Xerox 432 User Manual

Xerox Document Centre 440/432/430/426/425/420

User Guide

604P00074

Xerox Document Centre 440/432/430/426/425/420 User Guide

Prepared by: The Document Company Xerox GKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1HE ENGLAND

Copyright protection claimed includes all forms and matter s of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted, including without limitations, materia l generated from the software programs which are displayed on the screen, such as icons, screen displays, looks etc.

Xerox

, The Document Company

publication are trademarks of Xerox Corporation. Product names and trademarks of other companies are hereby acknowled

Changes are periodically made to this document. Changes, technical inaccuracies, and typographical errors will be corrected in subsequent editions.

Printed in the United States of America

, the digital X® and all Xerox products mentioned in this

ged.

Xerox Document Centre 440/432/430/426/425/420 User Guide

Content

1 About This Guide.......................................................................1-1

Conventions ........................................................................................................1- 3

Orientation .......................................................................................................1- 3

Bracket text typeface .......................................................................................1- 4

Italic typeface................................................................................................... 1-4

Quick Pathway................................................................................................. 1-4

Notes................................................................................................................ 1-5

Hints................................................................................................................. 1-5

Cautions........................................................................................................... 1-5

Warnings..........................................................................................................1- 5

Related Information Sources .............................................................................1- 6

Safety Notes ........................................................................................................1- 7

Safety Standards ............................................................................................. 1-9

Regulatory Information..................................................................................... 1-10

FCC Part 15................................................................................................... 1-10

ICES-003 ....................................................................................................... 1-10

FCC Part 68................................................................................................... 1-11

Canadian CSO3............................................................................................. 1-13

Laser Safety................................................................................................... 1-14

Environmental Compliance.............................................................................. 1-16

Energy Star® ................................................................................................. 1-16

Environmental ChoiceM................................................................................. 1-16

Illegal Copying................................................................................................... 1-17

Ground Fault Interrupter (GFI)......................................................................... 1-20

2 Product Overview ......................................................................2-1

Identifying the machine components................................................................ 2-2

Optional Components.........................................................................................2- 4

Power ON/OFF.....................................................................................................2- 7

Powering On .................................................................................................... 2-7

Powering Off........................................................................................................ 2-9

Xerox Document Centre 440/432/430/426/425/420 User Guide Page i

Power Save Modes............................................................................................ 2-10

Changing the Default Time Settings .............................................................. 2-12

Modes.................................................................................................................2- 16

Features button.............................................................................................. 2-17

Job Status button ...........................................................................................2- 18

Machine Status button ...................................................................................2- 19

System controls ................................................................................................ 2-24

Job Interrupt ...................................................................................................... 2-25

Auditron Access Screen................................................................................... 2-26

Information Sources .........................................................................................2- 27

3 Copy ........................................................................................... 3-1

Copying procedure .............................................................................................3- 2

1. Load the documents..................................................................................... 3-2

2. Select the Features button...........................................................................3- 6

3. Select the features ....................................................................................... 3-7

4. Enter the quantity.........................................................................................3- 8

5. Select Start .................................................................................................. 3-9

6. Identify the copy job in the Print Queue ....................................................... 3-9

Standard Features - Copy................................................................................. 3-10

Output ............................................................................................................ 3-10

Sides Imaged ................................................................................................. 3-14

Reduce/Enlarge ............................................................................................. 3-16

Paper Supply.................................................................................................. 3-18

Image Quality................................................................................................. 3-20

Added Features - Copy..................................................................................... 3-21

Image Adjustment tab - Copy........................................................................... 3-22

Original Size (DC440/432/430/425)/Original Input (DC426/420) ................... 3-22

Bound Originals.............................................................................................. 3-25

Image Shift..................................................................................................... 3-27

Expert Image Quality...................................................................................... 3-28

Erase.............................................................................................................. 3-29

Edit (optional)................................................................................................. 3-30

Output Format - Copy ....................................................................................... 3-34

Transparencies .............................................................................................. 3-34

N Up (2 Up - DC426/420)............................................................................... 3-36

