Xerox 8560MFP, 8860MFP User Manual

Phaser® 8560MFP/8860MFP

multifunction printer

Advanced Features Guide

Guide des Fonctions Avancées

Guida alle Funzioni Avanzate

Handbuch zu Erweiterten Funktionen

Guía de Características Avanzadas

Guia de Recursos Avançados

Handleiding voor Geavanceerde Functies

Avancerade Funktionsguiden

Vejledningen Avancerede funktioner

www.xerox.com/support

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Contents

1 Using Printer Driver Options

Printer Driver Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Selecting Which Paper to Use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Printing Multiple Pages to a Single Sheet (N-Up) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Printing Booklets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Using Color Corrections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7

Making Additional Color Corrections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8

Adjusting the Automatic Color Correction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9

Printing in Black and White . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11

Printing Separator Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12

Printing Cover Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-13

Scaling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-15

Printing Watermarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-16

Printing Mirror Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-18

Creating and Saving Custom Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-19

Job Completion Notification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-20

Printing Special Job Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-21

Sending Personal, Personal Saved, Secure, Proof, or Saved Print Jobs . . . . . . . . . 1-22

Sending Print With Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-23

Printing or Deleting Secure Print Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-24

Printing or Deleting Personal Print Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-24

Printing or Deleting Proof and Saved Print Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-24

Printing or Deleting Personal Saved Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-25

2 Using Fonts

Types of Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Downloading Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Printing Font Samples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Using the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Using CentreWare IS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Phaser® 8560MFP/8860MFP Multifunction Printer

i

Contents

3Networking

Printer Management Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

CentreWare Internet Services (IS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

CentreWare Web. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3

Windows 2000 or Later . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

Preliminary Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

Quick CD-ROM Install Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

Other Methods of Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

Windows 64-Bit Server to 32-Bit Client Installation . . . . . . . . . . . . . . . . . . . . . . . . . 3-8

Windows 2000 or Later Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9

Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-11

Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-11

Quick CD-ROM Install Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-11

Enabling or Using TCP/IP or AppleTalk for Mac OS X, Version 10.3 and Higher. 3-12

Macintosh Troubleshooting (Mac OS X, Version 10.3 and Higher) . . . . . . . . . . . . 3-14

UNIX (Linux) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15

Quick Install Steps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15

4 Managing Your Printer

Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Printer Control Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Paper Tray Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Printer Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-15

Selecting Administrative Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-15

Selecting Printing Security Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-16

Configuring HTTPS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-16

Managing Certificates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-16

Configuring 802.1X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17

Locking the Control Panel Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17

Analyzing Printer Usage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-18

Job Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-18

Usage Profile Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-19

MaiLinX Alerts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-20

Xerox Usage Analysis Tool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-20

Phaser® 8560MFP/8860MFP Multifunction Printer

ii

A Printer Specifications

B Regulatory Information

C Product Recycling and Disposal

Index

Contents

Phaser® 8560MFP/8860MFP Multifunction Printer

iii

Using Printer Driver Options

This chapter includes:

■ Printer Driver Features on page 1-2

■ Selecting Which Paper to Use on page 1-3

■ Printing Multiple Pages to a Single Sheet (N-Up) on page 1-4

■ Printing Booklets on page 1-5

■ Using Color Corrections on page 1-7

■ Printing in Black and White on page 1-11

■ Printing Separator Pages on page 1-12

■ Printing Cover Pages on page 1-13

■ Scaling on page 1-15

■ Printing Watermarks on page 1-16

■ Printing Mirror Images on page 1-18

■ Creating and Saving Custom Sizes on page 1-19

■ Job Completion Notification on page 1-20

■ Printing Special Job Types on page 1-21

See also:

Using the Windows Printer Driver tutorial at:

■ www.xerox.com/office/8560MFPsupport (Phaser 8560MFP Printer)

■ www.xerox.com/office/8860MFPsupport (Phaser 8860MFP Printer)

Phaser® 8560MFP/8860MFP Multifunction Printer

1-1

Printer Driver Features

Printer Driver Features

The following table displays many of the Xerox printer driver features that are available with
specific operating systems. This section includes more information about these features and
information about how to select the feature in the driver.

Windows

Feature

Vista, 2000,

XP, Server

2003

Macintosh

OS X, Version

10.3 and 10.4

Macintosh

OS X, Version

10.5

Selecting Which Paper to Use (page 1-3)

Pages Per Sheet (page 1-4)

Booklet Printing (page 1-5)

Color Correction (page 1-7)

Black and White Printing (page 1-11)

Separator Pages (page 1-12)

Cover Pages (page 1-13)

Scaling (page 1-15)

Watermarks (page 1-16)

Mirror Images (page 1-18)

Custom Sizes (page 1-19)

Job Completion Notification (page 1-20)

Secure Print (page 1-21)

Proof Print (page 1-21)

Personal Print (page 1-21)

Shared Saved Print (page 1-21)

●● ●

●● ●

●● ●

●● ●

●● ●

●● ●

●● ●

●● ●

●

1

●

●● ●

❍❍ ❍

■■ ■

■■ ■

■■ ■

■■ ■

Personal Saved Prints (page 1-21)

Print With Saved Jobs (page 1-21)

■■ ■

❍❍ ❍

1 = PostScript only

● = Supported feature

■ = Only available with a hard drive

❍ = Only available when your printer is connected to your computer over a network.

Note: Go to the Xerox Drivers and Downloads website for the latest printer drivers:

■ www.xerox.com/office/8560MFPdrivers (Phaser 8560MFP Printer)

■ www.xerox.com/office/8860MFPdrivers (Phaser 8860MFP Printer)

Phaser® 8560MFP/8860MFP Multifunction Printer

1-2

Selecting Which Paper to Use

Selecting Which Paper to Use

When you send your print job to the printer, you can choose to let the printer automatically
select which paper to use based on your document size and the paper type you select, or you
can force the printer to use paper from a specific tray.

To select which paper to use from a supported driver:

Operating System Steps

Windows 2000 or later 1. Select the Paper/Output tab.

The Paper summary displays the paper to use for the print job.

2. To change the paper, click the button to the right of the summary to

display the paper selection drop-down menu.

■ To specify a tray, select the tray in the Select by Tray menu.

■ To specify a paper type, select the type in the Other Type menu.

■ To specify a paper size, select the Other Size menu item and

select the Output Paper Size in the Paper Size dialog box.

Mac OS X (version 10.3
and higher) driver

1. In the Print dialog box, select Paper Feed.

2. From the All pages from drop-down list, click Auto Select to select

the paper based on your application settings, or select a specific
paper type or tray.

Phaser® 8560MFP/8860MFP Multifunction Printer

1-3

Printing Multiple Pages to a Single Sheet (N-Up)

Printing Multiple Pages to a Single Sheet (N-Up)

When printing a multiple-page document, you can print more than one page on a single sheet
of paper. Print one, two, four, six, nine, or 16 pages per side.

1 2

43

To print multiple pages on a single sheet of paper in a supported driver:

Operating System Steps

Windows 2000 or later 1. Select the Layout/Watermark tab.

2. Select the Pages Per Sheet (N-Up) option.

3. Click the button for the number of pages you want to appear on each

side of the sheet.

Mac OS X (version 10.3
and higher) driver

1. In the Print dialog box, select Layout.

2. Select the number of Pages per Sheet and Layout Direction.

Phaser® 8560MFP/8860MFP Multifunction Printer

1-4

Printing Booklets

Printing Booklets

With 2-sided printing, you can print a document in the form of a small book. Create booklets
for any paper size that is supported for 2-sided (duplex) printing. The driver automatically
reduces each page image and prints four pages per sheet of paper (two on each side). The
pages are printed in the correct order so that you can fold and staple the pages to create a
booklet.

When you print booklets, you can also specify the creep and gutter in supported drivers.

■ Creep: Specifies how much the page images are shifted outward (in 10ths of a point). This

compensates for the thickness of the folded paper, which otherwise would cause the page
images to shift slightly outward when folded. You can select a value from zero to

1.0 points.

■ Gutter: Specifies the horizontal distance (in points) between the page images. A point is

.35 mm (1/72 in.).

Creep Gutter

The following additional booklet printing options are available in some drivers:

■ Draw Page Borders: Prints a border around each page.

■ Target Paper Size: Specifies the size of the paper for the booklet.

■ Right to Left: Reverses the order of the pages in the booklet.

Phaser® 8560MFP/8860MFP Multifunction Printer

1-5

To select booklet printing in a supported driver:

Operating System Steps

Windows 2000 or later 1. Select the Layout/Watermark tab.

2. Select the Booklet Layout option.

If you are using the PostScript driver, click the Booklet Options
button to specify the creep and gutter.

3. If desired, select Draw Page Borders from the drop-down list.

Printing Booklets

Mac OS X (version 10.3
and higher) driver

1. In the Finishing Options dialog box, select Enable Booklet

Printing.

2. If desired, specify the creep and gutter.

3. If desired, specify the paper size from the Target Paper Size

drop-down list.

Phaser® 8560MFP/8860MFP Multifunction Printer

1-6

Using Color Corrections

Using Color Corrections

This section includes:

■ Making Additional Color Corrections on page 1-8

■ Adjusting the Automatic Color Correction on page 1-9

The Color Correction options provide simulations of different color devices. Automatic is the
default correction for general image processing. See the following table to determine what
option you want to use.

Color Correction Description

Automatic Applies the best color correction to each graphic

element: text, graphics, and images.

Office Color sRGB Display Approximates the colors on a CRT computer display.

sRGB Vivid Produces brighter, more saturated colors than sRGB

Display.

LCD Display Approximates the colors on a LCD computer monitor.

Press Match SWOP Press Matches Specifications for Web Offset Publications.

Euroscale Press Matches FOGRA glossy paper specification.

Commercial
Press

SNAP Press Matches Specifications for Newsprint Advertising

Japan Color Matches Japan Color 2001 specification.

ISO Coated Matches FOGRA 27L specification.

ISO Uncoated Matches FOGRA 29L specification.

None Applies no color correction. Use with other color

Black and White Converts all colors to black and white or shades of

Use Printer Control
Panel Setting

Approximates U.S. commercial press target.

Production.

management tools, such as ICC (International Color

Consortium) profiles, ColorSync, or the PANTONE
Color Chart for your printer.

gray.

Uses the color correction set in the printer. The color
correction can be set in the printer using either the
control panel or the CentreWare software (if available).

®

Phaser® 8560MFP/8860MFP Multifunction Printer

1-7

To select the color correction in a supported driver:

Operating System Steps

Using Color Corrections

Windows 2000 or later
PostScript Driver

Mac OS X, version

10.3 and higher

1. Select the Color Options tab.

2. Select the desired color correction. Some of the color corrections are

grouped under Office Color, including None, Black and White, and
Use Printer Control Panel Settings, or Press Match.

1. In the Print dialog box, select Image Quality from the drop-down list.

2. Select the desired color correction from the Color Correction

drop-down list.

Making Additional Color Corrections

If you need to make additional color adjustments for your job, you can move the following
sliders in a supported driver:

■ Lightness: Move the slider to the right to lighten or to the left to darken the colors in your

print job. (White remains white and black remains black.)

■ Saturation: Move the slider to the right to increase or to the left to decrease the color

intensity without changing the darkness.

■ Contrast: Move the slider to the right to increase or to the left to decrease the contrast.

With increased contrast, saturated colors become more saturated, darker colors become
more black, and lighter colors become more white.

■ Cyan/Red: Move the slider to change the color variation between cyan and red.

Increasing the cyan decreases the red (its complement) and vice versa.

■ Magenta/Green: Move the slider to change the color variation between magenta and

green. Increasing the magenta decreases the green (its complement) and vice versa.

■ Yellow/Blue: Move the slider to change the color variation between yellow and blue.

Increasing the yellow decreases the blue (its complement) and vice versa.

Note: Select the Apply to CMYK check box in the driver to also apply the color adjustments

when Press Match color corrections are used.

The sample images change as you move the sliders. To track the adjustments and print the file
name, print-quality mode, and color settings for your job on the edge of the page, select the
Print Settings on Page box.

Phaser® 8560MFP/8860MFP Multifunction Printer

1-8

To adjust the color in your job through a supported driver:

Operating System Steps

Using Color Corrections

Windows 2000 or later
PostScript Driver

Mac OS X, version

10.3 and higher

1. Select the Color Options tab.

2. Select the desired color correction.

3. If desired, click the More Color Adjustments button to open the More

Color Adjustments dialog box.

