Utax CD 1330, CD 1325, CD 1250, CD 1230, CD 1240 Operation Manual

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Page 1

INSTRUCTION HANDBOOK

FAX SYSTEM

FAX SYSTEM (M)

Page 2

Introduction

In this Operation Guide, CD 1325 / CD 1330 and CD 1230 / CD 1240 and CD 1250 are referred to as 25/30 ppm model and 30/40/50 ppm model

respectively.

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OPERATION GUIDE i

Safety Conventions in This Guide

Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference.

The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile. The symbols and their meanings are indicated below.

WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

Symbols

The symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol.

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol.

The

z symbol indicates that the related section includes information on

actions which must be performed. Specifics of the required action are indicated inside the symbol.

.... [General warning]

.... [Warning of danger of electrical shock]

.... [Warning of high temperature]

.... [Warning of prohibited action]

.... [Disassembly prohibited]

.... [Alert of required action]

.... [Remove the power plug from the outlet]

....

[Always connect the machine to an outlet with a ground connection]

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ii OPERATION GUIDE

Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing. (fee required)

<Note>

Due to performance updating, information in this Operation Guide is subject to change without notice.

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OPERATION GUIDE iii

Contents

1 Part Names and Functions

Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Touch Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7

2 Preparation Before Use

Selection of Telephone Line (Inch version only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Selection of Transmit Terminal Identification (TTI) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Setting the TTI information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Date and Time Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

3 FAX Operation (Basic)

Automatic Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

FAX Automatic Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-11

Cancelling Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13

Using the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-16

Using One-touch Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-28

Using the Speed Dial key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-31

Dialing the Same Receiving System (Redial) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-32

Previewing Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-33

4 FAX Operation (Advanced)

Long Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Delayed Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Broadcast Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5

Standby Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Interrupt Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8

Chain Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Manual Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

Manual Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12

Remote Switch Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14

Memory Forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-16

FAX Box Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-43

Sub Address Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-50

Program Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-53

Polling Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-55

Account Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-64

Other Convenient Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-68

5 Checking Transmission Results and Registration Status

Various Tools for Checking Transmission Results and Registration Status . . . . . . . . . . . . . . . . 5-2

Checking FAX Job History . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3

Printing Administrative Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-8

Reporting FAX Receipt Result by E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-13

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iv OPERATION GUIDE

6 Setup and Registration

FAX/TEL Auto Switch Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

FAX/Answering Machine Auto Switch Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4

Rings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-8

Retry Times . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9

Receiving Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-10

Reception Date/Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-11

Media Type for Print Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-12

MP Tray Paper Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-13

DRD Reception (Available for inch versions only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-14

Transmission Restriction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-16

Encryption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-26

Reduced Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-31

Duplex Print Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-32

2 in 1 Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-33

Remote Diagnosis . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-34

7 Optional Equipment

FAX Backup Kit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Dual FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3

8 Internet Faxing (i-FAX)

What is i-FAX? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2

i-FAX Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-5

i-FAX Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-10

i-FAX Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-15

9 About Network FAX

What is Network FAX? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2

Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-4

10 Troubleshooting

Indicators During Sending/Receiving Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2

Precautions When Turning Power OFF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-3

Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-4

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-6

Appendix

Character Entry Method . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-2

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-5

Menu List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-6

Received FAX Sizes and Paper Priority (Inch Model) . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-9

Received FAX Sizes and Paper Priority (Metric Model) . . . . . . . . . . . . . . . . . . . . . . . .Appendix-12

Error Code List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-15

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OPERATION GUIDE v

Safety Information

About this Operation Guide

This Operation Guide contains information on using the facsimile functions of this machine. Please read the Operation Guide before you start using the machine. Keep it close to the machine for easy reference.

During use, refer to the Operation Guide for your machine for information regarding the sections listed below.

Installation Precautions

Environment

Avoid installing this machine in locations where the top or upper rear portion of the unit will be exposed to direct sunlight. Such conditions might adversely effect the unit’s ability to detect the correct size of originals and documents. When such a location cannot be avoided, change the direction the unit is facing in order to eliminate exposure to direct sunlight.

Power supply/Grounding the machine

Do not connect this machine to the same outlet as an air conditioner or copier, etc.

Precautions for Use

CAUTION

Do not leave the document processor open as there is a danger of personal injury.

Other precautions

Do not open the front cover or left cover, turn off the main power switch, or pull out the power plug while transmitting, receiving, or copying.

• Caution Labels

• Installation Precautions

• Precautions for Use

• Loading Paper

• Toner Container and Waste Toner Box Replacement

• Clearing Paper Jams

• Solving Malfunctions

• Cleaning

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vi OPERATION GUIDE

This machine may only be used within the country of purchase due to the different safety and communication standards in each country. (International communication standards, however, make the communication between countries possible.)

This machine may be inoperable in areas with poor telephone lines or communication conditions.

‘CALL WAITING’ or other telephone company optional services that produce audible tones or clicks on the line can disrupt or cause termination of facsimile communications.

No matter what the status of the unit, if the sound of the motor within the unit is audible, never open either the front cover or the left cover, nor turn off the main power switch.

Using the optional FAX Backup Kit allows you to store fax reception data from your HDD (hard disk drive) onto the FAX Backup Kit, ensuring that you do not lose any data.

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OPERATION GUIDE vii

General Notice

Legal Notice

WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN SUCH LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL FACTORS SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING THEREFROM.

Trademark Information

• Microsoft, Windows, Windows NT, and Internet Explorer are registered trademarks of Microsoft Corporation in the U.S. and other countries.

• Windows ME and Windows XP are trademarks of Microsoft Corporation.

• Ethernet is a registered trademark of Xerox Corporation.

• IBM and IBM PC-AT are trademarks of International Business Machines Corporation.

• Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated.

All other company and product names in this Operation Guide are trademarks or registered trademarks of their respective companies. The designations™ and ® are omitted in this guide.

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viii OPERATION GUIDE

Declarations to European Directives

DECLARATION OF CONFORMITY TO 2004/108/EC, 2006/95/EEC, 93/ 68/EEC and 1999/5/EC

We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following specifications.

Limits and methods of measurement for immunity characteristics of information technology equipment

EN55024

Limits and methods of measurement for radio interference characteristics of information technology equipment

EN55022 Class B

Limits for harmonic currents emissions for equipment input current 16A per phase

EN61000-3-2

Limitation of voltage fluctuations and flicker in lowvoltage supply systems for equipment with rated current 16A

EN61000-3-3

Safety of information technology equipment, including electrical business equipment

EN60950-1

The common technical regulation for the attachment requirements for connection to the analogue public switched telephone networks (PSTNs) of terminal equipment (excluding terminal equipment supporting the voice telephony justified case service) in which network addressing, if provided, is by means of dual tone multi-frequency (DTMF) signaling

CTR 21

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OPERATION GUIDE ix

Technical regulations for terminal equipment

This terminal equipment complies with:

• TBR21 • DE 08R00 National AN for D

• AN 01R00 AN for P • DE 09R00 National AN for D

• AN 02R01 AN for CH and N • DE 12R00 National AN for D

• AN 05R01 AN for D, E, GR, P and N • DE 14R00 National AN for D

• AN 06R00 AN for D, GR and P • ES 01R01 National AN for E

• AN 07R01 AN for D, E, P and N • GR 01R00 National AN for GR

• AN 09R00 AN for D • GR 03R00 National AN for GR

• AN 10R00 AN for D • GR 04R00 National AN for GR

• AN 11R00 AN for P • NO 01R00 National AN for N

• AN 12R00 AN for E • NO 02R00 National AN for N

• AN 16R00 General Advisory Note • P 03R00 National AN for P

• DE 03R00 National AN for D • P 04R00 National AN for P

• DE 04R00 National AN for D • P 08R00 National AN for P

• DE 05R00 National AN for D

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x OPERATION GUIDE

Network Compatibility Declaration

The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks (PSTN) in the following countries:

Austria Germany Liechtenstein Slovakia

Belgium Greece Lithuania Slovenia

Cyprus Hungary Luxembourg Spain

Czech Iceland Malta Sweden

Denmark Ireland Norway Switzerland

Estonia Italy Poland The Netherlands

Finland Latvia Portugal United Kingdom

France

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OPERATION GUIDE xi

Introduction

About This Guide

This guide consists of the following chapters.

Chapter 1 - Part Names and Functions

Explains the parts of the machine and keys on the operation panel.

Chapter 2 - Preparation Before Use

Explains the settings required before using fax.

Chapter 3 - FAX Operation (Basic)

Explains general usage of the fax function such as sending originals and receiving originals.

Chapter 4 - FAX Operation (Advanced)

Explains convenient fax functions such as setting the transmission time, continuous sending of the same originals to multiple recipients and scheduling the next transmission. Also explains advanced fax communication such as limiting the destinations and systems from which you receive originals, as well as forwarding, saving, and printing the received originals for each requirement. Furthermore, explains sub address communication functions of the machine that are compatible with other makers’ systems and job accounting functions convenient for checking the communication status of fax.

Chapter 5 - Checking Transmission Results and Registration Status

Explains how to check the status of recent transmissions on the touch panel. Also, explains how to print administrative reports to check communication results and settings and registration status of the machine.

Chapter 6 - Setup and Registration

Explains various settings and registration pertaining to functions, such as adjusting the volume of the alarm sound.

Chapter 7 - Optional Equipment

Introduces the optional FAX Backup Kit and Dual FAX and explains how to use the machine when optional features are installed.

Chapter 8 - Internet Faxing (i-FAX)

Explains how to use the i-FAX function and the settings required for Internet faxing.

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xii OPERATION GUIDE

Chapter 9 - About Network FAX

Explains how to use Network FAX functions. Read the Network FAX Driver Operation Guide in the included CD-ROM (online manual) as well.

Chapter 10 - Troubleshooting

Explains how to respond to error indications and trouble.

Appendix

Explains character entry and the specifications of the machine.

NOTE: This Operation Guide contains information for using both the inch

and metric versions of this machine.

The inch version of this machine is shown in the screens in this guide. If you are using the metric version, you should use the messages provided for the inch version as reference only.

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OPERATION GUIDE xiii

Conventions in This Guide

The following conventions are used depending on the nature of the description.

Description of Operation Procedure

In this Operation Guide, the continuous operation of the keys on the touch panel is as follows:

Convention Description Example

Bold Indicates the operation

panel keys, the buttons and messages displayed on the PC screen.

Press the Start key.

[Regular] Indicates the touch panel

keys.

Press [OK].

Italic Indicates the messages

displayed on the touch panel.

Ready to copy is displayed.

Note Indicates supplemental

information or operations for reference.

NOTE: —

Important Indicates items that are

required or prohibited so as to avoid problems.

IMPORTANT: —

Actual procedure

Description in this

Operation Guide

Press [FAX/i-FAX].

Press [Next] of Transmission.

Press [Next] of FAX .

Press [Change] of TTI.

Press [FAX/i-FAX], [Next] of Transmission, [Next] of FA X, and then [Change] of TTI.

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xiv OPERATION GUIDE

Originals and Paper Sizes

This section explains the notation used in this guide when referring to sizes of originals or paper sizes.

As with A4, B5 and Letter, which may be used either in the horizontal or vertical direction, horizontal direction is indicated by an additional letter R in order to indicate the orientation of the originals/paper.

Icons on the Touch Panel

The following icons are used to indicate originals and paper placement directions on the touch panel.

Placement direction

Indicated size

†

†. The size of the originals/paper that can be used depends on the

function and source tray. For details, refer to the appropriate pages of the function or source tray.

Vertical direction

For the originals/paper, dimension A is longer than B.

A4, B5, A5, B6, A6, Letter, Statement

Horizontal direction

For the originals/paper, dimension A is shorter than B.

A4-R, B5-R, A5-R, B6-R, A6-R, Letter-R, Statement-R

Original Paper

Placement direction Originals Paper

Vertical direction

Horizontal direction

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OPERATION GUIDE 1-1

Part Names and Functions

This chapter explains the names of parts when the machine is used as a fax machine after installing the FAX kit.

For other parts, refer to the machine’s Operation Guide.

• Machine........................................................................ 1-2

• Operation Panel ........................................................... 1-4

• Touch Panel.................................................................. 1-7

Page 18

Part Names and Functions

1-2 OPERATION GUIDE

Machine

This chapter explains the names of parts when the machine is used as a fax machine.

For the parts required when functions other than FAX are used, refer to the machine’s Operation Guide.

IMPORTANT: You cannot automatically receive a fax when the main power switch is turned off. To receive faxes with the power turned off, press the Power key on the operation panel.

4 5

30/40/50 ppm model 25 ppm model

1 Operation panel Perform the fax operation with this panel.

2 Main power

switch

Set this switch to the ON (|) side when performing the fax or copier operation. The touch panel lights to enable operation.

3 MP (Multi

Purpose) tray

Set the paper in this tray when using a type of paper other than the cassette (e.g., when using special paper).

4 LINE connector

(L1)

Connect the modular cord for the telephone line to this connector. This connector is Port 1.

5 LINE connector

(L2)

If you install the Dual FAX option, you can use Port 2. Connect the modular cord for the telephone line to this connector.

6 TEL connector

(T1)

When using a commercially available telephone set, connect the modular cord to this connector.

Page 19

Part Names and Functions

OPERATION GUIDE 1-3

Document Processor (optional)

NOTE: The Original placement indicator shows the original status.

