Xerox 6180MFP-N User Guide

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User Guide

Guide d’utilisation

Guida dell'utente

Phaser® 6180MFP

multifunction printer

Benutzerhandbuch

Guía del usuario

Guia do Usuário

Gebruikershandleiding

Användarhandbok

Betjeningsvejledning

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www.xerox.com/support

Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation.

Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen such as styles, templates, icons, screen displays, looks, etc.

XEROX

, CentreWare®, Phaser®, PrintingScout®, and Walk-Up® are trademarks of Xerox Corporation in the United States and/

or other countries.

and PostScript® are trademarks of Adobe Systems Incorporated in the United States and/or other countries.

Adobe

Apple

, Bonjour®, ColorSync®, EtherTalk®, Macintosh®, and Mac OS® are trademarks of Apple Computer, Inc. in the United

States and/or other countries.

is a trademark of Hewlett-Packard Corporation in the United States and/or other countries.

PCL

Microsoft

, Vista™, Windows®, and Windows Server™ are trademarks of Microsoft Corporation in the United States and/or other

countries.

Novell

, NetWare®, and IPX/SPX™ are trademarks of Novell, Incorporated in the United States and/or other countries.

NERGY STAR

As an E efficiency. The E

partner, Xerox Corporation has determined that this printer meets the ENERGY STAR guidelines for energy

NERGY STAR name and logo are registered U.S. marks.

Contents

1 Printer Information

User Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Electrical Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Laser Safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Maintenance Safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Operational Safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Moving the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6

Safety Symbols Marked on Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8

Printer Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9

Physical Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9

Environmental Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9

Electrical Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9

Performance Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-10

Controller Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11

Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12

United States (FCC Regulations) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12

Canada (Regulations) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12

European Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-13

Copy Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-14

Fax Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-17

Material Safety Data Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-21

Printer Recycling and Disposal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-22

European Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-22

North America. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-23

Other Countries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-23

2 Printer Features

Main Components and Their Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Front View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Rear View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Internal View. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Printer Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Phaser® 6180MFP Multifunction Printer

Contents

Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

Control Panel Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

Information Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9

Power Saver Modes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10

Power Saver Mode 1 (Printer) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10

Power Saver Mode 2 (System) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10

Checking Status of Print Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11

Checking Status in Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11

Checking Status in CentreWare Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11

Displaying Optional Accessory Configuration and Paper Tray Settings . . . . . . . . . . . . . . 2-12

More Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-13

Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-13

3 Printer Management Software

Print and Scan Drivers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

CentreWare Internet Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Creating an Administrative Password. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Address Book Editor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3

Express Scan Manager. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3

Launcher (Windows) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3

PrintingScout Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

4Network Basics

Overview of Network Setup and Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Choosing a Connection Method . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Connecting via Ethernet and USB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Connecting via Ethernet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Connecting via USB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4

Connecting via Parallel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5

Configuring the Network Address. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6

TCP/IP and IP Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6

Automatically Setting the Printer’s IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6

Dynamic Methods of Setting the Printer’s IP Address . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Manually Setting the Printer’s IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8

Phaser® 6180MFP Multifunction Printer

Contents

Installing the Printer Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10

Available Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10

Windows 2000 or Later. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

Macintosh OS X, Version 10.2 and Higher . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

5 Printing Basics

Supported Paper and Media. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Paper Usage Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3

Automatic Document Feeder Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-4

Paper That Can Damage Your Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5

Paper Storage Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5

About Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-6

Setting Paper Types and Sizes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-9

Setting Paper Trays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-9

Setting Paper Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-9

Setting Paper Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-9

Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-10

Loading Paper in Tray 1 (MPT) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-10

Loading Paper in Trays 2 and 3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-13

Selecting Printing Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-17

Selecting Printing Preferences (Windows) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-17

Selecting Options for an Individual Job (Windows). . . . . . . . . . . . . . . . . . . . . . . . . 5-18

Selecting Options for an Individual Job (Macintosh) . . . . . . . . . . . . . . . . . . . . . . . . 5-20

Printing on Both Sides of the Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-23

Automatic 2-Sided Printing Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-23

Binding Edge Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-24

Selecting 2-Sided Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-24

Printing on Specialty Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-25

Printing Transparencies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-25

Printing Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-28

Printing Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-31

Printing Glossy Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-36

Printing Custom Size or Long Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-41

Defining Custom Paper Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-41

Printing on Custom Size Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-42

Phaser® 6180MFP Multifunction Printer

iii

Contents

Printing Confidential Document - Secure Print. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-44

About Secure Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-44

Configuring Secure Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-44

Print After Checking Printing Result - Proof Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-46

About Proof Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-46

Configuring Proof Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-46

6Copying

Basic Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Adjusting Copying Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-3

Basic Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-3

Image Adjustments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-6

Image Placement Adjustments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9

Output Adjustments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-12

7Scanning

Scanning Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Installing the Scan Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3

Installing the Windows Scan Driver over USB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3

Loading Documents for Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-4

Scanning to a USB Connected Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-5

Scanning to a Computer on a Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-6

Setting Up Scanning to a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-6

Scanning to a Computer on a Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-10

Scanning to Email . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-11

Setting Up the SMTP Server. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-11

Using CentreWare IS to Create an Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-11

Scanning to Email . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-12

Scanning to a FTP Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-13

Creating an Address for the Scanner. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-13

Scanning to a FTP Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-14

Phaser® 6180MFP Multifunction Printer

Contents

Scanning Images into an Application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-15

Scanning an Image into a Windows Application (TWAIN). . . . . . . . . . . . . . . . . . . 7-15

Using the WIA Image Manager in a Windows Application. . . . . . . . . . . . . . . . . . . 7-16

Scanning an Image into a Macintosh OS X Application . . . . . . . . . . . . . . . . . . . . . 7-17

Adjusting Scanning Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-18

Adjusting the Default Scan Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-18

Changing the Scan Settings for an Individual Job . . . . . . . . . . . . . . . . . . . . . . . . . . 7-21

8Faxing

Fax Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2

Basic Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-4

Sending a Fax from the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-4

Sending a Fax from Your Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-5

Using the Address Book When Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-6

Faxing to an Individual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-6

Faxing to a Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-8

Selecting Fax Options for Single Jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-11

Setting the Fax Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-11

Selecting the Original Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-11

Making the Image Lighter or Darker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-12

Delay Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-12

Enabling Color Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-12

Changing the Default Fax Job Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-13

Fax Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-13

Managing Fax Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-14

Printing Transmission Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-14

Enabling or Disabling Secure Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-15

Limiting Access to Fax and Scan Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-16

Limiting Who Can Send Faxes to the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-16

Printing Fax Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-17

Inserting Pauses in Fax Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-17

Solving Fax Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-18

Problems Sending Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-19

Problems Receiving Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-20

Phaser® 6180MFP Multifunction Printer

Contents

9 Using the Control Panel Menus and Keypad

Control Panel Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2

Menu Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2

Changing Menu Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-3

Description of Menu Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-4

Default Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-4

Tray Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-6

Information Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-7

Billing Meters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-8

Admin Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-8

Menu Map . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-20

Entering Text on the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-21

Correcting Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-21

10 Troubleshooting

Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2

Preventing and Clearing Paper Jams. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2

Paper Jams in Tray 1 (MPT) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-3

Paper Jams in the Paper Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-6

Paper Jams at the Automatic Document Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-9

Paper Jams at the Fuser. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-11

Paper Jams at the Duplex Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-14

Paper Jams in the Optional Sheet Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-16

When Long Paper Jams. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-19

Print Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-20

Print-Quality Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-20

Copy-Quality Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-24

Color Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-25

Problems With the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-28

Enabling Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-31

Control Panel Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-32

Messages About Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-32

Messages About the Printer and Other Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-34

Network Related Errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-38

Getting Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-40

Control Panel Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-40

PrintingScout Alerts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-40

Online Support Assistant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-40

Web Links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-41

Phaser® 6180MFP Multifunction Printer

Contents

11 Maintenance

Cleaning the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-2

Cleaning the Document Glass. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-2

Cleaning the Exterior . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-2

Cleaning the Interior . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-3

Ordering Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-4

Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-4

Routine Maintenance Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-4

When to Order Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-5

Recycling Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-5

Managing the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-6

Checking or Managing the Printer with CentreWare IS . . . . . . . . . . . . . . . . . . . . . . 11-6

Checking Printer Status with PrintingScout (Windows). . . . . . . . . . . . . . . . . . . . . . 11-7

Checking Printer Status Through E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-7

Checking Page Counts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-10

Moving the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-11

Index

Phaser® 6180MFP Multifunction Printer

vii

Printer Information

This chapter includes:

■ User Safety on page 1-2

■ Printer Specifications on page 1-9

■ Regulatory Information on page 1-12

■ Copy Regulations on page 1-14

■ Fax Regulations on page 1-17

■ Material Safety Data Sheet on page 1-21

■ Printer Recycling and Disposal on page 1-22

Phaser® 6180MFP Multifunction Printer

1-1

User Safety

Your printer and the recommended supplies have been designed and tested to meet strict safety requirements. Attention to the following information ensures the continued safe operation of your printer.

Electrical Safety

■ Use the power cord supplied with your printer.

■ Plug the power cord directly into a properly grounded electrical outlet. Make sure each

end of the cord is securely connected. If you do not know if an outlet is grounded, ask an electrician to check the outlet.

■ Do not use a ground adapter plug to connect the printer to an electrical outlet that does not

have a ground connection terminal.

■ Do not use an extension cord or power strip.

■ Verify that the printer is plugged into an outlet that is capable of providing the correct

voltage and power. Review the printer’s electrical specification with an electrician if necessary.

Warning: Avoid the potential of electrical shock by ensuring that the printer is properly

grounded. Electrical products may be hazardous if misused.

■ Do not place the printer in an area where people might step on the power cord.

■ Do not place objects on the power cord.

■ Do not block the ventilation openings. These openings are provided to prevent overheating

of the printer.

■ Do not drop paper clips or staples into the printer.

Warning: Do not push objects into slots or openings on the printer. Making contact with a

voltage point or shorting out a part could result in fire or electrical shock.

Phaser® 6180MFP Multifunction Printer

1-2

User Safety

If you notice unusual noises or odors:

1. Turn off the printer immediately.

2. Disconnect the power cord from the electrical outlet.

3. Call an authorized service representative to correct the problem.

The power cord is attached to the printer as a plug-in device at the back of the printer. If it is necessary to disconnect all electrical power from the printer, disconnect the power cord from the electrical outlet.

Warning: Do not remove the covers or guards that are fastened with screws unless you are

installing optional equipment and are specifically instructed to do so. Power should be OFF when performing these installations. Except for user-installable options, there are no parts that you can maintain or service behind these covers.

Note: Leave the printer on for optimum performance; it does not pose a safety hazard. If

however the printer will not be used over an extended period of time, it should be turned off and unplugged.

The following are hazards to your safety:

■ The power cord is damaged or frayed.

■ Liquid is spilled into the printer.

■ The printer is exposed to water.

If any of these conditions occur, do the following:

1. Turn off the printer immediately.

2. Disconnect the power cord from the electrical outlet.

3. Call an authorized service representative.

Caution: To reduce the risk of fire, use only No. 26 American Wire Gauge or larger

telecommunication line cord.

Laser Safety

With specific regard to lasers, this printer complies with laser product performance standards set by governmental, national, and international agencies and is certified as a Class 1 Laser Product. The printer does not emit hazardous light because the beam is totally enclosed during all modes of customer operation and maintenance.

Phaser® 6180MFP Multifunction Printer

1-3

User Safety

Maintenance Safety

■ Do not attempt any maintenance procedure that is not specifically described in the

documentation supplied with your printer.

■ Do not use aerosol cleaners. The use of supplies that are not approved may cause poor

performance and could create a hazardous condition.

■ Do not attempt to open, reuse, or burn any consumables or routine maintenance items. For

information on Xerox supplies recycling programs, go to www.xerox.com/gwa

Operational Safety

Your printer and supplies were designed and tested to meet strict safety requirements. These include safety agency examination, approval, and compliance with established environmental standards.Your attention to the following safety guidelines helps to ensure the continued, safe operation of your printer.

