Unify Gigaset S4 User Manual

Gigaset S4 professional HiPath Cordless Office

User Guide

A31003-G2100-U113-2-7619

Our Quality and Environmental Management Systems are implemented according to the requirements of the ISO9001 and ISO14001 standards and are certified by an external certification company.

characteristics of performance which in case of actual use do not always apply as described or which may change a s a re sult of further development of the products. An obligation to provide the respective characteristics shall only exist if expressly agreed in the terms of contract.

Availability and technical specifications ar e s ubject to change without notice. Unify, OpenScape, OpenStage and HiPath are registered trademarks of Unify GmbH & Co. KG.

All other company, brand, product and service names are trademarks or registered trademarks of their respective holders.

unify.com

Safety notes 3

Safety notes

Handset

Danger:

• Do not use the handset in potentially explosive atmospheres.

• To avoid mutual interferen ce, do not operate th e handset in the vicinity of electr onic equipment.

• Do not use the handset in wet rooms! Devices are not splash-proof.

• A transmitter signal is emitted by your handset. Please ob serve safety procedures for your area.

Note:

The ringing tone, signal tones and speakerphone talking (speakerphone mode) are played over the loudspeaker. Do not hold the telephone to your ear when it is ringing or if speakerphone mode is switched on. Otherwise you may seriously impair your hearing.

Note:

• Information for hearing aid users: Radio signals can interfere in hearing aids.

• Please provide the operating instructions with the handset if giving it to another user.

Batteries

Danger:

• Only use permitted batteries.

• Do not use conventional batteries. This can result in serious injury and material damage (risk of explosion, degradation of battery cladding, functional interference and handse t damage).

• Avoid contact with fire and water.

• Only use the approved C39280-Z4-C373 power supply unit to operate the charging shell.

WEEE mark

Note:

• All electrical and electronic products should be disposed of separately from the municipal waste stream via designated collection facilities appointed by the government or the local authorities.

• The correct disposal and separate collection of your old appliance will help prevent potential negative consequences for the environment and hu man health. It is a precondition for reuse and recycling of used electrical and electronic equipment.

• For more detailed information about disposal of your old appliance, please contact your city office, waste disposal service, the shop where you purchased the product or your sales representative.

• The statements quoted above are on ly fully valid for eq uipment which is inst alled and sold in the countries of the European Union and is covered by the directive 2002/96/EC. Countries outside the European Union may have other regulations regarding the disposal of electrical and electronic equipment.

4 Operating instructions

Operating instructions

These operating instructions describe your handset and it s functions on your communications system.

All functions that can be performed via your handset are described here. If some of the required functions are not available on your handset, it may be due to one of the following:

• The function is not configured for you or your handset - please contact your system administrator.

• Y our communications platform does no t feature this function - please contact your Unify contract partner to upgrade.

Overview of handset 5

Overview of handset

4 5

7 8

1 Earpiece inset 10 Microphone 2 Display 11 Mute key 3 Display keys 12 Hash key 4 Control key 13 Number keys 5 Speakerpho ne key 14 On-hook and on/off key 6 Talk key 15 Message key 7 Headset connection 16 Volume key 8Star key 9 R key How to use the keys:

Æ Page 10

6 Contents

Contents

Safety notes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Handset. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

WEEE mark. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Operating instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Overview of handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5

Description of controls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Function keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

R key. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Control key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Display keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Side keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Menu icons in the main menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Putting the Handset into Operation . . . . . . . . . . . . . . . . . . . . . 15

Removing the protective cover . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Inserting the batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Charging and using the batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Operating and charging times of the batteries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Permitted batteries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Fitting the attachment clip. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Assembling plastic cover. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Connecting a headset. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Connecting a USB data cable. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

Setting the handset display language. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Setting up the handset. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Setting the volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

During the call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

In idle status. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Advisory tones. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Setting the ringer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Setting ringing tones and pictures with resource directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Viewing screensaver/CLIP images/playing sounds. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Renaming/deleting image/CLIP images/sound . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Checking the available memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Activating or deactivating the ringer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26

Activating or deactivating the warning tone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Activating/deactivating automatic call answering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Setting the date and time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Display settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Setting the conversion list for vCard transfer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Setting the menu view. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Resetting the defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Contents 7

Making calls – the basic functions . . . . . . . . . . . . . . . . . . . . . . 32

Activating/deactivating the handset. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33

First seize the line, then dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Dial first, then seize the line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Manual number redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Enquiry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Answering or rejecting a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Picking up a call in a call pickup group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Ending a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Forwarding calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Activating or deactivating the keypad lock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

After leaving the radio network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Making calls – enhanced functions . . . . . . . . . . . . . . . . . . . . . 41

Speakerphone mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Conducting calls with the headset. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42

Corded headset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Cordless headset. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Number redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Automatic redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Deleting a redial entry or list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44

Adding a telephone number to the redial list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

System speed dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

System speed dialing, individual. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46

System telephone directory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Telephone database (LDAP). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48

Handset phonebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Saving an entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Finding and dialing an entry. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Dialing an entry with the speed dialing digit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Viewing an entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Changing an entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Deleting an entry or phonebook. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Displaying available memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Send an entry or phonebook to a handset or system . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Directed assignment of an MSN (multiple subscriber number). . . . . . . . . . . . . . . . . . . . . . . . . . 54

Making calls using identification codes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Using the handset as a second line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Deactivating the phone number display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Directed call transfer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Activating/deactivating do not disturb . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56

Call charge display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Call trace. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Entrance telephone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

TDS telephone data service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Activating control relays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Sending a signal to the network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61

External call forwarding with a multiple subscriber number . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Using night service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Using dual-tone multifrequency signaling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Parking/activating calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

8 Contents

Conducting calls – with multiple users. . . . . . . . . . . . . . . . . . . 65

Call waiting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Call waiting tone off/on . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Disabling/enabling automatic call waiting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Override . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

transferring a call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Placing a call on hold . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Toggling (switching between calls) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Conducting a conference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Using the second call function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Group functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Activating/deactivating group calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Ringing group on. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

UCD (Universal Call Distribution) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Mulap group (Multiple Line Application) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Message functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 9

Leaving a message/advisory message. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Sending/calling text messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Answering a message or voice-mail message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Caller list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Additional functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Handset alarm clock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Headset appointment function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85

System appointment function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .87

Selecting a base . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Setting the base . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Speed dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Speed access to functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Data communication with the PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Bluetooth interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Phonebook transfer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Telephone blocking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Handset telephone lock. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Telephone lock code programming. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Locking/unlocking handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Central telephone lock/locking/unlocking other handsets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

System functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Calling functions via the menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Calling functions via codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Functions and codes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Contents 9

Appendix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Taking care of the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

Technical data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

Charging shells . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

Accessories. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

EU Directive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Declaration of conformity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Description of controls 10

Description of controls

Function keys

The following function keys are available:

key Name Use

On-hook and on/off key

Talk key • Answer a call

Speakerphone key

Message list Access message lists

• End a call

• Cancel functions

• Go back to the next menu level up

• Turn the handset on or off

• Dial a phone number

• Open the redial list

• Access telephone system functions

• Answer a call

• Dial a phone number

• Toggle between handset to speakerphone mode

• Access telephone system functions

Star key Activate/deactivate the ringer Hash key Activate/deactivate keypad lock Mute key Mute microphone R key R key function Æ Page 11

11 Description of controls

R key

Briefly pressing the R key enables the following functions in the different operating states:

• When dialing: Insert a pause (for example, between the prefix and the phone number, or when

checking a mailbox)

• During a call: End a call

• In consultation call: End consultation call

• With a consultation call, when initiating a conference or when transferring a call: End call to mail-

box

Control key

The control key is assigned different functions depending on the operating situation:

Situation

In idle status -

During a call

In the main menu

In lists and menus

In the input field Change values - - Reduce value Increase value

Press top of key s Press bottom of

key Open the hand-

set’s phonebook

Set the voice/ telephone volume

Select a menu icon

Next-higher item in the list

Move the cursor up one line

Open the handset’s phonebook

Select a menu icon

Next-lower item in the list

Move the cursor down one line

Press left side of key

Open the list of handsets

Select a menu icon

Next menu level up, cancel

Move the cursor left

Press right side of key

Open the handset’s main menu

Select "Loudspeaker V ol", "GAP DTMF", "Base Settings"

Select a menu icon Select an entry

(OK) Move the cursor

right

Description of controls 12

Display keys

The handset has two display keys, each with o ne or two functions. When the key is allocated two functions, press the right or left side of the key to select the corresponding function. Display key assignment depends on the operating status.

Back Save

Some important display keys are:

Icon Use

Options

Back

Save

Open menu (varies depending on the situation). Confirm your selection

Move character-by-character/word-by-word fr om right to left

Go back one menu level/cancel action Save input Open the redial list

Current functions of the display keys Display keys

Side keys

Press the keys on the right of the handset to set the volume for ea rpiece, ringtone, speakerphone mode, alarm, appointment signaling and the headset depending on the situation.

key Use

ø Increase volume ÷ Lower volume

13 Description of controls

Menu icons in the main menu

v The main menu of the handset is opened by pressing the right key on the control key.

u v t s The menu icons are selected by pressing the top, bottom, right or left of the control key.

Alternatively you can press one of the number keys , e. g. 4 for "Alarm Clock" or O for "Settings".

Menu entries only available in expert mode are marked with an • icon. T o change see Æ Page 29.

Icon Name Use

Resource Directory Manage images and tones:

• Screensavers

• Caller Pictures

• Sounds

• Capacity

Bluetooth Configure Bluetooth interface:

• Activation

• Search for Headset

• Search Data Device

• Known Devices

• Own Device

Additional Features see Resource Directory Alarm Clock Configure alarm call function

Call Lists Open call list if calls are available Voice Mail If there are voicemail calls: Call voicemail:

• Network Mailbox

Organizer Manage appointments:

• Calendar

• Missed Alarms

Directory Manage phonebook

Description of controls 14

Icon Name Use

Settings Configure handset:

• Date/Time

• Audio Settings – Handset Volume –

Advisory Tones

•

– Ringtones(Handset)

• Display – Screensaver – Large Font – Colour Schemes –

Backlight

•

• Language

• Registration – Register Handset – De-reg. Handset –Select Base

•

Telephony

•

– Auto Answer – Area Codes

•

System

•

– Handset PIN – Handset Reset – Base Reset

• Menu View

15 Putting the Handset into Operation

Putting the Handset into Operation

Removing the protective cover

Remove the protective cover from the display befo re putting th e h and se t into service.

Inserting the batteries

The handset is supplied with the approved batteries. The batteries are not charged. They are charged in the handset.

Note:

• Please observe the safety notes

• Only use approved batteries

• Always replace both batteries at the same time and only use two batteries of the same type/ from the same manufacturer!

• Open the battery compartment in a dust-free environment only.

• Y our telephone directory entries and all settings remain store d even if you remove the batteries. The date and time settings will be reset.

• Only remove the batteries if they are defective. The battery’s life diminishes each time it is removed.

Æ Page 3!

Æ Page 18!

1. If attached: remove the attachment clip

Insert a screwdriver between the attachment clip and the battery cover (1) and force the attachment clip outward (2) until it dislodges.

Also dislodge and remove the clip on the opposite side.

Putting the Handset into Operation 16

2. Opening the battery compartment

Press your index finger into the recess and pull the battery cover upward.

3. Inserting the batteries

Insert the batteries making sure the poles are facing the correct direction (see sch ematic diagram). The poles are indicated in or on the battery compartment.

4. Closing the battery compartment

Insert the battery cover first with the lateral recesses on the tip of the inside of the housing . Then press the cover until it snaps into place.

17 Putting the Handset into Operation

Charging and using the batteries

To charge the batteries, insert the handset into the charging shell with the keypad facing forwards.

Attention:

Only use the relevant approved power supply units for operating the charging shell (for order numbers see

The charging status is indicated by the charge status display. This flashes during charging:

Æ Page 101).

= e V U

Battery flat Battery 33% charged Battery 66% charged Battery 100% charged

Note:

• Initial charging: Charge the batteries for at least 10 hours without a break, regardless of

the charging status icon. Without replacing it in the charging shell, use the handset until the "battery low" beep is heard. This action aligns the charge status display with the operating times of the batteries.

• T o atta in full operating and charging times

shell, use the handset until the "battery low" beep is heard.

• For future charging: you can place your handset in the charging shell each time it is used.

Charging is electronically controlled which ensures that the batteries are charged optimally.

Æ Page 17: Without replacing it in the charging

Operating and charging times of the batteries

The operating times are only achieved after several charging and discharging cycles and are dependent on

• the battery capacity ,

• the age of the batteries,

• the settings made,

• the user behavior,

• the DECT cordless system used

Capacity (mAh) approx. 550 700 800 1000

Stand-by mode (hours) Talk time (hours) 11 12 14 17 Operating time with 1.5 hours calls a day

(hours) Charging time in charging shell (hours) 6.5 7.5 8. 5 10.5

a with/without display lighting b without display lighting (set display lighting

Æ Page 28)

140 / 50 165 / 58 185 / 67 230 / 83

85 95 110 135

Putting the Handset into Operation 18

Permitted batteries

The following batteries are approved for use with the handset.

Nickel Metal Hydride (NiMH) battery

GPI International LTD 700 mAh AAA UNION SUPPO Batt. 650 mAh AAA SHENZHEN High Power Tech. Co. Ltd 650 mAh AAA

Fitting the attachment clip

Press the attachment clip onto the back of the handset so that the tabs on the sid es engage in the recesses on the phone.

Assembling plastic cover

Use the supplied plastic cover for the headset port to achieve optimum sound in speakerphone mode.

Connecting a headset

Once the plastic cover has been removed, yo u can connect a he adset to th e left side of the handset using a 2.5 mm jack.

The headset volume is the same as the volume set for the earpiece

Æ Page 21.

Replace the plastic cover after using the headset to achieve optimum sound in speakerphone mode.

19 Putting the Handset into Operation

Connecting a USB data cable

You can connect a standard USB data ca ble with a mini B jack to the back of your handset to connect the handset to a PC Æ Page 90.

• Remove belt clip (if attached) Æ Page 15.

• Remove battery cover

• Connect the USB data cable to the USB port (1).