Upper indicator is lit in green: Originals are set correctly.

Upper indicator is blinking in green: Place the originals correctly.

Lower indicator is blinking in red: The original jammed.

910 1112

30/40/50 ppm model 25 ppm model

8Original

placement indicator

Indicates the original status in the Document Processor. The upper indicator lights in green when the original is correctly set.

9 Top cover Open this cover when the original jammed in

the Document Processor.

10 Original width

guides

Adjust these guides according to the original width.

11 Original table Stack the sheet originals on this table.

12 Original eject

table

Read originals are ejected onto this table.

13 Opening handle Hold this handle when opening or closing the

Document Processor.

Page 20

Part Names and Functions

1-4 OPERATION GUIDE

Operation Panel

For the names of keys and indicators required when functions other than FAX are used, refer to the machine’s Operation Guide.

30/40/50 ppm model

25 ppm model

Status

10/10/2007 10:00

Enter Destination.

Ready to send.

Destination

Detail

Address Book

FAX No. Entry

Folder Path Entry

E-mail Addr Entry

Chain Detail/Edit Delete Recall

Destination Quick Setup Type of Original/

Transmission

Color/Image Advanced

Setup

No.

1/1

1/10

001 002 003 004 005

006 007 008 009 010

Free

A OFFICE

i-FAX Addr Entry

OnHook

215 3 4 5 9 11 1267

16 17

21 2220 19 23

11 1267

16 17

222120 23

8135 10

Status

10/10/2007 10:00

Enter Destinat ion.

Ready to send.

Dest inat ion

Detail

Addres s Book

FAX No. Entry

Folder Path Entry

E-ma il Addr Ent ry

Chain Detail/Edit Delete Recall

Destination Quick Setup Type of Original/

Transmission

Color/Image Advanced

Setup

No.

1/1

1/10

001 002 003 004 005

006 007 008 009 010

Free

A OFFICE

i-FAX Addr Ent ry

On Hook

Page 21

Part Names and Functions

OPERATION GUIDE 1-5

1 System Menu

key

Press this key when operating the System Menu.

2 Counter key Press this key when checking the number of

copies to print or number of originals to read.

3 Print indicator The Print indicator blinks when the machine is

printing.

4 Send indicator The Send indicator blinks when the machine

is sending a fax.

5 Receive

indicator

The Receive indicator blinks when the machine is receiving a fax.

6 Memory

indicator

The Memory indicator blinks when the machine is accessing to the hard disk, FAX memory, optional FAX Backup kit, or USB memory (generally available product).

7 Error indicator The Error indicator blinks when an error

occurs and the job stops.

8 Help key Press this key when you are not sure how to

use the machine. The Help screen will appear.

9 Logout key Press this key to terminate (log out) of the

Account management screen.

10 Energy Saver

key

Press this key to place the machine in the low power mode.

11 Power key Press this key to place the machine in the

sleep mode or to turn off the main power.

12 Main power

indicator

The Main power indicator lights when the main power of the machine is turned ON.

13 Status/Job

Cancel key

Press this key to check the send status or job log, or to stop the current job.

14 Program key Press this key to program transmission

contents.

15 Accessibility

Display key

Press this key to enlarge the touch panel display.

16 Document Box

key

Press this key to use the FAX Box.

17 Send/FAX key Press this key to use the machine as FAX.

18 Touch panel Touch the touch panel to operate the FAX.

19 Clear key Press this key to clear entered destination,

number, or text.

Page 22

Part Names and Functions

1-6 OPERATION GUIDE

20 Numeric keys Use these keys when entering the destination

number of sub addresses.

21 Start key Press this key to start sending a FAX or

reading an original.

22 Stop key Press this key to stop direct transmission or

reading an original.

23 Reset key Press this key to reset the settings.

Page 23

Part Names and Functions

OPERATION GUIDE 1-7

Touch Panel

For the screens required when functions other than FAX are used, refer to the machine’s Operation Guide.

Send Screen

Appears when pressing the Send/FAX key.

[Destination] screen

[Quick Setup] screen

[Type of Original/ Transmission] screen

Status

10/10/2007 10:00

Enter Destination.

Ready to send.

Destination

Detai l

Addres s B ook

FAX No. Entr y

Folder Path Entr y

E-mail Addr Entry

Chain Det ail/Edit Delete Recall

Destination Quick Setup Type of Original/

Transmission

Color/Im age Advanced

Setup

No.

1/1

1/10

001 002 003 004 005

006 007 008 009 010

Free

A OFFIC E

i-FAX Addr Entry

On Hook

Status

10/10/2007 10:00

Enter Destination.

Color/Im age Advanced

Setup

Type of Original/

Transmission

Ready to send.

Original Zoom Send

Sending Im age

Destination

Quick SetupDestination

Destination

100 % Normal 0 200 x200 dpi

Fine

1-s ided T ext+Phot o Monoc hrome

Zoom Dens ity Sca n

Resolution

2-s ided/Boo k Original

Original Image

Color Selection

: : :

1/1

Change Setting

100% Letter

Letter

Status

10/10/2007 10:00

Enter Destination.

Color/Image

Advanced

Setup

Type of Original/

Transmission

Ready to send.

Original Zoom Send

Sending Im age

Destination

Quick SetupDestination

Original Siz e

Mixed Sized Originals

2- sided/ Book Original

Sending Si ze

Original Orientation

File Format File

Separat ion

Long Original

100% Letter

: : :

Letter

Previ ew

Page 24

Part Names and Functions

1-8 OPERATION GUIDE

[Color/Image] screen

[Advanced Setup] screen

Document Box Screen

Appears when pressing the Document Box key.

[Custom Box] screen

[Job Box] screen

Status

10/10/2007 10:00

Enter Destination.

Color/Im age Advanced

Setup

Type of Original/

Transmission

Ready to send.

Original Zoom

Send

Sending Im age

Destination

Quick SetupDestination

Densi ty Ori ginal

Image

Scan Resolution

Color Selection

Sharpness B ackground

Densi ty Adj.

: ::100%

Letter

Change Setting

Status

10/10/2007 10:00

Enter Destination.

Color/Im age Advanced

Setup

Type ofOriginal/

Transmission

Ready to send.

Original Zoom Send

Sending Ima ge

Destination

Quick SetupDestination

Border Erase Zoom JobFinish

Notic e

FAX Delayed Transmission

Centering File Name

Entr y

Cont inuous Scan

E-m ail Subject /B ody

FAX Direc t Transmission

100% Letter

: : :

Letter

Previ ew

FAX Polling RX

Send and Print

1/2

Status

10/10/2007 10:00

FAX B oxRemovable Memory

Custom Box

No.

Job BoxCustom Box

Edit Box

Store File Detail Open

Box Name Owner

Use(%)

1/1

Status 10/10/2007 10:00

FAX B oxRemovable Memory

Job Box

Job BoxCustom Box

Open

Box Name

Quic k Copy/Proof and Hold

Repeat Copy

Form for Form Overlay(Copy)

Priv ate Print /Stored Job

Files

Page 25

Part Names and Functions

OPERATION GUIDE 1-9

[Removable Memory] screen

[FAX Box] screen

Status/Job Cancel Screen

Appears when pressing the Status/Job Cancel key.

[Printing Jobs] screen

[Sending Jobs] screen

Status

10/10/2007 10:00

FAX B oxRemovable Memory

Removable Memory

Name

Job BoxCustom Box

Memory Detai l

Delet e Detai l

Removable Memory

Date Siz e

Remove Memory

1/1

Status

10/10/2007 10:00

FAX B oxRemovable Memory

FAX Box

Box Name

Job BoxCustom Box

Edit Box

Detai l

No. Owner Use(%)

Open

1/1

BO X 1 Anony mous0001

BO X 2 Anony mous0002

-----

Polling Box

Status

10/10/2007 10:00

Print ing Jobs Sending Jobs Stor ing Jobs Devic e/

Com munic atio n

Paper /Suppli es

Stat us Log

Job Ty pe A ll

Job No . Acc epted T ime Type J ob Name Us er Name Stat us

Pause A ll Print Jobs

Detai l

Stat us

Cancel Priority

Override

1/1

Move Up

Status

10/10/2007 10:00

Print ing Jobs Sending Jobs Stor ing Jobs Devic e/

Com munic atio n

Paper /Suppli es

Stat us Sche duled Job

All

Job No . Acc epted T ime Type De st ination User Nam e St atus

Cancel Detai l

Stat us

Log

1/1

Job Ty pe

Page 26

Part Names and Functions

1-10 OPERATION GUIDE

[Storing Jobs] screen

[Device/ Communication] screen

[Paper/Supplies] screen

Status

10/10/2007 10:00

Print ing Jobs Sending Jobs Stor ing Jobs Devic e/

Com munic atio n

Paper /Suppli es

Stat us Log

All

Job No . Ac cept ed Tim e Ty pe Job Nam e User Nam e St atus

Cancel Detai l

Stat us

1/1

Job Ty pe

Stat us

Scanner

Print er

Removable Memory

Hard Di sk

Memory Card

Ready.

Format Remove Format Print ing list

FAX Li ne 1

Ready.

Manual RX

Log

Print ing Jobs Sending Jobs Stor ing Jobs

Devic e/

Com munic atio n

Paper /Suppli es

10/10/2007 10:00Status

Not connected.

Ready.

Not connected.

FAX

Line Off

Check New FAXFAX/ i-FAX

Stat us

Toner Inform ation Paper Ot hers

Toner Status Size Type Status Type Status

Black(K) Waste T oner OK

Letter

Ledger

Plai n Plai n Plai n Plai n Plai n

100% 100% 100% 100% 100%

Print ing Jobs Sending Jobs St oring Jobs Devi ce/

Com munic atio n

Paper /Suppli es

10/10/2007 10:00

Status

Ledger Ledger

Letter

100%

Page 27

OPERATION GUIDE 2-1

2 Preparation Before Use

This chapter explains the preparation necessary before the machine is used for the first time after the FAX kit is installed in the machine.

There is no need for the customer to undertake this preparation if it has already been carried out by a service representative.

• Selection of Telephone Line (Inch version only) ........... 2-2

• Selection of Transmit Terminal Identification (TTI) ....... 2-3

• Setting the TTI information........................................... 2-4

• Date and Time Entry .................................................... 2-6

Page 28

Preparation Before Use

2-2 OPERATION GUIDE

Selection of Telephone Line (Inch version only)

Select the telephone line according to the type you are contracted with. Please note that selecting a wrong telephone line will prevent you from sending fax.

NOTE: If you install the Dual FAX option and then use 2 phone lines,

select the option for each line.

Press the System Menu key.

Press [FAX/i-FAX], [Next] of Transmission, [Next] of FAX, and then [Change] of FAX Port 1 or FAX Port 2 (option).

According to the type of telephone line you are contracted with, press [Tone (DTMF)] or [Pulse (10PPS)].

Press [OK].

To exit from this setup, press [Close] several times until the System Menu default screen is displayed.

Status

FAX - FA X Port

Set FA X port.

Cancel OK

10/10/2007 10:00

Tone(DTMF) Pulse(10 PPS)

Page 29

Preparation Before Use

OPERATION GUIDE 2-3

Selection of Transmit Terminal Identification (TTI)

The transmit terminal identification (TTI) is the information about the machine (transmit terminal) to be printed out on the fax on the receiving system. The information includes transmission date and time, the number of transmission pages, and the fax number. This machine enables the user to select if the TTI is printed out on the fax on the receiving system. Regarding the location of the information to be printed, you can select inside or outside of the page image being sent.

NOTE: You can specify a separate TTI for fax transmissions and Internet

fax transmissions.

Normally, the Local FAX Name is printed in the transmit terminal identification (TTI). However, when job accounting has been enabled, and you send originals after entering an Account ID, the Account Name is printed.

Press the System Menu key.

Press [FAX/i-FAX], [Next] of Transmission, [Next] of FAX (Send Fax) or iFAX (Send i-FAX) and then press [Change] of TTI.

Press the location for printing the information on the fax. If you don’t want to print, press [Off].

Press [OK].

To exit from this setup, press [Close] several times until the System Menu default screen is displayed.

Status

FAX -TTI

Attach TTI (Transmit Terminal Identification) in transmitted documents.

Cancel OK

10/10/2007 10:00

Outside InsideOff

Page 30

Preparation Before Use

2-4 OPERATION GUIDE

Setting the TTI information

Register the name (local FAX name), fax number, and local FAX ID printed in the transmit terminal identification (TTI) area.

By registering the TTI data, the receiver can easily find out where the FAX came from.

Local FAX Name Registration

NOTE: To change the entry, follow the same operation.

Press the System Menu key.

Press [FAX/i-FAX], [Next] of Transmission, [Next] of Basic, and then [Change] of Local FAX Name Entry. The entry screen will be displayed.

Enter the Local FAX Name to be registered. Up to 16 characters can be entered.

NOTE: For details on character entry, refer to Character Entry Method on

page 2 of the Appendix.

Press [OK].

To exit from this setup, press [Close] several times until the System Menu default screen is displayed.

Local FAX Information Entry

Register the local FAX information (local FAX number/ID) printed on in the transmit terminal identification (TTI) area. The Local FAX ID is used for transmission limit purposes. (Refer to Transmission Restriction on page 6-

16.)

NOTE: If you install the Dual FAX option and then use 2 phone lines, you

can register Local Fax Numbers for each of the lines.

