Triumph-Adler DCC2526, DCC2526D Instruction Handbook

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Instruction Handbook

DCC 2526 | 2526 D

Fax system (H)

Digital Multifunctional

System

NOTICE

This Operation Guide contains information that corresponds to using both the inch and metric versions of fax machines using this Fax System. Since the messages and terminology for keys and indicators on those respective operation panels differs between these two versions, for purposes of clarification and easier understanding we have listed the names used in BOTH types of machine in the section herein titled Names of Parts. However, in the main text of this guide, when the difference in a name or message is only one of upper- and lowercase spelling, we have listed the information as it specifically pertains to the inch version of this machine. When there is even a slight difference in the message, key/indicator name or other specifications, we have listed the information for the inch version followed, in brackets, by the corresponding information for the metric version.

Trademark Information

• Microsoft, Windows, Windows NT and Internet Explorer are registered trademarks of Microsoft Corporation of the US and other countries.

• Windows ME and Windows XP are trademarks of Microsoft Corporation.

• Ethernet is a registered trademark of Xerox Corporation.

• IBM and IBM PC-AT are trademarks of International Business Machines Corporation.

• Adobe and Acrobat are registered trademarks Adobe Systems Incorporated.

All other company and product names contained in this Operation Guide are trademarks or registered trademarks of their respective companies. The designations ™ and ® will not be used in this guide.

Caution

The CDC 1526/DCC 2526 is referred to in this Operation Manual as a “26/26 cpm copier” (designating the monochrome/color copy speed). All other copiers are referred to as “8/31 cpm copiers”. If you are using an 8/31 cpm copier, the multi-bypass table is not available for use. For that reason, the “Bypass feeding setting” procedure on page 7-16 is also unavailable.

Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference.

The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile. The symbols and their meanings are indicated below.

DANGER: Indicates that serious injury or even death will very possibly result from insufficient attention to or

incorrect compliance with the related points.

WAR NING: Indicates that serious injury or even death may result from insufficient attention to or incorrect

CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to or

compliance with the related points.

incorrect compliance with the related points.

Symbols

The U symbol indicates that the related section includes safety warnings. Specific points of attention are indicated inside the symbol.

......... [General warning]

......... [Warning of danger of electrical shock]

......... [Warning of high temperature]

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol.

......... [Warning of prohibited action]

......... [Disassembly prohibited]

z symbol indicates that the related section includes information on actions which must be performed. Specifics of the

The required action are indicated inside the symbol.

......... [Alert of required action]

......... [Remove the power plug from the outlet]

......... [Always connect the facsimile to an outlet with a ground connection]

Please contact your service representative to order a replacement if the safety warnings in the guide are illegible or if the guide itself is missing. (fee required)

<Note>

Due to performance updating, information in this Operation Guide is subject to change without notice.

Introduction

The explanations contained in this Operation Guide have been separated into different sections in order to allow those using a fax for the first time, as well as those well familiar with such operation, to use this machine efficiently, properly and with relative ease. A basic introduction to each section can be found below for reference. Refer to the related section when using this fax.

Important!

Please read first.

Section 1

Names of Parts /

Preparations /

Features and

Functions of this Fax

Section 2

Basic Use of this

Fax

This section contains notes and cautions on installation and operation that should be read prior to using this fax machine for the first time and then strictly obeyed in order to ensure its safe and proper operation. BE SURE to read the notes and cautions contained in the Operation Guide for your copier as well.

This section contains explanations on the names of the various parts of this fax and their functions, as well as certain settings and preparations required before you actually use the fax for the first time. Reading the explanations regarding the various features and functions of this fax as well will assist you in its overall use.

This section contains explanations on such basic fax operations as “Sending Documents” and “Receiving Documents Automatically”. Reading this section will make it possible for you to perform the basic procedures required to operate this fax machine.

Section 3

Various Functions

of this Fax

Section 4

Troubleshooting

Section 5

Other Features of

this Fax

This section contains explanations on attempting procedures that will enable more effective use of this fax by those individuals who have already become somewhat familiar with its basic operation. It includes such instructions as setting the time for a transmission to begin, transmitting the same documents automatically to multiple destinations and for transmitting both sides of duplex (2-sided) documents.

This section contains explanations on handling problems that may occur during operation of this fax. It includes information on responding to error messages that are displayed as well as check points regarding the various settings made. BE SURE to read this section carefully and follow all procedures and cautions precisely.

This section contains explanations on using the more specialized functions of this fax for those individuals who have become knowledgeable about and quite comfortable with its operation. It includes such special instructions as how to limit who can transmit and receive documents with this machine as well as on the procedures for receiving confidential documents that should not be seen by third parties. In addition, this fax contains F-Code Based Communication capabilities that enable more functional compatibility with other companies’ fax machines and a Restricted Access function that enables the convenient control of fax communication performed with this machine.

Section 6

Introduction

Managing

Information About

Your Fax

Communications

Section 7

Various Settings

and Registration in

this Fax

Section 8

Optional

Equipment

This section contains explanations on checking the message display for information on the conditions surrounding recent fax transmissions and reception. In addition, it includes explanations on how to print out the management reports and lists that contain information about the result of fax communications and other settings made in this fax.

This section contains explanations on certain settings and registration such as adjusting the volume of the alarm that sounds in the event of some sort of error. Use this section to perform the settings and registration most appropriate to how you use this fax.

This section contains an explanation on the addition of Optional Memory, something which enables the use of the Ultra fine resolution mode and thus allows even clearer fax transmission and reception of documents.

Section 9

Network FAX

Settings (Option)

Section 10

Reference

Information

This section contains explanations on the setup procedure and settings to be performed on the machine in order to use the Network FAX functions available when the optional Scanner Kit is installed on this fax machine. Be sure to read the On-Line Manual on the included CD-ROM as well.

This section contains information on the specifications for this fax machine, a flowchart of the menus that are shown in the message display and tables with explanations related to various error codes. Use this section as reference when using this fax.

Important! Please read it first. ....................................................................... viii

INSTALLATION PRECAUTIONS ....................................................................................viii

PRECAUTIONS FOR USE ..............................................................................................viii

Section 1 Fax Operation

(Names of Parts / Preparations / Features and Functions of this Fax) ..... 1-1

Names of Parts .........................................................................................................................1-1

Main Body Parts and their Functions .............................................................................................................1-1

Operation Panel and their Functions ..............................................................................................................1-2

Basic fax screen on the touch panel .................................................................................................................1-3

Preparations .............................................................................................................................1-6

Designating the Type of Phone Line Being Used (Line Type setting) (Inch version only) ..........................1-6

Turning TTI Transmission ON/OFF (TTI setting) ........................................................................................1-7

Registering the Information Identifying Your Facsimile (Location Info. setting) .......................................1-8

Setting the Current Date and Time (Date & Time setting) ..........................................................................1-9

Features and Functions of this Fax ........................................................................................1-11

Switching from the Copy Operation Mode to the Fax Operation Mode ...................................................... 1-11

What is the “Initial Mode”? ............................................................................................................................1-11

What is the Administrator Number Used For? ............................................................................................ 1-12

When You Press the Reset Key... ................................................................................................................... 1-12

Automatically Clearing the Current Settings (Auto Clear function) .........................................................1-12

Using a 3-digit Document Number to Manage Fax Communications (Document Number) .....................1-12

Automatically Engaging the Energy Saving Mode (Auto sleep function) .................................................. 1-12

Sending a Fax Directly from a Network Computer (Network FAX functions [option]) ............................1-13

Handling 2 Jobs Simultaneously (Dual Access function) ............................................................................1-13

Sending Multiple Sets of Documents in One Batch (Batch Transmission function) .................................1-16

Rotating the Document Image for Transmission (Rotate & Transmit function) .......................................1-16

Verifying IDs With the Other Party Using F-Codes (F-Code Based Communication) ..............................1-16

Receiving Documents Even When Paper Has Run Out (Memory Reception function) .............................1-17

Rotating Received Data to Fit the Available Paper (Rotate Received Data function) ...............................1-17

Backing Up Memory Even During a Power Failure (Imaging Memory Backup function) .......................1-17

Printing Out Received Documents Even During Copying (Fax Priority Printout function) .....................1-18

Make Copies Even During Printing of an Incoming Fax (Copy Priority Printout function) ..................... 1-18

Using a 3-Digit Number to Select the Destination (Abbreviated Numbers) ..............................................1-18

Section 2 Fax Operation (Basic Use) ............................................................ 2-1

Sending Documents .................................................................................................................2-1

Receiving Documents Automatically (Automatic Fax Reception) ............................................2-7

Canceling a Communication .....................................................................................................2-9

Canceling a Memory Transmission (during scanning) ...................................................................................2-9

Canceling a Memory Transmission (during transmission) ............................................................................2-9

Canceling a Direct Feed Transmission .........................................................................................................2-10

Canceling a Reception ....................................................................................................................................2-10

Entering Characters ................................................................................................................2-11

What is in the Character Input screen? ........................................................................................................2-11

How Do I Enter Characters? ..........................................................................................................................2-12

iii

Contents

Dialing the Destination Using Only One Key (One-Touch Keys) ...........................................2-13

Registering New One-Touch Keys ................................................................................................................. 2-13

Modifying or Deleting Registered Information .............................................................................................2-16

Dialing With a One-Touch Key ......................................................................................................................2-17

Printing Out a One-Touch Key List .............................................................................................................. 2-18

Dialing the Destination Using Only a 3-Digit Number (Abbreviated Dialing) .........................2-19

Dialing the Destination Using the Address Book (Address Book) .........................................2-21

Searching for a Destination with the Address Book .................................................................................... 2-21

How Do I Find a Destination in the Address Book? .....................................................................................2-21

Printing Out a Telephone Directory List ......................................................................................................2-23

Dialing the Same Number Again (Redailing functions) .........................................................2-24

Automatic Redialing .......................................................................................................................................2-24

Manual Redialing ...........................................................................................................................................2-24

Section 3 Fax Operation (Various Functions) ..............................................3-1

Sending 2-Sided Documents (Duplex Transmission) ..............................................................3-1

Preparing the Next Documents During Another Communication (Standby Transmission) ..... 3-3

Sending the Same Documents to Multiple Destinations (Broadcast Transmission) ................3-5

Sending Important Documents Before Others (Interrupt Transmission) .................................3-7

Sending Documents at a Specified Time (Communication Using the Timer) ..........................3-8

Dialing the Destination With A Registered Number and the Keypad (Chain Dial Keys) ........3-10

Registering New Chain Dial Keys ................................................................................................................. 3-10

Modifying or Deleting Registered Information .............................................................................................3-12

Dialing With a Chain Dial Key ......................................................................................................................3-13

Managing Information for a Scheduled Communication (Editing a Communication in Memory)

Printing Out a Sample Image of Waiting Documents ..................................................................................3-14

Force-Starting the Communication ............................................................................................................... 3-15

Deleting the Communication .........................................................................................................................3-15

Modifying the Contents of the Communication ............................................................................................3-16

.........3-14

Initiating the Fax Connection Manually (Manual Fax Transmission) .....................................3-19

Initiating the Fax Connection Manually (Manual Fax Reception) ..........................................3-20

Section 4 Troubleshooting ............................................................................. 4-1

When the Fax Data Indicator is Lit... ........................................................................................4-1

CAUTIONS before Disconnecting the Power Cord .........................................................................................4-1

If a Power Failure Report is Printed Out... .....................................................................................................4-1

If an Error Occurs... ..................................................................................................................4-2

When One of These Message is Displayed... ..........................................................................4-3

Troubleshooting Tables ............................................................................................................4-5

Section 5 Other Features of this Fax ............................................................5-1

Automatically Switching Between the Fax and a Telephone (Auto FAX/TEL Switching) ........5-1

Automatically Switching Between the Fax and an Answering Machine (TAD Reception) .......5-3

Using Different Fax and Telephone Numbers (D.R.D. Reception) [Available in inch versions only]

Initiating Fax Reception From A Connected Telephone (Remote Switching) .........................5-6

Changing the Remote Switching Number ...................................................................................................... 5-6

Initiating the Reception ...................................................................................................................................5-7

......5-5

Contents

Allowing the Receiving Party to Initiate Reception (Polling Communication) ..........................5-8

Preparing Documents for a Polling Transmission .......................................................................................... 5-8

Receiving Documents Using Polling Reception ..............................................................................................5-9

Communicating Using F-Codes (F-Code Based Communication) ........................................5-11

What F-Codes are used in this fax? ...............................................................................................................5-11

What are F-Code Boxes? ................................................................................................................................ 5-11

Communicating Confidentially (F-Code Based Confidential Communication) .......................5-12

Registering New F-Code Confidential Boxes ................................................................................................5-12

Modifying or Deleting F-Code Confidential Boxes ....................................................................................... 5-14

Sending Documents Using F-Code Based Confidential Transmission ........................................................5-15

Printing Out Documents from an F-Code Confidential Box ........................................................................5-16

Printing Out an F-Code Confidential Box List .............................................................................................5-17

Entering Documents into an F-Code Confidential Box ................................................................................5-18

Receiving Documents from an F-Code Based Bulletin Board ...................................................................... 5-20

Using a Relay Station to Send Your Documents

(F-Code Based Relay Broadcast Communication) .................................................................5-22

Registering New F-Code Relay Boxes ...........................................................................................................5-22

Modifying or Deleting F-Code Relay Boxes ...................................................................................................5-24

Sending Documents as an F-Code Based Relay Broadcast Transmission ..................................................5-25

Printing Out an F-Code Relay Box List ........................................................................................................5-27

Having Received Faxes Forwarded to Another Fax Number (Fax Forwarding) ....................5-28

Registering the Fax Forwarding Information ............................................................................................... 5-28

Modifying Registered Fax Forwarding Information ..................................................................................... 5-29

Turning Fax Forwarding ON/OFF ................................................................................................................5-30

Dialing Multiple Destinations as a Group (Group Dial Keys) .................................................5-31

Registering New Group Dial Keys .................................................................................................................5-31

Modifying or Deleting Registered Information .............................................................................................5-32

Dialing With a Group Dial Key .....................................................................................................................5-34

Printing Out a Group Dial List ......................................................................................................................5-35

Saving Specific Communication Settings as a Single Program (Program Keys) ..................5-36

Registering New Program Keys .....................................................................................................................5-36

Modifying or Deleting Registered Information .............................................................................................5-38

Using a Program Key .....................................................................................................................................5-39

Printing Out a Program Dial List ..................................................................................................................5-40

Enabling Communication Only When Certain Passwords Match

(Password Check Communication) ........................................................................................5-42

Registering New Permit Telephone Numbers ..............................................................................................5-42

Modifying or Deleting Permit Telephone Numbers ......................................................................................5-44

Registering New Permit IDs ..........................................................................................................................5-45

Modifying or Deleting Permit IDs .................................................................................................................5-46

Turning Password Check Communication ON/OFF ....................................................................................5-47

Communicating with Encrypted Documents (Encrypted Communication) ............................5-48

Registering New Encryption Keys ................................................................................................................. 5-48

Modifying or Deleting Encryption Keys ........................................................................................................5-50

Registering New Encryption Boxes ...............................................................................................................5-51

Modifying or Deleting Encryption Boxes ...................................................................................................... 5-53

Performing the Operation at the Transmitting Fax .....................................................................................5-54

Performing the Operation at the Receiving Fax ...........................................................................................5-54

Printing Out Documents from an Encryption Box .......................................................................................5-55

Printing Out an Encryption Key List ............................................................................................................ 5-56

Contents

Printing Out an Encryption Box List ............................................................................................................5-57

Managing Fax Use by Each Department (Restricted Access) ..............................................5-58

Using the fax with Restricted Access turned ON... ......................................................................................5-59

Accessing the Registration Select Screen When Restricted Access is Turned ON .....................................5-59

Accessing the Application Screen When Restricted Access is Turned ON ..................................................5-60

Accessing the Report Selection Screen When Restricted Access is Turned ON ......................................... 5-61

Checking Transmission/Copy Counts ............................................................................................................ 5-63

Printing Out a Restricted Access Report ......................................................................................................5-63

Section 6 Managing Information About Your Fax Communications .........6-1

Checking the Result of Each Communication (Communication Result Display) ..................... 6-1

Checking the Result of Transmissions ............................................................................................................6-1

Checking the Result of Receptions ..................................................................................................................6-2

Printing the Different Management Reports/List (Management Reports/Lists Printout) .......... 6-3

Printing Out an Activity Report ...................................................................................................................... 6-3

Printing Out a Confirmation Report ............................................................................................................... 6-4

Printing Out a User Setting List .....................................................................................................................6-5

Section 7 Various Settings and Registration ............................................... 7-1

Turning Print Out of Each Report ON/OFF (Print Report setting) ...........................................7-1

Turning the Bulletin Board ON/OFF (Bulletin Board setting) ...................................................7-3

Setting the Number of Rings [Auto Fax Reception] (Number of Rings setting) .......................7-4

Making Volume Settings (Volume setting) ...............................................................................7-5

Setting the Document Size for Scanning from the Document Processor (Scan from DP setting)

..........7-6

Setting the Default Transmission Mode (TX Mode/Default setting) .........................................7-7

Selecting the Automatic Reception Mode (Receive Mode setting) .......................................... 7-8

Turning Reception Date & Time Print Out ON/OFF (RX Date/Time setting) ...........................7-9

Selecting the Paper Feed Selection Mode (Fax Paper Feeding Tray setting) ......................7-10

Turning Duplex Reception ON/OFF (Duplex RX setting) ......................................................7-12

Turning 2 in 1 Reception ON/OFF (2 in 1 RX setting) ...........................................................7-13

Turning Remote Diagnosis ON/OFF (Remote Diagnosis setting) .........................................7-14

Registering the Remote Test ID (Remote Test ID setting) ....................................................7-15

Turning Manual Paper Feed ON/OFF (“Bypass feeding” setting) ..........................................7-16

Section 8 Optional Equipment ....................................................................... 8-1

Optional Memory ......................................................................................................................8-1

Section 9 Network FAX Settings (Option) .................................................... 9-1

Performing the Setup Procedure ..............................................................................................9-2

Connecting the Fax Machine and the Computer ......................................................................9-3

Making the Initial Settings on the Fax Machine ........................................................................9-4

Registering the Network FAX Reception Settings .........................................................................................9-4

Turning the Save Transmitted Documents Function ON/OFF .....................................................................9-5

Selecting the File Type ..................................................................................................................................... 9-6

Registering the Network FAX Information ................................................................................9-7

Printing Out a Network FAX Settings List ...............................................................................9-12

Contents

Section 10 Reference Information .............................................................. 10-1

Specifications ..........................................................................................................................10-1

Character Input Screens .........................................................................................................10-2

Paper Size and Priority Feed Chart (Inch version) .................................................................10-3

Paper Size and Priority Feed Chart (Metric version) ..............................................................10-4

Menu Flow Charts ...................................................................................................................10-5

Error Code Tables ..................................................................................................................10-7

Index .....................................................................................................................................10-11

vii

Important! Please read it first.

