Xerox 8580N User Guide

Xerox® ColorQube® 8580 / 8880 Color Printer Imprimante Couleur

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Document version 1.0: October 2014

BR10613_en-us

1 Safety 9

Electrical Safety ................................................................................................................................................................. 10

General Guidelines ................................................................................................................................................... 10

Power Cord .................................................................................................................................................................. 11

Operational Safety ........................................................................................................................................................... 12

Ozone Release ............................................................................................................................................................ 12

Printer Location ......................................................................................................................................................... 12

Operational Guidelines ........................................................................................................................................... 13

Printer Supplies .......................................................................................................................................................... 13

Maintenance Safety ........................................................................................................................................................ 14

Printer Symbols .................................................................................................................................................................. 15

Environmental, Health, and Safety Contact Information ............................................................................... 16

2 Features 17

Parts of the Printer ........................................................................................................................................................... 18

Front Right View ........................................................................................................................................................ 18

Right Side View .......................................................................................................................................................... 19

Rear View ..................................................................................................................................................................... 19

Control Panel .............................................................................................................................................................. 20

Printer Configurations and Options .......................................................................................................................... 22

Standard Features .................................................................................................................................................... 22

Options and Upgrades ........................................................................................................................................... 23

Information Pages ........................................................................................................................................................... 24

Printing the Menu Map .......................................................................................................................................... 24

Viewing Information Pages ................................................................................................................................. 24

Printing the Configuration Page ........................................................................................................................

Sample Pages ..................................................................................................................................................................... 26

More Information ............................................................................................................................................................. 27

Xerox

Welcome Center ........................................................................................................................................ 28

3 Installation and Setup 29

Installation and Setup Overview ................................................................................................................................ 30

Selecting a Location for the Printer .......................................................................................................................... 31

Modifying General Settings ......................................................................................................................................... 32

Configuring General Setup Options .................................................................................................................. 32

Setting the Date and Time ................................................................................................................................... 32

Disabling the Startup Page................................................................................................................................... 33

Modifying Power Settings ..................................................................................................................................... 33

Connecting the Printer.................................................................................................................................................... 34

Printing the Connection Setup Page ................................................................................................................ 34

Xerox User Guide

ColorQube 8580/8880 Color Printer 3

Contents

Selecting a Connection Method ......................................................................................................................... 34

Configuring Network and Printer Settings ............................................................................................................. 36

About TCP/IP and IP Addresses ......................................................................................................................... 36

Viewing the Automatically Assigned IP Address ........................................................................................ 36

Assigning a Static IPv4 Address Manually ..................................................................................................... 37

Accessing CentreWare Internet Services ........................................................................................................ 38

Using PhaserSMART Technical Support.......................................................................................................... 39

Installing the Software ................................................................................................................................................... 40

Before You Begin ...................................................................................................................................................... 40

Operating System Requirements ....................................................................................................................... 40

Available Print Drivers ............................................................................................................................................. 40

Using Walk-Up Installation .................................................................................................................................. 41

Installing the Print Drivers .................................................................................................................................... 42

4 Paper and Media 45

Supported Paper ............................................................................................................................................................... 46

Recommended Paper .............................................................................................................................................. 46

Ordering Paper ........................................................................................................................................................... 47

Paper That Can Damage Your Printer ............................................................................................................. 47

Paper Storage Guidelines ...................................................................................................................................... 47

Paper Tips Page ......................................................................................................................................................... 48

Supported Paper Types and Weights ............................................................................................................... 48

Supported Standard Paper Sizes ........................................................................................................................ 49

Supported Paper Types and Weights for Automatic 2-Sided Printing .............................................. 49

Supported Paper Sizes for Automatic 2-Sided Printing ............................................................................ 49

Supported Custom Paper Sizes ........................................................................................................................... 50

Supported Envelope Sizes ..................................................................................................................................... 50

Selecting Paper Options for Printing ........................................................................................................................ 51

Setting the Tray 1 Mode ........................................................................................................................................ 51

Setting the Tray 2 Mode ........................................................................................................................................ 51

Loading Paper .................................................................................................................................................................... 53

General Paper Loading Guidelines .................................................................................................................... 53

Loading Paper in Tray 1 ......................................................................................................................................... 54

Loading Paper in Trays 2-5 ................................................................................................................................... 56

Loading Paper for Automatic 2-Sided Printing ............................................................................................ 58

Printing Special Paper ..................................................................................................................................................... 59

Envelopes ..................................................................................................................................................................... 59

Labels ............................................................................................................................................................................. 63

Glossy ............................................................................................................................................................................. 68

Transparencies ........................................................................................................................................................... 72

Pre-Punched Paper ................................................................................................................................................... 76

Using Custom Paper Sizes ............................................................................................................................................. 80

Creating Custom Paper Sizes at the Control Panel .................................................................................... 80

Creating Custom Paper Sizes in the Print Driver ......................................................................................... 80

5 Printing 81

4 Xerox User Guide

ColorQube 8580/8880 Color Printer

Printing Overview .............................................................................................................................................................. 82

Selecting Printing Options ............................................................................................................................................. 83

Windows Printing Options .................................................................................................................................... 84

Macintosh Printing Options .................................................................................................................................. 85

Using Earth Smart Settings .................................................................................................................................. 86

Selecting a Print-Quality Mode ........................................................................................................................... 86

Printing Features ............................................................................................................................................................... 88

Selecting Paper Options for Printing ................................................................................................................ 88

Page Orientation ....................................................................................................................................................... 88

Printing on Both Sides of the Paper .................................................................................................................. 89

Printing Multiple Pages to a Single Sheet ...................................................................................................... 90

Printing Booklets ....................................................................................................................................................... 90

Image and Color Options ...................................................................................................................................... 91

Printing Cover Pages ............................................................................................................................................... 92

Printing Separator Pages ....................................................................................................................................... 92

Scaling Options .......................................................................................................................................................... 93

Printing Watermarks ............................................................................................................................................... 93

Printing Mirror Images ........................................................................................................................................... 94

Printing Special Job Types ............................................................................................................................................ 95

Secure Print ................................................................................................................................................................. 95

Proof Print .................................................................................................................................................................... 96

Personal Print .............................................................................................................................................................. 97

Saved Job ..................................................................................................................................................................... 97

Print With .....................................................................................................................................................................

Contents

6 Maintenance 101

Maintenance and Cleaning ........................................................................................................................................ 102

General Precautions ............................................................................................................................................... 102

Cleaning the Printer ............................................................................................................................................... 104

Accessing Maintenance Information ............................................................................................................. 111

Routine Maintenance ........................................................................................................................................... 112

Ordering Supplies ............................................................................................................................................................ 119

Locating the Serial Number ............................................................................................................................... 119

When to Order Supplies ....................................................................................................................................... 119

Consumables ............................................................................................................................................................ 120

Viewing the Maintenance Kit Status .............................................................................................................. 120

Customer Replaceable Units .............................................................................................................................. 120

Recycling Supplies .................................................................................................................................................. 121

Moving the Printer .......................................................................................................................................................... 122

Precautions for Moving the Printer ................................................................................................................. 122

Moving the Printer Within the Office ............................................................................................................. 123

Preparing the Printer for Shipment ................................................................................................................. 124

7 Troubleshooting 127

General Troubleshooting ............................................................................................................................................. 128

Minimizing Ink Usage ........................................................................................................................................... 128

Xerox User Guide

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Contents

Restarting the Printer ............................................................................................................................................ 128

Printer Does Not Turn On .................................................................................................................................... 129

Printer Resets or Turns Off Frequently ........................................................................................................... 129

Printing Takes Too Long ...................................................................................................................................... 130

Cannot Print to the Printer with a USB Connection ................................................................................. 130

Cannot Print to the Printer with a Network Connection ........................................................................ 131

Document Fails to Print ....................................................................................................................................... 132

Document Prints From Wrong Tray ................................................................................................................ 132

Printer Makes Unusual Noises ........................................................................................................................... 132

Date and Time are Incorrect ............................................................................................................................. 133

Automatic 2-Sided Printing Problems ............................................................................................................ 133

Paper Jams ........................................................................................................................................................................ 134

Minimizing Paper Jams ........................................................................................................................................ 134

Clearing Paper Jams .............................................................................................................................................. 136

Troubleshooting Paper Jams ............................................................................................................................. 149

Troubleshooting Print Quality ................................................................................................................................... 152

Controlling Print Quality ...................................................................................................................................... 153

Printing the Troubleshooting Print Quality Page ...................................................................................... 154

Troubleshooting Print-Quality Problems ....................................................................................................... 155

Troubleshooting Procedures .............................................................................................................................. 160

Advanced Troubleshooting ................................................................................................................................ 163

Getting Help ...................................................................................................................................................................... 166

Control Panel Messages ....................................................................................................................................... 166

Online Support Assistant ..................................................................................................................................... 166

More Information ...................................................................................................................................................

167

A Specifications 169

Printer Configurations and Options ........................................................................................................................ 170

Standard Features .................................................................................................................................................. 170

Available Configurations ..................................................................................................................................... 171

Options and Upgrades ......................................................................................................................................... 171

Physical Specifications.................................................................................................................................................. 172

Standard Configuration ....................................................................................................................................... 172

Specifications for Optional Trays 3-5 ............................................................................................................. 172

Clearance Requirements ...................................................................................................................................... 172

Environmental Specifications .................................................................................................................................... 173

Temperature ............................................................................................................................................................. 173

Relative Humidity ................................................................................................................................................... 173

Elevation ..................................................................................................................................................................... 173

Electrical Specifications ................................................................................................................................................ 174

ENERGY STAR ........................................................................................................................................................... 174

Performance Specifications ........................................................................................................................................ 175

Printing Resolution ................................................................................................................................................. 175

Print Speed ................................................................................................................................................................ 175

Controller Specifications .............................................................................................................................................. 176

6 Xerox User Guide

ColorQube 8580/8880 Color Printer

Contents

B Regulatory Information 177

Basic Regulations ............................................................................................................................................................ 178

United States FCC Regulations ......................................................................................................................... 178

Canada ........................................................................................................................................................................ 178

European Union ...................................................................................................................................................... 179

European Union Lot 4 Imaging Equipment Agreement Environmental Information .............. 179

Material Safety Data Sheets...................................................................................................................................... 181

C Recycling and Disposal 183

All Countries ...................................................................................................................................................................... 184

North America .................................................................................................................................................................. 185

European Union ............................................................................................................................................................... 186

Domestic/Household Environment ................................................................................................................. 186

Professional/Business Environment ................................................................................................................ 186

Collection and Disposal of Equipment and Batteries .............................................................................. 187

Battery Symbol Note ............................................................................................................................................. 187

Battery Removal ...................................................................................................................................................... 187

Other Countries................................................................................................................................................................ 188

Xerox User Guide

ColorQube 8580/8880 Color Printer 7

• Environmental, Health, and Safety Contact Information .................................................................................. 16

Safety

This chapter includes:

• Electrical Safety .................................................................................................................................................................... 10

• Operational Safety .............................................................................................................................................................. 12

• Maintenance Safety ........................................................................................................................................................... 14

• Printer Symbols ..................................................................................................................................................................... 15

Your printer and the recommended supplies have been designed and tested to meet strict safety requirements. Attention to the following information ensures the continued safe operation of your Xerox printer.

Xerox User Guide

ColorQube 8580/8880 Color Printer 9

Safety

Electrical Safety

Please read the following instructions carefully before operating your printer. Refer to these instructions to ensure the continued safe operation of your printer.

Your Xerox include safety agency evaluation and certification, and compliance with electromagnetic regulations and established environmental standards.

The safety and environment testing and performance of this product have been verified using Xerox materials only.

Note: Unauthorized alterations, which can include the addition of new functions or connection of

external devices, can affect the product certification. Please contact your Xerox representative for more information.

printer and supplies are designed and tested to meet strict safety requirements. These

General Guidelines

WARNINGS:

• Do not push objects into slots or openings on the printer. Touching a voltage point or shorting out a part could result in fire or electric shock.

• Do not remove the covers or guards that are fastened with screws unless you are installing optional equipment and are instructed to do so. Turn off the printer when performing these installations. Disconnect the power cord when removing covers and guards for installing optional equipment. Except for user-installable options, there are no parts that you can maintain or

The following are hazards to your safety:

• The power cord is damaged or frayed.

• Liquid is spilled into the printer.

• The printer is exposed to water.

• The printer emits smoke, or the surface is unusually hot.

• The printer causes a circuit breaker, fuse, or other safety device to activate.

If any of these conditions occur, do the following:

1. Turn off the printer immediately.

2. Disconnect the power cord from the electrical outlet.

3. Call an authorized service representative.

service behind these covers.

10 Xerox User Guide

ColorQube 8580/8880 Color Printer

Safety

Power Cord

• Use the power cord supplied with your printer.

• Plug the power cord directly into a properly grounded electrical outlet. Ensure that each end of the

cord is connected securely. If you do not know if an outlet is grounded, ask an electrician to check the outlet.

• Do not use a ground adapter plug to connect the printer to an electrical outlet that does not have a ground connection terminal.