To change the registration contents, follow the same operation.

Us e the k eybo ard to enter .

Limit : charact ers

Backspace

Lower-case No./Symbol Space

Cancel OK

xcvbnm . /

·kjhfdgsa

po[iuyretwq ]

09-87643521 =`

Upper-case

Status

6/6/2006 10:00

Inp ut: ch aracters0

Local FAX N ame Entry

LKIJ

Page 31

Preparation Before Use

OPERATION GUIDE 2-5

Press the System Menu key.

Press [FAX/i-FAX], [Next] of Transmission, and then [Next] of FAX.

When you register the Local FAX Number, go to next step. When you register the Local FAX ID, go to step 6.

Local FAX Number Entry

Press [Change] of Local FAX Number 1 or Local FAX Number 2 (option).

If you have already registered a number, the current registered number is displayed.

Using the numeric keys, enter the local number to register.

• Up to 20 digits can be entered.

• Press [Space] to enter a space.

• Use [W] or [X] to move the cursor.

• Pressing [Back Space] deletes the character to the left of the cursor.

Press [OK].

Local FAX ID Entry

Press [Change] of Local FAX ID.

The entry screen is displayed.

Using the numeric keys or [+]/[-], enter the four-digit Local FAX ID number to register.

Press [OK].

To exit from this setup, press [Close] several times until the System Menu default screen is displayed.

Status

FAX - Local FAX Number

Cancel OK

10/10/2007 10:00

12345678

Regist er or edit l ocal FA X number. Use the numeri c keys to enter the number.

Back SpaceSpace

Status

FAX - Local FAX ID

Set local FAX ID. Use [-]/[+] or the numeric keys to enter a number.

Cancel OK

0001

10/10/2007 10:00

(0000- 9999)

Page 32

Preparation Before Use

2-6 OPERATION GUIDE

Date and Time Entry

Register the date and time of the machine’s built-in clock. Because the FAX delayed transmission is conducted based on the time registered here, be sure to register the correct date and time.

IMPORTANT: Correct the time displayed on the touch panel of the operation panel regularly. Otherwise, the time displayed may eventually deviate from the current time.

Press the System Menu key.

Press [T], [Date/Timer], and then [Change] of Date /Time.

Enter the date and time using [+]/[-]. Enter the time by a 24-hour system.

NOTE: Settings include Year (Y), Month (M), Date (D), Hour (H), Minute

(M) and Second (S).

Select Summer Time if appropriate.

Press [OK].

To exit from this setup, press [Close] several times until the System Menu default screen is displayed.

Date/Ti mer - Date/Ti me

Set the date and time.

2007

Cancel OK

Status 10/10/2007 10:00

Off

10 0

Summer Time

Page 33

OPERATION GUIDE 3-1

3 FAX Operation (Basic)

This chapter explains the following basic operations.

• Automatic Send............................................................ 3-2

• FAX Automatic Reception ...........................................3-11

• Cancelling Communication......................................... 3-13

• Using the Address Book............................................. 3-16

• Using One-touch Keys ............................................... 3-28

• Using the Speed Dial key ........................................... 3-31

• Dialing the Same Receiving System (Redial)............. 3-32

• Previewing Images..................................................... 3-33

Page 34

FAX Operation (Basic)

3-2 OPERATION GUIDE

Automatic Send

General transmission using the numeric keys is explained.

NOTE: To send an Internet fax (i-FAX), refer to i-FAX Transmission on

page 8-10.

Switching to the Send Screen

Check that the basic send screen is displayed on the touch panel. (Refer to page 1-7.)

If the basic send screen is not displayed, press the

Send/FAX key.

Selection of Transmission Method

There are two transmission methods - memory transmission and direct transmission. The default is memory transmission.

To select direct transmission, use the following procedure.

1 Press

[Advanced Setup], and then [FAX Direct Transmission].

Status

10/10/2007 10:00

Enter Destination.

Ready to send.

Destination

Detai l

Addres s B ook

FAX No. Entr y

Folder Path Entr y

E-mail Addr Entry

Chain Det ail/Edit Delete Recall

Destination Quick Setup

Type of Original/

Transmission

Color/Im age A dvanced

Setup

No.

1/1

1/10

001 002 003 004 005

006 007 008 009 010

Free

A OFFIC E i-FAX

Addr Entry

On Hook

30/40/50 ppm model 25 ppm model

Status

10/10/2007 10:00

Enter Destination.

Color/Image

Advanced

Setup

Type ofOriginal/

Transmission

Ready to send.

Original Zoom

Send

Sending Image

Destination

Border Erase

QuickSetupDestination

Zoom Job Finish

Notic e

FAX Delayed Transmission

Centering File Name

Entr y

Cont inuous Scan

E-mail Subject / Body

FAX Direc t Transmission

100%

---

: :

---

Set O rigina l.

FAX Polling RX

Send and Print

Previ ew

1/2

Page 35

FAX Operation (Basic)

OPERATION GUIDE 3-3

2 Press [On.]

3 Press [OK].

NOTE: In direct transmission, you can designate only one destination for

one transmission.

Memory Transmission (When originals are placed in the document processor)

After originals placed in the document processor are scanned and stored in the memory, the receiving system is dialed. This method is very convenient because you can have originals returned to you without waiting for sending of the originals to be completed. It is suitable for sending multiple-page sheet originals.

Memory Transmission (When originals are placed on the glass surface)

This method is suitable for sending book originals that cannot be placed in the document processor. After originals placed on the glass surface are scanned and stored in the memory, the receiving system is dialed.

NOTE: When continuous scan is set, you can continue with scanning of

a next original after an original on the glass surface has been stored in memory. Every time one page is scanned, you perform an operation to allow continued scanning, and after all the originals have been stored in memory, the receiving system is dialed.

Setting for Direct

transmission

Description

Off Starts memory transmission.

After originals are scanned into memory, the communication starts.

On Starts direct transmission.

Dials the receiving system, and after the communication has started, originals are scanned.

Status

10/10/2007 10:00

Enter Destination.

Cancel OK

Add Short cut

Ready to directly transmit FAX .

OnOff

FAX Direct Transmission

Destination

Send FAX directly, without reading original into memory. FAX can also be sent page by page , with c onfirm at ion aft er each page.

Press [OK] to display

the image.

Page 36

FAX Operation (Basic)

3-4 OPERATION GUIDE

Direct Transmission (When originals are placed in the document processor)

After the telephone line has connected with the receiving system, scanning of the originals placed in the document processor starts. When multiplepage originals are placed, each page is scanned after the previous one is sent.

Direct Transmission (When originals are placed on the glass surface)

This method is suitable for sending book originals that cannot be placed in the document processor. After the telephone line has connected with the receiving system, the originals placed on the glass surface are scanned and sent.

NOTE: When continuous scan is set, you can continue with scanning of

a next original after an original on the glass surface has been sent. Every time one page is scanned, you perform an operation to allow continued scanning.

Placing Originals

Place the originals on the glass surface or in the optional document processor. Refer to the machine’s Operation Guide for placing originals.

Page 37

FAX Operation (Basic)

OPERATION GUIDE 3-5

Dial the Receiving System

1 Press [FAX No.

Entry].

NOTE: When you press the numeric keys to enter numbers, the screen

changes to the entry screen for the fax number (the screen shown in the next step).

2 Enter the fax

number of the receiving system using the numeric keys.

NOTE: Up to 64 digits can be entered as the fax number of the receiving

system.

Press [Space] to enter a space. Use [W] or [X] to move the cursor.

To correct the fax number, press [Back Space] on the touch panel, and delete the digits one by one before reentering the fax number. To delete the number entirely, press the Clear key on the operation panel.

When [Add to Addr Book] is displayed, you can register entered contents to the Address Book.

[Pause]

Pressing this key adds about three seconds of waiting time during dialing. For example, when dialing the receiving system on an external line, you can use this method to insert a pause before resuming dialing after you dial a specific number.

Status

10/10/2007 10:00

Enter Destination.

Ready to send.

Destination

Detai l

Addres s B ook

FAX No. Entr y

Folder Path Entr y

E-mail Addr Entry

Chain Det ail/Edit Delete Recall

Destination Quick Setup

Type of Original/

Transmission

Color/Im age A dvanced

Setup

No.

1/1

1/10

001 002 003 004 005

006 007 008 009 010

Free

A OFFIC E i-FAX

Addr Entry

On Hook

Status

10/10/2007 10:00

Enter Destination.

Cancel OKNext Des t.

Ready to send.

Pause

FAX No. Entry

Destination

Sub Addre ss

Transmission Start Speed

ECM

Encr ypted Transmission

On Hook

Back SpaceSpace

Add a new FAX destina ti on. Enter the FAX number with the numeric keys.

Add t o Addr B ook

Page 38

FAX Operation (Basic)

3-6 OPERATION GUIDE

3 If necessary,

make any detailed settings. Press each key to change the setting, and press [OK].

[On Hook]

Press this key to connect to the telephone line.

When the FAX number has been entered, the machine starts dialing to the receiving system.

After pressing this key, you can dial the number of the receiving system using the numeric keys. For details, refer to Manual Send on page 4-11.

Dialing methods without using the numeric keys

• Using the Address Book (Refer to page 3-16.)

• Using One-touch keys (Refer to page 3-28.)

• Using the Speed Dial key (Refer to page 3-31.)

• Manual redial (recall) (Refer to page 3-32.)

Key Description

Sub Address To communicate using the sub address, press

this key. For details, refer to Sub Address Communication on page 4-50.

Transmission Start Speed

To change the transmission start speed, press this key. Select the speed from 33,600 bps, 14,400 bps, and 9,600 bps.

ECM ECM (error correction mode) is a function to

automatically resend an image that has not been correctly sent or received due to the effects of noise on the telephone line during transmission. To change the ECM communication setting, press this key.

Encrypted Transmission

To send faxes using encryption, press this key. For details, refer to Encryption on page 6-26.

Status

10/10/2007 10:00

Enter Destination.

Cancel OK

Next Des t.

Ready to send.

Pause

FAX No. Entry

Destination

Sub Addre ss

Transmission Start Speed

ECM

Encr ypted Transmission

On Hook

Back SpaceSpace

Add a new FAX destina ti on. Enter the FAX number with the numeric keys.

Add t o Addr B ook

01234567

Page 39

FAX Operation (Basic)

OPERATION GUIDE 3-7

NOTE: In addition to a fax, you can include e-mail transmission and

folder (SMB/FTP) transmission to send as one job. For details, refer to the machine’s Operation Guide.

When the destination includes fax, the color mode becomes completely monochrome.

Selecting the Resolution

Select the resolution suitable for sending originals.

• 200 × 100 dpi (Normal): when sending originals with standard size characters

• 200 × 200 dpi (Fine): when sending originals with relatively small characters and thin lines

• 200 × 400 dpi (Super Fine): when sending originals with minute characters and lines

• 400 × 400 dpi (Ultra Fine): when sending originals with minute characters and lines more finely

• 600 × 600 dpi (600dpi): when sending originals with minute characters and lines as finely as possible

NOTE: The default setting is 200 × 200 dpi (Fine).

The higher the resolution, the clearer the image. However, higher resolution also means longer send times. Normally, up to 400 × 400 dpi (Ultra Fine) is recommended.

The FAX transmission and transmission resolution are the same settings.

The machine does not support resolution of 300 × 300 dpi when sending faxes. If you have selected 300 × 300 dpi, the machine sends faxes after lowering the resolution to 200 × 200 dpi (Fine).

Using the program function, you can register the FAX transmission and transmission resolution separately.

Typical character size: 10.5 point (example:

Resolution Resolution)

Typical character size: 8 point (example:

Resolution Resolution)

Typical character size: 6 point (example:

Resolution Resolution)

Typical character size: 6 point (example:

Resolution Resolution)

Typical character size: 6 point (example:

Resolution Resolution)

Page 40

FAX Operation (Basic)

3-8 OPERATION GUIDE

1 To change the

resolution, press [Color/ Image], and then [Scan Resolution].

NOTE: You can see a preview of the image to be sent by pressing

[Preview]. For details, refer to Previewing Images on page 3-33.

2 Select the

resolution.

3 Press [OK].

IMPORTANT:

• If you select a high resolution, the image becomes clearer. However, the higher the resolution is, the longer the send time is.

• When you send originals at a resolution of 200 × 400 dpi (Super Fine) or higher, the fax machine on the receiving system needs to be capable of receiving the originals at such image quality. When the receiving system does not have such capability, originals are sent at an image quality of 200 × 200 dpi (Fine).

Selecting the Density

Adjusting the density when scanning originals

• Manual (-3 to +3): You can adjust the density using seven levels or 13 levels.

• Auto: The optimal density is chosen according to the density of the originals.

Status 10/10/2007 10:00

Color/Im age Advanced

Setup

Type of Original/

Transmission

Ready to send.

Original Zoom Send

Sending Im age

Destination

Densi ty

Quick SetupDestination

Original Image

Scan Resolution

Color Selection

Sharpness Background

Densi ty Adj.

100% Letter

: : :

Letter

Change Setting

Status

10/10/2007 10:00

Cancel OK

Add Short cut

Ready to send.

Destination

Selec t fine ness of sc anning res olut ion. The larger the number, the better the image resolution.