Printer Location

Place the printer in a dust-free area within a temperature range of 50° F to 95° F (10° C to 35° C) and a relative humidity range of 15 percent to 80 percent.

Note: Sudden temperature fluctuations can affect print quality. Rapid heating of a cold room

can cause condensation inside the machine, directly interfering with image transfer.

Printer Clearance

Place the printer in an area where there is adequate space for ventilation, operation, and servicing. The recommended minimal spacing is:

Overhead Clearance:

■ 35 cm (13.8 in.) above the printer

Total Height Requirements:

■ 108 cm (42.5 in.)

Other Clearances:

■ 10 cm (3.9 in.) behind the printer

■ 60 cm (23.6 in.) in front of the printer

■ 10 cm (3.9 in.) on the left side of the printer

■ 10 cm (3.9 in.) on the right side of the printer

Phaser® 6180MFP Multifunction Printer

1-4

User Safety

Operational Guidelines

■ Do not block or cover the slots and openings on the printer. The printer may overheat

without adequate ventilation.

■ For optimum performance, use the printer at elevations below 3,100 m (10,171 ft.).

■ Do not place the printer near a heat source.

■ Do not place the printer in direct sunlight to avoid exposing light-sensitive components

when the doors are open.

■ Do not place the printer in line with the cold air flow from an air conditioning system.

■ Place the printer on a level, solid non-vibrating surface with adequate strength for the

weight of the printer. It should be within 1° of horizontal with all four feet in solid contact with the surface. The printer weight with the duplex unit and consumables is 40 kg (88.2 lb.).

■ Do not place the printer in locations exposed to magnetic forces.

■ Do not place the printer in damp locations.

■ Do not place the printer in locations susceptible to vibrations.

Printing Safety Guidelines

■ Wait 10-15 seconds between turning the printer off and on.

■ Keep hands, hair, neckties, etc., away from the exit and feed rollers.

When the printer is printing:

■ Do not remove the paper source tray that you selected in either the printer driver or control

panel.

■ Do not open the doors.

■ Do not move the printer.

Printer Supplies

■ Use the supplies specifically designed for your printer. The use of unsuitable materials

may cause poor performance and a possible safety hazard.

■ Follow all warnings and instructions marked on, or supplied with, the printer, options, and

supplies.

Caution: Use of non-Xerox supplies is not recommended. The Xerox Warranty, Service

Agreements, and Total Satisfaction Guarantee do not cover damage, malfunction, or degradation of performance caused by use of non-Xerox supplies, or the use of Xerox supplies not specified for this printer. The Total Satisfaction Guarantee is available in the United States and Canada. Coverage may vary outside these areas; please contact your local representative for details.

Phaser® 6180MFP Multifunction Printer

1-5

Moving the Printer

Follow these guidelines to avoid injuring yourself or damaging the printer:

■ Turn off the printer and unplug all power cables before moving the printer.

User Safety

■ Set the scan bar lock switch to the locked position.

6180mfp-001

6180mfp-064

Phaser® 6180MFP Multifunction Printer

1-6

■ Always use three people to lift the printer.

■ Always lift the printer from the designated lift points.

User Safety

6180mfp-042

■ Carry the printer without tilting it.

Caution: Do not tilt the printer more than 10 degrees to the front/back or right/left.

Tilting more than 10 degrees may lead to consumables inside the printer spilling out.

Note: The rear side of this printer is heavier than the front. Be aware of this weight

difference when moving the printer.

■ Do not place any food or liquids on the printer.

Caution: Damage to the printer resulting from improper moving or failure to repackage the

printer properly for shipment, is not covered by the warranty, service agreement, or Total Satisfaction Guarantee. The Total Satisfaction Guarantee is available in the United States and Canada. Coverage may vary outside these areas; please contact your local representative for details.

See also:

Moving the Printer on page 11-11

Phaser® 6180MFP Multifunction Printer

1-7

Safety Symbols Marked on Printer

Use caution (or draws attention to a particular component). See the manual(s) for information.

Hot surface on or in the printer. Use caution to avoid personal injury.

It may take 30 minutes for the fuser to cool down.

Do not touch the item.

User Safety

Do not burn the item.

Do not expose the item to sunlight.

Do not expose the item to light.

Recycle the item.

Phaser® 6180MFP Multifunction Printer

1-8

Printer Specifications

Physical Specifications

■ Width: 460 mm (18.1 in.)

■ Depth: 520 mm (20.5 in.)

■ Height (with scanner lid up): 1080 mm (42.5 in.)

■ Weight:

■ 6180MFP-N: 40 kg (88.2 lb.) including consumables

■ 6180MFP-D: 41 kg (90.4 lb.) including consumables

Environmental Specifications

50° F to 95° F (10° C to 32° C) and a relative humidity range of 15 percent to 80 percent

Electrical Specifications

■ 110-127 V~, 50/60 Hz, 9 A

■ 220-240 V~, 50/60 Hz, 4.5 A

Power Consumption

■ AC 110 V:

■ Power Saver Mode 1 (Printer): 35 W or less

■ Power Saver Mode 2 (System): 17 W or less

■ Standby: 90 W or less (fuser on)

■ Continuous color or monochrome printing average: 500 W or less

■ AC 220 - 240 V:

■ Power Saver Mode 1 (Printer): 35 W or less

■ Power Saver Mode 2 (System): 17 W or less

■ Standby: 90 W or less (fuser on)

■ Continuous color or monochrome printing average: 500 W or less

This printer does not consume electric power when the power switch is turned off even if the printer is connected to an AC outlet.

■ ENERGY STAR qualified printer:

Default time to Power Saver Mode 1 is 30 minutes.

Default time to Power Saver Mode 2 is 30 minutes after Power Saver Mode 1 begins.

Phaser® 6180MFP Multifunction Printer

1-9

Printer Specifications

Warm-Up Time

■ 30 seconds or less (when power is switched on, temperature: 22° C)

The printer’s electrical system is ready 10 seconds after switching on the printer.

Performance Specifications

Resolution

Maximum Resolution: 600 × 600 dpi

Print Speed (Letter/ A4)

1-Sided Printing (ppm) 2-Sided Printing (ipm)

Print Mode

600 dpi standard 20 / 20 31 / 30 14 / 14 21 / 21

600 dpi enhanced 20 / 20 31 / 30 14 / 14 21 / 21

Color Black & White Color Black & White

Copy Speed

■ Color: 20 cpm

■ Black & White: 31 cpm

Phaser® 6180MFP Multifunction Printer

1-10

Controller Specifications

Processor Speed

400 MHz processor

Memory

■ Printer: 256 MB

■ Copy/Scan/Fax: 128 MB

Expandable to combined memory of 1408 MB

Resident Fonts

■ PCL 5/PCL 6

■ PostScript 3

Interfaces

Printer Specifications

■ Ethernet 10/100 Base Tx

■ Universal Serial Bus (USB 2.0)

■ Parallel

Phaser® 6180MFP Multifunction Printer

1-11

Regulatory Information

This printer has been tested to electromagnetic emission and immunity standards. These standards are designed to mitigate interference caused or received by this printer in a typical office environment.

United States (FCC Regulations)

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy. If it is not installed and used in accordance with these instructions, it may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

■ Reorient or relocate the receiver.

■ Increase the separation between the equipment and receiver.

■ Connect the equipment into an outlet on a circuit different from that to which the receiver

is connected.

■ Consult your reseller or an experienced radio/television technician for help.

Any changes or modifications not expressly approved by Xerox could void the user's authority to operate the equipment. To ensure compliance with Part 15 of the FCC rules, use shielded interface cables.

Canada (Regulations)

This Class B digital apparatus complies with Canadian ICES-003.

Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.

Phaser® 6180MFP Multifunction Printer

1-12

Regulatory Information

European Union

The CE mark applied to this printer symbolizes Xerox’s declaration of conformity with the following applicable Directives of the European Union as of the dates indicated:

■ January 1, 1995: Low Voltage Directive 73/23/EEC as amended by 93/68/EEC

■ January 1, 1996: Electromagnetic Compatibility Directive 89/336/EEC

■ March 9, 1999: Radio & Telecommunications Terminal Equipment Directive 1999/5/EC

This printer, if used properly in accordance with the user's instructions, is neither dangerous for the consumer nor for the environment.

To ensure compliance with European Union regulations, use shielded interface cables.

A signed copy of the Declaration of Conformity for this printer can be obtained from Xerox.

Phaser® 6180MFP Multifunction Printer

1-13

Copy Regulations

United States

Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions.

1. Obligations or Securities of the United States Government, such as:

Certificates of Indebtedness National Bank Currency

Coupons from Bonds Federal Reserve Bank Notes

Silver Certificates Gold Certificates

United States Bonds Treasury Notes

Federal Reserve Notes Fractional Notes

Certificates of Deposit Paper Money

Bonds and Obligations of certain agencies of the government, such as FHA, etc.

Bonds (U.S. Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds.)

Internal Revenue Stamps. If it is necessary to reproduce a legal document on which there is a canceled revenue stamp, this may be done provided the reproduction of the document is performed for lawful purposes.

Postage Stamps, canceled or uncanceled. For philatelic purposes, Postage Stamps may be photographed, provided the reproduction is in black and white and is less than 75% or more than 150% of the linear dimensions of the original.

Postal Money Orders

Bills, Checks, or Draft of money drawn by or upon authorized officers of the United States.

Stamps and other representatives of value, of whatever denomination, which have been or may be issued under any Act of Congress.

2. Adjusted Compensation Certificates for Veterans of the World Wars.

3. Obligations or Securities of any Foreign Government, Bank, or Corporation.

4. Copyrighted materials, unless permission of the copyright owner has been obtained or the

reproduction falls within the “fair use” or library reproduction rights provisions of the copyright law. Further information of these provisions may be obtained from the Copyright Office, Library of Congress, Washington, D.C. 20559. Ask for Circular R21.

5. Certificate of Citizenship or Naturalization. Foreign Naturalization Certificates may be

photographed.

6. Passports. Foreign Passports may be photographed.

7. Immigration papers.

8. Draft Registration Cards.

Phaser® 6180MFP Multifunction Printer

1-14

Copy Regulations

9. Selective Service Induction papers that bear any of the following Registrant’s information:

■ Earnings or Income

■ Court Record

■ Physical or mental condition

■ Dependency Status

■ Previous military service

Exception: United States military discharge certificates may be photographed.

10. Badges, Identification Cards, Passes, or Insignia carried by military personnel, or by

members of the various Federal Departments, such as FBI, Treasure, etc. (Unless photograph is ordered by the head of such department or bureau.)

Reproducing the following is also prohibited in certain states:

■ Automobile Licenses

■ Drivers’ Licenses

■ Automobile Certificates of Title

The above list is not all inclusive, and no liability is assumed for its completeness or accuracy. In case of doubt, consult your attorney.

Canada

Parliament, by stature, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions.

1. Current bank notes or current paper money.

2. Obligations or securities of a government or bank.

3. Exchequer bill paper or revenue paper.

4. The public seal of Canada or of a province, or the seal of a public body or authority in

Canada, or of a court of law.

5. Proclamations, orders, regulations or appointments, or notices thereof (with intent to

falsely cause same to purport to have been printed by the Queens Printer for Canada, or the equivalent printer for a province).

6. Marks, brands, seals, wrappers or designs used by or on behalf of the Government of

Canada or of a province, the government of a state other than Canada or a department, board, Commission or agency established by the Government of Canada or of a province or of a government of a state other than Canada.

7. Impressed or adhesive stamps used for the purpose of revenue by the Government of

Canada or of a province or by the government of a state other than Canada.

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1-15

Copy Regulations

8. Documents, registers or records kept by public officials charged with the duty of making

or issuing certified copies thereof, where the copy falsely purports to be a certified copy thereof.