Æ Page 16.

20 Putting the Handset into Operation

Setting the handset display language

If your preferred language for the handset’s display texts is not set by default, then you can set it yourself. The language of the communication system’s dis play texts can only be set by the administrator.

Opening the main menu

v Open the handset’s main menu.

Opening the first submenu

Settings

u v [Select and confirm a menu.

Open a second sub menu

Language

s t [Select the menu item and confirm.

Selecting a language

Deutsch

s t [Select and confirm the language you require.

English Francais Italiano Espanol Portugues Nederlands Dansk Norsk Svenska Suomi Cesky Polski Turkce Ellinika Magyar Russkij Hrvatski Slovenscina Romana Srpski Catalan Bulgarski Bosanski Ukrayinska Arabic

a Press the on-hook key several times to end the operation.

Note:

• If you inadvertently set a display language that you do not understand, press "

v O5" and then select the correct language.

• If you want to reset the default display language:

Æ Page 30.

Setting up the handset 21

Setting up the handset

You can change the standard settings of the handset if you are not happy with them.

Setting the volume

During the call

You can set the volume of the earpiece or when in speakerphone mode during a call by pressing the side volume keys. The corresponding volume can be set regardless of whether you are making the call using the earp iece or in spe aker phone mode.

p You are on a call.

ø Press the side volume keys to open the Handset Volume menu.

ø ÷ Adjust earpiece or speakerphone volume.

t Press the control key to view the Handset Volume menu.

r Set earpiece or speakerphone volume.

Save

Save the settings.

or The setting is saved automatically after approx. three seconds.

In idle status

In idle mode you can adjust the call volume via the menu.

v Open the handset’s main menu.

u v [Select the menu icon and confirm.

s t [Select the menu item and confirm. s t [Select the menu item and confirm.

Settings

Audio Settings Handset Volume

Handset Volume

Earpiece:

Speaker:

Back

Earpiece

s t [Select the required menu item.

Speaker

u v Define settings.

Save

Press the display key.

Save

22 Setting up the handset

Advisory tones

Note:

Can be set only when the menu item is visible. To change see

The advisory tones have the following meaning:

Advisory tone Meaning

Key Tones Every keystroke is confirmed Confirmation • Confirmation tone when saving inputs/settings and

when placing the handset in the charging shell

• Error beep (decrescendo tone sequence) to signal incorrect inputs

• End-of-menu beep at the menu en d

Battery The batteries need charging.

v Open the handset’s main menu.

u v [Select the menu icon and confirm.

s t [Select the menu item and confirm. s t [Select the menu item and confirm.

s t [Select the required menu item.

Settings

Audio Settings Advisory Tones

Key Tones Confirmation Battery

u v Activating or deactivating.

Æ Page 29.

Save

Save the settings.

Setting the ringer

Tones and melodies are saved on your handset. When you select the Volume and Melodies menu item, the respective ringtone in the current setting rings.

v Open the handset’s main menu.

u v [Select the menu icon and confirm.

s t [Select the menu item and confirm. s t [Select the menu item and confirm.

s t [Select the required menu item and confirm.

Settings

Audio Settings Ringtones(Handset)

Volume Melodies Time Control Anon. Calls Silent

Note:

The "Anon. Calls Silent" function is not available on your communications

system.

Setting up the handset 23

Setting the volume

Volume

s t [Select the menu item and confirm.

Y ou can choose between five rington e volumes and the crescendo call (volume increases in stages).

Volume

For internal calls

and appointments:

For external calls:

Back

For internal calls

s t [Select the required menu item.

and appointments For external calls

Save

u v Define settings.

Save

Press the display key.

Setting melodies

You can activate ringtones for different calls on your handset to help you differentiate between calls and appointments.

Melodies

s t [Select the menu item and confirm.

For internal calls

s t [Select the required menu item.

For external calls

u v Define settings.

Save

Press the display key.

Setting time control for external calls

You can enter a period of time when the phone should not ring, e. g. at night.

Time Control

s t [Select the menu item and confirm.

u v Set On or Off.

If activated:

Suspend ring. from

s t [Select the required menu item.

Suspend ring. until

o Enter the time.

Save

Save the settings.

24 Setting up the handset

Setting ringing tones and pictures with resource directory

The resource directory of the handset manages sounds which yo u can use as a ringtone and images (CLIP images and screensavers) which you can use as a caller image or screensaver; Prerequisite: Caller ID (CLIP). The resource direc tory can manage the following media types:

Type Format

Sounds: Ringtones

Monophone Polyphone imported sounds

Images: CLIP image

Screensaver

Y our handset comes with a number of mono- a nd polyphone sounds and images pre-installed. You can play the available sounds and view the images.

internal internal internal WMA, MP3, WAV

BMP, JPG, GIF 128 x 86 pixel

128 x 160 pixel

You can download images and sounds from your PC Æ Page 90. If there is not enough space available, you need to delete one or several images or sounds before.

Viewing screensaver/CLIP images/playing sounds

v Open the handset’s main menu.

u v [Select the menu icon and confirm.

s t [Select the required menu item and confirm.

Settings

Screensavers Caller Pictures Sounds

s t Select the entry.

Screensaver/CLIP images

Show

s t Switching between the images.

Press the display key.

If you have saved an image in an invalid format, you get an error message when you select the file.

Setting up the handset 25

Sounds

The sound marked is played immediately.

s t Switching between the sounds.

How to set the volume while playing:

Options

Loudspeaker Vol

s t [Select the menu item and confirm.

Press the display key.

u v Adjust the volume.

Save

Save setting.

Renaming/deleting image/CLIP images/sound

You have selected an entry.

v Open the handset’s main menu.

u v [Select the menu icon and confirm.

s t [Select the required menu item and confirm.

s t [Select the menu item and confirm. The name of the entry can be modified.

Resource Di-

rectory

Screensavers Caller Pictures Sounds

Rename

s t Select the entry.

Options

Press the display key. If an image/sound is locked (è), the options are not available.

Length: up to 16 characters. Then confirm your entry.

Delete Entry

s t [Select the menu item and confirm. The entry is deleted.

Checking the available memory

You can view the remaining memory available.

v Open the handset’s main menu.

u v [Select the menu icon and confirm.

s t [Select the menu item and confirm.

Resource Di-

rectory

Available Memory

26 Setting up the handset

Activating or deactivating the ringer

Deactivating the ringer

* Hold down the key until a confirmation tone is emitted. The

the display.

icon appears on

Activating the ringer

* Hold down the key until a confirmation tone is emitted.

Activating or deactivating the warning tone

Instead of a ringtone you can activate a warning tone. When a call arrives, you will hear a short beep instead of the ringer setting.

If the handset is in a call pickup group, a pickup call is also signaled by the warning tone.

Activating the warning tone

* Hold down the key until a confirmation tone is emitted.

Beep on

Press the Display key within three seconds. The warning tone is activated. The volume of the warning tone is coupled with

the volume of the external ringer.

Deactivating the warning tone

* Hold down the key until a confirmation tone is emitted.

Activating/deactivating automatic call answering

Note:

Can be set only when the menu item is visible. To change see

This function allows you to accept calls by removing the handset from the charging shell.

v Open the handset’s main menu.

u v [Select the menu icon and confirm.

s t [Select the menu item and confirm.

Settings

Telephony

Auto Answer

s t Select the menu item.

Æ Page 29.

Edit

Press the display key . The activated function is ticked ( ³) and can be deactivated by selecting it once more.

Setting up the handset 27

Setting the date and time

Set the time and date so that the correct time and date are assigned to incoming calls and to use the alarm clock.

The handset date and time are automatically set when you set up a call to another station. If your communication system does not support this function, you can set the date and time manually.

either:

v Open the handset’s main menu.

u v [Select the menu icon and confirm.

s t [Select the menu item and confirm.

Settings

Date/Time

or: If the date and time have not yet been set:

Time

then:

Press the display key.

o Enter the date, for example. 22.09.2007 = 220907.

s Move the cursor down one line.

o Enter the time, for example, 19:05 = 1905.

Save

Save the settings.

Note:

If your communication system does not automatically set the date and time, you must check the setting from time to time and if necessary, correct it.

Display settings

A number of options are available for setting the display. You can set the scr eensaver (screen picture), the color scheme, the font size and the display lighting. You can also change the name displayed for the base station.

Screensaver

In idle mode you can view an image from the resource directory Æ Page 24 or set the time as a screensaver. It replaces the display in idle mode. This covers up the calendar, date, time ad name.

The screensaver is not displayed in certain situations, e. g. during a call or if the handset is not registered.

v Open the handset’s main menu.

u v [Select the menu icon and confirm.

s t [Select the menu item and confirm. s t [Select the menu item and confirm.

Settings

Display Screensaver

28 Setting up the handset

Activation:

u v Activating or deactivating.

Selection:

s Move the cursor down one line.

u v Select the required entry. Digit al Clock and Analog Clock respectively displays

the time as a screensaver across the full display.

View

The selected screensaver is displayed.

Save

Save the settings.

Color scheme

Four color schemes are saved on your handset. By selecting a color scheme you define the colors to be used for the font, menu items and background.

If you change to a different color scheme during a setting, it is immediately previewed to show how it will appear later for all menus.

v Open the handset’s main menu.

u v [Select the menu icon and confirm.

s t [Select the menu item and confirm. s t [Select the menu item and confirm.

Settings

Display Colour Schemes

s t Select the entry.

Selection

Press the display key.

Lighting

Note:

Can be set only when the menu item is visible. To change see

You can activate or deactivate the display lighting regardless of whether the handset is in the base/charging or not. If it is activated, the display illuminates continuously at reduced intensity . If the d isplay lighting is deactivated, when any key is touched the screen illuminates. In this case the key has no other function.

v Open the handset’s main menu.

Display Backlight

Settings

u v [Select the menu icon and confirm.

s t [Select the menu item and confirm. s t [Select the menu item and confirm.

In Charger:

u v Activating or deactivating.

Out of Charger:

s Move the cursor down one line.

u v Activating or deactivating.

Save

Save setting.

Æ Page 29.

Setting up the handset 29

Setting the conversion list for vCard transfer

Note:

Can be set only when the menu item is visible. To change see

Phone numbers are usually specified as follows in e-mail programs, such as, Microsoft Outlook: +49 (05251) 820776. The handset however cannot use this format to dial the number . If the number abo ve is a local landline number, it is then changed as followed when dialed e. fined in the conversion table and can be modi fied if they deviate from the default values.

Consult your system administrator about the conversion rules that apply to your handset.

v Open the handset’s main menu.

u v [Select the menu icon and confirm.

s t [Select the menu item and confirm. s t [ Select the menu item and confirm. The conversion table is displayed.

Settings

Telephony

Area Codes

g. 0820776. The conversion pairs are de-

o Change entry.

Press the up/down navigation key to navigate to another input field; Press the left/right navigation key to move the cursor within an input field.

Save

a Press the on-hook key several times to end the operation.

Save setting.

Æ Page 29.

Setting the menu view

Y o u can define whether to disp lay a selection of or all menu items in the menus.

v Open the handset’s main menu.

u v [Select the menu icon and confirm.

s t [Select the menu item and confirm.

Settings

Menu View

s t [ Simplified or Complete select and confirm.

a Press the on-hook key several times to end the operation.

30 Setting up the handset

Resetting the defaults

Note:

Can be set only when the menu item is visible. To change see

This function allows you to reset your handset to the de faults, e. g. if you want to pass it on to someone else or reset it.

The handset features are handled as follows:

Feature Action

Sound settings are reset System registration is retained Phonebook is retained Redial list is deleted

Resetting

v Open the handset’s main menu.

u v [Select the menu icon and confirm.

s t [Select the menu item and confirm. s t [Select the menu item and confirm. A security check question appears.

Settings

System Handset Reset

Yes

Confirm the security check question. The handset is returned to the default.

Æ Page 29.

Note:

For information about deleting the telephone directory see:

Æ Page 52.

Setting up the handset 31

Default settings

Setting Explanation/notes Levels Default state Tones and

signals

Auto Answer Call is automatically accepted by

Select Base Select the base 4 retained Lighting Display lighting - In Charger: on/

Screen Picture

Character Set Available characte r set - Standard Language Select different languages: 26 German Bluetooth Bluetooth activation - on

Ringer volume 5 5

Ringer melody, external 21 "Bass me" Ringer melody, internal 21 "Classic Ring" Warning tone - off Handset volume 3 1 Volume in speakerphone mode 5 3 Appoint. Melody 22 1 Volume 5 5 Key tones, audible each time a

key is pressed. Warning tone, audible approxi-

mately five minutes before the battery runs out.

Confirmation tone, indicates whether actions were successful or unsuccessful.

removing the handset from the charging shell.

Display in idle status - on, analog ue

- on

out of the charging shell: off

clock

32 Making calls – the basic functions

Making calls – the basic functions

You can use your handset to make both internal and external calls. Internal calls are calls that

• you make within the range of a communication system, for example, within your company,

• you make between networked communication systems, for example, to different company locations.

External calls are calls that you conduct with users of the public telephone network.

Making calls – the basic functions 33

Activating/deactivating the handset

a Press the on-hook key until the activation or deactivation is confirmed by a sig-

nal.

If the default PIN has not been changed (0000), the handset is ready for operation as soon as it is switched on. If a PIN was set, it must be entered before the handset can be operated.

Please enter PIN:

o Enter the PIN

[ Confirm your entry. The handset is ready to use.

Displaying the connection quality

The strength of the incoming signal is displayed by the "receive field strength" icon in on or message status:

The radio range is different indoors and outdoors Æ Page 101. Please consult your system administrator in the event of range problems.

flashing, no reception Low receive field strength 50% receive field strength 75% receive field strength 100% receive field strength

Charging batteries

You may only use the charging shell provided for the handset. The handset charges when sitting in the charging shell, even when deactivated .

If the handset is active, the charging status display flashes on the display. If the handset deactivates because the batteries are flat, it automatically reacti-

vates and is ready for operation as soon as you place it in the charging shell. The charging operation starts. If a PIN was set, it must be entered first to allow charging to start.

Language

If your preferred language for the display texts is not set, you can set this yourself Æ Page 20.

34 Making calls – the basic functions

First seize the line, then dial

c or d Handset in idle status: Press and hold down the Talk key or press the Speaker-

phone key.

o Enter the required phone number. The user will be called.