4. Make the desired adjustments to the sliders for your job.

5. If desired, select Apply to CMYK.

6. Click the OK button to save your changes in the More Color

Adjustments dialog box.

1. In the Print dialog box, select Image Quality from the drop-down list.

2. Select the desired color correction.

3. If desired, select Print Settings on Page.

4. Click the More Options button to open the Color Adjustments dialog

box.

5. Make the desired adjustments to the sliders for your job.

6. If desired, select Apply to CMYK.

7. Click the OK button to save your changes in the Color Adjustments

dialog box.

Adjusting the Automatic Color Correction

The Automatic color correction selection is designed to apply the best color correction to each
element (text, graphics, and images). If needed, you can select the color table being used for
these elements in your jobs.

You can make adjustments to RGB colors, CMYK colors, and spot colors as shown in the
following table:

Custom Automatic Color Description

Office Color Controls the RGB color adjustments.

Press Match Controls the CMYK color adjustments.

Spot Color Controls spot color matching.

Note: The Spot Color tab has an option to allow the printer to manage spot colors.

To use the default color table associated with a particular element on the tab, select Automatic
or click the Reset button.

Phaser® 8560MFP/8860MFP Multifunction Printer

1-9

Using Color Corrections

If required in specific circumstances, you can make additional color adjustments to the
lightness, saturation, contrast, cyan/red color variation, magenta/green color variation, and
yellow/blue color variation used for a particular element.

To adjust the Automatic color correction in a supported driver.

Operating System Steps

Windows 2000 or later
PostScript Driver

Mac OS X, version

10.3 and higher

1. Select the Color Options tab.

2. Select the Automatic Color option.

3. Select Custom from the drop-down list to open the Custom

Automatic Color dialog box.

4. On the Office Color, Press Match, and Spot Color tabs of the dialog

box, make the desired changes to the selections for Text & Graphics
and Images from the drop-down lists.

5. If more adjustments are needed for an element, click the More Color

Adjustments button, make adjustments to the sliders in the More
Color Adjustments dialog box, and then click the OK button.

6. Click the OK button to save your changes in the Custom Automatic

Color dialog box.

1. In the Print dialog box, select Image Quality from the drop-down list.

2. Select Automatic from the Color Correction drop-down list.

3. Click Automatic Color Setup.

4. On the Office Color, Press Match, and Spot Color tabs, make the

desired changes to the selections for Text & Graphics and Images
drop-down lists.

5. If more adjustments are needed for an element, click the More

Options button after that element, make adjustments to the sliders in
the Color Adjustments dialog box, and then click the OK button.

Phaser® 8560MFP/8860MFP Multifunction Printer

1-10

Printing in Black and White

Printing in Black and White

If you want your output in black, white, and shades of gray, you can select black and white in
a supported driver:

Operating System Steps

Windows 2000 or later
PostScript driver

Mac OS X (version 10.3
and higher) driver

1. Select the Color Options tab.

2. Select the Office Color option.

3. Select Black and White from the drop-down list.

1. In the Print dialog box, select Image Quality from the drop-down

list.

2. Select Black and White from the Color Correction drop-down list.

Phaser® 8560MFP/8860MFP Multifunction Printer

1-11

Printing Separator Pages

Printing Separator Pages

A separator (a divider page or slipsheet) can be inserted after a print job, between copies of a
print job, or between individual pages of a print job. Specify the tray to use as the source for
the separator pages.

To specify separator pages in a supported driver:

Operating System Steps

Windows 2000 or later 1. Select the Paper/Output tab.

2. Click the button to the right of the Paper summary and select

Separators from the drop-down list.

3. Select the separator option and tray to use from the Separators

dialog box.

Mac OS X (version 10.3
and higher) driver

1. In the Print dialog box, select Printer Features from the drop-down

list.

2. Under Paper Feed Options, select Last Page Paper Source

drop-down list, and then select the tray to use for the separator
pages.

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Printing Cover Pages

Printing Cover Pages

A cover page is the first or last page of a document. The printer enables you to choose a
different paper source for the cover page than for the body of a document. For instance, use
your company letterhead for the first page of a document, or use card stock for the first and last
pages of a report.

■ Use any applicable paper tray as the source for printing cover pages.

■ Verify that the cover page is the same size as the paper used for the rest of your document.

If you specify a different size in the driver than the tray you select as a cover pages source,
your cover(s) print on the same paper as the rest of your document.

You have several choices for cover pages:

■ None: Prints the first and last pages of your document from the same tray as the rest of

your document.

■ First: Prints the first page on paper from the specified tray.

■ First and Last: Prints the first and last pages on paper from the specified tray.

Cover Page Print Option Pages Printed on Cover

First 1-sided printing Page 1

2-sided printing Pages 1 and 2

Last 1-sided printing Last page

2-sided printing
(odd-numbered pages)

2-sided printing
(even-numbered pages)

Last page

Last two pages

For the back of your front cover to remain blank when 2-sided printing, page two of your
document must be blank. For the back cover of your document to remain blank, see the
following table for inserting blank pages.

Print Option Last Page of Text Blank Pages

1-sided printing Add one blank page at the end of the

document.

2-sided printing Odd-numbered Add two blank pages at the end of the

document.

Even-numbered Add one blank page at the end of the

document.

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To select cover pages in a supported driver:

Operating System Steps

Windows 2000 or later 1. Select the Paper/Output tab.

2. Click the button to the right of the Paper summary and select

Covers.

3. Select the cover option and tray to use from the Covers dialog box.

Printing Cover Pages

Mac OS X (version 10.3
and higher) driver

1. In the Print dialog box, select Paper Feed.

2. Select First page from, and then select the tray to use for the

covers.

3. Under Paper Feed Options, select the tray to use for the cover

pages from the Last Page Paper Source drop-down list.

Note: For booklet printing, the cover page needs to be selected as the

Last Page Paper Source.

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1-14

Scaling

Scaling

You can reduce or enlarge your page images when they are printed by selecting a scaling value
between 25 and 400 percent. The default is 100 percent.

50% 100% 200%

To select scaling in a supported driver:

Operating System Steps

Windows 2000 or later 1. Select the Paper/Output tab.

2. Click the button to the right of the Paper summary and select either

Other Size or Advanced Paper Selection.

3. Select an option from the Scale Options drop-down list.

4. If you select Manually Scale, enter a percentage in the percentage

box.

Mac OS X (version 10.3
and higher) driver

1. Select File.

2. Select Page Setup.

3. Specify the percentage in the box for Scale.

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Printing Watermarks

Printing Watermarks

A watermark is additional text that can be printed across one or more pages. For example,
terms like Draft and Confidential, which you might stamp on a page before distribution, can be
inserted with a watermark.

In some Windows drivers you can:

■ Create a watermark.

■ Edit an existing watermark’s text, color, location, and angle.

■ Place a watermark on either the first page or every page in a document.

■ Print a watermark in the foreground or background or blend with the print job.

■ Use a graphic for the watermark.

■ Use a time stamp for the watermark.

Note: Not all applications support watermark printing.

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1-16

To select, create, and edit watermarks using a supported Windows driver:

Operating System Steps

Windows 2000 or later 1. Select the Layout/Watermark tab.

■ To use an existing watermark, select it from the Watermarks

drop-down list.

■ To modify the watermark, click the Edit button to display the

Watermark Editor dialog box.

■ To create a new watermark, select New, and then use the

Watermark Editor dialog box.

2. In the Watermarks drop-down list for Options:

■ Select an option to print the watermark in the foreground or

background or to blend it with the job.

■ Select an option to print the watermark on all pages or only the

first page.

Printing Watermarks

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Printing Mirror Images

Printing Mirror Images

You can print pages as a mirror image (flips images horizontally on pages when printed).

To select mirror images in a supported driver:

Operating System Steps

Windows 2000 or later
PostScript driver

1. Select the Advanced tab.

2. Select Yes for Mirrored Output.

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Creating and Saving Custom Sizes

Creating and Saving Custom Sizes

Phaser 8560MFP/8860MFP printers can print on custom size paper from Tray 1. You can save
custom size paper settings in a supported printer driver. Since these custom sizes are saved in
your computer’s operating system, they are available for you to select in your applications.

Note: For details about loading and printing custom size paper, see Printing Basics in the

User Guide at:

■ www.xerox.com/office/8560MFPsupport (Phaser 8560MFP Printer)

■ www.xerox.com/office/8860MFPsupport (Phaser 8860MFP Printer)

Operating System Steps

Windows 2000 or later 1. Select the Paper/Output tab.

2. Click the button to the right of the Paper summary and select

Other Size.

3. In the Paper Size Setup dialog box, select New in the Output

Paper Size drop-down list.

4. In the New Custom Size dialog box, enter a descriptive name in

the Name box and the dimensions in the Width and Height boxes.

5. Click the OK button.

Mac OS X (version

10.3 and higher)

1. Select Page Setup from the File Menu.

2. Select the Phaser 8860MFP printer.

3. In the Paper Size drop-down list select Manage Custom Sizes.

4. Click the + button to add a new custom page size.

5. Provide a descriptive name for the custom page size and enter the

page size and margin information.

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1-19

Job Completion Notification

Job Completion Notification

You can select to be notified when your job is done printing. A message appears in the lower­right corner of your computer screen with the name of the job and the name of the printer
where it was printed.

Note: This feature is only available when your printer is connected to your computer over a

network.

To select job completion notification in a supported driver:

Operating System Steps

Windows 2000 or later 1. At the bottom of any tab, click the More Status button.

2. In the PrintingScout menu, select either Notify me when job has

completed or failed or Notify me when job has completed.

Mac OS X (version 10.3
and higher) driver

1. Select the Troubleshooting pane.

2. Check the Notify Me When My Job Completes box.

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1-20

Printing Special Job Types

Printing Special Job Types

This section includes:

■ Sending Personal, Personal Saved, Secure, Proof, or Saved Print Jobs on page 1-22

■ Sending Print With Jobs on page 1-23

■ Printing or Deleting Secure Print Jobs on page 1-24

■ Printing or Deleting Personal Print Jobs on page 1-24

■ Printing or Deleting Proof and Saved Print Jobs on page 1-24

■ Printing or Deleting Personal Saved Jobs on page 1-25

You can select one of the following special job types if your printer has a hard drive:

■ Personal Print: Prints the job when you select your user name on the control panel or in

CentreWare IS.

■ Secure Print: Prints the job only after you select your name and enter your four-digit

numeric password on the control panel.

■ Proof Print: Prints only one copy of the job so that you can proof the copy. If you want to

print additional copies, select the job name on the control panel.

■ Shared Saved Job: Stores the job on the hard drive so you can print it from the control

panel. The job is not deleted after printing.

■ Personal Saved Job: Stores the job on the hard drive so that you can print it when you

select your user name and enter your four-digit password on the control panel. The job is
not deleted after printing.

■ Print With: Prints existing stored personal and/or shared saved jobs along with the

current job using the current job’s number of copies and collation attributes. The current
job is deleted after printing.

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1-21

Printing Special Job Types

Sending Personal, Personal Saved, Secure, Proof, or Saved Print Jobs

Use a supported driver to specify a job as a personal, personal saved, secure, proof, or saved
print job.

Operating System Steps

Windows 2000 or later 1. Select the Paper/Output tab.

2. Select the job type under Job Type.

3. In the dialog box:

■ For a secure job, enter your four-digit passcode.

■ For a proof print or a shared saved print job, enter the name you

want to give this job.

■ For a personal saved job, enter your four-digit passcode and

enter the name you want to give this job.

4. Click the OK button.

Mac OS X (version

10.3 and higher) driver

In the Print dialog box, select the job type from the Job Types
drop-down list.

■ For a secure print or personal saved job, enter a four digit number,

ranging from 0000 through 9999, in the Numeric Password field.

■ For a proof print or saved print job, enter a document name (up to 20

alpha characters) in the Document Name field.

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1-22

Sending Print With Jobs

To select jobs to send with your current job in a supported driver:

Operating System Steps

Windows 2000 or later 1. Select the Paper/Output tab.

2. Select Print With under Job Type.

3. In the Print With dialog box, select a personal saved or shared

saved job from the list on the left to be printed with the current job,
and then click the Add button to add it to the Final Job list on the
right.

4. To change the order of the jobs to be printed, select a job to be

moved in the list on the right, and then click the Move Up or Move
Down button.

5. Click the OK button.

Printing Special Job Types

Mac OS X (version

10.3 and higher) driver

1. In the Print dialog box, select Print With from the Job Types

drop-down list.

