Utax CD 1435, CDC 1930, CDC 1935, CDC 1945, CDC 1950 User Manual

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CD 1435/1445/1455/1465/1480

Manual

user

CDC 1930/1935/1945/1950

Faxsystem (V)

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Safety Conventions in This Guide

Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference.

The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile. The symbols and their meanings are indicated below.

WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

Symbols

The symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol.

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol.

The

z symbol indicates that the related section includes information on actions which must be performed.

Specifics of the required action are indicated inside the symbol.

Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing. (fee required)

.... [General warning]

.... [Warning of danger of electrical shock]

.... [Warning of high temperature]

.... [Warning of prohibited action]

.... [Disassembly prohibited]

.... [Alert of required action]

.... [Remove the power plug from the outlet]

....

[Always connect the machine to an outlet with a ground connection]

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<Note>

Due to performance updating, information in this Operation Guide is subject to change without notice.

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Contents

1 Part Names and Functions

Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

2 Preparation Before Use

Quick Setup Wizard (Fax Setup) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Date and Time Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Using the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Using One-touch Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-14

3 FAX Operation (Basic)

Enter key and Quick No. Search key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Automatic Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

FAX Automatic Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-12

Canceling Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14

Changing/Deleting Registration Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-19

Selecting a Destination by One-touch Key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-21

Using the Speed Dial key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-22

Dialing the Same Receiving System (Redial) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-23

Previewing Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-24

Quick Setup Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-26

Registering Shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-28

4 FAX Operation (Advanced)

Long Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Delayed Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Broadcast Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6

Standby Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Interrupt Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10

Chain Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

Manual Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

Manual Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14

Remote Switch Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-16

Printing/Sending Received Faxes by Requirements (Memory Forwarding) . . . . . . . . . . . . . . 4-18

FAX Box Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-38

Sub Address Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-45

Program Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-47

Polling Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-49

Account Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-60

Other Convenient Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-64

5 Checking Transmission Results and Registration Status

Various Tools for Checking Transmission Results and Registration Status . . . . . . . . . . . . . . . . 5-2

Checking FAX Job History . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3

Printing Administrative Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7

Reporting FAX Receipt Result by E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-11

Confirmation Screen of Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-12

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6 Setup and Registration

Selection of Telephone Line (Inch version only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Selection of Transmit Terminal Identification (TTI) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-3

Setting the TTI information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4

FAX/TEL Auto Switch Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7

FAX/Answering Machine Auto Switch Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9

Rings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-11

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-12

Retry Times . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-13

Receiving Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-14

Reception Date/Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-15

Media Type for Print Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-16

MP Tray Paper Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-18

DRD Reception (Available for inch versions only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-19

Transmission Restriction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-21

Encryption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-29

Reduced Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-34

Duplex Print Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-35

2 in 1 Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-36

Remote Diagnostics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-37

Prohibiting FAX Printing at Specified Times (Unusable Time) . . . . . . . . . . . . . . . . . . . . . . . . . 6-38

Setting the Paper Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-39

7 Optional Equipment

Internet FAX Kit (A) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Expansion Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3

Dual FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3

8 Internet Faxing (i-FAX) (Option)

What is i-FAX? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2

i-FAX Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-4

i-FAX Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-8

i-FAX Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-13

9 About Network FAX

What is Network FAX? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2

Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-4

10 Troubleshooting

Indicators During Sending/Receiving Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2

Precautions When Turning Power OFF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-3

Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-4

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-6

Appendix

Character Entry Method . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-2

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-5

Menu List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-6

Received FAX Sizes and Paper Priority (Inch Model) . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-10

Received FAX Sizes and Paper Priority (Metric Model) . . . . . . . . . . . . . . . . . . . . . . . .Appendix-13

Error Code List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-16

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Safety Information

About this Operation Guide

This Operation Guide contains information on using the facsimile functions of this machine. Please read the Operation Guide before you start using the machine. Keep it close to the machine for easy reference.

During use, refer to the Operation Guide for your machine for information regarding the sections listed below.

• Cautionary Labels

• Installation Precautions

• Precautions for Use

• Loading Paper

• Toner Container and Waste Toner Box Replacement

• Clearing Paper Jams

• Solving Malfunctions

• Cleaning

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General Notice

Legal Notice

WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN SUCH LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL FACTORS SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING THEREFROM.

Trademark Information

• Microsoft, Windows, Windows NT, and Internet Explorer are registered trademarks of Microsoft Corporation in the U.S. and other countries.

• Windows ME and Windows XP are trademarks of Microsoft Corporation.

• Ethernet is a registered trademark of Xerox Corporation.

• IBM and IBM PC-AT are trademarks of International Business Machines Corporation.

• Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated.

All other company and product names in this Operation Guide are trademarks or registered trademarks of their respective companies. The designations™ and ® are omitted in this guide.

FCC PART 68 REQUIREMENTS

1 This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On

the left side of the equipment to install FAX System (V) is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the telephone company.

2 This equipment connects to the network via USOC RJ11C.

3 A plug and jack used to connect this equipment to the premises wiring and telephone network must

comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for details.

4 The REN is used to determine the number of devices that may be connected to a telephone line.

Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company. For products approved after July 23, 2001, the REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3). For earlier products, the REN is separately shown on the label.

5 If this equipment causes harm to the telephone network, the telephone company will notify you in advance

that temporary discontinuance of service may be required. But if advance notice isn't practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.

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6 The telephone company may make changes in its facilities, equipment, operations or procedures that

could affect the operation of the equipment. If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service.

7 If trouble is experienced with this equipment, please contact the following company for repair and (or)

warranty information:

If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.

8 This equipment cannot be used on public coin service provided by the telephone company. Connection to

Party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information.

9 If your home has specially wired alarm equipment connected to the telephone line, ensure the installation

of this equipment does not disable your alarm equipment. If you have questions about what will disable alarm equipment, consult your telephone company or a qualified installer.

10 The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or

other electronic device, including FAX machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.) In order to program this information into your FAX machine, you should complete the following steps:(Insure that it will be transmitted, see Local FAX Name Registration on page 6-4, Local FAX

Information Entry on page 6-4, Date and Time Entry on page 2-4, and Selection of Transmit Terminal Identification (TTI) on page 6-3.)

IMPORTANT SAFETY INSTRUCTIONS

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

CAUTION: To reduce the risk of fire, use only No.26 AWG or larger UL listed or CSA certified telecommunication

line cord.

1 Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in

a wet basement or near a swimming pool.

2 Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote

risk of electric shock from lightning.

3 Do not use the telephone to report a gas leak in the vicinity of the leak.

4 Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They

may explode. Check with local codes for possible special disposal instructions.

SAVE THESE INSTRUCTIONS

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IMPORTANTES MESURES DE SECURITE

Certaines mesures de sécurité doivent être prises pendant l'utilisation de matériel téléphonique afin de réduire les risques d'incendie, de choc électrique et de blessures. En voici quelques unes:

ATTENTION: Pour réduire le risque d'incendie, utiliser uniquement un cordon de ligne de télécommunication

de calibre 26 AWG ou supérieur de la liste UL ou bien certifié CSA.

1 Ne pas utiliser l'appareil près de l'eau, p. ex., près d'une baignoire, d'un lavabo, d'un évier de cuisine, d'un

bac à laver, dans un sous-sol humide ou près d'une piscine.

2 Eviter d'utiliser le téléphone (sauf s'il s'agit d'un appareil sans fil) pendant un orage électrique. Ceci peut

présenter un risque de choc électrique causé par la foudre.

3 Ne pas utiliser l'appareil téléphonique pour signaler une fuite de gaz s'il est situé près de la fuite.

4 Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans ce manuel. Ne pas jeter les

piles dans le feu: elles peuvent exploser. Se conformer aux règlements pertinents quant à l'élimination des piles.

CONSERVER CES INSTRUCTIONS

CANADIAN IC REQUIREMENTS

"This product meets the applicable Industry Canada technical specifications"

"The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five."

The REN (CANADA) of this product is 0.4.

CONDITIONS DE L'IC CANADIENNE

"Le présent matériel est conforme aux spécifications techniques applicables d’Industrie Canada."

"L'indice d'équivalence de la sonnerie (IES) sert à indiquer le nombre maximal de terminaux qui peuvent être raccordés à une interface téléphonique. La terminaison d'une interface peut consister en une combinaison quelconque de dispositifs, à la seule condition que la somme d'indices d'équivalence de la sonnerie de tous les dispositifs n'excède pas 5."

Le IES (CANADA) pour ce produit est 0.4.

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Declarations to European Directives

DECLARATION OF CONFORMITY TO 2004/108/EC, 2006/95/EEC, 93/68/EEC and 1999/5/EC

We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following specifications.

Limits and methods of measurement for immunity characteristics of information technology equipment

EN55024

Limits and methods of measurement for radio interference characteristics of information technology equipment

EN55022 Class B

Limits for harmonic currents emissions for equipment input current 16A per phase

EN61000-3-2

Limitation of voltage fluctuations and flicker in lowvoltage supply systems for equipment with rated current 16A

EN61000-3-3

Safety of information technology equipment, including electrical business equipment

EN60950-1

Terminal Equipment (TE); Attachment requirements for pan-European approval for connection to the analogue Public Switched Telephone Networks (PSTNs) of TE (excluding TE supporting the voice telephony service) in which network addressing, if provided, is by means of Dual Tone Multi Frequency (DTMF) signalling

TBR 21

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Technical regulations for terminal equipment

This terminal equipment complies with:

• TBR21 • DE 08R00 National AN for D

• AN 01R00 AN for P • DE 09R00 National AN for D

• AN 02R01 AN for CH and N • DE 12R00 National AN for D

• AN 05R01 AN for D, E, GR, P and N • DE 14R00 National AN for D

• AN 06R00 AN for D, GR and P • ES 01R01 National AN for E

• AN 07R01 AN for D, E, P and N • GR 01R00 National AN for GR

• AN 09R00 AN for D • GR 03R00 National AN for GR

• AN 10R00 AN for D • GR 04R00 National AN for GR

• AN 11R00 AN for P • NO 01R00 National AN for N

• AN 12R00 AN for E • NO 02R00 National AN for N

• AN 16R00 General Advisory Note • P 03R00 National AN for P

• DE 03R00 National AN for D • P 04R00 National AN for P

• DE 04R00 National AN for D • P 08R00 National AN for P

• DE 05R00 National AN for D

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Network Compatibility Declaration

The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks (PSTN) in the following countries:

Austria France Liechtenstein Slovakia

Belgium Germany Lithuania Slovenia

Bulgaria Greece Luxembourg Spain

Cyprus Hungary Malta Sweden

Czech Iceland Norway Switzerland

Denmark Ireland Poland The Netherlands

Estonia Italy Portugal United Kingdom

Finland Latvia Romania

Page 14

xii

Introduction

About This Guide

This guide consists of the following chapters.

Chapter 1 - Part Names and Functions

Explains the parts of the machine and keys on the operation panel.

Chapter 2 - Preparation Before Use

Explains the settings required before using fax.

Chapter 3 - FAX Operation (Basic)

Explains general usage of the fax function such as sending originals and receiving originals.

Chapter 4 - FAX Operation (Advanced)

Explains convenient fax functions such as setting the transmission time, continuous sending of the same originals to multiple recipients and scheduling the next transmission. Also explains advanced fax communication such as limiting the destinations and systems from which you receive originals, as well as forwarding, saving, and printing the received originals for each requirement. Furthermore, explains sub address communication functions of the machine that are compatible with other makers’ systems and job accounting functions convenient for checking the communication status of fax.

Chapter 5 - Checking Transmission Results and Registration Status

Explains how to check the status of recent transmissions on the touch panel. Also, explains how to print administrative reports to check communication results and settings and registration status of the machine.

Chapter 6 - Setup and Registration

Explains various settings and registration pertaining to functions, such as adjusting the volume of the alarm sound.

Chapter 7 - Optional Equipment

Introduces the optional Internet FAX Kit(A), Expansion Memory and Dual FAX and explains how to use the machine when optional features are installed.

Chapter 8 - Internet Faxing (i-FAX) (Option)

Explains how to use the i-FAX function and the settings required for Internet faxing.

Chapter 9 - About Network FAX

Explains how to use Network FAX functions. Read the Network FAX Driver Operation Guide in the included DVD (online manual) as well.

Page 15

xiii

Chapter 10 - Troubleshooting

Explains how to respond to error indications and trouble.

Appendix

Explains character entry and the specifications of the machine.

NOTE: This Operation Guide contains information for using both the inch and metric versions of this machine.

The inch version of this machine is shown in the screens in this guide. If you are using the metric version, you should use the messages provided for the inch version as reference only.

Page 16

xiv

Conventions in This Guide

The following conventions are used depending on the nature of the description.

Description of Operation Procedure

In this Operation Guide, the continuous operation of the keys on the touch panel is as follows:

Convention Description Example

Bold Indicates the operation

panel keys, the buttons and messages displayed on the PC screen.

Press the Start key.

[Regular] Indicates the touch panel

keys.

Press [OK].

Italic Indicates the messages

displayed on the touch panel.

Ready to copy is displayed.

Note Indicates supplemental

information or operations for reference.

NOTE: —

Important Indicates items that are

required or prohibited so as to avoid problems.

IMPORTANT: —

Actual procedure

Description in this

Operation Guide

Press [FAX].

Press [Next] of Transmission.

Press [Next] of Basic.

Press [Change] of TTI.

Press [FAX], [Next] of Transmission, [Next] of Basic, and then [Change] of TTI.

Page 17

Originals and Paper Sizes

This section explains the notation used in this guide when referring to sizes of originals or paper sizes.

As with A4, B5 and Letter, which may be used either in the horizontal or vertical direction, horizontal direction is indicated by an additional letter R in order to indicate the orientation of the originals/paper.

Icons on the Touch Panel

The following icons are used to indicate originals and paper placement directions on the touch panel.

Placement direction

Indicated size

†

†. The size of the originals/paper that can be used depends on the

function and source tray. For details, refer to the appropriate pages of the function or source tray.

Vertical direction

For the originals/paper, dimension A is longer than B.

A4, B5, A5, B6, A6, Letter, Statement

Horizontal direction

For the originals/paper, dimension A is shorter than B.

A4-R, B5-R, A5-R, B6-R, A6-R, Letter-R, Statement-R

Placement direction Originals Paper

Vertical direction

Horizontal direction

Original Paper

Page 18

xvi

Page 19

1-1

Part Names and Functions

This chapter explains the names of parts when the machine is used as a fax machine after installing the FAX kit.

