Triumph-Adler DC2230, DC2240, DC2250, DC2325, DC2330 Instruction Handbook

Instruction Handbook

Fax System (M)

Digital Multifunctional

System

Introduction

In this Operation Guide, DC 2325 / DC 2330 and DC 2230 / DC 2240 and
DC 2250 are referred to as 25/30 ppm model and 30/40/50 ppm model

respectively.

Safety Conventions in This Guide

Please read the Operation Guide before using the facsimile. Keep it close
to the facsimile for easy reference.

The sections of this handbook and parts of the facsimile marked with
symbols are safety warnings meant to protect the user, other individuals
and surrounding objects, and ensure correct and safe usage of the
facsimile. The symbols and their meanings are indicated below.

WARNING: Indicates that serious injury or even death may result
from insufficient attention to or incorrect compliance with the related
points.

CAUTION: Indicates that personal injury or mechanical damage
may result from insufficient attention to or incorrect compliance with
the related points.

Symbols

The symbol indicates that the related section includes safety warnings.
Specific points of attention are indicated inside the symbol.

.... [General warning]

.... [Warning of danger of electrical shock]

.... [Warning of high temperature]

The symbol indicates that the related section includes information on
prohibited actions. Specifics of the prohibited action are indicated inside
the symbol.

.... [Warning of prohibited action]

.... [Disassembly prohibited]

z symbol indicates that the related section includes information on

The
actions which must be performed. Specifics of the required action are
indicated inside the symbol.

.... [Alert of required action]

.... [Remove the power plug from the outlet]

[Always connect the machine to an outlet with a ground

....

connection]

OPERATION GUIDE i

Please contact your service representative to order a replacement if the
safety warnings in this Operation Guide are illegible or if the guide itself is
missing. (fee required)

<Note>

Due to performance updating, information in this Operation Guide is
subject to change without notice.

ii OPERATION GUIDE

Contents

1 Part Names and Functions

Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Touch Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7

2 Preparation Before Use

Selection of Telephone Line (Inch version only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Selection of Transmit Terminal Identification (TTI) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Setting the TTI information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Date and Time Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

3 FAX Operation (Basic)

Automatic Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

FAX Automatic Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-11

Cancelling Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13

Using the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-16

Using One-touch Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-28

Using the Speed Dial key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-31

Dialing the Same Receiving System (Redial) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-32

Previewing Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-33

4 FAX Operation (Advanced)

Long Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Delayed Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Broadcast Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5

Standby Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Interrupt Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8

Chain Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Manual Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

Manual Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12

Remote Switch Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14

Memory Forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-16

FAX Box Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-43

Sub Address Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-50

Program Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-53

Polling Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-55

Account Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-64

Other Convenient Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-68

5 Checking Transmission Results and Registration Status

Various Tools for Checking Transmission Results and Registration Status . . . . . . . . . . . . . . . . 5-2

Checking FAX Job History . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3

Printing Administrative Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-8

Reporting FAX Receipt Result by E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-13

OPERATION GUIDE iii

6 Setup and Registration

FAX/TEL Auto Switch Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

FAX/Answering Machine Auto Switch Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4

Rings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-8

Retry Times . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9

Receiving Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-10

Reception Date/Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-11

Media Type for Print Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-12

MP Tray Paper Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-13

DRD Reception (Available for inch versions only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-14

Transmission Restriction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-16

Encryption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-26

Reduced Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-31

Duplex Print Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-32

2 in 1 Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-33

Remote Diagnosis . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-34

7 Optional Equipment

FAX Backup Kit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Dual FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3

8 Internet Faxing (i-FAX)

What is i-FAX? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2

i-FAX Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-5

i-FAX Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-10

i-FAX Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-15

9 About Network FAX

What is Network FAX? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2

Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-4

10 Troubleshooting

Indicators During Sending/Receiving Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2

Precautions When Turning Power OFF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-3

Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-4

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-6

Appendix

Character Entry Method . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-2

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-5

Menu List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-6

Received FAX Sizes and Paper Priority (Inch Model) . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-9

Received FAX Sizes and Paper Priority (Metric Model) . . . . . . . . . . . . . . . . . . . . . . . .Appendix-12

Error Code List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-15

iv OPERATION GUIDE

Safety Information

About this Operation Guide

This Operation Guide contains information on using the facsimile functions
of this machine. Please read the Operation Guide before you start using
the machine. Keep it close to the machine for easy reference.

During use, refer to the Operation Guide for your machine for information
regarding the sections listed below.

• Caution Labels

• Installation Precautions

• Precautions for Use

• Loading Paper

Installation Precautions

Environment

Avoid installing this machine in locations where the top or upper rear
portion of the unit will be exposed to direct sunlight. Such conditions might
adversely effect the unit’s ability to detect the correct size of originals and
documents. When such a location cannot be avoided, change the direction
the unit is facing in order to eliminate exposure to direct sunlight.

Power supply/Grounding the machine

Do not connect this machine to the same outlet as an air conditioner or
copier, etc.

Precautions for Use

• Toner Container and Waste Toner
Box Replacement

• Clearing Paper Jams

• Solving Malfunctions

• Cleaning

CAUTION

Do not leave the document processor open as there is a danger of
personal injury.

Other precautions

Do not open the front cover or left cover, turn off the main power switch, or
pull out the power plug while transmitting, receiving, or copying.

OPERATION GUIDE v

This machine may only be used within the country of purchase due to the
different safety and communication standards in each country.
(International communication standards, however, make the
communication between countries possible.)

This machine may be inoperable in areas with poor telephone lines or
communication conditions.

‘CALL WAITING’ or other telephone company optional services that
produce audible tones or clicks on the line can disrupt or cause termination
of facsimile communications.

No matter what the status of the unit, if the sound of the motor within the
unit is audible, never open either the front cover or the left cover, nor turn
off the main power switch.

Using the optional FAX Backup Kit allows you to store fax reception data
from your HDD (hard disk drive) onto the FAX Backup Kit, ensuring that
you do not lose any data.

vi OPERATION GUIDE

General Notice

Legal Notice

Trademark Information

WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL,
OF RECEIVED DOCUMENTS WHEN SUCH LOSS IS CAUSED BY
DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR
EXTERNAL FACTORS SUCH AS POWER OUTAGES; OR FOR PURELY
ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM MISSED
OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED
MESSAGES RESULTING THEREFROM.

• Microsoft, Windows, Windows NT, and Internet Explorer are registered
trademarks of Microsoft Corporation in the U.S. and other countries.

• Windows ME and Windows XP are trademarks of Microsoft
Corporation.

• Ethernet is a registered trademark of Xerox Corporation.

• IBM and IBM PC-AT are trademarks of International Business
Machines Corporation.

• Adobe and Acrobat are registered trademarks of Adobe Systems
Incorporated.

All other company and product names in this Operation Guide are
trademarks or registered trademarks of their respective companies. The
designations™ and ® are omitted in this guide.

OPERATION GUIDE vii

Declarations to European Directives

DECLARATION OF CONFORMITY TO 2004/108/EC, 2006/95/EEC, 93/
68/EEC and 1999/5/EC

We declare under our sole responsibility that the product to which this
declaration relates is in conformity with the following specifications.

Limits and methods of measurement for immunity
characteristics of information technology equipment

Limits and methods of measurement for radio
interference characteristics of information
technology equipment

Limits for harmonic currents emissions for
equipment input current 16A per phase

Limitation of voltage fluctuations and flicker in low­voltage supply systems for equipment with rated
current 16A

Safety of information technology equipment,
including electrical business equipment

The common technical regulation for the attachment
requirements for connection to the analogue public
switched telephone networks (PSTNs) of terminal
equipment (excluding terminal equipment supporting
the voice telephony justified case service) in which
network addressing, if provided, is by means of dual
tone multi-frequency (DTMF) signaling

EN55024

EN55022 Class B

EN61000-3-2

EN61000-3-3

EN60950-1

CTR 21

viii OPERATION GUIDE

Technical regulations for terminal equipment

This terminal equipment complies with:

• TBR21 • DE 08R00 National AN for D

• AN 01R00 AN for P • DE 09R00 National AN for D

• AN 02R01 AN for CH and N • DE 12R00 National AN for D

• AN 05R01 AN for D, E, GR, P and N • DE 14R00 National AN for D

• AN 06R00 AN for D, GR and P • ES 01R01 National AN for E

• AN 07R01 AN for D, E, P and N • GR 01R00 National AN for GR

• AN 09R00 AN for D • GR 03R00 National AN for GR

• AN 10R00 AN for D • GR 04R00 National AN for GR

• AN 11R00 AN for P • NO 01R00 National AN for N

• AN 12R00 AN for E • NO 02R00 National AN for N

• AN 16R00 General Advisory Note • P 03R00 National AN for P

• DE 03R00 National AN for D • P 04R00 National AN for P

• DE 04R00 National AN for D • P 08R00 National AN for P

• DE 05R00 National AN for D

OPERATION GUIDE ix

Network Compatibility Declaration

The manufacturer declares that the equipment has been designed to
operate in the public switched telephone networks (PSTN) in the following
countries:

Austria Germany Liechtenstein Slovakia

Belgium Greece Lithuania Slovenia

Cyprus Hungary Luxembourg Spain

Czech Iceland Malta Sweden

Denmark Ireland Norway Switzerland

Estonia Italy Poland The Netherlands

Finland Latvia Portugal United Kingdom

France

x OPERATION GUIDE

Introduction

About This Guide

This guide consists of the following chapters.

Chapter 1 - Part Names and Functions

Explains the parts of the machine and keys on the operation panel.

Chapter 2 - Preparation Before Use

Explains the settings required before using fax.

Chapter 3 - FAX Operation (Basic)

Explains general usage of the fax function such as sending originals and
receiving originals.

Chapter 4 - FAX Operation (Advanced)

Explains convenient fax functions such as setting the transmission time,
continuous sending of the same originals to multiple recipients and
scheduling the next transmission. Also explains advanced fax
communication such as limiting the destinations and systems from which
you receive originals, as well as forwarding, saving, and printing the
received originals for each requirement. Furthermore, explains sub
address communication functions of the machine that are compatible with
other makers’ systems and job accounting functions convenient for
checking the communication status of fax.

Chapter 5 - Checking Transmission Results and Registration Status

Explains how to check the status of recent transmissions on the touch
panel. Also, explains how to print administrative reports to check
communication results and settings and registration status of the machine.

Chapter 6 - Setup and Registration

Explains various settings and registration pertaining to functions, such as
adjusting the volume of the alarm sound.

Chapter 7 - Optional Equipment

Introduces the optional FAX Backup Kit and Dual FAX and explains how to
use the machine when optional features are installed.

Chapter 8 - Internet Faxing (i-FAX)

Explains how to use the i-FAX function and the settings required for
Internet faxing.

OPERATION GUIDE xi

Chapter 9 - About Network FAX

Explains how to use Network FAX functions. Read the Network FAX Driver
Operation Guide in the included CD-ROM (online manual) as well.

Chapter 10 - Troubleshooting

Explains how to respond to error indications and trouble.

Appendix

Explains character entry and the specifications of the machine.

NOTE: This Operation Guide contains information for using both the inch

and metric versions of this machine.

The inch version of this machine is shown in the screens in this guide. If
you are using the metric version, you should use the messages provided
for the inch version as reference only.

xii OPERATION GUIDE

Conventions in This Guide

The following conventions are used depending on the nature of the
description.

Convention Description Example

Bold Indicates the operation

[Regular] Indicates the touch panel

Italic Indicates the messages

Note Indicates supplemental

Important Indicates items that are

Description of Operation Procedure

In this Operation Guide, the continuous operation of the keys on the touch
panel is as follows:

panel keys, the buttons
and messages displayed
on the PC screen.

keys.

displayed on the touch
panel.

information or operations
for reference.

required or prohibited so
as to avoid problems.

Press the Start key.

Press [OK].

Ready to copy is
displayed.

NOTE: —

IMPORTANT: —

Actual procedure

Press [FAX/i-FAX].

T

Press [Next] of Transmission.

T

Press [Next] of FAX.

T

Press [Change] of TTI.

Description in this

Operation Guide

Press [FAX/i-FAX], [Next] of
Transmission, [Next] of FAX, and
then [Change] of TTI.

OPERATION GUIDE xiii

Originals and Paper Sizes

This section explains the notation used in this guide when referring to sizes
of originals or paper sizes.

As with A4, B5 and Letter, which may be used either in the horizontal or
vertical direction, horizontal direction is indicated by an additional letter R
in order to indicate the orientation of the originals/paper.

