Xerox 432 User Manual

Xerox Document Centre 440/432/430/426/425/420

User Guide

604P00074

Xerox Document Centre 440/432/430/426/425/420 User Guide

Prepared by: The Document Company Xerox GKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1HE ENGLAND

Copyright protection claimed includes all forms and matter s of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted, including without limitations, materia l generated from the software programs which are displayed on the screen, such as icons, screen displays, looks etc.

Xerox

, The Document Company

publication are trademarks of Xerox Corporation. Product names and trademarks of other companies are hereby acknowled

Changes are periodically made to this document. Changes, technical inaccuracies, and typographical errors will be corrected in subsequent editions.

Printed in the United States of America

, the digital X® and all Xerox products mentioned in this

ged.

Xerox Document Centre 440/432/430/426/425/420 User Guide

Content

1 About This Guide.......................................................................1-1

Conventions ........................................................................................................1- 3

Orientation .......................................................................................................1- 3

Bracket text typeface .......................................................................................1- 4

Italic typeface................................................................................................... 1-4

Quick Pathway................................................................................................. 1-4

Notes................................................................................................................ 1-5

Hints................................................................................................................. 1-5

Cautions........................................................................................................... 1-5

Warnings..........................................................................................................1- 5

Related Information Sources .............................................................................1- 6

Safety Notes ........................................................................................................1- 7

Safety Standards ............................................................................................. 1-9

Regulatory Information..................................................................................... 1-10

FCC Part 15................................................................................................... 1-10

ICES-003 ....................................................................................................... 1-10

FCC Part 68................................................................................................... 1-11

Canadian CSO3............................................................................................. 1-13

Laser Safety................................................................................................... 1-14

Environmental Compliance.............................................................................. 1-16

Energy Star® ................................................................................................. 1-16

Environmental ChoiceM................................................................................. 1-16

Illegal Copying................................................................................................... 1-17

Ground Fault Interrupter (GFI)......................................................................... 1-20

2 Product Overview ......................................................................2-1

Identifying the machine components................................................................ 2-2

Optional Components.........................................................................................2- 4

Power ON/OFF.....................................................................................................2- 7

Powering On .................................................................................................... 2-7

Powering Off........................................................................................................ 2-9

Xerox Document Centre 440/432/430/426/425/420 User Guide Page i

Power Save Modes............................................................................................ 2-10

Changing the Default Time Settings .............................................................. 2-12

Modes.................................................................................................................2- 16

Features button.............................................................................................. 2-17

Job Status button ...........................................................................................2- 18

Machine Status button ...................................................................................2- 19

System controls ................................................................................................ 2-24

Job Interrupt ...................................................................................................... 2-25

Auditron Access Screen................................................................................... 2-26

Information Sources .........................................................................................2- 27

3 Copy ........................................................................................... 3-1

Copying procedure .............................................................................................3- 2

1. Load the documents..................................................................................... 3-2

2. Select the Features button...........................................................................3- 6

3. Select the features ....................................................................................... 3-7

4. Enter the quantity.........................................................................................3- 8

5. Select Start .................................................................................................. 3-9

6. Identify the copy job in the Print Queue ....................................................... 3-9

Standard Features - Copy................................................................................. 3-10

Output ............................................................................................................ 3-10

Sides Imaged ................................................................................................. 3-14

Reduce/Enlarge ............................................................................................. 3-16

Paper Supply.................................................................................................. 3-18

Image Quality................................................................................................. 3-20

Added Features - Copy..................................................................................... 3-21

Image Adjustment tab - Copy........................................................................... 3-22

Original Size (DC440/432/430/425)/Original Input (DC426/420) ................... 3-22

Bound Originals.............................................................................................. 3-25

Image Shift..................................................................................................... 3-27

Expert Image Quality...................................................................................... 3-28

Erase.............................................................................................................. 3-29

Edit (optional)................................................................................................. 3-30

Output Format - Copy ....................................................................................... 3-34

Transparencies .............................................................................................. 3-34

N Up (2 Up - DC426/420)............................................................................... 3-36

Annotation...................................................................................................... 3-38

Page ii Xerox Document Centre 440/432/430/426/425/420 User Guide

Inserts ............................................................................................................ 3-42

Booklet Creation ............................................................................................ 3-44

Covers (DC440/432/430/425)........................................................................ 3-45

Job Assembly - Copy........................................................................................ 3-48

Build Job ........................................................................................................ 3-48

Stored Jobs.................................................................................................... 3-50

Managing Copy Jobs........................................................................................ 3-53

Print Queue.................................................................................................... 3-53

Completed Print Jobs Queue......................................................................... 3-56

4 Fax...............................................................................................4-1

Embedded Fax Procedure.................................................................................. 4-2

Sending a Fax using Embedded Fax............................................................... 4-2

Standard Features - Embedded Fax.................................................................. 4-7

Resolution........................................................................................................ 4-7

Original Type.................................................................................................... 4-8

Sides Scanned................................................................................................. 4-9

Dialing............................................................................................................ 4-10

More Features - Embedded Fax....................................................................... 4-18

Cover Letter (Cover Page)............................................................................. 4-19

Transmission Report...................................................................................... 4-20

Lighter/Darker ................................................................................................ 4-20

Communication Mode (DC440/432/430/425) ................................................ 4-21

Delayed Start ................................................................................................. 4-22

Send Priority (DC440/432/430/425)............................................................... 4-23

Advanced Features - Embedded Fax .............................................................. 4-24

Build Job ........................................................................................................ 4-25

Poll Remote Fax ............................................................................................ 4-26

Store for Polling ............................................................................................. 4-27

Fax Mailbox.................................................................................................... 4-30

Original Size (DC440/432/430/425)/Mixed Size Originals (DC426/420)........ 4-33

Reports & Setups - Embedded Fax ................................................................. 4-34

Fax Reports ................................................................................................... 4-35

Answer Mode................................................................................................. 4-36

Dial Directory Setup....................................................................................... 4-37

Comment Setup............................................................................................. 4-42

Transmit Header Print.................................................................................... 4-43

Server Fax Procedure 440/432/430/425........................................................... 4-44

Xerox Document Centre 440/432/430/426/425/420 User Guide Page iii

Sending a Fax using Server Fax.................................................................... 4-45

Standard Features - Server Fax ....................................................................... 4-48

Resolution ...................................................................................................... 4-48

Original Type.................................................................................................. 4-49

Sides Scanned............................................................................................... 4-50

Dialing ............................................................................................................ 4-51

More Fax Features - Server Fax....................................................................... 4-55

Lighter/Darker ................................................................................................ 4-55

Original Input Size.......................................................................................... 4-56

Delayed Start ................................................................................................. 4-57

Authentication Mode - Server Fax ................................................................... 4-58

Changing the Authentication Service............................................................. 4-60

Logging Off..................................................................................................... 4-61

LAN Fax (Local Area Network Fax).................................................................. 4-62

LAN Fax Features.......................................................................................... 4-62

Managing Fax Jobs........................................................................................... 4-63

Fax Queue ..................................................................................................... 4-63

Completed Fax Jobs Queue .......................................................................... 4-65

Connecting Fax to the ISDN (Digital Line) - Embedded Fax (DC440/432/430/425)

4-67

5 Media Print................................................................................. 5-1

Using Media Print................................................................................................ 5-2

6 Network Scanning..................................................................... 6-1

Network Scanning............................................................................................... 6-2

Templates and template list ............................................................................. 6-4

Public and Private Templates .......................................................................... 6-5

Image Adjustment ............................................................................................... 6-7

Original Size..................................................................................................... 6-8

Basic Image Quality ......................................................................................... 6-9

Sides Imaged ................................................................................................. 6-10

Reduce/Enlarge ............................................................................................. 6-11

Stored Image Settings.................................................................................... 6-12

Page iv Xerox Document Centre 440/432/430/426/425/420 User Guide

Erase.............................................................................................................. 6-13

Output Format (or Filing Setups)..................................................................... 6-14

Server IP Address /Server Name................................................................... 6-15

Document Path / Volume............................................................................... 6-16

Document Name (or Document Folder)......................................................... 6-16

If File Already Exists (or Filing Policy)............................................................ 6-17

Document Management Fields (DC440/432/430/425) .................................. 6-18

Authentication Mode - Network Scanning...................................................... 6-22

Changing the Authentication Service............................................................. 6-24

Logging Off .................................................................................................... 6-25

Managing Scan Jobs ........................................................................................ 6-26

Scan Queue................................................................................................... 6-26

Completed Scan Jobs Queue (DC440/432/430/425) .................................... 6-27

7 E-mail ..........................................................................................7-1

Standard Features............................................................................................... 7-2

Entering a manual E-mail address................................................................... 7-3

Using the Address Books................................................................................. 7-4

Image Adjustment............................................................................................... 7-7

Original Size..................................................................................................... 7-8

Basic Image Quality......................................................................................... 7-9

Sides Imaged................................................................................................. 7-10

Stored Image Settings ................................................................................... 7-11

Erase.............................................................................................................. 7-12

Output Format ................................................................................................... 7-13

Reply to.......................................................................................................... 7-13

Authentication Mode - E-mail........................................................................... 7-14

Changing the Authentication Service............................................................. 7-17

Logging Off .................................................................................................... 7-18

Managing Scan Jobs ........................................................................................ 7-19

Scan Queue................................................................................................... 7-19

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Completed Scan Jobs Queue ........................................................................ 7-20

8 Print............................................................................................ 8-1

Print Driver Features........................................................................................... 8-2

Tower Mailbox ..................................................................................................... 8-5

Managing Print Jobs........................................................................................... 8-6

Print Queue...................................................................................................... 8-6

Completed Print Jobs Queue........................................................................... 8-9

9 Internet Services ....................................................................... 9-1

Standard Features - Internet Services............................................................... 9-2

Interface Options.............................................................................................. 9-2

Services Tab ........................................................................................................ 9-4

Job Submission................................................................................................ 9-4

Stored Templates............................................................................................. 9-5

Queue Tab............................................................................................................9- 6

Status Tab............................................................................................................ 9-7

Properties Tab ..................................................................................................... 9-8

Properties Features.......................................................................................... 9-9

Maintenance Tab ............................................................................................... 9-13

Assistance Tab.................................................................................................. 9-14

Scanning with Internet Services...................................................................... 9-15

Public and Private Repositories ..................................................................... 9-15

Template Pools .............................................................................................. 9-16

Template Management .................................................................................. 9-16

Scan to File .................................................................................................... 9-24

Scan to Fax ................................................................................................... 9-27