Annotation...................................................................................................... 3-38

Page ii Xerox Document Centre 440/432/430/426/425/420 User Guide

Inserts ............................................................................................................ 3-42

Booklet Creation ............................................................................................ 3-44

Covers (DC440/432/430/425)........................................................................ 3-45

Job Assembly - Copy........................................................................................ 3-48

Build Job ........................................................................................................ 3-48

Stored Jobs.................................................................................................... 3-50

Managing Copy Jobs........................................................................................ 3-53

Print Queue.................................................................................................... 3-53

Completed Print Jobs Queue......................................................................... 3-56

4 Fax...............................................................................................4-1

Embedded Fax Procedure.................................................................................. 4-2

Sending a Fax using Embedded Fax............................................................... 4-2

Standard Features - Embedded Fax.................................................................. 4-7

Resolution........................................................................................................ 4-7

Original Type.................................................................................................... 4-8

Sides Scanned................................................................................................. 4-9

Dialing............................................................................................................ 4-10

More Features - Embedded Fax....................................................................... 4-18

Cover Letter (Cover Page)............................................................................. 4-19

Transmission Report...................................................................................... 4-20

Lighter/Darker ................................................................................................ 4-20

Communication Mode (DC440/432/430/425) ................................................ 4-21

Delayed Start ................................................................................................. 4-22

Send Priority (DC440/432/430/425)............................................................... 4-23

Advanced Features - Embedded Fax .............................................................. 4-24

Build Job ........................................................................................................ 4-25

Poll Remote Fax ............................................................................................ 4-26

Store for Polling ............................................................................................. 4-27

Fax Mailbox.................................................................................................... 4-30

Original Size (DC440/432/430/425)/Mixed Size Originals (DC426/420)........ 4-33

Reports & Setups - Embedded Fax ................................................................. 4-34

Fax Reports ................................................................................................... 4-35

Answer Mode................................................................................................. 4-36

Dial Directory Setup....................................................................................... 4-37

Comment Setup............................................................................................. 4-42

Transmit Header Print.................................................................................... 4-43

Server Fax Procedure 440/432/430/425........................................................... 4-44

Xerox Document Centre 440/432/430/426/425/420 User Guide Page iii

Sending a Fax using Server Fax.................................................................... 4-45

Standard Features - Server Fax ....................................................................... 4-48

Resolution ...................................................................................................... 4-48

Original Type.................................................................................................. 4-49

Sides Scanned............................................................................................... 4-50

Dialing ............................................................................................................ 4-51

More Fax Features - Server Fax....................................................................... 4-55

Lighter/Darker ................................................................................................ 4-55

Original Input Size.......................................................................................... 4-56

Delayed Start ................................................................................................. 4-57

Authentication Mode - Server Fax ................................................................... 4-58

Changing the Authentication Service............................................................. 4-60

Logging Off..................................................................................................... 4-61

LAN Fax (Local Area Network Fax).................................................................. 4-62

LAN Fax Features.......................................................................................... 4-62

Managing Fax Jobs........................................................................................... 4-63

Fax Queue ..................................................................................................... 4-63

Completed Fax Jobs Queue .......................................................................... 4-65

Connecting Fax to the ISDN (Digital Line) - Embedded Fax (DC440/432/430/425)

4-67

5 Media Print................................................................................. 5-1

Using Media Print................................................................................................ 5-2

6 Network Scanning..................................................................... 6-1

Network Scanning............................................................................................... 6-2

Templates and template list ............................................................................. 6-4

Public and Private Templates .......................................................................... 6-5

Image Adjustment ............................................................................................... 6-7

Original Size..................................................................................................... 6-8

Basic Image Quality ......................................................................................... 6-9

Sides Imaged ................................................................................................. 6-10

Reduce/Enlarge ............................................................................................. 6-11

Stored Image Settings.................................................................................... 6-12

Page iv Xerox Document Centre 440/432/430/426/425/420 User Guide

Erase.............................................................................................................. 6-13

Output Format (or Filing Setups)..................................................................... 6-14

