Unify Gigaset S4 User Manual
Gigaset S4 professional
HiPath Cordless Office
User Guide
A31003-G2100-U113-2-7619
Our Quality and Environmental Management Systems are
implemented according to the requirements of the ISO9001 and
ISO14001 standards and are certified by an external certification
company.
Copyright © Unify GmbH & Co. KG 04/2014
Hofmannstr. 51, 81379 Munich/Germany
All rights reserved.
Reference No.: A31003-G2100-U113-2-7619
The information provided in this docum e nt contains merely general descriptions or
characteristics of performance which in case of actual use do not always apply as
described or which may change a s a re sult of further development of the products.
An obligation to provide the respective characteristics shall only exist if expressly agreed in
the terms of contract.
Availability and technical specifications ar e s ubject to change without notice.
Unify, OpenScape, OpenStage and HiPath are registered trademarks of Unify GmbH & Co. KG.
All other company, brand, product and service names are trademarks or registered trademarks
of their respective holders.
unify.com
Safety notes 3
Safety notes
Handset
Danger:
• Do not use the handset in potentially explosive atmospheres.
• To avoid mutual interferen ce, do not operate th e handset in the vicinity of electr onic equipment.
• Do not use the handset in wet rooms! Devices are not splash-proof.
• A transmitter signal is emitted by your handset. Please ob serve safety procedures for your
area.
Note:
The ringing tone, signal tones and speakerphone talking (speakerphone mode) are played
over the loudspeaker. Do not hold the telephone to your ear when it is ringing or if speakerphone mode is switched on. Otherwise you may seriously impair your hearing.
Note:
• Information for hearing aid users: Radio signals can interfere in hearing aids.
• Please provide the operating instructions with the handset if giving it to another user.
Batteries
Danger:
• Only use permitted batteries.
• Do not use conventional batteries. This can result in serious injury and material damage
(risk of explosion, degradation of battery cladding, functional interference and handse t
damage).
• Avoid contact with fire and water.
• Only use the approved C39280-Z4-C373 power supply unit to operate the charging shell.
WEEE mark
Note:
• All electrical and electronic products should be disposed of separately from
the municipal waste stream via designated collection facilities appointed by
the government or the local authorities.
• The correct disposal and separate collection of your old appliance will help
prevent potential negative consequences for the environment and hu man
health. It is a precondition for reuse and recycling of used electrical and electronic equipment.
• For more detailed information about disposal of your old appliance, please contact your city
office, waste disposal service, the shop where you purchased the product or your sales
representative.
• The statements quoted above are on ly fully valid for eq uipment which is inst alled and sold
in the countries of the European Union and is covered by the directive 2002/96/EC. Countries outside the European Union may have other regulations regarding the disposal of
electrical and electronic equipment.
4 Operating instructions
Operating instructions
These operating instructions describe your handset and it s functions on your communications system.
All functions that can be performed via your handset are described here. If some of the required
functions are not available on your handset, it may be due to one of the following:
• The function is not configured for you or your handset - please contact your system administrator.
• Y our communications platform does no t feature this function - please contact your Unify contract
partner to upgrade.