Scan with Local Copy..................................................................................... 9-27

Problem Solving................................................................................................ 9-28

10Paper and other media ............................................................. 10-1

Loading paper...................................................................................................... 10-2

Preparing paper for loading.............................................................................. 10-2

Loading the paper trays ................................................................................... 10-2

The Bypass Tray.............................................................................................. 10-6

The Envelope Tray (optional)........................................................................... 10-8

Page vi Xerox Document Centre 440/432/430/426/425/420 User Guide

The High Capacity Feeder (optional)............................................................. 10-10

Auto Tray Switching....................................................................................... 10-11

Storing and Handling Paper............................................................................. 10-12

Other media ....................................................................................................... 10-13

Media Uses and Special Considerations ....................................................... 10-13

11Setups.........................................................................................11-1

Setup Procedures ............................................................................................... 11-2

Key Operator Tools.......................................................................................... 11-2

System Administrator Tools............................................................................. 11-3

Auditron Administrator Tools............................................................................ 11-3

Owner Tools..................................................................................................... 11-4

Changing the Settings...................................................................................... 11-4

Machine Setups................................................................................................... 11-6

Access the Machine Setups............................................................................. 11-7

Paper Tray Setups........................................................................................... 11-8

Date/Time Setup.............................................................................................. 11-9

Walkup Screen............................................................................................... 11-11

Timers............................................................................................................ 11-11

Contention...................................................................................................... 11-13

Localization.................................................................................................... 11-14

Additional Setups.............................................................................................. 11-15

Report Languages ......................................................................................... 11-15

Touch Screen Contrast.................................................................................. 11-16

Customer Support Number............................................................................ 11-16

Paper Sizes.................................................................................................... 11-17

Machine Serial Number ................................................................................. 11-17

Xerox Supplies Number / Supplies Tel. Number ........................................... 11-18

Fault Override.................................................................................................... 11-19

Accessing Fault Override............................................................................... 11-19

Unavailable Features..................................................................................... 11-20

Copy Setups ...................................................................................................... 11-25

Access the Copy Setups................................................................................ 11-25

Reduce/Enlarge ............................................................................................. 11-26

Image Quality................................................................................................. 11-28

Output ............................................................................................................ 11-29

Sides Imaged................................................................................................. 11-29

Expert Image Quality ..................................................................................... 11-31

Xerox Document Centre 440/432/430/426/425/420 User Guide Page vii

Margin Shift (DC440/432/430/425) ................................................................ 11-31

Erase (DC440/432/430/425) .......................................................................... 11-32

Fax Setups ......................................................................................................... 11-34

Access the Fax Setups .................................................................................. 11-34

Server Fax Setups (DC440/432/430/425) ......................................................... 11-36

Embedded Fax................................................................................................... 11-37

Fax Terminal Setups......................................................................................11- 37

Access Fax Terminal Setups ......................................................................... 11-38

Fax Printing Options....................................................................................... 11-44

Fax Report Options........................................................................................ 11-47

Fax Panel Defaults......................................................................................... 11-50

Fax Mailboxes................................................................................................ 11-53

Fax File Management .................................................................................... 11-55

Fax Communication Setups........................................................................... 11-57

Outgoing Fax Options. ................................................................................... 11-58

Incoming Fax Options .................................................................................... 11-63

Line Use Restriction (DC440/432/430/425) ................................................... 11-66

Auditron Setups ................................................................................................ 11-67

Access Auditron Setups................................................................................. 11-68

Internal Auditron (DC440/432/430/425) ......................................................... 11-69

Internal Auditron (DC426/420) ....................................................................... 11-76

Job Based Accounting (optional) (DC440/432/430/425)................................ 11-82

Foreign Interface Device................................................................................ 11-84

Access Rights.................................................................................................... 11-86

Assign Privileges............................................................................................ 11-89

Add Pin........................................................................................................... 11-90

Set User Privileges......................................................................................... 11-90

Delete PIN...................................................................................................... 11-91

Service Access Control - Authentication Mode

(DC440/432/430/425)..................................................................................... 11-92

Network Scanning Setups................................................................................ 11-94

Print Setups ....................................................................................................... 11-96

E-mail Setups (DC440/432/430/425).................................................................11- 99

12Maintenance .............................................................................. 12-1

Ordering Supplies ............................................................................................... 12-2

Cleaning the DC440/432/430/426/425/420.......................................................... 12-3

Page viii Xerox Document Centre 440/432/430/426/425/420 User Guide

The Document Glass and Constant Velocity Transport Glass......................... 12-3

The Control Panel and Touch Screen.............................................................. 12-4

The Document Feeder and Output Trays ........................................................ 12-4

Replacing the Copy/Print Cartridge .................................................................. 12-5

Removing the old Copy/Print Cartridge ........................................................... 12-5

Recycling the Copy/Print Cartridge.................................................................. 12-9

Inserting the new Copy/Print Cartridge............................................................ 12-9

Loading Staples ................................................................................................ 12-12

Finisher (optional) .......................................................................................... 12-12

Convenience Stapler (optional)...................................................................... 12-15

13Problem Solving.........................................................................13-1

Fault Clearance Procedure................................................................................. 13-2

Clearing Jams...................................................................................................... 13-3

Problem Solving Tables ..................................................................................... 13-4

Fault Codes and Messages.............................................................................. 13-16

Table of Fault Codes...................................................................................... 13-16

Output Quality ................................................................................................... 13-19

Call for Service procedure ............................................................................... 13-20

Xerox Welcome Center Telephone Number .................................................. 13-20

14Specifications.............................................................................14-1

Machine Specifications ...................................................................................... 14-2

Electrical Specifications ................................................................................... 14-7

Specifications for the Embedded Fax Feature ................................................. 14-8

15Glossary......................................................................................15-1

Terms Defined ..................................................................................................... 15-2

Xerox Document Centre 440/432/430/426/425/420 User Guide Page ix

Page x Xerox Document Centre 440/432/430/426/425/420 User Guide

1 About This Guide

Welcome to the Xerox family of Document Centre products. This User Guide provides detailed information, technical specifications and procedural steps when using the integrated features of the machine.

About This Guide

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1-1

Xerox Welcome Center

If after product installation further assistance is required, please call our experts using the Xerox Welcome Center telephone number. When telephoning, please quote the machine serial number, which may be written in the space below. The serial number is located behind the left hand front cover, as shown:

Serial number: _______________________________________

The Xerox Welcome Center telephone number is provided at the time of product installation. For convenience and future reference, please record the telephone number in the space below:

Welcome Center Telephone Number:

Canada (English, French, and local Toronto) 800-939-3769 United States 800-821-2797

_______________________________________ Also, keep a record of any error messages. This information

can help problems to be resolved quickly.

Page 1-2 Xerox Document Centre 440/432/430/426/425/420 User Guide

Conventions

Throughout this User Guide, you will find that some terms are used interchangeably:

¾ Paper is synonymous with media.

Orientation

Long Edge Feed (LEF) /

Short Edge Feed (SEF) /

Portrait

Landscape

¾ Document is synonymous with original. ¾ Page is synonymous with sheet. ¾ Document Centre (DC) 440/432/430/426/425/420 is

synonymous with the machine.

Orientation is used to mean the direction of images on the page. When the image is upright, the paper (or other media) can be one of two ways:

When observed from the front of the machine, paper or originals with the long edges to the left and right of the paper tray or document feeder.

When observed from the front of the machine, paper or originals with the short edges to the left and right of the paper tray or document feeder.

Use the diagram below for more information.

LEF Orientation

SEF Orientation

About This Guide

Paper feed direction

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1-3

Paper feed direction

Bracket text typeface

Italic typeface

The [Bracket Text] typeface is used to emphasize the selection of a feature mode or button. Fo r ex ample:

¾ Select [Image Quality]. ¾ Apply the new settings. ¾ Select [Save].

The Italic typeface is used to emphasize a word or phrase. In addition, references to other chapters and publications are displayed in Italic typeface. For example:

- Always follow safety procedures whe n op er a ting the equipment.

- Refer to “Maintenance” on page 12-1, for information about cleaning the Document Glass.

- For more information about the network options available, refer to the System Administrator Guide.

Quick Pathway

¾ Select [Access]

on the Control Panel

¾ Enter Key Operator

¾ Select [Machine

Setups]

Page 1-4 Xerox Document Centre 440/432/430/426/425/420 User Guide

In addition to the step by step instructions available throughout this user guide, a summary of the steps is contained in the Quick Pathway at the beginning of a chapter or section. After becoming familiar with the procedures for a particular feature, the Quick Pathway is a useful reminder of the steps required to access a particular feature.

Notes

Hints

Cautions

Notes are statements that provide additional information. For example:

NOTE: If the DC440/432/430/426/425/420 does not include the Finisher and/or High Capacity Feeder, ignore the first step.

About This Guide

Hints help users perform a task. For exampl e:

HINT: Select the X / Y display areas to display a pop up keypad which can be used to enter and save the values.

Cautions are statements that suggest mechanical damage as a result of an action. For example:

CAUTION:When cleaning the DC440/432/430/426/425/420, do not use organic solvents or aerosol cleaners.

Warnings

Warnings are statements that alert users to the possibility of personal damage. For example:

WARNING:This equipment must be connected to an earthed mains socket outlet.

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1-5

Related Information Sources

Information available for the Document Centre 440/432/430/ 426/425/420 consists of:

-This User Guide

-The On-line Help system

-The Document Centre 440/432/430/426/425/420 ST

System Administration Guide

-The Xerox CentreWare Customer Documentation

NOTE: Please note that the screens shown in this user guide apply to a fully configured DC440/432/430/426/425/420 and therefore may not exactly represent the configuration being used.

Page 1-6 Xerox Document Centre 440/432/430/426/425/420 User Guide

Safety Notes

Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety agency approval, and compliance to established environmental standards. Please read the following instructions carefully before operating the product and refer to them as needed to ensure the continued safe operation of your product.

The safety testing and performance of this product have been verified using Xerox materials only.

Follow all warnings and instructions marked on, or supplied

with the product.

This WARNING Mark alerts users to the possibility of personal injury.

This WARNING Mark alerts users to heated surfaces.

WARNING: This product must be connected to a protective earthing circuit.

About This Guide

This product is equipped with a 3-wire type plug, provided with a protective earthing pin. This plug will fit only into an earthed power outlet. This is a safety feature. To avoid risk of electric shock, contact your electrician to replace the receptacle if you are unable to insert the plug into the outlet. Never use an earthed adapter plug to connect the p roduct to a power source receptacle that lacks an earth connection terminal.