This Operation Guide contains information on using the facsimile functions of this machine. BE SURE to read the Operation Guide for your copier as well and maintain both guides in good condition in a location close to the machine. During use, refer to the Operation Guide for your copier for information regarding the sections listed at right.

INSTALLATION PRECAUTIONS

Caution Labels

INSTALLATION PRECAUTIONS

PRECAUTIONS FOR USE

How to load paper Replacing the toner cartridge and waste toner tank When paper misfeeds Troubleshooting Cleaning the copier

 Environment

• Avoid installing this product in locations where the top or upper rear portion of the unit will be exposed to direct sunlight. Such conditions might adversely effect the unit’s ability to detect the correct size of originals and documents. When such a location cannot be avoided, change the direction the unit is facing in order to eliminate exposure to direct sunlight.

PRECAUTIONS FOR USE

CAUTION

• DO NOT leave the Document Processor open as

there is a danger of personal injury.................................

 Power supply/Grounding the product

• DO NOT connect this product to the same outlet as an air conditioner or copier, etc.

Other precautions

• DO NOT open the front cover or left cover, turn off the power switchpower switch, or pull out the power plug while transmitting, receiving, or copying.

• This product may only be used within the country of purchase due to the different safety and communication standards in each country. (International communication standards, however, make the communication between countries possible.)

• This product may be inoperable in areas with poor telephone lines or communication conditions.

• “CALL WAITING” or other telephone company optional services that produce audible tones or clicks on the line can disrupt or cause termination of facsimile communications.

• No matter what the status of the unit, if the sound of the motor within the unit is audible, never open either the front cover or the left cover, nor turn off the power switch.

• Return used battery to point of sales.

viii

Section 1 Fax Operation

(Names of Parts / Preparations / Features and Functions of this Fax)

Names of Parts

Main Body Parts and their Functions

The following contains information on the names and functions of the parts that are required when this machine is used as a facsimile. Refer to the Operation Guide for your copier for information on other parts of this machine.

8/31 cpm copier 26/26 cpm copier

(1)

(6)(5)(6)(7) (9)(11)(6)

(11)

(5)(6)(7) (8)(9)

(1)

(3)(2)

(8)

(4)

(3)

(2)

(1) Operation panel Use the operation panel to perform the procedures required for fax communication.

(2) Telephone jack (T) Use this jack to connect a separately purchased telephone to the fax.

(3) Line jack (L) Use this jack to connect the fax to a telephone line using the modular cord.

(4) Power switch Turn this switch ON ( | ) in order to perform fax and copy operations. The touch panel will light and

z Document Processor

This unit is a duplex document feeder from which you can fax both 1-sided and 2-sided originals.

(5) Document table Set the documents you want to transmit on this table. Up to 100 sheets of up to 11" x 8 1/2" [A4] size

(6) Document insert guides Adjust these guides to match the width of the documents.

(7) Document Processor

reversing cover

(8) Document eject cover Documents are ejected onto this cover after being scanned.

(9) Eject guide Open this guide when transmitting documents of a large size such as 8 1/2" x 14" or 11" x 17" [A3 or

(10) Document Processor

open/close lever

(11) Document set indicator This indicator indicates the status of the documents set in the Document Processor. Documents are set

(10)

(4)

operation will be possible.

paper, or up to 70 sheets of 8 1/2" x 14" or 11" x 17" [A3 or Folio] size paper, can be set at one time.

Open this cover if a document jams.

Folio].

Operate this lever when opening and closing the Document Processor.

properly when the indicator is lit green.

(10)

1-1

Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

Operation Panel and their Functions

The following contains explanations on the names and functions of the keys and indicators that are utilized when this machine is used as a facsimile. Refer to the Operation Guide for your copier for information on the keys and indicators that are utilized when this machine is used as a copier.

(8) (9) (10)

(6)

(7)

(1)

(1) Touch panel Indicates operation procedures as well as trouble with the machine. Keys related to operational

procedures which appear on the touch panel with their name displayed are indicated in this handbook within double quotation marks. (Ex.: Press the “xxx” key.)

(2) Keypad Use the keypad to enter fax numbers, etc.

* Even if your telephone service is for pulse dialing, press the star (*) key and any key pressed on the

keypad after that will transmit the related tone signal. (Inch version only)

(3) Start key Press this key when you want to initiate a fax communication.

(4) Fax key / Fax indicator Press this key when you want to switch between the Copy Operation and Fax Operation modes. The Fax

indicator is lit when the machine is in the Fax Operation mode.

(5) Fax data indicator This indicator blinks during a fax communication. When this indicator is lit, there are received

documents or documents to be transmitted, etc., stored in memory.

(6) Reset key Press this key when you want to cancel an operation in progress and have the touch panel return to the

initial mode settings.

(2) (3)(4)(5)

(7) Stop/Clear key Press this key when you want to delete registered fax numbers or names, as well as when you want to

(8) Fax Priority key Press this key when you want to give priority to printing out a received fax during a copy operation.

(9) Default key Press this key when you want to perform settings related to the various default modes for the fax

(10)

Interrupt key/indicator lamp

stop an operation in progress.

(Refer to page 1-18.)

functions of this machine.

Press this key when you want to interrupt a fax reception in order to make copies. The indicator lamp in the Interrupt key will light when the machine is in the Interrupt mode. (Refer to page 1-18.)

1-2

Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

Basic fax screen on the touch panel

The initial screen that appears in the touch panel when you press the Fax key in any other mode in order to change to the Fax Operation mode is called the “basic fax screen”. The following contains information on the basic keys which are displayed in this screen and their functions.

Inch

Metric

(1)

(2)

(3)

(4) (5) (6) (7)

(1)

(2)

(3)

(4) (5) (6) (7)

(1) Message display Current status, the next step in a procedure and error messages are shown in the message display.

(2) Number of destinations

display

(3) Speed-dial keys Keys that you have registered to function as either a one-touch key, a group dial key (G), a program key

(4) “Address book” key Press this key when you want to use the address book. (Refer to page 2-21.)

(5) “Abbrev.” key Press this key when you want to use the abbreviated number that a destination number is registered

(6) “TX setting” key Press this key when you want to perform settings related to transmission conditions such as the size of

The number of destinations that you have chosen to dial to is shown in this area.

(P) or a chain dial key (C) are displayed here.

under in order to dial that number. (Refer to page 2-19.)

the documents to be transmitted, the image quality of those documents, the contrast at which you want to send them and the time when they should be sent. Once you press this key, the TX Setting screen will appear.

(7) “T” and “S” cursor keys Use these keys when you want to display speed-dial keys other than those which are currently displayed.

1-3

Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

(13)

Inch

(8)

(9)

(10)

(11)

(12)

(13)

Metric

(8)

(9)

(10)

(11)

(12)

(8) “Dest. check” key Press this key when you have entered multiple destination fax numbers using speed-dial keys, etc., and

you want to check the list of those numbers.

(9) “Re-dial” key Press this key when you want to have the fax automatically redial the most recently dialed number.

(10) “On-hook” key When a separately purchased telephone is connected to this fax machine and you press this key, you can

(11) “Memory TX” / “Dir. Feed

Tx” key

dial a destination number without having to pick up the receiver.

When you want to switch between the Memory Transmission mode (“Memory Tx”) and the Direct Feed Transmission mode (“Dir. Feed Tx”). The mode will change each time you press this key.

(12) Reception mode select

key

(13) Memory bar Indicates the amount of data stored in memory. As documents are being stored, the bar will move

Press this key when you want to select a different reception mode. The display will change to the reception mode selection screen where you can select the desired reception mode by pressing the “Auto RX”, “Manual RX” or “Answering Machine” key, as appropriate.

towards “100%” indicating that the data stored in memory is increasing. Once it reaches “100%”, no more documents can be stored in memory.

1-4

Inch

Metric

Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

(14)

(15) (16) (17) (18) (19)

(14)

(15) (16) (17) (18) (19)

(14) Fax number display The number that you have entered to dial is displayed here.

(15) “Basic” key Press this key when you want to return to the basic fax screen.

(16) “Application” key Press this key when you want to use one of the various functions of this fax machine such as polling, etc.

(17) “Register” key Press this key when you want to perform one of the various registration procedures of this fax machine.

(18) “Print Report” key Press this key when you want to print out one of the various reports or lists of this fax machine.

(19) “Status” [“Act status”]

key

This key is displayed during a transmission, reception or printout. Press this key when you want to verify the contents of the operation.

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Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

Preparations

When using the fax functions of this machine for the first time after purchasing your Fax System, perform the procedures as explained in “Setting the Type of Phone Line” through “Setting the Current date And Time (Date & Time setting)”. * If your service representative performs these settings during set-up of your Fax System, there is no further need for you to perform these

procedures.

Designating the Type of Phone Line Being Used (Line Type setting) (Inch version only)

Set the type of phone line here to correspond to the type of telephone service that you are using. BE SURE the type of phone line you select here is correct because, if the setting is incorrect, fax communication will be impossible. * Prior to operation, check the message display to make sure that

the touch panel is in the initial mode for fax operation. (Refer to “What is the “Initial Mode”?” on page 1-11.)

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the basic copy screen.

Press the Default key. The Default Setting screen will

appear.

Press either the “Tone Line (DTMF)” key or the “Pulse

Line(10PPS)” key, as appropriate.

Press the “Close” key. The message display will return to

the same screen as was displayed in step 3.

If you are finished making settings, press the Reset key to

return to the initial mode.

Press the “FAX default” key.

Make sure that “Line Type” is highlighted and press the

“Change #” key.

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Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

Turning TTI Transmission ON/OFF (TTI setting)

The TTI (Transmit Terminal Identifier) refers to information – such as the time of the transmission, the number of pages, your station name and fax number, etc. – that is automatically sent to the receiving party's fax and printed out on the received documents. With this fax, you can select here whether or not that TTI information will be sent to the receiving party's fax, and – if it is – whether it will be printed inside or outside the border of the transmitted page. * Prior to operation, check the message display to make sure that

the touch panel is in the initial mode for fax operation. (Refer to “What is the “Initial Mode”?” on page 1-11.)

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the basic copy screen.

Press the Default key. The Default Setting screen will

appear.

If you want your TTI information to be sent to the other

party, press the desired location where you want it to be printed. If you do NOT want it to be sent, press the “Not Printed” key.

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Press the “Close” key. The message display will return to

the same screen as was displayed in step 3.

Press the “FAX default” key.

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Press the “T” cursor key until “TTI” is highlighted and then press the “Change #” key.

If you are finished making settings, press the Reset key to

return to the initial mode.

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Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

Registering the Information Identifying Your Facsimile (Location Info. setting)

If you register information identifying your station (fax number, station name and station ID) here, it can be sent to the receiving party's fax and printed on the received documents, thereby instantly notifying that party of the source of the fax transmission.

* Use the following procedure as well when you want to change

information that is already registered.

* Prior to operation, check the message display to make sure that

the touch panel is in the initial mode for fax operation. (Refer to “What is the “Initial Mode”?” on page 1-11.)

* If you want to cancel the procedure part way through, press the

Reset key.

Press the “Register” key. The Registration Select screen

will appear.

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Press the “Location Info.” key. The currently registered

information will be displayed.

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* To register your fax number: Press the “” key and go

to step 3. To register your station name: Press the “Own Name” key and go directly to step 5. To register your station ID: Press the “Own ID” key and proceed directly to step 7.

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z Registering your fax number

Use the keypad to enter your fax number. * The fax number can be up to 20 digits in length. * If you want to clear the currently displayed number

from the message display, simply press the Stop/Clear key.

* If you want to revise the entered number, press the “

or “” cursor key to move the cursor to the number that you want to change. Then press the “Delete” key to delete that number and enter the correct number as desired.

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”

1-8

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Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

Press the “OK” key. The message display will return to

the same screen as was displayed in step 2.

z Registering your station name

Enter the desired name for your station. (Refer to “Entering Characters” on page 2-11.) * Your station name can be up to 32 characters in length.

In the Character input screen, press the “End” key. The

message display will return to the same screen as was displayed in step 2.

z Registering your station ID

Use the keypad to enter the desired station ID (4 digits). * If you want to reset the displayed number to “0000”,

simply press the Stop/Clear key.

* If you want to revise the entered number, press the “

or “” cursor key to move the cursor to the number that you want to change. Then enter the correct number as desired.

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”

Setting the Current Date and Time (Date & Time setting)

Set the date and the time that will appear in the message display here. BE SURE that the date and time that you set here are correct since they will serve as a basis for all communications that use the timer. * Prior to operation, check the message display to make sure that

the operation panel is in the initial mode for fax operation. (Refer to “What is the “Initial Mode”?” on page 1-11.)

* If you want to cancel the procedure part way through, press the

Reset key.

Press the “Register” key. The Registration Select screen

will appear.

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Press the “Confirm” key. The message display will return

to the same screen as was displayed in step 2.

If you are finished making settings, press the Reset key to

return to the initial mode.

Press the “Date & Time” key. The currently registered

information will be displayed.

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1-9

Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

Use the keypad to enter the present date, in order of the

month, day and year (day, month and year). * Use the “

required.

” or “” cursor keys to move the cursor as

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Press the “Time” key and then use the keypad to enter the

present time. * The time should be entered on a 24-hour basis

(00:00 - 23:29).

Press the “Confirm” key. The message display will return

to the same screen as was displayed in step 2.

If you are finished making settings, press the Reset key to

return to the initial mode.

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Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

Features and Functions of this Fax

The following contains explanations about features and functions that should be understood when this machine is used as a facsimile.

Switching from the Copy Operation Mode to the Fax Operation Mode

This machine was fundamentally designed for use as a copy machine and the default setting is the Copy Operation mode. Therefore, if you want to send a fax to another party it is first necessary to switch to the Fax Operation mode. However, in terms of receiving a fax. since the Automatic Fax Reception mode is the default setting, fax reception is possible and the documents will be printed out automatically even when the machine is in the Copy Operation mode. When the machine is in the Copy Operation mode, the COPY indicator will be lit. To switch to the Fax Operation mode, simply press the Fax key. Once the machine is in the Fax Operation mode, the Fax indicator will light and the touch panel will change to the basic fax screen.

What is the “Initial Mode”?

The initial screen that appears in the touch panel when you press the Fax key and change to the Fax Operation mode, or that normally appears in the Fax Operation mode after a successful fax transmission or reception, is called the “basic fax screen”. The accompanying default settings and related operational status is known as the “initial mode”. When the fax machine is in the initial mode for fax operation, “Ready for fax transmission” will be shown in the message display. Always check the touch panel to make sure that is it is in the initial mode and displaying this basic fax screen PRIOR to performing any facsimile operation. The fax machine will also return to the initial mode when the Auto Clear function engages.

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z Message display when Restricted Access is turned ON...

Even if the fax machine is in the initial mode for fax operation, the message display will differ if Restricted Access is turned ON.

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In this case, it is necessary to enter your ID-code or the registered administrator number in order to use the fax. If a viable ID-code or the registered administrator number is entered, the touch panel will change to the standard initial mode for fax operation.

NOTE

When Restricted Access is turned ON, it is necessary to enter the registered administrator number in the Restricted Access Login Screen in order to access the various setting and registration procedures of this fax. Even if a viable ID-code that enables fax operation is entered, the menus that correspond to the various management-related setting and registration procedures of this fax will not be available. (Refer to “Managing Fax Use by Each Department (Restricted Access)” on page 5-58, and the Operation Guide for your copier.)

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1-11

Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

What is the Administrator Number Used For?

In order to manage each individual's or each department's use of this fax in the Fax Operation mode – and enhance security during Encrypted Communication as well – it is necessary to enter the registered administrator number in those cases noted in (1) and (2) below. As you can only register one administrator number, it is recommended that the person-in-charge of managing use of this fax be the one to register that number. * The factory default administrator number is either “3100” (8/31

cpm copier) or “2600” (26/26 cpm copier). For more detailed information on the administrator number, refer to the Operation Guide for your copier.

