Xerox 6204 User Manual 2
User Guide
6204 Wide Format Solution
701P44865
Wide Format
Scan Service
Xerox Corporation
Global Knowledge & Language Services
800 Phillips Road Bldg. 845-17S
Webster, NY 14580
Copyright © 2006 Xerox Corporation. All rights reserved.
Printed in the United States of America.
Copyright protection claimed includes all forms and matters of
copyrighted material and information now allowed by statutory
or judicial law or hereinafter granted, including without
limitation, material generated from the software programs that
are displayed on the screen such as styles, templates, icons,
screen displays, looks, etc.
Adobe® and the Adobe logo, Acrobat®, and the Acrobat
logo are either registered trademarks or trademarks of
Adobe Systems Incorporated in the United States and/or other
countries.
Microsoft®, Microsoft® Windows, and Windows® Server 2003
are trademarks of Microsoft Corporation.
XEROX®, The Document Company®, the digital X®,
Xerox 6204 Wide Format are the trademarks of or licensed
to XEROX CORPORATION.
Table of contents
Preface..........................................................................................................................................................iii
Using this Guide...........................................................................................................................................iv
Conventions ..................................................................................................................................................v
Operating Environment................................................................................................................................ vi
Hardware...........................................................................................................................................vi
Operating System.............................................................................................................................. vi
Network............................................................................................................................................. vi
Supported Device.............................................................................................................................. vi
1 Installing Wide Format Scan Service........................................................................................................1
2 Starting Wide Format Scan Service..........................................................................................................7
Starting the Application..............................................................................................................................8
Overview of the [Wide Format Scan Service] Window..............................................................................9
Tool Button Functions..............................................................................................................................11
Wide Format Scan Service Menus..........................................................................................................13
3 Setting Up the Program Defaults............................................................................................................17
Polling......................................................................................................................................................18
File Formats.............................................................................................................................................19
Media Size List........................................................................................................................................20
Display Units............................................................................................................................................21
Saving Custom Settings..........................................................................................................................22
Exporting Custom Settings...............................................................................................................22
Importing Custom Settings...............................................................................................................23
4 Setting Up a Wide Format Scan Service Mailbox...................................................................................25
Creating a Wide Format Scan Service Mailbox ......................................................................................26
Deleting a Wide Format Scan Service Mailbox.......................................................................................30
5 Setting Up a Windows Folder .................................................................................................................31
Creating a New Folder.............................................................................................................................31
Creating a Shortcut to the New Folder....................................................................................................33
Deleting a Windows Folder......................................................................................................................35
6 Importing Stored Documents from a Mailbox..........................................................................................37
Manual Import..........................................................................................................................................38
Auto Import..............................................................................................................................................41
7 Displaying the Contents of the Windows Folder.....................................................................................43
Creating the Title Block View Settings ....................................................................................................45
8 Editing a Retrieved Document................................................................................................................47
Despeckle................................................................................................................................................48
Image Rotation........................................................................................................................................49
Skew Correction......................................................................................................................................51
Creating Customized Edit Image Icons...................................................................................................52
Editing the Document..............................................................................................................................54
9 Using Wide Format Scan Service Viewer...............................................................................................57
Starting Wide Format Scan Service Viewer............................................................................................57
Overview of the [Wide Format Scan Service Viewer] Window................................................................59
Tool Button Functions..............................................................................................................................60
Wide Format Scan Service Viewer Menus..............................................................................................63
Opening a File.........................................................................................................................................65
Editing: Despeckle, Image Rotation, Skew Correction...........................................................................65
Editing: Reduce/Enlarge.........................................................................................................................66
Editing: Area Mode.................................................................................................................................68
Delete Selected Area .......................................................................................................................68
Save Selected Area..........................................................................................................................69
10 Uninstalling Wide Format Scan Service................................................................................................71
Index............................................................................................................................................................73
Wide Format Scan Service User Guide i
ii Wide Format Scan Service User Guide
Preface
Thank you for using the Xerox Wide Format Scan Service. This software is
designed expressly for the Xerox 6204 Wide Format Copier/Printer.
This User Guide describes the procedures and precautions involved in
installing and operating the Xerox Wide Format Scan Service. Refer to the
Xerox 6204 Wide Format Solution User Guide for details on how the
Copier/Printer and this software interact.
