Triumph-Adler FAX930 Instruction Handbook

INSTRUCTION HANDBOOK

FAX 930

System overview

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1. Fax unit

2. Paper-in adjustable guide

3. Paper tray cover

4. Printer paper tray

5. Printer paper tray locking lever

6. (a) and (b) buttons used to unlock the scanning assembly

7. Memory expansion slot (optional)

8. Scanning assembly

9. Control panel

10.Scanned paper tray

11.Scanning sheet feeder

12.Printer output tray

13.Printer paper guard

14.Adjustable printer tray paper guide

15.Alphabetic keypad

16.Fax-Answering indicator:

Lit: indicates that the unit is in fax-

answering mode

Flashing: message received in fax-

answering mode

17.Scan resolution for fax transmission (Standard, Fine, Photo)

18.Line icon:

Lit: call in progress Flashing: connecting

19.Paper jam icon

20.Toner gauge icon:

Lit: toner empty Flashing: toner low

21.Tel icon: indicates that a telephone handset is connected

22.Fax icon: automatic fax receive mode

23.TAD icon: indicates that a telephone answering device is connected

24.On indicator

Green: unit is powered up Red: incident

25.Numeric keypad

26.INTERNET key: send fax via Internet

27.FAX/COPY: fax transmission or local copy

28.STOP key: interrupt current operation

29.Auto Answ. key: receiving mode choice

30.OK key: confirm the information displayed on screen

31.MENU key: access the unit’s functions

32 to 35: Navigation keys

36.CORRECTION key: back to previous menu

37.Fax transmission scanning resolution selector

38.REDIAL or key (depending on model): redial one of the last numbers called

39.ECO key: send off-peak

40.DIAL TONE key

41.DIRECTORY key: to access the directory and list of quick-dial numbers

42.BROADCAST key: send fax to several subscribers

43.GUIDE key (i or unit’s functions (depending on model)

or VOCAL MESSAGES key ( ): to listen to voice messages (depending on model)

44.@ key: use in conjunction with the CTRL key to obtain the @ character of an Internet address

45.SHIFT key ( ): use in conjunction with any letter on the keypad to obtain a capital letter; use

in conjunction with OK to obtain the Mercury key

46.CTRL key: use in conjunction with any letter on the keypad to access the special symbols shown above the alphabetic characters.

47.Vocal messages indicator: presence of voice messages on the answering machine

): prints out a list of all the

FOREWORD

This unit is a quick-scan laser output plain paper fax equipped with memory. Its display and navigation keys provide quick and easy access to the information you need.

The access to the Internet functions are described in the Internet chapter.

SENDING FAXES OVER THE INTERNET

SAFETY WARNINGS

APPAREIL A RAYONNEMENT LASER DE CLASSE 1 CLASS 1 LASER PRODUCT LASER KLASSE 1 APPARECCHIO LASER DI CLASSE 1 PRODUCTO LASER DE CLASE 1 APARELHO A LASER DE CLASSE 1

Before powering on your unit, make sure the mains outlet it is connected to meets the requirements printed on the warning label on your unit, or on the separate power supply (depending on the model). If your unit works with a separate Power Supply, use only the one delivered with your unit; never use another power supply.

If your unit works with a battery, replace it only with the same type of battery or an equivalent type recommended by the manufacturer.

Warning: incorrect replacement of the battery may cause an explosion. Used batteries must be disposed of following the manufacturer’s instructions.

Depending on the model, the unit’s mains plug may be the only way to disconnect the unit from the power network. Therefore you must respect the following:

• Your unit must be connected to a mains outlet located nearby.

• The mains outlet must remain easily accessible. Your unit is delivered with a power cord including a plug which, depending

on the model, may be:

• without earth (the symbol on the warning label)

• with earth (no symbol on the warning label). It is imperative that a power plug with an earth be connected to a wall outlet with an earth.

The European version of this unit includes the stamp, following the 73/ 23/CEE, 89/336/CEE and 93/68/CEE directives.

23225972-4B

If the machine is powered when you remove the upper cover, be careful with the two following dangers:

. Laser beam interception by human eye can

produce irremediable injuries.

. Human contact with parts electrically

powered can produce a very dangerous electric shock.

