How it Works
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Gigaset S4 professional
User Manual
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Unify Gigaset S4 professional User Manual

Gigaset S4 professional OpenScape Cordless Enterprise
User Guide
A31003-G2100-U114-2-7619
Our Quality and Environmental Management Systems are implemented according to the requirements of the ISO9001 and ISO14001 standards and are certified by an external certification company.
Copyright © Unify GmbH & Co. KG 04/2014
Hofmannstr. 51, 81379 Munich/Ger many
All rights reserved.
Reference No.: A31003-G2100-U114-2-76 19
The information provided in this document contains merely general descriptions or characteristics of perfo rmance which in case of actual use do not always apply as
described or which may change as a result of further development of the products.
An obligation to provide the respective cha racteristics shall only exist if expressly agreed in the terms of contract.
Availability and technical specifications are subject to change without notice.
Unify, OpenScape, OpenStage and HiPath are registered trademarks of Unify GmbH & Co. KG. All other company, brand, p roduct and service names are trademarks or registered tra demarks of their respective holder s.
unify.com
Safety notes 3
Safety notes
Handset
Batteries
WEEE mark
Danger:
• Do not use the handset in potentially explosive atmospheres.
• To avoid mutual interference, do not operate the handset in the vicinity of electronic equip­ment.
• Do not use the handset in wet rooms! Devices are not splash-proof.
• A transmitter signal is emitted by your handset. Please observe safety procedures for your area.
Note:
The ringing tone, signal tones and speakerphone talking (speakerphone mode) are played over the loudspeaker. Do not hold the telephone to your ear when it is ringing or if speaker­phone mode is switched on. Otherwise you may seriously impair your hearing.
Note:
• Information for hearing aid users: Radio signals can interfere in hearing aids.
• Please provide the operating instructions with the handset if giving it to another user.
Danger:
• Only use permitted batteries.
• Do not use conventional batteries. This can result in serious injury and material damage (risk of explosion, degradation of battery cladding, functional interference and handset damage).
• Avoid contact with fire and water.
• Only use the approved C39280-Z4-C373 power supply unit to operate the charging shell.
Note:
• All electrical and electronic products should be disposed of separately from the municipal waste stream via designated collection facilities appointed by the government or the local authorities.
• The correct disposal and separate collection of your old appliance will help prevent potential negative consequences for the environment and human health. It is a precondition for reuse and recycling of used electrical and electronic equip­ment.
• For more detailed information about disposal of your old appliance, please contact your city office, waste disposal service, the shop where you purchased the product or your sales representative.
• The statements quoted above are only fully valid for equipment which is installed and sold in the countries of the European Union and is covered by the directive 2002/96/EC. Coun­tries outside the European Union may have other regulations regarding the disposal of electrical and electronic equipment.
4 Operating instructions
Operating instructions
These operating instructions describe your handset and its functions on your communications sys­tem.
All functions that can be performed via your handset are described here. If some of the required functions are not available on your handset, it may be due to one of the following:
• The function is not configured for you or your handset - please contact your system administra­tor.
• Your communications platform does not feature this function - please contact your Unify contract partner to upgrade.