For other parts, refer to the machine’s Operation Guide.

• Operation Panel...................................................................................................... 1-2

• Machine .................................................................................................................. 1-4

Page 20

Part Names and Functions

1-2

Operation Panel

For the names of keys and indicators required when functions other than FAX are used, refer to the machine’s

Operation Guide.

* The operation panel may differ from the above illustration depending on the type of your machine.

Displays the Copy screen.

Displays the screen for sending.

Switches the touch panel display to enlarged display in the Copy screen, Send screen or FAX screen.

Displays the Document Box screen.

Blinks during printing, fax sending and receiving, scan send, and print data receiving.

Displays help guidance.

Displays the Status/Job Cancel screen.

Displays the FAX screen.

Blinks while the machine is accessing the hard disk, fax memory or USB memory (general-purpose item).

Lights or blinks when an error occurs and a job is stopped.

Displays the System Menu.

Returns settings to their default states.

Displays number of sheets printed and number of pages scanned.

Displays the Program screen.

Page 21

Part Names and Functions

1-3

* The operation panel may differ from the above illustration depending on the type of your machine.

Lit when the machine's main power is on.

Perform user switching authentication and logout.

Displays the Interrupt Copy screen.

Pauses the printing job in progress.

Starts faxing, copying and scanning operations and processing for setting operations.

Finalizes numeric key entry, and finalizes screen during setting of functions. Operates linked with the on-screen [OK].

Recalls already registered destinations and programs for sending.

Clears entered numbers and characters.

Numeric keys. Enter numbers and symbols.

Puts the machine into Sleep Mode. Recovers from Sleep if in Sleep Mode.

Page 22

Part Names and Functions

1-4

Machine

This chapter explains the names of parts when the machine is used as a fax machine.

For the parts required when functions other than FAX are used, refer to the machine’s Operation Guide.

* The machine may differ from the above illustration depending on the type of your machine.

IMPORTANT: You cannot receive a fax when the main power switch is turned off. To receive faxes with the

power turned off, press the Power key on the operation panel.

1 Operation panel Perform the fax operation with this panel.

2 Main power

switch

Set this switch to the ON (|) side when performing the fax or copier operation. The touch panel lights to enable operation.

3MP (Multi

Purpose) tray

Set the paper in this tray when using a type of paper other than the cassette (e.g., when using special paper).

4 LINE connector

(L1)

Connect the modular cord for the telephone line to this connector. This connector is Port 1.

5 LINE connector

(L2)

If you install 2 optional FAX Kits (Dual FAX option), you can use Port 2. Connect the modular cord for the telephone line to this connector.

6 TEL connector

(T1)

When using a commercially available telephone set, connect the modular cord to this connector.

Page 23

Part Names and Functions

1-5

Document Processor (optional)

* The machine may differ from the above illustration depending on the type of your machine.

8910117

7Original

placement indicator

Indicates the original status in the Document Processor. The indicator lights in green when the original is correctly set.

8 Top cover Open this cover when the original jammed in

the Document Processor.

9 Original width

guides

Adjust these guides according to the original width.

10 Original table Stack the sheet originals on this table.

11 Original eject

table

Read originals are ejected onto this table.

12 Opening handle Hold this handle when opening or closing the

Document Processor.

Page 24

Part Names and Functions

1-6

Page 25

2-1

2 Preparation Before Use

This chapter explains the preparation necessary before the machine is used.

There is no need for the customer to undertake this preparation if it has already been carried out by a service representative.

• Quick Setup Wizard (Fax Setup) ............................................................................ 2-2

• Date and Time Entry ............................................................................................... 2-4

• Using the Address Book ......................................................................................... 2-5

• Using One-touch Keys.......................................................................................... 2-14

Page 26

Preparation Before Use

2-2

Quick Setup Wizard (Fax Setup)

In quick setup mode, a wizard is used to configure the following settings Be sure to complete the settings before using the fax system.

Fax setup items

NOTE: The settings can be changed in the system menu.

Step Setting item Description

Reference

Page

1.Dialing/RX Mode

Dialing Mode(Port 1) Dialing Mode(Port 2)

Select the dialing mode according to the line type.

6-2

Reception Mode Select the reception mode. 6-14

Auto (DRD) Select the reception pattern. 6-19

2.Local FAX info.

Local FAX Name(Port 1) Local FAX Name(Port 2)

6-4

Local FAX Number(Port 1) Local FAX Number(Port 2)

Enter the local fax number to be printed on the fax on the receiving system.

6-5

Local FAX ID Enter the local fax ID. The local fax ID can limit

other parties with which you can communicate. Enter the four-digit local FAX ID number.

6-5

TTI Select whether or not to print the local fax

information on the fax on the receiving system.

6-3

3.Sound Volume

FAX Speaker Volume Set the volume when pressing [On Hook].

Speaker Volume: Volume of the built-in speaker when the line is connected by pressing [On Hook].

6-12

FAX Monitor Volume Set the monitor volume.

Monitor Volume: Volume of the built-in speaker when the line is connected without pressing [On Hook] such as in memory transmission.

6-12

4.Rings Rings(Normal) Set number of times to let phone ring before

answering a call.

6-11

Rings(TAD) Set number of times to let phone ring before

switching to the answering machine.

6-9

Rings(FAX/TEL) Set number of times to let phone ring before

switching the FAX and the phone.

6-11

5.Output Paper Output (Port 1)

Paper Output (Port 2)

Select paper output for the received FAX. 6-39

Reduced RX Size Reduces the received FAX size before printing

if the size is larger than the current paper size.

6-34

6.Redial Retry Times Set the number of redials. 6-13

Page 27

Preparation Before Use

2-3

Fax setup procedure

1 Press the System Menu key.

2 Press [Quick Setup Wizard], [FAX Setup], and then

[Next].

Start the wizard.

3 Select the region and press [OK].

4 When setup is finished, press [Finish].

End Next

FAX - Quick Setup Wizard

1. Dialing/RX Mode

This wizard will help you set the basic settings to use the fax.

10/10/2010

Status

2. Local FAX info.

3. Sound Volume

4. Rings

5. Output

6. Redial

Key Description

End Exits the wizard.

<< Previous Returns to the previous item.

Skip >> Advances to the next item without setting the

current item.

Next > Advances to the next item.

Page 28

Preparation Before Use

2-4

Date and Time Entry

Register the date and time of the machine’s built-in clock. Because the FAX delayed transmission is conducted based on the time registered here, be sure to register the correct date and time.

IMPORTANT: Correct the time displayed on the touch panel of the operation panel regularly. Otherwise, the

time displayed may eventually deviate from the current time.

1 Press the System Menu key.

2 Press [ ], and then [Date/Timer].

The user authentication screen is displayed. Enter a login user name and password, and press [Login]. The factory default settings for the login user name and password are both ‘Admin’.

3 Press [Change] of Time Zone.

4 Select the region and press [OK].

NOTE: Press [ ] or [ ] to view the next region.

5 Press [Off] or [On] of Summer Time and then press

[OK].

NOTE: If you select a region that does not utilize

summer time, the summer time setting screen will not appear.

6 Press [Change] of Date/Time.

7 Enter the date and time using [+]/[-]. Enter the time

by a 24-hour system.

8 Press [OK].

Date/Timer - Time Zone

Set time zone. Select the location nearest you.

Zone

-12:00 International Date Line West

1/13

-11:00 Samoa

-10:00 Hawaii

-09:00 Alaska

-11:00 UTC-11

-08:00 Baja California

Summer Time

Off

Status 10/10/2010 10:10

Cancel

Date/Timer - Date/Time

Set the date and time.

Off

DayMonthYear

SecondMinuteHour

2010

10 10 31

10 10

Status 10/10/2010 10:10

Cancel

Page 29

Preparation Before Use

2-5

Using the Address Book

You can select the destination for a fax or i-FAX from the Address Book. You can select [Ext Address Book] to use an LDAP address book.

Changing the initially displayed address book

Set the initially displayed address book to [Machine Address Book] or [Ext Address Book] (LDAP address book).

1 Press the System Menu key.

2 Press [Edit Destination], [Next] of Address Book

Defaults, and then [Change] of Address Book Type.

3 Select the items that you want to set from [Machine

Address Book] or [Ext Address Book], and press [OK].

Registering a New Destination

You can register new destinations to the Address Book. There are two registration methods - contact registration; and, group registration for registering several contact registrations as a unit.

NOTE: To register an i-FAX address as a contact, refer to Contact Registration (i-FAX) on page 2-8.

Contact Registration (fax)

Up to 2,000 destinations can be registered. Destination name, fax number, sub address communication, encryption, transmission start speed, and ECM communication can be registered for each destination.

1 Press the System Menu key.

2 Press [Edit Destination], [Register/Edit] of Address

Book, [Add], [Contact], and then [Next].

Select the default Address Book Type setting.

Cancel OK

Edit Destination - Address Book Type

Machine Address Book

Ext Address Book

10/10/2010 10:10

Status

Page 30

Preparation Before Use

2-6

3 Press [Change] of Address Number.

4 Using [+]/[-] or the numeric keys, enter the custom

address number (0001 to 2,500).

NOTE: The address number is the identification

number for each destination. You can select a number available from a total of 2,500 numbers for registration 2,000 numbers for contact registration and 500 numbers for group registration.

When ‘0000’ is displayed, an available number is automatically assigned.

5 Press [OK].

6 Press [Change] of Name.

7 Enter the destination name to be displayed on the

Address Book, and press [OK]. Up to 32 characters can be entered.

NOTE: For details on character entry, refer to

Character Entry Method on page 2 of the Appendix.

8 Press [FAX].

9 Use the numeric keys to enter the number of the

receiving system.

NOTE: Up to 32 digits can be entered as the number

of the receiving system.

Press [Space] to enter a space.

Use [ ] or [ ] to move the cursor.

To correct the fax number, press [Backspace] on the touch panel, and delete the digits one by one before reentering the fax number. To delete the number entirely, press the Clear key on the operation panel.

[Pause]

Pressing this key adds about three seconds of waiting time during dialing. For example, when dialing the receiving system on an external line, you can use this method to insert a pause before resuming dialing after you dial a specific number.

10 Press [Change] of Sub Address. When you do not

use sub address communication, go to step 14.

Address:

Change

Address Number

Name

0033

BackCancel

Name Mike

E-mail SMB FTP FAX i-FAX

Status

10/10/2010 10:10

Change

Cancel Register

Address:

ECM

Change

Pause BackspaceSpace

Name E-mail SMB FTP FAX i-FAX

Back

TX Start Speed

Encryption Key No.

Sub Address :

Change

10/10/2010

Status

33600bps

Off

Page 31

Preparation Before Use

2-7

11 Press [Sub Address] and enter the sub address

using the numeric keys.

NOTE: You can use up to 20 digits including the

numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters to enter a sub address.

Press [Space] to enter a space.

Use [ ] or [ ] to move the cursor.

Pressing [Backspace] deletes the character to the left of the cursor.

12 Press [Password] and enter the sub address

password using the numeric keys.

NOTE: You can use up to 20 digits including the

numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters to enter a sub address password. When the machine receives originals, a sub address password is not used.

13 Press [OK].

14 Press [Change] of Encryption Key No. If you are

not using encryption, go to step 19.

15 Press [On], and select Encryption Key No.

NOTE: Register the encryption key in advance. For

details, refer to Registering an Encryption Key on page 6-30.

16 To specify the FAX Box of the receiving system,

press [Encryption Box], and go to the next step.

To print originals in the receiving system, select [Off], press [OK], and go to Step 19.

17 Press [On], and enter the encryption FAX Box

number (four digits) with the numeric keys, and press [OK].

18 Press [OK].

Address: - Sub Address

Cancel OK

Sub Address

Password

Set sub address. Enter sub address and password using numeric keys. (Max. 20 digits)

1234567890

BackspaceSpace

10/10/2010 10:10

Status

Cancel OK

Address: - Encrypted Transmission

Off

Key 01

1/1

Encryption Box

Encryption Key No.

10/10/2010 10:10

Status

Key 04

Key 05

Key 03

Key 02

Page 32

Preparation Before Use

2-8

19 If necessary, press [TX Start Speed] and [ECM] to

change the settings. Press [Change] of each key to change the settings, and press [OK].

20 Check if each item has been entered correctly.

21 Check if the destination has been set correctly, and

press [Register]. The destination is added to the Address Book.

22 The one-touch key registration confirmation screen

appears. Select [Yes] or [No]. If you selected [Yes], the one-touch key registration screen appears. Go to the next step. If you selected [No], registration ends.

23 Select the One-touch key number to which to

24 Select the destination to which to register, and

Press [Next].

The destination details can be changed by selecting the destination and pressing [Detail].

25 Press [Change] for [Display Name] and

[Destination] to change the settings as needed.

26 Press [Register].

If the one-touch key has already been registered, the overwrite registration confirmation screen appears. Press [Yes] or [No].

Contact Registration (i-FAX)

Up to 2,000 contacts can be registered. Contact name, i-FAX address, transmission mode and the conditions for the destination machine can be registered for each contact.

1 Press the System Menu key.

Key Description

TX Start Speed To change the transmission start speed, press

this key. Select the speed from 33,600 bps, 14,400 bps, and 9,600 bps.

ECM ECM (error correction mode) prevents distortion

of the fax image by automatically resending any parts of the data that were not correctly sent due to the effects of noise on the telephone line during transmission. To change the ECM communication setting, press this key.

Page 33

Preparation Before Use

2-9

2 Press [Edit Destination], [Register/Edit] of Address

Book, [Add], [Contact], and then [Next].

3 Press [Change] of Address Number.

4 Using [+]/[-] or the numeric keys, enter the custom

address number (0001 to 2,500).

NOTE: The address number is the identification

number for each destination. You can select numbers available from a total of 2,500 numbers for registration 2,000 numbers for contact registration and 500 numbers for group registration.

When ‘0000’ is displayed, the number available is automatically assigned.

5 Press [OK].

6 Press [Change] of Name.

7 Enter the destination name to be displayed on the

Address Book, and press [OK]. Up to 32 characters can be entered.

NOTE: For details on character entry, refer to

Character Entry Method on page 2 of the Appendix.

8 Press [i-FAX].

Press [Change] of i-FAX Address.