INTRODUCTION ................................................................................................................... ......... 3

CHAPTER 1: INSTALLATION ....................................................................................................... 5

1. UNP ACKING THE UNIT ................................................................................................................................. 5

2. INSTALLATION................................................................................................................................................ 5

3. CONNECTIONS.............................................................................................................................................. 10

4. POWERING UP YOUR FAX MACHINE ...................................................................................................... 10

CHAPTER 2: USING THE NAVIGATION KEYS .......................................................................... 11

1. PRESENT ATION ............................................................................................................................................. 11

2. ACCESSING THE UNIT’S FUNCTIONS USING THE NAVIGAT OR ........................................................ 11

CHAPTER 3: SENDING YOUR FIRST FAX................................................................................ 13

1. SETTING THE DATE AND TIME ................................................................................................................. 13

2. ENTERING YOUR NUMBER........................................................................................................................ 13

3. ENTERING YOUR NAME ............................................................................................................................. 13

4. TEST TRANSMISSION .................................................................................................................................. 13

CHAPTER 4: INTERNET .............................................................................................................15

1. SUBSCRIPTION AND ACCESS PROVIDER ............................................................................................... 15

2. SENDING / RECEIVING ON THE INTERNET............................................................................................ 16

3. SETTINGS ....................................................................................................................................................... 18

CHAPTER 5: THE DIRECTORY ................................................................................................. 21

1. SUBSCRIBER RECORDS .............................................................................................................................. 21

2. BROADCAST LIST OF SUBSCRIBERS....................................................................................................... 22

3. VIEWING, MODIFYING OR DELETING A SUBSCRIBER RECORD ...................................................... 23

4. PRINTING OUT THE DIRECTORY .............................................................................................................. 24

CHAPTER 6: SETTINGS ............................................................................................................ .25

1. GENERAL SETTINGS ................................................................................................................................... 25

2. TRANSMISSION ............................................................................................................................................ 25

3. RECEPTION .................................................................................................................................................... 25

4. NETWORK ...................................................................................................................................................... 27

5. DIRECT INCOMING FAXES TO MEMORY “FAX ANSWER MODE” ..................................................... 27

6. TECHNICAL P ARAMETERS ........................................................................................................................ 28

CHAPTER 7: SENDING A FAX ................................................................................................... 30

1. SETTING THE RESOLUTION ...................................................................................................................... 30

2. DIALLING USING THE DIRECTOR Y ......................................................................................................... 30

3. LAST TEN NUMBER REDIAL ..................................................................................................................... 30

4. FAX BROADCASTING.................................................................................................................................. 31

5. STOPPING A TRANSMISSION IN PROGRESS ..........................................................................................31

CHAPTER 8: VOCAL ANSWERINGMACHINE ......................................................................... 32

1. STARTUP......................................................................................................................................................... 32

2. SELECT THE TYPE OF ANSWERING MACHINE ..................................................................................... 32

3. RECORDING YOUR ANNOUNCEMENTS.................................................................................................. 32

4. LISTENING TO THE ANNOUNCEMENTS ................................................................................................. 32

5. MESSAGES ..................................................................................................................................................... 33

6. LOCAL MEMO ............................................................................................................................................... 33

7. CALL FILTERING .......................................................................................................................................... 33

8. REMOTE INTERROGATION OF THE VOCAL ANSWERING MACHINE.............................................. 34

9. PRIVILEGED ACCESS ................................................................................................................................. 35

CHAPTER 9: ADVANCED COMMUNICATION FUNCTIONS ..................................................... 36

1. SCHEDULED TRANSMISSION.................................................................................................................... 36

2. LOADING A DOCUMENT FOR F AX ON DEMAND.................................................................................. 36

3. POLLING......................................................................................................................................................... 36

4. MANAGING YOUR FAX MACHINE’S MAILBOX SYSTEM ................................................................... 37

5. SECURE TRANSMISSION TO A MAILBOX ON A REMOTE FAX MACHINE ...................................... 38

6. RETRIEVING FAXES FROM REMOTE MAILBOXES .............................................................................. 38

7. RELA Y BROADCASTING OF A DOCUMENT............................................................................................ 39

8. TRANSMISSION QUEUE .............................................................................................................................. 39

9. MANUAL SEND ............................................................................................................................................. 40

10. VOICE CALL DURING TRANSMISSION ................................................................................................. 41

11. RELAY .......................................................................................................................................................... 41

12. LOCAL PREFIX ........................................................................................................................................... 41

CHAPTER 10: ANCILLARY FUNCTIONS .................................................................................. 43

1. PHOTOCOPYING ........................................................................................................................................... 43

2. SEND AND RECEIVE LOGS......................................................................................................................... 43

3. GUIDE ............................................................................................................................................................. 43