600x 600dpi 400 x400dpi

Ultr a Fine

300x 300dpi

200x 400dpi Super Fi ne

200x 100dpi Normal

200x 200dpi Fine

Scan R es olut ion

Press [OK] to display

the image.

Page 41

FAX Operation (Basic)

OPERATION GUIDE 3-9

1 To change the

original density, press [Color/ Image], and then [Density].

NOTE: You can see a preview of the image to be sent by pressing

[Preview]. For details, refer to Previewing Images on page 3-33.

2 Select the

density.

3 Press [OK].

Send Start

Press the Start key. Transmission begins.

Status 10/10/2007 10:00

Color/Im age Advanced

Setup

Type of Original/

Transmission

Ready to send.

Original Zoom Send

Sending Im age

Destination

Densi ty

Quick SetupDestination

Original Image

Scan Resolution

Color Selection

Sharpness Background

Densi ty Adj.

100% Letter

: : :

Letter

Change Setting

Status

10/10/2007 10:00

Cancel OKAdd Short cut

Ready to send.

Destination

Auto

-3 -2 -1 0

Densi ty

+1 +2 +3

-2. 5 -1 .5 -0 .5 + 0.5 + 1.5 +2.5

Lighter Normal

Darke r

Press [OK] to display

the image.

30/40/50 ppm model 25 ppm model

Page 42

FAX Operation (Basic)

3-10 OPERATION GUIDE

Checking the Send Status

1 Press the

Status/Job Cancel key.

2 Press [Sending

Jobs].

The list of accepted time, destination, and status are displayed for each job.

Cancelling the Transmission

On the Sending Jobs screen above, select the job, and press [Cancel].

When the cancel confirmation screen appears, press [Yes].

NOTE: Pressing the Stop key on the operation panel while originals are

being scanned cancels the transmission.

30/40/50 ppm model 25 ppm model

Status

10/10/2007 10:00

Print ing Jobs Sendi ng Jobs St ori ng Jobs

Devic e/

Com munic atio n

Paper /Suppli es

Stat us Sche duled Job Log

All

Job No . Ac cepted T im e Type Des tinat ion Us er Nam e Stat us

Cancel Detai l

1/1

Stat us

Sending

Executing TX job 1.

000001 10: 00 1111

Job Ty pe

Status

10/10/2007 10:00

Print ing Jobs Sendi ng Jobs St ori ng Jobs

Devic e/

Com munic atio n

Paper /Suppli es

Stat us Sche duled Job Log

All

Job No . Ac cepted T im e Type Des tinat ion Us er Nam e Stat us

Cancel Detai l

1/1

Stat us

Sending

Executing TX job 1.

000001 10: 00 1111

Job Ty pe

Page 43

FAX Operation (Basic)

OPERATION GUIDE 3-11

FAX Automatic Reception

When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to FAX-dedicated reception. No special operation is required when receiving faxes.

NOTE: When you are receiving DRD service from a telephone company,

change the reception method to [Auto (DRD)]. For details, refer to DRD Reception (Available for inch versions only) on page 6-14.

Reception Method

This machine allows the following five reception methods.

• Auto (Normal)

• Auto (FAX/TEL) (Refer to page 6-2.)

• Auto (TAD) (Refer to page 6-4.)

• Auto (DRD) (Refer to page 6-14.)

• Manual (Refer to page 4-12.)

Checking and Changing the Reception Method

Press the System Menu key.

Press [FAX/i-FAX], [Next] of Reception, [Next] of FAX, and then [Change] of RX Setting.

Select [Auto (Normal)].

Press [OK].

To exit from this setup, press [Close] several times until the System Menu default screen is displayed.

Reception Starts

When a fax has been sent to you, the machine rings the registered number of times, and then starts receiving the fax.

After reception has started, the Receive indicator blinks.

30/40/50 ppm model 2

5 ppm model

Page 44

FAX Operation (Basic)

3-12 OPERATION GUIDE

NOTE: You can change the number of times the ringing tone rings.

(Refer to Rings on page 6-7.)

To cancel the reception, refer to Cancelling Transmission (Disconnection of Communication) on page 3-15.

Memory Reception

When the machine cannot print a fax due to paper running out or a paper jams, it temporarily stores originals that have been sent in the image memory. When the machine returns to the printable state, printing starts.

During memory reception, FAX Reception Printing Jobs are displayed on Printing Jobs of the Status screen. To print the received originals, supply paper or remove jammed paper.

NOTE: For the Status screen, refer to the machine’s Advanced Operation

Guide.

Reception Print

Received originals are output on the top tray with the print side facing downward. Up to 250 sheets of plain paper (80 g/m²) can be held on the top tray. However, the number of sheets varies with the condition of the paper to be used.

IMPORTANT:

• The number of sheets that can be held varies with the output tray. Refer to the machine’s Operation Guide. When the number of sheets to be printed exceeds the number of sheets that can be held, remove all the paper on the top tray.

• Even if the machine is not capable of printing due to paper running out or a paper jam, it can still receive faxes (memory reception).

Page 45

FAX Operation (Basic)

OPERATION GUIDE 3-13

Cancelling Communication

The method for cancelling communication with this machine differs depending on the transmission method (memory transmission or direct transmission) and communication form. Methods of cancelling in various cases are explained here.

Cancelling Memory Transmission (while originals are being scanned)

During memory transmission, to cancel scanning while originals are being scanned, press the Stop key on the operation panel, or press [Cancel] on the touch panel. Scanning of originals is canceled, and the originals are ejected. When originals remain in the document processor, take them out from the original output table.

Cancelling Memory Transmission (during communication)

During memory transmission, to cancel communication after it has started following the completed scanning of originals, use the following procedure.

NOTE: You can cancel transmission by disconnecting the telephone line.

For details, refer to Cancelling Transmission (Disconnection of Communication) on page 3-15.

Press the Status/ Job Cancel key.

Press [Sending Jobs].

30/40/50 ppm model 25 ppm model

Page 46

FAX Operation (Basic)

3-14 OPERATION GUIDE

Select the job you want to cancel, and press [Cancel].

When the cancel confirmation screen appears, press [Yes].

Communication is canceled.

Cancelling and Sending Delayed Transmissions (Queued)

To cancel delayed transmissions that are queued, or to send delayed transmissions immediately rather than waiting for the specified time, use the procedure below.

Press the Status/ Job Cancel key.

Press [Sending Jobs], and then [Scheduled Job].

To cancel a delayed transmission, select the job to be cancelled and press [Cancel].

When the cancel confirmation screen appears, press [Yes].

Transmission is canceled.

To send delayed transmission immediately, select the job to be sent and press [Start Now].

When the send confirmation screen appears, press [Yes].

Transmission begins.

Status

10/10/2007 10:00

Print ing Jobs Sendi ng Jobs St ori ng Jobs

Devic e/

Com munic atio n

Paper /Suppli es

Stat us Sche duled Job Log

All

Job No . Ac cepted T im e Type Des tinat ion Us er Nam e Stat us

Cancel Detai l

1/1

Stat us

Sending

Executing TX job 1.

000001 10: 00 1111

Job Ty pe

30/40/50 ppm model 25 ppm model

Status

10/10/2007 10:00

Print ing Jobs Sendi ng Jobs St oring Jobs Dev ic e /

Com munic atio n

Paper /Suppli es

Stat us Sche duled Job Log

Job No . Acce pted T ime Type Des ti nati on User Name

Star t T ime

Cancel Detai l

1/1

Stat us

12: 00

000007 9:30 A O FFICE

Star t Now

Executing TX job 7.

Page 47

FAX Operation (Basic)

OPERATION GUIDE 3-15

Cancelling Direct Transmission

During direct transmission, to cancel communication during transmission, press the Stop key on the operation panel or [Cancel] on the touch panel. The originals that have been scanned are ejected, and the screen returns to the send default screen. When originals remain in the document processor, take them out.

Cancelling Transmission (Disconnection of Communication)

When you cancel sending or receiving by disconnecting the telephone line during communication, use the following procedure.

NOTE: If the Dual FAX option is installed, disconnect the line currently

being used for communication.

Press the Status/ Job Cancel key.

Press [Device/Communication].

Press [Line Off] of

FAX Port 1 or FAX Port 2 (option).

When the cancel confirmation screen appears, press [Yes].

The line in transmission is disconnected.

Cancelling Polling or Sub Address Bulletin Board Transmissions

To cancel a polling or sub address bulletin board transmission, delete the polling transmission original saved in the polling box. For information on how to delete the saved original, refer to Deleting Originals in a Polling Box on page 4-61.

30/40/50 ppm model 25 ppm model

Status

Stat us

Ready.

Devic e/

Com munic atio n

Paper /Suppli es

10/10/2007 10:00

Scanner

Ready.

Print er

Not connected.

Removable Memory

Hard Di sk

Not connected.

Memory Card

Stor ing JobsSending JobsPrint ing Jobs

Format Remove

Line Of f M anual R X

Receiving...

FAX Li ne 1

Log

Format Printing list

FAX

Check New FAXFAX/i-FAX

Page 48

FAX Operation (Basic)

3-16 OPERATION GUIDE

Using the Address Book

You can select the destination for a fax or i-FAX from the Address Book.

Registering a New Destination

You can register new destinations to the Address Book. There are two registration methods - contact registration; and, group registration for registering several contact registrations as a unit.

NOTE: To register an i-FAX address as a contact, refer to Contact

Registration (i-FAX) on page 3-19.

Contact Registration (fax)

Up to 2,000 destinations can be registered. Destination name, fax number, sub address communication, encryption, transmission start speed, and ECM communication can be registered for each destination.

Press the System Menu key.

Press [Edit Destination], [Register/Edit] of Address Book, [Add], [Contact], and then [Next].

Press [Change] of Address Number.

Using [+]/[-] or the numeric keys, enter the custom address number (0001 to 2,500).

NOTE: The address number is the identification number for each

destination. You can select a number available from a total of 2,500 numbers for registration - 2,000 numbers for contact registration and 500 numbers for group registration.

When ‘0000’ is displayed, an available number is automatically assigned.

Press [OK].

Press [Change] of Name.

Status

Contact Name

Back Register

Address Number:

10/10/2007 10:00

Addre ss

Name:

Change

Cancel

Auto

Addre ss:

Page 49

FAX Operation (Basic)

OPERATION GUIDE 3-17

Enter the destination name to be displayed on the Address Book, and press [OK]. Up to 32 characters can be entered.

NOTE: For details on character entry, refer to Character Entry Method on

page 2 of the Appendix.

Press [Address].

Use [S]/[T] to select FAX.

Press [Change Dest.].

Use the numeric keys to enter the number of the receiving system.

NOTE: Up to 32 digits can be entered as the number of the receiving

system.

Press [Space] to enter a space. Use [W] or [X] to move the cursor.

[Pause]

Press [Sub Address]. When you do not use sub address communication, go to step 16.

Status 10/10/2007 10:00

Cancel OK

Pause

Addre ss - FA X No. Ent ry

Sub Addre ss

Transmission Start Speed

ECM

Encr ypted Transmission

Back SpaceSpace

Add a new FAX destina ti on. Enter FAX number wi th num eric k eys.

Page 50

FAX Operation (Basic)

3-18 OPERATION GUIDE

Press [Sub Address Max 20 digits] and enter the sub address using the numeric keys.

NOTE: You can use up to 20 digits including the numbers from 0 to 9,

‘ (space)’, ‘#’ and ‘*’ characters to enter a sub address.

Press [Space] to enter a space. Use [W] or [X] to move the cursor.

Pressing [Back Space] deletes the character to the left of the cursor.

Press [Password] and enter the sub address password using the numeric keys.

NOTE: You can use up to 20 digits including the numbers from 0 to 9,

‘ (space)’, ‘#’ and ‘*’ characters to enter a sub address password. When the machine receives originals, a sub address password is not used.

Press [OK].

Press [Encrypted Transmission]. If you are not using encryption, go to step

21.

Press [On], and select Encryption Key No.

To specify the FAX Box of the receiving system, press [Encryption Box], and go to the next step.

To print originals in the receiving system, select [Not Use], press [OK], and go to Step 21.

Press [Use], and enter the encryption FAX Box number (four digits) with the numeric keys, and press [OK].

Status

FAX No. Entr y - Sub Addr ess

Cancel OK

Sub Addre ss Max . 20 digits

10/10/2007 10:00

Password

Set s ub address . Enter sub addr es s and pas sword usi ng numer ic key s. ( Up to 20 di gits.)

1234567890

Back SpaceSpac e

Status

Cancel OK

10/10/2007 10:00

FAX No. Entry - Encrypted Transmission

Off

Not Us e

001/001

Encr ypti on Box

Page 51

FAX Operation (Basic)

OPERATION GUIDE 3-19

Press [OK].

If necessary, change the settings for transmission start speed and ECM communication. Change the settings after pressing each key, and press [OK].

Check if each item has been entered correctly, and press [OK].

Check if the destination has been set correctly, and press [Register]. The destination is added to the Address Book.

Contact Registration (i-FAX)

Up to 2,000 contacts can be registered. Contact name, i-FAX address, transmission mode and the conditions for the destination machine can be registered for each contact.

Press the System Menu key.

Press [Edit Destination], [Register/Edit] of Address Book, [Add], [Contact], and then [Next].

Press [Change] of Address Number.

Using [+]/[-] or the numeric keys, enter the custom address number (0001 to 2,500).

