Triumph Adler FAX 950 Instruction Handbook Manual

INSTRUCTION HANDBOOK

FAX 950

Windows™ and MS-DOS® are registered trademarks of Microsoft
Corporation.
IBM and IBM PC/AT are registered trademarks of International
Business Machines, Inc.
Centronics is a registered trademark of Centronics Corporation.
HP PCL is a trademark of Hewlett-Packard Corporation.
Symantec and WinFax Pro are registered trademarks of Symantec
Corporation.
Adobe and Photoshop are trademarks of Adobe Systems
Incorporated.
Xerox and TextBridge are trademarks of Xerox Corporation.

All other company and product names are trademarks or registered
trademarks of their respective company.

As an ENERGY STAR Partner, UTAX GmbH, a company of TA Triumph-Adler AG,
has determined that this product meets the ENERGY STAR guidelines for energy efficiency.
The ENERGY STAR program is an energy reduction plan introduced by the
United States Environmental Protection Agency in response to environmental
issues and for the purpose of advancing the development and utilization of
more energy efficient office equipment.
* ENERGY STAR is a U.S. registered mark.

Important! Please read first.

This section contains notes and cautions which
should be read prior to using the facsimile for the
first time in order to ensure safe and proper
operation of this facsimile.

Fax Operation (Basic)

This section contains explanations from setting
paper through to basic fax operation. The
procedure in this section on setting paper should
be read even if this fax unit is to be used as a
printer or for copying purposes.

Various Copy Functions

This section contains information on procedures to
make copies from your originals. A number of
convenient copying modes, such as Standard
copying, Group copying, Sort copying and Duplex
copying are available.

Fax Operation (Various functions)

This section contains explanations of transmission
and reception procedures which are somewhat
more elaborate than the basic operation and
include communications which use the timer, as
well as broadcast transmission which allows
automatic transmission of the same document to
multiple destinations.

Replacing Consumables and Maintenance

This section contains explanations on replacing the
imaging unit and the toner cartridge, as well as
cleaning inside the facsimile.

Troubleshooting

This section contains explanations on handling
problems which may occur during daily operation of
your facsimile such as communications errors and
paper jams, as well as information on
troubleshooting procedures.

Fax Operation (Other functions)

This section contains explanations on somewhat
more complicated functions of the facsimile which,
through their use, can make the facsimile an even
more convenient tool.

Management Report/List Print Out

This section contains explanations on how to print
out the various management reports and lists
which contain important information about fax
communications and facsimile settings.

Other Settings and Registration

This section contains explanations on certain
settings which the user can adjust themselves.
Refer to this section to change default settings.

Options

This section contains explanations on use when
one or more of the available options is installed in
this facsimile. The options available for use with
this fax are: the Optional Cassette, the RS-232C
board, the Printer board and the Dual Line Kit.

Reference

This section contains information on operation flow,
error code explanations and machine
specifications.

Using this Instruction Handbook

Operational procedures and explanations have been separated into different sections in order to allow
those using a facsimile for the first time, as well as those familiar with fax operation, to use this facsimile
efficiently and properly and with relative ease. A basic introduction to each section can be found below for
reference.

Please read the instruction handbook before using the facsimile.
Keep it close to the facsimile for easy reference.

The sections of this handbook and parts of the facsimile marked with symbols are safety
warnings meant to protect the user, other individuals and surrounding objects, and
ensure correct and safe usage of the facsimile. The symbols and their meanings are
indicated below.

DANGER: Indicates that serious injury or even death will very possibly result from

insufficient attention to or incorrect compliance with the related points.

WARNING: Indicates that serious injury or even death may result from insufficient

attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from

insufficient attention to or incorrect compliance with the related points.

Symbols

The symbol indicates that the related section includes safety warnings. Specific
points of attention are indicated inside the symbol.

...........[General warning]

...........[Warning of danger of electrical shock]

...........[Warning of high temperature]

The symbol indicates that the related section includes information on prohibited
actions. Specifics of the prohibited action are indicated inside the symbol.

...........[Warning of prohibited action]

...........[Disassembly prohibited]

The

● symbol indicates that the related section includes information on actions which

must be performed. Specifics of the required action are indicated inside the symbol.

...........[Alert of required action]

...........[Remove the power plug from the outlet]

...........[Always connect the facsimile to an outlet with a ground connection]

Please contact your service representative to order a replacement if the safety warnings
in the handbook are illegible or if the handbook itself is missing. (fee required)

<Note>

Due to performance updating, information in this instruction handbook is subject to
change without notice.

I

Contents

The ERROR Indicator is Lit ...................................6-2

The MEMORY Indicator is Lit................................6-2

This Message is Displayed....................................6-2

A Power Failure Report is Printed Out.................6-3

Paper has Jammed ................................................6-4

A Document or Original has Jammed..................6-7

Troubleshooting Tables ........................................6-8

Section 6 Troubleshooting

6HFWLRQ Replacing Consumables and

Maintenance

Replacing the Toner Cartridge..............................5-2

Replacing the Imaging Unit...................................5-4

Cleaning Inside the Facsimile...............................5-5

(1) Cleaning the Main Charger............................5-5

(2) Cleaning the Document Scanning Section....5-6

6HFWLRQImportant! Please read first.

6HFWLRQ Fax Operation (Basic)

6HFWLRQ Making Copies

CAUTION LABELS ..........................................1-2

INSTALLATION PRECAUTIONS.....................1-2

PRECAUTIONS FOR USE...............................1-3

Names of Parts.......................................................2-2

(1) Main Body......................................................2-2

(2) Operation Panel.............................................2-4

Preparation .............................................................2-6

(1) Caution On Moving the Fax Unit ...................2-6

(2) Attaching the included seals..........................2-6

(3) Setting Paper.................................................2-6

(4) Connecting the Power Cord ..........................2-7

(5) Warm Up .......................................................2-7

Functions and Features of this Facsimile ...........2-8

(1) Initial Mode ....................................................2-8

(2) File Number...................................................2-8

(3) F-Code Based Communication .....................2-8

(4) Dual Access...................................................2-9

(5) Duplex Fax Reception ...................................2-11

(6) Batch Transmission.......................................2-11

(7) ECM (Error Correction Mode)

Communication............................................2-11

(8) Password Check Reception

(Restricted Communication) ........................2-11

(9) Auto Shut-Off Function..................................2-11

(10) Auto Clear Function.....................................2-11

(11) Memory Reception ......................................2-11

(12) Memory Back-Up Function..........................2-11

Sending Documents (Auto Fax Transmission) ...2-12

Receiving Documents (Auto Fax Reception) ......2-17

Canceling a Communication.................................2-18

One-Touch Keys.....................................................2-19

(1) Registering ....................................................2-19

(2) Modifying and Deleting..................................2-20

(3) Printing Out the One-Touch Key and

Abbreviated Number Lists............................2-20

● Entering Characters...........................................2-21

Abbreviated Numbers............................................2-22

(1) Registering ....................................................2-22

(2) Modifying and Deleting..................................2-23

(3) Dialing............................................................2-24

Directory .................................................................2-25

Redialing Functions...............................................2-26

(1) Automatic Redialing.......................................2-26

(2) Manual Redialing...........................................2-26

Standart Copying and Group Copying.................3-2

Sort Copying...........................................................3-3

Duplex Copying (1-sided to 2-sided)....................3-4

Duplex Copying (2-sided to 2-sided)....................3-5

Duplex Copying (2-sided to 1-sided)....................3-6

6HFWLRQ Fax Operation

(Various Functions)

Standby Transmission...........................................4-2

Interrupt Transmission..........................................4-2

Communication Using the Timer..........................4-2

Broadcast Transmission .......................................4-3

Manual Fax Transmission .....................................4-4

Manual Fax Reception ...........................................4-4

Auto FAX/TEL Switching.......................................4-5

TAD Reception .......................................................4-6

II

Contents

Remote Switching..................................................7-2

(1) Operation.......................................................7-2

(2) Changing the Remote Switching Number .....7-2

Polling Communication.........................................7-2

(1) Polling Transmission .....................................7-2

(2) Memory Polling Transmission .......................7-3

(3) Polling Reception...........................................7-3

(4) Continuous Polling Reception .......................7-4

(5) Reverse Polling .............................................7-5

(6) F-Code Based Confidential Polling

Reception.....................................................7-5

(7) Storing Documents in a Confidential Box

(F-Code Based Confidential Polling

Transmission) ..............................................7-6

F-Code Based Confidential Communication.......7-7

(1) Registering Confidential Boxes .....................7-7

(2) Deleting Confidential Boxes ..........................7-8

(3) F-Code Based Confidential Transmission.....7-8

(4) Printing Out Documents from

a Confidential Box........................................7-9

(5) Printing Out a Confidential Box Report..........7-10

(6) Printing Out a Confidential File List ...............7-10

F-Code Based Relay Broadcast Transmission ...7-11

(1) Registering Relay Boxes ...............................7-11

(2) Deleting Relay Boxes ....................................7-12

(3) Sending Documents ......................................7-13

(4) Printing Out a Relay Box Report ...................7-13

Encryption Communication ..................................7-14

(1) Registering and Modifying Encryption

Keys.............................................................7-14

(2) Required Operation .......................................7-15

(3) Printing Out an Encryption Key List...............7-15

Fax Forwarding ON/OFF........................................7-16

Group Dial Keys .....................................................7-16

(1) Registering ....................................................7-16

(2) Modifying and Deleting..................................7-17

(3) Dialing with a Group Dial Key........................7-18

(4) Printing Out a Group Dial List........................7-18

Chain Dial Keys......................................................7-18

(1) Registering ....................................................7-18

(2) Modifying and Deleting..................................7-19

(3) Using a Chain Dial Key..................................7-20

(4) Printing Out a Chain Dial List ........................7-20

Program Keys.........................................................7-20

(1) Registering ....................................................7-20

(2) Modifying and Deleting..................................7-24

(3) Using a Program Key ....................................7-25

(4) Printing Out a Program Dial List....................7-25

6HFWLRQ Fax operation (Other functions)

Restricted Access..................................................7-25

(1) Restricted Access ON/OFF ...........................7-26

(2) Registering Department Codes .....................7-26

(3) Deleting Department Codes ..........................7-27

(4) Message Display in the Initial Mode

(Restricted Access is Turned ON) .................7-27

(5) Entering Your Access Code ..........................7-28

(6) Printing Out the Department List ...................7-28

(7) Changing the Management Password ..........7-28

Activity Report........................................................8-2

(1) Automatic Print Out .......................................8-2

(2) Manual Print Out............................................8-2

Transmission Report .............................................8-2

Reception Report ...................................................8-3

Delayed Communication Report

(Memory Entry Report) ........................................8-3

(1) Automatic Print Out .......................................8-3

(2) Manual Print Out............................................8-4

User Setting List.....................................................8-4

Confirmation Report ..............................................8-4

Restricted Access Report .....................................8-5

(1) Automatic Print Out .......................................8-5

(2) Manual Print Out............................................8-5

6HFWLRQ Management Report/List Print

Out

Setting the Date and Time.....................................9-2

Registering your Self-station Information

(fax number and name)........................................9-2

TTI Transmission ON/OFF.....................................9-3

Reception Date and Time Print Out ON/OFF .......9-3

Add Sample Image on Reports ON/OFF ..............9-4

Message Display and Reports/Lists Language...9-4

Password Check Reception ON/OFF ...................9-5

Speaker Monitor Volume.......................................9-5

Alarm ON/OFF ........................................................9-6

Speaker Monitor ON/OFF ......................................9-6

Bulletin Board Function ON/OFF..........................9-7

Super Fine Function ON/OFF................................9-7

Setting the Paper Size ...........................................9-8

Duplex Fax Reception ON/OFF.............................9-8

Number of Rings ....................................................9-9

One-Touch Dial Confirmation ON/OFF.................9-9

Changing the Automatic Reception Mode...........9-10

Auto Shut-Off Time ................................................9-10

Remote Diagnosis ON/OFF ...................................9-11

6HFWLRQ Other Settings and

Registration

III

Contents

Optional Cassette ...............................................10-2

(1) Setting the Paper Size................................10-2

(2) Setting the Paper Feed Selection Mode.....10-3

RS-232C Board....................................................10-4

(1) Names of Parts...........................................10-4

(2) Functions of the RS-232C Board................10-4

(3) Precautions.................................................10-4

(4) Connecting the Fax to Your Computer.......10-5

(5) RS-232C Mode ON/OFF ............................10-5

(6) PC-Fax Reception ON/OFF........................10-6

(7) Recommended Computer Environment .....10-6

(8) Installing the TWAIN system ......................10-6

(9) Recommended Applications.......................10-7

(10) Setting the Scanning Parameters.............10-7

(11) Scanning...................................................10-7

(12) Error Messages ........................................10-7

(13) Removing the TWAIN system ..................10-8

Printer Board .......................................................10-9

● Windows 95/98 ...........................................10-9

(1) Names of Parts...........................................10-9

(2) Connecting the Printer to Your Computer ..10-9

(3) Required Computer environment ...............10-9

(4) Installing the Printer Driver Software..........10-9

(5) Connecting to the Printer in Windows 95/98

and Making a Test Print............................10-10

(6) Setting the Printing Parameters..................10-10

(7) Managing the Printing Process...................10-11

(8) Removing the Printer Driver .......................10-12

(9) Cautions when Printing...............................10-12

● Windows NT4.0...........................................10-13

(1) Names of Parts...........................................10-13

(2) Connecting the Printer to Your Computer ..10-13

(3) Required Computer Environment...............10-13

(4) Installing the Printer Driver Software..........10-13

(5) Connecting to the Printer in

Windows NT4.0 and Making a Test Print .10-13

(6) Setting the Printing Parameters..................10-13

(7) Managing the Printing Process...................10-14

(8) Removing the Printer Driver .......................10-15

(9) Cautions when Printing...............................10-16

● Windows 3.1 ...............................................10-16

(1) Names of Parts...........................................10-16

(2) Connecting the Printer to Your Computer ..10-16

(3) Required Computer Environment...............10-16

(4) Installing the Printer Driver .........................10-16

(5) Connecting to the Printer in Windows 3.1 ..10-16

(6) Setting the Printing Parameters..................10-17

(7) Managing the Printing Process...................10-18

(8) Removing the Printer Driver .......................10-19

(9) Cautions when Printing...............................10-19

6HFWLRQ Options

Specifications.......................................................11-2

Available Characters Table .................................11-2

Appendix 1: Function Flow Chart.......................11-3

Appendix 2: Error Code Tables ..........................11-6

LASER SAFETY....................................................11-8

6HFWLRQ Reference

PCL 4.5 Emulation ..............................................10-20

(1) Description..................................................10-20

(2) Printing .......................................................10-20

Dual Line Kit ........................................................10-21

(1) The Dual Line Function ..............................10-21

(2) Names of Parts...........................................10-21

(3) Registering your Self-station Information

(fax number and name) (2nd line) ............10-22

(4) Transmission Line Priority ON/OFF

(2nd line)...................................................10-22

(5) Canceling a Communication (2nd line).......10-23

(6) Number of Rings (2nd line).........................10-24

(7) Changing the Automatic Reception

Mode (2nd line).........................................10-24

(8) Fax Forwarding ON/OFF (2nd line)............10-25

(9) Registering and Deleting Confidential

Boxes(2nd line).........................................10-25

(10) Printing Out Documents from

a Confidential Box (2nd line)...................10-26

(11) Registering and Deleting Relay Boxes

(2nd line).................................................10-26

6HFWLRQ

Important! Please read first.

1-1

INSTALLATION PRECAUTIONS

1-2

CAUTION LABELS

Caution labels have been attached to the facsimile at the following locations for safety purposes.
BE SUFFICIENTLY CAREFUL to avoid fire or electric shock when removing a paper jam or
when replacing toner.

Label 2

High temperature inside. Do not
touch parts in this area, because
there is a danger of getting

burned. ........................................

Label 1

High voltage inside. NEVER
touch parts in this area, because
there is a danger of electric

shock. .........................................

NOTE: DO NOT remove these labels.

■ Environment

CAUTION

• Avoid placing the facsimile on or in locations which are
unstable or not level. Such locations may cause the
facsimile to fall down or fall over. This type of situation
presents a danger of personal injury or damage to the

facsimile. .......................................................................

•

Avoid locations with humidity or dust and dirt. If dust or
dirt become attached to the power plug, clean the plug
to avoid the danger of fire or electrical shock.

................

• Avoid locations near radiators, heaters, or other heat
sources, or locations near flammable items, to avoid

the danger of fire. ..........................................................

• To keep the facsimile cool and facilitate changing of
parts and maintenance, allow access space as shown
below.
Leave adequate space, especially around the left
cover, to allow air to be properly ventilated out of the

facsimile. .......................................................................

1-3

INSTALLATION PRECAUTIONS

Other precautions

• Adverse environmental conditions may affect the safe
operation and performance of the facsimile. Install in
an air-conditioned room (recommended room
temperature: around 20°C, humidity: around 65%RH)
and avoid the following locations when selecting a site
for the facsimile.

.

Avoid locations near a window or with exposure to
direct sunlight.

.

Avoid locations with vibrations.

.

Avoid locations with drastic temperature fluctuations.

.

Avoid locations with direct exposure to hot or cold air.

.

Avoid poorly ventilated locations.

■ Power supply/Grounding the facsimile

WARNING

• DO NOT use a power supply with a voltage other than

that specified. Avoid multiple connections in the same
outlet. These types of situations present a danger of

fire or electrical shock. ..................................................

■ Cautions when using the facsimile

WARNING

• DO NOT place metallic objects or containers with
water (flower vases, flower pots, cups, etc.) on or near
the facsimile. This type of situation presents a danger

of fire or electrical shock should they fall inside.............

• DO NOT remove any of the covers from the facsimile
as there is a danger of electrical shock from high

voltage parts inside the facsimile...................................

• DO NOT damage, break or attempt to repair the power
cord. DO NOT place heavy objects on the cord, pull it,
bend it unnecessarily or cause any other type of
damage.
These types of situations present a danger of fire or

electrical shock. .............................................................

• NEVER attempt to repair or disassemble the facsimile
or its parts as there is a danger of fire, electrical shock
or damage to the laser. If the laser beam escapes,

there is a danger of it causing blindness. ......................

• If the facsimile becomes excessively hot, smoke
appears from the facsimile, there is an odd smell, or
any other abnormal situation occurs, there is a danger
of fire or electrical shock. Remove the power plug from
the outlet immediately and contact your service

representative................................................................

• If anything harmful (paper clips, water, other fluids,
etc.) falls into the facsimile, remove the power plug
from the outlet immediately to avoid the danger of fire
or electrical shock. Then contact your service

representative. ..............................................................

• DO NOT remove or connect the power plug with wet

hands, as there is a danger of electrical shock. ............

• For safety purposes, ALWAYS remove the power plug

from the outlet when cleaning the main charger. ..........

• ALWAYS contact your service representative for

maintenance or repair of internal parts..........................

• Plug the power cord securely into the outlet. If metallic
objects come in contact with the prongs on the plug, it

may cause a fire or electric shock. ................................

• Always connect the facsimile to an outlet with a ground
connection to avoid the danger of fire or electrical
shock in case of an electric short. If an earth
connection is not possible, contact your service

representative. ..............................................................

Other precautions

• DO NOT connect the facsimile to the same outlet as
an air conditioner or copier, etc.

• Connect the power plug to the closest outlet possible

to the facsimile.

■ Handling of plastic bags

WARNING

• Keep the plastic bags that are used with the facsimile
away from children. The plastic may cling to their

nose and mouth causing suffocation. ..........................

PRECAUTIONS FOR USE

1-4

PRECAUTIONS FOR USE

CAUTION

• DO NOT pull the power cord when removing it from
the outlet. If the power cord is pulled, the wires may
become broken and there is a danger of fire or
electrical shock. (ALWAYS grasp the power plug

when removing the power cord from the outlet.)...........

• ALWAYS remove the power plug from the outlet when
moving the facsimile. If the power cord is damaged,

there is a danger of fire or electrical shock. ..................

•

ALWAYS hold the designated parts only when lifting or
moving the facsimile.

....................................................

• If dust accumulates within the facsimile, there is a
danger of fire or other trouble. It is therefore
recommended that you consult with your service
representative in regard to cleaning of internal parts.
This is particularly effective if accomplished prior to
seasons of high humidity. Consult with your service
representative in regard to the cost of cleaning the

internal parts of the facsimile.........................................

• For safety purposes, ALWAYS remove the power plug
from the outlet when performing cleaning operations...

Other precautions

• DO NOT place heavy objects on the facsimile or cause
other damage to the facsimile.

• DO NOT open the front cover or pull out the power
plug while transmitting, receiving, or copying.

•

During print out, some ozone is released, but the
amount does not cause any ill effect to one's health. If,
however, the facsimile is used over a long period of time
in a poorly ventilated room or when making an extremely
large number of copies, the smell may become
unpleasant. To maintain the appropriate environment for
the facsimile, it is suggested that the room be properly
ventilated.

• The facsimile may only be used within the country of
purchase due to the different safety and
communication standards in each country.
(International communication standards, however,
make the communication between countries possible.)

• The facsimile may be inoperable in areas with poor
telephone lines or communication conditions.

• “CALL WAITING” or other telephone company optional
services that produce audible tones or clicks on the
line can disrupt or cause termination of facsimile
communications.

• DO NOT touch electrical parts, such as connectors or
printed circuit boards. They could be damaged by
static electricity.

• DO NOT attempt to perform any operations not
explained in this handbook.

• CAUTION: Use of controls or adjustments or
performance of procedures other than those specified
herein may result in hazardous radiation exposure.

• Return used battery to point of sales.

■ Cautions when handling
consumables

CAUTION

• Avoid inhalation, ingestion, skin or eye contact. If
ingestion occurs, dilute stomach contents thoroughly
with water and seek medical treatment. If skin contact
occurs, wash with soap and water. If contact with eyes
occurs, flush thoroughly with water and seek medical

treatment........................................................................

• Prolonged inhalation of excessive dusts may cause
lung damage. Use of this product, as intended, does

not result in inhalation of excessive dusts. ...................

• Do not incinerate toner and toner containers.

Dangerous sparks may cause burn...............................

• Keep away from children. ..............................................

Other precautions

• Always read the safety instructions which are included
in the box or printed on the container when handling
consumables.

• Dispose of the imaging unit in accordance with
Federal, State and Local rules and regulations.

• Store consumables in a cool, dark location.

6HFWLRQ

Fax Operation (Basic)

2-1

Names of Parts

(1) Main Body

2-2

Fax Operation (Basic)

1 Operation panel…Use to operate the fax.
2 Document table…Set documents to be transmitted and originals to be copied here.
3 Document guides…Adjust to match the width of documents and originals.
4 ADF (Automatic Document Feeder) cover…Open when a document or original jams.
5 Main body release button…Press to open the facsimile.
6 Document eject tray…Once ejected, documents and originals are stacked on this tray.
7 Paper eject table…Once ejected, received faxes and copies are stacked on this table.
8 Paper eject table extension…Fold open when receiving faxes or making copies.
9 Paper cassette…Up to 500 sheets of plain paper (75 g/m2- 80 g/m2) can be set here.
0 Cover plate…Flip the attached cover plate up or down in order to access the desired one-touch key number.
! Duplex unit…Open if a paper jam occurs in the paper cassette during print out of a Duplex fax reception (printing onto both sides of the

paper) or when making Duplex (2-sided) copies.

13

2

0
4

7

!

%

8

5

9

6

(Front view)

2-3

6HFWLRQ Fax Operation (Basic)

@ Imaging unit…This unit plays a major role in creating the image on received faxes and copies. When a message is displayed which tells

you to replace the imaging unit, replace the old unit with a new one.

# Toner cartridge…When a message telling you to replace the toner cartridge is displayed, replace the old unit with a new one.
$ Toner cartridge release lever…Use this lever when replacing the toner cartridge.
% Fax moving handles…Hold these handles when moving the facsimile.
^ Telephone jack…Use this jack to connect a separately purchased telephone.

* This jack is not available on those units purchased in the Netherlands and Ireland.

& Line jack…Use this jack to connect the fax to a telephone line with the modular cord.
* Power receptacle…Connect the power cord here.

%

^

&

*

$

@

#

(Rear view)

(Internal view)

2-4

6HFWLRQ Fax Operation (Basic)

1 STOP key…Press to stop operations in progress, revert to the

initial mode, or eject documents from the ADF (Automatic
Document Feeder).

2 COPY/SPACE key…Press in order to make copies or to change a

character into a space during input of the other party’s name or fax
number.

3 START key…Press to start fax transmission, manual fax reception

or other operations.

4 CLEAR/ON-HOOK key…Press to erase a registered fax number

or other data when registering and cancelling data under a given
function or to dial without the need to pick up the telephone
receiver.

5 ON-HOOK indicator…Lit when the CLEAR/ON-HOOK key has

been pressed while the telephone receiver is still “on the hook”.

6 PAUSE/REDIAL key…Press to redial the last number dialled.

Press also while registering a fax number under an abbreviated
number or one-touch key in order to insert a pause of a few
seconds at that point in dialling.

7 ABBR./DIRECTORY key…Press to dial with abbreviated numbers

or to search the directory for names that are registered under
abbreviated numbers.

8 Message display…Displays the present date, time, operation

procedures and trouble, etc.

9 Resolution select key…Press to select the degree of resolution

most suitable to the documents being transmitted or the originals
being copied.

0 Resolution indicators…The uppermost indicator (PHOTO

MODE) is for the photograph mode, the middle indicator (SUPER
FINE) is for the Super Fine mode, and the lowermost indicator
(FINE) is for the Fine mode. Press the resolution select key to light
the resolution indicator corresponding to the desired mode. When
all of the indicators are out, the fax is in the Normal mode. (Refer
to page 2-13.)

! Reception mode select key…Press to select the desired

reception mode.

@ Reception mode indicators…The uppermost indicator

(MESSAGE TEL.) is for the TAD (message telephone) reception
mode. The bottom indicator (MANUAL RX.) is for the Manual fax
reception mode. When using a separately purchased telephone
with message telephone capabilities in conjunction with the fax,
press the reception mode select key until the MESSAGE TEL.
indicator lights. The Auto fax reception mode is the default setting
in this fax and, in this case, both indicators are out. When using
the Manual fax reception mode with a separately purchased
telephone connected to the facsimile, make sure the MANUAL RX.
indicator is lit.