4. MERCURY’S RESIDENTIAL SERVICES (DEPENDING ON MODEL) .................................................... 43

CHAPTER 11: OPERATING MALFUNCTIONS .......................................................................... 46

1. COMMUNICA TION FAILURES.................................................................................................................... 46

2. PRINTER ERRORS......................................................................................................................................... 48

3. MISCELLANEOUS FAULTS ......................................................................................................................... 49

CHAPTER 12: CARING FOR YOUR UNIT ................................................................................. 50

1. GENERALS ..................................................................................................................................................... 50

2. CARING FOR THE CONSUMABLES .......................................................................................................... 50

3. MISCELLANEOUS MAINTENANCE .......................................................................................................... 51

CHAPTER 13: TECHNICAL CHARACTERISTICS ..................................................................... 52

1. FAX MACHINE .............................................................................................................................................. 52

2. CONSUMABLES ............................................................................................................................................ 53

INTRODUCTION

Your fax machine is a highly advanced unit equipped with automated features for increased ease of use. It features laser output on plain paper, a fast scanner and a 2-line by 16 characters display. You can use it to send and receive faxes over the Internet. Your fax machine has a 200 sheet paper in-tray. It has a non-volatile memory which can be used for both send and receive operations. Here is a summary of your unit’s features:

TRANSMISSION

- Send documents over the telephone network (normal fax transmission) or over the Internet

- Choose from three different resolutions: standard, fine and photographic

- Send the same document to several subscribers at once

- Schedule transmissions (you can cancel or activate them at any time)

- Fax transmission queue (delete or send immediately any fax in the queue)

- Automatic redial

- Send faxes using pre-recorded names of subscribers

- Send faxes using mailing lists

- Initialize the Broadcast faxes to a group of subscribers

- Load documents into the unit for polling by one or more remote fax machines

- Send faxes directly into a remote fax mailbox for confidentiality

- Monitors the number of pages sent

- Send documents directly or from memory

- Interrupt a fax transmission to switch to voice call mode

- Send documents over the Internet even to a fax machine which does not have any Internet function (if you have subscribed to a « F@x-to-Fax » service)

- Use your fax to send e-mails

- Send a voice mail

CHAPTER 1: INSTALLA TION

1. UNPACKING THE UNIT

Check for the following contents:

Fax machine (wrapped in plastic film) Paper tray for scanned documents Scanner feeder Printer tray Printer paper guard

2. INSTALLATION

POSITIONING YOUR UNIT

When choosing the location of your fax machine, you should take the following points into account:

- The telephone socket should be located less than 2 metres from your fax machine, otherwise you will require an extension cord.

- To provide easy access to the fax machine, ensure there is clearance of around 10 cm on either side and to the rear of the unit. The front of the unit should always be kept unobstructed.

- Do not expose the unit to direct sunlight, or position it close to sources of heat such as radiators, air conditioning facilities and, as a general rule, to any excessively hot, dry, humid or dusty environment.

- Avoid exposing the unit to strong vibrations.

- Avoid environments where the unit is likely to come in contact with water or other foreign matter.

- Avoid touching the heat element and do not attempt to remove the internal panels (laser beam).

- Allow the heat element to cool for a few minutes prior to changing the toner cartridge.

Telephone line cord User guide Paper tray cover Photosensitive drum FREE printer toner cartridge for up to 700 pages + toner gauge

card

FITTING THE PAPER TRAY

b c

1- Remove the fax unit from its plastic packaging.

Fit the paper guard (a) by positioning the two pins (b) into the slots (c) of the paper tray at the angle shown.

Swivel the paper gard (a) round to its rear position.

2- Fit the paper tray cover (d) by slotting the two

joints (e) into the pins (f) of the paper tray at the angle shown.

LOADING THE PAPER

1- Flip the paper tray (g) forwards by pulling the

lever (h) in the direction shown.

3- Place a sheath of paper against the paper guard (a)

behind any remaining sheets of paper in the cover (a red line in the paper tray indicates the maximum capacity of the latter).

2- Hold the top of the cover and open it by pulling

it towards you.

4- Close the tray cover.

FITTING THE SCANNING FEEDER AND THE PRINTER OUTPUT TRAY

1- Assemble the scanning feeder (j) and the printer

output tray (k) by bending the latter slightly.

The ribbing on the trays (l) must be facing towards the unit’s keypad.

2- Fit the resulting assembly into the two slots (m)

of the unit’s top cover.

