Xerox 700i, 700 Splash RPX-iii - Job Management Guide
Splash RPX-iii
Xerox 700 Digital Color Press
Job Management Guide
© 2008 Electronics for Imaging, Inc. The information in this publication is covered
under Legal Notices for this product.
45073087
7 May 2008
CONTENTS
CONTENTS
CONTENTS 3
INTRODUCTION 9
Terminology and conventions 9
About this document 9
USING THE EFI SPLASH RPX-iii 10
Starting the EFI Splash RPX-iii 10
The EFI Splash RPX-iii interface 13
Administrator status 13
Utility toolbar 14
Changing the toolbar display 15
Start/Stop button 16
Print queues 17
Cover Flow view 19
Print queue column headings 20
Text filter 22
Preview window 22
Status indicators 24
EFI Splash RPX-iii main menus 25
Job Settings 26
Default job settings 32
Editing default job settings 32
Managing raster files 33
CONTENTS 4
Processing jobs 34
RIP-While-Print 34
RIP-While-Receive 34
RIP-Across-Jobs 34
Instant Reprint 34
Print Consecutive Jobs 35
Checking job errors 35
Preflight 35
Color Postflight 36
Postflight Report 36
Job Error report 36
Job Error Handling 37
ADVANCED FEATURES OF THE EFI SPLASH RPX-iii 39
Tray Alignment 39
Tray alignment features 41
Print Info 42
Configuring Print Info 42
Enabling Print Info Strip 44
Secure Access 45
Using Secure Access at client workstations 46
Printing with Secure Access 46
Setting up Users 47
Accounts 48
Screening Preferences 49
Job Log Options 50
Job Log Viewer 51
CONTENTS 5
Imposition and Booklet Printing 53
Booklet printing with presets 53
Advanced booklet printing 54
Imposition settings 56
Advanced imposition options 61
Color management tools 63
HOT FOLDERS AND VIRTUAL PRINTERS 64
Supported file formats 64
Drop-printing using Drop Folders 65
Printing to Drop Folders 66
Hot Folders 67
Creating Hot Folders 67
Managing Hot Folders 68
Printing to Hot Folders 70
Sharing Hot Folders 71
Using Hot Folders 71
Virtual Printers 73
Creating Virtual Printers 73
Setting up Virtual Printers on client computers 76
GA File Converter 88
EFI SPLASH RPX-iii PRODUCTION FEATURES 91
Set Builder 91
Printing a document set with Set Builder 92
Setting finishing options 95
Managing Set Builder jobs 96
Duplex and odd-length jobs 96
Previews 96
Errors in Set Builder document sets 96
CONTENTS 6
Mixed Media 97
Mixed Media settings 99
Printing Tabs 107
Schedule Job 109
Job Error 109
Restart Printing 110
Resume Printing 110
SPLASH SERVER REMOTE 3 111
Using Splash Server Remote 3 112
Splash Server Remote 3 functions 114
Administrator connections 115
User connections 115
SCAN 116
Setting up mailboxes 116
Scanning from the digital press 118
Using Splash Remote Scan 119
Configuring Splash Remote Scan 119
Retrieving a scan 119
SPLASH PRINT KIOSK 121
About Splash Print Kiosk 121
Supported Document Types 122
Microsoft Office 122
AdobeInDesign 122
Splash Print Kiosk Preferences 123
Using Splash Print Kiosk 124
CONTENTS 7
WEB QUEUE MANAGER 125
Using the Web Queue Manager 126
Managing jobs in the Print queue 128
Downloading installers and files from the Web Queue Manager 129
Splash Installer Downloads 129
EFI SPLASH RPX-iii SERVER MENUS 130
Print queue column headings 130
Main menus 131
Print queue Jobs menu 136
Job Log information 138
INDEX 139
INTRODUCTION
Terminology and conventions
INTRODUCTION 9
This document describes the job management features of the Splash RPX-iii Xerox 700
Digital Color Press for Apple Mac OS and Microsoft Windows computers. The
Splash RPX-iii Xerox 700 Digital Color Press is a high-end Color Publishing Print Solution
for use on Intel Mac or G5 Mac platforms. Splash user software enables Mac OS or Windows
computers to send print jobs across an appropriate network to the Splash RPX-iii Xerox 700
Digital Color Press, which processes the jobs and sends them to the digital press. If you are
unfamiliar with your platform’s procedures for printing or integrating printers within the
network environment (Windows 2000/XP/Server 2003/Vista, AppleTalk, UNIX, Novell, and
Microsoft TCP/IP), see the documentation that accompanies your computer system.