Placement direction

Vertical direction

Original Paper

For the originals/paper, dimension A is longer
than B.

Horizontal direction

Original Paper

For the originals/paper, dimension A is shorter
than B.

Indicated size

†

A4, B5, A5, B6,
A6, Letter,
Statement

A4-R, B5-R, A5-R,
B6-R, A6-R,
Letter-R,
Statement-R

†. The size of the originals/paper that can be used depends on the

function and source tray. For details, refer to the appropriate pages
of the function or source tray.

Icons on the Touch Panel

The following icons are used to indicate originals and paper placement
directions on the touch panel.

Placement direction Originals Paper

Vertical direction

Horizontal direction

xiv OPERATION GUIDE

1

This chapter explains the names of parts when the machine is
used as a fax machine after installing the FAX kit.

For other parts, refer to the machine’s Operation Guide.

• Machine........................................................................ 1-2

• Operation Panel ........................................................... 1-4

• Touch Panel.................................................................. 1-7

Part Names and Functions

OPERATION GUIDE 1-1

Part Names and Functions

Machine

This chapter explains the names of parts when the machine is used as a
fax machine.

For the parts required when functions other than FAX are used, refer to the
machine’s Operation Guide.

30/40/50 ppm model 25 ppm model

6

11

4
5

2

5

3

4

1 Operation panel Perform the fax operation with this panel.

2 Main power

switch

Set this switch to the ON (|) side when
performing the fax or copier operation. The
touch panel lights to enable operation.

3 MP (Multi

Purpose) tray

Set the paper in this tray when using a type of
paper other than the cassette (e.g., when
using special paper).

4 LINE connector

(L1)

5 LINE connector

(L2)

Connect the modular cord for the telephone
line to this connector. This connector is Port 1.

If you install the Dual FAX option, you can use
Port 2. Connect the modular cord for the
telephone line to this connector.

6

2

3

6 TEL connector

(T1)

When using a commercially available
telephone set, connect the modular cord to
this connector.

IMPORTANT: You cannot automatically receive a fax when the main
power switch is turned off. To receive faxes with the power turned off,
press the Power key on the operation panel.

1-2 OPERATION GUIDE

Document Processor (optional)

30/40/50 ppm model 25 ppm model

Part Names and Functions

1

910 1112

8

13

8Original

placement
indicator

9 Top cover Open this cover when the original jammed in

10 Original width

guides

11 Original table Stack the sheet originals on this table.

8

13

Indicates the original status in the Document
Processor. The upper indicator lights in green
when the original is correctly set.

the Document Processor.

Adjust these guides according to the original
width.

9

10

11

12

12 Original eject

table

13 Opening handle Hold this handle when opening or closing the

Read originals are ejected onto this table.

Document Processor.

NOTE: The Original placement indicator shows the original status.

Upper indicator is lit in green: Originals are set correctly.

Upper indicator is blinking in green: Place the originals correctly.

Lower indicator is blinking in red: The original jammed.

OPERATION GUIDE 1-3

Part Names and Functions

Operation Panel

30/40/50 ppm model

For the names of keys and indicators required when functions other than
FAX are used, refer to the machine’s Operation Guide.

13

14

25 ppm model

13

14

215 3 4 5 9 11 1267

Destination

0

Address Book

E-mail

1/1

Addr Entry

Folder Path
Entry

FAX No.
Entry

No.

i-FAX
Addr Entry

1/10

Setup

10/10/2007 10:00

16 17

Ready to send.

Enter Destination.

Destination

Chain Detail/Edit Delete Recall

On Hook

001 002 003 004 005

Free

A OFFICE

006 007 008 009 010

Destination Quick Setup Type of Original/

Status

Transmission

18

Detail

Color/Im age Advanced

24

Ready to send.

Enter Destina tion.

Dest inat ion

On Hook

Free

Statu s

Chain Detail /Edit Delete Recall

001 002 003 004 005

A OFFICE

006 007 008 009 010

Destination Quick Setup Type of Original/

Transmission

Detail

Color/Image Advanced

Dest inat ion

Addres s Book

E-ma il

1/1

Addr Ent ry

Folder Path
Entry

FAX No.
Entry

No.

i-FAX
Addr Ent ry

1/10

Setup

10/10/2007 10:00

81

21 2220 19 23

9

8135 10

0

11 1267

15

16 17

18

19

222120 23

1-4 OPERATION GUIDE

Part Names and Functions

1 System Menu

key

2 Counter key Press this key when checking the number of

3 Print indicator The Print indicator blinks when the machine is

4 Send indicator The Send indicator blinks when the machine

5 Receive

indicator

6 Memory

indicator

7 Error indicator The Error indicator blinks when an error

8 Help key Press this key when you are not sure how to

Press this key when operating the System
Menu.

copies to print or number of originals to read.

printing.

is sending a fax.

The Receive indicator blinks when the
machine is receiving a fax.

The Memory indicator blinks when the
machine is accessing to the hard disk, FAX
memory, optional FAX Backup kit, or USB
memory (generally available product).

occurs and the job stops.

use the machine.
The Help screen will appear.

1

9 Logout key Press this key to terminate (log out) of the

Account management screen.

10 Energy Saver

key

11 Power key Press this key to place the machine in the

12 Main power

indicator

13 Status/Job

Cancel key

14 Program key Press this key to program transmission

15 Accessibility

Display key

16 Document Box

key

17 Send/FAX key Press this key to use the machine as FAX.

18 Touch panel Touch the touch panel to operate the FAX.

Press this key to place the machine in the low
power mode.

sleep mode or to turn off the main power.

The Main power indicator lights when the
main power of the machine is turned ON.

Press this key to check the send status or job
log, or to stop the current job.

contents.

Press this key to enlarge the touch panel
display.

Press this key to use the FAX Box.

19 Clear key Press this key to clear entered destination,

number, or text.

OPERATION GUIDE 1-5

Part Names and Functions

20 Numeric keys Use these keys when entering the destination

number of sub addresses.

21 Start key Press this key to start sending a FAX or

reading an original.

22 Stop key Press this key to stop direct transmission or

reading an original.

23 Reset key Press this key to reset the settings.

1-6 OPERATION GUIDE

Touch Panel

Send Screen

Part Names and Functions

1

For the screens required when functions other than FAX are used, refer to
the machine’s Operation Guide.

Appears when pressing the Send/FAX key.

[Destination] screen

1

[Quick Setup] screen

2

Ready to send.

Enter Des tination.

Destination

On Hook

Free

Destination Quick Setup Type of Original/

Status

Sending I mage

Original
Zoom
Send

Change Setting

Status

Chain Det ail/Edit Delete Recall

001 002 003 004 005

A OFFIC E

006 007 008 009 010

Transmission

Ready to send.

Enter Des tination.

:

Letter

:

100%

:

Letter

100 % Normal 0 200 x200 dpi

1- sided T ext+Phot o Monochrom e

Quick SetupDestination

Destination

Zoom Dens ity Sc an

2-s ided/Bo ok
Original

Original
Image

Type of Original/

Transmission

Detai l

Color/Im age Advanced

Fine

Color/Im age Advanced

Resolution

Color
Selec tion

1/1

1/10

1/ 1

Destination

0

Addres s B ook

E-mail
Addr Entry

Folder Path
Entr y

FAX No.
Entr y

No.

i-FAX
Addr Entry

Setup

10/10/2007 10:00

Destination

0

Setup

10/10/2007 10:00

[Type of Original/

3

Transmission]
screen

Ready to send.

Enter Des tination.

Sending I mage

Original

:

Letter
100%

Zoom

:

Letter

Send

:

Previ ew

Status

Original
Siz e

Original
Orientation

Quick SetupDestination

Mixed Sized
Originals

File Format File

Type of Original/

Transmission

2- sided/ Book
Original

Separa tion

Color/Image

Destination

Sending Si ze

Long
Original

Advanced

Setup

10/10/2007 10:00

0

OPERATION GUIDE 1-7

Part Names and Functions

[Color/Image]

4

screen

[Advanced Setup]

5

screen

Ready to send.

Enter Des tination.

Sending I mage

Original

:

Letter

Zoom

::100%

Send

Letter

Change Setting

Status

Ready to send.

Enter Destination.

Sending Image

Original

:

Letter
100%

Zoom

:

Letter

Send

:

Previ ew

Status

Densi ty Ori ginal

Sharpness B ackground

Quick SetupDestination

Border Erase Zoom Job Finish

Centering File Name

Quick SetupDestination

Image

Densi t y Adj .

Type of Original/

Transmission

Entr y

FAX Direc t
Transmission

Type ofO riginal/

Transmission

Destination

Scan
Resolution

Color/Im age Advanced

Notic e

Cont inuous
Scan

FAX
Polling RX

Color/Im age Advanced

Color
Select ion

FAX Delayed
Transmission

E-m ail
Subject /B ody

Send and
Print

1/2

Setup

10/10/2007 10:00

Destination

Setup

10/10/2007 10:00

0

0

Document Box Screen

Appears when pressing the Document Box key.

[Custom Box] screen

1

[Job Box] screen

2

Custom Box

No.

Box Name Owner

Status

Job Box

Priv at e Pri nt/St ored Job

Qui ck C opy/Pr oof and Hold

Repeat Copy

Form for Form O verlay(Copy)

Store File Detail Open

Job BoxCustom Box

Box Name

Use(% )

FAX B oxRemovable Memory

Files

Open

Edit Box

1/1

10/10/2007 10:00

0

0

0

0

Job BoxCustom Box

Status 10/10/2007 10:00

FAX B oxRemovable Memory

1-8 OPERATION GUIDE

Part Names and Functions

[Removable

3

Memory] screen

[FAX Box] screen

4

Removable Memory

Removable Memory

Name

Status

Date Siz e

Delet e Detai l

Job BoxCustom Box

FAX Box

Box Name

No. Owner Use(%)

BO X 1 Ano nymo us0001

BO X 2 Ano nymo us0002

Detai l

Job BoxCustom Box

Status

FAX B oxRemovable Memory

FAX B oxRemovable Memory

Open

-----

-----

1

1/1

Memory
Detai l

Remove
Memory

10/10/2007 10:00

Edit Box

1/1

Polling Box

10/10/2007 10:00

Status/Job Cancel Screen

Appears when pressing the Status/Job Cancel key.

[Printing Jobs]

1

screen

[Sending Jobs]

2

screen

Stat us

Stat us

Stat us Log

Job Ty pe A ll

Job No . Acce pted T ime T ype Job Na me Us er Na me Stat us

Pause A ll
Print Jobs

Print ing Jobs Sending Jobs Stor ing Jobs Devi ce /

Status

Job Ty pe

Job No . Acce pted T ime Type Des tinat ion Use r Nam e St at us

Cancel Detai l

Cancel Priority

Stat us Sche duled Jo b

All

Override

Move Up

Detai l

Com munic ati on

1/1

Paper /Suppli es

10/10/2007 10:00

Log

1/1

Print ing Jobs Sending Jobs Stor ing Jobs Devi ce /

Status

Com munic ati on

Paper /Suppli es

10/10/2007 10:00

OPERATION GUIDE 1-9

Part Names and Functions

[Storing Jobs]

3

screen

[Device/

4

Communication]
screen

Stat us

Stat us Log

Job Ty pe

Job No . Ac cept ed Time Type Jo b Name Use r Nam e Stat us

Status

Stat us

Scanne r

Ready.

Print er

Ready.

Removable Memory

Not connected.

Format Remove Format Print ing lis t

FAX Li ne 1

Ready.

Line Off

All

Cancel Detai l

Print ing Jobs Sending Jobs Stor ing Jobs Devi ce /

Manual RX

FAX

Log

Print ing Jobs Sending Jobs Sto ring Jo bs

Com munic ati on

Hard Di sk

Memory Card

Not connected.

Devi ce/

Com munic ati on

Paper /Suppli es

10/10/2007 10:00

Check New FAXFAX/i- FAX

Paper /Suppli es

10/10/2007 10:00Status

1/1

[Paper/Supplies]

5

screen

Stat us

Toner Inf ormat ion Pape r Ot hers

Toner Status Size Type Status Type Status

Black(K)
Waste T oner OK

Print ing Jobs Sendi ng Jobs St oring Jobs Devi ce/

Status

100%

Letter
Letter
Ledger
Ledger
Ledger

Plai n
Plai n
Plai n
Plai n
Plai n

100%
100%
100%
100%
100%

Com munic ati on

Paper /Suppli es

10/10/2007 10:00

1-10 OPERATION GUIDE

2 Preparation Before Use

This chapter explains the preparation necessary before the
machine is used for the first time after the FAX kit is installed
in the machine.