2. Enter a four digit number, ranging from 0000 through 9999, in the

Numeric Password field and click the Set button.

3. Select a personal saved or shared saved job from the list on the left

to be printed with the current job, and then click the Move Right
button.

4. To change the order of the jobs to be printed, select a job to be

moved in the list on the right, and then click the Move Up or Move
Down button.

Note: Print With jobs are not available for AppleTalk or USB connected printers.

Phaser® 8560MFP/8860MFP Multifunction Printer

1-23

Printing Special Job Types

Printing or Deleting Secure Print Jobs

To print or delete a secure print job, specify the four-digit password on the control panel:

1. Select

2. Select

3. Scroll to your User Name, and then press the OK button.

4. Scroll to the correct number for the first digit of the numeric password, and then press the

5. Repeat Step 4 for the second, third, and fourth digits.

6. If you submitted more than one secure print job with that password, select the desired job

7. Select

Walk-Up Features, and then press the OK button.

Secure Print Jobs, and then press the OK button.

OK button to accept that digit.

Note: If you enter less than four digits in the driver’s Password field, enter zeros before

your password so that there are four digits displayed on the control panel. For example, if
you entered 222 in the driver, enter
return to a previous digit.

or select

All of Them, and then press the OK button.

Print and Delete or Delete, and then press the OK button to print or delete the job.

0222 on the control panel. Use the Back button to

Printing or Deleting Personal Print Jobs

To print or delete a personal print job, select your user name on the control panel:

1. Select

2. Select

3. Select your User Name, and then press the OK button.

4. Select

Walk-Up Features, and then press the OK button.

Personal Print Jobs, and then press the OK button.

Print and Delete or Delete, and then press the OK button to print or delete all of

your personal print jobs.

Printing or Deleting Proof and Saved Print Jobs

To print a saved print job, print the remaining copies of a proof print job, or delete a saved or
proof print job, select the job name on the control panel:

1. Select

2. Select

3. Select your job name, and then press the OK button.

4. Select

5. If you are printing, scroll to the desired number of copies, and then press the OK button to

Walk-Up Features, and then press the OK button.

Proof Print Jobs or Saved Print Jobs, and then press the OK button.

Print and Delete (for proof prints), Print and Save (for saved prints), or Delete,

and then press the OK button.

print the job.

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1-24

Printing Special Job Types

Printing or Deleting Personal Saved Jobs

To print or delete a personal saved print job, select the job name on the control panel:

1. Select

2. Select

3. Select your job name, and then press the OK button.

4. Scroll to the correct number for the first digit of the numeric password, and then press the

5. Repeat Step 4 for the second, third, and fourth digits.

6. Select the desired job, and then press the OK button.

Select

Walk-Up Features, and then press the OK button.

Personal Saved Jobs, and then press the OK button.

OK button to accept that digit.

Note: If you enter less than four digits in the driver’s Password field, enter zeros before

your password so that there are four digits displayed on the control panel. For example, if
you entered 222 in the driver, enter
return to a previous digit.

Print and Save or Delete, and then press the OK button to print or delete the job.

0222 on the control panel. Use the Back button to

Phaser® 8560MFP/8860MFP Multifunction Printer

1-25

Using Fonts

This chapter includes:

■ Types of Fonts on page 2-2

■ Downloading Fonts on page 2-3

■ Printing Font Samples on page 2-4

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2-1

Types of Fonts

Types of Fonts

Your printer uses the following types of fonts:

■ Resident fonts

■ Fonts downloaded to the hard drive

■ Fonts downloaded into printer memory

■ Fonts downloaded with your print job from the application

Adobe Type Manager (ATM) software enables your computer to display these fonts on your
computer screen as they will appear in your prints.

If you do not have ATM on your computer:

1. Install it from the Software and Documentation CD-ROM.

2. Install the printer’s screen fonts for your computer from the ATM folder.

Note: ATM is not supported on Windows 64-bit systems.

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2-2

Downloading Fonts

Downloading Fonts

To supplement the resident fonts (which are always available for printing), you can download
fonts from your computer to the printer’s memory or to the printer’s hard drive. Downloading
fonts to a printer can improve printing performance and reduce network traffic.

You can list, print, and download PostScript, PCL, and TrueType fonts to your printer using
the CentreWare Font Management Utility. This utility helps you manage fonts, macros, and
forms on a printer’s hard drive.

To download and install the Font Management Utility on Windows operating systems:

1. Go to www.xerox.com/office/8560MFPdrivers

8860MFPdrivers.

2. Select your operating system.

3. Locate the CentreWare Font Management Utility option, and do one of the following:

■ Windows: Save the .exe file to your computer.

■ Macintosh: Select Start to download the .hqx file.

4. Install the font manager.

Note: If you turn off the printer, the fonts you download to memory are deleted. You must

download them again when you turn on the printer. Fonts downloaded to the hard drive are not
deleted when you turn off the printer.

or www.xerox.com/office/

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2-3

Printing Font Samples

Printing Font Samples

This section includes:

■ Using the Control Panel on page 2-4

■ Using CentreWare IS on page 2-4

Use one of the following options to print a list of available PostScript or PCL fonts:

■ The printer’s control panel

■ CentreWare IS

■ The printer driver

Using the Control Panel

To print either a PostScript or PCL font list on the control panel:

1. Press the System button.

2. Select

3. Select

4. Select either

Information, and then press the OK button.

Information Pages, and then press the OK button.

PCL Font List or PostScript Font List, and then press the OK button to

print.

Using CentreWare IS

To print either a PostScript or PCL font list from CentreWare IS:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field.

3. Click Properties.

4. Select the Emulations folder on the left navigation panel.

5. Select Font Files.

6. Select either PostScript or PCL.

7. Print the list of fonts from your browser.

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2-4

Networking

This chapter includes:

■ Printer Management Software on page 3-2

■ Windows 2000 or Later on page 3-4

■ Macintosh on page 3-11

■ UNIX (Linux) on page 3-15

This chapter provides detailed information for the system administrator. Additional
information about print quality, maintenance, and troubleshooting issues is located in the

User Guide.

See also:

User Guide at:

■ www.xerox.com/office/8560MFPsupport (Phaser 8560MFP Printer)

■ www.xerox.com/office/8860MFPsupport (Phaser 8860MFP Printer)

Phaser® 8560MFP/8860MFP Multifunction Printer

3-1

Printer Management Software

Printer Management Software

This section includes:

■ CentreWare Internet Services (IS) on page 3-2

■ CentreWare Web on page 3-3

CentreWare Internet Services (IS)

CentreWare IS provides a simple interface that enables you to manage, configure, and monitor
networked printers from your desktop using an embedded web server. CentreWare IS gives
administrators easy access to printer status, configuration, and diagnostic functions. It also
provides users with access to printer status and special printing functions such as printing
saved jobs. With CentreWare IS software, you can access and manage your printers over a
TCP/IP network using a web browser.

CentreWare IS enables you to:

■ Check supplies status from your desktop, saving a trip to the printer. Access job

accounting records to allocate printing costs and plan supplies purchases.

■ Define a network printer search and view a list of printers using Printer Neighborhood.

The list provides current status information and allows you to manage printers
independent of network servers and operating systems.

■ Configure printers from your desktop. CentreWare IS makes it easy to copy settings from

one printer to another.

■ Set up and use a simple web-browser-based printing system. Marketing collateral, sales

materials, business forms, or other standardized, frequently used documents can be saved
as a group with their original driver settings then reprinted on demand at high speed from
any user's browser. A printer with a hard drive is required to support these functions. In
some printer models, a DX configuration is required to support these functions.

■ Troubleshoot print-quality problems using built-in diagnostics.

■ Define a link to your local web server’s support page.

■ Access online manuals and technical support information located on the Xerox website.

Note: CentreWare IS requires a web browser and a TCP/IP connection between the printer

and the network (in Windows, Macintosh, or UNIX environments). TCP/IP and HTTP must
be enabled in the printer. JavaScript is required to access the pages in Printer Neighborhood. If
JavaScript is disabled, a warning message appears and the pages do not function properly.

For complete informaton about CentreWare IS, click the Help button in CentreWare IS to go
to the CentreWare IS Online Help.

See also:

Using CentreWare Internet Services tutorial at:

■ www.xerox.com/office/8560MFPsupport (Phaser 8560MFP Printer)

■ www.xerox.com/office/8860MFPsupport (Phaser 8860MFP Printer)

Phaser® 8560MFP/8860MFP Multifunction Printer

3-2

Printer Management Software

CentreWare Web

CentreWare Web is a multi-vendor printer management, installation, and troubleshooting
application. Use CentreWare Web to remotely manage, install, and troubleshoot printers on
your network using a web browser. Printers are found through network or print server
discovery and managed over TCP/IP networks using RFC-1759 SNMP (Simple Network
Management Protocol).

With CentreWare Web you can:

■ Remotely add ports, queues, and drivers to Windows 2000, Windows XP, and

Windows Server 2003.

■ Install, troubleshoot, upgrade, and clone wizards to aid all users in performing

administrative tasks.

■ Install CentreWare Web on a server for availability to all clients on the network with

Internet access.

■ Support multiple users and provide different levels of user access privileges for

administrators or guests.

■ Discover printers on local and remote subnets.

■ Automatically discover printers as scheduled.

■ Generate reports.

■ Connect to printer web servers for additional printer-specific features, including help.

For more information, go to www.xerox.com/office/8560MFPdrivers

office/8860MFPdrivers.

or www.xerox.com/

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3-3

Windows 2000 or Later

Windows 2000 or Later

This section includes:

■ Preliminary Steps on page 3-4

■ Quick CD-ROM Install Steps on page 3-4

■ Other Methods of Installation on page 3-5

■ Windows 64-Bit Server to 32-Bit Client Installation on page 3-8

■ Windows 2000 or Later Troubleshooting on page 3-9

Preliminary Steps

These preliminary steps must be performed for all printers:

1. Verify that the printer is plugged in, turned On, and connected to an active network.

2. Verify that the printer is receiving network information by monitoring the LEDs on the

back of the printer or on the CentreDirect External Print Server. When the printer is
connected to a functioning network and receiving traffic, its link LED is green, and its
amber traffic LED is flashing rapidly.

3. Proceed to Quick CD-ROM Install Steps or Other Methods of Installation for the

installation method desired.

4. Print the Configuration page and keep it for reference.

Quick CD-ROM Install Steps

To install the printer driver:

1. Insert the Software and Documentation CD-ROM into the computer’s CD-ROM drive. If

the installer does not launch, do the following:

a. Click Start, and then click Run.
b. In the Run window, type: <CD drive>:\INSTALL.EXE.

2. Select your desired language from the list.

3. Select Install Printer Driver.

4. Read the Xerox Software License Agreement.

5. Click I Agree to accept the License Agreement.

6. In the Select Printer dialog box, the default Use Walk-Up Technology (recommended

for network printers) is selected. Click Next.

7. Follow the Use Walk-Up Technology instructions displayed.

8. Click Exit Program.

Note: If the Walk-Up Technology dialog box remains onscreen after you have completed

Steps 1–6, click the Cancel button, and then click Select from the following discovered
printers. Follow the onscreen prompts to complete the installation procedure.

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3-4

Windows 2000 or Later

Other Methods of Installation

Your printer can also be installed on a Windows 2000 or later network using one of these
methods:

■ Microsoft TCP/IP Protocol

■ Microsoft IPP Port

To monitor or configure your printer, use CentreWare IS with a web browser if your printer is
connected to a Windows 2000 or later network with the TCP/IP protocol enabled.

Note: The CentreWare methods are not discussed in this section.

See also:

Printer Management Software on page 3-2 (CentreWare IS)

Microsoft TCP/IP Protocol

Note: For Windows XP, select Classic Look or the Windows XP procedures will not match

the steps below. To select Classic Look, click Start, click Control Panel, and then click
Taskbar and Start Menu. Select the Start Menu tab, and then select the Classic Start menu.

Click OK.

To verify that TCP/IP is installed:

1. Right-click the My Network Places icon on the desktop, and then click Properties.

2. Right-click Local Area Connection, and then click Properties.

3. Click the General tab to verify that Internet Protocol (TCP/IP) is installed.

■ If the Internet Protocol (TCP/IP) box is checked, the software is installed.

■ If the Internet Protocol (TCP/IP) box is not checked, the software is not installed.

Install TCP/IP software using the documentation provided by Microsoft, and then
return to this document.