Overview of handset 5
Overview of handset
1
2
3
4
5
6
7
8
9
10
16
15
14
13
12
11
1 Earpiece inset 10 Microphone
2 Display 11 Mute key
3 Display keys 12 Hash key
4 Control key 13 Number keys
5 Speakerpho ne key 14 On-hook and on/off key
6 Talk key 15 Message key
7 Headset connection 16 Volume key
8Star key
9 R key
How to use the keys:
Æ Page 10
6 Contents
Contents
Safety notes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Handset. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
WEEE mark. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Operating instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Overview of handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5
Description of controls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Function keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
R key. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Control key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Display keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Side keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Menu icons in the main menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13
Putting the Handset into Operation . . . . . . . . . . . . . . . . . . . . . 15
Removing the protective cover . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Inserting the batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Charging and using the batteries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17
Operating and charging times of the batteries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Permitted batteries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Fitting the attachment clip. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Assembling plastic cover. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Connecting a headset. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Connecting a USB data cable. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19
Setting the handset display language. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Setting up the handset. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Setting the volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
During the call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
In idle status. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Advisory tones. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Setting the ringer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Setting ringing tones and pictures with resource directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Viewing screensaver/CLIP images/playing sounds. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Renaming/deleting image/CLIP images/sound . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Checking the available memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Activating or deactivating the ringer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26
Activating or deactivating the warning tone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Activating/deactivating automatic call answering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Setting the date and time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Display settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Setting the conversion list for vCard transfer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Setting the menu view. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Resetting the defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Contents 7
Making calls – the basic functions . . . . . . . . . . . . . . . . . . . . . . 32
Activating/deactivating the handset. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33
First seize the line, then dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Dial first, then seize the line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Manual number redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Callback . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Enquiry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Answering or rejecting a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Picking up a call in a call pickup group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Ending a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Forwarding calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Activating or deactivating the keypad lock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
After leaving the radio network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Making calls – enhanced functions . . . . . . . . . . . . . . . . . . . . . 41
Speakerphone mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Conducting calls with the headset. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42
Corded headset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Cordless headset. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Number redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Automatic redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Deleting a redial entry or list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .44
Adding a telephone number to the redial list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
System speed dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
System speed dialing, individual. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46
System telephone directory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Telephone database (LDAP). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .48
Handset phonebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Saving an entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Finding and dialing an entry. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Dialing an entry with the speed dialing digit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Viewing an entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Changing an entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Deleting an entry or phonebook. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Displaying available memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Send an entry or phonebook to a handset or system . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Directed assignment of an MSN (multiple subscriber number). . . . . . . . . . . . . . . . . . . . . . . . . . 54
Making calls using identification codes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Using the handset as a second line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Deactivating the phone number display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Directed call transfer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Activating/deactivating do not disturb . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56
Call charge display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Call trace. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Entrance telephone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
TDS telephone data service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Activating control relays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Sending a signal to the network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61
External call forwarding with a multiple subscriber number . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Using night service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Using dual-tone multifrequency signaling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Parking/activating calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
8 Contents
Conducting calls – with multiple users. . . . . . . . . . . . . . . . . . . 65
Call waiting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Call waiting tone off/on . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Disabling/enabling automatic call waiting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Override . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