Typing errors cannot be corrected. If you make a typing error: Press the On-ho ok key.

either:

p The user answers. Conduct the call.

or:

Feature not available.

Please replace han set.

The user is busy or re jects the call. You are connected to the other party’s mail-

box (if configured) or can program a callback Æ Page 36.

a Press the On-hook key briefly.

Dial first, then seize the line

Dialing:preparation

o and if necessary. X Enter the required phone no. an d correct individual char acters as necessary us-

ing the "Delete" Display key.

S Press for 2 seconds Insert a dial pause. A "P" appears between the digits entered. Y ou may have to

insert a pause, for checking a mailbox.

Note:

The dialing preparation function is also available with number redial and when dialing from the handset’s phonebook (

Dial

c or d Press the Talk key or Speakerphone key within 30 seconds. The user will be

called.

example, between the prefix and the phone nu mber or when

Ó).

Feature not available.

Please replace hand set.

either:

p The user answers. Conduct the call.

or:

The user is busy or re jects the call. You are connected to the other party’s mail-

box (if configured) or can program a callback Æ Page 36.

a Press the On-hook key briefly.

Making calls – the basic functions 35

Manual number redial

The last 20 phone numbers dialed are saved in the redial list. A phone number that was dialed several times is only saved once.

c Handset in idle status: Press the Talk key briefly. The redial list is displayed.

s t Select the required telephone number.

If applicable, If you want to see details on the selected phone number: Pre ss the displa y key.

Display Number

s t [ Select the menu item and confirm.

Show

either:

c or d Press the Talk or Speakerphone key briefly. The connection is set up.

or:

Options

Open the redial menu. The menu contains the following functions Æ Page 43:

• Copy to Directory

• Automatic Redial

• Display Number

• Delete Entry

• Delete all

o Change or complete the phone number, for example, with DDIA.

c or d Press the Talk or Speakerphone key briefly. The connection is set up.

36 Making calls – the basic functions

Callback

This function enables you to call a user who does not answer or whose line is busy . The Callback function enable s you to contact him as soon as he hangs up or re-uses his telephone. Please note that a line is signaled as busy when it is being called by another user. You can continue to use your handset without re striction when a callback has been booked.

You can also send a callback request as a message Æ Page 80. This function can also be called by entering the code Æ Page 96.

Booking a callback

p The number is dialed. You hear the busy tone or the user does not answer.

Callbck

a Press the on-hook key several times to end the operation.

Save the callback request.

You receive a Callback call

You will receive the callback, as soon as the user you want has hung up or the first time he uses his telephone. The following appears on your handset display "Callback:...".

c or d Press the Talk or Speakerphone key briefly. The connection is set up.

Note:

Callbacks are repeated until a connection is established or until the callback is deleted. A handset can initiate up to five callbacks and can be the destination for up to five callback requests. If these conditions are met, any further callbacks are rejected.

Deleting a callback request

c or d Press and hold down the Talk key or press the Speakerphone key.

> < [Select the menu item and confirm. > < [Select the menu item and confirm.

Service? More functions?

Call the system menu.

> < [Select the menu item and confirm.

#58=View callbacks?

> < Select the entry.

Mnu

> < [Select the menu item and confirm.

Delete?

a Press the on-hook key several times to end the operation.

Call the additional menu.

Making calls – the basic functions 37

Enquiry

Y o u interrupt your call to consult with a user (including external users) and then resume the original call.

p You are on a call.

Activating and conducting an enquiry/consultation call

or Activate consultation. The current call is placed "on-hold" so that the first user

Enquiry

o Enter the phone number for the consultation call.

p The number is dialed. The user answers. The consultation starts.

(( Press the display key to cance l the callba ck . You are reconnected to the first

waits.

The second user is busy or does not answer

partner. During the consultation you can

• Book a callback Æ Page 36,

• Activate call waiting (

•Override

Æ Page 67.

Æ Page 65) or

The consultation is ended and you return to the waiting call

either: The second station hangs up. You are reconnected to the first partner.

or:

> < [Select the menu item and confirm.

Quit and return?

Call the system menu.

Y ou are reconnected to the first pa rtner. The second partner hears the busy tone and hangs up; a Gigaset handset hangs up automatically.

However, you can also

• Toggle between the partners Æ Page 69,

• Set up a conference (

• Transfer the waiting partner to the second partner

Æ Page 69) or

Æ Page 67.

38 Making calls – the basic functions

Answering or rejecting a call

Answering a call

Your handset rings Æ Page 26. The caller information appears on the display. The name and/or telephone number of the caller can be disp layed. The following options are available for answering a call:

k The handset is in the charging shell: Remove the handset from the charging

shell (only works if "Auto Answer" is active,

c or d The handset is not in the charging shell. Press the Talk key or Speakerphone

key. When you have answered the call you can:

• Transfer the call Æ Page 67,

• Place the call on hold and consult with someone else in the room

• Place the call on hold and call a second partner ( ward (

Æ Page 67) or toggle the call (Æ Page 69) or to set up a conference

Æ Page 69.

Rejecting a call

Æ Page 26.

Æ Page 68,

Æ Page 37) in order to for-

If you do not wish to be disturbed, you can reject the call.

Reject call

Confirm the message displayed with one of the two display keys. The call is rejected and the caller hears the busy tone. Y ou are connected to the other party’s mailbox (if configured) or can program a callback

Picking up a call in a call pickup group

You can use your handset to pick up calls to telephones within yo ur call pickup group (set by the service engineer). This is also possible when you are conduct ing a call.

Prerequisite:

You hear that a telephone in your call pickup group is ringing.

c Press and hold down the Talk key. The message "Call for:" appears on the

display

> < [Select the menu item and confirm.

Group Pickup?

Call the system menu.

p Conduct the call.

Ending a call

Æ Page 36.

a or k Press the on-hook key briefly or place the handset in the charging shell.

The call charges are displayed, depending on the communication system.

Making calls – the basic functions 39

Forwarding calls

This function is for when you leave your desk for a while and want certain calls to be forwarded to your new location. The forwarding destination for internal calls can be any internal or external phone number. The destination number is usually an external phone number because you can be reached internally any time by means of your handset.

Activating call forwarding

c or d Press and hold down the Talk key or press the Speakerphone key.

Call the system menu.

> < [Select the menu item and confirm.

Forwarding on?

1=all calls?

2=external calls only?

3=internal calls only?

either:

or:

then:

o Enter the destination phone number.

Save

a Press the on-hook key several times to end the operation.

Save the settings.

Note:

The external code must be entered before exte rnal phone numbers. If the service engineer has activated DTMF DID, you can also forward calls to these external phone numbers.

Deactivating call forwarding

Prerequisite:

The room monitor function is activated.

c or d Press and hold down the Talk key or press the Speakerphone key.

> < [Select the menu item and confirm.

Divert cancelled?

a Press the On-hook key briefly to end the operation.

Call the system menu.

Activating or deactivating the keypad lock

This feature protects against accidentally pr essing buttons when th e handset is in a pocket, for comes in and turns back on when the call has ended.

# Press the hash key until the activation or deactivation is confirmed by a signal.

A key icon on the display indicates that keypad lock is active.

example. The keypad lock turns off automatically when a call

40 Making calls – the basic functions

After leaving the radio network

The name of the base flashes on the disp lay . The handset tries again to synchronize with the base. The intervals between synchronization attempts increase on account of the integrated power saving func t ion .

You can switch off your handset to save the batteries.

Making calls – enhanced functions 41

Making calls – enhanced functions

Speakerphone mode

Features

Speakerphone mode offers you the following advantages:

• Other persons can listen to and participate in the call.

• Your hands are free.

• When dialing, you can hear the ringtone, for example, without having to lift the handset to your ear.

Speakerphone mode can be used effectively up to a background noise level of 50 dB (A), e.g. office environment.

Activating speakerphone mode

Speakerphone mode can be activated during a call, when dialing or when answering a call:

d Press the Speakerphone key . The S peakerphone key lights up. Inform the other

party when you want to activate the speakerphone to let others listen in.

Note:

Make sure you switch back to handset mode before you return the telephone directly to your ear. In this way you can avoid causing damage to your hearing.

Switching between speakerphone and handset mode

d Press the Speakerphone key. The handset switches from speakerphone to

handset mode or vice versa. The Speake rphone key lights up if speakerphone mode is a ctive. It does not light

up if speakerphone mode is deactivated and handset mode is activate d.

Note:

If you wish to replace the handset in the charging shell during a call, for example, because the batteries are flat, hold down the Speakerphone key to prevent the call from being cleared down.

Setting the speakerphone volume

The volume can be set during a call Æ Page 21.

42 Making calls – enhanced functions

Conducting calls with the headset

The handset can be used with a corded and cordless headset.

Corded headset

You can connect a corded headset to the port on the side. The headset must have a jack (2.5 mm).

The earpiece inset and microp hone functions are activated on the head set once it is connected.

Cordless headset

Y ou ca n use a cordless, Bluetooth headse t with your handset. This means yo ur hands are free while making calls, and there ar e no annoying cables, for

example, when you are working at your computer or when you are on the

road. Y our Bluetooth headset must be registered on your handset before you can use

it for the first time. After this, you can continue to use your Bluetooth headset un til you decide to de-register it.

Note:

• Theoretically, third parties can tap Bluetooth connections.

• To improve protection against unauthorized tapping, de-register any Bluetooth devices you no longer require.

During a call, a second caller is not signaled at the Bluetooth headset.

Registering a Bluetooth headset on the handset

Set the headset to login mode (see the user manual supplied with your headset).

v Open the handset’s main menu.



u v [Select the menu icon and confirm.

s t [Select the menu item and confirm. The handset searches for a Bluetooth head -

s t Select the required headset.

s t [Select the menu item and confirm.

Bluetooth

Search for Headset

Found Devices S55 Headset

Trust Device

Options

set and sets up a wireless connection. The name of the devices found are displayed.

Press the display key.

agreed PIN:

s t [Enter and confirm the Bluetooth PIN for your head set (see the user ma nual sup-

plied with your headset). The device is recorded in the list of known devices.

Activation ³

The Bluetooth interface is auto matically activated on your handset. The active

Bluetooth function is ticked.

Making calls – enhanced functions 43

Conducting calls via the Bluetooth headset

Activating the Bluetooth headset during a call

If the handset is in dial or call mode (see Æ Page 34 for information on setting up a call), the Bluetooth headset can assume the earp iece inset and microphone functions.

Press the Talk key on the Bluetooth headset (see the user manual supplied with your headset).

Accepting a call on the Bluetooth headset

The headset uses a call tone to signal an incoming call. Press the Talk key on the Bluetooth headset (see the user manual supplied with your headset).

Deactivating the Bluetooth headset during a call

You are conducting a call via the Bluetooth headset.

c or d Press the T alk key or Speakerphone key on the handset. The Bluetooth headset

is deactivated. You can continue the call directly on the handset.

De-registering the Bluetooth headset at the handset

To improve protection against unauthorized tapping, de-register the Bluetooth headset at the handset if you no longer wish to use it.

v Open the handset’s main menu.



u v [Select the menu icon and confirm.

s t [Select the menu item and confirm. The name of the registered or detected Blue-

s t [Select the menu item and confirm. The Bluetooth headset is de-registered and

Bluetooth

Known Devices S55 Headset

Delete Entry

Options

tooth headset is displayed. Press the display key.

can no longer be detected by the handset.

Number redial

The last 20 phone numbers dialed are saved in the redial list. A phone number that was dialed several times is only saved once.

If you tried to call a party from the handset’s telephone directory, the name of the party is displayed in case of number redial. For informatio n on manual number redial, see

Æ Page 35.

44 Making calls – enhanced functions

Automatic redial

The phone number is automatically redialed ten times at 20-second intervals. Speakerphone mode is automatically activate d, the S pea kerphone key flashes. The function is deactivated after ten unsuccessful attempts and when a call is made in the interim.

c Press the Talk key briefly. The redial list is displayed.

s t Select the required telephone number.

Options

Automatic Redial

s t [Select the menu item and confirm. Automatic redial is activated.

Press the display key.

either:

p The user answers and you conduct the call.

or:

OFF

If you wish to cancel the function: press the Display key or any key.

Deleting a redial entry or list

c Press the Talk key briefly. The redial list is displayed.

s t Select the required telephone number.

Options

Press the display key.

either:

Delete Entry

s t [Select the menu item and confirm. The telephone number is deleted.

or:

Delete All

s t [Select the menu item and confirm. The redial list is deleted.

a Press the on-hook key several times to end the operation.

Adding a telephone number to the redial list

During dial preparation, you ca n add a num ber from your handset’ s r edial list to your phonebook.

c Press the Talk key briefly. The redial list is displayed.

s t Select the required telephone number.

Options

Copy to Directory

s t [Select the menu item and confirm. The phonebook is displayed.

Press the display key.

s t [Select the menu item and confirm. The following selection mask appears:

New Entry

08912345678

Copy number to:

äkl

Back

1 Phone (Mobile) 2 Phone (Office) 3 Phone (Home)

Making calls – enhanced functions 45

u v Mark the icon of the required number type as which the number should be in-

serted.

[ Confirm your entry.

s t o Enter the remaining contact information, such as the first name and surname.

For further information, see

Æ Page 49 and Æ Page 50.

System speed dialing

Y our system administrator can save up to 1000 external phone numbers as system speed dialing destinations in your communication system. You can dial these speed dialing destinations with a three-digit code (000 - 999).

Dialing a system speed dialing destination

c or d Press and hold down the Talk key or press the Speakerphone key.

> < [Select the menu item and confirm. > < [Select the menu item and confirm. This function can also be activated directly

Service?

7=Use speed dial-

ing?

Call the system menu.

by entering the appropriate code

Æ Page 96.

o Enter the required code (3 digits, 000 - 999).

Note:

The saved speed dialing destinations and the associated codes can be obtained from the organizational unit responsible for administering the communication system.

Dialing a system speed dialing destination with suffix-dialing or a DID number

System speed dialing destinations can be saved in your communication system and then dialed by means of suffix-dialing or DDIA. These speed dialing desti nations let you enter an additional suffix-dialing or DID number up to five seconds after entering the three-digit ser vice code. If you do not make an entry with in this timeframe, the default suffix-dialing number, for example, "0" for the exchange, is dialed.

c or d Press and hold down the Talk key or press the Speakerphone key.

