Version 1.0
May 2017
702P05550
Xerox
®
VersaLink
®
B605/B615
Multifunction Printer
User Guide
©2017 Xerox Corporation. All rights reserved. Xerox®, Xerox and Design®, VersaLink™, FreeFlow®,
SMARTsend®, Scan to PC Desktop®, MeterAssistant®, SuppliesAssistant®, Xerox Secure Access Unified
ID System®, Xerox Extensible Interface Platform®, Global Print Driver®, and Mobile Express Driver®are
trademarks of Xerox Corporation in the United States and / or other countries.
Adobe®, Adobe PDF logo, Reader®, Adobe®Type Manager®, ATM™, Flash®, Macromedia®, Photoshop®,
and PostScript®are trademarks or registered trademarks of Adobe Systems, Inc.
Apple®, Bonjour®, EtherTalk™, TrueType®, iPad®, iPhone®, iPod®, iPod touch®, AirPrint®and the AirPrint®,
Mac®, andMacOS®are trademarks or registered trademarks of Apple Inc. in the U.S. and other countries.
HP-GL®, HP-UX®, and PCL®are registered trademarks of Hewlett-Packard Corporation in the United
States and/or other countries.
IBM®and AIX®are registered trademarks of International Business Machines Corporation in the United
States and/or other countries.
Microsoft®, Windows Vista®, Windows®, and Windows Server®are registered trademarks of Microsoft
Corporation in the United States and other countries.
Novell®, NetWare®, NDPS®, NDS®, IPX™, and Novell Distributed Print Services™ are trademarks or registered
trademarks of Novell, Inc. in the United States and other countries.
SGI®and IRIX®are registered trademarks of Silicon Graphics International Corp. or its subsidiaries in
the United States and/or other countries.
Sun, Sun Microsystems, and Solaris are trademarks or registeredtrademarks of Oracle and/or its affiliates
in the United States and other countries.
McAfee®, ePolicy Orchestrator®, and McAfee ePO™are trademarks or registered trademarks of McAfee,
Inc. in the United States and other countries.
UNIX®is a trademark in the United States and other countries, licensed exclusively through X/ Open
Company Limited.
PANTONE®and other Pantone, Inc. trademarks are the property of Pantone, Inc.
Table of Contents
1 Safety............................................................................................................................1-1
Notices and Safety..............................................................................................................................................1-1
Electrical Safety....................................................................................................................................................1-1
General Guidelines.................................................................................................................................1-1
Power Cord.................................................................................................................................................1-2
Emergency Power Off...........................................................................................................................1-2
Telephone Line Cord..............................................................................................................................1-3
Operational Safety..............................................................................................................................................1-3
Operational Guidelines.........................................................................................................................1-3
Ozone Release..........................................................................................................................................1-3
Printer Location.......................................................................................................................................1-4
Printer Supplies........................................................................................................................................1-4
Maintenance Safety...........................................................................................................................................1-4
Printer Symbols.....................................................................................................................................................1-5
Environmental, Health and Safety Contact Information.....................................................................1-6
2 Getting Started..........................................................................................................2-1
Parts of the Printer...............................................................................................................................................2-1
Front View..................................................................................................................................................2-1
Duplex Automatic Document Feeder.............................................................................................2-2
Document Feeder Guidelines...............................................................................................2-2
Document Glass Guidelines..................................................................................................2-2
Internal Parts............................................................................................................................................2-3
Rear View...................................................................................................................................................2-3
Options.......................................................................................................................................................2-3
Control Panel............................................................................................................................................2-4
Power Options.......................................................................................................................................................2-5
Powering On the Printer or Exiting Low-Power or Sleep Mode.............................................2-6
Restarting, Placing in Sleep Mode, or Powering Off the Printer...........................................2-6
Accessing the Printer..........................................................................................................................................2-7
Logging In.................................................................................................................................................2-7
Logging In at the Control Panel..........................................................................................2-7
Introduction to Apps..........................................................................................................................................2-7
Information Pages...............................................................................................................................................2-8
Printing Information Pages................................................................................................................2-8
Configuration Report............................................................................................................................2-9
User Guide
iXerox®VersaLink®B605/B615 Multifunction Printer
Table of Contents
The Embedded Web Server..............................................................................................................................2-9
Installation and Setup....................................................................................................................................2-10
Connecting the Printer....................................................................................................................................2-11
Installing the Software...................................................................................................................................2-23
More Information.............................................................................................................................................2-28
Printing the Configuration Report......................................................................................2-9
Accessing the Embedded Web Server............................................................................................2-9
Finding the IP Address of Your Printer...........................................................................................2-9
Viewing the IP Printer Address on the Control Panel..................................................2-9
Obtaining the Printer IP Address from the Configuration Report.......................2-10
Installation and Setup Overview...................................................................................................2-10
Selecting a Location for the Printer..............................................................................................2-10
Opening the Output Tray Extension...............................................................................2-11
Selecting a Connection Method....................................................................................................2-11
Connecting to a Computer Using USB........................................................................................2-12
Connecting to a Wired Network....................................................................................................2-12
Connecting to a Wireless Network................................................................................................2-12
Installing the Wireless Network Adapter......................................................................2-13
Removing the Wireless Network Adapter.....................................................................2-14
Resetting Wireless Settings................................................................................................2-17
Connecting to a Network with a Wi-Fi Protected Setup.........................................2-17
Connecting to a Wireless Network Manually..............................................................2-20
Connecting to Wi-Fi Direct..................................................................................................2-21
Connecting to a Telephone Line....................................................................................................2-21
Initial Printer Setup.............................................................................................................................2-21
Configuring AirPrint............................................................................................................................2-22
Configuring Google Cloud Print.....................................................................................................2-23
Operating System Requirements...................................................................................................2-24
Installing the Print Drivers for a Windows Network Printer................................................2-24
Installing the Print Drivers for a Windows USB Printer.........................................................2-24
Installing the Drivers and Utilities for Macintosh OS X........................................................2-25
Adding the Printer..................................................................................................................2-25
Installing Scan Drivers for Macintosh.............................................................................2-26
Installing LAN Fax Drivers for Macintosh......................................................................2-26
Adding a LAN Fax Printer for Macintosh.......................................................................2-27
Installing Drivers and Utilities for UNIX and Linux................................................................2-27
Installing the Printer as a Web Service on Devices.................................................................2-27
Using the Add Device Wizard to Install a WSD Printer...........................................2-27
Using the Add Printer Wizard to Install a WSD Printer...........................................2-27
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Table of Contents
3 Customize and Personalize....................................................................................3-1
Customize and Personalize Overview...........................................................................................................3-1
Customizing or Personalizing the Home Screen......................................................................................3-1
Hiding or Showing an App on the Home Screen........................................................................3-1
Rearranging Apps on the Home Screen.........................................................................................3-2
Customizing or Personalizing the Apps.......................................................................................................3-2
Customizing or Personalizing the Feature List............................................................................3-2
Customizing or Personalizing the Entry Screen..........................................................................3-2
Saving Presets..........................................................................................................................................3-3
Deleting a Saved Preset..........................................................................................................3-3
Removing App Customization...........................................................................................................3-3
Customizing App Default Settings...................................................................................................3-4
4 Xerox®Apps.................................................................................................................4-1
Xerox®App Gallery..............................................................................................................................................4-1
Xerox®App Gallery Overview.............................................................................................................4-1
Creating a Xerox®App Gallery Account.........................................................................................4-2
Logging into your Xerox®App Gallery Account..........................................................................4-2
Installing or Updating an App from the Xerox®App Gallery................................................4-3
Installing an App from the App Gallery...........................................................................4-3
Updating an App from the App Gallery...........................................................................4-3
Device.......................................................................................................................................................................4-4
Device Overview......................................................................................................................................4-4
Device Options...........................................................................................................................4-4
About...........................................................................................................................................................4-5
Supply Status............................................................................................................................................4-5
Checking the Supplies Status at the Control Panel.....................................................4-5
Customizing Supplies Alert Settings..................................................................................4-5
Setting Up Email Alerts...........................................................................................................4-6
Billing and Usage Counters................................................................................................................4-6
Reset to Factory Defaults....................................................................................................................4-6
Remote Services......................................................................................................................................4-7
Address Book.........................................................................................................................................................4-7
Address Book Overview........................................................................................................................4-7
Editing the Address Book....................................................................................................................4-7
Adding or Editing Contacts in the Address Book at the Control Panel................4-7
Adding or Editing Groups in the Address Book at the Control Panel...................4-8
Adding or Editing Contacts in the Address Book in the Embedded Web
Server...................................................................................................................................4-9
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Table of Contents
Jobs.........................................................................................................................................................................4-11
Copy........................................................................................................................................................................4-15
ID Card Copy.......................................................................................................................................................4-23
Email.......................................................................................................................................................................4-23
Scan To..................................................................................................................................................................4-25
Adding or Editing Groups in the Address Book in the Embedded Web
Server...................................................................................................................................4-9
Advanced Settings.................................................................................................................4-10
Managing Favorites............................................................................................................................4-10
Managing Favorites at the Control Panel.....................................................................4-10
Managing Favorites in the Embedded Web Server...................................................4-11
Jobs Overview........................................................................................................................................4-11
Managing Jobs.....................................................................................................................................4-11
Pausing the Print Job with the Option to Delete It...................................................4-11
Viewing, Printing, or Deleting Saved and Secure Jobs.............................................4-12
Printing a Job Held for Resources.....................................................................................4-12
Managing Special Job Types...........................................................................................................4-12
Saved Job...................................................................................................................................4-12
Secure Print...............................................................................................................................4-13
Personal Print............................................................................................................................4-13
Sample Set................................................................................................................................4-14
Managing Jobs Using the Embedded Web Server.................................................................4-15
Submitting Jobs for Printing Using the Embedded Web Server..........................4-15
Copy Overview.......................................................................................................................................4-15
Making a Copy......................................................................................................................................4-16
Stapling a Copied Document.............................................................................................4-17
Copy Workflows....................................................................................................................................4-17
Adjusting Contrast Settings...............................................................................................4-17
Changing the Page Layout.................................................................................................4-17
Book Copying...........................................................................................................................4-18
Shifting the Image.................................................................................................................4-18
Creating a Booklet.................................................................................................................4-19
Adding a Front Cover............................................................................................................4-20
Erasing the Edges of Copies...............................................................................................4-20
Printing a Sample Copy........................................................................................................4-21
Adding Annotations..............................................................................................................4-21
ID Card Copy Overview......................................................................................................................4-23
Copying an ID Card.............................................................................................................................4-23
Email Overview......................................................................................................................................4-23
Sending a Scanned Image in an Email.......................................................................................4-24
Scan To Overview.................................................................................................................................4-25
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Table of Contents
Scanning to an Email Address........................................................................................................4-26
Scanning to a User Home Folder...................................................................................................4-26
Before You Begin.....................................................................................................................4-26
Scanning to a Home Folder................................................................................................4-27
Scanning to a USB Flash Drive.......................................................................................................4-27
Scan to Desktop....................................................................................................................................4-28
Scanning to a Shared Folder on a Network Computer.........................................................4-29
Sharing a Folder on a Windows Computer...................................................................4-29
Sharing a Folder in Macintosh OS X Version 10.7 and Later.................................4-29
Adding an SMB Folder as an Address Book Entry from the Embedded Web
Server.................................................................................................................................4-29
Adding a Folder as an Address Book Entry Using the Control Panel.................4-30
Scanning to a Shared Folder on a Networked Computer.......................................4-30
Scanning Images into an Application on a Connected Computer..................................4-31
Scanning an Image into an Application.......................................................................4-31
Scanning from Windows Control Panel.........................................................................4-31
Fax...........................................................................................................................................................................4-31
Fax Overview..........................................................................................................................................4-31
Sending a Fax........................................................................................................................................4-32
Fax Workflows.......................................................................................................................................4-33
Sending a Delayed Fax.........................................................................................................4-33
Sending a Cover Sheet with a Fax...................................................................................4-34
Forwarding a Fax to an Email Address...........................................................................4-35
Printing a Secure Fax.............................................................................................................4-35
Sending a Fax Manually......................................................................................................4-35
Polling a Remote Fax Machine..........................................................................................4-36
Sending a Fax From Your Computer...............................................................................4-36
USB.........................................................................................................................................................................4-38
USB Overview........................................................................................................................................4-38
Printing from a USB Flash Drive.....................................................................................................4-38
Printing from a USB Flash Drive Already Inserted in the Printer......................................4-39
5 Printing.........................................................................................................................5-1
Printing Overview.................................................................................................................................................5-1
Selecting Printing Options................................................................................................................................5-1
Print Driver Help......................................................................................................................................5-1
Windows Printing Options...................................................................................................................5-2
Selecting Printing Options for an Individual Job for Windows...............................5-2
Setting Default Printing Options for Windows..............................................................5-2
Selecting Printing Defaults in Windows for a Shared Network Printer................5-3
Saving a Set of Commonly Used Printing Options for Windows...........................5-3
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Table of Contents
Printing Features..................................................................................................................................................5-7
Macintosh Printing Options................................................................................................................5-3
Selecting Printing Options for Macintosh........................................................................5-3
Saving a Set of Commonly Used Printing Options for Macintosh.........................5-4
UNIX and Linux Printing......................................................................................................................5-4
Xerox®Printer Manager..........................................................................................................5-4
Printing with xeroxprint..........................................................................................................5-5
Printing from a Linux Workstation......................................................................................5-5
Mobile Printing Options.......................................................................................................................5-6
Printing with Wi-Fi Direct.......................................................................................................5-6
Printing with AirPrint................................................................................................................5-6
Printing from a MOPRIA-Enabled Mobile Device.........................................................5-6
Managing Jobs........................................................................................................................................5-7
Pausing the Print Job with the Option to Delete It.....................................................5-7
Viewing, Printing, or Deleting Jobs.....................................................................................5-7
Printing Special Job Types...................................................................................................................5-8
Printing a Saved Job.................................................................................................................5-8
Printing a Secure Print Job.....................................................................................................5-8
Printing a Personal Print Job.................................................................................................5-8
Printing a Sample Set..............................................................................................................5-9
Selecting Paper Options for Printing...............................................................................................5-9
Scaling.........................................................................................................................................................5-9
Printing on Both Sides of the Paper..............................................................................................5-10
Printing a 2-Sided Document............................................................................................5-10
2-Sided Page Layout Options............................................................................................5-10
Print Quality...........................................................................................................................................5-10
Image Options......................................................................................................................................5-11
Lightness.................................................................................................................................................5-11
Contrast...................................................................................................................................................5-11
Image Shift............................................................................................................................................5-11
Printing Mirror Images.......................................................................................................................5-11
Printing Multiple Pages to a Single Sheet..................................................................................5-11
Printing Booklets..................................................................................................................................5-11
Selecting Finisher Options................................................................................................................5-12
Selecting Mailbox Options...............................................................................................................5-12
Using Special Pages............................................................................................................................5-12
Printing Cover Pages..............................................................................................................5-13
Printing Insert Pages.............................................................................................................5-13
Printing Exception Pages.....................................................................................................5-13
Printing Watermarks for Windows................................................................................................5-14
Orientation.............................................................................................................................................5-15
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Table of Contents
Printing Banner Pages........................................................................................................................5-15
Selecting Job Completion Notification for Windows............................................................5-16
Using Custom Paper Sizes..............................................................................................................................5-16
Printing on Custom Paper Sizes......................................................................................................5-16
Printing on Custom Paper Size from Windows...........................................................5-16
Printing on Custom Paper Size from Macintosh.........................................................5-16
Defining Custom Paper Sizes..........................................................................................................5-17
Creating and Saving Custom Paper Sizes in the Print Driver................................5-17
Defining a Custom Paper Size at the Control Panel.................................................5-17
6 Paper and Media.......................................................................................................6-1
Paper and Media Overview..............................................................................................................................6-1
Supported Paper...................................................................................................................................................6-1
Recommended Media...........................................................................................................................6-1
Ordering Paper.........................................................................................................................................6-2
General Paper Loading Guidelines...................................................................................................6-2
Paper That Can Damage Your Printer............................................................................................6-2
Paper Storage Guidelines....................................................................................................................6-2
Supported Paper Types and Weights..............................................................................................6-3
Supported Standard Paper Sizes......................................................................................................6-3
Supported Standard Paper Sizes for Automatic 2-Sided Printing.......................................6-4
Supported Paper Types and Weights for Automatic 2-Sided Printing..............................6-4
Supported Custom Paper Sizes.........................................................................................................6-5
Changing Paper Settings.....................................................................................................................6-5
Loading Paper.......................................................................................................................................................6-6
Loading Paper in the Bypass Tray....................................................................................................6-6
Configuring Tray 1 and Trays 2–5 for the Paper Length.........................................................6-9
Loading Paper in Trays 1–5..............................................................................................................6-10
Loading Paper in the High Capacity Feeder (HCF).................................................................6-13
Setting the Tray Mode.......................................................................................................................6-15
Configuring the Tray Mode for Trays 1–5.....................................................................6-15
Printing on Special Paper...............................................................................................................................6-15