This product should be operated from the type of power source indicated on the marking label. If you are not sure of the type of power available, consult your local power company.

Do not allow anything to rest on the power cord. Do not locate the product where persons will step or trip on the cord.

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1-7

Use of an extension cord with this product is not recommended or authorised. Users should check building

codes and insurance requirements if a properly earthed extension cord is to be used. Ensure that the total ampere ratings of the products plugged into the extension cord do not exceed the extension cord ampere rating. Also, make sure that the total amperage of all products plugged into the wall outlets does not exceed the outlet rating.

Disconnect Device for this product is the power cord. To remove all electrical power to the product, disconnect the power cord from the power receptacle.

Your equipment is equipped with an energy saving device to conserve power when the machine is not in use. The machine may be left on continuously.

Unplug this product from the wall outlet before cleaning. Always use materials specifically designated for this pr od u ct. Use of other materials may result in poor performance and could create a hazardous situation.

Do not use aerosol cleaners. Follow the instructions in this User Guide for proper cleaning methods.

Never use supplies or cleaning materials for purposes other than those for which they were intended. Keep all supplies and materials out of reach of children.

Do not use this product near water, wet locations, or o utdoors. Do not place this product on an unstable cart, stand or table.

The product may fall, causing personal injury or serious damage to the product

Slots and Openings in the cabinet and in the back a nd sides of the product are provided for ventilation. To ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. The product should never be located near or over a radiator or heat register. This product should not be placed in a built-in installation unless proper ventilation is provided.

Never push objects of any kind into the slots of the product as they may touch dangerous voltage points or short out parts which could result in a fire or electric shock.

Never spill liquid of any kind on the product.

Page 1-8 Xerox Document Centre 440/432/430/426/425/420 User Guide

Safety Standards

Never remove covers or guards that require a tool for remo val,

unless directed to do so in a Xerox approved maintenance kit. Never defeat interlock switches. Machines are designed to

restrict operator access to unsa fe areas. Covers, guards and interlock switches are provided to ensure that the machine will not operate with covers opened.

Do not put your hands into the fuser area, located just inside the exit tray area, as you may be burned.

Quality Standards: The product is manufactured under a registered ISO9002 Quality system.

If you need additional safety information concerning the product or Xerox supplied materials you may call the following number:

+44(0) 1707 353434

This Xerox product is certified by the following Agency using the Safety Standards listed.

Agency

UNDERWRITERS LABORATORIES

About This Guide

Standard

UL1950 3rd Edition Certification is based on reciprocity agreements which include

requirements for Canada.

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1-9

Regulatory Information

FCC Part 15

This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interferences at their own expense.

Changes or modifications to this equipment not specifically approved by the Xerox Corporation may void the user’s authority to operate this equipment.

WARNING:Shielded cables must be used with this equipment to maintain compliance with FCC regulations.

ICES-003

This Class A digital apparatus complies with Canadian ICES-

003. Cet appareil numérique de la classe A est conforme à la norme

NMB-003 du Canada.

Page 1-10 Xerox Document Centre 440/432/430/426/425/420 User Guide

FCC Part 68

Send Header Requirements

Federal Communications Commission (FCC) regulations require all persons within the United States who send any message via a facsimile machine to include an identifying message in the transmission. The message must clearly contain an identifier and telephone number for the entity (business or individual) sending the message.

This facsimile machine provides the local ID and name features required for the FCC regulation. To satisfy the FCC regulation, the telephone number and na me must be inclu ded with the printed document. To comply with the FCC rules, carefully read and follow the instructions listed in this document to program the local ID and name.

Data Coupler Information

This Xerox Document Centre 440/432/430/426/425/420 machine contains an internal data coupler. Its use is restricted by the FCC (Federal Communications Commission). To comply with the FCC rules, you must carefully read and follow the instructions listed below.

This equipment complies with Part 68 of the FCC rules. On the rear of this equipment is a label that contains, among other information, the FCC registration number and Ringer Equivalence Number (REN). If requested, provide this information to your telephone company.

The REN is useful to determine the quantity of device s you may connect to your telephone line and still have all of those devices ring when your number is called. In most, but not all areas, the sum of the RENs of all devices should not exceed five (5.0). To be certain of the number of devices you may connect to your line, as determined by the REN, you should call your local telephone company to determine the maximum REN for your calling area.

About This Guide

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1-11

WARNING:Ask your local telephone company for the modular jack type installed on your line. Connecting this machine to an unauthorized jack can severely damage telephone company equipment. You, not Xerox, assume all responsibility and/or liability for any damage caused by the connection of this machine to an unauthorized jack.

You may safely connect the machine to the following standard modular jack: USOC RJ-11C. Use the standard line cord (with modular plugs) provided with the installation kit to connect it.

An FCC compliant telephone cord and modular plug is provided with this equipment. This equipment is designed to be connected to the telephone network or premises wiring using a compatible modular jack which is Part 68 compliant.

Do not connect this machine to a party or coin operated phone line.

Repairs to the machine should be made only by a Xerox representative or an authorized Xerox service agency. This applies at any time during or after the service warranty period. If unauthorized repair is performed, the remainder of the warranty period is null and void.

If you find the telephone line is damaged or the telephone company notifies you that your machine is causing damage, disconnect the machine from the telephone line and call for service. Do not reconnect the machine until necessary repairs are made.

The telephone company will, where practical, notify you when they need to temporarily disconnect service. However, if action is reasonable and necessary, but prior notice is not practical, they may still temporarily disconnect your service. In such cases they must:

¾ Immediately notify you of their temporary action. ¾ Reconnect service when the source of damage is removed. ¾ Inform you of your rights to bring a complaint to the FCC

under FCC rules.

Page 1-12 Xerox Document Centre 440/432/430/426/425/420 User Guide

The telephone company may make changes to its communications facilities, equipment, operations, or procedures. Such action must be reasonable, required in the operation of their business, and consistent with FCC rules. They must give you prior written notification if the changes can:

¾ Make your machine incompatible with their equipment.

Canadian CSO3

¾ Require modification or alteration of the machine. ¾ Otherwise physically affect performance of the machine.

WARNING:When programming emergency numbers and/ or making test calls to emergency numbers:-

- Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.

- Perform such activities in the off-peak hours, such as early morning hours or late evenings.

Notice: The Industry Canada Label on the machine identifies

certified equipment. This certification means that the equipment meets certain telecommunications networks protective, operational and safety requirements. Industry Canada does not guarantee the equipment will operate to the user’s satisfaction.

Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. In some cases, the company’s inside wiring associated with a single line individual service may be extended by means of a certified connector assembly (telephone extension cord).

The customer should be aware that complia nce with the above conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated by the supplier. Any repairs or alterations made by the user to this

About This Guide

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1-13

Laser Safety

equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.

Users should ensure for their own protection the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

CAUTION:Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority or electric ian, as appropriate.

Notice: The Ringer Equivalence Number (REN) assigned to

each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5.

This product complies with safety standards and is certified a s a Class 1 Laser product under the US Department of Health and Human Services (DHSS) Radiation Performance Standard according to the Radiation Control for Health and Safety Act of 1968. This product does not emit hazardous laser radiation.

CAUTION:Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous exposure of laser light.

Since radiation emitted inside this product is completely confined within the protective housing and external covers, the laser beam cannot escape from the machine during any phase of the user operation.

Page 1-14 Xerox Document Centre 440/432/430/426/425/420 User Guide

The Center for Devices and Radiological Health (CDRH) of the US Food and Drug Administration implemented r egulations for laser products on August 1 1976. These regulations apply to laser products marketed in the United States.The label on the machine indicates compliance with CDRH regulations and must be attached to laser products marketed in the United States.

This product contains laser warning labels. These labels are intended for use by Xerox Service Representatives and are placed on or near panels or shields that require special tool s for removal. Do not remove any of the panels. There are no operator serviceable areas inside these covers.

About This Guide

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1-15

Environmental Compliance

Energy Star

Environmental Choice

Xerox Corporation designed this product to comply with the guidelines of the ENERGY STAR Environmental Protection Agency. As an ENERGY STAR Partner, Xerox has determined that this product meets the ENERGY STAR

Your Document Centre 440/432/430/426/425/420 will be delivered with the timer for switching to Low Power Mode from the last copy/print out, set at 15 minutes. The time to switch to power save (auto off/sleep) mode is set at 60 minutes from the last copy/print out. A more detailed description of these modes together with instructions on changing the default times to suit your work pattern can be found in the “Power Save Modes” on page 2-10 of this User Guide.

guidelines for energy efficiency.

program of the

Terra Choice Environmental Services, Inc., of Canada has verified that this Xerox product conforms to all applicable Environmental Choice impact to the environment.

EcoLogoM requirements for minimized

Page 1-16 Xerox Document Centre 440/432/430/426/425/420 User Guide

Illegal Copying

Congress, by statute, has forbidden the copying of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such copies.

¾ Obligations or Securities of the United States Government,

such as:

Certificates of Indebtedness Coupons from Bonds Silver Certificates United States Bonds Federal Reserve Notes Certificates of Deposit National Bank currency Federal Reserve Bank Notes Gold Certificates Treasure Notes Fractional Notes Paper money Bonds and obligations of certain agencies of the

government, such as FHA Bonds (US Savings Bonds may be photographed only

for publicity purposes in connection with the campaign for the sale of such bonds.)

Internal Revenue Stamps (If it is necessary to copy a legal document on which there is a cancelled revenue stamp, this may be done provided the reproduction of the document is performed for lawful purposes.)

Postage Stamps, cancelled or uncanceled (For philatelic purposes, postage stamps may be photographed provided the reproduction is black and white and less than 3/4 or more than 1 1/2 times the linear dimensions of the original.)

Postal Money Orders

About This Guide

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1-17

Bills, checks, or drafts for money drawn by or on authorized officers of the United States

Stamps and other representatives of value, of whatever denomination, which may be or have been issued under any Act of Congress

¾ Adjusted compensation Certificates for veterans of the

World Wars

¾ Obligations or Securities of any foreign government, bank,

or corporation

¾ Copyrighted material (unless permission of the copyright

owner has been obtained or the copying falls within the “fair use” or library reproduction provisions of the copyright law). Further information of these provisions may be obtained from the Copyright Office, Library of Congress, Washington, DC 20559 (circular R21)

¾ Certificates of Citizenship or Naturalization. (Foreign

naturalization certificates may be photographed.)