> < [Select the menu item and confirm. > < [ Select the menu item and confirm.

Service?

7=Use speed dial-

ing?

Call the system menu.

o Enter the required code (3 digits, 000 - 999). o Within five seconds: Enter the suffix-dialing or DID number.

46 Making calls – enhanced functions

System speed dialing, individual

You can save up to ten external phone numbers as speed dialing destinations for your handset in your communication system. These speed dialing destina tions are dialed using a 2-digit code (*0 to *9). Please note that you may need to save an external code in front of the phone number.

This function can also be called by entering the code Æ Page 96.

Setting up an individual speed dialing destination

c or d Press and hold down the Talk key or press the Speakerphone key.

Call the system menu.

> < [Select the menu item and confirm. > < [Select the menu item and confirm.

Service?

92=Change Speed

Dial? Abb. dial no:

> Call the first destination. > Call the next destination.

Mnu

> < [Select the menu item and confirm.

Change entry?

Call the additional menu.

o Enter the external phone number (with external code).

Save

a Press the on-hook key several times to end the operation.

Save the settings.

Dialing an individual speed dialing destination

c or d Press and hold down the Talk key or press the Speakerphone key.

> < [Select the menu item and confirm. > < [Select the menu item and confirm.

Service?

7=Use speed dial-

ing? Abb. dial no:

Call the system menu.

* o Enter the code for the speed dialing destination.

Making calls – enhanced functions 47

System telephone directory

If the system administrator has entered a name for at lea st one inter nal user or system speed dialing destination, then you can use the system telephone direc tory for dialing purposes.

Calling the system telephone directory

c or d Press and hold down the Talk key or press the Speakerphone key.

Phonebk

If applicable:

> < [If more than one telephone directory is configured: Select the menu item and

1=intnl

Call the system telephone directory. The first entry appears.

confirm.

Finding an entry

o Enter the first letters of the nam e yo u are loo k in g for. The name search begins.

The search result becomes more precise as each letter is entered, i.e. the number of names found is reduced.

> < Select the user you want.

Dialing the entry

[ Confirm your selection. The selected number is called.

Quitting the redial list

(( Press the display key.

Note:

Phone numbers dialed from the "System telephone directory" are not stored in the redial list.

48 Making calls – enhanced functions

Telephone database (LDAP)

If your company has an LDAP telephone database and access to it is configured in your communication system, you can query it with your handset. This LDAP telephone database contain considerably more entries than the phonebook of your communications system or the phonebook of your ha ndset. The LDAP tele phone database is installed on an LDAP server. This telephone database is accessed over the LDAP Internet protocol (Lightweight Directory Access Protocol).

This function can also be called by entering the code Æ Page 96.

Activating the LDAP telephone database

c or d Press and hold down the Talk key or press the Speakerphone key.

Phonebk

If applicable:

> < [If more than one telephone directory is configured: Select the menu item and

2=LDAP

Press the display key.

confirm.

Entering a name and finding an entry

You can now enter the name over the handset’s keypad. Every key is programmed with several letters which are called up by pressing the key once or several times. If you want to enter e. times.

o Enter the name you want to find (maximum 16 characters). Partial entries are

accepted, for precise the search result.

If configured, you can search for first and last names. First and last names must be separated by a space. Do this by pressing the "0" key. Partial entries are ac cepted, for example, "mei P" for "Meier Peter".

If applicable:

> < [If you wish to delete an incorrect letter entered by mistake: Select the menu item

> < [Select the menu item and confirm. The system start s to search for the entry . This

Delete Character?

and confirm.

then:

Search?

can take a few seconds. The entries found are then displayed.

example, "mei" for Meier. The more characters entered, the more

g. an "r", you need to press the "7" key three

Selecting an entry

either: If a single entry is found, it is displayed.

Call?

> < [If you wish to scroll forward: Select the menu item and confirm. > < [If you wish to scroll backward: Select the menu item and confirm. > < [Select the menu item and confirm. The user will be called.

Scroll Next? Scroll Previous? Call?

[ Select the menu item and confirm. The user will be called.

or: If more than one entry is found, the first entry is displayed. A maximum of 50 hits

can be displayed.

Making calls – enhanced functions 49

If no entries were found

If no entries were found, you can extend the search range by deleting some of the characters entered.

> < [Select the menu item and confirm. You can now change your search entry.

Change search string?

If too many entries were found

The hit list is not displayed in full if more than 50 entries matching your search query were found. We recommend narrowing down th e search by entering more characters. However, even if you do not do this, you can still display the entire hit list, select the required entry and call the selected party .

either:

> < [Select the menu item and confirm. You can now change your search entry.

> < [Select the menu item and confirm. The hit list is displayed.

Change search string?

Show results?

or:

Handset phonebook

You can save contact information for frequent call partners in the phonebook. Once a phone number has been saved in this way you no longer have to enter it in full when you want to call someone. All you have to do is select the required phonebook entry.

You can store in total up to 500 entries in the phoneboo k. Gigaset QuickSync Æ Page 90 is a softwa re application for transferring dat a be-

tween your cordless Gigaset phone and your PC. You can use it to load data from your PC to your Gigaset via data cable or Bluetooth and synchronize con tacts with Microsoft Outlook, Microsoft Outlook Express, and contacts in Microsoft Windows Vista.

Y ou can save the followin g contact information for ever y entry in the phonebook:

Information Explanation

First Name*, Surname

Phone (Home), Phone (Mobile)*, Phone (Office)*

E-mail* E-mail address with up to 60 characters. The special character "@" can be in-

Anniversary You can select either "On" or "Off". If "On" is selected:

Caller Melody (VIP) Mark an address book entry as a VIP (V ery Important Person) by assigning th e

Caller Picture* Displays a picture for an incoming call when CLIP is active.

A name must be entered in at least one of the fields. Each name can contain up to 16 characters.

A number must be entered in at least one of the fields. Each number can contain up to 32 digits.

serted after pressing the asterisk key.

• Anniversary (Date): Day/month/y ea r, 8 digits*

• Anniversary (Time): Hour/minute, 4 digits, for reminder call

• Anniversary (Signal): T ype of signaling, acoustic or visu al (time specification not necessary)

entry a certain ringtone.

Note: This function is not supported by the system and should therefore not be used.

* = new for vCard format

50 Making calls – enhanced functions

Saving an entry

s Open the phonebook.

New Entry

s t [Select the menu item and confirm. The input window opens.

o Enter the relevant information, see above.

s t Jump to the next line.

... etc.

Functions for text input:

Switches mode from abc to Abc, from Abc to 123 and from 123 to

abc If predictive text is off: press the key briefly. If predictive text is on: press and hold down the key.

Deletes the letter to the left of the cursor. Opens the table of special characters.

Save

a Press the on-hook key several times to end the operation.

Save the settings.

Changing the sequence of entries:

The phonebook entries are generally sorted in alphabetical order by surname. Spaces and digits have first priority here. If the phonebook only contains a sub scriber’s first name, this is listed instead of the surname in the sequence.

The sort sequence is as follows:

1. Space

2. Digits (0 - 9)

3. Letters (alphabetical)

4. Other characters If you want to change the sequence of entries in the alphabetical list, you could

insert a space or a digit before the first letter of the surname. These entr ies then move to the beginning of the phonebook. Names with a star in front of them are at the end of the phonebook.

Finding and dialing an entry

s Open the phonebook.

s t or o Browse to the required entry or enter the first letter of the entry.

If necessary , press a key several times in succession to enter the required letter.

either:

c Press the Talk key. The assigned phone number is dialed.

or:

Options

Display Number

s t [Select the menu item and confirm. The number is displayed.

Open the menu.

o Change or complete the phone number, for example, with DDIA.

c Press and hold down the Talk key.

Making calls – enhanced functions 51

Dialing an entry with the speed dialing digit

Y ou can call up an entry , to which you assigned a speed-dial number by pre ssing the speed-dial number, and dial the assigned number

Æ Page 89.

o Press and hold down the required speed-dial number. The assigned number is

dialed.

Viewing an entry

s Open the phonebook.

s t or o Browse to the required entry or enter the first letter of the entry.

If necessary , press a key several times in succession to enter the required letter.

Press the display key. The entry’s data is displayed.

Show

[ Confirm to return to the list.

Changing an entry

s Open the phonebook.

s t or o Browse to the required entry or enter the first letter of the entry.

If necessary , press a key several times in succession to enter the required letter.

either:

Press the display keys one after the other. The entry’s data is displayed.

Show Edit

or:

Options

Edit Entry

s t [Select the menu item and confirm. The entry’s data is displayed.

then:

Press the display key.

o Enter changes.

Options

Save Entry

s t [Save the entry.

a Press the on-hook key several times to end the operation.

Press the display key.

52 Making calls – enhanced functions

Deleting an entry or phonebook

s Open the phonebook.

s t Select the required entry.

Options

either:

Delete Entry

s t [Select the menu item and confirm. The telephone number is deleted.

or:

Delete List

s t [Select the menu item and confirm. A security check question appears.

Yes

a Press the on-hook key several times to end the operation.

Press the display key.

Confirm the security check question. The phonebook is deleted.

Displaying available memory

s Open the phonebook.

s t Select any entry.

Options

Press the display key.

Available Memory

s t [Select the menu item and confirm. The amount of memory used and available

is displayed.

a Press the on-hook key several times to end the operation.

Send an entry or phonebook to a handset or system

You can send individual entries or the entire phonebook to other handsets or to the communications system.

To transfer the phonebook in vCard format via Bluetooth see Æ Page 91. If your handset and the recipient’s ha ndset have phone numbers between 1 and

99, you can send or receive a list or entry directly from one handset to the othe r . If the handsets’ phone numbers star t at 100, you must first send the list or entry to the communication system. The recipient can then use his or her handset to download the list or entry from the communication system.

Restrictions when copying over the communication system

The entries in the handset’s phonebook a re stored in vCard forma t Æ Page 49. The communication system, however , uses another format. This can cause loss of phonebook entry information. The features that are new for the vCard forma t are indicated by an asterisk (= new for vCard fo rmat) in the t able on The phone numbers are not affected.

Æ Page 49.

Making calls – enhanced functions 53

Sending a list/entry

s Open the phonebook.

s t Select the required entry.

Options

either:

Copy All

s t [Select the menu item and confirm.

or:

Copy Entry

s t [Select the menu item and confirm.

then:

o Enter a phone no. The following phone numbers are possible:

[ Confirm your entry. The list or entry is sent.

Press the display key.

• 1... 98 – the list or entry is sent directly to the recipient’s handset.

• 00 – the list or entry is sent to the communication system and can then can be downloaded by any handset.

• 99 – The list or entry is sent to the communication system and can then can only be downloaded by your handset.

If a phone number from 1 to 98 was dialed, the list or the entry is automatically received by the recipient’s handset.

Loading a list or entry from the communication system

Prerequisite: Y ou sent an entry or list to the communication system by dialing the phone number 00 or 99.

c or d Press and hold down the Talk key or press the Speakerphone key.

> < [Select the menu item and confirm. > < [Select the menu item and confirm. The handset starts to load the list/entry.

Service? Load list buffer?

a Press the on-hook key several times to end the operation.

Call the system menu.

Deleting a list or entry in the communication system

Prerequisite: A currently unused list or entry is saved on the communication system.

If the handset with phone number 00 was used to send the list or entry to the communication system, any handset can be used to delete this list or entry. If the list or entry was sent by the handset with the phone number 99, the list or entry can only be deleted by the handset that sent it.

c or d Press and hold down the Talk key or press the Speakerphone key.

> < [Select the menu item and confirm. > < [Select the menu item and confirm. The handset starts to delete the list/entry.

Service? Erase list buffer?

a Press the on-hook key several times to end the operation.

Call the system menu.

54 Making calls – enhanced functions

Directed assignment of an MSN (multiple subscriber number)

Multiple subscriber numbers are numbers of an ISDN multi-device connection. They are used for specific addressing of terminals, so for example a fax machine has it’s own number. Before selecting an external connection, you can directly assign a configured multiple subscriber number . This then appears on the called party’s display.

This function can also be called by entering the code Æ Page 96.

c or d Press the Talk or Speakerphone key.

> < [Select the menu item and confirm.

Service?

41=Temporary

MSN?

MSN no.111

111:

o Enter the required multiple subscriber number.

o Enter the required external phone number. The phone number is dialed.

Call the system menu.

Making calls using identification codes

In the case of calls you make to exte rnal partners, you can enter and charge the call costs on the basis of individuals, customers, accounts and private calls, for

example, by means of account codes. The account code (ACCT) can contain up to 11 ferred after a call has been completed. The ACCT can be entered before and during the external call.

This function can also be called by entering the code Æ Page 96.

c or d Press the Talk or Speakerphone key.

> < [Select the menu item and confirm.

Service?

Call the system menu.

characters and is included in the data printout. The ACCT is only trans-

> < [Select the menu item and confirm.

60=

Account code? Project Code:

Please dial.

o Enter the required account code (optional).

Save

Save the settings.

o Enter an external phone number. The phone number is dialed.

Note:

If a call is transferred, the costs are still assigned to the ACCT entered.

Making calls – enhanced functions 55

Using the handset as a second line

You can use your handset for an outgoing call as if it were another line (temporary phone).

This function can also be called by entering the code Æ Page 96.

c or d Press and hold down the Talk key or press the Speakerphone key.

> < [Select the menu item and confirm. > < [Select the menu item and confirm.

Service?

508=Temporary

Phone? Home Extn. no.:

PIN no:

<Name>: ...

o Enter the internal phone number for the relevant line.

o Enter the code (lock code) for the relevant line Æ Page 94. The telephone code

o Enter the required phone number. The phone number is dialed.

Call the system menu.

of the station should not be preset to 00000! If there is no personal code for the relevant line, the system will prompt you to enter the code.

The "Temporary phone" function is discontinued again after the call is complete.

Deactivating the phone number display

Your service engineer can deactivate the display of your phone number and name on the called party’s display for external outgoing calls. You can also acti vate and deactivate the phone number display on your own handset yourself.

Deactivating the phone number display

c or d Press and hold down the Talk key or press the Speakerphone key.

> < [Select the menu item and confirm.

Suppress call ID?

Call ID suppressed

a Press the on-hook key several times to end the operation.