Server IP Address /Server Name................................................................... 6-15

Document Path / Volume............................................................................... 6-16

Document Name (or Document Folder)......................................................... 6-16

If File Already Exists (or Filing Policy)............................................................ 6-17

Document Management Fields (DC440/432/430/425) .................................. 6-18

Authentication Mode - Network Scanning...................................................... 6-22

Changing the Authentication Service............................................................. 6-24

Logging Off .................................................................................................... 6-25

Managing Scan Jobs ........................................................................................ 6-26

Scan Queue................................................................................................... 6-26

Completed Scan Jobs Queue (DC440/432/430/425) .................................... 6-27

7 E-mail ..........................................................................................7-1

Standard Features............................................................................................... 7-2

Entering a manual E-mail address................................................................... 7-3

Using the Address Books................................................................................. 7-4

Image Adjustment............................................................................................... 7-7

Original Size..................................................................................................... 7-8

Basic Image Quality......................................................................................... 7-9

Sides Imaged................................................................................................. 7-10

Stored Image Settings ................................................................................... 7-11

Erase.............................................................................................................. 7-12

Output Format ................................................................................................... 7-13

Reply to.......................................................................................................... 7-13

Authentication Mode - E-mail........................................................................... 7-14

Changing the Authentication Service............................................................. 7-17

Logging Off .................................................................................................... 7-18

Managing Scan Jobs ........................................................................................ 7-19

Scan Queue................................................................................................... 7-19

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Completed Scan Jobs Queue ........................................................................ 7-20

8 Print............................................................................................ 8-1

Print Driver Features........................................................................................... 8-2

Tower Mailbox ..................................................................................................... 8-5

Managing Print Jobs........................................................................................... 8-6

Print Queue...................................................................................................... 8-6

Completed Print Jobs Queue........................................................................... 8-9

9 Internet Services ....................................................................... 9-1

Standard Features - Internet Services............................................................... 9-2

Interface Options.............................................................................................. 9-2

Services Tab ........................................................................................................ 9-4

Job Submission................................................................................................ 9-4

Stored Templates............................................................................................. 9-5

Queue Tab............................................................................................................9- 6

Status Tab............................................................................................................ 9-7

Properties Tab ..................................................................................................... 9-8

Properties Features.......................................................................................... 9-9

Maintenance Tab ............................................................................................... 9-13

Assistance Tab.................................................................................................. 9-14

Scanning with Internet Services...................................................................... 9-15

Public and Private Repositories ..................................................................... 9-15

Template Pools .............................................................................................. 9-16

Template Management .................................................................................. 9-16

Scan to File .................................................................................................... 9-24

Scan to Fax ................................................................................................... 9-27

Scan with Local Copy..................................................................................... 9-27

Problem Solving................................................................................................ 9-28

10Paper and other media ............................................................. 10-1

Loading paper...................................................................................................... 10-2

Preparing paper for loading.............................................................................. 10-2

Loading the paper trays ................................................................................... 10-2

The Bypass Tray.............................................................................................. 10-6

The Envelope Tray (optional)........................................................................... 10-8

Page vi Xerox Document Centre 440/432/430/426/425/420 User Guide

The High Capacity Feeder (optional)............................................................. 10-10

Auto Tray Switching....................................................................................... 10-11

Storing and Handling Paper............................................................................. 10-12

Other media ....................................................................................................... 10-13

Media Uses and Special Considerations ....................................................... 10-13

11Setups.........................................................................................11-1

Setup Procedures ............................................................................................... 11-2

Key Operator Tools.......................................................................................... 11-2

System Administrator Tools............................................................................. 11-3

Auditron Administrator Tools............................................................................ 11-3

Owner Tools..................................................................................................... 11-4

Changing the Settings...................................................................................... 11-4

Machine Setups................................................................................................... 11-6

Access the Machine Setups............................................................................. 11-7

Paper Tray Setups........................................................................................... 11-8

Date/Time Setup.............................................................................................. 11-9

Walkup Screen............................................................................................... 11-11

Timers............................................................................................................ 11-11