(1) You must enter the administrator number when...

• turning Restricted Access ON and OFF.

• registering ID-codes.

• registering Encryption Keys.

• printing out the Encryption Key List.

• registering the SMTP authorization password (Registering the Network FAX information)

(2) If Restricted Access is turned ON, you must enter the

administrator number when...

• printing out any report or list other than the Activity

Report.

• performing any setting or registration procedure.

NOTE

It is suggested that you make some sort of note of the new administrator number after changing it. If, for any reason, you lose reference to the number, you will not be able to access to the various setting, registration, modification and deletion procedures of this fax.

Automatically Clearing the Current Settings (Auto Clear function)

The Auto Clear function will clear all entered settings and the touch panel will return to the initial mode settings after any type of transmission or print out, or if you do not press any keys within 90 seconds during any procedure. * If, however, documents are set when the Auto Clear function

engages, the displayed size of those documents will remain in the message display.

Using a 3-digit Document Number to Manage Fax Communications (Document Number)

The fax uses a 3-digit document number in order to manage each fax communication. This document number is assigned during each procedure and in the order that each communication that uses the timer, as well as each transmission or reception, is accomplished. The actual timing of the determination of each document number will differ depending upon the operation being carried out. In addition to appearing in the message display, this document number can be verified by checking the Transaction Result display, the Delayed Communication Report that is printed out for each communication that uses the timer or by printing out a Confirmation Report. (Refer to “Checking the Result of Transmissions” on page 6-1, “Printing Out a Confirmation Report” on page 6-4, and “Turning Print Ou t of Each Report ON/OFF (Print Report setting)” on page 7-1.)

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When You Press the Reset Key...

When you want to cancel a procedure part way through, simply press the Reset key. The touch panel will automatically return to the initial mode for fax operation. * If, however, documents have already been set when you press the

Reset key, the displayed size of those documents will remain in the message display.

* Depending on the status of the operation, there are occasions

when pressing the Reset key may have no effect.

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Automatically Engaging the Energy Saving Mode (Auto sleep function)

Anytime there is no operation of or activity with this fax (no keys are pressed, no documents are set, nothing is printed out, etc.) for a designated period of time, the Auto sleep function will engage for energy saving purposes and the fixing section heater and fan inside the machine will shut down. The amount of time most copy or fax machines spend waiting for some operation to begin is generally greater than the time actually spent on copying or fax communication. Thus, the energy consumed during that time is a great percentage of the overall energy used by the machine. Shutting down the fixing section heater and fan enables energy and cost reductions by minimizing unnecessary energy consumption while the machine is in this waiting state.

1-12

Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

* It is possible to change the amount of time that will elapse before

the Auto sleep function is to engage (factory default: 60 minutes). It is recommended that this be set to a longer period of time if the machine is used frequently during the day, and to a shorter time if there are normally long periods between use. (Refer the Operation Guide for your copier.)

* Once the Auto sleep function engages, the power switch will turn

OFF ( ) and all indications on the operation panel will go out. It is therefore necessary to turn the power switch back ON (|) in order to send a fax or perform other fax operations on this machine.

* If a fax comes in while the power switch is in the OFF ( )

position, that fax reception will still be received and printed out.

z If you receive a fax while the Auto sleep function is

engaged...

Incoming faxes will be received and printed out even when the Auto sleep function is engaged.

Energy saving mode



Fax reception



Warm-up



Fax print out

z Reception

Documents sent by the other fax machine, etc., will be received by this fax and saved via the Scanner Kit into a designated folder on the network’s server computer (the computer on which the included Scanner File Utility is installed). In this case, the received document will be saved as a PDF or a TIFF file.

z Address Book

Destination fax numbers can be registered in advance for transmission. Groups of up to 80 fax numbers can be registered in this machine and can be used conveniently for Broadcast Transmission, etc. In addition, it is possible to import CSV format address books created with other applications.

Sending a Fax Directly from a Network Computer (Network FAX functions [option])

By installing the optional Scanner Kit, you will be able to use the Network FAX functions of this machine. Use these functions to send a document made on a network computer to the other fax machine, or to receive a document from the other fax machine onto your network computer. The main functions are as follows.

z Transmission

When this fax machine and a computer are connected over the same network, the image data of a document created on the computer can be sent through the Scanner Kit that is installed on the fax machine and then transmitted to the other fax, etc.

Handling 2 Jobs Simultaneously (Dual Access function)

The Dual Access function allows the machine to simultaneously process 2 operations. For example, you can perform the procedure to transmit documents even during an ongoing fax communication. It is also possible to receive a fax during copying with the received document(s) printed out automatically once the copy operation is completed. Because the Dual Access function is constantly enabled, no matter what operation is currently in progress, you can perform fax transmission procedures anytime that “Ready for fax transmission” appears in the message display. No special settings are required to use the Dual Access function.

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Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

> Checking the status of a fax communication in progress

Press the “Status” [“Act status”] key in the bottom right of the touch panel. The document number and information related to the other party will be displayed. (NOTE: It is possible to cancel that ongoing communication by pressing the “Stop” key.)

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* Press the “Close” key to return to the previous screen.

> Checking the status of a print out in progress

Press the “Status” [“Act status”] key in the bottom right of the touch panel.

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z Table of Operations Available/ Unavailable under Dual

Access

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* Press the “Close” key to return to the previous screen.

There are cases in which the Dual Access function is not available. For example, during a fax communication to one party, you will not be able to receive a fax from another party, nor can you perform setting or registration procedures during any fax transmission or reception. In such cases, perform the desired operation after the current communication is completed. Refer to “z Table of Operations Available/ Unavailable under Dual Access”, for more detailed information regarding which operations can and cannot be performed simultaneously. * Communications that use the timer will not be accomplished,

even upon reaching the designated time for the communication to begin, until the current operation has been completed.

1-14

Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

The numbers and symbols shown in the table above refer to the following: *: During procedures that use the message display but are not

included in the initial procedures listed in the table above, the procedure will work just like this operation.

O:The additional operation will work unconditionally with the

initial operation. –: Unrelated to fax operation. X: The additional operation will NOT work with the initial

operation.

U:The additional operation will work with the initial operation

under certain conditions. The adjoining numerals refer to the following conditions:

1: The documents and/or box being used in the initial operation and

the additional operation are not the same.

2: Faxes which are being printed out directly will be received using

Memory Reception and will be printed out once printing in the Fax mode becomes possible.

3: Print out will be accomplished once printing in the Printer mode

becomes possible

4: Print out will be accomplished once scanning of the documents is

complete and the machine can perform the operation.

5: (26/26 cpm copier): Available if the initial operation and the

additional operation involve anything other than the TWAIN mode. (8/31 cpm copier): The additional operation will NOT work with the initial operation.

6: Fax-related settings are not possible once printing begins.

1-15

Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

Sending Multiple Sets of Documents in One Batch (Batch Transmission function)

Any time the destination as well as the scheduled time of transmission is the same for separate sets of documents in memory, up to 10 of these multiple sets of documents will be automatically pooled together and transmitted during the same communication. This Batch Transmission function eliminates the need for you to dial the same destination multiple times, thereby lowering communication costs. * Direct Feed Transmissions will not be included in a Batch

Transmission.

* If you register the same destination fax number for two

separately scheduled Broadcast Transmissions, those transmissions will not be included in a Batch Transmission even if they are scheduled for the same time.

* When the start time for a scheduled communication arrives and

another communication to the same party is currently waiting for automatic redialing, both communications will be grouped together and sent using Batch Transmission.

* When Restricted Access is turned ON, only communications that

were scheduled using the same ID-code will be sent using Batch Transmission. Therefore, if different ID-codes were used when scheduling two separate communications, those documents will be transmitted separately even if the destination and the scheduled time of transmission are the same.

Rotating the Document Image for Transmission (Rotate & Transmit function)

If 11" x 8 1/2" [A4] (width-wise) size documents are set in the Document Processor or on the platen, this function will automatically rotate the scanned data 90° counter-clockwise and transmitted them as 8 1/2" x 11" [A4] (length-wise) documents. * To enable the Rotate & Transmit function for documents set in

the Document Processor, you must select “Standard size” when setting the document size for scanning from the Document Processor. (Refer to “Setting the Document Size for Scanning from the Document Processor (Scan from DP setting)” on page 7-6.)

* The Rotate & Transmit function will only engage for 11" x 8 1/2"

[A4] size documents.

Verifying IDs With the Other Party Using F-Codes

F-Code Based Communication involves fax communication that includes certain codes (in the form of numbers and symbols), the base of a protocol that has been adopted for use by other facsimile manufacturers as well. By using these codes, methods of confidential communication – previously available only between facsimiles that were both from the same manufacturer – are now becoming possible between models from different manufacturers. This fax has such F-Code capabilities. By using an F-Code Box that has been registered in this machine and designated for F-Code Based Communication to transmit and receive documents, you can perform Confidential and Bulletin Board Communications, as well as Relay Broadcast Communications, between this machine and models from other manufacturers. In order to perform an F-Code Based Communication, the other party’s fax must have F-Code Based capabilities specific to the communication you are attempting. Therefore, you should thoroughly discuss in advance with the party you plan to communicate with the capabilities of your respective models before attempting to transmit or receive using F-Code Based Communications. Refer to “Communicating Using F-Codes (F-Code Based Communication)” on page 5-11, for a more detailed information regarding the F-Code Based Communication capabilities of this fax.

(F-Code Based Communication)

1-16

Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

Receiving Documents Even When Paper Has Run Out (Memory Reception function)

When you cannot print out because paper has run out or a paper jam occurs, the data for all received documents will be temporarily stored in memory and will then be printed out automatically once printing is enabled. * If, for any reason, power to the fax is disconnected or lost, data

received into memory may be lost. Ask the other party to retransmit any documents for which data was lost. (Refer to page 4-1.)

Backing Up Memory Even During a Power Failure (Imaging Memory Backup function)

If, for any reason, power to the fax is disconnected or lost, the back-up battery in this machine will protect all data related to documents that were already received into Imaging Memory, or that are waiting for transmission, for up to 60 minutes (8 MB of optional memory must be installed [totaling 16 MB in the machine]). Thus, if power is restored to the fax within that time period, those communications that were scheduled and waiting in memory prior to the failure will be carried out as scheduled. If power cannot be restored in time and data is lost, a Power Failure Report that indicates what information was lost will be automatically printed out once power is restored to the fax. * The actual length of time the back-up battery will protect the

data in memory may differ depending on the conditions and environment of use of this machine.

Rotating Received Data to Fit the Available Paper (Rotate Received Data function)

Even if the orientation of the received documents and of the paper set in the drawers differs, if their size is the same (11" x 8 1/2" [A4]), this function will automatically rotate the received data 90° counter-clockwise before printing it out. No special settings are required to use this function. * If paper of the same size is set in different orientations,

depending on the type of communication that is involved, there are times when rotation of the received data is not possible. For further information on paper orientation, refer to “Paper Size and Priority Feed Chart” on pages 10-3 and 10-4.

* If the transmitting party’s TTI information is set to be printed

outside the border of the transmitted page, received data cannot be rotated and the received image will be reduced slightly to enable the appropriate information to be printed out.

1-17

Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)

Printing Out Received Documents Even During Copying (Fax Priority Printout function)

It is possible to have incoming faxes, which are received during a copy operation, printed out without having to wait for that copy operation to be completed.

(1) When an incoming fax is received, the Fax data indicator will

light.

(2) Press the Fax Priority key. The received fax will be printed

out. Once print out of the received fax is complete, the interrupted copy operation will be resumed automatically.

Make Copies Even During Printing of an Incoming Fax (Copy Priority Printout function)

It is possible to stop print out of an incoming fax and make copies without having to wait for that print job to end.

(1) Press the Interrupt key. Copying is now possible.

(2) Once copying is completed, press the Interrupt key to return

to print out of the incoming fax.

Using a 3-Digit Number to Select the Destination (Abbreviated Numbers)

600 speed-dial keys are available and each of these keys can be designated to function as either a one-touch key, a group dial key, a program key or a chain dial key. Each of these keys is given a 3-digit “abbreviated number” between 001 and 600. It is then possible to dial a destination number by simply entering the corresponding abbreviated number. (Refer to page 2-19.) Since only 20 of these speed-dial keys can be display on the touch panel at one time, using the corresponding abbreviated number may be faster than the time required to change screens and find a desired key.

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1-18

Section 2 Fax Operation (Basic Use)

Sending Documents

The following contains explanations on the standard method for transmitting documents. Carefully read all the notes regarding acceptable documents, etc., to ensure correct operation.

Switching to the Fax Operation mode

Check the message display to make sure that the touch panel is in the initial mode for fax operation (the basic fax screen is displayed). If the touch panel is not in the initial mode, press the Reset key.

(inch)

Memory Transmission mode (Transmitting from the

Document Processor) The destination fax number is dialed automatically AFTER the documents are set in the Document Processor, scanned and then entered into memory. This is an extremely convenient mode because your documents are returned to you, ready to use, without making you wait until the actual transmission is complete. This is the most appropriate method to use when transmitting multiple page documents.

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Check the transmission mode

Make sure that the fax machine is in the desired transmission mode. * There are two transmission modes available in this fax:

Memory Transmission and Direct Feed Transmission. (Refer to <Transmission Modes>.) Memory Transmission is the default setting in this fax and, in this case, “Memory TX” will be displayed.

* To switch from the Memory Transmission mode to the

Direct Feed Transmission mode, press the “Memory TX” key until “Dir. Feed Tx” is displayed.

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z Memory Transmission mode (Transmitting from the platen)

This mode is ideal for transmitting books and the like that cannot be placed in the Document Processor. Documents are set one at a time directly on the platen and, after all the documents are scanned and entered into memory, the destination fax number is then dialed. In this case, it is necessary – after each page is scanned – to select whether or not you want to transmit more pages. (Refer to <If the Documents Were Set on the Platen...> on page 2-6.)

z Direct Feed Transmission mode (Transmitting from the

Document Processor) The destination fax number is dialed first, and – once the connection with the other fax machine is established – the documents that are set in the Document Processor are scanned and then transmitted. If the transmission involves a multi-page document, the second page is scanned after the data for the first page is transmitted. * If you want to stop the transmission in progress, press the

Stop/Clear key and remove the remaining documents from the Document Processor.

z Direct Feed Transmission mode (Transmitting from the

platen) This mode is ideal for transmitting books and the like that cannot be placed in the Document Processor. Documents are set one at a time directly on the platen, the destination fax number is then dialed first, and – once the connection with the other fax machine is established – scanning of the document begins and the document is transmitted. This process is carried out for each page that you want to transmit and it is necessary, after each page is scanned, to select whether or not you want to transmit more pages. (Refer to <If the Documents Were Set on the Platen...> on page 2-6.)

2-1

Section 2 Fax Operation (Basic Use)

Setting the documents

z Acceptable documents

> When set in the Document Processor...

• Type...Standard sheet documents

• Size...5 1/2" x 8 1/2" - 11" x 17" [A5R - A3] * If you attempt to transmit a document over 63"

[1600 mm] in length, a message indicating that a document jam has occurred in the Document Processor will appear in the message display.

• Paper weight...1-sided documents: 35 g/m Duplex (2-sided) documents: 50 g/m2 - 120 g/m

• Number (plain paper)...Under 8 1/2" x 11" [A4]: 100 sheets (50 g/m 8 1/2" x 14" or 11" x 17" [B4, A3 or Folio]: 70 sheets (50 g/m

> When set on the platen...

• Maximum size: 11" x 17" [A3]

z Notes on acceptable documents

• If documents with very low contrast images or light colored text are transmitted, they may not be received clearly by the other party.

• MAKE SURE that documents written in ink or containing glue, etc., have dried COMPLETELY before setting them for transmission.

• When setting documents in the Document Processor, ALWAYS set documents AFTER removing any clips and staples as they can cause damage to the machine.

• Documents of sizes outside the prescribed range may not be transmitted successfully.

• If documents with punch holes are set in the Document Processor for transmission, gray streaks may appear on the documents received by the other party. In this case, set the documents in a different direction and try to transmit them again.

- 80 g/m2)

- 160 g/m

(3) Set the documents face-up on the document table.

* If the documents are set properly, the document set

indicator will be lit green.

* DO NOT set more documents than indicated by the

paper volume lines that are located on the inside of the rear document insert guide. Setting more than the acceptable number of documents can be the cause of document jams.

* Refer to the Operation Guide for your copier for more

detailed information on the Document Processor.

* It is possible to set duplex

(2-sided) documents and have both the front and back sides of those documents transmitted. (Refer to page 3-1.)

Documents can also be transmitted by lifting open the Document Processor and setting one document at a time directly on the platen. ALWAYS use the platen when transmitting pages from books and the like.

(1) Set the document face-down and align it properly with the

lines on the original size scales.

(1) Adjust the document insert guides to match the

width of the documents you want to transmit.

(2) Open the eject guide when transmitting documents

of a large size such as 8 1/2" x 14" [B4] or 11" x 17" [A3].

(2) When transmitting single-sheet documents directly from

the platen, BE SURE to close the Document Processor.

CAUTION

DO NOT leave the Document Processor open as there is a danger of personal injury.

2-2

Section 2 Fax Operation (Basic Use)

Dialing a destination fax number

Use the keypad to enter the destination fax number. * The destination fax number can be up to 32 digits in

length.

* If a mistake is made at any point in entering the fax

number, press the “” or “” cursor key to move the cursor to the desired position and enter the correct number as desired, or press the Stop/Clear key and enter the full number once again from the beginning.