Key Description

Transmission Start Speed

To change the transmission start speed, press this key. Select the speed from 33,600 bps, 14,400 bps, and 9,600 bps.

ECM ECM (error correction mode) is a function to

Status

Contact Name

Back Register

Address Number:

10/10/2007 10:00

Addre ss

Name:

Change

Cancel

Auto

Addre ss:

Page 52

FAX Operation (Basic)

3-20 OPERATION GUIDE

NOTE: The address number is the identification number for each

destination. You can select numbers available from a total of 2,500 numbers for registration - 2,000 numbers for contact registration and 500 numbers for group registration.

When ‘0000’ is displayed, the number available is automatically assigned.

Press [OK].

Press [Change] of Name.

Enter the destination name to be displayed on the Address Book, and press [OK]. Up to 32 characters can be entered.

NOTE: For details on character entry, refer to Character Entry Method on

page 2 of the Appendix.

Press [Address].

Use [S]/[T] to select i-FAX.

Press [Change Dest.].

Press [i-FAX Address].

Enter the destination address and press [OK]. Up to 126 characters can be entered.

NOTE: For details on character entry, refer to Character Entry Method on

page 2 of the Appendix.

Status

10/10/2007 10:00

Cancel OK

i-F AX Addre ss

Destination Condition

Sim ple

Mode

i-F AX Addre ss Entry

Page 53

FAX Operation (Basic)

OPERATION GUIDE 3-21

Press [T] of Mode and select Simple or Full.

Press [Destination Condition].

Specify the destination conditions and press [OK].

Press [OK].

Check if the destination has been set correctly, and press [Register].The destination is added to the Address Book.

Transmission

mode

Description

Simple mode Transmission confirmation is not sent to the

destination machine.

Full mode Transmission confirmation is sent to the

destination machine.

Item Description

Resolution Specify the resolutions that can be received by

the destination fax machine. If you try to send an i-FAX using a prohibited resolution, it is automatically changed to a permitted resolution and then sent.

• 200 × 100 dpi: Permitted (fixed)

• 200 × 200 dpi: Permitted (fixed)

• 200 × 400 dpi: Permitted or prohibited

• 400 × 400 dpi: Permitted or prohibited

• 600 × 600 dpi: Permitted or prohibited To permit a resolution setting, press the key for that resolution so that it is highlighted. To prohibit a resolution, press the key again so that it is no longer highlighted.

Compression Select a suitable file format for the destination

fax machine. MH, MR, MMR or JBIG

Paper Size Specify the suitable document size options for

the destination fax machine.

• A4/Letter: Permitted (fixed)

• B4: Permitted or prohibited

• A3/Ledger: Permitted or prohibited To permit a document size setting, press the key for that size so that it is highlighted. To prohibit a setting, press the key again so that it is no longer highlighted.

Page 54

FAX Operation (Basic)

3-22 OPERATION GUIDE

Group Registration

You can register several destinations that have been registered to be contacted as a unit. This method is convenient because several destinations can be designated at one time. Up to 500 groups can be registered.

NOTE: Group registration requires destinations that have been

registered as contact registration. Perform the necessary contact registration in advance.

Press the System Menu key.

Press [Edit Destination], [Register/Edit] of Address Book, [Add], [Group], and then [Next].

Press [Change] of Address Number.

Use the numeric keys or [+]/[-] to enter the address number (0001 to 2,500).

NOTE: The address a number is the identification number for each

group. You can select a number available from a total of 2,500 numbers for registration - 2,000 numbers for contact registration and 500 numbers for group registration.

When ‘0000’ is displayed, an available number is automatically assigned.

Press [OK].

Press [Change] of Name.

Enter the group name to be displayed on the Address Book, and press [OK]. Up to 32 characters can be entered.

NOTE: For details on character entry, refer to Character Entry Method on

page 2 of the Appendix.

Press [Group Member].

Status

Group Name

Back Register

Address Number:

10/10/2007 10:00

Group Member

Name:

Change

Cancel

Auto

Addre ss:

Page 55

FAX Operation (Basic)

OPERATION GUIDE 3-23

Press [Add].

Select the destination (contact) to be registered to the group.

NOTE: You can search for destinations by name or address number.

Press [OK].

To add a destination, repeat steps 8 to 11.

Check that the destination you selected has been added to the group and press [Register]. The group is added to the Address Book.

Status

10/10/2007 10:00

Edit Destination - Add

Search(Nam e)

Searc h(No .)

Detai l

E-mail Folder FAX

Cancel OK

No.

Dest N o. Type Nam e Detai l

ABC

Sort

DEF GHI JKL MNO PQR S T UV WX YZ 0- 9

1/2

0001

0002

0003

0004

0005

A OFFIC E

B OFFIC E

C OFFICE

D OFFICE

E OFFICE

1234567890

0123456789

[email protected]

10.176 .1.54

10.172 .1.76

i-FAX

Page 56

FAX Operation (Basic)

3-24 OPERATION GUIDE

Selecting a Destination from the Address Book

Select a destination registered in the Address Book.

Press [Address Book] on the basic send screen.

Select the destination from the list. You can select several destinations. The checkbox of the destination selected is checked.

NOTE: To cancel the selection, press the checkbox to erase the

checkmark.

Press [OK].

The destination you have selected is registered in the destination list.

NOTE: To delete the destination that has been registered, select the

destination, and press [Delete].

Status

10/10/2007 10:00

Enter Destination.

Ready to send.

Destination

Detai l

Addres s B ook

FAX No. Entr y

Folder Path Entr y

E-mail Addr Entry

Chain Det ail/Edit Delete Recall

Destination Quick Setup

Type of Original/

Transmission

Color/Im age A dvanced

Setup

No.

1/1

1/10

001 002 003 004 005

006 007 008 009 010

Free

A OFFIC E i-FAX

Addr Entry

On Hook

Status

10/10/2007 10:00

Addre ss Book

Search(Nam e)

Searc h(No .)

Detai l

E-mail Folder

Cancel OK

No.

Dest . No. Ty pe Nam e Detail

ABC

Sort

DEF GHI J KL MNO PQ RS T UV WX YZ 0- 9

Edit Address Book

Addre ss BookA ddr Book

FAX Group

0001 / 0002

0002

0003

0004

0005

B OFFIC E

C OFFICE

D OFFICE

E OFFICE

0123456789

[email protected]

10.176 .1.54

10.172 .1.76

0001 A O FFICE 1234567890

i-FAX

Status

10/10/2007 10:00

Ready to send.

Destination

Detai l

Addres s B ook

FAX No. Entr y

Folder Path Entr y

E-mail Addr Entry

Chain Det ail/Edit Delete Recall

Destination Quick Setup

Type of Original/

Transmission

Color/Im age Advanced

Setup

1/1

1/10

001 002 003 004 005

006 007 008 009 010

Free

A OFFIC E

No.

1234567890

i-FAX Addr Entry

On Hook

Page 57

FAX Operation (Basic)

OPERATION GUIDE 3-25

Searching for a Destination

You can search for a destination registered in the Address Book, and further refine your search if necessary.

Search (Name)

Press [Search (Name)] and enter the name you want to search.

Search (No.)

Press [Search (No.)] and enter the address number you want to search.

Destination type search refinement

Press [E-mail], [Folder], [FAX], [i-FAX] or [Group]. The destination by the destination type is displayed.

Capital letter search refinement

Press the key of the capital letter you want to search.

Keys used

Search method Search words, etc.

1 Search (Name) Search by the registered

name.

2 Search (No.) Search by the address

number.

3 Destination type search

refinement

Refine your search by using the type of destination registered (e-mail, folder (SMB/FTP), FAX, Internet FAX, and group)

4 Capital letter search

refinement

Refine your search by the capital letters of the registered name.

Status

10/10/2007 10:00

Address Book

Search(Nam e)

Searc h(No .)

Deta il

E-m ail Fol der

Cancel OK

No.

Dest . No. Type Nam e Deta il

ABC

Sort

DEF GHI JKL MNO PQRS TUV WX YZ 0-9

Edit Address Book

Address BookAddr Book

FAX Group

0001 / 0002

0002

0003

0004

0005

B OFFICE

C OFFICE

D OFF IC E

E OF FIC E

0123456789

[email protected]

10.1 76 .1.5 4

10.1 72 .1.7 6

0001 A O FFI CE 12 34567890

i-FAX

Page 58

FAX Operation (Basic)

3-26 OPERATION GUIDE

Changing/Deleting Registration Contents

You can change or delete the contents of destinations (contact) or groups.

Press the System Menu key.

Press [Edit Destination] and then [Register/Edit] of Address Book.

Select the destination or group to edit.

NOTE: The destinations and groups can be rearranged and searched by

destination name, group name, and address number.

Press [Detail].

When editing the destination of a contact registration

Change Address Number, Name, the fax number of the destination, and the send details setting. For details, refer to steps 3 to 23 in Contact Registration (fax) or steps 3 to 17 in Contact Registration (i-FAX).

When editing a group

1 Change Address Number and Name. For details, refer to Group

Registration steps 3 to 7.

2 Press [Group Member].

3 To add a contact to a group, press [Add]. Refer to steps 10 and 11 in

Group Registration for information how to add contacts. To remove a contact from a group, select the contact to be removed and press [Delete]. Press [Yes] in the confirmation screen to remove the contact. You can view detailed information on the selected contact by pressing [Detail].

When deleting the destination of a contact registration or group

Press [Delete]. Press [Yes] in the confirmation screen to delete the destination or group.

Press [Register]. When the change confirmation screen appears, press [Yes]. Changes or deletions made to the registered details are applied in the Address Book.

Status

10/10/2007 10:00

Edit Destination - Address Book

Search( Name)

Searc h(No .)

Detai l

Cont act Gr oup

No.

No. Type Name Detail

ABC DEF GHI JKL MNO PQRS TUV WXYZ 0-9

Add

Sort

Delet e

1/2

0002

0003

0004

0005

B OFFIC E

C OFFICE

D OFFICE

E OFFICE

0001 A O FFICE

Page 59

FAX Operation (Basic)

OPERATION GUIDE 3-27

Printing Address List

You can print the list of destinations registered in the Address Book.

You can sort the list in the order of names or address numbers of the destinations.

Press the System Menu key.

Press [Edit Destination], and then [Next] of List Print.

Press [Print] of Address List (Name) or Address List (No.).

When the printing confirmation screen appears, press [Yes]. The machine prints a list.

Edit Destination - List Print

Address Li st (Name.):

10/10/2007 10:10

Address List (No.):

Status

Address List (Name)

Address List (No.)

Page 60

FAX Operation (Basic)

3-28 OPERATION GUIDE

Using One-touch Keys

With One-touch keys on the [Destination] screen, you can access destinations in the Address Book.

Registering a New One-touch Key

You can register the destination (contact or group) in the Address Book to a One-touch key. Up to 100 destinations can be registered.

Press the System Menu key.

Press [Edit Destination] and then [Change] of One-touch Key.

Select the Onetouch key number to which to register the destination (001 to

100). Pressing [No.]

directly selects the One-touch key number.

Press [Register/Edit].

Select the destination (contact or group) to register to the One-touch key from the Address Book.

Pressing [Detail] shows the detailed information of the destination you have selected.

NOTE: You can rearrange or search for the destination by destination

name, group name, or address number.

Press [OK]. The destination is registered to the One-touch key.

To exit from this setup, press [Close] several times until the System Menu default screen is displayed.

Status

10/10/2007 10:00

Edit Destination - One-touch Key

Regist er a one-touch key.

No.

Delet e

Detai l

1/5

001 002 003 004 005

006 007 008 009 010

011 012 013 014 015

016 017 018 019 020

Page 61

FAX Operation (Basic)

OPERATION GUIDE 3-29

Selecting a Destination by One-touch Key

Select a destination by a One-touch key.

On the [Destination] screen, press the One-touch key to which the destination is registered.

NOTE: When the One-touch key for the destination is not displayed on

the touch panel, press [S]/[T] on the right side. The next/previous Onetouch keys are displayed.

Changing/Deleting Registration Contents

You can change the destination registered to a One-touch key to another destination, or delete the registration contents of the One-touch key.

NOTE: When changing the destination information in the Address Book,

the information registered to the One-touch key is updated.

Press the System Menu key.

Press [Edit Destination] and then [Change] of One-touch Key.

Select the One-touch key number to edit (001 to 100). Pressing [No.] selects the One-touch key number by direct input.

When changing the destination to another destination

1 Press [Register/Edit].

2 Select the new destination (contact or group).

Pressing [Detail] shows the detailed information of the destination you have selected.

NOTE: You can rearrange or search for the destinations by destination

name, group name, or address number.

3 Press [OK].

4 Pressing [Yes] on the change confirmation screen registers the

destination to the One-touch key.

Status

10/10/2007 10:00

Enter Destination.

Ready to send.

Destination

Detai l

Addres s B ook

FAX No. Entr y

Folder Path Entr y

E-mail Addr Entry

Chain Det ail/Edit Delete Rec all

Destination Quick Setup

Type of Original/

Transmission

Color/Im age A dvanced

Setup

No.

1/1

1/10

001 002 003 004 005

006 007 008 009 010

Free

A OFFIC E i-FAX

Addr Entry

On Hook

Page 62

FAX Operation (Basic)

3-30 OPERATION GUIDE

When deleting registration contents

1 Press [Delete].

2 Pressing [Yes] on the deletion confirmation screen deletes the

registration contents of the One-touch key.