Contention...................................................................................................... 11-13

Localization.................................................................................................... 11-14

Additional Setups.............................................................................................. 11-15

Report Languages ......................................................................................... 11-15

Touch Screen Contrast.................................................................................. 11-16

Customer Support Number............................................................................ 11-16

Paper Sizes.................................................................................................... 11-17

Machine Serial Number ................................................................................. 11-17

Xerox Supplies Number / Supplies Tel. Number ........................................... 11-18

Fault Override.................................................................................................... 11-19

Accessing Fault Override............................................................................... 11-19

Unavailable Features..................................................................................... 11-20

Copy Setups ...................................................................................................... 11-25

Access the Copy Setups................................................................................ 11-25

Reduce/Enlarge ............................................................................................. 11-26

Image Quality................................................................................................. 11-28

Output ............................................................................................................ 11-29

Sides Imaged................................................................................................. 11-29

Expert Image Quality ..................................................................................... 11-31

Xerox Document Centre 440/432/430/426/425/420 User Guide Page vii

Margin Shift (DC440/432/430/425) ................................................................ 11-31

Erase (DC440/432/430/425) .......................................................................... 11-32

Fax Setups ......................................................................................................... 11-34

Access the Fax Setups .................................................................................. 11-34

Server Fax Setups (DC440/432/430/425) ......................................................... 11-36

Embedded Fax................................................................................................... 11-37

Fax Terminal Setups......................................................................................11- 37

Access Fax Terminal Setups ......................................................................... 11-38

Fax Printing Options....................................................................................... 11-44

Fax Report Options........................................................................................ 11-47

Fax Panel Defaults......................................................................................... 11-50

Fax Mailboxes................................................................................................ 11-53

Fax File Management .................................................................................... 11-55

Fax Communication Setups........................................................................... 11-57

Outgoing Fax Options. ................................................................................... 11-58

Incoming Fax Options .................................................................................... 11-63

Line Use Restriction (DC440/432/430/425) ................................................... 11-66

Auditron Setups ................................................................................................ 11-67

Access Auditron Setups................................................................................. 11-68

Internal Auditron (DC440/432/430/425) ......................................................... 11-69

Internal Auditron (DC426/420) ....................................................................... 11-76

Job Based Accounting (optional) (DC440/432/430/425)................................ 11-82

Foreign Interface Device................................................................................ 11-84

Access Rights.................................................................................................... 11-86

Assign Privileges............................................................................................ 11-89

Add Pin........................................................................................................... 11-90

Set User Privileges......................................................................................... 11-90

Delete PIN...................................................................................................... 11-91

Service Access Control - Authentication Mode

(DC440/432/430/425)..................................................................................... 11-92

Network Scanning Setups................................................................................ 11-94

Print Setups ....................................................................................................... 11-96

E-mail Setups (DC440/432/430/425).................................................................11- 99

12Maintenance .............................................................................. 12-1

Ordering Supplies ............................................................................................... 12-2

Cleaning the DC440/432/430/426/425/420.......................................................... 12-3

Page viii Xerox Document Centre 440/432/430/426/425/420 User Guide

The Document Glass and Constant Velocity Transport Glass......................... 12-3

The Control Panel and Touch Screen.............................................................. 12-4

The Document Feeder and Output Trays ........................................................ 12-4

Replacing the Copy/Print Cartridge .................................................................. 12-5

Removing the old Copy/Print Cartridge ........................................................... 12-5

Recycling the Copy/Print Cartridge.................................................................. 12-9

Inserting the new Copy/Print Cartridge............................................................ 12-9

Loading Staples ................................................................................................ 12-12

Finisher (optional) .......................................................................................... 12-12

Convenience Stapler (optional)...................................................................... 12-15

13Problem Solving.........................................................................13-1

Fault Clearance Procedure................................................................................. 13-2

Clearing Jams...................................................................................................... 13-3

Problem Solving Tables ..................................................................................... 13-4

Fault Codes and Messages.............................................................................. 13-16

Table of Fault Codes...................................................................................... 13-16

Output Quality ................................................................................................... 13-19