transferring a call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Placing a call on hold . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Toggling (switching between calls) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Conducting a conference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Using the second call function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Group functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Activating/deactivating group calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Ringing group on. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
UCD (Universal Call Distribution) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Mulap group (Multiple Line Application) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Message functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 9
Leaving a message/advisory message. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Sending/calling text messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Answering a message or voice-mail message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Caller list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Additional functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Handset alarm clock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Headset appointment function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85
System appointment function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .87
Selecting a base . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
Setting the base . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Speed dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Speed access to functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
Data communication with the PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
Bluetooth interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Phonebook transfer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Telephone blocking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93
Handset telephone lock. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93
Telephone lock code programming. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Locking/unlocking handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Central telephone lock/locking/unlocking other handsets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
System functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Calling functions via the menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Calling functions via codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Functions and codes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Contents 9
Appendix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Taking care of the handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
Technical data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
Charging shells . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
Accessories. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
EU Directive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Declaration of conformity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Description of controls 10
Description of controls
Function keys
The following function keys are available:
key Name Use
a
c
d
f
On-hook and on/off
key
Talk key • Answer a call
Speakerphone
key
Message list Access message lists
• End a call
• Cancel functions
• Go back to the next menu level up
• Turn the handset on or off
• Dial a phone number
• Open the redial list
• Access telephone system functions
• Answer a call
• Dial a phone number
• Toggle between handset to speakerphone mode
• Access telephone system functions
*
#
h
S
Star key Activate/deactivate the ringer
Hash key Activate/deactivate keypad lock
Mute key Mute microphone
R key R key function Æ Page 11
11 Description of controls
R key
Briefly pressing the R key enables the following functions in the different operating states:
• When dialing: Insert a pause (for example, between the prefix and the phone number, or when
checking a mailbox)
• During a call: End a call
• In consultation call: End consultation call
• With a consultation call, when initiating a conference or when transferring a call: End call to mail-
box
Control key
The control key is assigned different functions depending on the operating situation:
t
Situation
In idle status -
During a call
In the main menu
In lists and menus
In the input field
Change values - - Reduce value Increase value
Press top of key s Press bottom of
key
Open the hand-
set’s phonebook
Set the voice/
telephone volume
Select a menu
icon
Next-higher item
in the list
Move the cursor
up one line
Open the handset’s phonebook
Select a menu
icon
Next-lower item in
the list
Move the cursor
down one line
u
Press left side of
key
Open the list of
handsets
-
Select a menu
icon
Next menu level
up, cancel
Move the cursor
left
v
Press right side of
key
Open the handset’s
main menu
Select "Loudspeaker V ol", "GAP
DTMF", "Base Settings"
Select a menu icon
Select an entry
(OK)
Move the cursor
right
Description of controls 12
Display keys
The handset has two display keys, each with o ne or two functions. When the key is allocated two
functions, press the right or left side of the key to select the corresponding function. Display key
assignment depends on the operating status.
Back Save
Some important display keys are:
Icon Use
Options
OK
Û
Back
Save
Þ
Open menu (varies depending on the situation).
Confirm your selection
Move character-by-character/word-by-word fr om
right to left
Go back one menu level/cancel action
Save input
Open the redial list
Current functions of the display keys
Display keys
Side keys
Press the keys on the right of the handset to set the volume for ea rpiece, ringtone, speakerphone
mode, alarm, appointment signaling and the headset depending on the situation.
key Use
ø Increase volume
÷ Lower volume
13 Description of controls
Menu icons in the main menu
v The main menu of the handset is opened by pressing the right key on the control key.
u v t s The menu icons are selected by pressing the top, bottom, right or left of the control key.
Alternatively you can press one of the number keys , e. g. 4 for "Alarm Clock" or O for "Settings".
Menu entries only available in expert mode are marked with an • icon. T o change see Æ Page 29.
Icon Name Use
·
ò
É
ì
Resource Directory Manage images and tones:
• Screensavers
• Caller Pictures
• Sounds
• Capacity
Bluetooth Configure Bluetooth interface:
• Activation
• Search for Headset
• Search Data Device
• Known Devices
• Own Device
Additional Features see Resource Directory
Alarm Clock Configure alarm call function
Ê
Ì
á
Â
Call Lists Open call list if calls are available
Voice Mail If there are voicemail calls: Call voicemail:
• Network Mailbox
Organizer Manage appointments:
• Calendar
• Missed Alarms
Directory Manage phonebook
Description of controls 14
Icon Name Use
Ï
Settings Configure handset:
• Date/Time
• Audio Settings
– Handset Volume
–
Advisory Tones
•
– Ringtones(Handset)
• Display
– Screensaver
– Large Font
– Colour Schemes
–
Backlight
•
• Language
• Registration
– Register Handset
– De-reg. Handset
–Select Base
•
Telephony
•
– Auto Answer
– Area Codes
•
System
•
– Handset PIN
– Handset Reset
– Base Reset
• Menu View
15 Putting the Handset into Operation
Putting the Handset into Operation
Removing the protective cover
Remove the protective cover from the display befo re putting th e h and se t
into service.
Inserting the batteries
The handset is supplied with the approved batteries. The batteries are not charged. They are
charged in the handset.
Note:
• Please observe the safety notes
• Only use approved batteries
• Always replace both batteries at the same time and only use two batteries of the same
type/ from the same manufacturer!
• Open the battery compartment in a dust-free environment only.
• Y our telephone directory entries and all settings remain store d even if you remove the batteries. The date and time settings will be reset.
• Only remove the batteries if they are defective. The battery’s life diminishes each time it
is removed.