Envelopes................................................................................................................................................6-16
Guidelines for Printing Envelopes.....................................................................................6-16
Loading Envelopes in the Bypass Tray...........................................................................6-16
Loading Envelopes in Tray 1...............................................................................................6-19
Labels........................................................................................................................................................6-21
Guidelines for Printing Labels............................................................................................6-21
Loading Labels in the Bypass Tray...................................................................................6-22
Loading Labels in Tray 1......................................................................................................6-23
User Guide
viiXerox®VersaLink®B605/B615 Multifunction Printer
Table of Contents
7 Maintenance..............................................................................................................7-1
General Precautions............................................................................................................................................7-1
Cleaning the Printer............................................................................................................................................7-2
Cleaning the Exterior.............................................................................................................................7-2
Cleaning the Scanner..............................................................................................................7-2
Cleaning the Feed Rollers on the Duplex Automatic Document Feeder.............7-5
Cleaning the Interior.............................................................................................................................7-6
Cleaning the LED Lens.............................................................................................................7-6
Adjustments and Maintenance Procedures...........................................................................................7-10
Adjusting Paper Registration...........................................................................................................7-10
Verifying Paper Registration...............................................................................................7-10
Performing a Paper Registration Adjustment.............................................................7-11
Adjusting the Density.........................................................................................................................7-12
Scan Color Consistency......................................................................................................................7-12
Refreshing the Toner...........................................................................................................................7-13
Transfer Voltage Adjustment..........................................................................................................7-13
Adjusting the Fuser.............................................................................................................................7-13
Adjusting the Altitude........................................................................................................................7-14
Performing a Developer and Transfer Roller Cleaning Procedure.....................................7-14
Supplies.................................................................................................................................................................7-14
Consumables.........................................................................................................................................7-14
Routine Maintenance Items............................................................................................................7-15
Ordering Supplies.................................................................................................................................7-15
When to Order Supplies.......................................................................................................7-15
Supply Status Information.................................................................................................7-15
Supplies Usage Report..........................................................................................................7-15
Toner Cartridges...................................................................................................................................7-16
General Precautions...............................................................................................................7-16
Replacing a Toner Cartridge...............................................................................................7-16
Recycling Supplies................................................................................................................................7-16
Managing the Printer.......................................................................................................................................7-16
Viewing the Meter Reading.............................................................................................................7-16
Printing the Billing Summary Report............................................................................................7-17
Moving the Printer............................................................................................................................................7-17
8 Troubleshooting........................................................................................................8-1
General Troubleshooting...................................................................................................................................8-1
Printer Does Not Power On.................................................................................................................8-1
Printer Resets or Powers Off Frequently.........................................................................................8-2
Printer Does Not Print...........................................................................................................................8-2
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Printing Takes Too Long.......................................................................................................................8-3
Document Prints from Wrong Tray..................................................................................................8-4
Automatic 2-Sided Printing Problems............................................................................................8-4
Printer is Making Unusual Noises.....................................................................................................8-5
Paper Tray Will Not Close....................................................................................................................8-5
Condensation Has Formed Inside the Printer.............................................................................8-5
Paper Jams..............................................................................................................................................................8-6
Locating Paper Jams.............................................................................................................................8-6
Minimizing Paper Jams........................................................................................................................8-6
Clearing Paper Jams..............................................................................................................................8-8
Clearing Paper Jams from the Duplex Automatic Document Feeder..................8-8
Clearing Paper Jams from the Bypass Tray..................................................................8-10
Clearing Paper Jams from the Tray 1 Area...................................................................8-12
Clearing Paper Jams from the Trays 2–5 Areas..........................................................8-14
Clearing Paper Jams from the Fuser Area....................................................................8-15
Clearing Paper Jams from the Finisher..........................................................................8-17
Clearing Paper Jams from the Mailbox.........................................................................8-17
Troubleshooting Paper Jams...........................................................................................................8-18
Multiple Sheets Pulled Together.......................................................................................8-18
Paper Misfeeds........................................................................................................................8-18
Label and Envelope Misfeeds............................................................................................8-19
Paper Jam Message Stays On............................................................................................8-19
Jams During Automatic 2-Sided Printing.....................................................................8-19
Print-Quality Problems.....................................................................................................................................8-20
Controlling Print Quality ...................................................................................................................8-20
Paper and Media..................................................................................................................................8-20
Solving Print-Quality Problems.......................................................................................................8-21
Copy and Scan Problems................................................................................................................................8-25
Fax Problems.......................................................................................................................................................8-26
Problems Sending Faxes....................................................................................................................8-26
Problems Receiving Faxes.................................................................................................................8-27
Getting Help........................................................................................................................................................8-28
Viewing Warning Messages on the Control Panel..................................................................8-28
Viewing Current Errors on the Control Panel............................................................................8-28
Using the Integrated Troubleshooting Tools............................................................................8-28
Printing the Error History Report......................................................................................8-28
Online Support Assistant..................................................................................................................8-29
Helpful Information Pages...............................................................................................................8-29
Support Pages.......................................................................................................................................8-29
Printing Support Pages......................................................................................................................8-29
More Information about Your Printer..........................................................................................8-29
User Guide
ixXerox®VersaLink®B605/B615 Multifunction Printer
Table of Contents
A Specifications............................................................................................................A-1
Configurations and Options............................................................................................................................A-1
Available Configurations.....................................................................................................................A-1
Standard Features..................................................................................................................................A-2
Options and Upgrades.........................................................................................................................A-4
Physical Specifications.......................................................................................................................................A-5
Weights and Dimensions....................................................................................................................A-5
Base Configuration, Short Model.......................................................................................A-5
Base Configuration, Tall Model...........................................................................................A-5
Clearance Requirements......................................................................................................................A-6
Clearance Requirements for Short Model.......................................................................A-6
Clearance Requirements for Tall Model...........................................................................A-6
Clearance Requirements for Optional 550-Sheet Feeder.........................................A-7
Clearance Requirements for Optional Cabinet with Casters...................................A-7
Clearance Requirements for Optional High-Capacity Feeder with
Casters.................................................................................................................................A-7
Environmental Specifications.........................................................................................................................A-8
Temperature.............................................................................................................................................A-8
Relative Humidity...................................................................................................................................A-8
Elevation....................................................................................................................................................A-8
Electrical Specifications.....................................................................................................................................A-9
Power Supply Voltage and Frequency............................................................................................A-9
Power Consumption..............................................................................................................................A-9
Performance Specifications.............................................................................................................................A-9
Print Speed................................................................................................................................................A-9
B Regulatory Information.........................................................................................B-1
Basic Regulations.................................................................................................................................................B-1
ENERGY STAR...........................................................................................................................................B-1
Power Consumption and Activation Time....................................................................................B-1
Default Power Saver Settings.............................................................................................................B-2
Environmental Benefits of Duplex Printing..................................................................................B-3
Paper Types...............................................................................................................................................B-3
Regulatory Information for 2.4-GHz and 5-GHz Wireless Network Adapter..................B-3
United States FCC Regulations.........................................................................................................B-3
Canada.......................................................................................................................................................B-5
EcoLogo Certified to Office Machines CCD-035..........................................................B-5
Certifications in Europe........................................................................................................................B-5
European Union Lot 4 Imaging Equipment Agreement Environmental
Information.......................................................................................................................B-5
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Germany....................................................................................................................................................B-6
Germany - Blue Angel..............................................................................................................B-6
Blendschutz.................................................................................................................................B-6
Lärmemission..............................................................................................................................B-6
Importeur.....................................................................................................................................B-6
Turkey RoHS Regulation.......................................................................................................................B-6
Eurasian Economic Community Certification.............................................................................B-6
Copy Regulations.................................................................................................................................................B-7
United States...........................................................................................................................................B-7
Canada.......................................................................................................................................................B-8
Other Countries.......................................................................................................................................B-9
Fax Regulations.....................................................................................................................................................B-9
United States...........................................................................................................................................B-9
Fax Send Header Requirements..........................................................................................B-9
Data Coupler Information.....................................................................................................B-9
Canada.....................................................................................................................................................B-11
Canada CS-03 Issue 9..........................................................................................................B-11
European Union...................................................................................................................................B-11
Radio Equipment and Telecommunications Terminal Equipment
Directive...........................................................................................................................B-11
New Zealand..........................................................................................................................................B-12
South Africa............................................................................................................................................B-13
Safety Certification..........................................................................................................................................B-13
Material Safety Data Sheets........................................................................................................................B-13
C Recycling and Disposal...........................................................................................C-1
All Countries...........................................................................................................................................................C-1
North America.......................................................................................................................................................C-1
European Union...................................................................................................................................................C-1
Domestic/Household Environment.................................................................................................C-1
Professional/Business Environment.................................................................................................C-2
Collection and Disposal of Equipment and Batteries..............................................................C-2
Business Users in the European Union.............................................................................C-2
Disposal Outside of the European Union........................................................................C-2
Battery Symbol Note.............................................................................................................................C-2
Battery Removal.....................................................................................................................................C-3
Other Countries....................................................................................................................................................C-3
D Apps Features............................................................................................................D-1
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Xerox®VersaLink®B605/B615 Multifunction Printerxii
User Guide
1
Safety
Your printer and the recommended supplies have been designed and tested to meet strict safety
requirements.Attention tothe followinginformationensuresthe continued safe operation of your Xerox
printer.
Notices and Safety
Read the following instructions carefully before operating your printer. Refer to these instructions to
ensure the continued safe operation of your printer.
Your Xerox®printer and supplies are designed and tested to meet strict safety requirements. These
include safety agency evaluation and certification, and compliance with electromagnetic regulations
and established environmental standards.
The safety and environment testing and performance of this product have been verified using Xerox
materials only.
Note
Unauthorized alterations, which can include the addition of new functions or connection of external
devices, can affect the product certification. For more information, contact your Xerox representative.
®
Electrical Safety
General Guidelines
Warning
• Do not push objects into slots or openings on the printer. Touching a voltage point or shorting out a
part could result in fire or electric shock.
• Do not remove the covers or guards that are fastened with screws unless you are installing optional
equipment and are instructed to do so. Power off the printer when performing these installations.
Disconnect the power cord when removing covers and guards for installing optional equipment.
Except for user-installable options, there are no parts that you can maintain or service behind these
covers.
User Guide
1-1Xerox®VersaLink®B605/B615 Multifunction Printer
Safety
The following are hazards to your safety:
• The power cord is damaged or frayed.
• Liquid is spilled into the printer.
• The printer is exposed to water.
• The printer emits smoke, or the surface is unusually hot.
• The printer emits unusual noise or odors.
• The printer causes a circuit breaker, fuse, or other safety device to activate.
If any of these conditions occur, do the following:
1. Power off the printer immediately.
2. Disconnect the power cord from the electrical outlet.
3. Call an authorized service representative.
Power Cord
Use the power cord supplied with your printer.
• Plug the power cord directly into a properly grounded electrical outlet. Ensure that each end of the
cord is connected securely. If you do not know if an outlet is grounded, ask an electrician to check
the outlet.
Warning
To avoid risk of fire or electrical shock, do not use extension cords, power strips, or power plugs for
more than 90 days. When a permanent outlet receptacle cannot be installed, use only one
factory-assembled extension cord of the appropriate gauge for each printer or multifunction printer.
Always adhere to national and local building, fire, and electrical codes regarding length of cord,
conductor size, grounding, and protection.
• Do not use a ground adapter plug to connect the printer to an electrical outlet that does not have a
ground connection terminal.
• Verifythat the printer is plugged into an outlet that is providingthe correct voltage and power. Review
the electrical specification of the printer with an electrician if necessary.
• Do not place the printer in an area where people can step on the power cord.
• Do not place objects on the power cord.
• Do not plug or unplug the power cord while the power switch is in the On position.
• If the power cord becomes frayed or worn, replace it.
• To avoid electrical shock and damage to the cord, grasp the plug when unplugging the power cord.
The power cord is attached to the printer as a plug-in device on the back of the printer. If it is necessary
to disconnect all electrical power from the printer, disconnect the power cord from the electrical outlet.
Emergency Power Off
If any of the following conditions occur, power off the printer immediately and disconnect the power
cord from the electrical outlet. Contactan authorized Xeroxservice representative tocorrect theproblem
if:
• The equipment emits unusual odors or makes unusual noises.
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Safety
• The power cable is damaged or frayed.
• A wall panel circuit breaker, fuse, or other safety device has been tripped.
• Liquid is spilled into the printer.
• The printer is exposed to water.
• Any part of the printer is damaged.
Telephone Line Cord
Warning
To reduce the risk of fire, use only No. 26 American Wire Gauge (AWG) or larger telecommunication line
cord.
Operational Safety
Your printer and supplies were designed and tested to meet strict safety requirements. These include
safety agency examination, approval, and compliance with established environmental standards.
Your attention to the following safety guidelines helps to ensure the continued, safe operation of your
printer.
Operational Guidelines
• Do not remove any trays when the printer is printing.
• Do not open the doors when the printer is printing.
• Do not move the printer when it is printing.
• Keep hands, hair, neckties, and so on, away from the exit and feed rollers.
• Covers, which require tools for removal, protect the hazard areas within the printer. Do not remove
the protective covers.
• Do not override any electrical or mechanical interlock devices.
• Do not attempt to remove paper that is jammed deeply inside the printer. Switch off the printer
promptly and contact your local Xerox representative.
Warning
• The metallic surfaces in the fuser area are hot. Always use caution when removing paper jams from
this area and avoid touching any metallic surfaces.
• To avoid a tip hazard, do not push or move the device with all the paper trays extended.
Ozone Release
This printer produces ozone during normal operation. The amount of ozone produced is dependent on
copy volume. Ozone is heavier than air and is not produced in amounts large enough to harm anyone.
Install the printer in a well-ventilated room.
For more information in the United States and Canada, go to www.xerox.com/environment . In other
markets, please contact your local Xerox representative or go to www.xerox.com/environment_europe.
1-3Xerox®VersaLink®B605/B615 Multifunction Printer
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Safety
Printer Location
• Place the printer on a level, solid, non-vibrating surface with adequate strength to hold its weight.
To find the weight for your printer configuration, refer to Physical Specifications.
• Do not block or cover the slots or openings on the printer. These openings are provided for ventilation
and to prevent overheating of the printer.
• Place the printer in an area where there is adequate space for operation and servicing.
• Place the printer in a dust-free area.
• Do not store or operate the printer in an extremely hot, cold, or humid environment.
• Do not place the printer near a heat source.
• Do not place the printer in direct sunlight to avoid exposure to light-sensitive components.
• Do not place the printer where it is directly exposed to the cold air flow from an air conditioning
system.
• Do not place the printer in locations susceptible to vibrations.
• For optimum performance, use the printer at the elevations specified in Elevation.
Printer Supplies
• Use the supplies designed for yourprinter. The use of unsuitable materials can cause poor performance
and a possible safety hazard.
• Follow all warnings and instructions marked on, or supplied with, the product, options, and supplies.
• Store all consumables in accordance with the instructions given on the package or container.
• Keep all consumables away from the reach of children.
• Never throw toner, toner cartridges, drum cartridges, or waste cartridges into an open flame.
• When handling cartridges, for example toner and such, avoid skin or eye contact. Eye contact can
cause irritation and inflammation. Do not attempt to disassemble the cartridge, which can increase
the risk of skin or eye contact.
Caution
Use of non-Xerox supplies is not recommended. The Xerox Warranty, Service Agreement, and Total
Satisfaction Guarantee do not cover damage, malfunction, or degradation of performance caused by
use of non-Xeroxsupplies, orthe use of Xeroxsupplies not specified for this printer. The TotalSatisfaction
Guaranteeis availablein the United Statesand Canada. Coverage could vary outside these areas. Please
contact your Xerox representative for details.
Maintenance Safety
• Do not attempt any maintenance procedure that is not specifically described in the documentation
supplied with your printer.
• Clean with a dry lint-free cloth only.
• Do not burn any consumables or routine maintenance items. For information on Xerox®supplies
recycling programs, go to www.xerox.com/gwa .
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Warning
Do not use aerosolcleaners. Aerosolcleaners cancause explosions or fires when used on electromechanical
equipment.
When installing the device in a hallway or similar restricted area, additional space requirements can
apply. Ensure that you comply with all workspace safety regulations, building codes, and fire codes for
your area.
Printer Symbols
DescriptionSymbol
Warning:
Indicates a hazard that can result in death or serious injury if not avoided.
Hot Warning:
Hot surface on or in the printer. Use caution to avoid personal injury.
Warning:
Wait for the printer to cool for the specified time before touching the fuser.
Caution:
Indicates a mandatory action to take in order to avoid damage to the property.
Do not touch the part or area of the printer.
Do not touch.
Do not expose the drum cartridges to direct sunlight.
User Guide
Do not burn the toner cartridges.
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Safety
DescriptionSymbol
Do not burn the drum cartridges.
Do not use paper attached with staples or any other form of binding clip.
Do not use folded, creased, curled, or wrinkled paper.
Do not use inkjet paper.
Do not use transparencies or overhead projector sheets.
Do not reload paper previously printed on or used.
Do not copy money, revenue stamps, or postage stamps.
LED Printhead Cleaner Storage Location
Environmental, Health and Safety Contact Information
For more information on Environment, Health, and Safety in relation to this Xeroxproduct and supplies,
contact the following customer help lines:
• United States and Canada: 1-800-ASK-XEROX (1-800-275-9376)
• Europe: +44 1707 353 434
For product safety information in the United States and Canada, go to www.xerox.com/environment.
For product safety information in Europe, go to www.xerox.com/environment_europe.
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Getting Started
Parts of the Printer
Front View
2
6.1. Power/Wake ButtonTray 2, Optional 550-Sheet Feeder
2. 7.Tray 1 Touch Screen
8.3. Duplex Automatic Document FeedBypass Tray
4. 9.Front Door Output Tray
10.5. Output Tray ExtensionUSB Memory Port
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Duplex Automatic Document Feeder
6.1. CVT GlassDocument Feeder Cover
2. 7.Document Guides Second-Side Scanning Access Cover Lever
8.3. Document GlassDocument Feeder Tray
4. 9.Document Output Tray Document Cover
5. Document Output Tray Extension
Document Feeder Guidelines
The Duplex Automatic Document Feeder accommodates the following original-sized documents:
• Width: 140–216 mm (5.5–8.5 in.)
• Length: 140–356 mm (5.5–14 in.)
• Weight: 60–125 g/m
Follow these guidelines when loading original documents into the duplex automatic document feeder:
• Load original documents face up so that the top of the document enters the feeder first.
• Place only loose sheets of undamaged paper in the duplex automatic document feeder.
• Adjust the paper guides so that they fit against the original documents.
• Insert paper in the duplex automatic document feeder only when ink on the paper is dry.
• Do not load original documents above the MAX fill line.
2
Document Glass Guidelines
The document glass accommodates original size documents up to 216 x 356 mm (8.5 x 14 in.). Use the
document glass rather than the duplex automatic document feeder to copy or scan the following types
of original documents:
• Paper with paper clips or staples attached
• Paper with wrinkles, curls, folds, tears, or notches
• Coated or carbonless paper or items other than paper, such as cloth or metal
• Envelopes
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• Books
Internal Parts
4.1. Document GlassFront Door
2. 5.Toner Cartridge Document Cover
3. Drum Cartridge
Getting Started
Rear View
7.1. USB Port, Type ATransfer Roller
2. 8.Fuser USB Port, Type B
9.3. Ethernet ConnectionRear Door
4. 10.Wireless Network Adapter Port Cover FDI Port
Phone Connector
6. Fax Line Connector
11.5. Left-Side Panel, Access to optional Productivity
Kit
12. Power Connector
Options
User Guide
MailboxFinisher
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Getting Started
Control Panel
The control panel consists of a touch screen and buttons you press to control the functions available on
the printer. The control panel:
• Displays the current operating status of the printer.
• Provides access to print, copy, and scan features.
• Provides access to reference materials.
• Provides access to Tools and Setup menus.
• Prompts you to load paper, replace supplies, and clear jams.
• Displays errors and warnings.
• Provides the Power/Wake button used for powering on or powering off the printer. This button also
supports the power-saver modes, and blinks to indicate the power status of the printer.
DescriptionNameItem
Touch Screen Display1
Administrator Logon2
This area of the screen displays information and provides access to printer
functions and applications.
This is the location where the system administrator logs in using the system
administrator password.
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DescriptionNameItem
This button serves several power-related functions.Power/Wake3
• When the printer is off, this button powers on the printer.
• When the printeris on, pressing this button displays a menu on the control
panel. From this menu, you can choose to enter Sleep mode, restart, or
power off the printer.
• When the printer is on, but in a low-power or Sleep mode, pressing this
button wakes the printer.
• When the printer is poweredon, holding this button for5 seconds powers
off the printer.
This button also blinks to indicate the power status of the printer.
• When the light blinks slowly, the printer is in Low Power or Sleep mode.
• When the light blinks fast, the printer is powering down, or exiting a lowpower mode.
This button provides access to the Home menu for access to printer features.Home Button4
NFC Area5
Near Field Communication (NFC) is a technology that enables devices to
communicate when they are within 10 cm (4 in.) of each other. Use the NFC
area to obtain a network interface or to establish a TCP/IP connection
between your device and the printer.
This light blinks blue or amber to indicate printer status.Status LED6
• Blue
- Blinks once slowy to acknowledge asuccessful Authentication request.