(inch)

(1) If you want to change the resolution, press the “Orig

image quality” [“Image Quality”] key.

(inch)

(metric)

(2) Select the desired resolution from among the 5

available.

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Press this key to enter a 3-second pause at that point in dialing. This is useful, for example, if you need to dial a specific number first and then wait for the connection to an outside line before the actual destination number is dialed.

In addition to using the keypad, the following methods of dialing are possible.

• Dialing with a one-touch key....Refer to page 2-13.

• Dialing with abbreviated numbers....Refer to page 2-19.

• Dialing with a program key....Refer to page 5-36.

• Dialing with a group key....Refer to page 5-31.

• Redialing manually....Refer to page 2-24.

Selecting the resolution

It is possible to select a resolution from among the 5 available settings.

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<Notes>

• The Fine and Super fine resolutions reproduce clearer images in comparison to transmission with the Normal resolution, but transmission time is longer.

• The Half tone [Half-tone] resolution reproduces grays clearly, but transmission time is longer than with the Normal or Fine resolutions.

• To transmit with the Ultra fine resolution, 8 MB of optional memory must be installed. If the additional memory is NOT installed, the Ultra fine resolution will not selectable.

• To transmit with the Super fine or Ultra fine resolutions, the receiving fax must have the corresponding resolution capabilities in order to benefit from their features. If the receiving fax does not have the corresponding capability, transmission will be accomplished with the Fine resolution.

• Normal: For transmitting documents with standard size characters

• Fine: For transmitting documents with relatively small characters or thin lines

• Super fine: For transmitting documents with detailed lines and characters

• Ultra fine: For transmitting the clearest reproduction of documents with detailed lines and characters

• Half tone [Half-tone]: For transmitting the clearest reproduction of documents containing both photographs as well as text

* The default setting is for Normal resolution.

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Section 2 Fax Operation (Basic Use)

Selecting the contrast

6 7

It is possible to select a contrast from among the 3 available settings. Dark: For transmitting light documents at a darker contrast Regular: For transmitting document with a normal contrast Light: For transmitting dark documents at a lighter contrast

* The default setting is for Regular contrast.

(1) If you want to change the contrast, press the

“Exposure mode” key.

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Indicating the document size

When you set any documents that you want to transmit on the platen, you will need to indicate the size of those documents. This procedure is not necessary when transmitting documents from the Document Processor. (1) In order to indicate the document size, press the

“Orig. size setting” [“Original setting”] key.

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(2) Select the appropriate document size.

(inch)

(2) Select the desired contrast from among the 3

available.

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2-4

<Saving a document for transmission

When the optional Scanner Kit is installed...>

Perform the following procedure in order to save a document for transmission on the administrator’s network computer. The document can be saved as a PDF file or a TIFF file. * In order to save a document for transmission, the IP address

or host name must be registered in the administrator’s computer. (See page 9-8)

(1) Press the “Save Tx. original” key.

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Section 2 Fax Operation (Basic Use)

Initiating the fax transmission

Press the Start key. The transmission operation will begin automatically. * You can select or change the resolution or contrast

during scanning or dialing.

> Checking the status of the transmission...

Press the “Status” [“Act status”] key in the bottom right of the touch panel. The document number and information related to the other party will be displayed.

(inch)

(2) Press the “On” key.

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(3) Select the desired type of file by pressing the “PDF” or

“TIFF” key.

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> Stopping the transmission in progress

It is possible to cancel the ongoing operation by pressing the “Stop” key in the confirmation screen that was accessed above. * Press the “Close” key to return to the previous screen.

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2-5

Section 2 Fax Operation (Basic Use)

Whenever you set the documents that you want to transmit on the platen, close the Document Processor in order to allow the machine to detect the size of those documents. If you are transmitting information from books or other types of documents that will not allow you to close the Document Processor, it is necessary to indicate the document size manually. (Refer to page 2-4.) * In addition, any time you set documents on the platen for

transmission, a menu like that shown below will appear in the message display once you press the Start key and the documents have been scanned. In this case, perform the following procedure.

> If you have more documents to send...

(1) Set the next page to be scanned on the platen.

* The next document(s) may also be set in the Document

Processor.

(2) Press the “Yes” key.

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(3) Press the Start key.

* If you set the document(s) in the Document Processor,

scanning and then transmission of the documents will begin automatically.

* Repeat steps (1) through (3) for all remaining documents.

> Once there are no further pages to be scanned...

(1) Press the “No” key. Transmission of the documents will

begin automatically.

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Section 2 Fax Operation (Basic Use)

Receiving Documents Automatically (Automatic Fax Reception)

Automatic Fax Reception is the default setting for fax reception in this machine and no special settings are required for its use. * Fax reception is possible even if the power switch is turned OFF ( ). If a fax comes in while the power switch is in the OFF ( ) position,

that fax reception will still be received and printed out.

* In order to use the Automatic Fax Reception mode, it is necessary to select the “Fax Reception”[“Fax Rx”] key under “Selecting the

Automatic Reception Mode (Receive Mode setting)” on page 7-8.

This fax machine offers the following 4 or 5 (depending upon the region of use) ways to receive a fax.

• Automatic Fax Reception....Refer to page 2-7.

• Manual Fax Reception.....Refer to page 3-20.

• Auto FAX/TEL Switching.....Refer to page 5-1.

• TAD Reception.....Refer to page 5-3.

• D.R.D. Reception.....Refer to page 5-5.

Checking the reception mode

Make sure that “Auto RX” is displayed.

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z Changing the reception mode

(1) Press the reception mode select key when you want

to change the reception mode.

(2) Press the key that corresponds to the desired

reception mode.

(inch)

Receiving a fax

When a fax comes in, fax reception will begin automatically after the amount of time equal to a designated number of rings. * Once fax reception begins, the “Status” [“Act status”]

key will appear in the bottom right of the touch panel.

> Stopping the reception in progress

(1) Press the “Status” [“Act status”] key in the bottom

right of the touch panel.

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(2) Press the “Stop” key and the reception will be

canceled.

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2-7

Section 2 Fax Operation (Basic Use)

It is possible to make copies even during a reception in which documents are being directly printed out (whereby Imaging memory is not used to save the documents).

• Press the Interrupt key during a reception. The fax will switch to Memory Reception and copying will be possible.

Printing out the received documents

Received document(s) will be printed out and ejected face-down in the copy store section.

* The copy store section and the maximum number of

sheets that can be stored there differ depending upon the model of your copier. For more detailed information, refer to the Operation Guide for your copier. When the maximum number of sheets has been reached, remove all of the documents from the copy store section.

* Even if you cannot print out because paper has run out

or a paper jam occurs, reception is still possible (Memory Reception).

* 8 MB of optional memory must be installed in order to

use the Ultra fine resolution.

When a fax has been received into memory, the Fax data indicator will light and “Receive document in memory” will appear in the message display. To print out the documents, set paper or fix the paper jam, as appropriate to the situation.

* If, for any reason, power to the fax is disconnected or lost,

data received into memory may be lost. Ask the other party to retransmit any documents for which data was lost.

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Section 2 Fax Operation (Basic Use)

Canceling a Communication

You can cancel a communication even if it is already in progress. The methods for canceling a communication differ depending on whether that communication is a fax transmission or a fax reception, and whether that transmission was initiated using the Memory Transmission mode or the Direct Feed Transmission mode. The following contains explanations on the various methods used for canceling communications.

Canceling a Memory Transmission (during scanning)

If you want to cancel a Memory Transmission during scanning of the documents, simply press the Stop/Clear key. The document that is currently being scanned will be ejected and the touch panel will return to the initial mode settings. If there are any documents left in the Document Processor, remove them from the document table.

Canceling a Memory Transmission (during transmission)

If you want to cancel a Memory Transmission in which scanning all of the documents has been completed and the dialing or transmission operation has already begun, perform the following procedure.

Press the “Status” [“Act status”] key in the bottom right of

the touch panel. The status of the communication currently in progress will appear in the message display.

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Press the “Stop” key. The touch panel will return to the

initial mode settings. * If you attempt to cancel a transmission that is

scheduled to multiple destinations (such as a Broadcast Transmission) and there were destinations still remaining to be transmitted to, a message will appear in the message display asking whether or not you want to continue the transmissions to the remaining destinations.

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2-9

Section 2 Fax Operation (Basic Use)

Canceling a Direct Feed Transmission

A message such as that shown below will be displayed after dialing the destination party in the Direct Feed Transmission mode. If you want to cancel a Direct Feed Transmission, press the “Stop” key or press the Stop/Clear key. The document that is currently being scanned will be ejected and the touch panel will return to the initial mode settings. If there are any documents left in the Document Processor, remove them from the Document Processor.

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Canceling a Reception

If you want to cancel a reception, perform the following procedure.

Press the “Status” [“Act status”] key in the bottom right of

the touch panel. The status of the communication currently in progress will appear in the message display.

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Press the “Stop” key. The touch panel will return to the

initial mode settings. * If you attempt to cancel a reception that is scheduled

from multiple transmitting faxes (such as a Polling Reception) and there were fax machines still remaining to be received from, a message will appear in the message display asking whether or not you want to continue the receptions from the remaining faxes.

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2-10

Section 2 Fax Operation (Basic Use)

Entering Characters

The Character Input screen will appear during registration of your own name (self-station name), destination names, etc.

What is in the Character Input screen?

Inch version

There are actually 3 different Character Input screens. One each for uppercase input, one for lowercase input and one for special character input. Press the “Capital” key, the “Letter” key and the “Num./Sym.” key, respectively to access the desired input screen.

Uppercase input

Lowercase input

Metric version

There are actually 4 different Character Input screens. One each for uppercase input, one for lowercase input and two for special character input. Touch the “Capital” key, the “Letter” key, the “Symbol 1” key and the “Symbol 2” key respectively to access the desired input screen.

Uppercase input

Lowercase input

Numbers & Special character input

• The functions of each key in the Character Input screen...

“Capital” key...Press this key when you want to enter uppercase letters. “Letter” key...Press this key when you want to enter lowercase letters. “Num./Sym.” key...Press this key when you want to enter numerals and other available symbols. “Space” key... Press this key when you want to enter a space. “” and “” keys... Press these keys when you want to move the cursor. “AllDel.” key... Press this key when you want to delete all of the currently entered information. “Del. prev.” key... Press this key when you want to delete the character to the left of the cursor. “Back” key... Press this key when you want to return to the screen prior to character input. “End” key or “Next” key... Press this key when you want to register the entered information. “Symbol 1” key...Press this key when you want to enter numerals and some available symbols. “Symbol 2” key...Press this key when you want to enter other symbols.

Symbol 1 input

Symbol 2 input

2-11

Section 2 Fax Operation (Basic Use)

How Do I Enter Characters?

[Ex.] To enter “Km@4”

z Inch version

Verify that the “Capital” key is highlighted and press the

“K” key.

Press the “Letter” key to switch to lowercase input.

Press the “m” key.

z Metric version

Verify that the “Capital” key is highlighted and press the

“K” key.

Press the “Letter” key to switch to lowercase input.

Press the “m” key.

Press the “Num./Sym.” key to switch to input of numerals

and other available symbols.

Press the “@” key and then the “4” key.

Press the “End” key or “Next” key to register the entered

information.

Press the “Symbol 1” key to switch to input of numerals

and other available symbols.

Press the “@” key and then the “4” key.

Press the “End” key or “Next” key to register the entered

information.

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Section 2 Fax Operation (Basic Use)

Dialing the Destination Using Only One Key (One-Touch Keys)

If you register a fax number under a one-touch key in advance, you will be able to dial that number with the press of a key. You can also use one-touch keys to designate destination fax numbers for F-Code Based Communication and Encrypted Transmissions.

Registering New One-Touch Keys

* 600 speed-dial keys are available and each of these keys can be

designated to function as either a one-touch key, a group dial key, a program key or a chain dial key.

* The abbreviated number for the speed-dial key that you press

(001 - 600) will automatically become the abbreviated number for the destination fax number registered under that one-touch key.

* You CANNOT designate a one-touch key for both F-Code Based

Communication AND Encrypted Transmission.

* If you want to check the information already registered under

each one-touch key, print out a One-Touch Key List.

* It is recommended that you register the name of the other party

as well as the fax number under each one-touch key. If you register the other party's name as well, you will be able to use the address book to search for their fax number.

* Prior to operation, check the message display to make sure that

the touch panel is in the initial mode for fax operation. (Refer to “What is the “Initial Mode”?” on page 1-11.)

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

Press the “Register” key. The Registration Select screen

will appear.

(inch)

Press the “Dial” key. The touch panel will switch to dial

registration.

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(metric)

Press an unregistered speed-dial key on the touch panel.

* If there are no unregistered speed-dial keys displayed,

use the “T” and/or “S” cursor keys to switch to a screen that displays an unregistered key.

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2-13

Section 2 Fax Operation (Basic Use)

Press the “One-touch key” key.

(inch)

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Use the keypad to enter the fax number you want to register under that one-touch key. (Maximum 32 digits)

(inch)

z Making More Detailed Settings

If you want to perform more detailed settings like

selecting the transmission speed, or designating this one-touch key for F-Code Based Communication or Encrypted Transmission, press the “Setting” key and then go to the next step.

Select the desired transmission speed from among those available: “33600bps”, “14400bps” and “9600bps”.

(inch)

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• “” and “” cursor keys...Use to move the cursor. “Delete” key...Press to delete the character that the cursor is currently under. (When the cursor is at the last space, the previous character will be deleted.) “Space” key...Press to enter a space. “Pause” key...Press to enter a slight pause (indicated by a hyphen) at that point in dialing.

Press the “Next” key.

Enter the name of the other party. (Maximum 20

characters) * In order to enter characters, refer to “Entering

Characters” on page 2-11.)

If you want to designate this key for F-Code Based Communication, press the “Subaddress Tx” key and then go to the next step. If you want to designate this key for Encrypted Transmission, go directly to step 15. If you want to register this one-touch key with the entered information as is, press the “Close” key and proceed directly to step 20.

To use this key for F-Code Based Communication, press the “On” key. The Subaddress/Password Input screen will appear.

2-14

Check the registered information. If you want to change any portion of it, press the key that corresponds to the desired item and change the information as desired. * If you want to register this one-touch key with the

entered information as is, go directly to step 20.

Section 2 Fax Operation (Basic Use)

Use the keypad to enter the desired subaddress and F-Code password. (Maximum 20 digits) * To switch between the subaddress and password input

screens, press the “Password” key.

* A subaddress is required during F-Code Based

Communication in order to designate the other party's corresponding F-Code Box.

* An F-Code password is used during F-Code Based

Communication. However, you do not have to enter an F-Code password here if you have determined in advance with the other party not to use one.

(inch)

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Use the keypad to enter the 2-digit Key Code (01 - 20) that corresponds to the Encryption Key you want to use for this one-touch key.

(inch)

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Press the “Encryption box #” key and then use the keypad to enter the number of the destination party's Encryption Box.

Press the “Close” key twice and then go directly to step

20.

If you want to designate this key for Encrypted Transmission, press the “Encryption TX” [“Encryption”] key.

To use this key for Encrypted Transmission, press the “On” key. The Key Code/Box Number Input screen will appear.

Press the “Close” key twice.

To register this one-touch key with the entered information as is, press the “OK” key. The message display will return to the same screen as was displayed in step 3. If you want to continue registering other one-touch keys, repeat steps 3 through 20.

If you are finished making settings, press the Reset key to return to the initial mode.

2-15

Section 2 Fax Operation (Basic Use)

Modifying or Deleting Registered Information

* If the one-touch key that you want to modify is designated for

F-Code Based Communication, you will NOT be able to change the designation of that key into one for Encrypted Transmission. Likewise, if it is designated for Encrypted Transmission, you can NOT change the designation into one for F-Code Based Communication.

Press the “Register” key. The Registration Select screen

will appear.

(inch)

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If you want to delete the registered one-touch key, press

the “Delete” key and then go to the next step. If you want to modify the registered information, press the “Change contents” key and then go directly to step 6.

> Deleting a one-touch key

Press the “Yes” key. The message display will return to the same screen as was displayed in step 3. If you want to continue deleting other one-touch keys, repeat steps 3 through 5. If you are finished deleting one-touch keys, press the Reset key.

> Modifying registered information

If you want to modify the abbreviated number (the displayed number of the speed-dial key under which the one-touch key is registered), press the “Abbr. #” key. If you want to modify any other basic information, press the key that corresponds to that information. (To modify information, refer to the corresponding step under “Registering New One-Touch Keys” on page 2-13.) * If you want to change more detailed settings, press the

“Setting” key and select the desired item.

Press the “Dial” key.

Press the speed-dial key (one-touch key) containing the

information you want to modify or delete. * If that key is not displayed, use the “T” and/or “S”

cursor keys to switch to the screen that displays the key that you want.

(inch)

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Enter the abbreviated number of an unregistered

speed-dial key (001 - 600). * Once a 3-digit number is entered, that number may be

changed using the “+” and “-” keys.

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Press the “Close” key.

2-16

Once you are finished modifying all of the items that you

want, press the “OK” key. The message display will return to the same screen as was displayed in step 3. If you want to continue modifying other one-touch keys, repeat steps 3 through 9. If you are finished deleting one-touch keys, press the Reset key.

Section 2 Fax Operation (Basic Use)

Dialing With a One-Touch Key

You can dial a fax number by simply pressing the one-touch key under which that number is registered. * To select the conditions related to transmitting documents, such

as the resolution and contrast, refer to pages 2-3 and 2-4.

