WaspTime In/Out Group Options
Productivity Solutions for Small Businesses
This document uses a timeline to show how WaspTime can include and exclude time worked from paid hours, based on group settings.
The timeline depicts a day shift from 8 AM to 4 PM, but can be adjusted to reflect your schedule and in/out punches. Meals and
Breaks are not affected by these settings. The settings work in relationship to scheduled in/out times, so scheduled times must be
established for each day that employees will work in order for the group settings to function correctly. Rounding is not taken into
account in this document.
Please note that this document must be viewed in color.
Green = Paid
Red = Not Paid
^ = Actual Punch In or Out
_._ = Scheduled In or Out time
----- = In Time
Early In / Late Out Allowed
If Early In is allowed, and Late Out is allowed, then any time worked is paid:
12:00 AM 8:00 AM Noon 4:00 PM 12:00 PM
|___________________.___________|______________.______________|
^------------------------------------------^
Punch-In 7:45 AM Punch-Out 4:30 PM
Total Punched-In Time: 8 hours, 45 minutes
Paid Time: 8 hours, 45 minutes
All time is paid.
Early In / Late Out Not Allowed
If Early In and Late Out are not allowed, time before or after the scheduled hours is not paid.
12:00 AM 8:00 AM Noon 4:00 PM 12:00 PM
|___________________.___________|______________.______________|
^-------------------------------------------^
Punch-In 7:45 AM Punch-Out 4:30 PM
Total Punched-In Time: 8 hours, 45 minutes
Paid Time: 8 hours
15 minutes before the scheduled clock-in and 30 minutes after the scheduled clock-out are deducted.
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WaspTime In/Out Group Options
Productivity Solutions for Small Businesses
Grace In / Grace Out
Grace In or Grace Out may be used to accommodate for workers clocking in early or late due to a bottleneck at the clock, or if
shutdown time differs slightly from clock time.
Grace In – 10 minutes Grace Out – 10 minutes
12:00 AM 8:00 AM Noon 4:00 PM 12:00 PM
|___________________.___________|______________.______________|
--^---------------------------------^--
Punch-In 8:08 AM Punch-Out 3:55 PM
Total Punched-In Time: 7 hours, 47 minutes
Paid Time: 8 hours
The punch-in at 8:08 AM is automatically adjusted to 8:00 AM, and the punch-out at 3:55 PM is automatically adjusted to 4:00
PM. The 8 minutes before the actual punch-in and 5 minutes after the actual punch-out are added to the paid time.
If the employee’s actual punch-in or out is outside of the grace period, time worked between the actual punch and the scheduled
shift is not paid. Employees do not receive the benefit of the grace period unless the punches fall within the grace period allotted.
Grace In – 10 minutes Grace Out – 10 minutes
12:00 AM 8:00 AM Noon 4:00 PM 12:00 PM
|___________________.___________|______________.______________|
---^-------------------------------^---
Punch-In 8:11 AM Punch-Out 3:49 PM
Total Punched-In Time: 7 hours, 38 minutes
Paid Time: 7 hours, 38 minutes
The 11 minutes before the actual punch-in and 11 minutes after the actual punch-out are not paid.
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WaspTime In/Out Group Options
Productivity Solutions for Small Businesses
Unpaid Buffer In / Unpaid Buffer Out
This setting gives organizations the ability to allow early-in and late-out, while including an unpaid buffer before and after the
schedule. Employees can begin or end shifts significantly earlier or later than usual, and the organization can still exclude the de
minimus* time before and after shifts, such as time spent getting coffee or walking to the workstation.
With an Unpaid Buffer set to 10 minutes, an employee who clocks in earlier than 10 minutes before his or her scheduled start
time, or later than 10 minutes after his or her scheduled end time would be paid for the entire time.
12:00 AM 8:00 AM Noon 4:00 PM 12:00 PM
|___________________.___________|______________.______________|
^----------------------------------------------^
Punch-In 7:30 AM Punch-Out 4:20 PM
Total Punched-In Time: 8 hours, 50 minutes
Paid Time: 8 hours, 50 minutes
The 30 minutes before the scheduled in and 20 minutes after scheduled out are paid.
Conversely, if an employee clocks in within the 10 minute buffer before the scheduled start-time, he or she will not be paid for the
time between actual clock-in and scheduled start. Many organizations require workers to be at their stations at the start of their shifts,
so workers may need to arrive a few minutes before the scheduled start of the shift to accommodate for this. If this preparation does
not have a protected paid status (please see Preliminary and Concluding Periods for information about protected paid periods), it can
be excluded from paid time. Typically, buffers more than 10 minutes in length are not considered de minimus and must be paid, but
WaspTime will allow you to set this buffer to any length.
12:00 AM 8:00 AM Noon 4:00 PM 12:00 PM
|___________________.___________|______________.______________|
^-------------------------------------------^
Punch-In 7:53 AM Punch-Out 4:02 PM
Total Punched-In Time: 8 hours, 9 minutes
Paid Time: 8 hours
The 7 minutes before the scheduled in and 2 minutes after scheduled out are not paid.
*De minimus is Latin for “of minimum importance” or “trifling.” Essentially, it refers to an item or a difference that is so small that the law
does not refer to it and will not consider it. In time and attendance, de minimus is often used to excuse small rounding amounts and other
adjustments to time to make accounting easier. Refer to your local and federal laws for specific applications of de minimus rounding.
1400 10th Street n Plano n TX n 75074 n 866.547.WASP (9277) n www.waspbarcode.com
WaspTime In/Out Group Options
Productivity Solutions for Small Businesses
Penalty In / Penalty Out
Penalty In and Penalty Out are used to penalize employees who are tardy or leave early by deducting additional time from their actual
punch-in and out. Check with local and national labor laws before employing this option, as it is not usually allowed in the U.S.
Penalty In – 10 minutes Penalty Out – 10 minutes
12:00 AM 8:00 AM Noon 4:00 PM 12:00 PM
|___________________.___________|______________.______________|
--^---------------------------------^--
Punch-In 8:08 AM Punch-Out 3:58 PM
Total Punched-In Time: 7 hours, 50 minutes
Paid Time: 7 hours, 40 minutes
An additional 2 minutes after the punch-in and 8 minutes before the punch-out are deducted from paid time.
Preliminary and Concluding Period
Preliminary and Concluding Periods are used when early in and late out are not allowed, but workers must be paid for protected
time spent before and after the schedule starts or ends. This time is usually protected by law for actions like donning and doffing
equipment or completing other required pre- or post-work activities.
Preliminary Period – 10 minutes Concluding Period – 10 minutes
12:00 AM 8:00 AM Noon 4:00 PM 12:00 PM
|___________________.___________|______________.______________|
^-------------------------------------------^
Punch-In 7:53 AM Punch-Out 4:05 PM
Total Punched-In Time: 8 hours, 12 minutes
Paid Time: 8 hours, 12 minutes
An additional 7 minutes before the scheduled in and 5 minutes after the scheduled out are paid.
Actual time punched-in before the preliminary period begins or after the concluding period ends is unpaid.
12:00 AM 8:00 AM Noon 4:00 PM 12:00 PM
|___________________.___________|______________.______________|
^-------------------------------------------^
Punch-In 7:45 AM Punch-Out 4:12 PM
Total Punched-In Time: 8 hours, 27 minutes
Paid Time: 8 hours, 20 minutes
The 5 minutes before the preliminary period starts and 2 minutes after the concluding period ends are not paid.
1400 10th Street n Plano n TX n 75074 n 866.547.WASP (9277) n www.waspbarcode.com
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