Adding the Printer

To add the printer:

1. On the desktop click Start, and then click Settings.

2. Select one of these options:

■ Windows 2000: Click Printers, double-click Add Printer to launch the Add Printer

Wizard, and then click Next.

■ Windows XP or Windows Server 2003: Click Printers and Faxes. Double-click

Add Printer to launch the Add Printer Wizard, and then click Next.

3. Click the Local Printer button, and then click Next.

4. Click the Create a New Port button.

5. Select Standard TCP/IP Port from the New Port Type drop-down menu, and then click

Next.

6. Click Next.

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3-5

Windows 2000 or Later

7. Enter the IP Address of the printer you want to use in the Printer Name or IP Address

edit box. Click Next.

8. Select one of these options:

■ Click Finish in the Confirmation window if the data is correct.

■ Click the Back button to correct the data if it is incorrect, and then click Finish in the

Confirmation window.

Configuring the Printer

To configure the printer:

1. Insert the Software and Documentation CD-ROM into the computer’s CD-ROM drive and

click Have Disk.

2. Click the Browse button, and then select the directory which contains the Windows 2000

or Windows XP drivers.

3. Select the *.INF file, and then click Open.

4. Verify that the path and filename are correct, and then click OK.

5. Enter a name for the printer and select whether you want that printer to be the default.

Click Next.

6. Select one of these options:

■ If the printer is not shared, click Next.

■ If the printer is shared, enter a Share Name, check the Share box, and then click

Next.

Printing a Test Page

You are prompted to print a test page.

1. Select one of these options:

■ Click Yes to print a test page, and then click Next.

■ Click No if you do not want to print a test page, and then click Next.

2. Select one of these options in the Completing the Add Printer Wizard screen:

■ Click the Finish button if the data presented is correct. Proceed to Step 3.

■ Click the Back button to correct the data if incorrect, and then click Finish in the Add

Printer Wizard when the data is correct. Proceed to Step 3.

3. If you printed a test page, you are prompted to confirm that the test page printed:

■ Click Yes if the test page printed successfully.

■ Click No if the test page did not print or printed incorrectly.

See also:

Windows 2000 or Later Troubleshooting on page 3-9

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3-6

Windows 2000 or Later

Microsoft IPP Port

Follow these steps to obtain the printer’s URL and create an Internet Printing Protocol (IPP)
printer.

Obtaining the Printer’s URL (Network Path)

To obtain the printer’s URL:

1. Launch your web browser.

2. Enter your printer's IP address in the browser’s Address field.

3. Select Properties.

4. Select the Protocols folder on the left navigation panel.

5. Select IPP. The Network Path field on the IPP Settings page displays the printer’s URL.

Creating an IPP Printer

To create an IPP printer:

1. On the desktop, click Start, click Settings, and then click Printers.

2. Double-click Add Printer to launch the Microsoft Add Printer Wizard.

3. Select Network Printer, and then click Next.

4. When prompted for URL (Windows 2000, Windows XP), enter the printer’s URL in the

following format:

http://printer-ip-address/ipp

Note: Substitute your printer’s IP address or DNS name for printer-ip-address.

5. Click Next.

Configuring the Printer

To configure the printer:

1. Insert the Software and Documentation CD-ROM into the computer’s CD-ROM drive and

click Have Disk.

2. Click the Browse button, and then select the directory which contains the Windows 2000

or Windows XP drivers.

3. Select the *.INF file, and then click Open.

4. Verify that the path and filename are correct, and then click OK.

5. Enter a name for the printer and select whether you want that printer to be the default.

Click Next.

6. Select one of these options:

■ If the printer is not shared, click Next.

■ If the printer is shared, enter a Share Name, check the Share box, and then click

Next.

7. Click Next.

Phaser® 8560MFP/8860MFP Multifunction Printer

3-7

Windows 2000 or Later

Windows 64-Bit Server to 32-Bit Client Installation

To install from a 64-Bit Server in Windows XP and Windows Server 2003:

1. Locate and install the 64-bit Windows driver from the Software and Documentation

CD-ROM.

2. Right-click on My Computer, and then select Manage.

3. Expand Local Users and Groups, and then double-click the Groups folder.

4. Double-click on Administrators, and then click the Add button.

5. Type the 32-bit client’s login name, and then click OK.

To install from a 32-Bit Client:

1. Insert the Software and Documentation CD-ROM and close the installer window.

2. Open My Network Places, and then browse to the 64-bit system.

3. Double-click on Printers and Faxes.

4. Select File, and then select Server Properties from the drop-down list.

5. On the Drivers tab, click the Add button.

6. Click Next, select Have Disk, and then click OK.

7. Browse to the 32-bit driver on the Software and Documentation CD-ROM, and open the

Windows folder.

8. Open the appropriate language folder, select the .inf file, and then click OK.

9. Choose your Printer, and then click Next.

10. Select Intel Box for Windows XP, and then click Next.

11. Click Finish.

12. In the My Network Places dialog box, double-click the 64-bit system, and then select

Yes.

Phaser® 8560MFP/8860MFP Multifunction Printer

3-8

Windows 2000 or Later

Windows 2000 or Later Troubleshooting

Note: For Windows XP, select Classic Look or the Windows XP procedures will not match

the steps below. To select Classic Look, click Start, click Settings, and then Taskbar and
Start Menu. Select the Start Menu tab, and then select Classic Start menu. Click OK.

This Troubleshooting section assumes you have completed the following tasks:

■ Loaded a Phaser printer PCL or PostScript printer driver.

■ Printed and kept a current copy of the Configuration page.

Verifying Settings

To verify settings:

1. Verify the settings on the Configuration page.

■ IP Address Source is set to: DHCP, Control Panel, BOOTP, or Auto IP (depending

on your network configuration).

■ Current IP Address is set correctly. (Note this address if it is assigned by Auto IP,

DHCP, or BOOTP.)

■ Subnet Mask is set correctly (if used).

■ Default Gateway is set correctly (if used).

■ LPR is enabled. Verify that the LPR and AppSocket settings are set as desired.

■ Interpreters: Auto, PCL, or PostScript (depending on your driver).

2. Verify that the client is logged into the network and printing to the correct print queue. The

user should also have access to the Phaser printer queue.

Verifying Driver Installation

To verify driver installation:

1. Right-click My Network Places on the desktop, and then click Properties.

2. Right-click Local Area Connection, and then click Properties.

3. Select the General tab. View the list of installed network protocols to verify that TCP/IP

is installed. (For more information, contact your network administrator.)

4. Click Install to install any components not listed, and then restart your computer.

5. Click Start, click Settings, and then click Printers.

6. Right-click the printer icon, and then click Properties.

7. Select the Advanced tab. Verify that the correct printer driver is installed.

8. Select the Ports tab. Verify that the IP Address in the Print to the Following Ports list is

identical to the one on the Configuration page. You may need to click the
Configure Port button to see the IP address. If necessary, re-select the TCP/IP number
used for the printer.

Phaser® 8560MFP/8860MFP Multifunction Printer

3-9

Windows 2000 or Later

Printing a Test Page

To print a test page:

1. Select the General tab.

2. Click Print Test Page. If the printer does not print, select PhaserSMART Technical

Support on the Troubleshooting tab of your Windows printer driver to access
PhaserSMART Technical Support.

See also:

Online Support Assistant at:

■ www.xerox.com/office/8560MFPsupport (Phaser 8560MFP Printer)

■ www.xerox.com/office/8860MFPsupport (Phaser 8860MFP Printer)

Phaser® 8560MFP/8860MFP Multifunction Printer

3-10

Macintosh

Macintosh

This section includes:

■ Requirements on page 3-11

■ Quick CD-ROM Install Steps on page 3-11

■ Enabling or Using TCP/IP or AppleTalk for Mac OS X, Version 10.3 and Higher on

page 3-12

■ Macintosh Troubleshooting (Mac OS X, Version 10.3 and Higher) on page 3-14

Requirements

■ A workstation with the appropriate printer driver installed.

■ A working knowledge of the operating system (Mac OS X, version 10.3 or higher) being

used on the workstation.

■ Proper cabling to connect the printer to the network.

Quick CD-ROM Install Steps

To use the quick CD-ROM installation option:

1. Insert the Software and Documentation CD-ROM into the computer’s CD-ROM drive.

2. Double-click the installer on the Software and Documentation CD-ROM to install the

printer driver.

Phaser® 8560MFP/8860MFP Multifunction Printer

3-11

Macintosh

Enabling or Using TCP/IP or AppleTalk for Mac OS X, Version

10.3 and Higher

Verify that you are running Mac OS X, version 10.3 or higher. The previous versions of
Mac OS X do not fully support PostScript printing and printer features.

Setting Up the Macintosh Ethernet Port for TCP/IP

To set up your Macintosh for TCP/IP:

1. Select Network from the System Preferences application.

2. Select Built-In Ethernet from the Show menu.

3. Specify how you will obtain the IP address from the TCP/IP tab:

■ Manually: Specify the IP address, Subnet Mask, Router Address, and Name

Server Address in the dialog box.

■ Using DHCP: Automatically finds the IP address.

4. Click Apply, and then close the dialog box.

See also:

Online Support Assistant at:

■ www.xerox.com/office/8560MFPsupport (Phaser 8560MFP Printer)

■ www.xerox.com/office/8860MFPsupport (Phaser 8860MFP Printer)

Setting Up the Macintosh Ethernet Port for AppleTalk

To set up your Macintosh for AppleTalk:

1. Select Network from the System Preferences application.

2. Select Built-In Ethernet from the Show menu.

3. Select Make AppleTalk Active in the AppleTalk tab.

4. Click Apply, and then close the dialog box.

Creating an LPR Printer with Mac OS X, Version 10.3 and Higher

To create an LPR printer:

1. Open the Print Center utility. In Mac OS X, version 10.3 or higher, open the Printer

Setup Utility. The utility is located in a directory called Utilities in the Applications

directory.

2. Select Add, then select LPD/LPR in the Printer Type field.

3. Enter the printer’s IP address in the Printer Address field.

4. Select the appropriate PPD from the list in the Printer Model pull-down list. If your

printer PPD is not listed, install it from the Software and Documentation CD-ROM.

5. Click Add to complete the configuration.

Phaser® 8560MFP/8860MFP Multifunction Printer

3-12

Macintosh

Creating an AppleTalk Printer with Mac OS X, Version 10.3 and Higher

To create an AppleTalk printer:

1. Verify that AppleTalk is enabled in System Preferences.

2. Open the Print Center utility. In Mac OS X, version 10.3 or higher, open the Printer

Setup Utility. The utility is located in a directory called Utilities in the Applications
directory.

3. Select Add Printer, and then select AppleTalk from the pull-down list.

4. Select the appropriate zone.

5. Select your printer from the list provided.

6. Select the appropriate PPD from the list in the Printer Model drop-down list. If your

printer PPD is not listed, install it from the Software and Documentation CD-ROM.

7. Click Add to complete the configuration.

See also:

Online Support Assistant at:

■ www.xerox.com/office/8560MFPsupport (Phaser 8560MFP Printer)

■ www.xerox.com/office/8860MFPsupport (Phaser 8860MFP Printer)

Creating a Bonjour Printer with Mac OS X, Version 10.3 and Higher (Recommended)

To create a Bonjour printer:

1. Open the Print Center utility. In Mac OS X, version 10.3 or higher, open the Printer

Setup utility. The utility is located in Utilities in the Applications directory.

2. Select one of the following options:

■ Version 10.3: From the top pull-down menu, select Bonjour.

■ Version 10.4 and higher: Select your printer from the list and ensure Bonjour and

not Apple Talk is in the Connection column. Your PPD is automatically selected.

A list appears displaying name of your printer, followed by a series of numbers. For
example, Your Printer’s Name xx:xx:xx. Each numbered segment represents the last
section of your printer’s hardware address. Your PPD is automatically selected.

3. Click Add to complete the installation.

Phaser® 8560MFP/8860MFP Multifunction Printer

3-13

Macintosh

Macintosh Troubleshooting (Mac OS X, Version 10.3 and Higher)

The following procedure eliminates cabling, communication, and connection problems. Once
you complete these steps, print a test page from your software application.

Note: If the job prints, no further printer troubleshooting is necessary. If there are

print-quality problems, see the User Guide at:

■ www.xerox.com/office/8560MFPsupport (Phaser 8560MFP Printer)

■ www.xerox.com/office/8860MFPsupport (Phaser 8860MFP Printer)

Mac OS X, Version 10.3 and Higher Troubleshooting

Perform these steps only for Mac OS X, versions 10.3 and higher:

1. Open the Network Utility, and then click the Ping tab.

2. Enter the printer’s IP address.

3. Click Ping. If you do not get a response, confirm that your TCP/IP settings are correct for

your printer and computer.