WARNING: Avoid the potential of electrical shock by ensuring that the printer is grounded properly.

Electrical products can be hazardous if misused.

• Only use an extension cord or power strip designed to handle the electrical current capacity of the printer.

• Verify that the printer is plugged into an outlet that is providing the correct voltage and power. Review the electrical specification of the printer with an electrician if necessary.

• Do not place the printer in an area where people can step on the power cord.

• Do not place objects on the power cord.

• Do not plug or unplug the power cord while the power switch is in the On position.

• If the power cord becomes frayed or worn, replace it.

• To avoid electrical shock and damage to the cord, grasp the plug when unplugging the power cord.

The power cord is attached to the printer as a plug-in device on the back of the printer. If it is necessary to disconnect all electrical power from the printer, disconnect the power cord from the electrical outlet.

Xerox

ColorQube 8580/8880 Color Printer 11

User Guide

Safety

Operational Safety

Your printer and supplies were designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards.

Your attention to the following safety guidelines helps to ensure the continued, safe operation of your printer.

Ozone Release

This printer produces ozone during normal operation. The amount of ozone produced is dependent on print volume. Ozone is heavier than air and is not produced in amounts large enough to harm anyone. Install the printer in a well-ventilated room.

For more information in North America, go to:

• Xerox

ColorQube 8580 Color Printer www.xerox.com/environment

ColorQube 8880 Color Printer www.xerox.com/environment

In other markets, contact your local Xerox representative or go to:

• Xerox

ColorQube 8580 Color Printer: www.xerox.com/environment_europe

ColorQube 8880 Color Printer: www.xerox.com/environment_europe

Printer Location

• Do not block or cover the slots or openings on the printer. These openings are provided for ventilation and to prevent overheating of the printer.

• Place the printer in an area where there is adequate space for operation and servicing.

• Place the printer in a dust-free area.

• Do not store or operate the printer in an environment of extreme temperature or humidity.

• Do not place the printer near a heat source.

• Do not place the printer in direct sunlight.

• Do not place the printer where it is exposed directly to the cold air flow from an air conditioning

system.

• Do not place the printer in locations susceptible to vibrations.

• For optimum performance, use the printer at elevations recommended in Elevation on page 173.

See also:

Clearance Requirements on page 172

Environmental Specifications on page 173

Physical Specifications on page 172

12 Xerox User Guide

ColorQube 8580/8880 Color Printer

Safety

Operational Guidelines

• Do not remove any paper trays while the printer is printing.

• Do not open the doors when the printer is printing.

• Do not move the printer when it is printing.

• Keep hands, hair, neckties, and so on, away from the exit and feed rollers.

• Covers, which require tools for removal, protect the hazard areas within the printer. Do not remove

the protective covers.

Printer Supplies

• Use the supplies designed for your printer. The use of unsuitable materials can cause poor performance and a possible safety hazard.

• Follow all warnings and instructions marked on, or supplied with, the product, options, and supplies.

• Store all supplies in accordance with the instructions given on the package or container.

• Keep all supplies away from the reach of children.

• Never burn supplies.

• When handling supplies, avoid skin or eye contact. Eye contact can cause irritation and

inflammation. Do not attempt to disassemble supplies, which can increase the risk of skin or eye contact.

CAUTION: Use of non-Xerox supplies is not recommended. The Xerox Warranty, Service Agreement,

and Total Satisfaction Guarantee do not cover damage, malfunction, or degradation of performance caused by use of non-Xerox supplies, or the use of Xerox supplies not specified for this printer. The Total Satisfaction Guarantee is available in the United States and Canada. Coverage could vary outside these areas. Please contact your Xerox representative for details.

Xerox

ColorQube 8580/8880 Color Printer 13

User Guide

Safety

Moving the Printer on page 122

Maintenance Safety

• Do not attempt any maintenance procedure that is not described in the documentation supplied with your printer.

• Do not use aerosol cleaners. Clean with a dry lint-free cloth only.

• Do not burn any consumables or routine maintenance items.

For more information on the Xerox

• Xerox

ColorQube 8580 Color Printer www.xerox.com/gwa

ColorQube 8880 Color Printer www.xerox.com/gwa

See also:

Cleaning the Printer on page 104

supplies recycling program, go to:

14 Xerox

ColorQube 8580/8880 Color Printer

User Guide

Warning:

Printer Symbols

Symbol Description

Warning or Caution: Ignoring this warning could cause serious injury or even death. Ignoring this caution could cause injury or damage to the property.

Hot surface on or in the printer. Use caution to avoid personal injury.

Moving parts. To avoid personal injury, use caution.

Parts of the printer are hot and need time to cool down before moving or packing the printer. To avoid personal injury or printer damage, wait 30 minutes for the ink to solidify and the printhead to cool down.

Safety

Xerox User Guide

ColorQube 8580/8880 Color Printer 15

Safety

Environmental, Health, and Safety Contact Information

For product safety information in the United States and Canada, go to:

• Xerox

For product safety information in Europe, go to:

• Xerox

ColorQube 8580 Color Printer: www.xerox.com/environment.

ColorQube 8880 Color Printer: www.xerox.com/environment

ColorQube 8580 Color Printer: www.xerox.com/environment_europe.

ColorQube 8880 Color Printer: www.xerox.com/environment_europe.

16 Xerox User Guide

ColorQube 8580/8880 Color Printer

• More Information ................................................................................................................................................................ 27

Features

This chapter includes:

• Parts of the Printer............................................................................................................................................................... 18

• Printer Configurations and Options ............................................................................................................................. 22

• Information Pages .............................................................................................................................................................. 24

• Sample Pages ........................................................................................................................................................................ 26

Xerox User Guide

ColorQube 8580/8880 Color Printer 17

Features

• Control Panel.......................................................................................................................................................................... 20

7. Door C for Ink Loading

14. Tray 5, Optional 525-Sheet Feeder

Parts of the Printer

This section includes:

• Front Right View ................................................................................................................................................................... 18

• Right Side View ..................................................................................................................................................................... 19

• Rear View ................................................................................................................................................................................. 19

Front Right View

1. Tray 2 with 525-sheet capacity

2. Tray 1, Multi-Purpose Tray (MPT) with 100-sheet capacity.

3. Control Panel

4. Handle for Door B

5. Door A Release Lever

6. Exit Door B

18 Xerox User Guide

ColorQube 8580/8880 Color Printer

8. Legal/A4 Output Tray Extension

9. Interface (I/O) Door E

10. Maintenance Door D

11. Front Door A

12. Tray 3, Optional 525-Sheet Feeder

13. Tray 4, Optional 525-Sheet Feeder

Right Side View

Features

1. Maintenance Kit

2. Waste Tray

3. Power Cord Connection

4. Power Switch

Rear View

5. USB Connection

6. Configuration Card

7. Ethernet 10/100/1000Base-TX Connection

1. Optional Solid-state Drive 2. One RAM Slot

Xerox

ColorQube 8580/8880 Color Printer 19

User Guide

Features

2 — Display Screen

The display screen shows all control panel menu options for the printer.

5 Up and Down Arrow

Use the arrow buttons to navigate through the menus.

Control Panel

The control panel consists of a display, indicator lights, and buttons you press to control the functions available on the printer. The control panel:

• Displays the current operating status of the printer.

• Provides access to print features.

• Provides access to reference materials.

• Provides access to administrative and maintenance menus.

• Prompts you to load paper, replace supplies, and clear jams.

• Displays errors and warnings.

Item Symbol Control Panel Name Description

1 — Status Indicator This light changes colors to indicate various states of readiness of the

printer.

• A green light indicates that the printer is ready to receive data and print.

• A blinking green light indicates that the printer is busy or warming up.

• A yellow or orange light indicates a warning condition.

• A red light indicates an error condition.

• The top line displays status messages and menu title information.

• The bottom lines display menus and menu options that you can

navigate to.

Cancel Button The Cancel button ends the current print job.

Back/Return Button The Back button returns you to the previous menu item.

Buttons

OK Button The OK button selects the current menu option or displays the results of

a menu selection.

20 Xerox User Guide

ColorQube 8580/8880 Color Printer

Features

Help Button The Help (?) button displays information about control panel menu

Power Saver button

items, printer status, error messages, or maintenance information.

Power Saver enters and exits low-power mode. When the Power Saver button is illuminated, to put the printer into

Power Saver mode, press the Power Saver button.

• To return the printer to Ready mode, press the Power Saver button.

• When the light blinks, the printer is in Power Saver mode.

• When the light is off, the printer cannot be put into Power Saver

mode.

Xerox

ColorQube 8580/8880 Color Printer 21

User Guide

Features

• Options and Upgrades ....................................................................................................................................................... 23

Printer Configurations and Options

This section includes:

• Standard Features ............................................................................................................................................................... 22

Standard Features

The printer provides the following features:

• 1 GHz processor

• 1-GB RAM memory, expandable up to 2-GB, available in a single DDR3 SDRAM slot that supports

1-GB or 2-GB cards.

• Ethernet 10/100/1000Base-TX

• Universal Serial Bus (USB 2.0)

• Embedded PDL support for True Adobe PostScript 3, PCL 5c emulation, JPG, TIFF, PNG, and PDF

Note: PDF printing requires use of the optional solid-state drive.

• PCL driver print-quality modes

− PCL Standard Mode

− PCL Enhanced Mode

• PostScript print-quality modes

− Fast Color: Provides the fastest full-color mode prints. Use this mode when you have many

images and for previewing your work.

− Standard: Produces crisp, bright prints at high speed and is ideal for black text. Standard mode

provides the best trade-off between performance and image quality for most jobs.

− Enhanced: Use this mode for CAD applications and for fine detail printing with the best overall

image quality. Lines and edges are enhanced for smoothness and black and dark colors are enhanced for richness.

− Photo: This mode provides the best detail and smoothness for photographic images.

• RAM collation: This setting allows the printer to store jobs in memory so that multiple copies can

print in page sequence order. Page sequence order prints pages according to page sequence for the job, for example 123, 123, 123. Copy number order prints pages according to the number of copies set for the job, for example 111, 222, 333.

• Tray 1 with 100-sheet capacity

• Tray 2 with 525-sheet capacity

• Cartridge-free solid ink

22 Xerox User Guide

ColorQube 8580/8880 Color Printer

Features

Options and Upgrades

The following options are available for your printer:

• Productivity Kit with a 32-GB mSata Solid-state drive

• Productivity Kit with expandable memory up to 2-GB, available in single DDR3 SDRAM slot that

supports 1-GB or 2-GB cards

• Automatic 2-sided printing

• 1, 2, or 3 additional 525-sheet feeders

Order supplies from your channel partner, Xerox representative, or go to the Xerox your printer model.

• Xerox

ColorQube 8580 Color Printer: www.xerox.com/office/CQ8580supplies

ColorQube 8880 Color Printer: www.xerox.com/office/CQ8880supplies

For details, see Printing the Configuration Page on page 25.

Supplies website for

Xerox User Guide

ColorQube 8580/8880 Color Printer 23

Features

• Printing the Configuration Page .................................................................................................................................... 25

Supplies Usage Page

The Supplies Usage page provides coverage information and part numbers

Information Pages

This section includes:

• Printing the Menu Map ..................................................................................................................................................... 24

• Viewing Information Pages ............................................................................................................................................. 24

Your printer has a printable set of information pages. These include configuration and font information and more. You can use information pages to view the status, performance, and options of the printer. You can access information pages at the control panel or in CentreWare Internet Services.

Note: You can use the menu map to view all of the available information pages that your printer

provides.

Printing the Menu Map

The menu map is an information page that you can print from the printer control panel. It provides a hierarchical view of all of the menus that you can access for your printer.

To print the menu map:

1. At the printer control panel, to navigate to the Information Menu, use the arrows, then press OK.

The Menu Map is highlighted by default.

2. To print the Menu Map, press OK.

Viewing Information Pages

You can view the following information pages at the printer control panel:

Information Page Description

Configuration Page The configuration page lists printer information such as default settings,

installed options, network settings including IP address, and font settings. You can use this page for network analysis and general troubleshooting.

For details, see Printing the Configuration Page on page 25.

Paper Tips Page The Paper Tips page provides a list of supported paper and gives tips on

how to set up and load paper trays.

For details, see Supported Paper on page 46.

for reordering supplies.

For details, see Printing the Supplies Usage Page on page 111.

Connection Setup Page The Connection Setup Page provides details on how to connect your printer

to a computer or network.

24 Xerox User Guide

ColorQube 8580/8880 Color Printer

Features

PostScript Font List

The PostScript Font List provides a printout of all PostScript fonts that are

Information Page Description

Startup Page The Startup Page provides basic printer configuration and network

information. If enabled, this page prints during the startup sequence or if the printer detects an error during the power-on self-test diagnostics.

Usage Profile The usage profile page shows a summary of billing meter information,

including page count, maintenance kit, and supply usage information.

For details, see Printing the Usage Profile on page 111.

available on the printer or installed on the optional solid-state drive.

PCL Font List The PCL Font List provides a printout of all PCL fonts that are available on

the printer or installed on the optional solid-state drive.