Overview of handset 5
Overview of handset
1 Earpiece inset 10 Microphone
2 Display 11 Mute key
3 Display keys 12 Hash key
4 Control key 13 Number keys
5 Speakerphone key 14 On-hook and on/off key
6 Talk key 15 Message key
7 Headset connection 16 Volume key
8Star key
9 R key
How to use the keys:
Page 9
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4 5
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7
6 Contents
Contents
Safety notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Handset. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
WEEE mark. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Operating instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Overview of handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Description of controls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Function keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
R key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Control key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Display keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Side keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Menu icons in the main menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
Putting the Handset into Operation . . . . . . . . . . . . . . . . . . . . . 14
Removing the protective cover . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Inserting the batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Charging and using the batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16
Operating and charging times of the batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Permitted batteries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Fitting the attachment clip . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Assembling plastic cover. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Connecting a headset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Connecting a USB data cable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18
Setting the handset display language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Setting up the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Setting the volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
During the call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
In idle status. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Advisory tones. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Setting the ringer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Setting ringing tones and pictures with resource directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Viewing screensaver/CLIP images/playing sounds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Renaming/deleting image/sound . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Checking the available memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Activating or deactivating the ringer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25
Activating or deactivating the warning tone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Activating/deactivating automatic call answering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Setting the date and time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Display settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Setting the conversion list for vCard transfer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Setting the menu view. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Resetting the defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Contents 7
Making calls – the basic functions . . . . . . . . . . . . . . . . . . . . . . 31
Activating/deactivating the handset. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32
First seize the line, then dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Dial first, then seize the line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Manual number redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Enquiry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Activating and deactivating the microphone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Answering or rejecting a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
End a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Activating or deactivating the keypad lock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
After leaving the radio network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Making calls – enhanced functions . . . . . . . . . . . . . . . . . . . . . 38
Speakerphone mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Conducting calls with the headset. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39
Corded headset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Cordless headset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Number redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Automatic redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Deleting a redial entry or list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .41
Adding a telephone number to the redial list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Handset phonebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Saving an entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Finding and dialing an entry. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Dialing an entry with the speed dialing digit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Viewing an entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Changing an entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Deleting an entry or phonebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Displaying available memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Send an entry or phonebook to a handset or system . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Central phonebook (group phonebook) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Making calls using project assignment (cost billing) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Using a different telephone in the same way as your own . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Suppressing call ID display for called party . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Activating/deactivating "Do not Disturb" . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Call trace . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Call forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Using call forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Delayed call forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57
Forwarding calls for a different terminal. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Entering commands via tone dialing (DTMF suffix dialing). . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Parking/activating calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Conducting calls – with multiple users . . . . . . . . . . . . . . . . . . . 61
Call waiting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Override . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Transferring a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Toggling (switching between calls) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Conducting a conference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Setting up a conference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64
Expanding a conference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Transferring the conference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
During the conference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .66
Using the second call function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
8 Contents
Message functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Using the mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Using the missed call list. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Using the HiPath Xpressions mailbox function (optional) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
Additional functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Handset alarm clock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Headset appointment function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72
System appointment function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74
Selecting a base . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Setting the base . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Speed dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Speed access to functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Data communication with the PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Bluetooth interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Phonebook transfer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
System-wide speaker calling. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Telephone blocking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Handset telephone lock. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Locking the telephone line to prevent misuse . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Calling system functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Appendix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Taking care of the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Technical data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Charging shells . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Accessories. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
EU Directive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Declaration of conformity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
Description of controls 9
Description of controls
Function keys
The following function keys are available:
key Name Use
a
On-hook and on/off key
• End a call
• Cancel functions
• Go back to the next menu level up
• Turn the handset on or off
c
Talk key • Answer a call
• Dial a phone number
• Open the redial list
• Access telephone system functions
d
Speakerphone key
• Answer a call
• Dial a phone number
• Toggle between handset to speakerphone mode
• Access telephone system functions
f
Message list Access message lists
*
Star key Activate/deactivate the ringer
#
Hash key Activate/deactivate keypad lock
h
Mute key Mute microphone
S
R key R key function Page 10
10 Description of controls
R key
Briefly pressing the R key enables the following functions in the different operating states:
• When dialing: Insert a pause (for example, between the prefix and the phone number, or when
checking a mailbox)
• During a call: End a call
• In consultation call: End consultation call
• With a consultation call, when initiating a conference or when transferring a call: End call to mail-
box
Control key
The control key is assigned different functions depending on the operating situation:
Situation
t
Press top of keys Press bottom of
key
u
Press left side of key
v
Press right side of key
In idle status -
Open the hand­set’s phonebook
Open the list of handsets
Open the handset’s main menu
During a call
Set the voice/ telephone volume
Open the hand­set’s phonebook
-
Select "Loud­speaker Vol", "GAP DTMF", "Base Set­tings"
In the main menu
Select a menu icon
Select a menu icon
Select a menu icon
Select a menu icon
In lists and menus
Next-higher item in the list
Next-lower item in the list
Next menu level up, cancel
Select an entry (OK)
In the input field
Move the cursor up one line
Move the cursor down one line
Move the cursor left
Move the cursor right
Change values - - Reduce value Increase value
Description of controls 11
Display keys
The handset has two display keys, each with one or two functions. When the key is allocated two functions, press the right or left side of the key to select the corresponding function. Display key assignment depends on the operating status.
Some important display keys are:
Side keys
Press the keys on the right of the handset to set the volume for earpiece, ringtone, speakerphone mode, alarm, appointment signaling and the headset depending on the situation.
