Xerox 6204 Participant Guide for the FreeFlow Accxes Print Server V12.0

Participant Guide

701P45707

Xerox 6204 Wide Format Solution

Participant Guide

for the FreeFlow Accxes Print Server V12.0

Version 1.0
November 2006

Xerox Corporation
Global Knowledge & Language Services
800 Phillips Road Bldg. 845-17S
Webster, NY 14580

Copyright © 2006 Xerox Corporation. All rights reserved.
Printed in the United States of America.
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Adobe Systems Incorporated in the United States and/or other
countries.

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are trademarks of Microsoft Corporation.

XEROX®, The Document Company®, the digital X®,
Xerox 6204 Wide Format are the trademarks of or licensed
to XEROX CORPORATION.

Xerox 6204 Wide Format Solution Participant Guide

Table of Contents

Welcome.................................................................................................................................................................... 1

1 Safety..................................................................................................................................................................... 3

Objectives....................................................................................................................................................... 3

Reading Activity.............................................................................................................................................. 3

Safety Information........................................................................................................................................... 3

Warning and Caution Labels....................................................................................................................... 3

Disconnecting the machine from the AC power.......................................................................................... 4

Cleaning...................................................................................................................................................... 4

Moving the machine.................................................................................................................................... 4

Additional safety notes................................................................................................................................ 4

Calling for service........................................................................................................................................ 4

Safety hotline .............................................................................................................................................. 4

Illegal Copies and Printouts............................................................................................................................ 4

2 Product Overview ................................................................................................................................................... 5

Objective......................................................................................................................................................... 5

Reading Activity.............................................................................................................................................. 5

Main Features................................................................................................................................................. 5

Major Components ......................................................................................................................................... 6

Additional Features......................................................................................................................................... 7

3 Powering the Machine On and Off ........................................................................................................................ 9

Objectives....................................................................................................................................................... 9

Reading Activity.............................................................................................................................................. 9

Resources Required....................................................................................................................................... 9

Switch the Power On and Off ......................................................................................................................... 9

Power Saver Mode....................................................................................................................................... 10

Changing the Power Saver Mode Change Interval .................................................................................. 10

4 Control Panel....................................................................................................................................................... 11

Objectives..................................................................................................................................................... 11

Reading Activity............................................................................................................................................ 11

Resources Required..................................................................................................................................... 11

5 Loading & Cutting Roll Media.............................................................................................................................. 13

Objectives..................................................................................................................................................... 13

Reading Activity............................................................................................................................................ 13

Resources Required..................................................................................................................................... 13

Procedure ..................................................................................................................................................... 13

6 Setting Up the Original Size Series & the Media Type........................................................................................ 15

Objectives..................................................................................................................................................... 15

Reading Activity............................................................................................................................................ 15

Resources Required..................................................................................................................................... 15

Activity – Make Original Size and Media Settings........................................................................................ 16

7 Making Standard and Non-Standard Copies....................................................................................................... 17

Objectives..................................................................................................................................................... 17

Reading Activity............................................................................................................................................ 17

Resources Required..................................................................................................................................... 17

Activity 1 – Copying a Standard Size Original............................................................................................. 18

Activity 2 – Copying a Non-Standard Size Original...................................................................................... 19

Activity 3 – Stopping a Copy Job using <Clear All> ..................................................................................... 20

Activity 3 – Stopping a Copy Job using <Machine Status>.......................................................................... 20

8 Making Collated and Uncollated Copies ............................................................................................................. 21

Objectives..................................................................................................................................................... 21

Reading Activity............................................................................................................................................ 21

Resources Required..................................................................................................................................... 21

Activity 1 – Make Two Sets of Uncollated Copies........................................................................................ 21

Activity 2 – Make Two Sets of Collated Copies............................................................................................ 22

9 Interrupting a Print Job (Optional) ....................................................................................................................... 23

Objectives..................................................................................................................................................... 23

Reading Activity............................................................................................................................................ 23

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Participant Guide Xerox 6204 Wide Format Solution

Resources Required..................................................................................................................................... 23

Activity........................................................................................................................................................... 23

10 Copying from Memory (Job Recall)................................................................................................................... 25

Objectives..................................................................................................................................................... 25

Reading Activity............................................................................................................................................ 25

Resources Required..................................................................................................................................... 25

Activity........................................................................................................................................................... 25

11 Using Reduction and Enlargement.................................................................................................................... 27

Objectives..................................................................................................................................................... 27

Reading Activity............................................................................................................................................ 27

Resources Required..................................................................................................................................... 27

R/E Activity 1 – Using the Preset R/E Ratios ............................................................................................... 27