¾ Passports (Foreign passports may be photographed.) ¾ Immigration papers ¾ Draft Registration cards ¾ Selective Service Induction papers which bear any of the

following information:

Registrant’s earnings or income Registrant’s dependency status Registrant’s court record Registrant’s previous military service Registrant’s physical or mental condition

NOTE: Exception: US Army and Navy discharge certificates may be photographed.

Page 1-18 Xerox Document Centre 440/432/430/426/425/420 User Guide

¾ Badges, identification cards, passes or insignias carried by

military or Naval personnel, or by members of the various Federal Departments and Bur eaus, such as the FBI and Treasury (unless the pho tograph is ordered by the head of such Department or Bureau)

Copying of the following is also prohibited in certain states: automobile licences, driver’s licenses, and automobile Certificates of Title. This list is not all-inclusive. In case of doubt, consult your attorney.

About This Guide

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1-19

Ground Fault Interrupter (GFI)

If a fault is detected in the power supply to the Document Centre 440/432/430/426/425/420, a Ground Fault Interrupter

(GFI) device on the machine automatically removes all electrical power. If power is interrupted, locate the GFI on the right side of the machine, towards the back.

If the GFI has been activated:

- on the DC426/420 the switch will be in the down position.

-on the DC440/432/430/425 the switch will be in the left position.

Flip the switch to restore power to the machine.

DC426/420

If the GFI interrupts power to the machine again, or if power has not been restored by this procedure, call your Xerox service representative.

Page 1-20 Xerox Document Centre 440/432/430/426/425/420 User Guide

DC440/432/430/425

2 Product Overview

The Document Centre 440/43 2/430/426/425/420 is not simply a conventional copier. It is a digital device capable of being used for copying, faxing, printing and scanning, dependent on the configuration.

For more information on available options, contact the local Xerox representative.

The graphic representations of the touch screen throughout this User Guide are based on a fully configured Document Centre 440/432/430/425 with the Copy mode as the default. The appearance of the touch screens may differ slightly on other models or configurations. However, feature descriptions and functionality as described, remain the same.

NOTE: The available features are dependant on the model and configuration purchased.

Product Overview

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-1

Identifying the machine components

The following pages provide information about the Document Centre components and control panel buttons as well as a

description of the services and modes available. Contact the local Xerox Representative for more information.

Left Tray

Bypass Tray

Touch Screen

Duplex Module

Document Feeder

Left Front

Cover

Document Glass

(under the document feeder)

Control Panel

Center Tray

On / Off Switch

(426/420)

Paper Trays

On / Off Switch

(440/432/430/425)

Page 2-2 Xerox Document Centre 440/432/430/426/425/420 User Guide

NOTE: The Document Centre 425 Digital Copier is also available as a single-sided copier only. The Document Feeder will be replaced by a Document Glass Cover and a maximum of 2 paper trays will be available. Limited features will be available on this configuration.

Product Overview

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-3

Optional Components

The graphic below shows some of the optional components available. Depending on the Document Centre configuration the following may be already be available.

Finisher

High Capacity Feeder (HCF)

Duplex module (DC420/425) Makes two-sided copies from one-sided and/or two-sided

documents. Refer to page 3-14 for more information. NOTE: The Duplex Module is not an optional component on

the DC425 single-sided configuration.

Paper Tray 2 (426/420)

Paper Trays 3 & 4 (DC432/430/

425)

Page 2-4 Xerox Document Centre 440/432/430/426/425/420 User Guide

Similar to Tray 1, these trays can hold a maximum of 500 sheets of 20lb (substance 20) paper. Refer to “Paper and other media” on page 10-1 for more information.

Duplex Module

Paper Trays 3 & 4

Envelope Tray Enables the printing of addresses on envelopes as an

alternative to using labels. It can hold a maximum of 70 envelopes of 24lb (substance 24) paper at one time. The envelope tray can only be used in place of tray 1. Refer to “Paper and other media” on page 10-1 for more information.

High Capacity Feeder (HCF) This tray is located on the left side of the machine, under the

Bypass Tray and Finisher or Left Tray. The tray can hold a maximum of 2000 sheets of 20lb (substance 20) paper, 8 1 /2” x 11”, long edge feed. Refer to “Paper and other media” on page 10-1 for more information.

Finisher The Finisher can stack a variety of paper sizes from 5 1/2” x 8

1/2” through 11 x 17” and can handle a maximum of 1000 sheets of 20lb (substance 20) paper at one time. It can staple up to 50 pages of 20lb (substance 20) paper in one set. Refer to “Output” on page 3-10 for more information.

NOTE: The Finisher Stand or the High Capacity Feeder must also be fitted with the Finisher.

Tower Mailbox The Tower Mailbox is only available on the Copier/Printer,

Copier/Fax/Printer. On the DC440/432/430/425 each bin can

hold approximately 100 sheets of 5 1/2” x 8 1/2” through 11 x 17” paper. On the DC426/420 each bin can hold approximately 70 sheets of 5 1/2” x 8 1/2” through 11 x 17” paper. Refer to

“Tower Mailbox” on page 8-5 for more information.

Product Overview

Convenience Shelf This two-tiered shelf attaches to the right hand side of the

machine. The shelf is useful as a work area.

Convenience Stapler If the Convenience Shelf is fitted, the Convenience Stapler can

also be installed to manually staple documents, or to staple output if the Finisher option is not fitted. The stapler can handle a maximum of 50 sheets of 20lb (substance 20) paper. Refer to page 3-13 for more information.

NOTE: The Convenience Shelf can be installed without the Convenience Stapler.

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-5

Editing Kit Allows editing tasks to be carried out on part or all of a

document. For more information refer to “Edit (optional)” on

page 3-30.

Fax The Fax option includes a digital modem with automatic

fallback capability supporting baud rates of 2.4 kbps to 14.4 kbps on the DC426/420 and bit rates up to 33.6 kbps on the

DC440/432/430/425. For more information refer to “Fax” on page 4-1.

Multiple Fax Line (DC440/432/

430/425)

Hard Disk (DC426/420) The Digital Copier uses DRAM (Dynamic Random Access

If the Fax option has been installed on the DC440/432/430/ 425, the Multiple Fax Line kit can also be purchased. This kit enables the use of two telephone lines for sending and receiving faxes. For more information refer to “Fax” on page 4-

Memory) for permanent and temporary storage. The optional hard disk provides additional storage space for large or complex jobs.

Page 2-6 Xerox Document Centre 440/432/430/426/425/420 User Guide

Power ON/OFF

Powering On

The 440/432/430/425 power switch is located on the top of the printer on the right hand side.

¾ Locate the ON / OFF switch. ¾ Switch to I to turn the

machine on.

Ensure that the DC440/432/430/426/425/420 is connected to a suitable power supply and that the power cord is fully plugged in to the electrical outlet. For detailed technical information, refer to “Specifications” on page 14-1. The DC440/432/430/ 426/425/420 takes approximately 3 1/2 minutes to power ON and complete a self test.

DC440/432/430/425

Product Overview

The DC440/432/430/425 digital copier will take approximately 55 seconds to power ON.

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-7

On the DC426/420 the power switch is located on the right hand side of the printer.

¾ Locate the ON / OFF switch. ¾ Switch to I to turn the

machine on.

DC426/420

The DC426/420 digital copier will take approximately 59 seconds to power ON.

Page 2-8 Xerox Document Centre 440/432/430/426/425/420 User Guide

Powering Off

When powering off the DC440/432/430/426/425/420, the machine remains on for approximately 10 seconds before the power is terminated. The machine is storing files and preparing for the shutdown.

CAUTION:Failure to leave at least 20 seconds between repeated power off /on can result in damage to the DC440/ 432/430/426/425/420 hard drive.

NOTE: If the Printer option is inst alled and the power is turned

off, the DC440/432/430/426/425/420 will remain on for approximately 15 seconds before the power is terminated.

Product Overview

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-9

Power Save Modes

The DC440/432/430/426/425/420 has energy saver features which significantly reduce the power consumption during periods of inactivity. The Power Save Indicator is a light, located on the lower-left portion of the control panel.

The Power Save feature operates in three modes:

- Stand-by

-Low Power

- Power Save (Auto Off/Sleep)

NOTE: The behavior of these modes will depend on the configuration of the machine.

Power Save Indicator light

Page 2-10 Xerox Document Centre 440/432/430/426/425/420 User Guide

Stand-by Mode

Prior to entering Low Power or Power Save (Auto Off/Sleep), the machine is in Stand-by Mode whenever it is not copying, faxing, scanning or printing a job. The touch screen is visible and ready to be programmed.

Low Power Mode

As delivered, the machine automatically switches into Low Power Mode 15 minutes after the last copy/print out. In this mode, the touch screen is blank and the Power Save Indicator light is on.

The machine is re-activated if the touch screen or any button on the control panel is touched, the document feeder is loaded, a paper tray opened, a job is submitted to the print queu e (fax receive or network print), or a fax or print job arrives in the print queue. The machine responds within one second and all the features are available within 30 seconds.

The factory default setting of 15 minutes is customer changeable within the range of 5 to 240 minutes. For more information refer to “Changing the Default Time Settings” on

page 2-12.

Power Save Mode (Auto Off/Sleep)

As delivered, the machine automatically switches into Power Save (Auto Off/Sleep) Mode, 60 minutes after the last copy/ print out. In this mode the copier version of the DC 426/420 switches the Power ON/OFF switch to the off position. Any stored jobs remain in the memory and the DC 426/420 returns to an operational condition when powered ON.

In Power Save (Auto Off/Sleep) Mode on the copier/printer/fax version of the DC 426/420 and all DC 440/432/430/425 configurations, the touch screen is blank and the Po wer Save light is lit. The machine is re-activated if the touch screen or any button on the control panel is touched, the do cument feeder is loaded, a paper tray opened, a job is submitted to the pr int

Product Overview

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-11

queue (fax receive or network print), or a fax or print job arrives in the print queue. The machine responds within one second and all the features are available within 50 seconds.

NOTE: The machine will not exit Power Save (Auto Off/Sleep) mode if a fax job arrives and the fax enabled trays are empty. The job will be held in memory until either the control panel is touched or paper is loaded.

The factory default setting of 60 minutes is customer changeable within the range of 5 to 240 minutes, d epending on work pattern.

Changing the Default Time Settings

¾ Select [Access] on

the control panel.

Page 2-12 Xerox Document Centre 440/432/430/426/425/420 User Guide

¾ Enter the password using the

keypad and select [Enter].

NOTE: User access to Setups

is password protected. Please contact the Key Operator or refer to “Setups” on page 11-1 for assistance.

¾ Select [Machine Setups].