There is no need for the customer to undertake this
preparation if it has already been carried out by a service
representative.

• Selection of Telephone Line (Inch version only)........... 2-2

• Selection of Transmit Terminal Identification (TTI) ....... 2-3

• Setting the TTI information........................................... 2-4

• Date and Time Entry .................................................... 2-6

OPERATION GUIDE 2-1

Preparation Before Use

Selection of Telephone Line (Inch version only)

Select the telephone line according to the type you are contracted with.
Please note that selecting a wrong telephone line will prevent you from
sending fax.

NOTE: If you install the Dual FAX option and then use 2 phone lines,

select the option for each line.

Press the System Menu key.

1

Press [FAX/i-FAX], [Next] of Transmission, [Next] of FAX, and then

2

[Change] of FAX Port 1 or FAX Port 2 (option).

According to the type

3

of telephone line you
are contracted with,
press [Tone (DTMF)]
or [Pulse (10PPS)].

Press [OK].

4

To exit from this setup, press [Close] several times until the System Menu

5

default screen is displayed.

FAX - FA X Port

Set F AX port.

Tone(DTMF) Pulse( 10PPS )

Cancel OK

Status

10/10/2007 10:00

2-2 OPERATION GUIDE

Selection of Transmit Terminal Identification (TTI)

The transmit terminal identification (TTI) is the information about the
machine (transmit terminal) to be printed out on the fax on the receiving
system. The information includes transmission date and time, the number
of transmission pages, and the fax number. This machine enables the user
to select if the TTI is printed out on the fax on the receiving system.
Regarding the location of the information to be printed, you can select
inside or outside of the page image being sent.

NOTE: You can specify a separate TTI for fax transmissions and Internet

fax transmissions.

Normally, the Local FAX Name is printed in the transmit terminal
identification (TTI). However, when job accounting has been enabled, and
you send originals after entering an Account ID, the Account Name is
printed.

Press the System Menu key.

1

Press [FAX/i-FAX], [Next] of Transmission, [Next] of FAX (Send Fax) or i-

2

FAX (Send i-FAX) and then press [Change] of TTI.

Preparation Before Use

2

Press the location for

3

printing the
information on the
fax. If you don’t want
to print, press [Off].

Press [OK].

4

To exit from this setup, press [Close] several times until the System Menu

5

default screen is displayed.

FAX -TTI

Status

Attach TTI (Transmit Terminal Identification)
in transmitted documents.

Outside Insi deOff

Cancel OK

10/10/2007 10:00

OPERATION GUIDE 2-3

Preparation Before Use

Setting the TTI information

Register the name (local FAX name), fax number, and local FAX ID printed
in the transmit terminal identification (TTI) area.

By registering the TTI data, the receiver can easily find out where the FAX
came from.

Local FAX Name Registration

Register the local FAX name printed on in the transmit terminal
identification.

NOTE: To change the entry, follow the same operation.

Press the System Menu key.

1

Press [FAX/i-FAX], [Next] of Transmission, [Next] of Basic, and then

2

[Change] of Local FAX Name Entry. The entry screen will be displayed.

Enter the Local FAX

3

Name to be
registered. Up to 16
characters can be
entered.

NOTE: For details on character entry, refer to Character Entry Method on

page 2 of the Appendix.

Press [OK].

4

To exit from this setup, press [Close] several times until the System Menu

5

default screen is displayed.

Local FAX Information Entry

Register the local FAX information (local FAX number/ID) printed on in the
transmit terminal identification (TTI) area. The Local FAX ID is used for
transmission limit purposes. (Refer to Transmission Restriction on page 6-

16.)

Local FAX Name En try

Us e th e keyb oard to ent er.

z

xcvbnm . /

Lower-case No./Symbol Space

Upper-case

Status

16

Limi t: c harac ters
Inp ut: ch aracters0

LKIJ

09-87643521 =`

po[iuyretwq ]

;l

·kjhfdgsa

,

Cancel OK

Backspace

6/6/2006 10:00

NOTE: If you install the Dual FAX option and then use 2 phone lines, you

can register Local Fax Numbers for each of the lines.

To change the registration contents, follow the same operation.

2-4 OPERATION GUIDE

Preparation Before Use

Press the System Menu key.

1

Press [FAX/i-FAX], [Next] of Transmission, and then [Next] of FAX.

2

When you register the Local FAX Number, go to next step. When you
register the Local FAX ID, go to step 6.

Local FAX Number Entry

Press [Change] of Local FAX Number 1 or Local FAX Number 2 (option).

3

If you have already registered a number, the current registered number is
displayed.

Using the numeric

4

keys, enter the local
number to register.

• Up to 20 digits can be entered.

• Press [Space] to enter a space.

• Use [W] or [X] to move the cursor.

• Pressing [Back Space] deletes the character to the left of the cursor.

FAX - Local FAX Number

Regist er or edit local FA X number.
Use the numeri c key s t o enter the number.

12345678

Status

2

Back SpaceSpace

Cancel OK

10/10/2007 10:00

Press [OK].

5

Local FAX ID Entry

Press [Change] of Local FAX ID.

6

The entry screen is displayed.

Using the numeric

7

keys or [+]/[-], enter
the four-digit Local
FAX ID number to
register.

Press [OK].

8

To exit from this setup, press [Close] several times until the System Menu

9

default screen is displayed.

FAX - Local FAX ID

Status

Set loc al FAX ID.
Use [-]/[+] or the numeric keys t o enter a number.

(0000 -9999 )

0001

Cancel OK

10/10/2007 10:00

OPERATION GUIDE 2-5

Preparation Before Use

Date and Time Entry

Register the date and time of the machine’s built-in clock. Because the
FAX delayed transmission is conducted based on the time registered here,
be sure to register the correct date and time.

IMPORTANT: Correct the time displayed on the touch panel of the
operation panel regularly. Otherwise, the time displayed may eventually
deviate from the current time.

Press the System Menu key.

1

Press [T], [Date/Timer], and then [Change] of Date /Time.

2

Enter the date and

3

time using [+]/[-].

Date/Ti mer - Date/T ime

Set the date and time.

Enter the time by a
24-hour system.

2007

10 0

Status 10/10/2007 10:00

10

MY

0

MH

10

D

S

Cancel OK

NOTE: Settings include Year (Y), Month (M), Date (D), Hour (H), Minute

(M) and Second (S).

Select Summer Time if appropriate.

4

Press [OK].

5

To exit from this setup, press [Close] several times until the System Menu

6

default screen is displayed.

Summer Time

Off

On

2-6 OPERATION GUIDE

3 FAX Operation (Basic)

This chapter explains the following basic operations.

• Automatic Send............................................................ 3-2

• FAX Automatic Reception ...........................................3-11

• Cancelling Communication......................................... 3-13

• Using the Address Book............................................. 3-16

• Using One-touch Keys ............................................... 3-28

• Using the Speed Dial key ........................................... 3-31

• Dialing the Same Receiving System (Redial)............. 3-32

• Previewing Images..................................................... 3-33

OPERATION GUIDE 3-1

FAX Operation (Basic)

Automatic Send

General transmission using the numeric keys is explained.

NOTE: To send an Internet fax (i-FAX), refer to i-FAX Transmission on

page 8-10.

Switching to the Send Screen

Check that the basic

1

send screen is
displayed on the
touch panel. (Refer
to page 1-7.)

If the basic send
screen is not
displayed, press the
Send/FAX key.

Ready to send.

Enter Des tination.

Destination

On Hook

Free

Destination Quick Setup

Status

Chain Det ail/Edit Delete Recall

001 002 003 004 005

A OFFIC E i-FAX

006 007 008 009 010

Detai l

Type of Original/

Transmission

1/1

No.

1/10

Color/Im age A dvanced

30/40/50 ppm model 25 ppm model

Destination

0

Addres s B ook

E-mail
Addr Entry

Folder Path
Entr y

FAX No.
Entr y

Addr Entry

Setup

10/10/2007 10:00

Selection of Transmission Method

There are two transmission methods - memory transmission and direct

2

transmission. The default is memory transmission.

To select direct transmission, use the following procedure.

FAX Delayed
Transmission

E-mail
Subject / Body

Send and
Print

1/2

Advanced

Destination

0

Setup

10/10/2007 10:00

1 Press

[Advanced
Setup], and
then [FAX
Direct
Transmission].

Ready to send.

Enter Destination.

Sending Im age

Set O rigi nal.

Original

:

---

Zoom

100%

:

Send

---

:

Previ ew

Status

Border Erase

Centering FileName

QuickSetupDestinat ion

Zoom Job Finish

Entr y

FAX Direc t
Transmission

Type ofO riginal/

Transmission

Notic e

Cont inuous
Scan

FAX
Polling RX

Color/Image

3-2 OPERATION GUIDE

FAX Operation (Basic)

2 Press [On.]

3 Press [OK].

Setting for Direct

transmission

Ready to directly transmit FAX .

Enter Des tination.

FAX Direct Transmission

Press [OK] to display

the image.

Status

Add Shor tc ut

Description

Send FAX directly, without reading original
into memory. FAX can also be sent
page by page , with c onfirm at ion
aft er each page.

Off Starts memory transmission.

After originals are scanned into memory, the
communication starts.

On Starts direct transmission.

Dials the receiving system, and after the
communication has started, originals are
scanned.

OnOff

Cancel OK

Destination

0

3

10/10/2007 10:00

NOTE: In direct transmission, you can designate only one destination for

one transmission.

Memory Transmission (When originals are placed in the document
processor)

After originals placed in the document processor are scanned and stored
in the memory, the receiving system is dialed. This method is very
convenient because you can have originals returned to you without waiting
for sending of the originals to be completed. It is suitable for sending
multiple-page sheet originals.

Memory Transmission (When originals are placed on the glass
surface)

This method is suitable for sending book originals that cannot be placed in
the document processor. After originals placed on the glass surface are
scanned and stored in the memory, the receiving system is dialed.

NOTE: When continuous scan is set, you can continue with scanning of

a next original after an original on the glass surface has been stored in
memory. Every time one page is scanned, you perform an operation to
allow continued scanning, and after all the originals have been stored in
memory, the receiving system is dialed.

OPERATION GUIDE 3-3

FAX Operation (Basic)

Direct Transmission (When originals are placed in the document
processor)

After the telephone line has connected with the receiving system, scanning
of the originals placed in the document processor starts. When multiple­page originals are placed, each page is scanned after the previous one is
sent.

Direct Transmission (When originals are placed on the glass
surface)

This method is suitable for sending book originals that cannot be placed in
the document processor. After the telephone line has connected with the
receiving system, the originals placed on the glass surface are scanned
and sent.

NOTE: When continuous scan is set, you can continue with scanning of

a next original after an original on the glass surface has been sent. Every
time one page is scanned, you perform an operation to allow continued
scanning.

Placing Originals

Place the originals on the glass surface or in the optional document

3

processor. Refer to the machine’s Operation Guide for placing originals.

3-4 OPERATION GUIDE

Dial the Receiving System

FAX Operation (Basic)

1 Press [FAX No.

4

Entry].

Ready to send.

Enter Des tination.

Destination

On Hook

Free

Destination Quick Setup

Status

Chain Det ail/Edit Delete Recall

001 002 003 004 005

A OFFIC E i-FAX

006 007 008 009 010

Type of Original/

Transmission

Detai l

Color/Im age A dv anced

NOTE: When you press the numeric keys to enter numbers, the screen

changes to the entry screen for the fax number (the screen shown in the
next step).

2 Enter the fax

number of the
receiving
system using
the numeric
keys.

Ready to send.

Enter Des tination.

FAX No. Ent ry

Pause

Add a new FA X des tinati on.
Enter the FAX number with the numeric keys.

Back SpaceSpace

1/1

1/10

Destination

0

Addres s B ook

E-mail
Addr Entry

Folder Path
Entr y

FAX No.
Entr y

No.

Addr Entry

Setup

10/10/2007 10:00

Destination

3

0

Sub Addre ss

Transmission
Start Speed

ECM

Encr ypted
Transmission

On Hook

Add t o Addr Book

Status

Cancel OKNext Des t.