Icon Use
Open menu (varies depending on the situation).
Confirm your selection
Move character-by-character/word-by-word from right to left
Go back one menu level/cancel action
Save input
Open the redial list
Back Save
Current functions of the display keys
Display keys
Options
OK
Û
Back
Save
Þ
key Use
ø Increase volume ÷ Lower volume
12 Description of controls
Menu icons in the main menu
v The main menu of the handset is opened by pressing the right key on the control key.
u v t s The menu icons are selected by pressing the top, bottom, right or left of the control key.
Alternatively you can press one of the number keys , e. g. 4 for "Alarm Clock" or O for "Set­tings".
Menu entries only available in expert mode are marked with an • icon. To change see  Page 28.
Icon Name Use
Resource Directory Manage images and tones:
• Screensavers
• Caller Pictures
• Sounds
• Capacity
Bluetooth Configure Bluetooth interface:
• Activation
• Search for Headset
• Search Data Device
• Known Devices
• Own Device
Additional Features see Resource Directory
Alarm Clock Configure alarm call function
Call Lists Open call list if calls are available
Voice Mail If there are voicemail calls: Call voicemail:
• Network Mailbox
Organizer Manage appointments:
• Calendar
• Missed Alarms
Directory Manage phonebook
·
ò
É
ì
ÊÌá
Â
Description of controls 13
Settings Configure handset:
• Date/Time
• Audio Settings – Handset Volume –
•
Advisory Tones
– Ringtones(Handset)
• Display – Screensaver – Large Font – Colour Schemes –
•
Backlight
• Language
• Registration – Register Handset – De-reg. Handset –Select Base
•
•
Telephony – Auto Answer – Area Codes
•
•
System – Handset PIN – Handset Reset – Base Reset
• Menu View
Icon Name Use
Ï
14 Putting the Handset into Operation
Putting the Handset into Operation
Removing the protective cover
Inserting the batteries
The handset is supplied with the approved batteries. The batteries are not charged. They are charged in the handset.
1. If attached: remove the attachment clip
Insert a screwdriver between the attachment clip and the battery cover (1) and force the attach­ment clip outward (2) until it dislodges.
Also dislodge and remove the clip on the opposite side.
Remove the protective cover from the display before putting the handset into service.
Note:
• Please observe the safety notes on the back cover!
• Only use approved batteries
Page 17!
• Always replace both batteries at the same time and only use two batteries of the same type/ from the same manufacturer!
• Open the battery compartment in a dust-free environment only.
• Your telephone directory entries and all settings remain stored even if you remove the bat­teries. The date and time settings will be reset.
• Only remove the batteries if they are defective. The battery’s life diminishes each time it is removed.
2
1
Putting the Handset into Operation 15
2. Opening the battery compartment
Press your index finger into the recess and pull the battery cover upward.
3. Inserting the batteries
Insert the batteries making sure the poles are facing the correct direction (see schematic diagram). The poles are indicated in or on the battery compartment.
4. Closing the battery compartment
Insert the battery cover first with the lateral recesses on the tip of the inside of the housing. Then press the cover until it snaps into place.
3
16 Putting the Handset into Operation
Charging and using the batteries
To charge the batteries, insert the handset into the charging shell with the keypad facing forwards.
The charging status is indicated by the charge status display. This flashes during charging:
Operating and charging times of the batteries
The operating times are only achieved after several charging and discharging cycles and are de­pendent on
• the battery capacity,
• the age of the batteries,
• the settings made,
• the user behavior,
• the DECT cordless system used
Attention:
Only use the relevant approved power supply units for operating the charging shell (for or­der numbers see
Page 86).
=
Battery flat
e
Battery 33% charged
V
Battery 66% charged
U
Battery 100% charged
Note:
• Initial charging: Charge the batteries for at least 10 hours without a break, regardless of the charging status icon. Without replacing it in the charging shell, use the handset until the "battery low" beep is heard. This action aligns the charge status display with the op­erating times of the batteries.
• To attain full operating and charging times
Page 16: Without replacing it in the charging
shell, use the handset until the "battery low" beep is heard.
• For future charging: you can place your handset in the charging shell each time it is used. Charging is electronically controlled which ensures that the batteries are charged optimal­ly.
Capacity (mAh) approx.
