Xerox 252, 260, 242 User Manual

Quick Use Guide

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701P46015 2007

Microsoft, MS-DOS, Windows, Windows NT, Microsoft Network, and Windows Server

Novell, NetW ar e, IntranetWare and NDS are registered tradem ar ks of Novell, Inc. in the

Xerox is not liable for any problems resulting from unaut hor ised operation of the

Xerox and Ethernet are registered trademarks.

are either trademark s or r egistered trademarks of Microsof t Corporation in the United States and/or other countries.

United States and other countries. Adobe, Acrobat, PostScript, PostScript 3, and Post Scr ipt Logo ar e trademarks of Adobe

Systems Incorporated. Apple, AppleTalk, EtherTalk, LocalTalk, Macintosh, MacOS and TrueType are

trademarks of Apple Computer, Inc., register ed in t he U.S. and other countries. HP, HPGL, HPGL/2, and HP-UX are registered trademarks of Hewlett-Packard

Corporation. All product/brand names are trademarks or registered tr ademarks of the respective

holders. The data saved in the hard disk of the m achine may be lost if there is any problem in

the hard disk. Xerox is not responsible for any direct and indirect damages arising from or caused by such data loss.Xerox is not responsible for any breakdown of machines due to infection of computer virus or computer hacking.

Important(1) This manual is copyrighted with all rights reserved. Under the copyright laws, this manual may not be copied or modiﬁed in whole or part, without the written consent of the publisher.(2) Parts of t his manual are subject to change without prior notice.(3) We welcome any comments on ambiguit ies, er r or s , omissions, or missing pages.(4) Never attempt any procedure on the machine that is not speciﬁ cally described in this manual. Unauthorised operation can cause f ault s or accidents.

equipment. An export of this product is strictly controlled in accordance with Laws concerning

Foreign Exchange and Foreign Trade of Japan and/or the export control regulat ions of the United States.

NOTE: BLUE title is for IT administrator type personnel, GREEN for end users and RED means machine needs attention. Depending on the conﬁguration of the machine, some User Interface screens may vary.

Table of Contents

3591315

Control Panel

Simple Copying

Booklet Creation

Simple Network Scanning

Reports

Billing Meters

System Administrator Menu Overview

Auditron

Loading Paper and Media

Replacing the Toner Cartridges

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Quick Use Guide

23 25

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Control Panel

All Services

Copy

Stored Programming

Network Scanning

Language

Setup Menu

Touch Screen

The touch screen allows you to select all the available programming features. It also displays fault clearance procedures and general machine information.

Services Button

Displays the job features on the touch screen.

Job Status

Displays job progress information on the touch screen.

Machine Status

Displays the current status of the machine on the touch screen.

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Quick Use Guide

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Control Panel

job.

Provides password protected access to the System Administration menu used to adjust the defaults of the machine.

Language

Changes text to an alternative language (when available).

Power Saver

Your machine has energy saver features which significantly reduce the power consumption during periods of inactivity. When your machine is in a power saver mode, the Power Saver indicator light is lit.

Clear All

If pressed once, resets the default sett i ngs and displays the first screen for the current pathway. If pressed twice, resets all the features to their machine default settings.

Interrupt

Temporarily stops the current copy job to allow a priority job to be run.

Stop

10.

Temporarily stops the current job. Follow the message to cancel or resume your

Start

11.

Starts the job.

Clear

12.

Deletes numeric values or the last digit entered.

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Quick Use Guide

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Simple Copying

1. Load the documents

2. Press the Services button

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Quick Use Guide

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Simple Copying

2.2.

1.1.

Plain

Dual Colour

123

3. Select the Features

The features available on the General Settings tab are the ones used most often. They allow you to programme the standard features for a copy job. On touching the button for the required feature, the button changes to blue. If a More... button is selected additional options for that feature become available.

Quantity

Copy

General Settings

100%

Auto% 17" > 11" (64%)

Image Quality

Paper SupplyReduce / Enlarge Output Colour

Auto Paper

Layout Adjustment

Output Format Job Assembly

Copy Output

1.2.3

Auto Detect

Colour

Black

2 Sided Copying

1 > 1 Sided

Original Type

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8.5" > 11" (129%)

25%

More...