Æ Page 3!
Æ Page 18!
1. If attached: remove the attachment clip
Insert a screwdriver between the attachment clip and the battery cover (1) and force the attachment clip outward (2) until it dislodges.
1
2
Also dislodge and remove the clip on the opposite side.
Putting the Handset into Operation 16
2. Opening the battery compartment
Press your index finger into the recess and pull the battery cover upward.
3. Inserting the batteries
Insert the batteries making sure the poles are facing the correct direction (see sch ematic diagram).
The poles are indicated in or on the battery compartment.
3
4. Closing the battery compartment
Insert the battery cover first with the lateral recesses on the tip of the inside of the housing . Then
press the cover until it snaps into place.
17 Putting the Handset into Operation
Charging and using the batteries
To charge the batteries, insert the handset into the charging shell with the keypad facing forwards.
Attention:
Only use the relevant approved power supply units for operating the charging shell (for order numbers see
The charging status is indicated by the charge status display. This flashes during charging:
Æ Page 101).
=
e
V
U
Battery flat
Battery 33% charged
Battery 66% charged
Battery 100% charged
Note:
• Initial charging: Charge the batteries for at least 10 hours without a break, regardless of
the charging status icon. Without replacing it in the charging shell, use the handset until
the "battery low" beep is heard. This action aligns the charge status display with the operating times of the batteries.
• T o atta in full operating and charging times
shell, use the handset until the "battery low" beep is heard.
• For future charging: you can place your handset in the charging shell each time it is used.
Charging is electronically controlled which ensures that the batteries are charged optimally.
Æ Page 17: Without replacing it in the charging
Operating and charging times of the batteries
The operating times are only achieved after several charging and discharging cycles and are dependent on
• the battery capacity ,
• the age of the batteries,
• the settings made,
• the user behavior,
• the DECT cordless system used
Capacity (mAh) approx.
550 700 800 1000
Stand-by mode (hours)
Talk time (hours) 11 12 14 17
Operating time with 1.5 hours calls a day
(hours)
Charging time in charging shell (hours) 6.5 7.5 8. 5 10.5
a with/without display lighting
b without display lighting (set display lighting
b
a
Æ Page 28)
140 / 50 165 / 58 185 / 67 230 / 83
85 95 110 135
Putting the Handset into Operation 18
Permitted batteries
The following batteries are approved for use with the handset.
Nickel Metal Hydride (NiMH) battery
GPI International LTD 700 mAh AAA
UNION SUPPO Batt. 650 mAh AAA
SHENZHEN High Power Tech. Co. Ltd 650 mAh AAA
Fitting the attachment clip
Press the attachment clip onto the back of the handset so that the tabs on the sid es engage in the
recesses on the phone.
Assembling plastic cover
Use the supplied plastic cover for the headset port to achieve optimum sound
in speakerphone mode.
Connecting a headset
Once the plastic cover has been removed, yo u can connect a he adset to th e
left side of the handset using a 2.5 mm jack.
The headset volume is the same as the volume set for the earpiece
Æ Page 21.
Replace the plastic cover after using the headset to achieve optimum sound
in speakerphone mode.
19 Putting the Handset into Operation
Connecting a USB data cable
You can connect a standard USB data ca ble with a mini B jack to the
back of your handset to connect the handset to a PC Æ Page 90.
• Remove belt clip (if attached) Æ Page 15.
• Remove battery cover
• Connect the USB data cable to the USB port (1).
Æ Page 16.
1
20 Putting the Handset into Operation
Setting the handset display language
If your preferred language for the handset’s display texts is not set by default,
then you can set it yourself. The language of the communication system’s dis
play texts can only be set by the administrator.
Opening the main menu
v Open the handset’s main menu.
Opening the first submenu
-
Ï
Settings
u v [Select and confirm a menu.
Open a second sub menu
Language
s t [Select the menu item and confirm.
Selecting a language
Deutsch
s t [Select and confirm the language you require.
