scanner Functions”, General Settings Guide

Transmission

Searching for a Destination in the Address Book

Use this function to search for a destination registered in the destination list or on the LDAP server.

Important

❒ To search for a destination from an LDAP server, the LDAP server must be

registered in advance. For details about registering LDAP servers, see “System Settings”, General Settings Guide.

Note

❒ Press [Fax] or [Internet Fax] on the Search Destination screen to switch the

transmission type between fax/IP-Fax and Internet Fax.

❒ The search returns only destinations that partially match the entered name. ❒ A warning message appears if the search returns more than the maximum

number of destinations you can search for at a time. Press [Exit] and change the destination name to view fewer destinations.

❒ Although one user can program multiple e-mail addresses, only one address

can be retrieved by the search. The address retrieved by the search depends on the searching method supported by the LDAP server. However, the address programmed first is normally retrieved.

Reference

p.278 “Maximum Values” “System Settings”, General Settings Guide

Searching for a Destination in the Address Book

Search by Destination Name

Follow these steps to search for a destination registered in the Address Book by name.

A Press [Search Dest.].

B Select a search destination.

To search through the Address Book, select [Address Book]. To search through an LDAP server, select the relevant LDAP server.

C Press [Fax] or [Internet Fax] to switch the transmission type to fax/IP-Fax or

Internet Fax.

Transmission

D Press [Name].

E Enter the destination name you want to search for, and then press [OK].

If you enter a wrong destination name, press [←], [→], [Backspace], and [Delete All], and then enter the destination name again.

F Confirm the characters you entered, and then press [Start Search].

A search-in-progress message appears. When the search is finished, a result appears.

Searching for a Destination in the Address Book

G Select a destination.

If the desired destination does not appear, use [U] or [T] to scroll through the list.

Press [Details] to display the detailed information of the selected destination.

Reference

“Entering Text”, About This Machine

Search by Fax Number/IP-Fax Destination

Follow these steps to search for a destination registered in the Address Book by fax number or IP-Fax destination.

A Press [Search Dest.].

Transmission

B Select a search destination.

To search through the Address Book, select [Address Book]. To search through an LDAP server, select the relevant LDAP server.

C Press [Fax Destination].

D Enter the number you want to search for, and then press [OK].

To search for an IP-Fax destination, enter the IP-Fax destination that you want to find.

If you enter a wrong number, press [←], [→], [Backspace], or [Delete All], and then enter the number again.

Searching for a Destination in the Address Book

E Confirm the entered fax numbers, and then press [Start Search].

A search-in-progress message appears. When the search is finished, a result appears.

F Select a destination.

If the desired destination does not appear, use [U] or [T] to scroll through the list.

Press [Details] to display the detailed information of the selected destination.

Transmission

Search by E-mail Address

Follow these steps to use an e-mail address to search for a destination registered in the destination list.

A Press [Search Dest.].

B Select a search destination.

To search through the Address Book, select [Address Book]. To search through an LDAP server, select the relevant LDAP server.

C Press [Internet Fax] to switch the type of transmission to Internet Fax.

Xerox C3000 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Introduction

Notes

Important

Trademarks

Note

Manuals for This Machine

TABLE OF CONTENTS

NOTICE

Important Safety Instructions

Caution

How to Read This Manual

Symbols

Names of Major Functions

Reading the Display

Reading the Display Panel and Using Keys

Simplified Display

Function List

1. Transmission

Transmission Modes

Selecting Type of Transmission

Memory Transmission

Sending multiple originals using the exposure glass

Parallel Memory Transmission

Automatic Redial

Dual Access

Simultaneous Broadcast

Immediate Transmission

Sending multiple originals using the exposure glass

Displaying Confirmation of Transmission

IP-Fax Functions

Terminology

Notes on Using IP-Fax

Functions Not Available for IP-Fax Transmission

Internet Fax Functions

Notes on Using Internet Fax

Functions Not Available by E-mail Transmission

Functions Not Available by E-mail Reception

E-mail Subject

T.37 Full Mode

Placing Originals

Setting the Original Orientation

Scanning Two-Sided Originals

Acceptable Original Sizes

Paper Size and Scanned Area

Original Sizes Difficult to Detect

Transmission with Image Rotation

Stamp

Scan Settings

Scan Type

JBIG Transmission

Resolution

Scan Size

Auto Detect

Regular

Area

Mixed Original Sizes

Density (Contrast)

Mixing Scan Settings for a Multiple Page Original

Changing the Line Port

Simultaneous Broadcast Using Multiple Line Ports

Specifying a Destination

Sending Over a Fax Line

Entering a pause

Entering a tone

Sending by IP-Fax

Regarding IP-Fax destinations

Sending to an E-mail Address

Bypassing the SMTP server

Using the Address Book to Specify Destinations

Switching the titles in the Address Book

Specifying Group Destinations

Selecting Destinations from Recent Destinations

Programming Destinations in the Address Book

Registering Entered Destinations to the Address Book

Searching for a Destination in the Address Book

Search by Destination Name