- Blinks once slowly for a Copy or Print job initiated at the control
panel.
- Blinks twice slowly for Fax or Print job received from the network.
- Blinks fast while the printer is powering up, or to signal detection of
a Wi-Fi Direct connection request.
• Amber
- Blinks to indicate an error condition or warning that requires your
attention. For example, an out-of-toner condition, a paper jam, or
out of paper for the current job.
- The printer status LED also blinks to indicate a system error, which
typically is associated with an error code.
Power Options
The Power/Wake button is a single multifunction button on the control panel.
• When used in conjunction with the main powerswitch, the Power/Wake button powers on the printer.
• If the printer is already powered on, you can use the Power/Wake button to:
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Getting Started
Restart the printer-
- Enter or exit Sleep mode
- Enter or exit Low-Power mode
• The Power/Wake button also flashes when the printer is in low-power mode.
Powering On the Printer or Exiting Low-Power or Sleep Mode
To power on the printer, or to exit Low-Power mode or Sleep mode, press the Power/Wake button.
Note
• The Power/Wake button is the only power button on the printer.
• The printerexits Low-Power mode or Sleepmode automatically when it receives datafroma connected
device.
• When in Low-Power mode, or Sleep mode, the touch screen is powered off and unresponsive. To wake
the printer manually, press the Power/Wake button.
Caution
• To prevent a printer malfunction, perform the control panel shutdown first.
• Do not plug or unplug the power cord while the printer is powered on.
Restarting, Placing in Sleep Mode, or Powering Off the Printer
At the printer control panel, press the Power/Wake button.
1. To restart the printer, place the printer in Sleep Mode, or power off the printer.
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Getting Started
2. Select an option.
• To restart the printer, touch Restart.
• To place the printer in Sleep Mode, touch Sleep.
In Sleep Mode, the touch screen goes dark and the Power/Wake button flashes.
• To power off the printer, touch Power Off.
• If the printer does not respond to a single press of the Power/Wake button, then press and hold
the button for 5 seconds. A Please Wait message appears as the printer powers down.
After 10 seconds, the touch screen goes dark and the Power/Wake button flashes until the printer
powers down.
Caution
Do not unplug the power cord while the printer powers down.
Accessing the Printer
Logging In
Logging in is the process by which you identify yourself to the printer for authentication. If authentication
is set, to access printer features, you log in with your user credentials.
Logging In at the Control Panel
1. At the printer control panel, press the Home button.
2. Touch Log In.
3. Type the User Name using the keypad, then touch Enter.
4. If prompted, enter the password, then touch Enter.
Note
For more informationon logging in as system administrator, referto the SystemAdministrator Guide
at www.xerox.com/office/VLB605_VLB615docs.
5. Touch OK.
Note
To access each password-protected service, enter the User Name and password.
Introduction to Apps
Xerox Apps are a gateway to the features and functions of your device. Standard Apps are already
installed on the device and appear on the Homescreen. Some Apps are installedas standard,but hidden
the first time you use the device.
When you log in, the Apps configured for your personal account appear on the control panel.
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You can download more Apps for your device from the Xerox®App Gallery. For more information, refer
to Xerox®Apps Gallery Overview.
Information Pages
Your printer has a set of Information Pages that you can print. These pages include configuration and
font information, demonstration pages, and more.
The following Information Pages are available:
DescriptionName
Configuration Report
Billing Summary Report
Supplies Usage Report
PostScript Font List
PCL Font List
Demonstration Print
Startup Page
The Configuration Report provides printerinformationincluding installed
options, network settings, port setup, tray information, and more.
The Billing Summary Report provides information about the device and
a detailed listing of the billing meters and sheet counts.
The Supplies Usage Report provides coverage information and part
numbers for reordering supplies.
The PostScript Font List provides a printout of all PostScript fonts that
are available on the printer.
The PCL Font List provides a printout of all PCL fonts that are available
on the printer.
Demonstration Print provides a demonstration of the current printquality settings.
The Startup Page provides basic printer configuration and network information.
Job History Report
The Job History Report provides retained information on previous print
jobs, including the date, time, job type, document name, paper size,
number of pages, and results. The statusof a maximum of 20 jobs prints
on the Job History Report.
Printing Information Pages
1. At the printer control panel, press the Home button.
2. Touch Device > About > Information Pages.
3. To print an information page, touch the needed page.
4. To return to the Home screen, press the Home button.
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Configuration Report
The Configuration Report provides product information including installed options, network settings,
port setup, tray information, and more.
Printing the Configuration Report
1. At the printer control panel, press the Home button.
2. Touch Device > About > Information Pages.
3. Touch Configuration Report.
4. To return to the Home screen, press the Home button.
The Embedded Web Server
The Embedded Web Server is the administration and configuration software that is installed in the
printer. It allows you to configure and administer the printer from a Web browser.
The Embedded Web Server requires:
• A TCP/IP connection between the printer and the network in Windows, Macintosh, UNIX, or Linux
environments.
• TCP/IP and HTTP enabled in the printer.
• A network-connected computer with a Web browser that supports JavaScript.
Accessing the Embedded Web Server
At your computer, open a Web browser. In the address field, type the IP address of the printer, then
press Enter or Return.
Finding the IP Address of Your Printer
To install the print driver for a network-connected printer, you need the IP address of your printer. You
also need the IP address to access the settings of your printer through the Embedded Web Server. You
can view the IP address of your printer on the control panel or on the Configuration Report.
Note
To view the TCP/IP address on the control panel, wait until the printer has been on for 2 minutes. If the
TCP/IP address is 0.0.0.0, or begins with 169, it indicates a network connectivity issue. However, note
that if Wi-Fi is set as the primary Ethernet connection, 0.0.0.0 is shown for the printer’s IP address.
Viewing the IP Printer Address on the Control Panel
To view the IP address of the printer on the control panel:
1. At the printer control panel, press the Home button.
2. Touch Device > About.
3. Record the IP address from the display.
4. To return to the Home screen, press the Home button.
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2-9Xerox®VersaLink®B605/B615 Multifunction Printer
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Obtaining the Printer IP Address from the Configuration Report
To obtain the printer IP address from the Configuration Report:
1. At the printer control panel, press the Home button.
2. Touch Device > About > Information Pages.
3. Touch Configuration Report.
The IP address appears in the Connectivity section of the Configuration Report for IPv4 or IPv6.
4. To return to the Home screen, press the Home button.
Installation and Setup
For reference:
• Installation Guide packaged with your printer
• Online Support Assistant at www.xerox.com/office/VLB605_VLB615docs
Installation and Setup Overview
Beforeyou print, ensure that your computer and the printer are plugged in, powered on, and connected.
Configure the initial settings of the printer, then install the print driver software and utilities on your
computer.
You can connect to your printer directly from your computer using USB, or connect to a network using
an Ethernet cable or wireless connection. Hardware and cabling requirements vary for the different
connection methods. Routers, network hubs and switches, modems, Ethernet cables, and USB cables
are not included with your printer and must be purchased separately. Xerox recommends an Ethernet
connection because it is typically fasterthan a USB connection, and it provides access to the Embedded
Web Server.
For more information, refer to the System Administrator Guide at
www.xerox.com/office/VLB605_VLB615docs.
Selecting a Location for the Printer
1. Select a dust-free area with temperatures from 10–32°C (50–90°F), and relative humidity 10–85%.
Note
Sudden temperature fluctuations can affect print quality. Rapid heating of a cold room can cause
condensation inside the printer, directly interfering with image transfer.
2. Place the printer on a level, solid, non-vibrating surface with adequate strength to hold the weight
of the printer. The printer must be horizontal with all four feet in solid contact with the surface.
To find the weight for your printer configuration, refer to Weights and Dimensions.
3. Select a location with adequate clearance to access supplies and to provide proper ventilation.
To find the clearance requirements for your printer, refer to Clearance Requirements.
4. After positioning the printer, you are readyto connect it to the power source and computer or network.
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Opening the Output Tray Extension
To provide better support for your prints, open the Output Tray Extension. For printing on longer paper,
lengthen the Output Tray Extension by pulling out the extender until it stops.
Connecting the Printer
Selecting a Connection Method
You can connect the printer to your computer using a USB cable, Ethernet cable, or wireless connection.
The method that you select depends on how your computer is connected to the network. A USB
connection is a direct connection and is the easiest to set up. An Ethernet connection is used to connect
to a network. If you are using a network connection, it is important to understand how your computer
is connected to the network.
Note
Hardware and cabling requirements vary for the different connection methods. Routers, network hubs,
network switches, modems, Ethernet cables, and USB cablesare not included with your printer and must
be purchased separately.
USB
If you connect the printer to one computer and do not have a network, use a USB connection. A
USB connection offers fast data speeds, but typically not as fast as a network connection.
Note
To access the Embedded Web Server, a network connection is required.
Network
If your computer is connected to an office network or home network, use an Ethernet cable to
connect the printer to the network. You cannot connect the printer directly to the computer via
Ethernet. A connection through a router or network switch is required. An Ethernet network can be
used for one or more computers and supports many printers and systems simultaneously. An
Ethernet connection is typically faster than USB and allows you direct access to the settings of the
printer using the Embedded Web Server.
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2-11Xerox®VersaLink®B605/B615 Multifunction Printer
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Wireless Network
If your environment includes a wireless router or wireless access point, you can connect the printer
to the network with a wireless connection. A wireless network connection provides the same access
and services as a wired connection. A wireless network connection is typically faster than USB and
allows direct access to the settings of the printer using the Embedded Web Server.
Telephone
To send and receive faxes, the multifunction printer must be connected to a dedicated telephone
line.
Connecting to a Computer Using USB
To connect using USB, you need one of these operating systems:
• Windows 7, Windows 8.1, Windows Server 2008, Windows 10, Windows Server2008 R2, and Windows
Server 2012.
• Macintosh OS X version 10.10 and later.
Note
Your printer supports connection to various UNIX platforms, including Linux, through the network
interface.
For more information, see Installing the Software.
To connect the printer to the computer using a USB cable:
1. Connect the B end of a standard A/B USB 2.0 or USB 3.0 cable to the USB Port on the back of the
printer.
2. Connect the A end of the USB cable to the USB port on the computer.
3. If the Windows Found New Hardware Wizard appears, press Cancel.
4. Install the print driver.
Connecting to a Wired Network
1. Ensure that the printer is powered off.
2. Attach a Category 5 or better Ethernet cable from the printer to the network or router socket. Use
an Ethernet switch or router, and two or more Ethernet cables. Connect the computer to the switch
or router with one cable, then connect the printer to the switch or router with the second cable.
Connect to any port on the switch or router except the uplink port.
3. Attach the power cord, then plug in the printer and power it on.
4. Set the network IP printer address, or set up the printer for automatic printer IP detection. For more
information, refer to the System Administrator Guide at
www.xerox.com/office/VLB605_VLB615support.
Connecting to a Wireless Network
A wireless local area network (WLAN) provides the means to connect 2 or more devices in a LAN without
a physical connection. The printer canconnect to a wireless LAN that includes a wireless router or wireless
access point. Before connecting the printer to a wireless network, the wireless router must be configured
with a service set identifier (SSID) and any necessary credentials.
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Getting Started
Note
Wireless networking is available only on printers with the optional Wireless Network Adapter installed.
Installing the Wireless Network Adapter
The optional Wireless Network Adapter plugs in to the back of the printer. After the adapter is installed,
and wireless networking is enabled and configured, the adapter is able to connect to a wireless network.
To install the Wireless Network Adapter:
1. Power off the printer.
2. To remove the Wireless Network Adapter Port Cover, press down on the latch, then pull the cover
away from the printer.
3. Remove the packaging from the Wireless Network Adapter.
4. To install the WirelessNetwork Adapter,follow the procedure defined on the instruction sheet provided
with the Wireless Network Adapter.
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Note
Pulling on the adapter can damage it. Once installed, remove it only as needed, and as directed in
the Wireless Network Adapter removal instructions. For more information, refer to Removing the
Wireless Network Adapter.
5. Power on the printer.
6. Configure the Wi-Fi settings from the front panel or the embedded web server if connected via
ethernet. For more information, refer to Resetting Wireless Settings.
Removing the Wireless Network Adapter
1. Power off the printer.
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Getting Started
2. To unlatch the left-side cover, slide the handle away from the printer, then swing the handle toward
the rear of the printer.
3. To remove the cover, slide it toward the back, then away from the printer.
4. Reach into the printer and push the release lever toward the front of the printer. Hold the release
lever in this position and gently pull the Wireless Network Adapter away from the printer.
Note
Do not use force topull on the Wireless Network Adapter. If the latchis released properly, the adapter
pulls out easily. Pulling on a secured adapter can damage it.
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5. To reinstall the Wireless Network Adapter Port Cover, insert the bottom tab into the small slot. Gently
press the port cover against the back of the printer until it latches into place.
6. Place the left-side cover into place, then slide it toward the front of the printer.
7. To latch the cover, swing the handle toward the front of the printer, then push the handle in until it
clicks into the locked position.
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8. Connect the printer to your computer with a USB cable or to a network using an Ethernet cable.
9. Power on the printer.
Resetting Wireless Settings
If the printer was previously installed in a wireless network environment, it could retain setup and
configuration information. To prevent the printer from attempting to connect to the previous network,
reset the wireless settings.
To reset the wireless settings:
1. At the printer control panel, press the Home button.
2. Touch Device > Connectivity > Wi-Fi.
3. Touch the network selection that you want to reset.
4. Touch Forget This Network.
5. At the prompt, touch Forget & Reboot.
Connecting to a Network with a Wi-Fi Protected Setup
Wi-Fi Protected Setup (WPS) is a network standard for setting up a wireless network. The WPS protocols
enable you to set up devices in a secure wireless network without having wireless networking experience.
With a WPS-certified router, you can use tools in the router and the printer to connect the printer to the
network. To use the tools, ensure that the wireless router is configured properly and is compliant with
the WPS.
• Push Button Connection (PBC) is the easiest way to connect the printer to a wireless network. It
automatically connects when you push a button on the router and on the printer. After the router
and printer exchange information, the printer accepts the security and configuration information
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Getting Started
from the router and connects to the network. The PBC is a moderately secure way to connect the
printer to the network. You do not need to enter any information to make the network connection.
• PIN (Personal Identification Number) automatically connects the printer to a wireless router using
a common PIN. The printer generates and prints a PIN for use in the setup process. When you enter
the PIN into the router, the router broadcasts network information using the PIN. When both devices
recognize the PIN, the router provides the security and configuration informationto the printer, which
uses it to connect to the network.
Connecting to a WPS Wireless Network Using the PBC Method
To connect to a Wi-Fi Protected Setup (WPS) wireless network using the Push-Button Connection (PBC)
method:
Note
Before you install the device, ensure that the wireless router is configured properly and is connected to
the network.
1. At the printer control panel, press the Home button.
2. Touch Device > Connectivity > Wi-Fi.
3. If Wi-Fi is Off, turn it on.
a) To toggle Wi-Fi from Off to On, touch the Wi-Fi toggle button.
b) To activate your Wi-Fi setting changes, press the Home button.
c) At the prompt, touch Restart Now.
d) After the printer restarts, touch Device > Connectivity > Wi-Fi.
4. Touch Manual Setup.
5. Touch Wi-Fi Protected Setup (WPS).
Note
If Wi-Fi Protected Setup (WPS) is not visible, at the top of the screen, touch Manual Setup.
6. Touch PBC.
7. Touch OK.
8. On the wireless router, press the WPS button.
Note
If the wireless router does not have a physical PBC button, use your computer to select the virtual
button in the router control panel. For more information, refer to your router documentation.
The router broadcasts setup information for 120 seconds.
9. To activate your Wi-Fi setting changes, restart the printer.
a) Press the Home button.
b) At the prompt, touch Restart Now.
10. After the printer restarts, wait two minutes, then to get the network information that includes the
IP address, print a Configuration Report. For more information, refer to Printing the Configuration
Report.
11. At the printer control panel, press the Home button.
12. If Wi-Fi is Off, turn it on.
a) Touch Device > Connectivity > Wi-Fi.
b) To toggle Wi-Fi from Off to On, touch the Wi-Fi toggle button.
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c) To activate your Wi-Fi setting changes, press the Home button.
d) At the prompt, touch Restart Now.
Note
The following steps can vary with different router manufacturers. For more information, refer to your
router documentation.
13. At your computer, open the wireless router control panel, then select Add WPS Client.
14. Select PIN Method. The wireless routercontrol panel opens to a dialog box ready forthe PIN number.
15. At the printer control panel, touch Device > Connectivity > Wi-Fi.
16. Touch Manual Setup.
17. Touch Wi-Fi Protected Setup (WPS).
Note
If Wi-Fi Protected Setup (WPS) is not visible, at the top of the screen, touch Manual Setup.
18. Touch PIN.
19. Record the PIN from the screen, then touch OK.
Note
The printer continues to advertise for 120 seconds. If the printer does not locate the wireless router
within 120 seconds, the connection attempt stops.
The printer starts advertising using the displayed PIN Code.
20. At your computer, in the wireless router control panel Client PIN Code field, enter the PIN code, then
click Next.
The printer communicates with the wireless router to resolve setup and configuration information.
When the printer has the correct information, it connects to the router and restarts with the proper
setup and configuration information.
If the router does not connect with the printer within 120 seconds, the connection attempt stops.
21. After the printer restarts, wait 20 seconds, then to get the network information that includes the IP
address, print a Configuration Report. For more information, refer to Printing the Configuration
Report.
Connecting to a WPS Wireless Network Using the PIN Method
To connect to a Wi-Fi Protected Setup (WPS) wireless network using the PIN method:
Note
Beforeyou install the printer, ensure that you connect and configure the wireless router for the network.
1. At the printer control panel, press the Home button.
2. If Wi-Fi is Off, turn it on.
a) Touch Device > Connectivity > Wi-Fi.
b) To toggle Wi-Fi from Off to On, touch the Wi-Fi toggle button.
c) To activate your Wi-Fi setting changes, press the Home button.
d) At the prompt, touch Restart Now.
User Guide
Note
The following steps can vary with different router manufacturers. For more information, refer
to your router documentation.
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3. At your computer, open the wireless router control panel, then select Add WPS Client.
4. Select PINMethod. The wireless routercontrol panel opens to a dialog box ready forthe PIN number.
5. At the printer control panel, touch Device > Connectivity > Wi-Fi.
6. Touch Manual Setup.
7. Touch Wi-Fi Protected Setup (WPS).
Note
If Wi-Fi Protected Setup (WPS) is not visible, at the top of the screen, touch Manual Setup.
8. Touch PIN.
9. Record the PIN from the screen, then touch OK.
The printer starts advertising using the displayed PIN Code.
Note
The printer continues to advertise for 120 seconds. If the printer does not locate the wireless router
within 120 seconds, the connection attempt stops.
10. At your computer, in the wireless router control panel Client PIN Code field, enter the PIN code, then
click Next.
The printer communicates with the wireless router to resolve setup and configuration information.
When the printer has the correct information, it connects to the router and restarts with the proper
setup and configuration information.
If the router does not connect with the printer within 120 seconds, the connection attempt stops.
