Xerox 700i, 700 Workflow Examples

Xerox EX Print Server, Powered by Fiery
for the Xerox 700 Digital Color Press

®

,

Workflow Examples

© 2008 Electronics for Imaging, Inc. The information in this publication is covered
under Legal Notices for this product.

45069924
23 April 2008

CONTENTS

CONTENTS

CONTENTS 3

INTRODUCTION 5

Terminology and conventions 5

About this document 6

MIXED MEDIA 7

What is Mixed Media? 7

Example: Workflow with Mixed Media 7

Items required for this example 8

IMPOSITION 11

What is imposition? 11

Example: Workflow with imposition 11

Items required for this example 12

PPML WITH IMPOSITION 15

What is PPML and how do you impose it? 15

Example: PPML workflow with imposition 15

Items required for this example 16

VARIABLE DATA PRINTING WITH FREEFORM 19

What is variable data printing? 19

Variable data printing languages 19

Sending variable data jobs to the EX Print Server 19

What is FreeForm and how is it used with variable data print jobs? 20

Example: Variable data workflow using FreeForm 20

Items required for this example 21

CONTENTS 4

VARIABLE DATA PRINTING WITH FREEFORM 2 AND MIXED MEDIA 24

What is FreeForm 2 and how is it used with variable data print jobs? 24

What is Mixed Media and how can it be used in variable data print jobs? 24

Example: Variable data workflow with FreeForm 2 and Mixed Media 25

Items required for this example 26

HOT FOLDERS 29

What is a Hot Folder? 29

Example: Workflow with Hot Folders 29

Items required for this example 30

COMPOSE WITH PAPER CATALOG 33

What is Compose? 33

What is Paper Catalog and how is it used with Compose? 34

Example: Tab Workflow with Compose and Paper Catalog 34

Items required for this example 35

TERMS 39

INDEX 41

INTRODUCTION

Terminology and conventions

INTRODUCTION 5

This document provides examples of complex printing scenarios and an overview of the
EX Print Server features used in the examples. The example workflows illustrate how
you can combine features to create jobs. Each workflow includes cross-references to help
you locate more information about performing each task.

For information about supported operating systems and system requirements, see Welcom e .

This document uses the following terminology and conventions.

Term or convention Refers to

Aero EX Print Server (in illustrations and examples)

Digital press Xerox 700 Digital Color Press

EX Print Server Xerox EX Print Server, Powered by Fiery

Color Press

Mac OS Apple Mac OS X

Titles in italics Other documents in this set

Windows Microsoft Windows 2000, Windows XP, Windows Server 2003,

Windows Vista

Topics for which additional information is available by starting
Help in the software

Tips and information

Important information

Important information about issues that can result in physical
harm to you or others

®

, for the Xerox 700 Digital

INTRODUCTION 6

About this document

This document covers the following topics:

• Mixed Media concepts and how Mixed Media is used in an example workflow

• Variable Data Printing (VDP) concepts with FreeForm and how VDP is used in an
example workflow using FreeForm

• Imposition concepts with PPML (Personalized Print Markup Language) and how
imposition is used in an example variable data printing workflow using Impose
and PPML

• Printing to a Hot Folder on the network and an example workflow using Hot Folders

• Compose and Paper Catalog concepts and how to create a job with Compose and
Paper Catalog

• Definitions for popular applications and printing terms used in this document

MIXED MEDIA

What is Mixed Media?

MIXED MEDIA 7

This chapter provides an overview of Mixed Media and an example workflow that includes
Mixed Media.

The Mixed Media feature allows you to print ranges of pages on different types of media.
For example, you can use Mixed Media to specify a heavy stock for the cover, add blank pages,
insert colored media on designated pages, and specify duplex pages within a single print
job. Specify Mixed Media settings when you print a job from an application with the
printer driver. Define and modify the Mixed Media settings of jobs already sent to the
EX Print Server from Command WorkStation or define Mixed Media settings in the Hot
Folders application.

For more information about Mixed Media, see Utilities.

Example: Workflow with Mixed Media

A geology professor at Ocean Crest University wants to print her new course book for the fall
semester. The new course book consists of eight chapters. She wants her students to be able to
find the information they want easily and quickly. To ensure this, each chapter divider in the
book is printed on heavy media. The chapter text is printed on plain media and the front and
back covers are printed on heavy media.