(Red/Black)

Single Colour

(Red) More...

Quick Use Guide

Lighten / Darken

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Simple Copying

4. Enter the Quantity

5. Press Start

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Quick Use Guide

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Simple Copying

6. Identify your job in the Queue.

Job Status

Current and Pending Jobs

All Jobs

Completed Jobs

Stored Documents

Print Waiting Jobs

Printing

Printing Printing

Pending

Pending Processing

Processing

Scanning

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Booklet Creation

123

Booklet creation enables the production of booklets or multi-page copies from 1 or 2-sided originals. The machine will scan your originals and automatically reduce and arrange the images in the correct sequence on your selected copy paper so that a booklet is created when the copy set is folded in half.

Select the Output Format tab.

Quantity

Copy

General Settings

100%

Auto% 17" > 11" (64%)

8.5" > 11" (129%)

25%

More...

Image Quality

Paper SupplyReduce / Enlarge Output Colour

Auto Paper

Plain

More...

Layout Adjustment

Output Format Job Assembly

Copy Output

1.2.3

Auto Detect

Colour

Black

Dual Colour (Red/Black)

Single Colour (Red)

More...

2 Sided Copying

1 > 1 Sided

Original Type

Lighten / Darken

2.2.

1.1.

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Quick Use Guide

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Booklet Creation

Watermark

Select the Booklet Creation button.

General Settings

Booklet Creation

Off

Page Layout

1 Up

Annotation

Off

Tab Margin Shift

Auto

Image Quality Layout

Adjustment

Covers

No Covers

Poster

Off

Output Orientation

Output Format

Job Assembly

Transparency Separator s

No Separators

Folding

Off

ID Card Copying

Off

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Quick Use Guide

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Booklet Creation

Divide Output

Depending on your finisher, you may also have the option to choose from the following Fold and Staple selections: > No Finishing > Folded > Folded and Stapled These features are accessed by touching the Fold and Staple Options button on the Booklet Creation screen.

Booklet Creation

Covers

Off

On-Create Booklet

On-Do Not Create Booklet

No Covers

Blank Covers

Front Covers-2 Sided

Front and Back Covers-Print Outside

Last Page on Back Cover

Binding Shift

On Off

SaveCancel

Fold and Staple Options

Off

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Booklet Creation

Divide Output

In addition to folding and stapling, you can also include a Binding Shift, or Divide Output (sub-dividing a large booklet into subsets)

on the Booklet Creation screen.

Booklet Creation

Covers

Off

On-Create Booklet

On-Do Not Create Booklet

Select the appropriate buttons to create your booklets.

No Covers

Blank Covers

Front Covers-2 Sided

Front and Back Covers-Print Outside

Last Page on Back Cover

Binding Shift

On Off

SaveCancel

Fold and Staple Options

Off

You can create left bound, top bound, or right bound booklets. When you have selected the appropriate input, select Save.

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Quick Use Guide

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Simple Network Scanning

1. Load the documents

2. Press the Services button

3. Select the template

Network Scanning

Bill's template Jane's 11 x 17 J.Doe Photo Template 5 Janes Template

Output Colour

Auto Detect

Colour

Black

Grayscale

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Advanced Options

2 Sided Originals

1 Sided

2 Sided

2 Sided Rotate Side 2

Layout Adjustment

Output Format

Special Orders scan on //server/very... Bill

Original Type

Text and Photo

Photo

Text

Quick Use Guide

Presets

for Sharing & Printing

for Archival Record

for OCR

More...

All Services

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Simple Network Scanning

4. Select the features

Network Scanning

5. Press Start

Network Scanning

Bill's template Jane's 11 x 17 J.Doe Photo Template 5 Janes Template

Output Colour

Auto Detect

Colour

Black

Grayscale

Advanced Options

2 Sided Originals

1 Sided

2 Sided

2 Sided Rotate Side 2

Layout Adjustment

Special Orders scan on //server/very... Bill

Original Type

Output Format

Text and Photo

Photo

Text

Presets

for Sharing & Printing

for Archival Record

for OCR

More...