11. After the printer restarts, wait 20 seconds, then to get the network information that includes the IP
address, print a Configuration Report. For more information, refer to Printing the Configuration
Report.
Connecting to a Wireless Network Manually
When connecting to a wireless network that does not include a WPS-compliant router, set up and
configure the printer manually. Before starting, obtain the router setup and configuration information,
such as name and passphrase. For assistance, contact your system administrator.
To connect to a wireless network manually:
1. At the printer control panel, press the Home button.
2. Touch Device > Connectivity > Wi-Fi.
3. If Wi-Fi is Off, turn it on.
a) To toggle Wi-Fi from Off to On, touch the Wi-Fi toggle button.
b) To activate your Wi-Fi setting changes, press the Home button.
c) At the prompt, touch Restart Now.
d) After the printer restarts, touch Device > Connectivity > Wi-Fi.
4. To connect to a network:
• Touch the name of the network, enter the password for the selected network, then touch OK.
• If the desired network does not appear, touch Manual Setup, then configure the wireless network
settings.
- For Enter the Network Name (SSID), type the name (SSID) of your network, then press OK.
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- Touch Security, then select the security method that your wireless network uses.
- Touch Enter Password, then enter the password for your wireless network.
- Touch OK.
5. To activate your Wi-Fi setting changes, press the Home button.
6. At the prompt, touch Restart Now.
7. After the printer restarts, wait two minutes, then to get the network information that includes the
IP address, print a Configuration Report. For more information, refer to Printing the Configuration
Report.
Connecting to Wi-Fi Direct
You can connect to your printer from a Wi-Fi mobile device, such as a tablet, computer, or smartphone,
using Wi-Fi Direct. Wi-Fi Direct is disabled by default.
Note
Wireless networking is available only on printers with the optional Wireless Network Adapter installed.
Connecting with Wi-Fi Direct from Your Mobile Device
To connect with Wi-Fi Direct, follow the directions provided with your mobile device.
Connecting to a Telephone Line
Warning
To reduce the risk of fire, use only No. 26 American Wire Gauge (AWG) or larger telecommunication line
cord.
1. Ensure that the printer is powered off.
2. Connect a standard RJ11 cable, No. 26 American Wire Gauge (AWG) or larger, to the Line port on
the back of the printer.
3. Connect the other end of the RJ11 cable to an operating telephone line.
4. Power on the printer.
5. Enable and configure the Fax functions.
Initial Printer Setup
Before installing the printer software, verify that the printer is set up correctly. Setup includes enabling
the optional featuresand assigning an IP address for the Ethernet network connection. The installation
wizard starts automatically the first time the printer is powered on. The installation wizard prompts the
system administrator to configure the following settings:
• Language
• Network Connection
• Proxy Server Setup
• Date and Time
• Measurements
• LDAP Settings
• Apps Setup
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• Security Settings
For more information on configuring the printer settings, refer to the System Administrator Guide at
www.xerox.com/office/VLB605_VLB615docs.
Configuring AirPrint
AirPrint®is a software feature that allows you to print from wired or wireless Apple iOS-based mobile
devices and Mac OS-based devices without the need to install a print driver. AirPrint®-enabled printers
allow you to print directly from a Mac, an iPhone, iPad, or iPod touch. You can use AirPrint®to print from
a wired device or a wireless device without using a print driver.
Note
• Not all applications support AirPrint®.
• Wireless devices must join the same wireless network as the printer.
• For AirPrint®to function, both IPP and Bonjour®(mDNS) protocols must be enabled.
• The device that submits the AirPrint®job must be on the same subnet as the printer. Toallow devices
to print from different subnets, configure your network to pass multicast DNS traffic across subnets.
• The Mac OS device must be Mac OS 10.10 or later.
• AirPrint®-enabled printers work with all models of iPad, iPhone (3GS or later), and iPod touch (third
generation or later), running the latest version of iOS.
1. At your computer, open a Web browser. In the address field, type the IP address of the printer, then
press Enter or Return.
Note
If you do not know the IP address for your printer, refer to Finding the IP Address of Your Printer.
2. In the Embedded Web Server, click Home > Connectivity.
Note
If this feature does not appear, log in as a system administrator.
3. For Mobile Printing, click AirPrint®.
4. To enable AirPrint®, click the Enable toggle button.
Note
AirPrint®is enabled by default when IPP and Bonjour®(mDNS) are both enabled.
• To change the printer name, in the Name field, enter a new name.
• To enter a location for the printer, in the Location field, enter the location of the printer.
• To enter a physical location or address for the printer, in the Geo-Location field, enter the
geographic latitude and longitude coordinates in decimal form. For example, use coordinates
such as 45.325026, -122.766831 for a location.
5. Click OK.
6. To activate your changes, at the prompt, click Restart Now.
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Configuring Google Cloud Print
Google Cloud Print allows you to print documents that are stored in the cloud without using a print
driver.
Before you begin:
• Set up a Google email account.
• Configure the printer to use IPv4.
• Configure Proxy Server settings as needed.
To configure Google Cloud Print:
1. At your computer, open a Web browser. In the address field, type the IP address of the printer, then
press Enter or Return.
Note
If you do not know the IP address for your printer, refer to Finding the IP Address of Your Printer.
2. In the Embedded Web Server, click Home > Connectivity.
3. For Mobile Printing, click Google Cloud Print.
4. To enable Google Cloud Print, click the Enable toggle button.
5. Click OK.
6. Restart the printer, then wait 2 minutes for the printer to connect.
7. Refresh your Web browser, then for Mobile Printing, click Google Cloud Print.
8. Click Printer Registration.
9. Click Register.
A printer registration page prints.
10. To register the printer, in your Web browser, type the URL provided, or use your mobile phone to scan
the barcode.
After the printer is registered, a confirmation status window appears.
11. To access the Google Cloud Print feature, in your Google account, click Manage Your Printer.
Note
The default printer name appears in this format: Model name (MAC address).
Installing the Software
Before installing driver software, verify that the printer is plugged in, powered on, connected correctly,
and has a valid IP address. The IP address usually appears in the upper, right corner of the control panel.
If you cannot find the IP address, see Finding the IP Address of Your Printer.
Note
If the Software and Documentation disc is not available, download the latest drivers from
www.xerox.com/office/VLB605_VLB615drivers.
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Operating System Requirements
• Windows Vista, Windows 7, Windows 8.1, Windows Server 2008, Windows 10, Windows Server 2008
R2, and Windows Server 2012.
• Macintosh OS X version 10.10 and later.
• UNIX and Linux: Your printer supports connection to various UNIX platforms through the network
interface.
Installing the Print Drivers for a Windows Network Printer
1. Insert the Software and Documentation disc into the appropriate drive on your computer. If the
installer does not start automatically, navigate to the drive, and double-click the Setup.exe installer
file.
Note
If the Software and Documentation disc is not available, download the latest drivers from
www.xerox.com/office/VLB605_VLB615drivers.
2. Select your printer model.
3. Click Install Drivers.
4. Select Install Print Driver, Install Scan Driver, or Install Print and Scan Drivers.
5. At the License Agreement, click I Agree.
6. From the list of discovered printers, select your printer.
Note
When installing drivers for a network printer, if your printer does not appear in the list, click the IP
Address or DNS Name button. In the IP Address or DNS Name field, type the IP address of your
printer, then click Search to locate and select your printer. If you do not know the IP address of the
printer, refer to Finding the IP Address of Your Printer.
7. Click Next.
8. If needed, you can name your printer by typing a name in the Queue Name field.
9. If installing a print driver, make a print driver selection.
10. If installing a scan driver, make a scan driver selection.
11. Click Install.
12. If needed, set the printer as the default printer.
Note
Before selecting Share Printer, contact your system administrator.
13. To complete the installation, click Finish, then click Close.
Installing the Print Drivers for a Windows USB Printer
1. Insert the Software and Documentation disc into the appropriate drive on your computer.
Note
If the Software and Documentation disc is not available, download the latest drivers from
www.xerox.com/office/VLB605_VLB615drivers.
If the installer does not start automatically, navigate to the drive, and double-click the Setup.exe
installer file.
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2. Click Install Software.
3. At the License Agreement, select I Agree, then click Next.
4. To install the printer support software, select Software, then click Next.
5. In the Software and Documentation window, clear the check box for any unnecessary options.
6. Click Next.
7. To complete the installation, click Finish.
Installing the Drivers and Utilities for Macintosh OS X
1. Insert the Software and Documentation disc into the appropriate drive on your computer.
Note
If the Software and Documentation disc is not available, download the latest drivers from
www.xerox.com/office/VLB605_VLB615drivers.
2. Open Xerox®Print Drivers 3.xx.x.dmg/.pkg as needed for your printer.
3. To run Xerox®Print Drivers 3.xx.x.dmg/.pkg, double-click the appropriate file name.
4. When prompted, click Continue.
5. To accept the license agreement, click I Agree.
6. To accept the current installation location, click Install, or select another location for the installation
files, then click Install.
7. If prompted, enter your password, then click OK.
8. From the list of discovered printers, select your printer, then click Next.
9. If your printer does not appear in the list of discovered printers:
a) Click the Network Printer Icon.
b) Type the IP address of your printer, then click Continue.
c) Select your printer in the list of discovered printers, then click Continue.
10. If your printer was not detected, verify that the printer is powered on and that the Ethernet or USB
cable is connected properly.
11. To accept the print queue message, click OK.
12. Select or clear the Set Printer as Default and Print a Test Page check boxes.
13. Click Continue, then click Close.
Adding the Printer
For networking, set up your printer using Bonjour®(mDNS), or connect using the IP address of your
printer for an LPD/LPR connection. For a non-network printer, create a desktop USB connection.
Online Support Assistant at: www.xerox.com/office/VLB605_VLB615support
Adding the Printer Using Bonjour
To add the printer using Bonjour®:
1. From the computer Applications folder or from the dock, open System Preferences.
2. Click Printers & Scanners.
The list of printers appears on the left of the window.
3. For the list of printers, click the Plus icon (+).
4. At the top of the window, click the Default icon.
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5. Select your printer from the list, then click Add.
Note
If your printer is not detected, verify that the printer is powered on and that the Ethernet cable is
connected properly.
Adding the Printer by Specifying the IP Address
To add the printer by specifying the IP address:
1. From the computer Applications folder or from the dock, open System Preferences.
2. Click Printers & Scanners.
The list of printers appears on the left of the window.
3. Under the list of printers, click the Plus icon (+).
4. Click IP.
5. From the Protocol list, select the protocol.
6. In the Address field, enter the IP address of the printer.
7. In the Name field, enter a name for the printer.
8. From the Use list, choose Select a driver to use.
9. From the printer software list, select the print driver for your printer model.
10. Click Add.
Installing Scan Drivers for Macintosh
1. Insert the Software and Documentation disc into your computer.
2. To view the .dmg file for your printer, double-click the Disc icon on your desktop .
3. Open the Scan Installer.dmg file, then navigate to the appropriate installer file for your operating
system.
4. Open the Scan Installer package file.
5. To acknowledge the warning and introductory messages, click Continue.
6. To accept the license agreement, click Continue, then click Agree.
7. To accept the current installation location, click Install, or select another location for the installation
files, then click Install.
8. Enter your password, then click OK.
9. Select your printer then click Continue.
10. In the list of discovered printers, click Continue Installation.
11. To restart, click Log Out.
Installing LAN Fax Drivers for Macintosh
1. Insert the Software and Documentation disc into your computer.
2. To view the .dmg file for your printer, double-click the Disc icon on your desktop.
3. Open the LAN Fax Installer.dmg file, then navigate to the appropriate installer file for your operating
system.
4. Open the LAN Fax Installer package file.
5. To acknowledge the warning and introductory messages, click Continue.
6. To accept the license agreement, click Continue, then click Agree.
7. To accept the current installation location, click Install, or select another location for the installation
files, then click Install.
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8. Enter your password, then click OK.
9. Select your printer in the list of discovered printers, then click Continue.
10. Click Continue Installation.
11. To finish, click Close.
12. To register your printer and software, complete the registration form.
Adding a LAN Fax Printer for Macintosh
After installing the LAN fax driver on a Macintosh computer, use Bonjour to set up your printer. You can
also add the printer using the IP Address of the printer for an LDP/LPR connection. For non-network
printers, create a desktop USB connection.
Installing Drivers and Utilities for UNIX and Linux
For more information on installing print drivers and utilities for UNIX and Linux, refer to UNIX and Linux
Printing.
Installing the Printer as a Web Service on Devices
WebServices on Devices (WSD) allows a client to discover and access a remotedevice and its associated
services across a network. WSD supports device discovery, control, and use.
Using the Add Device Wizard to Install a WSD Printer
To install a WSD printer using the Add Device Wizard:
1. At your computer, click Start, then select Devices and Printers.
2. To launch the Add Device Wizard, click Add a Device.
3. In the list of available devices, select the one you want to use, then click Next.
Note
If the printer you want to use does not appear in the list, click the Cancelbutton. Add the WSD printer
manually using the Add Printer Wizard.
4. Click Close.
Using the Add Printer Wizard to Install a WSD Printer
To install a WSD printer using the Add Printer Wizard:
1. At your computer, click Start, then select Devices and Printers.
2. To launch the Add Printer Wizard, click Add a Printer.
3. Click Add a network, wireless, or Bluetooth printer.
4. In the list of available devices, select the one you want to use, then click Next.
5. If the printer you want to use does not appear in the list, click The printer that I want is not listed.
6. Select Add a printer using a TCP/IP address or hostname, then click Next.
7. From the Device type field, select Web Services Device.
8. In the Hostname or IP address field, enter the printer IP address, then click Next.
9. Click Close.
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More Information
You can obtain more information about your printer from these sources:
LocationResource
Packaged with the printer.Installation Guide
www.xerox.com/office/VLB605_VLB615docsOther documentation for your printer
Recommended Media List
online technical support, Online Support Assistant, and
print driver downloads.
Information Pages
United States: www.xerox.com/rmlna
European Union: www.xerox.com/rmleu
www.xerox.com/office/VLB605_VLB615supportTechnicalsupport information for your printer; including
Print from the control panel. For details, refer to Inform-
ation Pages.
www.xerox.com/office/VLB605_VLB615suppliesOrder supplies for your printer
www.xerox.com/office/worldcontactsLocal sales and Technical Customer Support
www.xerox.com/office/registerPrinter registration
www.direct.xerox.com/Xerox®Direct online store
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Customize and Personalize
Customize and Personalize Overview
This chapter provides information on how to customize and personalize your device to meet the specific
demands of your workflows.
You can customize your apps, hide, or show apps on the Home screen, and rearrange the
order to suit your job priorities. For each app, you can hide or show individual features and
configure default settings to meet the needs of your workgroup. You can save job settings
for repeated use.
Customization enables users to work more productively.
When individual user accounts are configured on the device, you can personalize the device
to meet specific user needs. You can configure your personal Home page to hide or show
only the apps you use. Each of the feature lists can be tailored to your job requirements.
Default settings for each app can be specified, and settings for regular jobs can be saved
for your use.
Personalization options ensure that the features and functions displayed meet individual
user needs, improving efficiency.
Customizing or Personalizing the Home Screen
Hiding or Showing an App on the Home Screen
1. At the printer control panel, press the Home button.
2. Touch Customize.
3. To display an installed app that is hidden initially:
a) Touch the Plus (+) icon.
b) Touch the app that you want to appear on the control panel.
c) Touch Done.
4. To hide an installed app:
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a) For the app, touch X.
b) Touch Done.
5. Verify that only the selected apps appear on the Home screen.
Rearranging Apps on the Home Screen
1. At the printer control panel, press the Home button.
2. Touch Customize.
3. Touch and hold the required app.
4. Drag the app to the new location.
5. Release the app.
6. Touch Done.
7. Verify that the apps appear in the correct location on the Home screen.
Customizing or Personalizing the Apps
Customization enables you to modify the features available, delete a saved preset, or remove customized
settings applied to an app.
Customizing or Personalizing the Feature List
To customize the Features list for an app:
1. At the printer control panel, press the Home button.
2. Touch the app required.
3. Scroll to the bottom, then touch Customize.
4. Touch Feature List.
Note
For logged-in administrators, a window appears that asks you to confirm if the changes are for a
Guest or for you.
5. Touch the particular option.
• To hide a feature,forthe required feature, touch the Eyeicon. To signify that the feature is hidden,
the Eye icon appears with a line across it.
• To show a feature, for the required feature, touch the Eye icon. To signify a feature is visible, the
Eye icon appears with no line across it.
6. To reorder the menu features, touch and drag the features into the appropriate order.
7. To save the current configuration, touch Done.
Customizing or Personalizing the Entry Screen
The Entry Screen appears when the Fax, Email, USB or Scan To Apps are selected. The Entry Screen
provides options for entering recipient or destination details for a job. Use this procedure to choose the
options that to appear on the Entry Screen.
To customize the Entry Screen for an App:
1. At the printer control panel, press the Home button.
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2. Touch the App required.
3. Scroll to the bottom, then touch Customize.
4. Touch Entry Screen.
5. Touch the needed options.
Note
For logged-in administrators, a window appears that asks you to confirm if the changes are for a
Guest or for you.
6. To save the current configuration, touch X.
Saving Presets
You can use this feature to save a particular combination of App settings for future jobs. You can save
the settings with a name and retrieve them for later use.
To save the current App settings:
1. At the printer control panel, press the Home button.
2. Touch the App required.
3. Select the job settings.
4. Scroll to the bottom, then touch Save.
5. Touch Save as New Preset.
6. Touch Enter Preset Name, then to enter a preset name, use the keypad.
7. Touch Next.
8. Select an icon that best suits the preset that you are creating.
9. Touch Done.
Note
The preset is stored within the Preset feature.
Deleting a Saved Preset
To delete a saved preset:
1. At the printer control panel, press the Home button.
2. Touch the app required.
3. Scroll to the bottom, then touch Customize.
4. Touch Presets.
5. Touch the Trash icon that corresponds with the preset that you want to delete.
6. At the prompt, touch Delete.
7. Touch Done.
Removing App Customization
To remove the current App customization settings:
1. At the printer control panel, press the Home button.
2. Touch the App required.
3. Scroll to the bottom, then touch Customize.
4. Touch Remove App Customization.
5. At the prompt, touch OK.
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Customizing App Default Settings
To customize the App default settings:
1. At the control panel, press the Home button.
2. Touch the App required.
3. Configure the required default settings.
4. Touch Save.
5. Touch Save Defaults. The new settings override the previous default settings.
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®
Xerox
Xerox®Apps are a gateway tothe features and functions of yourdevice. Thereare standard apps already
installed and displayed on the Home screen. There are also apps that are installed as standard but are
hidden when your device is used for the first time.
For more information about customizing the Home screen and the apps features, refer to Customize
and Personalize.
A range of apps is available for download and installation from the Xerox®App Gallery. These include
Xerox®Extensible Interface Platform (EIP) Apps. EIP Apps enable you to install secure, signed apps on
compatible printers.
Xerox®App Gallery
Apps
Xerox®App Gallery Overview
Use the Xerox®App Gallery to find Apps that provide new features or capabilities for your
device. The Xerox®App Gallery provides direct access to Apps that can improve your productivity, simplify workflows, and enhance your user experience.