Product Overview

¾ Select [Timers].

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-13

Select the option required.

¾ The touch screen displays

the current timer value. Use the scroll buttons to apply the new setting and select [Save].

¾ Select [Close]. ¾ Select [Exit]. The touch

screen displays ‘Please wait...exit routine in progress’. After a few seconds the screen reverts to the standard display. The timer settings have now been changed.

Page 2-14 Xerox Document Centre 440/432/430/426/425/420 User Guide

Recycled Paper

The DC 440/432/430/426/425/420 has established performance with the use of recycled paper with its consequent benefits to the environment.

Xerox recommends the following recycled paper that can be obtained both through Xerox and many other office suppliers.

- 3R6296 8 1/2”x 11”, 20lb consumer waste

- 3R6299 11” x 17”, 20lb 2500 sheets with 30% post consumer waste

The above is a small sample from a range of recycled media available from Xerox - including a variety of different sizes, weights and colors.

5000 sheets with 30% post

Product Overview

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-15

Modes

Features button

Job Status button

There are three modes available on the machine:

-Features

- Job Status

- Machine Status.

The mode buttons access the screens which enable users to program features, monitor the status of jobs on the machine and obtain general information about the DC440/432/430/426/ 425/420.

NOTE: The features available will depend on the machine configuration.

Machine Status button

Page 2-16 Xerox Document Centre 440/432/430/426/425/420 User Guide

Features button

¾ Select [Features] on the

control panel to display the default screen.

NOTE: The first Copy screen is normally the default setting. This can be changed by the Key Operator.

Select this button to access the feature screens. Each “screen” is accessed by a tab. The first screen for each tabbed feature contains all the basic settings required for each feature. For example, the first Copy screen enables programming to make a copy and the first Fax screen to send a fax. The additional screens provide settings to allow further programming selections.

Machines connected to the network are able to support two types of walk up fax - Embedded Fax or Server Fax. Both fax services can be installed on the machine BUT only one can be enabled at any one time. Whichever service is enabled, the

Fax feature tab will be available for selection. Please refer to “Fax” on page 4-1 for more information.

Product Overview

All Services

The All Services button will be available for selection when the touch screen is not able to display the feature buttons for all the installed services.

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-17

¾ Select [All Services].The

pop-up window will be displayed.

¾ Select the Feature option

required or select [Close] to cancel.

Job Status button

¾ Select [Job Status] on the

control panel.

The Print Queue is the default setting and will be automatically displayed.

¾ Select [Other Queues] to

display the queues available.

Use Job Status to check on the progress of a job and if necessary to change its position in a queue.

NOTE: The queues available are dependent on the machine configuration.

Print Queue Maintains pending and active jobs that are to be printed. These

include copy jobs, network print jobs, fax print jobs and report jobs.

Completed Print Jobs Queue Maintains all print jobs that have been successfully completed,

canceled by a user or canceled due to a fault.

Fax Queue Maintains all pending Embedded Fax transmission jobs

including send, broadcast send, poll, multi-poll and any current active Embedded Fax jobs. This queue will also include all Fax

Page 2-18 Xerox Document Centre 440/432/430/426/425/420 User Guide

scan jobs for delayed Embedded Fax jobs including send, Mailbox and polling reservation. Only outgoing Server Fax jobs will be displayed in this queue.

Completed Fax Jobs Queue Maintains all Fax jobs that have been successfully completed,

canceled by a user or canceled due to a fault. Certain failed fax jobs will be maintained in the machine memory and available for re-submission. Inbound Server Fax jobs do not appear in the queue.

Scan Queue Maintains all active and pending Network Scanning and E-mail

jobs.

Product Overview

Completed Scan Jobs Queue

(440/432/430/425)

Machine Status button

¾ Select [Machine Status] on

the control panel. The screen shown will be automatically displayed.

¾ To exit Machine Status,

select [Job Status] or [Features] at any time.

Maintains all Network Scanning and E-mail jobs that have been successfully completed, canceled by a user or canceled due a fault.

Displays information about the DC 440/432/430/426/425/420. Select this button to confirm the paper supply, review the status of faults and find information required for service calls.

NOTE: Machine Status cannot be accessed during a system fault, when the confirmation window is displayed, or when the Key Operator Tools is ac cessed on the touch screen.

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-19

Machine Information

Displays the Customer Support Number, Machine Serial Number, and Software levels.

Paper Supply Status

Displays the status of each paper tray, the bypass tray, and the optional high capacity feeder. It also displays the size, type, and color of the media in each tray and whether or not embedded fax printing is enabled for each tray (if embedded fax is installed). The Key Operator sets the defaults and enables specific paper for printing fax documents.

Page 2-20 Xerox Document Centre 440/432/430/426/425/420 User Guide

Faults

Displays a list of the six most recent faults, the date and time of the code and the status (active or cleared). Select the Fau lt Clearance Instructions button for assistance when clearing an active fault.

Reports and Counters

Print Reports

Accesses the various reports available for printing.

Product Overview

- Options Report (DC 426/420) - lists the options currently connected to the machine.

- Pending Jobs Report - lists the jobs that are still in memory and the available memory.

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-21

- Printer Configuration - lists the status of the printer options, installed options, PCL options, PostScript options and connectivity options.

NOTE: If enabled, the Printer Configuration Report will automatically print after the machine has been successfully powered up.

- PostScript Font List - lists the available PostScript fonts for the printer.

- PCL Font List - lists the available PCL fonts for the printer.

Account Information

When the Auditron is enabled use this screen to review the limit and current count for your account number.

Counters

Displays the total number of prints made on the machin e. Users can also review the counter for individual modes, however if a mode is not installed on the machine the counters button for that mode will not be displayed, for example if Fax is not installed, the counters screen will not display a fax button.

On receipt of a Xerox meter card, check that the serial number on the card matches that shown on the machine, if the information is correct enter the Machine counter reading in the relevant box and return the pre-paid card to Xerox.

Page 2-22 Xerox Document Centre 440/432/430/426/425/420 User Guide

¾ Select [Machine Status]. ¾ Select [Reports &

Counters].

¾ Select [Counters].

¾ The ‘Total Pages Printed’

billing counter for the machine will be displayed. Enter this number on the meter reading card.

¾ To review the counter for an

individual mode, select the required feature button.

NOTE: If available, select [Additional Counters] to

access more mode buttons.

¾ Select [Exit].

Product Overview

¾ To exit [Machine Status],

select either [Job Status] or

[Features].

NOTE: The Services button displays the number of copies/

prints made by the Xerox Service Representative working in the diagnostics mode.

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-23

System controls

Help (?) button -

accesses additional information about a specific task.

Language button changes the text to an alternative language (when available).

Access button

- displays a pop-up login window to access the Set-up Tools used to adjust the defaults of the machine.

Clear All (AC) button - resets the

default settings and displays the first screen for the current pathway.

*(asterisk) button - used to

indicate the dialling character. Also used as a wildcard speed dial character.

Power Save Indicator Light -

identifies when the machine is in Power Save (Auto Off/Sleep) mode.

Dial Pause button used to enter a pause in a telephone number when transmitting a fax.

Clear button used to delete a numeric value or the last digit entered. Also replaces the current value with a default value.

Interrupt button temporarily interrupts a job to enable a priority job to be programmed.

Pause (Stop) button - used to

temporarily stop a job.

Start button -starts a job.

# (hash) button - used to indicate the dialing character, to designate a group dial number, also used when entering a password.

Page 2-24 Xerox Document Centre 440/432/430/426/425/420 User Guide

Job Interrupt

Job Interrupt is used to temporarily suspend the curren t copying/printing to allow an urgent copy job to be completed. When using job interrupt only a limited range of features will be available for programming.

The System Administrator can set up Job Interrupt as follows:

Interrupt on Set Boundary the machine will finish printing the current set.

Interrupt on Page Boundary the machine will finish printing the current page.

¾ Select [Job Interrupt]. The

indicator light will be lit.

NOTE: The Document Centre identifies a convenient point to interrupt the current job.

¾ Program the job. ¾ Select [Start]. The interrupt

job will be completed.

Product Overview

¾ Select [Job Interrupt] and

follow the screen messages to continue the interrupted job.

Job Interrupt button

NOTE: Interrupt jobs cannot be pr omoted, released or deleted in the Print Queue.

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-25

Auditron Access Screen

The Auditron is a feature of the machine which automatically tracks usage. If Auditron is enabled, an account number must be entered. For account number allocation, or further information about the Auditron, please contact the Key Operator.

¾ Use the numeric keypad to

enter the account number.

¾ Select [Enter]. ¾ Make feature selections as

required to complete the job.

¾ To exit the account, select

[Clear All] twice.

Whilst still logged on, use the following steps to review the status of the account.

¾ Select [Machine Status] on

the control panel to the right of the touch screen.

¾ Select [Account

Information].

¾ The screen shown will be

displayed with the count for Copy and/or Fax jobs completed and the limit set for the account.

¾ Select [Exit] to close the

screen.

Page 2-26 Xerox Document Centre 440/432/430/426/425/420 User Guide

Information Sources

In addition to the graphic and message display, the following information sources are designed to provide guidance and information when making copies.

¾ Select [Help] at the top lef t of

the numeric keypad.

¾ Select the feature you want

more information about.

¾ If available select

- Page to scroll through the options page by page,

- System to gain help about the machine,

- Index for a list of features available.

¾ Select [Close] to exit the

help screens.

Using the Help (?) button

The Help (?) button on the control panel, provides additional information about a specific task. The Help system also provides context-sensitive help - specific information to the task being carried out. The help screens can be reviewed in

Features, Job Status and Machine Status modes.

Product Overview

NOTE: Jobs cannot be programmed when using the Help screen.

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-27

Labels

Located on the machine at point-of-need throughout the machine, labels provide guidance when, for example, clearing paper jams or loading documents.

User Documentation

There are 2 books available which fully describe the operation of the system.

- User Guide: All operational, maintenance and machine setup procedures.

- DC440/432/430/426/425/420ST System Administration Guide: Information on Network installation and setup procedures.

Page 2-28 Xerox Document Centre 440/432/430/426/425/420 User Guide

3Copy

Copy

This chapter contains information about th e Copy screen and the features available.

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-1

Copying procedure

Quick Pathway

¾ Load documents. ¾ Press [Features]. ¾ If necessary select

[Copy].

¾ Select the Copy

features required.

1. Load the documents

Before making copies on the DC440/432/430/426/425/420, identify what is to be copied and the number of copies r equired. Use the following steps to make a copy using the Document Centre.