Disk Directory The Disk Directory page provides a list of all downloaded files on the

solid-state drive, such as fonts and macros.

Note: To use this feature, you must have the optional solid-state drive

installed.

To print an information page:

1. At the printer control panel, to navigate to the Information Menu, use the arrows, then press OK.

2. Navigate to Information Pages, then press OK.

3. To print an information page, navigate to the desired page, then press OK.

Printing the Configuration Page

The configuration page lists printer information such as default settings, installed options, network settings including IP address, and font settings.

To print the Configuration Page:

1. At the printer control panel, to navigate to the Information Menu, use the arrows, then press OK.

2. Navigate to Information Pages, then press OK.

The Configuration Page is highlighted by default.

3. To print the Configuration Page, press OK.

4. On the Configuration Page, under General Information, locate the current firmware version.

Xerox User Guide

ColorQube 8580/8880 Color Printer 25

Features

Graphics Demonstration

This option prints a graphics-quality image.

Sample Pages

You can use sample pages to demonstrate the quality of graphics, speed of continuous output, and color sample charts of the printer.

Sample Page Name Description

Office Demonstration This option prints an office-quality image.

2-Sided Demonstration This option demonstrates printing on both sides of the paper.

Note: This option requires that the 2-sided printing option is installed.

Print Mode Demonstration This option prints Office Demonstration pages in each of the four

print-quality modes: Fast Color, Standard, Enhanced, and Photo. You can use this mode to demonstrate printer speed and resolution.

CMYK Sampler Pages This selection prints a multi-page CMYK color sampler chart.

RGB Sampler Pages This selection prints a multi-page RGB color sampler chart.

PANTONE Color Sampler Pages This selection prints a multi-page PANTONE/256 color sampler chart.

1. At the printer control panel, to navigate to the Information Menu, use the arrows, then press OK.

2. Navigate to Sample Pages, then press OK.

3. Navigate to the desired sample page, then press OK.

4. Select an option.

− Single Print: This option prints a single-page sample print. To print, press OK.

− Continuous Print: This option outputs the sample page repeatedly. To stop the print job, on

the control panel, press the Cancel button.

Note: Continuous Print applies to the Graphics Demonstration, Office Demonstration, and 2-Sided

Demonstration sample pages only.

26 Xerox User Guide

ColorQube 8580/8880 Color Printer

Information Pages

Print from the control panel or from CentreWare Internet

More Information

You can obtain more information about your printer from these sources:

Resource Location

Features

Installation Guide

Quick Use Guide

Xerox® Welcome Center

If you need assistance during or after printer installation, visit the Xerox® website for online solutions and support for your printer model:

• Xerox

If you require further assistance, contact the Xerox at 1-800-835-6100.

If a local Xerox representative telephone number was provided during printer installation, record the telephone number in the following space.

If you need additional help using your printer:

1. Refer to this user guide.

2. Contact the system administrator.

3. Visit our customer website for your printer model:

ColorQube 8580 Color Printer: www.xerox.com/office/worldcontacts

ColorQube 8880 Color Printer: www.xerox.com/office/worldcontacts

#_________________________________

− Xerox

ColorQube 8580 Color Printer: www.xerox.com/office/CQ8580support

ColorQube 8880 Color Printer: www.xerox.com/office/CQ8880support

Welcome Center for the United States and Canada

To assist you, the Welcome Center needs the following information:

• The nature of the problem.

• The serial number of the printer.

• The fault code.

• The name and location of your company.

28 Xerox User Guide

ColorQube 8580/8880 Color Printer

The Installation Guide is packaged with your printer.

Installation and Setup

This chapter includes:

• Installation and Setup Overview ................................................................................................................................... 30

• Selecting a Location for the Printer .............................................................................................................................. 31

• Modifying General Settings ............................................................................................................................................. 32

• Connecting the Printer ....................................................................................................................................................... 34

• Configuring Network and Printer Settings ................................................................................................................ 36

• Installing the Software ...................................................................................................................................................... 40

See also:

The System Administrator Guide for your printer model:

Xerox

ColorQube 8580 Color Printer: www.xerox.com/office/CQ8580docs

ColorQube 8880 Color Printer: www.xerox.com/office/CQ8880docs

Xerox User Guide

ColorQube 8580/8880 Color Printer 29

Installation and Setup

Installation and Setup Overview

Before printing, your computer and the printer must be plugged in, turned on, and connected.

The following steps provide an overview of the connection and installation steps for your printer.

1. Select a location for your printer. For details, see Selecting a Location for the Printer on page 31.

2. Modify the printer settings as needed. For details, see Modifying General Settings on page 32.

3. Choose a connection method.

4. Connect your printer to your computer with a USB cable. For details, see Connecting to a Computer

Using USB on page 35.

5. Connect your printer to a network with an Ethernet cable. For details, see Physically Connecting the

Printer to the Network on page 35.

6. For a network-connected printer, configure the network settings. For details, see Configuring

Network and Printer Settings. on page 36

7. You can install print driver software and utilities from the Software and Documentation disc. For

details, see Installing the Software on page 40.

30 Xerox User Guide

ColorQube 8580/8880 Color Printer

Installation and Setup

Clearance Requirements on page 172

Selecting a Location for the Printer

1. Select a dust-free area with temperatures from 10–32°C (50–90°F), and relative humidity 10–80%.

Note: Under extreme environmental conditions, such as 10°C and 85% relative humidity, defects

can occur due to condensation.

2. Place the printer on a level, solid, non-vibrating surface with adequate strength for the weight of the

printer. The printer must be horizontal with all four feet in solid contact with the surface.

3. After positioning the printer, you are ready to connect it to the power source and computer or

network.

See also:

Xerox User Guide

ColorQube 8580/8880 Color Printer 31

Installation and Setup

Modifying General Settings

You can modify printer settings from the control panel such as the language, date and time, and units of measurement. You can also enable or prevent automatic Startup page printing when the printer is turned on.

Configuring General Setup Options

You can configure general setup options for your printer from the control panel.

To configure general setup options:

1. At the printer control panel, use the arrows to navigate to Printer Setup, then press OK.

2. Select an option.

− Control Panel Setup: You can use this option to access settings such as Language and Control

Panel Brightness.

− Printer Controls: You can use this option to access settings such as the Startup Page, Date and

Time, and Metric Defaults.

3. To configure a setting, navigate to the option that you want to change, then press OK.

To view all general setup options, print a menu map. For details, see Printing a Menu Map on page 24.

Setting the Date and Time

You can set the date and time at the control panel. The date and time stamp appears on various printed documents and reports.

To set the date and time:

1. At the printer control panel, use the arrows to navigate to Printer Setup, then press OK.

2. Navigate to Printer Controls, then press OK.

3. Navigate to Date and Time, then press OK.

4. Select an option.

5. To increase or decrease the value for an option, use the arrows, then press OK.

6. When you are finished, navigate to Exit, then press OK.

32 Xerox User Guide

ColorQube 8580/8880 Color Printer

Installation and Setup

Disabling the Startup Page

The Startup page provides basic printer configuration information, such as printer name, serial number, font, firmware, and Ethernet versions. The Startup page is configured to print each time you turn on your printer. If you do not want the Startup page to print, you can turn off the feature.

To disable the Startup page:

1. At the printer control panel, use the arrows to navigate to Printer Setup, then press OK.

2. Navigate to Printer Controls, then press OK.

3. To disable the Startup page, press OK.

Modifying Power Settings

You can modify power usage settings for Power Saver or Fast Resume modes at the printer control panel.

Setting a Power Saver Mode

Your printer has power-saving modes that reduce energy consumption without shutting off the printer. You can set the Power Saver mode at the control panel.

Note: You cannot put the printer into Power Saver mode when the printer is processing a job,

warming up, cleaning, or shutting down.

To specify the Power Saver mode:

1. At the printer control panel, use the arrows to navigate to Printer Setup, then press OK.

2. Navigate to Printer Controls, then press OK.

3. Navigate to Warm-up Mode, then press OK.

4. Select an option.

− Intelligent Ready causes the printer to wake and sleep based on previous usage patterns.

− Job Activated causes the printer to wake when it detects activity.

− Scheduled causes the printer to wake and sleep according to a schedule you specify.

5. Press OK.

Enabling Fast Resume Mode

Fast Resume mode overrides the default power saver timeouts and increases energy usage. To bring the printer out of power saving and standby modes more quickly, you can use Fast Resume.

To enable Fast Resume:

1. At the printer control panel, use the arrows to navigate to Printer Setup, then press OK.

2. Navigate to Printer Controls, then press OK.

3. Navigate to Fast Resume, then press OK.

Xerox User Guide

ColorQube 8580/8880 Color Printer 33

Installation and Setup

• Selecting a Connection Method .................................................................................................................................... 34

Connecting the Printer

This section includes:

• Printing the Connection Setup Page ............................................................................................................................ 34

Printing the Connection Setup Page

The Connection Setup Page provides details on how to connect your printer to a computer or network. The Connection Setup page prints automatically the first time that the printer is turned on.

To print the Connection Setup page manually:

1. At the printer control panel, use the arrows to navigate to Printer Setup, then press OK.

2. Navigate to Connection Setup, then press OK.

3. To print the Connection Setup page, press OK.

Note: For details, see the Installation Guide that is packaged with your printer.

Selecting a Connection Method

The printer can be connected to your computer using a USB cable or an Ethernet cable. The method you select depends on how your computer is connected to the network. A USB connection is a direct connection and is the easiest to set up. An Ethernet connection is used for networking. If you are using a network connection, it is important to understand how your computer is connected to the network. For details, see About TCP/IP and IP Addresses on page 36.

Note: Hardware and cabling requirements vary for the different connection methods. Routers,

network hubs, network switches, modems, Ethernet cables, and USB cables are not included with your printer and must be purchased separately.

• Network: If your computer is connected to an office network or home network, use an Ethernet

cable to connect the printer to the network. You cannot connect the printer directly to the computer. It must be connected through a router or hub. An Ethernet network can be used for one or more computers and supports many printers and systems simultaneously. Ethernet connection is typically faster than USB and allows you direct access to the settings of the printer using CentreWare Internet Services.

• USB: If you connect the printer to one computer and do not have a network, use a USB connection.

A USB connection offers fast data speeds, but typically not as fast as an Ethernet connection. In addition, a USB connection does not provide access to CentreWare Internet Services.

34 Xerox User Guide

ColorQube 8580/8880 Color Printer

Installation and Setup

Connecting to a Computer Using USB

To use USB, Windows XP SP3, Windows 7, Windows 8 or later, Windows Server 2003 or later, or Macintosh OS X version 10.7 or later are required.

To connect the printer:

1. Ensure that the printer is turned off.

2. Connect the B end of a standard A/B USB 2.0 cable to the USB Port on the back of the printer.

3. Attach the power cord and then plug in the printer and turn it on.

4. Connect the A end of the USB cable to the USB Port on the computer.

5. When the Windows Found New Hardware Wizard appears, cancel it.

You are ready to install the print drivers.

Physically Connecting the Printer to the Network

Use a Category 5 or better Ethernet cable to connect the printer to the network. An Ethernet network is used for one or more computers and supports many printers and systems simultaneously. An Ethernet connection provides direct access to printer settings using CentreWare Internet Services.

To connect the printer:

1. Connect the power cord to the printer, and plug the cord into an electrical outlet.

2. Connect one end of a Category 5 or better Ethernet cable to the Ethernet port on the printer.

Connect the other end of the Ethernet cable to a correctly configured network port on a hub or router.

3. Turn on the printer.

Xerox User Guide

ColorQube 8580/8880 Color Printer 35

Installation and Setup

• Using PhaserSMART Technical Support ..................................................................................................................... 39

Configuring Network and Printer Settings

This section includes:

• About TCP/IP and IP Addresses ..................................................................................................................................... 36

• Viewing the Automatically Assigned IP Address .................................................................................................... 36

• Assigning a Static IPv4 Address Manually ................................................................................................................ 37

• Accessing CentreWare Internet Services ................................................................................................................... 38

About TCP/IP and IP Addresses

Computers and printers primarily use TCP/IP protocols to communicate over an Ethernet network. Generally, Macintosh computers use either TCP/IP or the Bonjour protocol to communicate with a network printer. For Macintosh OS X systems, TCP/IP is preferred. Unlike TCP/IP, however, Bonjour does not require printers or computers to have IP addresses.

With TCP/IP protocols, each printer and computer must have a unique IP address. Many networks and cable and DSL routers have a Dynamic Host Configuration Protocol (DHCP) server. A DHCP server automatically assigns an IP address to every computer and printer on the network that is configured to use DHCP.

If you use a Cable or DSL router, see the documentation for your router for information on IP addressing.

Viewing the Automatically Assigned IP Address

To install the print drivers for a network-connected printer, you need the IP address of your printer. You also need the IP address to access the settings of your printer through CentreWare Internet Services.

When your printer is connected to a network, it acquires an IP address using DHCP automatically.