The Xerox®App Gallery enables you to browse and update apps easily. You can browse through the App library
without logging in. The moving banner provides an active display of apps, or you can scroll the full list of apps.
To get more details on an app, touch the app name in the list.
To use the Xerox®App Gallery App, ensure that your device uses either the wireless or the wired network
connection.
Note
If a local server inside a firewall hosts your device and a proxy is enabled, set a proxy exception at the
device.
For more information and instructions on using the Xerox®App Gallery, refer to the Xerox®App Gallery
User Guide available at www.xerox.com/XeroxAppGalleryDocumentation.
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Xerox®Apps
Creating a Xerox®App Gallery Account
With an App Gallery account, you have direct access to all the available Apps for your device. An App
Gallery account allows you to view and acquire Apps, install Apps on your device, and manage yourApps
and licenses.
You can set up an App Gallery account using the control panel or from the Xerox®App Gallery web site.
Toset up an App Galleryaccount fromthe web site, go to appgallery.external.xerox.com/XeroxAppGallery,
select Login > Create Account, and follow the instructions.
Note
If you havean existing Xerox App Gallery Account, refer to Logging in to YourXerox App Gallery Account.
To create an App Gallery account using the control panel:
1. At the printer control panel, press the Home button.
2. Touch Xerox®App Gallery.
3. To request a new account, minimize the on-screen keyboad, and touch Request an Account.
Note
For detailed information and instructions on using the Xerox®App Gallery, refer to the Xerox®App
Gallery User Guide available at www.xerox.com/XeroxAppGalleryDocumentation.
4. Touch the Enter your email address. Enter a valid email address using the touch screen keypad, then
touch Enter.
5. Touch OK.A message is displayed stating completion instructionshave been sent to the email address
entered.
6. Touch Close.
7. Access your email account for the email address that you provided to Xerox®App Gallery.
8. Open the Xerox®App Gallery Account Request email, then click the URL link to access the create
account page.
9. Review and accept the Terms of Use. To continue creating an account, click the Agree button.
10. Enter the information required into the appropriate fields:
• User ID
• Password
• Confirm Password
• First and Last Name
• Company Name
• Address (Street, City, State/Province, Postal)
• Country
11. Click OK.
12. After the account is created, a confirmation message appears.
13. At the printer control panel, log in to your App Gallery Account.
Logging into your Xerox®App Gallery Account
When you are logged in to the App Gallery, you can browse available Apps, and install and update Apps.
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To log in to your App Gallery Account:
1. At the printer control panel, press the Home button.
2. Touch Xerox®App Gallery.
3. Enter your User Name using the touch screen keypad, then touch Enter.
4. Enter your Password using the touch screen keypad, then touch Enter.
5. Touch Log In. The Xerox®App Gallery appears.
Installing or Updating an App from the Xerox®App Gallery
Xerox®Apps add, extend, or customize the functionality of your device. You can use the Xerox®App
Gallery App to browse and install Apps at your device control panel.
Installing an App from the App Gallery
1. At the printer control panel, press the Home button.
2. Touch Xerox®App Gallery.
Note
You can browse the App Gallery and view app descriptions without being logged in. To download or
update apps, you must be logged in to the App Gallery.
3. Enter your User Name using the touch screen keypad, then touch Enter.
4. Enter your Password using the touch screen keypad, then touch Enter.
5. Touch Log In. The Xerox®App Gallery appears.
6. Touch the app required, then touch Install. The License Agreement screen appears.
Note
If the app was installed previously and a new version is available, the button is labeled as Update.
7. Touch Agree. The installation process begins.
If the app is not successfully installed, to attempt the installation process again, touch Install.
8. To exit the Xerox®App Gallery, touch Exit.
Updating an App from the App Gallery
1. At the printer control panel, press the Home button.
2. Touch Xerox®App Gallery.
3. Enter your User Name using the touch screen keypad, then touch Enter.
4. Enter your Password using the touch screen keypad, then touch Enter.
5. Touch Log In. The Xerox®App Gallery appears.
6. Touch the app required, then touch Update. The License Agreement screen appears.
7. Touch Agree.
8. When the update is complete, the Update button is labeled as Installed.
9. To exit the Xerox®App Gallery App, touch Exit.
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Device
Device Overview
The Device App gives you access to information about your printer, including the serial
number and model. You can view the status of the paper trays, billing and supplies information, and print Information Pages.
You can configure many Device options to meet your individual needs. For details about configuring all
Device settings, refer to the System Administrator Guide at
www.xerox.com/office/VLB605_VLB615support.
Device Options
The following Device options are available:
DescriptionOption
Language allows you to set the language that appears on the control panel.Language
About
Notifications
Paper Trays
Supplies
Billing/Usage
General
The About optionprovides an overviewof your device andits current settings
and status. You can access Information Pages and reports using this option.
Use this option to check forsoftware updates and configure update settings.Software Update
Use the Notifications option to see details of current alerts or faults on the
device. A History button displays fault codes and the date that the fault occurred on the device.
Use the Paper Trays option to see the paper size, type, and color set for each
paper tray and the tray-capacity status.
Use the Supplies option to monitor the status of the components you can
replace. The supply level and estimated number of impressions or days left
for each unit is displayed.
Use the Billing/Usage option to view the serial number and the total number
of impressions made by your device.
Use the Generaloption to customize settings such asthe power-saver modes,
date and time, and control panel brightness. You can configure the General
settings using the device control panel, or by using the Embedded Web
Server.
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DescriptionOption
Use Apps to select settings for the Apps installed on your device.Apps
Connectivity
Support
Resets
Use the Connectivity option to configure network settings at the control
panel, or join another wireless network.
Use this option to access and print the Support Pages to assist with
troubleshooting errors.
Use the Resets option to reset device settings and font, forms, and macros
to the factory-default settings.
For details on configuring the printer settings, refer to the System Administrator Guide at
www.xerox.com/office/VLB605_VLB615docs.
About
The About option provides an overview of your device and current settings and status. You can access
Information Pages and reports using this option.
Supply Status
You can check the status and percentage of life remaining for your printer supplies at the control panel
or from the Embedded Web Server. When printer supplies near their replacement time, warning alerts
appear on the control panel. You cancustomize the alerts that appear on the control panel and configure
email alert notifications.
To check the supplies status and set up alerts using the Embedded Web Server, refer to the System
Administrator Guide at www.xerox.com/office/VLB605_VLB615docs.
Checking the Supplies Status at the Control Panel
1. To view status information for the printer supplies, touch Device > Supplies.
2. To view details about a specific item, including part numbers for reordering, touch the specific item.
3. To return to the Supplies screen, touch X.
4. To return to the Device screen, touch the back arrow.
Customizing Supplies Alert Settings
1. To customize the alerts that appear for printer supplies, touch Device > Supplies > Alerts Setup.
2. To enable supplies alerts that appear on the control panel, touch the Enable Alerts toggle button.
3. To configure the printer to display an alert when an item reaches a specific usage percentage level,
touch the item, then select the percentage.
4. To customize the alerts foreach supply item, or to enable or disable an alert, touch the toggle button.
5. To return to the Supplies screen, touch X.
6. To return to the Device screen, touch the back arrow.
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Setting Up Email Alerts
To check the supplies status and set up alerts using the Embedded Web Server, refer to the System
Administrator Guide at www.xerox.com/office/VLB605_VLB615docs.
1. To set up alerts to send to an email address, touch Device > Supplies > Email Alerts.
2. To enter an email address, touch Add Email, then touch Enter Email Address.
3. Use the touch screen keyboard to enter an email address, or select an entry from the Address Book,
then touch OK.
4. Add more email addresses if necessary.
5. To customize the alerts foreach supply item, or to enable or disable an alert, touch the toggle button.
6. To exit the menu, touch OK.
7. To return to the Device screen, touch the back arrow.
Billing and Usage Counters
The Billing/Usage menu displays the total number of impressions that the printer generated or printed
during its lifetime. You cannot reset the counters. A page is counted as one side of a sheet of paper. For
example, a sheet of paper that is printed on two sides counts as two impressions.
To view the Billing and Usage Counters:
1. At the printer control panel, press the Home button.
2. Touch Device > Billing/Usage.
3. To view more details, touch Usage Counters, then select an option.
• Impression Counters: This option provides the number of impressions made by the printer. The
number of impressions cannot equal the number of sheets counted, depending on the printer
setup. If your printer is set up to count large sheets as large impressions or as multiple smaller
impressions, the number of impressions can differ.
• Sheet Counters:This option provides the number of impressions madeby the printer. Impressions
for 2-Sided sheets are identified as a separate line from 1-Sided sheets.
• Images Sent Counters: This option provides the number of images sent using the Fax, Email, or
Scan features.
• FaxImpressions Counters:This option provides the number of images sent using the Faxfeatures.
Each fax feature is identified on a separate line.
• All Usage Counters: This option provides all printer usage information.
4. After viewing the usage readings, to return to the Home screen, press the Home button.
Reset to Factory Defaults
Caution
The Reset to Factory Defaults feature erases all settings and returns the printer to the original factory
state. All jobs, presets, Apps, and device settings are reset. If the printer includes a hard disk, the disk is
reinitialized.
The non-volatile memory (NVRAM) stores printer settings, even after the power is turned off. When
complete, the printer restarts, then displays the Install Wizard.
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To reset the printer to factory defaults:
1. At the printer control panel, press the Home button.
2. Touch Device > Resets > Reset to Factory Defaults.
3. At the prompt, touch Reset.
4. When the process is complete, the printer restarts automatically.
Remote Services
You can use the RemoteServices option in the EmbeddedWebServer tosend error and usage information
to the Xerox support team to help them resolve problems quickly.
For informationabout enabling Remote Services and uploading information to Xerox, refer to the System
Administrator Guide at www.xerox.com/office/VLB605_VLB615docs.
Address Book
Address Book Overview
Use the Device Address Book to create individual contacts or group contacts for use with
the Email, Fax, and Scan To Apps. You can add contacts to the Device Address Book using
the control panel or the Embedded Web Server. This feature can also be used to scan to
the Address Book contacts.
The Device Address Book stores a maximum of 2000 contacts, with or without the optional Productivity
Kit. If the Create New Contact button is unavailable, the address book has reached capacity.
Before you can use this feature, the System Administrator must enable users to view and manage the
Device Address Book.
Editing the Address Book
You can create and save contact information for individual contacts or groups. You can manage address
book contacts at the control panel, or in the Embedded Web Server.
Adding or Editing Contacts in the Address Book at the Control Panel
Adding Contacts in the Address Book at the Control Panel
1. At the printer control panel, press the Home button.
2. Touch Address Book.
3. Touch the Plus icon (+), then select Add Contact.
4. To enter a name, touch the Enter First Name, Enter Last Name, or Enter Company field, then enter
the information. To move to the next field, touch Next. When finished, touch Enter.
5. Enter the contact details:
• To add an email address to the contact, touch Add Email. Enter an email address, then touch
Enter.
• To add a fax number to the contact, touch Add Fax. Enter a fax number, then touch Enter.
• To add an SMB scan location, touch Add SMB. Browse to the location required, then touch Enter.
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• To add an FTP scan location, touch Add FTP. Browse to the FTP location or enter the FTP address,
then touch Enter.
Note
If authentication is required for scan locations, enter a valid login name and password.
6. To mark the email address or fax number as a favorite, touch the Star icon.
7. To save the contact, touch OK.
8. To return to the Home screen, press the Home button.
Editing or Deleting Contacts in the Address Book at the Control Panel
1. At the printer control panel, press the Home button.
2. Touch Address Book.
3. From the Address Book, touch a contact name, then touch Edit.
4. To change contact information, touch the information that you want to update, edit as needed, then
touch OK.
5. To save your contact changes, touch OK.
6. To delete a contact, touch Delete Contact, then touch Delete.
7. To return to the Home screen, press the Home button.
Adding or Editing Groups in the Address Book at the Control Panel
Adding Groups in the Address Book at the Control Panel
1. At the printer control panel, press the Home button, then touch Address Book.
2. Touch the Plus icon (+), then select Add Group.
3. Select the group type, enter a name for the group, then touch Enter.
4. To add group members, touch Add Member.
5. To add a contact name, from the Favorites or Contacts menu, select a contact.
6. To add more group members, touch Add Member, then select a contact.
7. To mark the group as a favorite, touch the Star icon.
8. To save the group, touch OK.
9. To return to the Home screen, press the Home button.
Editing or Deleting Groups in the Address Book at the Control Panel
1. At the printer control panel, press the Home button.
2. Touch Address Book.
3. From the Address Book, select a group, then touch Edit.
4. To add group members, touch Add Member.
5. To add a contact, from the Favorites or Contacts menu, select a contact.
6. To add more group members, touch Add Member, then select a contact.
7. To remove group members, for each contact, touch the Trash icon. At the prompt, touch Delete.
8. To save the changes, touch OK.
9. To delete the group, touch Delete Group, then touch Delete.
10. To return to the Home screen, press the Home button.
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Adding or Editing Contacts in the Address Book in the Embedded Web Server
Adding Contacts in the Address Book in the Embedded Web Server
To add contacts:
1. At your computer, open a Web browser. In the address field, type the IP address of the printer, then
press Enter or Return.
2. In the Embedded Web Server, click Address Book.
3. Click Add Contact.
4. To enter a name, click the First Name, Last Name, or Company field, then enter the details.
5. Enter the contact details.
• To add an email address to the contact, click the Email Plus icon (+), then enter an email address.
• To add a fax number to the contact, click the Fax Plus icon (+), then enter a fax number.
• To add an SMB scan location, click the (Network) SMB Plus icon (+), then enter the SMB details.
Click OK.
• To add an FTP scan location, click the FTP Plus icon (+), then enter the FTP details. Click OK.
6. To mark the email address or fax number as a favorite, touch the Star icon.
7. To save the contact, click OK.
Editing or Deleting Contacts in the Address Book in the Embedded Web Server
To edit or delete contacts:
1. At your computer, open a Web browser. In the address field, type the IP address of the printer, then
press Enter or Return.
2. In the Embedded Web Server, click Address Book.
3. From the Address Book, select a contact.
4. To edit contact information, perform the following steps.
a) Click the contact name or contact information, then edit as needed.
b) To clear contact information, for the specific contact information, click the Trash icon.
c) To save the changes, click OK.
5. To remove the selected contact from the Address Book, click Delete. At the prompt, click Delete.
Adding or Editing Groups in the Address Book in the Embedded Web Server
Adding Groups in the Address Book in the Embedded Web Server
To add groups:
1. At your computer, open a Web browser. In the address field, type the IP address of the printer, then
press Enter or Return.
2. In the Embedded Web Server, click Address Book.
3. Click Add Group.
4. For Enter Group Name, enter a name for the group.
5. From the menu, select the group type.
6. To add group members, for Members, click the Plus icon (+).
7. To add contacts to the group, in the Add Members window, for each contact, select the check box.
When you are finished, click OK.
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8. To save the group, click OK.
Editing or Deleting Groups in the Address Book in the Embedded Web Server
To edit or delete groups:
1. At your computer, open a Web browser. In the address field, type the IP address of the printer, then
press Enter or Return.
2. In the Embedded Web Server, click Address Book.
3. Within the address book, select a group.
4. To add group members:
a) For Members, click the Plus icon (+).
b) In the Add Members window, click the check box for each desired member.
c) To save the changes, click OK.
5. To remove group members:
a) For the desired member, click the Trash icon.
b) At the prompt, click Delete.
c) Repeat the previous two steps for each member.
d) To save the changes, click OK.
6. To remove the selected group from the Address Book, click Delete. At the prompt, click Delete.
Advanced Settings
The Advancedoption provides more settings forimporting and exporting contact details and managing
contacts. You can use the Advanced option to set up a directory service.
For details about the Advanced options, refer to the System Administrator Guide at
www.xerox.com/office/VLB605_VLB615docs.
Managing Favorites
You can mark contacts as Favorites. A star next to a contact in the list indicates a Favorite. You can mark
a favorite as a Global Favorite for all services or as a Favorite for email, fax, or scan-to destinations.
Managing Favorites at the Control Panel
1. At the printer control panel, press the Home button, then touch Address Book.
2. Select a contact, then touch Edit.
3. To make the contact a Global Favorite, for the contact name, touch the Star icon.
4. To mark a contact as a Favorite for email, fax, or a scan-to destination:
a) For each desired feature, touch the Star icon.
b) To save changes, touch OK.
5. To clear a contact marked as a Favorite:
a) To remove the contact as a Global Favorite, for the contact name, touch the Star icon.
b) To remove the contact from the Favorite list for a selected feature, for the selected feature,
touch the Star icon.
c) To save changes, touch OK.
6. To return to the Home screen, press the Home button.
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Managing Favorites in the Embedded Web Server
1. In the Embedded Web Server, click Address Book.
2. Select a contact.
3. To make the contact a Global Favorite, click the Global Favorite Star icon.
4. To mark a contact as a Favorite for email, fax, or a scan-to destination, for each feature, click the
Star icon.
5. To remove a contact marked as a Favorite, for Global Favorite or the selected feature, touch the Star
icon. The contact is removed from the Global Favorite list, or the Favorite list forthe selected feature.
6. To save changes, click OK.
Jobs
Jobs Overview
Use Jobs to view current jobs, print saved, personal, and secure jobs, and view details of
completed jobs. You can pause, delete, print, or view job progress or job detailsfor a selected
job.
Managing Jobs
From the control panel Jobs menu, you can view lists of active jobs, secure jobs, or completed jobs. You
can pause, delete, print, or view job progress or job details for a selected job. From the Jobs window in
the Embedded Web Server, you can view a list of active and completed print jobs. For more information,
refer to Managing Jobs Using the Embedded Web Server.
A print job can be held by the printer when it is unable to complete a print job. For example, when the
printer needs attention, paper, or supplies. When the condition is resolved, the printer automatically
resumes printing. When you send a Secure Print job, the job is held until you release it by typing a
passcode at the control panel. For more information, refer to Managing Special JobTypes.
Pausing the Print Job with the Option to Delete It
1. At the printer control panel, press the Home button.
2. Touch Jobs, then touch the name of the print job.
3. Do one of the following:
• To pause the print job, touch Pause. To resume the print job, touch Resume.
• To delete the print job, touch Delete. At the prompt, touch Delete.
Note
If you do not make a selection within 60 seconds, the job automatically resumes.
4. To return to the Home screen, press the Home button.
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Viewing, Printing, or Deleting Saved and Secure Jobs
Note
• The systemadministrator canrestrict users from deleting jobs. If a system administratorhas restricted
job deletion, you can view the jobs, but not delete them.
• Only the user that sent the job or the system administrator can delete a Secure Print job.
1. At the printer control panel, press the Home button.
2. To view a list of active and completed jobs, touch Jobs.
3. To view a list of specific job types, touch an option.
• To view Saved Jobs, touch Saved Jobs. To print the job, touch the job, enter the quantity, then
touch OK. To delete the job, touch the Trash icon, then touch Delete.
• To view Personal jobs, touch Personal & Secure Jobs. To print the jobs, touch the folder, then
touch Print All, or Delete All.