NOTE: If the Auditron has been enabled on the machine, an account number may be required before programming can commence. For account allocation, or further information about the Auditron, please contact the Key Operator.

HINT: When programming a copy job on a network connected machine, select Job Interrupt first. The Document Centre will not complete any network jobs allowing the copy job to be programmed and completed without interruption. Refer to “Job Interrupt” on page 2-25 for more information.

A choice of document input areas is available. These are:

- A document feeder for single or multiple documents

- A document glass for single documents or bound originals.

NOTE: A document glass cover will be fitted on the DC425 cabinet configuration.

Document Feeder

Up to 50 documents can be scanned at one time using the document feeder. Ensure the documents are of the same size, in good condition and all staples or paper clips removed.

Page 3-2 Xerox Document Centre 440/432/430/426/425/420 User Guide

NOTE: To reduce the risk of document feeder jams, place folded or creased documents on the Document Glass and make a copy. Replace folded or creased documents with the new copy.

Documents should be 16 - 32lb (substance 16 - 32) and 8 1/2” x 5 1/2” through 8 1/2” x 11” long edge feed or 5 1/2” x 8 1/2” through 11” x 17” short edge feed.

The Document Feeder senses only standard sizes. If the documents include non-standard sizes, copy them from the Document Glass. If the sensor cannot detect the size, it scans the entire glass area and prints on 8 1/2” x 11” inch pa pe r. Image loss might occur if the original is larger than 8 1/2” x11” inch.

NOTE: If feeding Computer Fan Fold through the Document Feeder always remove the perforated feed edge first.

NOTE: For information about copying mixed size originals using the document feeder please refer to page 3-23. For instructions on faxing mixed size originals using the document feeder refer to page 4-33.

Copy

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-3

¾ Before placing the

documents into the document feeder, remove all staples and paper clips.

¾ Insert the documents neatly

into the document feeder, face up. The first page should be on top with the headings towards the back or left of the machine.

¾ Align the stack with the left

and rear edges of the document feeder tray and position the guide to just touch the edge of the documents.

¾ Check the green light on the

top rear of the document feeder. When the documents are positioned correctly , it will light up.

Light

Document Feeder Guide

When Auto paper is selected, the docu ment feeder senses the size and orientation of the documents, then checks the paper trays to find one that corresponds. The size and or ientation are displayed in the message area in the upper left hand corner of the touch screen.

NOTE: This applies when paper supply is set to Auto and used with standard document sizes. For non-standard sizes, manually select the paper tray required.

Document Glass

The document glass should be used for single pages or bound originals up to a maximum of 11” x 17” size.

Page 3-4 Xerox Document Centre 440/432/430/426/425/420 User Guide

¾ Raise the document feeder or

the document glass cover, if fitted.

¾ Place the document face

down onto the document glass, aligned with the tip of the registration arrow near the top left of the document glass.

Copy

Pic of document feeder being raised

¾ Lower the document feeder.

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-5

Constant Velocity Transport Glass

The Constant Velocity Transport (CVT) glass is the narrow strip of glass located at the left hand side of the document glass. When documents are fed from the document feeder, the CVT glass automatically scans the images into memory, and does not apply to documents placed on the glass.

Constant Velocity Transport Glass

2. Select the Features button

¾ Select [Features] located on

the left of the numeric keypad. Ensure that the first

Copy screen is displayed.

Page 3-6 Xerox Document Centre 440/432/430/426/425/420 User Guide

¾ Select [Clear All] once to

cancel any previous screen programming selections.

NOTE: Selecting Clear Al l twice will clear all the programming pathways and return the machine to its default status.

Features Button

3. Select the features

Copy

Clear All Button

The features available on the first Copy screen are those used most often. Many of the features contain a selection called Other. Select this option to access additional programming options.

NOTE: Only those features relevant to the machine configuration will be available.

¾ Select the button for the

feature required. The button changes to white. If Other is selected, select [Save] to confirm the selected feature or [Cancel] to return to the previous screen.

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-7

4. Enter the quantity

DC440/432/430/425 On the DC440/432/430/425 the maximum copy quantity is 999.

DC426/420 On the DC426/420 the maximum copy quantity is 250.

se the numeric keypad to enter the number of copies required. The number entered is displayed in the top right hand corner of the touch screen.

For a more detailed explanation of the standard features available on the touch screen please refer to the following pages:

- Output - page 3-10

- Sides Imaged - page 3-14

- Reduce / Enlarge - page 3-16

- Paper Supply - page 3-18

- Image Quality - page 3-20

To cancel an incorrect entry, select [C] and enter the correct quantity.

Page 3-8 Xerox Document Centre 440/432/430/426/425/420 User Guide

5. Select Start

¾ Select [Start]. Each

document is scanned once only . The size and orient ation are displayed in the upper left hand corner of the touch screen.

If a resource problem or programming conflict prevents the job completing, a message will be displayed. Follow the message to resolve the problem.

On completion, remove the scanned documents from under the document feeder or from the document glass.

6. Identify the copy job in the Print Queue

Copy

Start button

¾ Select [Job Status] on the

control panel to display the Print Queue.

¾ The job will be displayed in

the queue. If there are no jobs in the queue, the job may have already been processed.

NOTE: Refer to “Managing Copy Jobs” on page 3-53 for

more detailed information.

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-9

Standard Features - Copy

Quick Pathway

¾ Select [Features] on

the control panel.

¾ If necessary select

[Copy].

¾ Select the features

available on the first [Copy] screen.

Use the first Copy screen to select the standard features for a copy job. For more information about the features available refer to the following:

Output - page 3-10 Sides Imaged - page 3-14 Reduce / Enlarge - page 3-16 Paper Supply - page 3-18 Image Quality - page 3-20

NOTE: Only those features relevant to the machine configuration will be available.

Output

Depending on the machine configuration the Document Centre can be installed with a Tray, a Left Tray and a Finisher.

NOTE: A6 size paper should not be fed to the Finisher.

The Center Tray is the default output tray. Output will be delivered face down and offset to the Center Tray. Copy sets delivered to the Left Tray will be face up and are not offset.

Page 3-10 Xerox Document Centre 440/432/430/426/425/420 User Guide

NOTE: The Left Tray will not be available when custom size paper has been programmed.

Output Icon

HINT: Use the Output Icon located on the lower left hand side of the screen to quickly and easily switch from the Center Tr ay to the Left Tray.

Copy

Collated

This option delivers the specified number of copy sets to the

1,2,3.

Center Tray in the same order as the documents. If selecting two copies of a three-page document, the order of the output will be pages 1-2-3,1-2-3.

Uncollated

This option delivers the copies to the Center Tray in the order

3,3..

2,2..

1,1..

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-11

based on the total number of copies for each document. The order of the output for two copies of a three-page docu ment will be 1-1, 2-2, 3-3.

Stapled (optional)

If the Finisher has been fitted, the Stapled option will be available.

1,2,3.

¾ Select and release the button

on the top of the Finisher. The green light next to the button is lit.

NOTE: The Finisher is not available on the DC425 singlesided configuration.

The Finisher can staple either 8 1/2” x 11” x 17” in sets of 2 to 50 sheets of 20lb (substance 20) paper either automatically or manually. The staple cartridge holds 5000 staples.

NOTE: Uncollated is not available for stapled copies.

Automatic Stapling using the Finisher

Automatic stapling occurs when the stapled option has been selected on the touch screen.

Manual Stapling using the Finisher

The Finisher stapler can also be used to staple documents manually. Use the following steps to manually staple a set of documents.

NOTE: If a job is currently in process, the light will flash wait until the job finishes.

Page 3-12 Xerox Document Centre 440/432/430/426/425/420 User Guide

¾ Place the documents face

down and long edge feed over the green rectangle with the left edge of the documents against the tab of the Staple Cartridge Door.

¾ Slide the documents forward

until you hear the click of the staple being inserted. The staple is inserted in the upper left corner of the documents.

¾ Remove the stapled set from

the Finisher.

Copy

Convenience Stapler (optional)

The Convenience Stapler is an optional extra and can be installed if the Convenience Shelf is fitted. It attaches to the right hand corner at the rear of the shelf and is positioned so that documents can be stapled straight or at an angle.

The Convenience Stapler can staple sets of 2 to 50 sheets of 20lb (substance 20) paper. The staple cartridge holds 5000 staples.

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-13

¾ With the documents face up,

slide the corner to be stapled into the stapler.

¾ The stapler will automatically

staple the documents.

• During stapling the indicator light on the left hand side of the stapler will be lit.

¾ Remove the stapled set from

the Convenience Stapler.

Sides Imaged

Up to 50 double-sided copies, ranging in size from 8 1/2” x 5 5 1/2” through 11 x 17” can be made automatically from one or two-sided documents.

• 1 1: single-sided copies from single-sided documents.

• 1 2: double-sided copies from single-sided documents.

• 2 2: double-sided copies from double-sided documents.

• 2 1: single-sided copies from double-sided documents.

NOTE: The machine copies the second side of a document first. When making double-sided copies using drilled or preprinted paper, load the paper the opposite way round to the single sided copying instruction label on the tray.

HINT: When using the 1 2 option and the document glass, the machine will display a message when it is ready to scan side 2.

Page 3-14 Xerox Document Centre 440/432/430/426/425/420 User Guide

NOTE: The 2-sided options are not available on the DC425 single-sided configuration.

Orientation

Select the Other option to access the Orientation features.

DC440/432/430/425 Select the Other option and the n either 1 2, 2 1 and 2

‘ 2 to access the following orientation options available: Head to Head—the output will be the same orientation as the

documents. Head to Toe—the output will be rotated 180

side.

Portrait—the image appears in the portrait orientation. Landscape—the image appears in the landscape orientation.

The following illustration depicts the results for Head to Head or Head to Toe selections for Portrait and Landscape images.

on the second

Copy

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-15

Portrait ImagesLandscape Images.

Head to Head

for binding on the long edge

Head to Toe Head to Toe

for binding on the short edge

DC426/420 select the Other option and then 1 2 to access the following

orientation options available: Head to Head—the output will be the same orientation as the

documents. Head to Toe—the output will be rotated 180

NOTE: Inserts can not be programmed with 1 2. Bound Originals and Build Job are not available with 1 2 selected

when using the document glass. Tabbed sto ck, envelopes and transparencies will not feed through the Duplex Module.