# FUNCTION key…Press to select one of the facsimile’s functions

or registration procedures.

$ ENTER FUNCTION key…Press during registration and setting

procedures to register the currently entered data under a given
function.

% ON LINE indicator…Lit when the facsimile is to be used as a

printer or scanner.

^ ERROR indicator…Lit when a communications error or

mechanical problem has occurred.

& MEMORY indicator…Lit when there are documents stored in

memory.

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(2) Operation Panel

With the cover plate flipped down

2-5

6HFWLRQ Fax Operation (Basic)

* Keypad…Use to enter fax numbers.

* Even if your telephone service is for pulse dialling, press the

" " key after connecting to the other party and any key pressed
on the keypad after that will transmit the related tone signal.

( One-touch keys (No. 1 - 45)…Press to dial the fax number

registered under the corresponding one-touch key, as well as to
enter one of the characters marked under that key. Each of these
keys can be designated to function as either a one-touch key, a
program key, a group dial key or a chain dial key. Flip the cover
plate down to access one-touch keys No. 1 - 20, and flip it up to
access one-touch keys No. 21 - 45. When entering characters, flip
the cover plate down and press the one-touch key (No. 1 - 15)
marked with the desired character. One-touch key No. 19 serves
as the CAPS LOCK key. (Refer to “● Entering Characters”,

page 2-21.)

) MEMORY TX. indicator…Lit in the Memory transmission mode.

When this indicator is out, the fax is in the Direct Feed
transmission mode.

⁄ ALTERNATE DISPLAY key…When carrying out 2 operations

simultaneously (Dual access function) the display can be switched
for the duration this key is held down to allow monitoring of the
background operation currently in progress. If the STOP key is
pressed while this key is held down it is possible to cancel that
background operation.

¤ PRINT REPORTS key…Press to print out a desired report or list.
‹ DELAYED TX. key…Press to perform procedures for

communications which use the timer.

› MEMORY TX. key…Press to select between the Memory

transmission and Direct Feed transmission modes.

fi Cursor keys (씱) (씰)…Press to scroll through the message

display and select the desired function and/or setting. When
entering characters, the (씰) cursor key is also used to register the
selected character.

fl DUPLEX key…Press this key when transmitting 2-sided

documents or making Duplex (2-sided) copies.

‡ Contrast select key…Press to select the level of contrast most

suitable to the documents being transmitted or the originals being
copied.

° Contrast indicators…Press the contrast select key to light the

contrast indicator corresponding to the desired mode. When both
of the indicators are out, the fax is in the Normal mode. Make sure
the “DARKER” indicator is lit in order to increase the contrast of
lighter documents and the “LIGHTER” indicator in order to reduce
the contrast of darker documents.

A4

A4

8

1

2

8

1

2

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5

6

4

8

9

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26 27

28 29 30

21 22

23 24 25

31 32

33 34 35

36 37

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41 42

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(

With the cover plate flipped up

3

3. Apply pressure on the middle and on both ends of the paper
stop plate that is set in the paper cassette, and lower it in the
direction of the arrow shown in the illustration to remove the
stop plate from the cassette.

CAUTION

Observe the following points of caution when picking up or moving
the facsimile to avoid dropping it as there is a danger of personal
injury or damage to the unit.

• This facsimile should ALWAYS be picked up or moved by two or
more people.

• Get a firm hold on the fax moving handles located on both sides
of the facsimile whenever picking it up or moving it.

• BE SURE to maintain the facsimile in a horizontal position
whenever picking it up or moving it.

2-6

6HFWLRQ Fax Operation (Basic)

Preparation

Prior to using this facsimile for the first time BE SURE to read
“(1) Cautions On Moving the Fax Unit” first. Then perform the steps
listed in procedures “(2) Attaching the Included Seals” through “(5)
Warm Up” in order.

(1) Cautions On Moving the Fax Unit

* DO NOT throw the packing material away as it should be used any

time the facsimile is moved to another location.

(2) Attaching the Included Seals

Included with this fax are label seals (one-touch key seals, a special
characters seal and key-indicator seal) and a one-touch key label
sheet.

• Each one-touch key seal should be marked with the appropriate
information and placed above the corresponding one-touch key
No. 1 - 20 in order to indicate the information registered under that
key. The one-touch key label sheet should be marked with the
corresponding information and, with the cover plate up, placed over
one-touch keys No. 21 - 45.

• The special characters seal should be attached to the top of the
cover plate, directly under one-touch key No. 10.

• The key-indicator seal indicates the meanings of the symbols shown
on the operation panel and should be attached to a location on the
fax that makes it easy for the user to refer to.

1

1. Pull the paper cassette straight out towards you. After
pulling it out as far as it will go, lift up slightly on the paper
cassette and remove it from the facsimile.
* Hold the cassette with both hands when drawing it out.

2

2. Press down on the cassette bottom plate to lock it into place.

(3) Setting Paper

Up to 500 sheets of plain paper (75 g/m2- 80 g/m2) can be set in the
paper cassette at any one time. Use only A4 or Folio size paper.

When this facsimile is to be used for the first time, when changing to
a different size of paper after that or when simply replenishing paper,
carry out the following procedure in order to set paper into the paper
cassette.
The size of paper set in the cassette must be registered in the
operation panel as well. When changing the size of the paper in the
paper cassette, be sure to change the paper size registered in the
operation panel. (Refer to “Setting the Paper Size”, page 9-8.)

2-7

6HFWLRQ Fax Operation (Basic)

4

4. Insert the clip on one side of the paper stop plate into the
appropriate hole in the paper cassette corresponding to the
size of paper to be set, and then place the centre clip and
the clip on the opposite side into their respective holes as
well.
* MAKE SURE that the clips are properly inserted into the

cassette and that the cassette stop plate is firmly in place.

5

5. Set the paper in the paper cassette.
* MAKE SURE that the paper is set under the claws located

on both sides of the paper cassette.

6

6. Reinsert the paper cassette in the facsimile.

(4) Connecting the Power Cord

Plug one end of the power cord into the power receptacle and
the other end into the power outlet in the room.

(5) Warm Up

Once the power cord is connected to the facsimile and an outlet, the
fax will begin to warm up.
Warm up normally requires less than 30 seconds.
Once the fax has warmed up, it will automatically enter the initial
mode (waiting for operation).

NOTE

Once warm up begins, a message will appear in the message
display.
In order to change the language used in the message display and on
printed reports and lists, refer to “Message Display and Report/Lists
Language”, page 9-4.

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2-8

6HFWLRQ Fax Operation (Basic)

Functions and Features of this
Facsimile

(1) Initial Mode

The initial mode refers to the operational status of this facsimile while
it is waiting for some operation to begin. The message display will
revert to this initial mode upon completion of each successful fax or
copy operation. The message display will also revert to this initial
mode if no action is carried out on the facsimile for 1 minute during
any procedure or when the STOP key is pressed.

• Message display in the initial mode
The message display in the initial mode differs according to whether
Restricted access is turned ON or OFF. (Refer to “Restricted Access”,
page 7-25.) Even when Restricted access is turned OFF, the status of
any operation in progress will be shown in the message display.
MAKE SURE to check the message display PRIOR to performing any
operation.
A: When restricted access is turned ON
* It is first necessary to enter a viable access code or the registered

management password in order to use the facsimile.

B: When restricted access is turned OFF
(When there are no communications in progress)

C: When restricted access is turned OFF
(When a communication is in progress)

(3) F-Code Based Communication

This fax possesses F-Code based capabilities that enable F-Code
based communication. This type of communication is possible to and
from any fax that also possesses F-Code based capabilities, even if
that fax is not one of our models. (Even if the other unit is one of our
models, it must also possess F-Code based capabilities in order to
enable F-Code based communication.)
This facsimile is equipped with the following F-Code based
communication functions.

• F-Code based Confidential Polling communication (Refer to
page 7-5.)

• F-Code based Confidential communication (Refer to page 7-7.)

• F-Code based Relay broadcast transmission (Refer to page 7-11.)

● F-Code commands

With F-Code communication, an imaginary “box” (Confidential box or
Relay box) is created in the fax unit’s memory. F-Code commands
are used to specify the box that correspond to the communication and
to specify the method of communication between the transmitting and
receiving parties.
There are four different F-Code commands:

• Subaddress (SUB)

• Subaddress ID (SID)

• Selective polling address (SEP)

• F-Code password (PWD)

● Subaddress (SUB)

The SUB (subaddress) command is used by the transmitting party to
specify the address (box number) of the desired box (Confidential box
or Relay box), registered in advance in the receiving party’s facsimile.
Confidential reception or Relay broadcast transmission is then
possible depending on whether the specified box has been registered
as a Confidential box or a Relay box.
* This facsimile can transmit a SUB (subaddress) that is anywhere

between 1 and 20 digits long and that subaddress may include any
combination of the symbols “*” and “#”, spaces, and numerals from
0 - 9. Since the number of characters that can be used for the SUB
(subaddress) in the other party’s fax varies depending upon their
facsimile, the SUB (subaddress) you use must match theirs.

* When registering a SUB (subaddress) for a Confidential or Relay

box in this facsimile, however, you should only enter a 4-digit
address (0000 - 9999).

● Subaddress ID (SID)

The SID (subaddress ID) command is used to limit the number of
people that can use the F-Code communication function. If a SID
(subaddress ID) is registered along with the SUB (subaddress), then
F-Code Communication will only be successful when the
corresponding SIDs (subaddress ID) match as well.
* This facsimile can transmit a SID (subaddress ID) that is anywhere

between 1 and 20 digits long and that subaddress may include any
combination of the symbols “*” and “#”, spaces, and numerals from
0 - 9. Since the number of characters that can be used for the SID
(subaddress ID) in the other party’s fax varies depending upon their
facsimile, the SID (subaddress ID) you use must match theirs.

* When registering a SID (subaddress ID) for a Confidential or Relay

box in this facsimile, however, you should only enter a 4-digit ID
(0000 - 9999).

● Selective polling address (SEP)

The SEP (selective polling address) command is used in the same
manner as the SUB (subaddress) to specify the address (box
number) of the desired Confidential or Relay box. In Confidential
polling communication, the registered SUB (subaddress) will be used
as the SEP (selective polling address).

● F-Code password (PWD)

The PWD (F-Code password) command is used in the same manner
as the SID (subaddress ID) to limit the number of people that can use
the F-Code communication function. In Confidential polling
communication, the registered SID (subaddress ID) will be used as
the PWD (F-Code password).

(2) File Number

For every communication which will be initiated by dialling from your
fax, a distinct, 3-digit file number will appear in the message display
at the end of the input procedure. The facsimile uses this file number
for the purpose of managing each communication.

This number must be referred to and must be entered during the
procedure for cancelling communications which use the timer.
In addition to being shown in the message display, the file number
can be verified by printing out and checking the Confirmation report
which contains information on communications which are in memory
awaiting a scheduled start time. (Refer to “Confirmation Report”,
page 8-4.)

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Hold down the ALTERNATE DISPLAY key. The status of the
background operation will be shown in the message display.

[Ex.] The background operation is a fax reception

* Release the ALTERNATE DISPLAY key to revert the

message display back to its previous state.

2-9

6HFWLRQ Fax Operation (Basic)

(4) Dual Access

This function enables the fax to simultaneously process 2 different
operations, including those involving fax communication, copying,
print out and input from the operation panel. For example, even when
the fax is connected to a computer and is being used as a printer,
Memory transmission is possible because the telephone line is not
being used for transmission. This function also makes it possible for
the fax to start a new operation even before another operation is fully
completed. Refer to “● Dual Access Function Table”, page 2-10, for
more detailed information on the operations available under the Dual
access function. Due to the fact that the fax handles all Dual access
operations automatically, no special settings are required for its use.

> The background operation is a fax communication

Hold down the ALTERNATE DISPLAY key and press the
STOP key. The background operation will be canceled.

● Canceling the background operation

● Checking the status of the background operation

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2-10

6HFWLRQ Fax Operation (Basic)

0: Available under Dual access conditions.
1: Transmission and printing operations will be slower than normal.
2: Printing will stop and the fax will change to Memory reception.
3: Printing will stop and PC-Printing data will be saved into memory.
4: Data will be saved into memory.
5: Only cancelling of a scheduled communication is possible (excluding the communication

currently in progress).
6: Available only depending upon the content of the report/list being printed.
7: The fax will change to Memory reception.
8: Print out available during receptions that use the memory and during Polling transmission.
9: Printing will stop.

10: Once printing begins, not available until printing is completed.
11: Documents received into memory will be printed out once the communication is completed.
12: Not available while data is being scanned into memory.

1

Scanning Data into Memory (Transmission,
Polling Reception, PC-Scanning, etc.)

2 Memory Transmission

3 Direct Feed Transmission

4 Receiving an Incoming Call

5

Standard Copying

6 Sort Copying, Duplex Copying

7 Automatic Report/List Print Out

8

Automatic Print Out w/ Sample Image

9 Manual Report/List Print Out

0 Manual Print Out w/ Sample Image

! Print Out of Memory Reception Data

@

Using the Separately purchased Telephone

#

Dialing After Pressing the Clear/On-Hook key

$ Manual Transmission/Reception

%

Setting Procedures (Including Setting
Documents for a Polling Transmission)

^ Operation using the TWAIN Driver

& PC-Fax

* PC-Printing

(

PC-Scanning (During Communication with a PC)

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Present operation

Additional operation

● Dual Access Function Table

2-11

6HFWLRQ Fax Operation (Basic)

(5) Duplex Fax Reception

This facsimile is equipped with automatic duplex (2-sided) printing
capabilities. With this function, it is possible to print incoming faxes on
both the front and reverse sides of the paper. Using both paper sides,
it is possible to reduce the amount of paper used as well as lower
costs.
Additionally, in comparison to normal fax reception, managing and
maintaining received faxes is easier since the amount of paper used
is reduced by half.
In order to use Duplex fax reception, turn Duplex fax reception ON in
“Duplex fax reception ON/OFF”, page 9-8.
* If an uneven number of documents is received, or if the last page of

a transmission ends on the front side of the paper, there will be
nothing printed on the reverse side of that paper. The next
document that is received will be printed on the front side of a new
sheet of paper.

* Split page reception (when a received document is divided and

printed onto multiple sheets of paper because the received page
was larger than the paper in the cassette) may not be used together
with Duplex fax reception.

(6) Batch Transmission

It is possible to simultaneously transmit all of the transmissions stored
in memory and designated for the same destination. This function
eliminates the need for the same destination to be dialled multiple
times, thereby lowering communication costs.
* Batch transmission is only possible when the following conditions

have been met.

• The destination fax number is the same for each scheduled
transmission.

• For communications which use the timer, the designated time is
the same.

• The SUB (subaddress) and SID (subaddress ID) are the same (for
F-Code based transmissions).

• The same chain dial key is used (for transmissions using a chain
dial key).

• The transmission is scheduled from the same department (the
same access code is used).

* Batch transmission is not available for the following:

• When using Broadcast transmission to send documents to multiple
destinations.

• Polling communications

• Reverse polling communications

• Encryption transmissions

• Transmissions awaiting redialling

(7)ECM (Error Correction Mode)

Communication

When attempting a fax communication in areas with poor telephone
line quality, the ECM capabilities of this facsimile will verify data
transfer with the other party’s fax to eliminate possible errors.
However, to enable ECM communication, the other party’s fax must
also possesses ECM communication capabilities.
Therefore, the facsimile will automatically determine whether or not
ECM communication will be used, with no user intervention or
settings required.

(8) Password Check Reception (Restricted

Communication)

This facsimile possesses the Password Check reception function
which, when turned ON, will allow you to limit reception of an
incoming call from only those facsimiles that are registered under one
of your abbreviated numbers or one-touch keys.
In order to use Password Check reception, it is necessary to register the
desired fax numbers under abbreviated numbers and/or one-touch keys
and turn Password Check reception ON.
(Refer to “Password Check Reception ON/OFF”, page 9-5, “One­Touch Keys”, page 2-19, and “Abbreviated Numbers”, page 2-22.)
* Password Check reception is not applicable to numbers registered

under program keys, group dial keys or chain dial keys.

* Password Check reception is applicable for use with Polling

transmission, but not with Polling reception.

(9) Auto Shut-Off Function

When there is no operation of or activity with this fax for a designated
period of time, the Auto shut-off function will engage for energy
saving purposes and the fixing section heater and fan inside the unit
will shut down.
If a fax comes in while the Auto shut-off function is engaged, the
incoming data will be stored temporarily in memory (refer to
“(11) Memory reception”, below) from where it will be printed out
automatically once warm up is completed. The amount of time the fax
will wait before engaging the Auto shut-off function can be adjusted to
between 5 and 120 minutes in the “Auto Shut-Off Time” setting.
(Refer to page 9-10.)
* The factory default setting is 5 minutes.

(10) Auto Clear Function

The message display will revert to the initial mode if no action is
carried out on the facsimile for 1 minute during any procedure.

(11) Memory Reception

When print out is not possible because paper has run out or paper
jams, incoming data will be stored temporarily in memory from where
it will be printed out automatically once printing is enabled. The
MEMORY indicator will light whenever data has been stored in
memory in this way.

(12) Memory Back-Up Function

If, for any reason, power to the facsimile is disconnected or lost, the
back-up battery in this unit will protect all data related to documents
already received into imaging memory, or awaiting transmission, for
up to 30 minutes (at least 8 MB of optional memory must be installed
[totalling 9.25 MB of memory in the unit]).
Thus, if power is restored to the facsimile within that time period,
those communications that were scheduled and waiting in memory
prior to the failure will be protected in their original state. If power
cannot be restored in time and data is lost, a Power failure report will
be automatically printed out once power is restored to the facsimile in
order to confirm what information was lost.
* When the optional Dual Line Kit is installed with 16 MB of optional

memory (2 x 8 MB [totalling 18.5 MB of memory in the unit]), the
data for documents being received into imaging memory or awaiting
transmission will be protected for 15 minutes.

* The actual length of time the back-up battery will protect the data in

memory may differ depending upon the conditions and environment
of use of this facsimile.

* Depending upon certain conditions in the facsimile, it is possible

that a portion of received data may be lost. Ask the other party to
retransmit any documents for which data was lost.

<Initial mode>

The initial mode refers to the operational status of the fax while it is
waiting for some operation to begin. The message display will revert
to this initial mode and the accompanying default settings at the end
of each successful operation and when the STOP key is pressed. The
message display will also revert to the initial mode if, during any
procedure, no key is pressed for a period of more than 1 minute.

<Documents>

● Acceptable size and thickness

• Size: A4R - A6, Folio
(Width: 140 mm - 216 mm

Length: 105 mm - 1,000 mm)

• Thickness: 50 g/m2- 160 g/m

2

* If a document over 1,000 mm is fed into the ADF, the ERROR

indicator will light.

● Acceptable special paper and number of sheets

• Thermal (heat-sensitive) paper: 1 sheet

• Carrier sheets: 1 sheet

• Coloured paper: 1 sheet

● Acceptable number

A maximum of 50 documents can be set on the document table at
any one time. (However, documents of a size smaller than
A6 should be fed one at a time.) In addition, a maximum of 50 (80
g/m2) documents can be stored in the document eject tray at any one
time.

● Notes

• If documents with very low contrast images or light coloured text are

transmitted, they may not be received clearly by the other party.

• MAKE SURE that documents written in ink or containing glue, etc.,

have dried COMPLETELY before setting them for transmission.

• Always set documents AFTER removing clips and staples as they

can cause damage to the facsimile.

• Documents of sizes outside the prescribed range may not be

transmitted successfully.

• Documents that are curled should be straightened out BEFORE

being used.

● Setting small-size documents

When setting a large number of A5 or other small-size documents,
hold the rear edge of the documents and place them under the ADF
cover (scanning section) as far as they will go. If the documents are
aligned with the rear of the document table, they may not be pulled
into the ADF.

2-12

6HFWLRQ Fax Operation (Basic)

1

1. Confirming that the message display is in
the initial mode

Check the message display to confirm that the facsimile is in
the initial mode.
* When Restricted access is turned ON, “ACCESS CODE” will

appear in the message display when the fax is in the initial
mode. In this case, enter your access code or the registered
management password and press the ENTER FUNCTION
key. Refer to “(5) Entering Your Access Code”, page 7-28.

* When Fax forwarding is turned ON, “SET FAX FORWARDING”

will appear in the message display when the fax is in the
initial mode.

2 Adjust the document guides to match the width of the

documents.

2. Setting the documents to be transmitted

When transmitting documents, set the documents according to
the following procedure. Improperly set documents are a major
cause of document jams and other communication trouble.
1 Set the documents face down on the document table.

* Do not insert the documents under the ADF cover

(scanning section). If the documents are inserted as far as
they will go, they will be pulled under the ADF cover and it
will not be possible to adjust the document guides.

2

Sending Documents (Auto Fax Transmission)

This is a method of automatically sending a fax transmission without the need to speak to the other party.

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3 Insert the documents under the ADF cover. The documents

will be pulled slightly under the cover in preparation for
scanning.

* When using documents of a length greater than 355 mm,

support them with your hand.

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2-13

6HFWLRQ Fax Operation (Basic)

3

3. Selecting the transmission mode

Use the MEMORY TX. key to select the desired transmission
mode.
* There are 2 transmission modes available in this fax: Memory

transmission and Direct Feed transmission. When the
MEMORY TX. indicator is OUT, the unit is in the Direct Feed
transmission mode.

4

4. Selecting the resolution

Press the resolution select key to select the resolution most
suitable to the documents to be transmitted.
* Ordinarily, all of the resolution indicators are out; and the

Normal mode is thus selected. If the Normal mode is to be
used, there is no need to make any changes to this setting.
To use any of the other settings (FINE, SUPER FINE and
PHOTO MODE), press the resolution select key to light the
resolution indicator corresponding to the desired setting.

5

5. Selecting the contrast

Press the contrast select key to select the appropriate
document contrast.
* Ordinarily, both of the contrast indicators are out; and the

Normal mode is thus selected. If the Normal mode is to be
used, there is no need to make any changes to this setting.
To select “LIGHTER” or “DARKER”, press the contrast select
key to light the contrast indicator corresponding to the desired
setting.

<Transmission modes>

It is possible to select between the following 2 transmission modes.

• Direct Feed transmission mode: The other party’s fax number is
dialled first, and, once the connection has been established,
scanning of the documents to be transmitted begins.

• Memory transmission mode: Documents are scanned and entered
into memory first. Then, the other party is dialled automatically and,
once the connection is established, fax transmission will begin. In
this case, documents are returned to you – ready to use – the fastest
way possible.

<Resolution>

It is possible to select a resolution – from among the following 4
settings – most appropriate to the documents being transmitted.

• Normal: For transmitting documents with standard size characters

• FINE: For transmitting documents with relatively small characters or

thin lines

• SUPER FINE: For transmitting documents with detailed lines and
characters, etc.

• PHOTO MODE: For transmitting the clearest reproduction of
documents containing both photographs, etc., as well as text

<Notes>

• In the FINE and SUPER FINE settings, reproduced images appear
clearer in comparison to transmission in the Normal setting, but
transmission time is longer.

• In the PHOTO MODE setting, greys can be reproduced clearly, but
transmission time is longer than in the Normal or FINE settings.

<Contrast>

It is possible to select a document contrast – from among the
following 3 settings – when transmitting relatively dark or light
documents.

• Normal: For transmitting documents at a normal contrast

• LIGHTER: For transmitting dark documents at a reduced contrast

• DARKER: For transmitting light documents at a greater contrast

1

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2-14

6HFWLRQ Fax Operation (Basic)

6

* It is also possible to enter the destination fax number using

an abbreviated number or a one-touch key. Refer to
“Abbreviated Numbers”, page 2-22, and “One-Touch Keys”,
page 2-19, for more detailed information.

<Entering a fax number with a one-touch key>

Press the one-touch key under which the desired fax number is
registered.
* Flip the cover plate down to access one-touch keys No. 1 - 20,

and flip it up to access one-touch keys No. 21 - 45.

7

7. Initiating the fax transmission

Press the START key.
* The transmission operation will begin.
* BE SURE to remove all documents from the document eject

tray once the transmission is completed.

* To stop the transmission in progress, hold down the

ALTERNATE DISPLAY key and press the STOP key. (Refer
to “Cancelling a Communication”, page 2-18.)

<One-touch keys>

To use the one-touch keys to enter a fax number, it is necessary to
register, in advance, the desired fax number under one of the one­touch keys. (Refer to “(1) Registering”, page 2-19.)
* If “NOT IN USE” appears in the message display, an unregistered

one-touch key was pressed. Confirm the correct one-touch key and
press that key.

<One-touch dial confirmation>

If One-touch dial confirmation is turned ON, pressing the START key
will not initiate dialling immediately. Rather, information such as the
destination name or fax number registered under that one-touch key
will first be shown on the top line of the message display.

Confirm that the destination name and/or number displayed is
actually the one desired and press the key on the keypad
corresponding to the number indicated on the bottom line of the
message display. Dialling will begin.
If the destination is NOT the one desired, confirm the correct one­touch key and press that key.
* Refer to “One-touch Dial Confirmation ON/OFF”, page 9-9, for more

detailed information on turning One-touch dial confirmation ON
and/or OFF.

* One-touch dial confirmation will also engage when program keys

and group dial keys are pressed.

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6. Entering a destination fax number

Use the keypad to enter the destination fax number.
* A maximum of 32 digits may be used to enter the destination

fax number.

* It is possible to enter multiple destinations. Refer to

“Broadcast Transmission”, page 4-3, for more detailed
information.

<To schedule a time for the transmission to start>

If you want the transmission to begin at a designated time rather than
right away, press the DELAYED TX. key. Refer to “Communication
Using the Timer”, page 4-2, for more detailed information.

<Cancelling operations in progress>

To cancel operations in progress, press the STOP key. The message
display will revert to the initial mode.
* If an operation is cancelled in progress simply due to a mistake in

input or in the procedure, perform the operation once again from the
beginning.

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2-15

6HFWLRQ Fax Operation (Basic)

● Duplex Fax Transmission

When transmitting a 2-sided document, carry out the following
procedure to scan the document.
* Because Duplex fax transmission involves scanning the documents

into memory before actual transmission, it is accomplished in the
Memory transmission mode.

1

* If Restricted access is turned ON, it is first necessary to enter

your access code (or the registered management password)
and then press the ENTER FUNCTION key.
Refer to “(5) Entering Your Access Code”, page 7-28.