Call for Service procedure ............................................................................... 13-20

Xerox Welcome Center Telephone Number .................................................. 13-20

14Specifications.............................................................................14-1

Machine Specifications ...................................................................................... 14-2

Electrical Specifications ................................................................................... 14-7

Specifications for the Embedded Fax Feature ................................................. 14-8

15Glossary......................................................................................15-1

Terms Defined ..................................................................................................... 15-2

Xerox Document Centre 440/432/430/426/425/420 User Guide Page ix

Page x Xerox Document Centre 440/432/430/426/425/420 User Guide

1 About This Guide

Welcome to the Xerox family of Document Centre products. This User Guide provides detailed information, technical specifications and procedural steps when using the integrated features of the machine.

About This Guide

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1-1

Xerox Welcome Center

If after product installation further assistance is required, please call our experts using the Xerox Welcome Center telephone number. When telephoning, please quote the machine serial number, which may be written in the space below. The serial number is located behind the left hand front cover, as shown:

Serial number: _______________________________________

The Xerox Welcome Center telephone number is provided at the time of product installation. For convenience and future reference, please record the telephone number in the space below:

Welcome Center Telephone Number:

Canada (English, French, and local Toronto) 800-939-3769 United States 800-821-2797

_______________________________________ Also, keep a record of any error messages. This information

can help problems to be resolved quickly.

Page 1-2 Xerox Document Centre 440/432/430/426/425/420 User Guide

Conventions

Throughout this User Guide, you will find that some terms are used interchangeably:

¾ Paper is synonymous with media.

Orientation

Long Edge Feed (LEF) /

Short Edge Feed (SEF) /

Portrait

Landscape

¾ Document is synonymous with original. ¾ Page is synonymous with sheet. ¾ Document Centre (DC) 440/432/430/426/425/420 is

synonymous with the machine.

Orientation is used to mean the direction of images on the page. When the image is upright, the paper (or other media) can be one of two ways:

When observed from the front of the machine, paper or originals with the long edges to the left and right of the paper tray or document feeder.

When observed from the front of the machine, paper or originals with the short edges to the left and right of the paper tray or document feeder.

Use the diagram below for more information.

LEF Orientation

SEF Orientation

About This Guide

Paper feed direction

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1-3

Paper feed direction

Bracket text typeface

Italic typeface

The [Bracket Text] typeface is used to emphasize the selection of a feature mode or button. Fo r ex ample:

¾ Select [Image Quality]. ¾ Apply the new settings. ¾ Select [Save].

The Italic typeface is used to emphasize a word or phrase. In addition, references to other chapters and publications are displayed in Italic typeface. For example:

- Always follow safety procedures whe n op er a ting the equipment.

- Refer to “Maintenance” on page 12-1, for information about cleaning the Document Glass.

- For more information about the network options available, refer to the System Administrator Guide.

Quick Pathway

¾ Select [Access]

on the Control Panel

¾ Enter Key Operator

¾ Select [Machine

Setups]

Page 1-4 Xerox Document Centre 440/432/430/426/425/420 User Guide

In addition to the step by step instructions available throughout this user guide, a summary of the steps is contained in the Quick Pathway at the beginning of a chapter or section. After becoming familiar with the procedures for a particular feature, the Quick Pathway is a useful reminder of the steps required to access a particular feature.

Notes

Hints

Cautions

Notes are statements that provide additional information. For example:

NOTE: If the DC440/432/430/426/425/420 does not include the Finisher and/or High Capacity Feeder, ignore the first step.

About This Guide

Hints help users perform a task. For exampl e:

HINT: Select the X / Y display areas to display a pop up keypad which can be used to enter and save the values.

Cautions are statements that suggest mechanical damage as a result of an action. For example:

CAUTION:When cleaning the DC440/432/430/426/425/420, do not use organic solvents or aerosol cleaners.

Warnings

Warnings are statements that alert users to the possibility of personal damage. For example:

WARNING:This equipment must be connected to an earthed mains socket outlet.