Head to Head

for binding on the short edge

for binding on the long edge

Reduce/Enlarge

In addition to 100% size for size copies, reduced or enlarged copies can be produced by selecting one of the Reduce / Enlarge options. If the media loaded is the same size as the documents, but does not match the orientation, the DC440/ 432/430/426/425/420 can rotate the image so that it fits correctly on to the paper. Rotation will only occur when Auto Reduce/Enlarge or Auto Paper Supply, but not both, is selected.

Page 3-16 Xerox Document Centre 440/432/430/426/425/420 User Guide

¾ Select [Auto] or one of the

presets options.

100% size for size copies.

Auto automatically reduces / enlarges a document to fit on the paper

Copy

Reduce / Enlarge options

size selected. NOTE: When Auto Reduce/Enlarge is selected, the machine

automatically selects 8 1/2” x 11” long edge feed paper. If selecting Auto Reduce/Enlarge and 8 1/2” x 11” long or short edge paper supply, the machine automatically rotates the image 90° to match the orientation of the 8 1/2” x 11” documents and prints on to 8 1/2” x 11” long e dge feed paper. However, when using the Bypass Tray ensure that the paper is loaded short edge feed. Feeding paper long edge feed will cause a mismatch with the reduction/enlargement selection.

Presets displays the two most frequently used preset reduce / enlarge

settings. The presets are set up by the Key Operator.

Other used to specify a magnification not listed, or to select normal or

custom settings.

- Normal — reduces or enlarges the length and width of a document by a specific amount. 100%, Auto and the presets are also available. For non-standard sizes, use the scroll buttons to choose a specific enlargeme nt or reduction in 1% increments.

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-17

Paper Supply

HINT: To save time use the pop-up keypad on the touch screen instead of the scroll buttons to insert value s. Select the display box for the size selections (the small rectangle to the left of the scroll buttons) and a keypad will be displayed. Enter the values and select Save.

- Custom — used to reduce or enlarge a document in nonequal proportions. Again, 100% and Auto ar e available to reset the magnification after using a custom setting.

HINT: When Custom Reduce/Enlarge is selected, the machine does not rotate the image to match the orientation of the paper. If Auto Custom Reduce/Enlarge is selected, the machine does rotate the image.

The media loaded in the paper trays determines the sizes displayed in the Paper Supply selection on the touch screen. For example, if transparencies are loaded, a picture of a transparency is displayed.

When a tray is opened or paper is loaded in to the Bypass Tray, a pop-up window ‘Tray Attributes’ will be displayed on the touch screen. When changing the type or color of stock in the tray, the tray must be programmed to match the media being loaded. If the type or color of stock is not being changed, select Confirm to close the window.

NOTE: For information about loading paper, refer to “Paper and other media” on page 10-1.

Page 3-18 Xerox Document Centre 440/432/430/426/425/420 User Guide

¾ Open the paper tray. The tray

attributes window is

displayed.

¾ Load the tray. ¾ If the paper type or colour

has been changed, select [Change Type or Colour] and programme the new settings. Select [Save].

¾ Select [Confirm] to carry on

with the job.

Auto accepts the default setting (standard white paper) for the paper

Copy

NOTE: The size and orientation is determined for all trays except the Bypass Tray.

Paper Supply options

supply. If a specific paper size is not selected, the DC440/432/ 430/426/425/420 defaults to the size it senses from the

document and sends the output to the Center Tray.

Presets displays the most regularly used paper supply options. The

presets are set up by the Key Operator.

Other displays a list of all the trays and the paper type, color, size and

orientation loaded.

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-19

Image Quality

Use the image quality settings to adjust the quality of the output.

Image Quality options

Text used for scanning text, solids, line art and halftones.

Auto automatically adjusts the image quality based on the attributes

of the document. Auto can also be used to make copies of documents that contain halftones and different images.

Photo used for scanning continuous-tone photographs and high-

quality, high-frequency halftones.

HINT: For best results, copy a maximum of 5 photographs in one job, unless the machine has additional memory.

Lighter/Darker scroll bar allows manual adjustment to be made to the lightness and

darkness of the output.

Scroll bar

Page 3-20 Xerox Document Centre 440/432/430/426/425/420 User Guide

Added Features - Copy

The Added Features tab offers additional programming

Quick Pathway

¾ Select [Features] on

the control panel.

¾ If necessary select

[Copy].

¾ Select [Added

Features].

features for a copy job. When selected, a series of tabs is displayed.

Image Adjustment - page 3-22 Output Format - page 3-34 Job Assembly - page 3-48

Copy

NOTE: Only those features relevant to the machine configuration will be available.

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-21

Image Adjustment tab - Copy

For more information about the features available refer to the following:

Original Size - page 3-22 Bound Originals -page 3-25 Image Shift -page 3-27 Expert Image Quality - page 3-28 Erase - page 3-29 Edit (optional) - page 3-30

¾ Select [Added Features].

The Image Adjustment screen will be displayed.

Original Size (DC440/432/430/425)/Original Input (DC426/420)

Use this feature to copy and/or manipulate non-standard size documents from the Document Feeder and Document Glass. Use the following steps to program this feature on the DC440/ 432/430/425.

NOTE: This feature is known as Original Input on the DC426/

420.

Page 3-22 Xerox Document Centre 440/432/430/426/425/420 User Guide

¾ Place a document on the

document glass and select the features required.

¾ Select [Original Size]. ¾ Select the option required.

Auto automatically determines the size of the document being

Original Size indicates the document size, or the size you want the

Copy

Original Size (DC440/432/430/425)/Original Input (DC426/420) Options

copied and selects a paper supply source of the same size. The machine cannot sense the size of non-standard documents.

Document Centre to scan, if the document is a non-standard size. Choose from the preset sizes listed, or using the scroll arrows enter the X and Y values. This feature can be used with the Document Feeder or the Document Glass.

NOTE: The paper tray sensors can detect only the size of the paper loaded. They cannot detect paper attributes, such as transparencies, color stock, or drilled stock. The attributes must be selected.

Mixed Size use this option to feed documents of different sizes through the

document feeder. To produce size for size or reduced / enlarged copies. To enable this feature documents must be loaded in to the Document Feeder.

NOTE: The lead edges must have the same dimensions. For example 1 1” x 1 7” short e dge feed can be loaded with 8 1/2” x 11” long edge feed, but 11” x 17” short edge feed cannot be loaded with 8 1/2” x 11” short edge feed.

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-23

To produce size for size copies

¾ Load the documents. ¾ Select [Auto] paper supply. ¾ Select [Added Features]. ¾ Select [Original Size]. ¾ Select [Mixed Size] and select [Save]. ¾ Enter the quantity and select [Start].

NOTE: Inserts, Booklet Creation and N Up (2 Up on the DC426/420) cannot be used with Mixed Size Originals.

Page 3-24 Xerox Document Centre 440/432/430/426/425/420 User Guide

To produce reduced / enlarged copies

Bound Originals

¾ Place the bound document

face down on to the document glass. Close the cover until it rests on the bound document. Do not force it shut.

¾ Load the documents. ¾ Select the paper size required. ¾ Select [Added Features]. ¾ Select [Original Size]. ¾ Select [Mixed Size] and select [Save]. ¾ Enter the quantity and select [Start].

NOTE: Inserts, Booklet Creation and N Up cannot be used with Mixed Size Originals.

Select Bound Originals to make copies of pages from bound documents or magazines using the Document Glass.

Copy

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-25

¾ Select the features required. ¾ Select [Added Features]. ¾ Select [Bound Originals]

and select the features required.

¾ Select [Save]. ¾ Select [Start].

Off the feature is not available.

Bound Originals options

Side 1 copies only the page on the left when looking at the open book,

face up.

Side 2 copies only the page on the right when looking at the open

book, face up.

1 and 2 copies both pages of an open book and places each page on

a separate sheet of paper.

Book size use this option if the open book size is anything other than 11”

x 17”.

Page 3-26 Xerox Document Centre 440/432/430/426/425/420 User Guide

Gutter Erase erases up to 2 in from the gutter area down the center of a

Image Shift

¾ Select the features required. ¾ Load the document. Ensure

that the documents are in the same orientation as the media loaded in the paper trays.

¾ Select [Added Features]. ¾ Select [Image Shift] and the

option required.

¾ Select [Save] and [Save]

again.

¾ Enter the quantity and select

[Start].

bound document. When the 1 and 2 option is selected any amount from 0 - 2 in can be entered.

Use this feature to change the position of the image on a pag e.

Copy

Image Shift options

Off the feature is not available. Auto Center automatically shifts the image to the center of the paper. Margin Shift copies the image to a specific area. Unless the new location is

specified, the output will be displayed on the page just as it is on the document.

- Side 1: (the default setting) shifts the image to the left or right, up or down for the first page of the document being copied. The image can be shifted up to 2 in.

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-27

Expert Image Quality

¾ Select the features required. ¾ Load the document. Ensure

that the documents are in the same orientation as the media loaded in the paper trays.

¾ Select [Added Features]. ¾ Select [Expert Image

Quality] and the option required.

- Side 2: shifts the image to the left or right, up or down for the second page of the document being copied. The image can be shifted up to 2 in.

Independent: Use this to set different image placement options for side 2 of the documents.

Mirror Side 1: sets the image shift selections for side 2 the same as those entered for side 1.

Use this feature when documents require more than the ba sic image quality adjustment.

¾ Select [Save] and [Save]

again.

¾ Enter the quantity and select

[Start].

Page 3-28 Xerox Document Centre 440/432/430/426/425/420 User Guide

Expert Image Quality options

Sharpness adjusts the sharpness of the image. This feat ur e is use d to

increase the sharpness of fine lines and details, or to decrease the sharpness for a smooth, uniform appearance. However, it is advisable not to decrease the sharpness too much, the copy might appear distorted. Normal is the default setting.

Copy

Gray Scale Copying (DC426/

Auto Exposure when copying text images from colored paper documents, this

Erase

¾ Load the documents in the

same orientation as the selected Paper Tray.

¾ Select the features required. ¾ Select [Added Features].

420)

use when copying documents containing highlights and shadows. This option provides better reproduction of graylevels. Images tend to be sharper and have less contrast.

NOTE: 1 2, 2 2, Transparencies, 2 Up, Booklet Creation, Build Job or Annotation cannot be used with Gray Scale Copying.

feature enables users to obtain a copy with a clean, white background.

Use this feature to erase unwanted marks such as hole punch impressions from the edge of the copy.

¾ Select [Image Adjustment]. ¾ Select [Erase].

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-29

¾ Select [Border Erase] or

[Edge Erase].

¾ Use the scroll arrows to enter

the amount of erase required.

¾ Select [Save]. ¾ Enter the quantity and select

[Start].

Border Erase to erase equal amounts from all edges, up to 2 in.