To view the IP address on the control panel:

1. At the printer control panel, to navigate to the Information Menu, use the arrows, then press OK.

2. Navigate to Printer Identification, then press OK.

3. To view the IP address, navigate to TCP/IPv4 Address or TCP/IPv6 Address.

36 Xerox User Guide

ColorQube 8580/8880 Color Printer

Installation and Setup

Assigning a Static IPv4 Address Manually

By default, the printer is set to acquire an IP address from the network server using DHCP. Network addresses assigned by DHCP are temporary, however. After a specified time, the network could assign a new IP address to the printer. If the print driver is set to an IP address that changes periodically, you can experience connectivity issues. To avoid problems, or if your network administrator requires a static IP address for the printer, you can assign the IP address to the printer.

You can assign a static IP address to your printer from the printer control panel. Once an IP address is assigned, you can change it using CentreWare Internet Services.

To assign a static IP address to the printer, you need the following information:

• An IP address properly configured for your network

• The Network Mask address

• The default Router/Gateway address

If you are on a network managed by a network administrator, contact your network administrator to obtain the network information.

For a home network using routers or other devices to connect the printer to the network, refer to the device instructions on assigning network addresses. The router or device documentation can give you a range of acceptable address numbers you can use. It is important that the addresses be similar to the IP addresses used by other printers and computers on the network, but not the same. Only the last digit must be different. For example, your printer can have the IPv4 address 192.168.1.2 while your computer has the IP address 192.168.1.3. Another device can have the IP address 192.168.1.4.

The router could assign the static IP address of the printer to another computer that obtains its IP address dynamically. To avoid having the IP address reassigned, give the printer an address at the higher end of the range allowed by the router or device. For example, if your computer has IP address

192.168.1.2, and your device allows IP addresses to 192.168.1.25, select an address between

192.168.1.20 and 192.168.1.25.

In IPv6 network configurations, the IPv6 address is assigned automatically. For a protocol other than IPv4, refer to the System Administrator Guide. For details, see the Help in CentreWare Internet Services.

See also:

Xerox Xerox

ColorQube 8580 Color Printer: www.xerox.com/office/CQ8580docs

ColorQube 8880 Color Printer: www.xerox.com/office/CQ8880docs

Xerox User Guide

ColorQube 8580/8880 Color Printer 37

Installation and Setup

Assigning an IPv4 Address Manually

1. At the printer control panel, use the arrows to navigate to Printer Setup, then press OK.

2. Navigate to Connection Setup, then press OK.

3. Navigate to Network Setup, then press OK.

4. Navigate to TCIP/IPv4 Setup, then press OK.

5. Navigate to IPv4, then ensure that the setting is On.

6. Navigate to DHCP/BOOTP, then, to turn it off, press OK.

7. Navigate to AutoIP, then, to turn it off, press OK.

8. Navigate to IPv4 Address, then press OK.

9. To enter an IP address, use the arrows to select a number, then press OK. To complete the IP

address, repeat this step for each number field.

10. When finished, press OK.

Note: If a message appears that indicates that the IP address already exists, enter a new address.

Resetting the TCP/IP Connection

1. At the printer control panel, use the arrows to navigate to Printer Setup, then press OK.

2. Navigate to Connection Setup, then press OK.

3. Navigate to Reset Connection Setup, then press OK.

4. To select Reset Connection Setup NOW, press OK.

Accessing CentreWare Internet Services

CentreWare Internet Services is the administration and configuration software installed on the embedded Web server in the printer. It allows you to configure and administer the printer from a Web browser.

For details, see the System Administrator Guide for your printer model:

• Xerox

CentreWare Internet Services requires:

• A TCP/IP connection between the printer and the network in Windows, Macintosh, UNIX, or Linux

environments.

• TCP/IP and CentreWare Internet Services enabled on the printer.

• A network-connected computer with a Web browser that supports JavaScript.

ColorQube 8580 Color Printer: www.xerox.com/office/CQ8580docs

ColorQube 8880 Color Printer: www.xerox.com/office/CQ8880docs

To access CentreWare Internet Services:

1. Ensure that the printer is connected and turned on.

2. At your computer, open a Web browser, in the address field, type the IP address of the printer, then

press Enter or Return.

38 Xerox User Guide

ColorQube 8580/8880 Color Printer

Using PhaserSMART Technical Support

Installation and Setup

PhaserSMART is an automated, Internet-based system that uses your Web browser to send diagnostic information from your printer to the Xerox

website. PhaserSMART examines the information, diagnoses

the problem, and proposes a solution.

To access PhaserSMART:

1. At your computer, open a Web browser, in the address field, type the IP address of the printer, then

press Enter or Return.

2. Select Support.

3. Click PhaserSMART Diagnostic Tool.

4. To accept the terms and access PhaserSMART, click I Accept.

Xerox User Guide

ColorQube 8580/8880 Color Printer 39

Installation and Setup

• Installing the Print Drivers ................................................................................................................................................ 42

Installing the Software

This section includes:

• Before You Begin .................................................................................................................................................................. 40

• Operating System Requirements .................................................................................................................................. 40

• Available Print Drivers ........................................................................................................................................................ 40

• Using Walk-Up Installation ............................................................................................................................................. 41

Before You Begin

Before you install the software for your printer, complete the following steps.

1. Ensure that the printer is connected and turned on.

− If the printer is connected to a network, verify that it has a valid IP address.

− If you are using USB, ensure that the printer is connected to your computer.

2. Review the operating system requirements for your computer.

3. Review the list of available print drivers.

Operating System Requirements

• Windows XP SP3, Windows Vista, Windows 7, Windows 8, Windows Server 2003, Windows

Server 2008, Windows Server 2008 R2, and Windows Server 2012.

• Macintosh OS X version 10.7 and later.

• UNIX and Linux: Your printer supports connection to various UNIX platforms through the network

interface.

Available Print Drivers

Xerox® provides print drivers for various page description languages and operating systems. You can use a Xerox

To install print drivers and utilities for your printer, you can use the Software and Documentation disc. To download the latest print drivers for your printer:

• Xerox

print driver to select printer features.

ColorQube 8580 Color Printer: www.xerox.com/office/CQ8580drivers

ColorQube 8880 Color Printer: www.xerox.com/office/CQ8880drivers

40 Xerox User Guide

ColorQube 8580/8880 Color Printer

Macintosh OS X version 10.7 and

Software and

Install this print driver to enable printing from

Print Driver Source Description

Installation and Setup

Windows PostScript Driver

later.

Windows PCL5c Driver

Software and Documentation disc

and Web

Documentation disc and Web

Software and Documentation disc

and Web

The default print driver is PostScript. To take full advantage of the custom features of your printer, use the PostScript print driver.

a Mac OS X version 10.7 or later operating system.

You can use the Printer Command Language (PCL) print driver for applications that require PCL.

Xerox Global Print Driver (Windows) Web only The Global Print Driver uses bi-directional

communication to discover the features for any supported Xerox printer. Once it discovers the features, then it configures itself to support those features.

Xerox Mobile Express Driver (Windows)

Web only The Xerox® Mobile Express Driver works with

any printer available to your computer that supports standard PostScript. It configures itself for the printer you select every time you print. If you travel frequently to the same sites, you can save your favorite printers in that location and the print driver saves your settings.

UNIX PostScript Driver Web only Install this pint driver to enable printing from

a UNIX or Linux operating system.

Using Walk-Up Installation

The Walk-Up Installation feature enables the Software and Documentation disc Installer to locate your printer in the list of discovered printers in the installer window. If you do not have the printer IP address, you can use Walk-Up Installation to connect the printer to the installer.

To use Walk-Up Installation:

1. Insert the Software and Documentation disc into the appropriate drive on your computer.

2. If the installer does not start automatically, navigate to the drive, and double-click the Setup.exe

installer file.

3. Select Walk-Up Technology, then click Next.

4. At the control panel, to select Walk-Up Features, press OK.

5. Use the arrows to navigate to Select for Installation, then press OK.

The installer connects the computer to the printer, then completes the print driver installation. When installation completes, a confirmation page prints.

Xerox User Guide

ColorQube 8580/8880 Color Printer 41

Installation and Setup

• Installing Alternate Drivers .............................................................................................................................................. 44

Installing the Print Drivers

This section includes:

• Installing Print Drivers for a Windows Printer .......................................................................................................... 42

• Advanced Discovery of a Network Printer ................................................................................................................. 43

• Installing the Print Drivers for Macintosh .................................................................................................................. 43

• Installing the Print Drivers for UNIX and Linux ...................................................................................................... 44

To install print drivers and utilities for your printer, you can use the Software and Documentation disc. To download the latest print drivers for your printer:

• Xerox

Installing Print Drivers for a Windows Printer

ColorQube 8580 Color Printer: www.xerox.com/office/CQ8580drivers

ColorQube 8880 Color Printer: www.xerox.com/office/CQ8880drivers

Notes:

• To install a print driver for a USB-connected printer, cancel the Windows hardware detection installer, then run the Software and Documentation disc that is provided with your printer.

• The default print driver is PostScript.

To install the print driver software:

1. Insert the Software and Documentation disc into the appropriate drive on your computer.

2. If the installer does not start automatically, navigate to the drive, and double-click the Setup.exe

installer file.

3. To allow the program to make changes to your computer, if prompted, click Yes.

4. To change the language, click Language.

5. Select your language, then click OK.

6. Click Install Printer Driver.

7. To accept the license agreement, click I Agree.

8. From the list of discovered printers, select your printer, then click Next.

If your printer was not detected, verify that the printer is on and that the Ethernet or USB cable is connected properly.

9. Accept the defaults, then click Install.

− To install the optional Windows PCL5 print driver, select the corresponding check box.

− To use the latest print driver, for Download Files From the Internet, select the check box.

10. To set the printer as your default printer, at the Installation Complete screen, for Set Printer as Default, select the check box.

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ColorQube 8580/8880 Color Printer

Installation and Setup

11. To close the install window, click Finish.

12. Register your printer or click Close.

13. Select or clear the Set Printer as Default and Print a Test Page check boxes.

Note: If your printer does not appear in the list of discovered printers, see Advanced Discovery of a Network Printer on page 43.

Advanced Discovery of a Network Printer

1. If your printer does not appear in the list of discovered printers, click Extended Search.

2. If your printer still does not appear in the list of discovered printers, and you know the IP address: a. Click the Network Printer icon at the top of the window.

b. Enter the IP address or the DNS name of the printer. c. Click Search.

3. From the list of discovered printers, select your printer, then click Next.

4. If the printer still does not appear in the list of discovered printers, and you do not know the IP address:

a. Click Advanced Search.

b. If you know the gateway address and subnet mask, click the top button and enter the

addresses into the Gateway and Subnet Mask fields.

c. If you know the address of another printer on the same subnet, click the middle button and

enter the address in the IP Address field.

d. From the list of discovered printers, select your printer, then click Next.

Installing the Print Drivers for Macintosh

1. Insert the Software and Documentation disc into the appropriate drive on your computer.

2. Open Xerox

3. To run Xerox

4. When prompted, click Continue.

5. To accept the license agreement, click I Agree.

6. To accept the current installation location, click Install, or select another location for the installation files, then click Install.

7. If prompted, enter your password, then click OK.

8. From the list of discovered printers, select your printer, then click Next.

9. If your printer does not appear in the list of discovered printers: a. Click the Network Printer Icon. b. Type the IP address of your printer, then click Continue. c. Select your printer in the list of discovered printers, then click Continue.

10. If your printer was not detected, verify that the printer is on and that the Ethernet or USB cable is connected properly.

11. To accept the print queue message, click OK.

Print Drivers 3.xx.x.dmg/pkg as needed for your printer.

Print Drivers 3.xx.x.dmg/.pkg, double-click the appropriate file name.

Xerox User Guide

ColorQube 8580/8880 Color Printer 43

Installation and Setup

12. Select or clear the Set Printer as Default and Print a Test Page check boxes.

13. Click Continue, then click Close.

Note: The printer is added automatically to the printer queue in Macintosh OS X versions 10.7 and

later.

Installing the Print Drivers for UNIX and Linux

You must have root or superuser privileges to perform the UNIX print driver installation on your computer.

Note: This procedure requires an Internet connection.

Before you begin:

Verify that the TCP/IP protocol is enabled and the network cable is installed.

To install the print driver software:

1. On the printer control panel, for the IP address, do one of the following:

• Allow the printer to set up a DHCP address.

• Enter the IP address manually.

2. At your computer, do the following:

a. Go to www.xerox.com/office/CQ8580drivers or www.xerox.com/office/CQ8880drivers as

appropriate, and select your printer model.

b. From the Operating System drop-down menu, select the operating system for your server. c. Click Go.

d. Select the appropriate package for your operating system. e. To begin downloading, click the Start button.

3. In the notes below the driver package that you selected, click the Installation Guide link, then follow the installation instructions.

Installing Alternate Drivers

Note: This procedure requires an Internet connection.