This document uses the following terminology and conventions.
Term or convention Refers to
Digital press Xerox 700 Digital Color Press
Fiery Xerox EX Print Server and Integrated Fiery Color Server
Mac OS Mac OS X
EFI Splash RPX-iii Splash RPX-iii Xerox 700 Digital Color Press
Titles in italics Other documents in this set
Windows Windows 2000, Windows XP, Windows Server 2003, Windows
About this document
This document describes the EFI Splash RPX-iii server interface, functions, and job
management options. The following topics are covered:
• EFI Splash RPX-iii user interface
• Advanced features of EFI Splash RPX-iii
• Production features of EFI Splash RPX-iii
Vista
•Splash Server Remote 3
• Drop Folders, Hot Folders, Virtual Printers, and the GA File Converter
• Web Queue Manager
USING THE EFI SPLASH RPX-iii 10
USING THE EFI SPLASH RPX-iii
This chapter provides an introduction to the EFI Splash RPX-iii graphical user interface and
its basic functions.
Starting the EFI Splash RPX-iii
In order for you to use the EFI Splash RPX-iii, it must be connected to a Xerox EX Print
Server using Direct Connect or Network Connect. With Direct Connect, the EFI
Splash RPX-iii automatically connects to the Fiery. With Network Connect, the connection
to the Fiery must be configured. Consult your network administrator for the Fiery IP address.
For more information about setup for Direct Connect and Network Connect, see Getting
Started.
TO CONNECT TO THE FIERY USING NETWORK CONNECT
1 Click the Splash Server icon in the Dock on the Macintosh desktop, or double-click the Splash
Server icon in the /Applications/Splash RPX-iii Xerox 700 Digital Color Press Folder.
NOTE: The Dock appears when you roll your mouse to the bottom of the screen.
USING THE EFI SPLASH RPX-iii 11
2 Click Network Connect.
3 If the Fiery that you want to connect to is listed in the Controller Connection window, select
the name and IP address in the list and click OK.
4 If the Fiery that you want is not listed, type the IP address in the “Manually enter an
address” text field, and then click OK.
A message appears notifying you when you have successfully connected to a Fiery.
5 Click OK to display the EFI Splash RPX-iii main window.
If you selected Network Connect in error, click Direct to set up Direct Connect.
The following procedure describes setting up Direct Connect when you start the EFI
Splash RPX-iii for the first time.
USING THE EFI SPLASH RPX-iii 12
TO CONNECT TO THE FIERY USING DIRECT CONNECT
1 Click the Splash Server icon in the Dock at the bottom of the EFI Splash RPX-iii Macintosh
desktop, or double-click the Splash Server icon in the Applications : Splash Folder.
NOTE: The Dock appears when you roll your mouse to the bottom of the screen.
2 Click Direct Connect.
NOTE: You must connect the Splash RPX-ii Macintosh directly to the Fiery using an Ethernet
crossover cable. Follow the instructions in Getting Started.
If the connection is successful, a message is displayed. Your Splash Server is now connected
directly to the Fiery.
To quit the EFI Splash RPX-iii application, return to the main window and press
Command + Q, or choose Quit Splash Server from the Splash Server menu.
The EFI Splash RPX-iii interface
1 EFI Splash RPX-iii toolbar
2 Start/Stop button
3 Active queue
4 Hold queue
5 Error queue
6 Preview window
7 Trays
8 Device status
9 Splash Server status
10 Cover Flow control
11 Cover Flow window
12 Text Filter
USING THE EFI SPLASH RPX-iii 13
After you start the EFI Splash RPX-iii application and connect to a Fiery, the main window
appears. The main window displays information about managing print queues, administering
server functions, and controlling the jobs in the print queues.
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3
4
11
21
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6
01
7
8
5
9
The following sections describe each component of the EFI Splash RPX-iii interface.