10/10/2007 10:00

NOTE: Up to 64 digits can be entered as the fax number of the receiving

system.

Press [Space] to enter a space.
Use [W] or [X] to move the cursor.

To correct the fax number, press [Back Space] on the touch panel, and
delete the digits one by one before reentering the fax number. To delete
the number entirely, press the Clear key on the operation panel.

When [Add to Addr Book] is displayed, you can register entered contents
to the Address Book.

[Pause]

Pressing this key adds about three seconds of waiting time during dialing.
For example, when dialing the receiving system on an external line, you
can use this method to insert a pause before resuming dialing after you dial
a specific number.

OPERATION GUIDE 3-5

FAX Operation (Basic)

3 If necessary,

make any
detailed
settings. Press
each key to
change the
setting, and
press [OK].

Ready to send.

Enter Des tination.

FAX No. Ent ry

01234567

Pause

Add t o Addr Book

Status

Add a new FA X des tinati on.
Enter the FAX number with the numeric keys.

Next Des t.

Back SpaceSpace

Sub Addre ss

Transmission
Start Speed

ECM

Encr ypted
Transmission

On Hook

Cancel OK

Key Description

Sub Address To communicate using the sub address, press

this key. For details, refer to Sub Address
Communication on page 4-50.

Transmission Start
Speed

To change the transmission start speed, press
this key. Select the speed from 33,600 bps,
14,400 bps, and 9,600 bps.

ECM ECM (error correction mode) is a function to

automatically resend an image that has not
been correctly sent or received due to the
effects of noise on the telephone line during
transmission. To change the ECM
communication setting, press this key.

Destination

0

10/10/2007 10:00

Encrypted
Transmission

To send faxes using encryption, press this key.
For details, refer to Encryption on page 6-26.

[On Hook]

Press this key to connect to the telephone line.

When the FAX number has been entered, the machine starts dialing to the
receiving system.

After pressing this key, you can dial the number of the receiving system
using the numeric keys. For details, refer to Manual Send on page 4-11.

Dialing methods without using the numeric keys

• Using the Address Book (Refer to page 3-16.)

• Using One-touch keys (Refer to page 3-28.)

• Using the Speed Dial key (Refer to page 3-31.)

• Manual redial (recall) (Refer to page 3-32.)

3-6 OPERATION GUIDE

FAX Operation (Basic)

NOTE: In addition to a fax, you can include e-mail transmission and

folder (SMB/FTP) transmission to send as one job. For details, refer to the
machine’s Operation Guide.

When the destination includes fax, the color mode becomes completely
monochrome.

Selecting the Resolution

Select the resolution suitable for sending originals.

5

• 200 × 100 dpi (Normal): when sending originals with standard size
characters

Typical character size: 10.5 point (example:

• 200 × 200 dpi (Fine): when sending originals with relatively small
characters and thin lines

Typical character size: 8 point (example:

• 200 × 400 dpi (Super Fine): when sending originals with minute
characters and lines

Typical character size: 6 point (example:

• 400 × 400 dpi (Ultra Fine): when sending originals with minute
characters and lines more finely

Typical character size: 6 point (example:

• 600 × 600 dpi (600dpi): when sending originals with minute characters
and lines as finely as possible

Typical character size: 6 point (example:

3

Resolution Resolution)

Resolution Resolution)

Resolution Resolution)

Resolution Resolution)

Resolution Resolution)

NOTE: The default setting is 200 × 200 dpi (Fine).

The higher the resolution, the clearer the image. However, higher
resolution also means longer send times. Normally, up to 400 × 400 dpi
(Ultra Fine) is recommended.

The FAX transmission and transmission resolution are the same settings.

The machine does not support resolution of 300 × 300 dpi when sending
faxes. If you have selected 300 × 300 dpi, the machine sends faxes after
lowering the resolution to 200 × 200 dpi (Fine).

Using the program function, you can register the FAX transmission and
transmission resolution separately.

OPERATION GUIDE 3-7

FAX Operation (Basic)

1 To change the

resolution,
press [Color/
Image], and

Ready to send.

Sending I mage

Densi ty

Original
Image

Scan
Resolution

Color
Select ion

then [Scan
Resolution].

Original

:

Letter

Zoom

100%

:

Send

Letter

:

Change Setting

Status 10/10/2007 10:00

Sharpness Background

Quick SetupDestination

Type of Original/

Densi t y Adj .

Transmission

Color/Im age Advanced

NOTE: You can see a preview of the image to be sent by pressing

[Preview]. For details, refer to Previewing Images on page 3-33.

2 Select the

resolution.

3 Press [OK].

Ready to send.

Scan R es olut ion

Press [OK] to display

the image.

Selec t fine nes s of scanni ng res olutio n.
The larger the number, the better the
image resolut ion.

600x 600dpi 400 x400dpi

Ultr a Fine

300x 300dpi

Destination

1

Setup

Destination

1

IMPORTANT:

• If you select a high resolution, the image becomes clearer. However,
the higher the resolution is, the longer the send time is.

• When you send originals at a resolution of 200 × 400 dpi (Super Fine)
or higher, the fax machine on the receiving system needs to be
capable of receiving the originals at such image quality. When the
receiving system does not have such capability, originals are sent at
an image quality of 200 × 200 dpi (Fine).

Selecting the Density

Adjusting the density when scanning originals

6

• Manual (-3 to +3): You can adjust the density using seven levels or 13
levels.

• Auto: The optimal density is chosen according to the density of the
originals.

Status

200x 400dpi
Super Fi ne

Add Shor tc ut

200x 200dpi
Fine

200x 100dpi
Normal

Cancel OK

10/10/2007 10:00

3-8 OPERATION GUIDE

FAX Operation (Basic)

1 To change the

original density,
press [Color/
Image], and

Ready to send.

Sending I mage

Densi ty

Original
Image

Scan
Resolution

Color
Select ion

then [Density].

Sharpness Background

Original

:

Letter

Zoom

100%

:

Send

Letter

:

Change Setting

Quick SetupDestination

Status 10/10/2007 10:00

Densi t y Adj .

Type of Original/

Transmission

Color/Im age Advanced

NOTE: You can see a preview of the image to be sent by pressing

[Preview]. For details, refer to Previewing Images on page 3-33.

2 Select the

density.

3 Press [OK].

Ready to send.

Densi ty

Press [OK] to display

the image.

Auto

Lighter Normal

-3 -2 -1 0

-2. 5 -1 .5 -0 .5 + 0.5 + 1.5 +2.5

+1 +2 +3

Destination

1

3

Setup

Destination

1

Darke r

Send Start

Press the Start key.

7

Transmission
begins.

Status

Cancel OKAdd Shor tc ut

30/40/50 ppm model 25 ppm model

10/10/2007 10:00

OPERATION GUIDE 3-9

FAX Operation (Basic)

Checking the Send Status

1 Press the

Status/Job
Cancel key.

2 Press [Sending

Jobs].

The list of accepted
time, destination,
and status are
displayed for each
job.

30/40/50 ppm model 25 ppm model

Stat us

Stat us Sche duled Jo b L og

Job Ty pe

Job No . Ac c epte d Ti me Type Dest inat ion Us er Name St atus

000001 10: 00 1111

Status

All

Cancel Detai l

Print ing Jobs Sendi ng Jobs St ori ng Jobs

Executing TX job 1.

Devi ce/

Com munic ati on

Sending

1/1

Paper /Suppli es

10/10/2007 10:00

Cancelling the Transmission

On the Sending Jobs
screen above, select
the job, and press
[Cancel].

When the cancel
confirmation screen

Stat us

Stat us Sche duled Jo b L og

Job Ty pe

Job No . Ac c epte d Ti me Type Dest inat ion Us er Name St atus

000001 10: 00 1111

All

Sending

1/1

appears, press
[Yes].

Cancel Detai l

Print ing Jobs Sendi ng Jobs St ori ng Jobs

Status

Executing TX job 1.

Devi ce/

Com munic ati on

Paper /Suppli es

10/10/2007 10:00

NOTE: Pressing the Stop key on the operation panel while originals are

being scanned cancels the transmission.

3-10 OPERATION GUIDE

FAX Automatic Reception

When using this machine as a FAX-dedicated machine that does not
receive telephone calls, set the machine to FAX-dedicated reception. No
special operation is required when receiving faxes.

FAX Operation (Basic)

NOTE: When you are receiving DRD service from a telephone company,

change the reception method to [Auto (DRD)]. For details, refer to DRD
Reception (Available for inch versions only) on page 6-14.

Reception Method

This machine allows the following five reception methods.

• Auto (Normal)

• Auto (FAX/TEL) (Refer to page 6-2.)

• Auto (TAD) (Refer to page 6-4.)

• Auto (DRD) (Refer to page 6-14.)

• Manual (Refer to page 4-12.)

Checking and Changing the Reception Method

Press the System

1

Menu key.

30/40/50 ppm model 2

3

5 ppm model

Press [FAX/i-FAX], [Next] of Reception, [Next] of FAX, and then [Change]

2

of RX Setting.

Select [Auto (Normal)].

3

Press [OK].

4

To exit from this setup, press [Close] several times until the System Menu

5

default screen is displayed.

Reception Starts

When a fax has been sent to you, the machine rings the registered number

1

of times, and then starts receiving the fax.

After reception has started, the Receive indicator blinks.

OPERATION GUIDE 3-11

FAX Operation (Basic)

NOTE: You can change the number of times the ringing tone rings.

(Refer to Rings on page 6-7.)

To cancel the reception, refer to Cancelling Transmission (Disconnection
of Communication) on page 3-15.

Memory Reception

When the machine cannot print a fax due to paper running out or a paper
jams, it temporarily stores originals that have been sent in the image
memory. When the machine returns to the printable state, printing starts.

During memory reception, FAX Reception Printing Jobs are displayed on
Printing Jobs of the Status screen. To print the received originals, supply
paper or remove jammed paper.

NOTE: For the Status screen, refer to the machine’s Advanced Operation

Guide.

Reception Print

Received originals are output on the top tray with the print side facing

2

downward. Up to 250 sheets of plain paper (80 g/m²) can be held on the
top tray. However, the number of sheets varies with the condition of the
paper to be used.

IMPORTANT:

• The number of sheets that can be held varies with the output tray.
Refer to the machine’s Operation Guide. When the number of sheets
to be printed exceeds the number of sheets that can be held, remove
all the paper on the top tray.

• Even if the machine is not capable of printing due to paper running out
or a paper jam, it can still receive faxes (memory reception).

3-12 OPERATION GUIDE

Cancelling Communication

The method for cancelling communication with this machine differs
depending on the transmission method (memory transmission or direct
transmission) and communication form. Methods of cancelling in various
cases are explained here.

FAX Operation (Basic)

Cancelling Memory Transmission (while originals are being scanned)

During memory
transmission, to
cancel scanning
while originals are
being scanned,
press the Stop key
on the operation
panel, or press
[Cancel] on the touch
panel. Scanning of
originals is canceled,
and the originals are
ejected. When
originals remain in
the document
processor, take them
out from the original
output table.

30/40/50 ppm model 25 ppm model

Cancelling Memory Transmission (during communication)

During memory transmission, to cancel communication after it has started
following the completed scanning of originals, use the following procedure.

3

NOTE: You can cancel transmission by disconnecting the telephone line.

For details, refer to Cancelling Transmission (Disconnection of
Communication) on page 3-15.

Press the Status/

1

Job Cancel key.

Press [Sending Jobs].

2

OPERATION GUIDE 3-13

30/40/50 ppm model 25 ppm model

FAX Operation (Basic)

Select the job you

3

want to cancel, and
press [Cancel].

When the cancel

Stat us

Stat us Sche duled Jo b L og

Job Ty pe

Job No . Ac c epte d Ti me Type Dest inat ion Us er Name St atus

000001 10: 00 1111

All

confirmation screen
appears, press
[Yes].

Communication is
canceled.

Cancel Detai l

Print ing Jobs Sendi ng Jobs St ori ng Jobs

Status

Executing TX job 1.

Cancelling and Sending Delayed Transmissions (Queued)

To cancel delayed transmissions that are queued, or to send delayed
transmissions immediately rather than waiting for the specified time, use
the procedure below.

Press the Status/

1

Job Cancel key.

30/40/50 ppm model 25 ppm model

Devi ce/

Com munic ati on

Sending

1/1

Paper /Suppli es

10/10/2007 10:00

Press [Sending Jobs], and then [Scheduled Job].