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1-5

Related Information Sources

Information available for the Document Centre 440/432/430/ 426/425/420 consists of:

-This User Guide

-The On-line Help system

-The Document Centre 440/432/430/426/425/420 ST

System Administration Guide

-The Xerox CentreWare Customer Documentation

NOTE: Please note that the screens shown in this user guide apply to a fully configured DC440/432/430/426/425/420 and therefore may not exactly represent the configuration being used.

Page 1-6 Xerox Document Centre 440/432/430/426/425/420 User Guide

Safety Notes

Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include safety agency approval, and compliance to established environmental standards. Please read the following instructions carefully before operating the product and refer to them as needed to ensure the continued safe operation of your product.

The safety testing and performance of this product have been verified using Xerox materials only.

Follow all warnings and instructions marked on, or supplied

with the product.

This WARNING Mark alerts users to the possibility of personal injury.

This WARNING Mark alerts users to heated surfaces.

WARNING: This product must be connected to a protective earthing circuit.

About This Guide

This product is equipped with a 3-wire type plug, provided with a protective earthing pin. This plug will fit only into an earthed power outlet. This is a safety feature. To avoid risk of electric shock, contact your electrician to replace the receptacle if you are unable to insert the plug into the outlet. Never use an earthed adapter plug to connect the p roduct to a power source receptacle that lacks an earth connection terminal.

This product should be operated from the type of power source indicated on the marking label. If you are not sure of the type of power available, consult your local power company.

Do not allow anything to rest on the power cord. Do not locate the product where persons will step or trip on the cord.

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1-7

Use of an extension cord with this product is not recommended or authorised. Users should check building

codes and insurance requirements if a properly earthed extension cord is to be used. Ensure that the total ampere ratings of the products plugged into the extension cord do not exceed the extension cord ampere rating. Also, make sure that the total amperage of all products plugged into the wall outlets does not exceed the outlet rating.

Disconnect Device for this product is the power cord. To remove all electrical power to the product, disconnect the power cord from the power receptacle.

Your equipment is equipped with an energy saving device to conserve power when the machine is not in use. The machine may be left on continuously.

Unplug this product from the wall outlet before cleaning. Always use materials specifically designated for this pr od u ct. Use of other materials may result in poor performance and could create a hazardous situation.

Do not use aerosol cleaners. Follow the instructions in this User Guide for proper cleaning methods.

Never use supplies or cleaning materials for purposes other than those for which they were intended. Keep all supplies and materials out of reach of children.

Do not use this product near water, wet locations, or o utdoors. Do not place this product on an unstable cart, stand or table.

The product may fall, causing personal injury or serious damage to the product

Slots and Openings in the cabinet and in the back a nd sides of the product are provided for ventilation. To ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. The product should never be located near or over a radiator or heat register. This product should not be placed in a built-in installation unless proper ventilation is provided.

Never push objects of any kind into the slots of the product as they may touch dangerous voltage points or short out parts which could result in a fire or electric shock.

Never spill liquid of any kind on the product.

Page 1-8 Xerox Document Centre 440/432/430/426/425/420 User Guide

Safety Standards

Never remove covers or guards that require a tool for remo val,

unless directed to do so in a Xerox approved maintenance kit. Never defeat interlock switches. Machines are designed to

restrict operator access to unsa fe areas. Covers, guards and interlock switches are provided to ensure that the machine will not operate with covers opened.

Do not put your hands into the fuser area, located just inside the exit tray area, as you may be burned.

Quality Standards: The product is manufactured under a registered ISO9002 Quality system.

If you need additional safety information concerning the product or Xerox supplied materials you may call the following number:

+44(0) 1707 353434

This Xerox product is certified by the following Agency using the Safety Standards listed.

Agency

UNDERWRITERS LABORATORIES

About This Guide

Standard

UL1950 3rd Edition Certification is based on reciprocity agreements which include

requirements for Canada.

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1-9

Regulatory Information

FCC Part 15

This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interferences at their own expense.

Changes or modifications to this equipment not specifically approved by the Xerox Corporation may void the user’s authority to operate this equipment.