All Services

6. Identify your job in the Queue.

Job Status

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Current and Pending Jobs

All Jobs

Completed Jobs

Stored Documents

Quick Use Guide

Printing

Printing Printing

Pending

Pending Processing

Processing

Scanning

Print Waiting Jobs

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Billing Mete r / Print R epo

Reports

A variety of useful reports are

available on the Print Report/List screen.

Perform the steps below to access the Print Report/List screen:

1. Press the Machine Status button on the Control Panel.

2. Touch the Billing Meter/Print Report tab on the touch screen.

3. Touch the Print Report/List button.

Machine Status

Billing Mete r

Print Report / List

illing Meter / Print RepoConsumables Faults

Billing Meter

Print Report / List

Consumables Faults

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Quick Use Guide

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An example of a typical

Reports

Print Report/List screen is shown here.

To print any of the reports shown, simply touch the corresponding report button on the touch screen, then press the Start button on the control panel.

NOTE: The reports available will differ depending on your machine configuration.

Print Report / List

Job Status

Scan Mode Settings Network Controller Settings

Copy Mode Settings

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Quick Use Guide

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Billing Meters

Billing Mete r / Print R epo

The Billing Meters feature provides access to machine usage and billing information. The meters vary depending on your machine configuration and setup.

To access the Billing Meters:

1. Select the Machine Status button on the Control Panel.

2. Touch the Billing Meter/Print Report tab.

Machine Status

Billing Mete r

Print Report / List

Consumables Faults

Machine Status

Billing Meter

Print Report / List

illing Meter / Print RepoConsumables Faults

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Billing Meters

Billing Meter

7209

Billing Mete r / Print R epo

3. Touch the Billing Meter button.

Machine Status

Consumables Faults

Billing Mete r

Print Report / List

The Billing Meters information is shown here. Customers can view the various billing meters, and machine serial number for tracking purposes.

This completes the Billing Meters topic.

Machine Status Screen

Serial Number

Colour Impressions

Black Impressions

UGW22222

5608

1601

Counters

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Total Impressions

Quick Use Guide

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System Administrator Menu Overview

11111

There are 2 steps to accessing the System Administrator menu:

1. Press the Log In/Out button on the control panel.

2. Use the number keypad to enter the default System Administrator Login ID - 11111. Touch Confirm on the touch screen.

NOTE: 11111 is the factory set default Login ID. It is recommend that you change this Login ID.

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System Administrator - Login

System Administrator Login ID

Cancel

Quick Use Guide

Confirm

Keyboard

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System Administrator Menu Overview

The system administrator tools enable the system administrator to set-up, customise and maintain the machine. Some of the settings in this function are critical to the operation of the machine so the screens are password protected so that they cannot be accidentally changed or corrupted.

Use these tools to:

- Set-up the initial settings and system configuration

- Change the factory settings or defaults.

- Perform basic maintenance tasks.

- Perform a variety of system tests. The next few screens briefly explain the function of each tool or set

of tools.

System Settings

System Settings System Administrator

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Setup Menu

Quick Use Guide

Settings

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System Administrator Menu Overview

The System Settings menu allows administrators to access submenus for Common Settings, Copy Mode Settings, Scan

Mode Settings, and Network Controller Settings.

Common Settings

Copy Mode Settings

Scan Mode Settings

Network Controller Settings

The Setup Menu allows administrators to access the Paper Tray Attributes settings.

Setup Menu

Paper Tray Attributes

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System Administrator Menu Overview

System Administrator Settings

System Administrator

The System Administrator Settings menu allows administrators to access options for the Login ID, System Administrator Passcode, and the Maximum Login Attempts settings.

Passcode

Maximum Login Attempts

The Login Setup/Auditron Administration menu allows administrators to access and enable all of the Auditron feature settings, including options for creating, checking , and resetting User

Accounts, the System Administrator Meter, User Details Setup, Passcode Entry, and Login Setup.