1. Set the front side of the document face down on the
document table and, if necessary, select the desired
resolution and contrast.

2

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2. Press the DUPLEX key.

3. Use the cursor keys (씱) (씰) to select whether or not to

include a fax cover page.
If you selected “YES”, the reverse side of the first page will
not be scanned into memory. Select “YES” when sending a
cover page, etc., and, therefore, the reverse side of the first
page does not need to be scanned.

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3 - B

3 - A

2 - B

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● Order in which 2-sided documents are scanned
into memory

2-sided documents

Scanning the document into memory

2 Scanning of the reverse side

Page arrangement in memory

1 - A 2 - A 3 - A 4 - A

4 - B 3 - B 2 - B 1 - B*

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2 - B

3 - A

3 - B

4 - A

4 - B

Transmission

1 Scanning of the front side

* If “YES” (to send a cover page) is selected in step 3, page 1-B

will not be scanned.

* If “YES” (to send a cover page) is selected in step 3, page 1-B

will not be scanned.

* If the reverse side of the first page of the transmission (1-B)

is blank and, therefore, does not need to be transmitted,
select “YES” (to send a cover page) in step 3. In this case,
page 1-B will not be scanned.

2-16

6HFWLRQ Fax Operation (Basic)

4

4. Use the keypad to enter the destination fax number.
* The fax number can also be entered with abbreviated

numbers or one-touch keys.

5

5. Press the START key and the face down side of the
documents will be scanned into memory.

6

6. Once all of the documents have been ejected onto the
document eject tray, “CHANGE DOC. SETTING” will appear
in the message display. Turn the documents reverse side
down and set them on the document table. Once the
documents are set on the document table, they will be
automatically scanned into memory, combined with the
previously scanned data and the transmission operation will
begin.

Refer to “<Entering a fax number with a one-touch key>”, page 2-14,
for more detailed information on using one-touch keys and
“Abbreviated Numbers”, page 2-22, for more detailed information on
using abbreviated numbers.

* If “DOCUMENT MISMATCH” appears in the message display, the

number of pages scanned for the front side and the number
scanned for the reverse side is different. In this case, press the
STOP key and perform the operation once again from the
beginning.

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2-17

6HFWLRQ Fax Operation (Basic)

1

1. Confirm that both the MESSAGE TEL. indicator and the
MANUAL RX. indicator are out.
* If either is lit, press the reception mode select key until

both indicators are out.

2

2. When a call comes in, the fax will not actually ring, but will
wait an amount of time equal to a designated number of
rings (1 - 11).
* If a separately purchased telephone is connected to the

fax, that telephone will ring. In this case, it is possible to
converse with the other party, if they are able to converse
from their end.

3

3. Fax reception will begin.
* Once reception begins, “COMMUNICATION” will appear in

the message display.

* To stop the reception in progress, hold down the

ALTERNATE DISPLAY key and press the STOP key.
(Refer to “Cancelling a Communication”, page 2-18.)

* A maximum of 100 sheets of paper can be stored in the

paper eject table at any one time. BE SURE to remove all
paper from the paper eject table once the reception is
completed.

<Reception modes>

This facsimile allows use of the following 4 modes for receiving a fax.

• Auto fax reception…This is the standard mode for using the
facsimile to receive a fax automatically.

• Auto FAX/TEL switching (Page 4-5)…In this mode, when a call
comes in from a facsimile, reception will begin automatically. When
a call comes in from a telephone, the corresponding bell will ring.

• Manual fax reception (Page 4-4)…In this mode, reception is initiated
manually from a separately purchased telephone.

• TAD reception (Page 4-6)…In this mode, a separately purchased
telephone (with answering machine capabilities) is used in
conjunction with the fax.

<Super Fine Function>

In order to receive faxes with the SUPER FINE setting, it is necessary
to turn the Super Fine function ON in advance. (Refer to “Super Fine
Function ON/OFF”, page 9-7.)

<Duplex Fax Reception>

This facsimile is equipped with a Duplex fax reception function for
printing received documents on both the front and reverse sides of
the paper. Refer to “Duplex Fax Reception ON/OFF”, page 9-8.

<Memory reception>

When print out is not possible because paper has run out or paper
jams, incoming data will be stored temporarily in memory from where
it will be printed out automatically once printing is enabled.

<Time and/or date print out>

It is possible to select whether or not the time and/or date of reception
will be included on received documents. (Refer to “Reception Date
and Time Print Out ON/OFF”, page 9-3.)

Receiving Documents (Auto Fax Reception)

This reception mode is convenient for using the facsimile as a dedicated fax machine.
* To use the auto fax reception mode, it is necessary to select “FAX RECEPTION” in “Changing the Automatic Reception Mode”, page 9-10.

* If a separately purchased telephone is connected to the fax, it is

possible to set the number of times that telephone will ring. Refer to
“Number of Rings”, page 9-9, for more detailed information on
setting the number of rings.

● Auto fax reception is accomplished as follows

1

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2-18

6HFWLRQ Fax Operation (Basic)

1

1. Press the STOP key.
* The transmission is currently in progress.

2

2. The transmission will be cancelled.
* A Transmission report will be printed out.

1

2

● Cancelling any Fax Transmission or Reception, or a Polling
Reception in Progress

To cancel any transmission in progress which first stores documents
in memory, such as a Broadcast transmission or a communication
which uses the timer, and to cancel a Polling Reception as well, carry
out the following procedure. As Memory transmission is the default
setting in this fax, the following procedure can be used to cancel any
standard fax transmission.
* If Restricted access is turned ON, it is first necessary to enter your

access code (or the registered management password) and then
press the ENTER FUNCTION key. Refer to “(5) Entering Your
Access Code”, page 7-28.

1. Hold down the ALTERNATE DISPLAY key and press the
STOP key.
* The communication is currently in progress.

2. The communication will be cancelled .
* If the communication involves the transmission of

documents, a Transmission report or Reception report will
be printed out.

1

3

5

6

4

8

9

7

2

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Cancelling a Communication

The procedure to cancel a communication differs according to the
type of communication involved.
* If a communication is cancelled in progress, a corresponding

Transmission report or Reception report will be printed out
regardless of the related report print out ON/OFF setting.
Depending upon the type of communication involved, a sample
image of the related documents may be added to the report.

● Cancelling a Direct Feed Transmission in Progress

* A Reverse polling operation that is being carried out in the Direct

Feed transmission mode can be cancelled as well by carrying out
the following procedure.

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* To cancel the procedure part way through, press the STOP

key. The message display will revert to the initial mode.

1
2

1. Press the FUNCTION key.

2. Press the (씱) cursor key once.

3

3. Press the ENTER FUNCTION key. The file number
corresponding to a communication which is awaiting a start
time will be displayed.
* If “NO MEMORY FILE” appears in the message display,

there are no scheduled communications which use the
timer and the message display will revert to the initial
mode.

* If a Memory polling transmission is scheduled, “POLLING

TX” will be displayed after the file number.

* If an F-Code based Confidential polling transmission

is scheduled, the Confidential box number (SEP [selective
polling address]) will be displayed after the file number.

4

4. Press the (씰) cursor key until the file number corresponding
to the communication to be cancelled appears in the
message display.

5

5. Press the ENTER FUNCTION key.

6

6. The scheduled communication will be cancelled.
If other scheduled communications remain, a Confirmation
report will be printed out.

● Cancelling a Communication which is Awaiting a Start Time

To cancel any communication which uses the timer and is awaiting a
start time, carry out the following procedure.
* It is possible to print out the Confirmation report in order to confirm

what communications have been scheduled. Refer to “Confirmation
Report”, page 8-4. Details regarding various delayed communications
occurring at appointed times can be confirmed by printing out the
Delayed Communication Report. Refer to “Delayed Communication
Report”, page 8-3.

* If Restricted access is turned ON, it is first necessary to enter your

access code (or the registered management password) and then
press the ENTER FUNCTION key. Refer to “(5) Entering Your
Access Code”, page 7-28.

* If an access code is entered, it will only be possible to cancel

communications that were scheduled by the same department. In
order to cancel communications scheduled by more than one
department, it is necessary to enter the registered management
password.

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2-19

6HFWLRQ Fax Operation (Basic)

One-Touch Keys

(1) Registering

45 one-touch keys are provided for registering fax numbers. Enter the
desired fax number by simply pressing the one-touch key (No. 1 - 45)
under which that number is registered.
* Flip the cover plate down to access one-touch keys No. 1 - 20, and

flip it up to access one-touch keys No. 21 - 45. (Refer to “( One-
touch keys (No. 1 - 45)”, page 2-5.)

* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

* If Restricted access is turned ON, it is first necessary to enter the

registered management password and then press the ENTER
FUNCTION key. Refer to “(5) Entering Your Access Code”, page 7-28.

1. Press the FUNCTION key.

2. Press the (씰) cursor key until the following message appears in
the message display.

3. Press the ENTER FUNCTION key.

4. Press the (씰) cursor key once.

5. Press the ENTER FUNCTION key.

6. Press an unregistered one-touch key.

7. Press the ENTER FUNCTION key.

8. Use the keypad to enter the fax number to be registered under that
one-touch key. (Max. 32 digits)

9. Press the ENTER FUNCTION key.

10. To designate this key for F-Code based or Encryption

transmission, use the keypad to enter a SUB (subaddress).
(Max. 20 digits)
If you do NOT want to designate this key for F-Code based or
Encryption transmission, proceed to step 13.
* The entered SUB (subaddress) will also be used as the SEP

(selective polling address).

11. Press the ENTER FUNCTION key.

12. Use the keypad to enter a SID (subaddress ID). (Max. 20 digits)
* If you do NOT want to register a subaddress ID for this key,

proceed to step 13.

* The entered SID (subaddress ID) will also be used as the PWD

(F-Code password). As neither the SID nor PWD will be printed
out on any report or list, it is recommended that you keep some
sort of note of that information.

13. Press the ENTER FUNCTION key.

14. Enter the name of the other party. (Max. 16 characters)
* Refer to “

● Entering Characters”, page 2-21, for more detailed

information on entering characters.

15. Press the ENTER FUNCTION key.

16. Press the cursor keys (씱) (씰) until the desired fax transmission
speed appears in the message display.

17. Press the ENTER FUNCTION key.
* If you did NOT enter a SUB (subaddress) in step 10, proceed to

step 22.

18. Use the cursor keys (씱) (씰) to select whether to designate the
one-touch key for Encryption transmission (ON) or not (OFF).

19. Press the ENTER FUNCTION key.
* If you selected “OFF”, proceed to step 22.

20. Use the keypad to enter the 2-digit key ID (00 - 19) corresponding
to the desired encryption key.

21. Press the ENTER FUNCTION key.

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2-20

6HFWLRQ Fax Operation (Basic)

22. Registration of that one-touch key is complete. Use the cursor
keys (씱) (씰) to select whether or not to continue registering
other one-touch keys.

23. Press the ENTER FUNCTION key.
* If you chose to continue registering one-touch keys, return to

step 6. If you chose NOT to continue, the message display will
revert to the initial mode.

5. Press the ENTER FUNCTION key.
* If you chose to continue deleting information registered under

one-touch keys, return to step 2. If you chose NOT to continue,
the message display will revert to the initial mode.

● Modifying

3. Press the ENTER FUNCTION key.

4. Use the keypad to enter the fax number to be modified. If you want
to modify information other than the presently registered fax
number, press the ENTER FUNCTION key until the desired
information is displayed and then changed that information as
desired.
* Refer to “(1) Registering”, page 2-19, for more detailed

information on each item.

* To modify the currently registered SID (subaddress ID), first enter

the registered SID and press the ENTER FUNCTION key. Then
enter the desired SID.

5. Once modification of all the desired items is complete, press the
ENTER FUNCTION key until the following message is displayed.

6. Modification of the registered information is complete. Use the
cursor keys (씱) (씰) to select whether or not to continue modifying
information registered under one-touch keys.

7. Press the ENTER FUNCTION key.
* If you chose to continue modifying information registered under

one-touch keys, return to step 2. If you chose NOT to continue,
the message display will revert to the initial mode.

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(2) Modifying and Deleting

* If a one-touch key that has been used to schedule a communication

which has not yet begun is selected for modification or deletion,
“USED AS MEMORY FILE” will appear in the message display and
it will not be possible to modify or delete that key.

* If a one-touch key that has been used in the registration of a

program key, group dial key or Relay box is selected for
modification or deletion, “CANNOT DELETE” will appear in the
message display and it will not be possible to modify or delete that
key.

* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

* If Restricted access is turned ON, it is first necessary to enter the

registered management password and then press the ENTER
FUNCTION key. Refer to “(5) Entering Your Access Code”, page 7-28.

1. Carry out steps 1 - 5 on page 2-19.

2. Press the one-touch key containing the information to be modified
or deleted.
* To delete the registered information, proceed to “● Deleting”.

To modify information, proceed to “● Modifying”.

● Deleting

3. Press the CLEAR/ON-HOOK key.

4. Deletion of the registered information is complete. Use the cursor
keys (씱) (씰) to select whether or not to continue deleting
information registered under one-touch keys.

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(3)Printing Out the One-Touch Key and

Abbreviated Number Lists

Printing out these lists enables the user to confirm the fax numbers
registered under each one-touch key (One-touch key list) and each
abbreviated number (Abbreviated number list).
* Neither the corresponding SIDs (subaddress ID) nor the PWDs

(F-Code password) will be printed on these lists.

* To cancel the procedure part way through, press the STOP key. The

message display will revert to the initial mode.

* If Restricted access is turned ON, it is first necessary to enter the

registered management password and then press the ENTER
FUNCTION key. Refer to “(5) Entering Your Access Code”, page 7-28.

1. Press the PRINT REPORTS key.

2. Press the (씱) cursor key once.

3. Press the ENTER FUNCTION key.

4. Press the ENTER FUNCTION key once again. The One-touch key
and Abbreviated number lists will be printed out.

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6. Press the CAPS LOCK key.

4. Press one-touch key No. 7 (“ST”) twice.

5. Press the (씰) cursor key to register the displayed character.

3. Press the CAPS LOCK key.
* When entering characters, the CAPS LOCK key serves to

switch between upper- and lower-case input of the letters
marked under each one-touch key.

2-21

6HFWLRQ Fax Operation (Basic)

1

[Ex.] The destination name is to be registered as “AtZ”

under a one-touch key

1. Press one-touch key No. 1 (“ABC”) once.

2. Press the (씰) cursor key to register the character entered in
step 1.

● Entering Characters

Character input is required for registering destination names and
information identifying yourself (self-station information). Input is
carried out with one-touch keys No. 1 - 15.
* Character input is carried out with the cover plate down.

1 Press the one-touch key marked with the desired letter, number or

symbol until the desired character appears in the message
display.

* Input of the alphabet is possible in both upper- and lower-case

letters. Press the CAPS LOCK key (one-touch key No. 19) to
switch between input of upper- and lower-case letters.

2 Once the desired character is displayed, press the (씰) cursor key

to register that character.

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28 29 30

31 32

33 34 35

36 37

38 39 40

41 42

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13 14 15

16 17

18 19 20

ABC

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16 17

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2-22

6HFWLRQ Fax Operation (Basic)

7. Press one-touch key No. 9 (“XYZ”) three times.

8. Press the (씰) cursor key to register the displayed character.

9.

Once character input is completed, press the ENTER FUNCTION
key.

Abbreviated Numbers

(1) Registering

Up to 100 fax numbers can be registered under abbreviated numbers.
Enter the desired fax number by simply pressing the 2-digit
abbreviated number (00 - 99) under which that number is registered.
* To confirm the fax numbers registered under each abbreviated

number, print out an Abbreviated number list. (Refer to “(3) Printing
Out the One-Touch Key and Abbreviated Number Lists”,
page 2-20.)

* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

* If Restricted access is turned ON, it is first necessary to enter the

registered management password and then press the ENTER
FUNCTION key. Refer to “(5) Entering Your Access Code”, page 7-28.

1. Press the ENTER FUNCTION key.

2. Press the (씰) cursor key until the following message appears in
the message display.

3. Press the ENTER FUNCTION key.

4. Press the ENTER FUNCTION key once again.

5. Use the keypad to enter 2 digits (00 - 99) corresponding to the
desired abbreviated number.

6. Press the ENTER FUNCTION key.

7. Use the keypad to enter the fax number to be registered under that
abbreviated number. (Max. 32 digits)

8. Press the ENTER FUNCTION key.

9. To designate this abbreviated number for F-Code based or
Encryption transmission, use the keypad to enter a SUB
(subaddress). (Max. 20 digits)
If you do NOT want to designate this abbreviated number for
F-Code based or Encryption transmission, proceed to step 12.
* The entered SUB (subaddress) will also be used as the SEP

(selective polling address).

10. Press the ENTER FUNCTION key.

11. Use the keypad to enter a SID (subaddress ID). (Max. 20 digits)
* If you do NOT want to register a subaddress ID for this

abbreviated number, proceed to step 12.

* The entered SID (subaddress ID) will also be used as the PWD

(F-Code password). As neither the SID nor PWD will be printed
out on any report or list, it is recommended that you keep some
sort of note of that information.

12. Press the ENTER FUNCTION key.

13. Enter the name of the other party. (Max. 16 characters)

* Refer to “● Entering Characters”, page 2-21, for more detailed

information on entering characters.

14. Press the ENTER FUNCTION key.

15. Press the cursor keys (씱) (씰) until the desired fax transmission

speed appears in the message display.

16. Press the ENTER FUNCTION key.
* If you did NOT enter a SUB (subaddress) in step 9, proceed to

step 21.

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7
8
9

3

2

26 27

21 22

31 32

36 37

12

67

11 12

ABC

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* To revise or otherwise change entered data once registration of the

character is completed (by pressing the (씰) cursor key), use the
cursor keys (씱) (씰) to move the cursor to the desired position and
re-enter as desired.

* To enter a space, press the COPY/SPACE key to bypass the

location where the space is desired and then enter the next desired
character.

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2-23

6HFWLRQ Fax Operation (Basic)

17. Use the cursor keys (씱) (씰) to select whether to designate the
abbreviated number for Encryption transmission (ON) or not
(OFF).

18. Press the ENTER FUNCTION key.
* If you selected “OFF”, proceed to step 21.

19. Use the keypad to enter the 2-digit key ID (00 - 19) corresponding
to the desired encryption key.

20. Press the ENTER FUNCTION key.

21. Registration of that abbreviated number is complete. Use the
cursor keys (씱) (씰) to select whether or not to continue
registering other abbreviated numbers.

22. Press the ENTER FUNCTION key.
* If you chose to continue registering abbreviated numbers, return

to step 5. If you chose NOT to continue, the message display
will revert to the initial mode.

4. Deletion of the registered information is complete. Use the cursor
keys (씱) (씰) to select whether or not to continue deleting

information registered under abbreviated numbers.

5. Press the ENTER FUNCTION key.

* If you chose to continue deleting information registered under

abbreviated numbers, return to step 2. If you chose NOT to
continue, the message display will revert to the initial mode.

● Modifying

3. Press the ENTER FUNCTION key.

4. Use the keypad to enter the fax number to be modified. If you want
to modify information other than the presently registered fax
number, press the ENTER FUNCTION key until the desired
information is displayed and then changed that information as
desired.
* Refer to “(1) Registering”, page 2-22, for more detailed

information on each item.

* To modify the currently registered SID (subaddress ID), first enter

the registered SID and press the ENTER FUNCTION key. Then
enter the desired SID.

5. Once modification of all the desired items is complete, press the
ENTER FUNCTION key until the following message is displayed.

6. Modification of the registered information is complete. Use the
cursor keys (씱) (씰) to select whether or not to continue modifying
information registered under abbreviated numbers.

7. Press the ENTER FUNCTION key.
* If you chose to continue modifying information registered

under

abbreviated numbers, return to step 2.

If you chose NOT to

continue, the message display will revert to the initial mode.

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21

(2) Modifying and Deleting

* If an abbreviated number that has been used to schedule a

communication which has not yet begun is selected for modification
or deletion, “USED AS MEMORY FILE” will appear in the message
display and it will not be possible to modify or delete that number.

* If an abbreviated number that has been used in the registration of a

program key, group dial key or Relay box is selected for
modification or deletion, “CANNOT DELETE” will appear in the
message display and it will not be possible to modify or delete that
number.

* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

* If Restricted access is turned ON, it is first necessary to enter the

registered management password and then press the ENTER
FUNCTION key. Refer to “(5) Entering Your Access Code”, page 7-28.

1. Carry out steps 1 - 4 on page 2-22.

2. Enter the abbreviated number (00 - 99) containing the information
to be modified or deleted.
* To delete the registered information, proceed to “● Deleting”.

To modify information, proceed to “● Modifying”.

● Deleting

3. Press the CLEAR/ON-HOOK key.

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2-24

6HFWLRQ Fax Operation (Basic)

1

1. If the operation involves the transmission of documents, set
the documents to be transmitted and, if necessary, select
the desired resolution and contrast.

2

2. Press the ABBR./DIRECTORY key.

(3) Dialling

You can enter a fax number by simply entering the 2-digit abbreviated
number under which that number was registered in “(1) Registering”,
page 2-22.

* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

* If Restricted access is turned ON, it is first necessary to enter your

access code (or the registered management password) and then
press the ENTER FUNCTION key. Refer to “(5) Entering Your
Access Code”, page 7-28.

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3

3. Use the keypad to enter the 2-digit abbreviated number (00 -

99) under which the desired fax number is registered.
* If “NOT IN USE” appears in the message display, an

unregistered abbreviated number was entered. Confirm
the correct abbreviated number and enter that number.

* It is possible to enter multiple destinations. Refer to

“Broadcast Transmission”, page 4-3, for more detailed
information.

4

4. Press the START key. The fax will automatically begin
dialling the selected number(s).

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1

#

3

5

6

4

8

9

7

0

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2

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6

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8

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0

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2-25

6HFWLRQ Fax Operation (Basic)

1

1. If the operation involves the transmission of documents, set
the documents to be transmitted and, if necessary, select
the desired resolution and contrast.

2

2. Press the ABBR./DIRECTORY key.

Directory

The directory searches for the name of a destination registered under
an abbreviated number and then automatically displays the
corresponding fax number for dialling. This is extremely useful when
a large number of fax numbers have been registered.
* In order to use the directory to search for and display a fax number,

it is necessary that not only the other party’s fax number be entered
during the registration procedure for the abbreviated number, but
that their name be entered as well.

* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

* If Restricted access is turned ON, it is first necessary to enter your

access code (or the registered management password) and then
press the ENTER FUNCTION key. Refer to “(5) Entering Your
Access Code”, page 7-28.

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3

3. Press the one-touch key that is marked with the first
character of the other party’s name, as it is registered under
the abbreviated number.
* The fax will search for both upper- and lower-case

instances of any registered letter.

4

4. Press the cursor keys (씱) (씰) until the appropriate
character is displayed.

5

5. Press the ENTER FUNCTION key.

6

6. All destination names starting with the character selected in
step 4 will now be accessible in the message display. Press
the cursor keys (씱) (씰) to scroll through the registered
names until the desired name is displayed.

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21 22

23 24 25

31 32

33 34 35

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12

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11 12

13 14 15

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MNO

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2

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2-26

6HFWLRQ Fax Operation (Basic)

7

7. Press the START key. The fax will automatically begin
dialling that number.

1

1. Press the PAUSE/REDIAL key.
The most recently dialled number will be shown in the
message display.

2

2. Press the START key. The fax will automatically begin
dialling that number.

#

5

6

4

8

9

7

0

*

A A

341

1

Redialling Functions

(1) Automatic Redialling

When attempting to transmit documents, etc., the other party’s fax
may be busy with another communication and may not respond. In
this type of situation, your fax will automatically attempt to redial that
same number and carry out the corresponding fax operation.
* Automatic redialling to that number will be carried out a

predetermined number of times at set intervals.

* If the facsimile is waiting to redial a number for a transmission in the

Direct Feed transmission mode and you press the STOP key to
eject those documents onto the document eject tray, Automatic
redialling will be cancelled.

(2) Manual Redialling

It is possible to redial the most recently dialled number without the
need to reenter that number.
* If Restricted access is turned ON, it is first necessary to enter your

access code (or the registered management password) and then
press the ENTER FUNCTION key. Refer to “(5) Entering Your
Access Code”, page 7-28.

#

5

6

4

8

9

7

0

*

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341

1

8

1

2

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36 37

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41 42

43 44 45

11 12

13 14 15

16 17

18 19 20

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6HFWLRQ

Making Copies

3-1

7

7. Press the START key and copying will begin.
* Once copying is completed, remove the finished copies

from the paper eject table. A maximum of 100 copies can
be stacked at one time on the paper eject table.

3-2

Making Copies

1

1. Set the originals to be copied on the document table and, if
necessary, select the desired resolution and contrast.

2

2. Press the COPY/SPACE key.

* If the Optional Cassette is NOT installed, proceed to step 4.

3

3. If the Optional Cassette IS installed, use the cursor keys
(씱) (씰) to select which cassette copying will be

accomplished from. Select [1] for the cassette that is
included with the facsimile, or [2] for the Optional Cassette.

4
5

4. Use the keypad to enter the number of copies per original to
be made.
* A maximum setting of 99 copies is possible.

5. If you wish to change the magnification ratio, press the
ENTER FUNCTION key.
* If you do NOT wish to change the ratio from 100%,

proceed to step 7.

6

6. Use the keypad to enter the desired magnification ratio
(50% - 200%).
* When copying with the SUPER FINE setting, select a ratio

between 70% and 200%.

Standard Copying and Group Copying

Carry out the following procedure to make individual copies or a
single set of copies, or to make multiple copies from one or more
originals, with each copy produced from a single original grouped
together in a set.
* When making copies, the resolution will be automatically be set to

FINE unless another resolution is selected.
To copy photographs, etc., as clearly as possible, select PHOTO
MODE. To copy originals with detailed lines or characters, select
SUPER FINE. Press the resolution select key to select the desired
resolution. (Refer to “Sending Documents”, page 2-12.)
In order to copy with the SUPER FINE setting, it is necessary to turn
the Super Fine function ON in advance. (Refer to “Super Fine
Function ON/OFF”, page 9-7.)

* When FINE or PHOTO MODE is selected, the copy magnification

can to set to a ratio anywhere between 50% and 200% in 1%
increments. When copying with the SUPER FINE setting, it is
possible to enter a magnification ratio between 70% and 200%.To
make copies at a reduction ratio of less than 70%, it is necessary to
select the FINE or PHOTO MODE setting.