• For Secure Jobs, touch Personal & Secure Jobs. Touch the folder, enter the passcode number,
then touch OK. To print a Secure Job, touch the job. To print or delete all the jobs in the folder,
touch Print All, or Delete All.
4. To view details about a job, touch the job.
5. To return to the Home screen, press the Home button.
Printing a Job Held for Resources
1. At the printer control panel, press the Home button.
2. Touch Jobs.
3. From the jobs list, touch the held job name. The resources required for the job appear on the control
panel.
4. Do one of the following:
• To print the job, replenish the resourcesrequired. The job resumes automaticallywhen the required
resources are available. If the job does not print automatically, touch Resume.
• To delete the print job, touch Delete. At the prompt, touch Delete.
5. To return to the Home screen, press the Home button.
Managing Special Job Types
Special job types allow you to send a print job from your computer, then print it from the printer control
panel. Select special job types in the print driver, Printing Options tab, under Job Type.
Saved Job
Saved Jobs are documents sent to the printer and, unless deleted, are stored there for future use. Any
user can print or delete a Saved Job.
To print a Saved Job, refer to Printing a Saved Job.
Releasing a Saved Job
1. At the printer control panel, press the Home button.
2. Touch Jobs.
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3. To view Saved Jobs, touch Saved Jobs.
4. To print a Saved Job, touch the job name, enter the quantity, then touch OK.
5. To delete the document after printing, for that job, touch the Trash icon, then at the prompt, touch
Delete.
6. To return to the Home screen, press the Home button.
Secure Print
Use Secure Print to print sensitive or confidential information. After you send the job, it is held at the
printer until you enter your passcode at the printer control panel.
To print a Secure Print job, refer to Printing a Secure Print Job.
Releasing a Secure Print job
1. At the printer control panel, press the Home button.
2. Touch Jobs.
3. To view Secure Print jobs, touch Personal & Secure Jobs.
4. Touch your folder.
5. Enter the passcode number, then touch OK.
6. Select an option:
• To print a Secure Print job, touch the job.
• To print all the jobs in the folder, touch Print All.
• To delete a Secure Print job, touch the Trash icon, then at the prompt, touch Delete.
• To delete all the jobs in the folder, touch Delete All.
Note
After a Secure Print job is printed, it is deleted automatically.
7. To return to the Home screen, press the Home button.
Personal Print
Personal Print allows you to store a document in the printer, then print it from the control panel.
Note
The Personal Print feature is only available on a Windows computer printing to a network printer.
Personal Print is a type of saved job with these features:
• A Personal Print job appears in a folder named after the user ID associated with the print job.
• A Personal Print job does not use a passcode.
• Any user can print or delete a Personal Print job.
• You can print all jobs in the list at once, delete an individual job, or delete all jobs in the list.
• After a Personal Print job is printed, it is deleted automatically.
To print a Personal Print job, refer to Printing a Personal Print Job.
Releasing a Personal Print Job
1. At the printer control panel, press the Home button.
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2. Touch Jobs.
3. To view Personal Print jobs, touch Personal & Secure Jobs.
4. Touch your folder.
5. If prompted for a passcode, touch Skip.
Note
When your folder contains Secure Print jobs and Personal Print jobs, the passcode prompt appears.
6. Select an option.
• To print a Personal Print job, touch the job.
• To print all the jobs in the folder, touch Print All.
• To delete all the jobs in the folder, touch Delete All.
7. To return to the Home screen, press the Home button.
Sample Set
The Sample Set job type prints one copy of a multiple-copy print job before printing the remaining
copies. After reviewing the sample set, you can either print the remaining copies or delete them at the
printer control panel.
Sample Set is a type of saved job with these features:
• A Sample Set job appears in a folder named after the user ID associated with the print job.
• A Sample Set job does not use a passcode.
• Any user can print or delete a Sample Set job.
• A Sample Set prints one copy of a job to allow you to proofread the job before printing any remaining
copies.
After a Sample Set job is printed, it is deleted automatically.
To print a Sample Set, refer to Printing a Sample Set.
Releasing a Sample Set
1. At the printer control panel, press the Home button.
2. To view available jobs, touch Jobs.
3. Touch the Sample Set job.
Note
The Sample Set file description shows the job as Held for Future Printing, and shows the number of
remaining copies of the job.
4. Select an option.
• To print the remaining copies of the job, touch Release.
• To delete the remaining copies of the job, touch Delete.
5. To return to the Home screen, press the Home button.
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Managing Jobs Using the Embedded Web Server
You can view a list of active jobs and delete print jobs from the Active Jobs list in the Embedded Web
Server. You can use the Embedded Web Server to submit jobs for printing at the device. You can print
.pdf, .ps, .pcl, .prn, .xps, .jpg, .tif and .txt files directly from the Embedded Web Server without opening
another application or the print driver. The files can be stored on a local computer hard drive, mass
storage device, or network drive.
1. At your computer, open a Web browser. In the address field, type the IP address of the printer, then
press Enter or Return.
2. In the Embedded Web Server, click Jobs.
3. Click the job name.
4. Do one of the following:
• To pause the print job, click Pause. To resume the print job, click Resume.
• To delete the print job, click Delete. At the prompt, click Delete.
5. To return to the Home screen, click Home.
Submitting Jobs for Printing Using the Embedded Web Server
1. At your computer, open a Web browser. In the address field, type the IP address of the printer, then
press Enter or Return.
2. In the Embedded Web Server, click Home.
3. In the Quick Links area, click Submit File.
4. Click the Submit field.
5. In the selection window, select a file to print, then click Open.
6. To print the document, click Submit.
Copy
Copy Overview
To make a copy, the device scans your original documents and temporarily stores the images. The image print based on the options selected.
If Authentication or Accounting has been enabled on your device, enter your login details to access
Copy features.
You can adjust various settings for individual Copy jobs and save settings as Presets for future jobs. The
list of featurescan becustomized, and some featurescould be hidden fromview when the App isinstalled.
To view all available features and to find out more about customizing the Copy App, refer to Customize
and Personalize.
For information about all the App features and available settings, refer to Apps Feature.
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Making a Copy
To make a copy:
1. At the printer control panel, press the Home button.
2. To clear previous App settings, touch Reset.
3. Load your original documents.
• Use the document glass for single pages or paper that cannot be fedusing the single-pass duplex
automatic document feeder. Lift the document feeder, then place the original document face
down in the upper-left corner of the document glass.
• For single, multiple, or 2-sided pages, use the single-pass duplex automatic document feeder.
Remove any staples and paper clips from the pages. Insert the original documents face up in the
document feeder, with the top of the page entering the feeder first. Adjust the paper guides so
that they fit against the original documents.
4. Touch Copy, then enter the number of copies needed.
Note
To amend the number of copies entered, touch the X button, then enter the required quantity.
5. If scanning from 2-sided original documents, touch 2-Sided, then select an option.
6. Adjust copy settings as needed.
For details about available features, refer to Apps Feature.
7. Touch Start. If you placed documents in the feeder, scanning continues until the feeder is empty.
8. If you are scanning from the document glass, when prompted, do one of the following:
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• To complete the job and return to the Copy app, touch Done.
• To scan another page, load a new original document on the document glass, then touch Add
Page.
• To delete the scan and return to the Copy app, touch Cancel, then touch Delete.
Note
If you are scanning a document from the automatic document feeder,a prompt does not appear.
9. To return to the home screen, press the Home button.
Stapling a Copied Document
With the optional finisher installed on the printer, copied documents can be stapled.
1. From the Copy app, touch Staple.
2. Touch 1 Staple.
3. Touch Save.
4. Touch Start.
The stapled copy is delivered to the finisher.
Copy Workflows
Xerox®Apps
Note
Some features are hidden from view when the Copy App is installed. For more information, refer to
Customize and Personalize.
Adjusting Contrast Settings
You can adjust the variation between light and dark areas of your copy using the Contrast feature. You
can reduce the sensitivity of the printer to variations in light background colors using Auto Background
Suppression.
To adjust the Auto Background Suppression and Contrast:
1. At the printer control panel, press the Home button.
2. Touch Copy.
3. Touch Image Enhancement.
4. To enable Auto Background Suppression, touch the Auto Background Suppression toggle button.
5. To enable Auto Contrast, touch the Auto Contrast toggle button.
6. To adjust the Contrast manually, ensure that the Auto Contrast toggle button is off, then move the
slider to increase or decrease the contrast.
7. Touch OK.
Changing the Page Layout
You can use Page Layout to place a defined number of pages on one or both sides of the paper.
To change the page layout:
1. At the printer control panel, press the Home button.
2. Touch Copy.
3. Touch Page Layout.
4. Select the required number of pages per side.
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5. To change the Original Orientation, touch Page Layout, then touch More. Select Portrait or
Landscape.
Note
The Original Orientation option is only available when the selected number of pages per slide is 2,
4, or 8.
6. To changethe Image Order, touch PageLayout, then touch More. Select one of the following options.
• Right then Down: This option prints the images across the page, row by row.
• Down then Right: This option prints the images down the page, column by column.
Note
The Image Order option is only available when the selected number of pages per slide is 4 or 8.
7. Touch OK.
Book Copying
You can use the Book Copying feature to copy books, magazines, or other bound documents. You can
use this feature to copy images for different results.
• Copy either the left or right page onto a single sheet of paper.
• Copy both the left and right pages onto two sheets of paper.
• Copy both the left and right pages as a single image onto one sheet of paper.
Note
To make copies from books, magazines, or other bound documents, use the document glass only. Do
not place bound original documents in the document feeder.
To set up book copying:
1. At the printer control panel, press the Home button.
2. Touch Copy.
3. Touch Book Copying.
4. Touch Mode, then select one of the following options:
• Off: This option is the default setting.
• Both Pages: This option scans both pages of an open book onto two sheets of paper.
• Left/Right Page Only: This option scans the left or right page of an open book onto a single sheet
of paper.
5. If Binding Edge Erase is required, touch Binding Edge Erase, then move the slider to the right to
erase up to 50 mm (1.97 in.).
6. Touch OK.
Shifting the Image
You can change the placement of an image on the copy page. This is useful if the image is smaller than
the page size. For image shift to work correctly, position original documents as follows:
• Document Feeder: Position original documents face up, short edge entering the feeder first.
• Document Glass: Position original documents face down, in the upper-left corner of the document
glass, short edge to the left.
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To change the placement of the image:
1. At the printer control panel, press the Home button.
2. Touch Copy.
3. Touch Image Shift.
4. Select one of the following options.
• Off: This option is the default setting.
• Auto Center: This option centers the image on the page.
• Snap to Edge: This option shifts the image to the edge of the document. Select one of the
image-position options.
- MirrorSide 1: This option allows you to set the Image Shift forSide 1, and matches the Side
2 Image Shift accordingly. To move the image to the required edge of the page, touch the
appropriate arrow.
- Independent Sides: This option allows you to position the images on Side 1 and Side 2
independently of each other. To move each image to the required edge of the page, touch
the appropriate arrow.
• Manual: This option allows you to specify the amount of Image Shift required. Select one of the
image-position options.
- MirrorSide 1: This option allows you to set the Image Shift forSide 1, and matches the Side
2 Image Shift accordingly. Touch the appropriate fields. To adjust the image shift, move
the slider.
- Independent Sides: This option allows you to position the images on Side 1 and Side 2
independently of each other. Touch the appropriate fields. To adjust the image shift, move
the slider.
5. To specifythe orientation of the originaldocument, touch Original Orientation, then select an option.
6. Touch OK.
Creating a Booklet
The booklet featurereduces the original page images to fit two images on each side of the printed page.
You can print copies in booklet format.
Note
• This booklet option is available on printers with an optional Productivity Kit installed only.
• In Booklet mode, the printer scans all of the original documents before it prints the copies.
To create a booklet:
1. At the printer control panel, press the Home button.
2. Touch Copy.
3. Touch Booklet Creation.
Note
If Reduce/Enlarge has been adjusted, a message appears confirming that Reduce/Enlarge has
changed to Auto%. If Paper Supply has been set to Auto Select, a message appears confirming that
Paper Supply has changed to Tray 1.
4. Touch the Booklet Creation toggle button.
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5. Touch Original Document, then select the option that matches your original documents:
• 1-Sided Original: This option scans only one side of the original image and produces 1-sided
output files.
• 2-Sided Original: This option scans both sides of the original image.
• 2-Sided, Rotate Side 2: This option scans both sides of the original image, rotating the second
side.
6. If a cover sheet is required, touch the Cover toggle button, then adjust Paper Supply and Print On
Coveras needed.
7. Touch OK.
Adding a Front Cover
You can print the first page of your copy job on different paper, such as colored or heavyweight paper.
The printer selects the special paper from a different tray. The cover can be blank or printed.
Note
This function is available only on printers with an optional Productivity Kit installed only.
To add a front cover to your copy job:
1. At the printer control panel, press the Home button.
2. Touch Copy.
3. Touch Front Cover.
4. Touch the Front Cover toggle button.
Note
If Paper Supply is set to Auto Select, a notification appears confirming that the Paper Supply has
been changed to Tray 1.
5. Touch Printing Options, then select an option.
• Blank: This option inserts a blank front cover.
• Print on Side 1 Only: This option prints on the front side of the cover only.
• Print on Side 2 Only: This option prints on the back side of the cover only.
• Print on Both Sides: This option prints on both sides of the cover.
6. Touch Paper Supply, then select the required paper source.
7. Touch OK.
Erasing the Edges of Copies
You can erase content from the edges of your copies using the Edge Erase feature. You can specify the
amount to erase on the right, left, top, and bottom edges.
To erase the edges of copies:
1. At the printer control panel, press the Home button.
2. Touch Copy.
3. Touch Edge Erase.
4. Select one of the following options.
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• All Edges: This option erases all four edges by the same amount. To adjust the amount to erase,
move the slider.
• Print to Edge: This option prints with no edge erase.
• Individual Edges: This option allows you to specify different amounts to erase from the edges.
Select an erase option.
- Mirror Edges: This option allows you to set the Edge Erase for Side 1, and matches the Side
2 Edge Erase accordingly. To adjust the edge erase, move the slider.
- Independent Edges: This option allows you to set the Edge Erase on Side 1 and Side 2
independently of each other. Touch the appropriate field. To adjust the Edge Erase, move
the slider.
5. To specifythe orientation of the originaldocument, touch Original Orientation, then select an option.
6. Touch OK.
Printing a Sample Copy
Sample Copy allows you to print a test copy of a job to inspect before printing multiple copies. This
feature is useful for complex or high-volume jobs. After you print and inspect the test copy, you can
choose to print or cancel the remaining copies.
To print a sample copy of your job:
1. At the printer control panel, press the Home button.
2. Touch Copy.
3. Adjust the copy settings as needed.
4. Enter the number of copies needed.
5. Touch the Sample Copy toggle button.
6. Touch the Start button. The sample copy prints.
7. Inspect the sample copy, then select one of the following options.
• If the copy is unsatisfactory, touch Delete. The job is canceled and no more copies are printed.
• If the copy is satisfactory, touch Release. The remaining copies are printed.
8. To return to the home screen, press the Home button.
Adding Annotations
You can use the Annotations feature to add a page number, comment, date, or Bates Stamp to your
copies.
Note
• This function is only available on printers with an optional Productivity Kit installed.
• If Booklet Creation is selected, you cannot add Annotations.
To add annotations:
1. At the printer control panel, press the Home button.
2. Touch Copy.
3. Touch Annotations.
4. To insert page numbers:
a) Select the required page location, then touch Page Number.
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b) Enter the starting page number.
c) To adjust which pages contain the selected annotation, touch Apply To, then select All Pages
or All Pages Except First.
d) Touch OK.
5. To insert a comment:
a) Select the required page location, then touch Comment.
b) Select the required entry, then touch OK.
Note
To create a comment, touch the edit icon for Not in Use. Enter the required text, then touch OK.
c) To adjust which pages contain the selected annotation, touch Apply To,then select the required
option.
d) Touch OK.
Note
To create a prefix, touch the edit icon for Not in Use. Enter the required text, then touch OK.
6. To insert the current date:
a) Select the required page location, then touch Date Stamp.
b) Touch Format, then select the required date format.
c) To adjust which pages contain the selected annotation, touch Apply To,then select the required
option.
d) Touch OK.
7. To insert a Bates Stamp:
a) Select the required page location, then touch Bates Stamp.
b) Touch Prefix, then select the required entry. Touch OK.
Note
To create a prefix, touch the edit icon for Not in Use. Enter the required text, then touch OK.
c) Touch Starting Number. Enter the required starting number, then touch OK.
d) Touch Number of Digits, then select the required option.
e) To adjust which pages contain the selected annotation, touch Apply To, then select the required
option.
f) Touch OK.
8. To change the text formatting, touch Format & Style. Adjust the settings as required, then touch
OK.
9. Touch OK.
10. If necessary, to remove all entered annotations, touch Delete All.
Note
Not all annotations are available in all page locations.
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ID Card Copy
ID Card Copy Overview
You can use the ID Card Copy App to copy both sides of an ID card or small document
onto one side of paper. To copy the card, place each side in the upper-left corner of the
document glass. The printer stores both sides of the document, then prints them side by
side on the paper.
The ID Card Copy App is hidden fromview on initial device setup. The list of features can be customized,
and some features can be hidden from view. Formore information about adding and customizing Apps,
refer to Customize and Personalize.
For information about all the App features and available settings, refer to Apps Feature.
Copying an ID Card
To copy an ID card:
1. At the printer control panel, press the Home button.
2. To clear previous App settings, touch Reset.
3. Lift the automatic document feeder, then place the original document in the upper-left corner of the
document glass.
4. Touch ID Card Copy.
5. Adjust the settings as required.
6. Touch Scan.
7. When scanning is finished, lift the automatic document feeder. Flip the original document, then place
it in the upper-left corner of the document glass.
8. To scan the second side of the original document and print the copies, touch Scan.
9. To return to the home screen, press the Home button.
Email Overview
User Guide
You can use the Email app to scan images and attach them to emails. You can specify
the file name and format of the attachment, and include a subject heading and message
for the email.
Note
Before using Email, you must set up and configure the Email features on the printer. For
details, refer to the System Administrator Guide at www.xerox.com/of-
fice/VLB605_VLB615docs.
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You can adjust various settings for individual Email jobs and save settings as Presets for future jobs. The
list of featurescan becustomized, and some featurescould be hidden fromview when the App isinstalled.
To view all available features and to find out more about customizing the Email App, refer to Customize
and Personalize.
For information about all the App features and available settings, refer to Apps Feature.
Sending a Scanned Image in an Email
To send a scanned image in an email:
1. At the printer control panel, press the Home button.
2. To clear previous App settings, touch Reset.
3. Load your original documents.
• For single pages or paper that cannot be fed using the single-pass duplex automatic document
feeder, use the document glass. Lift the automatic document feeder, then place the original
documents face down in the upper-left corner of the document glass.
• For multiple, single, or 2-sided pages, use the single-pass duplex automatic document feeder.
Remove any staples or paper clips from the pages. Insert the original documents face up in the
automatic document feeder, with the top of the page entering the feeder first. Adjust the paper
guides so that they fit against the document originals.
4. Touch Email.
5. Enter recipients:
• To enter the email address manually into the To field, type the address using the touch screen
keypad. Touch Enter.