* Prior to operation, check the message display to make sure that

the touch panel is in the initial mode for fax operation. (Refer to “What is the “Initial Mode”?” on page 1-11.)

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

If the operation involves the transmission of documents,

set the documents you want to transmit.

Press the one-touch key under which the desired fax

number is registered.

(inch)

(metric)

Press the Start key.

The transmission operation will begin automatically. * Any time you set documents on the platen, after each

document is scanned you will need to select whether or not you want to scan more pages into memory. (Refer to page 2-6.)

If you want to change the transmission conditions, such

as the resolution and contrast, press the “TX setting” key. If you do NOT want to change the current conditions, go directly to step 5.

Press the key that corresponds to the desired item and

change the information as desired. (To change each transmission condition, refer to pages 2-3 and 2-4.)

Once you are finished changing transmission conditions,

press the “One touch destinat.” key.

(inch)

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2-17

Section 2 Fax Operation (Basic Use)

Printing Out a One-Touch Key List

Print out this list in order to check the fax numbers registered under one-touch keys. * If there are no one-touch keys registered in this fax, a One-Touch

Key List will not be printed out.

* Prior to operation, check the message display to make sure that

the touch panel is in the initial mode for fax operation. (Refer to “What is the “Initial Mode”?” on page 1-11.)

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

Press the “Print Report” key. The Report Select screen

will appear.

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To print out that list, press the “Yes” key. A One-Touch

Key List will be printed out.

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Press the “One-touch key list” key.

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2-18

Section 2 Fax Operation (Basic Use)

Dialing the Destination Using Only a 3-Digit Number (Abbreviated Dialing)

Speed-dial keys are available to be registered as either a one-touch key, a group dial key, a program key or a chain dial key. Each of these keys is given a 3-digit number between 001 and 600 and this number is referred to as that key's “abbreviated number”. It is then possible to dial a destination number by simply entering the corresponding abbreviated number. * Prior to operation, check the message display to make sure that the touch panel is in the initial

mode for fax operation. (Refer to “What is the “Initial Mode”?” on page 1-11.)

* If you want to cancel the procedure part way through, press the Reset key. The touch panel will

return to the initial mode settings.

Set the documents you want to transmit.

If you want to change the transmission conditions, such

as the resolution and contrast, press the “TX setting” key. If you do NOT want to change the current conditions, go directly to step 5.

Press the key that corresponds to the desired item and

change the information as desired. (To change each transmission condition, refer to pages 2-3 and 2-4.)

Press the “Abbrev.” key.

(inch)

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Use the keypad to enter the abbreviated number (001 -

600) that corresponds to the speed-dial key under which the desired fax number is registered. * Once a 3-digit number is entered, that number may be

changed using the “+” and “-” keys.

(inch)

Once you are finished changing transmission conditions,

press the “Abbrev.” key and then go directly to step 6.

(inch)

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2-19

Section 2 Fax Operation (Basic Use)

Press the “Close” key.

The touch panel will return to the basic fax screen and the corresponding speed-dial key will be highlighted.

Press the Start key.

The transmission operation will begin automatically.

2-20

Section 2 Fax Operation (Basic Use)

Dialing the Destination Using the Address Book (Address Book)

The address book searches for the name of the other party as it is registered under a one-touch key, group dial key, program key or chain dial key and will dial the corresponding fax number(s) upon command. This function is extremely useful when a large number of fax numbers have been registered.

* In order to use the address book, it is necessary that you register a name for the

other party (or the group or program name) during registration of the one-touch key, group dial key, program key or chain dial key.

* The directory may also be used during registration of program keys, group dial

keys, Fax Forwarding, and F-Code Relay Boxes, as well as for entering the fax number of the other party in each of the other various types of fax communication available in this fax.

Searching for a Destination with the Address Book

Address book searches are performed using the first character of the name as it is registered under the one-touch key, group dial key, program key or chain dial key. If the first 3 characters of any two destinations are the same, those names will be displayed in the numerical order of the abbreviated number.

z Search order

The search order is as follows with the order of precedence shown from left to right. English Alphabet [A - Z] J Numerals [0 - 9] J Symbols * The characters and symbols for display as well as for searching

will differ depending upon the language being used. Refer to “Character Input Screens” on page 10-2.

How Do I Find a Destination in the Address Book?

[Ex.] To search for a destination that is registered with a first letter of “A” and then transmit documents to that destination

If you want to change the transmission conditions, such

as the resolution and contrast, press the “TX setting” key. If you do NOT want to change the current conditions, go directly to step 5.

Press the key that corresponds to the desired item and

change the information as desired. (To change each transmission condition, refer to pages 2-3 and 2-4.)

Once you are finished changing transmission conditions,

press the “Address book” key and go directly to step 6.

(inch)

(metric)

* Prior to operation, check the message display to make sure that

the touch panel is in the initial mode for fax operation. (Refer to “What is the “Initial Mode”?” on page 1-11.)

* If you want to cancel the procedure part way through, press the

Reset key.

Set the documents you want to transmit.

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Section 2 Fax Operation (Basic Use)

Press the “Address book” key.

(inch)

(metric)

On the touch panel, press the first letter of the name that you want to search for.

z If the first character is a symbol

Press the “Others” key. The message display will change to show a list of names that are registered with a symbol as the first character.

(inch)

The speed-dial keys that are registered with a name that

starts with that first letter will be displayed.

(inch)

(metric)

Press the speed-dial key under which the desired

destination is registered. * If that key is not displayed, use the “T” and/or “S”

cursor keys to switch to the screen that displays the key that you want.

Press the “OK” key.

The touch panel will return to the basic fax screen.

(metric)

Press the Start key. The transmission operation will begin automatically.

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Section 2 Fax Operation (Basic Use)

Printing Out a Telephone Directory List

Print out this list in order to check the fax numbers that can be found in a address book search. * If there are no fax numbers registered that can be found in a

address book search, a Telephone Directory List will not be printed out.

* Prior to operation, check the message display to make sure that

the touch panel is in the initial mode for fax operation. (Refer to “What is the “Initial Mode”?” on page 1-11.)

* If you want to cancel the procedure part way through, press the

Reset key.

Press the “Print Report” key. The Report Select screen

will appear.

(inch)

(metric)

To print out that list, press the “Yes” key. A Telephone

Directory List will be printed out.

(inch)

(metric)

Press the “Telephone direct. list” key.

(inch)

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2-23

Section 2 Fax Operation (Basic Use)

Dialing the Same Number Again (Redailing functions)

Redialing refers to dialing the most recently dialed number once again.

Automatic Redialing

When attempting to transmit documents, etc., the other party's fax machine may be busy with another communication and may not respond. In this type of situation, your fax machine will automatically attempt to redial that same number. * Automatic Redialing is performed automatically by this fax and

no special settings are required for its use. As redialing will be performed a number of times at a set interval, this function is effective even if the other party's communication takes an extended period of time.

* Automatic Redialing will not engage when documents are being

transmitted in the Direct Feed Transmission mode.

Manual Redialing

What if you try to transmit documents but the other party's fax line is busy and can't answer your call? In this type of situation, you will be able to redial that last number dialed once again by simply pressing the “Re-dial” key. Press the “Re-dial” key. The fax will automatically begin redialing the most recently dialed number.

(inch)

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2-24

Section 3 Fax Operation (Various Functions)

Sending 2-Sided Documents (Duplex Transmission)

Duplex Transmission enables the transmission of both the front and back sides of duplex (2-sided) documents. Duplex transmission is always accomplished by setting the documents you want to transmit in the Duplex Document Processor and scanning them into memory in the Memory Transmission mode. During the set-up procedure for a Duplex Transmission, it is possible to select whether or not you want to include a separate cover page (a 1-sided page) with the transmission as well as whether the image on the back side of the documents needs to be inverted during transmission to match the orientation of the image on the front side. It is also possible to use Duplex Transmission capabilities in combination with each of the other various types of fax communication available in this fax. The following method explains the procedure for sending duplex documents to a single destination.

* Prior to performing Duplex Transmission, you must select “Standard size” when setting

the document size for scanning from the Document Processor. (Refer to “Setting the Document Size for Scanning from the Document Processor (Scan from DP setting)” on page 7-6.)

* If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings.

Set the 2-sided documents in the Duplex Document

1 2

Processor.

Enter the destination fax number. * If you entered the fax number using the keypad, go to

the next step. If you entered the fax number using abbreviated numbers, one-touch keys, group dial keys, program keys or chain dial keys, proceed directly to step 4.

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Press the “Duplex TX” key and then go directly to step 6.

3-1

Section 3 Fax Operation (Various Functions)

Press the “TX setting” key.

Press the “Duplex TX” key.

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Press the “On” key to enable Duplex Transmission.

Select whether or not you want the image on the back side

of the documents to be inverted during transmission to match the orientation of the front side by pressing either the “On” key (invert rear images) or the “Off” key (do NOT invert images), as appropriate.

> If you transmit documents as shown in the illustration

immediately below, select “On”. The fax will then invert the image of the rear side of each document in memory 180°.

<Scanning> J

(Direction of document feed)

> If you transmit documents as shown in the illustration

below, select “Off”.

<Scanning> J

Select whether or not you want to include a 1-sided cover

page with the transmission by pressing either the “Yes” key or the “No” key, as appropriate. > If you want to send a 1-sided document as a cover sheet

to the rest of the 2-sided documents, select “Yes”. In this case, the fax will transmit the documents WITHOUT scanning the back side of the first page.

> If you want to transmit the 2-sided documents

WITHOUT a cover page, select “No”.

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(Direction of document feed)

Press the “Close” key.

Press the Start key. The documents will be scanned into memory and the transmission operation will begin automatically.

3-2

Section 3 Fax Operation (Various Functions)

Preparing the Next Documents During Another Communication (Standby Transmission)

Standby Transmission refers to the process of preparing documents for transmission while the fax is occupied with another communication. If, during that communication, the documents you want to transmit are set and the destination fax number is entered, those documents will be automatically transmitted once the current communication has been completed. Since, with this fax, it is possible to schedule a Standby Transmission and then have your documents given priority whenever the fax is currently sending to multiple communications or there are other communications already scheduled in memory ahead of yours, Standby Transmission is thus convenient for sending urgent documents quickly during communications which normally take an extended amount of time, such as Broadcast Transmission and Polling Reception. * A maximum of 50 communications (including any combination of Standby

Transmissions, communications that use the timer and Interrupt Transmissions) can be scheduled at one time.

* You can also designate each of the various types of fax communication available in

this fax such as Broadcast Transmission as a Standby Transmission.

* If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings.

Set the documents you want to transmit in the Document

Processor or on the platen.

Enter the destination fax number.

* You can enter the fax number(s) using the keypad,

abbreviated numbers, one-touch keys, group dial keys, program keys or the address book. Chain dial keys can be used as well.

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Press the Start key. The documents will be scanned into

memory. * If the fax is in the Direct Feed Transmission mode, the

documents will remain in the Document Processor or on the platen waiting for the transmitting operation to begin.

• Once the other communication is completed, the transmission operation will begin automatically.

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3-3

Section 3 Fax Operation (Various Functions)

<Canceling a waiting transmission in the Direct Feed

Transmission mode...>

(1) Press the “Stop” key on the touch panel, or press the

Stop/Clear key.

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(2) If you DO want to cancel the Standby Transmission, press

the “Yes” key.

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3-4

Section 3 Fax Operation (Various Functions)

Sending the Same Documents to Multiple Destinations (Broadcast Transmission)

Broadcast Transmission allows the same documents to be transmitted to a number of destinations one after another, in a single operation. If, for example, you want to transmit the same documents from a central office to multiple branch offices, this function is quite convenient as it only requires you to perform the transmission operation one time.

The documents you want to transmit are first entered in memory, and dialing and transmitting operations are repeated automatically for each destination. * If you enter all of the destination numbers using abbreviated numbers, one-touch

keys or group dial keys, this fax can automatically transmit the same documents to up to 300 different destinations in a single operation.

* You can also perform Broadcast Transmission as F-Code Based Transmission or

in conjunction with the timer.

* During a Broadcast Transmission to multiple destinations, documents will be

transmitted using the Memory Transmission mode even if the fax is currently in the Direct Feed Transmission mode.

* If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings.

Set the documents you want to transmit in the Document

1 2

Processor or on the platen. * When the documents are set on the platen, it is

necessary, after each page is scanned, to select whether or not you want to transmit more pages and to select the size of each page. (Refer to page 2-6.)

Enter a destination fax number. * You can enter the fax number(s) using the keypad,

abbreviated numbers, one-touch keys, group dial keys or the address book. Chain dial keys can be used as well.

> Entering the fax number with the keypad...

If you want to enter more than one destination fax number, press the “Next des” [“N dest.”] key after you enter the first fax number and you will be able to enter the next number.

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* If you want to enter the next number with one of the

speed-dial keys, press the “One touch destinat.” key instead. The speed-dial keys will appear.

3-5

Section 3 Fax Operation (Various Functions)

> Entering the fax number with a speed-dial key...

Press the speed-dial key that is registered with the one-touch or group dial information that you want to use. The selected key will be highlighted. * It is also possible to use a registered chain dial key

followed by another speed-dial key.

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Press the Start key. The transmission operation will

begin automatically.

3-6

Section 3 Fax Operation (Various Functions)

Sending Important Documents Before Others (Interrupt Transmission)

Interrupt Transmission lets you send your documents before others, eliminating the need to wait until all communications are complete whenever the fax is currently scheduled for multiple communications (Broadcast Transmission or Polling Reception, etc.), or there are other communications already scheduled in memory ahead of yours. * Interrupt Transmission may only be accomplished to a single destination. * A maximum of 50 communications (including any combination of Interrupt

Transmissions, communications that use the timer and Standby Transmissions) can be scheduled at one time.

* Depending on the timing of when you perform the Interrupt Transmission

procedure, there are occasions where your documents may not be send “immediately”

after the current communication. * If you want to cancel an Interrupt Transmission, simply remove the set documents. * To cancel an Interrupt Transmission while it is still waiting to start, perform the

same procedure as in “<Canceling a waiting transmission in the Direct Feed

Transmission mode...>” on page 3-4.

* If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings.

Press the “Memory TX” key until it changes to “Dir. Feed

Tx”.

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Set the documents you want to transmit in the Document

Processor or on the platen. * When the documents are set on the platen, it is

necessary, after each page is scanned, to select whether or not you want to transmit more pages and to select the size of each page. (Refer to page 2-6.)

Enter the destination fax number.

* You can enter the fax number using the keypad,

abbreviated numbers, one-touch keys or the directory. Chain dial keys can be used as well.

Press the Start key. The documents will remain in the

Document Processor or on the platen, without being scanned, waiting for the transmitting operation to begin. Once the operation currently in progress is completed, the transmission operation for your documents will begin automatically.

3-7

Section 3 Fax Operation (Various Functions)

Sending Documents at a Specified Time (Communication Using the Timer)

If you designate in advance the time for a communication to begin, that communication will be carried out automatically once the appointed time is reached. You can designate a communication to be one that uses the timer during the operation procedure for each of various types of fax communication available in this fax such as Broadcast Transmission. The example in the procedure below is for the transmission of documents to a single destination using the timer function. Note: The time for the communication to begin is based on the time that is set in this machine. Make sure to check the time set in this machine in advance.

* All transmissions that use the timer will be accomplished in the Memory

Transmission mode even if the fax is currently in the Direct Feed Transmission mode.

* Each communication that uses the timer can be set to begin at any minute

between 00:00 - 23:59.

* A maximum of 50 communications (including any combination of

communications that use the timer, Interrupt Transmissions and Standby Transmissions) can be scheduled at one time.

* When 2 or more communications that use the timer are scheduled to begin at

the same time, fundamentally each communication will be accomplished in the order that they were registered. However, even if it has been registered later, any communication that scheduled with a single location will take priority over a communication to multiple locations.

* It is possible to cancel or change the contents of a communication that is

waiting for a start time, (Refer to “Managing Information for a Scheduled Communication (Editing a Communication in Memory)” on page 3-14.)

* If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings.

Set the documents you want to transmit in the Document

1 2

Processor or on the platen. * When the documents are set on the platen, it is

necessary, after each page is scanned, to select whether or not you want to transmit more pages and to select the size of each page. (Refer to page 2-6.)

Enter the destination fax number. * You can enter the fax number using the keypad,

abbreviated numbers, one-touch keys or the address book. Chain dial keys can be used as well.

* If you entered the destination fax number with a

one-touch key or a chain dial key, press the “TX setting” key after that.

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3-8

Section 3 Fax Operation (Various Functions)

Press the “Delayed TX” key.

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Press the “On” key and the Time Entry screen will appear.

Press the Start key. The documents will be scanned into

memory, and the transmission operation will begin when the appointed time is reached. * If the Delayed Communication Report print out setting

is turned “ON”, a Delayed Communication Report will be printed out. (Refer to page 7-1.)

Use the keypad to enter the desired time for the

transmission to begin. * If you want to change the entered time, use the “”

and/or “” keys to move the cursor to the desired location.

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Press the “Close” key.

3-9

Section 3 Fax Operation (Various Functions)

Dialing the Destination With A Registered Number and the Keypad (Chain Dial Keys)

If you register a chain dial number under a speed-dial key in advance, that speed-dial key will function as a chain dial key and the chain dial key can be used to enter the initial portion of the other party’s fax number. Example: If the number “212” is registered under a speed-dial key (which then functions as a chain dial key) and you want to dial the number 212-XX-XXXX, press the key under which “212” is registered and enter the rest of the number with the numeric keys.