Call the system menu.

Activating the phone number display

c or d Press and hold down the Talk key or press the Speakerphone key.

> < [Select the menu item and confirm.

Restore caller ID?

Call ID restored

a Press the on-hook key several times to end the operation.

Call the system menu.

56 Making calls – enhanced functions

Directed call transfer

Y ou can transfer calls to other telep hones to your handset. Thi s is also possible when you are conducting a call.

This function can also be called by entering the code Æ Page 96.

Another telephone rings.

c or d Press and hold down the Talk key or press the Speakerphone key.

> < [Select the menu item and confirm.

> < [Select the menu item and confirm. The called user is displayed.

> < [Select the menu item and confirm.

Service?

59=Pickup - direct-

ed?

Accept call?

Select extension?

Mnu

either:

or:

then:

Call the system menu.

Call the additional menu.

Note:

If several users are called simultaneously, only the first user called is displayed. However, you can transfer by entering the phone number of any of the users called.

p Conduct the call.

Activating/deactivating do not disturb

You can block calls to your handset on a temporary basis, while still being able to make calls yourself. Internal callers hear the busy tone, while external callers reach another telephone defined by the service engineer (intercept position). Authorized internal callers automatically override the do not disturb after five seconds.

Activating do not disturb

c or d Press and hold down the Talk key or press the Speakerphone key.

> < [Select the menu item and confirm.

Do Not Disturb ON?

a Press the on-hook key several times to end the operation.

Call the system menu.

Deactivating do not disturb

c or d Press and hold down the Talk key or press the Speakerphone key.

> < [Select the menu item and confirm.

Do Not Disturb OFF?

a Press the on-hook key several times to end the operation.

Call the system menu.

Making calls – enhanced functions 57

Call charge display

After a call has ended, the display shows the connectio n charges for the current call as standard. If the costs are to be displayed continuously during an outgoing call, this function must be requested from the carrier.

Note:

If a call is transferred, the costs are assigned to the telephone to which the call was transferred from this point onwards.

Y ou can check an d display the call charges for your phone number as a total for a period that can be set by the service engineer.

First the call charges for the last charged call are displayed. The total call charges are displayed after five seconds.

This function can also be called by entering the code Æ Page 96.

c or d Press and hold down the Talk key or press the Speakerphone key.

> < [Select the menu item and confirm.

Service?

65=Show call

charges?

a Press the on-hook key several times to end the operation.

Call the system menu.

Call trace

You can apply to your carrier for "call tracing" on malicious calls. An authorized extension is then in a position to request the id entification of the phone num ber.

This also works for 30 seconds af ter the malicious caller has hung up. However , you should not hang up.

This function can also be called by entering the code Æ Page 96.

p You receive a malicious call.

Do not hang up.

> < [Select the menu item and confirm.

> < [Select the menu item and confirm. The caller is identified in the attendant con-

Service?

84=Trace call?

a Press the on-hook key several times to end the operation.

Call the system menu.

sole.

58 Making calls – enhanced functions

Entrance telephone

If the service engineer has set up an entran ce tele pho ne, you can spe ak to the door intercom and activate the door opener from your handset.

If you are authorized to release a door , then a user can open the door by ente ring a five-digit code (for pads).

Some of the functions described below can also be called directly by entering the relevant code

Talking to a visitor by means of the door opener equipment

Your handset rings.

either:

c Press the Talk key within 30 seconds. You are connected immediately to the

door opener.

or:

c If more than 30 seconds have passed: Press and hold down the Talk key.

example, by means of a DTMF transmitter or installed key-

Æ Page 96.

o Enter the internal phone number for the door opener. You are connected to the

door opener.

Using the handset to open the door opener during a call

> < [Select the menu item and confirm.

Open door?

Using the handset to open the door opener without holding a conversation

c or d Press and hold down the Talk key or press the Speakerphone key.

> < [Select the menu item and confirm.

Service?

61=Open door?

o Enter the internal phone number for the door opener. The door is opened.

a Press the on-hook key several times to end the operation.

Call the system menu.

Making calls – enhanced functions 59

Activating the door release

This function only works if it has been configured by the servic e en gin e er.

c or d Press and hold down the Talk key or press the Speakerphone key.

> < [Select the menu item and confirm.

Service?

89=Door release

ON?

Call the system menu.

o Follow the user guidance system from this point onwards. Enter the internal

phone number of the door opener, as well as the code and type of door release :

• 1=enable with ring,

• 2=enable w/o ring,

• 3=change password.

[ Confirm your entries.

a Press the on-hook key several times to end the operation.

Note:

Default code 00000. To change the code, confirm the "3=change password" option. Follow the user guidance syste m .

Deactivating the door release

c or d Press and hold down the Talk key or press the Speakerphone key.

Call the system menu.

> < [Select the menu item and confirm.

Service?

89=Door release

OFF?

a Press the on-hook key several times to end the operation.

TDS telephone data service

Y ou can use your han dset to operate connected computers and th eir programs, for

example, access hotel services or information systems. This function can also be called by entering the code Æ Page 96.

c or d Press and hold down the Talk key or press the Speakerphone key.

> < [Select the menu item and confirm. > < [Select the menu item and confirm.

Service?

42=

Tel. data service? TDS code:

# o Press the "#" key and enter the required code (0... 9).

a Press the on-hook key several times to end the operation.

Call the system menu.

The connected computer responds. The computer will guide you through the data entry process. It will process your entries directly.

60 Making calls – enhanced functions

Activating control relays

The service engineer can set up a maximum of 4 control relays that enab le various equipment (for example, door opener) to be activated and deactivated.

It is possible to access a specific control relay. Depending on the configur ation, the control relays can be

• activated and deactivated automatically, or

• activated and deactivated automatically on the basis of a timer. Prerequisite: The service engineer has set up at least one switch. This function can also be called by entering the code Æ Page 96.

Activating a control relay

c or d Press and hold down the Talk key or press the Speakerphone key.

> < [ Select the menu item and confirm.

> < [Select the menu item and confirm.

Service?

90=Control Relay

On?

Call the system menu.

o Follow the user guidance system from this point onwards. Enter the required

switch code (1... 4).

a Press the on-hook key several times to end the operation.

Deactivating a control relay

c or d Press and hold down the Talk key or press the Speakerphone key.

> < [Select the menu item and confirm.

Service?

#90=Control Relay Off?

o Follow the user guidance system from this point onwards. Enter the required

a Press the on-hook key several times to end the operation.

Call the system menu.

switch code (1... 4).

Making calls – enhanced functions 61

Sending a signal to the network

To enable ISDN-type services/ features to be started via analog lines (for

example, call waiting when a line is busy, three-way conference calls, etc.), you must send a signal to the network before dialing the service code and/or phone number.

This function can also be called by entering the code Æ Page 96.

p You have an external connection.

> < [Select the menu item and confirm. > < [Select the menu item and confirm.

Service?

51=Recall to Net-

work?

Call the system menu.

o Enter the service code and/or the phone number .

External call forwarding with a multiple subscriber number

If your communication system is connected to an ISDN multiple device line, then you can forward all incoming calls from the publi c network through your multip le subscriber number (MSN) to an external destination.

There are three types of forwarding:

• Calls are forwarded immediately (1=immediate call forwarding).

• Calls are forwarded after a certain time (2=unanswered calls).

• Calls are only forwarded when the line is busy (3=when busy).

Activating call forwarding to a "trunk"

c or d Press and hold down the Talk key or press the Speakerphone key.

> < [Select the menu item and confirm. > < [Select the menu item and confirm.

Service? Trunk FWD on?

Call the system menu.

o [ Enter and confirm your own multiple subscriber number .

either:

> < [Select the menu item and confirm.

1=immediate?

or:

2=on no answer?

or:

3=on busy?

then:

o Enter the phone number of the destination (without external code).

Save

Save the settings.

62 Making calls – enhanced functions

Deactivating call forwarding to a "trunk"

c or d Press and hold down the Talk key or press the Speakerphone key.

> < [Select the menu item and confirm. > < [Select the menu item and confirm.

Service? Forward by Network

OFF?

Call the system menu.

o Follow the user guidance system from this point onwards (enter a multiple sub-

scriber number or DID and forwarding type).

[ Confirm your entries.

a Press the on-hook key several times to end the operation.

Using night service

In night service mode, for example, during lunch breaks or after office hours, all external calls are forwarded to a particular inte rnal telephone (night station). The night station can be defined by the service engineer (= standard night service) or by you (= temporary night service). When night service is active, the night sta tion assumes the function of the intercept station.

Activating night service

c or d Press and hold down the Talk key or press the Speakerphone key.

Call the system menu.

> < [Select the menu item and confirm.

Night answer on?

either:

*=default?

"Standard night service" is configured.

or:

o Enter an internal phone number.

Save

a Press the on-hook key several times to end the operation.

Save the settings. "Temporary night service" is configured.

Deactivating night service

c or d Press and hold down the Talk key or press the Speakerphone key.

> < [Select the menu item and confirm.

Night Service OFF?

a Press the on-hook key several times to end the operation.

Call the system menu.

Making calls – enhanced functions 63

Using dual-tone multifrequency signaling

Y our handset operates on the basis of digital information transmission. However , certain applications, for ing analog technology. For this you must send signals using the dual-t one mu ltifrequency signaling (DTMF) process.

Depending on how your system is configured (automat ic tone dialing on or of f - to be configured by the service engineer) you must first switch to DTMF dialing. This means, for age systems.

You will find further details in the operating instructions for the relevant applications.

example, that you can communicate with a variety of voice stor-

Automatic tone dialing is not active

During a connection you must first switch to dual-tone multifrequ ency signaling.

p You are on a call.

example, answering machines, can only be operated us-

> < [Select the menu item and confirm.

Service?

53=Tone dialling?

Call the system menu.

o Enter the numbers. All entries are sent as DTMF signals.

Automatic tone dialing is active

o Enter the numbers. All entries are sent as DTMF signals.

Parking/activating calls

You can park up to ten calls (i.e. place them on hold) and then reactivate them at other telephones in your communication system.

Park call

p You are on a call you wish to park.

> < [Select the menu item and confirm.

Service?

Call the system menu.

> < [Select the menu item and confirm.

56=Park a call?

o Enter and note the parking position number (0... 9).

If the parking position number entered is already in use, you must ente r another one.

64 Making calls – enhanced functions

Picking up a specific parked call

Prerequisite:

One or more calls have been parked. Your handset is in idle status.

c or d Press and hold down the Talk key or press the Speakerphone key.

> < [Select the menu item and confirm.

Service?

#56=Retrieve call?

Call the system menu.

o Enter the parking position number you have noted.

Note:

If a parked call is not picked up, it returns to the statio n from which it was parked after a certain time (= recall). The following appears on the display "Recalling: (phone no. or name)" or "Recalling from (phone no. or name)" .

Conducting calls – with multiple users 65

Conducting calls – with multiple users

Call waiting

You need to speak to a user in your communication system urgently, even though his line is busy. You can send a call waiting signal during his call to let him know you want to talk to him. The user either answers immediately or you will be automatically connected to him when he has finished his call.

This function is only available if it has been configured by the service engineer.

The user is busy. You want to use call waiting.

p Wait until the message "Camp-on" appears on the display (ringing tone).

You receive a call waiting signal (second call)

You are still available to other callers, even though you are on the telephone. During a call the call waiting feature informs you about a second call. You can answer this second call during the call.

p You are on a call and hear a call waiting signal.

If you want to answer the second call, you can either place the first call on hold (the first caller waits) or end the first call.

Placing the first call on hold and answering the second call

2ndCall

Answer the second call. Talk to the second caller. The first caller waits. His call is on hold. You can now:

• Toggle between the two callers (Æ Page 69) or

• Set up a conference

Æ Page 69.

Ending the second call

either:

> < [Select the menu item and confirm.

Quit and return?

or:

a Press the On-hook key . The following message appears on the display: "Recall-

c Press the Talk key to talk to the first caller again.

Call the system menu.

ing". Your handset rings.

Ending the first call

a Press the On-hook key. The first call is ended. Your handset rings. c Press the Talk key and answer the second call.

66 Conducting calls – with multiple users

Call waiting tone off/on

You can suppress the call waiting tone for external calls.

Deactivating the call waiting tone

c or d Press and hold down the Talk key or press the Speakerphone key.

> < [Select the menu item and confirm.

Waiting tone off?

a Press the on-hook key several times to end the operation.

Call the system menu.

Activating the call waiting tone

c or d Press and hold down the Talk key or press the Speakerphone key.

> < [Select the menu item and confirm.

Waiting tone on?

a Press the on-hook key several times to end the operation.

Call the system menu.

Disabling/enabling automatic call waiting

Y ou can disable/ enable autom atic call waiting signaling for a second call during a telephone conversation.

Disabling the call waiting tone

c or d Press and hold down the Talk key or press the Speakerphone key.

Call the system menu.

> < [Select the menu item and confirm.

Service?

Call wait. term. off?

a Press the on-hook key several times to end the operation.

Enabling the call waiting tone

c or d Press and hold down the Talk key or press the Speakerphone key.

> < [Select the menu item and confirm.

Service?

Call wait. term. on?

a Press the on-hook key several times to end the operation.

Call the system menu.

Conducting calls – with multiple users 67

Override

Y ou need to speak to an internal user urgently, even though his line is busy. The "Override" function allows you to interrupt the ongoing call to pass on a mes sage.

This function is only available when the code has been input and if it has been configured by the service engineer.

p The user is busy.

* L2 Call the function.

Override

<Name>

o Enter the phone number of the busy user.

The override is established. The user name or phone number, to whom/which

the call has been transferred, is displayed. Override is ended when you hang up the handset.

Note:

During override

• all users hear an override tone and everything that is said,

• all users see the following message on the display "Override:....:” .

transferring a call

transferring a call means that you wish to hand over a call you are conducting on your handset to another user.

Transferring (without announcing the transfer)

p You can use this function to fo rward a call which you answered to another user.

> < [Select the menu item and confirm.

Start transfer?

Call the system menu.

The current call is placed "on-hold" so that the first user waits.

o Enter the phone number of the user to whom the call is to be transferred.

p The number is dialed.

either:

a Press the On-hook key. The target user’s phone rings. He picks up the call by

lifting the handset.