The explanations in this document assume that the user has a basic
knowledge of computer operation and network configuration. Refer to the
documentation supplied with the computer, Windows® documentation, and
the manuals supplied with the network system for details on computer and
network operations.
Wide Format Scan Service User Guide iii
Using this Guide
This guide consists of the following chapters:
1 Installing Wide Format Scan Service
Provides instructions for installing the Wide Format Scan Service software
on a workstation.
2 Starting Wide Format Scan Service
Explains how to start Wide Format Scan Service and use the features of the
[Wide Format Scan Service] window.
3 Setting Up the Program Defaults
Explains how to set up the mailbox polling frequency, the default display
units (millimeters or inches), and the default media size settings which
display in document lists. Also explains the use of the [Export Setup File]
and [Import Setup File] features.
4 Setting Up a Wide Format Scan Service Mailbox
Provides instructions for setting up a Wide Format Scan Service mailbox.
When the user selects this mailbox, the software checks the contents of the
Copier/Printer’s mailbox and then displays the file names of the scanned
documents it contains.
5 Setting Up a Windows Folder
Explains how to create a folder to receive and store imported files.
6 Importing Stored Documents from a Mailbox
Provides instructions for importing scanned image files from a
Copier/Printer mailbox to a folder on a user’s workstation.
7 Displaying the Contents of the Windows Folder
Explains how to display the imported documents contained in the Windows
folder and their properties.
8 Editing a Retrieved Document
Illustrates how to use and customize the Despeckle, Skew Correction, and
Image Rotation features.
9 Using Wide Format Scan Service Viewer
Wide Format Scan Service Viewer allows users to edit and print documents
which have been imported from a mailbox on the Copier/Printer. The
chapter explains how to use the features of the [Wide Format Scan Service
Viewer] window.
10 Uninstalling Wide Format Scan Service
Provides instructions for uninstalling Wide Format Scan Service.
iv Wide Format Scan Service User Guide
Conventions
This User Guide uses the following symbols and conventions:
< > Indicates the keys on the keyboard.
EXAMPLE Press the <Enter> key.
[ ] Indicates the menus and display items on the screens.
EXAMPLE Select either the [On] or [Off] button.
“ “ Indicates areas of reference within this User Guide.
EXAMPLE Refer to “1 Installing Wide Format Scan
Service.”
IMPORTANT Indicates important information which you should read.
NOTE Indicates additional information on operation or features.
REFER TO Indicates reference sources.
EXAMPLE Indicates an example.
The term “documents” is used generically throughout this guide to indicate
the image files (TIFF, PDF, and CALS formats) which are stored on the
Xerox 6204 Wide Format Copier/Printer and/or in a designated import folder
on a user’s workstation.
Wide Format Scan Service User Guide v
Operating Environment
The following is the operating environment of the Wide Format
Scan Service.
Hardware
Minimum PC hardware requirements:
• PC/AT compatible machine (excluding NEC NX series)
• Processor: Pentium III 850MHz
• Memory (at 600 dpi, B/W binary data):
A/A4: 256MB or more
B/A3: 256MB or more
C/A2: 512MB or more
D/A1: 512MB or more
E/A0: 512MB or more
• Hard Disk with 20MB or more free space for program
installation
• CD ROM drive
Operating System
• Microsoft® Windows® XP Home Edition (SP2)
• Microsoft® Windows® XP Professional (SP2)
• Microsoft® Windows® 2000 Professional (SP4)
• Microsoft® Windows® Server 2003 (SP1)
Network
• Network Interface Card
• TCP/IP communication capability
Supported Device
• Xerox 6204 Wide Format Copier/Printer
vi Wide Format Scan Service User Guide
1 Installing Wide Format Scan Service
Instructions for installing Wide Format Scan Service follow. Before
beginning the installation, log on to Print Services on Web as
Administrator, select the Properties tab, and perform the following:
1. Confirm that the settings for the IP Address and Subnet Mask
are correct.