* You can only use chain dial keys once in a dialing sequence: to enter the initial digits of

the other party’s fax number.

* You can use chain dial keys when entering destination fax numbers in each of the various types of fax communication available in this fax

such as Broadcast Transmission.

* You CANNOT use chain dial keys in combination with group dial keys.

Registering New Chain Dial Keys

* You can register any number of the 600 speed-dial keys for use as

chain dial keys.

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

Press the “Register” key. The Registration Select screen

will appear.

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Press the “Dial” key. The touch panel will switch to dial

registration.

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Press an unregistered speed-dial key on the touch panel.

* If there are no unregistered speed-dial keys displayed,

use the “T” and/or “S” cursor keys to switch to a screen that displays an unregistered key.

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Section 3 Fax Operation (Various Functions)

Press the “Chain” key.

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Use the keypad to enter the desired chain dial number. (Maximum 32 digits)

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Check the registered information. If you want to change

any portion of it, press the key that corresponds to the desired item and change the information as desired.

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To register this chain dial key with the entered

information as is, press the “OK” key. The message display will return to the same screen as was displayed in step 3. If you want to continue registering other one-touch keys, repeat steps 3 through 9.

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* “” and “” cursor keys...Use to move the cursor.

“Delete” key...Press to delete the character that the cursor is currently under. (When the cursor is at the last space, the previous character will be deleted.) “Space” key...Press to enter a space. “Pause” key...Press to enter a slight pause (indicated by a hyphen) at that point in dialing.

Press the “Next” key.

Enter the desired name for the chain dial key. (Maximum

20 characters) * In order to enter characters, refer to “Entering

Characters” on page 2-11.)

If you are finished making settings, press the Reset key to return to the initial mode.

3-11

Section 3 Fax Operation (Various Functions)

Modifying or Deleting Registered Information

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

Press the “Register” key. The Registration Select screen

will appear.

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Press the “Dial” key.

If you want to delete the registered chain dial key, press

the “Delete” key and then go to the next step. If you want to modify the registered information, press the “Change contents” key and then go directly to step 6.

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> Deleting a chain dial key

Press the “Yes” key.

The message display will return to the same screen as was displayed in step 3. If you want to continue deleting other chain dial keys, repeat steps 3 through 5. If you are finished deleting chain dial keys, press the Reset key.

Press the speed-dial key (chain dial key) containing the

information you want to modify or delete. * If that key is not displayed, use the “T” and/or “S”

cursor keys to switch to the screen that displays the key that you want.

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> Modifying registered information

If you want to modify the abbreviated number (the

displayed number of the speed-dial key under which the chain dial key is registered), press the “Abbr. #” key. If you want to modify any other basic information, press the key that corresponds to that information. (To modify information, refer to the corresponding step under “Registering New Chain Dial Keys” on page 3-10.)

Enter the abbreviated number of an unregistered

speed-dial key (001 - 600). * Once a 3-digit number is entered, that number may be

changed using the “+” and “-” keys.

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3-12

Section 3 Fax Operation (Various Functions)

Press the “Close” key.

Once you are finished modifying all of the items that you

want, press the “OK” key. The message display will return to the same screen as was displayed in step 3. If you want to continue modifying other chain dial keys, repeat steps 3 through 9. If you are finished making settings, press the Reset key to return to the initial mode.

Dialing With a Chain Dial Key

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

If the operation involves the transmission of documents,

set the documents you want to transmit.

Press the desired speed-dial key that was registered as a

chain dial key.

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Enter the other party’s fax number.

* You can enter the fax number using the keypad,

abbreviated numbers, one-touch keys or the address book.

* Once the other party’s fax number is entered, only the

registered chain dial name will be displayed, followed by the other party’s fax number or name.

* If you want to enter the fax number once again from the

beginning during input with the keypad, simply press the Stop/Clear key.

Press the Start key. The communication operation will

begin automatically.

3-13

Section 3 Fax Operation (Various Functions)

Managing Information for a Scheduled Communication (Editing a Communication in Memory)

You can modify certain information relating to a scheduled communication that uses the timer or even cancel the communication completely. You can also print out a sample image of the corresponding documents as well as initiate (force-start) the communication without waiting for the actually scheduled start time. * If the scheduled communication begins automatically while you are in the middle of any editing operation, it will impossible to continue that

procedure.

Printing Out a Sample Image of Waiting Documents

If you want to check the documents that correspond to a specific transmission that is in memory and waiting for transmission, you can print out a sample page of those documents. * Even if you print out a sample image of the documents, the

transmission will be carried out on schedule.

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

Press the “Application” key. The Application screen will

appear.

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Use the “T” and/or “S” cursor keys to switch to the

communication that you want.

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Press the “Print” key.

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3-14

Press the “Reserved TX status” key. The content of the first schedule communication will be displayed.

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Press the “Yes” key. A sample image of the corresponding

documents will be printed out.

Section 3 Fax Operation (Various Functions)

Force-Starting the Communication

You can force-start a communication that is waiting in memory, without having to wait for the scheduled start time. * You can also force-start a communication that is waiting for

Automatic Redialing. * If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode

settings.

Perform steps 1 through 3 of “Printing Out a Sample

Image of Waiting Documents” on page 3-14.

Press the “Immediate TX” key.

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Deleting the Communication

You can delete a scheduled communication that is in memory and waiting for a start time. * You CANNOT delete a scheduled communication that is in

memory waiting to be forwarded to a destination fax.

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

Press the “Application” key. The Application screen will

appear.

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Press the “Yes” key. The corresponding operation will

begin automatically.

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Press the “Reserved TX status” key.

The content of the first schedule communication will be displayed.

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3-15

Section 3 Fax Operation (Various Functions)

Use the “T” and/or “S” cursor keys to switch to the

communication that you want.

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Press the “Delete” key.

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Modifying the Contents of the Communication

You can modify the information relating to a scheduled communication that is presently saved in memory. The scheduled time for the communication to start can be changed, destinations changed, added and deleted, or the communication can be canceled completely. The actual procedure and information available for modification is slightly different depending on the type of communication involved. The example in the procedure below is for a scheduled Broadcast Transmission that uses the timer. If you want to modify the information relating other types of communications, simply refer to this example but follow the flow of the message display in order to perform the actual procedure. * You CANNOT modify a scheduled communication that is waiting

for Automatic Redialing, nor is it possible to modify a scheduled Polling Communication, a scheduled transmission using the optional Network FAX functions, a scheduled Broadcast Transmission, or an F-code Transmission.

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

Press the “Application” key. The Application screen will

appear.

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Press the “Yes” key. The selected communication will be

deleted and the touch panel will return to the initial mode settings. If you want to continue deleting other scheduled communications, repeat steps 1 through 5.

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Press the “Reserved TX status” key.

The content of the first schedule communication will be displayed.

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3-16

Section 3 Fax Operation (Various Functions)

Use the “T” and/or “S” cursor keys to switch to the

communication that you want.

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Press the “Program/Change” key.

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> Changing the scheduled start time

Use the keypad to enter the desired time for the

communication to begin. * If you want to change the entered time, use the “”

and/or “” keys to move the cursor to the desired location.

Press the “Close” key.

The message display will return to the same screen as was displayed in step 5. If you also want to modify the destination information, press the “” key. If you do NOT want to modify the information, go directly to step 16.

> Modifying destination information

The currently registered information will be displayed.

• If you want to delete a fax number(s), press the corresponding speed-dial key (or keys) and then go to the next step.

• If you want to add a fax number(s), press the “Add” key and then go directly to step 11.

• If you want to change a fax number(s), press the corresponding speed-dial key and then proceed directly to step 13.

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If you want to change the scheduled start time, press the

“Delayed TX” key and then go to the next step. If you want to modify the destination information, press the “” key and then go directly to step 8.

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z Deleting fax numbers

Press the “Delete” key.

Press the “Yes” key. The message display will return to the same screen as was displayed in step 8 and you can continue to delete, add or change other fax numbers. To do so, repeat steps 8 through 15. If you are finished with this procedure, press the “Close” key and go to step 16.

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3-17

Section 3 Fax Operation (Various Functions)

z Adding fax numbers

Enter the additional fax number(s). * You can enter the fax number(s) using the keypad,

abbreviated numbers, one-touch keys, group dial keys and the address book. Chain dial keys can be used as well.

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Press the “Finish dest. Set” [“Dest. set”] key. The message display will return to the same screen as was displayed in step 8 and you can continue to delete, add or change other fax numbers. To do so, repeat steps 8 through 15. If you are finished with this procedure, press the “Close” key and go to step 16.

Press the “Finish dest. Set” [“Dest. set”] key. The message display will return to the same screen as was displayed in step 8. You can change, delete or add other fax destination numbers. To do so, repeat steps 8 through 15. If you are finished with this procedure, press the “Close” key and go to step 16.

Press the “Confirm” key. The touch panel will return to the initial mode settings. If the Delayed Communication Report print out setting is turned “ON”, a Delayed Communication Report will be printed out. (Refer to page 7-1.)

z Changing fax numbers

Press the “Change” key.

Enter the new destination fax number. * You can enter the fax number(s) using the keypad,

abbreviated numbers, one-touch keys, group dial keys and the address book. Chain dial keys can be used as well.

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3-18

Section 3 Fax Operation (Various Functions)

Initiating the Fax Connection Manually (Manual Fax Transmission)

Once you are connected with the destination party, transmission can be initiated manually by pressing the Start key. Use this mode when you want to talk to the other party prior to actual transmission of the documents, or when the other party must manually switch to fax reception. * Speaking to the other party and/or performing Manual Fax Transmission is only possible if a separately purchased telephone is connected to

this fax machine.

* If you want to cancel the procedure part way through, press the “On-hook” key or hang up the receiver.

Set the documents you want to transmit in the Document

Processor. * It is not possible to set documents on the platen with

this mode.

Pick up the telephone receiver or press the “On-hook” key.

* If you pressed the “On-hook” key, that key will be

highlighted.

Check whether or not you are connected to a fax machine.

> If you hear a fax tone...

You are connected to a fax machine. Press the Start key. Fax transmission will begin.

> If the other party answers...

You are connected to a telephone. Press the Start key at the end of the conversation. Fax transmission will begin. * It is only possible to speak to the other party when a

separately purchased telephone is connected to this fax machine.

Dial the destination fax number.

Hang up the receiver when “Status” [“Act status”]

appears in the message display or the reception begins.

3-19

Section 3 Fax Operation (Various Functions)

Initiating the Fax Connection Manually (Manual Fax Reception)

Once you are connected with the other party, reception can be initiated manually by pressing the Start key. Use this mode when you want to talk to the other party prior to actual reception of the documents. * Conversation with the other party is only possible if a separately purchased telephone is connected to this fax machine. * Auto Fax Reception is the default setting in this fax, so, in order to manually initiate reception, it is usually necessary to change the

reception mode to Manual Fax Reception.

z Preparation

* Make sure that “Manual RX” is displayed. If it is not, press the

reception mode select key and then press the “Manual RX” key.

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When a call comes in, the separately purchased phone

will ring.

Check whether or not the call is from a fax.

> If you hear a fax tone...

You are connected to a fax machine. Press the Start key. Fax reception will begin. * If the separately purchased telephone has tone dialing

capabilities, you can use the Remote Switching function. (Refer to “Initiating Fax Reception From A Connected Telephone (Remote Switching)” on page 5-6.)

> If the other party’s voice can be heard...

You are connected to a telephone. Press the Start key at the end of the conversation. A tone will sound to inform the other party that this machine has switched to the fax reception mode. Fax reception will begin once the transmission is initiated by the other party.

Pick up the telephone receiver.

Hang up the receiver when “Status” [“Act status”]

appears in the message display or the reception begins.

3-20

Section 4 Troubleshooting

When the Fax Data Indicator is Lit...

During a fax communication that use the memory, documents will be entered into memory and, to indicate this, the Fax data indicator will light. The Fax data indicator will also light when documents are received directly into memory (Memory Reception) during copying in the Copy Operation mode. * The Fax data indicator will flash while documents are being entered into memory.

CAUTIONS before Disconnecting the Power Cord

• As electricity is necessary to retain documents in memory, BE SURE to check whether the Fax data indicator is lit or not BEFORE intentionally disconnecting the power cord to this machine. If the indicator IS lit indicating there ARE documents in memory, print out all important documents from memory and then make sure that the Fax data indicator is out BEFORE disconnecting the power.

* The Imaging Memory back-up function of this machine will

protect the contents of memory for up to 60 minutes (8 MB of optional memory must be installed) even if, for any reason, power to the fax is disconnected or lost.

If a Power Failure Report is Printed Out...

If documents, schedule communications or other information contained in memory are lost because power to the fax is disconnected or lost, a Power Failure Report will be printed out once power is restored. Refer to this report to find out what information was lost. * If no data or information was lost, a Power Failure Report will

not be printed out.

4-1

Section 4 Troubleshooting

If an Error Occurs...

In the event of trouble, an explanation in regard to the error will appear in the message display. Refer to “When One of These Message is Displayed...” on page 4-3 and follow the necessary procedure to eliminate the trouble. If a communications error occurs, along with the information in the message display, a Transmission or Reception Report, as appropriate, will be printed out and an alarm will sound. Check the error code that is displayed the corresponding report and then refer to “Error Code Tables” on page 10-7 to confirm the cause of the error. It is also possible to check the error code on the regularly printed Activity Report. (Refer to “Printing Out an Activity Report” on page 6-3.) * Whether or not a Transmission or Reception Report is printed

out (and the alarm sounds) will depend upon the setting made under “Turning Print Out of Each Report ON/OFF (Print Report setting)” on page 7-1.

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4-2

When One of These Message is Displayed...

When any of the following messages appear in the message display, follow the corresponding procedure.

Message Procedure Page

Section 4 Troubleshooting

“Close XX Cover.” “Check the cover.” [“Check cover.”]

“Add paper (top cassette)” [“Add paper (1st cassette)”]

“Load XX paper in cassette.” • The Fixed Size mode is selected in the Paper Feed Selection setting. Load paper of the size

“Receive document in memory” Data for received documents was stored in memory (Memory Reception) because there was

“Add toner (C, M, Y, K)” There is insufficient toner left in the indicated toner cartridge (“C” = cyan, “M”= magenta,

The cover indicated in the message display is open. Close it securely.

• There is no paper in the selected drawer. Refer to the Operation Guide for your copier and add paper to the drawer indicated in the message display.

• This message will also be displayed when one or more of the drawers is not set properly. Insert the drawers securely into the machine.

indicated in the message display.

• The sizes of the received documents and the paper in the selected drawer are not compatible for printing. Load paper of the same size as that of the received documents.

no paper in any of the drawers. Once you load paper into one of the drawers, the documents that were stored in memory will be printed out. If “Add paper (top cassette)” [“Add paper (1st cassette)”] is also displayed at the same time, load paper into that drawer. If a specific size is indicated as well in the message display, load paper of that particular size.

“Y” = yellow and “K” = black). Refer to the Operation Guide for your copier and replace the corresponding toner cartridge.

______

“Paper Misfeed.” Paper has jammed somewhere in the fax machine. Refer to the Operation Guide for your

copier and remove the jammed paper from the fax machine without leaving any loose scraps. A document has jammed in the Document Processor. Refer to the Operation Guide for your copier and remove the jammed document. Then, reset all of the documents in the Document Processor. The fax will recount the number of documents that were already scanned and will start the scanning operation once again from the document that jammed.

“Memory Full” The memory has reached its capacity. Select whether to continue with the communication or

cancel it. If this message appears while you are scanning in documents, you can select whether or not you want to continue and transmit only those documents have already been successfully scanned. If you press the “Yes” key, the transmission operation will begin automatically. If you press the “No” key, the operation will be canceled and the touch panel will return to the initial mode settings.

“Call for Service” Maintenance by qualified service personnel is required. Contact your service representative,

an authorized service center or the place of purchase. If “C” and a 4-digit number are displayed as well, inform the service personnel of the displayed number.

______

4-3

Section 4 Troubleshooting

Message Procedure Page

“Time for maintenance” [“Time for scheduled maintenance”]

“Communication Error” An error has occurred during a fax transmission or fax reception. Check the error code – that

“No DC Loop” “No Dial Tone”

“No Response” Dialing was accomplished, but connection to the other party was not possible. Check with the

“No encryption code is registered.”

Maintenance by qualified service personnel is required. Contact your service representative, an authorized service center or the place of purchase. ______

indicates the origin of the error – on the corresponding Transmission Report (or Reception Report) that is printed out in order to confirm the cause of the error.

The modular cord may not be connected properly to either the telephone or the line jack (L) on the fax. Either that, or there is a problem with the telephone line. In this case, contact your telephone company.

other party.

The destination was dialed using a one-touch key that was designated for Encrypted Transmission, but the Encrypted Transmission was not possible because the corresponding Encryption Key is no longer registered in your fax.

10-7

______

5-48 5-56

4-4

Section 4 Troubleshooting

Troubleshooting Tables

If you experience trouble with your fax machine, refer to the tables below for the appropriate corrective procedures. If the trouble persists, contact your service representative, an authorized service center or the place of purchase.

Problem Check point Corrective procedure

The detected document size is often wrong.

I am not able to send my documents.

I am not able to perform Broadcast Transmission.

Reference

page

Is the machine installed in a location where it is exposed to strong light from directly overhead, or from above and behind?