WARNING:Shielded cables must be used with this equipment to maintain compliance with FCC regulations.

ICES-003

This Class A digital apparatus complies with Canadian ICES-

003. Cet appareil numérique de la classe A est conforme à la norme

NMB-003 du Canada.

Page 1-10 Xerox Document Centre 440/432/430/426/425/420 User Guide

FCC Part 68

Send Header Requirements

Federal Communications Commission (FCC) regulations require all persons within the United States who send any message via a facsimile machine to include an identifying message in the transmission. The message must clearly contain an identifier and telephone number for the entity (business or individual) sending the message.

This facsimile machine provides the local ID and name features required for the FCC regulation. To satisfy the FCC regulation, the telephone number and na me must be inclu ded with the printed document. To comply with the FCC rules, carefully read and follow the instructions listed in this document to program the local ID and name.

Data Coupler Information

This Xerox Document Centre 440/432/430/426/425/420 machine contains an internal data coupler. Its use is restricted by the FCC (Federal Communications Commission). To comply with the FCC rules, you must carefully read and follow the instructions listed below.

This equipment complies with Part 68 of the FCC rules. On the rear of this equipment is a label that contains, among other information, the FCC registration number and Ringer Equivalence Number (REN). If requested, provide this information to your telephone company.

The REN is useful to determine the quantity of device s you may connect to your telephone line and still have all of those devices ring when your number is called. In most, but not all areas, the sum of the RENs of all devices should not exceed five (5.0). To be certain of the number of devices you may connect to your line, as determined by the REN, you should call your local telephone company to determine the maximum REN for your calling area.

About This Guide

Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1-11

WARNING:Ask your local telephone company for the modular jack type installed on your line. Connecting this machine to an unauthorized jack can severely damage telephone company equipment. You, not Xerox, assume all responsibility and/or liability for any damage caused by the connection of this machine to an unauthorized jack.

You may safely connect the machine to the following standard modular jack: USOC RJ-11C. Use the standard line cord (with modular plugs) provided with the installation kit to connect it.

An FCC compliant telephone cord and modular plug is provided with this equipment. This equipment is designed to be connected to the telephone network or premises wiring using a compatible modular jack which is Part 68 compliant.

Do not connect this machine to a party or coin operated phone line.

Repairs to the machine should be made only by a Xerox representative or an authorized Xerox service agency. This applies at any time during or after the service warranty period. If unauthorized repair is performed, the remainder of the warranty period is null and void.

If you find the telephone line is damaged or the telephone company notifies you that your machine is causing damage, disconnect the machine from the telephone line and call for service. Do not reconnect the machine until necessary repairs are made.

The telephone company will, where practical, notify you when they need to temporarily disconnect service. However, if action is reasonable and necessary, but prior notice is not practical, they may still temporarily disconnect your service. In such cases they must:

¾ Immediately notify you of their temporary action. ¾ Reconnect service when the source of damage is removed. ¾ Inform you of your rights to bring a complaint to the FCC

under FCC rules.

Page 1-12 Xerox Document Centre 440/432/430/426/425/420 User Guide

The telephone company may make changes to its communications facilities, equipment, operations, or procedures. Such action must be reasonable, required in the operation of their business, and consistent with FCC rules. They must give you prior written notification if the changes can:

¾ Make your machine incompatible with their equipment.

Canadian CSO3

¾ Require modification or alteration of the machine. ¾ Otherwise physically affect performance of the machine.

WARNING:When programming emergency numbers and/ or making test calls to emergency numbers:-

- Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.

- Perform such activities in the off-peak hours, such as early morning hours or late evenings.

Notice: The Industry Canada Label on the machine identifies

certified equipment. This certification means that the equipment meets certain telecommunications networks protective, operational and safety requirements. Industry Canada does not guarantee the equipment will operate to the user’s satisfaction.

Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. In some cases, the company’s inside wiring associated with a single line individual service may be extended by means of a certified connector assembly (telephone extension cord).

The customer should be aware that complia nce with the above conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated by the supplier. Any repairs or alterations made by the user to this

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Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1-13

Laser Safety

equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.