68 Conducting calls – with multiple users

or:

> < [Select the menu item and confirm.

Transfer?

a Press the On-hook key. The target user’s phone rings. He picks up the call by

Call the system menu.

lifting the handset. You receive a recall:

• immediately if you have made a mistake,

• 45 seconds after the transfer if the required user does not answer. If you do not answer recalls, another telephone defined by the service engineer

is called (intercept station).

Transferring (with announcement of call transfer)

p You can use this function to fo rward a call which you answered to another user.

> < [Select the menu item and confirm.

Start transfer?

o Enter the phone number of the user to whom the call is to be transferred.

Call the system menu.

The current call is placed "on-hold" so that the first user waits.

p The number is dialed. The user answers. You announce the call presently on

hold.

either:

a Press the On-hook key. The user answers the call.

or:

> < [Select the menu item and confirm.

Transfer?

Call the system menu.

Placing a call on hold

You can interrupt a call temporarily if, for example, you want to talk to someone else in the room. The line is placed "on hold"

p You are on a call.

> < [Select the menu item and confirm.

Return to held call?

Enquiry

or Press the R key or Display key. The current call is placed "on hold", the user

waits.

Resuming the call with the waiting user

either:

Call the system menu.

You are reconnected to the partner.

or:

S Press the R key.

Conducting calls – with multiple users 69

Toggling (switching between calls)

The Toggle function allows you to switch between two users without allowing them to speak to each other directly. The two users can be either external or in ternal users. You can also withdraw from the calls and connect the two users with each other. You can also start a conference.

p You are on a call.

Enquiry

o Enter the phone number of the second user.

Call the system menu. Press the display key. The current call is placed "on hold" , the user waits.

p The second user answers.

Toggle

Press the Display key to switch between the two calls. When you end a call, the two users are connected with each other (not possible

when both users are external).

Conducting a conference

You can connect up to 5 internal or external partners with each other in a telephone conference. You can include up to 4 external users in the conference.

For information purposes, you will hear a warning tone every 30 seconds during a conference call (can be disabled - ask your service engineer).

Setting up a conference

You decide to set up a conference while talking to a user.

p You are on a call and wish to start a conference.

> < [Select the menu item and confirm.

Start conference?

o Enter the phone number of the new user.

Call the system menu.

p The user is free and answers the phone. You announce the conference.

> < [Select the menu item and confirm.

Conference?

Call the system menu.

You and your two partners are connected in a conference call.

Forming a conference

A conference has not yet been set up. However, you are already connected to two users and are toggling between them. You now want to form a conference involving all partners.

p You are talking to one user.

> < [Select the menu item and confirm.

Conference?

Call the system menu.

You and your two partners are connected in a conference call.

70 Conducting calls – with multiple users

Expanding a conference

You can expand an existing conference to include up to five users.

p You ar e connected with two or more partners in a conference call.

> < [Select the menu item and confirm. Conference is placed "on hold", the users

Add party?

Call the system menu.

wait.

o Enter the phone number of the new user.

p The user is free and answers the phone. You announce the conference.

> < [Select the menu item and confirm. The new user is included in the conference

Conference?

Call the system menu.

call.

Ending a conference

p You ar e connected with two or more partners in a conference call.

> < [Select the menu item and confirm. The conference is ended.

End conference?

Call the system menu.

Leaving a conference

a Press the On-hook key. You leave the conference.

When one user leaves the conference, the other two users remain connected.

Viewing the names of conference parties

As the convener of the conference, you can view the names of all conference parties.

p You ar e connected with two or more partners in a conference call.

Viewing the conference parties list

Mnu

> < [Select the menu item and confirm. The first party is displayed.

View conf parties?

> View other parties.

Mnu

> < [Select the menu item and confirm. The conference party list is closed.

Exit list?

Call the additional menu.

Closing the conference party list

Call the additional menu.

Conducting calls – with multiple users 71

Disconnecting a party from the conference

As the convener of the conference, you can disconnect users from the conference.

p You ar e connected with two or more partners in a conference call.

> < [Select the menu item and confirm. The first party is displayed.

View conf parties?

Call the system menu.

> Display the required party.

Mnu

> < [Select the menu item and confirm. The relevant party is disconnected from the

Remove party?

Select the menu item and confirm.

conference.

Connecting parties

As the conference convener , you can leave the confere nce and thereby connect the other parties with each other. If you were previously connected with two or more parties, the other parties remain in a conference. Otherwise, the remaining two users conduct a one-to-one call.

p You ar e connected with two or more partners in a conference call.

> < [ Select the menu item and confirm. The first party is displayed.

Withdraw?

a Press the On-hook key. You leave the conference; the remaining parties are

Call the system menu.

connected with each other.

Using the second call function

The second call is an incoming call that is signaled on your handset during a call and can be queried by you (for

A second call can be answered in the following call states:

• You are on a single call,

• You are on a consultation call,

• You are holding a conference,

• You are on a call which you intend to add to a conference,

• You are toggling between two partners.

Note:

A second call is not signaled on the Bluetooth headset.

example, Æ Page 65).

72 Group functions

Group functions

Activating/deactivating group calls

If this has been configured by the service engineer, you belong to one or more groups of internal users who can be reached by means of a hun t group or group call phone number. Calls are signaled on all telephones in the group either in succession (=hunt group) or simultaneously (=group call) , until a member of the group answers the call. Every user in the group can also remain availab le under his own phone number. You can leave and re-join specific groups or leave and re-join all groups.

These functions can also be called directly by entering the relevant code

Æ Page 96.

You belong to a hunt group or group call group

Use this function to leave or re-join the hunt group or group.

c or d Press and hold down the Talk key or press the Speakerphone key.

Call the system menu.

either:

> < [Select the menu item and confirm. You have now left the hunt group or group.

> < [Select the menu item and confirm. You have now re-joined the hunt group or

Leave hunt group?

or:

Join hunt group?

group.

then:

a Press the on-hook key several times to end the operation.

You are a member of several groups

Leaving and re-joining individual groups

c or d Press and hold down the Talk key or press the Speakerphone key.

either:

Leave hunt group?

> < [Select the menu item and confirm.

Join hunt group?

[ Select the menu item and confirm.

or:

then:

Call the system menu.

Group 1

> Select the required group and call the additional menu.

Group 2

> < [Select the menu item and confirm. You have now left the selected group.

> < [Select the menu item and confirm. You have now joined the selected group.

Leave hunt group?

Join hunt group?

Mnu

either:

or:

then:

Group functions 73

a Press the on-hook key several times to end the operation.

Leaving and re-joining all groups

c or d Press and hold down the Talk key or press the Speakerphone key.

Call the system menu.

either:

> < [Select the menu item and confirm.

Leave hunt group?

or:

> < [Select the menu item and confirm.

Join hunt group?

then:

Group 1 Group 2

The list of groups is displayed.

# Press the hash key. You have now left all groups.

or:

* Press the star key. You have now joined all groups.

then:

a Press the on-hook key several times to end the operation.

Ringing group on

Y ou can h ave calls to your handset signa led acoustically on up to five other tele phones. The call is received by the person who answers the call first.

Adding users to a group

First user

c or d Press and hold down the Talk key or press the Speakerphone key.

> < [Select the menu item and confirm.

Service?

81=

Ringing group on?

Add ext to group?

Mnu

[ Confirm.

o Enter the required internal phone number.

Save

Call the system menu.

Call the additional menu.

Save the settings.

74 Group functions

Other users

Mnu

> < [Select the menu item and confirm.

Add another ext?

Call the additional menu.

o Enter the required internal phone number.

Save

a Press the on-hook key several times to end the operation.

Save the settings.

Deleting users

c or d Press and hold down the Talk key or press the Speakerphone key.

> < [Select the menu item and confirm.

> < [Select the menu item and confirm. The first user added is displayed.

Service?

81=

Ringing group on? <x> in group

Display/Clear?

Mnu

> Scroll to the required user.

Mnu

Call the system menu.

The number of parties added is displayed.

Call the additional menu.

> < [Select the menu item and confirm. The addition of the first user is cleared.

Delete?

a Press the on-hook key several times to end the operation.

UCD (Universal Call Distribution)

This function enables calls to be distributed in a team. An incoming call is always delivered to the team member who has been idle longest. Team members can also work in separate rooms, for teleworking station. The teams (call distribution groups) and team members are set up by the service engineer.

Logging on/off

You must log on and off at the system when you start/finish work.

Logging on

c or d Press and hold down the Talk key or press the Speakerphone key.

> < [Select the menu item and confirm. > < [Select the menu item and confirm.

Service? UCD Menu?

Call the system menu.

example, on the company’s premises and at a

> < [ Select the menu item and confirm.

401=Log on?

o Enter your identifier number (assigned by the service engineer).

a Press the on-hook key several times to end the operation.

Group functions 75

Logging off

c or d Press and hold down the Talk key or press the Speakerphone key.

> < [ Select the menu item and confirm. > < [Select the menu item and confirm. > < [Select the menu item and confirm.

Service? UCD Menu? #401=Log off?

a Press the on-hook key several times to end the operation.

Call the system menu.

Logging on/off temporarily

You can log on or off at the system temporarily, for example, during break times.

Logging on

c or d Press and hold down the Talk key or press the Speakerphone key.

> < [Select the menu item and confirm. > < [Select the menu item and confirm. > < [Select the menu item and confirm.

Service? UCD Menu?

402=Log on?

a Press the on-hook key several times to end the operation.

Call the system menu.

Logging off

c or d Press and hold down the Talk key or press the Speakerphone key.

> < [Select the menu item and confirm. > < [ Select the menu item and confirm.

> < [ Select the menu item and confirm.

Service?

UCD Menu?

#402=Not available?

a Press the on-hook key several times to end the operation.

Call the system menu.

Wrap-up time

If you need more time than the actual call lasts, you can request/activate a wrapup time for the last call. This can be a fixed length of time or, alternatively, you must deactivate the wrap-up time yourself (log back on).

Requesting time

c or d Press and hold down the Talk key or press the Speakerphone key.

> < [Select the menu item and confirm.

Service?

UCD Menu?

Call the system menu.

> < [Select the menu item and confirm.

403=

Work on?

a Press the on-hook key several times to end the operation.

76 Group functions

Logging back on

c or d Press and hold down the Talk key or press the Speakerphone key.

> < [Select the menu item and confirm.

Service?

UCD Menu?

#403= Work off?

a Press the on-hook key several times to end the operation.

Call the system menu.

UCD night service

UCD night service is a separate night service for call distribution. It is not affected by the system night service.

All incoming calls are forwarded to a special call distribution destination.

Night destination on

c or d Press and hold down the Talk key or press the Speakerphone key.

> < [Select the menu item and confirm.

Service?

UCD Menu?

Call the system menu.

> < [Select the menu item and confirm.

404=UCD night

on?

a Press the on-hook key several times to end the operation.

Night destination off

c or d Press and hold down the Talk key or press the Speakerphone key.

> < [Select the menu item and confirm.

Service?

UCD Menu?

#404=UCD night off?

a Press the on-hook key several times to end the operation.

Call the system menu.

Group functions 77

Checking the number of waiting calls

You can check the number of waiting calls for the group.

c or d Press and hold down the Talk key or press the Speakerphone key.

> < [Select the menu item and confirm.

Service?

UCD Menu?

405=Calls in

queue?

a Press the on-hook key several times to end the operation.

Call the system menu.

Mulap group (Multiple Line Application)

If your handset’s line belongs to a Mulap group ( Multiple Line Application), then you can

• answer calls for the group (press the Talk key in group calls)

• make external telephone calls under the group phone number (the group

phone number is stored in the called party’s caller list, for example)

• activate and deactivate the group call function for your handset’s line

• forward the lines of the Mulap group to internal or external destinations

Activating/deactivating group calls

c or d Press and hold down the Talk key or press the Speakerphone key.

> < [Select the menu item and confirm.

Service?

More functions?

#85=Leave hunt group?

85=Join hunt

group?

either:

or:

then:

a Press the on-hook key several times to end the operation.

Call the system menu.

Forwarding a Mulap line

Y ou can immediately forward internal and/or external calls to your lines to different internal or external telephones (destinations) (external destin ations are also possible if the system is configured accordingly).

If you activate call forwarding for a line, this shall apply to all line keys of your group for this line.

78 Group functions

Forwarding on

c or d Press and hold down the Talk key or press the Speakerphone key.

> < [Select the menu item and confirm.

Service?

More functions:

501=Forward Line:

ON?

Call the system menu.

o Enter a line number.

either:

> < [Select the menu item and confirm.

1=all calls?

or:

> < [Select the menu item and confirm.

2=external calls only?

or:

> < [Select the menu item and confirm.

3=internal calls only?

o Enter the destination number.

Save

a Press the on-hook key several times to end the operation.

Save the settings.

Forwarding off

c or d Press and hold down the Talk key or press the Speakerphone key.

> < [Select the menu item and confirm.

Service?

More functions:

#501=Forward Line: Off?

Call the system menu.

o Enter a line number.

a Press the on-hook key several times to end the operation.

Message functions 79

Message functions

The message functions enable you to react to voice mail/ call back services of the communication system or of other user s or to initiat e info r ma tio n fe at ur es yourself.

Leaving a message/advisory message

A number of advisory messages are stored in your communication system that can be automatically sent to the caller when an internal call is not answered (in the case of handsets and telephones with display). These advisory messages can be selected and supplemented in part by you:

0 = Will return at: 1 = On vacation until: 2 = I am out until: 3 = Out all day 4 = Out to lunch 5 = Not available 6 = Home phone: 7 = Contact: 8 = Avail at: 9 = Am in room:

These advisory messages are standard texts and may have been changed in your communication system.

Activating an advisory message

c or d Press and hold down the Talk key or press the Speakerphone key.

> < [Select the menu item and confirm.

> < [Select the required advisory message.

> < [Select the menu item and confirm.

Advisory msg. on?

either:

0 = Will return at: 1 = On vacation until:

If necessary o Expand the message as necess ar y.

Save

or:

Enter message text

o Enter the required advisory message.

Call the system menu.

Save the settings.

Typing errors can be corrected: activate delete mode by double-clicking the hash key and then use the hash key to delete a character.

Note:

For example, if you want to enter the third character on a key: press the relevant key three times in succession.

Save

a Press the on-hook key several times to end the operation.

Save the message.