To exit from this setup, press [Close] several times until the System Menu default screen is displayed.

Page 63

FAX Operation (Basic)

OPERATION GUIDE 3-31

Using the Speed Dial key

You can designate a three-digit One-touch key number (speed dial) to select the destination.

NOTE: For details, refer to Using One-touch Keys on page 3-28.

Press [No.] on the [Destination] screen, and enter three-digit one-touch key number to the number entry screen.

Status

10/10/2007 10:00

Enter Destination.

Ready to send.

Destination

Detai l

Addres s B ook

FAX No. Entr y

Folder Path Entr y

E-mail Addr Entry

Chain Det ail/Edit Delete Rec all

Destination Quick Setup

Type of Original/

Transmission

Color/Im age A dvanced

Setup

No.

1/1

1/10

001 002 003 004 005

006 007 008 009 010

Free

A OFFIC E i-FAX

Addr Entry

On Hook

Page 64

FAX Operation (Basic)

3-32 OPERATION GUIDE

Dialing the Same Receiving System (Redial)

Redial is a function allowing you to dial the last entered number once again.

Automatic Redial

This function automatically redials a receiving system that does not respond when you try to send fax.

No particular setting is required for automatic redial. Because the machine redials repeatedly at a regular interval, you do not need to worry even when the communication by the receiving system is prolonged.

NOTE: When using direct transmission, the machine does not

automatically redial.

You can change the number of automatic redials from between 0 and 14. For details, refer to Retry Times on page 6-9.

You cannot send delayed transmission immediately while the machine is waiting for redial.

Manual Redial (Recall)

Use this when the receiving system does not respond when you have tried to send a fax. When you want to send the fax to the same receiving system, press [Recall], and you can call the receiving system you dialed on the destination list.

Press [Recall]. The receiving system you dialed is displayed on the destination list.

NOTE: When the last transmission included multi-address transmissions

and computers and e-mail destinations, they are also displayed. If necessary, add or delete the receiving system.

Press the Start key. The transmission will start.

NOTE: Recall information is canceled in the following conditions.

• When you turn the power off

• When you send a next fax (new recall information is registered)

• When you log out

Status

10/10/2007 10:00

Enter Destination.

Ready to send.

Destination

Detai l

Addres s B ook

FAX No. Entr y

Folder Path Entr y

E-mail Addr Entry

Chain Det ail/Edit Delete Rec all

Destination Quick Setup

Type of Original/

Transmission

Color/Im age A dvanced

Setup

No.

1/1

1/10

001 002 003 004 005

006 007 008 009 010

Free

A OFFIC E i-FAX

Addr Entry

On Hook

Page 65

FAX Operation (Basic)

OPERATION GUIDE 3-33

Previewing Images

You can display a preview image of a scanned original on the panel to check the image to be sent.

Prepare to send the image as described in steps 1 to 6 in Automatic Send on page 3-2.

Press [Preview] on the left side of the [Quick Setup], [Type of Original/ Transmission], [Color/Image] or [Advanced Setup] screen.

The machine scans the original and displays a preview image.

NOTE: If the transmission functions below are modified, the results are

applied in the preview image. For more information on the transmission functions, refer to Automatic Send on page 3-2 or FAX Operation (Advanced) on page 4-1.

If you have placed a multiple-page original in the optional document processor, the machine scans all the originals but only the first page is previewed.

You cannot change the transmission functions while the preview image is displayed.

Press the Start key to send the fax. Transmission begins.

Status

10/10/2007 10:00

Enter Destination.

Color/Im age Advanced

Setup

Type ofOriginal/

Transmission

Ready to send.

Original Zoom Send

Sending Ima ge

Destination

Quick SetupDestination

Border Erase Zoom JobFinish

Notic e

FAX Delayed Transmission

Centering File Name

Entr y

Cont inuous Scan

E-m ail Subject /B ody

FAX Direc t Transmission

100% Letter

: : :

Letter

Previ ew

FAX Polling RX

Send and Print

1/2

Status

10/10/2007 10:00

Color/Im age Advanced

Setup

Type of Original/

Transmission

Original Zoom Send

Sending Im age

Destination

Quick SetupDestination

Border Eras e Zoom Job Finis h

Notic e

FAX Delayed Transmission

Centering File Name

Entr y

Cont inuous Scan

E-mail Subject /B ody

FAX Direc t Transmission

: ::100%

Letter

FAX Polling RX

Send and Print

Press Start key to start sending. Press [Change Setting] to change settings.

Change Setting

Executing TX job . 18

1/2

• Scan Resolution

• Scan Density

• Original Size Selection

• Sending Size Selection

•Zoom

• Original Orientation

• Selection of Image Quality

• Border Erase

Page 66

FAX Operation (Basic)

3-34 OPERATION GUIDE

To change any of the transmission functions, press the Stop key or press [Change Setting]. The preview image disappears and the destination is cancelled. To see the preview again, make the transmission function changes and select the destination.

NOTE: To see a preview image when you are using the optional

document processor, place the originals in the document processor again.

You can also see a preview image in the same way with polling transmissions. When you press the Start key for a polling transmission, the machine scans the originals and saves the images in the polling box. For more information on polling transmissions, refer to Using Polling Transmission on page 4-56.

You cannot preview images in the following situations:

• When the original is a non-standard document size

• When you are using Mixed Sized Originals mode

Page 67

OPERATION GUIDE 4-1

4 FAX Operation

(Advanced)

This chapter explains the method to effectively use FAX.

• Long Originals .............................................................. 4-2

• Delayed Transmission.................................................. 4-3

• Broadcast Transmission............................................... 4-5

• Standby Transmission .................................................. 4-7

• Interrupt Send............................................................... 4-8

• Chain Dial..................................................................... 4-9

• Manual Send ...............................................................4-11

• Manual Reception ...................................................... 4-12

• Remote Switch Function ............................................ 4-14

• Memory Forwarding ................................................... 4-16

• FAX Box Function....................................................... 4-43

• Sub Address Communication..................................... 4-50

• Program Dial .............................................................. 4-53

• Polling Communication............................................... 4-55

• Account Management ................................................ 4-64

• Other Convenient Functions....................................... 4-68

Page 68

FAX Operation (Advanced)

4-2 OPERATION GUIDE

Long Originals

Use the optional document processor to scan long originals (originals that are longer in the paper feeding direction).

NOTE: To send 2-sided originals, select [Off] (scan as standard size).

(Refer to 1-sided / 2-sided Selection on page 4-68.)

Originals of up to 1,600 mm/63" long can be scanned.

Press the Send/FAX key.

Place the originals in the optional document processor.

Press [Type of Original/Transmission], and then [Long Original].

To scan standard size originals, press [Off], and to scan long originals, press [On].

Press [OK].

Set the destination, and press the Start key. Transmission begins.

Status

Enter Destination.

Cancel OKA dd Short cut

Ready to send.

OnOf f

Long Original

Destination

Read long-sized original documents usi ng a docum ent proce ss or.

10/10/2007 10:00

Press [OK] to display

the image.

Page 69

FAX Operation (Advanced)

OPERATION GUIDE 4-3

Delayed Transmission

When you have set a transmission start time, this function automatically sends originals at the preset time. You can use delayed transmission together with the broadcast transmission function, etc.

The method for sending originals to one destination after setting the start time is explained here.

IMPORTANT: If the current time displayed on the touch panel is not correct, you cannot send originals correctly at the preset time. In this case, adjust the time. For details, refer to Date and Time Entry on page 2-6.

NOTE: You cannot select direct transmission.

Set the time from between 00:00 and 23:59 in one-minute increments.

Together with standby transmission and interrupt send, you can set up to 200 destinations for delayed transmission.

When two or more delayed transmissions are set for the same time, the communication will start in the order that the delayed transmissions have been set. When delayed transmissions have been set in reverse order, however, sending of originals to be sent to the same destination is prioritized over the ones to be sent to different destinations.

You can cancel a delayed transmission any time before the specified transmission time. You can also send a delayed transmission before the specified time. (Refer to Cancelling and Sending Delayed Transmissions (Queued) on page 3-14.)

If you use delayed transmission when sending documents stored in the Custom Box by fax, you cannot move documents until sending is finished. For details on using Custom Boxes, refer to the machine’s Operation Guide.

Batch Transmission Function

When fax originals to be sent to the same destination are set to the same transmission start time with delayed transmission, you can send up to 10 groups of originals using batch transmission. This function prevents repeated communication to the same destination and reduces the communication cost.

Page 70

FAX Operation (Advanced)

4-4 OPERATION GUIDE

NOTE: You cannot send originals as a batch transmission in the case of

direct transmission.

In the case of broadcast transmission, when you have set two or more groups of originals to the same transmission start time, and each group includes the same receiving system fax number, you cannot send the originals as a batch transmission.

When the transmission start time has come, and there are fax originals waiting for redial to the same receiving system, the waiting originals are also sent together as a batch transmission.

When job accounting is ON, only the originals with the same account ID set using delayed transmission are sent as a batch transmission.

Press the Send/FAX key.

Place the originals.

Press [Advanced Setup], and then [FAX Delayed Transmission].

Press [On] and use [+]/[-] to enter the transmission start time.

NOTE: You can also press [# Keys] and use the numeric keys to enter

the transmission start time.

Press [OK].

Set the destination, and press the Start key.

Originals are scanned, and transmission begins at the preset time.

Status

10/10/2007 10:00

Enter Destination.

Cancel OK

Add Short cut

Ready to send.

FAX Delayed Transmission

Destination

Off

Star t T ime

# Keys

Press [OK] to display

the image.

# Keys

0 :

Page 71

FAX Operation (Advanced)

OPERATION GUIDE 4-5

Broadcast Transmission

This function allows you to send the same originals to several destinations in one operation. The machine stores (memorizes) originals to send in memory temporarily, and automatically repeats dialing and transmission to the set destination afterwards.

NOTE: When using a group for the destination, you can send originals to

up to 500 destinations in one operation.

You can use this function together with sub address communication and delayed transmission.

When direct transmission has been selected, it changes to memory transmission at the time of transmission.

Press the Send/FAX key.

Place the originals.

Select the destination.

Enter the fax number

1 Press [FAX No. Entry], and use the numeric keys to enter the fax

number. Press [Next Dest.] to enter the next fax number.

2 After entering all the destinations, press [OK].

Enter the i-FAX address

1 Press [i-FAX Addr Entry].

2 Press [i-FAX Address], enter the i-FAX address and then press [OK].

Press [Next Dest.] to enter the next i-FAX address.

3 After entering all the destinations, press [OK].

Select the destination from the Address Book

1 Press [Address Book].

2 Select the check boxes beside the destinations to select from the list.

3 Press [OK].

Select the destination from the One-touch keys

Press all the One-touch keys to which necessary destinations are registered.

Page 72

FAX Operation (Advanced)

4-6 OPERATION GUIDE

NOTE: For more information on sending an Internet fax (i-FAX), refer to i-

FAX Transmission on page 8-10. For details of the Address Book, refer to Using the Address Book on page 3-16. For details of One-touch keys,

refer to Using One-touch Keys on page 3-28.

You can select destinations using a combination of direct entry, the Address Book and One-touch keys.

After selecting all the destinations, press the Start key. Transmission begins.

NOTE: In addition to a fax, you can include e-mail transmission and

folder (SMB/FTP) transmission to send as one job. For details, refer to the machine’s Operation Guide.

Page 73

FAX Operation (Advanced)

OPERATION GUIDE 4-7

Standby Transmission

During a communication, you can scan originals and schedule a next transmission. When the first communication is completed, the machine automatically starts the scheduled next transmission. When using standby transmission, you do not need to wait when a communication has prolonged due to broadcast transmission.

NOTE: Together with delayed transmission and interrupt send, up to 200

transmissions can be scheduled.

You can use other functions such as broadcast transmission.

Press the Send/FAX key.

Place the originals.

Select the destination, and set transmitting functions if you want to use any.

Press the Start key. Scanning of the originals starts, and the next transmission is scheduled.

When the communication is completed, the scheduled transmission will begin.

Page 74

FAX Operation (Advanced)

4-8 OPERATION GUIDE

Interrupt Send

During communication, when you scan originals by selecting direct transmission, you can use interrupt send. Even when the communication is prolonged due to broadcast transmission or a next transmission being scheduled, the machine will first send originals for which interrupt send has been set.

NOTE: When the number of standby transmissions and delayed

transmissions has already reached 200, you cannot use interrupt send.

Depending on the timing of the interruption, you may not be able to interrupt transmission immediately.

Press the Send/FAX key.

Load the originals to be sent using Interrupt Send.

Press [Advanced Setup], and then [FAX Direct Transmission].

Press [On].

Press [OK].

Set the destination, and press the Start key. The originals are left in queue, and the transmission will start when transmission becomes possible.

NOTE: For operation of direct transmission, refer to Selection of

Transmission Method on page 3-2.

To cancel transmission while waiting for interrupt send, press the Stop key on the operation panel or [Cancel] on the touch panel. For details, refer to Cancelling Communication on page 3-13.

When the interrupt send is completed, the canceled communication and standby transmission will automatically resume.

Status

10/10/2007 10:00

Enter Destination.