Enter the destination address and press [OK]. Up to 128 characters can be entered.

NOTE: For details on character entry, refer to

Character Entry Method on page 2 of the Appendix.

Press [ ] of Mode and select Simple or Full.

Address:

Change

Address Number

Name

0033

BackCancel

Name Mike

E-mail SMB FTP FAX i-FAX

Status

10/10/2010 10:10

Change

i-FAX Address

Simple

Address:

Name E-mail SMB FTP FAX i-FAX

10/10/2010

Status

Cancel

Back

Change

Mode

Resolution

Compression

Paper Size

200x200dpi

A4/Letter

Transmission

mode

Description

Simple mode Transmission confirmation is not sent to the

destination machine.

Full mode Transmission confirmation is sent to the

destination machine.

Page 34

Preparation Before Use

2-10

Press [Change] of Paper Size.

Specify the destination conditions and press [OK].

Check if the destination has been set correctly, and press [Register].The destination is added to the Address Book.

15 The one-touch key registration confirmation screen

appears. Select [Yes] or [No]. If you selected [Yes], the one-touch key registration screen appears. Go to the next step. If you selected [No], registration ends.

16 Select the One-touch key number to which to

17 Select the destination to which to register, and

Press [Next].

The destination details can be changed by selecting the destination and pressing [Detail].

Item Description

Resolution Specify the resolutions that can be received by

the destination fax machine. If you try to send an i-FAX using a prohibited resolution, it is automatically changed to a permitted resolution and then sent.

• 200 × 100 dpi: Permitted (fixed)

• 200 × 200 dpi: Permitted (fixed)

• 200 × 400 dpi: Permitted or prohibited

• 400 × 400 dpi: Permitted or prohibited

• 600 × 600 dpi: Permitted or prohibited To permit a resolution setting, press the key for that resolution so that it is highlighted. To prohibit a resolution, press the key again so that it is no longer highlighted.

Compression Select a suitable file format for the destination

fax machine. MH, MR, MMR or JBIG

Paper Size Specify the suitable document size options for

the destination fax machine.

• A4/Letter: Permitted (fixed)

• B4: Permitted or prohibited

• A3/Ledger: Permitted or prohibited To permit a document size setting, press the key for that size so that it is highlighted. To prohibit a setting, press the key again so that it is no longer highlighted.

Page 35

Preparation Before Use

2-11

18 Press [Change] for [Display Name] and

[Destination] to change the settings as needed.

19 Press [Register].

If the one-touch key has already been registered, the overwrite registration confirmation screen appears. Press [Yes] or [No].

Group Registration

You can register several destinations that have been registered to be contacted as a unit. This method is convenient because several destinations can be designated at one time. Up to 500 groups can be registered.

NOTE: Group registration requires destinations that have been registered as contact registration. Perform the

necessary contact registration in advance.

1 Press the System Menu key.

2 Press [Edit Destination], [Register/Edit] of Address

Book, [Add], [Group], and then [Next].

3 Press [Change] of Address Number.

4 Use the numeric keys or [+]/[-] to enter the address

number (0001 to 2,500).

NOTE: The address a number is the identification

number for each group. You can select a number available from a total of 2,500 numbers for registration 2,000 numbers for contact registration and 500 numbers for group registration.

When ‘0000’ is displayed, an available number is automatically assigned.

5 Press [OK].

6 Press [Change] of Name.

7 Enter the group name to be displayed on the

Address Book, and press [OK]. Up to 32 characters can be entered.

NOTE: For details on character entry, refer to

Character Entry Method on page 2 of the Appendix.

Address:

Change

Address Number

Name

0033

BackCancel

Name Mike

E-mail SMB FTP FAX i-FAX

Status

10/10/2010 10:10

Change

Status

Use the keyboard to enter.

Backspace

Upper-case No./Symbol Space

Cancel OK

Input: characters

Limit: characters

128

Lower-case

1 2 3 4 5 6 7 8 9 0 != ^

q w e r t y u i o p [ ]

a s d f g h j k l ; :

z x c v b n m , . /

10/10/2010 10:10

Page 36

Preparation Before Use

2-12

8 Press [Member].

9 Press [Add].

Select the destination (contact) to be registered to the group.

NOTE: You can search for destinations by name or

address number.

Press [OK].

To add a destination, repeat steps 8 to 11.

Check that the destination you selected has been added to the group and press [Register]. The group is added to the Address Book.

13 The one-touch key registration confirmation screen

appears. Select [Yes] or [No]. If you selected [Yes], the one-touch key registration screen appears. Go to the next step. If you selected [No], registration ends.

14 Select the One-touch key number to which to

15 Select the destination to which to register, and

Press [Next].

The destination details can be changed by selecting the destination and pressing [Detail].

16 Press [Change] for [Display Name] and

[Destination] to change the settings as needed.

17 Press [Register].

If the one-touch key has already been registered, the overwrite registration confirmation screen appears. Press [Yes] or [No].

Address:

Name Member

Destination Detail

CCC

0123456789

1/1

Detail Delete Add

Back

Member: dest.

Cancel

10/10/2010 10:10

Status

Page 37

Preparation Before Use

2-13

Printing Address List

You can print the list of destinations registered in the Address Book.

You can sort the list in the order of index or address numbers of the destinations.

1 Press the System Menu key.

2 Press [Edit Destination], and then [Next] of List

Print.

3 Press [Print] of FAX List (Index) or FAX List (No.).

4 When the printing confirmation screen appears,

press [Yes]. The machine prints a list.

FAX Address List (Index)

FAX Address List (No.)

Page 38

Preparation Before Use

2-14

Using One-touch Keys

With One-touch keys on the [Destination] screen, you can access destinations in the Address Book.

Registering a New One-touch Key

You can register the destination (contact or group) in the Address Book to a One-touch key. Up to 1,000 destinations can be registered.

1 Press the System Menu key.

2 Press [Edit Destination] and then [Register/Edit] of

One-touch Key.

3 Select the One-touch key number to which to

register the destination (0001 to 1000). Pressing Quick No. Search key or [No.] directly selects the One-touch key number.

4 Press [Register/Edit].

5 Press [Change] in [Display Name] and enter the

display name. Up to 24 characters can be entered.

If a destination is selected without entering a display name, the selected destination's registered name in the address book will be entered. Press [Change] and change the display name.

6 Press [Change] in [Destination] and select the

destination (contact or group) to be registered in the One-touch key from the Address Book.

Pressing [Detail] shows the detailed information of the destination you have selected.

NOTE: You can rearrange or search for the

destination by destination name, group name, or address number.

7 Press [OK].

8 Press [Register]. The destination is registered to

the One-touch key.

Edit Destination - One Touch Key

No.

Delete

Detail

1/5

001 002 003 004 005

006 007 008 009 010

011 012 013 014 015

016 017 018 019 020

AAA BBB CCC

10/10/2010 10:10

Status

Page 39

Preparation Before Use

2-15

Changing/Deleting Registration Contents

You can change the destination registered to a One-touch key to another destination, or delete the registration contents of the One-touch key.

NOTE: When changing the destination information in the Address Book, the information registered to the One-

touch key is updated.

1 Press the System Menu key.

2 Press [Edit Destination] and then [Register/Edit] of

One-touch Key.

3 Select the One-touch key number to edit (0001 to

1000). Pressing Quick No. Search key or [No.] selects the One-touch key number by direct input.

4 Change Registration Contents.

When changing the display name

1 Press [Register/Edit].

2 Press [Change] in [Display Name] and enter

the new display name.

When changing the destination to another destination

1 Press [Register/Edit].

2 Press [Change] of Destination, and select the

new destination (contact or group). Press [Change] for the display name and clear the entered name with [Backspace]. When [Change] is pressed for the destination and a new destination is selected, the display name is automatically entered. Pressing [Detail] shows the detailed information of the destination you have selected.

NOTE: You can rearrange or search for the

destinations by destination name, group name, or address number.

3 Press [OK].

4 Press [Save].

Page 40

Preparation Before Use

2-16

5 Pressing [Yes] on the change confirmation

screen registers the destination to the Onetouch key.

When deleting registration contents

1 Press [Delete].

2 Pressing [Yes] on the deletion confirmation

screen deletes the registration contents of the One-touch key.

Page 41

3-1

3 FAX Operation (Basic)

This chapter explains the following basic operations.

• Enter key and Quick No. Search key...................................................................... 3-2

• Automatic Send....................................................................................................... 3-4

• FAX Automatic Reception ..................................................................................... 3-12

• Canceling Communication.................................................................................... 3-14

• Changing/Deleting Registration Contents............................................................. 3-19

• Selecting a Destination by One-touch Key ........................................................... 3-21

• Using the Speed Dial key...................................................................................... 3-22

• Dialing the Same Receiving System (Redial) ....................................................... 3-23

• Previewing Images................................................................................................ 3-24

• Quick Setup Screen.............................................................................................. 3-26

• Registering Shortcuts............................................................................................ 3-28

Page 42

FAX Operation (Basic)

3-2

Enter key and Quick No. Search key

This section explains how to use the Enter key and Quick No. Search key on the operation panel.

Using the Enter ( ) key

The Enter key works in the same way as keys displayed on the touch panel, such as [OK] and [Close].

The Enter symbol ( ) is displayed next to the keys whose operations are carried out by the Enter key (e.g. [ OK], [ Close]).

The operation of the Enter key is explained below using the time and date settings as an example. For details of the procedure, refer to Date and Time Entry on page 2-4.

1 In the Date/Time settings screen, press [+] or [-] to

enter the date and time.

The Enter ( ) symbol appears on the [OK] on the touch panel, indicating that the Enter key performs the same action as [OK].

2 Once you have set the date and time, press the

Enter (or [OK]) key.

Using the Quick No. Search ( ) key

Use the Quick No. Search keys to perform an action by simply entering a number directly using the numeric keys. For example, you can specify the speed dial for a transmission destination or recall a stored program by its program number.

The Quick No. Search key performs the same action as the [No.] displayed on the touch panel.

The use of the Quick No. Search key is explained below using an example in which a speed dial number is specified and used to select a destination. For more information on speed dialing, refer to Using the Speed Dial key on page 3-22.

1 Press the Quick No. Search key (or [No.]) in the

basic FAX screen.

Date/Timer - Date/Time

Set the date and time.

Off

DayMonthYear

SecondMinuteHour

2010

10 10 31

10 10

Status 10/10/2010 10:10

Cancel

Page 43

FAX Operation (Basic)

3-3

2 In the number entry screen, use the numeric keys

to enter the speed dial number.

NOTE: If you enter a 4-digit speed dial number, the

operation in step 3 can be omitted. The basic send screen appears and the specified destination appears in the destinations list.

3 If you entered speed dial number between 1 and 3

digits long, press the Enter key (or [OK]).

The specified destination appears in the destination list.

Status 10/10/2010

ABCD [email protected]

Address Book

FAX No. Entry

No.

1/100

AAA BBB CCC DDD

FFF GGG HHH III JJJ

00040003 00050001 0002

0006 0007 0008 0009 0010

Check Destinations

Destination

Pause

Backspace

EEE

Space

Detail Delete RecallChainDirectOn Hook

Org./Sending

Data Format

Quick SetupDestination Image Quality Advanced

Setup

Program

Enter One Touch key number using # keys.

0011

Cancel OK

(0001 - 1000)

Enter Destination.

Page 44

FAX Operation (Basic)

3-4

Automatic Send

General transmission using the numeric keys is explained.

NOTE: To send an Internet FAX (i-FAX), refer to i-FAX Transmission on page 8-8.

Switching to the FAX Screen

Check that the basic FAX screen is displayed.

If the basic FAX screen is not displayed, press the

FAX key. The screen for FAX appears.

Selection of Transmission Method

There are two transmission methods - memory transmission and direct transmission. The default is memory transmission.

Memory Transmission

After originals are scanned into memory, the communication starts. Scans all originals into memory, then dials and sends.

Memory Transmission (When originals are placed in the document processor): After originals placed in the document processor are scanned and stored in the memory, the receiving system is dialed. This method is very convenient because you can have originals returned to you without waiting for sending of the originals to be completed. It is suitable for sending multiple-page sheet originals.

Memory Transmission (When originals are placed on the glass surface): This method is suitable for sending book originals that cannot be placed in the document processor. After originals placed on the glass surface are scanned and stored in the memory, the receiving system is dialed.

NOTE: When continuous scan is set, you can continue with scanning of a next original after an original on the

glass surface has been stored in memory. Every time one page is scanned, you perform an operation to allow continued scanning, and after all the originals have been stored in memory, the receiving system is dialed.

Direct Transmission

Dials the receiving system, and after the communication has started, originals are scanned. In direct transmission, you can designate only one destination for one transmission. You cannot use direct transmission when the optional Printed Document Guard Kit is installed.

Direct Transmission (When originals are placed in the document processor): After the telephone line has connected with the receiving system, scanning of the originals placed in the

Status 10/10/2010 10:10

ABCD [email protected]

Address Book

FAX No. Entry

No.

1/100

AAA BBB CCC DDD

FFF GGG HHH III JJJ

00040003 00050001 0002

0006 0007 0008 0009 0010

Check Destinations

Destination

Pause

Backspace

EEE

Space

Detail Delete RecallChainDirectOn Hook

Org./Sending

Data Format

Quick SetupDestination Image Quality Advanced

Setup

Program

Enter Destination.

Page 45

FAX Operation (Basic)

3-5

document processor starts. When multiple-page originals are placed, each page is scanned after the previous one is sent.

Direct Transmission (When originals are placed on the glass surface): This method is suitable for sending book originals that cannot be placed in the document processor. After the telephone line has connected with the receiving system, the originals placed on the glass surface are scanned and sent.

NOTE: When continuous scan is set, you can continue with scanning of a next original after an original on the

glass surface has been sent. Every time one page is scanned, you perform an operation to allow continued scanning.

To select direct transmission, use the following procedure.

1 Press [Advanced Setup], and then [FAX Direct

Transmission].

2 Press [On].

3 Press [OK].

You can also select the transmission method on the basic FAX screen. In the basic screen for FAX, press [Direct].

This selects the direct transmission method and the keys on the touch panel are highlighted.

Press the highlighted [Direct] key to change the transmission method to memory transmission.