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• To select a contact or group fromthe Address Book, touch the Address Book icon. TouchFavorites
or Contacts, then select a recipient.
6. If scanning from 2-sided original documents, touch 2-Sided Scanning, then select an option.
7. Adjust the email settings as needed:
• To save the scanned document with a specific file name, touch the attachment file name, enter
a new name using the touch screen keypad, then touch Enter.
• To save the scanned document with a specific file format, touch the attachment file format, then
select the required format.
To create a searchable file or to add password protection, from the File format, select More.
• To change the subject line, touch Subject, enter a new subject line using the touch screen keypad,
then touch Enter.
• To change the email body message, touch Message, enter a new message, then touch OK.
For details about available features, refer to Apps Feature.
8. To start the scan, touch Send.
9. If you are scanning from the document glass, when prompted, to finish, touch Done, or to scan
another page, touch Add Page. To cancel a job, touch Cancel Job.
Note
If you are scanning a document from the automatic document feeder, a prompt does not appear.
10. To return to the Home screen, press the Home button.
Scan To
Scan To Overview
The Scan To feature provides several methods for scanning and storing an original document. The scanning procedure using your printer differs from that of desktop scanners.
The printer is connected typically to a network ratherthan a single computer, so youselect
a destination for the scanned image at the printer.
The printer supports the following scanning functions:
• Scan original documents to an email address.
• Scan original documents to a USB Flash drive. This is available using the USB app. Refer to Scanning
to a USB Flash Drive.
• Scan original documents to your home folder.
• Scan original documents to a shared network location using SMB and FTP transfer protocols.
You can adjust various settings for individual Scan To jobs and save settings as Presets for future jobs.
The list of features can be customized, and some features could be hidden from view when the App is
installed. To view all available features and to find out more about customizing the Scan To App, refer
to Customize and Personalize.
For information about all the App features and available settings, refer to Apps Feature.
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Scanning to an Email Address
Before you scan to an email address, ensure that you configure the printer with the email server
information. For details, refer to the System Administrator Guide at
www.xerox.com/office/VLB605_VLB615docs.
To scan an image and send it to an email address:
1. Load the original document on the document glass or into the duplex automatic document feeder.
2. At the control panel, touch the Home button.
3. Touch Scan To.
4. Enter recipients.
• To enter the email address manually, touch Email, then enter an email address. Touch Enter.
• To select a contact or group from the Address Book, touch Contacts.
5. To save the scanned document as a specific file name, touch the attachment file name, then enter
a new name using the touch screen keypad. Touch Enter.
6. To savethe scanned document as a specific file format, touch the attachmentfile format,then select
the required format.
Note
To make scanned documents searchable, your system administrator can enable the Searchable
feature.
7. Adjust scanning options as needed.
8. To change the subject line, from Email Features, touch Subject, then enter a new subject line using
the touch screen keypad. Touch Enter.
9. To change the email body message, from Email Features,touch Message, then enter a new message.
Touch OK.
10. To begin the scan, touch Scan.
11. If you are scanning from the document glass, when prompted, to finish, touch Done, or to scan
another page, touch Add Page.
Note
If you are scanning a document from the automatic document feeder, a prompt does not appear.
12. To return to the Home screen, press the Home button.
Scanning to a User Home Folder
Scan to Home allows you to scan documents that are saved to a home directory on an external server.
The home directory is distinct for each authenticated user. The directory path is established through
LDAP.
Before You Begin
To scan to the home folder defined in an LDAP directory, first ensure that the home folder locations are
defined for each user.
If you want to scan to a shared folder on the network, create a shared folder on your network with read
and write access privileges.
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Scanning to a Home Folder
Note
If LDAP Network Authentication is configured, the Home button appears as an option that you can
select on the Scan To screen.
1. Load the original document on the document glass or into the duplex automatic document feeder.
2. At the printer control panel, press the Home button.
3. To log in to the printer, touch Log In.
4. Enter your user name, then touch Next.
5. Enter your password, then touch OK.
6. To scan to a home folder, select an option:
• Touch Scan To. On the Scan To screen, touch Home.
• Touch My Folder.
7. To save the scanned document as a specific file name, touch the attachment file name, enter a new
name using the touch screen keypad, then touch Enter.
8. To savethe scanned document as a specific file format, touch the attachmentfile format,then select
the desired format.
9. Adjust scanning options as needed.
10. To begin the scan, press Scan.
If you are scanning from the document glass, when prompted, to finish, touch Done, or to scan
another page, touch Add Page.
Note
If you are scanning a document from the automatic document feeder, a prompt does not appear.
11. To return to the Home screen, press the Home button.
Scanning to a USB Flash Drive
You can scan a document and store the scanned file on a USB Flash drive. The Scan to USB function
produces scans in .jpg, .pdf, .pdf (a), .xps, and .tif file formats.
Note
• If the device is in Power Saver mode, before proceeding with the USB scan, to wake the device, press
the Power/Wake button.
• Only USB Flash drives formatted to the typical FAT32 file system are supported.
To scan to a USB Flash drive:
1. Load the original document on the document glass or in the duplex automatic document feeder.
2. At the printer control panel, press the Home button.
3. Insert your USB Flash drive into the USB memory port on the front of the printer.
4. At the USB Drive has been detected screen, touch Scan to USB.
Note
If USB scan does not appear, enable the feature or contact the system administrator.
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5. To save the scanned file to a specific folder on the USB Flash drive, navigate to the directory where
you want to save your file, then touch OK.
6. To save the scanned document as a specific file name, touch the attachment file name, then enter
a new name using the touch screen keypad. Touch Enter.
7. To savethe scanned document as a specific file format, touch the attachmentfile format,then select
the required format.
8. Adjust scanning features as needed.
9. To begin the scan, press Scan.
The printer scans your images to the folder that you specified.
10. If you are scanning from the document glass, when prompted, to finish, touch Done or to scan
another page, touch Add Page.
Note
If you are scanning a document from the automatic document feeder, a prompt does not appear.
Caution
Do not remove the USB Flash drivewhile the device is scanning and processing the job. If you remove
the Flash drive before the transfer is complete, the file can become unusable and other files on the
drive can be damaged.
11. To return to the Home screen, press the Home button.
Scan to Desktop
Before you begin:
• Beforescanning, ensure that yourcomputer andthe printerare plugged in, poweredon, and connected
to an active network.
• On your computer, ensure that you have the correct print driver software installed. For details, refer
to Installing the Software.
• On your computer, ensure that the printer is installed using WSD. For details, refer to Installing the
Software.
• On your printer, ensure that WSD is enabled. For details, refer the System Administrator Guide at
www.xerox.com/office/VLB605_VLB615docs.
To Scan to Desktop:
1. Load the original document on the document glass or into the duplex automatic document feeder.
2. At the printer control panel, press the Home button.
3. Touch Scan to Desktop.
4. To select a destination, touch the computer address.
5. To begin the scan, press Scan.
The Windows Fax and Scan application opens on your PC desktop. The image file of your scan is
saved to the Scanned Documents folder.
6. If you are scanning from the document glass, when prompted, to finish, touch Done, or to scan
another page, touch Add Page.
Note
If you are scanning a document from the automatic document feeder, a prompt does not appear.
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7. To return to the Home screen, press the Home button.
Scanning to a Shared Folder on a Network Computer
Before you can use the printer as a scanner on a network do these steps:
• Create a shared folder on your computer hard drive.
• Access the Embedded Web Server, then create an address that points the scanner to the computer.
Sharing a Folder on a Windows Computer
1. Open Windows Explorer.
2. Right-click the folder you want to share, then select Properties.
3. Click the Sharing tab, then click Advanced Sharing.
4. Select Share this folder.
5. Click Permissions.
6. Select the Everyone group, then verify that all permissions are enabled.
7. Click OK.
Note
Remember the Share name for later use.
8. Click OK again.
9. Click Close.
Sharing a Folder in Macintosh OS X Version 10.7 and Later
1. From the Apple menu, select System Preferences.
2. From the Internet & Wireless menu, select Sharing.
3. From the Service menu, select File Sharing.
4. Under Shared Folders, click the Plus icon (+).
5. Browse to the folder that you want to share on the network, then click Add.
6. To modify access rights for your folder, select the folder. The groups activate.
7. From the Users list, click Everyone, then use the arrows to select Read & Write.
8. Click Options.
9. To share the folder, select Share files and folders using SMB.
10. To share the folder with specific users, next to the user name, select On.
11. Click Done.
12. Close the System Preferences window.
Note
When you open a shared folder, a Shared Folder banner appears in the Finder for the folder and
subfolders.
Adding an SMB Folder as an Address Book Entry from the Embedded Web Server
1. At your computer, open a Web browser. In the address field, type the IP address of the printer, then
press Enter or Return.
Note
If you do not know the IP address for your printer, refer to Finding the IP Address of Your Printer.
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2. Click Address Book, then click Add Contact.
3. For Network (SMB), click the Plus icon (+), then enter the following information:
• Nickname: Enter the name that you want to appear in the Address Book.
• Type: Select the network connection type.
• IP Address: Port / Host Name: Port or IPv6 Address/Prefix : Port: The option selected under
Type determines which option displays in this field. Enter the IP address of your computer, then
enter the default port number.
• Share: Enter a name for the directory or folder. For example, to save scanned files to a shared
folder named scans, type scans.
• Document Path: Enter the path of the folder on the SMB server. For example, to save the scanned
files to a folder named colorscans inside the scans folder, type colorscans.
• Login Name: Enter your computer user name.
• Password: Enter your computer login password.
• Retype Password: Enter your login password again.
4. To save your network information, click OK.
5. To save your contact, click OK.
Adding a Folder as an Address Book Entry Using the Control Panel
1. At the printer control panel, touch the Homebutton.
2. Touch Address Book.
3. Touch the plus icon (+), then select Add Contact.
4. Enter the name to appear in the address book.
5. Touch Add (SMB), then navigate to the desired folder.
Note
Login credentials are required for computers on secured networks.
6. To save changes, touch OK.
Scanning to a Shared Folder on a Networked Computer
1. Load the original document on the document glass or into the duplex automatic document feeder.
2. At the printer control panel, press the Home button.
3. Touch Scan To.
4. Touch Contacts.
5. From the Contacts list, select the shared folder.
6. To save the scanned document as a specific file name, touch the attachment file name, enter a new
name using the touch screen keypad, then touch Enter.
7. To savethe scanned document as a specific file format, touch the attachmentfile format,then select
the needed format.
8. Adjust scanning options as needed.
9. To begin the scan, press Scan.
10. If you are scanning from the document glass, when prompted, to finish, touch Done, or to scan
another page, touch Add Page.
Note
If you are scanning a document from the automatic document feeder, a prompt does not appear.
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11. To return to the Home screen, press the Home button.
Scanning Images into an Application on a Connected Computer
Xerox®Apps
You can import images directly from the scanner into a folder on your computer. With a Macintosh
computer and some Windows®applications, you can import the images directly into an application.
®
Scanning an Image into an Application
Note
Some Windows applications, including Microsoft Office 2007 and newer, do not support this feature.
1. Load the original document on the document glass or in the duplex automatic document feeder.
2. At your computer, open the application into which you want to scan the image.
3. In the application, select the menu item to acquire the image.
4. From the Paper Source menu in Windows, or from the Scan From menu on a Macintosh®computer,
select one of the following:
• For the Document Glass, select Flatbed.
• For the Duplex Automatic Document Feeder, select Document Feeder.
5. Specify other scan driver settings as needed.
6. To begin the scan, click Scan.
The printer scans the document and places the image in your application.
Scanning from Windows Control Panel
1. Load the original document on the document glass or in the duplex automatic document feeder.
2. On your computer, select Start > Devices and Printers.
3. From the Devices and Printers window, right-click the printer icon, then select Start Scan.
4. From the menu, select the paper source for your original document .
5. Adjust scanning options as needed.
6. To preview the document or select a portion of the document to scan, select Preview.
The printer scans a preview copy of the image.
7. To select part of the document, use the corner points to resize the frame.
8. Click Scan.
9. To import the scan, in the Import Pictures and Video window, click Import.
The scanned image is stored in the default My Pictures folder.
Fax
Fax Overview
When you send a fax from the printer control panel, the document is scanned and
transmitted to a fax machine, using a dedicated telephone line. You can use the Fax
featureto fax documents to a fax number, or individual contact, or to a group of contacts.
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You can use the Fax feature to do the following tasks:
• Delay the send of your fax job for up to 24 hours.
• Send a fax from your computer.
• Forward fax documents to an email address.
• Print a fax from a secure folder.
The fax function works best with an analog phone line. Voice-Over-Internet Protocols (VOIPs) such as
FIOS and DSL are not supported. Before you use the fax, configure the Fax Settings to ensure that the
settings are compatible with your local connection and regulations. The Fax Settings include optional
features that you can use to configure the printer for faxing.
Note
Not all options listed are supported on all printers. Some options apply only to a specific printer model,
configuration, operating system, or print driver type.
For details, refer to the System Administrator Guide at www.xerox.com/office/VLB605_VLB615docs.
You can adjust various settings for individual Fax jobs and save settings as Presets for future jobs. The
list of featurescan becustomized, and some featurescould be hidden fromview when the App isinstalled.
To view all available features and to find out more about customizing the Fax App, refer to Customize
and Personalize.
For information about all the App features and available settings, refer to Apps Feature.
Sending a Fax
To send a fax:
1. At the printer control panel, press the Home button.
2. To clear previous App settings, touch Reset.
3. Load your original documents.
• Use the document glass for single pages or paper that cannot be fed using the duplex automatic
document feeder. Lift the document feeder, then place the original document face down in the
upper-left corner of the document glass.
• For single, multiple, or 2-sided pages, use the duplex automatic document feeder. Remove any
staples and paper clips from the pages. Insert the original documents face up in the document
feeder, with the top of the page entering the feeder first. Adjust the paper guides so that they fit
against the documents.
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4. Touch Fax.
5. To enter a recipient fax number, use the touch screen keypad, then touch Enter. To add a number
from the fax address book, touch the Address Book icon.
Note
To insert a pause as needed, touch the Special Characters icon, then touch Dial Pause. To enter
longer pauses, touch Dial Pause multiple times.
6. If scanning from 2-sided original documents, touch 2-Sided Scanning, then select an option.
7. Adjust fax settings as needed.
For details about available features, refer to Apps Feature.
8. Touch Send.
9. If you are scanning from the document glass, when prompted, do one of the following:
• To complete the job and return to the Fax app, touch Done.
• To scan another page, load a new original document on the document glass, then touch Add
Page.
• To delete the scan and return to the Fax app, touch Cancel, then touch Delete.
Note
If you are scanning a document from the automatic document feeder,a prompt does not appear.
10. To return to the Home screen, press the Home button.
Fax Workflows
Sending a Delayed Fax
You can set a time in the future for the printer to send your fax job. You can delay the send of your fax
job for up to 24 hours.
Note
Before you use this feature, ensure that the printer is set to the current time. For details, refer to the
System Administrator Guide at www.xerox.com/office/VLB605_VLB615docs.
To specify the time to send your fax:
1. At the printer control panel, press the Home button.
2. Touch Fax.
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3. To add a recipient fax number, use the touch screen keypad, or, to add a contact from the Address
Book, touch the Address Book icon.
4. Load original documents into the printer, then adjust the settings as needed. For details, refer to
Sending a Fax.
5. Touch Delay Send.
6. Touch Specific Time, enter the required time, then touch OK.
7. Touch Send. The fax is scanned and saved, then sent at the time that you specified.
8. If you are scanning from the document glass, when prompted, do one of the following:
• To complete the job and return to the Fax app, touch Done.
• To scan another page, load a new original document on the document glass, then touch Add
Page.
• To delete the scan and return to the Fax app, touch Cancel, then touch Delete.
Note
If you are scanning a document from the automatic document feeder,a prompt does not appear.
9. To return to the Home screen, press the Home button.
Sending a Cover Sheet with a Fax
You can send a cover sheet with your fax. The cover sheet lists recipient information fromthe fax address
book, and sender information from the Company Name Fax Line setting.
To send a cover sheet with a fax:
1. At the printer control panel, press the Home button, then touch Fax.
2. Add fax recipient names and adjust fax settings, as needed. For details, refer to Sending a Fax.
3. Touch Cover Sheet.
4. Touch Add Cover Sheet.
5. To add predefined comments in the From or To fields, touch Blank Comment, then select from the
list of predefined comments.
Note
If no predefined comments have been added, the list is unavailable. To populate the list with
predefined comments, refer to Adding Predefined Comments.
6. Touch OK.
Adding Predefined Comments
To add a predefined comment:
1. At the printer control panel, press the Home button.
2. Touch Device > Apps > Fax.
3. Touch Cover Sheet Comments.
4. Select a Not in Use comment.
5. Enter the required text, then touch OK.
6. To return to the Home screen, press the Home button.
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Forwarding a Fax to an Email Address
You can configure the device to forward faxes to an email address. You can specify the types of faxes
to forward, for example, received faxes, sent faxes, or sent and received faxes.
Note
Before you can forward a fax to an email address, ensure that the Fax Forwarding feature is enabled
and a SMTP server is configured. For details, refer to the System Administrator Guide at
www.xerox.com/office/VLB605_VLB615docs.
To forward a fax to an email address:
1. At the printer control panel, press the Home button.
2. Touch Device > Apps > Fax.
3. Touch Fax Forwarding > Fax Forwarding.
4. Select Receive Only, Send Only, or Send & Receive.
5. Touch Add Email. To enter an email address, use the touch screen keypad, or select a contact from
the Address Book.
6. To add a subject line, touch Subject, enter your subject line text, then touch OK.
7. To add a filename for attachments, touch Attachment, then enter a filename.
8. To change the file format for attachments, touch the current format extension, then select a new
format.
Note
The default file format is .pdf.
9. To save the settings, touch OK.
10. For the new settings to take effect, press the Home button, then at the prompt, touch Restart Now.
Printing a Secure Fax
When the Fax Secure Receive option is enabled, all faxes that the device receives are held in the Jobs
list until you enter a passcode. After you enter the passcode, the faxes are released and printed.
Note
Before you can receive a Secure Fax, ensure that the Secure Fax Receive feature is enabled. For details,
refer to the System Administrator Guide at www.xerox.com/office/VLB605_VLB615docs.
To print a secure fax:
1. At the printer control panel, press the Home button, then touch Jobs.
2. Touch Personal & Secure Jobs.
3. Touch your assigned private folder.
4. Enter your passcode, then touch OK.
5. Select a job to print, or touch Print All.
6. To return to the Home screen, press the Home button.
Sending a Fax Manually
You can use the Manual Send feature to enable the fax modem speaker temporarily. This feature is
helpful to dial international numbers, or to use phone systems that require you to wait for a specific
audio tone.
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To send a fax manually:
1. At the printer control panel, press the Home button, then touch Fax.
2. Touch Manual Send.
Note
To display the menu without entering a fax number, at the top of the screen, touch Fax.
3. Adjust the fax settings as needed.
4. Touch Dial, then enter a fax number using the touch screen keypad.
5. To send the fax, touch Scan.
6. If you are scanning from the document glass, when prompted, do one of the following steps:
• To complete the job and return to the Fax app, touch Done.