Cancel OK

Add Short cut

Ready to directly transmit FAX .

OnOff

FAX Direct Transmission

Destination

Send FAX directly, without reading original into memory. FAX can also be sent page by page , with c onfirm at ion aft er each page.

Press [OK] to display

the image.

Page 75

FAX Operation (Advanced)

OPERATION GUIDE 4-9

Chain Dial

Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number created with a number common to several destinations. By setting a toll free number and an area code to a chain number, you do not need to enter such numbers for each transmission.

NOTE: You can use the chain number at the head of the fax number of

the receiving system.

It is convenient to register chain numbers that are used frequently to the Address Book or One-touch keys. For registration to the Address Book, refer to Registering a New Destination on page 3-16. For registration to One-touch keys, refer to Registering a New One-touch Key on page 3-28.

As an example, when using ‘212’ as the chain number

Press the Send/FAX key.

Place the originals.

Press [FAX No. Entry], and enter ‘212’ using the numeric keys, and press [OK]. To use the Address Book or One-touch keys, select the destinations to which ‘212’ has been registered.

NOTE: For the Address Book and One-touch keys, refer to Using the

Address Book on page 3-16 and Using One-touch Keys on page 3-28.

From the destination display, select the destination to which ‘212’ has been registered, and press [Chain].

Enter the fax number to connect to the chain number.

Use the numeric keys to enter a fax number

1 Press [FAX No. Entry]. ‘212’ is already entered, and then enter the

fax number. Press [Next Dest.] to enter the next fax number.

2 After entering all the destinations, press [OK].

Status

10/10/2007 10:00

Ready to send.

Destination

Detai l

Addres s B ook

FAX No. Entr y

Folder Path Entr y

E-mail Addr Entry

Chain Detail/ Edit Delete Recall

Destination Quick Setup Type of Original/

Transmission

Color/Im age Advanced

Setup

1/1

1/10

001 002 003 004 005

006 007 008 009 010

Free

A OFFIC E

Free 212

No.

i-FAX Addr Entry

On Hook

Page 76

FAX Operation (Advanced)

4-10 OPERATION GUIDE

Select fax number from the Address Book

1 Press [Address Book].

2 Select the destination from the list. You can select several

destinations.

3 Press [OK]. The chain number ‘212’ is automatically added to all the

destinations.

Select fax number from One-touch key

Select the destination from One-touch keys. You can select several destinations. The chain number ‘212’ is automatically added to all the destinations.

Press the Start key. Transmission begins.

Page 77

FAX Operation (Advanced)

OPERATION GUIDE 4-11

Manual Send

This method allows you to send originals by pressing the Start key after confirming that the telephone line has connected to the receiving system. Connecting a telephone set (commercially available product) to this machine enables you to talk with the person at the receiving system before sending originals.

Using after Confirming the Connection to the Receiving System

You can send originals after confirming that the telephone line has connected to the receiving system.

Press the Send/FAX key.

Set the originals.

Press [On Hook].

Use the numeric keys to enter the number of the receiving system.

NOTE: To cancel the operation, press [Line Off].

When you hear the fax tone, the telephone line has connected to the receiving system. Press the Start key. Transmission begins.

Using a Telephone to Send

When you want to talk to the person at the receiving system or the receiving system needs to switch to fax, use this method to send originals.

Set the originals.

Lift the handset, and dial the number of the receiving system.

Check if the telephone line has connected to the fax of the receiving system.

When you hear the fax tone

The receiving system is on fax.

1 Press the Send/FAX key.

2 Press [On Hook].

3 Press the Start key. Transmission begins.

When you hear a voice from the receiving system

The telephone line has connected to the telephone of the receiving system. When the conversation is over, follow steps 1 to 3 above.

When sending starts (when the Send indicator on the operation panel starts blinking), return the handset to its original position.

Page 78

FAX Operation (Advanced)

4-12 OPERATION GUIDE

Manual Reception

This method allows you to receive faxes by pressing [Manual RX] after confirming that the telephone line has connected to the sending system. Connecting a telephone set (commercially available product) to this machine enables you to receive originals after talking to the person at the sending system.

NOTE: FAX Automatic Reception has been preset for the receiving mode

of this machine. To use Manual Reception, you need to change the receiving mode to Manual Reception. To change to manual mode, refer to Receiving Mode on page 6-10.

When the Dual FAX option is installed, the only receiving mode available on port 2 is FAX Automatic reception.

Receiving after Confirming Connection to the Sending System

You can receive originals after confirming by sound that the telephone line has connected to the sending system.

When there is an incoming call, the machine makes a ringing tone.

Press the Send/FAX key.

Press [On Hook], and then [Manual RX].

After the sending side has started transmission, the machine starts receiving the originals.

Using the Telephone to Receive

Use this method when you want to receive originals after talking to the person at the sending system.

When there is an incoming call, the telephone connected to the machine makes a ringing tone.

Lift the handset of the telephone.

Check if the telephone line has connected to the fax of the sending system.

When you hear the fax tone

The sending system is on fax.

Page 79

FAX Operation (Advanced)

OPERATION GUIDE 4-13

1 Press the

Status/Job Cancel key.

2 Press [Device/

Communication

], and then [Manual RX]. Reception will start.

NOTE: When using a telephone set that can send tone signals, use the

telephone to start the reception of originals with the remote switch function. (Refer to Remote Switch Function on page 4-14.)

When you hear a voice from the receiving system

The telephone line has connected to the telephone of the sending system. When the conversation is over, follow steps 1 to 2 above.

After the sending system has started transmission, the machine starts receiving originals.

When reception starts (when the Receive indicator on the operation panel starts blinking), return the handset to its original position.

30/40/50 ppm model 25 ppm model

Status

Stat us

Ready.

Devic e/

Com munic atio n

Paper /Suppli es

10/10/2007 10:00

Scanner

Ready.

Print er

Not connected.

Removable Memory

Hard Di sk

Not connected.

Memory Card

Stor ing JobsSe nding JobsPrint ing Jobs

Format Remove

Line Off Manual RX

FAX Li ne 1

Log

Format Printing list

FAX

Ready.

Check New FAXFAX/i-FAX

Page 80

FAX Operation (Advanced)

4-14 OPERATION GUIDE

Remote Switch Function

You can start fax reception by operation from the connected telephone set. This function is convenient for using this machine and a telephone set (commercially available product) in combination installed at places distant from each other.

To start fax reception by operation from the connected telephone set, use the following operation.

NOTE: In order to use remote switch, it is necessary to connect the tone

signal-sending telephone set (commercially available product) to the machine. However, even if it is a tone signal-sending telephone set, this function may not be used satisfactorily depending on the type of telephone set. For details, contact our agent or the store where you purchased this machine.

How to Register Remote Switch Dial

Remote switch dial is set to 55 at the factory, but you can change the dial number.

Press the System Menu key.

Press [FAX/i-FAX], [Next] of Reception, [Next] of FAX, and then [Change] of Remote SW Dial.

Press [+]/[-] or the numeric keys to enter the number you newly register. (00 to 99)

Press [OK].

To exit from this setup, press [Close] several times until the System Menu default screen is displayed.

Using the Remote Switch Dial

To start fax reception by operation from the connected telephone set, use the following operation.

Status

FAX - Remot e SW Dial

Set a num ber whic h a co nnect ed telephone can us e to remotely initiate a switch to FAX mode. Use [-]/[+] or the numeric keys to enter a number.

Cancel OK

10/10/2007 10:00

(00- 99)

Page 81

FAX Operation (Advanced)

OPERATION GUIDE 4-15

The connected telephone set makes a ringing tone.

Lift the handset of the telephone.

When you hear the fax tone from the handset, enter the two-digit remote switch dial number using the dial button on the telephone set.

NOTE: The remote switch dial is set to 55 at the factory.

The telephone line switches to the machine, and reception starts.

Page 82

FAX Operation (Advanced)

4-16 OPERATION GUIDE

Memory Forwarding

When you have received a fax, you can forward the received image to other faxes, computers, and FAX Boxes.

Type of Forwarding Destination and Requirements for Forwarding

You can set forwarding destinations and requirements for forwarding.

Type of Forwarding Destination

You can forward the received fax to other fax machines or FAX Boxes, send it as an i-FAX or E-mail attachment or transfer it to a folder (SMB or FTP).

Requirements for Forwarding

IMPORTANT:

• If the forwarding requirements are specified, only one destination matching the requirements are printed from the registered destinations.

• The forwarding requirements are searched for according to the priorities 1 through 4 above.

• If multiple destinations match the requirements, the first one is printed.

The forwarding requirements are as follows:

1 Sub address

2 Sender fax number

3 Port (when the Dual FAX option is installed)

4 Recipient’s address (i-FAX)

External FAX

External i-FAX

E-mail transmission

Folder (SMB) transmission

Folder (FTP) transmission

Network

FAX Box

Telephone line

Page 83

FAX Operation (Advanced)

OPERATION GUIDE 4-17

By using the memory forwarding function, you can perform the following communication.

Sub address confidential delivery

You can store the received originals in the FAX Box registered in advance without printing them, and output the originals without anyone seeing them.

Setting example

1 Register the FAX Box. (Refer to page 4-43.)

2 Perform sub address transmission. (Refer to page 4-50.)

3 Store originals in the FAX Box with memory forwarding.

4 Print originals from the FAX Box. (Refer to page 4-45.)

Sub address relay broadcast communication

Received originals are forwarded to multiple fax machines. By setting a sub address as the forwarding requirement, you can restrict relay broadcasting to a specific communication.

NOTE: When memory forwarding is used, the machine can output

received originals.

Setting example

FAX Box registration

Sub Address transmission Sub Address:1234

Memory forwarding Sub Address:1234

001

Sub Address transmission

FAX reception

Memory forwarding Sub Address: 3333

Sub Address: 3333

Page 84

FAX Operation (Advanced)

4-18 OPERATION GUIDE

1 Perform sub address transmission. (Refer to page 4-50.)

2 Use memory forwarding to forward received originals to multiple fax

machines.

3 Each forwarding destination receives the fax.

Registration of Forwarding Settings (Forward All)

To set memory forwarding, use the following procedure.

NOTE: To perform forwarding settings for each reception requirement,

refer to Registration of Forwarding Settings (for Each Requirement) on page 4-20.

To change the entry contents, follow the same operation.

Press the System Menu key.

Press [FAX/i-FAX], and then [Next] of Forward Setting.

Press [Use Requirements for All RX].

Press [Next] of Forward Setting.

Press [Change] of Forward Destination.

Set the Forwarding Destination. Select the other party by pressing one of the following keys, and press [OK] to add the other party to the list.

Status

FAX/i-FAX - RX/Forward Requirements

Print or forward the received file according to requirement s.

Cancel OK

10/10/2007 10:00

Off

Change Setting by Requi rement

Use Requirem ents for All RX

Forward Setting:

Print :

Off

Activating Time:

Change

1/2

All Day

Status

Requirement -Forwarding Destination

Cancel OK

10/10/2007 10:00

Addres s B ook

E-mail Addr Entr y

Folder Path Entr y

FAX No. Entr y

Detail/Edit Delete

Dest Detail

i-F AX A ddr Entr y

1/1

Page 85

FAX Operation (Advanced)

OPERATION GUIDE 4-19

NOTE: You can register multiple destinations. By setting a group as the

destination, you can specify up to 500 recipients.

NOTE: To edit a registered destination, select the destination to be edited

from the list, press [Detail/Edit] and edit the information.

To remove a registered destination, select the destination to be removed from the list and press [Delete].

Press [OK].

Perform forward detail setting. You can change the following settings.

• File format setting

• File separation setting

NOTE: For details on forwarding settings, refer to Forwarding Detail

Settings on page 4-25.

Press [OK].

Perform forward detail setting. You can change the following settings.

• Print setting

• Enable time setting

• File name registration

Key Description

Address Book Select the destination registered in the Address

Book

E-mail Addr Entry Forward originals in e-mail transmission. Enter

the e-mail address of the other party to which you will forward the received originals.

Folder Path Entry Forward originals with folder (SMB)

transmission or folder (FTP) transmission. Enter the Host Name, Path, Login User Name, and Login Password of the other party to which you will forward the received originals.

FAX No. Entry Forward originals to another fax. Enter the

recipient’s fax number using the numeric keys and set the transmission details.

i-FAX Addr Entry Forward originals using i-FAX. Enter the Internet

fax address of the recipient and set the conditions for the destination machine.

Page 86

FAX Operation (Advanced)

4-20 OPERATION GUIDE

NOTE: For details on forwarding settings, refer to Forwarding Detail

Settings on page 4-25.

Press [OK]. Memory forwarding is set.

To exit from this setup, press [Close] several times until the System Menu default screen is displayed.

Registration of Forwarding Settings (for Each Requirement)

To perform forwarding settings for each reception requirement, follow the steps below. Up to 100 requirements for forwarding can be registered.

Press the System Menu key.

Press [FAX/i-FAX], and then [Next] of Forward Setting.

Press [Change Setting by Requirement].

Press [Add].

Press [Change] of Requirement Name.

Enter the requirement name, and press [OK].

NOTE: For details on character entry, refer to Character Entry Method on

page 2 of the Appendix.

Up to 32 characters can be entered for the requirement name.

Status

FAX/i-FAX - RX/Forward Requirements

Cancel OK

10/10/2007 10:00

Print or forward the received file according to requirement s.