Administrator status
To log on to the EFI Splash RPX-iii with Administrator privileges, choose Server:Login and
type the Administrator password. By default, the password is blank.
Set a password to protect the EFI Splash RPX-iii settings against unauthorized changes. For
more information, see the Configuration Guide.
NOTE: Logging on to the EFI Splash RPX-iii with Administrator privileges allows you to
change the EFI Splash RPX-iii preferences and settings and use all the utilities. If you do not
log on with Administrator privileges, some functions are unavailable.
USING THE EFI SPLASH RPX-iii 14
Utility toolbar
The EFI Splash RPX-iii utility toolbar allows you to access EFI Splash RPX-iii applications
and utilities.
TO USE THE TOOLBAR
• To open any of the utilities displayed in the toolbar, click the utility button.
The default toolbar displays buttons for the following utilities:
•
•
ColorCal allows you to perform color calibration. For more information, see the
Color Guide.
CopyCal allows you to create color profiles that simulate the output of any color printer.
For more information, see the Color Guide.
•
Profile Loader allows you to add ICC profiles. For more information, see the Color Guide.
•
ColorTuner allows you to edit the color output of a RIPped job before all the copies are
printed. For more information, see the Color Guide.
•
Color Tweak allows you to change the color output by editing the CMYK curves and
reprint the document without reRIPping.
•
Set Builder allows you to combine several jobs, printing them as a single, collated
document. For more information, see page 91.
•
Scan allows you to scan jobs directly from the EFI Splash RPX-iii. A separate Adobe
Photoshop plug-in allows you to scan with Photoshop.
•
Start/Stop allows you to start and stop jobs in process.
You can add buttons for the following utilities and features:
•
Spot Color Editor allows you to add and delete spot colors and change the value output for
any spot color. For more information, see the Color Guide.
•
Tray Alignment allows you to set vertical and horizontal print offsets that result in accurate
alignment of print margins and crop marks, for either single-sided jobs or duplex jobs.
•
Color Profiles allows you to select color profiles. It includes a link to Profile Loader.
For more information, see the Color Guide.
•
Mixed Media allows you to specify different paper types and trays for individual pages or
ranges of pages within a single job. For more information, see page 97.
•
Schedule allows you to set a time at which a job automatically prints. For more
information, see page 109.
USING THE EFI SPLASH RPX-iii 15
• Preflight checks jobs spooled at the EFI Splash RPX-iii for printing errors before the job is
processed. For more information, see page 35.
•
Color Postflight outputs input colors as a tint of a specific primary output color, depending
on what type of job and what type of color the input is. For more information, see page 35
and the Color Guide.
You can use the following controls to customize the look of the toolbar:
•
Separator puts a vertical line in between two icons, which can be used for grouping related
buttons and differentiating functions.
•
Space puts a fixed amount of space in between two toolbar icons.
•
Flexible Space used to right justify toolbar icons by putting as much space as there is room
between two toolbar icons. If you shrink the window, or add more icons on either side, the
space shrinks accordingly.
Changing the toolbar display
Change the toolbar display by adding or removing buttons in Splash Server Preferences.
For more information about setting preferences, see the Configuration Guide and the
Color Guide.
TO CHANGE THE TOOLBAR DISPLAY
1 Choose Preferences from the Splash Server menu.
2 Click Button Bar.
3 To add or remove buttons from the toolbar, drag them to or from the Loaded Buttons list.
4 To add space and lines between buttons, drag the Space, Flexible Space, and Separator
controls into place, and then click OK.
USING THE EFI SPLASH RPX-iii 16
Start/Stop button
The Start/Stop button allows you to start and stop processing files.
These actions are global, and will start or stop all print jobs currently on the EFI
Splash RPX-iii.
Client workstations can send print jobs to the EFI Splash RPX-iii while processing is stopped.
Jobs sent while the server is stopped are spooled to the startup disk and appear in the Active
queue. To control client printing, you can configure the EFI Splash RPX-iii to spool and hold
all incoming print jobs, allowing the administrator to review jobs and determine job
priorities.
If a print job is listed in the Active queue when server processing is halted, the EFI
Splash RPX-iii stops all jobs at the first logical stopping point and leaves them in the Active
queue, except for currently RIPping or printing jobs, which may return to the Hold queue.