80 Message functions

Deactivating an advisory message

c or d Press and hold down the Talk key or press the Speakerphone key.

> < [Select the menu item and confirm.

Absence Text OFF?

a Press the on-hook key several times to end the operation.

Call the system menu.

Sending/calling text messages

Y ou can send short messa ges to individual internal users or to group s of internal users. These must have a handset or telephon e with disp la y.

These text messages can be selected and supplemented in part by yo u: 0 = Please callback

1 = Someone is waiting 2 = Appointment 3 = Urgent call 4 = Do not disturb 5 = FAX waiting 6 = Dictation please 7 = Please make copies 8 = Please make coffee 9 = Ready to depart

These text messages are standard texts and may have been changed in your communication system.

Send a text message

c or d Press and hold down the Talk key or press the Speakerphone key.

> < [Select the menu item and confirm.

> < [ Select the required advisory message.

> < [Select the menu item and confirm.

Send Message?

Message to:

0 = Please callback 1 = Someone is waiting

Enter message text

o Enter the phone number for the required internal user or the group.

either:

or:

o Enter the required text message.

Call the system menu.

Typing errors can be corrected: activate delete mode by double-clicking the hash key and then use the hash key to delete a character.

Note:

For example, if you want to enter the third character on a key: press the relevant key three times in succession.

then:

Send

a Press the on-hook key several times to end the operation.

Press the display key.

Message functions 81

Opening an incoming text message

An advisory message appears and the message key flashes when one or more text messages have been received for you. The date and time of incoming text messages are based on your communication system’s clock.

f Press the "message list" key.

Msg. from: ...

> < [Select the menu item and confirm. The text message is displayed.

Text

Mnu

Call the additional menu.

a Press the on-hook key several times to end the operation.

Answering a message or voice-mail message

An advisory message appears and the message key flashes when one or more information messages or voice mails have been received for you.

Viewing a new message

either:

f Press the message key.

or:

c or d Press and hold down the Talk key or press the Speakerphone key.

> < [Select the menu item and confirm.

Display Messages?

> [ Select the required message and confirm your selection.

Call the system menu.

then:

Msg. from: ...

> < [Select the menu item and confirm.

> < [Select the menu item and confirm. The time of the message is displayed.

> < [Select the menu item and confirm. You call back the sender.

> < [Select the menu item and confirm. The entry is deleted.

Text?

Time/date sent?

Call Sender?

Delete?

Call the additional menu.

Mnu

either:

Mnu

or:

then:

a Press the on-hook key several times to end the operation.

Call the additional menu.

82 Message functions

Checking for a new voice-mail message

either:

f Press the message key.

or:

c or d Press and hold down the Talk key or press the Speakerphone key.

> < [Select the menu item and confirm.

Display Messages?

Call the system menu.

o Follow the user guidance system from this point onwards.

a Press the on-hook key several times to end the operation.

Checking for an old text message

Old messages that have not been deleted cannot be displayed using the message key f. To call these messag es , pro ce e d as fo llow s:

c or d Press and hold down the Talk key or press the Speakerphone key.

> < [Select the menu item and confirm.

> < Call the additional menu.

Display Messages?

Msg. from:

> Select the required message and call the additional menu.

... Text?

<Text>

Time/date sent?

Mnu

[ Select the menu item and confirm. The time of the message is displayed.

Call the system menu.

> < Call the additional menu.

at: ...

Mnu

either:

> < [Select the menu item and confirm. You call back the sender.

Call Sender?

or:

> < [Select the menu item and confirm. The entry is deleted.

Delete?

then:

a Press the on-hook key several times to end the operation.

Message functions 83

Caller list

If you are unable to answer an external and/or internal call, this call request is stored in a caller list. If you belong to a hunt group or group call group, these call requests are also stored.

Your handset can store up to 10 calls in chronological order. Every call is given a timestamp. The display starts with the latest call request still not called. When several calls are received from one caller, the number of calls is shown. During a call, you can save the other caller’s phone number to your caller list.

Note:

If the service engineer has made the appropriate configuration, the ph one numbers for all external answered calls are automatically saved.

Selecting a call request

u Press INT key.

> < [Select the menu item and confirm. The caller lists for missed and answered calls

Caller lists

are displayed.

> Select a call request.

Calling back a caller

> c Select the station and press the talk key. The connection is set up.

Note:

If a connection is established, the user is automatically deleted from the caller list. Call requests for groups (hunt group/group ca ll) are also deleted if a member of the group has set up the connection.

If the "Save number?" option is not displayed, all external incoming calls are automatically saved.

Adding a caller to the caller list

p During a call, you can save the other party’s phone number in your caller list,

for

example, to remind you to call again later.

> < [Select the menu item and confirm. The caller’s phone number is saved.

Save number?

Call the system menu.

Deleting a caller from the caller list

u Press INT key.

> < [Select the menu item and confirm. The caller lists for missed and answered calls

Caller lists

Delete entry

are displayed.

> Select caller list.

> [ Select station.

[ Select the menu item and confirm. The entry is deleted.

a Press the On-hook key to end the operation.

84 Additional functions

Additional functions

Handset alarm clock

When the alarm clock is activated, it rings every day or every day from Monday to Friday at the set time. The alarm clock is deactivated during automatic num ber redial.

Note:

The alarm will only sound with the set melody if the handset is in idle status. During a call the alarm is signaled only by a short tone.

Prerequisite: The date and time must be set.

Setting the alarm

The handset is in idle status.

v Open the handset’s main menu.

Alarm Clock

u v [Select the menu icon and confirm. The input mask for setting the alarm is dis-

played.

1 Alarm activation: On/Off

1 2

3 4

Time:

[HH:MM]

How often:

Daily

Volume:

Melody:

Circles

Back

Save

Alarm Clock

Activation

2 Time in format [HH:MM],

for example, 19:05 = 1905

3 Alarm rings every day or

only Monday - Friday

4 Volume can be set to five dif-

ferent levels + crescendo ring

5 Melodies can be set

u v Define settings.

s Move the cursor down one line.

o Enter the time.

s Move the cursor down one line.

... etc.

Save

Save the settings.

¼ The alarm clock is activated.

a Press the on-hook key several times to end the operation.

Deactivating an alarm/repeating after a pause

The alarm rings for 60 seconds. The following appear s on the display: ì. If you do not press anything, the alarm repeats after five minutes and then deactivates.

Additional functions 85

During the alarm:

either:

Off

Press the display key. The alarm deactivates.

or:

Snooze

Press the display key or any key. The alarm deactivates and is repeated after five minutes. The alarm is repeated twice and then permanently deactivate d.

Headset appointment function

Y ou can arra nge your handset to remind you up to five appoin tments. The hand set must be in idle status at the time of the appointment reminder. The appointment reminder function is deactivated during automatic numb er redial. The ringer melody and volume are set under Audio Settings/Ringer Settings/ Appointments. The date and time must be set.

Saving an appointment

The handset is in idle status.

v Open the handset’s main menu.

Calendar

Organizer

with the current day marked.

u v [Select the menu icon and confirm.

s t [Select the menu item and confirm.The current month’s calendar is displayed

u v [ Select and confirm the required day for the new appointment reminder . The input

mask for entering a new appointment reminder appears.

s t [Select and confirm the menu item or select an existing appointment entry. The

"New Entry" option only appears if an appointment entry already exists.

u v Define settings.

Activation < On >

s Move the cursor down one line.

Date

o Enter the date, for example. 11th November = 1111.

s Move the cursor down one line.

Time

o Enter the time, for example, 19:05 = 1905.

s Move the cursor down one line.

Text

o Enter the name for the appointment reminder.

X If applicable, delete the old text.

s Move the cursor down one line.

u v Set the melody for appointment signaling.

Signal

Save

Save the settings. The appointment reminder function is activated. If the appointment is ticked, it is

active.

a Press the on-hook key several times to end the operation.

86 Additional functions

Confirming an appointment reminder call

An appointment reminder call is signaled in the same way as an incoming call.

Off

Press the display key during the appointment reminder call. If you do not confirm the appointment reminder call, it will be stored in a missed

dates list.

Deactivating an appointment reminder

The handset is in idle status.

v Open the handset’s main menu.

Calendar

Organizer

u v [Select the menu icon and confirm.

s t [Select the menu item and confirm. The calendar for the current month is dis-

played.

u v [ Select and confirm the required day with at least one available appointment. The

list of appointments is displayed.

s t Select the appointment reminder that you want to deactivate.

09:15 Meeting 18:00 Date

Options

Deactivate

s t [Select the menu item and confirm. The appointment reminder marked is deacti-

Call the additional menu.

vated. (not ticked).

Save

a Press the on-hook key several times to end the operation.

Save setting.

Deleting an appointment

The handset is in idle status.

v Open the handset’s main menu.

Calendar

Organizer

played.

u v [Select the menu icon and confirm.

s t [Select the menu item and confirm. The calendar for the current month is dis-

u v [ Select and confirm the required day. The list of appointments is displayed.

s t [Select the appointment reminder that you want to delete.

09:15 Meeting 18:00 Date

Options

Delete Entry

s t [Select the menu item and confirm. The appointment is deleted.

a Press the on-hook key several times to end the operation.

Call the additional menu.

Additional functions 87

Displaying an unconfirmed appointment

If you do not confirm an appointment call, the  icon and the number of new entries are displayed on the screen. This unconfirmed appointment must also be saved in a missed dates list.

v Open the handset’s main menu.

u v [Select the menu icon and confirm.

s t [Select the menu item and confirm. The date and time of the unconfirmed ap-

Organizer

Missed Alarms

pointment are displayed. If there are 10 entries saved in the list, the oldest entry is deleted with the next appointment call.

Delete

Manually delete the entry from the list.

System appointment function

Y ou can use yo ur handset to enter a single appointment for the n ext 24 hours or an appointment that recurs on a daily basis.

When the appointment is due, your handset rings for approx. 20 seconds to remind you of your appointment. The entere d appointment appears on the display. This appointment call is deleted when you confirm it. Alternatively it is deleted automatically after it has been repeated 5 times at one-minute intervals.

This function can also be called by entering the code Æ Page 132.

Saving an appointment

c or d Press and hold down the Talk key or press the Speakerphone key.

Call the system menu.

> < [Select the menu item and confirm.

Service?

46=Timed remind-

er on??

Remind at (HHMM):

o Enter the required time.

Note the required data format: Appointment a t (HHMM); HH = two-digit hour set ting mm = minutes, two digits For example: 0905 for 9.05 ( = 9.05 a.m.) o r 1430 for 14.30 (= 2.30 p.m.).

either:

> < [Select the menu item.

One time only?

or:

> < [Select the menu item and confirm.

Daily?

then:

Save

a Press the on-hook key several times to end the operation.

Save the settings.

88 Additional functions

Deleting/ checking entered appointments

c or d Press and hold down the Talk key or press the Speakerphone key.

> < [Select the menu item and confirm.

Service?

#46=Timed reminder off?

Reminder at ...

Call the additional menu.

Mnu

Call the system menu.

either:

> < [Select the menu item and confirm.

Delete?

or:

End?

a Press the on-hook key several times to end the operation.

Confirming an appointment

The handset rings and the appointment is displayed.

c Press the Talk key. a Press the On-hook key. The appointment is confirmed.

Selecting a base

If your handset is registered at multiple bases, then you can set a specific base or the base with the best reception as the base to be used. The handset then switches automatically to this base.

You can change the base name that is displayed on the handset at any time.

v Open the handset’s main menu.

u v [Select the menu icon and confirm.

s t [Select the menu item and confirm. s t [ Select the menu item and confirm. s t [ Select the required base and confirm. The selected base is ticked.

Settings

Registration Select Base Base 1

... Best Base

Name

• Base 1 - 4: Selecting base n defines one specific HiPath cordless system where the handset is registered.

• Best Base: If the handset is registered at multiple cordless systems, it automatically switches to one of these systems when it enters the relevant range. For example: The handset is registered at the Gigaset home base as well as at the cordless system in the company.

Changing the name of the base station

You can change the base station name that is displayed in idle status. Press the display key.

X Delete text.

Additional functions 89

o and if necessary. X Enter the required text and correct individ ual characters as necessary using the

"Delete" Display key.

Save

a Press the on-hook key several times to end the operation.

Save the settings.

The new base station name is now displayed in idle status. The cordless system overwrites the "base name" display info as soon as an in-

coming or outgoing call is made. In this case, the name of the base station only reappears after the handset has been switched off and back on again.

Setting the base

Note:

Can be set only when the menu item is visible. To change see

You can define individual settings of your system with your handset depending on the configuration of your system.

v Open the handset’s main menu.

u v [Select the menu icon and confirm.

s t [Select the menu item and confirm. s t [ Select the menu item and confirm.

Settings

System

Base Reset

> < [ Select the required menu item and confirm.

Speed dialing

As number can be assigned to the number keys Q and 2 to O. The number is then dialed by pressing the key.

Configuring speed dialing

Q, 2 to O Press the required number key briefly.

If a function has not already been assigned to the key , a new nu mber can be assigned to the key.

QuickDial

Press the display key.

Æ Page 29.

or If this key is already programmed with a function, it appears on the left display

key.

Edit

s t [ Select the required phone number and confirm.

Press the display key.

Dial a phone number

Q, 2 to O Press and hold down the number key programmed with the required number.

The phone number is dialed. If the number key is not programmed with a number, the list to select a number

appears.

90 Additional functions

Speed access to functions

You can program both display keys with functions. The function is launched by pressing the key.

Configuring speed access

Press and hold down the required display key. A list of functions that can be programmed on the key is displayed. The following

functions are available for selection:

•INT

• Alarm Clock

• Calendar

• Bluetooth

•Redial

Call the function

Press the required display key briefly. The function launches.

Data communication with the PC

So that your handset can communicate with your PC, you must install the "Gigaset QuickSync" application on your PC (download for free at www.gigaset.com/gigasets790).

Once you have installed "Gigaset Quick-Sync" you can connect the handset to your PC via Bluetooth

Æ Page 91 or a USB data cable Æ Page 19.

If you want to use the Bluetooth connection on your PC, your PC must have a corresponding dongle.

Transferring data

Launch the "Gigaset QuickSync" application. Now you can:

• Synchronize your handset’s address book with Outlook,

• Transfer CLIP images (.bmp, .jpg, .gif) from the computer to the handset,

• Transfer images (.bmp, .jpg, .gif) as a screensaver from the computer to the handset.