4. For AppleTalk, follow the steps below. For TCP/IP proceed to Step 5.
a. From the printer’s control panel, verify that EtherTalk is enabled. If it is not, enable it

in the control panel, and then reset the printer.

b. Print the Configuration page and verify that EtherTalk is enabled.
c. From the Configuration page, verify the Zone. If you have multiple zones on your

network, verify that your printer appears in the desired zone.

5. If you are still unable to print, access PhaserSMART Technical Support through

CentreWare IS:

a. Launch your web browser.
b. Enter the printer’s IP address in the browser’s Address field.
c. Select Support.
d. Click the PhaserSMART Diagnostic Tool link to access PhaserSMART.

See also:

Online Support Assistant at:

■ www.xerox.com/office/8560MFPsupport (Phaser 8560MFP Printer)

■ www.xerox.com/office/8860MFPsupport (Phaser 8860MFP Printer)

Phaser® 8560MFP/8860MFP Multifunction Printer

3-14

UNIX (Linux)

UNIX (Linux)

Your printer supports connection to a variety of UNIX platforms through the parallel and
network interface. The workstations currently supported by CentreWare for UNIX/Linux to a
network-connected printer are:

■ Sun Solaris

■ IBM AIX

■ Hewlett-Packard HP-UX

■ DEC UNIX

■ Linux (i386)

■ Linux (PPC)

■ SGI IRIX

The following procedures enable you to connect your printer using any of the supported
versions of UNIX or Linux listed above.

Quick Install Steps

Perform the following procedures to set up the printer and install the appropriate drivers.

From the Printer

To set up the printer:

1. Verify that both TCP/IP protocol and the proper connector are enabled.

2. On the control panel, select one of these IP address options:

■ Allow the printer to set up a DHCP address.

■ Enter the IP address manually.

3. Print the Configuration page and keep it for reference.

Phaser® 8560MFP/8860MFP Multifunction Printer

3-15

From Your Computer

To install the printer:

UNIX (Linux)

1. Go to www.xerox.com/office/8560MFPdrivers

or www.xerox.com/office/

8860MFPdrivers.

2. Select Unix from the Operating System drop-down menu, and then click Go.

3. From the list of files provided, click the Printer Package for use with CentreWare for

Unix link. The File Download screen appears displaying information about the download
file.

4. Click the Start button to install the Unix driver.

5. Print a test page and verify the print quality of the printed page.

Note: If print-quality problems exist, or your job did not print, see the User Guide at:

■ www.xerox.com/office/8560MFPsupport (Phaser 8560MFP Printer)

■ www.xerox.com/office/8860MFPsupport (Phaser 8860MFP Printer)

If print-quality problems exist, you can also access PhaserSMART Technical Support
through CentreWare IS.

To access PhaserSMART Technical Support:

1. Launch your web browser.

2. Enter the printer’s IP address in the browser’s Address field.

3. Select Support.

4. Click the PhaserSMART Diagnostic Tool link to access PhaserSMART.

Phaser® 8560MFP/8860MFP Multifunction Printer

3-16

.

Managing Your Printer

This chapter includes:

■ Printer Settings on page 4-2

■ Printer Security on page 4-15

■ Analyzing Printer Usage on page 4-18

Phaser® 8560MFP/8860MFP Multifunction Printer

4-1

Printer Settings

This section includes:

■ Printer Security on page 4-15

■ Paper Tray Settings on page 4-9

Printer Control Settings

This section includes:

■ Setting the Control Panel Language on page 4-2

■ Setting Control Panel Accessibility Behavior on page 4-3

■ Setting the Printer Date and Time on page 4-4

■ Controlling Startup Page Printing on page 4-5

■ Changing the Power Saver Timeout on page 4-6

■ Changing Intelligent Ready Mode on page 4-7

■ Viewing Supply Usage Information on page 4-8

Printer Settings

Note: For information about managing control panel settings for specific copy, scan, and fax

functions, see Copying, Scanning, or Faxing in the User Guide at:

■ www.xerox.com/office/8560MFPsupport (Phaser 8560MFP Printer)

■ www.xerox.com/office/8860MFPsupport (Phaser 8860MFP Printer)

Setting the Control Panel Language

To select the default control panel language, use one of the following options:

■ The printer’s control panel

■ CentreWare IS

Using the Control Panel

To select the default language on the control panel:

1. Press the System button.

2. Select

3. Select

4. Select

5. Select the desired language, and then press the OK button.

General Setup, and then press the OK button.

Control Panel Setup, and then press the OK button.

Language, and then press the OK button.

Phaser® 8560MFP/8860MFP Multifunction Printer

4-2

Printer Settings

Using CentreWare IS

To change the default control panel language using CentreWare IS:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field.

3. Click Properties.

4. Select the General folder on the left sidebar, and then select System Defaults.

5. In the User Preferences area, select the language from the Set Control Panel Language

drop-down list.

6. Click the Save Changes button at the bottom of the screen.

Setting Control Panel Accessibility Behavior

Control panel accessibility settings modify the control panel behavior to improve accessibility
for some individuals with disabilities. There are two control panel accessibility settings:

■ Off: The control panel times out after a short period of no activity. For the Reduce/Enlarge

feature and the navigation keys, holding down the
repeat that key. None of the other keys will auto-repeat.

■ On: The control panel does not time out. None of the other keys will auto-repeat.

Up or Down keys will automatically

To adjust the control panel accessibility settings, use one of the following options:

■ The printer’s control panel

■ CentreWare IS

Using the Control Panel

To turn on/off control panel accessibility on the control panel:

1. Press the System button.

2. Select

3. Select

4. Select

5. Select

Using CentreWare IS

General Setup, and then press the OK button.

Control Panel Setup, and then press the OK button.

Accessible Control Panel, and then press the OK button.

On or Off, and then press the OK button.

To turn on/off control panel accessibility using CentreWare IS:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field.

3. Click Properties.

4. Select the General folder on the left navigation panel.

5. Select System Defaults.

6. Select On or Off from the Accessible Control Panel drop-down list to change the setting.

7. Click the Save Changes button at the bottom of the screen.

Phaser® 8560MFP/8860MFP Multifunction Printer

4-3

Printer Settings

Setting the Printer Date and Time

Some printer features, like Scheduled Warmup mode and Job Accounting, rely on the printer
date and time settings to initiate functions and report usage information. To change the printer
date and time, use one of the following options:

■ The printer’s control panel

■ CentreWare IS

Using the Control Panel

To change the printer’s date and time setting on the control panel:

1. Press the System button.

2. Select

3. Select

4. Select

5. To change one of the date/time settings:

General Setup, and then press the OK button.

System Controls, and then press the OK button.

Date and Time, and then press the OK button. The printer displays the current

settings for the

Year, Month, Day, Hour, Minute, and Second.

a. Select the appropriate setting, and then press the OK button.
b. Press the Up Arrow or Down Arrow button to select a value, and then press the

OK button.

Using CentreWare IS

To change the printer’s date and time setting using CentreWare IS:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field.

3. Click Properties.

4. Select the General folder on the left navigation panel, and then select Date and Time.

The window displays the printer’s current date and time setting.

5. To change the date or time, select the new values from the drop-down lists.

6. Click the Save Changes button at the bottom of the screen.

Phaser® 8560MFP/8860MFP Multifunction Printer

4-4

Printer Settings

Controlling Startup Page Printing

The printer can produce a Startup page each time the printer is turned on or reset. The factory
default is On. You can print the Startup page at any time from the

To turn on/off automatic printing of the Startup page, use one of the following options:

■ The printer’s control panel

■ CentreWare IS

Using the Control Panel

To turn on/off automatic printing of the Startup page on the control panel:

1. Press the System button.

2. Select

3. Select

4. Select

General Setup, and then press the OK button.

System Controls, and then press the OK button.

Startup Page, and then press the OK button.

5. Select Off or On, and then press the OK button to change the settings.

Using CentreWare IS

Information Pages menu.

To turn on/off the automatic printing of the Startup page using CentreWare IS:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field.

3. Click Properties.

4. Select the General folder on the left navigation panel.

5. Select System Defaults.

6. Select Off or On from the Startup Page drop-down list to change the setting.

7. Click the Save Changes button at the bottom of the page.

Printing the Startup Page from the Control Panel

To print the Startup page on the control panel:

1. Press the System button.

2. Select

3. Select

4. Select

Information, and then press the OK button.

Information Pages, and then press the OK button.

Startup Page, and then press the OK button to print.

Note: You can also print the Startup page from the Troubleshooting tab of the Windows

printer driver.

Phaser® 8560MFP/8860MFP Multifunction Printer

4-5

Printer Settings

Changing the Power Saver Timeout

To save energy, the printer enters a Power Saver, low-energy consumption mode after a pre­defined period of time since its last activity. In this mode, most electrical systems are shut
down. When a job is sent to the printer, the printer enters Warmup mode. You can also warm
up the printer by pressing the OK button on the control panel.

If you find that the printer is going into Power Saver mode too often and you do not want to
wait while the printer warms up, increase the length of time before the printer goes into Power
Saver mode.

To change the Power Saver Timeout value, use one of the following options:

■ The printer’s control panel

■ CentreWare IS

Using the Control Panel

To change the Power Saver Timeout value on the control panel:

1. Press the System button.

2. Select

3. Select

4. Select

5. Press the Up Arrow or Down Arrow button to scroll to a selected Power Saver Timeout

6. Press the OK button.

General Setup, and then press the OK button.

System Controls, and then press the OK button.

Power Saver, and then press the OK button.

value. Select a larger value if you want to extend the length of time before the printer goes
into Power Saver mode.

Using CentreWare IS

To change the Power Saver Timeout value using CentreWare IS:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field.

3. Click Properties.

4. Select the General folder on the left navigation panel, and then click Warmup.

5. Select a value from the Power Saver Timeout drop-down list.

6. Click the Save Changes button at the bottom of the page.

Phaser® 8560MFP/8860MFP Multifunction Printer

4-6

Printer Settings

Changing Intelligent Ready Mode

Intelligent Ready mode is an automated system that:

■ Monitors the printer’s usage.

■ Warms up the printer when you are most likely to need it based on past usage patterns.

■ Activates the Power Saver mode when the printer times out.

To turn on/off the Intelligent Ready mode, use one of the following options:

■ The printer’s control panel

■ CentreWare IS

Using the Control Panel

To turn Intelligent Ready mode on/off on the control panel:

1. Press the System button.

2. Select

3. Select

4. Select

5. Select Off or On, and then press the OK button to change the settings.

General Setup, and then press the OK button.

System Controls, and then press the OK button.

Intelligent Ready, and then press the OK button.

Using CentreWare IS

To select Intelligent Ready mode or to schedule warmup/standby settings using
CentreWare IS:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field.

3. Click Properties.

4. Select the General folder on the left navigation panel, and then select Warmup.

5. Select Intelligent Ready, Scheduled, or Job Activated from the Warmup Mode

drop-down list to change the setting.

6. If you selected Scheduled in Step 5, make selections for each day’s warmup setting and

standby setting.

7. Click the Save Changes button at the bottom of the screen.

Note: Although the control panel selections only enable you to turn Intelligent Ready mode

on or off, CentreWare IS enables you to specify particular printer Warmup modes and settings.

Phaser® 8560MFP/8860MFP Multifunction Printer

4-7

Printer Settings

Viewing Supply Usage Information

The printer detects the status of certain supplies and consumables, such as ink, maintenance
kit, and the number of pages printed.

To view the status of supplies, use one of the following options:

■ The printer’s control panel

■ CentreWare IS

Using the Control Panel

To view supply status information on the control panel:

1. Press the System button.

2. Select

3. Select

4. Select

Using CentreWare IS

Information, and then press the OK button.

Supplies Info, and then press the OK button.

Maintenance Kit Life or Total Print Count, and then press the OK button to view

information applicable to the item selected.

To view supply status information using CentreWare IS:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field.

3. Click Status, and then select one of the following options:

■ Click the General button to view page count information.

■ Click the Supplies button to view ink status and maintenance kit life information.