To install the print driver software:

1. Insert the Software and Documentation disc into the appropriate drive on your computer.

2. If the installer does not start automatically, navigate to the drive, and double-click the Setup.exe installer file.

3. To allow the program to make changes to your computer, if prompted, click Yes.

4. Click Alternative Drivers.

5. Locate the desired print driver in the list, then click the link.

6. To download and install the print driver, follow the instructions.

44 Xerox User Guide

ColorQube 8580/8880 Color Printer

• Using Custom Paper Sizes ................................................................................................................................................ 80

Paper and Media

This chapter includes:

• Supported Paper ................................................................................................................................................................... 46

• Selecting Paper Options for Printing ............................................................................................................................ 51

• Loading Paper ........................................................................................................................................................................ 53

• Printing Special Paper ........................................................................................................................................................ 59

Xerox User Guide

ColorQube 8580/8880 Color Printer 45

Paper and Media

• Supported Envelope Sizes ................................................................................................................................................. 50

Supported Paper

This section includes:

• Recommended Paper ......................................................................................................................................................... 46

• Ordering Paper ...................................................................................................................................................................... 47

• Paper That Can Damage Your Printer ........................................................................................................................ 47

• Paper Storage Guidelines ................................................................................................................................................. 47

• Paper Tips Page .................................................................................................................................................................... 48

• Supported Paper Types and Weights .......................................................................................................................... 48

• Supported Standard Paper Sizes ................................................................................................................................... 49

• Supported Paper Types and Weights for Automatic 2-Sided Printing .......................................................... 49

• Supported Paper Sizes for Automatic 2-Sided Printing ....................................................................................... 49

• Supported Custom Paper Sizes ...................................................................................................................................... 50

Your printer is designed to use various paper and other media types. To ensure the best print quality and to avoid jams, follow the guidelines in this section.

For best results, use Xerox paper and media recommended for your printer.

Recommended Paper

A list of paper and media recommended for your printer is available at:

North America

• Xerox

European Union

• Xerox

See also:

Paper Tips Page on page 48

Supported Paper Types and Weights on page 48

ColorQube 8580 Color Printer: www.xerox.com/printer-supplies/recommended-paper/enus

ColorQube 8880 Color Printer: www.xerox.com/printer-supplies/recommended-paper/enus

ColorQube 8580 Color Printer: www.xerox.com/europaper

ColorQube 8880 Color Printer: www.xerox.com/europaper

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Ordering Paper

Order supplies from your local reseller or go to:

• Xerox

ColorQube 8580 Color Printer: www.xerox.com/office/CQ8580supplies

ColorQube 8880 Color Printer: www.xerox.com/office/CQ8880supplies

CAUTION: The Xerox Warranty, Service Agreement, or Xerox Total Satisfaction Guarantee does not

cover damage caused by using unsupported paper or specialty media. The Xerox Total Satisfaction Guarantee is available in the United States and Canada. Coverage could vary outside these areas. Please contact your local representative for details.

See also:

Ordering Supplies on page 119

Paper That Can Damage Your Printer

Some paper and other media types can cause poor output quality, increased paper jams, or damage your printer. Do not use the following:

• Rough or porous paper

• Plastic media other than supported transparencies

• Paper that has been folded or wrinkled

• Paper with cutouts or perforations

• Stapled paper

• Envelopes with windows, metal clasps, side seams, or adhesives with release strips

• Padded envelopes

• Plastic media

• Iron on transfer paper

CAUTION: The Xerox

not cover damage caused by using unsupported paper or special media. The Xerox Satisfaction Guarantee is available in the United States and Canada. Coverage could vary outside these areas. Contact your Xerox representative for details.

Warranty, Service Agreement, or Xerox® Total Satisfaction Guarantee does

Total

Paper Storage Guidelines

Storing your paper and other media properly contributes to optimum print quality.

• Store paper in dark, cool, relatively dry locations. Most paper is susceptible to damage from ultraviolet and visible light. Ultraviolet light, from the sun and fluorescent bulbs, is particularly damaging to paper.

• Reduce the exposure of paper to strong lights for long periods of time.

• Maintain constant temperatures and relative humidity.

• Avoid storing paper in attics, kitchens, garages, or basements. These spaces are more likely to collect

moisture.

• Store paper flat, either on pallets, cartons, shelves, or in cabinets.

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Paper and Media

Lightweight

60–74 g/m²

• Avoid food or drinks in the area where paper is stored or handled.

• Do not open sealed packages of paper until you are ready to load them into the printer. Leave

stored paper in the original packaging. The paper wrapper protects the paper from moisture loss or gain.

• Some special media is packaged inside resealable plastic bags. Store the media inside the bag until you are ready to use it. Keep unused media in the bag and reseal it for protection.

Paper Tips Page

You can print a Paper Tips page that provides a list of all supported paper types and sizes for each paper tray. The Paper Tips page also provides details about 1-sided or 2-sided printing options that are available for various paper and media types.

To print the Paper Tips page:

1. At the printer control panel, to navigate to the Information Menu, use the arrows, then press OK.

2. Navigate to Information Pages, then press OK.

3. To print the Paper Tips page, navigate to it, then press OK.

Supported Paper Types and Weights

Paper Tray Paper Type Weight

All Trays Plain

Letterhead Pre-Printed Pre-punched Colored Paper

Lightweight Cardstock 100–120 g/m²

Cardstock 121–220 g/m²

Tray 1 Index Cards

Envelopes Labels Glossy Transparency Index Cards Custom Sizes Photo Postcard Tri-fold Brochures

Custom Sizes

60–120 g/m²

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Trays 2–5

Supported Standard Paper Sizes

Paper Tray European Standard Sizes North American Standard Sizes

Tray 1

A4 (210 x 297 mm, 8.3 x 11.7 in.) A5 (148 x 210 mm, 5.8 x 8.3 in.) A6 (105 x 148 mm, 4.1 x 5.8 in.) B5 (176 x 250 mm, 6.9 x 9.8 in.) JIS B5 (182 x 257 mm, 7.2 x 10.1 in.)

Letter (216 x 279 mm, 8.5 x 11 in.) Legal (216 x 356 mm, 8.5 x 14 in.) Index Cards (76 x 127 mm, 3 x 5 in.) Executive (184 x 267 mm,

7.25 x 10.5 in.) Statement (140 x 216 mm, 5.5 x 8.5

in.) Folio (216 x 330 mm, 8.5 x 13 in.)

A4 (210 x 297 mm, 8.3 x 11.7 in.) A5 (148 x 210 mm, 5.8 x 8.3 in.) B5 (176 x 250 mm, 6.9 x 9.8 in.) JIS B5 (182 x 257 mm, 7.2 x 10.1 in.)

Letter (216 x 279 mm, 8.5 x 11 in.) Legal (216 x 356 mm, 8.5 x 14 in.) Executive (184 x 267 mm,

7.25 x 10.5 in.) Statement (140 x 216 mm, 5.5 x 8.5

in.) Folio (216 x 330 mm, 8.5 x 13 in.)

Supported Paper Types and Weights for Automatic 2-Sided Printing

Automatic 2-sided printing is available for some printer models. If your printer is not configured with 2-sided printing, you can order this feature as an upgrade. For details, see Options and Upgrades on page 23.

Paper Type Weight

Plain Lightweight Letterhead Pre-Printed Pre-punched Colored Paper Lightweight Cardstock

60–120 g/m² 60–74 g/m² 60–120 g/m² 60–120 g/m² 60–120 g/m² 60–120 g/m² 100–120 g/m²

Supported Paper Sizes for Automatic 2-Sided Printing

European Standard Sizes North American Standard Sizes

A4 (210 x 297 mm, 8.3 x 11.7 in.) A5 (148 x 210 mm, 8.3 x 5.8 in.) JIS B5 (182 x 257 mm, 7.2 x 10.1 in.) B5 (176 x 250 mm, 6.9 x 9.8 in.)

Letter (216 x 279 mm, 8.5 x 11 in.) Legal (216 x 356 mm, 8.5 x 14 in.) Executive (184 x 267 mm, 7.25 x 10.5 in.) Folio (216 x 330 mm, 8.5 x 13 in.) Statement (140

216 mm, 5.5 x 8.5 in.)

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Paper and Media

Tray 1

Trays 2–5

In addition to the standard sizes, you can use the following custom-size paper for automatic 2-sided printing.

• Minimum print size: 139.7 x 210 mm (5.5 x 8.3 in.)

• Maximum print size: 216 x 356 mm (8.5 x 14 in.)

Supported Custom Paper Sizes

Tray Paper Sizes

Tray 1 Minimum: 76 x 127 mm, 3 x 5 in.

Maximum: 216 x 356 mm, 8.5 x 14 in.

Note: Print custom-size paper from Tray 1 only.

Supported Envelope Sizes

Paper Tray Envelope Size

DL envelope (110 x 220 mm, 4.33 x 8.66 in.) No. 10 envelope (241 x 105 mm, 4.1 x 9.5 in.) C5 envelope (162 x 229 mm, 6.4 x 9 in.) C6 envelope (114 x 162 mm, 4.5 x 6.38 in.) No. 5½ envelope (111 x 146 mm, 4.4 x 5.75 in.) Envelope 6 x 9 (152 x 228 mm, 6 x 9 in.) No. 6¾ envelope (92 x 165 mm, 3.6 x 6.5 in.) A7 envelope (133 x 184 mm, 5.25 x 7.25 in.) Monarch envelope (98 x 190 mm, 3.9 x 7.5 in.) Choukei 3 envelope (120 x 235 mm, 4.72 x 9.25 in.) Choukei 4 envelope (90 x 205 mm, 3.54 x 8.07 in.)

DL envelope (110 x 220 mm, 4.33 x 8.66 in.) No. 10 envelope (241 x 105 mm, 4.1 x 9.5 in.) C5 envelope (162 x 229 mm, 6.4 x 9 in.) C6 envelope (114

162 mm, 4.5 x 6.38 in.)

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Selecting Paper Options for Printing

There are two ways to select the paper for your print job. You can let the printer select which paper to use based on the document size, paper type, and paper color you specify. You can also select a specific tray loaded with the desired paper.

Setting the Tray 1 Mode

Tray 1 mode specifies how the printer determines paper size and type when paper is loaded into Tray 1 but not specified at the printer control panel.

Tray Mode Description

Static The current paper type and size are in effect until you change them at the printer

control panel.

Dynamic The first print job that uses tray 1 after paper is loaded sets the paper size and type.

You can override the settings at the printer control panel.

Automatic The incoming job prints from tray 1 automatically when paper is in tray 1 and no

other tray is specified.

Permanent The printer changes the paper size and type only when you modify the settings at the

printer control panel.

To set the Tray 1 mode:

1. At the printer control panel, use the arrows to navigate to Paper Tray Setup, then press OK.

2. Navigate to Tray 1 Mode, then press OK.

3. Navigate to the desired mode, then press OK.

Setting the Tray 2 Mode

Tray 2 mode specifies how the printer determines paper size and type when paper is loaded into Tray 2 and any additional 525-sheet feeder trays, but not specified at the printer control panel. Dynamic is the default setting for Tray 2 mode. You can override Tray 2 mode at the printer control panel when you load paper into the 525-sheet feeder trays.

Notes:

• For multiple 525-sheet feeders, the control panel displays a number for each additional tray.

For tray 3, the control panel displays Tray 2-3 Mode.

• You can add additional 525-sheet feeder trays. For details, see Options and Upgrades on page

23.

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Paper and Media

To set the Tray 2 mode:

1. At the printer control panel, use the arrows to navigate to Paper Tray Setup, then press OK.

2. Navigate to Tray 2 Mode, then press OK.

3. Navigate to the desired mode, then press OK.

Tray Mode Description

Static The current paper type and size are in effect until you change them at the printer

control panel.

Dynamic The first print job that uses tray 1 after paper is loaded sets the paper size and type.

Permanent The printer changes the paper size and type only when you modify the settings at the

printer control panel.

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• Loading Paper for Automatic 2-Sided Printing ....................................................................................................... 58

Loading Paper

This section includes:

• General Paper Loading Guidelines................................................................................................................................ 53

• Loading Paper in Tray 1 .................................................................................................................................................... 54

• Loading Paper in Trays 2-5 .............................................................................................................................................. 56

General Paper Loading Guidelines

When you load paper and media in the trays, follow these guidelines.

• Fan paper before loading it in the paper tray.

• Do not overfill the paper trays. Do not load paper above the maximum fill line. Overfilling can cause

paper jams.

• Adjust the paper guides to fit the paper size.

• Use only recommended Xerox

• Do not print on label media once a label has been removed from a sheet.

• Use only paper envelopes. Print envelopes 1-sided only.

• Do not use this printer to print CD labels.

• If excessive jams occur, use paper or other approved media from a new package.

transparencies. Print quality could vary with other transparencies.

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Paper and Media

Loading Paper in Tray 1

Tray 1 supports the widest variety of paper types. It is intended for small quantity jobs and jobs using special media. The tray extension provides support for larger paper.

To load paper:

1. To open tray 1, pull the handle out and down.

2. Open the tray extension by rotating it outward.

3. Fan paper before loading it in the paper tray.

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4. Insert the paper with the short edge first.

Note: Do not load paper above the maximum fill line. Overfilling the tray can cause the printer to

jam.