Is the modular cord connected correctly? Connect the modular cord correctly. ______

Is “Communication Error” displayed? Perform the necessary procedure to

Is Password Check Transmission turned ON?

Is the memory in your fax machine full? Try the Broadcast Transmission

If the machine is installed in such a location, document size detection may be influenced by the light. Consult with your service representative, an authorized service center or the place of purchase.

correct the error and try to transmit the documents again.

Turn Password Check Transmission OFF.

procedure again after memory becomes available or after you create available space in memory.

______

10-7

5-47

2-9 5-16 5-55

During registration of an Encryption Box, an error occurs when I enter the box number and I cannot register the Encryption Box.

I am not able to print out documents from my Encryption Box.

Is the box number you are trying to enter the same as the subaddress already registered for an F-Code Box?

Are the Encryption Box number and ID that you entered correct?

You CANNOT register an Encryption Box number that is identical to a registered F-Code Box subaddress. Select a different Encryption Box number.

If you do not know the correct Encryption Box ID, contact your service representative, an authorized service center or the place of purchase.

______

4-5

Section 4 Troubleshooting

Problem Check point Corrective procedure

I am not able to perform Encrypted Communication.

I am not able to perform Remote Switching.

Did the transmitting party perform the appropriate registration procedure for the one-touch key (designated for Encrypted Transmission) as decided in advance with the receiving party?

Did the receiving party perform the appropriate registration procedure for the Encryption Box as decided in advance with the transmitting party?

Is the Encryption Key you used correct? Check the Encryption Key to be

Is your telephone service set for pulse dialing?

Check the information to be registered once again with the other party.

registered once again with the other party.

Some telephones allow you to transmit the desired tone signals by simply pushing the appropriate buttons. Refer to the Instruction Manual for the telephone being used.

Reference

page

2-13

5-51

5-48 5-56

______

I was able to receive a fax, but it was not printed out and the documents are not in memory.

I am not able to receive documents.

I am not able to receive documents into memory (Memory Reception).

Did you use the correct Remote Switching number?

Is Fax Forwarding turned ON? Check the Fax Forwarding setting.

Is the modular cord connected correctly? Connect the modular cord correctly. ______

Is “Communication Error” displayed? Perform the necessary procedure to

Is Password Check Reception turned ON?

Is the memory in your fax machine full? Try to receive the documents once

Check the registered number. (Factory default setting: 55)

correct the error and try to receive the documents again.

Turn Password Check Reception OFF.

again after memory becomes available or after you create available space in memory.

5-6

5-28

10-7

5-47

2-9 5-16 5-55

I am not able to perform Polling Reception.

4-6

Did the transmitting party perform the Polling Transmission procedure correctly?

Check with the transmitting party.

______

Section 4 Troubleshooting

Problem Check point Corrective procedure

I am not able to perform F-Code Based Relay Broadcast Transmission.

Does the relay station fax machine have the appropriate F-Code Based Relay capabilities?

Is there an appropriate box (equal to an F-Code Relay Box) registered in the relay station's fax machine?

Do the subaddress and the F-Code password that you entered match the corresponding subaddress and password that are registered in the relay station's fax machine?

Is the memory in the relay station's fax machine full?

Reference

page

If the relay station fax machine does not one have the appropriate F-Code Based Relay capabilities, Relay Broadcast Transmission will NOT be possible. Check with the relay station.

Check with the relay station.

If you think the information you entered IS correct, check with the other party. ______

Check with the relay station.

______

During registration of an F-Code Box, an error occurs when I enter the subaddress is entered and I cannot register the F-Code Box.

I am not able to perform F-Code Based Confidential Transmission.

Is the subaddress you are trying to enter the same as a registered Encryption Box number?

Does the destination party's fax machine have the same F-Code Based Confidential Communication capabilities as your fax machine?

Is there an appropriate box (equal to an F-Code Confidential Box) registered in the destination fax?

Are the subaddress and the F-Code password that you entered correct?

Is the memory in the receiving party's fax full?

You CANNOT register an F-Code Box subaddress that is identical to a registered Encryption Box number. Select a different subaddress.

If the destination fax machine does not have the same F-Code Based Confidential Communication capabilities as your machine, F-Code Based Confidential Transmission will NOT be possible. Check with the destination party.

Check with the destination party.

If you think the information you entered IS correct, check with the other party.

Check with the receiving party.

______

I am not able to print out documents from my F-Code Confidential Box.

Are the subaddress and the F-Code password that you entered correct for that F-Code Confidential Box?

Check the registered F-Code Confidential Box information. 5-12

4-7

Section 4 Troubleshooting

Problem Check point Corrective procedure

I am not able to perform F-Code Based Bulletin Board Reception.

I am not able to enter documents into my F-Code Confidential Box.

Does the transmitting party's fax machine have the same F-Code Based Bulletin Board Communication capabilities as your fax machine?

Is there an appropriate box (equal to an F-Code Confidential Box) registered in the transmitting party's fax?

Are the subaddress and the F-Code password that you entered correct?

Is the subaddress that you entered correct for that F-Code Confidential Box?

Reference

page

If the transmitting party's fax machine does not have the same F-Code Based Bulletin Board Communication capabilities as your machine, F-Code Based Bulletin Board Reception will NOT be possible. Check with the transmitting party.

Check with the transmitting party.

If you think the information you entered IS correct, check with the other party.

Check the registered F-Code Confidential Box information. 5-12

______

4-8

Section 5 Other Features of this Fax

Automatically Switching Between the Fax and a Telephone (Auto FAX/TEL Switching)

This reception mode is convenient for using a separately purchased telephone together with this fax on a single telephone line. If an incoming call is from a fax machine, fax reception will start automatically. If the call is from a telephone, the fax will ring to let you know that you should answer. * Auto FAX/TEL Switching is only possible if a separately purchased telephone is connected to this fax machine. * Even if you do not answer the telephone, the calling party will incur telephone charges after the phone rings a predetermined number of

times.

[Reception flow]

Fax

If the other party is sending documents using an automatic fax transmission mode...

Fax

If the other party is sending documents using a manual fax transmission mode...

Telephone

If the other party is calling from a telephone...

The call will be received but neither the fax nor the phone will ring. (The other party will incur telephone charges from this point onward.)

The other party’s documents will be automatically received.

There will be a pause of a few seconds while the fax switches the connection to the telephone.

z Preparation

* Refer to “Selecting the Automatic Reception Mode (Receive Mode

setting)” on page 7-8, and select “Auto Fax/Tel. SW”.

* Make sure that “Auto RX” is displayed on the basic fax screen. If

it is not, press the reception mode select key and then press the “Auto RX” key.

(inch)

If the other party initiates a fax transmission at

Both the fax and the telephone will ring.

When a call comes in, the telephone will ring.

* The telephone will ring only once in the metric version

models. In the inch version models, you can set the number of times the telephone will ring. (Refer to “Setting the Number of Rings [Auto Fax Reception] (Number of Rings setting)” on page 7-4.)

Conversation is possible with the other party if you answer the telephone.

the end of the conversation, press the Start key. Fax reception will start automatically.

(metric)

5-1

Section 5 Other Features of this Fax

Answering the call...

> If the call is from a telephone...

(1) The fax will ring to let you know that you should

answer. Pick up the telephone receiver within 30 seconds after the ringing starts. * If the telephone receiver is not picked up within 30

seconds, the fax machine will switch to fax reception.

(2) Speak with the other party.

* At the end of the conversation, fax reception can be

initiated manually. (Refer to “Initiating the Fax Connection Manually (Manual Fax Reception)” on page 3-20.)

> If the call is from a fax...

Fax reception will start automatically.

5-2

Section 5 Other Features of this Fax

Automatically Switching Between the Fax and an Answering Machine (TAD Reception)

This reception mode is convenient for using a separately purchased telephone with answering machine capabilities together with this fax. If an incoming call is from a fax machine, fax reception will begin automatically. If the call is from a telephone, the functions of the answering machine will engage, so, even if you cannot answer, the caller will be able to leave a message. * TAD Reception is only possible if a separately purchased telephone with answering machine capabilities is connected to this fax machine. * Refer to the Instruction Manual for the telephone in use for details on recording and listening to messages, etc. * BE SURE that the number of times your answering machine is set to ring is LESS than the number of times the fax is set to ring. * If you have selected TAD Reception as the current reception mode, MAKE SURE that, in the first minute after the telephone answers the

incoming call, there are no silent pauses of 9 seconds or more [6 seconds or more for metric versions] in either the message you record or the message you receive. If there is such a pause, the silence detection function of this fax will be activated and the fax machine will switch to fax reception.

[Reception flow]

Fax

If the other party is sending documents using an automatic fax transmission mode...

The other party’s documents will be automatically received.

Fax

If the other party is sending documents using a manual fax transmission mode...

The answering machine will play your message.

Telephone

If the other party is calling from a telephone...

z Preparation

* Make sure that “Answering Machine” is displayed on the basic

fax screen. If it is not, press the reception mode select key and then press the “Answering Machine” key.

(inch)

If the other party initiates a fax

The answering machine will record the other party’s message.

The telephone will ring a designated number of times.

transmission, fax reception will start automatically.

(metric)

* You can set the number of times the telephone will ring.

Refer to “Setting the Number of Rings [Auto Fax Reception] (Number of Rings setting)” on page 7-4.

* If the telephone receiver is picked up while the

telephone is still ringing, the fax will deal with the call in the same manner as a standard Manual Fax Reception. (Refer to “Initiating the Fax Connection Manually (Manual Fax Reception)” on page 3-20.)

5-3

Section 5 Other Features of this Fax

Your answering machine will answer the call as follows:

> If the call is from a telephone, but you do not

answer...

The functions of the answering machine will engage, your message will be played and the caller will be able to leave a message. * If there is a silent pause of 9 seconds or more [6 seconds

or more for metric versions], the fax machine will switch to fax reception.

> If the call is from a fax...

Fax reception will start automatically.

5-4

Section 5 Other Features of this Fax

Using Different Fax and Telephone Numbers (D.R.D. Reception) [Available in inch versions only]

This reception mode utilizes the Distinctive Ring Pattern service available from some telephone companies. With this service, you can use two or more telephone numbers on a single telephone line. Thus, you can use this fax and a telephone on the same line, but you can still designate a different telephone number for each of them. As each number is given a different ring pattern, the fax machine is able to differentiate between incoming calls. If one of these numbers is designated for this fax machine, and the desired ring pattern is designated for that number in advance, fax reception will be initiated automatically whenever the machine detects the ring pattern distinctive to the fax. * Using D.R.D. Reception to receive a telephone call is only possible if a separately purchased telephone is connected to this fax machine. * D.R.D. reception is only possible if you subscribe to the Distinctive Ring Pattern service provided by your telephone company. Contact your

telephone company for further information on the Distinctive Ring Pattern service available.

[Reception flow]

Fax

If the other party has dialed your fax number...

Telephone

If the other party has dialed your telephone number...

z Preparation

* Refer to “Selecting the Automatic Reception Mode (Receive Mode

setting)” on page 7-8, and select “D.R.D.”.

* Make sure that “Auto RX” is displayed on the basic fax screen. If

it is not, press the reception mode select key and then press the “Auto RX” key.

company

The fax machine will ring using the predetermined ring pattern for a fax and fax reception will start automatically. (The fax will handle the call using the Automatic Fax Reception mode.)

The fax machine will ring using the predetermined ring pattern for a telephone call. Conversation is possible with the other party if you answer the telephone that is connected to this fax machine.

The fax machine will then ring using the predetermined

ring pattern.

> If the call is from a telephone...

Pick up the telephone receiver and speak with the other party. At the end of the conversation, fax reception can be initiated manually.

When a call comes in, the telephone will ring.

* If the telephone receiver is picked up while the

> If the call is from a fax...

Once the bell stops ringing, fax reception will start automatically.

5-5

Section 5 Other Features of this Fax

Initiating Fax Reception From A Connected Telephone (Remote Switching)

Remote Switching lets you initiate fax reception from a telephone that is connected to this fax machine. This function is thus convenient if you want to be able to initiate fax reception from a location separate from the fax machine itself. * Remote Switching is only possible if a separately purchased telephone with tone dialing capabilities is connected to this fax machine. Even if

the phone you use has tone dialing capabilities, depending upon the model of the phone, this function may not work as expected. For further information, contact your service representative, an authorized service center or the place or purchase.

Changing the Remote Switching Number

The factory default setting for the Remote Switching Number is “55”, but you can change this if you want. * If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

Press the “Register” key. The Registration Select screen

will appear.

(inch)

(metric)

Use the keypad to enter the new Remote Switching

Number (2 digits). * If you want to change the entered number, use the “”

and/or “” keys to move the cursor to the desired location.

* If you want to reset the displayed number to “00”,

simply press the Stop/Clear key.

(inch)

(metric)

Press the “Remote SW dial” key. Remote Switching

registration is now possible.

(inch)

(metric)

Press the “Confirm” key. Registration of the new Remote

Reception Number is complete.

If you are finished making settings, press the Reset key.

5-6

Initiating the Reception

When you want to initiate fax reception from a telephone that is connected to this fax machine, perform the following procedure.

When a call comes in, the telephone will ring.

Pick up the telephone receiver.

Section 5 Other Features of this Fax

If you hear a fax tone, use the tone signal capabilities of

the telephone to enter the 2-digit Remote Switching Number. * The factory default setting for the Remote Switching

Number is “55”.

The connection will switch to the fax machine and fax

reception will start automatically.

5-7

Section 5 Other Features of this Fax

Allowing the Receiving Party to Initiate Reception (Polling Communication)

Polling refers to the method of communication whereby transmission is not initiated by the transmitting party, but is requested and initiated at the convenience of the receiving party. There are two types of polling procedures available in this fax: Polling Transmission and Polling Reception. * Since the polling operation is initiated by a call from the receiving party, telephone charges will be billed to the receiving party.

Preparing Documents for a Polling Transmission

The documents to be transmitted using the Polling Transmission procedure are first scanned into memory and then, when a polling request comes from the receiving party, those documents are transmitted automatically to that party. * During a Polling Transmission, documents will be transmitted

using the Memory Transmission mode even if the fax is currently in the Direct Feed Transmission mode.

* It is possible to add documents to the Polling Transmission as

long as you are still waiting for the polling request.

* If you use Polling Transmission in combination with the Bulletin

Board function, the same documents can be made available and transmitted to an unlimited number of receiving parties. (Refer to “Turning the Bulletin Board ON/OFF (Bulletin Board setting)” on page 7-3.)

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

Set the documents you want to transmit.

* When the documents are set on the platen, it is

necessary, after each page is scanned, to select whether or not you want to transmit more pages. (Refer to page 2-6.)

Press the “TX Polling” key.

If you are entering documents for this Polling Transmission for the first time, go to the next step. If you want to add documents to those which have already been saved into memory or replace them completely, go directly to step 6.

(inch)

(metric)

> Entering documents for the first time

If you want to limit who can request transmission of the

documents from your fax, use the keypad to enter a 4-digit Polling ID (the self-station ID of the receiving fax). * If you DO NOT want to designate any specific fax, do

not enter a Polling ID here.

* If a Polling ID other than “0000” is entered, the

receiving fax must be one of our models that has the corresponding capabilities.

(inch)

5-8

Press the “Application” key. The Application screen will appear.

(inch)

(metric)

Press the “Confirm” key and then go directly to step 8.

Section 5 Other Features of this Fax

> Adding or replacing documents

If you want simply to add documents to those already in

memory, press the “Add” key. If you want to delete all of the documents currently in memory and replace them with new documents, press the “Overwrite” key.

(inch)

(metric)

Press the “Confirm” key.

If you selected “Overwrite”, the message display will return to the same screen as was displayed in step 4.

Receiving Documents Using Polling Reception

In Polling Reception, the receiving party dials the number of the transmitting fax, triggering transmission of the documents set in that other fax machine. If reception of documents from more than one transmitting fax is designated, those destinations will be dialed in order and reception will be carried out from each fax. It is possible for the receiving party to use the timer to have the documents received at a time convenient to them. * If you enter all of the transmitting fax numbers using

abbreviated numbers, one-touch keys and/or group dial keys, this fax can automatically receive documents from up to 300 different fax machines in a single operation. However, you CANNOT enter the number of a transmitting fax with abbreviated numbers or one-touch keys that have been designated for Encrypted Transmission.

* Polling Reception is only possible if the transmitting parties have

first performed the necessary Polling Transmission operation. (Refer to “Preparing Documents for a Polling Transmission” on page 5-8.)

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

Press the “Application” key. The Application screen will

appear.

(inch)

Select any related transmission settings that you want to

use. * If the optional Duplex Document Processor is installed

and you are using duplex (2-sided) documents, press the “Duplex TX” key. Refer to “Sending 2-Sided Documents (Duplex Transmission)” on page 3-1 for setting procedures.

Press the Start key. The documents will be scanned and

stored in memory where they will awaiting the polling request.

(metric)

Press the “RX Polling” key.

(inch)

(metric)

5-9

Section 5 Other Features of this Fax

Enter the fax number of the transmitting party.

* You can enter the fax number using the keypad,

abbreviated numbers, one-touch keys, group dial keys or the address book. Chain dial keys can be used as well.

(inch)

(metric)

If you want to designate a time for the reception to begin,

press the “Delayed TX” key. If you do NOT want to designate a time for the reception to begin, go directly to step 8.

Press the “Close” key.