Off

Others

Add

Change Setting by Requi rement

Off

Use Requirem ents for All RX

On Requirement Nam e

Delet eDetail/Edit

FAX A

FAX B

1/1

Status

Requirement :

Cancel Register

10/10/2007 10:00

Requirement Nam e :

Forward Setting:

Storing in FAX Box:

Off

File Name:

doc

Requirement :

Sub Addre ss

Print :

Off

Activating Time:

Change

All Day

Page 87

FAX Operation (Advanced)

OPERATION GUIDE 4-21

Press [Change] of Requirement.

To forward fax reception, select [FAX] and press [Next].

To forward i-FAX reception, select [i-FAX] and press [Next].

When FAX was selected in step 8.

When i-FAX was selected in step 8.

Forwarding

requirements

Registration method

Sub Address Press [Sub Address] and enter the sub address

using the numeric keys. You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters to enter a sub address.

Sender FAX Number

Press [Sender FAX Number] and enter the sender’s fax number using the numeric keys. You can enter up to 20 characters.

Port Press [Port] and select [Port 1] or [Port 2]. This

setting only appears when the Dual FAX option is installed.

Forwarding

requirements

Registration method

E-mail Address Press [E-mail Address]. Enter the destination

Internet fax address and then press [OK]. You can enter up to 126 characters.

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NOTE: When setting a forwarding condition by selecting a sender’s FAX

number (a local FAX information entry of the destination machine) but leaving blank to the sender’s FAX number, you can forward a FAX that is received from a sender whose number is not registered in the sender's FAX number entries.

When you set the sender fax number or destination address as a forwarding requirement, you can use an asterisk (*) as a wild-card character. You can use this feature to specify a domain or to specify faxes from a particular country or region, for example.

E.g.:

The wild-card character '*' can only be used at the beginning or end of a character string. You cannot register a wild-card character ‘*’ by itself.

When registering a forwarding condition using the ‘*’ wild-card character, up to 5 destinations can be registered.

Press [OK].

Press [Next] of Forward Setting.

Press [Change] of Forward Destination.

Set the Forward Destination. Select the other party by pressing one of the following keys, and press [OK] to add the other party to the list.

• ‘44*’: Only fax numbers that start with ‘44’ are forwarded.

• ‘*@AAAA.com’ or ‘*@AAAA*’: Only Internet faxes received from senders at the AAAA.com or AAAA domains are forwarded.

Key Description

Address Book Select the destination registered in the Address

Book.

E-mail Addr Entry Forward originals with e-mail transmission.

Enter the e-mail address of the other party to which you forward the received originals.

Folder Path Entry Forward originals with folder (SMB)

transmission or folder (FTP) transmission. Enter the Host Name, Path, Login User Name, and Login Password of the other party to which you will forward the received originals.

FAX No. Entry Forward originals to another fax. Enter the

recipient’s fax number using the numeric keys and set the transmission details.

i-FAX Addr Entry Forward originals using i-FAX. Enter the Internet

fax address of the recipient and set the conditions for the destination machine.

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NOTE: To edit a registered destination, select the destination to be edited

from the list, press [Detail/Edit] and edit the information.

To remove a registered destination, select the destination to be removed from the list and press [Delete].

Press [OK].

Set details for forwarding settings. You can change the following settings.

• File format setting

• File separation setting

NOTE: For details on forwarding settings, refer to Forwarding Detail

Settings on page 4-25.

Press [OK].

Press [Change] of Storing in FAX Box.

Press [On] or [Off].

To store the originals in the FAX Box, press [On]. If you do not want to store the originals in the FAX Box, select [Off], press [OK] and proceed to step

20.

NOTE: To set the FAX Box as the Forward Destination, register the FAX

Box in advance. For details, refer to FAX Box Function on page 4-43.

Select the FAX Box to be used to store the originals and press [OK].

Set details for forwarding settings. You can change the following settings.

• Print setting

• Enable time setting

• File name registration

NOTE: For details on forwarding settings, refer to Forwarding Detail

Settings on page 4-25.

Press [Register]. The forwarding settings is registered.

To register another forwarding settings, repeat steps 4 to 21.

Press [Others].

Press [Change] of Others.

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Select [On] or [Off], and press [OK].

To register a forwarding setting in the case that received originals have not met reception requirements, select [On].

To perform normal reception print in the case that received originals have not met reception requirements, press [Off], and go to step 27.

Perform forwarding settings, referring to steps 11 to 20.

NOTE: You can only store originals in the FAX Box when valid

requirements are set.

Press [Register]. The forwarding settings is registered.

Select the checkbox beside the forwarding settings to be enabled from the list. The checkbox beside the forwarding setting to be enabled is checked.

NOTE: To disable the setting, press the checkbox to delete the

checkmark.

Press [OK]. Memory forwarding is set.

To exit from this setup, press [Close] several times until the System Menu default screen is displayed.

Changing/Deleting a Forwarding Settings (for Each Requirement)

To change or delete a forwarding setting, follow the steps below.

Follow steps 1 to 3 of Registration of Forwarding Settings (for Each Requirement) on page 4-20.

Select the requirement name to be deleted or changed.

To delete the requirement name, go to the next step. To change the requirement name, go to step 4.

Press [Delete]. When the confirmation screen is displayed, press [Yes] and go to step 6.

Press [Detail/Edit].

Change the forwarding settings referring to steps 5 to 21 of Registration of Forwarding Settings (for Each Requirement) on page 4-20.

When the deletion or change is completed, press [OK].

To exit from this setup, press [Close] several times until the System Menu default screen is displayed.

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Cancelling the Forwarding Settings

To cancel the memory forwarding, follow the steps below.

Press the System Menu key.

Press [FAX] and then [Change] of Forward Setting.

Press [Off] and then [OK].

To exit from this setup, press [Close] several times until the System Menu default screen is displayed.

Forwarding Detail Settings

With the forwarding settings, you can change the following detail settings.

Enable Time Setting

Follow steps 1 to 3 of Registration of Forwarding Settings (Forward All) on page 4-18.

Press [Change] of Activating Time.

Select [All Day] or [Preset Time].

To forward received originals all day, select [All Day], press [OK] and then go to step 5.

To set the forwarding time, select [Preset Time] and go to the next step.

Press [+]/[-] to enter Start Time and End Time, and then press [OK].

NOTE: Enter the time on the 24 hours system.

Press [OK].

To exit from this setup, press [Close] several times until the System Menu default screen is displayed.

Status

Requirement:FAX C - Activating Time

Specify the time for activating the requirements. Print or f orward t he faxes r eceiv ed during the preset time according to the requirements.

Cancel OK

10/10/2007 10:00

All Day

Preset T ime

Star t T ime

0 0

End Ti me

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File Format Setting

If you are sending the file as an E-mail attachment or transferring it to a folder (SMB or FTP), select PDF or TIFF as the file format.

Follow steps 1 to 4 of Registration of Forwarding Settings (Forward All) on page 4-18.

Press [Change] of File Format.

Press [PDF] or [TIFF], and then [OK].

Press [OK].

To exit from this setup, press [Close] several times until the System Menu default screen is displayed.

File Separation Setting

If you are sending the file as an E-mail attachment or transferring it to a folder (SMB or FTP), you can choose whether the pages are separated.

Follow steps 1 to 4 of Registration of Forwarding Settings (Forward All) on page 4-18.

Press [Change] of File Separation.

Press [Off] or [Each Page], and then [OK].

Press [OK].

To exit from this setup, press [Close] several times until the System Menu default screen is displayed.

Print Setting

You can set whether the machine should print received originals when forwarding them. You can select either 1 or 2 as the number of copies.

Follow steps 1 to 3 of Registration of Forwarding Settings (Forward All) on page 4-18.

Press [Change] of Print.

Press [On] or [Off].

If you selected [On], press [+] or [-] to set the number of copies.

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Press [OK].

To exit from this setup, press [Close] several times until the System Menu default screen is displayed.

File Name Registration

You can set the file name to be created when forwarding. You can append information such as the date/time and the job number or fax number (address for an i-FAX).

Follow steps 1 to 3 of Registration of Forwarding Settings (Forward All) on page 4-18.

Press [T].

Press [Change] of File Name.

Press [File Name].

Enter the file name and press [OK].

To insert additional information into the file name, press [Job No.], [Date and Time], [Add FAX No. to Front] or [Add FAX No. to Back].

NOTE: For details on character entry, refer to Character Entry Method on

page 2 of the Appendix.

Please note that when you have not add any additional information, file names become the same, and, therefore, old files are overwritten when received originals are forwarded with folder (SMB) transmission and folder (FTP) transmission.

Press [OK].

To exit from this setup, press [Close] several times until the System Menu default screen is displayed.

Settings for Memory Forwarding from COMMAND CENTER (RX/Forward Requirements Settings)

You can use COMMAND CENTER on a computer connected to the network to specify the memory forwarding settings on this machine.

Refer to the machine’s Operation Guide for information on the network settings.

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Accessing COMMAND CENTER

Open the web browser.

In the Address or Location bar, enter the machine’s IP address as the URL, e.g. http://192.168.48.21/. The web page displays basic information about the machine and COMMAND CENTER as well as the current status of the machine.

Select a category from the navigation bar on the left to view and set values for that particular category.

If administrator privileges have been enabled on COMMAND CENTER, remember to enter the correct user name and password when trying to access the relevant screens.

RX/Forward Requirements Settings

FAX/i-FAX > Common > RX/Forward Requirements > General

Specify the RX/forward requirements settings.

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The settings available on the RX/Forward Requirements page are shown below.

After completing the settings, click Submit to save the settings.

Advanced RX/Forward Requirements

FAX/i-FAX > Common > RX/Forward Requirements > Advanced

Specify the advanced RX/forward requirements settings.

Item Description

RX/Forward

Requirements

Select All, Use Requirement List or Off. All: All received faxes are forwarded. Clicking Advanced displays the

Advanced settings page for RX/forward requirements. (Refer to Advanced RX/Forward Requirements on page 4-29.)

Use Requirement List: Forwards faxes as per the reception requirements. Click Requirement List to register reception requirements. (Refer to Requirement List Settings on page 4-31.) Off: Faxes are not forwarded.

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The settings available on the Advanced RX/Forward Requirements page are shown below.

After completing the settings, click Submit to save the settings.

Item Description

Name Displays All.

Activating Time Specifies whether a time is specified.

Enable Time Registers times when the specified requirements are enabled or disabled. You

can register any time between 00:00 and 23:59.

File Name Sets the name of the file created when a fax is forwarded.

Additional Information Appends information such as the date/time, job number and destination

address to the file name.

Print To print the fax, click Print. The Print page is displayed. (Refer to Print

Settings on page 4-37.)

Forward To select the forwarding destination, click Forward. The Forwarding page is

displayed. (Refer to Forwarding Settings on page 4-38.)

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Requirement List Settings

FAX/i-FAX > Common > RX/Forward Requirements > Requirement List

Specify the requirement list settings.

The settings available on the Requirement List page are shown below.

Item Description

Not complying with the

requirements

On is displayed when forwarding settings not conforming to the requirements

list are enabled and Off when disabled. To specify forwarding settings not conforming to the requirements list, click Advanced. (Refer to Advanced Non- Conformity with Requirements List on page 4-36.)

Requirement List Displays the registered forwarding settings. Click the checkboxes for the

forwarding setting to be enabled so that they are ticked. To change a forwarding setting, click the name of the setting to be changed. The Requirement List - Detail/Edit page appears. (Refer to Requirement List - Detail/Edit on page 4-34.)

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Adding Requirement List Settings

FAX/i-FAX > Common > RX/Forward Requirements > Requirement List - Add

Use this page to add to the requirement list.

Add Click Add to add a new forwarding setting. The Requirement List - Add page

appears. (Refer to Adding Requirement List Settings on page 4-32.)

Delete To delete a forwarding setting, click the checkbox for the setting to be deleted

so that it is ticked and then click Delete.

Item Description

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The settings available on the Requirement List - Add page are shown below.

After completing the settings, click Submit to save the settings.

Item Description

Name Enter the forwarding requirement name.

Status Off is selected.

Activating Time Specifies whether a time is specified.

Enable Time Registers times when the specified requirements are enabled or disabled. You

can register any time between 00:00 and 23:59.

File Name Sets the name of the file created when a fax is forwarded.

Additional Information Appends information such as the date/time, job number and destination

address to the file name.

Requirement Type Choose from the following requirements:

• FAX Sub Address

• FAX Number

• FAX Reception Port

• i-FAX Address

Sub Address If FAX Sub Address was selected in the requirement type, enter the sub

address.

FAX Number If FAX N umber was selected in the requirement type, enter the fax number.

Reception Port If FAX Reception Port was selected in the requirement type, select the port.

i-FAX Address If i-FAX Address was selected in the requirement type, enter the Internet fax

address.

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Requirement List - Detail/Edit

FAX/i-FAX > Common > RX/Forward Requirements > Requirement List - Detail/Edit

Use this page to view and edit the requirement list details.

The settings available on the Requirement List - Detail/Edit page are shown below.

Item Description

Name Enter the forwarding requirement name.

Status Specifies whether the forwarding settings are enabled.

Activating Time Specifies whether a time is specified.

Enable Time Registers times when the specified requirements are enabled or disabled. You

can register any time between 00:00 and 23:59.