2. Confirm that both FTP and SNMP are enabled.
NOTE The procedure below is written for Windows
systems. The installation procedures for Windows
®
Windows
1. Insert the CD ROM in the workstation’s CD ROM drive.
2. Select [Start] > [My Computer] and then select the CD ROM
3. When the contents of the CD ROM display, double click the zip
4. Extract the contents of the zip file to the workstation’s Desktop.
Server 2003 systems differ only in screen appearance.
drive in which you inserted the CD ROM.
file named WideFormatScanServiceVer.x.x.x.x_XC.zip (Fig. 1).
Figure 1
A folder entitled [WideFormatScanServiceVerx.x.x.x_XC] will
be created on the Desktop (Fig. 2).
Figure 2
®
XP Professional
®
2000 and
5. Double click the [WideFormatScanServiceVerx.x.x.x_XC] folder
that was created in step 4. A folder labeled [Disk1] will display
(Fig. 3).
Figure 3
Wide Format Scan Service User Guide 1
6. Double click the [Disk1] folder. The contents of the folder will
display (Fig. 4).
Figure 4
7. Double click the [setup.exe] icon to activate the installer
program. The [Xerox Wide Format Scan Service] screen
(Fig. 5) will display, followed by the [Wide Format Scan Service
- InstallShield Wizard] Welcome screen (Fig. 6).
Figure 5
2 Wide Format Scan Service User Guide
Figure 6
8. Click the [Next] button on the [Wide Format Scan Service -
InstallShield Wizard] Welcome screen. The [Choose
Destination Location] dialog box will display (Fig. 7).
Figure 7
Wide Format Scan Service User Guide 3
9. Either accept the default Destination Folder or bro w se to a
another location of your choice, and then click the [Next] button.
The [Ready to Install the Program] screen will display (Fig. 8).
Figure 8
10. Click the [Install] button. The [Setup Status] screen (Fig. 9) will
display, and the installer will begin the installation of the
program files.
Figure 9
4 Wide Format Scan Service User Guide
When the installation is complete, the [InstallShield Wizard
Complete] screen will display (Fig. 10).
Figure 10
11. Click the [Finish] button and remove the CD ROM.
The installation process places two shortcuts on the Desktop,
one for Wide Format Scan Service Viewer and the other for the
Wide Format Scan Service (Fig. 11).
Figure 11
Wide Format Scan Service User Guide 5
6 Wide Format Scan Service User Guide
2 Starting Wide Format Scan Service
Wide Format Scan Service enables a user to retrieve to a
workstation the documents which were previously scanned and
stored on the Xerox 6204 Wide Format Copier/Printer. Once the
image information is retrieved, it can be edited and saved, then
printed on the Copier/Printer. Printing is performed using the Wide
Format Scan Service Viewer (see “9 Using Wide Format Scan
Service Viewer”). Edited image information cannot be returned to a
Copier/Printer mailbox for storage.
This section explains how to launch the Wide Format Scan Service
and describes the features of the [Wide Format Scan Service]
window.
NOTE Although the scanned document information is preserved in the
file that is retrieved to the workstation, the document in the
Copier/Printer mailbox may be deleted once retrieved. To prevent
this from occurring, set the [Delete/Save Documents] feature to [Off]
when you create or change a mailbox on the Xerox 6204 Wide
Format Copier/Printer’s control panel.
REFER TO Xerox 6204 Wide Format Solution User Guide, Chapter 4 Scan,
Creating/Deleting/Changing a Mailbox.
Wide Format Scan Service User Guide 7
Starting the Application
NOTE You cannot use Wide Format Scan Service and Wide Format
Network TWAIN Source at the same time.
To start Wide Format Scan Service:
Either select the [Wide Format Scan Service] shortcut on the
Desktop or select [Start] > [All Programs] > [Xerox] > [Wide Format
Scan Service] > [Wide Format Scan Service].
The [Wide Format Scan Service] window (Fig. 1) will display.
Figure 1
8 Wide Format Scan Service User Guide
Overview of the [Wide Format Scan Service] Window
[
]
r
r
The [Wide Format Scan Service] window (Fig. 2) contains these
features:
Menu Bar
Tool
Buttons
Service
Area
File Area
The Menu Bar provides access to the File, Edit, View, Tools,
and Help menus and submenus.
Tool Buttons provide convenient shortcuts for frequently performed
tasks. There are four categories of tool buttons: Common,
Windows Folder, Mailbox Service, and Edit Images; all are
described in this chapter.