Destination

Zoom Centering Border Erase FAX Delayed

Transmission

Continuous Scan

Job Finish Notice

File Name Entry

FAX Direct Transmission

FAX Polling RX

Send and Print

10/10/2010

Status

Org./Sending

Data Format

Quick SetupDestination Image Quality Advanced

Setup

Program

Send and Store

Preview

100% A4

Preview

Original Zoom::

Sending Image

Send

Status 10/10/2010 10:10

ABCD [email protected]

Address Book

FAX No. Entry

No.

1/100

AAA BBB CCC DDD

FFF GGG HHH III JJJ

00040003 00050001 0002

0006 0007 0008 0009 0010

Check Destinations

Destination

Pause

Backspace

EEE

Space

Detail Delete RecallChainDirectOn Hook

Org./Sending

Data Format

Quick SetupDestination Image Quality Advanced

Setup

Program

Enter Destination.

Page 46

FAX Operation (Basic)

3-6

Placing Originals

Place the originals on the glass surface or in the optional document processor. Refer to the machine’s Operation Guide for placing originals.

Dial the Receiving System

1 Press [FAX No. Entry].

NOTE: When you press the numeric keys to enter

numbers, the screen changes to the entry screen for the fax number (the screen shown in the next step).

2 Enter the fax number of the receiving system using

the numeric keys.

•If Entry Check for New Destination is Off, press [OK] to complete entering the number.

•If Entry Check for New Destination is On, press [OK] and you are prompted to confirm the FAX number is correct. Re-enter the same FAX number and press [OK] to complete the entry.

For details, refer to Entry Check for New Destination in the machine’s Operation Guide.

To continue entering a new number, press [FAX No. Entry] and repeat the above procedure.

To correct the FAX number, press [Edit].

Up to 64 digits can be entered as the fax number of the receiving system.

Press [Space] to enter a space.

Use [ ] or [ ] to move the cursor.

To correct the fax number, press [Backspace] on the touch panel, and delete the digits one by one before

Status 10/10/2010 10:10

ABCD [email protected]

Address Book

FAX No. Entry

No.

1/100

AAA BBB CCC DDD

FFF GGG HHH III JJJ

00040003 00050001 0002

0006 0007 0008 0009 0010

Check Destinations

Destination

Pause

Backspace

EEE

Space

Detail Delete RecallChainDirectOn Hook

Org./Sending

Data Format

Quick SetupDestination Image Quality Advanced

Setup

Program

Enter Destination.

Page 47

FAX Operation (Basic)

3-7

reentering the fax number. To delete the number entirely, press the

Clear

key on the operation panel.

When [Add to Addr Book] is displayed, you can register entered contents to the Address Book.

When [New Destination Entry] is set to [Prohibit], the numeric keys cannot be used to enter a fax number. For details, refer to Sending faxed documents to a specified additional address on page 4-63.

[Pause]

[On Hook]

Press this key to connect to the telephone line.

When the FAX number has been entered, the machine starts dialing to the receiving system.

After pressing this key, you can dial the number of the receiving system using the numeric keys. For details, refer to Manual Send on page 4-13.

Dialing methods without using the numeric keys

• Using the Address Book (Refer to page 3-16.)

• Using One-touch keys (Refer to page 3-21.)

• Using the Speed Dial key (Refer to page 3-22.)

• Manual Redial (recall) (Refer to page 3-23.)

Detailed Settings

Detailed settings allow you to use sub-address, select transmission start speed, ECM, and encryption. These settings must be made in accordance with those of the destination. In addition, you can change the FAX density, image quality, resolution and select the size of originals.

Press [Detail]. Press [Change] in each setting, change the setting, and press [OK]. When you have finished changing settings, press [OK] and then [Close].

10/10/2010

Cancel

FAX No. Entry - Detail

Destination

Status

ECM

Change

Transmission Start Speed

Encrypted Transmission

Sub Address

Change

33600bps

Off

Page 48

FAX Operation (Basic)

3-8

Selecting the Density

Adjust the density when scanning originals.

1 Press [Color/Image Quality], and then [Density].

You can see a preview of the image to be sent by pressing [Preview]. For details, refer to Previewing Images on page 3-24.

2 Select the density.

The density can be selected in 13 levels from -3 (lighter) to +3 (darker). In Quick Setup, the density is in seven levels. To adjust the density in 13 levels, press [More].

3 Press [OK].

Select of Original Image

Select the original image.

1 Press [Image Quality], and then [Original

Image].You can see a preview of the image to be sent by pressing [Preview]. For details, refer to Previewing Images on page 3-24.

Key Description

Sub Address To communicate using the sub address, press

this key. For details, refer to Sub Address Communication on page 4-45.

Transmission Start Speed

To change the transmission start speed, press this key. Select the speed from 33,600 bps, 14,400 bps, and 9,600 bps.

ECM ECM (error correction mode) prevents distortion

Encrypted Transmission

To send faxes using encryption, press this key. For details, refer to Encryption on page 6-29.

Darker

Density

NormalLighter

Cancel OKAdd Shortcut

Status 10/10/2010

Destination

0+1+2+3

-1

-2-3

-2.5 -1.5 -0.5 +0.5 +1.5 +2.5

100% A4

Preview

Original Zoom Send

: : :

Page 49

FAX Operation (Basic)

3-9

2 Select the original image.

• Text + Photo: Suitable for originals containing a mixture of text and photos.

• Photo: For enhanced copies of photographs.

• Text: Sharply renders pencil text and fine lines. When text is selected, the OCR screen appears. If you need an image quality suitable for OCR software (applications that convert images into text data), press [On]. Otherwise, press [Off].

3 Press [OK].

Selecting the Resolution

Select the resolution suitable for sending originals. The default setting is 200 × 100 dpi (Normal). The higher the scan resolution, the clearer the image. However, higher resolution also means longer send times. Normally, up to 400 × 400 dpi (Ultra Fine) is recommended.

1 Press [Image Quality], and then [Scan Resolution].

You can see a preview of the image to be sent by pressing [Preview]. For details, refer to Previewing Images on page 3-24.

2 Select the resolution.

• 200 × 100 dpi (Normal): when sending originals with standard size characters Typical character size: 10.5 point (example:

Resolution Resolution)

• 200 × 200 dpi (Fine): when sending originals with relatively small characters and thin lines Typical character size: 8 point (example:

Resolution Resolution)

• 200 × 400 dpi (Super Fine): when sending originals with minute characters and lines Typical character size: 6 point (example:

Resolution

Resolution)

• 400 × 400 dpi (Ultra Fine): when sending originals with minute characters and lines more finely Typical character size: 6 point (example:

Resolution

Resolution)

• 600 × 600 dpi (600dpi): when sending originals with minute characters and lines as finely as possible Typical character size: 6 point (example:

Resolution

Resolution)

When you send originals at a resolution of 200 × 400 dpi (Super Fine) or higher, the fax machine on the receiving system needs to be capable of

Select original image type for best results.

Original Image

Text+Photo

Photo

Text

Cancel OKAdd Shortcut

Status 10/10/2010 10:10

Destination

100% A4

Preview

Original Zoom Send

: : :

Select fineness of scanning resolution. The larger the number, the better the image resolution.

400x400dpi Ultra Fine

FAX TX Resolution

200x200dpi Fine

200x100dpi Normal

200x400dpi Super Fine

600x600dpi

Cancel OKAdd Shortcut

Status 10/10/2010

Destination

100% A4

Preview

Original Zoom Send

: : :

Page 50

FAX Operation (Basic)

3-10

receiving the originals at such image quality. When the receiving system does not have such capability, originals are sent at an image quality of 200 × 200 dpi (Fine).

3 Press [OK].

Selecting the original size

Set the size of the original to be faxed.

1 Press [Org./Sending Data Format], and then

[Original Size]. The original size setting screen appears.

NOTE: If the Start key is pressed without setting

the original size, the original size setting screen will appear prior to transmission.

2 Select the original size.

* The input units can be changed in the System menu. Refer to the machine’s Operation Guide.

3 Press [OK].

Item How to Select Detail

Standard Sizes 1

Have the size of original detected automatically, or select from the standard sizes.

Inch models: Auto, Ledger, Letter-R, Letter, Legal Statement-R, 11x15" and Oficio II

Metric models: Auto, A3, A4-R, A4, A5, B4-R, B5-R, B5, Folio and 216

x340mm

Standard Sizes 2

Select from the standard sizes not included in the Standard Sizes 1.

Inch models: A3, A4-R, A4, A5-R, B4-R, B5-R, B5, Folio, 8K, 16K-R, 16K and 216

x340mm

Metric models: Ledger, Letter-R, Letter, Legal, Statement-R, 11x15", Oficio II, 8K, 16K-R and 16K

Others Select from envelope,

postcard or the custom sized originals.

Hagaki, Oufuku Hagaki

Size Entry Enter the size not

included in the standard sizes 1 and 2*.

Inch models Horizontal: 2 to 17" (in 0.01" increments), Vertical: 2 to 11.69" (in 0.01" increments)

Metric models Horizontal: 50 to 432 mm (in 1 mm increments), Vertical: 50 to 297 mm (in 1 mm increments)

Page 51

FAX Operation (Basic)

3-11

Send Start

Press the Start key. Transmission begins.

NOTE: When On is selected in Dest. Check before

Send, a destination confirmation screen is displayed when you press the Start key. For details, refer to Confirmation Screen of Destinations on page 5-12.

Checking the Send Status

1 Press the Status/Job Cancel key.

2 Press [Sending Jobs].

The list of accepted time, destination, and status are displayed for each job.

To send a job by priority override that is waiting, select the job and press [Priority Override] in the Sending Jobs screen, and press [Yes].

NOTE: If there is a fax transmission job that is in

progress, transmission of the priority override fax job will start after the job in progress is finished.

To cancel the Transmission, on the Sending Jobs screen above, select the job, and press [Cancel].

When the cancel confirmation screen appears, press [Yes].

NOTE: Pressing the Stop key on the operation

panel while originals are being scanned cancels the transmission.

Log

0123456789

438

14:47

1/1

10/10/2010 10:10

Status

Printing Jobs Sending Jobs Storing Jobs

Device/

Communication

Paper/Supplies

Detail

InProcess

Status

User NameJob NameType

Accepted Time

Job No.

Cancel

Job Type All

Status

Scheduled Job

Priority Override

Log

0123456789

438

14:47

1/1

10/10/2010 10:10

Status

Printing Jobs Sending Jobs Storing Jobs

Device/

Communication

Paper/Supplies

Detail

InProcess

Status

User NameJob NameType

Accepted Time

Job No.

Cancel

Job Type All

Status

Scheduled Job

Priority Override

0123456779

439

14:50 Waiting

Log

0123456789

438

14:47

1/1

10/10/2010 10:10

Status

Printing Jobs Sending Jobs Storing Jobs

Device/

Communication

Paper/Supplies

Detail

InProcess

Status

User NameJob NameType

Accepted Time

Job No.

Cancel

Job Type All

Status

Scheduled Job

Priority Override

Page 52

FAX Operation (Basic)

3-12

FAX Automatic Reception

When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to FAX-dedicated reception. No special operation is required when receiving faxes.

NOTE: When you are receiving DRD service from a telephone company, change the reception method to

[Auto (DRD)]. For details, refer to DRD Reception (Available for inch versions only) on page 6-19.

Reception Method

This machine allows the following five reception methods.

• Auto (Normal)

• Auto (FAX/TEL) (Refer to page 6-7.)

•Auto (TAD) (Refer to page 6-9.)

• Auto (DRD) (Refer to page 6-19.)

• Manual (Refer to page 4-14.)

Checking and Changing the Reception Method

1 Press the System Menu key.

2 Press [FAX], [Next] of Reception, [Next] of FAX ,

and then [Change] of RX Setting.

3 Select [Auto (Normal)].

4 Press [OK].

Reception Starts

1 When a fax has been sent to you, the machine

rings the registered number of times, and then starts receiving the fax.

After reception has started, the Processing indicator blinks.

NOTE: You can change the number of times the

ringing tone rings. (Refer to Rings on page 6-11.)

To cancel the reception, refer to Cancelling

Transmission (Disconnection of Communication) on page 3-15.

Memory Reception

When the machine cannot print a fax due to paper running out or a paper jams, it temporarily stores originals that have been sent in the image memory. When the machine returns to the printable state, printing starts.

Page 53

FAX Operation (Basic)

3-13

The number of pages that can be stored depends on the pages. As a general guideline, about 700 A4 size pages at normal resolution can be stored.

During memory reception, FAX Reception Printing Jobs are displayed on Printing Jobs of the Status screen. To print the received originals, supply paper or remove jammed paper.

NOTE: For the Status screen, refer to the machine’s

Operation Guide.

Reception Print

2 Received originals are output on the top tray with

the print side facing downward. Up to 250 sheets of plain paper (80 g/m²) can be held on the top tray. However, the number of sheets varies with the condition of the paper to be used.

When an optiopnal finisher or mailbox is attached to the machine, received originals are output with the print side facing downward.

Paper can also be placed in the multi-purpose tray to print a fax. The multi-purpose tray can be used to print faxes on paper sizes and types that cannot be loaded in the cassette.

For the setting for printing faxes on paper in the multi-purpose tray, refer to MP Tray Paper Output on page 6-18.

For paper types that can be placed in the multipurpose tray, refer to Media Type for Print Output on page 6-16.

IMPORTANT:

• The number of sheets that can be held varies with the output tray. Refer to the machine’s Operation Guide. When the number of sheets to be printed exceeds the number of sheets that can be held, remove all the paper on the top tray.

• Even if the machine is not capable of printing due to paper running out or a paper jam, it can still receive faxes (memory reception).

Page 54

FAX Operation (Basic)

3-14

Canceling Communication

The method for cancelling communication with this machine differs depending on the transmission method (memory transmission or direct transmission) and communication form. Methods of cancelling in various cases are explained here.

Cancelling Memory Transmission (while originals are being scanned)

During memory transmission, to cancel scanning while originals are being scanned, press the Stop key on the operation panel, or press [Cancel] on the touch panel. Scanning of originals is canceled, and the originals are ejected. When originals remain in the document processor, take them out from the original output table.

Cancelling Memory Transmission (during communication)

During memory transmission, to cancel communication after it has started following the completed scanning of originals, use the following procedure.

NOTE: You can cancel transmission by disconnecting the telephone line. For details, refer to Cancelling

Transmission (Disconnection of Communication) on page 3-15.