2

To cancel a delayed

3

transmission, select
the job to be
cancelled and press

Stat us

Stat us Sche duled Jo b Log

Job No . Ac c epted T ime Ty pe Des tinati on Use r Nam e

000007 9:30 A O FFICE

[Cancel].

When the cancel
confirmation screen
appears, press

Cancel Detai l

Star t N ow

[Yes].

Transmission is

Print ing Jobs Sendi ng Jobs St oring Jobs Dev ic e /

Executing TX job 7.

Status

Com munic ati on

canceled.

To send delayed transmission immediately, select the job to be sent and
press [Start Now].

When the send confirmation screen appears, press [Yes].

Transmission begins.

Star t T ime

12: 00

1/1

Paper /Suppli es

10/10/2007 10:00

3-14 OPERATION GUIDE

Cancelling Direct Transmission

During direct transmission, to cancel communication during transmission,
press the Stop key on the operation panel or [Cancel] on the touch panel.
The originals that have been scanned are ejected, and the screen returns
to the send default screen. When originals remain in the document
processor, take them out.

FAX Operation (Basic)

Cancelling Transmission (Disconnection of Communication)

When you cancel sending or receiving by disconnecting the telephone line
during communication, use the following procedure.

NOTE: If the Dual FAX option is installed, disconnect the line currently

being used for communication.

Press the Status/

1

Job Cancel key.

Press [Device/Communication].

2

Press [Line Off] of

3

FAX Port 1 or FAX
Port 2 (option).

When the cancel
confirmation screen
appears, press
[Yes].

The line in
transmission is
disconnected.

30/40/50 ppm model 25 ppm model

Stat us

Scanne r

Ready.

Print er

Ready.

Removable Memory

Not connected.

Format Remove

FAX Li ne 1

Receiving...

Line Of f M anual RX

FAX

Status

Log

Stor ing JobsSendi ng JobsPrint ing Jobs

Hard Di sk

Memory Card

Not connected.

Format Printing list

Check New FAXFAX/i-FAX

Devi ce/

Com munic ati on

Paper /Suppli es

3

10/10/2007 10:00

Cancelling Polling or Sub Address Bulletin Board Transmissions

To cancel a polling or sub address bulletin board transmission, delete the
polling transmission original saved in the polling box. For information on
how to delete the saved original, refer to Deleting Originals in a Polling Box

on page 4-61.

OPERATION GUIDE 3-15

FAX Operation (Basic)

Using the Address Book

Registering a New Destination

Contact Registration (fax)

1

You can select the destination for a fax or i-FAX from the Address Book.

You can register new destinations to the Address Book. There are two
registration methods - contact registration; and, group registration for
registering several contact registrations as a unit.

NOTE: To register an i-FAX address as a contact, refer to Contact

Registration (i-FAX) on page 3-19.

Up to 2,000 destinations can be registered. Destination name, fax number,
sub address communication, encryption, transmission start speed, and
ECM communication can be registered for each destination.

Press the System Menu key.

Press [Edit Destination], [Register/Edit] of Address Book, [Add], [Contact],

2

and then [Next].

Press [Change] of

3

Address Number.

Using [+]/[-] or the numeric keys, enter the custom address number (0001

4

Addre ss:

Address Number:

Auto

Name:

Status

Contact Name

Cancel

Addre ss

Back Register

to 2,500).

NOTE: The address number is the identification number for each

destination. You can select a number available from a total of 2,500
numbers for registration - 2,000 numbers for contact registration and 500
numbers for group registration.

When ‘0000’ is displayed, an available number is automatically assigned.

Change

Change

10/10/2007 10:00

Press [OK].

5

Press [Change] of Name.

6

3-16 OPERATION GUIDE

FAX Operation (Basic)

Enter the destination name to be displayed on the Address Book, and

7

press [OK]. Up to 32 characters can be entered.

NOTE: For details on character entry, refer to Character Entry Method on

page 2 of the Appendix.

Press [Address].

8

Use [S]/[T] to select FAX.

9

3

10

11

Press [Change Dest.].

Use the numeric
keys to enter the
number of the
receiving system.

Addre ss - FAX No. Entr y

Sub Addre ss

Pause

Add a new FA X des tinati on.
Enter FA X num ber w it h numer ic key s.

Status 10/10/2007 10:00

Back SpaceSpace

Cancel OK

Transmission
Start Speed

ECM

Encr ypted
Transmission

NOTE: Up to 32 digits can be entered as the number of the receiving

system.

Press [Space] to enter a space.
Use [W] or [X] to move the cursor.

To correct the fax number, press [Back Space] on the touch panel, and
delete the digits one by one before reentering the fax number. To delete
the number entirely, press the Clear key on the operation panel.

[Pause]

Pressing this key adds about three seconds of waiting time during dialing.
For example, when dialing the receiving system on an external line, you
can use this method to insert a pause before resuming dialing after you dial
a specific number.

12

Press [Sub Address]. When you do not use sub address communication,
go to step 16.

OPERATION GUIDE 3-17

FAX Operation (Basic)

13

14

Press [Sub Address

FAX No. Ent ry - Sub Addr es s

Max 20 digits] and
enter the sub
address using the
numeric keys.

Sub Addre ss
Max . 20 digits

Password

Set s ub address .
Enter sub addr es s a nd pass word
usi ng numer ic keys. (U p to 20 di git s .)

Status

1234567890

Back SpaceSpac e

Cancel OK

10/10/2007 10:00

NOTE: You can use up to 20 digits including the numbers from 0 to 9,

‘ (space)’, ‘#’ and ‘*’ characters to enter a sub address.

Press [Space] to enter a space.
Use [W] or [X] to move the cursor.

Pressing [Back Space] deletes the character to the left of the cursor.

Press [Password] and enter the sub address password using the numeric
keys.

NOTE: You can use up to 20 digits including the numbers from 0 to 9,

‘ (space)’, ‘#’ and ‘*’ characters to enter a sub address password. When
the machine receives originals, a sub address password is not used.

15

16

17

18

19

Press [OK].

Press [Encrypted Transmission]. If you are not using encryption, go to step

21.

Press [On], and
select Encryption
Key No.

FAX No. Entry - Encrypted Transmission

Off

On

Status

01

02

03

04

05

001/ 001

Encr ypti on
Box

Cancel OK

Not Us e

10/10/2007 10:00

To specify the FAX Box of the receiving system, press [Encryption Box],
and go to the next step.

To print originals in the receiving system, select [Not Use], press [OK], and
go to Step 21.

Press [Use], and enter the encryption FAX Box number (four digits) with
the numeric keys, and press [OK].

3-18 OPERATION GUIDE

FAX Operation (Basic)

20

21

22

23

Press [OK].

If necessary, change the settings for transmission start speed and ECM
communication. Change the settings after pressing each key, and press
[OK].

Key Description

Transmission Start
Speed

To change the transmission start speed, press
this key. Select the speed from 33,600 bps,
14,400 bps, and 9,600 bps.

ECM ECM (error correction mode) is a function to

automatically resend an image that has not
been correctly sent or received due to the
effects of noise on the telephone line during
transmission. To change the ECM
communication setting, press this key.

Check if each item has been entered correctly, and press [OK].

Check if the destination has been set correctly, and press [Register]. The
destination is added to the Address Book.

3

Contact Registration (i-FAX)

Up to 2,000 contacts can be registered. Contact name, i-FAX address,
transmission mode and the conditions for the destination machine can be
registered for each contact.

Press the System Menu key.

1

Press [Edit Destination], [Register/Edit] of Address Book, [Add], [Contact],

2

and then [Next].

Press [Change] of

3

Address Number.

Using [+]/[-] or the numeric keys, enter the custom address number (0001

4

to 2,500).

Addre ss:

Address Number:

Auto

Name:

Status

Contact Name

Cancel

Addre ss

Change

Change

Back Register

10/10/2007 10:00

OPERATION GUIDE 3-19

FAX Operation (Basic)

NOTE: The address number is the identification number for each

destination. You can select numbers available from a total of 2,500
numbers for registration - 2,000 numbers for contact registration and 500
numbers for group registration.

When ‘0000’ is displayed, the number available is automatically assigned.

Press [OK].

5

Press [Change] of Name.

6

Enter the destination name to be displayed on the Address Book, and

7

press [OK]. Up to 32 characters can be entered.

NOTE: For details on character entry, refer to Character Entry Method on

page 2 of the Appendix.

Press [Address].

8

9

10

11

12

Use [S]/[T] to select i-FAX.

Press [Change Dest.].

Press [i-FAX

i-F AX Addr es s Ent ry

Address].

Sim ple

Destination
Condition

Cancel OK

10/10/2007 10:00

Status

Mode

i-F AX
Addre ss

Enter the destination address and press [OK]. Up to 126 characters can be
entered.

NOTE: For details on character entry, refer to Character Entry Method on

page 2 of the Appendix.

3-20 OPERATION GUIDE

FAX Operation (Basic)

13

14

15

Press [T] of Mode and select Simple or Full.

Transmission

mode

Simple mode Transmission confirmation is not sent to the

destination machine.

Full mode Transmission confirmation is sent to the

destination machine.

Press [Destination Condition].

Specify the destination conditions and press [OK].

Item Description

Resolution Specify the resolutions that can be received by

the destination fax machine.
If you try to send an i-FAX using a prohibited
resolution, it is automatically changed to a
permitted resolution and then sent.

• 200 × 100 dpi: Permitted (fixed)

• 200 × 200 dpi: Permitted (fixed)

• 200 × 400 dpi: Permitted or prohibited

• 400 × 400 dpi: Permitted or prohibited

• 600 × 600 dpi: Permitted or prohibited
To permit a resolution setting, press the key for
that resolution so that it is highlighted.
To prohibit a resolution, press the key again so
that it is no longer highlighted.

Description

3

16

17

18

Compression Select a suitable file format for the destination

fax machine.
MH, MR, MMR or JBIG

Paper Size Specify the suitable document size options for

the destination fax machine.

• A4/Letter: Permitted (fixed)

• B4: Permitted or prohibited

• A3/Ledger: Permitted or prohibited
To permit a document size setting, press the key
for that size so that it is highlighted.
To prohibit a setting, press the key again so that
it is no longer highlighted.

Press [OK].

Press [OK].

Check if the destination has been set correctly, and press [Register].The
destination is added to the Address Book.

OPERATION GUIDE 3-21

FAX Operation (Basic)

Group Registration

You can register several destinations that have been registered to be
contacted as a unit. This method is convenient because several
destinations can be designated at one time. Up to 500 groups can be
registered.

NOTE: Group registration requires destinations that have been

registered as contact registration. Perform the necessary contact
registration in advance.

Press the System Menu key.

1

Press [Edit Destination], [Register/Edit] of Address Book, [Add], [Group],

2

and then [Next].

Press [Change] of

3

Address Number.

Use the numeric keys or [+]/[-] to enter the address number (0001 to

4

Addre ss:

Address Number:

Auto

Name:

Status

Group Name

Cancel

Group Member

Back Register

2,500).

NOTE: The address a number is the identification number for each

group. You can select a number available from a total of 2,500 numbers
for registration - 2,000 numbers for contact registration and 500 numbers
for group registration.

When ‘0000’ is displayed, an available number is automatically assigned.

Press [OK].

5

Change

Change

10/10/2007 10:00

Press [Change] of Name.

6

Enter the group name to be displayed on the Address Book, and press

7

[OK]. Up to 32 characters can be entered.

NOTE: For details on character entry, refer to Character Entry Method on

page 2 of the Appendix.

Press [Group Member].

8

3-22 OPERATION GUIDE

9

FAX Operation (Basic)

Press [Add].

10

11

12

Select the
destination (contact)
to be registered to
the group.

Edit Destinat ion - Add

Dest No. Type Name Detail

0001

A OFFIC E

0002

B OFFIC E

0003

C OFFICE

0004

D OFFICE

0005

E OFFICE

ABC

DEF GHI JKL MNO PQRS T UV WXY Z 0-9

E-mail Folder FAX

Status

Sort

1234567890

0123456789

[e-mail]

10.176 .1.54

10.172 .1.76

i-FAX

No.

Search( Name)

Searc h(No .)

1/2

Detai l

Cancel OK

10/10/2007 10:00

NOTE: You can search for destinations by name or address number.

Press [OK].

To add a destination, repeat steps 8 to 11.

Check that the destination you selected has been added to the group and
press [Register]. The group is added to the Address Book.