* In order to adjust the copy contrast, press the contrast select key

and select either the “Normal”, “LIGHTER” or “DARKER” contrast
mode. (Refer to “<Contrast>”, page 2-13.)

* To cancel the procedure part way through, press the STOP

key. The message display will revert to the initial mode.

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3

5

6

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3-3

6HFWLRQMaking Copies

1

* To cancel the procedure part way through, press the STOP

key. The message display will revert to the initial mode.

1. Set the originals to be copied on the document table and, if
necessary, select the desired resolution and contrast.

2

2. Press the COPY/SPACE key 2 times.
* If the Optional Cassette is NOT installed, proceed to step 4.

Sort Copying

Carry out the following procedure to make multiple sets of copies
from a single set of originals.
* A maximum setting of “99” copy sets is possible.
* For more detailed information regarding the copy resolution,

contrast and magnification ratio, refer to “Standard Copying and
Group Copying”, page 3-2.

4

3

2

1

4

3

2

1

3

2

1

4

3

3

2

1

4

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1

#

3

5

6

4

8

9

7

0

*

2

A A

3

3. If the Optional Cassette IS installed, use the cursor keys
(씱) (씰) to select which cassette copying will be
accomplished from. Select [1] for the cassette that is
included with the facsimile, or [2] for the Optional Cassette.

4
5

4. Use the keypad to enter the number of copy sets to be
made.

5. If you wish to change the magnification ratio, press the
ENTER FUNCTION key.
* If you do NOT wish to change the ratio from 100%,

proceed to step 7.

6

6. Use the keypad to enter the desired magnification ratio
(50% - 200%).
* When copying with the SUPER FINE setting, select a ratio

between 70% and 200%.

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7

7. Press the START key. The originals will first be scanned into
memory and then copying will begin.
* Once copying is completed, remove the finished copies

from the paper eject table. A maximum of 100 copies can
be stacked at one time on the paper eject table.

#

5

6

4

8

9

7

0

*

A A

1

* To cancel the procedure part way through, press the STOP

key. The message display will revert to the initial mode.

1. Set the originals to be copied on the document table and, if
necessary, select the desired resolution and contrast.

2

2. Press the COPY/SPACE key.

* To make multiple sets of copies from a single set of

originals, press the COPY/SPACE key one more time.

3

3. Press the DUPLEX key 3 times.

4

4. Press the ENTER FUNCTION key.
* If the Optional Cassette is NOT installed, proceed to step 6.

3-4

6HFWLRQMaking Copies

Duplex Copying (1-sided to 2-sided)

Carry out the following procedure when making Duplex (2-sided)
copies from 1-sided originals.
It is also possible to make multiple sets of copies from a single set of
originals (Duplex-Sort copying).
* A maximum setting of “99” copies (or copy sets) is possible.
* For more detailed information regarding the copy resolution,

contrast and magnification ratio, refer to “Standard Copying and
Group Copying”, page 3-2.

4

5

6

5

4

3

2

1

4

3

4

3

4

3

6

5

6

5

6

5

2

1

2

1

2

1

6

5

4

3

2

1

6

5

4

3

2

1

6

5

4

3

2

1

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1

#

3

5

6

4

8

9

7

0

*

2

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26 27

28 29 30

21 22

23 24 25

31 32

33 34 35

36 37

38 39 40

12

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11 12

13 14 15

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5

5. If the Optional Cassette IS installed, use the cursor keys
(씱) (씰) to select which cassette copying will be
accomplished from. Select [1] for the cassette that is
included with the facsimile, or [2] for the Optional Cassette.

6
7

6. Use the keypad to enter the number of copies (or copy sets)
to be made.

7. If you wish to change the magnification ratio, press the
ENTER FUNCTION key.
* If you do NOT wish to change the ratio from 100%,

proceed to step 9.

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'83/(;&23< 

3-5

6HFWLRQMaking Copies

8

8. Use the keypad to enter the desired magnification ratio
(50% - 200%).
* When copying with the SUPER FINE setting, select a ratio

between 70% and 200%.

9

9. Press the START key. The originals will first be scanned into
memory and then copying will begin.

* Once copying is completed, remove the finished copies

from the paper eject table. A maximum of 100 copies can
be stacked at one time on the paper eject table.

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

#

5

6

4

8

9

7

0

*

A A

1

* To cancel the procedure part way through, press the STOP

key. The message display will revert to the initial mode.

1. Set the originals to be copied on the document table and, if
necessary, select the desired resolution and contrast.

Duplex Copying (2-sided to 2-sided)

Carry out the following procedure when making Duplex (2-sided) from
2-sided originals.
It is also possible to make multiple sets of copies from a single set of
originals (Duplex-Sort copying).
* A maximum setting of “99” copies (or copy sets) is possible.
* For more detailed information regarding the copy resolution,

contrast and magnification ratio, refer to “Standard Copying and
Group Copying”, page 3-2.

 
6(7 '2&80(17

4

3

4

3

4

3

6

5

4

3

2

1

6

5

6

5

6

5

2

1

2

1

2

1

6

5

4

3

2

1

6

5

4

3

2

1

6

5

4

3

2

1

2

2. Press the COPY/SPACE key.

* To make multiple sets of copies from a single set of

originals, press the COPY/SPACE key one more time.

3

3. Press the DUPLEX key 2 times.

4

4. Press the ENTER FUNCTION key.
* If the Optional Cassette is NOT installed, proceed to step 6.

2)&23,(6"  

2)6(76"  

1

#

3

5

6

4

8

9

7

0

*

2

A A

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'83/(;!'83/(;

26 27

28 29 30

21 22

23 24 25

31 32

33 34 35

36 37

38 39 40

12

345

67

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13 14 15

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3-6

6HFWLRQMaking Copies

9

9. Press the START key. The side of the originals that is face
down will be scanned into memory.

10

10. Once all of the originals have been ejected onto the

document eject tray, “CHANGE DOC. SETTING” will
appear in the message display. Turn the originals over and
set them on the document table once again.

Once the originals are set on the document table, they will be
automatically scanned into memory, combined with the
previously scanned data and the copy operation will begin.

* If “DOCUMENT MISMATCH” appears in the message

display, the number of originals scanned for the front side and
the number scanned for the reverse side is different. In this
case, press the STOP key and perform the operation once
again from the beginning.

* Once copying is completed, remove the finished copies from

the paper eject table. A maximum of 100 copies can be
stacked at one time on the paper eject table.

#

5

6

4

8

9

7

0

*

A A

1

* To cancel the procedure part way through, press the STOP

key. The message display will revert to the initial mode.

1. Set the originals to be copied on the document table and, if
necessary, select the desired resolution and contrast.

Duplex Copying (2-sided to 1-sided)

Carry out the following procedure when making 1-sided copies from
2-sided originals.
It is also possible to make multiple sets of copies from a single set of
originals (Duplex-Sort copying).
* A maximum setting of “99” copies (or copy sets) is possible.
* For more detailed information regarding the copy resolution,

contrast and magnification ratio, refer to “Standard Copying and
Group Copying”, page 3-2.

 
6(7 '2&80(17

1

1

1

2

2

2

3

3

3

4

4

4

5

5

5

6

6

6

6

5

4

3

2

1

6

5

4

3

2

1

6

5

4

3

2

1

6

5

4

3

2

1

5

5. If the Optional Cassette IS installed, use the cursor keys
(씱) (씰) to select which cassette copying will be
accomplished from. Select [1] for the cassette that is
included with the facsimile, or [2] for the Optional Cassette.

6
7

6. Use the keypad to enter the number of copies (or copy sets)
to be made.

7. If you wish to change the magnification ratio, press the
ENTER FUNCTION key.
* If you do NOT wish to change the ratio from 100%,

proceed to step 9.

8

8. Use the keypad to enter the desired magnification ratio
(50% - 200%).
* When copying with the SUPER FINE setting, select a ratio

between 70% and 200%.

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

3-7

6HFWLRQMaking Copies

2

2. Press the COPY/SPACE key.

* To make multiple sets of copies from a single set of

originals, press the COPY/SPACE key one more time.

3

3. Press the DUPLEX key.

4

4. Press the ENTER FUNCTION key.
* If the Optional Cassette is NOT installed, proceed to step 6.

2)&23,(6"  

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1

#

3

5

6

4

8

9

7

0

*

2

A A

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26 27

28 29 30

21 22

23 24 25

31 32

33 34 35

36 37

38 39 40

12

345

67

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11 12

13 14 15

ABC

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JKL

MNO

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=

5

5. If the Optional Cassette IS installed, use the cursor keys
(씱) (씰) to select which cassette copying will be
accomplished from. Select [1] for the cassette that is
included with the facsimile, or [2] for the Optional Cassette.

6
7

6. Use the keypad to enter the number of copies (or copy sets)
to be made.

7. If you wish to change the magnification ratio, press the
ENTER FUNCTION key.
* If you do NOT wish to change the ratio from 100%,

proceed to step 9.

8

8. Use the keypad to enter the desired magnification ratio
(50% - 200%).
* When copying with the SUPER FINE setting, select a ratio

between 70% and 200%.

9

9. Press the START key. The side of the originals that is face
down will be scanned into memory.

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$>@

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)2/,2>@

'83/(;&23< 

#

5

6

4

8

9

7

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*

A A

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

3-8

6HFWLRQMaking Copies

10

10. Once all of the originals have been ejected onto the
document eject tray, “CHANGE DOC. SETTING” will
appear in the message display. Turn the originals over and
set them on the document table once again.

Once the originals are set on the document table, they will be
automatically scanned into memory, combined with the
previously scanned data and the copy operation will begin.

* If “DOCUMENT MISMATCH” appears in the message

display, the number of originals scanned for the front side and
the number scanned for the reverse side is different. In this
case, press the STOP key and perform the operation once
again from the beginning.

* Once copying is completed, remove the finished copies from

the paper eject table. A maximum of 100 copies can be
stacked at one time on the paper eject table.

6HFWLRQ

Fax Operation

(Various Functions)

4-1

If the time for a communication to begin is designated in advance,
when the appointed time is reached, that communication will be
carried out automatically. The timer can be used for standard fax
communications as well as for other such operations as Polling
communications, F-Code based Confidential transmission, and
F-Code based Relay broadcast transmission.

* Each communication which uses the timer must be set to begin

within the ensuing 24 hour period.

* A maximum of 50 communications which use the timer can be

set at one time (including Standby transmissions).

* If all of the fax numbers are entered using abbreviated numbers,

one-touch keys or group dial keys, this fax is capable of
automatically transmitting to or receiving documents from up to
145 different fax machines in a single operation.

* When a communication which use the timer is scheduled in the

Direct Feed transmission mode, the documents to be transmitted
will remain on the document table awaiting the appointed
transmission time. To cancel the scheduled communication,
simply remove the documents from the document table. The
message display will revert to the initial mode.

* Once a communication which use the timer is scheduled, a

corresponding Delayed communication report will be printed out.
(Refer to “Delayed Communication Report (Memory Entry
Report)”, page 8-3.)

* One-touch dial confirmation will not engage for communications

which use the timer.

4-2

Fax Operation (Various Functions)

* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

* If Restricted access is turned ON, it is first necessary to enter your

access code (or the registered management password) and then
press the ENTER FUNCTION key. Refer to “(5) Entering Your
Access Code”, page 7-28.

1. Set the documents to be transmitted on the document table and, if
necessary, select the desired resolution and contrast.
* The fax is currently occupied with another communication.

2. Enter the destination fax number.
* The fax number can be entered with the keypad, abbreviated

numbers or one-touch keys.

3. If the destination fax number was entered with the keypad or an
abbreviated number, check the number and then press the START
key.
* The documents will be scanned and stored in memory.

Standby transmission refers to the process where documents are
scheduled for transmission while the fax is occupied with another
communication. These documents will be automatically transmitted
once the communication in progress has been completed.
* If more than one Standby transmission has been scheduled, they

will be accomplished in the order that they were entered.
However, it is possible to transmit documents prior to other
scheduled transmissions by performing the Interrupt transmission
procedure. Refer to “Interrupt Transmission”, below.

* A maximum of 50 Standby transmissions (including

communications which use the timer) can be scheduled at one
time.

Standby Transmission

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6(7 '2&80(17



* If Restricted access is turned ON, it is first necessary to enter your

access code (or the registered management password) and then
press the ENTER FUNCTION key. Refer to “(5) Entering Your
Access Code”, page 7-28.

1. Set the documents to be transmitted on the document table and, if
necessary, select the desired resolution and contrast.
* The fax is currently occupied with another communication.

2. Press the MEMORY TX. key until the MEMORY TX. indicator goes
out.

3. Enter the destination fax number.
* The fax number can be entered with the keypad, abbreviated

numbers or one-touch keys.



This function is convenient for, for example, those times you want
to transmit documents in a hurry, but a large number of fax
communications are already scheduled using the Standby
transmission function. By scheduling another Standby transmission
using the Direct Feed transmission mode, it is possible to transmit
documents immediately after the present communication is
complete.

Interrupt Transmission

4. Press the START key.
* The fax will start transmitting operations for your documents.

Once the Interrupt transmission is completed, the fax will
automatically dial the destination fax number for the next
scheduled communication.

Communication
Using the Timer

C

A A

31 32

33 34 35

36 37

38 39 40

41 42

43 44 45

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16 17

18 19 20

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5. Use the keypad to enter the desired time for the communication to
begin.
* The time should be set on a 24-hour time basis (00:00 - 23:59).

[Note]

* When you are designating a start time for one of the other various

functions of this fax such as Polling communication, etc., you will be
asked to carry out steps 5 and 6 on this page.

4-3

6HFWLRQ Fax Operation (Various Functions)

* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

* If Restricted access is turned ON, it is first necessary to enter your

access code (or the registered management password) and then
press the ENTER FUNCTION key. Refer to “(5) Entering Your
Access Code”, page 7-28.

1. If the operation involves the transmission of documents, set the
documents to be transmitted and, if necessary, select the desired
resolution and contrast.

2. Press the DELAYED TX. key.

3. Enter the fax number of the other party. Repeat steps

1 and 2

below until all desired numbers have been entered.

* The fax numbers can be entered with the keypad, abbreviated

numbers, one-touch keys or group dial keys.

* If “EXCEEDS MAX. DEST” appears in the message display, the

number of fax numbers entered exceeds the acceptable limit.

1 Enter a fax number.

2 Check the display and press the ENTER FUNCTION key.



4. Press the ENTER FUNCTION key.

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6(7 '2&80(17

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26 27

28 29 30

21 22

23 24 25

31 32

33 34 35

36 37

38 39 40

12

345

67

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13 14 15

ABC

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=

6. Press the ENTER FUNCTION key.

7. Press the START key.
The documents will be scanned and stored in memory awaiting the
appointed start time.

This function allows the same documents to be transmitted
successively to a number of destinations one after another, in a
single operation. If, for example, transmitting the same documents
from a central office to multiple branch offices, this function is quite
convenient as it requires operations to be carried out only once.
The documents to be transmitted need only to be stored in
memory, and dialling and transmitting operations are repeated
automatically for each destination.

* If all of the fax numbers are entered using abbreviated numbers,

one-touch keys or group dial keys, this fax is capable of
automatically transmitting the same documents to up to 145
different fax machines in a single operation. If the keypad is
used, up to 10 different destinations is possible.

* Once the broadcast operation to all of the destinations is

complete, a Broadcast transmission report (Multi-transmission
report) will be printed out. (Refer to “Transmission Report”,
page 8-2.)

* One-touch dial confirmation will not engage for Broadcast

transmissions.

Broadcast Transmission

Transmitting fax Receiving fax

* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

* If Restricted access is turned ON, it is first necessary to enter your

access code (or the registered management password) and then
press the ENTER FUNCTION key. Refer to “(5) Entering Your
Access Code”, page 7-28.

 
6(7 '2&80(17

4-4

6HFWLRQ Fax Operation (Various Functions)

2. Enter the destination fax numbers in order of preference.
Repeat steps 1 and 2 below until all desired numbers have been
entered.
* The fax numbers can be entered with the keypad, abbreviated

numbers, one-touch keys or group dial keys.

* If “EXCEEDS MAX. DEST” appears in the message display, the

number of fax numbers entered exceeds the acceptable limit.

1 Enter a fax number.

2 Check the display and press the ENTER FUNCTION key.

* If you pressed the DELAYED TX. key at the beginning of the

procedure, press the ENTER FUNCTION key after all desired fax
numbers have been entered. A message that will allow you to
enter a desired start time will appear. Carry out steps 5 and 6 of
“Communication Using the Timer”, page 4-2.



3. Press the START key.
* Scanning of the documents will begin.

Once the connection has been made with the destination fax,
transmission is initiated manually by pressing the START key. Use
this mode to talk to the other party prior to actual transmission of
the documents, or when the other party must manually switch to
the fax mode.
* Manual fax transmission is only possible if a separately

purchased telephone is connected to this fax.

Manual Fax Transmission

* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

* If Restricted access is turned ON, it is first necessary to enter your

access code (or the registered management password) and then
press the ENTER FUNCTION key. Refer to “(5) Entering Your
Access Code”, page 7-28.

1. Set the documents to be transmitted and, if necessary, select the
desired resolution and contrast.

2. Pick up the telephone receiver.

3. Enter the destination fax number.

 
6(7 '2&80(17

4. Confirm whether or not the call is answered by a fax.

If you hear a fax tone…

You are connected to a fax.
Press the START key.
Fax transmission will begin.

If the other party answers…

You are connected to a telephone.
Press the START key at the end of the conversation in order to
initiate the fax transmission.
Fax transmission will begin.

5. Hang up the receiver when “COMMUNICATION” appears in the
message display.

When a call comes in, reception is initiated by confirming that the
call is from a fax and pressing the START key.
* Manual fax reception is only possible if a separately purchased

telephone is connected to this fax.

Manual Fax Reception

1. Set the documents to be transmitted and, if necessary, select the
desired resolution and contrast.
* If you want to designate a time for the Broadcast transmission to

begin, press the DELAYED TX. key.

4-5

6HFWLRQ Fax Operation (Various Functions)

1. Confirm that only the MANUAL RX. indicator is lit.
* If it is not lit, or if the MESSAGE TEL. indicator is lit as well, press

the reception mode select key until only the MANUAL RX.
indicator is lit.

2. If the telephone rings, pick up the telephone receiver.

1

5

4

8

7

0

*

2

● Manual fax reception is accomplished as follows

If the other party’s voice can be heard…

3. Speak with the other party.

If you hear a fax tone…

3. Press the START key.
Fax reception will begin.
* Hang up the receiver when “COMMUNICATION” appears in the

message display.

* If you are using a telephone with tone dialling capabilities, it is

possible to answer using the Remote switching function.
(Refer to “Remote Switching”, page 7-2.)

#

5

6

4

8

9

7

0

*

A A

After the separately purchased telephone rings a designated
number of times, and if the incoming call is from a facsimile, fax
reception will start automatically. If the call is from a telephone, a
different bell will ring in the fax and may be answered from the
telephone.
* Auto FAX/TEL switching is only possible if a separately

purchased telephone is connected to this fax.

* To use the Auto FAX/TEL switching mode, it is necessary to

select “TEL/FAX SWITCH” in “Changing the Automatic Reception
Mode”, page 9-10.

* Even if you are not there, or do not answer the telephone, the

calling party will incur telephone charges starting at the point
after the bell rings the initial designated number of times.

Auto FAX/TEL Switching

1. Confirm that both the MESSAGE TEL. indicator and the MANUAL
RX. indicator are out.
* If either is lit, press the reception mode select key until both

indicators are out.

1

5

4

8

7

0

*

2

● Auto FAX/TEL switching is accomplished as follows

2. The telephone will ring a designated number of times (1 - 11).
* In order to set the number of times the telephone will ring, refer to

“Number of Rings”, page 9-9.

* If the telephone receiver is picked up while the bell is still ringing,

this facsimile will deal with the call in the same manner as a
standard Manual fax reception. Refer to “Manual Fax Reception”,
page 4-4, and perform the procedure explained there starting
from step 3.

4-6

6HFWLRQ Fax Operation (Various Functions)

If the call is from a telephone…

3. A bell will ring in the fax for about 25 seconds.
* If the telephone receiver is not picked up while this bell is still

ringing, the facsimile will switch to fax reception.

4. Pick up the receiver and speak with the other party.
At the end of the conversation, fax reception may be initiated
manually.

If you hear a fax tone…

3. Fax reception will begin.

After a separately purchased telephone with answering machine
capabilities rings a designated number of times, and if the call is
from a facsimile, fax reception will begin automatically. If the call is
from a telephone, the functions of the answering machine will
engage. Thus, even when you are not in, the caller will be able to
leave a message on your answering machine.
* TAD reception is only possible if a separately purchased

telephone with answering machine capabilities is connected to
this fax.

* It is recommended that the number of times the fax is set to ring

in the TAD reception mode be adjusted to a number GREATER
than the setting for the number of rings of the answering machine
itself. If it is set to ring fewer times than the answering machine,
there is a possibility that the answering machine may not
respond.

* Refer to the Instruction Manual for the telephone in use for details

on the number of rings, recording and listening to messages, etc.

* When using an answering machine in conjunction with this

facsimile, use the telephone jack located at the rear of the unit to
connect the answering machine to the fax.

* If the answering machine capabilities of the telephone are turned

ON, MAKE SURE that, in the first minute after the telephone
answers the incoming call, there are no silent pauses of 9
seconds or more in either the message you record or the
message you receive. If there is such a pause, the silence
detection function of the fax will be activated and the facsimile
will switch to fax reception.

TAD Reception

Transmitting party Receiving party

The call is
from a fax...

The call is
from a
telephone...

● Connection Diagram

Telephone jack

in the wall

Facsimile Telephone with

answering machine

capabilities

4-7

6HFWLRQ Fax Operation (Various Functions)

1

5

4

8

7

0

*

2

1. Verify that the MESSAGE TEL. indicator is lit.
* If it is not lit, press the reception mode select key until it lights.

● TAD reception is accomplished as follows

2. If the answering machine capabilities of the telephone are turned
ON, the telephone will ring.
* If the answering machine capabilities of the telephone are turned

OFF, the telephone will ring the number of times designated in
the fax (1 - 15 times) and then the connection will be made to the
fax.

* In order to set the number of times the telephone will ring before

the connection is made to the fax, refer to “Number of Rings”,
page 9-9.

* If the telephone receiver is picked up while the telephone is still

ringing, this facsimile will deal with the call in the same manner
as a standard Manual fax reception. Refer to “Manual Fax
Reception”, page 4-4, and perform the procedure explained there
starting from step 3.

If the call is from a telephone…

3. The functions of the answering machine will engage, your message
will be played and the caller will be able to leave a message.
* If there is a silent pause of 9 seconds or more, the facsimile will

switch to fax reception.

If you hear a fax tone…

3. Fax reception will begin.

4-8

6HFWLRQ Fax Operation (Various Functions)

6HFWLRQ

Replacing Consumables and

Maintenance

5-1

5-2

Replacing Consumables and Maintenance

1

1. Press the main body release button and open the facsimile.

2. Remove the new toner cartridge from its case and place it
on a stable surface.

3. Attach the toner cartridge cover (the case from the new
cartridge) to the main body of the facsimile by fitting the two
holes in the toner cartridge cover over the two projections on
the main body.

4

4. Slide the toner cartridge cover to the left to fix it in place.

5

When the amount of toner in the toner cartridge has run low, “ADD
TONER” will appear in the message display. In this case, reception
and copying is still possible, but the toner cartridge should be
replaced as soon as possible. If you continue to use the facsimile
without replacing the toner cartridge, after a certain amount of time
“ADD TONER” will be the only message shown in the message
display and print out will not be possible.

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WARNING

High voltage is present in the charger section.
Take sufficient care when working in this area, as
there is a danger of electrical shock.

CAUTION

The facsimile’s fixing unit is extremely hot.
Take sufficient care when working in this area, as
there is a danger of getting burned.

5. Hold down the right side of the toner cartridge with one hand
and, with the other hand, pull the toner cartridge release
lever toward you until it stops. Then return the toner
cartridge release lever to its original position by pushing it
away from you until it stops.

2
3

Replacing the Toner Cartridge

5-3

6HFWLRQ Replacing Consumables and Maintenance

Then, pull the toner cartridge release lever toward you once
again.
* MAKE SURE you pull the toner cartridge release lever

towards you until the arrow (씰) on the release lever is

aligned with the arrow (씱) on the toner cartridge as shown in
the illustration.

6
7

6. Pull the right side of the toner cartridge towards you slightly.

7. Remove the toner cartridge by moving it towards the right
side of the facsimile and place it in the toner cartridge cover.
* DO NOT turn the toner cartridge upside down as there is a

danger that the toner will spill.

8

8. Use the supplied seal to close the opening in the toner
disposal box that is attached to the toner cartridge.

10

10. Shake the new toner cartridge horizontally 10 times from
side to side.

10

11

11. First set the left side of the toner cartridge into the imaging
unit.
* Make sure the arrow (씰) on the toner cartridge release

lever is aligned with the arrow (씱) on the toner cartridge
as shown in the illustration.

12

12. Next set the right side of the toner cartridge into the
imaging unit.

CAUTION

Do not incinerate toner and toner containers.
Dangerous sparks may cause burn.

9

9. Close the toner cartridge cover and remove it from the

facsimile.

5-4

6HFWLRQ Replacing Consumables and Maintenance

13

13. Hold down the right side of the toner cartridge with one
hand and, with the other hand, push the toner cartridge
release lever away from you until it stops.

14

14. Gently close the facsimile.
* After replacing the toner cartridge, perform the

appropriate operation to clean the main charger. Refer to
“(1) Cleaning the Main Charger”, page 5-5.

11

1. Press the main body release button and open the facsimile.

2

2. Grasp the handles on each side of the old imaging unit as
shown in the illustration and lift the unit all the way out of the
facsimile.

3

3. Remove the new imaging unit from its box. Tear open the
package for the imaging unit at the notch 1, and take the

imaging unit out.

1

If “REPLACE IU” appears in the message display, it is time to replace
the imaging unit. Although a limited number of sheets may still be
printed out, the imaging unit should be replaced as soon as possible.
If you continue to use the facsimile without replacing the imaging unit,
after a certain amount of time “REPLACE IU” will be the only
message shown in the message display and print out will not be
possible.