Users should ensure for their own protection the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

CAUTION:Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority or electric ian, as appropriate.

Notice: The Ringer Equivalence Number (REN) assigned to

each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5.

This product complies with safety standards and is certified a s a Class 1 Laser product under the US Department of Health and Human Services (DHSS) Radiation Performance Standard according to the Radiation Control for Health and Safety Act of 1968. This product does not emit hazardous laser radiation.

CAUTION:Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous exposure of laser light.

Since radiation emitted inside this product is completely confined within the protective housing and external covers, the laser beam cannot escape from the machine during any phase of the user operation.

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The Center for Devices and Radiological Health (CDRH) of the US Food and Drug Administration implemented r egulations for laser products on August 1 1976. These regulations apply to laser products marketed in the United States.The label on the machine indicates compliance with CDRH regulations and must be attached to laser products marketed in the United States.

This product contains laser warning labels. These labels are intended for use by Xerox Service Representatives and are placed on or near panels or shields that require special tool s for removal. Do not remove any of the panels. There are no operator serviceable areas inside these covers.

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Environmental Compliance

Energy Star

Environmental Choice

Xerox Corporation designed this product to comply with the guidelines of the ENERGY STAR Environmental Protection Agency. As an ENERGY STAR Partner, Xerox has determined that this product meets the ENERGY STAR

Your Document Centre 440/432/430/426/425/420 will be delivered with the timer for switching to Low Power Mode from the last copy/print out, set at 15 minutes. The time to switch to power save (auto off/sleep) mode is set at 60 minutes from the last copy/print out. A more detailed description of these modes together with instructions on changing the default times to suit your work pattern can be found in the “Power Save Modes” on page 2-10 of this User Guide.

guidelines for energy efficiency.

program of the

Terra Choice Environmental Services, Inc., of Canada has verified that this Xerox product conforms to all applicable Environmental Choice impact to the environment.

EcoLogoM requirements for minimized

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Illegal Copying

Congress, by statute, has forbidden the copying of the following subjects under certain circumstances. Penalties of fine or imprisonment may be imposed on those guilty of making such copies.

¾ Obligations or Securities of the United States Government,

such as:

Certificates of Indebtedness Coupons from Bonds Silver Certificates United States Bonds Federal Reserve Notes Certificates of Deposit National Bank currency Federal Reserve Bank Notes Gold Certificates Treasure Notes Fractional Notes Paper money Bonds and obligations of certain agencies of the

government, such as FHA Bonds (US Savings Bonds may be photographed only

for publicity purposes in connection with the campaign for the sale of such bonds.)

Internal Revenue Stamps (If it is necessary to copy a legal document on which there is a cancelled revenue stamp, this may be done provided the reproduction of the document is performed for lawful purposes.)

Postage Stamps, cancelled or uncanceled (For philatelic purposes, postage stamps may be photographed provided the reproduction is black and white and less than 3/4 or more than 1 1/2 times the linear dimensions of the original.)

Postal Money Orders

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Bills, checks, or drafts for money drawn by or on authorized officers of the United States

Stamps and other representatives of value, of whatever denomination, which may be or have been issued under any Act of Congress

¾ Adjusted compensation Certificates for veterans of the

World Wars

¾ Obligations or Securities of any foreign government, bank,

or corporation

¾ Copyrighted material (unless permission of the copyright

owner has been obtained or the copying falls within the “fair use” or library reproduction provisions of the copyright law). Further information of these provisions may be obtained from the Copyright Office, Library of Congress, Washington, DC 20559 (circular R21)

¾ Certificates of Citizenship or Naturalization. (Foreign

naturalization certificates may be photographed.)

¾ Passports (Foreign passports may be photographed.) ¾ Immigration papers ¾ Draft Registration cards ¾ Selective Service Induction papers which bear any of the

following information:

Registrant’s earnings or income Registrant’s dependency status Registrant’s court record Registrant’s previous military service Registrant’s physical or mental condition

NOTE: Exception: US Army and Navy discharge certificates may be photographed.

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