Create / Check User Accounts

Reset User Accounts System

Administrator Meter (Copy Jobs)

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User Details Setup

Passcode Entry from Control Panel

Quick Use Guide

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Auditron

Auditron Mode is enabled, the user must select the Log In/Out button

The Auditron feature of the machine is used for auditing purposes. This feature electronically records the number of copies or prints made for each user account and controls the access and use of the printer/copier. Enable Auditron to:

• Create, change, and delete up to 1000 user accounts

• Control access to copy features

• Control access to scan features

• Limit copying to B/W, Colour, or allow both

• Limit the number of copies made per user account

• Check the number of copies made per user account

• Print account information

• Reset account meters

To setup Auditron you must create user accounts. Users will then be required to enter the passcode setup with their account to perform certain machine functions. You can create up to 1000 accounts.

You can enable Auditron Mode for copy, scan, or both. When and enter the appropriate user account passcode to start using the

machine.

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Quick Use Guide

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Auditron

Administrator Meter

11111

To access the Auditron mode, first touch the Log In/Out button, Enter

your System Administrator Login ID, then touch the Confirm button.

System Administrator - Login

System Administrator Login ID

Touch the System Settings button, then touch Login Setup/Auditron

Cancel

Confirm

Keyboard

Administration.

System Settings

System Settings System Administrator

Touch the Login Setup/Auditron Mode button.

Setup Menu

Settings

This completes the Auditron Overview.

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Create / Check Us er Accounts

User Details Setup

Passcode Entry from Control Panel

Reset User Accounts System

Quick Use Guide

(Copy Jobs)

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Loading Paper and Media

Whenever you change paper in a paper tray, you will need to change the paper type and paper size values on the Paper Tray Settings screen.

You can access the Paper Tray Settings screen in one of three ways:

1. When you close the paper tray, the Paper Tray Settings window will appear, allowing you to change the paper size and paper type. This feature must be enabled by a System Administrator.

2. Touch the Setup Menu button on the All Services screen. Then touch the Paper Tray Attributes button. Select the appropriate tray on the touch screen, then touch the Change Settings button.

3. Access the System Administration menu. Touch System Settings/System Settings/Common Settings. Touch the Paper Tray Settings button, then touch the Paper Tray Attributes button. Select the appropriate tray on the touch screen, then touch the Change

Settings button.

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Loading Paper and Media

Tray 5

The Paper Tray Attributes screen allows you to select a specific tray, and change the settings for that tray - once you pick a tray and touch the Change Settings button, you can change the Paper Size, Paper Type, and Auto Paper Select options.

Paper Tray Attributes

Items

Tray 1 Auto Size Detect Plain

Tray 2

Tray 3

Tray 4

Tray 6

Auto Size Detect

Current Settings

Plain

Change Settings

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Loading Paper and Media

paper you load into the paper tray. You can use the arrow buttons on the

Tray 1

The Paper Size options allow you to specify the size of the paper you load into the paper tray. The Auto Size Detect option allows standard sized paper loaded in the trays to be automatically detected by the machine.

Tray 1 - Paper Type

Paper Type

Plain (64- 105 g/m²)

Recycle d (64-104 g/n²)

Transparency Heavy w eight 1 (105-176 g/m²) Heavyweight 2 Heavy w eight 1 (Side 2) Heavy w eight 2 (Side 2) Labels 1 (105-176 g/m²) Labels 2 Plain (Side 2)

Cancel

Paper Size

Variable Size

Auto Size Detect

1/2

Save

The Variable Size screen allows you to specify the exact size of the touch screen to change the X and Y dimension values for the paper you

load. After you have changed your Paper Size information, touch the Save button.

Paper Size

(7.2 - 17.0)

8.0

Cancel

Save

8.0

(7.2 - 17.0)

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Loading Paper and Media

The Paper Type options allow you to select the paper type (Heavyweight, Transparency, Tabs, Hole Punched, etc.) from a list of available paper types.

The rest of the Paper Type selections are shown here. After you have made your Paper Type selection (and Paper Colour selection, if applicable), touch the Save button.

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Tray 1 - Paper Type

Paper Type

Plain (64-105 g/m²)

Recycled (64-104 g/n²)

Heavyweight 1 (105-176 g/m²)

Heavyweight 1 (Side 2) Heavyweight 2 (Side 2) Labels 1 (105-176 g/m²)

Plain (Side 2)

Cancel

Paper Colour

White

1/2

Cream

Pink

Clear

Quick Use Guide

Save

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+ 67 hidden pages