Reduce a Document by 50% .................................................................................................................... 27

Enlarge a Document Using the 129.0% Setting........................................................................................ 28

R/E Activity 2 – Using the Auto % R/E Method ............................................................................................ 29

12 Making Manual Feed Copies............................................................................................................................. 31

Objectives..................................................................................................................................................... 31

Reading Activity............................................................................................................................................ 31

Resources Required..................................................................................................................................... 31

Manual Feed Activity .................................................................................................................................... 31

13 Using the Image Quality Selections................................................................................................................... 33

Objectives..................................................................................................................................................... 33

Reading Activity............................................................................................................................................ 33

Resources Required..................................................................................................................................... 33

Image Quality Activity 1 – Original Type Selection....................................................................................... 34

Image Quality Activity 2 – Adjusting the Copy Density................................................................................. 34

Image Quality Activity 3 – Adjusting Background Suppression.................................................................... 36

Image Quality Activity 4 – Adjusting the Contrast......................................................................................... 37

14 Using the More Features Selections ................................................................................................................. 39

Objectives..................................................................................................................................................... 39

Reading Activity............................................................................................................................................ 39

Resources Required..................................................................................................................................... 40

Activity 1 – Image Location........................................................................................................................... 40

Using the “Auto Center” Selection ............................................................................................................ 40

Using the “Corner Shift” Selection ............................................................................................................ 40

Activity 2 – Margins (Border Erase).............................................................................................................. 41

Activity 3 – Margins (Edge Erase) ................................................................................................................ 42

Activity 4 – Scan Offset................................................................................................................................. 43

15 Using the Scan Features................................................................................................................................... 45

Objectives..................................................................................................................................................... 45

Reading Activity............................................................................................................................................ 45

Activity 1 - Create a Mailbox......................................................................................................................... 45

Activity 2 - Scan a Document to the Mailbox................................................................................................ 46

16 Using Store/Recall............................................................................................................................................. 47

Reading Activity............................................................................................................................................ 47

Resources Required..................................................................................................................................... 47

Activity 1 – Create and Save a Copy Job Template..................................................................................... 47

Activity 2 – Recall a Template ...................................................................................................................... 48

Activity 3 – Delete Template......................................................................................................................... 49

Appendix A. Maintaining the Xerox 6204 Wide Format.......................................................................................... 51

Objectives..................................................................................................................................................... 51

Reading Activity............................................................................................................................................ 51

Replenishing the Toner................................................................................................................................. 51

Replacing the Waste Toner Bottle................................................................................................................ 52

Cleaning the Machine................................................................................................................................... 52

Appendix B. Checking the Machine Status............................................................................................................ 53

Objectives..................................................................................................................................................... 53

Reading Activity............................................................................................................................................ 53

Access and View the Machine Status Selections......................................................................................... 53

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Xerox 6204 Wide Format Solution Participant Guide

Appendix C. System Settings................................................................................................................................. 55

Objectives..................................................................................................................................................... 55

Reading Activity............................................................................................................................................ 55

Appendix D. Problem Solving................................................................................................................................. 57

Objectives..................................................................................................................................................... 57

Reading Activity............................................................................................................................................ 57

Appendix E. Image Quality Guidelines................................................................................................................... 59

Considerations.............................................................................................................................................. 59

Identifying the Media Type............................................................................................................................ 59

Document Type............................................................................................................................................. 60

Assessing Input Quality................................................................................................................................ 61

Image Quality Tips........................................................................................................................................ 63

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Participant Guide Xerox 6204 Wide Format Solution

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Xerox 6204 Wide Format Solution Participant Guide

Welcome

The purpose of this guide is to help you become proficient in
operating and maintaining your Xerox 6204 Wide Format Solution
Copier/Printer. Your Xerox Customer Service Engineer or
authorized service representative will help in this process by
demonstrating key tasks and coaching you as you perform the
tasks.

The activities in this Participant Guide you will enable you to:

• Switch the machine power on and off correctly.

• Make the appropriate job settings on the Control Panel.

• Correctly feed documents into the scanner.

• Clear document jams.

• Run single and multiple-page copy and scan jobs.

• Clear printer jams.

• Perform routine maintenance tasks.

Note: The activities in this guide typically specify ARCH-1 and ANSI

original and media sizes. If you normally work with documents and
media of another size series, substitute resources that are
equivalent to the sizes specified here, for example, substitute ISO
A0 for ARCH E, etc. Also be sure that your Original Size Series and
Media Size Series settings reflect the resources you use.