Job order is not affected by this option.
TO START AND STOP JOB PROCESSING
1 To start or resume processing, click the Start/Stop button or choose Server > Start Processing.
The logo background to the right of the button changes from red to green.
2 To stop processing all jobs currently on the EFI Splash RPX-iii, click Start/Stop, or
choose Stop Processing from the Server menu.
The logo background to the right of the button changes from green to red.
Print queues
The print queues in the main window display the Active, Hold, or Error status of all
spooled jobs.
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•
•
Preferences for job processing that determine whether a job is sent to the Active queue or the
Hold queue are set in the EFI Splash RPX-iii Server Preferences and in the File Handling
print options. For more information, see the Configuration Guide and the Printing Guide.
When you set up a Hot Folder, you specify settings for job processing on the File tab.
Job management of the print queues is described in the following procedures.
USING THE EFI SPLASH RPX-iii 17
Active queue displays the currently processing print job and jobs awaiting automatic
processing.
Hold queue lists print jobs that the server has processed and jobs sent to the server with the
Send and Hold option set, or jobs dragged directly to the Hold queue.
Error queue lists print jobs that failed to print, partially or completely.
TO RESIZE A PRINT QUEUE
• To resize a print queue, click the divider that separates the print queues and drag up or down.
NOTE: You cannot resize a queue to hide another queue.
TO SELECT JOBS IN A PRINT QUEUE
• To select a job in one of the print queues, click the job.
• To select multiple jobs consecutively, click one job, press Shift, and click multiple jobs in
the queue.
• Press Command and click to select multiple non-consecutive jobs.
If a selected job has a preview image, it appears in the Preview window of the main window.
TO MOVE JOBS BETWEEN QUEUES
• To print a job in the Hold queue, drag the job to the Active queue.
• To move a job to the Hold queue, drag the file from the Active or Error queues. You can also
select a job in the Active queue and choose Hold from the Jobs menu.
• To resume processing of a job in the Hold queue, drag the job to the Active queue, choose
Remove Hold from the Jobs menu, or press Command + R while the job is selected.
USING THE EFI SPLASH RPX-iii 18
TO REORDER JOBS IN THE ACTIVE QUEUE
• Reorder jobs in the Active queue by dragging them to a new position within the queue.
Moving jobs in the Active queue allows you to reschedule jobs for RIPping or printing
without putting them on Hold.
Reordering jobs in the Active queue does not affect the current state of the job. Once a job
begins printing or RIPping, it continues to do so until it finishes or is placed on Hold.
When the currently RIPping job finishes and moves to the Print Pending stage, the job in the
Active queue that is Pending (highest in the queue) begins RIPping, and so on through all the
jobs in the Active queue.
TO DELETE A JOB
• To delete a job from the Hold or Error queues, select the job and press the Delete key on the
keyboard. You can also select the job and choose Delete Job from the Jobs menu.
• To delete a job that is currently processing in the Active queue, select the job, drag it to the
Hold queue, and then press the Delete key on the keyboard. When the job is in the Hold
queue, you can also select it and choose Delete Job from the Jobs menu.
A dialog box prompts you to confirm this action. If image files are saved, you are asked to
delete the entire job or just the saved images.
NOTE: You can also delete jobs by dragging them to the Trash icon on your Mac OS desktop.
Jobs in the Active queue cannot be deleted.
TO ACCESS PRINT QUEUE JOB OPTIONS
1 Select a job in any print queue and click the arrow button on the upper-right side of
the queue.
You can also access the options from the Jobs menu.
2 Click an option to choose it.
3 To edit job settings, click Edit Job.
For more information about print queue job options, see page 136. For more information
about job settings, see page 26 and the Printing Guide.
USING THE EFI SPLASH RPX-iii 19
Cover Flow view
The Cover Flow view provides an alternative way of viewing jobs in the Hold queue. In the
Cover Flow view, a preview of the first page of each job in the Hold queue is displayed. If the
job has not been RIPped (processed), a standard placeholder is displayed. By clicking
thumbnails using the scrollbar, you can scroll through the list of jobs in an intuitive manner.
Preview display relative page sizes.
