Triumph-Adler FAX940 Instruction Handbook

INSTRUCTION HANDBOOK

FAX 940

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Congratulations for purchasing this TA new generation communication terminal. Both a laser fax
machine and a terminal with access to the Internet, your machine is the answer to all your most
demanding professional needs.

This User’s Manual presents the model in the range:

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• Colour scanner.

• 33.6 kbps fax and 56 kbps data modem.

• 12 ppm Black & White laser printer.

It combines power, user-friendliness and simplicity thanks to its navigator, its multitask access and its
direct access directory.

Providing access to the Internet, your terminal lets you, depending on model:

• send and receive faxes to E-mails thanks to the F@x to E-mail function,

• send and receive E-mails,

• send SMS's.

We recommend that you read this Manual carefully, in order to familiarise yourself with the various
features and functions of your terminal.

List of accessories

The following additional accessories are proposed for the Fax Laser Pro range:

• Directory card.

• 500-page paper tray.

•PC-MF F@X

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kit.

Consumables

To refer to the last page of this user manual for the references.

1. The list of accessories for the FAX 540 / 940 range is subject to change without prior notice.

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Toner cartridge TNR 350: 251 261 253
Drum cartridge DRM 350: 251 261 315

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Toner cartridge: The standard toner cartridge can produce up to 5,000

pages (when printing on A4 paper with a 5% max.
black and white ratio) or 8,000 pages ITU No. 1 in
normal mode.

The initial toner cartridge can produce up to 2,000
pages (when printing on A4 paper with a 5% max.
black-and-white ratio).

The service life of the toner cartridge mainly depends
on the type of printed document and the average
number of pages per print operation).

Drum cartridge: The standard drum cartridge can produce up to

20,000 pages.
The initial drum cartridge that comes with the printer

can produce up to 4,000 pages.
Various factors may influence the effective service

life of the drum cartridge, namely the environment
(temperature, humidity), the average number of
pages per print operation, the type of paper used, etc.

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1. key: manual line taking, tone monitoring during
fax transmission.

2. key: attachment to a typed-in mail.

3. key: scanning resolution during transmission or
copy.

4. key: contrast adjustment.

5. key: SMS transmission.

6. key: access to directory and quick-dial numbers.

7. key: access to the last dialled numbers, or to the
last entered e-mail addresses after pressing the

key.

8. key: broadcast transmis sion ( fax, e- mail or SMS).

9. Numerical keypad.

10. key: fax transmission or black & white local
copy.

11. key: Scan to e-mail (Internet fax transmission).

@

12. key: colour document transmission over the
Internet.

13. key: stop current operation.

14. M key: access to the different functions (MENU).

15. OK key: confirm displayed selection.

16. C key: return to previous menu and correct data
entry.

17.

5 or 6keys: navigation keys.

18. Alphabetical keypad.

19. key: access to special characters.

20. key: enter or go to next line.

21. Ì key: erase character before cursor.

Ö key: Shift key.

22.

23.

key: Caps lock key.

24. and keys: memorise a key combination.
A Scanning resolution during fax transmission (Fine,

SFine, Photo).

B "Line" icon:

On: communication in progress.
Blinking: communication being established.

C Printer Paper Jam indicator .
D "Toner" icon:

On: toner empty.
Blinking: toner near end, toner low.

E Fax reception icon:

* On: reception possible.
* Blinking: unprinted document(s) in memory

or being received.

* Off: reception impossible.

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Getting startedDirectoryMaintenanceSafety ContentsInstallation

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Operation Setting your

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This unit has been designed in accordance with European standards I-CTR37 and CTR21, it is designed for connection
to the Public Switched Telephone Network (PSTN). In case of any problems, first contact your Supplier.

The mark CE attests that the products comply with the essential requirements of Directive R&TTE 1999/5/EC.
For user safety, in accordance with Directives 73/23/EC.
For electromagnetic interference, in accordance with
The manufacturer declares that the products are manufactured in accordance with ANNEX II of Directive R&TTE 1999/5/EC.

Directive 89/336/EC.

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A proper location helps to ensure that your printer provides you with the long service life for which
it is designed. Double-check to make sure that the location you select has the following
characteristics.

• Choose a location that is well ventilated.

• When installing the terminal close to a wall, make sure the distance between the wall and the
upper edge of the stacker is at least 25 centimetres for easier opening of the upper cover.

25 cm

1-1

• Make sure there is no chance of ammonia or other organic gasses being generated in the area.

• The grounded power outlet (refer to the safety instructions in the Safety section) you plan to con-

nect to for power should be nearby and not obstructed.

• Make sure that the printer is not exposed to direct sunlight.

• Avoid areas in the direct airflow of air conditioners, heaters, or ventilators and areas subject to
temperature and humidity extremes.

• Choose a sturdy, level surface where the printer will not be exposed to strong vibration.