550 700 800 1000
Stand-by mode (hours)
a
a with/without display lighting
140 / 50 165 / 58 185 / 67 230 / 83
Talk time (hours) 11 12 14 17
Operating time with 1.5 hours calls a day (hours)
b
b without display lighting (set display lighting
Page 27)
85 95 110 135
Charging time in charging shell (hours) 6.5 7.5 8.5 10.5
Putting the Handset into Operation 17
Permitted batteries
The following batteries are approved for use with the handset.
Fitting the attachment clip
Press the attachment clip onto the back of the handset so that the tabs on the sides engage in the recesses on the phone.
Assembling plastic cover
Use the supplied plastic cover for the headset port to achieve optimum sound in speakerphone mode.
    
Connecting a headset
Once the plastic cover has been removed, you can connect a headset to the left side of the handset using a 2.5 mm jack.
The headset volume is the same as the volume set for the earpiece
Page 20.
Replace the plastic cover after using the headset to achieve optimum sound in speakerphone mode.
Nickel Metal Hydride (NiMH) battery
GPI International LTD 700 mAh AAA
UNION SUPPO Batt. 650 mAh AAA
SHENZHEN High Power Tech. Co. Ltd 650 mAh AAA
18 Putting the Handset into Operation
Connecting a USB data cable
You can connect a standard USB data cable with a mini B jack to the back of your handset to connect the handset to a PC  Page 77.
• Remove belt clip (if attached) Page 14.
• Remove battery cover
Page 15.
• Connect the USB data cable to the USB port (1).
1
Putting the Handset into Operation 19
Setting the handset display language
If your preferred language for the handset’s display texts is not set by default, then you can set it yourself. The language of the communication system’s dis
-
play texts can only be set by the administrator.
Opening the main menu
v Open the handset’s main menu.
Opening the first submenu
u v [Select and confirm a menu.
Open a second sub menu
s t [Select the menu item and confirm.
Selecting a language
s t [Select and confirm the language you require.
a Press the on-hook key several times to end the operation.
Settings
Ï
Language
Deutsch English Francais Italiano Espanol Portugues Nederlands Dansk Norsk Svenska Suomi Cesky Polski Turkce Ellinika Magyar Russkij Hrvatski Slovenscina Romana Srpski Catalan Bulgarski Bosanski Ukrayinska Arabic
Note:
• If you inadvertently set a display language that you do not understand, press "
v O5" and then select the correct language.
• If you want to reset the default display language:
Page 29.
20 Setting up the handset
Setting up the handset
You can change the standard settings of the handset if you are not happy with them.
Setting the volume
During the call
You can set the volume of the earpiece or when in speakerphone mode during a call by pressing the side volume keys. The corresponding volume can be set regardless of whether you are making the call using the earpiece or in speaker
-
phone mode.
p You are on a call.
ø Press the side volume keys to open the Handset Volume menu.
ø ÷ Adjust earpiece or speakerphone volume.
or
t Press the control key to view the Handset Volume menu.
r Set earpiece or speakerphone volume.
Save the settings.
or The setting is saved automatically after approx. three seconds.
In idle status
In idle mode you can adjust the call volume via the menu.
v Open the handset’s main menu.
u v [Select the menu icon and confirm.
s t [Select the menu item and confirm. s t [Select the menu item and confirm.
s t [Select the required menu item.
u v Define settings.
Press the display key.
Save
Settings
Ï
Audio Settings
Handset Volume
Save
Handset Volume
Earpiece:
Back
Speaker:
Earpiece Speaker
Save
Setting up the handset 21
Advisory tones
The advisory tones have the following meaning:
v Open the handset’s main menu.
u v [Select the menu icon and confirm.
s t [Select the menu item and confirm. s t [Select the menu item and confirm.
s t [Select the required menu item.
u v Activating or deactivating.
Save the settings.
Setting the ringer
Tones and melodies are saved on your handset. When you select the Volume and Melodies menu item, the respective ringtone in the current setting rings.
v Open the handset’s main menu.
u v [Select the menu icon and confirm.
s t [Select the menu item and confirm. s t [Select the menu item and confirm.
s t [Select the required menu item and confirm.
Note:
Can be set only when the menu item is visible. To change see
Page 28.
Advisory tone Meaning
Key Tones Every keystroke is confirmed
Confirmation • Confirmation tone when saving inputs/settings and
when placing the handset in the charging shell
• Error beep (decrescendo tone sequence) to signal incorrect inputs
• End-of-menu beep at the menu end
Battery The batteries need charging.