9. Copyrighted material or trademarks of any manner or kind without the consent of the

The above list is provided for your convenience and assistance, but it is not all-inclusive, and no liability is assumed for its completeness or accuracy. In case of doubt, consult your solicitor.

Other Countries

Copying certain documents may be illegal in your country. Penalties of fine or imprisonment may be imposed on those found guilty of making such reproductions.

■ Currency notes

■ Bank notes and cheques

■ Bank and government bonds and securities

■ Passports and identification cards

■ Copyright material or trademarks without the consent of the owner

■ Postage stamps and other negotiable instruments

This list is not inclusive and no liability is assumed for either its completeness or accuracy. In case of doubt, contact your legal counsel.

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1-16

Fax Regulations

United States

Fax Send Header Requirements

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including a fax machine, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity or individual. The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges.

In order to program this information into your machine, refer to customer documentation and follow the steps provided.

Data Coupler Information

This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council for Terminal Attachments (ACTA). On the cover of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the Telephone Company.

A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for details.

You may safely connect the machine to the following standard modular jack: USOC RJ-11C using the compliant telephone line cord (with modular plugs) provided with the installation kit. See installation instructions for details.

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1-17

Fax Regulations

The Ringer Equivalence Number (REN) is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local Telephone Company. For products approved after July 23, 2001, the REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3). For earlier products, the REN is separately shown on the label.

To order the correct service from the local telephone company, please provide the Facility Interface Code (FIC) and Service Order Code (SOC) listed below:

FIC: 02LS2

SOC: 9.0F

You may also have to provide the USOC Jack code and the Ringer Equivalence Number (REN).

If this Xerox equipment causes harm to the telephone network, the Telephone Company will notify you in advance that temporary discontinuance of service may be required. But if advance notice is not practical, the Telephone Company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.

The Telephone Company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens, the Telephone Company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service.

If trouble is experienced with this Xerox equipment, for repair or warranty information, please contact the appropriate service center; details of which are displayed either on the machine or contained within the User Guide. If the equipment is causing harm to the telephone network, the Telephone Company may request that you disconnect the equipment until the problem is resolved.

Repairs to the machine should be made only by a Xerox Service Representative or an authorized Xerox Service provider. This applies at any time during or after the service warranty period. If unauthorized repair is performed, the remainder of the warranty period is null and void. This equipment must not be used on party lines. Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information.

If your office has specially wired alarm equipment connected to the telephone line, make sure that the installation of this Xerox equipment does not disable your alarm equipment.

If you have questions about what will disable alarm equipment, consult your Telephone Company or a qualified installer.

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Fax Regulations

Canada

Note: The Industry Canada label identifies certified equipment. This certification means that

the equipment meets certain telecommunications network protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The Department does not guarantee the equipment will operate to the user’s satisfaction.

Before installing this equipment, users must make sure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.

Users should make sure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe systems, if present, are connected together. This precaution may be particularly important in rural areas.

Caution: Users should not attempt to make such connections themselves, but should contact

the appropriate electric inspection authority, or electrician, as appropriate.

The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalent Numbers of all of the devices does not exceed 5. For the Canadian REN value, please see the label on the equipment.

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1-19

Fax Regulations

Europe

Radio Equipment & Telecommunications Terminal Equipment Directive

The Facsimile has been approved in accordance with the Council Decision 1999/5/EC for panEuropean single terminal connection to the public switched telephone network (PSTN). However, due to differences between the individual PSTNs provided in different countries, the approval does not, of itself, give an unconditional assurance of successful operation on every PSTN network terminal point.

In the event of a problem you should contact your authorized local dealer in the first instance.

This product has been tested to and is compliant with ES 203 021-1, -2, -3, a specification for terminal equipment for use on analogue-switched telephone networks in the European Economic Area. This product provides an user-adjustable setting of the country code. Refer to the customer documentation for this procedure. Country codes should be set prior to connecting this product to the network.

Note: Although this product can use either loop disconnect (pulse) or DTMF (tone) signaling,

it is recommended that it is set to use DTMF signaling. DTMF signaling provides reliable and faster call setup. Modification of this product, connection to external control software or to external control apparatus not authorized by Xerox, will invalidate its certification.

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1-20

Material Safety Data Sheet

For Material Safety Data information regarding your Phaser 6180MFP printer, go to:

■ United States and Canada: www.xerox.com/msds

■ European Union: www.xerox.com/environment_europe

For the Customer Support Center phone numbers, go to www.xerox.com/office/worldcontacts.

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1-21

Printer Recycling and Disposal

European Union

Some equipment may be used in both a domestic/household and a professional/business application.

Domestic/Household Environment

Application of this symbol on your equipment is confirmation that you should not dispose of the equipment in the normal household waste stream.

In accordance with European legislation, end of life electrical and electronic equipment subject to disposal must be segregated from household waste.

Private households within EU member states may return used electrical and electronic equipment to designated collection facilities free of charge. Please contact your local disposal authority for information.

In some member states, when you purchase new equipment, your local retailer may be required to take back your old equipment free of charge. Please ask you retailer for information.

Professional/Business Environment

Application of this symbol on your equipment is confirmation that you must dispose of this equipment in compliance with agreed national procedures.

In accordance with European legislation, end of life electrical and electronic equipment subject to disposal must be managed within agreed procedures.

Prior to disposal, please contact your local reseller or Xerox representative for end of life takeback information.

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1-22

Printer Recycling and Disposal

North America

Xerox operates an equipment takeback and reuse/recycle program. Contact your Xerox sales representative (1-800-ASK-XEROX) to determine whether this Xerox printer is part of the program. For more information about Xerox environmental programs, visit

www.xerox.com/environment.html

local authorities.

If you are managing the disposal of your Xerox product, please note that the product contains lamp(s) with mercury, and may contain lead, perchlorate, and other materials whose disposal may be regulated due to environmental considerations. The presence of these materials is fully consistent with global regulations applicable at the time that the product was placed on the market. For recycling and disposal information, contact your local authorities. In the United States, you may also refer to the Electronic Industries Alliance web site: www.eiae.org Perchlorate Material - This product may contain one or more Perchlorate-containing devices, such as batteries. Special handling may apply, please see

www.dtsc.ca.gov/hazardouswaste/perchlorate

or for recycling and disposal information, contact your

Other Countries

Please contact your local waste authorities and request disposal guidance.

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1-23

Printer Features

This chapter includes:

■ Main Components and Their Functions on page 2-2

■ Printer Configurations on page 2-5

■ Control Panel on page 2-6

■ Power Saver Modes on page 2-10

■ Checking Status of Print Data on page 2-11

■ Displaying Optional Accessory Configuration and Paper Tray Settings on page 2-12

■ More Information on page 2-13

Phaser® 6180MFP Multifunction Printer

2-1

Main Components and Their Functions

This section includes:

■ Front View on page 2-2

■ Rear View on page 2-3

■ Internal View on page 2-4

■ Scanner on page 2-4

Front View

1. Front door A

2. Control panel

3. Output tray

4. Power switch

5. Button A for opening the front door

6. Tray 1 (MPT)

7. Tra y 2

8. Optional Tray 3

6180mfp-002

Phaser® 6180MFP Multifunction Printer

2-2

Rear View

Main Components and Their Functions

1. Power cord connector

2. USB port

3. Parallel port

4. Telephone line out

5. Fax line in

6. Optional memory slot

7. Multi-protocol network card

8. Network connector

6180mfp-003

Phaser® 6180MFP Multifunction Printer

2-3

Internal View

Main Components and Their Functions

1. Fuser

2. Print cartridge

3. Transfer unit

4. Button A for opening the front door

Scanner

6180mfp-005

6180mfp-006

1. Duplex unit

1. Automatic document feed cover

2. Document guides

3. Document feed tray

4. Document glass

5. Scan bar lock switch

Phaser® 6180MFP Multifunction Printer

6180mfp-004

2-4

Printer Configurations

Printer Configuration

Features

Memory Configuration* 384 MB 384 MB

Resolutions (dpi)

Standard

Enhanced

Ethernet Interface 10/100 Base-T 10/100 Base-T

Tray 1 (MPT) (150 Sheet) Standard Standard

Tray 2 (250 Sheet) Standard Standard

550-Sheet Feeder Optional Optional

Duplex Unit Optional Standard

* All configurations have one memory slot supporting 256 MB/512 MB/1024 MB DDR2 DIMMs, to a maximum of 1408 MB. Standard memories are soldered on the board.

6180MFP-N 6180MFP-D

600 x 600 x 1 bit

600 x 600 x 4 bit

600 x 600 x 1 bit

600 x 600 x 4 bit

Options

You can order additional memory, tray, multi-protocol network card, and a duplex unit if these items are not standard on your printer.

Memory

The printer features one slot that accepts 256, 512, or 1024 MB of DDR2 DIMMs.

Duplex Unit

The duplex unit enables 2-sided printing.

Multi-Protocol Network Card

The multi-protocol network card provides additional protocols and security features including IPP, SMB, WINS, DDNS, SSL/HTTPS, and IPv6.

Additional Trays

550-Sheet Feeder (Tray 3)

Phaser® 6180MFP Multifunction Printer

2-5

Control Panel

This section includes:

■ Control Panel Layout on page 2-6

■ Menu Map on page 2-9

■ Information Pages on page 2-9

Control Panel

001 002

003 004

005 006

007 008

009 010

Copy

Fax

E-mail

Scan

Color Mode

B&W Color

Control Panel Layout

Job in Memory

Job Status

ABC

@:./

System

Manual Dial

DEF

123

GHI

JKL MNO

PQRS

TUV WXYZ

-_~

Redial/ Pause

Speed Dial

Wake Up

Clear All

Stop

Start

Error

6180mfp-007

001 002

003 004

005 006

007 008

009 010

6180mfp-045

1. One Touch buttons

Provides access to the first 10 entries in the Fax address book.

For example, you can press the Fax button, and then press the upper left button to access the first entry in your address book.

Phaser® 6180MFP Multifunction Printer

2-6

Control Panel

111213141516

Copy

Fax

E-mail

Scan

Color Mode

B&W Color

Job in Memory

4567 8

1. Press to use the Copy, Fax, E-mail, and

Scan menus on the display screen.

2. Color Mode button

Press to switch between Color and Black and White modes for your copy, fax, and scan job.

3. Job in Memory LED

When illuminated, it indicates that there is a job in the printer’s memory.

4. Arrow LEDs

These LEDs indicate the flow of data either into or out of the printer.

5. Up Arrow button

Scrolls upward through the menus.

Down Arrow button

Scrolls downward through the menus.

Back Arrow button

Scrolls backwards through the menus, or displays the Walk-Up Features menu.

Forward Arrow button

Scrolls forward through the menus.

6. Manual Dial button

When faxing, you can press this button to quickly enter a fax number with the alphanumeric key pad.

7. Redial/Pause button

Press the button to recall the last fax number used or to insert pauses in fax numbers.

8. Clear button

Deletes a single character each time the button is pressed. For use when entering email addresses and telephone numbers.

Job Status

@:./

ABC

System

Manual Dial

DEF

123

JKL MNO

GHI

TUV WXYZ

PQRS

-_~

Redial/ Pause

Speed Dial

6180mfp-046

9. Speed Dial button

Press to access directories of group or individual fax telephone numbers.

10. Alphanumeric keypad

Use to enter numbers and letters for names and phone numbers.

11. Address Book button

Press to access the Fax and Email address books.

12. Job Status button

Press to check active job status and Walk-Up printing jobs.

13. System button

Switches the display to the Setup menu.

14. OK button

Press to accept the setting selected.

15. Graphic display indicates status messages,

menus, and toner levels.

16. Exit button

Press to go up one level in the menu.

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2-7

Control Panel

Wake Up

Clear All

Stop

Start

Error

6180mfp-047

1. Wake Up button

This light is on in power saver mode. Push the button to exit power saver mode.

2. Clear All button

Press once to return to the default main menu. All job settings are reset to default.