• Keep the printer away from any objects that might block its heat vents.

• Do not locate the printer near curtains or other combustible objects.

• Choose an area where there is no possibility of the printer being splashed with water or other
liquids.

• Make sure that the surrounding area is clean, dry, and free of dust.

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Note the following important precautions whenever using the printer.

Operating Environment

The following describes the operating environment required when using the printer:

•Temperature:
10°C to 35°C (50°F to 95°F) with fluctuation of 10°C (18°F) per hour.

• Humidity:
20% to 80% (no condensation) with fluctuation of 20% per hour.

Terminal

The following describes precautions for using the terminal.

• Never turn the terminal off or open any of its covers during a print operation.

• Never place flammable gasses, liquids or objects that generate magnetic forces near the terminal.

• When unplugging the power cord, always grasp the plug and never pull on the cord. A damaged
cord creates the danger of fire or electrical shock.

• Never touch the power cord when your hands are wet. Doing so creates the danger of electrical
shock.

• Always unplug the power cord before moving the terminal. Failure to do so can damage the
power cord, creating the danger of fire or electrical shock.

• Always unplug the power cord if you do not plan to use the terminal for a long time.

• Never try to remove any secured panel or cover. The terminal contains high-voltage circuit which
creates the danger of electrical shock when exposed.

• Never try to modify the terminal. Doing so creates the danger of fire or electrical shock.

• Never place any heavy objects on the power cord, pull on it or bend it. Doing so creates the dan­ger of fire or electrical shock.

• Always make sure the terminal is not placed on the electrical cord or the communications cables
of any other electrical equipment. Also make sure that cords and cables do not get into the termi­nal’s mechanism. Any of these conditions create the danger of malfunction and fire.

• Always take care that paper clips, staples, or other small pieces of metal do not get into the termi­nal through its vents or other openings. Such objects create the danger of fire or electrical shock.

Installation

1-2

Installation

• Do not allow water or other liquids to spill on or near the terminal. Fire or electrical shock

can occur should water or liquid come into contact with the terminal.

• Should liquid or any piece of metal accidently get inside the printer, immediately turn it off,

unplug the power cord, and contact your dealer. Failure to take this immediate action creates
the danger of fire or electrical shock.

• Whenever the terminal emits unusually high amounts of heat, smoke, an unusual odor, or

noise, immediately turn it off, unplug it, and contact your dealer. Failure to take this imme­diate action creates the danger of fire or electrical shock.

• Paper for printer: do not use paper previously printed by your terminal or any other

printer: the ink or toner deposited on that paper might damage the printing system of
your terminal.

Caution - Be sure to locate the terminal in a well-ventilated location. A minimal amount of

ozone is generated during normal operation of this terminal. Because of this, an unpleasant odor
may result when the printer is used for extensive printing in a poorly ventilated area. For a
comfortable, healthy, and safe operation, be sure to locate the terminal in a well-ventilated area.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

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1-3

Operation Setting your

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+ Take the protection profiles, the p acking material and the machine out of the shipping box.

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+ Remove the plastic bags and check for the parts depicted below.

7

6

1 : Chip card (initialisation)
2 : Scanner output stacker
3 : Printer output stacker
4 : Printer paper feed tray
5 : AC power cord
6 : Telephone line cord

8

9

1

2

Getting startedDirectoryMaintenanceSafety ContentsInstallation

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4

5

7 : Fax/printer terminal
8 : Document feed tray for scanning
9 : User Manual

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+ Peel off the three strips of shipping tape from the front of the terminal.

+ Pull out the two pads from the paper feed inlet.

Installation

1-6

Installation

+ Press the paper size guide on the right, in order to push both paper size guides to the left or

to the right. Pull out the plastic tab and the shipping tape from the paper feed inlet.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

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+ Peel off the shipping tape from the paper tray.

1-7

Operation Setting your

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Document feed

tray for scanning

Adjustable

paper guide

Scanner release

button

Printer cover

release button

Scanner

Control panel

Original document
output stacker

Printer
output stacker

Printer

Installation

On/Off

switch

Second cassette

paper tray

(500 pages)

Chip card

reader

Telephone line

connector

Drum cartridge

(pre-installed)

Toner cartridge

(pre-installed)

Phone cord

Printer paper
feed tray

Second paper
cassette (option)

AC power connector

AC power cord

1-8

Installation

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This section details the installation of the terminal’s removable parts.

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+ Using the printer’s left and right notches, gently push the tray in until it stops (as illustrated

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Getting startedDirectoryMaintenanceSafety ContentsInstallation

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+ Fit the tray cover.

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Installation

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+ With both hands, slightly bend the centre part of the stacker upwards in order to insert its clips

into the notches located on the upper part of the printer. Release the stacker so that it recovers its
initial shape. If necessary, push at the base and at the centre of the stacker from underneath so
that is snaps into place behind notch A.