* The drum portion of the imaging unit (protected with a black sheet of

paper) is extremely sensitive to light and can easily become soiled
as well. During replacement of the imaging unit, BE SURE to protect
the drum from direct exposure to strong light and BE CAREFUL that
you do not touch the surface of the drum with your hands or other
foreign objects.

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Replacing the Imaging Unit

WARNING

High voltage is present in the charger section.
Take sufficient care when working in this area, as
there is a danger of electrical shock.

CAUTION

The facsimile’s fixing unit is extremely hot.
Take sufficient care when working in this area, as
there is a danger of getting burned.

CAUTION

Do not incinerate toner and toner containers.
Dangerous sparks may cause burn.

5-5

6HFWLRQ Replacing Consumables and Maintenance

4

4. Remove the piece of tape 2 from the left side of the
imaging unit and remove the protective material with it.

2

5

5. Remove the piece of tape 3 from the right side of the
imaging unit and remove the protective material with it.

3

6

6. Remove the tape that is holding the top of the black sheet of
paper to the imaging unit and remove the paper with it.

7

7. Grasp the handles 4 on each side of the new imaging unit
as shown in the illustration and, aligning the two sides 5 of
the imaging unit with the two sides 6 of the facsimile, install
the imaging unit in the facsimile.

4

5

6

5

8

8. MAKE SURE that the charger cleaner in the imaging unit
has not moved from its original position. If it has, return it to
the position on the left side of the facsimile as shown in the
illustration.
* When the charger cleaner is properly set, it will click into

place.

9

9. Gently close the facsimile.
* If the facsimile doesn't close properly, the imaging unit may

not be set properly. Reinstall the imaging unit correctly.

Cleaning Inside the Facsimile

(1) Cleaning the Main Charger

If lines appear on printed copies or receptions, or if they appear dirty,
perform the following cleaning operations on the charger. If the
trouble persists, replace the imaging unit.

WARNING

For safety purposes, ALWAYS remove the power plug
from the outlet when cleaning the main charger.

1

* If there is any data in memory, the MEMORY indicator will be

lit. Print out or transmit all important documents from memory
and then confirm that the MEMORY indicator has gone out.

1. Remove the power plug from the outlet.

2

2. Press the main body release button and open the facsimile.

5-6

6HFWLRQ Replacing Consumables and Maintenance

3

3. Slide the charger cleaner, located on the left side of the
imaging unit to the right and then back to the left.
* ALWAYS return the charger cleaner ALL THE WAY to the

left side of the facsimile until you hear it click into place.

4

4. Gently close the facsimile.

5

5. Plug the power plug back into the outlet.

1

1. Remove the power plug from the outlet.

2

2. Open the ADF cover.

3

3. Wipe the glass area of the document scanning section and
the shading section (the grey area in the illustration) with a
soft dry cloth.
* NEVER use water or thinner-based solvents.

4

4. Gently close the ADF cover.

5

5. Plug the power plug back into the outlet.

(2) Cleaning the Document Scanning

Section

If lines appear on printed copies or on documents received at the
destination fax, or if they appear dirty, perform the following cleaning
operations on the document scanning section.

* If there is any data in memory, the MEMORY indicator will be lit.

Print out or transmit all important documents from memory and then
confirm that the MEMORY indicator has gone out.

CAUTION

For safety purposes, ALWAYS remove the power plug
from the outlet when performing cleaning operations.

6HFWLRQ

Troubleshooting

6-1

6-2

Troubleshooting

The ERROR indicator is Lit

In the event of trouble, the ERROR indicator will light. Likewise, an
alarm will sound to notify you of the error. Refer to the message
display for the type of error and follow the necessary procedure to
eliminate the trouble. If the ERROR indicator does not go out even
after following the appropriate procedure, press the STOP key.
* The volume of the alarm can be adjusted to 1 of 3 levels by setting

the speaker monitor volume (refer to “Speaker Monitor Volume”,
page 9-5), or it can be turned OFF (refer to “Alarm ON/OFF”,
page 9-6).

* If a communications error occurs, a corresponding Transmission or

Reception report concerning the error will be automatically printed
out and an error code will be displayed on the corresponding report.
Refer to “Appendix 2: Error Code Tables”, page 11-6, for more
detailed information on the cause of the error.

The ERROR indicator will light when…

• the facsimile is open.

• the toner cartridge needs to be replaced.

• the imaging unit needs to be replaced.

• paper has run out.

• there is a paper jam.

• there is a document jam.

• there is a communications error, etc.

The MEMORY indicator is Lit

During operations which require that data be stored in memory, such
as Memory transmission and Confidential reception, etc., the
MEMORY indicator will light. This indicator will also light when
incoming data has been stored directly in memory (Memory
reception) due to a paper jam or when the facsimile has run out of
paper. This indicator will light as well, together with the ERROR
indicator, when the memory is full of received data.

CAUTION BEFORE disconnecting power to the facsimile

As electricity is necessary to retain documents in memory, BE SURE
to check whether the MEMORY indicator is lit or not BEFORE
intentionally disconnecting power to this facsimile. If it is lit, print out
all important documents from memory and then confirm that the
MEMORY indicator is out BEFORE disconnecting the power.
* Since this facsimile is equipped with a Memory back-up function, if

the power to the fax is disconnected or lost, data will be retained for
a specified amount of time. Refer to “(12) Memory Back-Up
Function”, page 2-11.

This Message is Displayed

● “PAPER JAM”

Paper has jammed somewhere within the facsimile or in the paper
cassette. Refer to “Paper has Jammed”, page 6-4, and remove the
jammed paper.

● “DOCUMENT JAM”

A document or original has jammed. Refer to “A Document or Original
has Jammed”, page 6-7, and remove the jammed document or
original.

● “CASSETTE EMPTY”

There is no paper in the paper cassette. Refer to “Setting Paper”,
page 2-6, and set paper.

● “ADD TONER”

The amount of toner in the toner cartridge has run low. Continuous
copying and printing is not possible. Replace the toner cartridge as
soon as possible. Refer to “Replacing the Toner Cartridge”, page 5-2.

● “REPLACE IU”

It is time to replace the imaging unit. After a certain number of copies
or printed documents, printing will become impossible. Refer to
“Replacing the Imaging Unit”, page 5-4, and replace the imaging unit
as soon as possible.

● “CHECK IU”

The imaging unit, or the toner cartridge, is not installed properly.
Install both the imaging unit and the toner cartridge properly.

● “DUPLEX UNIT EMPTY”

The Duplex unit is not installed properly. Install the Duplex unit
properly.

● “CLOSE MAIN BODY”

The main body is open. Close it securely. If the imaging unit or the
toner cartridge are not installed correctly, reinstall them and close the
main body securely.

1

5

4

2

1

5

4

2

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6-3

6HFWLRQ Troubleshooting

● “CALL SERVICEMAN”

Serviceman intervention is required. After confirming the letter of the
alphabet shown in the message display, contact your service
representative, an authorised service centre or the place of purchase.

● “SYSTEM ERROR”

Serviceman intervention is required. Disconnect the power cord and
contact your service representative, an authorised service centre or
the place of purchase.

● “MEMORY FULL / CHANGE TO ADF TX”

The memory has reached its capacity while scanning in documents
for transmission. All data scanned to that point will be deleted.
Remove and then reset the documents on the document table and
switch to the Direct Feed transmission mode or, in order to transmit in
the Memory transmission mode, clear sufficient space in memory and
then attempt to transmit again. (Refer to “Transmission mode”,
page 2-13.)

● “CHANGE TO LINE [;]? / YES”

The memory has reached its capacity while scanning in documents
with the optional Dual Line Kit installed.
Use the cursor keys (씱) (씰) to select whether or not you want to

change the line. Then press the ENTER FUNCTION key.

• Selecting “YES” will change the line and the transmission can be
attempted again. Reset all ejected documents and press the START
key.

• Selecting “NO” will cancel the transmission and the message
display will return to the initial mode.

* This message will only be displayed when Transmission line priority

is turned OFF.

● “MEMORY FULL”

The memory has reached its capacity while scanning in originals to
be copied. All data scanned to that point will be deleted. If you are
using the SUPER FINE or PHOTO MODE setting, reduce the
resolution setting to FINE. If you are using the FINE setting, reduce
the resolution setting to Normal and attempt to scan the originals
again.

● “HANG UP PHONE”

The receiver to the separately purchased telephone was not hung up
properly after communication. If the telephone is not in use, hang up
the receiver. If an alarm sounds as well, press the STOP key.

● “USED AS MEMORY FILE”

The abbreviated number, or one-touch or other key, that you
attempted to modify or delete was used to schedule a transmission.
Modify or delete that abbreviated number or one-touch key AFTER
the transmission is completed.

● “FILE OVERFLOW / CHANGE TO ADF TX”

The maximum of 50 Standby transmissions and communications
which use the timer have been scheduled in memory. Either switch to
and attempt the desired transmission in the Direct Feed transmission
mode, attempt the desired transmission AFTER one of the scheduled
communications is completed, or delete one of the communications
from memory and then attempt to transmit again.

A Power Failure Report is Printed
Out

If documents or other information contained in memory are lost due to
a power failure, a Power failure report will be printed out once power
is restored to the facsimile. Refer to this report to confirm what
information was lost.
* If no information was lost, a Power failure report will not be printed

out.

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1 Paper jam in the paper cassette

When a message like the one below is displayed, a paper jam has
occurred in the cassette that is included with the facsimile. Remove
the jammed paper according to the following procedure.

11

1. Press the main body release button and open the facsimile.

2

2. Grasp the handles on each side of the imaging unit and lift
the unit all the way out of the facsimile.
* After removing the imaging unit, place it on a stable

surface.

6-4

6HFWLRQ Troubleshooting

1

1. Pull the paper cassette out towards you.
* Hold the cassette with both hands when drawing it out.

2

2. Remove the jammed paper without tearing it.

3

3. Reinsert the paper cassette securely into its original
position.

4

4. Press the main body release button and open the facsimile.

5

5. Gently close the facsimile again. All indications of the paper
jam will be erased.

Paper has Jammed

When a paper jam occurs, the ERROR indicator will light, a message
will appear in the message display and the alarm will sound.
* DO NOT reuse paper which has jammed as it can cause another

jam.

* ALWAYS try to remove jammed paper without tearing it. If the paper

does happen to tear, be sure to remove all loose scraps. Loose
scraps of paper inside the facsimile are a primary cause of paper
jams.

* If the ERROR indicator does not go out, paper is still jammed inside

the facsimile. Remove the jammed paper.

WARNING

High voltage is present in the charger section.
Take sufficient care when working in this area, as
there is a danger of electrical shock.

CAUTION

The facsimile’s fixing unit is extremely hot.
Take sufficient care when working in this area, as
there is a danger of getting burned.

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2 Paper jam inside the facsimile

When a message like the one below is displayed, a paper jam has
occurred somewhere within the facsimile. Remove the jammed paper
according to the following procedure.

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WARNING

High voltage is present in the charger section.
Take sufficient care when working in this area, as
there is a danger of electrical shock.

CAUTION

The facsimile’s fixing unit is extremely hot.
Take sufficient care when working in this area, as
there is a danger of getting burned.

6-5

6HFWLRQ Troubleshooting

3

3. Removed any jammed paper.
* If the jammed paper cannot be removed easily, proceed to

step 4.

4

4. Pull the paper cassette out towards you and remove any
jammed paper without tearing it.
* Hold the cassette with both hands when drawing it out.

5

5. Reinsert the paper cassette securely into its original
position.

6

6. Reinsert the imaging unit into its original position in the
facsimile.

7

7. Gently close the facsimile.

3 Paper jam in the paper eject section or inside the

facsimile

When a message like the one below is displayed, a paper jam has
occurred in the paper eject section or somewhere within the facsimile.
Remove the jammed paper according to the following procedure.

1

1. Lift the document table up and confirm whether or not paper
is protruding from the paper ejection slot.
* If paper is protruding from the paper ejection slot, remove

it without tearing it.

2

2. Press the main body release button and open the facsimile.

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3

3. Grasp the handles on each side of the imaging unit and lift
the unit all the way out of the facsimile.
* After removing the imaging unit, place it on a stable

surface.

4

4. Remove the jammed paper by pulling it in the direction of
the arrow shown in the illustration. Be careful not to tear the
jammed paper.
* If the paper jam occurred during Duplex copying or Duplex

fax reception, proceed to step 5.

5

5. Pull the Duplex unit and the cassette out towards you.
Remove the jammed paper without tearing it.
* Hold the cassette with both hands when drawing it out.

6

6. Replace the Duplex unit and the cassette in their original
positions.

7

7. Reinsert the imaging unit into its original position in the
facsimile.

8

8. Gently close the facsimile.

6-6

6HFWLRQ Troubleshooting

WARNING

High voltage is present in the charger section.
Take sufficient care when working in this area, as
there is a danger of electrical shock.

CAUTION

The facsimile’s fixing unit is extremely hot.
Take sufficient care when working in this area, as
there is a danger of getting burned.

1

1. Pull the paper cassette out towards you.
* Hold the cassette with both hands when drawing it out.

2
3

2. Remove all paper from the cassette.

3. Stack the paper together so that the edges of all sheets are
aligned neatly.

4 Print out is accomplished on the wrong size paper

When a message like the one below is displayed, the size of paper
loaded in the paper cassette is different from the paper size setting,
paper was fed into the facsimile at a skewed angle, or two or more
overlapping pieces of paper were fed into the fax.

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6-7

6HFWLRQ Troubleshooting

4

4. Confirm that the position of stop plate corresponds to the
desired paper size and set the paper back in the cassette.

5

5. Replace the paper cassette in its original position.

6

6. Press the main body release button and open the facsimile.

7

7. Gently close the facsimile again. All indications of the paper
jam will be erased.

8

8. Set the desired paper size. Refer to “Setting the Paper
Size”, page 9-8.

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When a document or original jam occurs, the ERROR indicator will
light and “DOCUMENT JAM” will appear in the message display
along with the page of the document or original which is jammed.
* All data scanned to that point will be deleted.

1

1. Remove all remaining documents from the document table.
* If the documents can not easily be removed, DO NOT

attempt to remove them forcibly, and proceed to the next
step.

2

2. Open the ADF cover.

3

3. Remove the jammed document without tearing it.
* If the document cannot be removed easily from the

document insert side of the ADF, remove it from the
document eject side.

4

4. Close the ADF cover. The ERROR indicator will go out.

5

5. Reset all of the documents.

A Document or Original has Jammed

'2&80(17 -$0 3

Has paper run out?

Has a paper jam occurred?

Were you attempting a Confidential
reception?

Are received documents blank?

When copying, were the originals set face
down?

Is a message that tells you to replace the
toner cartridge displayed?

The facsimile cannot be
operated at all

No paper is printed out

Printed pages are blank

The printed copy image is
too light

6-8

6HFWLRQ Troubleshooting

Problem Check point Procedure Page

Troubleshooting Tables

If you experience trouble with your facsimile, refer to the tables below to carry out minor adjustments. If trouble persists, contact your service
representative, an authorised service centre or the place of purchase.

Is the power cord connected correctly? Connect the power cord correctly. 2-7

Load or set paper. 2-6

Remove the jammed paper. 6-4

Print out the documents from the
Confidential box.

7-9

Check with the transmitting party. –––––

Set the originals face down. 2-12

Replace the toner cartridge. 5-2

Replace the imaging unit. 5-4

Replace the damp or wet paper with new
paper.

2-6

Select the most suitable level of contrast for
the originals being copied.

2-13

Is the paper damp or wet?

Did you adjust the contrast?

Is a message that tells you to replace the
imaging unit displayed?

6-9

6HFWLRQ Troubleshooting

Is the paper set correctly in the paper
cassette?

Is the paper curled or wrinkled?

Are there loose scraps of paper remaining
inside the facsimile?

Are the documents or originals set
correctly?

Are the document length, width, and weight
of the documents or originals appropriate?

Are there too many documents or originals?

There are obvious dirty
spots on either side of the
printed image

Paper often jams

No document or original
feed or skewed feed

Problem Check point Procedure Page

Is the facsimile in direct sunlight, or in an
area of high temperature or high humidity,
or an area with extreme temperature
fluctuations?

Install the facsimile in a different area. 1-3

Set the paper correctly in the paper
cassette.

2-6

Replace the curled or wrinkled paper with
new paper.

2-6

Perform the appropriate procedure to
remove the paper scraps.

6-4

Set the documents or originals correctly on
the document table.

2-12

Use only appropriate sized documents or
originals.

2-12

Set only the appropriate number of
documents or original at one time.

2-12

Has a document or original jammed? Remove the jammed document or original

and set the documents or originals once
again.

6-7

5-5The printed image is not

clear or is dirty

Is the charger section of the imaging unit
dirty?

Clean the main charger.

9-7Reception and/or copying
with the SUPER FINE
setting cannot be carried
out

Is the Super Fine function ON? Turn the Super Fine function ON.

6-10

6HFWLRQ Troubleshooting

Is your telephone service set for pulse
dialling?

Did you use the correct remote reception
number?

Is the modular cord connected correctly?

Is Password Check reception ON?

Is the ERROR indicator lit?

Is the memory full?

Broadcast transmission
cannot be carried out

Remote reception cannot
be carried out

Reception cannot be carried
out

Memory reception cannot
be carried out

Polling reception cannot be
carried out

Problem Check point Procedure Page

Is the memory full? Start the Broadcast transmission procedure

once again from the beginning after clearing
sufficient data from memory.

2-18

Some telephones allow you to transmit the
desired tone signals after pressing the star
" " or other key. Refer to the Instruction
manual for the telephone being used.

–––––

Check the registered number. 8-4

Connect the modular cord correctly. 2-3

Turn Password Check reception OFF. 9-5

Perform the necessary procedure to correct
the error and try to receive the documents
again.

6-2

Clear sufficient data from memory. 2-18

Did the transmitting party perform the
polling transmission procedure correctly?

Check with the transmitting party. –––––

2-3

6-2

Transmission cannot be
carried out

Is the modular cord connected correctly?

Is the ERROR indicator lit?

Connect the modular cord correctly.

Perform the necessary procedure to correct
the error and try to transmit the documents
again.

6-11

6HFWLRQ Troubleshooting

Do the SUB and SID you entered match the
Relay box number and Relay box ID
registered for the corresponding Relay box?

Is a TSI (Transmitting Station Identification)
registered for the Relay box in the relay
station?

Was the abbreviated number or one-touch
key used designated for Encryption
transmission?

Do the SUB and SID you entered match the
Confidential box number and Confidential
box ID registered for the corresponding
Confidential box?

Does the Confidential box password that
you entered to print out the Confidential box
match the registered one?

Is the Bulletin Board function ON?

F-Code based Relay
Broadcast transmission
cannot be carried out

F-Code based Confidential
transmission cannot be
carried out

Is the Confidential box number you are
transmitting to registered in the destination
fax?

Do the SUB and SID you entered match the
Confidential box number and Confidential
box ID registered for the corresponding
Confidential box?

Have the destination party register the
appropriate Confidential box.

Check the Confidential box number and
Confidential box ID for that Confidential box

–––––

–––––

Encryption communication
cannot be carried out

Print out from your
Confidential box cannot be
carried out

Documents can not be
deleted from your
Confidential box

Batch transmission cannot
be carried out

Problem Check point Procedure Page

Is a Relay box registered in the relay
station’s fax?

Have the relay station register a Relay box. 7-11

Check the Relay box number and Relay box
ID registered in the relay station.

–––––

Register a TSI for the Relay box.

7-11

Designate the abbreviated number or one­touch key for Encryption transmission.

2-19
2-22

Check the Confidential box number and
Confidential box ID for that Confidential box.

–––––

Enter the correct Confidential box
password.

7-7

7-9

Turn the Bulletin Board function OFF.

9-7

Is the fax number for each destination
EXACTLY the same?

Make sure the fax number for each
destination is EXACTLY the same.

2-11

6-12

6HFWLRQ Troubleshooting

6HFWLRQ

Fax operation

(Other functions)

7-1

(1) Operation

● Remote switching is accomplished as follows

1. Pick up the telephone receiver while the bell is ringing.

2. If a fax tone is heard, use the telephone to enter the 2-digit Remote
switching number (00 - 99).
* Factory default setting: 55
* If the other party’s voice can be heard, speak with the other party.

3. The connection will switch to the fax and reception will begin
automatically.

(2) Changing the Remote Switching

Number

* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

* If Restricted access is turned ON, it is first necessary to enter the

registered management password and then press the ENTER
FUNCTION key. Refer to “(5) Entering Your Access Code”, page 7-28.

1. Press the FUNCTION key.

2. Press the (씱) cursor key until the following message appears in
the message display.

3. Press the ENTER FUNCTION key.

4. Press the (씱) cursor key once.

5. Press the ENTER FUNCTION key.

6. Use the keypad to enter the new 2-digit Remote switching number
(00 - 99).

7. Press the ENTER FUNCTION key.

8. Press the STOP key. The message display will revert to the initial
mode.

(1) Direct Feed Polling Transmission

To have documents that are set on the document table transmitted
when a polling request is received, the transmitting party is required
to carry out the following procedure.
* To carry out a Direct Feed Polling transmission, make sure that the

MEMORY TX. indicator is out.

* Polling transmission is impossible when the fax is in the Manual fax

reception mode.

* To cancel a Polling transmission while documents remain on the

document table waiting for the polling request, press the STOP key.

* If there are documents already in memory waiting for a polling

request, Polling transmission will not be possible in the Direct Feed
transmission mode. Rather, the new documents will be scanned
and added to those documents already in memory.

* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

* If Restricted access is turned ON, it is first necessary to enter your

access code (or the registered management password) and then
press the ENTER FUNCTION key. Refer to “(5) Entering Your
Access Code”, page 7-28.

1. Set the documents to be transmitted and, if necessary, select the
desired resolution and contrast.

2. Press the FUNCTION key.
* If Restricted access is turned ON and you entered your access

code in the beginning of the procedure, proceed to step 4.

3. Press the (씰) cursor key once.

4. Press the ENTER FUNCTION key.

5. Press the ENTER FUNCTION key once again.
* If the optional Dual Line Kit is installed, proceed to step 6. If it is

NOT installed, proceed to step 8.

6. Use the cursor keys (씱) (씰) to select which line (the 1st line or the
2nd line) will be used for the polling operation.

7. Press the ENTER FUNCTION key.

8. Press the START key.
* The documents will remain on the document table waiting for the

polling request.

7-2

Fax operation (Other functions)

If a separately purchased telephone is connected to the fax, fax
reception may be initiated from the telephone. If, during an
incoming call, the telephone receiver is picked up while the bell is
still ringing and a fax tone is heard, simply enter the 2-digit Remote
switching number and the fax will automatically begin receiving
operations.
* The factory default setting for the 2-digit Remote switching

number is “55”. To change this number, refer to “(2) Changing
the Remote Switching Number”, below.

* If using a separately purchased telephone, Remote switching is

only possible if the telephone has tone dialling capabilities.

Remote Switching

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Polling refers to the method of communication whereby
transmission is not initiated by the transmitting party, but is
requested and initiated at the convenience of the receiving party.
* Since the transmission is initiated by a call from the receiving

party, telephone charges will be billed to the receiving party.

Polling Communication

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8. If there are no documents already in memory waiting for a polling
request, proceed to step 10.
If there are documents already in memory waiting for a polling
request, the following message will appear in the message display.
Use the cursor keys (씱) (씰) to select whether or not you want to
add documents to the transmission.

> If you select “YES”…

The set documents will be added to those already in memory.
* The page number for each set of added documents will begin from

“1” again.

> If you select “NO”…

The procedure will be cancelled and the message display will revert
to the initial mode.

9. Press the ENTER FUNCTION key.

10. Press the START key.

Scanning of the documents will begin.

(3) Polling Reception

To carry out Polling reception, the receiving party dials the number of
the transmitting fax, triggering transmission of the documents set in
that other fax machine. Reception of documents from more than one
transmitting fax can be designated during a single procedure and it is
possible for the receiving party to use the timer to have the
documents received at a time convenient to them.
* If all of the fax numbers are entered using abbreviated numbers,

one-touch keys or group dial keys, this fax is capable of
automatically receiving documents from up to 145 different fax
machines in a single operation. A Multi-polling report will be printed
out after those operations which involved reception of documents
from multiple facsimiles.

* Polling reception is only possible if the transmitting party has first

performed the necessary Polling transmission operations.

* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

* If Restricted access is turned ON, it is first necessary to enter your

access code (or the registered management password) and then
press the ENTER FUNCTION key. Refer to “(5) Entering Your
Access Code”, page 7-28.

* If you want to designate a time for the reception to begin, press the

DELAYED TX. key.

1. Press the FUNCTION key.
* If Restricted access is turned ON and you entered your access

code in the beginning of the procedure, proceed to step 3.

2. Press the (씰) cursor key once.

(2) Memory Polling Transmission

To scan documents into memory and have them transmitted when a
polling request is received, the transmitting party is required to carry
out the following procedure. It is possible to add documents to a
transmission that is already in memory waiting for a polling request.
In addition, the data for the documents will ordinarily be deleted
immediately after they are transmitted, but, if the Bulletin Board
function is turned ON, the documents will remain in memory and will
be available to an unlimited number of polling requests. (Refer to
“Bulletin Board Function ON/OFF”, page 9-7.)
* To carry out a Memory Polling transmission, make sure that the

MEMORY TX. indicator is lit.

* To cancel a Memory polling transmission, refer to “● Cancelling a

Communication which is Awaiting a Start Time”, page 2-18, for
more detailed information.

* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

* If Restricted access is turned ON, it is first necessary to enter your

access code (or the registered management password) and then
press the ENTER FUNCTION key. Refer to “(5) Entering Your
Access Code”, page 7-28.

1. Set the documents to be transmitted and, if necessary, select the
desired resolution and contrast.

2. Press the FUNCTION key.
* If Restricted access is turned ON and you entered your access

code in the beginning of the procedure, proceed to step 4.

3. Press the (씰) cursor key once.

4. Press the ENTER FUNCTION key.

5. Press the ENTER FUNCTION key once again.
* If the optional Dual Line Kit is installed, proceed to step 6. If it is

NOT installed, proceed to step 8.

6. Use the cursor keys (씱) (씰) to select which line (the 1st line or the
2nd line) will be used for the polling operation.