English
Francais
Italiano
Espanol
Portugues
Nederlands
Dansk
Norsk
Svenska
Suomi
Cesky
Polski
Turkce
Ellinika
Magyar
Russkij
Hrvatski
Slovenscina
Romana
Srpski
Catalan
Bulgarski
Bosanski
Ukrayinska
Arabic
a Press the on-hook key several times to end the operation.
Note:
• If you inadvertently set a display language that you do not understand,
press "
v O5" and then select the correct language.
• If you want to reset the default display language:
Æ Page 30.
Setting up the handset 21
Setting up the handset
You can change the standard settings of the handset if you are not happy with
them.
Setting the volume
During the call
You can set the volume of the earpiece or when in speakerphone mode during
a call by pressing the side volume keys. The corresponding volume can be set
regardless of whether you are making the call using the earp iece or in spe aker
phone mode.
p You are on a call.
ø Press the side volume keys to open the Handset Volume menu.
ø ÷ Adjust earpiece or speakerphone volume.
or
-
t Press the control key to view the Handset Volume menu.
r Set earpiece or speakerphone volume.
Save
Save the settings.
or The setting is saved automatically after approx. three seconds.
In idle status
In idle mode you can adjust the call volume via the menu.
v Open the handset’s main menu.
u v [Select the menu icon and confirm.
s t [Select the menu item and confirm.
s t [Select the menu item and confirm.
Settings
Ï
Audio Settings
Handset Volume
Handset Volume
Earpiece:
Speaker:
Back
Earpiece
s t [Select the required menu item.
Speaker
u v Define settings.
Save
Press the display key.
Save
22 Setting up the handset
³
Advisory tones
Note:
Can be set only when the menu item is visible. To change see
The advisory tones have the following meaning:
Advisory tone Meaning
Key Tones Every keystroke is confirmed
Confirmation • Confirmation tone when saving inputs/settings and
when placing the handset in the charging shell
• Error beep (decrescendo tone sequence) to signal
incorrect inputs
• End-of-menu beep at the menu en d
Battery The batteries need charging.
v Open the handset’s main menu.
u v [Select the menu icon and confirm.
s t [Select the menu item and confirm.
s t [Select the menu item and confirm.
s t [Select the required menu item.
Settings
Ï
Audio Settings
Advisory Tones
Key Tones
Confirmation
Battery
u v Activating or deactivating.
Æ Page 29.
Save
Save the settings.
Setting the ringer
Tones and melodies are saved on your handset. When you select the Volume
and Melodies menu item, the respective ringtone in the current setting rings.
v Open the handset’s main menu.
u v [Select the menu icon and confirm.
s t [Select the menu item and confirm.
s t [Select the menu item and confirm.
s t [Select the required menu item and confirm.
Settings
Ï
Audio Settings
Ringtones(Handset)
Volume
Melodies
Time Control
Anon. Calls Silent
Note:
The "Anon. Calls Silent" function is not available on your communications
system.
Setting up the handset 23
Setting the volume
Volume
s t [Select the menu item and confirm.
Y ou can choose between five rington e volumes and the crescendo call (volume
increases in stages).
Volume
For internal calls
and appointments:
For external calls:
Back
For internal calls
s t [Select the required menu item.
and appointments
For external calls
Save
u v Define settings.
Save
Press the display key.
Setting melodies
You can activate ringtones for different calls on your handset to help you differentiate between calls and appointments.
Melodies
s t [Select the menu item and confirm.
For internal calls
s t [Select the required menu item.
For external calls
u v Define settings.
Save
Press the display key.
Setting time control for external calls
You can enter a period of time when the phone should not ring, e. g. at night.
Time Control
s t [Select the menu item and confirm.
u v Set On or Off.
If activated:
Suspend ring. from
s t [Select the required menu item.
Suspend ring. until
o Enter the time.
Save
Save the settings.