5. Adjust the width guides until they touch the edges of the paper.

6. Verify that the paper is the correct size, type, and weight. If not, change the paper settings. To use the current paper size and type, at the printer control panel prompt, press OK.

See also:

Printing on Special Paper on page 59

Using Custom Paper Sizes on page 80

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Paper and Media

Loading Paper in Trays 2-5

Trays 2-5 can accommodate up to 525 sheets of plain paper.

The printer uses the position of the paper tray guides to detect the size of the paper. Some settings require that the paper in the tray matches the size and type selected on the control panel.

To load paper:

1. Remove the tray from the printer.

2. Move the length and width guides out:

a. Pinch the guide lever on each guide.

b. Slide the guides outward until they stop.

c. Release the levers.

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3. Fan paper before loading it in the paper tray.

4. Load paper into the tray.

Paper and Media

CAUTION: There are separate fill lines inside of the tray for different types of paper and media.

Do not load the tray above the appropriate fill line.

Overloading the tray can cause the printer to jam.

5. Adjust the width guides until they touch the edges of the paper. When the paper guides are adjusted correctly, a small space between the paper or media and the guides is normal.

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Paper and Media

6. Slide the tray back into the printer.

7. Verify that the paper is the correct size, type, and weight. If not, change the paper settings.

Loading Paper for Automatic 2-Sided Printing

• For automatic 2-sided printing from tray 1, load paper face up with the top of the page toward the front of the printer.

• For automatic 2-sided printing from trays 2–5, load the paper face down with the top of the page toward the back of the printer.

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Paper and Media

• Pre-Punched Paper .............................................................................................................................................................. 76

Printing Special Paper

This section includes:

• Envelopes ................................................................................................................................................................................. 59

• Labels ........................................................................................................................................................................................ 63

• Glossy ........................................................................................................................................................................................ 68

• Transparencies ...................................................................................................................................................................... 72

Envelopes

Guidelines for Printing Envelopes

• You can print envelopes from any tray that supports the size and type of envelope that you are using.

• Print quality depends on the quality and construction of the envelopes. Try another envelope brand if you do not get desired results.

• Maintain constant temperatures and relative humidity.

• Store unused envelopes in their packaging to avoid excess moisture and dryness which can affect

print quality and cause wrinkling. Excessive moisture can cause the envelopes to seal before or during printing.

• Remove air bubbles from the envelopes before loading them into the tray by setting a heavy book on top of them.

• In the print driver software, select Envelope as the paper type.

• Do not use padded envelopes. Use envelopes that lie flat on a surface.

• Do not use envelopes with heat activated glue.

• Do not use envelopes with press and seal flaps.

• Do not use envelopes with windows, metal clasps, side seams, or adhesives with release strips.

• Use envelopes with diagonal seams, not side seams.

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Paper and Media

Printing Envelopes from Tray 1

1. To open tray 1, pull the handle out and down.

2. Open the tray extension by rotating it outward.

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3. Insert up to 10 envelopes in the tray, align the stack, then adjust the guides until they are touching the edges of the stack.

− Load side flap envelopes with the flaps closed, facing up, and aligned to the right of the tray.

− Load end flap envelopes with the flaps closed, flaps up, and flaps on the leading edge, going

into the printer.

4. Verify that the paper is the correct size, type, and weight. If not, change the paper settings.

Note: Before you print your job, ensure that you select Envelope for paper type and select the

envelope size in the print driver.

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Paper and Media

Printing Envelopes from Trays 2-5

1. Remove the tray from the printer.

2. Remove all paper from the tray.

3. Move the length and width guides out:

a. Pinch the guide lever on each guide.

b. Slide the guides outward until they stop.

c. Release the levers.

4. To load envelopes with long edge flaps, place the envelopes with the short edge going into the printer, flaps down and to the right. Do not load more than 40 envelopes.

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5. Adjust the length and width guides.

Notes:

• Do not load envelopes above the bottom fill line. Overfilling the tray can cause the printer to

jam.

• When the paper guides are adjusted correctly, a small space between the envelopes and the

guides is normal.

6. Slide the tray back into the printer.

7. Verify that the paper is the correct size, type, and weight. If not, change the paper settings.

Note: Before you print your job, ensure that you select Envelope for paper type and select the

envelope size in the print driver.

Labels

Guidelines for Printing Labels

• You can print labels from any tray.

• Print only on one side of the sheet of labels.

• Do not feed a sheet of labels through the printer more than once.

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Paper and Media

• Store unused labels flat in their original packaging. Leave the sheets of labels inside the original packaging until ready to use. Return any unused sheets of labels to the original packaging and reseal it.

• Do not store labels in conditions of extreme heat or humidity. Storing them in extreme conditions can cause print-quality problems or cause them to jam in the printer.

• Rotate stock frequently. Long periods of storage in extreme conditions can cause labels to curl and jam in the printer.

• Do not use vinyl labels.

• Do not use dry gum labels.

• Use full sheet labels only.

CAUTION: Do not use any sheet where labels are missing, curled, or pulled away from the backing

sheet. It could damage the printer.

Printing Labels from Tray 1

1. To open tray 1, pull the handle out and down.

2. Open the tray extension by rotating it outward.

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Paper and Media

3. Load labels face down with the top of the sheet feeding into the printer. Do not load more than 50 labels into tray 1.

4. Adjust the width guides until they touch the edges of the paper.

5. Verify that the paper is the correct size, type, and weight. If not, change the paper settings.

Note: Before you print your job, ensure that you select Labels for paper type in the print driver.

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Paper and Media

Printing Labels from Trays 2-5

1. Remove the tray from the printer.

2. Remove all paper from the tray.

3. Move the length and width guides out:

a. Pinch the guide lever on each guide.

b. Slide the guides outward until they stop.

c. Release the levers.

4. Load labels face up with the top edge toward the front of the tray. Do not load more than 400 sheets of labels into the tray.

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5. Adjust the length and width guides.

Note: When the paper guides are adjusted correctly, a small space between the paper or media and

the guides is normal.

6. Slide the tray back into the printer.

7. Verify that the paper is the correct size, type, and weight. If not, change the paper settings.

Note: Before you print your job, ensure that you select Labels for paper type in the print driver or

that you select the corresponding tray as the paper source.

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Paper and Media

• Printing Glossy Paper from Trays 2-5 .......................................................................................................................... 70

Glossy

This section includes:

• Guidelines for Printing on Glossy Paper ..................................................................................................................... 68

• Printing Glossy Paper from Tray 1 ................................................................................................................................ 69

Guidelines for Printing on Glossy Paper

• You can print glossy paper from any tray.

• Do not open sealed packages of glossy paper until you are ready to load them into the printer.

• Until you are ready to print, leave glossy paper in the original wrapper, and leave the packages in

the shipping carton.

• Before loading glossy paper, remove all other paper from the tray.

• Load only the amount of glossy paper that you plan to use. Remove any remaining glossy paper

from the tray when you are finished printing. Store unused paper in the original wrapper and seal.

• Rotate stock frequently. Long periods of storage in extreme conditions can cause glossy paper to curl and jam in the printer.

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Printing Glossy Paper from Tray 1

1. To open tray 1, pull the handle out and down.

2. Open the tray extension by rotating it outward.

Paper and Media

3. Load paper into the tray. Do not load more than 50 sheets of glossy paper in tray 1.

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Paper and Media

4. Adjust the width guides until they touch the edges of the paper.

5. Verify that the paper is the correct size, type, and weight. If not, change the paper settings.

Note: Before you print your job, ensure that you select Glossy Paper for paper type in the print

driver.

Printing Glossy Paper from Trays 2-5

1. Remove the tray from the printer.

2. Remove all paper from the tray.

3. Move the length and width guides out:

a. Pinch the guide lever on each guide.

b. Slide the guides outward until they stop.

c. Release the levers.

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4. Load paper into the tray. Do not load more than 400 sheets of glossy paper into the tray.

5. Adjust the paper guides to fit the paper size.

Note: When the paper guides are adjusted correctly, a small space between the paper or media and

the guides is normal.

6. Slide the tray back into the printer.

7. Verify that the paper is the correct size, type, and weight. If not, change the paper settings.

Note: Before you print your job, ensure that you select Glossy Paper for paper type in the print

driver, or that you select the corresponding tray as the paper source.

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Paper and Media

Transparencies

Guidelines for Printing Transparencies

You can print transparencies from any paper tray. You can print Transparencies on one side only.

CAUTION: The Xerox Warranty, Service Agreement, or Xerox Total Satisfaction Guarantee does not

• Use only recommended Xerox® transparencies. Print quality could vary with other transparencies.

• Remove all paper before loading transparencies in the tray.

• Do not load more than 50 transparencies in tray 1. Do not load more than 400 transparencies in

trays 2–5. Overfilling the tray can cause the printer to jam.

• Handle transparencies by the edges using both hands. Fingerprints or creases can cause poor print quality.

• After loading transparencies, change the paper type to Transparency on the printer control panel.

• In the print driver software, select Transparency as the paper type.

• Do not fan transparencies.

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Printing Transparencies from Tray 1

1. To open tray 1, pull the handle out and down.

2. Open the tray extension by rotating it outward.

Paper and Media

3. Load transparencies into the tray. Do not load more than 50 transparencies in tray 1.

Note: Use only recommended Xerox

transparencies. Print quality could vary with other

transparencies.

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Paper and Media

4. Adjust the width guides until they touch the edges of the paper.

5. Verify that the paper is the correct size, type, and weight. If not, change the paper settings.

Note: Before you print your job, ensure that you select Transparency for paper type in the print

driver.

Printing Transparencies from Trays 2-5

1. Remove the tray from the printer.

2. Remove all paper from the tray.

3. Move the length and width guides out:

a. Pinch the guide lever on each guide.

b. Slide the guides outward until they stop.

c. Release the levers.

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4. Load transparencies into the tray. Do not load more than 400 transparencies in trays 2–5.

Note: Only use transparencies that are recommended for solid ink printers.

Note: Do not load transparencies above the paper fill line inside the tray.

5. Adjust the length and width guides.

Note: When the paper guides are adjusted correctly, a small space between the paper or media and

the guides is normal.

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6. Slide the tray back into the printer.

7. Verify that the paper is the correct size, type, and weight. If not, change the paper settings.

Note: Before you print your job, ensure that you select Transparency for paper type in the print

driver or select the corresponding tray as the paper source.

Pre-Punched Paper

About Printing on Pre-Punched Paper

You can print on long-edge pre-punched or hole-punched paper from any tray. Pre-punched paper requires that paper is loaded correctly and the correct paper type is selected. Printing over holes on pre-punched paper transfers ink to subsequent pages.

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Printing Pre-Punched Paper from Tray 1

1. To open tray 1, pull the handle out and down.

2. Open the tray extension by rotating it outward.

Paper and Media

3. Load pre-punched paper face down with holes aligned to the right side of the tray.

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Paper and Media

4. Within your application, adjust print margins to accommodate pre-punched paper. A minimum margin of 19 mm (0.75 in.) is recommended.

5. Verify that the paper is the correct size, type, and weight. If not, change the paper settings.

Note: Before you print your job, ensure that you select pre-punched for paper type in the print

driver.

Printing Pre-Punched Paper from Trays 2-5

1. Remove the tray from the printer.

2. Remove all paper from the tray.

3. Move the length and width guides out:

a. Pinch the guide lever on each guide.

b. Slide the guides outward until they stop.

c. Release the levers.

4. Load pre-punched paper face down with holes aligned to the right side of the tray.

Note: When the paper guides are adjusted correctly, a small space between the paper or media and

the guides is normal.

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5. Within your application, adjust print margins to accommodate pre-punched paper. A minimum margin of 19 mm (0.75 in.) is recommended.

6. Slide the tray back into the printer.

7. Verify that the paper is the correct size, type, and weight. If not, change the paper settings.

8. Before you print your job, ensure that you select pre-punched for paper type in the print driver or that you select the corresponding paper tray as the paper source.

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Using Custom Paper Sizes

Creating Custom Paper Sizes at the Control Panel

Your printer can store up to five custom paper sizes that you create at the printer control panel. Custom sizes appear in the order of frequency of use. When you select a custom size, it goes to the top of the list. When you enter a new custom paper size, it replaces the least-used size.

To create a custom paper size:

1. Load the custom-size paper in the tray.

2. At the control panel, when prompted, use the arrows to navigate to Change Setup, then press OK.

3. Navigate to New Custom Size, then press OK.

4. For Long Edge and Short Edge, do one of the following actions.

− To accept the current selection, press OK.

− To enter a new size, navigate to Change, then press OK. To specify a size, use the arrows, then

press OK.

5. Navigate to the desired paper type, then press OK.

See also:

Loading Paper on page 53

Creating Custom Paper Sizes in the Print Driver

You can print custom-size paper from Tray 1 only. Custom-size paper settings are saved in the print driver and are available for you to select in all your applications. For more information, refer to the help for your print driver. To access Xerox

See also:

Supported Paper on page 46

Print Driver help, in the Print Driver window, click Help (?).