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Participant Guide Xerox 6204 Wide Format Solution

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Xerox 6204 Wide Format Solution Participant Guide

1 Safety

Xerox has placed important safety information in the front of the

Xerox 6204 Wide Format Solution Copy/Scan User Guide for the
FreeFlow Accxes Print Server. We recommend that you read all of

the safety information to learn how to operate the machine safely.

Note: From this point on, the Xerox 6204 Wide Format Solution

Copy/Scan User Guide for the FreeFlow Accxes Print Server will be
referred to simply as the User Guide.

Objectives

When you complete this section you will be able to:

• Operate the Xerox 6204 Wide Format Solution with FreeFlow
Accxes Print Server in a manner that reduces the risks of
personal injury or damage to the machine.

Reading Activity

 Read through the following sections in the User Guide before

powering on or operating the machine.

1 Before Using the Machine:

Illegal Copies and Prints

Safety Notes

Safety Information

Warning and Caution Labels

Warning and Caution labels are placed in a number of locations on
the machine. The label locations are pointed out at the end of
Chapter 1 Before Using the Machine.

• Warning Labels typically indicate that performing a certain act
may result in personal injury.

• Caution labels often are used to prevent damage to machine
components from careless or accidental handling.

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Participant Guide Xerox 6204 Wide Format Solution

Disconnecting the machine from the AC power

Refer to the section Powering the System
On/Off in Chapter 2 Product Overview of the
User Guide.

Refer to the Chapter 9 Maintenance in the
User Guide.

If it becomes necessary to unplug the machine from the AC power
source, be sure to perform a full system shutdown. When
reconnecting the machine, be sure to plug the power cord into an
outlet with the correct AC rating.

Cleaning

Before performing any cleaning tasks, make certain that the
machine is powered off and unplugged from the AC power outlet.
Use only cleaning materials approved for the Xerox 6204 Wide
Format Solution.

Moving the machine

Do not move the Xerox 6204 Wide Format Solution Copier/Printer
or Xerox 6204 Wide Format Solution Printer once it is installed. The
machine should be moved only by trained employees of Xerox
Corporation or an authorized service agent.

Additional safety notes

• Never insert objects of any kind into the printer.

• Never remove covers or guards that require a tool for removal.

• Never attempt to perform any maintenance that is not specified

in the User Manual.

Calling for service

Turn the power off, unplug the machine, and call for service if any
of the following occur:

• The power cord to the machine becomes damaged or frayed

• A liquid is spilled into the machine

• The machine has been exposed to rain or water

• The machine is producing unusual noises or odors

• The machine has been damaged

Safety hotline

Call Xerox with any safety questions you may have. Ask your
Xerox service representative to provide you with the phone number.

Illegal Copies and Printouts

Your User Guide presents example of documents which are known
to be illegal to copy or print in some countries. As the User Guide
states, “In case of doubt, contact your legal counsel.”

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Xerox 6204 Wide Format Solution Participant Guide

2 Product Overview

In this section you will learn about the major components and
features of the Xerox 6204 Wide Format Solution.

Objective

When you complete this section you will be able to:

• Identify and describe the purpose of the main components of
the Xerox 6204 Wide Format Solution.

Reading Activity

 Read the following section in the User Guide to learn about the

components and features of your machine.

2 Product Overview:

Main Features

The Xerox 6204 Wide Format Copier/Printer provides high quality,
low cost, 600 dpi black and white printing, copying, and scanning.

• The base machine is rated at four D/A1 prints or copies per

• The machine will print on bond, vellum, and film roll media, and

• Prints or copies made on bond media may range from 8.5” x

• The machine accommodates roll media in widths which range

• The scanner is capable of handling documents which range in

• The software which is available for the machine enables

Machine Components

minute.

on cut sheet media.

11” (A4 210 x 297mm) to 36” x 49.2’ (914.4mm x 15m). The
maximum size of prints or copies made on vellum or film media
is 36” x 8.2’ (914.4mm x 2.5m).

from 11 inches (215mm) to 36 inches (914 mm), with a core
diameter of three inches and an outside diameter of 6.9 inches
(175mm). The media must be taped to the core to permit auto
roll switching.

size from as little as 7.2 inches (182mm) wide by 8.3 inches
(210mm) long to as large as 38 inches (965 mm) wide by 49.2
feet long.

customers to print documents which they have created at their
PCs and retrieve documents which they have scanned and
stored in the Xerox 6204 Wide Format Solution.

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Participant Guide Xerox 6204 Wide Format Solution

Major Components

The major components of the Xerox 6204 Wide Format Copier/
Printer are the Control Panel, the on-board controller, the printer,
and the scanner.