24 Setting up the handset
Setting ringing tones and pictures with resource directory
The resource directory of the handset manages sounds which yo u can use as a
ringtone and images (CLIP images and screensavers) which you can use as a
caller image or screensaver; Prerequisite: Caller ID (CLIP). The resource direc
tory can manage the following media types:
Type Format
Sounds:
Ringtones
Monophone
Polyphone
imported sounds
Images:
CLIP image
Screensaver
Y our handset comes with a number of mono- a nd polyphone sounds and images
pre-installed. You can play the available sounds and view the images.
internal
internal
internal
WMA, MP3, WAV
BMP, JPG, GIF
128 x 86 pixel
128 x 160 pixel
-
You can download images and sounds from your PC Æ Page 90. If there is not
enough space available, you need to delete one or several images or sounds
before.
Viewing screensaver/CLIP images/playing sounds
v Open the handset’s main menu.
u v [Select the menu icon and confirm.
s t [Select the required menu item and confirm.
Settings
·
Screensavers
Caller Pictures
Sounds
s t Select the entry.
Screensaver/CLIP images
Show
s t Switching between the images.
Press the display key.
If you have saved an image in an invalid format, you get an error message when
you select the file.
Setting up the handset 25
Sounds
The sound marked is played immediately.
s t Switching between the sounds.
How to set the volume while playing:
Options
Loudspeaker Vol
s t [Select the menu item and confirm.
Press the display key.
u v Adjust the volume.
Save
Save setting.
Renaming/deleting image/CLIP images/sound
You have selected an entry.
v Open the handset’s main menu.
u v [Select the menu icon and confirm.
s t [Select the required menu item and confirm.
s t [Select the menu item and confirm. The name of the entry can be modified.
Resource Di-
·
rectory
Screensavers
Caller Pictures
Sounds
Rename
s t Select the entry.
Options
Press the display key. If an image/sound is locked (è), the options are not available.
Length: up to 16 characters. Then confirm your entry.
or
Delete Entry
s t [Select the menu item and confirm. The entry is deleted.
Checking the available memory
You can view the remaining memory available.
v Open the handset’s main menu.
u v [Select the menu icon and confirm.
s t [Select the menu item and confirm.
Resource Di-
·
rectory
Available Memory
26 Setting up the handset
Activating or deactivating the ringer
Deactivating the ringer
* Hold down the key until a confirmation tone is emitted. The
the display.
ó
icon appears on
Activating the ringer
* Hold down the key until a confirmation tone is emitted.
Activating or deactivating the warning tone
Instead of a ringtone you can activate a warning tone. When a call arrives, you
will hear a short beep instead of the ringer setting.
If the handset is in a call pickup group, a pickup call is also signaled by the warning tone.
Activating the warning tone
* Hold down the key until a confirmation tone is emitted.
Beep on
Press the Display key within three seconds.
The warning tone is activated. The volume of the warning tone is coupled with
the volume of the external ringer.
Deactivating the warning tone
* Hold down the key until a confirmation tone is emitted.
Activating/deactivating automatic call answering
Note:
Can be set only when the menu item is visible. To change see
This function allows you to accept calls by removing the handset from the charging shell.
v Open the handset’s main menu.
u v [Select the menu icon and confirm.
s t [Select the menu item and confirm.
Settings
Ï
Telephony
Auto Answer
s t Select the menu item.
Æ Page 29.
Edit
Press the display key . The activated function is ticked ( ³) and can be deactivated by selecting it once more.
Setting up the handset 27
Setting the date and time
Set the time and date so that the correct time and date are assigned to incoming
calls and to use the alarm clock.
The handset date and time are automatically set when you set up a call to another station. If your communication system does not support this function, you
can set the date and time manually.
either:
v Open the handset’s main menu.
u v [Select the menu icon and confirm.
s t [Select the menu item and confirm.
Settings
Ï
Date/Time
or: If the date and time have not yet been set:
Time
then:
Press the display key.
o Enter the date, for example. 22.09.2007 = 220907.
s Move the cursor down one line.
o Enter the time, for example, 19:05 = 1905.
Save
Save the settings.
Note:
If your communication system does not automatically set the date and
time, you must check the setting from time to time and if necessary, correct it.