A

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+ Fit the stacker by inserting its two toes into the notches provided at the rear of the terminal.

1-10

Installation

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+ Fit the output stacker on the upper front part of the terminal by inserting its two toes into

the notches provided.

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Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

+ Press the paper s ize gu ide on the righ t in order to push both paper s ize guides to the left or

to the right.

+ Place a stack of paper into the tray. In case of letterhead paper, be sure to place the paper

printed side up.

+ Secure the stack of paper by pushing the paper size guides against the right and left edges

of the stack.

1-11

Operation Setting your

Supported types of paper:
Auto-feed cassette 60 to 90 g/m
Manual feed tray 60 to 160 g/m

+ Fit the paper tray cover into place.

Installation

2

2

Caution - Do not add paper in the paper tray while the machine is printing.

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When printing on special paper, such as 60 to 160 g/m² max. colour paper or transparent film (laser
printer compatible), you should load the paper manually, one sheet after the other. To do so:

+ Insert your sheet of paper or film between the two feed pawls 1 and 2 located on the paper tray

cover until it stops in the printer.

1-12

Installation

+ Adjust the sheet or film width as appropriate by means of feed pawls 1 or 2.

1

2

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

1-13

Operation Setting your

Installation

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Remove the second paper cassette unit and
tray 2 from their packaging, including the
protective tape used to hold the various
components in place.

Remove the cover from tray 2. Press down on the paper lifting plate located

Place the printer on top of the base unit.
Make sure to align the coupling pins of the
base unit with the holes located underneath
the printer.

inside of tray 2 until it locks.

Place a stack of up to 500 sheets of paper
into tray 2 so that the side that was facing up
when the paper was unwrapped is still facing
up.

1-14

Replace the cassette cover and insert tray 2
into the second paper cassette unit.

Installation

Remark : be sure to use both hands whenever tray 2 is removed from or inserted into the second paper cassette unit.

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Getting startedDirectoryMaintenanceSafety ContentsInstallation

A

B

C

D

machine

E

Operation Setting your

1

2

1-15

Installation

+ Make sure the On/Off switch is set to 0 (Off).

Key to the diagram:

A: Telephone line connector
B: LAN connector

model)
C: USB port (option)
D: Parallel port (option)
E: AC power connector

(model depending on country)
1: Line cord

(model depending on country)
2: AC power cord

(model depending on country)

(depending on

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+ Plug end of the telephone line(1) into the connector on the fax machine (A), and the other end

into the wall telephone socket.

+ LAN connection (depend ing on model). Plug end of the LA N cord (as provided by your network

administrator) into port (B) of your fax machine and the other end into your local network port
dedicated to your fax machine.

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Caution - Refer to safety procedures in the Safety Chapter.

+ Plug end o f the main power cord(2) into the connector (E) on the fax machine, and the other end

in the wall outlet.

+ Set the On/Off switch to position 1 (On).

After a few seconds, when the printer has warmed up, the date and time will appear.

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A chip card is delivered with the consumables. This card initialises the consumables system
(consumption levels, fealures ...).

After every new consumable installation, the chip card has to be read by the machine.

1-16

Installation

The screen indicates:

INIT
INSERT GAUGECARD

+ Insert the chip card (or gauge card) in the card reader as shown below:

Green arrow

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

+ The following indications appear on the screen of the scanner unit:

INITIALISATION?
YES= OK - NO= C

Press OK.

+ As soon as the reading operation is over, remove the card:

INIT. OK
REMOVE CARD

+ The operation is over, the card can now be thrown away.

1-17

Operation Setting your

Installation

1-18

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The navigator gives you access to the menus visible on screen.

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This navigator has 5 keys and allows you to move within the menus available on your machine.

2-1

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Enter the main menu. M

Getting started

Select the next line in a menu.

Select the previous line in a menu.

Confirm entry and go to the following
menu.

Return to the previous menu. C

Confirm and exit from the current menu.

Exit without confirming from the current
menu.

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6

5

OK

Move to the right.

Move to the left.

6

5

2-2

Getting started

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Confirm your entry OK

Delete a character by moving the cursor to
the left.

Confirm your entry and return to the initial
screen.

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The screen has two lines of 16 characters.
The cursor shows the line you selected.

1DIRECTORY
2 SETUP

For menus with more than two choices, use the arrows
next (hidden) lines of the menu (3,4, etc.).

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Access to functions may be achieved in two ways.

• Menu-driven access.

• Direct function access.

C

Getting startedDirectoryMaintenanceSafety ContentsInstallation

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5 or 6 of the navigator to obtain the

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You may print the functions list to know the number of a function.

+ Press the Mkey, the functions menu appears.

1DIRECTORY
2SETUP

+ Use the 5 or 6 navigator arrows to move the cursor in front of the requ ired fu nction.

4SMS SERVICE
5PRINT

+ Validate your choice by pressing OK.

Operation Setting your

2-3