FITTING THE PHOTOSENSITIVE DRUM

1- Open the cover housing the scanning assembly

by pressing simultaneously on the two buttons located to either side.

2- Unpack the photosensitive drum.

4- Gently pull on the strip (L) of the black protective

Unfurl the strip (L) of the black protective sheath prior to fitting the photosensitive drum.

Should the black protective sheath tear, carefully remove any remaining pieces.

FITTING THE GAUGE AND THE TONER CARTRIDGE

1- Remove the card bearing the gauge (h) from its aluminium

packaging.

- Detach the gauge mini-smartcard (i) from the card.

Using the two handles, slot the right-hand-side roller gear with its black protective sheath into the runners (G)

sheath until the sheath has been completely removed.

2 3

2. Open the cover housing the scanning assembly by simultaneously pressing on the buttons located on either side.

Locate the panel housing the gauge.

3. Slide the panel (j) open and position the gauge minismartcard (i) in its housing ensuring that the contacts are facing outwards.

4 5

4. Slide the panel back. Ensure that the gauge mini-smartcard stays in

place while you slide the panel back.

6. Unclip the protective plastic guard of the toner

cartridge using the two tabs. Carefully remove the plastic guard and the foam

gasket.

The foam gasket is attached to the plastic guard at one end.

5. Remove the toner cartridge from its aluminium packaging.

Remove the strips of adhesive tape. Gently shake the cartridge sideways 5-6 times to

distribute the toner evenly.

7. Hold the toner cartridge by the handle with the text facing upwards.

Check that the photosensitive drum is in position, otherwise refer to the previous section: fitting the photosensitive drum.

Slot the toner cartridge into the unit along the lateral guides (M).

Push the cartridge in firmly using the handle until it slots into place.

8. Close the scanning assembly cover. Press down on both sides of the cover to make sure that it locks into place.

FITTING THE SCANNING OUT-TRAY

1-2- Clip the scanning out-tray (a) into the two slots (b) of the unit’s base (c).

Ensure you always remove the scanning out-tray prior to opening the cover housing the scanning assembly.

SELECTING THE PRINTER OUTPUT CONFIGURATION

Your unit directs printed output by default to the tray located above

the unit (a) (incoming documents are printed out in the correct order).

The capacity of the printer output tray (a) varies between 40 and 60 pages depending on the weight of the paper used.

A sensor warns the user when the paper tray is full.

1- To direct paper output to the front of the unit (b), for special applications, e.g. printing off a PC using headed paper:

Open the cover housing the scanning assembly by pressing on the two buttons located to either side.

2- Flip the lever (c) to the upwards position

- lever down: paper output to top of unit

- lever up: paper output to front of unit

Finally, close the cover.

With printer output directed towards the front of the unit, pages received are printed out in reverse order.

Scanned documents may be mixed up with received documents.

3. CONNECTIONS

A RJ11 connector 44 Telephone cable socket B Telephone wall socket connector 45 Socket used for linking the unit up to a PC (optional) 43 Mains lead 46 DECT connection socket (optional)

CONNECTING THE TELEPHONE LINE

Plug connector A of the telephone line cable into socket 44, located to the rear of the unit underneath the printer paper tray, and plug connector B (standard stackable telephone plug) into the telephone wall socket.

CONNECTING TO THE MAINS

Refer to the safety guidelines set out at the beginning of this booklet.

Plug the end of the mains lead (43) into a mains socket.

4. POWERING UP YOUR FAX MACHINE

Plug in the mains lead. After a few seconds, during which the printer warms up, the date and time are displayed. Set the your fax machine’s date

and time - for instructions, see the section entitled setting the date and time in the chapter headed SENDING YOUR FIRST FAX.

CHAPTER 2: USING THE NAVIGATION KEYS

1. PRESENTATION

THE NAVIGATOR PAD:

This consists of 7 keys which you can use to navigate through the menus displayed by your fax machine.

TO ACCESS THE MAIN MENU:

Press the MENU key (whatever your position within the unit’s menus)

TO NAVIGATE THROUGH THE MENUS:

Press the down arrow key to select the next line of a menu.

Press the up arrow key o select the previous line of a menu.

Press OK to access the next menu level. Press C to return to the previous menu level. Press FAX/COPY to confirm your selection and exit the current menu.

TO NAVIGATE ALONG A DATA ENTRY FIELD:

Press the arrow key to move left.

Press the arrow key to move right.

Press OK to confirm your entry. Press C to delete one character.