TO PREVIEW COVER FLOWS
1 Drag a job to the Active queue to RIP (process) or print.
2 Click the Cover Flow control.
3 Click the job to select it in the Hold queue and move it to the center of the Cover Flow view.
1 Cover Flow windows
2 Cover Flow control
3 Divider
2
1
3
Use the divider between the Cover Flow view and the list view or the Cover flow control to
change the size of the view. You can also use the divider between the Cover Flow view and the
list view to hide the view entirely.
4 Double-click the centered job to open it in the Job Edit dialog.
NOTE: If the text search filter is in use, only jobs matching the search criteria display in the
Cover flow view (see page 22).
NOTE: Multiple jobs cannot be selected. If multiple jobs are selected, the first one selected
remains centered in the Cover Flow view.
USING THE EFI SPLASH RPX-iii 20
Print queue column headings
To modify the column headings in the print queues, use the following procedure.
TO MODIFY PRINT QUEUE COLUMN HEADINGS
• To resize or reposition a column heading in the Active, Hold, or Error queues, click the column
heading and drag right or left.
• To add a column heading, click the arrow to the right of the queue, select Add Column, and
select from the list of possible headings.
• To change a column, Control-click an existing column heading and choose from the list of
possible headings.
• To delete a column heading, Control-click the column heading and choose Remove Column.
For a list of all the available print queue column headings and a brief description of each,
see page 130.
The following section provides additional information about specific print queue column
headings.
Info-Basic
1 Info-Basic icons
Info field
On the EFI Splash RPX-iii interface, the leftmost column in the Hold queue acts as a job
information field.
The Info field has two display options:
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Info-Basic displays a symbol that shows the job’s most significant status.
•
Info-Detailed displays symbols that show all possible statuses of the job.
TO SELECT AN INFO FIELD DISPLAY OPTION
• To toggle from one option to the other, control-click the Info column heading, and then
choose Info-Basic or Info-Detailed from the menu that appears.
In the Active queue, the Rip and Print status of a job is available in the Status field. When a
job moves to the Error queue, the reason the job failed to print is displayed in the Error
Message field.
1
Info-Detailed
1 Info-Detailed icons
USING THE EFI SPLASH RPX-iii 21
• Clock Symbol: Job scheduled to print at a later time
• W: Color Tweaked
• I: Has Saved Rasters (Image)
• T: Will Apply Color Tuning When Run (Tuning)
•P: Has Preflight Report
• R: RIPped (previously processed)
• S: Receiving From Network (Spooling)
NOTE: For Info-Basic jobs for which more than one status condition applies, the field
displayed is according to the hierarchy listed previously. For example, for a job with saved
rasters and a preflight report, “I” is displayed in the Info field.
1
The Info-Detailed option displays six columns of color icons that indicate the progress of
a job.
• I: Saved Raster, prints without reRIPping, symbol is Magenta if it has saved rasters,
blank if not.
• T: Applies Color Tuning When Run, symbol is Purple if it applies Color Tuner,
blank if not.
• P: Preflight Report, symbol is Gray if a report is generated, blank if not.
• R: RIPped (previously processed), symbol is Yellow if processed, blank if not.
• S: Received/Receiving from network, symbol is Blue if received, half-filled blue
if receiving.
• W: Color Tweaked, symbol is Orange if job has been color tweaked.
• Clock Symbol: scheduled to print at a later date.
NOTE: More than one Info-detailed field can be displayed at a time.
USING THE EFI SPLASH RPX-iii 22
Text filter
The text filter control allows you to filter the list of jobs to display only those that match the
job name or user name entered.
Preview window
Jobs RIPped at the EFI Splash RPX-iii include a preview image for each page of the job. If a
job has not been RIPped (processed), the preview is unavailable. Previews are automatically
stored for all pages when a job is RIPped.
The Preview window is not movable from within the main EFI Splash RPX-iii server
interface. However, clicking the magnifying glass button to the left of the Preview window
allows you to open a new Preview window that is not attached to the main window. You can
move and resize the new Preview window. The Preview window also displays the page number
of the thumbnail image.