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• Printing Special Job Types ................................................................................................................................................ 95

Printing

This chapter includes:

• Printing Overview ................................................................................................................................................................. 82

• Selecting Printing Options ................................................................................................................................................ 83

• Printing Features .................................................................................................................................................................. 88

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Printing

Printing on Special Paper on page 59

Printing Overview

Before printing, your computer and the printer must be plugged in, turned on, and connected to an active network. Make sure that you have the correct print driver software installed on your computer. For details, see Installing the Software on page 40.

1. Select the appropriate paper.

2. Load paper in the appropriate tray. On the printer control panel, specify the size, color, and type.

3. Access the print settings in your software application. For most software applications, press CTRL+P for Windows, or CMD+P for Macintosh.

4. Select your printer.

5. Access the print driver settings by selecting Properties or Preferences for Windows, or Xerox Features for Macintosh. The title of the button can vary depending on your application.

6. Modify the print driver settings as necessary, then click OK.

7. Click Print to send the job to the printer.

See also:

Loading Paper on page 53

Selecting Printing Options on page 83

Printing on Both Sides of the Paper on page 89

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• Selecting a Print-Quality Mode ...................................................................................................................................... 86

Selecting Printing Options

This section includes:

• Windows Printing Options ................................................................................................................................................ 84

• Macintosh Printing Options ............................................................................................................................................. 85

• Using Earth Smart Settings ............................................................................................................................................. 86

Printing options include settings for paper size and type, 2-sided printing, page layout, and print quality.

For Windows, you can set printing options in the software application or in the Windows printer preferences.

• Printing options that are set in the software application are temporary and specific to each print job. When the application closes, the settings are lost.

• Printing options that are set in Windows printer preferences become the default settings for all print jobs.

For Macintosh, you can set printing options only in the software application.

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Windows Printing Options

Setting Default Printing Options for Windows

When you print from any software application, the printer uses the print job settings specified in the Printing Preferences window. You can specify your most common printing options and save them so that you do not have to change them every time you print.

For example, if you want to print on both sides of the paper for most jobs, specify 2-sided printing in Printing Preferences.

To select default printing options:

1. Navigate to the list of printers on your computer:

− For Windows XP SP3, click Start>Settings>Printers and Faxes.

− For Windows Vista, click Start>Control Panel>Hardware and Sound>Printers.

− For Windows Server 2003 and later, click Start>Settings>Printers.

− For Windows 7, click Start>Devices and Printers.

− For Windows 8, click Control Panel>Devices and Printers.

Note: If the Control Panel icon does not appear on the desktop, right-click on the desktop, then

select Personalize>Control Panel Home>Devices and Printers.

2. In the list, right-click the icon for your printer and click Printing Preferences.

3. In the Printing Preferences window, click a tab, select the options, then click OK to save.

Note: For more information about Windows print driver options, click the Help button (?) in the

Printing Preferences window.

Selecting Printing Options for an Individual Job for Windows

To use special printing options for a particular job, you can change the Printing Preferences before sending the job to the printer.

1. In your software application, access the print settings. For most software applications, click File>Print or press CTRL+P

2. Select your printer, then click Properties to open the print driver dialog box.

3. Select your printer, then to open the print driver dialog box, click Printer Properties. Depending on your application, the title of the button varies.

4. To set your preferred printing options, in the print driver, click any tab and make selections.

5. To save your settings and exit the print driver, click OK.

6. To send the job to the printer, click Print.

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Saving a Set of Commonly Used Printing Options for Windows

You can define and save a set of options, so that you can apply them to future print jobs.

To save a set of printing options:

1. In your software application, access the print settings. For most software applications, click File>Print or press CTRL+P

2. Select your printer, then click Properties to open the print driver dialog box. Depending on your application, the title of the button varies.

3. To set your preferred printing options, in the print driver, click any tab and make selections.

4. At the bottom of the Printing Properties window, click Saved Settings, then click Save As.

5. To save the set of options in the Saved Settings list, type a name for the set of printing options, then click OK.

6. To print using these options, select the name from the list.

Selecting Job Completion Notification for Windows

You can select to be notified when your job finishes printing. A message appears on your computer screen with the name of the job and the name of the printer where it was printed.

To select job completion notification before printing:

1. In your software application, access the print settings. For most software applications, click File>Print or press CTRL+P

2. Select your printer, then click Properties to open the print driver dialog box. Depending on your application, the title of the button varies.

3. In the Advanced tab, double-click Notification.

4. Click Notify for Completed Jobs.

5. Select an option:

− Enabled: This option turns on notifications.

− Disabled: This option turns off the Notification feature.

6. To save the settings, click OK.

Macintosh Printing Options

Selecting Printing Options for Macintosh

To use specific printing options, change the settings before sending the job to the printer.

1. In your software application, access the print settings. For most software applications, click File>Print or press CTRL+P

2. Select your printer.

3. For Copies & Pages, select Xerox

4. To set your preferred printing options, click the menus, then select desired options.

5. To view all options for Xerox Features, click Paper/Output.

6. To send the job to the printer, click Print.

Features.

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Saving a Set of Commonly Used Printing Options for Macintosh

You can define and save a set of options, so that you can apply them to future print jobs.

To save a set of printing options:

1. In your software application, access the print settings. For most software applications, click File>Print or press CTRL+P

2. Select your printer.

3. For Copies & Pages, select Xerox

Features.

4. To view all options for Xerox Features, click Paper/Output.

5. Select your commonly used printing options.

6. Click Presets>Save current setting as preset.

7. To save the set of options in the Presets list, type a name for the preset, then click OK.

8. To print using these options, select the name from the list.

Using Earth Smart Settings

Earth Smart settings allow you to reduce environmental pollution while printing by reducing the use of materials and energy. You can select Earth Smart Settings as the default for all of your print jobs.

For more information, refer to the help for your print driver. To access Xerox Print Driver window, click Help (?).

Print Driver help, in the

Selecting a Print-Quality Mode

You can set print-quality modes at the printer control panel, from the software application, or from CentreWare Internet Services.

PostScript Print-Quality Modes

Print-Quality Mode Description

Fast Color Fast Color rapidly produces review documents for rush jobs. You can use this

mode when you have many images or for previewing your work. This option is not recommended for documents containing small text, fine detail, or large areas of bright, solid fill.

Standard Standard is a general-purpose print-quality mode. This mode produces crisp,

bright prints at high speed and is recommended for vibrant, saturated color prints.

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PCL Standard Mode

PCL Standard mode is the general-purpose print-quality mode for full-speed

Print-Quality Mode Description

Enhanced Enhanced is the best print-quality mode for business presentations. This

mode produces superior text resolution and smooth light colors. Enhanced mode takes longer to process and print than Standard or Fast Color. The default mode is Enhanced.

Photo Photo is the highest print-quality mode for color prints and provides the best

detail and smoothness for photo images. This mode produces the highest-quality color prints, with the best text resolution and smoothest light colors. Photo mode takes longer to process and print than other print-quality modes.

Setting the PostScript Print-Quality Mode

1. At the printer control panel, use the arrows to navigate to Printer Setup, then press OK.

2. Navigate to PostScript Setup, then press OK.

3. Navigate to Print-Quality Mode, then press OK.

4. Select the desired mode, then press OK.

PCL Print-Quality Modes

Print-Quality Mode

PCL Enhanced Mode PCL Enhanced is the best print-quality mode for presentations. This mode

Setting the PCL Print-Quality Mode

1. At the printer control panel, use the arrows to navigate to Printer Setup, then press OK.

2. Navigate to PCL Setup, then press OK.

3. To set enhanced print-quality, navigate to Enhanced Mode, then press OK.

Description

printing. The default setting is Standard.

produces superior text resolution and vibrant, saturated color prints.

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Printing

• Printing Mirror Images ....................................................................................................................................................... 94

Printing Features

This section includes:

• Selecting Paper Options for Printing ............................................................................................................................ 88

• Page Orientation .................................................................................................................................................................. 88

• Printing on Both Sides of the Paper ............................................................................................................................. 89

• Printing Multiple Pages to a Single Sheet.................................................................................................................. 90

• Printing Booklets................................................................................................................................................................... 90

• Image and Color Options ................................................................................................................................................. 91

• Printing Cover Pages ........................................................................................................................................................... 92

• Printing Separator Pages .................................................................................................................................................. 92

• Scaling Options ..................................................................................................................................................................... 93

• Printing Watermarks ........................................................................................................................................................... 93

Note: Not all options listed are supported on all printers. Some options apply only to specific printer

models or configurations.

Selecting Paper Options for Printing

Page Orientation

Orientation allows you to select the direction that the page prints.

• Portrait: Orients the paper so that the text and images print across the short dimension of the paper.

• Landscape: Orients the paper so that the text and images print across the long dimension of the paper.

• Rotated Landscape: Orients the paper so that the content is rotated 180 degrees and with the long bottom side up.

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• Manual 2-Sided Printing ................................................................................................................................................... 90

Printing on Both Sides of the Paper

This section includes:

• Automatic 2-Sided Printing ............................................................................................................................................. 89

• Using Manual Feed ............................................................................................................................................................. 89

Your printer supports manual 2-sided printing. Use 2-Sided Printing to specify the page orientation for the printed output.

You can specify the page layout for 2-sided printing, which determines how the printed pages turn. These settings override the application page orientation settings.

Portrait Landscape

Portrait 2-Sided Print

Portrait 2-Sided Print, Flip on Short

Edge

Landscape 2-Sided Print

Landscape 2-Sided Print, Flip on Short

Edge

Automatic 2-Sided Printing

Automatic 2-sided printing uses less paper and saves printer resources. Some paper sizes, types, and weights are not suitable for automatic 2-sided printing. If your printer is configured with automatic 2-sided printing, then automatic 2-sided printing is set as the default. If your printer is not configured with 2-sided printing, you can order this feature as an upgrade.

Options for Automatic 2-Sided Printing are specified in the print driver. The print driver uses the settings for portrait or landscape orientation from the application for printing the document. For more information, refer to the help for your print driver. To access Xerox window, click Help (?).

See also:

Supported Paper Types and Weights for Automatic 2-Sided Printing on page 49 Supported Paper Sizes for Automatic 2-Sided Printing on page 49

Print Driver help, in the Print Driver

Using Manual Feed

Tray 1 is the manual feed tray. Before you print the job, ensure that you load the correct paper in the tray.

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Manual 2-Sided Printing

Tray 1 is the manual feed tray. Before you print the job, ensure that you load the correct paper in the tray. To print on pre-printed paper manually, in the print driver, select 2-Side.

For more information, refer to the help for your print driver. To access Xerox Print Driver window, click Help (?).

Print Driver help, in the

Printing Multiple Pages to a Single Sheet

When printing a multiple-page document, you can print more than one page on each side of a sheet of paper. You can use the Pages Per Sheet setting to print 1, 2, 4, 6, 9, or 16 pages per side.

For Windows, to set options for printing multiple pages on each side of a sheet of paper, in the print driver, click Document Options>Page Layout>Pages per Sheet.

For Macintosh, to set options for printing multiple pages on each side of a sheet of paper, in the print driver, in Copies & Pages, select Layout>Pages per Sheet.

Printing Booklets

With 2-sided printing, you can print a document in the form of a small booklet. Create booklets from any paper size that is supported for 2-sided printing. The driver automatically reduces each page image and prints four page images per sheet of paper, two page images on each side. The pages are printed in the correct order so that you can fold and staple the pages to create the booklet.

When you print booklets using the Windows PostScript or Macintosh driver, you can specify the gutter and creep.

• Gutter: Specifies the horizontal distance in points between the page images. A point is 0.35 mm (1/72 in.).

• Creep: Specifies how much the page images shift outward in tenths of a point. Shifting compensates for the thickness of the folded paper, which can cause the page images to shift outward slightly when folded. You can select a value from zero to 1 point.

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Printing

The following booklet options are available in some print drivers.

• Page Borders: You can choose to print a border around each page image.

• Booklet Paper Size: You can specify the size of the paper for the booklet.

• Reading Order: You can print the pages in the booklet in reverse order.

Image and Color Options

The Image Options control the way the printer uses color to produce your document. The Windows PostScript and the Macintosh drivers provide the widest range of color controls and corrections. Each system has standard modes of color control for normal use and custom color options for the more advanced users. Image Options are on the Image Options tab of the Properties window. There, they are divided into Color Correction, Color By Words, and Color Adjustments tabs. For details on accessing the Properties window, see Printing Overview on page 82.

Color Correction

The Color Correction tab provides standard color modes.

• Xerox Black and White: This feature converts all color in the document to black and white or shades of gray.

• Xerox Automatic Color: This feature applies the best color correction to text, graphics, and images.

• Custom Automatic Color: This feature provides a selection of image simulations to match your

document color.

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Color By Words

The Color By Words tab provides a three-step process for defining custom color correction. By making a selection from each of the three fields, you create a sentence for controlling the color characteristics of the document. You can create several sentences to more precisely control the color content of the document. As you create a Color By Words sentence, it appears in the window below the selection fields. There are three parts to the sentence structure.

• What Color to Change?: Provides a list to select a color or range of colors to adjust, such as All Foliage-Green Colors.