1 Press the Status/Job Cancel key.

2 Press [Sending Jobs].

3 Select the job you want to cancel, and press

[Cancel].

When the cancel confirmation screen appears, press [Yes].

Communication is canceled.

Cancelling and Sending Delayed Transmissions (Queued)

To cancel delayed transmissions that are queued, or to send delayed transmissions immediately rather than waiting for the specified time, use the procedure below.

1 Press the Status/Job Cancel key.

2 Press [Sending Jobs], and then [Scheduled Job].

Log

0123456789

438

14:47

1/1

10/10/2010 10:10

Status

Printing Jobs Sending Jobs Storing Jobs

Device/

Communication

Paper/Supplies

Detail

InProcess

Status

User NameJob NameType

Accepted Time

Job No.

Cancel

Job Type All

Status

Scheduled Job

Priority Override

Page 55

FAX Operation (Basic)

3-15

3 To cancel a delayed transmission, select the job to

be cancelled and press [Cancel].

When the cancel confirmation screen appears, press [Yes].

Transmission is canceled.

To send delayed transmission immediately, select the job to be sent and press [Start Now].

When the send confirmation screen appears, press [Yes].

Transmission begins.

Cancelling Direct Transmission

During direct transmission, to cancel communication during transmission, press the Stop key on the operation panel or [Cancel] on the touch panel. The originals that have been scanned are ejected, and the screen returns to the send default screen. When originals remain in the document processor, take them out.

Cancelling Transmission (Disconnection of Communication)

When you cancel sending or receiving by disconnecting the telephone line during communication, use the following procedure.

NOTE: When 2 optional FAX Kits (Dual FAX option) are installed, disconnect the line currently being used for

communication.

1 Press the Status/Job Cancel key.

2 Press [Device/Communication].

3 Press [Line Off] of FAX Port 1 or FAX Port 2

(option).

When the cancel confirmation screen appears, press [Yes].

The line in transmission is disconnected.

Cancelling Polling or Sub Address Bulletin Board Transmissions

To cancel a polling or sub address bulletin board transmission, delete the polling transmission original saved in the polling box. For information on how to delete the saved original, refer to Deleting Originals in a Polling Box on page 4-57.

Printing Jobs Sending Jobs Storing Jobs Device/

Communication

Paper/Supplies

Status Scheduled Job Log

Job No.

Accepted Time

Type Destination User Name Start Time

Cancel

Detail

1/1

Status

12:000007 9:30 A OFFICE

Start Now

10/10/2010

Status

Ready.

Scanner

Ready.

Printer

Not connected.

Removable Memory

Hard Disk

Format Remove

Line Off Manual RX

FAX Port 1

LogFAX

Check New FAX

i-FAX

FAX Port 2

Line Off

10/10/2010 10:10

Status

Printing Jobs Sending Jobs Storing Jobs

Device/

Communication

Paper/Supplies

Status

Dialing... Receiving...

Overwriting...

Page 56

FAX Operation (Basic)

3-16

Selecting a Destination from the Address Book

Select a destination registered in the Address Book.

NOTE: You can set the machine up so that the address book screen appears when you press the Send key.

For details, refer to Setting the Default Send Screen in the Operation Guide for the machine.

1 Press [Address Book] on the basic FAX screen.

2 Select the destination from the list. You can select

several destinations. The checkbox of the destination selected is checked.

To use an LDAP address book, select [Ext Address Book] in [Addr Book].

NOTE: To cancel the selection, press the checkbox to

erase the checkmark.

3 Press [OK].

The destination you have selected is registered in the destination list.

NOTE: To delete the destination that has been

registered, select the destination, and press [Delete].

You can also change the default Sort order. For details, refer to Sort Settings in the Operation Guide for the machine.

Status 10/10/2010 10:10

ABCD [email protected]

Address Book

FAX No. Entry

No.

1/100

AAA BBB CCC DDD

FFF GGG HHH III JJJ

00040003 00050001 0002

0006 0007 0008 0009 0010

Check Destinations

Destination

Pause

Backspace

EEE

Space

Detail Delete RecallChainDirectOn Hook

Org./Sending

Data Format

Quick SetupDestination Image Quality Advanced

Setup

Program

Enter Destination.

Status 10/10/2010 10:10

Address Book

Cancel OK

Group

Dest.

Search(No.)

No. Type Name Detail

Detail

Address Book SortAddr Book

0001

0002

0005

0004

0003

D OFFICE

E OFFICE

1/2

FAX

ABC DEF JKL MNO PQRS TUV WXYZGHI 0-9

1234568790

1234568860

A OFFICE 1234567890

B OFFICE 1234568907

C OFFICE 1234569078

Search(Name)

Name

Status 10/10/2010 10:10

ABCD [email protected]

Address Book

FAX No. Entry

No.

1/100

AAA BBB CCC DDD

FFF GGG HHH III JJJ

00040003 00050001 0002

0006 0007 0008 0009 0010

Check Destinations

Destination

Pause

Backspace

EEE

Space

Detail Delete RecallChainDirectOn Hook

Org./Sending

Data Format

Quick SetupDestination Image Quality Advanced

Setup

Program

Enter Destination.

OFFICE 001/001

Page 57

FAX Operation (Basic)

3-17

Searching for a Destination

You can search for a destination registered in the Address Book, and further refine your search if necessary.

Status 10/10/2010 10:10

Address Book

Cancel OK

Group

Dest.

Search(No.)

No. Type Name Detail

Detail

Address Book SortAddr Book

0001

0002

0005

0004

0003

D OFFICE

E OFFICE

1/2

FAX

ABC DEF JKL MNO PQRS TUV WXYZGHI 0-9

1234568790

1234568860

A OFFICE 1234567890

B OFFICE 1234568907

C OFFICE 1234569078

Search(Name)

Name

Keys used

Search method Search words, etc.

1 Search (Name) Search by the registered

name.

2 Search (No.) Search by the registered

address number.

3 Destination type search

refinement

Refine your search by using the type of destination registered (e-mail, folder (SMB/FTP), FAX, Internet FAX, and group) You can set this function up so that destination types are selected when the address book is displayed. For details, refer to Destination

Filter Settings in the Operation Guide for the machine.

4 Capital letter search

refinement

Refine your search by the capital letters of the registered name.

Page 58

FAX Operation (Basic)

3-18

Search (Name)

Press [Search (Name)] and enter the name you want to search.

Search (No.)

Press [Search (No.)] and enter the address number you want to search.

Destination type search refinement

Press [FAX] or [Group]. The destination by the destination type is displayed.

Capital letter search refinement

Press the key of the capital letter you want to search.

Page 59

FAX Operation (Basic)

3-19

Changing/Deleting Registration Contents

You can change or delete the contents of destinations (contact) or groups.

1 Press the System Menu key.

2 Press [Edit Destination] and then [Register/Edit] of

Address Book.

3 Select the destination or group to edit.

NOTE: The destinations and groups can be

rearranged and searched by destination name, group name, and address number.

4 Press [Detail].

5 Edit/delete the destination of a contact registration

or a group.

When editing the destination of a contact registration

Change Address Number, Name, the fax number of the destination, and the send details setting. For details, refer to steps 3 to 21 in Contact Registration (fax) or steps 3 to 16 in Contact Registration (i-FAX).

When editing a group

Change Address Number and Name. For details, refer to Group Registration steps 3 to 7.

2 Press [Member].

3 To add a contact to a group, press [Add]. Refer

to steps 10 and 11 in Group Registration for information how to add contacts. To remove a contact from a group, select the contact to be removed and press [Delete]. Press [Yes] in the confirmation screen to remove the contact. You can view detailed information on the selected contact by pressing [Detail].

Edit Destination - Address Book

Sort

Search(Name)

No. Type

0001

Name Detail

1/1

Contact Group

Detail

Search(No.)

ABCDE

Add

Delete

CCCCC0003

ABC DEF JKL MNO PQRS TUVGHI WXYZ 0-9

Status

Name

Member: 3

CCCCC

10/10/2010 10:10

Page 60

FAX Operation (Basic)

3-20

When deleting the destination of a contact registration or group

Press [Delete]. Press [Yes] in the confirmation screen to delete the destination or group.

6 Press [Register]. When the change confirmation

screen appears, press [Yes]. Changes or deletions made to the registered details are applied in the Address Book.

Page 61

FAX Operation (Basic)

3-21

Selecting a Destination by One-touch Key

Select a destination by a One-touch key.

On the [Destination] screen, press the One-touch key to which the destination is registered.

NOTE: When the One-touch key for the destination is

not displayed on the touch panel, press [ ]/[ ] on the right side. The next/previous One-touch keys are displayed.

Status 10/10/2010 10:10

ABCD [email protected]

Address Book

FAX No. Entry

No.

1/100

AAA BBB CCC DDD

FFF GGG HHH III JJJ

00040003 00050001 0002

0006 0007 0008 0009 0010

Check Destinations

Destination

Pause

Backspace

EEE

Space

Detail Delete RecallChainDirectOn Hook

Org./Sending

Data Format

Quick SetupDestination Image Quality Advanced

Setup

Program

HHH

001/001

Page 62

FAX Operation (Basic)

3-22

Using the Speed Dial key

You can designate a four-digit (0001 to 1000) One-touch key number (speed dial) to select the destination.

NOTE: For details, refer to Using One-touch Keys on page 2-14.

Press Quick No. Search key or [No.] in the [Destination] screen, enter one-touch key number in the number entry screen using the numeric keys, and then press [OK].

NOTE: When entering a one, two, or three digits One-

touch key number, you don't need to enter zero (0) at the beginning. (For example, you can enter as 1 for One-touch key number 1.)

Status 10/10/2010 10:10

ABCD [email protected]

Address Book

FAX No. Entry

No.

1/100

AAA BBB CCC DDD

FFF GGG HHH III JJJ

00040003 00050001 0002

0006 0007 0008 0009 0010

Check Destinations

Destination

Pause

Backspace

EEE

Space

Detail Delete RecallChainDirectOn Hook

Org./Sending

Data Format

Quick SetupDestination Image Quality Advanced

Setup

Program

Enter Destination.

Page 63

FAX Operation (Basic)

3-23

Dialing the Same Receiving System (Redial)

Redial is a function allowing you to dial the last entered number once again.

Automatic Redial

This function automatically redials a receiving system that does not respond when you try to send fax.

No particular setting is required for automatic redial. Because the machine redials repeatedly at a regular interval, you do not need to worry even when the communication by the receiving system is prolonged.

NOTE: When using direct transmission, the machine does not automatically redial.

You can change the number of automatic redials from between 0 and 14. For details, refer to Retry Times on page 6-13.

You cannot send delayed transmission immediately while the machine is waiting for redial.

Manual Redial (Recall)

Use this when the receiving system does not respond when you have tried to send a fax. When you want to send the fax to the same receiving system, press [Recall], and you can call the receiving system you dialed on the destination list.

1 Press [Recall]. The receiving system you dialed is

displayed on the destination list.

NOTE: When the last transmission included multi-

address transmissions and computers and e-mail destinations, they are also displayed. If necessary, add or delete the receiving system.

2 Press the Start key. The transmission will start.

NOTE: When On is selected in Dest. Check before

Send, a destination confirmation screen is displayed when you press the Start key. For details, refer to Confirmation Screen of Destinations on page 5-12.

Recall information is canceled in the following conditions.

• When you turn the power off

• When you send a next fax (new recall information is registered)

• When you log out

Status 10/10/2010 10:10

ABCD [email protected]

Address Book

FAX No. Entry

No.

1/100

AAA BBB CCC DDD

FFF GGG HHH III JJJ

00040003 00050001 0002

0006 0007 0008 0009 0010

Check Destinations

Destination

Pause

Backspace

EEE

Space

Detail Delete RecallChainDirectOn Hook

Org./Sending

Data Format

Quick SetupDestination Image Quality Advanced

Setup

Program

Enter Destination.

Page 64

FAX Operation (Basic)

3-24

Previewing Images

You can display a preview image of a scanned original on the panel to check the image to be sent.

1 Prepare to send the image as described in

Automatic Send on page 3-4.

2 Press [Preview] on the left side of the [Quick

Setup], [Type of Original/Transmission], [Image Quality] or [Advanced Setup] screen.

The machine scans the original and displays a preview image.

Press [Detail] to display a preview image. To enlarge the image, press [ ]. To reduce, press [ ]. [ ], [ ], [ ], or [ ] can be pressed in the enlarged image to move the part that is displayed.

NOTE: If the transmission functions below are

modified, the results are applied in the preview image. For more information on the transmission functions, refer to Automatic Send on page 3-4 or FAX Operation (Advanced) on page 4-1.

If you have placed a multiple-page original in the optional document processor, the machine scans all the originals but only the first page is previewed. [Detail] can be pressed to view all preview images. Press [ ] to move through the preview images in the order they were scanned.

You cannot change the transmission functions while the preview image is displayed.

To change any of the transmission functions, press the Stop key or press [Cancel]. The preview image disappears and the destination is cancelled. To see the preview again, make the transmission function changes and select the destination.

3 Press the Start key to send the fax. Transmission

begins.

Destination

Zoom Centering Border Erase FAX Delayed

Transmission

Continuous Scan

Job Finish Notice

File Name Entry

FAX Direct Transmission

FAX Polling RX

Send and Print

10/10/2010

Status

Org./Sending

Data Format

Quick SetupDestination Image Quality Advanced

Setup

Program

Send and Store

Preview

100% A4

Preview

Original Zoom::

Sending Image

Send

• Scan Resolution

• Scan Density

•Original Size Selection

• Sending Size Selection

•Zoom

• Original Orientation

• Selection of Image Quality

• Border Erase

Preview:

No.

1/6

2007040410574501

Status

Size

Resol.:: 200x100dpi

10/10/2010 10:10

Page 65

FAX Operation (Basic)

3-25

NOTE: When On is selected in Destination Check

before Send, a destination confirmation screen is

displayed when you press the Start key. For details, refer to Confirmation Screen of Destinations on page 5-12.

To see a preview image when you are using the optional document processor, place the originals in the document processor again.

You can also see a preview image in the same way with polling transmissions. When you press the Start key for a polling transmission, the machine scans the originals and saves the images in the polling box. For more information on polling transmissions, refer to Using Polling Transmission on page 4-50.