3

OPERATION GUIDE 3-23

FAX Operation (Basic)

Selecting a Destination from the Address Book

Select a destination registered in the Address Book.

Press [Address

1

Book] on the basic
send screen.

Select the

2

destination from the
list. You can select
several destinations.
The checkbox of the
destination selected
is checked.

Ready to send.

Enter Des tination.

Destination

On Hook

Free

Destination Quick Setup

Status

Addre ss Book

Dest . No. Type Nam e Detai l

0001 A O FFI CE 1234567890

0002

0003

0004

0005

ABC

E-mail Folder

Status

Chain Det ail/Edit Delete Recall

001 002 003 004 005

A OFFIC E i-FAX

006 007 008 009 010

Type of Original/

Transmission

Addre ss BookA ddr Book

B OFFIC E

C OFFICE

D OFFICE

E OFFICE

DEF GHI JKL MNO PQR S T UV W XYZ 0-9

Sort

0123456789

OFFICE@XXXX. COM

10.176 .1.54

10.172 .1.76

FAX Group

Detai l

Color/Im age A dvanced

No.

i-FAX

Cancel OK

1/1

No.

1/10

0001
/
0002

Destination

Addres s B ook

E-mail
Addr Entry

Folder Path
Entr y

FAX No.
Entr y

Addr Entry

Setup

10/10/2007 10:00

Search( Name)

Searc h(No .)

Edit
Address Book

Detai l

10/10/2007 10:00

0

NOTE: To cancel the selection, press the checkbox to erase the

checkmark.

Press [OK].

3

The destination you
have selected is
registered in the

Ready to send.

Destination

A OFFIC E

1234567890

Detai l

destination list.

On Hook

Free

Destination Quick Setup

Status

Chain Det ail/Edit Delete Recall

001 002 003 004 005

A OFFIC E

006 007 008 009 010

Type of Original/

Transmission

Color/Im age Advanced

NOTE: To delete the destination that has been registered, select the

destination, and press [Delete].

1/1

No.

1/10

Destination

Addres s B ook

E-mail
Addr Entry

Folder Path
Entr y

FAX No.
Entr y

i-FAX
Addr Entry

Setup

10/10/2007 10:00

1

3-24 OPERATION GUIDE

Searching for a Destination

You can search for a destination registered in the Address Book, and
further refine your search if necessary.

Address B ook

Address BookAddr Book

Des t. No . Type Na me Deta il

0001 A O FFI CE 12 34567890

0002

B OFFICE

0003

C OFFICE

0004

D OFF IC E

0005

E OF FI CE

ABC

4

3

DEF GHI JKL MNO PQ RS TUV WX YZ 0-9

E-m ail Fol der

Status

FAX Operation (Basic)

Sort

0123456789

[e-mail]

10 .176 . 1.54

10 .172 . 1.76

FAX Group

No.

i-FAX

Cancel OK

0001
/
0002

Search( Name )

Searc h(No .)

Edit
Address B ook

Det ail

10/10/2007 10:00

3

1

2

Keys
used

Search method Search words, etc.

1 Search (Name) Search by the registered

name.

2 Search (No.) Search by the address

number.

3 Destination type search

refinement

Refine your search by using
the type of destination
registered (e-mail, folder
(SMB/FTP), FAX, Internet
FAX, and group)

4 Capital letter search

refinement

Refine your search by the
capital letters of the
registered name.

Search (Name)

Press [Search (Name)] and enter the name you want to search.

Search (No.)

Press [Search (No.)] and enter the address number you want to search.

Destination type search refinement

Press [E-mail], [Folder], [FAX], [i-FAX] or [Group]. The destination by the
destination type is displayed.

Capital letter search refinement

Press the key of the capital letter you want to search.

OPERATION GUIDE 3-25

FAX Operation (Basic)

Changing/Deleting Registration Contents

You can change or delete the contents of destinations (contact) or groups.

Press the System Menu key.

1

Press [Edit Destination] and then [Register/Edit] of Address Book.

2

Select the

3

destination or group
to edit.

Edit Destinat ion -Address Book

No. Type Name Detail

0001 A O FFI CE

B OFFIC E

0002

C OFFICE

0003

D OFFICE

0004

E OFFICE

0005

ABC DEF GHI JKL MNO PQRS TUV WXYZ 0-9

Cont act Gr oup

Status

Sort

No.

NOTE: The destinations and groups can be rearranged and searched by

destination name, group name, and address number.

Press [Detail].

4

When editing the destination of a contact registration

5

Change Address Number, Name, the fax number of the destination, and
the send details setting. For details, refer to steps 3 to 23 in Contact
Registration (fax) or steps 3 to 17 in Contact Registration (i-FAX).

Search( Name)

Searc h(No .)

1/2

Add

Detai l

Delet e

Close

10/10/2007 10:00

When editing a group

1 Change Address Number and Name. For details, refer to Group

Registration steps 3 to 7.

2 Press [Group Member].

3 To add a contact to a group, press [Add]. Refer to steps 10 and 11 in

Group Registration for information how to add contacts.
To remove a contact from a group, select the contact to be removed
and press [Delete]. Press [Yes] in the confirmation screen to remove
the contact.
You can view detailed information on the selected contact by
pressing [Detail].

When deleting the destination of a contact registration or group

Press [Delete]. Press [Yes] in the confirmation screen to delete the
destination or group.

Press [Register]. When the change confirmation screen appears, press

6

[Yes]. Changes or deletions made to the registered details are applied in
the Address Book.

3-26 OPERATION GUIDE

Printing Address List

Address List (Name)

Address List (No.)

FAX Operation (Basic)

You can print the list of destinations registered in the Address Book.

You can sort the list in the order of names or address numbers of the
destinations.

Press the System Menu key.

1

Press [Edit Destination], and then [Next] of List Print.

2

3

Press [Print] of Address

3

List (Name) or Address

Edit Destination - List Print

Address L ist (Name.):

Prin t

Address List (No.):

List (No.).

Status

When the printing confirmation screen appears, press [Yes]. The machine

4

prints a list.

Print

Close

10/10/2007 10:10

OPERATION GUIDE 3-27

FAX Operation (Basic)

Using One-touch Keys

Registering a New One-touch Key

1

2

With One-touch keys on the [Destination] screen, you can access
destinations in the Address Book.

You can register the destination (contact or group) in the Address Book to
a One-touch key. Up to 100 destinations can be registered.

Press the System Menu key.

Press [Edit Destination] and then [Change] of One-touch Key.

Select the One-

3

touch key number to

Edit Destination - One -touch Key

Regist er a one-touch key .

which to register the
destination (001 to

100). Pressing [No.]

directly selects the
One-touch key

001 002 003 004 005

006 007 008 009 010

011 012 013 014 015

number.

016 017 018 019 020

Status

Press [Register/Edit].

4

Select the destination (contact or group) to register to the One-touch key

5

from the Address Book.

Pressing [Detail] shows the detailed information of the destination you
have selected.

NOTE: You can rearrange or search for the destination by destination

name, group name, or address number.

No.

Register
/Edit

Delet e

1/5

Detai l

Close

10/10/2007 10:00

Press [OK]. The destination is registered to the One-touch key.

6

To exit from this setup, press [Close] several times until the System Menu

7

default screen is displayed.

3-28 OPERATION GUIDE

Selecting a Destination by One-touch Key

FAX Operation (Basic)

Select a destination
by a One-touch key.

On the [Destination]
screen, press the
One-touch key to
which the destination
is registered.

On Hook

Free

Destination Quick Setup

Status

NOTE: When the One-touch key for the destination is not displayed on

the touch panel, press [S]/[T] on the right side. The next/previous One­touch keys are displayed.

Changing/Deleting Registration Contents

You can change the destination registered to a One-touch key to another
destination, or delete the registration contents of the One-touch key.

NOTE: When changing the destination information in the Address Book,

the information registered to the One-touch key is updated.

Ready to send.

Enter Des tination.

Destination

Chain Det ail/Edit Delete Recall

001 002 003 004 005

A OFFIC E i-FAX

006 007 008 009 010

Detai l

Type of Original/

Transmission

1/10

Color/Im age A dv anced

Destination

0

Addres s B ook

E-mail

1/1

Addr Entry

Folder Path
Entr y

FAX No.
Entr y

No.

Addr Entry

Setup

10/10/2007 10:00

3

Press the System Menu key.

1

Press [Edit Destination] and then [Change] of One-touch Key.

2

Select the One-touch key number to edit (001 to 100). Pressing [No.]

3

selects the One-touch key number by direct input.

When changing the destination to another destination

4

1 Press [Register/Edit].

2 Select the new destination (contact or group).

Pressing [Detail] shows the detailed information of the destination
you have selected.

NOTE: You can rearrange or search for the destinations by destination

name, group name, or address number.

3 Press [OK].

4 Pressing [Yes] on the change confirmation screen registers the

destination to the One-touch key.

OPERATION GUIDE 3-29

FAX Operation (Basic)

When deleting registration contents

1 Press [Delete].

2 Pressing [Yes] on the deletion confirmation screen deletes the

registration contents of the One-touch key.

To exit from this setup, press [Close] several times until the System Menu

5

default screen is displayed.

3-30 OPERATION GUIDE

Using the Speed Dial key

FAX Operation (Basic)

You can designate a three-digit One-touch key number (speed dial) to
select the destination.

NOTE: For details, refer to Using One-touch Keys on page 3-28.

Press [No.] on the
[Destination] screen,
and enter three-digit
one-touch key
number to the
number entry
screen.

Ready to send.

Enter Des tination.

Destination

On Hook

Free

Destination Quick Setup

Status

Chain Det ail/Edit Delete Recall

001 002 003 004 005

A OFFIC E i-FAX

006 007 008 009 010

Type of Original/

Transmission

Detai l

Color/Im age A dv anced

1/1

1/10

Destination

3

0

Addres s B ook

E-mail
Addr Entry

Folder Path
Entr y

FAX No.
Entr y

No.

Addr Entry

Setup

10/10/2007 10:00

OPERATION GUIDE 3-31

FAX Operation (Basic)

Dialing the Same Receiving System (Redial)

Redial is a function allowing you to dial the last entered number once
again.

Automatic Redial

This function automatically redials a receiving system that does not
respond when you try to send fax.

No particular setting is required for automatic redial. Because the machine
redials repeatedly at a regular interval, you do not need to worry even
when the communication by the receiving system is prolonged.

NOTE: When using direct transmission, the machine does not

automatically redial.

You can change the number of automatic redials from between 0 and 14.
For details, refer to Retry Times on page 6-9.

You cannot send delayed transmission immediately while the machine is
waiting for redial.

Manual Redial (Recall)

Use this when the receiving system does not respond when you have tried
to send a fax. When you want to send the fax to the same receiving system,
press [Recall], and you can call the receiving system you dialed on the
destination list.

Press [Recall]. The

1

receiving system you
dialed is displayed
on the destination
list.

NOTE: When the last transmission included multi-address transmissions

and computers and e-mail destinations, they are also displayed. If
necessary, add or delete the receiving system.

Press the Start key. The transmission will start.

2

Ready to send.

Enter Des tination.

Destination

On Hook

Free

Destination Quick Setup

Status

Chain Det ail/Edit Delete Recall

001 002 003 004 005

A OFFIC E i-FAX

006 007 008 009 010

Type of Original/

Transmission

Detai l

Color/Im age A dv anced

1/1

1/10

Destination

0

Addres s B ook

E-mail
Addr Entry

Folder Path
Entr y

FAX No.
Entr y

No.

Addr Entry

Setup

10/10/2007 10:00

NOTE: Recall information is canceled in the following conditions.

• When you turn the power off

• When you send a next fax (new recall information is registered)

• When you log out

3-32 OPERATION GUIDE

Previewing Images

FAX Operation (Basic)

You can display a preview image of a scanned original on the panel to
check the image to be sent.

Prepare to send the image as described in steps 1 to 6 in Automatic Send

1

on page 3-2.

Press [Preview] on

2

the left side of the
[Quick Setup], [Type
of Original/
Transmission],
[Color/Image] or
[Advanced Setup]
screen.

The machine scans
the original and
displays a preview
image.

Ready to send.

Enter Destination.

Sending I mage

Original

:

Letter
100%

Zoom

:

Letter

Send

:

Previ ew

Quick SetupDestination

Status

Press Start key to start sending.
Press [Change Setting ] to change settings.