• To scan another page, load a new original document on the document glass, then touch Add
Page.
• To delete the scan and return to the Fax app, touch Cancel, then touch Delete.
Note
If you are scanning a document from the automatic document feeder,a prompt does not appear.
7. To return to the Home screen, press the Home button.
Polling a Remote Fax Machine
Fax Polling allows the printer to retrieve a fax stored on another fax machine that supports fax polling.
Note
This featureis hidden from view when the Fax App is installed. For more information, refer to Customize
and Personalize.
To poll a remote fax machine:
1. At the printer control panel, press the Home button, then touch Fax.
2. Touch Polling.
Note
To display the menu without entering a fax number, at the top of the screen, touch Fax.
3. Enter the fax number of the fax machine that you want to poll.
• To enter a fax number manually, touch Enter Fax Number.
• To add a number from the fax address book, touch the Address Book icon.
4. To initiate the polling process, touch Retrieve.
5. To return to the Home screen, press the Home button.
Sending a Fax From Your Computer
You can send a fax to the printer from an application on your computer.
Sending a Fax from Windows Applications
You can use the print driver to send a fax from Windows applications.
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You can use the fax window to enter recipients, create a cover page with notes, and set options. You
can send a confirmation sheet, set the send speed, resolution, send time, and dialing options.
To send a fax from Windows applications:
1. With the desired document or image open in your application, open the Print dialog box. For most
software applications, click File > Print or press CTRL+P.
2. Select the required printer. To open the print driver dialog box, click Printer Properties.
3. On the Printing Options tab, from the Job Type list, select Fax.
4. In the Fax window, click the Recipients tab.
5. To add recipients manually:
a) Click the Add Recipient icon.
b) Type the recipient name and fax number, then add other information as required.
c) Click OK.
d) To add more recipients, repeat this procedure.
6. To add existing contacts from a phonebook:
a) Click the Add From Phonebook icon.
b) Select the required phonebook from the list.
c) Select names from the list, or search for a contact using the search bar.
d) To add the selected contacts to the Fax Recipients list, click the Down Arrow.
e) Click OK.
f) To add more recipients, repeat this procedure.
7. To include a cover sheet, click the Cover Sheet tab. From the Cover Sheet Options list, select Print a
Cover Sheet. Enter the details as needed, then click OK.
8. On the Options tab, select the required options, then click OK.
9. To save your settings and return to the main print dialog page, click OK.
10. Click Print. In the Fax Confirmation window, click OK.
Sending a Fax from Macintosh Applications
You can use the fax driver to send a fax from many Macintosh applications. To install the fax driver,
refer to Installing the Software.
To send a fax from Macintosh applications:
1. With the desired document or image open in your application, open the Print dialog box. For most
software applications, click File > Print or press CMD+P.
2. Select the required printer.
3. To access the fax driver settings, click Preview, select Xerox Features, then from Job Type list, select
Fax.
4. To add a recipient, in the Fax window, click the Recipients tab, then click the Add Recipient icon.
5. Type the recipient name and fax number, add other information as needed, then click OK.
6. To add more recipients, repeat this procedure.
7. To include a cover sheet, click the Cover Sheet tab.
8. From the Cover Sheet list, select Print a Cover Sheet, then enter the details as needed.
9. On the Options tab, select the required options. To save your settings and return to the main print
dialog window, click OK.
10. To send the fax, click Print.
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USB
USB Overview
Use the Print from USB feature to print jobs already stored on a USB drive. Jobs in a printready format, such as PDF, TIFF, or JPEG, can be printed.
To create a print-ready file, select the Print to File option when you print your documents from programs
such as Microsoft Word. From advanced publishing programs, there may be several methods to create
print-ready files.
Printing from a USB Flash Drive
You can print a file stored on a USB Flash drive. The USB port is on the front of the printer.
Note
• If the device is in Power Saver mode, before proceeding with the Print job, to wake the device, press
the Power Saver button.
• Only USB Flash drives formatted to the typical FAT32 file system are supported.
1. Insert the USB Flash drive into the USB memory port on the printer.
2. At the USB Drive has been detected screen, touch Print from USB.
Note
If this feature does not appear, enable the feature or contact the system administrator. For more
information, see the System Administrator Guide at www.xerox.com/office/VLB605_VLB615docs.
3. Add files using the Browse USB screen.
• To print a group of print-ready files, for the USB drive or folder, touch the Select All icon. Verify
that the files are selected.
• To print a specific file, browse to that file, then touch the file name or icon.
4. Touch OK.
5. Confirm that the required files are listed.
• To select more files, touch Add Documents, then touch OK.
• To remove a file name from the list, touch the file name, then touch Remove.
6. Select the paper supply, quantity, and 2-sided printing options.
7. Touch Print.
8. When you are finished, remove the USB Flash drive.
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Printing from a USB Flash Drive Already Inserted in the Printer
1. If the USB Flash drive is already in the USB memory port, press the Home button.
2. Touch Print from USB.
Note
If this feature does not appear, enable the feature or contact the system administrator. For more
information, see the System Administrator Guide at www.xerox.com/office/VLB605_VLB615docs.
3. Add files using the Browse USB screen.
• To print a group of print-ready files, for the USB drive or folder, touch the Select All icon. Verify
that the files are selected.
• To print a specific file, browse to that file, then touch the file name or icon.
4. Touch OK.
5. Confirm that the correct documents appear. If the documents do not appear, touch Add Documents,
select additional documents, then touch OK.
6. Select the paper supply, quantity, and 2-sided printing options.
7. Touch Print.
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Printing
Printing Overview
Before printing, your computer and the printer must be plugged in, powered on, and connected. Ensure
that you have the correct print driver software installed on your computer.
1. Select the appropriate paper.
2. Load paper in the appropriate tray. On the printer control panel, specify the size, color, and type.
3. Access the print settings in your software application. For most software applications, press CTRL+P
for Windows, or CMD+P for Macintosh.
4. Select your printer.
5. To access the print driver settings:
• For Windows, select Properties or Preferences.
• For Macintosh, Xerox®Features.
The title of the button can vary depending on your application.
6. Modify the print driver settings as necessary, then click OK.
7. To send the job to the printer, click Print.
Selecting Printing Options
Printingoptions, also called print driversoftware options, are specified as Printing preferences in Windows
and Xerox®Features in Macintosh. Printing options include settings for 2-sided printing, page layout,
and print quality. Printing options that are set from Printing preferences within the Devices and Printers
window become the default setting. Printing options that are set from within the software application
are temporary. The application and the computerdo not save the settings afterthe applicationis closed.
Print Driver Help
Xerox®print driver software Help information is available from the Printing Preferences window. Click
the Help button (?) in the bottom, left corner of the Printing Preferences window to see the Help.
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Information about Printing Preferences appears in the Help window. From there, you can select by topic
or use the search field to enter the topic or function for which you need information.
Windows Printing Options
Selecting Printing Options for an Individual Job for Windows
To use special printing options for a particular job, you can change the Printing Preferences before
sending the job to the printer.
1. With the document open in your software application, access the print settings. For most software
applications, click File > Print or press CTRL+P.
2. Select your printer and click the Properties or Preferences button to open the Printing Preferences
window. The title of the button can vary depending on your application.
3. Click a tab in the Printing Preferences window, then make selections.
4. To save and close the Printing Preferences window, click OK.
5. To send the job to the printer, click Print.
Setting Default Printing Options for Windows
When you print from any software application, the printer uses the print job settings specified in the
Printing Preferences window. You can specify your most common printing options and save them so
that you do not have to change the settings every time you print.
For example, if you want to print on both sides of the paper for most jobs, specify 2-sided printing in
Printing Preferences.
1. Navigate to the list of printers on your computer:
• For Windows Server 2008 and later, click Start > Settings > Printers.
• For Windows 7, click Start > Devices and Printers.
• For Windows 8.1 and Windows 10, right-click the Start icon > Control Panel > Devices and
Printers.
Note
If you are using a custom Start menu application, it can change the navigation path to your list of
printers.
2. In the list of printers, right-click the icon for your printer, then click Printing preferences.
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3. In the Printing Preferences window, click a tab, then select the options. To save the settings, click OK.
Note
For more information about Windows print driver options, click the Help button (?) in the Printing
Preferences window.
Selecting Printing Defaults in Windows for a Shared Network Printer
1. Navigate to the list of printers on your computer:
• For Windows Server 2008 and later, click Start > Settings > Printers.
• For Windows 7, click Start > Devices and Printers.
• For Windows 8.1 and Windows 10, right-click the Start icon > Control Panel > Devices and
Printers.
Note
If you are using a custom Start menu application, it can change the navigation path to your list of
printers.
2. In the list of printers, right-click the icon for your printer, then select Printer properties.
3. In the printer Properties dialog box, click the Advanced tab.
4. On the Advanced tab, click Printing Defaults.
5. Make your selections on the Print Driver tabs as needed, then click Apply.
6. To save the settings, click OK.
Saving a Set of Commonly Used Printing Options for Windows
You can define and save a set of options, so that you can apply them to future print jobs. In Xerox®App
Gallery, you can save an app as default, so you can have app-by-app default settings for printing.
To save a set of printing options:
1. With the document open in your application, click File > Print.
2. To open the Printing Preferences window, select your printer, then click Properties or Preferences.
3. In the Printing Properties window, click the tabs, then select the required settings.
4. In the Printing Properties window, click Saved Settings, then click Save As.
5. To save the set of options in the Saved Settings list, type a name for the set of printing options, then
click OK.
Macintosh Printing Options
Selecting Printing Options for Macintosh
To use specific printing options, change the settings before sending the job to the printer.
1. With the document open in your application, click File > Print.
2. Select your printer.
3. In the Print Options menu, select Xerox Features.
Note
To see all printing options, click Show Details.
4. Select any other required printing options from the lists.
5. To send the job to the printer, click Print.
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Saving a Set of Commonly Used Printing Options for Macintosh
You can define and save a set of options, so that you can apply them to future print jobs.
To save a set of printing options:
1. With the document open in your application, click File > Print.
2. Select your printer from the Printers list.
3. Select the required printing options from the lists in the Print dialog box.
Note
To see all printing options, click Show Details.
4. Click Presets > Save Current Settings as Preset.
5. Type a name for the printing options. To save the set of options in the Presets list, click OK.
6. To print using these options, select the name from the Presets list.
UNIX and Linux Printing
The Xerox®Print Driver package provides tools foryou to manage printers connected in UNIX and Linux
environments.
The Xerox®print drivers provide a GUI-based (Graphical User Interface) driver dialog for printer feature
selections. You can select print drivers based on your operating system.
Xerox®Printer Manager
Xerox®Printer Manager is an application that allows you to manage and print to multiple printers in
UNIX and Linux environments.
Xerox®Printer Manager allows you to:
• Configure and check the status of network connected printers.
• Set up a printer on your network and monitor the operation of the printer once installed.
• Perform maintenance checks and view supplies status at any time.
• Provide a common look and feel across the many different suppliers of UNIX and Linux operating
systems.
Installing Xerox®Printer Manager
Before you begin, ensure that you have root or superuser privileges to install Xerox®Printer Manager.
To install Xerox®Printer Manager:
1. Download the appropriate packagefor your operating system. To locate print drivers for your printer,
go to www.xerox.com/office/VLB605_VLB615drivers.
2. On the print driver website, navigate to your printer model.
3. For your printer model, click Drivers & Downloads.
4. From the Operating System menu, select your operating system.
5. To identify the print driver for your printer model, review the list of available print drivers.
Note
For additional information on each driver, click Description.
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6. To select the print driver for your printer model and operating system, click the print driver name.
7. To begin the download, read the End User License Agreement, then click Accept.
The file automatically downloads to the default location for your computer file downloads.
8. To install the Xerox®Print Driver package:
a) Open the package with your OS package manager.
b) To install using a command-line utility, change to the directory where you downloaded the file.
To run the installer, type the appropriate command-line utility for your operating system. For
example:
• Red Hat: rpm -U <filename>.rpm
• Debian-based Linux: dpkg -i <filename>.deb
• AIX: rpm -U <filename>.rpm
• HPUX: <filename>.depot.gz
• Solaris: pkgadd -d <filename>.pkg
Note
Most installations create a Xeroxdirectory in/opt/Xerox/prtsys. Foradditional informationabout
utilities included in the OS package manager, refer to the manual included with the package.
For example, man xeroxprtmgr.
Launching Xerox®Printer Manager
To launch Xerox®Printer Manager, do one of the following tasks.
• For UNIX, log in as root. From a terminal window, type xosdprtmgr, then press Enter or Return.
• For Linux, type sudo xeroxprtmgr, then press Enter or Return.
Printing with xeroxprint
Xerox has its own print command. You can use the following command:
xeroxprint -d<Some_Queue > -o[Options] <Somefile
Printing from a Linux Workstation
To print from a Linux workstation, install either a Xerox®print driver for Linux or a CUPS (Common UNIX
Printing System) print driver. You do not need both drivers.
Xerox recommends that you install one of the full-featured custom print drivers for Linux. To locate
drivers for your printer, go to www.xerox.com/office/drivers.
If you use CUPS, ensure that CUPS is installed and running on your workstation. The instructions for
installing and building CUPS are contained in the CUPS Software Administrators Manual, written and
copyrighted by Easy Software Products. For complete information on CUPS printing capabilities, refer
to the CUPS Software Users Manual available from www.cups.org/documentation.php.
Installing the PPD File on the Workstation
1. If available, download the Xerox®PPD for CUPS (Common UNIX Printing System) from the Drivers
and Downloads page on the Xerox Support website.
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2. Copy the PPD file into the CUPS ppd/Xerox folder on your workstation. If you are unsure of the
location of the folder, use the Find command to locate the PPD files.
3. Follow the instructions that are included with the PPD file.
Adding the Printer
1. Verify that the CUPS (Common UNIX Printing System) daemon is running.
2. Open a Web browser and type http://localhost:631/admin, then click Enter or Return.
3. For User ID, type root. For password, type the root password.
4. Click Add Printer, then follow the onscreen prompts to add the printer to the CUPS printer list.
Printing with CUPS (Common UNIX Printing System)
CUPS supports the use of both the System V (lp) and Berkeley (lpr) printing commands.
1. To print to a specific printer in System V, type lp -dprinter filename, then click Enter.
2. To print to a specific printer in Berkeley, type lpr -Pprinter filename, then click Enter.
Mobile Printing Options
This printer can print from iOS and Android mobile devices. For more information, refer to Configuring
Google Cloud Print.
Printing with Wi-Fi Direct
You can connect to your printer from a Wi-Fi mobile device, such as a tablet, computer, or smartphone,
using Wi-Fi Direct.
For details, refer to Connecting to Wi-Fi Direct.
For details on using Wi-Fi Direct, refer to the documentation provided with your mobile device.
Note
Depending on which mobile device you are using, the printing procedure varies.
Printing with AirPrint
You can print directly from your iPhone, iPad, iPod touch, or Mac using AirPrint®. To enable AirPrint®for
your printer, refer to Configuring Air Print. To use AirPrint®, ensure that your mobile device is connected
to the same wireless network as the printer.
To print with AirPrint®:
1. Open the email, photograph, website page, or document that you want to print.
2. Tap the Action icon.
3. Tap Print.
4. Select your printer, then set the printer options.
5. Tap Print.
Printing from a MOPRIA-Enabled Mobile Device
MOPRIA™is a software feature that enables users to print from mobile devices without requiring a print
driver. You can use MOPRIA™to print from your mobile device to MOPRIA™-enabled printers.
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Note
• MOPRIA™and all of its required protocols are enabled by default.
• Ensure that you have the latest version of the MOPRIA™Print Service installed on your mobile device.
You can obtain a free download from the Google Play Store.
• Wireless devices must join the same wireless network as the printer.
• The name and location of your printer appears in a list of MOPRIA™-enabled printers on connected
devices.
To print using MOPRIA™, follow the directions provided with your mobile device.
Printing Features
Managing Jobs
From the Jobs window in the Embedded Web Server, you can view a list of active and completed print
jobs.
From the control panel Jobs menu, you can view lists of active jobs, secure jobs, or completed jobs. You
can pause, delete, print, or view job progress or job details for a selected job. When you send a secure
print job, the job is held until you release it by typing a passcode at the control panel. For more
information, see Printing Special Job Types.
Pausing the Print Job with the Option to Delete It
1. At the printer control panel, press the Home button.
2. Touch Jobs, then touch the name of the print job.
3. Do one of the following:
• To pause the print job, touch Pause. To resume the print job, touch Resume.
• To delete the print job, touch Delete. At the prompt, touch Delete.
Note
If you do not make a selection within 60 seconds, the job automatically resumes.
4. To return to the Home screen, press the Home button.
Viewing, Printing, or Deleting Jobs
1. At the printer control panel, press the Home button.
2. To view a list of active and completed jobs, touch Jobs.
3. To view a list of specific job types, touch an option.
• To view Saved Jobs, touch Saved Jobs. To print the job, touch the job, enter the quantity, then
touch OK. To delete the job, touch the Trash icon, then touch Delete.
• To view Personal Jobs, touch Personal & Secure Jobs. To print the jobs, touch the folder, then
touch Print All, or Delete All.
• For Secure Jobs, touch Personal & Secure Jobs. Touch the folder, enter the passcode number,
then touch OK. To print a Secure Job, touch the job. To print or delete all the jobs in the folder,
touch Print All, or Delete All.
User Guide
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Printing
4. To view details about a job, touch the job.
5. To return to the Home screen, press the Home button.
Note
• The systemadministrator canrestrict users from deleting jobs. If a system administratorhas restricted
job deletion, you can view the jobs, but not delete them.
• Only the user that sent the job or the system administrator can delete a Secure Print job.
Printing Special Job Types
Special job types allow you to send a print job from your computer, then print it from the printer control
panel. To select special job types from the print driver, select Printing Options > Job Type.
Printing a Saved Job
1. In your software application, access the print settings. For most software applications, press CTRL+P
for Windows or CMD+P for Macintosh.
2. Select your printer, then open the print driver.
• For Windows, click Printer Properties. Depending on your application, the title of the button can
vary.
• For Macintosh, in the Print window, click Print Options, then select Xerox Features.
3. For Job Type, select Saved Job.
4. Type a job name or select a name from the list, then click OK.
5. Select any other required printing options.
• For Windows, click OK, then click Print.
• For Macintosh, click Print.
Printing a Secure Print Job
1. In your software application, access the print settings. For most software applications, press CTRL+P
for Windows or CMD+P for Macintosh.
2. Select your printer, then open the print driver.
• ForWindows, click Printer Properties.Depending on your application, the title of the button varies.
• For Macintosh, in the Print window, click Preview, then select Xerox Features.
3. For Job Type, select Secure Print.
4. Type the passcode, confirm the passcode, then click OK.
5. Select any other required printing options.
• For Windows, click OK, then click Print.
• For Macintosh, click Print.
Printing a Personal Print Job
1. In your software application, access the print settings. For most software applications, click File >
Print or for Windows, press CTRL+P.
2. Select your printer, then click Printer Properties. Depending on your application, the title of the
button varies.
Xerox®VersaLink®B605/B615 Multifunction Printer5-8
User Guide
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