3. Stop button

Cancels the current print job.

4. Start button

Press to start a copy, scan, or fax job.

5. Error

The red light indicates an error condition.

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2-8

Control Panel

Information Pages

Your printer comes with a set of information pages to help you obtain the best results from your printer. Access these pages from the control panel. Print the Menu Map to see where these information pages are located in the control panel menu structure.

Menu Map

The Menu Map helps you navigate the control panel menus. To print the Menu Map:

1. On the control panel, press the System

button, select Information Pages, and then press

the OK button.

2. Select

Menu Map, and then press the OK button to print.

Note: Print the Menu Map to see other information pages available for printing.

Configuration Page

To print the Configuration page to view current information about your printer, do the following:

1. On the control panel, press the System

button, select Information Pages, and then press

the OK button.

2. Select

Configuration, and then press the OK button to print.

Turning the Startup Page On or Off

When the printer is turned on, it prints a Startup page by default.

To turn the printing of the Startup page on or off:

1. On the control panel, press the System

2. Select

3. Select

4. Select

5. Select

Admin Menu, and then press the OK button.

System Settings, and then press the OK button.

Startup Page, and then press the OK button.

On or Off, and then press the OK button.

button.

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2-9

Power Saver Modes

Power Saver Mode 1 (Printer)

The printer is equipped with Power Saver Mode 1 to reduce power consumption when it is left idle.

When no print data is received for 30 minutes (default), the printer will enter Power Saver Mode 1.

The time range that can be specified for the printer to enter Power Saver Mode 1 is 5 to 60 minutes. Consumption of power during Power Saver Mode 1 is 35 W or less and the time required to exit from Power Saver Mode 1 to a print-ready status is about 20 seconds.

See also:

Changing the Power Saver Time on page 9-3

Exiting the Power Saver Mode

The printer automatically cancels Power Saver Mode 1 if the scanner lid is raised, any control panel buttons are pressed, or if it receives data from the computer.

Power Saver Mode 2 (System)

Power Saver Mode 2 controls the scanner lamp. When the scanner is not being used, the lamp turns off after the time specified for Power Saver Mode 2. The time range that can be specified for the printer to enter Power Saver Mode 2 is 5 to 120 minutes. Consumption of power during Power Saver Mode 2 is 17W. The default setting for Power Saver Mode 2 is 30 minutes after Power Saver Mode 1 starts.

The printer automatically cancels Power Saver Mode 2 once it receives data from the computer. To cancel the Power Saver Mode 2 manually, press the Wak e U p button.

See also:

Changing the Power Saver Time on page 9-3

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2-10

Checking Status of Print Data

Checking Status in Windows

Printer information and status are displayed on the Status window. Double-click the PrintingScout printer icon on the taskbar at the bottom right of the screen. From the displayed window, check the column Status.

You can change the display contents with the button on the left of the Printer Status window.

Status Setting button: Displays the Status Setting screen and allows you to check the printer name, printer connection port, and printer status.

For more information about PrintingScout, see the Help:

1. From the Start menu, select Programs.

2. Select Xerox Office Printing.

3. Select PrintingScout.

4. Select PrintingScout Help.

See also:

PrintingScout Software on page 3-4

Checking Status in CentreWare Internet Services

You can check the status of the print job sent to the printer at the Jobs tab of CentreWare Internet Services.

See also:

Printer Management Software on page 3-1

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2-11

Displaying Optional Accessory Configuration and Paper Tray Settings

Print the Configuration page to view the current information about your printer:

1. On the control panel, press the System

the OK button.

2. Select

Configuration, and then press the OK button to print.

button, select Information Pages, and then press

Phaser® 6180MFP Multifunction Printer

2-12

More Information

Obtain information regarding your printer and its capabilities from the following sources.

Resources

Information Source

Installation Guide* Packaged with printer

Feature Setup Guide Packaged with printer

Quick Use Guide* Packaged with printer

User Guide (PDF)* Software and Documentation CD-ROM

Quick Start Tutorials (English only) www.xerox.com/office/6180MFPsupport

Video Tutorials www.xerox.com/office/6180MFPsupport

Recommended Media List Recommended Media List (United States)

Recommended Media List (Europe)

Printer Management Tools www.xerox.com/office/6180MFPdrivers

Online Support Assistant www.xerox.com/office/6180MFPsupport

Technical Support www.xerox.com/office/6180MFPsupport

Information pages Control panel menu

* Also available on the Support website.

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2-13

Printer Management Software

This chapter includes:

■ Print and Scan Drivers on page 3-2

■ CentreWare Internet Services on page 3-2

■ Address Book Editor on page 3-3

■ Express Scan Manager on page 3-3

■ PrintingScout Software on page 3-4

Phaser® 6180MFP Multifunction Printer

3-1

Print and Scan Drivers

To access all of your printer’s features, install the print and scan drivers from the Software and Documentation CD-ROM or from the Xerox Drivers and Downloads website:

ww.xerox.com/office/6180MFPdrivers

■ Print drivers enable your computer and printer to communicate and provide access to your

printer features.

■ Scan drivers enable you to scan images directly to your personal computer and place

scanned images directly into an application.

See also:

Installing the Scan Driver on page 7-3

CentreWare Internet Services

This section provides information on CentreWare Internet Services, an HTTP (HyperText Transfer Protocol)-based web page service that installs with your printer driver and is accessed through your web browser.

These pages give you instant access to printer status, and printer configuration options. Anyone on your network can access the printer using their web browser software. In administrative mode you can change the configuration of the printer, set up your fax directories, and manage your printer settings without leaving your computer.

Note: Users who are not given passwords by the administrator can still view the configuration

settings and options in user mode. They will not be able to save or apply any changes to the current configuration.

Creating an Administrative Password

1. Launch your web browser.

2. Enter the printer’s IP address in the browser’s Address field.

3. Click the Properties button.

4. In the left navigation panel, scroll down to Security and select Administrator Security

Settings.

Note: If the Security folder is not open, click the plus sign (+) to expand the folder.

5. Click the Enable Administrator Mode check box.

6. In the User Name field, type a name for the administrator.

7. In the Password and Verify Password fields, type a password for the administrator.

8. Click Save Changes, your new password has been set and anyone with the administrator

name and password can log in and make changes to the printer configuration and settings.

Phaser® 6180MFP Multifunction Printer

3-2

Address Book Editor

The Address Book Editor provides a convenient interface for modifying the printers address book entries. With it you can create:

■ Fax entries

■ Email entries

■ Server entries

When you start the software, if the printer is connected via USB, the Address Book Editor reads the printer’s address book. You can create, edit, and delete entries. After making changes, you can then save the updated address book to the printer or to your computer.

The Address Book Editor can be installed from the Software and Documentation CD-ROM. It is available for Windows and Macintosh.

Express Scan Manager

The Express Scan Manager handles scan jobs sent from the printer to your computer via USB. When the scan is sent from the printer to the computer, Express Scan Manager automatically manages the scan job.

Before scanning to your computer, you should start Express Scan Manager and configure the scan settings. You can specify settings for image type, resolution, paper size, and output destination.

The Express Scan Manager can be installed from the Software and Documentation CD-ROM. It is available for Windows and Macintosh.

See also:

Scanning on page 7-1

Launcher (Windows)

The Launcher is installed with the Address Book Editor and Express Scan Manager, and provides a method for starting those applications.

The Launcher icon can be found in the taskbar. To start either application, right-click the icon, and then select Start > Address Book Editor or Express Scan Manager.

You can also start the Launcher from the Start > Xerox > Phaser 6180MFP menu.

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3-3

PrintingScout Software

PrintingScout automatically checks the printer status when you send a print job. If the printer is unable to print your job, PrintingScout automatically displays an alert on your computer screen to let you know that the printer needs attention.

PrintingScout can be installed from the Software and Documentation CD-ROM. It is available only for Windows.

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3-4

Network Basics

This chapter includes:

■ Overview of Network Setup and Configuration on page 4-2

■ Choosing a Connection Method on page 4-3

■ Configuring the Network Address on page 4-6

■ Installing the Printer Drivers on page 4-10

This chapter provides basic information about setting up and connecting to your printer.

Overview of Network Setup and Configuration

To set up and configure the network:

1. Connect the printer to the network using the recommended hardware and cables.

2. Turn on the printer and the computer.

3. Print the Configuration page and keep it for referencing network settings. For more

information see Displaying Optional Accessory Configuration and Paper Tray Settings on page 2-12.

4. Install the driver software on the computer from the Software and Documentation

CD-ROM. For information on driver installation, see the section in this chapter for the

specific operating system you are using.

5. Configure the printer’s TCP/IP address, which is required to identify the printer on the

network.

■ Windows operating systems: Run the Installer on the Software and Documentation

CD-ROM to automatically set the printer’s IP address if the printer is connected to an

established TCP/IP network. You can also manually set the printer’s IP address on the control panel.

■ Macintosh systems: Manually set the printer’s TCP/IP address on the control panel.

6. Print a Configuration page to verify the new settings.

Note: If the Software and Documentation CD-ROM is not available, you can download the

latest driver from

www.xerox.com/office/6180MFPdrivers.

Phaser® 6180MFP Multifunction Printer

4-2

Choosing a Connection Method

Connect the printer via Ethernet, USB, or parallel. A USB or a parallel connection is a direct connection and is not used for networking. An Ethernet connection is used for networking. Hardware and cabling requirements vary for the different connection methods. Cabling and hardware are generally not included with your printer and must be purchased separately. This section includes:

■ Connecting via Ethernet and USB on page 4-3

■ Connecting via Ethernet on page 4-3

■ Connecting via USB on page 4-4

■ Connecting via Parallel on page 4-5

Connecting via Ethernet and USB

You can connect your Phaser 6180MFP printer through Ethernet, USB, or both at the same time. The available features for each connection type are shown in the following table.

Connection Type Available Features

USB When connected via USB you can:

■ Scan an image into an application.

■ Scan an image to a folder on the computer.

■ Use the Address Book Editor to manage address book entries.

Ethernet When connected via Ethernet you can:

■ Scan to a computer on the network.

■ Scan to an FTP server.

■ Scan to email.

■ Use CentreWare IS to manage address book entries.

For information on each connection type, see Connecting via Ethernet on page 4-3 and

Connecting via USB on page 4-4.

Connecting via Ethernet

Ethernet can be used for one or more computers. It supports many printers and systems on an Ethernet network. An Ethernet connection is recommended because it is faster than a USB connection. It also allows you direct access to CentreWare Internet Services (IS). The CentreWare IS web interface enables you to manage, configure, and monitor networked printers from your desktop.

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4-3

Choosing a Connection Method

Network Connection

Depending on your particular setup, the following hardware and cabling is required for Ethernet.

■ If you are connecting to one computer, an Ethernet RJ-45 crossover cable is required.

■ If you are connecting to one or more computers with an Ethernet hub, or cable or DSL

router, two or more twisted-pair (category 5/RJ-45) cables are required. (One cable for each device.)

If you are connecting to one or more computers with a hub, connect the computer to the hub with one cable, and then connect the printer to the hub with the second cable. Connect to any port on the hub except the uplink port.

See also:

Configuring the Network Address on page 4-6 Installing the Printer Drivers on page 4-10 Scanning to a Computer on a Network on page 7-10 Scanning to Email on page 7-12

Connecting via USB

If you are connecting to one computer, a USB connection offers fast data speeds. A USB connection is not as fast as an Ethernet connection but is faster than using parallel. To use USB, PC users must have Windows 2000, Windows XP, Windows Server 2003, or newer operating system. Macintosh users must use Mac OS X, version 10.2 and higher.

USB Connection

A USB connection requires a standard A/B USB cable. This cable is not included with your printer and must be purchased separately. Verify that you are using the correct USB cable for your connection (2.0 for best results).