Edge Erase to erase a specific amount from each edge of the copy. Up to

Edit (optional)

Erase options

Off the feature is not available.

2 in can be applied to each edge.

Use the Editing Kit to change the appearance of a document copy. The kit is supplied with an orange editing marker. Markers other than the one supplied can be used.

NOTE: When editing, keep the Document Glass closed, unless editing a bound document or using the Original Size feature. Do not select Interrupt or Pause while scanning a document.

HINT: The Editing feature will not function if the original is not white, for example when using recycled paper or colored originals. If the Editing feature is not working properly, o r if the edit marks are not dark, replace the orange marker. Also, avoid placing edit marks within approximately 1/4 of an inch of the edge of the document.

Page 3-30 Xerox Document Centre 440/432/430/426/425/420 User Guide

DC440/432/430/425 there is a choice of two edit options - Area Edit or Page Edit.

DC426/420 there is a only one choice available - Edit

¾ To protect the document

make a copy first.

¾ Use the orange editing

marker, draw around the areas to be printed, or draw a thick line through the areas. Press firmly on the edit marker. The line indicating the area to be printed must be dark, without any breaks.

NOTE: There is no limit to the number of markings.

¾ Place the marked copy on to

the Document Glass.

¾ Select [Added Features]

and then [Image Adjustment].

Copy

Area Edit (DC440/432/430/425)

¾ Select [Edit].

¾ Select [Area Edit]. ¾ Select the option required

and select [Save].

¾ Select [Start].

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-31

Area Edit options

Off the feature is not available.

Delete Inside scans everything outside the orange lines and ignores

everything inside. The center area will be blank.

Delete Outside scans everything inside the orange lines and ignores

everything outside. The outside area will be blank.

Centring (DC440/432/430/425) centres the image from inside the marker ar ea onto the outp ut

paper. Areas outside the marker area are deleted.

Inversion (DC440/432/430/425) changes all the black images within the marker area to white

and all the white images to black.

Page Edit (DC440/432/430/425)

This feature does not require the use of a ma rker pen, hence pre-scan is not required. The editing function selected will be applied to the entire page. The Document Glass or the Document Feeder can be used with Page Edit.

¾ Load the document in the

Document Feeder or place it on the Document Glass.

¾ Select [Added Features]

and then [Image Adjustment].

¾ Select [Edit]. ¾ Select [Page Edit]. ¾ Select the option you want to

use and select [Save].

¾ Select [Start].

Page 3-32 Xerox Document Centre 440/432/430/426/425/420 User Guide

Page Edit options

Off the feature is not available.

Mirroring a mirror image of the document is created.

Inversion changes all the black images on the page to white and all the

white images to black.

Edit (DC426/420)

Edit is available on the DC426/420. For instructions on programming the Edit option, refer to “Area Edit (DC440/432/ 430/425)” on page 3-31.

Edit options

Off the feature is not available.

Delete Inside scans everything outside the orange lines and ignores

everything inside. The center area will be blank.

Delete Outside scans everything inside the orange lines and ignores

everything outside. The outside area will be blank.

Copy

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-33

Output Format - Copy

Quick Pathway

¾ Select [Features]

button on the control panel.

¾ If necessary select

[Copy].

¾ Select [Added

Features].

¾ Select [Output

Format].

Select the features available on the Output Format screen to enhance the appearance of a copy job. For more information about the features available refer to the following:

Transparencies - page 3-34 N Up (2 Up - DC426/420) - page 3-36 Annotation - page 3-38 Inserts - page 3-42 Booklet Creation - page 3-44 Covers (DC440/432/430/425) - page 3-45

Transparencies

This feature enables copying on to transpar en cy stoc k , placement of dividers between the pages and making hard copy sets for handouts.

NOTE: For information about loading transparency stock please refer to “Paper and other media” on page 10-1.

Page 3-34 Xerox Document Centre 440/432/430/426/425/420 User Guide

¾ Load the documents in the

document feeder.

¾ Make the required feature

selections.

¾ Select [Output Format]. ¾ Select [Transparencies].

Following the instructions, select the option required.

¾ Load the transparency stock. ¾ Programme [Change Tray

Attributes]:

•Select [Type]. Use the up / down scroll arrows to display the transparency option. Select

[Transparency] and select [Save].

•Select [Color] then [Clear] and then [Save].

Copy

¾ Select [Start].

NOTE: A maximum quantity of

1 can be selected.

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-35

Transparency options

Off the feature is not available.

Blank Dividers places a blank sheet of paper between each transparency.

No Dividers prints transparencies with no dividers, Copy Sets can still be

selected.

Printed Dividers an additional paper copy is automatically inserted after each

transparency.

Copy Sets prints additional paper sets of the transparencies. Select Copy

Sets a nd use the number keypad to enter the quan tity required. HINT: If a paper tray has been loaded and the tray attribute s

have been programmed it is not necessary to assign a tray for transparencies. The DC440/432/430/426/425/420 automatically detects the tray that contains the transparencies.

NOTE: To avoid overheated or distorted transparencies do not copy onto transparencies without selecting Transparencies first.

N Up (2 Up - DC426/420)

DC440/432/430/425 This feature prints two or four independent documents on to

one sheet of paper. The DC440/432/430/425 reduces/ enlarges the images as needed to print them either in landscape or portrait orientation on one page based on the paper supply selected.

DC426/420 this feature is available as 2 Up. It enables two independent

documents to be printed side by side on to one shee t of paper. It reduces / enlarges the images as needed to display them in landscape orientation on one page.

Page 3-36 Xerox Document Centre 440/432/430/426/425/420 User Guide

¾ Load the documents in the

document feeder . Documents must be loaded long edge feed.

¾ Make the required feature

selections for the job. Select [Paper Supply] and the paper size required.

¾ Select [Added Features]

and then [Output Format].

¾ Select [N Up]. ¾ Select either [2 Up] or [4 Up]. ¾ Select landscape or portrait

and then [Save].

NOTE: 2 1, Bound Originals, Image Shift, Transparencies,

Booklet Creation, Gray Scale Copying (DC426/420), Build Job, Mixed Size Originals or Annotation cannot be used with

this feature.

Use the following steps to program N Up on the DC440/432/

430/425.

Copy

¾ Enter the quantity.

Select [Start].

On the DC426/420:

¾ Select [Added Features]

and then [Output Format].

¾ Select [2 Up]. ¾ Select [On].

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-37

Annotation

¾ Load the documents. ¾ Make the required feature

selections.

¾ Select [Added Features].

Use this feature to add the date, page numbers and a comme nt to the copy output.

NOTE: N Up (2 Up on the DC426/420), Booklet Creation, Bound Document, Uncollated, custom size documents and envelopes are not available with Annotation.

¾ Select [Output Format]. ¾ Select [Annotation]. The

Annotation options will be displayed.

¾ Select the option required

and follow the instructions displayed on the screen.

¾ Select [Save].

Page 3-38 Xerox Document Centre 440/432/430/426/425/420 User Guide

Annotation options

Date prints the current date, based on the machine settings.

On the DC440/432/430/425 the date is added to the top or bottom of a page on the left, right or center . On the DC426/420 the date can be added to the left, right or ce nter of the top of a page only.

Page Numbering prints page numbers.

On the DC440/432/430/425 the page number is added to the top or bottom of a page on the left, right, or center . On the DC426/420 page numbers can be added to the left, right, or center of the top of a page only.

Comments prints a comment on the document. On the DC440/432/430/

425 the comment is added to the top or bottom of a page on

the left, right, or center . On the DC426/420 a comment can be added to the left, right, or center of the top of a page only.

Choose a programmed comment or create one by selecting Enter. Refer to the instructions on page 3-40 for creating a comment.

Format (DC440/432/430/425) there are three options available. Each option is available with

any one of the annotations.

Copy

- orientation informs the machine of the orientation (landscape or portrait) of the document. The machine then uses this information to determine where to place the annotation.

- font size offers a choice of two fonts. Small font size is set at 72 dots and the large font size is set at 144 dots per inch.

- write mode prints the annotation on to the page as either transparent or opaque. Selecting Transparent means that the image on the document is not deleted and the annotation is placed on top of the document image. Selecting Opaque means that the annotation replaces the document image.

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-39

¾ If Off is selected, select

comment and the Document Centre will display the list.

HINT: If the document image extends to the top edge of the page, reduce the image to 90% of its document size to make room for the annotation.

If the same position is inadvertently selected for the date, page numbering and comment, they will be displayed in the default order: comment (left), page number (center) and date (right). When date is selected there is a choice of format - MM/DD/YY or DD/MM/YY.

NOTE: When loading documents long edge feed, the annotation can only be printed at the top of the page. Annotation is not available on the landscape edge of any document over 8.5x11inches in size.

Programming a new comment

The DC440/432/430/426/425/420 can store up to 8 programmed messages (up to 40 characters each on the

DC440/432/430/425 and up to 20 characters each on the DC426/420).

¾ Select an empty slot in the

Comment List.

¾ Select [Enter].

Page 3-40 Xerox Document Centre 440/432/430/426/425/420 User Guide

Xerox 432 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Content

1 About This Guide

Xerox Welcome Center

Conventions

Orientation

Bracket text typeface

Italic typeface

Quick Pathway

Notes

Hints

Cautions

Warnings

Related Information Sources

Safety Notes

Safety Standards

Regulatory Information

FCC Part 15

ICES-003

FCC Part 68

Send Header Requirements

Data Coupler Information

Canadian CSO3

Laser Safety

Environmental Compliance

Illegal Copying

Ground Fault Interrupter (GFI)

2 Product Overview

Identifying the machine components

Optional Components

Power ON/OFF

Powering On

DC440/432/430/425

DC426/420

Powering Off

Power Save Modes

Stand-by Mode

Low Power Mode

Power Save Mode (Auto Off/Sleep)

Changing the Default Time Settings

Recycled Paper

Modes

Features button

All Services

Job Status button

Machine Status button

Machine Information

Paper Supply Status

Faults

Reports and Counters

System controls

Job Interrupt

Auditron Access Screen

Information Sources

Using the Help (?) button

Labels

User Documentation

3Copy

Copying procedure

1. Load the documents

Document Feeder

Document Glass

Constant Velocity Transport Glass

2. Select the Features button

3. Select the features

4. Enter the quantity

5. Select Start

6. Identify the copy job in the Print Queue

Standard Features - Copy

Output

Collated

Uncollated

Stapled (optional)

Sides Imaged

Orientation

Reduce/Enlarge

Reduce / Enlarge options