Sending I mage

Original

:

Letter

Zoom

::100%

Send

Letter

Change Setting

Quick SetupDestination

Status

Executing TX job . 18

Border Erase Zoom Job Finish

Centering File Name

Border Eras e Zoom Job Fini sh

Centering File Name

Entr y

FAX Direc t
Transmission

Type ofO riginal/

Transmission

Entr y

FAX Dir ect
Transmission

Type of Original/

Transmission

Notic e

Cont inuous
Scan

FAX
Polling RX

Color/Im age Advanced

Notic e

Cont inuous
Scan

FAX
Polling RX

Color/Im age Advanced

FAX Delayed
Transmission

E-m ail
Subject /B ody

Send and
Print

1/2

FAX Delayed
Transmission

E-mail
Subject /B ody

Send and
Print

1/2

Destination

0

Setup

10/10/2007 10:00

Destination

1

Setup

10/10/2007 10:00

3

NOTE: If the transmission functions below are modified, the results are

applied in the preview image. For more information on the transmission
functions, refer to Automatic Send on page 3-2 or FAX Operation
(Advanced) on page 4-1.

• Scan Resolution

• Scan Density

• Original Size Selection

• Sending Size Selection

If you have placed a multiple-page original in the optional document
processor, the machine scans all the originals but only the first page is
previewed.

You cannot change the transmission functions while the preview image is
displayed.

Press the Start key to send the fax. Transmission begins.

3

OPERATION GUIDE 3-33

•Zoom

• Original Orientation

• Selection of Image Quality

• Border Erase

FAX Operation (Basic)

To change any of the transmission functions, press the Stop key or press
[Change Setting]. The preview image disappears and the destination is
cancelled. To see the preview again, make the transmission function
changes and select the destination.

NOTE: To see a preview image when you are using the optional

document processor, place the originals in the document processor again.

You can also see a preview image in the same way with polling
transmissions. When you press the Start key for a polling transmission, the
machine scans the originals and saves the images in the polling box. For
more information on polling transmissions, refer to Using Polling
Transmission on page 4-56.

You cannot preview images in the following situations:

• When the original is a non-standard document size

• When you are using Mixed Sized Originals mode

3-34 OPERATION GUIDE

4 FAX Operation

(Advanced)

This chapter explains the method to effectively use FAX.

• Long Originals .............................................................. 4-2

• Delayed Transmission.................................................. 4-3

• Broadcast Transmission............................................... 4-5

• Standby Transmission .................................................. 4-7

• Interrupt Send............................................................... 4-8

• Chain Dial..................................................................... 4-9

• Manual Send ...............................................................4-11

• Manual Reception ...................................................... 4-12

• Remote Switch Function ............................................ 4-14

• Memory Forwarding ................................................... 4-16

• FAX Box Function....................................................... 4-43

• Sub Address Communication..................................... 4-50

• Program Dial .............................................................. 4-53

• Polling Communication............................................... 4-55

• Account Management ................................................ 4-64

• Other Convenient Functions....................................... 4-68

OPERATION GUIDE 4-1

FAX Operation (Advanced)

Long Originals

Use the optional document processor to scan long originals (originals that
are longer in the paper feeding direction).

NOTE: To send 2-sided originals, select [Off] (scan as standard size).

(Refer to 1-sided / 2-sided Selection on page 4-68.)

Originals of up to 1,600 mm/63" long can be scanned.

Press the Send/FAX key.

1

Place the originals in the optional document processor.

2

Press [Type of Original/Transmission], and then [Long Original].

3

To scan standard

4

size originals, press
[Off], and to scan
long originals, press
[On].

Press [OK].

5

Set the destination, and press the Start key. Transmission begins.

6

Ready to send.

Enter Des tination.

Long Original

Press [OK] to display

the image.

Status

Read long-sized original documents
usi ng a doc ument proc essor .

Destination

0

OnOff

Cancel OKA dd Short cut

10/10/2007 10:00

4-2 OPERATION GUIDE

Delayed Transmission

FAX Operation (Advanced)

When you have set a transmission start time, this function automatically
sends originals at the preset time. You can use delayed transmission
together with the broadcast transmission function, etc.

The method for sending originals to one destination after setting the start
time is explained here.

IMPORTANT: If the current time displayed on the touch panel is not
correct, you cannot send originals correctly at the preset time. In this case,
adjust the time. For details, refer to Date and Time Entry on page 2-6.

NOTE: You cannot select direct transmission.

Set the time from between 00:00 and 23:59 in one-minute increments.

Together with standby transmission and interrupt send, you can set up to
200 destinations for delayed transmission.

When two or more delayed transmissions are set for the same time, the
communication will start in the order that the delayed transmissions have
been set. When delayed transmissions have been set in reverse order,
however, sending of originals to be sent to the same destination is
prioritized over the ones to be sent to different destinations.

You can cancel a delayed transmission any time before the specified
transmission time. You can also send a delayed transmission before the
specified time. (Refer to Cancelling and Sending Delayed Transmissions
(Queued) on page 3-14.)

If you use delayed transmission when sending documents stored in the
Custom Box by fax, you cannot move documents until sending is finished.
For details on using Custom Boxes, refer to the machine’s Operation
Guide.

4

Batch Transmission Function

When fax originals to be sent to the same destination are set to the same
transmission start time with delayed transmission, you can send up to 10
groups of originals using batch transmission. This function prevents
repeated communication to the same destination and reduces the
communication cost.

OPERATION GUIDE 4-3

FAX Operation (Advanced)

NOTE: You cannot send originals as a batch transmission in the case of

direct transmission.

In the case of broadcast transmission, when you have set two or more
groups of originals to the same transmission start time, and each group
includes the same receiving system fax number, you cannot send the
originals as a batch transmission.

When the transmission start time has come, and there are fax originals
waiting for redial to the same receiving system, the waiting originals are
also sent together as a batch transmission.

When job accounting is ON, only the originals with the same account ID set
using delayed transmission are sent as a batch transmission.

Press the Send/FAX key.

1

Place the originals.

2

Press [Advanced Setup], and then [FAX Delayed Transmission].

3

Press [On] and use

4

[+]/[-] to enter the
transmission start
time.

Ready to send.

Enter Des tination.

FAX Delayed Transmission

Press [OK] to display

the image.

Status

Add Shor tc ut

Star t T ime

10

# Keys

Cancel OK

Off

On

NOTE: You can also press [# Keys] and use the numeric keys to enter

the transmission start time.

Press [OK].

5

Set the destination, and press the Start key.

6

Originals are scanned, and transmission begins at the preset time.

Destination

0

0 :

# Keys

10/10/2007 10:00

4-4 OPERATION GUIDE

Broadcast Transmission

1

2

3

FAX Operation (Advanced)

This function allows you to send the same originals to several destinations
in one operation. The machine stores (memorizes) originals to send in
memory temporarily, and automatically repeats dialing and transmission to
the set destination afterwards.

NOTE: When using a group for the destination, you can send originals to

up to 500 destinations in one operation.

You can use this function together with sub address communication and
delayed transmission.

When direct transmission has been selected, it changes to memory
transmission at the time of transmission.

Press the Send/FAX key.

Place the originals.

Select the destination.

4

Enter the fax number

1 Press [FAX No. Entry], and use the numeric keys to enter the fax

number. Press [Next Dest.] to enter the next fax number.

2 After entering all the destinations, press [OK].

Enter the i-FAX address

1 Press [i-FAX Addr Entry].

2 Press [i-FAX Address], enter the i-FAX address and then press [OK].

Press [Next Dest.] to enter the next i-FAX address.

3 After entering all the destinations, press [OK].

Select the destination from the Address Book

1 Press [Address Book].

2 Select the check boxes beside the destinations to select from the list.

3 Press [OK].

Select the destination from the One-touch keys

Press all the One-touch keys to which necessary destinations are
registered.

OPERATION GUIDE 4-5

FAX Operation (Advanced)

NOTE: For more information on sending an Internet fax (i-FAX), refer to i-

FAX Transmission on page 8-10. For details of the Address Book, refer to
Using the Address Book on page 3-16. For details of One-touch keys,

refer to Using One-touch Keys on page 3-28.

You can select destinations using a combination of direct entry, the
Address Book and One-touch keys.

After selecting all the destinations, press the Start key. Transmission

4

begins.

NOTE: In addition to a fax, you can include e-mail transmission and

folder (SMB/FTP) transmission to send as one job. For details, refer to the
machine’s Operation Guide.

4-6 OPERATION GUIDE

Standby Transmission

1

2

3

4

FAX Operation (Advanced)

During a communication, you can scan originals and schedule a next
transmission. When the first communication is completed, the machine
automatically starts the scheduled next transmission. When using standby
transmission, you do not need to wait when a communication has
prolonged due to broadcast transmission.

NOTE: Together with delayed transmission and interrupt send, up to 200

transmissions can be scheduled.

You can use other functions such as broadcast transmission.

Press the Send/FAX key.

Place the originals.

Select the destination, and set transmitting functions if you want to use
any.

Press the Start key. Scanning of the originals starts, and the next
transmission is scheduled.

4

When the communication is completed, the scheduled transmission will

5

begin.

OPERATION GUIDE 4-7

FAX Operation (Advanced)

Interrupt Send

During communication, when you scan originals by selecting direct
transmission, you can use interrupt send. Even when the communication
is prolonged due to broadcast transmission or a next transmission being
scheduled, the machine will first send originals for which interrupt send has
been set.

NOTE: When the number of standby transmissions and delayed

transmissions has already reached 200, you cannot use interrupt send.

Depending on the timing of the interruption, you may not be able to
interrupt transmission immediately.

Press the Send/FAX key.

1

Load the originals to be sent using Interrupt Send.

2

Press [Advanced Setup], and then [FAX Direct Transmission].

3

Press [On].

4

Press [OK].

5

Set the destination, and press the Start key. The originals are left in queue,

6

and the transmission will start when transmission becomes possible.

Ready to directly transmit FAX .

Enter Des tination.

FAX Direct Transmission

Press [OK] to display

the image.

Status

Add Shor tc ut

Send FAX directly, without reading original
into memory. FAX can also be sent
page by page , with c onfirm at ion
aft er each page.

OnOff

Cancel OK

NOTE: For operation of direct transmission, refer to Selection of

Transmission Method on page 3-2.

To cancel transmission while waiting for interrupt send, press the Stop key
on the operation panel or [Cancel] on the touch panel. For details, refer to
Cancelling Communication on page 3-13.

Destination

0

10/10/2007 10:00

When the interrupt send is completed, the canceled communication and

7

standby transmission will automatically resume.

4-8 OPERATION GUIDE

Chain Dial

FAX Operation (Advanced)

Chain dial is a function that allows you to dial by linking fax numbers of the
receiving systems with a chain number created with a number common to
several destinations. By setting a toll free number and an area code to a
chain number, you do not need to enter such numbers for each
transmission.

NOTE: You can use the chain number at the head of the fax number of

the receiving system.

It is convenient to register chain numbers that are used frequently to the
Address Book or One-touch keys. For registration to the Address Book,
refer to Registering a New Destination on page 3-16. For registration to
One-touch keys, refer to Registering a New One-touch Key on page 3-28.

As an example, when using ‘212’ as the chain number

Press the Send/FAX key.

1

Place the originals.

2

4

Press [FAX No. Entry], and enter ‘212’ using the numeric keys, and press

3

[OK]. To use the Address Book or One-touch keys, select the destinations
to which ‘212’ has been registered.

NOTE: For the Address Book and One-touch keys, refer to Using the

Address Book on page 3-16 and Using One-touch Keys on page 3-28.

From the destination

4

display, select the
destination to which
‘212’ has been
registered, and
press [Chain].

Enter the fax number to connect to the chain number.

5

Use the numeric keys to enter a fax number

Ready to send.

Destination

Free 212

On Hook

Free

Destination Quick Setup Type of Original/

Status

Chain Detail /Edi t Delete Recal l

001 002 003 004 005

A OFFIC E

006 007 008 009 010

Transmission

Detai l

Color/Im age Advanced

1/1

No.

1/10

Destination

Addres s B ook

E-mail
Addr Entry

Folder Path
Entr y

FAX No.
Entr y

i-FAX
Addr Entry

Setup

10/10/2007 10:00

1

1 Press [FAX No. Entry]. ‘212’ is already entered, and then enter the

fax number. Press [Next Dest.] to enter the next fax number.