1. Connect one end of the USB cable to the printer and turn it on.

2. Connect the other end of the USB cable to the computer.

See also:

Address Book Editor on page 3-3 Express Scan Manager on page 3-3 Installing the Printer Drivers on page 4-10

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4-4

Choosing a Connection Method

Connecting via Parallel

A parallel cable connection can also be used for connecting to one computer. This type of connection provides the slowest data speeds. Parallel connection requires a standard-to-high density parallel printer cable, (36-pin high-density 1284-C [male] to 36-pin low density 1284-B [male] cable), with a maximum length of three meters (10 feet). Connect the parallel cable to the printer and the computer while they are both Off, and then turn them On. Install the printer driver from the Software and Documentation CD-ROM, and select the appropriate LPT parallel port.

See also:

Installing the Printer Drivers on page 4-10

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4-5

Configuring the Network Address

This section includes:

■ TCP/IP and IP Addresses on page 4-6

■ Automatically Setting the Printer’s IP Address on page 4-6

■ Dynamic Methods of Setting the Printer’s IP Address on page 4-7

■ Manually Setting the Printer’s IP Address on page 4-8

TCP/IP and IP Addresses

If your computer is on a large network, contact your network administrator for the appropriate TCP/IP addresses and additional configuration information.

If you are creating your own small Local Area Network or connecting the printer directly to your computer using Ethernet, follow the procedure for automatically setting the printer’s Internet Protocol (IP) address.

PCs and printers primarily use TCP/IP protocols to communicate over an Ethernet network. With TCP/IP protocols, each printer and computer must have a unique IP address. It is important that the addresses are similar, but not the same; only the last digit needs to be different. For example, your printer can have the address 192.168.1.2 while your computer has the address 192.168.1.3. Another device can have the address 192.168.1.4.

Generally, Macintosh computers use either TCP/IP or the Bonjour protocol to talk to a networked printer. For Mac OS X systems, TCP/IP is preferred. Unlike TCP/IP, however, Bonjour does not require printers or computers to have IP addresses.

Many networks have a Dynamic Host Configuration Protocol (DHCP) server. A DHCP server automatically programs an IP address into every PC and printer on the network that is configured to use DHCP. A DHCP server is built into most cable and DSL routers. If you use a cable or DSL router, see your router’s documentation for information on IP addressing.

See also:

Online Support Assistant at www.xerox.com/office/6180MFPsupport

Automatically Setting the Printer’s IP Address

If the printer is connected to a small established TCP/IP network without a DHCP server, use the installer on the Software and Documentation CD-ROM to detect or assign an IP address to your printer. For further instructions, insert the Software and Documentation CD-ROM into your computer’s CD-ROM drive. After the Xerox Installer launches, follow the prompts for installation.

Note: For the automatic installer to function, the printer must be connected to an established

TCP/IP network.

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4-6

Configuring the Network Address

Dynamic Methods of Setting the Printer’s IP Address

There are two protocols available for dynamically setting the printer’s IP address:

■ DHCP (enabled by default on all Phaser printers)

■ AutoIP

You can turn on/off both protocols using the control panel, or use CentreWare IS to turn on/off DHCP.

Note: You can print a report that includes the printer’s IP address. On the control panel, press

the System button, select then press the OK

button. The IP address is listed on the Configuration report.

Using the Control Panel

To turn on/off either the DHCP or AutoIP protocol:

1. On the control panel, press the System button.

2. Select the

3. Select the

4. Select the

5. Select

Admin menu, and then press the OK button.

Network Settings menu, and then press the OK button.

TCP/IP menu, and then press the OK button.

Get IP Address, and then press the OK button.

Information Pages, press the OK button, select Configuration, and

Using CentreWare IS

To turn on/off the DHCP protocol:

1. Launch your web browser.

2. Enter the printer’s IP address in the browser’s Address field.

3. Select Properties.

4. Select the Protocols folder on the left navigation panel.

5. Select TCP/IP.

6. In the Get IP Address field, select the DHCP/Autonet option.

7. Click the Save Changes button.

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4-7

Configuring the Network Address

Manually Setting the Printer’s IP Address

Note: Verify that your computer has a properly configured IP address for your network.

Contact your network administrator for more information.

If you are on a network without a DHCP server, or in an environment where the network administrator assigns printer IP addresses, you can use this method to manually set the IP address. Manually setting the IP address overrides DHCP and AutoIP. Alternatively, if you are in a small office with a single PC and use a dialup modem connection, you can manually set the IP address.

Information Required for Manual IP Addressing

Information Comments

Internet Protocol (IP) address of the printer Format is xxx.xxx.xxx.xxx, where xxx represents

a decimal number from 0–255.

Network Mask If you are unsure, leave this blank; the printer

chooses an appropriate mask.

Default Router/Gateway address Router address is required to communicate with

the host device from anywhere other than the local network segment.

Using the Control Panel

To manually set the IP address:

1. On the control panel, press the System button.

2. Select the

3. Select the

4. Select the

5. Select

6. Select

7. Select

and then press the OK button.

Admin menu, and then press the OK button.

Network Settings menu, and then press the OK button.

TCP/IP menu, and then press the OK button.

Get IP Address, and then press the OK button.

Panel, and then press the OK button.

IP Address under the TCP/IP menu and use the arrows to configure the IP values,

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4-8

Configuring the Network Address

Changing or Modifying the IP Address Using CentreWare IS

CentreWare IS provides a simple interface that enables you to manage, configure, and monitor networked printers from your desktop using an embedded web server. For complete information about CentreWare IS, click the Help button in CentreWare IS to go to the CentreWare IS Online Help.

After setting the printer’s IP address, you can modify TCP/IP settings using CentreWare IS.

1. Launch your web browser.

2. Enter the printer’s IP address in the browser’s Address field.

3. Click Properties.

4. Select the Protocols folder on the left navigation panel.

5. Select TCP/IP.

6. Enter or modify the settings, and then click Save Changes at the bottom of the page.

Phaser® 6180MFP Multifunction Printer

4-9

Installing the Printer Drivers

This section includes:

■ Available Drivers on page 4-10

■ Windows 2000 or Later on page 4-11

■ Macintosh OS X, Version 10.2 and Higher on page 4-11

Available Drivers

To access special printing options, use a Xerox printer driver.

Xerox provides drivers for a variety of page description languages and operating systems. The following printer drivers are available:

Printer Driver Source* Description

Windows PostScript Driver (also used for Windows Vista)

PCL 6 CD-ROM and

Mac OS X (version 10.2 and higher) Driver

UNIX Web only This driver enables printing from a UNIX

Linux CD-ROM This driver enables printing from a Linux

* Go to www.xerox.com/office/6180MFPdrivers

CD-ROM and Web

Web

CD-ROM and Web

The PostScript driver is recommended to take full advantage of your printer's custom features and genuine Adobe® PostScript®. (Default printer driver)

The Printer Command Language driver can be used for applications requiring PCL.

Note: For Windows 2000/XP only.

This driver enables printing from a Mac OS X (version 10.2 and higher) operating system.

operating system.

for the latest printer drivers.

Phaser® 6180MFP Multifunction Printer

4-10

Installing the Printer Drivers

Windows 2000 or Later

To install the printer driver from the Software and Documentation CD-ROM:

1. Insert the CD-ROM into the computer’s CD-ROM drive. If the installer does not launch,

do the following:

a. Click Start, and then click Run. b. In the Run window, type: <CD drive>:\INSTALL.EXE.

2. Select your desired language from the list.

3. Select Install Printer Driver.

4. Select the installation method you want to use, and then follow the onscreen instructions.

Note: PrintingScout is a separate option from the printer driver. To install PrintingScout, use

the Software and Documentation CD-ROM.

See also:

Online Support Assistant at www.xerox.com/office/6180MFPsuppor

Macintosh OS X, Version 10.2 and Higher

Set up your printer using Bonjour (Rendezvous), create a desktop USB connection, or use an LPD/LPR connection for Macintosh OS X, version 10.2 and higher.

Macintosh OS X, Version 10.2 and 10.3

To install the printer driver from the Software and Documentation CD-ROM:

1. Insert the CD-ROM into the CD-ROM drive and select the VISE installer to install the

printer software.

2. When installation is complete, select one of the following options:

■ Open the Print Center utility for Mac OS X, version 10.2.x.

■ Open the Printer Setup Utility for Mac OS X, version 10.3.x.

Note: To locate utilities on the Macintosh hard drive, open the Applications folder, and

then open the Utilities folder.

3. Confirm that the first drop-down menu is set to Bonjour (Rendezvous).

4. Select the printer in the window.

5. Select Xerox from the list of manufacturers in the lower drop-down menu.

6. Select the appropriate printer model from the list of available devices.

7. Click the Add button.

See also:

Online Support Assistant at www.xerox.com/office/6180MFPsupport

Phaser® 6180MFP Multifunction Printer

4-11

Installing the Printer Drivers

USB Connection

To install the printer driver from the Software and Documentation CD-ROM:

1. Insert the CD-ROM into the CD-ROM drive.

■ Open the Print Center utility for Mac OS X, version 10.2.x.

■ Open the Printer Setup Utility for Mac OS X, version 10.3.x.

Note: To locate utilities on the Macintosh hard drive, open the Applications folder, and

then open the Utilities folder.

2. Click the Add button.

3. Select USB from the drop-down menu.

4. Select the printer in the window.

5. Select Xerox from the manufacturers in the drop-down menu.

6. Select the appropriate printer configuration from the list of available printers.

7. Click the Add button.

LPR Connection

To install the printer driver from the Software and Documentation CD-ROM:

1. Insert the CD-ROM into the CD-ROM drive and select the VISE installer to install the

printer software.

2. Once installation is complete, select one of the following options:

■ Open the Print Center utility for Mac OS X, version 10.2.x.

■ Open the Printer Setup Utility for Mac OS X, version 10.3.x.

Note: To locate utilities on the Macintosh hard drive, open the Applications folder, and

then open the Utilities folder.

3. Click the Add button.

4. Select one of the following options:

■ Mac OS X, Version 10.2: Select IP Printing from the pull-down menu. Enter the

printer’s IP address in the Printer Address field. Select Xerox from the Printer Model pull-down menu, and then select the corresponding PPD file. Click the Add button. The printer is added to the list.

■ Mac OS X, Version 10.3: Select IP Printing from the first pull-down menu. Select

LPD/LPR from the second pull-down menu. Enter the printer’s IP address in the Printer Address field. Verify that the Queue Name field is blank. Select Xerox from

the Printer Model pull-down menu, and then select the corresponding PPD file. Click the Add button. The printer is added to the list.

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4-12

Installing the Printer Drivers

Macintosh OS X, Version 10.4

Bonjour Connection

To install the printer driver from the Software and Documentation CD-ROM:

1. Insert the CD-ROM into the CD-ROM drive and select the VISE installer to install the

printer software.

2. When installation is complete, select the Printer Setup Utility.

Note: To locate utilities on the Macintosh hard drive, open the Applications folder, and

then open the Utilities folder.

3. Click the Add button.

4. Select the Default Browser in the Printer Browser.

5. Select the Bonjour printer in the list of available printers. If the Printer Browser:

■ Selects the appropriate printer from the Print Using drop-down list, go to Step 8.

■ Does not select the appropriate printer from the Print Using drop-down list, go to

Step 6.

6. Select Xerox from the list of manufacturers in the lower drop-down menu.

7. Select the appropriate printer from the list of available printers.

8. Click the Add button.

USB Connection

To install the printer driver from the Software and Documentation CD-ROM:

1. Insert the CD-ROM into the CD-ROM drive.

2. Open the Printer Setup Utility.

Note: To locate utilities on the Macintosh hard drive, open the Applications folder, and

then open the Utilities folder.

3. Click the Add button.

4. Select the Default Browser in the upper left corner of the Printer Browser.

5. Select the USB-connected printer in the printers window. The Printer Browser selects the

appropriate printer configuration in the Print Using drop-down list.

■ If the appropriate printer configuration is selected, proceed to Step 8.