You cannot preview images in the following situations:

• When the original is a non-standard document size

• When you are using Mixed Sized Originals mode

• During a direct transmission

• During polling reception

• When On is selected in the Long Original setting

Page 66

FAX Operation (Basic)

3-26

Quick Setup Screen

To display the Quick Setup Screen, which shows frequently used fax send settings, press [Quick Setup] in the fax base screen.

NOTE: The settings that can be configured in the Quick Setup Screen are basic settings. To configure

advanced settings, use the [Org./Sending Data Format], [Image Quality], and [Advanced Setup] screens.

Functions Available for Registration in the Quick Setup Screen

Default registrations and the functions available for registration are as follows.

Default Registration Functions Available for Registration

1: Original Size 2: FAX TX Resolution 3: Density 4: 2-sided/Book Original 5: Continuous Scan 6: Original Image

•Original Size

• Sending Size

•Density

• FAX TX Resolution

• Continuous Scan

• 2-sided/Book Original

• Original Orientation

• Original Image

•Zoom

Status 10/10/2010 10:10

Destination

1/1

0123456789

Shortcut 1

Shortcut 2

Shortcut 3

Shortcut 4

Shortcut 5

Shortcut 6

Org./Sending

Data Format

Quick SetupDestination Image Quality Advanced

Setup

Program

Original Size

FAX TX Resolution

200x100dpi Normal

Preview

100% A4

Preview

Original Zoom::

Sending Image

Send

Original Image

Text+Photo

Density

Normal 0

Continuous Scan

Off

2-sided/Book Original

1-sided

Page 67

FAX Operation (Basic)

3-27

Changing Registration

The following procedure is one example for replacing the registration of Density with Zoom in the Quick Setup Screen for faxing.

1 Press the System Menu key.

2 Press [FAX], [Next] of Quick Setup Registration,

and then [Change] of Zoom.

3 Press [Key 3] here as the key to set replacement

location.

4 Press [OK]. A confirmation screen appears. Press

[Yes]. The Zoom Quality function will be Key 3 newly registered.

Status 10/10/2010 10:10

Destination

1/1

0123456789

Shortcut 1

Shortcut 2

Shortcut 3

Shortcut 4

Shortcut 5

Shortcut 6

Org./Sending

Data Format

Quick SetupDestination Image Quality Advanced

Setup

Program

Original Size

FAX TX Resolution

200x100dpi Normal

Preview

100% A4

Preview

Original Zoom::

Sending Image

Send

Original Image

Text+Photo

Density

Normal 0

Continuous Scan

Off

2-sided/Book Original

1-sided

Add Zoom to the Quick Setup screen.

Cancel OK

FAX - Zoom

Off

Key 1

10/10/2010 10:10

Status

Key 2 Key 3

Key 4 Key 5 Key 6

Page 68

FAX Operation (Basic)

3-28

Registering Shortcuts

Add shortcuts in the Quick Setup screen for easy access to the frequently used functions. A function name linked to a registered shortcut can be changed as necessary. You can register up to 6 shortcuts.

Adding Shortcuts

Shortcut registration is performed in the setup screen of each function. Shortcuts can be registered for all functions in which [Add Shortcut] appears on the screen.

Use the procedure below to register a shortcut.

1 After making the desired settings in the setup

screen of each function, press [Add Shortcut].

2 Press the keys corresponding to the shortcut

number (01 to 06) to register.

NOTE: If you select a shortcut number already

registered, the currently registered shortcut can be replaced with a new one.

3 Enter the shortcut name and press [Save] to add

the shortcut.

Editing and Deleting Shortcuts

Follow the steps shown below to change a shortcut number/name or delete a shortcut.

1 In the setup screen of each function, press [Add

Shortcut] in the bottom of the screen.

2 Press [Edit] and press the keys corresponding to

the shortcut number (01 to 06) to change or delete.

3 To edit a shortcut, press [Change] to change the

shortcut button number and name and press [OK] and then [Save]. Choose [Yes] in the confirmation screen to change the shortcut.

To delete the shortcut, press [Delete this Shortcut]. Choose [Yes] in the confirmation screen to delete the shortcut.

Darker

Density

NormalLighter

Cancel OKAdd Shortcut

Status 10/10/2010

Destination

0+1+2+3

-1

-2-3

-2.5 -1.5 -0.5 +0.5 +1.5 +2.5

100% A4

Preview

Original Zoom Send

: : :

Page 69

4-1

4 FAX Operation (Advanced)

This chapter explains the method to effectively use FAX.

• Long Originals......................................................................................................... 4-2

• Delayed Transmission ............................................................................................ 4-3

• Broadcast Transmission ......................................................................................... 4-6

• Standby Transmission............................................................................................. 4-9

• Interrupt Send ....................................................................................................... 4-10

• Chain Dial ..............................................................................................................4-11

• Manual Send......................................................................................................... 4-13

• Manual Reception................................................................................................. 4-14

• Remote Switch Function....................................................................................... 4-16

• Printing/Sending Received Faxes by Requirements (Memory Forwarding) ......... 4-18

• FAX Box Function ................................................................................................. 4-38

• Sub Address Communication ............................................................................... 4-45

• Program Dial......................................................................................................... 4-47

• Polling Communication ......................................................................................... 4-49

• Account Management........................................................................................... 4-60

• Other Convenient Functions ................................................................................. 4-64

Page 70

FAX Operation (Advanced)

4-2

Long Originals

Use the optional document processor to scan long originals (originals that are longer in the paper feeding direction).

NOTE: Only a single side of a long original can be sent.

Originals of up to 1,600 mm/63" long can be scanned.

1 Press the FAX key.

2 Place the originals in the optional document

processor.

3 Press [Original/Sending Data Format], and then

[Long Original].

4 To scan long originals, press [On], and to scan

standard size originals, press [Off].

5 Press [OK].

6 Set the destination, and press the Start key.

Transmission begins.

NOTE: When On is selected in Destination Check

before Send, a destination confirmation screen is

displayed when you press the Start key. For details, refer to Confirmation Screen of Destinations on page 5-12.

Page 71

FAX Operation (Advanced)

4-3

Delayed Transmission

When you have set a transmission start time, this function automatically sends originals at the preset time. You can use delayed transmission together with the broadcast transmission function, etc.

The method for sending originals to one destination after setting the start time is explained here.

IMPORTANT: If the current time displayed on the touch panel is not correct, you cannot send originals correctly

at the preset time. In this case, adjust the time. For details, refer to Date and Time Entry on page 2-4.

NOTE: You cannot select direct transmission.

Set the time from between 00:00 and 23:59 in one-minute increments.

Together with standby transmission and interrupt send, you can set up to 200 destinations for delayed transmission.

When two or more delayed transmissions are set for the same time, the transmissions will take place in the order they were set. However, transmissions to the same destination will take place together, regardless of the setting order.

You can cancel a delayed transmission any time before the specified transmission time. You can also send a delayed transmission before the specified time. (Refer to Cancelling and Sending Delayed Transmissions (Queued) on page 3-14.)

You can change destinations of a delayed transmission any time before the specified transmission time. (Refer to Changing/Deleting Delayed Transmission on page 4-4.)

If you use delayed transmission when sending documents stored in the Custom Box by fax, you cannot move documents until sending is finished. For details on using Custom Boxes, refer to the machine’s Operation Guide.

Batch Transmission Function

When fax originals to be sent to the same destination are set to the same transmission start time with delayed transmission, you can send up to 10 groups of originals using batch transmission. This function prevents repeated communication to the same destination and reduces the communication cost.

NOTE: You cannot send originals as a batch transmission in the case of direct transmission.

If the destinations include both numbers entered with the numeric keys and One-touch keys, batch transmission is not possible.

In the case of broadcast transmission, when you have set two or more groups of originals to the same transmission start time, and each group includes the same receiving system fax number, you cannot send the originals as a batch transmission.

When the transmission start time has come, and there are fax originals waiting for redial to the same receiving system, the waiting originals are also sent together as a batch transmission.

When job accounting is ON, only the originals with the same account ID set using delayed transmission are sent as a batch transmission.

1 Press the FAX key.

2 Place the originals.

3 Press [Advanced Setup], and then [FAX Delayed

Transmission].

Page 72

FAX Operation (Advanced)

4-4

4 Press [On] and use [+]/[-] to enter the transmission

start time.

NOTE: You can also press [# Keys] and use the

numeric keys to enter the transmission start time.

5 Press [OK].

6 Set the destination, and press the Start key.

Originals are scanned, and transmission begins at the preset time.

NOTE:

When On is selected in Destination Check

before Send, a destination confirmation screen is

displayed when you press the

Start

key. For details, refer

to Confirmation Screen of Destinations on page 5-12.

Changing/Deleting Delayed Transmission

You can change or delete the destinations of delayed transmission.

Use the procedure below to check a job's information.

1 Press the Status/Job Cancel key.

2 Press [Sending Jobs] and then [Scheduled Job].

3 Select the job you want to change or delete from

the list, and press [Detail].

Detailed information of the selected job is displayed.

Press [Detail/Edit] in Status/Destination.

Cancel

OKAdd Shortcut

FAX Delayed Transmission

Off

Start Time

# Keys

10/10/2010

Status

Destination

Enter Destination.

100% A4

Preview

Original Zoom Send

: : :

Printing Jobs Sending Jobs Storing Jobs Device/

Communication

Paper/Supplies

Status Scheduled Job Log

Job No.

Accepted Time

Type Destination User Name Start Time

Cancel

Detail

1/1

Status

12:000007 9: 30 A OFFICE

Start Now

10/10/2010

Status

Detail Job No.:

Job No.:

Result/Destination:

Job Type:

Destination:

User Name:

Job Name:

Start Time

1/2

Sending Job - FAX

Processing000080

User1

ABCDE

doc2008101005151

10:10:10

000080

Detail

10/10/2010 10:10

Status

Page 73

FAX Operation (Advanced)

4-5

4 When changing the destination to another

destination

1 Press [ ] or [ ] to select the destination you

want to change.

When pressing [Address Book]

1 Press [Delete].

2 Select the destination you want to change

in the list.

When entering the fax number using the numeric keys

1 Enter the fax number using the numeric

keys.

2 Press [OK].

Select the address to be added from the Address Book or enter the fax number using the numeric keys. Pressing [Detail/Edit] shows the detailed information of the destination you have selected.

NOTE: If Entry Check for New Destination is Off,

press [OK] to complete entering the number.

If Entry Check for New Destination is On, press [OK] and you are prompted to confirm the FAX number is correct. Re-enter the same FAX number and press [OK] to complete the entry.

When [New Destination Entry] is set to [Prohibit], the numeric keys cannot be used to enter a fax number. For details, refer to Sending faxed

documents to a specified additional address on page 4-63.

3 Press [OK].

4 Press [Yes] in the confirmation screen to

change the destination.

When deleting the destination or deleting the job

1 Press [ ] or [ ] to select the destination you

want to delete.

2 Press [Delete].

After checking the list, press [Check] and then [OK].

Detail Job No.:

DestinationType Status

1/1

User01

12345678907

000081

Detail/Edit

Sending

Waiting

10/10/2010 10:10

Status

Delete

Address Book

FAX No. Entry

Page 74

FAX Operation (Advanced)

4-6

Broadcast Transmission

This function allows you to send the same originals to several destinations in one operation. The machine stores (memorizes) originals to send in memory temporarily, and automatically repeats dialing and transmission to the set destination afterwards.

NOTE:

When using a group for the destination, you can send originals to up to 500 destinations in one operation.

You can use this function together with sub address communication and delayed transmission.

When direct transmission has been selected, it changes to memory transmission at the time of transmission.

Sending using FAX Address

1 Press the FAX key.

2 Place the originals.

3 Select the destination.

Enter the fax number

1 Press [FAX No. Entry], and use the numeric

keys to enter the fax number. Press [Next Dest.] to enter the next fax number.

•If Entry Check for New Destination is Off, press [OK] to complete entering the number.

•If Entry Check for New Destination is On, press [OK] and you are prompted to confirm the FAX number is correct. Re-enter the same FAX number and press [OK] to complete the entry.

• When [New Destination Entry] is set to [Prohibit], the numeric keys cannot be used to enter a fax number. For details, refer to

Sending faxed documents to a specified additional address on page 4-63.

For details, refer to Entry Check for New Destination in the machine’s Operation Guide.

To continue entering a new number, press [FAX No. Entry] and repeat the above procedure.

To correct the FAX number, press [Edit].

2 After entering all the destinations, press [OK].

Select the destination from the Address Book

1 Press [Address Book].

Page 75

FAX Operation (Advanced)

4-7

2 Select the check boxes beside the

destinations to select from the list. To use an LDAP address book, select [Ext Address Book] in [Destination].

3 Press [OK].

Select the destination from the One-touch keys

Press all the One-touch keys to which necessary destinations are registered.

NOTE: For details of the Address Book, refer to

Selecting a Destination from the Address Book on page 3-16. For details of the One-touch keys, refer to Using One-touch Keys on page 2-14.

You can select destinations using a combination of direct entry, the Address Book and One-touch keys.

4 After selecting all the destinations, press the Start

key. Transmission begins.

NOTE:

When On is selected in Dest. Check before

Send, a destination confirmation screen is displayed

when you press the

Start

key. For details, refer to

Confirmation Screen of Destinations on page 5-12.

Sending using I-FAX Address

NOTE: For more information on sending an Internet FAX (i-FAX), refer to i-FAX Transmission on page 8-8.

1 Press the Send key.

2 Place the originals.

3 Select the destination.

Enter the i-FAX address

1 Press [i-FAX Address Entry].

2 Press [i-FAX Address], enter the i-FAX

address and then press [OK].

•If Entry Check for New Destination is Off, press [OK] to complete entering the number.

• If Entry Check for New Destination is On, press [OK] and you are prompted to confirm the i-FAX number is correct. Re-enter the same i-FAX number and press [OK] to complete the entry.

Page 76

FAX Operation (Advanced)

4-8

For details, refer to Entry Check for New Destination in the machine’s Operation Guide.

To continue entering a new address, press [i-FAX Address Entry] and repeat the above procedure.

To correct the i-FAX number, press [Detail/Edit].

3 After entering all the destinations, press [OK].

Select the destination from the Address Book

1 Press [Address Book].

2 Select the check boxes beside the

destinations to select from the list. To use an LDAP address book, select [Ext Address Book] in [Destination].