Phaser® 8560MFP/8860MFP Multifunction Printer

4-8

Printer Settings

Paper Tray Settings

This section includes:

■ Selecting Tray 1 Mode on page 4-9

■ Setting the Duration for the Tray 1 Prompt on page 4-11

■ Selecting Tray 2-N Mode on page 4-12

■ Setting the Duration for the Tray 2–N Prompt on page 4-13

■ Changing the Load Paper Timeout on page 4-14

■ Printer Security on page 4-15

Note: For information about selecting options for specific copy, scan, and fax functions, see

Copying, Scanning, or Faxing in the User Guide at:

■ www.xerox.com/office/8560MFPsupport (Phaser 8560MFP Printer)

■ www.xerox.com/office/8860MFPsupport (Phaser 8860MFP Printer)

Selecting Tray 1 Mode

The Tray 1 Mode setting specifies:

■ How Tray 1 paper type and size are determined when you load paper in the tray but do not

select the paper type and size on the control panel.

■ When Tray 1 is used for print jobs.

Setting Description

Dynamic

(Factory default setting)

■ Uses the settings from the next print job that prints from Tray 1 to

determine the paper size and type.

■ Printer will print from Tray 1 when specified in the print job or when no

other tray has the job's requested paper size and type.

Static

■ The paper size and type already set for Tray 1 stay in effect.

■ Printer will print from Tray 1 when specified in the print job or when no

other tray has the job's requested paper size and type.

Automatic

■ Uses the settings from the next print job that prints from Tray 1 to

determine the paper size and type.

■ Printer will print from Tray 1 when paper is loaded, unless a different

tray is specified in the printer driver.

To select the Tray 1 mode setting, use one of the following options:

■ The printer’s control panel

■ CentreWare IS

Phaser® 8560MFP/8860MFP Multifunction Printer

4-9

Printer Settings

Using the Control Panel

To select a Tray 1 mode setting on the control panel:

1. Press the System button.

2. Select

3. Select

Paper Tray Setup, and then press the OK button.

Tray 1 Mode, and then press the OK button.

4. Select the appropriate setting, and then press the OK button.

Using CentreWare IS

To select a Tray 1 mode setting using CentreWare IS:

1. Launch your web browser.

2. Enter the printer’s IP address in the browser’s Address field.

3. Click Properties.

4. Select the General folder on the left navigation panel, and then select System Defaults.

5. Select the appropriate setting in the Tray 1 Mode drop-down list.

6. Click the Save Changes button at the bottom of the page.

Phaser® 8560MFP/8860MFP Multifunction Printer

4-10

Printer Settings

Setting the Duration for the Tray 1 Prompt

The Tray 1 prompt setting specifies the amount of time the prompt displays on the control
panel after paper is loaded in the tray. The Tray 1 prompt requests that the user confirm the
current tray setup or specify the correct paper type and size for the print job.

Duration Behavior

None (Factory default setting) Turns the tray setup prompt off.

30 Seconds Displays the tray setup prompt for 30 seconds after paper is

loaded in Tray 1.

Infinite Displays the tray setup prompt after paper is loaded in Tray 1

until a control panel selection is made. The printer will not print
until a selection is made.

To select a Tray 1 prompt setting, use one of the following options:

■ The printer’s control panel

■ CentreWare IS

Using the Control Panel

To select the Tray 1 prompt setting on the control panel:

1. Press the System button.

2. Select

3. Select

Paper Tray Setup, and then press the OK button.

Tray 1 Prompt, and then press the OK button.

4. Select the appropriate duration, and then press the OK button.

Using CentreWare IS

To select the Tray 1 prompt setting using CentreWare IS:

1. Launch your web browser.

2. Enter the printer’s IP address in the browser’s Address field.

3. Click Properties.

4. Select the General folder on the left navigation panel, and then select Printer Defaults.

5. Select the appropriate setting in the Tray 1 Prompt drop-down list.

6. Click the Save Changes button at the bottom of the page.

Phaser® 8560MFP/8860MFP Multifunction Printer

4-11

Printer Settings

Selecting Tray 2-N Mode

The Tray 2-N Mode setting specifies:

■ How Tray 2-N paper type and size are determined when you load paper in the tray but do

not select the paper type and size on the control panel.

Setting Description

Dynamic

(Factory default setting)

Static

■ Uses the settings from the next print job that prints from Tray 2-N to

determine the paper size and type.

■ The paper size and type already set for Tray 2-N stay in effect.

To select the Tray 2-N mode setting, use one of the following options:

■ The printer’s control panel

■ CentreWare IS

Using the Control Panel

To select a Tray 2-N mode setting on the control panel:

1. Press the System button.

2. Select

3. Select

Paper Tray Setup, and then press the OK button.

Tray 2-N Mode, and then press the OK button.

4. Select the appropriate setting, and then press the OK button.

Using CentreWare IS

To select a Tray 2-N mode setting using CentreWare IS:

1. Launch your web browser.

2. Enter the printer’s IP address in the browser’s Address field.

3. Click Properties.

4. Select the General folder on the left navigation panel, and then select System Defaults.

5. Select the appropriate setting in the Tray 2-N Mode drop-down list.

6. Click the Save Changes button at the bottom of the page.

Phaser® 8560MFP/8860MFP Multifunction Printer

4-12

Printer Settings

Setting the Duration for the Tray 2–N Prompt

The Tray 2–N prompt setting specifies the amount of time the prompt displays on the control
panel after paper is loaded in Trays 2–N. The Tray 2–N prompt requests the user to confirm
the current tray setup or to specify the correct paper type for the print job.

Setting Behavior

None
(Default)

30 seconds Displays the tray setup prompt for 30 seconds after paper is loaded in Trays 2–N.

Infinite

Turns the tray setup prompt off.

Displays the tray setup prompt after paper is loaded in Trays 2
made on the control panel.

–N until a selection is

To select a duration setting for Tray 2–N prompts, use one of the following options:

■ The printer’s control panel

■ CentreWare IS

Using the Control Panel

To select the Tray 2–N prompt setting on the control panel:

1. Press the System button.

2. Select

3. Select

Paper Tray Setup, and then press the OK button.

Tray 2–N Prompt, and then press the OK button.

4. Select the appropriate duration, and then press the OK button.

Using CentreWare IS

To select the Tray 2–N prompt setting using CentreWare IS:

1. Launch your web browser.

2. Enter the printer’s IP address in the browser’s Address field.

3. Click Properties.

4. Select General on the left navigation panel, and then select System Defaults.

5. Select the appropriate prompt setting in the Tray 2–N Prompt drop-down list.

6. Click the Save Changes button at the bottom of the page.

Phaser® 8560MFP/8860MFP Multifunction Printer

4-13

Printer Settings

Changing the Load Paper Timeout

When your print job is formatted for a type or size of paper that is not loaded in the printer, the
printer’s control panel displays a message requesting you to load the appropriate paper. The
Load Paper Timeout value controls the amount of time the printer waits before printing on
another type or size of paper.

To change the Load Paper Timeout value, use one of the following options:

■ The printer’s control panel

■ CentreWare IS

Using the Control Panel

To change the Load Paper Timeout value on the control panel:

1. Press the System button.

2. Select

3. Select

4. Select

5. Scroll to the desired timeout value. The values (

6. Press the OK button to save the change.

General Setup, and then press the OK button.

Paper Handling Setup, and then press the OK button.

Load Paper Timeout, and then press the OK button.

None, 1, 3, 5, or 10 minutes, 1 hour or

24 hours) indicate the length of time you want the printer to wait for you to load paper

before printing. If you select a value of

None, the printer does not wait for paper to be

inserted and immediately picks paper from the default tray.

Using CentreWare IS

To change the Load Paper Timeout value using CentreWare IS:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field.

3. Click Properties.

4. Select the General folder on the left navigation panel, and then select System Defaults.

5. Scroll to the desired Load Paper Timeout value in Timeout Settings. The values (None,

1, 3, 5, or 10 minutes, 1 or 24 hours) indicate the length of time you want the printer to
wait for you to load paper before printing. If you select a value of None, the printer does
not wait for paper to be inserted and immediately picks paper from the default tray.

6. Click the Save Changes button at the bottom of the screen.

Phaser® 8560MFP/8860MFP Multifunction Printer

4-14

Printer Security

Printer Security

This section includes:

■ Selecting Administrative Settings on page 4-15

■ Selecting Printing Security Settings on page 4-16

■ Configuring HTTPS on page 4-16

■ Managing Certificates on page 4-16

■ Configuring 802.1X on page 4-17

■ Locking the Control Panel Menus on page 4-17

CentreWare IS enables you to configure varying levels of user access, printer feature
authorization, and control panel selections in the following settings:

■ Administrative Security Settings

■ Printing Security Settings

■ Configuring HTTPS

■ Managing Certificates

■ Configuring 802.1X

For more information about these settings, click the Help (?) button in CentreWare IS.

Note: For information about selecting options for specific copy, scan, and fax functions, see

Copying, Scanning, or Faxing in the User Guide at:

■ www.xerox.com/office/8560MFPsupport (Phaser 8560MFP Printer)

■ www.xerox.com/office/8860MFPsupport (Phaser 8860MFP Printer)

Selecting Administrative Settings

Administrative settings in CentreWare IS enable you to select settings based on three levels of
user security:

■ Any user: Includes the majority of people who will be sending print jobs to the printer.

■ Key user: A person who has some administrative responsibilities and who manages some

or all of the printer functions.

■ Administrator: The person with the ultimate management responsibility and authority for

controlling all functions of the printer.

To prevent unauthorized changes to printer settings, select appropriate user rights in
CentreWare IS:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field, and then click Properties.

3. Select Security folder, and then select Administrative Security Settings.

4. Enter the appropriate Administrator and Key User information.

5. Select the appropriate feature authorization settings for each user category in the Feature

Authorization table.

6. Click the Save Changes button at the bottom of the screen.

Phaser® 8560MFP/8860MFP Multifunction Printer

4-15

Printer Security

Selecting Printing Security Settings

Printing security settings enable you to:

■ Remove unprinted secure, personal, and proof jobs.

■ Overwrite hard drive security options.

■ Select jam recovery options.

To set printing security settings:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field.

3. Click Properties.

4. Select the Security folder on the left navigation panel, and then select Printing Security

Settings.

5. Select the appropriate options.

6. Click the Save Changes button at the bottom of the screen.

Configuring HTTPS

To select HTTPS (SSL):

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field.

3. Click Properties.

4. Select the Security folder on the left navigation panel, and then select HTTPS.

5. Select the appropriate options.

6. Click the Save Changes button at the bottom of the screen.

Managing Certificates

To manage certificates:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field.

3. Click Properties.

4. Select the Security folder on the left navigation panel, and then select Certificates.

5. Use the Manage Certificates page to:

■ View or save existing certificates.

■ Install certificates.

■ Create certificates or certificate signing requests (CSR).

■ Delete certificates.

For more information about these settings, click the Help (?) button in CentreWare IS.

Phaser® 8560MFP/8860MFP Multifunction Printer

4-16

Printer Security

Configuring 802.1X

Configure 802.1X authentication settings on the printer web server:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field.

3. Click Properties.

4. Select the Security folder on the left navigation panel, and then select 802.1X.

5. Either click the Advanced button to display the 802.1X Advanced Configuration page,

or click the Configuration Wizard button to display a series of pages that guide you
through 802.1X configuration.

For more information about these settings, click the Help (?) button in CentreWare IS.

Locking the Control Panel Menus

Lock the control panel menus to prevent others from changing settings in the printer setup
menus. To lock or unlock the printer’s control panel menus:

1. Launch your web browser.

2. Enter your printer’s IP address in the browser’s Address field.

3. Click Properties.

4. Select the Security folder on the left navigation panel, and then select Control Panel

Lockout.

5. Click the checkbox for each control panel menu item you want to lock.

6. Click the Save Changes button at the bottom of the page.

Phaser® 8560MFP/8860MFP Multifunction Printer

4-17

Analyzing Printer Usage

Analyzing Printer Usage

This section includes:

■ Job Accounting on page 4-18

■ Usage Profile Reports on page 4-19

■ MaiLinX Alerts on page 4-20

■ Xerox Usage Analysis Tool on page 4-20

Note: For information about managing transmission report options, secure faxes, and

printing fax reports, see Faxing in the User Guide at:

■ www.xerox.com/office/8560MFPsupport (Phaser 8560MFP Printer)

■ www.xerox.com/office/8860MFPsupport (Phaser 8860MFP Printer)

Job Accounting

Job accounting is available through CentreWare IS and CentreWare Web.

The printer stores information about print jobs in a log file. The log file is stored on the hard
drive.