• How Much Change?: Lets you select how much effect to make to the selected color.

• What Type of Change?: Lets you select the type of change, such as Vivid, from a list.

Color Adjustments

The Color Adjustments tab provides a set of six sliders for adjusting the individual components of the selected colors. You can use the sliders to adjust the lightness, contrast, saturation, cyan, magenta, and yellow components of the color.

Printing Cover Pages

A cover is the first or last page of a document. You can select paper sources for the covers that are different from the source used for the body of a document. For example, you can use your company letterhead for the first page of a document. You can also use heavyweight paper for the first and last pages of a report. You can use any applicable paper tray as the source for printing covers.

Printing Separator Pages

Separators allow you to add a blank sheet of paper between copies, individual pages, or the print job itself. In the print driver, you can specify where the separator page is inserted in your print job.

For more information, refer to the help for your print driver. To access Xerox Print Driver window, click Help (?).

Print Driver help, in the

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Scaling Options

Scaling enlarges or reduces a page image to match a selected output paper size. You can reduce the image to as little as 25% of its original size or enlarge it as much as 400%.

50% 100% 200%

For more information, refer to the help for your print driver. To access Xerox® Print Driver help, in the Print Driver window, click Help (?).

Printing Watermarks

A watermark is special purpose text that can be printed across one or more pages. For example, you can add a word like Copy, Draft, or Confidential as a watermark instead of stamping it on a document before distribution.

Notes:

• Not all options listed are supported on all printers. Some options apply only to a specific printer

model, configuration, operating system, or driver type.

• Watermarks are not supported for some print drivers when booklet is selected or when more

than one page is printed on a sheet of paper.

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Using the watermark options, you can do the following:

• Create a watermark or edit an existing watermark using the Watermark Editor:

− A Text Watermark uses the characters typed in the Text field as the watermark. You can create

a text watermark to print on a document. Select options such as font size, font type, font color, and angle.

− A Picture Watermark uses an image as the watermark. The picture file can be in .bmp, .gif, or

.jpg format. You can create a picture watermark to print on a document, and select options

including size and position on the page.

− A Time Stamp Watermark uses a time stamp as the watermark. You can create a time stamp

watermark to print on a document. Time stamp elements include the day, date, time, and time zone.

• Place a watermark on the first page or on every page in a document.

• Print a watermark in the foreground or background or blend it with the print job.

To print a Watermark:

1. Click Document Options>Watermark.

2. From the Watermark menu, select the watermark.

3. Click Layering, then select how to print the watermark:

− Print in Background prints the watermark behind the text and graphics in the document.

− Blend combines the watermark with the text and graphics in the document. A blended

watermark is translucent, so you can see both the watermark and the document content.

− Print in Foreground prints the watermark over the text and graphics in the document.

4. Click Pages, then select the pages on which to print the watermark:

− Print on All Pages prints the watermark on all pages of your document.

− Print on Page 1 Only prints the watermark only on the first page of the document.

5. Click OK.

Printing Mirror Images

If the PostScript driver is installed, you can print pages as a mirror image. Images mirror left to right when printed.

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• Print With ................................................................................................................................................................................. 99

Printing Special Job Types

This section includes:

• Secure Print ............................................................................................................................................................................. 95

• Proof Print ............................................................................................................................................................................... 96

• Personal Print ......................................................................................................................................................................... 97

• Saved Job ................................................................................................................................................................................ 97

Special job types allow you to send a print job from your computer, then print it from the printer control panel. Select special job types in the Printing Preferences of the print driver.

For some special job types, for security, you can set a user name and passcode. The passcode is associated with your user name. After you set a passcode, it becomes the default passcode for any print job that requires a passcode on all Xerox window that contains the passcode.

printers. You can reset the passcode at any time from any

Notes:

• To use this feature, you must have the optional solid-state drive installed.

• Not all options listed are supported on all printers. Some options apply only to a specific printer

model, configuration, operating system, or driver type.

You can find special print jobs at the printer control panel in the Walk-Up Features job type folder. At the control panel, to select Walk-Up Features, press OK.

To access special job types for a USB-connected Macintosh, verify that the Hard Drive option is installed. To verify the Hard Drive option, select System Preferences>Printers & Scanners>YourXeroxPrinter>Options & Supplies>Options>Hard Drive>Installed.

Secure Print

Use Secure Print to print sensitive or confidential information. After you send the job, it is held at the printer until you enter your passcode at the printer control panel.

To print using Secure Print:

1. In your software application, access the print settings. For most software applications, press CTRL+P for Windows or CMD+P for Macintosh.

2. Select your printer, then open the print driver.

− For Windows, click Printer Properties. Depending on your application, the title of the button

varies.

− In Macintosh, in the Print window, click Copies & Pages, then select Xerox Features.

3. For Job Type, select Secure Print.

4. Type, then retype a passcode.

5. Click OK.

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6. Select other desired printing options and click OK.

Note: The printer holds the print job until you enter the passcode at the control panel.

7. At the control panel, to select Walk-Up Features, press OK.

8. Use the arrows to navigate to the corresponding job type folder, then press OK.

9. Navigate to your user name, then press OK.

10. To enter your passcode, use the arrow buttons, then press OK.

11. To select your print job, navigate to the corresponding job name, then press OK.

12. To select all print jobs, for All of Them, press OK.

13. Select an option.

− To print and delete the job, press OK.

− To delete the jobs without printing, navigate to Delete, then press OK.

Proof Print

Proof Print allows you to print one copy of a multiple-copy print job when you want to preview the results before printing the rest. After viewing the proof, you can either print the remaining copies or delete them at the printer control panel.

Note: For details, see Using Earth Smart Settings on page 86.

To print using Proof Print:

1. In your software application, access the print settings. For most software applications, press CTRL+P for Windows or CMD+P for Macintosh.

2. Select your printer, then open the print driver.

− For Windows, click Printer Properties. Depending on your application, the title of the button

varies.

− In Macintosh, in the Print window, click Copies & Pages, then select Xerox Features.

3. For Job Type, select Proof Print.

4. In the Proof Print window, for Job Name, do one of the following:

− Type a name for the job.

− Click the arrow to the right of the field and select a name from the list.

− Click the arrow to the right of the field and select Use Document Name to use the name of the

document.

The print driver retains 10 names. When adding an 11th name, the name used least is deleted automatically from the list. To remove names from the list other than the selected name, select Clear List.

5. Select other desired printing options and click OK.

6. Select the number of copies, then click Print. The first copy prints immediately. For example, if you are printing 10 copies, the first one prints as

the proof copy. The other nine copies are stored in the printer.

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7. At the control panel, to select Walk-Up Features, press OK.

8. Use the arrows to navigate to the corresponding job type folder, then press OK.

9. Navigate to your print job, then press OK.

10. Select an option.

− To print and delete the job, press OK.

− To delete the jobs without printing, navigate to Delete, then press OK.

Personal Print

Personal Print allows you to store a document in the printer, then print it from the control panel.

To print using Personal Print:

1. In your software application, access the print settings. For most software applications, press CTRL+P for Windows or CMD+P for Macintosh.

2. Select your printer, then open the print driver.

− For Windows, click Printer Properties. Depending on your application, the title of the button

varies.

− In Macintosh, in the Print window, click Copies & Pages, then select Xerox Features.

3. For Job Type, select Personal Print.

4. Select other desired printing options and click OK.

5. At the control panel, to select Walk-Up Features, press OK.

6. Use the arrows to navigate to the corresponding job type folder, then press OK.

7. Navigate to your user name, then press OK.

8. Select an option.

− To print and delete the job, press OK.

− To delete the jobs without printing, navigate to Delete, then press OK.

Saved Job

Saved Job allows you to save a print job to a folder on the printer. Using the controls in the Saved Jobs window, you can save the job, or you can print and save the job for future use. You can also set the access to the print job as follows:

• Public requires no passcode and allows any user to print the file from the control panel of the printer.

• Private requires a passcode so that only a user with the passcode can print the file.

When the Saved Job is no longer needed, you can delete it from the control panel of the printer.

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Printing a Public Saved Job

1. In your software application, access the print settings. For most software applications, press CTRL+P for Windows or CMD+P for Macintosh.

2. Select your printer, then open the print driver.

− For Windows, click Printer Properties. Depending on your application, the title of the button

varies.

− In Macintosh, in the Print window, click Copies & Pages, then select Xerox Features.

3. For Job Type, select Saved Job.

4. In the Saved Job window, for Job Name, do one of the following:

− Type a name for the job.

− Click the arrow to the right of the field and select a name from the list.

− Click the arrow to the right of the field and select Use Document Name to use the name of the

document.

The print driver retains 10 names. When adding an 11th name, the name used least is deleted automatically from the list. To remove names from the list other than the selected name, select Clear List.

5. Select Public.

6. Click OK.

7. Select other desired printing options and click OK.

8. Select the desired settings, then click Print.

9. At the control panel, to select Walk-Up Features, press OK.

10. Use the arrows to navigate to the corresponding job type folder, then press OK.

11. Navigate to your print job, then press OK.

12. Select an option.

− To print and store the job on the printer, select Print and Save, then press OK. To specify the

number of copies, use the arrow buttons, then press OK.

− To delete the jobs without printing, navigate to Delete, then press OK.

Printing a Private Saved Job

1. In your software application, access the print settings. For most software applications, press CTRL+P for Windows or CMD+P for Macintosh.

2. Select your printer, then open the print driver.

− For Windows, click Printer Properties. Depending on your application, the title of the button

varies.

− In Macintosh, in the Print window, click Copies & Pages, then select Xerox Features.

3. For Job Type, select Saved Job.

4. In the Saved Job window, for Job Name, do one of the following:

− Type a name for the job.

− Click the arrow to the right of the field and select a name from the list.

− Click the arrow to the right of the field and select Use Document Name to use the name of the

document.

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The print driver retains 10 names. When adding an 11th name, the name used least is deleted automatically from the list. To remove names from the list other than the selected name, select Clear List.

5. To make the saved job available for you only, select Private. For Macintosh, to specify a private print job, enter a passcode.

6. Type, then retype a passcode.

7. Click OK.

Note: The printer holds the print job until you enter the passcode at the control panel.

8. Select other desired printing options and click OK.

9. Select the desired settings, then click Print.

10. At the control panel, to select Walk-Up Features, press OK.

11. Use the arrows to navigate to the corresponding job type folder, then press OK.

12. Navigate to your user name, then press OK.

13. To enter your passcode, use the arrow buttons, then press OK.

14. To select your print job, navigate to the corresponding job name, then press OK.

15. Select an option.

− To print and store the job on the printer, select Print and Save, then press OK. To specify the

number of copies, use the arrow buttons, then press OK.

− To delete the jobs without printing, navigate to Delete, then press OK.

Print With

Print With allows you to print stored private and public saved jobs with the current print job. For example, print a cover letter with a set of saved documents such as brochures or price lists.

Note: This job type is only available on printers that are connected to a network with bi-directional

communication enabled.

For more information, refer to the help for your print driver. To access Xerox Print Driver window, click Help (?).

Print Driver help, in the

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Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Safety

Electrical Safety

General Guidelines

Power Cord

Operational Safety

Ozone Release

Printer Location

Operational Guidelines

Printer Supplies

Maintenance Safety

Printer Symbols

Environmental, Health, and Safety Contact Information

Features

Parts of the Printer

Front Right View

Right Side View

Rear View

Control Panel

Printer Configurations and Options

Standard Features

Options and Upgrades

Information Pages

Printing the Menu Map

Viewing Information Pages

Printing the Configuration Page

Sample Pages

More Information

Xerox® Welcome Center

Installation and Setup

Installation and Setup Overview

Selecting a Location for the Printer

Modifying General Settings

Configuring General Setup Options

Setting the Date and Time

Disabling the Startup Page

Modifying Power Settings

Setting a Power Saver Mode

Enabling Fast Resume Mode

Connecting the Printer

Printing the Connection Setup Page

Selecting a Connection Method

Connecting to a Computer Using USB

Physically Connecting the Printer to the Network

Configuring Network and Printer Settings

About TCP/IP and IP Addresses

Viewing the Automatically Assigned IP Address

Assigning a Static IPv4 Address Manually

Assigning an IPv4 Address Manually

Resetting the TCP/IP Connection

Accessing CentreWare Internet Services

Using PhaserSMART Technical Support

Installing the Software

Before You Begin

Operating System Requirements

Available Print Drivers

Using Walk-Up Installation

Installing the Print Drivers

Installing Print Drivers for a Windows Printer

Advanced Discovery of a Network Printer

Installing the Print Drivers for Macintosh

Installing the Print Drivers for UNIX and Linux

Installing Alternate Drivers

Paper and Media

Supported Paper

Recommended Paper

Ordering Paper

Paper That Can Damage Your Printer

Paper Storage Guidelines

Paper Tips Page

Supported Paper Types and Weights

Supported Standard Paper Sizes

Supported Paper Types and Weights for Automatic 2-Sided Printing

Supported Paper Sizes for Automatic 2-Sided Printing

Supported Custom Paper Sizes

Supported Envelope Sizes