3 Press [OK].

Select the destination from the One-touch keys

Press all the One-touch keys to which necessary destinations are registered.

NOTE: For details of the Address Book, refer to

Selecting a Destination from the Address Book on page 3-16. For details of the One-touch keys, refer to Using One-touch Keys on page 2-14.

You can select destinations using a combination of direct entry, the Address Book and One-touch keys.

4 After selecting all the destinations, press the Start

key. Transmission begins.

NOTE:

When On is selected in Destination Check

before Send, a destination confirmation screen is

displayed when you press the

Start

key. For details, refer

to Confirmation Screen of Destinations on page 5-12.

Page 77

FAX Operation (Advanced)

4-9

Standby Transmission

During a communication, you can scan originals and schedule a next transmission. When the first communication is completed, the machine automatically starts the scheduled next transmission. When using standby transmission, you do not need to wait when a communication has prolonged due to broadcast transmission.

NOTE: Together with delayed transmission and interrupt send, up to 200 transmissions can be scheduled.

You can use other functions such as broadcast transmission.

1 Press the FAX key.

2 Place the originals.

3 Select the destination, and set transmitting

functions if you want to use any.

4 Press the Start key. Scanning of the originals

starts, and the next transmission is scheduled.

NOTE: When On is selected in Destination Check

before Send, a destination confirmation screen is

displayed when you press the Start key. For details, refer to Confirmation Screen of Destinations on page 5-12.

5 When the communication is completed, the

scheduled transmission will begin.

Page 78

FAX Operation (Advanced)

4-10

Interrupt Send

During communication, when you scan originals by selecting direct transmission, you can use interrupt send. Even when the communication is prolonged due to broadcast transmission or a next transmission being scheduled, the machine will first send originals for which interrupt send has been set.

NOTE: When the number of standby transmissions and delayed transmissions has already reached 200, you

cannot use interrupt send.

Depending on the timing of the interruption, you may not be able to interrupt transmission immediately.

1 Press the FAX key.

2 Load the originals to be sent using Interrupt Send.

3 Press [Advanced Setup], and then [FAX Direct

Transmission].

4 Press [On].

5 Press [OK].

6 Set the destination, and press the Start key. The

originals are left in queue, and the transmission will start when transmission becomes possible.

NOTE: When On is selected in Destination Check

before Send, a destination confirmation screen is

displayed when you press the Start key. For details, refer to Confirmation Screen of Destinations on page 5-12.

For operation of direct transmission, refer to Selection of Transmission Method on page 3-4.

To cancel transmission while waiting for interrupt send, press the Stop key on the operation panel or [Cancel] on the touch panel. For details, refer to Canceling Communication on page 3-14.

7 When the interrupt send is completed, the canceled

communication and standby transmission will automatically resume.

Page 79

FAX Operation (Advanced)

4-11

Chain Dial

Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number created with a number common to several destinations.

By setting multiple phone numbers from several telephone companies to a chain number, you can later choose the one that costs the least to send the fax to a remote or international destination.

NOTE: You can use the chain number at the head of the fax number of the receiving system.

It is convenient to register chain numbers that are used frequently to the Address Book or One-touch keys. For registration to the Address Book, refer to Registering a New Destination on page 2-5. For registration to Onetouch keys, refer to Registering a New One-touch Key on page 2-14.

As an example, when using ‘010’ as the chain number

1 Press the FAX key.

2 Place the originals.

3 Press [FAX No. Entry], and enter ‘010’ using the

numeric keys. To use the Address Book or Onetouch keys, select the destinations to which ‘010’ has been registered.

NOTE: For the Address Book and One-touch keys,

refer to Using the Address Book on page 2-5 and Using One-touch Keys on page 2-14.

When [New Destination Entry] is set to [Prohibit], the numeric keys cannot be used to enter a fax number. For details, refer to Sending faxed documents to a specified additional address on page 4-63.

4 Press [Chain].

5 Enter the fax number to connect to the chain

number.

Use the numeric keys to enter a fax number

Enter the fax number using the numeric keys.

Status 10/10/2010

ABCD [email protected]

Address Book

FAX No. Entry

No.

1/100

AAA BBB CCC DDD

FFF GGG HHH III JJJ

00040003 00050001 0002

0006 0007 0008 0009 0010

Check Destinations

Destination

Pause

Backspace

EEE

Space

Detail Delete RecallChainDirectOn Hook

Org./Sending

Data Format

Quick SetupDestination Image Quality Advanced

Setup

Program

HHH

0008

Enter Destination.

Page 80

FAX Operation (Advanced)

4-12

• If Entry Check for New Destination is Off, press [OK] to complete entering the number.

• If Entry Check for New Destination is On, press [OK] and you are prompted to confirm the FAX number is correct. Re-enter the same FAX number and press [OK] to complete the entry.

• When [New Destination Entry] is set to [Prohibit], the numeric keys cannot be used to enter a fax number. For details, refer to Sending faxed documents to a specified additional address on page 4-63.

For details, refer to Entry Check for New Destination in the machine’s Operation Guide.

To continue entering a new number, press [FAX No. Entry] and repeat the above procedure.

To correct the FAX number, press [Edit], and then re-enter the chain number.

Select fax number from the Address Book

1 Press [Address Book].

2 Select the destination from the list. You can

select several destinations.

3 Press [OK]. The chain number ‘010’ is

automatically added to all the destinations.

Select fax number from One-touch key

Select the destination from One-touch keys. The chain number ‘010’ is automatically added to the destinations.

To enter another fax number with a one-touch key, re-enter the chain number.

6 Press the Start key. Transmission begins.

NOTE: When On is selected in Destination Check

before Send, a destination confirmation screen is displayed when you press the Start key. For details, refer to Confirmation Screen of Destinations on page 5-12.

Page 81

FAX Operation (Advanced)

4-13

Manual Send

This method allows you to send originals by pressing the Start key after confirming that the telephone line has connected to the receiving system. Connecting a telephone set (commercially available product) to this machine enables you to talk with the person at the receiving system before sending originals.

Using after Confirming the Connection to the Receiving System

You can send originals after confirming that the telephone line has connected to the receiving system.

1 Press the FAX key.

2 Set the originals.

3 Press [On Hook].

4 Use the numeric keys to enter the number of the

receiving system.

NOTE: To cancel the operation, press [Line Off].

5 When you hear the fax tone, the telephone line has

connected to the receiving system. Press the Start key. Transmission begins.

NOTE: When On is selected in Destination Check

before Send, a destination confirmation screen is

displayed when you press the Start key. For details, refer to Confirmation Screen of Destinations on page 5-12.

Using a Telephone to Send

When you want to talk to the person at the receiving system or the receiving system needs to switch to fax, use this method to send originals.

1 Set the originals.

2 Lift the handset, and dial the number of the

receiving system.

3 Check if the telephone line has connected to the

fax of the receiving system.

When you hear the fax tone

The receiving system is on fax.

1 Press the FAX key. 2 Press [On Hook]. 3 Press the Start key. Transmission begins.

When you hear a voice from the receiving system

The telephone line has connected to the telephone of the receiving system. When the conversation is over, follow steps 1 to 3 above.

4 When sending starts (when the Processing

indicator on the operation panel starts blinking), return the handset to its original position.

Page 82

FAX Operation (Advanced)

4-14

Manual Reception

This method allows you to receive faxes by pressing [Manual RX] after confirming that the telephone line has connected to the sending system. Connecting a telephone set (commercially available product) to this machine enables you to receive originals after talking to the person at the sending system.

NOTE: FAX Automatic Reception has been preset for the receiving mode of this machine. To use Manual

Reception, you need to change the receiving mode to Manual Reception. To change to manual mode, refer to Receiving Mode on page 6-14.

When 2 optional FAX Kits (Dual FAX option) are installed, the only receiving mode available on port 2 is FAX Automatic reception.

Receiving after Confirming Connection to the Sending System

You can receive originals after confirming by sound that the telephone line has connected to the sending system.

1 When there is an incoming call, the machine makes

a ringing tone.

2 Press the FAX key.

3 Press [On Hook], and then [Manual RX].

4 After the sending side has started transmission, the

machine starts receiving the originals.

Using the Telephone to Receive

Use this method when you want to receive originals after talking to the person at the sending system.

1 When there is an incoming call, the telephone

connected to the machine makes a ringing tone.

2 Lift the handset of the telephone.

3 Check if the telephone line has connected to the

fax of the sending system.

When you hear the fax tone

The sending system is on fax.

1 Press the Status/Job Cancel key.

Page 83

FAX Operation (Advanced)

4-15

2 Press [Device/

Communication

], and then

[Manual RX]. Reception will start.

NOTE: When using a telephone set that can send

tone signals, use the telephone to start the reception of originals with the remote switch function. (Refer to Remote Switch Function on page 4-16.)

When you hear a voice from the receiving system

The telephone line has connected to the telephone of the sending system. When the conversation is over, follow steps 1 to 2 above.

After the sending system has started transmission, the machine starts receiving originals.

4 When reception starts (when the Processing

indicator on the operation panel starts blinking), return the handset to its original position.

Ready.

Scanner

Ready.

Printer

Not connected.

Removable Memory

Hard Disk

Format Remove

Line Off Manual RX

FAX Port 1

LogFAX

Check New FAX

i-FAX

FAX Port 2

Line Off

10/10/2010 10:10

Status

Printing Jobs Sending Jobs Storing Jobs

Device/

Communication

Paper/Supplies

Status

Dialing... Receiving...

Overwriting...

Page 84

FAX Operation (Advanced)

4-16

Remote Switch Function

You can start fax reception by operation from the connected telephone set. This function is convenient for using this machine and a telephone set (commercially available product) in combination installed at places distant from each other.

To start fax reception by operation from the connected telephone set, use the following operation.

NOTE: In order to use remote switch, it is necessary to connect the tone signal-sending telephone set

(commercially available product) to the machine. However, even if it is a tone signal-sending telephone set, this function may not be used satisfactorily depending on the type of telephone set. For details, contact our agent or the store where you purchased this machine.

How to Register Remote Switch Dial

Remote switch dial is set to 55 at the factory, but you can change the dial number.

1 Press the System Menu key.

2 Press [FAX], [Next] of Reception, [Next] of FAX,

and then [Change] of Remote SW Dial.

3 Press [+]/[-] or the numeric keys to enter the

number you newly register. (00 to 99)

4 Press [OK].

Page 85

FAX Operation (Advanced)

4-17

Using the Remote Switch Dial

To start fax reception by operation from the connected telephone set, use the following operation.

1 The connected telephone set makes a ringing tone.

2 Lift the handset of the telephone.

3 When you hear the fax tone from the handset, enter

the two-digit remote switch dial number using the dial button on the telephone set.

NOTE: The remote switch dial is set to 55 at the

factory. When entering the 2-digit remote switch dial number, press the numbers slowly. If the numbers are pressed too quickly, the line may not switch to the machine.

4 The telephone line switches to the machine, and

reception starts.

Page 86

FAX Operation (Advanced)

4-18

Printing/Sending Received Faxes by Requirements (Memory Forwarding)

When you have received a fax, you can forward the received image to other faxes, computers, and FAX Boxes or specify a number of copies.

Type of Forwarding Destination and Requirements for Forwarding

You can set forwarding destinations and requirements for forwarding.

Type of Forwarding Destination

You can forward the received fax to other fax machines or FAX Boxes, send it as an i-FAX or E-mail attachment or transfer it to a folder (SMB or FTP).

Requirements for Forwarding

IMPORTANT: A fax that meets one of the specified forwarding requirements will be forwarded to one

destination. If the fax meets multiple forwarding requirements, the forwarding requirement that was registered first is given priority. The forwarding requirements are shown in 1 to 5 below. To change the order of priority of the forwarding requirements, refer to Raising the Priority of Settings by Requirement on page 4-27.

The forwarding requirements are as follows:

1 Sub address

2 Sender fax number

3 Port (when 2 optional FAX Kits (Dual FAX option) are installed)

4 Recipient’s address (i-FAX)

By using the memory forwarding function, you can perform the following communication.

External FAX

External i-FAX

E-mail transmission

Folder (SMB) transmission

Folder (FTP) transmission

Network

FAX Box

Telephone line

Page 87

FAX Operation (Advanced)

4-19

Sub address confidential delivery

You can store the received originals in the FAX Box registered in advance without printing them, and output the originals without anyone seeing them.

Setting example

1 Register the FAX Box. (Refer to page 4-38.)

2 Perform sub address transmission.

3 Store originals in the FAX Box with memory forwarding.

4 Print originals from the FAX Box. (Refer to page 4-40.)

Sub address relay broadcast communication

Received originals are forwarded to multiple fax machines. By setting a sub address as the forwarding requirement, you can restrict relay broadcasting to a specific communication.

NOTE: When forwarding is used, you can select whether to print or not to print the received originals. Also,

you can specify a number of copies when printing. Refer to Setting a Number of Copies on page 4-30.

Setting example

1 Perform sub address transmission.

2 Use memory forwarding to forward received originals to multiple fax machines.

3 Each forwarding destination receives the fax.

FAX Box registration

Sub Address transmission Sub Address:1234

Memory forwarding Sub Address:1234

001

Sub Address transmission

FAX reception

Memory forwarding Sub Address: 3333

Sub Address: 3333

Page 88

FAX Operation (Advanced)

4-20

Using Requirements for All Receptions

By applying the requirements to all receptions, you can have all faxes that you receive be printed or forwarded based on the requirements.

To use requirements for all receptions, use the following procedure.

NOTE: To register setting by each reception requirement, refer to Using Rule for Specific RX on page 4-22.

To change the entry contents, follow the same operation.

When using requirments for all receptions, received documents can not be stored in the FAX Box.

1 Press the System Menu key.

2 Press [FAX], and then [Next] of RX/Forward

Requirements.

3 Press [Use Requirements for All RX].

4 Press [Next] of Forward Setting.

5 Press [Change] of Forwarding.

6 Select [On] or [Off] whether to forward or not to

forward the received documents and press [OK].

7 Press [Change] of Forward Destination.

8 Set the Forwarding Destination. Select the other

party by pressing one of the following keys, and press [OK] to add the other party to the list.

NOTE: You can register multiple destinations. By

setting a group as the destination, you can specify up to 500 recipients.

FAX - RX/Forward Requirements

Print or forward the received file according to requirements.