7. Press the ENTER FUNCTION key.

7-3

6HFWLRQ Fax operation (Other functions)

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> DO NOT add documents

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3. Press the ENTER FUNCTION key.

4. Press the (씰) cursor key once.

5. Press the ENTER FUNCTION key.

6. Enter the fax number of the transmitting party. To receive
documents from multiple fax machines, repeat steps 1 and 2

below until all desired fax numbers have been entered.
* The fax numbers can be entered with the keypad, abbreviated

numbers or one-touch keys.

* If “EXCEEDS MAX. DEST” appears in the message display, the

number of fax numbers entered exceeds the acceptable limit.

1 Enter a fax number.

2 Check the display and press the ENTER FUNCTION key.

* If you pressed the DELAYED TX. key at the beginning of the

procedure, press the ENTER FUNCTION key after all desired fax
numbers have been entered. A message that will allow you to
enter a desired start time will appear. Carry out steps 5 and 6 of
“Communication Using the Timer”, page 4-2.

7. Press the START key.

2. Press the (씰) cursor key once.

3. Press the ENTER FUNCTION key.

4. Press the (씰) cursor key until the following message appears in
the message display.

5. Press the ENTER FUNCTION key.

6. Enter the fax number of the transmitting party.
To receive documents from multiple fax machines, repeat steps 1
and 2 below until all desired fax numbers have been entered.
* The fax numbers can be entered with the keypad, abbreviated

numbers or one-touch keys.

* If “EXCEEDS MAX. DEST” appears in the message display, the

number of fax numbers entered exceeds the acceptable limit.

1 Enter a fax number.

2 Check the display and press the ENTER FUNCTION key.

7. Press the ENTER FUNCTION key.

8. If you want to designate a time for the reception to begin, use the
keypad to enter the start time.
To begin the reception immediately, proceed to step 9.
* The time should be set on a 24-hour time basis (00:00 - 23:59).

9. Press the ENTER FUNCTION key.

10. If you want to designate a time for the reception to end, use the

keypad to enter the desired shut-off time.
If you do NOT want to designate a time for the reception to end,
proceed to step 11.
* The time should be set on a 24-hour time basis (00:00 - 23:59).
* If you choose NOT to designate a time for the reception to end,

the operation will continue indefinitely.

11. Press the ENTER FUNCTION key.

12. Use the cursor keys (씱) (씰) to enter the desired amount of time

between polling cycles.
* The time interval can be set to any amount between 0 - 90

minutes in 10 minute increments.

* If the time interval is set to “00”, the next polling cycle will begin

about 1 minute after the previous cycle is complete.

13. Press the ENTER FUNCTION key.

14. Press the START key.

* If a time for the reception to begin was NOT designated, the

reception operation will begin.

(4) Continuous Polling Reception

Continuous polling reception refers to that method of polling whereby
reception from a number of transmitting fax machines can be
accomplished automatically, in repeated cycles, at a designated time
interval and within a designated time frame.
* A Delayed communication report will be printed out any time a

Continuous polling reception is scheduled, whether or not a start
time was designated.

* A Multi-polling report will be printed out after each polling cycle is

completed.

* If all of the fax numbers are entered using abbreviated numbers,

one-touch keys or group dial keys, this fax is capable of
automatically receiving documents from up to 145 different fax
machines in a single operation.

* If the power is disconnected to fax before the appointed start time

for a Continuous polling reception, the start time will be deleted but
the Continuous polling reception itself will remain scheduled. Thus,
once the power is reconnected to the fax and fax communication is
once again possible, the Continuous polling reception operation will
begin. (However, the operation will be treated as a standard Polling
reception and a second cycle of receptions will not be carried out.)

* It is not possible to schedule a Continuous polling reception if

another Continuous polling reception is already scheduled.

* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

* If Restricted access is turned ON, it is first necessary to enter your

access code (or the registered management password) and then
press the ENTER FUNCTION key. Refer to “(5) Entering Your
Access Code”, page 7-28.

1. Press the FUNCTION key.
* If Restricted access is turned ON and you entered your access

code in the beginning of the procedure, proceed to step 3.

7-4

6HFWLRQ Fax operation (Other functions)

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(5) Reverse Polling

Reverse polling involves both the transmission and reception of
documents in a single operation. After documents are transmitted to
their destination, documents pre-set in that other party’s fax are
transmitted automatically to the fax initiating the call (Polling
reception).
* Encryption communication is not available for use with Reverse

polling.

* If all of the fax numbers are entered using abbreviated numbers,

one-touch keys or group dial keys, this fax is capable of
automatically transmitting to and receiving documents from up to
145 different fax machines in a single operation.

* If the other party’s fax machine does not have Reverse polling

capabilities, a communication error may occur. In addition,
automatic redialling will not be carried out if a communication error
occurs during the reception portion of Reverse polling.

* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

* If Restricted access is turned ON, it is first necessary to enter your

access code (or the registered management password) and then
press the ENTER FUNCTION key. Refer to “(5) Entering Your
Access Code”, page 7-28.

1. Set the documents to be transmitted and, if necessary, select the
desired resolution and contrast.
* If you want to designate a time for the operation to begin, press

the DELAYED TX. key.

2. Press the FUNCTION key.
* If Restricted access is turned ON and you entered your access

code in the beginning of the procedure, proceed to step 4.

3. Press the (씰) cursor key once.

4. Press the ENTER FUNCTION key.

5. Press the (씱) cursor key once.

6. Press the ENTER FUNCTION key.

7. Enter the fax number of the other party.
To transmit to and receive documents from multiple fax machines,
repeat steps 1 and 2 below until all desired fax numbers have
been entered.
* The fax numbers can be entered with the keypad, abbreviated

numbers or one-touch keys.

* If “EXCEEDS MAX. DEST” appears in the message display, the

number of fax numbers entered exceeds the acceptable limit.

1 Enter a fax number.

2 Check the display and press the ENTER FUNCTION key.

* If you pressed the DELAYED TX. key at the beginning of the

procedure, press the ENTER FUNCTION key after all desired fax
numbers have been entered. A message that will allow you to
enter a desired start time will appear. Carry out steps 5 and 6 of
“Communication Using the Timer”, page 4-2.

7-5

6HFWLRQ Fax operation (Other functions)

(6)F-Code Based Confidential Polling

Reception

This fax is able to receive documents from a Confidential box
registered in the transmitting party’s fax using the SEP (selective
polling address) F-Code command.
With F-Code based Confidential polling reception, the receiving party
must enter – as a SEP (selective polling address) – the Confidential
box number of the Confidential box in which the transmitting party has
stored the documents to be transmitted, and, if the transmitting party
registered a Confidential box ID for that box as well, the receiving
party must enter that as a PWD (F-Code password). (Max. 20 digits
for both.)
* To enable F-Code based Confidential polling reception, the

transmitting party’s fax must also possesses F-Code based
capabilities.

* If all of the fax numbers are entered using abbreviated numbers or

one-touch keys, this fax is capable of automatically receiving
documents from up to 145 different fax machines in a single
operation.

* To enable F-Code based Confidential polling reception, the

transmitting party must register a Confidential box in their fax in
advance, and must store the documents to be transmitted in that
Confidential box.

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Receiving faxTransmitting fax

8. Press the START key.
A corresponding file number will appear in the message display.

* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

* If Restricted access is turned ON, it is first necessary to enter your

access code (or the registered management password) and then
press the ENTER FUNCTION key. Refer to “(5) Entering Your
Access Code”, page 7-28.

* If you want to designate a time for the reception to begin, press the

DELAYED TX. key.

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* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

* If Restricted access is turned ON, it is first necessary to enter your

access code (or the registered management password) and then
press the ENTER FUNCTION key. Refer to “(5) Entering Your
Access Code”, page 7-28.

1. Set the documents to be transmitted and, if necessary, select the
desired resolution and contrast.

2. Press the FUNCTION key.

3. Press the (씰) cursor key until the following message appears in
the message display.

1. Press the FUNCTION key.
* If Restricted access is turned ON and you entered your access

code in the beginning of the procedure, proceed to step 3.

2. Press the (씰) cursor key once.

3. Press the ENTER FUNCTION key.

4. Press the (씰) cursor key until the following message appears in
the message display.

5. Press the ENTER FUNCTION key.

6. Enter the fax number of the transmitting party.
* If you entered the fax number with the keypad, proceed to step 7.
* If you entered the fax number with an abbreviated number or

one-touch key that is already registered with the appropriate SEP
(selective polling address) and PWD (F-Code password),
proceed to step 11.

7. Press the ENTER FUNCTION key.

8. Use the keypad to enter the appropriate SEP (selective polling
address). (Max. 20 digits)

9. Press the ENTER FUNCTION key.

10. Use the keypad to enter the appropriate PWD (F-Code

password). (Max. 20 digits)
* If you do NOT need to enter a F-Code password, proceed to

step 11.

11. Press the ENTER FUNCTION key.

To receive documents from multiple fax machines, repeat steps 6
through 11 until all desired fax numbers have been entered.
* If “EXCEEDS MAX. DEST” appears in the message display, the

number of fax numbers entered exceeds the acceptable limit.

* If you pressed the DELAYED TX. key at the beginning of the

procedure, press the ENTER FUNCTION key after all desired
fax numbers have been entered. A message that will allow you
to enter a desired start time will appear. Carry out steps 5 and 6
of “Communication Using the Timer”, page 4-2.

12. Press the START key.

A corresponding file number will appear in the message display.

7-6

6HFWLRQ Fax operation (Other functions)

(7)Storing Documents in a Confidential

Box (F-Code Based Confidential Polling
Transmission)

An F-Code based Confidential polling transmission involves storing
documents to be transmitted in a Confidential box and waiting for the
polling request.
This function is convenient for transmitting documents that should
only be seen by select individuals, because the receiving party will
only be able to access the Confidential box and retrieve the desired
documents when the SEP (selective polling address) that the
receiving party enters matches the 4-digit Confidential box number of
that Confidential box.
It is also possible to add documents to a transmission that is already
in the Confidential box waiting for the polling request.

* To enable F-Code based Confidential polling transmission, the

receiving party’s fax must also possesses F-Code based
capabilities.

* If an F-Code based Confidential polling transmission is scheduled,

the transmission will be carried out in the Memory transmission
mode, regardless of which transmission mode the fax is currently in.

* If you want the data for the documents to remain in the Confidential

box even after it is transmitted, turn the Bulletin Board function ON.
(Refer to “Bulletin Board Function ON/OFF”, page 9-7.)

* In order to delete the data for documents in a Confidential box, refer

to “● Cancelling a Communication which is Awaiting a Start Time”,
page 2-18, and perform the procedure described there.

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Confidential box

Storing Documents in a Confidential Box

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● In order to receive the desired documents…

1 The SEP (selective polling address) entered by the receiving

party must match the Confidential box number of the
corresponding Confidential box in the transmitting fax, and

2 The PWD (F-Code password) entered by the receiving party

must match the Confidential box ID of that same Confidential
box.

7-7

6HFWLRQ Fax operation (Other functions)

4. Press the ENTER FUNCTION key.

5. Press the (씰) cursor key once.

6. Press the ENTER FUNCTION key.
* If the optional Dual Line Kit is installed, proceed to step 7. If it is

NOT installed, proceed to step 9.

7. Use the cursor keys (씱) (씰) to select which line (the 1st line or the
2nd line) will be used for the polling operation.

8. Press the ENTER FUNCTION key.

9. Use the keypad to enter the 4-digit Confidential box number
corresponding to the desired Confidential box.

10. Press the ENTER FUNCTION key. If there are no documents in

the Confidential box and waiting for a polling request, proceed to
step 12.
* If there are documents already in the Confidential box waiting

for a polling request, the following message will appear in the
message display. Use the cursor keys (씱) (씰) to select
whether or not you want to add documents to the transmission.

* If “WRONG BOX NO.” appears in the message display, there is

no Confidential box registered under the entered Confidential
box number and the display will return to step 9. Enter the
correct box number or register a new Confidential box under the
desired number. (Refer to “(1) Registering Confidential Boxes”,
page 7-7.)

> If you select “YES”…

The set documents will be added to those already in memory.
* The page number for each set of added documents will begin from

“1” again.

> If you select “NO”…

The procedure will be cancelled and the message display will revert
to the initial mode.

11. Press the ENTER FUNCTION key.

12. Press the START key.

Scanning of the documents will begin.

(1) Registering Confidential Boxes

* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

* If Restricted access is turned ON, it is first necessary to enter the

registered management password and then press the ENTER
FUNCTION key. Refer to “(5) Entering Your Access Code”, page 7-28.

1. Press the FUNCTION key.

2. Press the (씰) cursor key until the following message appears in
the message display.

3. Press the ENTER FUNCTION key.

4. Press the (씱) cursor key once.

5. Press the ENTER FUNCTION key.

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F-Code based Confidential communication involves the addition of
F-Code commands (page 2-8) to a standard Confidential
communication. In order to carry out F-Code based Confidential
communication, it is necessary for the receiving party to register a
Confidential box in advance. As a separate operation is required
as well in order to print out the received documents at the receiving
party’s fax, this function is convenient to keep documents strictly
confidential.
F-Code based Confidential communication will only be successful
if the SUB (subaddress) that the transmitting party enters matches
the registered Confidential box number corresponding to the
destination Confidential box and, if the receiving party registered a
Confidential box ID for that box as well, the SID (subaddress ID)
that the transmitting party enters must match that box ID. When
receiving documents into a Confidential box registered in this fax,
the Confidential box number and box ID are both 4-digit numbers.
* To enable F-Code based Confidential communication, the other

party’s fax must also possesses F-Code based capabilities.

* A maximum of 10 Confidential boxes can be registered in this

fax.

* The same SUB (subaddress) and SID (subaddress ID) cannot be

used for both a Confidential box and a Relay box at the same
time.

F-Code Based Confidential
Communication

Transmitting party Confidential box

in the receiving party's fax

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7-8

6HFWLRQ Fax operation (Other functions)

6. Use the keypad to enter the desired 4-digit Confidential box
number (0000 - 9999).

7. Press the ENTER FUNCTION key.

8. Use the keypad to enter the desired 4-digit Confidential box ID
(0000 - 9999).
* If you do NOT want to register a Confidential box ID, proceed to

step 9.

9. Press the ENTER FUNCTION key.

10. Use the keypad to enter the desired 4-digit Confidential box

password (0000 - 9999).

11. Press the ENTER FUNCTION key.

12. Enter the desired name for the Confidential box.

* Refer to “● Entering Characters”, page 2-21, for more detailed

information on entering characters.

13. Press the ENTER FUNCTION key.

14. Registration for that Confidential box is complete. Use the cursor

keys (씱) (씰) to select whether or not you want to continue
registering Confidential boxes.

15. Press the ENTER FUNCTION key.

* If you chose to continue registering Confidential boxes, return to

step 6. If you chose NOT to continue, the message display will
revert to the initial mode.

6. Use the keypad to enter the 4-digit Confidential box number
corresponding to the Confidential box to be deleted.

7. Press the ENTER FUNCTION key.

8. Use the keypad to enter the corresponding 4-digit Confidential box
password.

9. Press the CLEAR/ON-HOOK key
* If the entered Confidential box password does NOT match the

registered one, the message display will return to step 8. Verify
and enter the correct password.

* If “CANNOT DELETE DATA IN CONFID. BOX” appears in the

message display, there are already documents stored in that
Confidential box. Print out the documents from the Confidential
box before attempting to delete it. (Refer to “(4) Printing Out
Documents from a Confidential Box”, page 7-9.) If the documents
to be deleted are for a Confidential polling transmission, refer to
“Cancelling a Communication”, page 2-18, to delete them.

10. Deletion of that Confidential box is complete. Use the cursor keys

(씱) (씰) to select whether or not you want to continue deleting
Confidential boxes.

11. Press the ENTER FUNCTION key.

* If you chose to continue deleting Confidential boxes, the

message display will return to step 6. If you chose NOT to
continue, the message display will revert to the initial mode.

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1$0($%&

(2) Deleting Confidential Boxes

* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

* If Restricted access is turned ON, it is first necessary to enter the

registered management password and then press the ENTER
FUNCTION key. Refer to “(5) Entering Your Access Code”, page 7-28.

1. Press the FUNCTION key.

2. Press the (씰) cursor key until the following message appears in
the message display.

3. Press the ENTER FUNCTION key.

4. Press the (씱) cursor key once.

5. Press the ENTER FUNCTION key.

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'(/(7('

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6(7 '2&80(17

(3)

F-Code Based Confidential Transmission

F-Code based Confidential transmission involves the transmission of
documents to a desired Confidential box that is registered in the
receiving party’s fax.
* In order to carry out F-Code based Confidential transmission, the

receiving party’s fax must also possesses F-Code based
capabilities and a Confidential box must be registered in that fax, in
advance.

* If all of the fax numbers are entered using abbreviated numbers,

one-touch keys or group dial keys, this fax is capable of
automatically transmitting the same documents to up to 145
different fax machines in a single operation.

● In order to carry out F-Code based Confidential
transmission…

1 The transmitting party must select the Confidential box in the

receiving party’s fax that it wants to transmit to and the
corresponding SUB (subaddress) the transmitting party enters
must match the Confidential box number designated for that
Confidential box, and

2 The corresponding SID (subaddress ID) the transmitting party

enters must match the Confidential box ID designated for that
same Confidential box.

(17(5 %2; 1R 

7-9

6HFWLRQ Fax operation (Other functions)

* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

* If Restricted access is turned ON, it is first necessary to enter your

access code (or the registered management password) and then
press the ENTER FUNCTION key. Refer to “(5) Entering Your
Access Code”, page 7-28.

1. Set the documents to be transmitted and, if necessary, select the
desired resolution and contrast.
* If you want to designate a time for the transmission to begin,

press the DELAYED TX. key.

2. Press the FUNCTION key.

3. Press the (씰) cursor key until the following message appears in
the message display.

4. Press the ENTER FUNCTION key.

5. Press the ENTER FUNCTION key once again.

6. Enter the destination fax number.
* If you entered the fax number with the keypad, proceed to step 7.
* If you entered the fax number with an abbreviated number or

one-touch key that is already registered with the appropriate SUB
(subaddress) and SID (subaddress ID), proceed to step 11.

7. Press the ENTER FUNCTION key.

8. Use the keypad to enter the appropriate SUB (subaddress).
(Max. 20 digits)

9. Press the ENTER FUNCTION key.

10. Use the keypad to enter the appropriate SID (subaddress ID).

(Max. 20 digits)
* If you do NOT need to enter a subaddress ID, proceed to

step 11.

11. Press the ENTER FUNCTION key.

To transmit documents to multiple destinations, repeat steps 6
through 11 until all desired fax numbers have been entered.
* If “EXCEEDS MAX. DEST” appears in the message display, the

number of fax numbers entered exceeds the acceptable limit.

* If you pressed the DELAYED TX. key at the beginning of the

procedure, press the ENTER FUNCTION key after all desired
fax numbers have been entered. A message that will allow you
to enter a desired start time will appear. Carry out steps 5 and 6
of “Communication Using the Timer”, page 4-2.

12. Press the START key.

A corresponding file number will appear in the message display.

(4) Printing Out Documents from a

Confidential Box

Documents received into a Confidential box will NOT be automatically
printed out and must be printed out by carrying out the following
procedure.

* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

* If Restricted access is turned ON, it is first necessary to enter your

access code (or the registered management password) and then
press the ENTER FUNCTION key. Refer to “(5) Entering Your
Access Code”, page 7-28.

1. Press the FUNCTION key.

2. Press the (씰) cursor key until the following message appears in
the message display.

3. Press the ENTER FUNCTION key.

4. Press the (씱) cursor key until the following message appears in
the message display.

5. Press the ENTER FUNCTION key.

6. Use the keypad to enter the 4-digit Confidential box number of the
Confidential box where the documents are stored.

7. Press the ENTER FUNCTION key.

8. Use the keypad to enter the corresponding 4-digit Confidential box
password.

9. Press the ENTER FUNCTION key. The documents which are
stored in that Confidential box will be printed out.
* Once the documents are printed out, the corresponding data will

be deleted.

* If the entered Confidential box password doesn’t match the

registered one, the message display will return to step 8. Verify
and enter the correct password.

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6(7 '2&80(17

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6(7 '2&80(17

7-10

6HFWLRQ Fax operation (Other functions)

(5) Printing Out a Confidential Box Report

Printing out this report enables the user to confirm information related
to Confidential boxes, such as the Confidential box numbers and box
names registered for each box.
* Neither the Confidential box IDs nor the corresponding passwords

will be printed on the Confidential box report.

* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

* If Restricted access is turned ON, it is first necessary to enter the

registered management password and then press the ENTER
FUNCTION key. Refer to “(5) Entering Your Access Code”, page 7-28.

1. Press the PRINT REPORTS key.

2. Press the (씱) cursor key until the following message appears in
the message display.
* If the optional Dual Line Kit is installed, proceed to step 3. If it is

NOT installed, proceed to step 5.

3. Use the cursor keys (씱) (씰) to select which line (the 1st line or the
2nd line) will be used for printout.

4. Press the ENTER FUNCTION key.

5. Press the ENTER FUNCTION key.
A Confidential box report will be printed out.

(6) Printing Out a Confidential File List

Printing out this list enables the user to confirm information, such as
the corresponding Confidential box numbers, etc., related to
Confidential boxes that contain documents which are waiting to be
transmitted upon receipt of a polling request. Other information, such
as the box number, time of reception and the transmitting party, will
be printed for those Confidential boxes that contain received data.

* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

* If Restricted access is turned ON, it is first necessary to enter the

registered management password and then press the ENTER
FUNCTION key. Refer to “(5) Entering Your Access Code”, page 7-28.

1. Press the PRINT REPORTS key.

2. Press the (씱) cursor key until the following message appears in
the message display.
* If the optional Dual Line Kit is installed, proceed to step 3. If it is

NOT installed, proceed to step 5.

3. Use the cursor keys (씱) (씰) to select which line (the 1st line or the
2nd line) will be used for printout.

4. Press the ENTER FUNCTION key.

5. Press the ENTER FUNCTION key.
A Confidential file list will be printed out.

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35,17 5(3257
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35,17 5(3257
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7-11

6HFWLRQ Fax operation (Other functions)

(1) Registering Relay Boxes

In order for this fax to function as a relay station, carry out the
following procedure to register a Relay box and to register the final
destination(s) in that box.
* The same box number cannot be used for both a Relay box and a

Confidential box at the same time.

* It is necessary to register, in advance, the fax number for each of

the final destinations under abbreviated numbers, one-touch keys or
group dial keys. (Refer to “One-Touch Keys”, page 2-19,
“Abbreviated Numbers”, page 2-22, and “Group Dial Keys”,
page 7-16.)

* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

* If Restricted access is turned ON, it is first necessary to enter the

registered management password and then press the ENTER
FUNCTION key. Refer to “(5) Entering Your Access Code”, page 7-28.

1. Press the FUNCTION key.

2. Press the (씰) cursor key until the following message appears in
the message display.

3. Press the ENTER FUNCTION key.

4. Press the (씰) cursor key once.

5. Press the ENTER FUNCTION key.

6. Use the keypad to enter the desired 4-digit Relay box number
(0000 - 9999).

7. Press the ENTER FUNCTION key.
* If “ALREADY REGISTERED” appears in the message display, a

box number that has already been registered was entered. The
message display will return to step 6.

8. Use the keypad to enter the desired 4-digit Relay box ID
(0000 - 9999).
* If you do NOT want to register a Relay box ID, proceed to

step 9.

9. Press the ENTER FUNCTION key.

10. Enter the abbreviated number, or press the one-touch key or

group dial key, under which the fax number(s) of the final
destination(s) is/are registered. If the fax number is registered
under an abbreviated number, press the ABBR./DIRECTORY key
and then use the keypad to enter the corresponding 2-digit
abbreviated number.

F-Code based Relay broadcast transmission refers to the method
of transmission whereby documents are transmitted to multiple,
long distance destinations by transmitting the documents via a
relay station, generally located somewhere between the initial
transmitting station and the final destinations.
In order for this fax to act as the relay station, it is necessary to
register a Relay box in this fax with the final destination(s)
registered under that box. In this case, it is possible to limit from
which facsimiles you can receive a Relay broadcast transmission
command by entering the TSI (Transmitting Station Identification:
the last 4 digits of the fax number) of the desired initial transmitting
station during registration of the corresponding Relay box.
In order for this fax to act as the relay station and receive a Relay
broadcast transmission command, the initial transmitting station
must enter a SUB (subaddress) that matches the 4-digit Relay box
number registered in this fax, and, if you registered a Relay box ID
for that box as well, the initial transmitting station must enter a SID
(subaddress ID) that matches that box ID. However, if you have
entered the TSI of the corresponding initial transmitting station
under that Relay box, the Relay broadcast transmission will be
possible even if they do not enter a subaddress or subaddress ID.
It is possible, in a single operation, to transmit documents to
multiple relay stations and, to have each relay station transmit
those documents to multiple final destinations.

* A maximum of 10 Relay boxes can be registered in this fax in

order to enable it to function as a relay station.

* When this fax is acting as the initial transmitting station, if all of

the relay station fax numbers are entered using abbreviated
numbers, one-touch keys or group dial keys, this fax is capable
of automatically transmitting the same documents to up to 145
different fax machines in a single operation.

* A maximum of 5 initial transmitting stations can be designated for

each Relay box.

* It is possible to have a Relay transmission report for a specific

Relay broadcast transmission sent to a designated destination.
When the report is to be sent from a relay station, if a connection
cannot be made even after the designated number of redial
attempts, the report will not be sent. A Relay transmission report
will only be sent to the designated destination if you select it to be
sent during registration of the Relay box and if the documents
were transmitted to multiple final destinations.

F-Code Based Relay Broadcast
Transmission

abc

Initial transmitting

station

Relay box

in relay station

Final destinations

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6(7 '2&80(17

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1 Use the keypad to enter the TSI of the initial transmitting

station.

2 Press the ENTER FUNCTION key.

To register multiple transmitting stations, repeat steps 1 and
2 until all desired TSIs have been entered.
* Once input of all TSIs is complete, press the ENTER

FUNCTION key until the following message is displayed.

21. Registration for that Relay box is complete. Use the cursor keys
(씱) (씰) to select whether or not you want to continue registering
Relay boxes.

22. Press the ENTER FUNCTION key.
* If you chose to continue registering Relay boxes, the message

display will return to step 6. If you chose NOT to continue, the
message display will revert to the initial mode.