1 Magnifying glass icon
TO PREVIEW A JOB
1 Select a processed job in the Active, Hold, or Error queues.
2 In the Preview window, click the magnifying glass icon.
1
1 Use scroll bar and arrows
to page through document
2 Resizing handle
3Job preview/Page
preview toggle
USING THE EFI SPLASH RPX-iii 23
3 In the larger view of preview, use the arrows and the scroll bar to page through the document.
Resize the window by dragging the lower-right corner
1
3
.
1 Use scroll bar and arrows
to page through document
2 Resizing handle
3Job preview/Page
preview toggle
2
The larger view of preview allows you to switch between page preview mode (above), which
shows each page at high resolution, and job preview mode (below), which shows layout
options, such as duplex.
3
1
2
USING THE EFI SPLASH RPX-iii 24
Status indicators
Information about the status of the digital press trays and the EFI Splash RPX-iii is displayed
in the lower-right side of the EFI Splash RPX-iii server interface.
•
Device DP700 displays the status of the printer, including up to three error conditions or
warnings. The installed paper trays
accommodate. The type of paper installed in the digital press is visible by dragging the
cursor over the tray status bar. The amount of paper currently in each tray is also visible:
– Display bars are green if trays are greater than 50% full.
– Display bars are yellow if trays are between 25% and 50% full.
– Display bars are red if trays are 25% or less full.
The Device status also displays digital press out of paper, paper jam, and low toner
information.
•
Splash displays EFI Splash RPX-iii status, network activity, the date of the last calibration,
and available hard disk drive space. It also displays the connection status for the AppleTalk
and IP network, the status of the connection with the Fiery, the AppleTalk name, and the
IP address.
are also displayed, showing the paper sizes they
1 Last calibrated icon
Last Calibrated displays the date and time the ColorCal calibration utility was last run.
For detailed information about when each Calibration Name was last calibrated, select the
icon next to the Last Calibrated field. For more information, see “To view Color
Calibration Summary” on page 25.
Disk Space Available shows the available space on the EFI Splash RPX-iii hard disk, both
numerically and visually.
1
USING THE EFI SPLASH RPX-iii 25
TO VIEW COLOR CALIBRATION SUMMARY
1 Click the icon next to the Last Calibrated field.
For each calibration name, the display indicates the date of the last calibration or indicates
that no calibration has been performed.
2 Select or clear the check box in the Warn column for each of the displayed calibration names.
By default, the Warn check box is selected, and a warning that the calibration is out of date is
displayed in red next to the Last Calibrated field in the EFI Splash RPX-iii server interface.
NOTE: Initially the Summary list is empty and the server warns you that the system is not
calibrated. As you calibrate media, those media are added to the Color Calibration Summary
with Warn enabled. If you stop using a particular media that you previously calibrated, you
can disable the Warn check box to avoid receiving warnings for media no longer in use.
For more information about calibration, see the Color Guide.
EFI Splash RPX-iii main menus
The following menus are displayed on the EFI Splash RPX-iii: Apple, Splash Server, File,
Edit, Server, Profiles, Jobs, Window, and Help.
NOTE: If you do not log on to the EFI Splash RPX-iii with Administrator privileges, some
commands in each menu may be disabled or View only.
For a description of the menus, see page 131.
Job Settings
TO EDIT JOB SETTINGS
1 To open the Job Settings dialog box, double-click the job in the queue or select the job and
2 Click the tabs in turn to edit the job settings.
USING THE EFI SPLASH RPX-iii 26
The Job Settings dialog box allows you to view the options for jobs in the Hold or Error
queues and revise them.
For information about the specific job settings, see the Color Guide and Printing Guide.
choose Edit Job from the Jobs menu.
Summary
is enabled. Click it to access the report. A preview of the job is also displayed.
displays job details. If a Preflight report has been run, the Preflight Report button
USING THE EFI SPLASH RPX-iii 27
File displays file-handling options.
Page displays page handling options.
USING THE EFI SPLASH RPX-iii 28
Imposition displays imposition options.
Tray displays tray and media handling options.
USING THE EFI SPLASH RPX-iii 29
Output displays finishing options.
Color displays color handling options.
USING THE EFI SPLASH RPX-iii 30
Quality allows you to set text and graphic printing options.
Extras displays settings for file handling and prepress features. It also allows you to
schedule jobs.
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