■ If the appropriate printer configuration is not selected, proceed to Step 6.

6. Select Xerox from the manufacturers in the drop-down menu.

7. Select the appropriate printer configuration from the list of available printers.

8. Click the Add button. The printer is displayed as an available printer in the Printer Setup

Utility.

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4-13

Installing the Printer Drivers

LPD Connection

To install the printer driver from the Software and Documentation CD-ROM:

1. Insert the CD-ROM into the CD-ROM drive and select the VISE installer to install the

printer software.

2. Once installation is complete, open the Printer Setup Utility.

Note: To locate utilities on the Macintosh hard drive, open the Applications folder, and

then open the Utilities folder.

3. Click the Add button.

4. Select IP Printer from the upper left corner of the Printer Browser.

5. Select LPD from the pull-down menu.

6. Enter the printer’s IP address in the Address field.

7. Click the Add button. The printer is added to the list.

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4-14

Printing Basics

This chapter includes:

■ Supported Paper and Media on page 5-2

■ About Paper on page 5-6

■ Setting Paper Types and Sizes on page 5-9

■ Loading Paper on page 5-10

■ Selecting Printing Options on page 5-17

■ Printing on Both Sides of the Paper on page 5-23

■ Printing on Specialty Media on page 5-25

■ Printing Custom Size or Long Paper on page 5-41

■ Printing Confidential Document - Secure Print on page 5-44

■ Print After Checking Printing Result - Proof Print on page 5-46

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5-1

Supported Paper and Media

This section includes:

■ Paper Usage Guidelines on page 5-3

■ Automatic Document Feeder Guidelines on page 5-4

■ Paper That Can Damage Your Printer on page 5-5

■ Paper Storage Guidelines on page 5-5

Your printer is designed to be used with a variety of paper types. Follow the guidelines in this section to ensure the best print quality and to avoid jams.

For best results, use Xerox printing media specified for your Phaser 6180MFP printer. They are guaranteed to produce excellent results with your printer.

To order paper, transparencies, or other specialty media, contact your local reseller or go to

www.xerox.com/office/6180MFPsupplies

Caution: Damage caused by using unsupported paper, transparencies, and other specialty

media is not covered by the Xerox warranty, service agreement, or Total Satisfaction Guarantee. The Total Satisfaction Guarantee is available in the United States and Canada. Coverage may vary outside these areas; please contact your local representative for details.

See also:

ecommended Media List (United States)

Recommended Media List (Europe)

Phaser® 6180MFP Multifunction Printer

5-2

Supported Paper and Media

Paper Usage Guidelines

The printer trays accommodate most sizes and types of paper, transparencies, or other specialty media. Follow these guidelines when loading paper and media in the trays:

■ Envelopes and transparencies can be printed from Tray 1 (MPT) only.

■ Fan paper, transparencies, or other specialty media before loading in the paper tray.

■ Do not print on label stock once a label has been removed from a sheet.

■ Use only paper envelopes. Do not use envelopes with windows, metal clasps, or adhesives

with release strips.

■ All envelopes should be printed single-sided only.

■ Some wrinkling and embossing may occur when printing envelopes.

■ Do not overload the paper trays. Do not load paper above the fill line on the inside of the

paper guide.

■ Adjust the paper guides to fit the paper size. For Trays 2 and 3, the paper guides click into

place when they are adjusted correctly.

■ If excessive jams occur, use paper or other media from a new package.

See also:

Printing Transparencies on page 5-25 Printing Envelopes on page 5-28 Printing Labels on page 5-31 Printing Glossy Paper on page 5-36 Printing Custom Size or Long Paper on page 5-41

Phaser® 6180MFP Multifunction Printer

5-3

Supported Paper and Media

Automatic Document Feeder Guidelines

The document feeder accommodates the following original sizes:

■ Width: 148 mm – 216 mm (4.1 in. – 8.5 in.)

■ Length: 210 mm – 355.6 mm (8.3 in. – 14 in.)

The weight range includes 65 – 120 g/m

Follow these guidelines when loading originals into the document feeder:

■ Load originals faceup so that the top of the document enters the printer first.

■ Place only loose sheets of paper in the document feeder.

■ Adjust the paper guides so that they fit against the originals.

■ Insert paper in the document feeder only when the ink on the paper is completely dry.

■ Do not load originals above the MAX fill line.

(17 – 32 lb. Bond).

6180mfp-063

Document Glass

Use the document glass rather than the document feeder to copy or scan the following types of originals:

■ Paper with paper clips or staples attached

■ Paper with wrinkles, curls, folds, tears, or notches

■ Coated or carbonless paper, transparencies, or items other than paper such as cloth or

metal

■ Envelope

Phaser® 6180MFP Multifunction Printer

5-4

Supported Paper and Media

Paper That Can Damage Your Printer

Your printer is designed to use a variety of media types for print jobs. However, some media can cause poor output quality, increased paper jams, or damage to your printer.

Unacceptable media includes:

■ Rough or porous media

■ Plastic media other than supported transparencies

■ Paper that has been folded or wrinkled

■ Paper with staples

■ Envelopes with windows or metal clasps

■ Padded envelopes

■ Non-laser glossy or coated paper

■ Perforated media

Paper Storage Guidelines

Providing good storage conditions for your paper and other media contributes to optimum print quality.

■ Store paper in dark, cool, relatively dry locations. Most paper items are susceptible to

damage from ultraviolet (UV) and visible light. UV radiation, which is emitted by the sun and fluorescent bulbs, is particularly damaging to paper items. The intensity and length of exposure to visible light on paper items should be reduced as much as possible.

■ Maintain constant temperatures and relative humidity.

■ Avoid attics, kitchens, garages, and basements for storing paper. Inside walls are drier than

outside walls where moisture can collect.

■ Store paper flat. Paper should be stored on pallets, cartons, shelves, or in cabinets.

■ Avoid having food or drinks in the area where paper is stored or handled.

■ Do not open sealed packages of paper until you are ready to load them into the printer.

Leave paper in the original packaging. For most commercial cut-size grades, the ream wrapper contains an inner lining that protects the paper from moisture loss or gain.

■ Leave the media inside the bag until you are ready to use it; reinsert unused media in the

bag and reseal it for protection. Some specialty media is packaged inside resealable plastic bags.

Phaser® 6180MFP Multifunction Printer

5-5

About Paper

Using unsuitable paper may lead to paper jams, poor print quality, breakdown and damage to your printer. In order to use the features of this printer effectively, use the suggested paper that is recommended here.

Usable Paper

The types of paper that can be used on this printer are as follows:

Tray 1 (MPT)

Paper Size Letter (8.5 x 11 in.)

Legal (8.5 x 14 in.)

Executive (7.25 x 10.5 in.)

Folio (8.5 x 13 in.)

#10 Commercial (4.1 x 9.5 in.)

Monarch (3.8 x 7.5 in.)

A4 (210 x 297 mm)

A5 (148 x 210 mm)

B5 JIS (182 x 257 mm)

DL (110 x 220 mm)

C5 (162 x 229 mm)

Custom:

76.2

– 127 mm (3 – 5 in.)

216 – 355.6 mm (8.5 – 14 in.)

Paper Type (Weight)

Loading Capacity 150 sheets

Plain (65

Thin Card Stock (100

Thick Card Stock (160 – 220 g/m2) (60 – 80 lb. Cover)

Glossy Paper (100

Thick Glossy Paper (160

Labels

Transparency

Paper Envelope

(Standard paper) or 15 mm or below

– 120 g/m

) (17 – 32 lb. Bond)

– 163 g/m

– 160 g/m

) (37 – 60 lb. Cover)

– 200 g/m

) (60 – 80 lb. Cover)

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5-6

Trays 2 and 3

Paper Size Letter (8.5 x 11 in.)

Legal (8.5 x 14 in.)

Executive (7.25 x 10.5 in.)

Folio (8.5 x 13 in.)

A4 (210 x 297 mm)

A5 (148 x 210 mm)

B5 JIS (182 x 257 mm)

Custom:

148

– 215.9 mm (5.83 – 8.5 in.)

210

– 355.6 mm (8.27 – 14 in.)

About Paper

Paper Type (Weight)

Loading Capacity Tray 2 holds 250 sheets.

Plain (65

Thin Card Stock (100

Thick Card Stock (160

Glossy Paper (100 – 160 g/m2) (37 – 60 lb. Cover)

Thick Glossy Paper (160

Labels

Tray 3 holds 550 sheets.

(Standard paper) or 27.6 mm or below

– 120 g/m

) (17 – 32 lb. Bond)

– 163 g/m

– 220 g/m

) (37 – 60 lb. Cover)

– 200 g/m

) (60 – 80 lb. Cover)

For details on how to load envelopes, see Printing Envelopes on page 5-28.

Printing on paper that has different settings from the paper size or paper type selected on the print driver, or loading paper into an unsuitable paper tray for printing, may lead to paper jams. To ensure that printing is correctly done, select the correct paper size, paper type, and paper tray.

See also:

ecommended Media List (North America)

Recommended Media List (Europe)

Phaser® 6180MFP Multifunction Printer

5-7

2-Sided Printing Paper Types and Sizes

The available paper types and sizes for 2-sided printing are as follows:

Paper Size Paper Type

A4 (210 x 297 mm) Plain, Thin Card Stock, Glossy

B5 JIS (182 x 257 mm)

A5 A5 (148 x 210 mm)

Letter (8.5 x 11 in.)

Folio (8.5 x 13 in.)

Legal (8.5 x 14 in.)

Executive (7.25 x 10.5 in.)

Custom

(65–163 g/m2, 17–43 lb. Bond)

Custom Sizes

Width: 148

Height: 210

–215.9 mm (5.83–8.5 in.)

–355.6 mm (8.27–14 in.)

About Paper

Phaser® 6180MFP Multifunction Printer

5-8

Setting Paper Types and Sizes

Setting Paper Trays

When loading paper in Tray 2 or the 550-Sheet Feeder (optional), it is necessary to set the paper type on the control panel.

When loading paper in Tray 1 (MPT), set the paper size and type on the control panel when printing. When MPT Mode has been set to Panel Specified (default) on the control panel, you can set the paper size and type on the control panel.

This section describes how to set the paper size and type on the control panel.

Note: When you set MPT Mode to Panel Specified, printing will be performed only when

the settings for the paper size and type configured on the print driver match the settings on the control panel. When the settings on the print driver and control panel do not match, follow the instructions displayed on the control panel.

You can also display the message to set the paper size and type on the control panel every time you load paper into each tray.

See also:

Description of Menu Items on page 9-4

Setting Paper Types

Caution: Paper type settings must match those of the actual paper loaded in the trays.

Otherwise, print-quality problems can occur.

1. Press the System button to display the Setup screen.

2. Select

3. Select the tray, and then press the OK button.

4. Select

5. Select the correct paper type for the loaded paper, and then press the OK button.

Tray Settings, and then press the OK button.

Paper Type, and then press the OK button.

Setting Paper Sizes

1. Press the System button to display the Setup screen.

2. Select Tray Settings, and then press the OK button.

3. Select the tray, and then press the OK button.

4. Select Paper Size for Custom Size only, and then press the OK button.

Note: Select Driver Specified when you set a custom size paper from Tray 1 (MPT).

Phaser® 6180MFP Multifunction Printer

5-9

Loading Paper

This section includes:

■ Loading Paper in Tray 1 (MPT) on page 5-10

■ Loading Paper in Trays 2 and 3 on page 5-13

Loading Paper in Tray 1 (MPT)

Use Tray 1 (MPT) for a wide range of media including:

■ Plain paper

■ Card stock

■ Labels

■ Envelopes

■ Transparencies

■ Glossy paper

■ Specialty media including business cards, postcards, trifold brochures, and weatherproof

paper

■ Pre-printed paper (paper already printed on one side)

■ Custom size paper

See also:

About Paper on page 5-6

Tray 1 video tutorial at www.xerox.com/office/6180MFPsupport

Loading Paper in Tray 1 (MPT)

In addition to plain paper, Tray 1 (MPT) can use various other sizes and types of print media, such as envelopes and transparencies.