7-12

6HFWLRQ Fax operation (Other functions)

* To transmit to multiple destinations, use a group dial key to

enter the fax numbers.

* The fax number of the final destination cannot be entered with

the keypad.

* If “NOT IN USE” appears in the message display, an

unregistered key or abbreviated number was selected.

11. Press the ENTER FUNCTION key.

12. Enter the desired name for the Relay box.
* Refer to “● Entering Characters”, page 2-21, for more detailed

information on entering characters.

13. Press the ENTER FUNCTION key.

14. Use the cursor keys (씱) (씰) to select whether you want the
documents received from the initial transmitting station to be
printed out at your fax (ON) or not (OFF).

15. Press the ENTER FUNCTION key.

16. Use the cursor keys (씱) (씰) to select whether you want to have a
Relay transmission report sent to a designated destination (ON)
or not (OFF).

17. Press the ENTER FUNCTION key.
* If you chose NOT to have a Relay transmission report sent,

proceed to step 20.

18. Enter the fax number of the destination to which you want to have
the Relay transmission report sent. (Max. 32 digits)

19. Press the ENTER FUNCTION key.

20. Use the keypad to enter the TSI (Transmitting Station
Identification: the last 4 digits of the fax number) of the initial
transmitting station from which you want to allow reception of a
Relay broadcast transmission command.
* A maximum of 5 initial transmitting stations can be designated in

this fax.

(2) Deleting Relay Boxes

* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

* If Restricted access is turned ON, it is first necessary to enter the

registered management password and then press the ENTER
FUNCTION key. Refer to “(5) Entering Your Access Code”, page 7-28.

1. Press the FUNCTION key.

2. Press the (씰) cursor key until the following message appears in
the message display.

3. Press the ENTER FUNCTION key.

4. Press the (씰) cursor key once.

5. Press the ENTER FUNCTION key.

6. Use the keypad to enter the 4-digit Relay box number
corresponding to the Relay box to be deleted.

7. Press the ENTER FUNCTION key.

8. Press the CLEAR/ON-HOOK key.

9. Deletion of that Relay box is complete. Use the cursor keys
(씱) (씰) to select whether or not you want to continue deleting
Relay boxes.

10. Press the ENTER FUNCTION key.

* If you chose to continue deleting Relay boxes, the message

display will return to step 6. If you chose NOT to continue, the
message display will revert to the initial mode.

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* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

* If Restricted access is turned ON, it is first necessary to enter your

access code (or the registered management password) and then
press the ENTER FUNCTION key. Refer to “(5) Entering Your
Access Code”, page 7-28.

1. Set the documents to be transmitted and, if necessary, select the
desired resolution and contrast.
* If you want to designate a time for the transmission to begin,

press the DELAYED TX. key.

2. Press the FUNCTION key.

3. Press the (씰) cursor key until the following message appears in
the message display.

4. Press the ENTER FUNCTION key.

5. Press the ENTER FUNCTION key once again.

6. Enter the fax number of the relay station.
* If you entered the fax number with the keypad, proceed to step 7.
* If you entered the fax number with an abbreviated number, one-

touch key or group dial key that is already registered with the
appropriate SUB (subaddress) and SID (subaddress ID), proceed
to step 11.

7. Press the ENTER FUNCTION key.

8. Use the keypad to enter the appropriate SUB (subaddress).
(Max. 20 digits)

9. Press the ENTER FUNCTION key.

7-13

6HFWLRQ Fax operation (Other functions)

(3) Sending Documents

In order for this fax to function as the initial transmitting station in an
F-Code based Relay broadcast transmission and transmit documents
via a relay station, carry out the following procedure.

10. Use the keypad to enter the appropriate SID (subaddress ID).
(Max. 20 digits)
* If you do NOT need to enter a subaddress ID, proceed to

step 11.

11. Press the ENTER FUNCTION key.
To use multiple relay stations, repeat steps 6 through 11 until all
desired fax numbers have been entered.
* If “EXCEEDS MAX. DEST” appears in the message display, the

number of fax numbers entered exceeds the acceptable limit.

* If you pressed the DELAYED TX. key at the beginning of the

procedure, press the ENTER FUNCTION key after all desired
fax numbers have been entered. A message that will allow you
to enter a desired start time will appear. Carry out steps 5 and 6
of “Communication Using the Timer”, page 4-2.

12. Press the START key.
A corresponding file number will appear in the message display.

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6(7 '2&80(17

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5(/$<7;

● In order to carry out F-Code based Relay broadcast
transmission…

1 The SUB (subaddress) you enter must match the Relay box

number of the corresponding Relay box in the receiving party’s
fax, and

2 The SID (subaddress ID) you enter must match the Relay box ID

of that same Relay box, and

3 The last 4 digits of your own fax number – as registered for your

Self-station Information – must match one of the TSI
(Transmitting Station Identification) numbers registered for that
Relay box.
* If this third condition is satisfied, F-Code based Relay

broadcast transmission is possible even if the initial
transmitting station does not possess F-Code based
communication capabilities.

6,'

(4) Printing Out a Relay Box Report

Printing out this report enables the user to confirm information related
to Relay boxes.
* The corresponding SIDs (subaddress IDs) will NOT be printed on

the Relay box report.

* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

* If Restricted access is turned ON, it is first necessary to enter the

registered management password and then press the ENTER
FUNCTION key. Refer to “(5) Entering Your Access Code”, page 7-28.

1. Press the PRINT REPORTS key.

2. Use the (씱) cursor key until the following message appears in the
message display.
* If the optional Dual Line Kit is installed, proceed to step 3. If it is

NOT installed, proceed to step 5.

3. Use the cursor keys (씱) (씰) to select which line (the 1st line or the
2nd line) will be used for printout.

4. Press the ENTER FUNCTION key.

5. Press the ENTER FUNCTION key once again.
A Relay box report will be printed out.

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6(7 '2&80(17

35,17 5(3257
5(/$< %2; 5(3257

5(/$<%2;5(3257
67/,1(

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1'/,1(

Encryption communication allows encryption of documents prior to
their transmission. In this way, third parties are prevented from
seeing the actual documents even if they should be able to access
the transmission itself, making this function extremely beneficial for
sending strictly confidential information.
* To successfully accomplish encryption, and then the

corresponding decryption, both the transmitting and receiving
parties must use the same encryption key and register it under
the same encryption key ID. If the encryption keys and key IDs
used by both parties do not match EXACTLY, Encryption
communication will not be possible. Therefore, it is necessary for
both parties to determine, in advance, the encryption key which
will be used and the encryption key ID that it will be registered
under.

* To accomplish Encryption communication, the other party’s fax

must be one of our models which possesses Encryption
communication capabilities. (Some models, however, are not
compatible.)

* It is first necessary to enter the currently registered management

password before you can register an encryption key. To change
the password from its factory default setting of “6482”, carry out
the procedure described in “(7) Changing the Management
Password”, page 7-28.

* Each destination fax number can only be entered with an

abbreviated number, one-touch key or group dial key. It cannot
be entered with the keypad.

* This fax is capable of automatically transmitting documents to up

to 145 different destinations in a single operation.

* Encryption transmission can only be accomplished if the

predetermined encryption key is registered in advance. Then –
during registration of an abbreviated number or one-touch key –
it is necessary to designate that abbreviated number or one­touch key for Encryption transmission and select the encryption
key ID corresponding to the encryption key, or, to register a
group dial key using abbreviated numbers and/or one-touch keys
that have been designated for Encryption transmission in that
way. (Refer to “(1) Registering” under “One-Touch Keys”,
page 2-19, and under “Abbreviated Numbers”, page 2-22.)

* Encryption transmission can only be accomplished if the

transmitting party designates the abbreviated number, one-touch
key or group dial key – under which the destination fax number(s)
is/are registered – for Encryption transmission and registers a
SUB (subaddress) that matches the Confidential box number of
the destination Confidential box.

* A maximum of 20 encryption keys can be registered in this fax.

7-14

6HFWLRQ Fax operation (Other functions)

(1)Registering and Modifying Encryption

Keys

* If an encryption key that has been used to schedule a

communication which has not yet begun is selected for modification,
“USED AS MEMORY FILE” will appear in the message display and
it will not be possible to modify that encryption key.

* It is first necessary to enter the currently registered management

password before you can register an encryption key.

* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

* If Restricted access is turned ON, it is first necessary to enter the

registered management password and then press the ENTER
FUNCTION key. Refer to “(5) Entering Your Access Code”, page 7-28.

1. Press the FUNCTION key.

2. Press the (씱) cursor key until the following message appears in
the message display.

3. Press the ENTER FUNCTION key.
* If Restricted access is turned ON, proceed to step 6.

4. Use the keypad to enter the currently registered management
password.

5. Press the ENTER FUNCTION key.
* If the entered password does not match the registered one, the

message display will return to step 4.

6. Press the (씰) cursor key once.

7. Press the ENTER FUNCTION key.

8. Use the keypad to enter the 2-digit encryption key ID (00 - 19)
under which the encryption key will be registered.

9. Press the ENTER FUNCTION key.

10. Use the keypad to create the desired encryption key or to modify

the existing encryption key. (Max. 16 characters)
* Press the CLEAR/ON-HOOK key to clear the presently

displayed encryption key.

11. Press the ENTER FUNCTION key.

12. Registration or modification for that encryption key is complete.

Use the cursor keys (씱) (씰) to select whether or not you want to
continue registering or modifying encryption keys.

13. Press the ENTER FUNCTION key. The message display will

revert to the initial mode.
* If you chose to continue registering or modifying encryption keys,

the message display will return to step 8. If you chose NOT to
continue, the message display will revert to the initial mode.

Encryption Communication

Transmitting party Confidential box

in the receiving party's fax

Encryption

Decryption

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7-15

6HFWLRQ Fax operation (Other functions)

● Transmitting party

* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

* If Restricted access is turned ON, it is first necessary to enter your

access code (or the registered management password) and then
press the ENTER FUNCTION key. Refer to “(5) Entering Your
Access Code”, page 7-28.

1. Set the documents to be transmitted and, if necessary, select the
desired resolution and contrast.
* If you want to designate a time for the transmission to begin,

press the DELAYED TX. key.

2. Press the FUNCTION key.

3. Press the (씰) cursor key until the following message appears in
the message display.

4. Press the ENTER FUNCTION key.

5. Enter the destination fax number.
To send documents to multiple destinations, repeat steps 1 and
2 below until all desired fax numbers have been entered.
* The fax numbers can only be entered with abbreviated numbers,

one-touch keys or group dial keys that have been properly
designated for Encryption transmission. They cannot be entered
with the keypad.

* If “EXCEEDS MAX. DEST” appears in the message display, the

number of fax numbers entered exceeds the acceptable limit.

1 Enter a fax number.

2 Check the display and press the ENTER FUNCTION key.

* If you pressed the DELAYED TX. key at the beginning of the

procedure, press the ENTER FUNCTION key after all desired fax
numbers have been entered. A message that will allow you to
enter a desired start time will appear. Carry out steps 5 and 6 of
“Communication Using the Timer”, page 4-2.

6. Press the START key.
Scanning of the documents will begin.

● Receiving party

1. Register the encryption key under the encryption key ID as agreed
to in advance with the transmitting party.
(Refer to “(1) Registering and Modifying Encryption Keys”, page 7-14.)
* If the encryption key has already been registered, proceed to

step 2.

* It is first necessary to enter the currently registered management

password before you can register an encryption key.

2. Register the corresponding Confidential box.
(Refer to “(1) Registering Confidential Boxes” page 7-7.)
* If the Confidential box has already been registered, proceed to

step 3.

3. When an Encryption transmission comes in from the transmitting
fax…
If the communication was successful, the documents will be
decrypted to their original form upon receipt and then stored in the
specified Confidential box.

4. Print out the documents from the Confidential box.
(Refer to “(4) Printing Out Documents from a Confidential Box”,
page 7-9.)

(2) Required Operation

● In order to carry out Encryption communication…

1 The transmitting party must select the Confidential box in the

receiving party’s fax that it wants to transmit to and the
corresponding SUB (subaddress) the transmitting party enters
must match the Confidential box number designated for that
Confidential box, and

2 The corresponding SID (subaddress ID) the transmitting party

enters must match the Confidential box ID designated for that
same Confidential box, and

3 The encryption key and encryption key ID that both parties use

must match.

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(3) Printing Out an Encryption Key List

Printing out this list enables the user to confirm the encryption keys
and encryption key IDs currently registered in this fax.
* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

* If Restricted access is turned ON, it is first necessary to enter the

registered management password and then press the ENTER
FUNCTION key. Refer to “(5) Entering Your Access Code”, page 7-28.

1. Press the PRINT REPORTS key.

2. Press the (씱) cursor key once.

3. Press the ENTER FUNCTION key.

4. Press the (씱) cursor key once.
* If Restricted access is turned ON, proceed to step 7.

5. Press the ENTER FUNCTION key.

6. Use the keypad to enter the currently registered management
password.

7. Press the ENTER FUNCTION key.
An Encryption key list will be printed out.

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7-16

6HFWLRQ Fax operation (Other functions)

* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

* If Restricted access is turned ON, it is first necessary to enter the

registered management password and then press the ENTER
FUNCTION key. Refer to “(5) Entering Your Access Code”, page 7-28.

1. Press the FUNCTION key.

2. Press the ENTER FUNCTION key.

3. Use the cursor keys (씱) (씰) to select whether you want to turn
Fax forwarding ON or OFF.

4. Press the ENTER FUNCTION key.
* If you chose to turn Fax forwarding OFF, the message display

will revert to the initial mode.

5. Use the keypad to enter the fax number of the destination fax.

6. Press the ENTER FUNCTION key.

7. Use the keypad to enter the desired start time for Fax forwarding.
* The time should be set on a 24-hour time basis (00:00 - 23:59).

8. Press the ENTER FUNCTION key.

9. Use the keypad to enter the desired end time for Fax forwarding.
* The time should be set on a 24-hour time basis (00:00 - 23:59).

10. Press the ENTER FUNCTION key.

11. Use the cursor keys (씱) (씰) to select whether you want the

received documents to be printed out at this fax (ON) or not (OFF).

12. Press the ENTER FUNCTION key.

The message display will revert to the initial mode.
* When Fax forwarding is turned ON, “SET FAX FORWARDING”

will appear in the message display when the fax is in the initial
mode.

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Fax forwarding allows documents received during designated
hours to be saved into memory and automatically forwarded to
another fax number which is registered in advance. It is also
possible to have the received documents printed out at this fax in
addition to the designated fax.
* If Fax forwarding is turned ON, received documents will be

automatically printed out at this fax any time the forwarding
operation is unsuccessful, even if the “PRINT HERE” setting is
turned OFF.

* Even when Fax forwarding is turned ON, documents received

through the following types of communication will not be
forwarded:

Polling reception, Continuous polling reception, F-Code
based Confidential polling reception, F-Code based
Confidential reception, F-Code based Relay broadcast
reception, Encryption communication.

Fax Forwarding ON/OFF

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Multiple fax numbers can be registered under a single one-touch
key which will then function as a group dial key for entering all of
the registered fax numbers with the touch of a single key.
* A maximum of 20 group dial keys can be registered in this fax.
* If all of the fax numbers are entered using abbreviated numbers

or one-touch keys, this fax is capable of automatically
transmitting to or receiving documents from up to 145 different
fax machines in a single operation.

* In order to use a group dial key to enter fax numbers for an

F-Code communication (F-Code based Relay broadcast
transmission, etc.), it is necessary to register a SUB
(subaddress) and, if desired, a SID (subaddress ID) under each
and every abbreviated number or one-touch key that is used to
register the group dial key.

* In order to use a group dial key for Encryption transmission, it is

necessary to register not only the SUB (subaddress) and, if
desired, a SID (subaddress ID), under each and every
abbreviated number or one-touch key that is used to register the
group dial key, but to designate that abbreviated number or one­touch key for Encryption transmission, and register an encryption
key and its corresponding encryption key ID.

Group Dial Keys

(1) Registering

* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

* If Restricted access is turned ON, it is first necessary to enter the

registered management password and then press the ENTER
FUNCTION key. Refer to “(5) Entering Your Access Code”, page 7-28.

1. Press the FUNCTION key.

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17. Registration for that group dial key is complete.
Use the cursor keys (씱) (씰) to select whether or not you want to
continue registering group dial keys.

18. Press the ENTER FUNCTION key.
* If you chose to continue registering group dial keys, return to

step 6. If you chose NOT to continue, the message display will
revert to the initial mode.

7-17

6HFWLRQ Fax operation (Other functions)

2. Press the (씱) cursor key until the following message appears in
the message display.

3. Press the ENTER FUNCTION key.

4. Press the (씱) cursor key until the following message appears in
the message display.

5. Press the ENTER FUNCTION key.

6. Press an unregistered one-touch key.

7. Press the ENTER FUNCTION key.

8. Enter the other parties' fax numbers. (Max. 32 digits each)
* If you entered the fax number with the keypad, proceed to step 9.
* If you entered the fax numbers with abbreviated numbers or one-

touch keys that are already registered with the appropriate SUB
(subaddress) and other settings, proceed to step 13.

9. Press the ENTER FUNCTION key.

10. Use the keypad to enter the appropriate SUB (subaddress).

(Max. 20 digits)
* If you do NOT want to register a subaddress for this key,

proceed to step 13.

11. Press the ENTER FUNCTION key.

12. Use the keypad to enter the appropriate SID (subaddress ID).

(Max. 20 digits)
* If you do NOT want to register a subaddress ID for this key,

proceed to step 13.

13. Press the ENTER FUNCTION key. Repeat steps 8 through 13

until all desired fax numbers have been entered.
* If “EXCEEDS MAX. DEST” appears in the message display, the

number of fax numbers entered exceeds the acceptable limit.

14. Press the ENTER FUNCTION key once again.

15. Enter the desired name for the group dial key.

(Max. 16 characters)
* Refer to “● Entering Characters”, page 2-21, for more detailed

information on entering characters.

16. Press the ENTER FUNCTION key.

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(2) Modifying and Deleting

* If a group dial key that has been used to schedule a communication

which has not yet begun is selected for modification or deletion,
“USED AS MEMORY FILE” will appear in the message display and
it will not be possible to modify or delete that key.

* If a group dial key that has been used in the registration of a

program key or Relay box is selected for modification or deletion,
“CANNOT DELETE” will appear in the message display and it will
not be possible to modify or delete that key.

* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

* If Restricted access is turned ON, it is first necessary to enter the

registered management password and then press the ENTER
FUNCTION key. Refer to “(5) Entering Your Access Code”, page 7-28.

1. Press the FUNCTION key.

2. Press the (씱) cursor key until the following message appears in
the message display.

3. Press the ENTER FUNCTION key.

4. Press the (씱) cursor key until the following message appears in
the message display.

5. Press the ENTER FUNCTION key.

6. Press the group dial key containing the information to be modified
or deleted.
* To delete the registered information, proceed to “● Deleting”.

To modify information, proceed to “● Modifying”.

● Deleting

7. Press the CLEAR/ON-HOOK key.

8. Deletion of that group dial key is complete.
Use the cursor keys (씱) (씰) to select whether or not you want to
continue deleting group dial keys.

9. Press the ENTER FUNCTION key.
* If you chose to continue deleting group dial keys, return to step 6.

If you chose NOT to continue, the message display will revert to
the initial mode.

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(1) Registering

* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

* If Restricted access is turned ON, it is first necessary to enter the

registered management password and then press the ENTER
FUNCTION key. Refer to “(5) Entering Your Access Code”, page 7-28.

1. Press the FUNCTION key.

2. Press the (씱) cursor key until the following message appears in
the message display.

3. Press the ENTER FUNCTION key.

7-18

6HFWLRQ Fax operation (Other functions)

(4) Printing Out a Group Dial List

Printing out this list enables the user to confirm the content of group
dial keys currently registered in this fax, such as the registered fax
numbers and the group name.
* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

* If Restricted access is turned ON, it is first necessary to enter the

registered management password and then press the ENTER
FUNCTION key. Refer to “(5) Entering Your Access Code”, page 7-28.

1. Press the PRINT REPORTS key.

2. Press the (씱) cursor key once.

3. Press the ENTER FUNCTION key.

4. Press the (씰) cursor key until the following message appears in
the message display.

5. Press the ENTER FUNCTION key.
A Group dial list will be printed out.

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(3) Dialling with a Group Dial Key

* Group dial keys can be used not only for entering fax numbers

during a standard transmission, but also for such operations as
Polling transmission.

* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

* If Restricted access is turned ON, it is first necessary to enter your

access code (or the registered management password) and then
press the ENTER FUNCTION key. Refer to “(5) Entering Your
Access Code”, page 7-28.

1. If the operation involves the transmission of documents, set the
documents to be transmitted and, if necessary, select the desired
resolution and contrast.

2. Press the desired one-touch key which was registered as a group
dial key.

3. Press the START key.
The communication will begin.
* If “PRESS NUMERIC KEY” appears in the message display,

confirm that the group name displayed is actually the one desired
and, if it is, press the key on the keypad corresponding to the
number indicated in the bottom line of the message display. If
you press the correct number, the communication will begin.

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If a chain dial number (digits to be added to the beginning of a fax
number) is registered under a one-touch key in advance, that one­touch key will function as a chain dial key. When that key is
pressed to enter the initial portion of the other party’s fax number,
this fax will dial the other party by combining that number with
whatever number is entered after that.
* A maximum of 45 chain dial keys can be registered in this fax.
* If the chain dial key is pressed when you are dialling multiple fax

numbers, the chain dial number will be applied to all the numbers
in the operation.

Chain Dial Keys

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● Modifying

7. Press the ENTER FUNCTION key.

8. Use the keypad to enter the fax number to be modified. If you want
to modify information other than one of the presently registered fax
numbers, press the ENTER FUNCTION key until the desired
information is displayed and then change that information as
desired.
* Press the CLEAR/ON-HOOK key to clear the presently displayed

information.

* Refer to “(1) Registering”, page 7-16, for more detailed

information on each item.

* To modify the currently registered SID (subaddress ID), first enter

the registered SID and press the ENTER FUNCTION key. Then
enter the desired SID.

9. Once modification of all the desired items is complete, press the
ENTER FUNCTION key until the following message is displayed.

10. Modification of the registered information is complete. Use the

cursor keys (씱) (씰) to select whether or not to continue
modifying information registered under group dial keys.

11. Press the ENTER FUNCTION key.

* If you chose to continue modifying information registered under

group dial keys, return to step 6. If you chose NOT to continue,
the message display will revert to the initial mode.

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(2) Modifying and Deleting

* If a chain dial key that has been used to schedule a communication

which has not yet begun is selected for modification or deletion,
“USED AS MEMORY FILE” will appear in the message display and
it will not be possible to modify or delete that key.

* If a chain dial key that has been used in the registration of a

program key, group dial key or Relay box is selected for
modification or deletion, “CANNOT DELETE” will appear in the
message display and it will not be possible to modify or delete that
key.

* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

* If Restricted access is turned ON, it is first necessary to enter your

access code (or the registered management password) and then
press the ENTER FUNCTION key. Refer to “(5) Entering Your
Access Code”, page 7-28.

1. Press the FUNCTION key.

7-19

6HFWLRQ Fax operation (Other functions)

4. Press the (씱) cursor key once.

5. Press the ENTER FUNCTION key.

6. Press an unregistered one-touch key.

7. Press the ENTER FUNCTION key.

8. Use the keypad to enter the desired chain dial number.
(Max. 32 digits)

9. Press the ENTER FUNCTION key.

10. Enter the desired name for the chain dial key.

(Max. 16 characters)
* Refer to “● Entering Characters”, page 2-21, for more detailed

information on entering characters.

11. Press the ENTER FUNCTION key.

12. Registration for that chain dial key is complete.

Use the cursor keys (씱) (씰) to select whether or not you want to
continue registering chain dial keys.

13. Press the ENTER FUNCTION key.

* If you chose to continue registering chain dial keys, return to

step 6. If you chose NOT to continue, the message display will
revert to the initial mode.

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2. Press the (씱) cursor key until the following message appears in
the message display.

3. Press the ENTER FUNCTION key.

4. Press the (씱) cursor key once.

5. Press the ENTER FUNCTION key.

6. Press the chain dial key to be modified or deleted.
* To delete the registered information, proceed to “● Deleting”.

To modify information, proceed to “● Modifying”.

● Deleting

7. Press the CLEAR/ON-HOOK key.

8. Deletion of that chain dial key is complete.
Use the cursor keys (씱) (씰) to select whether or not you want to
continue deleting chain dial keys.

9. Press the ENTER FUNCTION key.
* If you chose to continue deleting chain dial keys, return to step 6.

If you chose NOT to continue, the message display will revert to
the initial mode.

● Modifying

7. Press the ENTER FUNCTION key.

8. Use the keypad to enter the fax number to be modified. If you want
to modify information other than the presently registered fax
number, press the ENTER FUNCTION key until the desired
information is displayed and then change that information as
desired.
* Press the CLEAR/ON-HOOK key to clear the presently displayed

information.

* Refer to “(1) Registering”, page 7-18, for more detailed

information on each item.

9. Once modification of all the desired items is complete, press the
ENTER FUNCTION key until the following message is displayed.

10. Modification of the registered information is complete. Use the

cursor keys (씱) (씰) to select whether or not to continue
modifying information registered under chain dial keys.

11. Press the ENTER FUNCTION key.

* If you chose to continue modifying information registered under

chain dial keys, return to step 6. If you chose NOT to continue,
the message display will revert to the initial mode.

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4. Press the (씰) cursor key until the following message appears in
the message display.

5. Press the ENTER FUNCTION key.
A Chain dial list will be printed out.

7-20

6HFWLRQ Fax operation (Other functions)

(4) Printing Out a Chain Dial List

Printing out this list enables the user to confirm the contents of chain
dial keys as well as to verify which one-touch keys have been
registered as chain dial keys.
* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

* If Restricted access is turned ON, it is first necessary to enter the

registered management password and then press the ENTER
FUNCTION key. Refer to “(5) Entering Your Access Code”, page 7-28.

1. Press the PRINT REPORTS key.

2. Press the (씱) cursor key once.

3. Press the ENTER FUNCTION key.

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The procedures for those operations that are carried out often – or
on a regular basis – can be registered under a one-touch key
which will then function as a program key for one-touch operation.
The following 6 methods of communication can be registered
under a program key.