The [Service Area] tree view works much like any Windows
directory. It also displays mailbox and Windows folder shortcuts
which the user creates to access and manage scanned and edited
documents. The [Service Area] also will display customized Edit
Images icons which the user may create to streamline editing tasks.
When a user selects a Wide Format Scan Service mailbox, the [File
Area] will display a list of documents which are stored in the
associated Copier/Printer mailbox. Once the list displays, the user
may select documents to retrieve for editing.
When a user selects a folder that contains retrieved documents, the
files in the folder will display in List View, Thumbnail View, or Title
Block View. The user may drag and drop one or more files on an
Edit Images icon to be edited or select (double-click) a file to
display it in Wide Format Scan Service Viewer.
Menu Ba
Status Ba
Tool Buttons
[Service Area]
File Area
Figure 2
Wide Format Scan Service User Guide 9
NOTE When you pause the cursor over a tool button, a tool tip will display
and a description of the button will appear in the [Status Bar] (see
Fig. 2).
NOTE The tool buttons that display in the [Wide Format Scan Service]
window will change based on which item is selected in the [Service
Area].
EXAMPLE
Selecting the folder that contains imported documents will cause the
Windows folder Tool Buttons to display (Fig. 3).
Figure 3
10 Wide Format Scan Service User Guide
Tool Button Functions
Common Tool Buttons
Icon Function Description
The tables below define the functions of the tool buttons on the
[Wide Format Scan Service] window.
New
Delete Deletes the selected folder or file.
Cut Cuts the selected folder or file.
Copy Copies the selected folder or file.
Paste Pastes the folder or file that has been copied or cut.
Properties Displays the properties of the selected folder or file.
Help Displays the Help file.
NOTE Mailbox folders and Edit Images folders cannot be deleted, copied, cut, or pasted, and their properties cannot
be edited.
Adds a Windows folder, a Mailbox, or an Edit Images icon (for Skew
Correction, Despeckle, or Image Rotation) to the [Service area].
Windows Folder Tool Buttons
Icon Function Description
Start Wide
Format Scan
Service
Viewer
Starts Wide Format Scan Service Viewer .
Back Back to previous folder.
Next Next folder.
Up Up one level.
List View Displays a list that contains file name, size, save date, etc., information.
Thumbnail
View
Title Block
View
Displays the thumbnail image of files.
Displays title block images set by the Title Block View Settings.
Mailbox Service Tool Button
Icon Function Description
Retrieve Retrieves file(s) from a Copier/Printer mailbox to your computer.
Wide Format Scan Service User Guide 11
Edit Images Tool Buttons
Icon Function Description
Store File Stores multiple files so they can be batch processed.
Execute
Stored File
Move Up Moves the selected file up.
Move Down Moves the selected file down.
Move to Top Moves the selected file to the top.
Move to Last Moves the selected file to the end.
Executes the editing of the stored files.
12 Wide Format Scan Service User Guide
Wide Format Scan Service Menus
This section describes each of the items in the menus on the Wide
Format Scan Service Menu Bar.
File Menu
Item Description
New
Delete…
Rename
Properties
Import Setup File… Imports a previously exported setup file that describes the configuration
Export Setup File… Exports a setup file that describes the configuration of the [Service
Exit
Adds Windows folders, mailboxes, and Edit Images icons to the
[Service Area]. The submenu consists of the following:
• Windows Folder: Displays the [Windows Folder Properties] window
to enable adding Windows folders to Wide Format Scan Service.
• Mailbox: Displays the Mailbox Setup Wizard for creating a Wide
Format Scan Service mailbox.
• Edit Image: Allows the user to add customized Edit Images icons
(Skew Correction/Despeckle/Image Rotation) to the [Service Area].
Deletes the selected folder, Edit Images icon, or file.
Renames the folder, Edit Images icon, or file.
Displays the properties of the selected folder, Edit Images icon, or file.
of the [Service Area] Edit Images Icons and the Detailed Settings
(Polling Interval, File Formats, Media Size List Settings, and display
units (millimeters or inches).
Area] Edit Images Icons and the Detailed Settings.
Closes Wide Format Scan Service.
Edit Menu
Item Description
Cut
Copy
Paste
Select All
Wide Format Scan Service User Guide 13
Cuts the selected folder, Edit Images icon, or file.