Press the Start key. The reception operation will begin

automatically. * If a time for the reception to begin was designated, the

reception operation will begin when the appointed time is reached.

Press the “On” key.

Use the keypad to enter the desired time for the reception

to begin. * If you want to change the entered time, use the “”

and/or “” keys to move the cursor to the desired location.

(inch)

(metric)

5-10

Section 5 Other Features of this Fax

Communicating Using F-Codes (F-Code Based Communication)

F-Code Based Communication involves fax communication that includes certain codes (in the form of numbers and symbols), the base of a protocol that has been adopted for use by other facsimile manufacturers as well. By using these codes, such operations as Confidential Communication and Relay Broadcasting – previously available only between facsimiles that were both from the same manufacturer – are now becoming possible between models from different manufacturers. This fax uses an F-Code Box to transmit documents to, and receive documents from, another party's fax during an F-Code Based Communication. In this case, in order to designate the F-Code Box and password, special codes are used (in this fax they are called the “subaddress” and “F-Code password”, respectively). In this way, this fax is able to perform F-Code Based Confidential Communications, as well as carry out and Relay Broadcasting, with facsimiles made by other manufacturers and, naturally, with our own models that have F-Code Based Communication capabilities. * In order to perform an F-Code Based Communication, the other party's fax must have F-Code Based capabilities specific to the

communication you are attempting.

* F-Code Based Communication can be used in combination with the other various types of fax communication available in this fax. In

addition, if you register, in advance, the appropriate subaddress and F-Code password under a speed-dial key, you will not need to enter that information during the actual transmission or reception procedure. Refer to the procedures for each type of fax communication and for the related registration procedures for more detailed information.

What F-Codes are used in this fax?

In this fax there are two codes used for F-Code Based Communication: a “subaddress” and an “F-Code password”.

z Subaddress

This code must be entered by the transmitting party during an F-Code Based Confidential Transmission and F-Code Based Relay Broadcast Transmission. The subaddress is used to designate the desired box (equal to the F-Code Confidential Box or the F-Code Relay Box, as appropriate, in this fax) that is registered in the other party's fax. The acceptable length of the subaddress differs depending on model and maker of the fax machine and, if the entered numbers do not match within the parameters of the fax machine that has the shortest acceptable length, F-Code Based Communication will not be successful. Consult with the other party and compare the parameters of both faxes before actually attempting an F-Code Based Communication. In this fax, the subaddress can be up to 20 digits in length and can include any combination of the numerals 0

- 9 and the symbols “*” and “#”. When attempting an F-Code Based Confidential Communication or an F-Code Based Relay Broadcast Transmission with another fax of this same model, the last 4 digits of the subaddress that you enter must match the 4-digit subaddress that the other party has registered in their fax.

z F-Code password

This code must also be entered by the transmitting party during an F-Code Based Confidential Transmission and F-Code Based Relay Broadcast Transmission. The F-Code password is used to designate the password of the desired box (equal to the F-Code Confidential Box or the F-Code Relay Box, as appropriate, in this fax) that is registered in the other party's fax. The acceptable length of the F-Code password differs depending on model and maker of the fax machine and, if the entered numbers do not match within the parameters of the fax machine that has the shortest acceptable length, F-Code Based Communication will not be successful. Consult with the other party and compare the parameters of both faxes before actually attempting an F-Code Based Communication. In this fax, the F-Code password can be up to 20 digits in length and can include any combination of the numerals 0 - 9 and the symbols “*” and “#”.

* If you are going to receive documents into an F-Code Confidential

Box registered in this fax, F-Code Based Confidential Communication is possible even if the transmitting party does not enter an F-Code password. In order to receive documents into an F-Code Relay Box, however, the transmitting party must enter the appropriate F-Code password.

* If you are going to transmit documents from this fax using the

Bulletin Board function and if you register “0000” as the F-Code password for that operation, the receiving party will not need to enter an F-Code password during the actual reception procedure.

What are F-Code Boxes?

By using codes developed for F-Code based Communication, more functional fax communications such as Confidential Communication and Relay Broadcasting are possible with facsimiles made by other manufacturers. In order to accomplish this, you register in the memory of your fax, in advance, a memory box and use that box to transmit documents to, and receive documents from, the other party. That memory box is called an “F-Code Box” in this handbook and there are two such boxes in this fax: an “F-Code Confidential Box” when it is designated for F-Code Based Confidential Communication and an “F-Code Relay Box” when it is designated for F-Code Based Relay Communication. Each F-Code Box is registered with a subaddress and an F-Code password. The subaddress is used to designate the desired box (equal to the F-Code Box in this fax) that is registered in the other party's fax. In this fax, that box is registered as a 4-digit number from “0000” to “9999”. The F-Code password is used to retrieve the documents from the box (equal to the F-Code Box in this fax). In this fax, that password is registered as a 4-digit number that can include any combination of the numerals 0 - 9 and the symbols “*” and “#”. * You can register up to 100 F-Code Confidential Boxes and 15

F-Code Relay Boxes in this fax machine. (Refer to “Registering New F-Code Confidential Boxes” on page 5-12 and “Registering New F-Code Relay Boxes” on page 5-22.)

* If you want to check the information in regard to each F-Code

Box, such as the box numbers and data regarding the existence of documents in each respective box, print out an F-Code Confidential Box List or an F-Code Relay Box List, as appropriate. (Refer to “Printing Out an F-Code Confidential Box List” on page 5-17 and “Printing Out an F-Code Relay Box List” on page 5-27.)

5-11

Section 5 Other Features of this Fax

Communicating Confidentially (F-Code Based Confidential Communication)

F-Code Based Confidential Communication involves the reception of documents into an F-Code Confidential Box that is registered in the receiving party's fax. In this way, confidential documents can be received without being seen by others. * In order to use F-Code Based Confidential Communication, both the transmitting and receiving facsimiles must possess F-Code Based

Communication and Confidential Communication capabilities.

Registering New F-Code Confidential Boxes

Perform the following procedure to register a new F-Code Confidential Box. * You can register up to 100 F-Code Confidential Boxes in this fax

machine.

When registering the subaddress for an F-Code Confidential Box, you must use a different number than all of the box numbers used for the Encryption Boxes and all of subaddresses that have already been registered for F-Code Relay Boxes. * If, for any reason, you lose reference to an F-Code password,

you will not be able to print out documents that are received into the corresponding F-Code Confidential Box nor will you be able to delete that box. Therefore, you exercise DUE CAUTION in the management of the F-Code password.

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

Press the “Box” key. F-Code Confidential Box registration

is now possible.

(inch)

(metric)

Press the “Subaddress confi. box” [“Subaddr. confid. box”]

key.

(inch)

Press the “Register” key. The Registration Select screen

will appear.

(inch)

(metric)

5-12

Section 5 Other Features of this Fax

Press an unregistered key.

* The subaddress will be displayed for all keys that have

already been registered.

(inch)

(metric)

Use the keypad to enter the subaddress 4-digit that you

want to use for this F-Code Confidential Box.

(inch)

If the optional Scanner Kit is installed and you want to

use the NW-FAX Reception function, press the “On” key. If the optional Scanner Kit is not installed, go to the next step.

(inch)

(metric)

Press the “Confirm” key.

The message display will return to the same screen as was displayed in step 4. If you want to continue registering other F-Code Confidential Boxes, repeat steps 4 through 8. Once you are finished registering F-Code Confidential Boxes, press the Reset key.

(metric)

Press the “Password” key and enter the 4-digit F-Code

password that you want to use for this F-Code Confidential Box. * The password can include any combination of the

numerals 0 - 9 and the symbols “*” and “#”.

* If you register “0000” as the F-Code password, it will

not be necessary to enter a password when you print out documents from that F-Code Confidential Box.

5-13

Section 5 Other Features of this Fax

Modifying or Deleting F-Code Confidential Boxes

Perform the following procedure when you want to modify the registered subaddress or F-Code password for an F-Code Confidential Box, as well as when you want to completely delete one of those boxes. * In order to modify the contents of or completely delete an F-Code

Confidential Box, it is necessary to enter the corresponding F-Code password during the procedure.

* You CANNOT delete an F-Code Confidential Box which still

contains received documents.

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

Perform steps 1 through 3 of “Registering New F-Code

Confidential Boxes” on page 5-12.

Press the key which displays the subaddress for the

F-Code Confidential Box you want to modify or delete.

(inch)

Press the “Confirm” key.

If you want to completely delete the F-Code Confidential

Box, press the “Delete” key and go to the next step. If you want to modify the information for that F-Code Confidential Box, press the “Change contents” key and go to step 7.

(inch)

(metric)

Enter the F-Code password (4-digits) for that F-Code

Confidential Box.

(inch)

(metric)

> Deleting an F-Code Confidential Box

Press the “Yes” key. The message display will return to

the same screen as was displayed in step 2. If you are finished deleting F-Code Confidential Boxes, press the Reset key.

> Modifying information

Modify the information under either or both settings as

desired. (To modify information, refer to the corresponding step under “Registering New F-Code Confidential Boxes” on page 5-12.)

Press the “Confirm” key.

The message display will return to the same screen as was displayed in step 2. If you are finished F-Code Confidential Boxes, press the Reset key.

5-14

Section 5 Other Features of this Fax

Sending Documents Using F-Code Based Confidential Transmission

It is necessary for you to perform the following procedure in order to transmit documents to an F-Code Confidential Box that is registered in the destination party's fax machine. * If you designate a time for the transmission to begin, the Direct

Feed Transmission mode will not be available.

z You (the transmitting party) must...

know, in advance, the number (in this fax, a 4-digit number called the “subaddress”) that corresponds to the desired box (in this fax, called the “F-Code Confidential Box”) in the receiving party's fax and enter that, AND the related F-Code password, during the transmission procedure.

z The receiving party must...

have a facsimile that has the same F-Code Based Confidential Communication capabilities as your fax machine. In addition, they must register, in advance, the corresponding box (in this fax, called the “F-Code Confidential Box”) in their fax, inform you (the transmitting party) of the registered number (in this fax, a 4-digit number called the “subaddress”) for that box, and enter that number and the corresponding password during the procedure to print out the received documents. (Refer to “Printing Out Documents from an F-Code Confidential Box” on page 5-16.)

Use the keypad to enter the destination party's fax

number. * You can also enter the fax number using one-touch keys

that have been designated for F-Code Based Communication as well. If you do use such a one-touch key, press the Start key and the transmission operation will begin automatically.

(inch)

(metric)

Press the “Subadd.” key.

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

Set the documents you want to transmit.

Press the “On” key.

Use the keypad to enter the appropriate subaddress.

* This subaddress is required during an F-Code Based

Communication in order to designate the box in the destination party's fax. It can be up to 20 digits in length and can include any combination of the numerals 0 - 9 and the symbols “*” and “#”.

* You can use the “” and/or “” keys to move the cursor

to a desired location, and you can clear the entered number by pressing the “Delete” key.

(inch)

(metric)

5-15

Section 5 Other Features of this Fax

Press the “Password” key.

If necessary, use the keypad to enter the predetermined

F-Code password. * The password can be up to 20 digits in length and can

include any combination of the numerals 0 - 9 and the symbols “*” and “#”.

* This password is not required if you agree in advance

with the destination party not to use one.

Press the “Close” key.

The message display will return to the same screen as was displayed in step 2. You can now change any transmission settings that you want or set the time for the transmission to begin.

Printing Out Documents from an F-Code Confidential Box

Perform the following procedure to print out documents that have been received into your F-Code Confidential Box. If the documents are printed out correctly, the data will be deleted from that box. If you are using an F-Code Confidential Box for F-Code Based Bulletin Board Transmission and you want to delete that data, simply print the documents out and the data will be deleted from that box. * If you registered “0000” as the F-Code password for your F-Code

Confidential Box, it is not necessary to enter a password just to print out documents from that box.

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

Press the “Application” key. The Application screen will

appear.

(inch)

Press the Start key. The transmission operation will

begin.

(metric)

Press the “Sub.conf. box output” key.

(inch)

(metric)

5-16

Section 5 Other Features of this Fax

Press the key that corresponds to the desired F-Code

Confidential Box if it is highlighted. If the key is not highlighted, there are no documents in that box. * If you registered “0000” as the F-Code password, go to

the next step. If you registered any other password, proceed directly to step 5.

(inch)

(metric)

Press the “Yes” key. The documents that are in that

F-Code Confidential Box will be printed out.

Printing Out an F-Code Confidential Box List

Print out this list in order to check the information in each F-Code Confidential Box as well as data regarding the existence of documents in each respective box. * If there are no F-Code Confidential Boxes registered in this fax,

an F-Code Confidential Box List will not be printed out.

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

Press the “Print Report” key. The Report Selection screen

will appear.

(inch)

(metric)

Use the keypad to enter the F-Code password (4 digits)

that corresponds to that F-Code Confidential Box.

(inch)

(metric)

Press the “Confirm” key.

The documents that are in that F-Code Confidential Box will be printed out.

Press the “Subad conf box list” key.

(inch)

(metric)

5-17

Section 5 Other Features of this Fax

To print out an F-Code Confidential Box List, press the

“Yes” key. An F-Code Confidential Box List will be printed out.

(inch)

(metric)

Entering Documents into an F-Code Confidential Box

Perform the following procedure when you want to enter documents into your F-Code Confidential Box for transmission under the F-Code Based Bulletin Board function. Using this procedure, you can add new documents to those currently in your F-Code Confidential Box, and you can also delete all of the documents currently in that box and replace them with new documents. * If you want to delete the data for documents stored in an F-Code

Confidential Box, simply print out those documents. (Refer to “Printing Out Documents from an F-Code Confidential Box” on page 5-16.)

* If you want to cancel the procedure part way through, press the

Reset key. The touch panel will return to the initial mode settings.

Set the documents you want to transmit.

Press the “Application” key. The Application screen will

appear.

(inch)

(metric)

5-18

Triumph-Adler DCC2526, DCC2526D Instruction Handbook

Specifications and Main Features

Frequently Asked Questions

User Manual

Introduction

Contents

Important! Please read it first.

INSTALLATION PRECAUTIONS

PRECAUTIONS FOR USE

Names of Parts

Main Body Parts and their Functions

Operation Panel and their Functions

Basic fax screen on the touch panel

Preparations

Designating the Type of Phone Line Being Used (Line Type setting) (Inch version only)

Turning TTI Transmission ON/OFF (TTI setting)

Registering the Information Identifying Your Facsimile (Location Info. setting)

Setting the Current Date and Time (Date & Time setting)

Features and Functions of this Fax

Switching from the Copy Operation Mode to the Fax Operation Mode

What is the “Initial Mode”?

What is the Administrator Number Used For?

Automatically Clearing the Current Settings (Auto Clear function)

Using a 3-digit Document Number to Manage Fax Communications (Document Number)

When You Press the Reset Key...

Automatically Engaging the Energy Saving Mode (Auto sleep function)

Sending a Fax Directly from a Network Computer (Network FAX functions [option])

Handling 2 Jobs Simultaneously (Dual Access function)

Sending Multiple Sets of Documents in One Batch (Batch Transmission function)

Rotating the Document Image for Transmission (Rotate & Transmit function)

Receiving Documents Even When Paper Has Run Out (Memory Reception function)

Backing Up Memory Even During a Power Failure (Imaging Memory Backup function)

Rotating Received Data to Fit the Available Paper (Rotate Received Data function)

Printing Out Received Documents Even During Copying (Fax Priority Printout function)

Make Copies Even During Printing of an Incoming Fax (Copy Priority Printout function)

Using a 3-Digit Number to Select the Destination (Abbreviated Numbers)

Section 2 Fax Operation (Basic Use)

Sending Documents

Receiving Documents Automatically (Automatic Fax Reception)

Canceling a Communication

Canceling a Memory Transmission (during scanning)

Canceling a Memory Transmission (during transmission)

Canceling a Direct Feed Transmission

Canceling a Reception

Entering Characters

What is in the Character Input screen?

How Do I Enter Characters?

Dialing the Destination Using Only One Key (One-Touch Keys)

Registering New One-Touch Keys

Modifying or Deleting Registered Information

Dialing With a One-Touch Key

Printing Out a One-Touch Key List

Dialing the Destination Using Only a 3-Digit Number (Abbreviated Dialing)

Dialing the Destination Using the Address Book (Address Book)

Searching for a Destination with the Address Book

How Do I Find a Destination in the Address Book?

Printing Out a Telephone Directory List

Dialing the Same Number Again (Redailing functions)

Automatic Redialing

Manual Redialing

Section 3 Fax Operation (Various Functions)

Sending 2-Sided Documents (Duplex Transmission)

Preparing the Next Documents During Another Communication (Standby Transmission)

Sending the Same Documents to Multiple Destinations (Broadcast Transmission)

Sending Important Documents Before Others (Interrupt Transmission)

Sending Documents at a Specified Time (Communication Using the Timer)

Dialing the Destination With A Registered Number and the Keypad (Chain Dial Keys)

Registering New Chain Dial Keys

Modifying or Deleting Registered Information

Dialing With a Chain Dial Key

Managing Information for a Scheduled Communication (Editing a Communication in Memory)

Printing Out a Sample Image of Waiting Documents

Force-Starting the Communication

Deleting the Communication

Modifying the Contents of the Communication

Initiating the Fax Connection Manually (Manual Fax Transmission)

Initiating the Fax Connection Manually (Manual Fax Reception)

Section 4 Troubleshooting

When the Fax Data Indicator is Lit...

CAUTIONS before Disconnecting the Power Cord