Settings
Ï
Audio Settings
Advisory Tones
Key Tones Confirmation Battery
Save
Settings
Ï
Audio Settings
Ringtones(Handset)
Volum e Melodies Time Control Anon. Calls Silent ³
Note:
The "Anon. Calls Silent" function is not available on your communications system.
22 Setting up the handset
Setting the volume
s t [Select the menu item and confirm.
You can choose between five ringtone volumes and the crescendo call (volume increases in stages).
s t [Select the required menu item.
u v Define settings.
Press the display key.
Setting melodies
You can activate ringtones for different calls on your handset to help you differ­entiate between calls and appointments.
s t [Select the menu item and confirm. s t [Select the required menu item.
u v Define settings.
Press the display key.
Setting time control for external calls
You can enter a period of time when the phone should not ring, e. g. at night.
s t [Select the menu item and confirm.
u v Set On or Off.
If activated:
s t [Select the required menu item.
o Enter the time.
Save the settings.
Volum e
Save
Vol ume
For internal calls
and appointments:
Back
For external calls:
For internal calls and appointments For external calls
Save
Melodies
For internal calls For external calls
Save
Time Control
Suspend ring. from Suspend ring. until
Save
Setting up the handset 23
Setting ringing tones and pictures with resource directory
The resource directory of the handset manages sounds which you can use as a ringtone and images (CLIP images and screensavers) which you can use as a caller image or screensaver; Prerequisite: Caller ID (CLIP). The resource direc
-
tory can manage the following media types:
Your handset comes with a number of mono- and polyphone sounds and images pre-installed. You can play the available sounds and view the images.
You can download images and sounds from your PC  Page 77. If there is not enough space available, you need to delete one or several images or sounds before.
Viewing screensaver/CLIP images/playing sounds
v Open the handset’s main menu.
u v [Select the menu icon and confirm.
s t [Select the required menu item and confirm.
s t Select the entry.
Screensaver/CLIP images
Press the display key.
s t Switching between the images.
If you have saved an image in an invalid format, you get an error message when you select the file.
Type Format
Sounds: Ringtones
Monophone Polyphone imported sounds
internal internal internal WMA, MP3, WAV
Images: CLIP image
Screensaver
BMP, JPG, GIF 128 x 86 pixel
128 x 160 pixel
Settings
·
Screensavers Caller Pictures Sounds
Show
24 Setting up the handset
Sounds
The sound marked is played immediately.
s t Switching between the sounds.
How to set the volume while playing:
Press the display key.
s t [Select the menu item and confirm.
u v Adjust the volume.
Save setting.
Renaming/deleting image/sound
You have selected an entry.
v Open the handset’s main menu.
u v [Select the menu icon and confirm.
s t [Select the required menu item and confirm.
s t Select the entry.
Press the display key. If an image/sound is locked (è), the options are not avail­able.
s t [Select the menu item and confirm. The name of the entry can be modified.
Length: up to 16 characters. Then confirm your entry.
or
s t [Select the menu item and confirm. The entry is deleted.
Checking the available memory
You can view the remaining memory available.
v Open the handset’s main menu.
u v [Select the menu icon and confirm.
s t [Select the menu item and confirm.
Options
Loudspeaker Vol
Save
Resource Di­rectory
·
Screensavers Caller Pictures Sounds
Options
Rename
Delete Entry
Resource Di­rectory
·
Available Memory
Setting up the handset 25
Activating or deactivating the ringer
Deactivating the ringer
* Hold down the key until a confirmation tone is emitted. The
ó
icon appears on
the display.
Activating the ringer
* Hold down the key until a confirmation tone is emitted.
Activating or deactivating the warning tone
Instead of a ringtone you can activate a warning tone. When a call arrives, you will hear a short beep instead of the ringer setting.
If the handset is in a call pickup group, a pickup call is also signaled by the warn­ing tone.
Activating the warning tone
* Hold down the key until a confirmation tone is emitted.
Press the Display key within three seconds.
The warning tone is activated. The volume of the warning tone is coupled with the volume of the external ringer.
Deactivating the warning tone
* Hold down the key until a confirmation tone is emitted.
Activating/deactivating automatic call answering
This function allows you to accept calls by removing the handset from the charg­ing shell.
v Open the handset’s main menu.
u v [Select the menu icon and confirm.
s t [Select the menu item and confirm.
s t Select the menu item.