Press FAX/COPY to confirm your selection and return to the initial display.

THE DISPLAY:

This consists of 2 lines of 16 characters. The cursor shows the currently selected line.

LINE 1 LINE 2

To view further lines in a menu, scan through it using the and keys of the navigator pad.

2. ACCESSING THE UNIT’S FUNCTIONS USING THE NAVIGATOR

You may access the various functions of your unit by either of two means:

Step by step by navigating through the menu structure using the and keys of the navigator pad. Directly by pressing the MENU key and entering the number of the function you require on the numeric

keypad. When your fax machine is not in use, to print out a comprehensive list of the functions of your fax

machine.

Press GUIDE (i or or (*)

press MENU, 5, 1

(*) Depending on model

(*))

STEP BY STEP FUNCTION ACCESS

In this mode, you use the and keys of the navigator pad to scan through the options of a menu, and the OK and C keys to access the following or previous menu level.

Example 1: To access the PRINT OUT DIRECTORY menu step by step:

1 DIRECTORY 2 SETUP

OKOK

11 ADD NAME 12 ADD LIST

14 CANCEL 15 PRINT

4 times

Example 2: To access your unit’s date and time settings:

To access this function step by step:

Press the MENU key. Move the cursor to 2 SETUP by pressing the key on the navigator pad once. Press two times OK.

Note:

Throughout this document, the position of the data entry cursor will be represented by a “_”.

To input a new date and time, e.g. 16:45 on 07 March 1998, enter the following sequence using the numeric keypad: 0, 7, 0, 3, 9, 8, 1, 6, 4, 5.

Should you need to amend the data you have entered, use the and keys to position the cursor on the character to be altered.

Once you have input the right date and time, press OK to confirm your entry and enter a number to dial, or press FAX/COPY to confirm your entry and exit the menu.

DIRECT FUNCTION ACCESS

In this access mode, you press the MENU (FUNCTION) key followed by a numerical code to directly access the function required.

Example: Setting your unit’s date and time

To access this function directly:

Press MENU followed by 2, 1 and OK. You are now in data entry mode and can enter the new date and time using the numeric keypad (see previous section).

CHAPTER 3: SENDING YOUR FIRST FAX

When you first power up your unit, we recommend you configure the following settings prior to sending your first fax:

- DATE TIME : enter the current date and time.

- NUMBER : enter the telephone number of your fax machine.

- NAME : enter the name your wish to appear at the top of each fax page sent out (if the TX

Note: see Chapter - SETTINGS for a list of all your unit’s other settings.

HEADER option is on).

1. SETTING THE DATE AND TIME

You may alter the unit’s date and time settings at any moment. To do so using the direct access mode:

Press MENU followed by 2, 1 and OK. Enter the date and time using the numerical keypad then press FAX/COPY to confirm your entry. For example, to

enter 7 May 1999, 9:15am, enter the following sequence: 0 7 0 5 9 9 0 9 1 5, then press FAX/COPY.

2. ENTERING YOUR NUMBER

Your number will be printed on all fax pages you send out if the SENDING option is on. To input your number using the direct access mode:

Press MENU followed by 2, 2 and OK. Input the telephone number of your fax machine using the numeric keypad. Press FAX/COPY to confirm your entry.

3. ENTERING YOUR NAME

This is the name which identifies your fax machine. It will be printed on all fax pages sent out when the TX HEADER option is on. To input your name using the direct access

mode:

Press MENU followed by 2, 3 and OK. Input your name using the alphabetic keypad then press FAX/COPY to confirm your entry.

4. TEST TRANSMISSION

In order to check that your fax machine is operating properly over the telephone network, carry out a test send then a test receive operation after powering it up for the first time.

SENDING A FAX

Send a fax to someone (clearly indicating that this is a test transmission).

Place the document to be sent face down in the fax machine’s feeder, with the first page at the bottom of the stack.

Notes:

You can dial the subscriber’s number before placing the document in the sheet feeder - this is handy as it enables you to read the fax number off the document to be sent. The sheet feeder has two small guides which will help you to position your document optimally for scanning.

Dial the subscriber’s number using the numeric keypad and press FAX/COPY.

Notes:

If you want to insert a pause in the number dialled (e.g. after dialling 00): press the / key on the alphabetic keypad.

A “/” will be inserted in the number on the display. The LINE icon flashes as your unit connects to the remote fax, and stays lit continuously once the two fax machines communicate.

When the transmission is over, the initial screen is displayed.

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