• Transfer sounds (ringtone melodies) from the PC to the handset.

Data transfer is shown on the display during data transfer between th e handset and PC. No inputs are possible via the keyboard when this operation is active and incoming calls are ignored.

Note:

If the USB data cable is connected, is not possible to establish a Bluetooth connection. If a USB data cable is connected durin g an est ablished Bluetooth connection, the Bluetooth connection is interrupted.

Additional functions 91

Bluetooth interface

If you have installed a Bluetooth interface on your PC, you can also communicate with the PC application via the Bluetooth interface on your handset.

Attention:

A Bluetooth connection can be tapped.

To transfer phonebook data between handsets or to the system without Bluetooth, see Æ Page 52.

To connect a Bluetooth headset, see Æ Page 42.

Phonebook transfer

Prerequisite: The Bluetooth interface on the other handset Æ Page 92 must be active.

If the Bluetooth connection is not yet established between the handsets, perform the following steps:

On your handset

v Open the handset’s main menu.

u v [Select the menu icon and confirm.

s t [Select the menu item and confirm. The handset searches for Bluetoo th-enabled

s t [Select the menu item and confirm. s t [Enter the Bluetooth PIN and confirm (default: 0000). The device is recorded in

s t [Enter and confirm the same Bluetooth PIN within a few seconds (default: 0000).

s t [Confirm the prompt.

Bluetooth

Search Data Device

Trust Device agreed PIN:

agreed PIN:

Add to Known Device list?

devices. This can take several minutes. If devices are found, these are displayed as a list.

s t Select the required device, for example, the other handset.

Options

Press the display key.

the list of known devices.

On the other device

If you were not fast enough, repeat the previous steps.

The Bluetooth connection is set up. Both devices can now transfe r data to each other in vCard format.

92 Additional functions

Transferring data

s Open the phonebook.

s t Select the entry.

Options

Copy Entry

s t [Select the menu item and confirm.

Press the display key.

Copy All

s t [Select the menu item and confirm.

vCard via Bluetooth:

s t [Select the menu item and confirm.

Trusted Devices

s t [Select and confirm the target device or handset. The vCard data is sent to the

...

target device. Now follow the instructions on your handset display.

Deactivating the Bluetooth interface

If you are not using the Bluetooth interface for an extended period, deactivate it. This increases your handset’s standby time.

v Open the handset’s main menu.



u v [Select the menu icon and confirm.

s t [Select the menu item and confirm.

Bluetooth

Activation ³

The active Bluetooth function is ticked. Confirm to reactivate it.

Telephone blocking 93

Telephone blocking

Handset telephone lock

Note:

Can be set only when the menu item is visible. To change see

Y ou can protect your handset again st unauthorized access by entering a 4-digit numerical code to lock it.

The PIN is preset to "0000" (default). The handset does not prompt for a PIN in this setting. As soon as you have changed the PIN you will need to enter it when you turn on the handset.

Enter the value "0000" again to deactivate the PIN.

Attention:

If you have forgotten your PIN, please contact Unify Service. The PIN will be reset at your own expense.

Entering a new PIN

v Open the handset’s main menu.

u v [Select the menu icon and confirm.

s t [Select the menu item and confirm. s t [Select the menu item and confirm. s t [Select the menu item and confirm.

Settings

Audio Settings System Handset PIN

Æ Page 29.

o Enter the old PIN. If a PIN has not yet been set, then enter "0000". o Enter the new PIN.

s Move the cursor down one line.

o Repeat the new PIN.

[ Confirm your entries.

a Press the on-hook key several times to end the operation.

Battery charging when PIN lock active

If the handset has deactivated because the batteries are flat, it automatically activates when you place it in the charging shell. The charging op eration st arts . If you have already set a PIN, you must enter it so that the handset can receive calls.

94 Telephone blocking

Telephone lock code programming

You can protect your handset against unauthorized access (the re by sa fe gua rd ing personal data) by entering a 5-digit code to lock and unlock it.

To change a code, first enter the old code and then key in the new code twice.

c or d Press and hold down the Talk key or press the Speakerphone key.

> < [Select the menu item and confirm.

Service?

93=Change PIN?

Call the system menu.

o Enter the old code (5 digits, default "00000"). o Enter the new PIN, for example, 11111 (5 digits). o Repeat the new PIN.

a Press the on-hook key several times to end the operation.

Note:

If you have forgotten your PIN, contact your service engineer for help. He will be able to reset your PIN to. It is also possible to open your handset from a central station, fo r example, from the attendant terminal.

Locking/unlocking handset

Y ou can lock your handset to prevent external dialing a nd programming, thereby preventing unauthorized use in your absence, for

example.

Prerequisite: Y ou h ave defined a personal code or use the default cod e "00000".

Lock handset

c or d Press and hold down the Talk key or press the Speakerphone key.

> < [Select the menu item and confirm.

Changeover on?

o Enter the PIN code (5 digits, default "00000").

a Press the on-hook key several times to end the operation.

Call the system menu.

Note:

Even though it is locked, you can still use your handset to answer external calls and make internal calls. When an external connection is established, the following message appears on the display "Telephone Lock Active".

Your handset can also be locked from a central station (

Æ Page 94).

Telephone blocking 95

Unlock handset

c or d Press and hold down the Talk key or press the Speakerphone key.

> < [Select the menu item and confirm.

Changeover off?

Call the system menu.

o Enter the PIN code (5 digits, default "00000").

a Press the on-hook key several times to end the operation.

Central telephone lock/locking/unlocking other handsets

If you have the appropriate authorization, you can lock and unlock other handsets to prevent unauthorized use.

If the user has locked his handset and has forgotten the individual password he has set, you can unlock the phone again using this function.

c or d Press and hold down the Talk key or press the Speakerphone key.

> < [Select the menu item and confirm.

Service?

More functions?

Call the system menu.

> < [Select the menu item and confirm.

943=Telephone

Lock?

o Enter a user’s phone number.

either:

* Lock handset. The following appears on the display: "Telephone locked".

or:

# Unlock handset. The following appears on the display: "Telephone unlocked".

96 System functions

System functions

The system functions can be called up via the menu or directly by entering codes.

Calling functions via the menu

c or d Press and hold down the Talk key or press the Speakerphone key.

either:

> < [Select and confirm the function.

> < [Select the menu item and confirm. > < [Select and confirm the function.

> < [Select the menu item and confirm. > < [Select the menu item and confirm. > < [Select and confirm the function.

Suppress call ID?

Service?

41=Temporary

MSN?

Service? More functions? #58=View call-

backs?

or:

a Press the on-hook key several times to end the operation.

Call the system menu.

Calling functions via codes

c or d Press and hold down the Talk key or press the Speakerphone key.

either:

* o Enter code according to table Æ Page 97.

or:

# o Enter code according to table Æ Page 97.

then:

a Press the on-hook key several times to end the operation.

System functions 97

Functions and codes

Functions Codes

Automatic call wait.term.on Automatic call wait.trm.off Waiting tone off Waiting tone on Call waiting Caller list

–Call

– Save phone number Advisory msg. on Advisory msg. off DND on DND off UCD:

– Log on

– Log off

–Work on

– Work off

– Available

– Not available

– UCD night on

– UCD night off

– No. of calls Override (authorized telephone only) Call forwarding for MULAP on Call forwarding for MULAP off Speaker calling Call trace Flex Call Messages

– Send

– View sent message Conference:

–on

–off Call Charge Display Use speed dialing Change Speed Dial Toggle Tone dialing Night Service ON Night Service OFF Park

– Park call

– Retrieve call Account code Callback View callbacks

* 490 # 490 * 87 # 87 * 55

# 82 * 82 * 69 # 69 * 97 # 97

* 401 # 401 * 403 # 403 * 402 # 402 * 404 # 404 * 405 * 62 * 501 # 501 * 80 * 84 * 508

* 68 # 68

* 3 # 3 * 65 * 7 * 92 * 2 * 53 * 44 # 44

* 56 # 56 * 60 * 58 # 58

98 System functions

Functions Codes

Suppress phone number * 86 Temporary phone number (MSN) Restore phone number Ringing group on Ringing group off Hunt group/join hunt group Hunt group/leave hunt group Control Relay On Control Relay Off Change PIN Recall to Network (flash) Language selection Changeover on Changeover off Directory (system, LDAP) Te l. data service Timed reminder on Timed reminder off Door release ON Door release OFF Door opener Pickup group Pickup, directed Forwarding on Forwarding off Trunk FWD on Trunk FWD off Forwarding after timeout off FWD-VAR-RNA-BOTH on Telephone Lock Return to held call

* 41 # 86 * 81 # 81 * 85 # 85 * 90 # 90 * 93 * 51 * 48 * 66 # 66 * 54 * 42 * 46 # 46 * 89 # 89 *61 * 57 * 59 * 1 # 1 * 64 # 64 # 495 * 495 * 943 * 0

Appendix 99

Appendix

Troubleshooting

Some malfunctions can be resolved without outside intervention. The following table provides a list of such malfunctions. All other malfunctions should be reported to the relevant service person nel.

Error Possible cause Remedy

No display. Handset is not switched on. Press the On-hook key until con-

firmation is received.

Batteries are empty. Charge or replace the batteries.

You cannot dial a phone number.

No reaction to keystroke. Keypad lock activated. Press the hash key until confir-

De-crescendo tone sequence during input.

The line "Base n" flashes (n= 1 - 4).

No ringtone on the handset. Ringer is deactivated. Activate ringer.

Nothing audible during a call. The "R key" was pressed – the

The following appears immediately after the Talk key is pressed:

Connect.

No dial tone available; no calls can be made.

The following, for example, appears:

Base 1

Outgoing and incoming calls and activation/deactivation are not possible.

The following appears:

Time exceeded

The following appears:

Please try later

Handset is locked. Unlock handset.

mation is received. The key is stuck. Release the key. An incorrect entry was made. Repeat key sequence while

watching the display; where ap-

plicable, consult the operating

manual. The handset is outside the

base radio range; radio signals too weak.

Handset is not registered. Register handset. Intervals between synchroniza-

tion attempts are too long.

"Do Not Disturb" is activated. Deactivate "Do Not Disturb".

microphone and the earpiece inset are muted.

Communication system is being used by other users.

Handset is blocked. Remove the batteries from the

Maximum input time was exceeded.

The On-hook key was not pressed.

The communication system is overloaded.

Come closer to the base radio

range, change your position.

Switch off the handset and

switch it back on again.

Press the "Delete" display key to

re-activate the microphone and

the earpiece inset.

Repeat call later.

handset and then re-insert them.

Proceed as when loading batter-

ies for first time

Avoid long pauses between key-

strokes.

Press the On-hook key.

Wait and try again later.

Æ Page 17.

100 Appendix

Error Possible cause Remedy

The following appears: Currently not accessible

The following appears: Not possible or: Incorrect input or: Nothing stored The following appears: Not authorized

The following appears: Not allowed The following appears: Not available

The following appears: Do not disturb

Function is currently not available.

No connection available under the phone number dialed.

Speed-dial number not available, appointment entered incorrectly, entry blocked or not allowed, prerequisite not fulfilled (for example, if there is no second partner for toggling), number dialed was incomplete.

Blocked function was called. Apply to the relevant service per-

Incorrect PIN was entered. Enter the correct PIN.

Phone number was not fully entered, the star or hash key was not pressed.

Data transfer is active. Wait and try again later.

Wait and try again later.

Enter the phone number correct-

ly or call the attendant console.

Correct your input, select a per-

mitted option, enter the phone

number in full.

sonnel for the COS for the

blocked function.

Enter the phone number correct-

ly or as prescribed.

Taking care of the handset

Removing everyday dirt

To clean the handset and the charging shell, simply wipe them with a damp or anti-static cloth. Never use a dry cloth! Do not use abrasive cleaning agents.

After contact with liquids

1. Deactivate the handset immediately. Do NOT activate it!

2. Remove the batteries immediately. Leave the battery compartment open.

3. Allow the liquid to drain off: – Hold the handset in a horizontal position with the open battery compartment facing down.

– Hold the handset in a vertical position with the open battery compar tment facing down. Shake

the handset gently, tilting it slightly back and forth.

– Dab all components dry and then leave the handset in a warm spot (n ot beside a microwave,

oven, etc...) for at least 72 hours with open battery comp artment and keypad facing down.

The handset can be put back into operation once it is completely dry.

Storage

To av oid dam a ge , th e ha nd se t sho u ld no t be stor ed with sh ar p ob je cts, such as, kniv es or too ls, etc. We recommend using a protective pouch

Æ Page 101.

Unify Gigaset S4 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Safety notes

Handset

Batteries

WEEE mark

Operating instructions

Overview of handset

Description of controls

Function keys

R key

Control key

Display keys

Side keys

Menu icons in the main menu

Putting the Handset into Operation

Removing the protective cover

Inserting the batteries

Charging and using the batteries

Operating and charging times of the batteries

Permitted batteries

Fitting the attachment clip

Assembling plastic cover

Connecting a headset

Connecting a USB data cable

Setting the handset display language

Setting up the handset

Setting the volume

During the call

In idle status

Advisory tones

Setting the ringer

Setting the volume

Setting melodies

Setting time control for external calls

Setting ringing tones and pictures with resource directory

Viewing screensaver/CLIP images/playing sounds

Screensaver/CLIP images

Sounds

Renaming/deleting image/CLIP images/sound

Checking the available memory

Activating or deactivating the ringer

Deactivating the ringer

Activating the ringer

Activating or deactivating the warning tone

Activating the warning tone

Deactivating the warning tone

Activating/deactivating automatic call answering

Setting the date and time

Display settings

Screensaver

Color scheme

Lighting

Setting the conversion list for vCard transfer

Setting the menu view

Resetting the defaults

Resetting

Default settings

Activating/deactivating the handset

Displaying the connection quality

Charging batteries

Language

First seize the line, then dial

Dial first, then seize the line

Dialing:preparation

Dial

Manual number redial

Callback

Booking a callback

You receive a Callback call

Deleting a callback request

Enquiry

Activating and conducting an enquiry/consultation call

The second user is busy or does not answer

The consultation is ended and you return to the waiting call

Answering or rejecting a call

Answering a call

Rejecting a call