Make sure of the following points when loading paper in Tray 1 (MPT).

You can load up to 150 sheets or a stack of paper (65

– 220 g/m

Cover) less than 15 mm high. Sizes can start from 3 x 5”.

■ Tray 1 (MPT) accepts print media within the following dimensions:

■ Width: 76.2 – 216.0 mm (3 – 8.5 in.)

■ Length: 127.0 – 355.6 mm (5 – 14 in.)

■ You can load media that is 65 – 163 g/m

(17 – 43 lb. Bond) for duplex printing.

, 17 – 40 lb. Bond, 40 – 80 lb.

Phaser® 6180MFP Multifunction Printer

5-10

Loading Paper

Make sure of the following points to avoid any problems during printing:

■ Do not load different types of paper at the same time.

■ Use high quality paper for laser printers to print at high quality. See About Paper on

page 5-6.

■ Do not remove or add paper to Tray 1 (MPT) when printing, or if there is any paper still in

the tray. Doing so may cause a paper jam.

■ Do not put any objects other than paper on Tray 1 (MPT). Also, do not push or force down

Tray 1 (MPT).

■ Always load paper short-edge feed.

To load paper in Tray 1 (MPT):

1. Gently pull open the Tray 1 (MPT) cover.

6180mfp-016

2. Slide the width guides to the edge of the tray. The width guides should be fully extended.

6180mfp-017

Phaser® 6180MFP Multifunction Printer

5-11

Loading Paper

3. Insert all media facedown and top edge first into Tray 1 (MPT).

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Note: Do not force the paper.

4. Slide the width guides until they rest lightly against the edge of the paper stack.

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Note: Be careful not to bend the paper.

If Tray 1 (MPT) is configured for DriverSpecified, configure the paper size and type in the print driver.

When MPT Mode is set to Panel Specified, you need to set the paper type and size settings for the tray on the control panel before printing.

See also:

Setting Paper Types and Sizes on page 5-9

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Loading Paper

Loading Paper in Trays 2 and 3

Use Trays 2 and 3 for a wide range of media including:

■ Plain paper

■ Thin card stock

■ Thick card stock

■ Glossy paper

■ Thick Glossy paper

■ Labels

See also:

Printing on Specialty Media on page 5-25

Loading Paper in Trays 2 and 3

This section describes how to load paper in the standard and optional paper trays. All trays are loaded the same way.

Caution: Do not remove the tray during printing. It may cause a paper jam.

1. Pull the tray out of the printer until it stops. Hold the tray with both hands, lift the front

slightly, and remove it from the printer.

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Loading Paper

2. Slide the width guides to the edge of the tray. The width guides should be fully extended.

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Note: When loading paper that is 216 mm (8.5 in.) wide, such as Letter-size or Legal-size

paper, set the tab on the side of the tray to the (8.5) position.

3. Squeeze the green tab on the length guide, and then slide the tray until the arrow lines up

with the appropriate paper size. The guide clicks into place. The length guide extends beyond the edge of the tray for paper that is longer than 279 mm (11 in.).

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Loading Paper

4. Before loading the print media, flex the sheets back and forth, and then fan them.

Straighten the edges of the stack on a level surface.

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5. Place the print media into the tray with the print side faceup.

Note: Do not exceed the maximum fill line in the tray. Overfilling the tray may cause

paper jams.

6. Slide the width guides and length guide until they rest lightly against the edge of the print

media stack.

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Loading Paper

7. Insert the tray into the printer, and push until it stops.

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Caution: Do not use excessive force on the tray. Doing so could damage the tray or the inside

of the printer.

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5-16

Selecting Printing Options

This section includes:

■ Selecting Printing Preferences (Windows) on page 5-17

■ Selecting Options for an Individual Job (Windows) on page 5-18

■ Selecting Options for an Individual Job (Macintosh) on page 5-20

Selecting Printing Preferences (Windows)

Printer preferences control all of your print jobs, unless you override them specifically for a job. For example, if you want to use automatic 2-sided printing for most jobs, set this option in printer settings.

To select printer preferences:

1. Select one of the following options:

■ Windows 2000, Windows Server 2003, and Windows Vista: Click Start, select

Settings, and then click Printers.

■ Windows XP: Click Start, Settings, and then select Printers and Faxes.

2. In the Printers folder, right-click the icon for your printer.

3. From the pop-up menu, select Printing Preferences or Properties.

4. Select the Advanced tab, and then click the Printing Defaults button.

5. Make selections on the driver tabs, and then click the OK button to save your selections.

Note: For more information about Windows printer driver options, click the Help button on

the printer driver tab to view the online help.

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Selecting Printing Options

Selecting Options for an Individual Job (Windows)

If you want to use special printing options for a particular job, change the driver settings before sending the job to the printer. For example, if you want to use Photo print-quality mode for a particular graphic, select this setting in the driver before printing that job.

1. With the desired document or graphic open in your application, access the Print dialog

box.

2. Select the Phaser 6180MFP printer and click its Properties button to open the printer

driver.

3. Make selections from the driver tabs. See the following table for specific printing options.

Note: In Windows 2000, Windows XP, Windows Server 2003, and Windows Vista, you

can save current printing options with a distinctive name and apply them to other print jobs. Select either the Advanced, Paper/Output, Image Options, or Layout tab, and then select a Saved Setting. Click the Help button for more information.

4. Click the OK button to save your selections.

5. Print the job.

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5-18

See the following table for specific PCL printing options:

PCL Printing Options for Windows Operating Systems

Operating System Driver Tab Printing Options

Selecting Printing Options

Windows Vista, Windows 2000, Windows XP, or Windows Server 2003

Paper/Output tab

Image Options tab

Layout tab

■ Job Type

■ Document size, paper type, and tray selection

■ 2-sided printing

■ Feed orientation

■ Saved Settings

■ Covers/Separators

■ Transparency Separators

■ Address Book

■ Printer Status

■ Output Color

■ Image Quality

■ Image adjustment, image type, image correction

■ Image Settings

■ Color Balance

■ Profile Settings

■ Pages per sheet (N-up)

■ Image Orientation

■ Booklet/Poster/Mixed Document/Rotation layout

■ Output Size

■ Margin Shift

Watermarks/Overlays

tab

Advanced tab

■ Watermarks

■ Overlays

■ Header/Footer Options

■ Skip Blank Pages

■ Draft Mode

■ Banner Sheet

■ Tray Mapping

■ Graphics Settings

■ Font Settings

Note: If your driver does not display the options listed in the table above, see Enabling

Options on page 10-31 for more information.

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5-19

See the following table for specific PostScript printing options:

PostScript Printing Options for Windows Operating Systems

Operating System Driver Tab Printing Options

Selecting Printing Options

Windows Vista, Windows 2000, Windows XP, or Windows Server 2003

Paper/Output tab

Image Options tab

Layout tab

Advanced tab

■ Job Type

■ Document size, paper type, and tray selection

■ 2-sided printing

■ Orientation

■ Output Color

■ Printer Status

■ Image Settings

■ Color corrections

■ Brightness

■ Color Balance

■ Pages per sheet (N-up)

■ Fit to new paper size

■ Booklet layout

■ Transparency Separators

■ Image options: reduce/enlarge, image smoothing

■ Details: blank pages, tray mapping

Note: If your driver does not display the options listed in the table above, see Enabling

Options on page 10-31 for more information.

Selecting Options for an Individual Job (Macintosh)

To select print settings for a particular job, change the driver settings before sending the job to the printer.

1. With the document open in your application, click File, and then click Print.

2. Select the desired printing options from the menus and drop-down lists that are displayed.

Note: In Macintosh OS X, click Save Preset on the Print menu screen to save the current

printer settings. You can create multiple presets and save each with its own distinctive name and printer settings. To print jobs using specific printer settings, click the applicable saved preset in the Presets list.

3. Click Print to print the job.

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See the following table for specific printing options:

Macintosh PostScript Driver Settings

Operating System Driver Drop-Down Title Printing Options

Selecting Printing Options

Mac OS X, Version

10.4

Copies & Pages

Layout

Paper Handling

ColorSync

Cover Page

Error Handling

Paper Feed

Job Type

■ Copies

■ Pages

■ Pages per sheet

■ Layout direction

■ Border

■ 2-sided printing

■ Page order

■ Print (all, odd, even)

■ Destination paper size

■ Color conversion

■ Quartz filter

■ Print cover page (none, before document,

after document)

■ Cover page type

■ Billing information

■ PostScript errors

■ Tray switching

■ Paper source

■ Secure prints, personal prints, personal

saved prints, proof prints, saved prints, print with

Printer Features ■ Print quality/color

■ Color adjustment

■ Color balance (C, M, Y, K)

■ Media handling

■ Printer specific options

Supply Levels

■ Fuser

■ Belt unit

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Macintosh PostScript Driver Settings (Continued)

Operating System Driver Drop-Down Title Printing Options

Selecting Printing Options

Mac OS X, Version

10.2 and 10.3

Copies & Pages ■ Copies

■ Pages

Layout

Paper Handling

ColorSync

Cover Page

Paper Feed

Job Types

■ Pages per sheet

■ Layout direction

■ Border

■ Two-sided printing

■ Reverse page order

■ Print (all, odd, even)

■ Color matching

■ Cover pages

■ Paper source

■ Secure prints, personal prints, proof prints,

and saved prints

Image Quality

Printer Features

■ Print quality

■ RGB color corrections neutral grays

■ Image smoothing

■ Paper types

■ Separation pages

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Printing on Both Sides of the Paper

This section includes:

■ Automatic 2-Sided Printing Guidelines on page 5-23

■ Binding Edge Options on page 5-24

■ Selecting 2-Sided Printing on page 5-24

Note: For information about manual two-sided printing, go to the Online Support Assistant at

www.xerox.com/office/6180MFPsupport.

Automatic 2-Sided Printing Guidelines

Automatic 2-sided printing is available from the Phaser 6180MFP-DN configuration. A Duplex Unit is available as an option for the Phaser 6180MFP-N configuration. Before printing a 2-sided document, verify that the paper is a supported size for the tray. For a list of supported paper sizes, see Supported Paper and Media on page 5-2. The following paper and media cannot be used for 2-sided printing:

■ Transparencies

■ Envelopes

■ Labels

■ Any die-cut specialty media, such as business cards

■ Thick card stock

■ Thick glossy card stock

See also:

2-Sided Printing Paper Types and Sizes on page 5-8 Supported Paper and Media on page 5-2

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Printing on Both Sides of the Paper

Binding Edge Options

When you use the printer driver to select 2-sided printing, also select the binding edge, which determines how the pages turn. The actual outcome depends on the orientation (portrait or landscape) of images on the page, as displayed in the following illustrations.

Portrait Landscape

Flip on Long Edge Flip on Short Edge Flip on Short Edge Flip on Long Edge

Selecting 2-Sided Printing

To select automatic 2-sided printing:

1. Insert paper in the tray. For more information, see Loading Paper on page 5-10.

2. In the printer driver, select 2-sided printing as shown in the following table, and then press

the OK button.

To select automatic 2-sided printing:

Operating System Steps

Windows Vista, Windows 2000, Windows XP, or Windows Server 2003

Mac OS X, version

10.2 and higher

1. Select the Paper/Output tab.

2. On the 2-Sided Print drop-down list, select either Flip on short edge

or Flip on long edge.

1. In the Print dialog box, select Layout.

2. Select Print on Both Sides.

3. Click the Binding icon that matches the edge to bind.

Note: If your driver does not display the options listed in the table above, see Enabling

Options on page 10-31 for more information.