The log file lists job records. Each record contains fields such as user name, job name, pages
printed, job times, and toner or ink used. Not all fields are supported by all printers. For more
information, go to the CentreWare IS Online Help or CentreWare Web Online Help.

The job accounting values reported vary depending on the protocol and print command used
when each job was printed. For example, using NPRINT over NetWare provides the printer
with the most information about the job being printed. When using Windows and NetWare,
the job name is often LST: or LST:BANNER. Other jobs from other ports may provide less
information about the job.

Using CentreWare IS

To access job accounting information using CentreWare IS:

1. Launch your web browser.

2. Enter the printer’s IP address in the browser’s Address field.

3. On the right side of the main CentreWare IS page, click Jobs.

The Job Accounting Links page provides links that enable you to browse, download, and clear
job accounting records.

For complete information on CentreWare IS job accounting, including clearing job
information, downloading job information to a file, and job accounting file formats, click the

Help button in CentreWare IS to go to the CentreWare IS Online Help.

Phaser® 8560MFP/8860MFP Multifunction Printer

4-18

Analyzing Printer Usage

Usage Profile Reports

The printer generates reports accessible through CentreWare IS that detail device usage.
Usage profile reports track multiple items, including:

■ Printer information, such as printer name, date installed, total pages printed, options

installed, and network ID.

■ Supplies usage data, such as toner or ink. By tracking supplies usage, you can order

supplies before they reach their end of life.

■ Media and tray information, such as how often prints are made on paper compared to

transparencies, and how often each tray is used.

■ Job characteristics, such as size and timing of jobs.

To set up usage profile reporting:

1. Launch your web browser.

2. Enter the printer’s IP address in the browser’s Address field.

3. Select Jobs.

4. Select Usage Profile Reports on the left navigation panel.

5. Click the Usage Profile Properties link. Follow the instructions on the page to set up

reports.

6. Click the Save Changes button at the bottom of the screen.

For complete information about usage profile reporting, including descriptions of each field in
the report, click the Help button in CentreWare IS to go to CentreWare IS Online Help.

Using CentreWare IS

To send a usage profile report using CentreWare IS:

1. Enter the printer’s IP address in your browser’s Address field.

2. Click Jobs.

3. Select Usage Profile Reports on the left navigation panel.

4. Enter the desired email address in the Send to Specific Address field.

5. Click the Send Usage Profile Report button.

Note: To send usage profile reports using email, MaiLinX must be properly set up. See

MaiLinX Alerts on page 4-20.

Phaser® 8560MFP/8860MFP Multifunction Printer

4-19

Analyzing Printer Usage

MaiLinX Alerts

MaiLinX alerts enable the printer to automatically send email to the system administrator and
others under the following conditions:

■ When printer errors, warnings, and alerts occur.

■ When the printer requires attention (for example, when service is required or supplies

need to be replenished).

■ When a reply to a CentreWare IS Remote Internet Printing message is desired. For more

information about CentreWare IS Remote Internet printing, click the Help button in
CentreWare IS to go to CentreWare IS Online Help.

Three designated users can receive messages:

■ SysAdmin

■ Service

■ Key

printer messages reporting errors, alerts, and warnings can be individually assigned to any of
these users. You can customize the message text and the subject line in the Status Notification
messages. Status Notification is supplied by the printer’s Simple Mail Transport Protocol
(SMTP) client.

Setting Up CentreWare IS Status Notification

To set up status notification using CentreWare IS:

1. Launch your web browser.

2. Enter the printer’s IP address in the browser’s Address field.

3. Click Properties.

4. Select Mail Alerts on the left navigation panel. Follow the instructions on the page to

select mail alert options.

5. Click the Save Changes button at the bottom of the screen.

For complete information about CentreWare IS Status Notification, click the Help button in
CentreWare IS to go to CentreWare IS Online Help.

Xerox Usage Analysis Tool

The Xerox Usage Analysis Tool is a Windows client/server application that enables system
administrators to automatically track Xerox printer usage and obtain job accounting records.
The tool supports large networks with many users and printers. Job accounting and printer
usage data is stored in a database. The application can be run on multiple clients using a single
server. The data can be exported to a spreadsheet for viewing, analysis, and billing.

Go to one of the following for complete information about using the Xerox Usage Analysis
Tool provided by the application’s online help system.

■ www.xerox.com/office/8560MFPdrivers (Phaser 8560MFP Printer)

■ www.xerox.com/office/8860MFPdrivers (Phaser 8860MFP Printer)

Phaser® 8560MFP/8860MFP Multifunction Printer

4-20

Printer Specifications

Physical Specifications

Base Unit

■ Width: 532 mm (20.9 in.)

■ Depth: 665 mm (26.2 in.)

■ Height: 620 mm (24.4 in.)

■ Weight: 43 kg (93 lb.)

Optional 525-Sheet Feeder

Height: 135 mm (5.3 in.)

Optional Cart

■ Width: 500 mm (19.7 in.)

■ Depth: 670 mm (27 in.)

■ Height: 360 mm (14.2 in.)

Phaser® 8560MFP/8860MFP Multifunction Printer

A-1

Environmental Specifications

Temperature

■ Storage: -30

■ Operating: 10

o

to 60o C / -22o to 140o F

o

to 32o C / 50o to 90o F

Relative Humidity

■ Storage: 10% to 95% (non-condensing)

■ Operating: 10% to 80% (non-condensing)

Electrical Specifications:

The Phaser 8560MFP has four configurations: 8560MFP/N, 8560MFP/D, 8560MFP/T, and
8560MFP/X.

The Phaser 8860MFP has one configuration: 8860MFP.

■ 100-240 VAC, 50-60 Hz

ENERGY STAR qualified printer (S configuration). Default times: 5 minutes and 240 minutes
(Phaser 8560MFP printer)

ENERGY STAR qualified printer (S configuration). Default times: 5 minutes and 360 minutes
(Phaser 8860MFP printer)

Performance Specifications

Resolution

Maximum Resolution: 600 x 600 dpi

Print Speed

■ Up to 30 pages per minute

Copy Speed

■ Up to 30 pages per minute (ppm) from document feeder

■ First copy in job: Less than 15 seconds per page

■ Remaining copies in job: Same as printer speed

Phaser® 8560MFP/8860MFP Multifunction Printer

A-2

Controller Specifications

800 MHz processor

Memory

■ 512 MB RAM

■ Upgradable to a maximum of 1 GB

Page Description Languages (PDL)

■ PCL5c

■ Adobe PostScript 3

■ Adobe PDF-Direct

Residential Fonts

■ 139 PostScript Type 1

■ 81 PCL5c

Interfaces

■ Ethernet 10/100 Base Tx

■ Universal Serial Bus (USB 2.0)

Phaser® 8560MFP/8860MFP Multifunction Printer

A-3

Regulatory Information

Xerox has tested this product to electromagnetic emission and immunity standards. These
standards are designed to mitigate interference caused or received by this product in a typical
office environment.

United States (FCC Regulations)

This equipment has been tested and found to comply with the limits for a Class A digital
device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable
protection against harmful interference when the equipment is operated in a commercial
environment. This equipment generates, uses, and can radiate radio frequency energy. If it is
not installed and used in accordance with these instructions, it may cause harmful interference
to radio communications. Operation of this equipment in a residential area is likely to cause
harmful interference in which case the user will be required to correct the interference at his/
her own expense.

If this equipment does cause harmful interference to radio or television reception, which can
be determined by turning the equipment off and on, the user is encouraged to try to correct the
interference by one or more of the following measures:

■ Reorient or relocate the receiver.

■ Increase the separation between the equipment and receiver.

■ Connect the equipment into an outlet on a circuit different from that to which the receiver

is connected.

■ Consult the dealer or an experienced radio/television technician for help.

Any changes or modifications not expressly approved by Xerox could void the user's authority
to operate the equipment. To ensure compliance with Part 15 of the FCC rules, use shielded
interface cables.

Canada (Regulations)

This Class A digital apparatus complies with Canadian ICES-003.

Cet appareil numérique de la classe A est conforme à la norme NMB-003 du Canada.

Phaser® 8560MFP/8860MFP Multifunction Printer

B-1

European Union

Warning: This is a class A product. In a domestic environment this product may cause radio

interference in which case the user may be required to take adequate measures.

The CE mark applied to this product symbolizes Xerox’s declaration of
conformity with the following applicable Directives of the European Union
as of the date indicated:

■ January 1, 1995: Low Voltage Directive 73/23/EEC as amended by 93/68/EEC

■ January 1, 1996: Electromagnetic Compatibility Directive 89/336/EEC

■ March 9, 1999: Radio & Telecommunications Terminal Equipment Directive 1999/5/EC

This product, if used properly in accordance with the user's instructions, is neither dangerous
for the consumer nor for the environment.

To ensure compliance with European Union regulations, use shielded interface cables.

A signed copy of the Declaration of Conformity for this product can be obtained from Xerox.

Phaser® 8560MFP/8860MFP Multifunction Printer

B-2

Product Recycling and Disposal

All Countries

If you are managing the disposal of your Xerox product, please note that the product contains
lamp(s) with mercury, and may contain lead, perchlorate, and other materials whose disposal
may be regulated due to environmental considerations. The presence of these materials is fully
consistent with global regulations applicable at the time that the product was placed on the
market. For recycling and disposal information, contact your local authorities. In the United
States, you may also refer to the Electronic Industries Alliance web site: www.eiae.org
Perchlorate Material - This product may contain one or more Perchlorate-containing devices,
such as batteries. Special handling may apply, please see www.dtsc.ca.gov/hazardouswaste/

perchlorate.

European Union

.

Some equipment may be used in both a domestic/household and a professional/business
application.

Domestic/Household Environment

Application of this symbol on your equipment is confirmation that you
should not dispose of the equipment in the normal household waste stream.

In accordance with European legislation, end of life electrical and electronic equipment
subject to disposal must be segregated from household waste.

Private households within EU member states may return used electrical and electronic
equipment to designated collection facilities free of charge. Please contact your local disposal
authority for information.

In some member states, when you purchase new equipment, your local retailer may be
required to take back your old equipment free of charge. Please ask you retailer for
information.

Phaser® 8560MFP/8860MFP Multifunction Printer

C-1

Professional/Business Environment

Application of this symbol on your equipment is confirmation that you must
dispose of this equipment in compliance with agreed national procedures.

In accordance with European legislation, end of life electrical and electronic equipment
subject to disposal must be managed within agreed procedures.

Prior to disposal, please contact your local dealer or Xerox representative for end of life
takeback information.

North America

Xerox operates an equipment takeback and reuse/recycle program. Contact your Xerox sales
representative (1-800-ASK-XEROX) to determine whether this Xerox product is part of the
program. For more information about Xerox environmental programs, visit www.xerox.com/

environment.html or for recycling and disposal information, contact your local authorities.

In the United States, you may also refer to the Electronic Industries Alliance website at

www.eiae.org

.

Other Countries

Please contact your local waste authorities and request disposal guidance.