Copies the selected folder, Edit Images icon, or file.
Pastes the selected folder, Edit Images icon, or file.
Selects all the files in the file area.
View Menu
The selections displayed on the View Menu differ based on which folder or service is selected in
the [Service Area].
Item Description
Toolbar
Status Bar
Shows or hides the Toolbar.
Shows or hides the Status Bar. The status bar is displayed by default.
Refresh Refreshes the display. Rechec ks the Copier/Pri nter mailbox for
documents if the Wide Format Scan Service mailbox is highlighted
when Refresh is selected.
Arrange Icons by Arranges the files displayed in List View in the [File Area] in a specified
order, i.e., Name, Size, Type, Date Modified.
List View
Displays a file list that shows the file name, size, update date/time, etc.
Thumbnail View This viewing method may be selected if a Windows folder is highlighted
in the [Service Area]. It displays a reduced image of the each file in the
folder.
Title Block View This viewing method may be selected if a Windows folder is highlighted
in the [Service Area]. It displays a reduced image of each document’s
Title Block.
Move Folder This viewing method may be selected if a Windows folder is highlighted
in the [Service Area]. The submenu consists of the following:
• Back: Performs the same function as the Back button.
• Next: Performs the same function as the Next button.
• Up: Closes the current folder and opens its parent folder.
Move File Changes the order in which files are processed. The submenu consist s
of the following:
• Move Up: Moves the stored job up one level.
• Move Down: Moves the stored job down one level.
• Move to Top: Moves the stored job to the top.
• Move to Last: Moves the stored job to the last.
14 Wide Format Scan Service User Guide
Tools Menu
The selections displayed on the Tools Menu differ based on which folder or service is selected in
the [Service Area].
Item Description
Retrieve Displays in the Tools Menu when a Wide Format Scan Service mailbox
is selected. Retrieves file(s) from a Copier/Printer mailbox to your
computer..
Create New Folder Displays in the Tools Menu when a Windows folder is selected.
Creates a new Windows folder.
Start Wide Format
Scan Service Viewer
Title Block View
Settings…
Detailed Settings… Specifies polling settings and file format settings. This is a common
Store File Displays in the Tool Menu when an Edit Images icon is selected.
Execute Stored File Displays in the Tool Menu when an Edit Images icon is selected.
Starts Wide Format Scan Service Viewer.
Specifies the title block view settings. This is a common menu item that
can be selected at any time.
menu item that can be selected at any time.
Stores multiple files so they can be batch processed. When Store File is
on, a check mark is displayed at the left side of the menu item.
Executes the editing of the stored files.
Help Menu
Item Description
Help
Website
About
Displays Help.
Starts the web browser and links to the xerox.com website.
Displays the version of the Wide Format Scan Service.
Wide Format Scan Service User Guide 15
16 Wide Format Scan Service User Guide
3 Setting Up the Program Defaults
The Wide Format Scan Service [Detailed Settings] dialog box
(Fig. 1) allows you to specify default settings which govern some
aspects of program operation and the appearance of the displ ay,
including:
• the polling frequency for retrieving documents automatically
• the file formats which will be associated with Wide Format Scan
Service Viewer
• the media size settings which will be displayed
• the units of measurement (millimeters or inches) which will be
displayed
To access the [Detailed Settings] dialog box select [Tools] >
[Detailed Settings].
Figure 1
Wide Format Scan Service User Guide 17
Polling
The Wide Format Scan Service allows you to either manually or
automatically retrieve documents from the mailbox on the Xerox
6204 Wide Format Copier/Printer. If you choose to retrieve
documents automatically, you may either accept the default setting
of 20 minutes or specify an interval of from one to 60 minutes.
NOTE If polling is enabled when you select a mailbox, the document list is
not displayed. You must disable polling to view the mailbox
document list.
To set up the Polling Interval:
1. Display the [Detailed Settings] dialog box by selecting [Tools] >
[Detailed Settings]. The [Polling Settings] tab (Fig. 2) will be on
top.
Figure 2
2. Either enter a number directly in the [Polling Interval:] field or
use the arrow buttons to scroll to the desired setting.
3. Select [OK] to save the setting and close the dialog box or
select another tab to make additional settings.
18 Wide Format Scan Service User Guide
Loading...