Control Panel You will use the Control Panel to set up your copy and scan

jobs. Among its many features, the Control Panel enables
you to specify enlargement and reduction percentages,
adjust image quality, specify the size of originals and media,
and edit image information. The Control Panel also keeps
you informed of machine status by displaying messages and
system information such as media levels and billing
information.

Controller The controller coordinates the overall operation of the

machine, including scanning and printing activities and
machine diagnostics.

Printer The 600 dpi printer receives printing instructions from the

controller. It is equipped with either one or two media drawers
for roll media, depending on the configuration installed at
your location, and also features a Manual or Bypass Feeder
for printing single sheets of cut media.

Scanner The scanner is mounted on top of the Xerox 6204

Copier/Printer. It accepts documents up to 38 inches
(965mm) wide and scans image widths up to 36 inches (914
mm).

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Xerox 6204 Wide Format Solution Participant Guide

Additional Features

The 6204 Wide Format Copier/Printer also features the following:

Feed-in shelf This the shelf at the front top of the machine where you

feed in the original face down.

Document
handler cover

Located on the top middle of the machine (in front of the
“return guides”), this is the cover you remove to clear a
paper jam.

Scanner exit

This is where scanned originals exit the scanner.

port
Original guide The guide on the right side of the feed-in shelf helps you

align the original document as you feed it in for scanning.
The markings on the shelf help you align different sizes.

Printer exit port This is located on the upper front of the machine. Copies

and prints are delivered here face up.

Manual feed
tray (Bypass)

This tray folds down from the upper front of the machine,
enabling you to manually feed cut sheet media.

Fuser cover Located just above the manual feed tray on the upper front

of the machine, you can open the fuser cover to clear a
paper jam.

Front doors The two doors on the front of the machine that swing open

to allow you to load media or clear jams. The front doors
must be closed for the machine to operate.

Media heater
switch

This switches the media heater on/off. Open the right front
door of the machine to access the switch. The switch
normally is on to help control humidity and ensure good
printing.

Small size
paper flap

Receives and holds small size copies and prints, up to
about 20 sheets.

Catch trays Receive larger size copies and prints. They can hold up to

about 20 sheets of bond paper.

Roll 1 media
drawer

Roll 2 media
drawer

This is the upper media drawer inside the front doors that
you pull out to load roll media.

This lower media drawer does not come standard with the
machine, but is an option that you can select when
ordering.

Cutter button This is a small white button on the upper right of the media

drawer that enables you to get a clean straight cut after
opening the front doors, pulling out the media drawer, and
feeding in a new roll of media.

Casters The casters are under the machine and are used to lock

the wheels after the machine is installed.

Power switch This switch, on the upper ri ght side of the machine, can be

used to power the printer and scanner on and off. However,
the preferred way to manage machine power is to use the
Power Saver feature.

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Participant Guide Xerox 6204 Wide Format Solution

Circuit breaker Located at the lower right rear of the machine, this shuts off

all power to the machine and provides the machine with
short circuit and overcurrent protection. This is generally
used only when the machine will be unused for extended
periods or will be moved.

Toner supply
port

Upper unit
release lever

Toner is added through this port located under the upper,
rear cover of the machine.

Lift this lever to open the upper unit. The only times you
should have to open the upper unit are to clear a jam and
to replace the Waster Toner Bottle.

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Xerox 6204 Wide Format Solution Participant Guide

3 Powering the Machine On and Off

Objectives

When you complete this section you will be able to:

• Safely power the machine off and on.

Reading Activity

 Read the following section in the User Guide before powering the

machine off or on.

2 Product Overview:

Resources Required

 None

Switch the Power On and Off

When switching on the system from a cold start (when both the
Copier/Printer and the controller are switched off), do so in the
following sequence:

1. Switch on the circuit breaker (located at the lower right rear
corner of the machine).

2. Switch on the Copier/Printer power switch.

3. Press the power button on the front of the controller.

The touch screen will display a Printer Warming Up message
after about 30 seconds elapse.

When switching off the system:

1. Make sure that all copy and print jobs have finished processing,
and that the <Transmitting> indicator is not illuminated.

2. Select the [Shutdown] item on either the touch screen or on the
Web Print Management Tool [Utilities] tab.

Powering the System On/Off

3. Wait for both the machine and the controller to shutdown
completely.

4. Switch off the machine power switch.

5. Switch off the circuit breaker.

6. Unplug the electrical supply cord.

At the end of the work day, simply let the printer sit idle to allow the
Power Saver feature to reduce the machine’s power consumption
automatically.