Phaser® 8560MFP/8860MFP Multifunction Printer

C-2

Index

Numerics

2-sided printing

booklets, 1-5

64-bit to 32-bit installation

Windows XP and

Windows Server 2003, 3-8

802.1X
configuring, 4-17

A

accessing online manuals

using CentreWare IS, 3-2

accounting records, 4-18
adding the printer

Windows 2000 or later, 3-5

administrative security settings

selecting, 4-15

analyzing printer usage, 4-18
AppleTalk

creating a printer

Mac OS X, version 10.3 and

higher, 3-13

enabling and using TCP/IP

Mac OS X, version 10.3 and

higher, 3-12

setting up the Macintosh Ethernet

port, 3-12

B

black and white printing, 1-11
Bonjour

creating a printer

Mac OS X, version 10.3 and

higher, 3-13

booklet printing, 1-2, 1-5

creep and gutter, 1-5

C

CentreWare IS, 3-2

accessing online manuals, 3-2
changing

load paper timeout, 4-14
power saver timeout, 4-6

checking supplies status, 3-2
configuring 802.1X, 4-17
configuring HTTPS, 4-16
copying settings from one printer to

another, 3-2
defining a network printer, 3-2
locking the control panel, 4-17
managing certificates, 4-16
printer management software, 3-2
printing

a list of fonts, 2-4
the startup page, 4-5

selecting

administrative security settings, 4-15
Intelligent Ready mode, 4-7
MaiLinX alerts, 4-20
Tray 1 mode, 4-10
Tray 2-n mode, 4-12

setting

CentreWare IS status

notification, 4-20
control panel language, 4-3
duration for tray prompts, 4-11
printer’s date and time, 4-4, 4-8

setting up web browser-based printing

system, 3-2

troubleshooting print-quality

problems, 3-2
usage profile reports, 4-19
viewing list of networked printers, 3-2

CentreWare Web, 3-3
certificates

managing, 4-16

color

adjustments, 1-8
automatic color correction

more options, 1-9
color correction, 1-7
correction, 1-7
more options, 1-8

configuring 802.1X, 4-17
configuring HTTPS, 4-16
configuring the printer

Windows 2000 or later, 3-6

Phaser® 8560MFP/8860MFP Multifunction Printer

Index-1

Index

control panel

changing

Intelligent Ready mode, 4-7
load paper timeout mode, 4-14

power saver timeout setting, 4-6
locking menus, 4-17
printing a font list, 2-4
selecting settings for copy jobs, 4-2, 4-9
selecting settings for fax jobs, 4-2, 4-9
selecting settings for scan jobs, 4-2, 4-9
setting

control panel language, 4-2

date and time, 4-4

duration for tray prompts, 4-11

Tray 1 mode, 4-10

Tray 2-n mode, 4-12

controller specifications, A-3
copy function

selecting control panel settings, 4-2
selecting paper handling options, 4-9

copy printer settings

using CentreWare IS, 3-2

cover pages

letterhead, 1-13
printing, 1-13
selecting a different paper source, 1-13
selecting printing options, 1-13

creating an IPP printer

Windows, 3-7

creep

booklet printing, 1-5

custom sizes

driver options, 1-19

D

date and time

setting, 4-4

deleting

personal print jobs, 1-24
personal saved jobs, 1-25
proof print jobs, 1-24
saved print jobs, 1-24
secure print jobs, 1-24

divider page, 1-12
downloading fonts, 2-3
driver

features, 1-2
other methods installation

Windows 2000 or later, 3-5

quick CD-ROM installation

Macintosh, 3-11
Windows 2000 or later, 3-4

verifying installation

Windows 2000 or later, 3-9

driver features

listed by operating system, 1-2

driver options

custom sizes, 1-19

E

email

MaiLinX alerts, 4-20

energy saving

changing the power saver timeout

setting, 4-6
enlarge images, 1-15
environmental specifications, A-2
Ethernet port

setting up for AppleTalk, 3-12
setting up for TCP/IP, 3-12

F

fax function

selecting control panel settings, 4-2

selecting paper handling options, 4-9
first or last page of a document, 1-13
font management utility, 2-3
fonts

downloading, 2-3

printing a list from CentreWare IS, 2-4

printing a list from the control panel, 2-4

printing font samples, 2-4

specifications, A-3

types, 2-2

G

gutter

booklet printing, 1-5

H

HTTPS

configuring, 4-16

Phaser® 8560MFP/8860MFP Multifunction Printer

Index-2

Index

I

images

flip horizontally on the page (mirror

image), 1-18
printing mirror images, 1-18
reducing or enlarging, 1-15
reversing the light and dark areas, 1-18

Intelligent Ready mode, 4-7

J

job

accounting, 4-18
CentreWare IS job accounting, 4-18
characteristics

job size, 4-19
completion notification, 1-20
information

how often each tray is used, 4-19

how often prints are made on paper

compared to transparencies, 4-19
log file, 4-18
records, 4-18
special job types, 1-21
usage profile reports, 4-19

job accounting records, 4-18
job timing, 4-19

L

language

setting on the control panel, 4-2

letterhead

cover pages, 1-13

load paper timeout mode, 4-14
locking the control panel menus, 4-17
LPR printer

creating

Mac OS X, version 10.3 and

higher, 3-12

M

Macintosh networking

creating a Bonjour printer

Mac OS X, version 10.3 and

higher, 3-13
creating an AppleTalk printer

Mac OS X, version 10.3 and

higher, 3-13

creating an LPR printer

Mac OS X, version 10.3 and

higher, 3-12

enabling and using TCP/IP or AppleTalk

Mac OS X, version 10.3 and

higher, 3-12
quick CD-ROM installation, 3-11
requirements, 3-11
setting up the Ethernet Port

AppleTalk, 3-12
TCP/IP, 3-12

troubleshooting, 3-14

Mac OS X, version 10.3 and

higher, 3-14

MaiLinX alerts, 4-20
manage networked printers remotely

using CentreWare Web, 3-3

managing certificates, 4-16
memory, A-3
messages

supply life, 4-8

mirror images, 1-2, 1-18
mode

changing Intelligent Ready mode, 4-7
changing load paper timeout, 4-14
changing the power saver timeout, 4-6
selecting Tray 1 mode setting, 4-9
selecting Tray 2-n mode setting, 4-12

multiple-page printing on a single sheet of

paper, 1-4

N

negative images, 1-2
network path

obtaining printer’s URL

Windows 2000 or later, 3-7

networking

Macintosh requirements, 3-11
Windows 2000 or later, 3-4

N-Up

printing multiple pages on a single sheet

of paper, 1-4

O

operating systems

printer driver features, 1-2
supported features, 1-2

Phaser® 8560MFP/8860MFP Multifunction Printer

Index-3

Index

P

paper

inserting blank sheets between print

jobs, 1-12

selecting a different paper source for

cover sheets, 1-13

separation pages, 1-12

paper handling

for copy, scan, and fax jobs, 4-9

paper type

selecting, 1-3
performance specifications, A-2
personal print jobs, 1-2, 1-21

deleting, 1-24

printing, 1-22

sending, 1-22
personal saved jobs

deleting, 1-25

printing, 1-25

sending, 1-22
physical specifications, A-1
power saver

changing the timeout setting using

CentreWare IS, 4-6

changing the timeout setting using the

control panel, 4-6

preliminary steps

Windows 2000 or later, 3-4
print job information, 4-18
print with jobs

sending, 1-23
printer

adding

Windows 2000 or later, 3-5
analyzing usage, 4-18
changing the load paper timeout

value, 4-14

configuring

from the desktop, 3-2

Windows 2000 or later, 3-6
creating an IPP printer

Windows 2000 or later, 3-7
driver features, 1-2
features supported by operating

systems, 1-2
job accounting, 4-18
load paper timeout mode, 4-14
MailinX alerts, 4-20
management software, 3-2

obtaining the network path

Windows 2000 or later, 3-7
physical specifications, A-1
security, 4-15
selecting printing security settings, 4-16
setting date and time, 4-4
settings, 4-2

copy from one printer to another, 3-2
status notification, 4-20
usage

Xerox Usage Analysis Tool, 4-20
verifying settings

Windows 2000 or later, 3-9
waits before printing on another type or

size of paper, 4-14

printer driver

features

listed by operating system, 1-2
other methods installation

Windows 2000 or later, 3-5
quick CD-ROM installation

Macintosh, 3-11

Windows 2000 or later, 3-4
verifying installation

Windows 2000 or later, 3-9

printer management software, 3-2

CentreWare Internet Services, 3-2
CentreWare Web, 3-3

printer management tools, 3-2
printer settings, 4-2

copy from one printer to another, 3-2

printer usage

job accounting, 4-18

printing

black & white, 1-11
booklets, 1-5
cover pages, 1-13
font samples, 2-4
job accounting, 4-18
job size, 4-19
job timing, 4-19
mirror images, 1-18
multiple pages per sheet, 1-4
N-Up, 1-4
personal jobs, 1-24
personal saved jobs, 1-25
proof print jobs, 1-24
saved print jobs, 1-24
secure print jobs, 1-24

Phaser® 8560MFP/8860MFP Multifunction Printer

Index-4

Index

selecting cover page printing

options, 1-13
separation pages, 1-12
Startup page, 4-5
test pages

Windows 2000 or later, 3-10
usage profile reports, 4-19
watermarks, 1-16

proof jobs

sending, 1-22

proof print jobs, 1-2, 1-21

deleting, 1-24
printing, 1-24
sending, 1-22

Q

quick CD-ROM install steps

Macintosh, 3-11
Windows 2000 or later, 3-4

R

recycling and disposing product, C-1
reduce images, 1-15
regulatory information

Canada, B-1
Europe, B-2
United States, B-1

reports

usage profile, 4-19

S

saved print jobs, 1-2, 1-21

deleting, 1-24
printing, 1-24
sending, 1-22

saving energy

power saver timeout, 4-6

scaling, 1-15
scan function

selecting control panel settings, 4-2
selecting paper handling options, 4-9

secure print jobs, 1-2, 1-21

deleting, 1-24
printing, 1-24
sending, 1-22

security

configuring 802.1X, 4-17

configuring HTTPS, 4-16
locking the control panel menus, 4-17
selecting printer settings, 4-15
selecting printing security settings, 4-16

selecting

administrative security settings, 4-15
control panel menu locking option, 4-17
duration for tray prompts, 4-11
HTTPS option, 4-16
Intelligent Ready mode setting, 4-7
Load Paper Timeout option, 4-14
load paper timeout option, 4-14
manage certificates, 4-16
printing security settings, 4-16
Tray 1 mode setting, 4-9
Tray 2-n mode setting, 4-12

sending

print with jobs, 1-23

separation pages

printing, 1-12
separator pages, 1-2
setting

administrative security levels, 4-15

control panel language, 4-2

control panel menu locking options, 4-17

date and time, 4-4

duration for tray prompts, 4-11, 4-13

HTTPS options, 4-16

Intelligent Ready mode, 4-7

load paper timeout option, 4-14

power saver timeout option, 4-6

printing security, 4-16

Startup page printing, 4-5

supply life message timing options, 4-8

Tray 1 mode options, 4-9

Tray 2-n mode options, 4-12
setting up

CentreWare IS status notification, 4-20

MailinX alerts, 4-20
slipsheet

using a separation page, 1-12
software

printer management, 3-2

Xerox Usage Analysis Tool, 4-20
specifications

controller, A-3

environmental, A-2

fonts, A-3

memory, A-3

performance, A-2

Phaser® 8560MFP/8860MFP Multifunction Printer

Index-5

Index

Startup page

factory default setting, 4-5
setting the automatic printing option, 4-5

status notification

mail alerts, 4-20
printer, 4-20

supplies

setting supply life message options, 4-8

supply life messages, 4-8

setting options, 4-8

T

TCP/IP protocol

enabling and using

Mac OS X, version 10.3 and

higher, 3-12
Microsoft Windows, 3-5
setting up the Macintosh Ethernet

port, 3-12

text

printing across one or more pages

(watermarks), 1-16

time and date

setting, 4-4

Tray 1 mode selection, 4-9
Tray 2-n mode selection, 4-12
trays

information

how often each tray is used, 4-19

selecting options for copy, scan, and fax

jobs, 4-9

setting the duration for tray prompts

Tray 1, 4-11
Trays 2-n, 4-13

Trays 2-n

setting the duration for tray

prompts, 4-13

troubleshooting

Mac OS X, version 10.3 and higher, 3-14
Macintosh networking, 3-14

Mac OS X, versions 10.3 and

higher, 3-14

Mac OS 9.x, 3-14

print-quality problems using

CentreWare IS, 3-2
using CentreWare Web, 3-3
Windows 2000 or later, 3-9

two-sided printing

booklets, 1-5

U

Unix networking

quick install, 3-15
Usage Analysis Tool, 4-20
usage profile reports, 4-19
using the printer

analyzing printer usage, 4-18

V

verifying settings

Windows 2000 or later, 3-9

W

warmup mode

power saver timeout, 4-6
watermarks, 1-2

inserting, 1-16
Windows networking

adding the printer

Windows 2000 or later, 3-5

configuring the printer

Windows 2000 or later, 3-7

creating an IPP printer

Windows 2000 or later, 3-7
Microsoft IPP Port, 3-7
Microsoft TCP/IP protocol

Windows 2000, Windows XP, 3-5

Windows Server 2003, 3-7
obtaining the printer’s network path

Windows 2000 or later, 3-7
other methods installation

Windows 2000 or later, 3-5
preliminary steps

Windows 2000 or later, 3-4
printing a test page

Windows 2000 or later, 3-6, 3-10
quick CD-ROM installation

Windows 2000 or later, 3-4
troubleshooting

Windows 2000 or later, 3-9
verifying driver installation

Windows 2000 or later, 3-9
verifying settings

Windows 2000 or later, 3-9

X

Xerox Usage Analysis Tool, 4-20

Phaser® 8560MFP/8860MFP Multifunction Printer

Index-6