Press the display key. The activated function is ticked (³) and can be deactivat­ed by selecting it once more.
Beep on
Note:
Can be set only when the menu item is visible. To change see
Page 28.
Settings
Ï
Telephony
Auto Answer
Edit
26 Setting up the handset
Setting the date and time
Set the time and date so that the correct time and date are assigned to incoming calls and to use the alarm clock.
The handset date and time are automatically set when you set up a call to an­other station. If your communication system does not support this function, you can set the date and time manually.
either:
v Open the handset’s main menu.
u v [Select the menu icon and confirm.
s t [Select the menu item and confirm.
or: If the date and time have not yet been set:
Press the display key.
then:
o Enter the date, for example. 22.09.2007 = 220907.
s Move the cursor down one line.
o Enter the time, for example, 19:05 = 1905.
Save the settings.
Display settings
A number of options are available for setting the display. You can set the screen­saver (screen picture), the color scheme, the font size and the display lighting. You can also change the name displayed for the base station.
Screensaver
In idle mode you can view an image from the resource directory  Page 23 or set the time as a screensaver. It replaces the display in idle mode. This covers up the calendar, date, time ad name.
The screensaver is not displayed in certain situations, e. g. during a call or if the handset is not registered.
v Open the handset’s main menu.
u v [Select the menu icon and confirm.
s t [Select the menu item and confirm. s t [Select the menu item and confirm.
Settings
Ï
Date/Time
Time
Save
Note:
If your communication system does not automatically set the date and time, you must check the setting from time to time and if necessary, cor­rect it.
Settings
Ï
Display
Screensaver
Setting up the handset 27
Activation:
u v Activating or deactivating.
Selection:
s Move the cursor down one line.
u v Select the required entry. Digital Clock and Analog Clock respectively displays
the time as a screensaver across the full display.
The selected screensaver is displayed.
or
Save the settings.
Color scheme
Four color schemes are saved on your handset. By selecting a color scheme you define the colors to be used for the font, menu items and background.
If you change to a different color scheme during a setting, it is immediately pre­viewed to show how it will appear later for all menus.
v Open the handset’s main menu.
u v [Select the menu icon and confirm.
s t [Select the menu item and confirm. s t [Select the menu item and confirm.
s t Select the entry.
Press the display key.
Lighting
You can activate or deactivate the display lighting regardless of whether the handset is in the base/charging or not. If it is activated, the display illuminates continuously at reduced intensity. If the display lighting is deactivated, when any key is touched the screen illuminates. In this case the key has no other function.
v Open the handset’s main menu.
u v [Select the menu icon and confirm.
s t [Select the menu item and confirm. s t [Select the menu item and confirm.
In Charger:
u v Activating or deactivating.
Out of Charger:
s Move the cursor down one line.
u v Activating or deactivating.
Save setting.
View
Save
Settings
Ï
Display
Colour Schemes
Selection
Note:
Can be set only when the menu item is visible. To change see
Page 28.
Settings
Ï
Display
Backlight
Save
28 Setting up the handset
Setting the conversion list for vCard transfer
Phone numbers are usually specified as follows in e-mail programs, such as, Mi­crosoft Outlook: +49 (05251) 820776. The handset however cannot use this for­mat to dial the number. If the number above is a local landline number, it is then changed as followed when dialed e.
g. 0820776. The conversion pairs are de­fined in the conversion table and can be modified if they deviate from the default values.
Consult your system administrator about the conversion rules that apply to your handset.
v Open the handset’s main menu.
u v [Select the menu icon and confirm.
s t [Select the menu item and confirm. s t [ Select the menu item and confirm. The conversion table is displayed.
o Change entry.
Press the up/down navigation key to navigate to another input field; Press the left/right navigation key to move the cursor within an input field.
Save setting.
a Press the on-hook key several times to end the operation.
Setting the menu view
You can define whether to display a selection of or all menu items in the menus.
v Open the handset’s main menu.
u v [Select the menu icon and confirm.
s t [Select the menu item and confirm.
s
t [ Simplified or Complete select and confirm.
a Press the on-hook key several times to end the operation.
Note:
Can be set only when the menu item is visible. To change see
Page 28.
Settings
Ï
Telephony
Area Codes
Save
Settings
Ï
Menu View
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