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Participant Guide Xerox 6204 Wide Format Solution

Power Saver Mode

As the User Guide explains, the machine has a Power Saver
feature that automatically reduces the power to the machine when it
is idle for a period of time. The Power Saver feature has two
modes, Low Power Mode and Sleep Mode, and the machine will
enter first the former and then the latter if it is idle for a fixed period
of time.

Changing the Power Saver Mode Change Interval

The System Administrator typically is responsible for changing the
Power Saver Mode change interval.

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Xerox 6204 Wide Format Solution Participant Guide

4 Control Panel

The Control Panel is the key to operating the machine and
performing copy and scan jobs. The Touch Screen displays the
menus, messages, and on-screen feature buttons required for
machine operation. The hard buttons located below the Touch
Screen enable you to set copy, scan, and print quantity, start and
stop copy and scan jobs, interrupt a job to perform a high priority
job, and set up and check system features.

Objectives

When you complete this section you will be able to:

• Describe the functions of the features on the Control Panel.

Reading Activity

 Read the following sections in the Xerox 6204 Wide Format

Solution User Guide before using the Control Panel.

2 Product Overview:

Control Panel
Using the Touch Screen

Resources Required

 None

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Participant Guide Xerox 6204 Wide Format Solution

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Xerox 6204 Wide Format Solution Participant Guide

5 Loading & Cutting Roll Media

This section describes how to load roll media in the Xerox 6204
Wide Format Solution and cut the lead edge to ensure a good,
clean first copy or print from the new roll. Loading media is a basic
skill that must be performed whenever a roll of media runs out or
you wish to make a copy or print on a different size media than
what is loaded.

Objectives

When you complete this section you will be able to:

• Correctly load roll media in the media drawers.

• Trim the lead edge of the roll media using the cutter button.

Reading Activity

 Read the following sections in the User Guide before loading and

cutting roll media.

2 Product Overview:

Loading Media/Roll Media
Cutting Roll Media

Resources Required

 36” wide 20 pound bond roll paper (load in the upper media

drawer)

 18” wide 20 pound bond roll paper (load in the lower media

drawer, if the machine is so equipped)

Procedure

The procedure for loading roll media is clearly presented in the
User Guide. The process involves just a few simple steps:

1. Open the front doors.

2. Unlatch and pull out the media drawer.

3. Remove the roll paper tube (shaft).

4. Remove the roll core or partially full roll from the tube.

5. Install a new roll of media on the roll core.

6. Install the roll and tube in the media drawer.

7. Cut the lead edge of the roll by pressing the cutter button.

8. Close the media drawer and the front doors

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Participant Guide Xerox 6204 Wide Format Solution

If the new roll is a different type, weight, or size of media than was
in the media drawer, you must go to the Control Panel and change
the media settings; that topic is covered in the next section.

Note: Image or copy quality problems may arise if media are stored or

handled incorrectly or if media which are not approved for the
machine are used. Xerox recommends that roll media be stored in
plastic bags to reduce the formation of condensation in the roll.

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Xerox 6204 Wide Format Solution Participant Guide

6 Setting Up the Original Size Series & the Media Type

The controller needs to know both the size of the original being
scanned and the type, size, and thickness of the roll media in the
media drawer(s). It uses this information to perform a number of
important tasks, among them reduction and enlargement, matching
media and document sizes, and selecting the best fusing
temperature and Xerographics settings.

If you always scan the same size originals or run the same size,
type, and thickness roll media, it is not necessary to change the
Original Size Series or the Media Settings after they’re set up.

If you copy various size series originals, the Original Size Series
must be set up every time you scan an original of a different series.

If you use a variety of media, the Media Settings must be changed
every time a different roll is loaded. Error messages and incorrect
image placement on the media will result if this step is skipped.

Objectives

When you complete this section you will be able to:

• Correctly access the Original Size Series and Media Settings
on the Control Panel.

• Specify on the Control Panel the size series of the originals
used throughout this Participant Guide.

• Specify on the Control Panel the type, thickness, and size of
the roll media which is loaded in the media drawers.

Reading Activity

 Read the following sections in the User Guide after loading media

and before running a copy, scan, or print job.

2 Product Overview:

Size Series Settings for Originals
Media Settings

Resources Required

 None

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Participant Guide Xerox 6204 Wide Format Solution

Activity – Make Original Size and Media Settings

1. Following the procedure in Size Series Settings for Originals

in 2 Product Overview, set the Original Size Series to
[ARCH-1).

2. Following the procedure in Media Settings in 2 Product
Overview, set up the media parameters for the roll media you

loaded earlier. Be sure also to specify the correct Media Series
(ARCH-1/ANSI/ISO, etc.) whenever you load media.

3. Ask your service technician if you have any questions about
media types/sizes, media loading, or media cutting.

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