Display settings
A number of options are available for setting the display. You can set the scr eensaver (screen picture), the color scheme, the font size and the display lighting.
You can also change the name displayed for the base station.
Screensaver
In idle mode you can view an image from the resource directory Æ Page 24 or
set the time as a screensaver. It replaces the display in idle mode. This covers
up the calendar, date, time ad name.
The screensaver is not displayed in certain situations, e. g. during a call or if the
handset is not registered.
v Open the handset’s main menu.
u v [Select the menu icon and confirm.
s t [Select the menu item and confirm.
s t [Select the menu item and confirm.
Settings
Ï
Display
Screensaver
28 Setting up the handset
Activation:
u v Activating or deactivating.
Selection:
s Move the cursor down one line.
u v Select the required entry. Digit al Clock and Analog Clock respectively displays
the time as a screensaver across the full display.
View
The selected screensaver is displayed.
or
Save
Save the settings.
Color scheme
Four color schemes are saved on your handset. By selecting a color scheme
you define the colors to be used for the font, menu items and background.
If you change to a different color scheme during a setting, it is immediately previewed to show how it will appear later for all menus.
v Open the handset’s main menu.
u v [Select the menu icon and confirm.
s t [Select the menu item and confirm.
s t [Select the menu item and confirm.
Settings
Ï
Display
Colour Schemes
s t Select the entry.
Selection
Press the display key.
Lighting
Note:
Can be set only when the menu item is visible. To change see
You can activate or deactivate the display lighting regardless of whether the
handset is in the base/charging or not. If it is activated, the display illuminates
continuously at reduced intensity . If the d isplay lighting is deactivated, when any
key is touched the screen illuminates. In this case the key has no other function.
v Open the handset’s main menu.
Ï
Display
Backlight
Settings
u v [Select the menu icon and confirm.
s t [Select the menu item and confirm.
s t [Select the menu item and confirm.
In Charger:
u v Activating or deactivating.
Out of Charger:
s Move the cursor down one line.
u v Activating or deactivating.
Save
Save setting.
Æ Page 29.
Setting up the handset 29
Setting the conversion list for vCard transfer
Note:
Can be set only when the menu item is visible. To change see
Phone numbers are usually specified as follows in e-mail programs, such as, Microsoft Outlook: +49 (05251) 820776. The handset however cannot use this format to dial the number . If the number abo ve is a local landline number, it is then
changed as followed when dialed e.
fined in the conversion table and can be modi fied if they deviate from the default
values.
Consult your system administrator about the conversion rules that apply to your
handset.
v Open the handset’s main menu.
u v [Select the menu icon and confirm.
s t [Select the menu item and confirm.
s t [ Select the menu item and confirm. The conversion table is displayed.
Settings
Ï
Telephony
Area Codes
g. 0820776. The conversion pairs are de-
o Change entry.
Press the up/down navigation key to navigate to another input field; Press the
left/right navigation key to move the cursor within an input field.
Save
a Press the on-hook key several times to end the operation.
Save setting.
Æ Page 29.
Setting the menu view
Y o u can define whether to disp lay a selection of or all menu items in the menus.
v Open the handset’s main menu.
u v [Select the menu icon and confirm.
s t [Select the menu item and confirm.
Settings
Ï
Menu View
s t [ Simplified or Complete select and confirm.
a Press the on-hook key several times to end the operation.
30 Setting up the handset
Resetting the defaults
Note:
Can be set only when the menu item is visible. To change see
This function allows you to reset your handset to the de faults, e. g. if you want to
pass it on to someone else or reset it.
The handset features are handled as follows:
Feature Action
Sound settings are reset
System registration is retained
Phonebook is retained
Redial list is deleted
Resetting
v Open the handset’s main menu.
u v [Select the menu icon and confirm.
s t [Select the menu item and confirm.
s t [Select the menu item and confirm. A security check question appears.
Settings
Ï
System
Handset Reset
Yes
Confirm the security check question. The handset is returned to the default.
Æ Page 29.
Note:
For information about deleting the telephone directory see:
Æ Page 52.
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