The professor sends her request, along with the book file in PDF (Portable Document
Format) (Geology101.pdf), to the university’s in-house production department.

MIXED MEDIA 8

The following diagram illustrates the components of the course book.

Back cover
printed
on heavy
media

Chapter dividers
on heavy media

Chapters
printed on
plain media

Front cover
printed on
heavy media

Completed course book

Items required for this example

• Geology101.pdf

• EX Print Server

• Command WorkStation with Mixed Media

• Heavy media for the front and back covers

• Heavy media for chapter dividers

• Plain media for the chapter text

For information about supported media types, see Print Options.

NOTE: The EX Print Server supports PDF versions 1.2 through 1.7.

MIXED MEDIA 9

Mixed Media workflow

1

2

3

EX Print Server

Step Task For more information

1

The professor creates the PDF and sends the file to
the university’s in-house production department.

4

EX Print Server

578 6

2

The operator in the production department downloads

Command WorkStation Help

the file to Command WorkStation.

MIXED MEDIA 10

Step Task For more information

3

4

5

The operator selects the job in Command WorkStation,
chooses Properties from the Actions menu, clicks the Media
icon on the Job Properties toolbar, and scrolls down to Mixed
Media. The operator applies the following settings:

a) From New Page Range, the operator types 2, 32, 64, 98,

124 for the page range (the pages that divide the chapters),

specifies a heavy media, indicates which tray contains the
heavy media, clicks Add Definition, and clicks Close.

b) From New Insert, the operator specifies inserting a blank

page after the last page to distinguish the end of the print
job, clicks Insert, and clicks Close.

c) From Define Cover, the operator specifies front and back

covers that print on front only, cover stock, and the tray
for the media, and clicks OK.

d) The operator clicks the Layout icon and specifies duplex,

clicks OK, and then saves the file.

The operator processes and holds the job. Command WorkStation Help

The operator previews the job. Command WorkStation Help

Utilities

6

The operator prints the job.

Command WorkStation Help

NOTE: The operator can also print one set as a proof

before printing multiple copies.

7

8

The operator retrieves the job from the digital press.

The job is printed with a front and back cover and
dividers for each chapter.

To use Mixed Media in Command WorkStation, your downloaded file must be a non-raster
file. To remove raster information from a file in Command WorkStation, right-click the file
and select Remove Raster Data.

You can duplicate this workflow with a PostScript file instead of a PDF. You can also specify
inserting tabs. For example, instead of specifying heavy media for the chapter dividers, you
can specify tabs and print chapter numbers on each tab. For more information about printing
with tabs, see Utilities.

IMPOSITION

What is imposition?

IMPOSITION 11

This chapter provides an overview of imposition and an example workflow using imposition.

Imposition is the process of arranging individual pages of a book, booklet, or brochure on a
large sheet. The pages are laid out such that when the sheet is printed, folded, and cut, the
pages are in the correct orientation and order.

The EX Print Server supports Impose. Impose is a server-based imposition application that
allows you to edit and assemble entire documents on the EX Print Server before you process
the files.

For more information about imposition, see Command WorkStation Help.

Example: Workflow with imposition

The manager of Company ABC wants to make sure she has enough business cards to
distribute when she is managing her company’s booth at the Consumer Electronics Show.

She has sent out a request to a local print shop to print 600 cards.

The print shop imposes her business cards on an 11
incorporates text on the back, the job must be duplexed. Company ABC’s standard
business card size is 2
on one 11

x 17 page.

x 3.25. The print shop calculates that they can impose 25 cards

x 17 page. Since the card design

IMPOSITION 12

{

The following graphic illustrates how the business cards are imposed.

5 columns

11 x 17 page

5 rows

2 x 3.25 business card

Items required for this example

• Card.pdf

• EX Print Server

• Command WorkStation with Impose (requires a dongle)

•11

x 17 heavy media, such as card stock

For information about supported media types, see Print Options.

• Paper cutter

NOTE: The EX Print Server supports PDF versions 1.2 through 1.7.

IMPOSITION 13

Imposition workflow

1

2 3 4

8 7

6

Step Task For more information

1

2

Company ABC creates the 2 x 3.25 business card, saves
it as Card.pdf, and then sends the file to the print shop.

The operator at the print shop downloads the file

Printing from Windows

Printing from Mac OS

Command WorkStation Help

to Command WorkStation.

5

EX Print Server