Cancel OK

Off

Change Setting by Requirement

Use Rule for All RX

Forward Settings:

Print:

Off

Activating Time:

Change

1/2

All Day

10/10/2010 10:10

Status

FAX - Forward Destination

Cancel OK

Address Book

E-mail Addr Entry

Folder Path Entry

FAX No. Entry

Detail/Edit Delete

Dest

Detail

1/1

i-FAX Addr Entry

10/10/2010 10:10

Status

ABC

012345678

GHI

DEF

9876543210

abc@efg

Page 89

FAX Operation (Advanced)

4-21

NOTE: To edit a registered destination, select the

destination to be edited from the list, press [Detail/Edit] and edit the information.

To remove a registered destination, select the destination to be removed from the list and press [Delete].

9 Press [OK].

10 You can change the following settings as

necessary.

• File format setting

• E-mail Subject Add. Info setting

• FTP Encrypted TX setting

• File Separation

NOTE: For details on above settings, refer to

Forwarding Detail Settings on page 4-28.

11 Press [OK].

Key Description

Address Book Select the destination registered in the Address

Book or Ext Address Book

E-mail Addr Entry Forward originals in e-mail transmission. Enter

the e-mail address of the other party to which you will forward the received originals.

Folder Path Entry Forward originals with folder (SMB)

transmission or folder (FTP) transmission. Enter the Host Name, Path, Login User Name, and Login Password of the other party to which you will forward the received originals.

FAX No. Entry Forward originals to another fax. Enter the

recipient’s fax number using the numeric keys and set the transmission details. When [New Destination Entry] is set to [Prohibit], the numeric keys cannot be used to enter a fax number. For details, refer to Sending

faxed documents to a specified additional address on page 4-63.

i-FAX Addr Entry Forward originals using i-FAX. Enter the Internet

FAX address of the recipient and set the conditions for the destination machine.

Page 90

FAX Operation (Advanced)

4-22

You can change the following settings.

• Number of Copies

• Enable time setting

• File name registration

NOTE: For details on above settings, refer to

Forwarding Detail Settings on page 4-28.

Press [OK].

Using Rule for Specific RX

To register settings by each reception requirement, follow the steps below. Up to 100 requirements can be registered.

1 Press the System Menu key.

2 Press [FAX], and then [Next] of RX/Forward

Requirements.

3 Press [Use Rule for Specific RX].

4 Press [Add].

5 Press [Change] of Requirement Number.

6 Press [+] or [-] or use the numeric keys to enter the

requirement number. You can enter the requirement number between 001 and 100.

7 Press [OK].

8 Press [Change] of Requirement Name.

9 Enter the requirvement name, and press [OK].

NOTE: For details on character entry, refer to

Character Entry Method on page 2 of the Appendix.

Up to 32 characters can be entered for the requirement name.

FAX - RX/Forward Requirements

Cancel

Print or forward the received file according to requirements.

Raise Priority

Priority

Add

Use Rule for Specific RX

Off

Use Rule for All RX

Requirement Name

Delete

Detail

FAX A

1/1

10/10/2010

Status

others

Page 91

FAX Operation (Advanced)

4-23

10 Press [Change] of Requirement.

11 To forward fax reception, select [FAX] and press

[Next].

To forward i-FAX reception, select [i-FAX] and press [Next].

12 Register the requirements.

When FAX was selected in step 11.

When i-FAX was selected in step 11.

NOTE: When setting a forwarding condition by

selecting a sender’s FAX number (a local FAX information entry of the destination machine) but leaving blank to the sender’s FAX number, you can forward a FAX that is received from a sender whose number is not registered in the sender's FAX number entries.

Requirements Registration method

Sub Address Press [Sub Address] and enter the sub address

using the numeric keys. You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters to enter a sub address.

Sender FAX Number

Press [Sender FAX Number] and enter the sender’s fax number using the numeric keys. You can enter up to 20 characters. A maximum of only 9 conditions for which sender fax number is selected as the forwarding condition can be registered. When [New Destination Entry] is set to [Prohibit], the numeric keys cannot be used to enter a fax number. For details, refer to Sending

faxed documents to a specified additional address on page 4-63.

Port Press [Port] and select [Port 1] or [Port 2]. If the

port is selected, fax box forwarding will not be possible. This setting only appears when 2 optional FAX Kits (Dual FAX option) are installed.

Requirements Registration method

i-FAX Address Press [i-FAX Address]. Enter the destination

Internet FAX address. You can enter up to 128 characters.

Page 92

FAX Operation (Advanced)

4-24

When you set the sender fax number as a forwarding requirement, select the search requirement from Search by pull-down menu.

• Same as

•Starts with

• Ends with

• Includes

Press [OK].

Press [Next] of Forward Setting.

15 Press [Change] of Forwarding.

16 Select [On] or [Off] whether to forward or not to

forward the received documents and press [OK].

Press [Change] of Forward Destination.

Set the Forward Destination. Select the other party by pressing one of the following keys, and press [OK] to add the other party to the list.

Key Description

Address Book Select the destination registered in the Address

Book or Ext Address Book.

E-mail Addr Entry Forward originals with e-mail transmission.

Enter the e-mail address of the other party to which you forward the received originals.

Folder Path Entry Forward originals with folder (SMB)

transmission or folder (FTP) transmission. Enter the Host Name, Path, Login User Name, and Login Password of the other party to which you will forward the received originals.

FAX No. Entry Forward originals to another fax. Enter the

faxed documents to a specified additional address on page 4-63.

i-FAX Addr Entry Forward originals using i-FAX. Enter the Internet

FAX address of the recipient and set the conditions for the destination machine.

Page 93

FAX Operation (Advanced)

4-25

NOTE: To edit a registered destination, select the

destination to be edited from the list, press [Detail/Edit] and edit the information.

To remove a registered destination, select the destination to be removed from the list and press [Delete].

Press [OK].

You can change the following settings as necessary.

• File format

• E-mail Subject Add. Info

• FTP Encrypted TX

• File Separation

NOTE: For details on above settings, refer to

Forwarding Detail Settings on page 4-28.

Press [OK].

Press [Change] of Storing in FAX Box.

To store the originals in the FAX Box, press [On]. If you do not want to store the originals in the FAX Box, select [Off], press [OK] and proceed to step

25.

NOTE: To set the FAX Box as the Forward

Destination, register the FAX Box in advance. For details, refer to FAX Box Function on page 4-38.

Select the FAX Box to be used to store the originals and press [OK].

If you set the password to FAX Box, enter the password and press [OK].

You can change the following settings.

• Number of Copies

• Activating time setting

• File name registration

• Priority setting

NOTE: For details on above settings, refer to

Forwarding Detail Settings on page 4-28.

Page 94

FAX Operation (Advanced)

4-26

Press [Register]. The forwarding settings is registered.

To register another forwarding settings, repeat steps 4 to 26.

To set forwarding of received faxes that do not meet the conditions, select other, press [Detail], and change the settings.

NOTE: If other is not selected, received faxes that do

not meet the conditions will be printed.

Save to FAX Box cannot be set in other settings.

Select the checkbox beside the forwarding settings to be enabled from the list. The checkbox beside the forwarding setting to be enabled is checked.

NOTE: To disable the setting, press the checkbox to

delete the checkmark.

Press [OK] to save the settings by each requirement.

Page 95

FAX Operation (Advanced)

4-27

Changing/Deleting Settings by Requirement

To change or delete the settings by requirement, follow the steps below.

1 Follow steps 1 to 3 of Using Rule for Specific RX on

page 4-22.

2 Select the requirement name to be deleted or

changed.

To delete the requirement name, go to the next step. To change the requirement name, go to step

3 Press [Delete]. When the confirmation screen is

displayed, press [Yes] and go to step 6.

4 Press [Detail].

5 Refer to steps 5 to 26 of Using Rule for Specific RX

on page 4-22 to change the settings.

6 When the deletion or change is completed, press

[OK].

Raising the Priority of Settings by Requirement

To raise the priority of the settings by requirement, follow the steps below.

1 Follow steps 1 to 3 of Using Rule for Specific RX on

page 4-22.

2 Select the requirement name to be reprioritized.

3 Press [Raise Priority].

The priority of the selected requirement is raised.

Page 96

FAX Operation (Advanced)

4-28

Cancelling the Setting of RX/Forward Requirements

To cancel the memory forwarding, follow the steps below.

1 Press the System Menu key.

2 Press [FAX] and then [Next] of RX/Forward

Requirements.

3 Press [Off] and then [OK].

Forwarding Detail Settings

With the forwarding settings, you can change the following detail settings.

Activating Time Setting

Specify the times when the preset requirements are activated and deactivated.

1 Follow steps 1 to 3 of Using Requirements for All

Receptions on page 4-20.

Follow steps 1 to 3 of Using Rule for Specific RX on page 4-22.

2 Select the requirement and press [Detail].

3 Press [Change] of Activating Time.

4 Select [All Day] or [Preset Time].

To forward received originals all day, select [All Day], press [OK] and then go to step 5.

To set the forwarding time, select [Preset Time] and go to the next step.

5 Press [+]/[-] to enter Start Time and End Time, and

then press [OK].

NOTE: Enter the time on the 24 hours system.

Priority Setting

Set the priority of a registered forwarding requirement.

1 Follow steps 1 to 3 of Using Rule for Specific RX on

page 4-22.

2 Select the requirement and press [Detail].

3 Press [Change] of Priority.

4 Press [+] or [-] or use the numeric keys to enter the

priority.

5 Press [OK].

Requirement: - Activating Time

Specify the time for activating the requirements. Print or forward the faxes received during the preset time according to the requirements.

Cancel OK

All Day

Preset Time

Start

End

10/10/2010 10:10

Status

Page 97

FAX Operation (Advanced)

4-29

File Format Setting (for Each Requirement)

If you are sending the file as an E-mail attachment or transferring it to a folder (SMB or FTP), select PDF, TIFF or XPS as the file format.

1 Follow steps 1 to 4 of Using Requirements for All

Receptions on page 4-20.

Follow steps 1 to 3 and 14 of Using Rule for Specific RX on page 4-22.

2 Select the requirement and press [Detail].

3 Press [Change] of File Format.

4 Press [PDF], [TIFF] or [XPS] and then [OK].

NOTE: If you have selected PDF for file format, PDF

Encryption functions are available. For details, refer to the machine's Operation Guide.

5 Press [OK].

E-mail Subject Add. Info Setting

Specify whether any information will be added to the subject of the E-mail. When adding information, you can select either Sender Name or Sender.

1 Follow steps 1 to 4 of Using Requirements for All

Receptions on page 4-20.

Follow steps 1 to 3 and 14 of Using Rule for Specific RX on page 4-22.

2 Select the requirement and press [Detail].

3 Press [Change] of E-mail Subject Add. Info..

4 Press [Sender Name], [Sender FAX No./Address]

or [Off] and then press [OK].

FTP Encrypted TX Setting

Specify whether to use FTP encryption when you send data.

1 Follow steps 1 to 4 of Using Requirements for All

Receptions on page 4-20.

Follow steps 1 to 3 of Using Rule for Specific RX on page 4-22.

2 Select the requirement and press [Detail].

3 Press [Change] of FTP Encrypted TX.

4 Press [On] or [Off].

5 Press [OK].

Page 98

FAX Operation (Advanced)

4-30

NOTE: To enable FTP Encrypted TX setting, be sure

that SSL of Secure Protocol is On. For details, refer to the machine's Operation Guide.

File Separation

If transmission is by e-mail or to a folder (SMB) or folder (FTP), set whether page division is performed.

1 Follow steps 1 to 4 of Using Requirements for All

Receptions on page 4-20.

Follow steps 1 to 3 and 14 of Using Rule for Specific RX on page 4-22.

2 Select the requirement and press [Detail].

3 Press [Change] of File Separation

4 Press [Off] or [Each Page].

To have one file created for each page, select [Each Page].

5 Press [OK].

Setting a Number of Copies

You can set whether the machine should print received originals when forwarding them. You can specify the number of copies.

1 Follow steps 1 to 3 of Using Requirements for All

Receptions on page 4-20.

Follow steps 1 to 3 of Using Rule for Specific RX on page 4-22.

2 Select the requirement and press [Detail].

3 Press [Change] of Print.

4 Press [On] or [Off].

If you selected [On], press [+]/[-] or numeric keys to set the number of copies.

5 Press [OK].

Page 99

FAX Operation (Advanced)

4-31

File Name Registration

You can set the file name to be created when forwarding. You can append information such as the date/time and the job number or fax number (address for an i-FAX).

1 Follow steps 1 to 3 of Using Requirements for All

Receptions on page 4-20.

Follow steps 1 to 3 of Using Rule for Specific RX on page 4-22.

2 Select the requirement and press [Detail].

3 Press [Change] of File Name.

4 Press [File Name].

5 Enter the file name and press [OK].

6 To insert additional information into the file name,

press [Job No.], [Date and Time], [Add No./Addr to Front] or [Add No./Addr to Back].

NOTE: For details on character entry, refer to

Character Entry Method on page 2 of the Appendix.

Please note that when you have not add any additional information, file names become the same, and, therefore, old files are overwritten when received originals are forwarded with folder (SMB) transmission and folder (FTP) transmission.

7 Press [OK].

Page 100

FAX Operation (Advanced)

4-32

Settings for Forwarding from (PEHGGHG:HE6HUYHU RX (RX/Forward Requirements)

You can use Embedded Web Server RX on a computer connected to the network to specify the forwarding settings on this machine.

Refer to the machine’s Operation Guide for information on the network settings.

Accessing (PEHGGHG:HE6HUYHU RX

1 Open the web browser.

2 In the Address or Location bar, enter the machine’s

IP address as the URL, e.g. http://192.168.48.21/. The web page displays basic information about the machine and Embedded Web Server RX as well as the current status of the machine.

3 Enter the user name and password of the

administrator, and click Login.

Setting Administrator User Name, and Password restricts general users' access to pages other than the Start page. For security purposes, setting the Administrator password is highly recommended. The default Administrator password is factory-set as ‘Admin’.

4 Click ‘Setting’ from the navigation bar on the left to

view and set values for that particular category.

5 Click ‘FAX / i-FAX’.

The Transmit Settings dialog box will appear.

For details, refer to the (PEHGGHG:HE6HUYHU RX

Operation Guide.