Transmission
Polling reception
F-Code based Confidential transmission
F-Code based Relay broadcast transmission
F-Code based Confidential polling reception
Continuous polling reception

* A maximum of 20 program keys can be registered in this fax.
* If all of the fax numbers for any one program key are entered

using abbreviated numbers or one-touch keys, it is possible to
register up to 145 different fax numbers under that key.

Program Keys

(1) Registering

* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

* If Restricted access is turned ON, it is first necessary to enter the

registered management password and then press the ENTER
FUNCTION key. Refer to “(5) Entering Your Access Code”, page 7-28.

1. Press the FUNCTION key.

2. Press the (씱) cursor key until the following message appears in
the message display.

3. Press the ENTER FUNCTION key.

4. Press the (씰) cursor key until the following message appears in
the message display.

5. Press the ENTER FUNCTION key.

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5(*,67(5 63((' ',$/
5(* 352*5$0 ',$/

(3) Using a Chain Dial Key

* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

* If Restricted access is turned ON, it is first necessary to enter your

access code (or the registered management password) and then
press the ENTER FUNCTION key. Refer to “(5) Entering Your
Access Code”, page 7-28.

1. If the operation involves the transmission of documents, set the
documents to be transmitted and, if necessary, select the desired
resolution and contrast.

2. Press the desired one-touch key which was registered as a chain
dial key.

3. Press the ENTER FUNCTION key.

4. Enter the other party’s fax number.
To enter multiple fax numbers, repeat steps 1 and 2 below until
all desired fax numbers have been entered.
* The fax number can be entered using the keypad, abbreviated

numbers or one-touch keys.

* If “EXCEEDS MAX. DEST” appears in the message display, the

number of fax numbers entered exceeds the acceptable limit.

1 Enter a fax number.

2 Check the display and press the ENTER FUNCTION key.

5. Press the ENTER FUNCTION key.

6. Press the START key.
The communication will begin.

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6(7 '2&80(17

7-21

6HFWLRQ Fax operation (Other functions)

● Transmission (Continued from step 7, page 7-21)

8. Press an unregistered one-touch key.

9. Press the ENTER FUNCTION key.

10. Enter a fax number.
To send documents to multiple destinations, repeat steps 1 and
2 below until all desired fax numbers have been entered.
* The fax numbers can be entered with the keypad, abbreviated

numbers or one-touch keys.

* If “EXCEEDS MAX. DEST” appears in the message display, the

number of fax numbers entered exceeds the acceptable limit.

1 Enter the desired fax number.

2 Check the display and press the ENTER FUNCTION key.

11. Press the ENTER FUNCTION key.

12. Enter the desired name for the program key.
(Max. 16 characters)
* Refer to “● Entering Characters”, page 2-21, for more detailed

information on entering characters.

13. Press the ENTER FUNCTION key.

14. If you want to designate a time for the transmission to begin, use
the keypad to enter the start time.
To have the transmission begin immediately after the program
key is pressed, proceed to step 15.
* The time should be set on a 24-hour time basis (00:00 - 23:59).

15. Press the ENTER FUNCTION key.

16. Registration for that program key is complete. Use the cursor
keys (씱) (씰) to select whether or not you want to continue
registering program keys.

17. Press the ENTER FUNCTION key.
* If you chose to continue registering program keys, return to

step 6, page 7-21. If you chose NOT to continue, the message
display will revert to the initial mode.

6. Use the cursor keys (씱) (씰) to select the procedure for the
desired communication.

7. Press the ENTER FUNCTION key.
Proceed to the procedure for the desired communication.

Transmission...............................................................Page 7-21

Polling reception..........................................................Page 7-22

F-Code based Confidential transmission ....................Page 7-22

F-Code based Relay broadcast transmission .............Page 7-23

F-Code based Confidential polling reception ..............Page 7-23

Continuous polling reception.......................................Page 7-24

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● Transmission

● Polling reception

● F-Code based Confidential

transmission

● F-Code based Relay
broadcast transmission

● F-Code based Confidential
polling reception

● Continuous polling
reception

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● F-Code based Confidential transmission
(Continued from step 7, page 7-21)

8. Press an unregistered one-touch key.

9. Press the ENTER FUNCTION key.

7-22

6HFWLRQ Fax operation (Other functions)

10. Enter the destination fax number.
* If you entered the fax number with the keypad, proceed to

step 11.

* If you entered the fax number with an abbreviated number or

one-touch key that is already registered with the appropriate
SUB (subaddress) and SID (subaddress ID), proceed to step 15.

11. Press the ENTER FUNCTION key.

12. Use the keypad to enter the appropriate SUB (subaddress).
(Max. 20 digits)

13. Press the ENTER FUNCTION key.

14. Use the keypad to enter the appropriate SID (subaddress ID).
(Max. 20 digits)
* If you do NOT need to enter a subaddress ID, proceed to

step 15.

15. Press the ENTER FUNCTION key.
To transmit documents to multiple destinations, repeat steps 10
through 15 until all desired fax numbers have been entered.
* If “EXCEEDS MAX. DEST” appears in the message display, the

number of fax numbers entered exceeds the acceptable limit.

16. Press the ENTER FUNCTION key once again.

17. Enter the desired name for the program key.
(Max. 16 characters)
* Refer to “● Entering Characters”, page 2-21, for more detailed

information on entering characters.

18. Press the ENTER FUNCTION key.

19. If you want to designate a time for the transmission to begin, use
the keypad to enter the start time.
To have the transmission begin immediately after the program
key is pressed, proceed to step 20.
* The time should be set on a 24-hour time basis (00:00 - 23:59).

20. Press the ENTER FUNCTION key.

21. Registration for that program key is complete. Use the cursor
keys (씱) (씰) to select whether or not you want to continue
registering program keys.

22. Press the ENTER FUNCTION key.
* If you chose to continue registering program keys, return to

step 6, page 7-21. If you chose NOT to continue, the message
display will revert to the initial mode.

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● Polling reception (Continued from step 7, page 7-21)

8. Press an unregistered one-touch key.

9. Press the ENTER FUNCTION key.

10. Enter the fax number of the transmitting party.
To receive documents from multiple fax machines, repeat steps
1 and 2 below until all desired fax numbers have been entered.
* The fax numbers can be entered with the keypad, abbreviated

numbers or one-touch keys.

* If “EXCEEDS MAX. DEST” appears in the message display, the

number of fax numbers entered exceeds the acceptable limit.

1 Enter a fax number.

2 Check the display and press the ENTER FUNCTION key.

11. Press the ENTER FUNCTION key.

12. Enter the desired name for the program key.
(Max. 16 characters)
* Refer to “● Entering Characters”, page 2-21, for more detailed

information on entering characters.

13. Press the ENTER FUNCTION key.

14. If you want to designate a time for the reception to begin, use the
keypad to enter the start time.
To have the reception begin immediately after the program key is
pressed, proceed to step 15.
* The time should be set on a 24-hour time basis (00:00 - 23:59).

15. Press the ENTER FUNCTION key.

16. Registration for that program key is complete. Use the cursor
keys (씱) (씰) to select whether or not you want to continue
registering program keys.

17. Press the ENTER FUNCTION key.
* If you chose to continue registering program keys, return to

step 6, page 7-21. If you chose NOT to continue, the message
display will revert to the initial mode.

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7-23

6HFWLRQ Fax operation (Other functions)

● F-Code based Relay broadcast transmission
(Continued from step 7, page 7-21)

8. Press an unregistered one-touch key.

9. Press the ENTER FUNCTION key.

10. Enter the fax number of the relay station.

* If you entered the fax number with the keypad, proceed to

step 11.

* If you entered the fax number with an abbreviated number, one-

touch key or group dial key that is already registered with the
appropriate SUB (subaddress) and SID (subaddress ID),
proceed to step 15.

11. Press the ENTER FUNCTION key.

12. Use the keypad to enter the appropriate SUB (subaddress).

(Max. 20 digits)

13. Press the ENTER FUNCTION key.

14. Use the keypad to enter the appropriate SID (subaddress ID).

(Max. 20 digits)
* If you do NOT need to enter a subaddress ID, proceed to

step 15.

15. Press the ENTER FUNCTION key.

To use multiple relay stations, repeat steps 10 through 15 until all
desired fax numbers have been entered.
* If “EXCEEDS MAX. DEST” appears in the message display, the

number of fax numbers entered exceeds the acceptable limit.

16. Press the ENTER FUNCTION key once again.

17. Enter the desired name for the program key.

(Max. 16 characters)
* Refer to “● Entering Characters”, page 2-21, for more detailed

information on entering characters.

18. Press the ENTER FUNCTION key.

19. If you want to designate a time for the transmission to begin, use

the keypad to enter the start time.
To have the transmission begin immediately after the program
key is pressed, proceed to step 20.
* The time should be set on a 24-hour time basis (00:00 - 23:59).

20. Press the ENTER FUNCTION key.

21. Registration for that program key is complete. Use the cursor

keys (씱) (씰) to select whether or not you want to continue
registering program keys.

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● F-Code based Confidential polling reception
(Continued from step 7, page 7-21)

8. Press an unregistered one-touch key.

9. Press the ENTER FUNCTION key.

10. Enter the fax number of the transmitting party.

* If you entered the fax number with the keypad, proceed to

step 11.

* If you entered the fax number with an abbreviated number or

one-touch key that is already registered with the appropriate
SEP (selective polling address) and PWD (F-Code password),
proceed to step 15.

11. Press the ENTER FUNCTION key.

12. Use the keypad to enter the appropriate SEP (selective polling

address). (Max. 20 digits)

13. Press the ENTER FUNCTION key.

14. Use the keypad to enter the appropriate PWD (F-Code

password). (Max. 20 digits)
* If you do NOT need to enter a F-Code password, proceed to

step 15.

15. Press the ENTER FUNCTION key.

To receive documents from multiple fax machines, repeat steps 10
through 15 until all desired fax numbers have been entered.
* If “EXCEEDS MAX. DEST” appears in the message display, the

number of fax numbers entered exceeds the acceptable limit.

16. Press the ENTER FUNCTION key once again.

17. Enter the desired name for the program key.

(Max. 16 characters)
* Refer to “● Entering Characters”, page 2-21, for more detailed

information on entering characters.

18. Press the ENTER FUNCTION key.

19. If you want to designate a time for the reception to begin, use the

keypad to enter the start time.
To have the reception begin immediately after the program key is
pressed, proceed to step 20.
* The time should be set on a 24-hour time basis (00:00 - 23:59).

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22. Press the ENTER FUNCTION key.

* If you chose to continue registering program keys, return to

step 6, page 7-21. If you chose NOT to continue, the message
display will revert to the initial mode.

(2) Modifying and Deleting

* If a program key that has been used to schedule a communication

which has not yet begun is selected for modification or deletion,
“USED AS MEMORY FILE” will appear in the message display and
it will not be possible to modify or delete that key.

* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

* If Restricted access is turned ON, it is first necessary to enter the

registered management password and then press the ENTER
FUNCTION key. Refer to “(5) Entering Your Access Code”, page 7-28.

1. Press the FUNCTION key.

2. Press the (씱) cursor key until the following message appears in
the message display.

3. Press the ENTER FUNCTION key.

4. Press the (씰) cursor key until the following message appears in
the message display.

5. Press the ENTER FUNCTION key.

6. Press the (씱) cursor key until the type of communication that is
registered under the program key to be modified or deleted
appears in the message display. (Refer to step 6, page 7-21.)

7. Press the ENTER FUNCTION key.

8. Press the program key containing the information to be modified or
deleted.
* To delete the registered information, proceed to “● Deleting”.

To modify information, proceed to “● Modifying”.

● Deleting

9. Press the CLEAR/ON-HOOK key.

7-24

6HFWLRQ Fax operation (Other functions)

18. Use the cursor keys (씱) (씰) to enter the desired amount of time

between polling cycles.
* The time interval can be set to any amount between

0 - 90 minutes in 10 minute increments.

* If the time interval is set to “00”, the next polling cycle will begin

about 1 minute after the previous cycle is complete.

19. Press the ENTER FUNCTION key.

20. Registration for that program key is complete. Use the cursor

keys (씱) (씰) to select whether or not you want to continue
registering program keys.

21. Press the ENTER FUNCTION key.

* If you chose to continue registering program keys, return to

step 6, page 7-21. If you chose NOT to continue, the message
display will revert to the initial mode.

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5(*,67(5 63((' ',$/
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● Continuous polling reception
(Continued from step 7, page 7-21)

8. Press an unregistered one-touch key.

9. Press the ENTER FUNCTION key.

10. Enter the fax number of the transmitting party.

To receive documents from multiple fax machines, repeat steps
1 and 2 below until all desired fax numbers have been entered.
* The fax numbers can be entered with the keypad, abbreviated

numbers or one-touch keys.

* If “EXCEEDS MAX. DEST” appears in the message display, the

number of fax numbers entered exceeds the acceptable limit.

1 Enter a fax number.

2 Check the display and press the ENTER FUNCTION key.

11. Press the ENTER FUNCTION key.

12. Enter the desired name for the program key.

(Max. 16 characters)
* Refer to “● Entering Characters”, page 2-21, for more detailed

information on entering characters.

13. Press the ENTER FUNCTION key.

14. If you want to designate a time for the reception to begin, use the

keypad to enter the start time.
To have the reception begin immediately after the program key is
pressed, proceed to step 15.
*

The time should be set on a 24-hour time basis (00:00 - 23:59).

15. Press the ENTER FUNCTION key.

16. If you want to designate a time for the reception to end, use the

keypad to enter the time.
If you do NOT want to designate a time for the reception to end,
proceed to step 17.
*

The time should be set on a 24-hour time basis (00:00 - 23:59).

* If you choose NOT to designate a time for the reception to end,

the operation will continue indefinitely.

17. Press the ENTER FUNCTION key.

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20. Press the ENTER FUNCTION key.

21. Registration for that program key is complete. Use the cursor

keys (씱) (씰) to select whether or not you want to continue
registering program keys.

22. Press the ENTER FUNCTION key.

* If you chose to continue registering program keys, return to

step 6, page 7-21. If you chose NOT to continue, the message
display will revert to the initial mode.

7-25

6HFWLRQ Fax operation (Other functions)

(4) Printing Out a Program Dial List

Printing out this list enables the user to confirm the content of
program keys currently registered in this fax.
* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

* If Restricted access is turned ON, it is first necessary to enter the

registered management password and then press the ENTER
FUNCTION key. Refer to “(5) Entering Your Access Code”, page 7-28.

1. Press the PRINT REPORTS key.

2. Press the (씱) cursor key once.

3. Press the ENTER FUNCTION key.

4. Press the (씰) cursor key once.

5. Press the ENTER FUNCTION key.
A Program dial list will be printed out.

10. Deletion of that program key is complete.
Use the cursor keys (씱) (씰) to select whether or not you want to
continue deleting program keys.

11. Press the ENTER FUNCTION key.
* If you chose to continue deleting program keys, return to step 6.

If you chose NOT to continue, the message display will revert to
the initial mode.

● Modifying

9. Press the ENTER FUNCTION key.

10. Use the keypad to enter the fax number to be modified. If you
want to modify information other than the presently registered fax
number, press the ENTER FUNCTION key until the desired
information is displayed and then changed that information as
desired.
* Press the CLEAR/ON-HOOK key to clear the presently

displayed information.

* Refer to “(1) Registering”, page 7-20, for more detailed

information on each item.

* To modify the currently registered SID (subaddress ID), first

enter the registered SID and press the ENTER FUNCTION key.
Then enter the desired SID.

11. Once modification of all the desired items is complete, press the
ENTER FUNCTION key until the following message is displayed.

12. Modification of the registered information is complete. Use the
cursor keys (씱) (씰) to select whether or not to continue
modifying information registered under program keys.

13. Press the ENTER FUNCTION key.
* If you chose to continue modifying information registered under

program keys, return to step 6. If you chose NOT to continue,
the message display will revert to the initial mode.

(3) Using a Program Key

* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

* If Restricted access is turned ON, it is first necessary to enter your

access code (or the registered management password) and then
press the ENTER FUNCTION key. Refer to “(5) Entering Your
Access Code”, page 7-28.

1. If the operation involves the transmission of documents, set the

documents to be transmitted and, if necessary, select the desired
resolution and contrast.

2. Press the desired one-touch key which was registered as a

program key.

3. Press the START key.

The communication will begin.
* If “PRESS NUMERIC KEY” appears in the message display,

confirm that the program displayed is actually the one desired
and, if it is, press the key on the keypad corresponding to the
number indicated in the bottom line of the message display. If
you press the correct number, the communication will begin.

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● Available functions in Restricted access

Restricted access limits the available functions of this facsimile to
those individuals who enter a viable access code – or to the person­in-charge of managing use who enters the registered management
password.

>The following functions of this facsimile are available upon entering

a viable access code.

• Transmission (including Broadcast transmission, Transmission
which uses the timer, F-Code based Confidential transmission,
Encryption transmission and Relay broadcast transmission)

• Printing Out Documents from a Confidential Box

• Polling reception (including Continuous polling reception, Reverse
polling reception and F-Code based Confidential reception)

• Polling transmission (including F-Code based Confidential Polling
transmission)

• Manual transmission when the call is initiated from this facsimile.

• Cancelling a communication in progress

>All functions of this unit, including registration, settings and report

print out, are available upon entering the registered management
password.

By allowing certain communication and operation only upon input
of an access code, use of this facsimile – such as the number of
communications initiated – can be effectively scrutinised for up to
50 different departments by printing out the corresponding report.
If Restricted access is turned ON and the transmission is initiated
by entering an access code, the department name will be
displayed in the transmitted TTI. If, however, the transmission is
initiated by entering the management password, the self-station
name will be displayed. (Refer to “TTI Transmission ON/OFF”,
page 9-3.)
* It is necessary to register access codes under their

corresponding department code in advance. (Refer to
“(2) Registering Department Codes”, page 7-26.)

Restricted Access

&217,18("
<(6

7. Use the cursor keys (씱) (씰) to select whether you want to turn
Restricted access ON or OFF.

8. Press the ENTER FUNCTION key.
* The Restricted Access ON/OFF setting is complete. If you

selected “ON”, it is possible to continue the procedure and
register department codes. In this case, refer to “(2) Registering
Department Codes”, page 7-26, and carry out the procedure from
step 2.

9. Press the STOP key. The message display will revert to the initial
mode.

7-26

6HFWLRQ Fax operation (Other functions)

(2) Registering Department Codes

To enable Restricted access, it is necessary to register department
codes and each corresponding access code in this facsimile in
advance. Each department code is a 2-digit number from 01 to 50
and the access code for each department is a 4-digit number. A
maximum of 50 department codes can be registered in this facsimile.
Even when Restricted access is turned OFF, registered department
codes and their corresponding department names will be usable once
it is turned ON again.
In order to confirm registered department codes and their
corresponding department names, print out a Department list.
(Refer to “(6) Printing Out a Department List”, page 7-28.)
* No two access codes may be exactly the same, nor may an access

code be the same number as the management password.

* Once a department code has been registered, it may not be

changed. To change a registered department code, delete it and
then register the desired code anew.

* It is first necessary to enter the registered management password

before you can access this procedure. (Refer to “(7) Changing the
Management Password”, page 7-28.)

* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

1. Carry out steps 1 - 8 of “(1) Restricted Access ON/OFF”, at left,
and turn Restricted access ON.

2. Use the keypad to enter the desired department code (01 - 50).

3. Press the ENTER FUNCTION key.
* If “ALREADY REGISTERED” appears in the message display,

the entered department code is already registered and you will
NOT be able to proceed to step 4. In this case, press the STOP
key and perform the operation once again from the beginning.

4. Use the keypad to enter the desired 4-digit access code.

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>The following functions of the unit are available without the need to

enter a viable access code or the registered management password.

• Copying (including Sort, Group and Duplex copying)

• Dialling with a separately purchased telephone

• Manual transmission and reception when the call is initiated by the
other party

• Activity report print out

● Other notes

• If Restricted access is turned ON, only those sets of documents
scheduled under the same department code will be pooled together
under the Batch transmission function. All documents that were
scheduled under different department codes will be sent during
different transmissions. (Refer to “(6) Batch transmission”,
page 2-11.)

• If the Restricted access report setting is set to “ON”, a Restricted
access report will be automatically printed out upon reaching 40
individual transactions. (Refer to “(1) Automatic Print Out”,
page 8-5.)

(1) Restricted Access ON/OFF

* To enable Restricted access, it is necessary to register department

codes in this facsimile in advance. (Refer to “(2) Registering
Department Codes”, page 7-26.)

* To turn Restricted access ON or OFF, it is first necessary to enter

the registered management password before you can access the
procedure. (Refer to “(7) Changing the Management Password”,
page 7-28.)

* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

* If Restricted access is turned ON, it is first necessary to enter the

registered management password and then press the ENTER
FUNCTION key. Refer to “(5) Entering Your Access Code”, page 7-28.

1. Press the FUNCTION key.

2. Press the (씱) cursor key until the following message appears in

the message display.

3. Press the ENTER FUNCTION key.

* If Restricted access is turned ON, proceed to step 6.

4. Use the keypad to enter the registered management password.

* Factory default setting: 6482

5. Press the ENTER FUNCTION key.

* If the entered password does not match the registered one, the

message display will return to step 4.

6. Press the ENTER FUNCTION key.

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7-27

6HFWLRQ Fax operation (Other functions)

6. Press the ENTER FUNCTION key.
* If you chose to continue, return to step 2. To register new

department codes, refer to “(2) Registering Department Codes”
page 7-26, and carry out the procedure from step 2.
If you chose NOT to continue, the message display will revert to
the initial mode.

● Deleting all department codes

1. Carry out steps 1 - 8 of “(1) Restricted Access ON/OFF”,
page 7-26, and turn Restricted access ON.

2. Use the keypad to enter “00” for the department code.

3. Press the ENTER FUNCTION key.

4. Press the CLEAR/ON-HOOK key.

5. Use the cursor keys (씱) (씰) to select whether or not to delete all
department codes.

6. Press the ENTER FUNCTION key.

7. Use the cursor keys (씱) (씰) to select whether you want to
continue or not.
* If you chose to continue, it is possible to register new department

codes.

8. Press the ENTER FUNCTION key.
* To register new department codes, refer to “(2) Registering

Department Codes”, page 7-26, and carry out the procedure from
step 2. If you chose NOT to continue, the message display will
revert to the initial mode.

5. Press the ENTER FUNCTION key.
* If “CANNOT ENTER” appears in the message display, the

entered access code is already registered or that number is
already registered as the management password. Return to step
4 and register a different access code.

6. Refer to “● Entering characters”, page 2-21, and enter the desired
department name.

7. Press the ENTER FUNCTION key. Registration of that department
code is complete.

8. Use the cursor keys (씱) (씰) to select whether or not to continue
registering department codes.

9. Press the ENTER FUNCTION key.
* If you chose to continue registering department codes, return to

step 2. If you chose NOT to continue, the message display will
revert to the initial mode.

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(3) Deleting Department Codes

It is possible to delete one or all of the department codes registered in
this facsimile.
* Once a department code has been deleted, the information related

to that department’s fax communications will also be deleted.

* It is first necessary to enter the registered management password

before you can access this procedure.

* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

● Deleting one department code

1. Carry out steps 1 - 8 of “(1) Restricted Access ON/OFF”,
page 7-26, and turn Restricted access ON.

2. Use the keypad to enter the department code to be deleted.

3. Press the ENTER FUNCTION key.

4. Confirm that the displayed department code is the one to be
deleted and press the CLEAR/ON-HOOK key. The department
code will be deleted.

5. Use the cursor keys (씱) (씰) to select whether or not to continue
deleting department codes.
* If you chose to continue deleting department codes, it is possible

to register new department codes as well.

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(4)Message Display in the Initial Mode

(Restricted access is turned ON)

If Restricted access is turned ON, the message shown below will
appear in the message display during the initial mode. In this case,
the following functions of this facsimile are available without entering
a viable access code.

• Copying (including Sort, Group and Duplex copying)

• Dialling with a separately purchased telephone

• Manual transmission and reception when the call is initiated by the
other party

• Activity report print out

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6HFWLRQ Fax operation (Other functions)

(7) Changing the Management Password

* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

* If Restricted access is turned ON, it is first necessary to enter the

registered management password and then press the ENTER
FUNCTION key. (Refer to “(5) Entering Your Access Code”, page 7-28.)

1. Press the FUNCTION key.

2. Press the (씱) cursor key until the following message appears in
the message display.

3. Press the ENTER FUNCTION key.

4. Use the (씱) cursor key until the following message appears in the
message display.

5. Use the ENTER FUNCTION key.

6. Use the keypad to enter the currently registered 4-digit
management password.
* Factory default setting: 6482

7. Press the ENTER FUNCTION key.

8. Use the keypad to enter the desired 4-digit (0000 - 9999)
management password.

9. Press the ENTER FUNCTION key.
* If “CANNOT ENTER” appears in the message display, the

number entered for the new management password is already
registered as an access code and the display will return to step 8.
Register a different number for the management password.

10. Press the STOP key. The message display will revert to the initial

mode.

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(6) Printing Out a Department List

Printing out this list enables the confirmation of the department codes
and corresponding department names currently registered in this
facsimile.
* If there are no department codes registered, a Department list will

not be printed out.

* Restricted access must be turned ON and the registered

management password entered before you can print out this list.
(Refer to “(5) Entering Your Access Code”, page 7-28.)

* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

1. Enter the currently registered management password.

2. Press the ENTER FUNCTION key.

3. Press the PRINT REPORTS key.

4. Press the (씱) cursor key until the following message appears in
the message display.

5. Press the ENTER FUNCTION key. A Department list will be
printed out and the message display will revert to the initial mode.

(5) Entering Your Access Code

* It is necessary to register your access code in advance. (Refer to

“(2) Registering Department Codes”, page 7-26, and “(7) Changing
the Management Password”, page 7-28.)

* To cancel the procedure part way through, press the STOP key.

The message display will revert to the initial mode.

1. Use the keypad to enter your access code or the registered
management password.

2. Press the ENTER FUNCTION key.
* If the entered access code or management password matches

the registered one, the message display will change to the basic
initial mode display.

* If the entered access code or management password does not

match the registered one, the message display will revert to the
initial mode for Restricted access. Enter a correct access code or
the management password.

3. Perform the desired transmission or reception procedure.

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