See also:

Loading Paper in Tray 1 (MPT) on page 5-10 Loading Paper in Trays 2 and 3 on page 5-13

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Printing on Specialty Media

This section includes:

■ Printing Transparencies on page 5-25

■ Printing Envelopes on page 5-28

■ Printing Labels on page 5-31

■ Printing Glossy Paper on page 5-36

■ Printing Custom Size or Long Paper on page 5-41

Printing Transparencies

Transparencies can only be printed from Tray 1 (MPT). They should be printed on one side only. For best results, use only recommended Xerox transparencies.

To order paper, transparencies, or other specialty media, contact your local reseller or go to

www.xerox.com/office/6180MFPsupplies

Caution: Damage caused by using unsupported paper, transparencies, and other specialty

See also:

ecommended Media List (North America)

Recommended Media List (Europe)

Guidelines

■ Remove all paper before loading transparencies in the tray.

■ Do not load more than 25 sheets in Tray 1 (MPT). Overloading the tray may cause the

printer to jam.

■ Handle transparencies by the edges using both hands to avoid fingerprints and creases,

which may cause poor print quality.

■ Fan transparencies before loading in the paper tray.

This section explains how to print on transparencies.

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Printing on Specialty Media

Loading Transparencies

Note: Transparencies with a white frame and full-color transparencies cannot be used.

1. After carefully fanning a small stack of transparencies, load them into Tray 1 (MPT) with

the side to be printed facing down. Load no more than 25 transparencies at a time.

6180mfp-018

2. Slide the paper guides to the size of the transparencies.

6180mfp-019

Printing on Transparencies

When MPT Mode is set to Panel Specified, you need to set the paper type and size settings for the tray on the control panel in advance. See Setting Paper Types and Sizes on page 5-9.

The way to display the printer Properties dialog box differs according to the application software. Refer to the manual of your respective application software.

Printing transparencies continuously may lead to the output transparencies sticking to each other. Remove the transparencies from the output tray after about 20 sheets, and then fan them to lower their temperatures.

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Printing on Specialty Media

Using the PostScript Driver

To print on transparencies using the PostScript print driver, display the Paper/Output tab.

1. From the File menu, select Print.

2. Select this printer as the printer to be used and click Preferences to display the Properties

dialog box.

3. Select the Paper/Output tab.

4. From Paper Type, select Transparency.

5. From Paper Tray, select Tray 1 (MPT).

6. From Paper Size, select the size of the original document.

7. Click OK.

Using the PCL Driver

To print on transparencies using the PCL print driver, display the Paper/Output tab.

1. From the File menu, select Print.

2. Select this printer as the printer to be used and click Preferences to display the Properties

dialog box.

3. Select the Paper/Output tab.

4. From Paper Tray, select Tray 1 (MPT).

5. Select Transparency from Tray 1 (MPT) Paper Type.

6. From Paper Size, select the size, and then click OK.

7. Click Print in the Print dialog box to start printing.

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Printing on Specialty Media

Printing Envelopes

Envelopes can be printed only from Tray 1 (MPT).

Guidelines

■ Use only paper envelopes specified in the Supported Paper Sizes and Weights table.

Successful envelope printing is highly dependent on the quality and construction of the envelopes. Use envelopes made specifically for laser printers.

■ It is recommended that you maintain constant temperatures and relative humidity.

■ Store unused envelopes in their packaging to avoid the effects of moisture and dryness

which can affect print quality and cause wrinkling. Excessive moisture can cause the envelopes to seal before or during printing.

■ Avoid padded envelopes; purchase envelopes that lie flat on a surface.

■ Remove air bubbles from the envelopes before loading by setting a heavy book on top of

the envelopes.

■ If wrinkling or embossing problems occur, use a different brand of envelopes made

specifically for laser printers.

Caution: Never use envelopes with windows or metal clasps; they can damage the printer.

Damage caused by using unsupported envelopes is not covered under the Xerox warranty, service agreement, or Total Satisfaction Guarantee. The Total Satisfaction Guarantee is available in the United States and Canada. Coverage may vary outside these areas, please contact your local representative for details.

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Printing on Specialty Media

Loading Envelopes

To load envelopes, insert the envelopes with the flaps closed and at the right side. The print side must be facing down. You can load envelopes up to the maximum fill line in the tray at one time.

The following explains how to load envelopes in Tray 1 (MPT) using Monarch as an example.

Note: The reverse side of the envelope cannot be printed on. Envelopes can get wrinkled or

the print quality is reduced depending on the type used.

See also:

About Paper on page 5-6

To load envelopes in Tray 1 (MPT):

1. In the case of Monarch, insert the envelopes with the side to be printed facedown.

2. Slide the paper guides to the size of the envelope.

6180mfp-020

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Printing on Specialty Media

Printing on Envelopes

When MPT Mode is set to Panel Specified, you need to set the paper type and size settings for the tray on the control panel in advance. See Setting Paper Types and Sizes on page 5-9.

The way to display the printer Properties dialog box differs according to the application software. Refer to the manual of your respective application software.

Using the PostScript Driver

To print on envelopes using the PostScript print driver, display the Paper/Output tab.

1. From the File menu, select Print.

2. Select this printer as the printer to be used and click Preferences to display the Properties

dialog box.

3. Select the Paper/Output tab.

4. From Paper Tray, select Tray 1 (MPT).

5. From Paper Type, select Envelope.

6. From Paper Size, select the size of the original document.

7. Click OK, and then Print.

Using the PCL Driver

To print on envelopes using the PCL print driver, display the Paper/Output tab.

1. From the File menu, select Print.

2. Select this printer as the printer to be used and click Preferences to display the Properties

dialog box.

3. Select the Paper/Output tab.

4. From Paper Tray, select Tra y 1 (MPT).

5. Select the appropriate paper type from Tray 1 (MPT) Paper Type.

6. From Paper Size, select the size of the original document.

7. Click OK.

8. Click Print in the Print dialog box to start printing.

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5-30

Printing on Specialty Media

Printing Labels

Labels can be printed from all trays.

To order paper, transparencies, or other specialty media, contact your local reseller or go to

www.xerox.com/office/6180MFPsupplies

See also:

About Paper on page 5-6

Guidelines

■ Do not use vinyl labels.

■ Print only on one side of the sheet of labels.

■ Do not use any sheet where labels are missing; it may damage the printer.

■ Store unused labels flat in their original packaging. Leave the sheets of labels inside the

original packaging until ready to use. Return any unused sheets of labels to the original packaging and reseal it.

■ Do not store labels in extremely dry or humid conditions or extremely hot or cold

conditions. Storing them in extreme conditions may cause print-quality problems or cause them to jam in the printer.

■ Rotate stock frequently. Long periods of storage in extreme conditions can cause labels to

curl and jam the printer.

Printing Labels from Tray 1 (MPT)

1. Gently pull open the Tray 1 (MPT) cover.

6180mfp-016

Phaser® 6180MFP Multifunction Printer

5-31

2. Open the paper guides.

3. Fan the labels to release sheets that are stuck together.

Printing on Specialty Media

6180mfp-017

6180mfp-011

4. Insert the labels into Tray 1 (MPT), and adjust the paper guides to fit the sheets.

■ Place the side to be printed facedown with the top of the sheets entering first.

■ Do not load more than 25 sheets.

6180mfp-018

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Printing on Specialty Media

5. In the printer driver, select either Labels as the paper type or Tra y 1 (MPT) as the paper

tray.

6. If the printer is set to Panel Specified, the control panel asks for media type and size.

Printing Labels from Trays 2 and 3

1. Pull the tray out of the printer.

6180mfp-008

2. If necessary, open the paper guides:

■ Squeeze the tab on the length guide, and then slide it back. The guide clicks into place.

■ Slide the side guides outward.

6180mfp-010

6180mfp-009

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Printing on Specialty Media

3. Fan the label sheets to release sheets that are stuck together.

6180mfp-011

4. Insert the label sheets into the tray. Place the side to be printed faceup with the top of the

page toward the front of the printer.

Note: Do not load the paper above the fill line indicated on the tray. Overloading the tray

may cause jams. The following illustration indicates the maximum fill line for transparencies, labels, and glossy paper.

6180mfp-022

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Printing on Specialty Media

5. If necessary, press the paper guides inward to fit the sheets.

Note: When the paper guides are adjusted correctly, there may be a small space between

the labels and the guides.

6180mfp_012

6. Insert the tray into the tray slot, and push the tray completely into the printer.

6180mfp-013

7. On the control panel, select the paper type: a. Press the System button. b. Select c. Select d. Select e. Select

Tray Settings, and then press the OK button. Tray 2 or Tray 3 , and then press the OK button. Paper Type, and then press the OK button. Labels, and then press the OK button.

8. In the printer driver, select either Labels as the paper type or the appropriate tray as the

paper tray.

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5-35

Printing on Specialty Media

Printing Glossy Paper

Glossy paper can be printed from any tray. It can be printed on both sides.

To order paper, transparencies, or other specialty media, contact your local reseller or go to

www.xerox.com/office/6180MFPsupplies

Guidelines

■ Do not open sealed packages of glossy paper until you are ready to load them into the

printer.

■ Leave glossy paper in the original wrapper, and leave the packages in the shipping carton

until ready to use.

■ Remove all other paper from the tray before loading glossy paper.

■ Load only the amount of glossy paper you are planning to use. Do not leave glossy paper

in the tray when you are finished printing. Reinsert unused glossy paper in the original wrapper and seal.

■ Rotate stock frequently. Long periods of storage in extreme conditions can cause glossy

paper to curl and jam the printer.

Printing Glossy Paper from Tray 1 (MPT)

1. Gently pull open the Tray 1 (MPT) cover and open the paper guides.

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Printing on Specialty Media

2. Fan the glossy paper to release sheets that are stuck together.

6180mfp-011

3. Insert the glossy paper into Tray 1 (MPT), and adjust the paper guides to fit the paper.

■ Place the side to be printed facedown.

■ Do not load more than 25 sheets.

6180mfp-018

4. In the printer driver, select either Glossy Paper as the paper type or Tray 1 (MPT) as the

paper tray.

5. If the printer is set to Panel Specified, the control panel asks for media type and size.

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5-37

Xerox 6180MFP-N User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Printer Information

User Safety

Electrical Safety

Laser Safety

Maintenance Safety

Operational Safety

Moving the Printer

Safety Symbols Marked on Printer

Printer Specifications

Physical Specifications

Environmental Specifications

Electrical Specifications

Performance Specifications

Controller Specifications

Regulatory Information

United States (FCC Regulations)

Canada (Regulations)

European Union

Copy Regulations

Fax Regulations

Material Safety Data Sheet

Printer Recycling and Disposal

European Union

North America

Other Countries

Printer Features

Main Components and Their Functions

Front View

Rear View

Internal View

Scanner

Printer Configurations

Options

Control Panel

Control Panel Layout

Information Pages

Power Saver Modes

Power Saver Mode 1 (Printer)

Power Saver Mode 2 (System)

Checking Status of Print Data

Checking Status in Windows

Checking Status in CentreWare Internet Services

Displaying Optional Accessory Configuration and Paper Tray Settings

More Information

Resources

Printer Management Software

Print and Scan Drivers

CentreWare Internet Services

Creating an Administrative Password

Address Book Editor

Express Scan Manager

Launcher (Windows)

PrintingScout Software

Network Basics

Overview of Network Setup and Configuration

Choosing a Connection Method

Connecting via Ethernet and USB

Connecting via Ethernet

Connecting via USB

Connecting via Parallel

Configuring the Network Address

TCP/IP and IP Addresses

Automatically Setting the Printer’s IP Address

Dynamic Methods of Setting the Printer’s IP Address

Manually Setting the Printer’s IP Address

Installing the Printer Drivers

Available Drivers

Windows 2000 or Later

Macintosh OS X, Version 10.2 and Higher

Printing Basics

Supported Paper and Media

Paper Usage Guidelines

Automatic Document Feeder Guidelines

Paper That Can Damage Your Printer

Paper Storage Guidelines