2 After entering all the destinations, press [OK].

OPERATION GUIDE 4-9

FAX Operation (Advanced)

Select fax number from the Address Book

1 Press [Address Book].

2 Select the destination from the list. You can select several

destinations.

3 Press [OK]. The chain number ‘212’ is automatically added to all the

destinations.

Select fax number from One-touch key

Select the destination from One-touch keys. You can select several
destinations. The chain number ‘212’ is automatically added to all the
destinations.

Press the Start key. Transmission begins.

6

4-10 OPERATION GUIDE

Manual Send

FAX Operation (Advanced)

This method allows you to send originals by pressing the Start key after
confirming that the telephone line has connected to the receiving system.
Connecting a telephone set (commercially available product) to this
machine enables you to talk with the person at the receiving system before
sending originals.

Using after Confirming the Connection to the Receiving System

You can send originals after confirming that the telephone line has
connected to the receiving system.

Press the Send/FAX key.

1

Set the originals.

2

Press [On Hook].

3

Use the numeric keys to enter the number of the receiving system.

4

NOTE: To cancel the operation, press [Line Off].

When you hear the fax tone, the telephone line has connected to the

5

receiving system. Press the Start key. Transmission begins.

Using a Telephone to Send

When you want to talk to the person at the receiving system or the
receiving system needs to switch to fax, use this method to send originals.

Set the originals.

1

4

Lift the handset, and dial the number of the receiving system.

2

Check if the telephone line has connected to the fax of the receiving

3

system.

When you hear the fax tone

The receiving system is on fax.

1 Press the Send/FAX key.

2 Press [On Hook].

3 Press the Start key. Transmission begins.

When you hear a voice from the receiving system

The telephone line has connected to the telephone of the receiving system.
When the conversation is over, follow steps 1 to 3 above.

When sending starts (when the Send indicator on the operation panel

4

starts blinking), return the handset to its original position.

OPERATION GUIDE 4-11

FAX Operation (Advanced)

Manual Reception

This method allows you to receive faxes by pressing [Manual RX] after
confirming that the telephone line has connected to the sending system.
Connecting a telephone set (commercially available product) to this
machine enables you to receive originals after talking to the person at the
sending system.

NOTE: FAX Automatic Reception has been preset for the receiving mode

of this machine. To use Manual Reception, you need to change the
receiving mode to Manual Reception. To change to manual mode, refer to
Receiving Mode on page 6-10.

When the Dual FAX option is installed, the only receiving mode available
on port 2 is FAX Automatic reception.

Receiving after Confirming Connection to the Sending System

You can receive originals after confirming by sound that the telephone line
has connected to the sending system.

When there is an incoming call, the machine makes a ringing tone.

1

Press the Send/FAX key.

2

Press [On Hook], and then [Manual RX].

3

After the sending side has started transmission, the machine starts

4

receiving the originals.

Using the Telephone to Receive

Use this method when you want to receive originals after talking to the
person at the sending system.

When there is an incoming call, the telephone connected to the machine

1

makes a ringing tone.

Lift the handset of the telephone.

2

Check if the telephone line has connected to the fax of the sending system.

3

When you hear the fax tone

The sending system is on fax.

4-12 OPERATION GUIDE

FAX Operation (Advanced)

1 Press the

Status/Job
Cancel key.

2 Press [Device/

Communication
and then
[Manual RX].
Reception will
start.

30/40/50 ppm model 25 ppm model

Stat us

Scanne r

],

Ready.

Print er

Ready.

Removable Memory

Not connected.

Format Remove

FAX Li ne 1

Ready.

Line Off Manual RX

FAX

Status

Log

Stor ing JobsSendi ng JobsPr int ing Jobs

Com munic ati on

Hard Di sk

Memory Card

Not connected.

Format Printing list

Check New FAXFAX/i-FAX

Devi ce/

Paper /Suppli es

10/10/2007 10:00

4

NOTE: When using a telephone set that can send tone signals, use the

telephone to start the reception of originals with the remote switch
function. (Refer to Remote Switch Function on page 4-14.)

When you hear a voice from the receiving system

The telephone line has connected to the telephone of the sending system.
When the conversation is over, follow steps 1 to 2 above.

After the sending system has started transmission, the machine starts
receiving originals.

When reception starts (when the Receive indicator on the operation panel

4

starts blinking), return the handset to its original position.

OPERATION GUIDE 4-13

FAX Operation (Advanced)

Remote Switch Function

How to Register Remote Switch Dial

You can start fax reception by operation from the connected telephone set.
This function is convenient for using this machine and a telephone set
(commercially available product) in combination installed at places distant
from each other.

To start fax reception by operation from the connected telephone set, use
the following operation.

NOTE: In order to use remote switch, it is necessary to connect the tone

signal-sending telephone set (commercially available product) to the
machine. However, even if it is a tone signal-sending telephone set, this
function may not be used satisfactorily depending on the type of
telephone set. For details, contact our agent or the store where you
purchased this machine.

Remote switch dial is set to 55 at the factory, but you can change the dial
number.

Press the System Menu key.

1

Press [FAX/i-FAX], [Next] of Reception, [Next] of FAX, and then [Change]

2

of Remote SW Dial.

Press [+]/[-] or the

3

numeric keys to
enter the number
you newly register.
(00 to 99)

Press [OK].

4

To exit from this setup, press [Close] several times until the System Menu

5

default screen is displayed.

Using the Remote Switch Dial

FAX - Remot e SW Dial

Set a number whi ch a c onnected t elephone ca n use
to remotely initiate a switch to FAX m ode.
Use [-]/[+] or the numeric keys t o enter a number.

Status

(00 -99)

55

Cancel OK

10/10/2007 10:00

To start fax reception by operation from the connected telephone set, use
the following operation.

4-14 OPERATION GUIDE

The connected telephone set makes a ringing tone.

1

FAX Operation (Advanced)

Lift the handset of the telephone.

2

When you hear the fax tone from the handset, enter the two-digit remote

3

switch dial number using the dial button on the telephone set.

NOTE: The remote switch dial is set to 55 at the factory.

The telephone line switches to the machine, and reception starts.

4

4

OPERATION GUIDE 4-15

FAX Operation (Advanced)

Memory Forwarding

Type of Forwarding Destination and Requirements for Forwarding

External FAX

When you have received a fax, you can forward the received image to
other faxes, computers, and FAX Boxes.

You can set forwarding destinations and requirements for forwarding.

Type of Forwarding Destination

You can forward the received fax to other fax machines or FAX Boxes,
send it as an i-FAX or E-mail attachment or transfer it to a folder (SMB or
FTP).

External FAX

Telephone line

Telephone
line

External i-FAX

Network

FAX Box

Requirements for Forwarding

IMPORTANT:

• If the forwarding requirements are specified, only one destination
matching the requirements are printed from the registered
destinations.

• The forwarding requirements are searched for according to the
priorities 1 through 4 above.

• If multiple destinations match the requirements, the first one is printed.

Network

External i-FAX

E-mail transmission

Folder (SMB) transmission

Folder (FTP) transmission

The forwarding requirements are as follows:

1 Sub address

2 Sender fax number

3 Port (when the Dual FAX option is installed)

4 Recipient’s address (i-FAX)

4-16 OPERATION GUIDE

FAX Operation (Advanced)

By using the memory forwarding function, you can perform the following
communication.

Sub address confidential delivery

You can store the received originals in the FAX Box registered in advance
without printing them, and output the originals without anyone seeing them.

Setting example

1

FAX Box
registration

2

Sub Address transmission
Sub Address:1234

3

Memory forwarding
Sub Address:1234

001

1 Register the FAX Box. (Refer to page 4-43.)

2 Perform sub address transmission. (Refer to page 4-50.)

3 Store originals in the FAX Box with memory forwarding.

4 Print originals from the FAX Box. (Refer to page 4-45.)

Sub address relay broadcast communication

Received originals are forwarded to multiple fax machines. By setting a
sub address as the forwarding requirement, you can restrict relay
broadcasting to a specific communication.

NOTE: When memory forwarding is used, the machine can output

received originals.

4

4

Print

Setting example

3

FAX reception

Sub Address:
3333

1

Sub Address
transmission

2

Memory forwarding
Sub Address: 3333

3

FAX reception

3

FAX reception

OPERATION GUIDE 4-17

FAX Operation (Advanced)

Registration of Forwarding Settings (Forward All)

1 Perform sub address transmission. (Refer to page 4-50.)

2 Use memory forwarding to forward received originals to multiple fax

machines.

3 Each forwarding destination receives the fax.

To set memory forwarding, use the following procedure.

NOTE: To perform forwarding settings for each reception requirement,

refer to Registration of Forwarding Settings (for Each Requirement) on
page 4-20.

To change the entry contents, follow the same operation.

Press the System Menu key.

1

Press [FAX/i-FAX], and then [Next] of Forward Setting.

2

Press [Use Requirements for All RX].

3

Press [Next] of

4

FAX/i-FAX -RX/Forward Requirements

Forward Setting.

Off

Change Setting
by Requi re ment

Use Requirem ents
for All RX

Status

Press [Change] of Forward Destination.

5

Set the Forwarding

6

Destination. Select

Requirement - Forwarding Destination

the other party by
pressing one of the
following keys, and
press [OK] to add the
other party to the list.

Status

Print or forward the received file acc ording to
requirement s.

Dest Detail

Detail/Edit Delete

Forward Setting:

Print :

Off

Activating Time:

All Day

Next

Change

Change

1/2

Cancel OK

1/1

Cancel OK

10/10/2007 10:00

Addres s B ook

E-mail Addr
Entr y

Folder Path
Entr y

FAX No.
Entr y

i-F AX Addr
Entr y

10/10/2007 10:00

4-18 OPERATION GUIDE

FAX Operation (Advanced)

NOTE: You can register multiple destinations. By setting a group as the

destination, you can specify up to 500 recipients.

Key Description

Address Book Select the destination registered in the Address

Book

E-mail Addr Entry Forward originals in e-mail transmission. Enter

the e-mail address of the other party to which
you will forward the received originals.

Folder Path Entry Forward originals with folder (SMB)

transmission or folder (FTP) transmission. Enter
the Host Name, Path, Login User Name, and
Login Password of the other party to which you
will forward the received originals.

FAX No. Entry Forward originals to another fax. Enter the

recipient’s fax number using the numeric keys
and set the transmission details.

4

i-FAX Addr Entry Forward originals using i-FAX. Enter the Internet

fax address of the recipient and set the
conditions for the destination machine.

NOTE: To edit a registered destination, select the destination to be edited

from the list, press [Detail/Edit] and edit the information.

To remove a registered destination, select the destination to be removed
from the list and press [Delete].

Press [OK].

7

Perform forward detail setting. You can change the following settings.

8

• File format setting

• File separation setting

NOTE: For details on forwarding settings, refer to Forwarding Detail

Settings on page 4-25.

Press [OK].

9

10

OPERATION GUIDE 4-19

Perform forward detail setting. You can change the following settings.

• Print setting

• Enable time setting

• File name registration

FAX Operation (Advanced)

NOTE: For details on forwarding settings, refer to Forwarding Detail

Settings on page 4-25.

11

12

Press [OK]. Memory forwarding is set.

To exit from this setup, press [Close] several times until the System Menu
default screen is displayed.

Registration of Forwarding Settings (for Each Requirement)

To perform forwarding settings for each reception requirement, follow the
steps below. Up to 100 requirements for forwarding can be registered.

Press the System Menu key.

1

Press [FAX/i-FAX], and then [Next] of Forward Setting.

2

Press [Change Setting by Requirement].

3

4

Press [Add].

FAX/i-FAX -RX/Forward Requirements

Print or forward the received file acc ording to
requirement s.

Off

Change Setting
by Requi re ment

Use Requirem ents
for All RX

On Requirement Nam e

FAX A

FAX B

Delet eDetail/Edit

1/1

Off

Others

Add

Requirement :

Sub Addre ss

Print :

Off

Activating Time:

All Day

Cancel OK

Cancel Register

Status

Press [Change] of

5

Requirement Name.

Enter the requirement name, and press [OK].

6

Requirement :

Requirement Name :

Forward Setting:

Storing in FAX Box:

Off

File Name:

doc

Status

Change

Next

Change

Change

NOTE: For details on character entry, refer to Character Entry Method on

page 2 of the Appendix.

Up to 32 characters can be entered for the requirement name.

10/10/2007 10:00

Change

Change

Change

10/10/2007 10:00

4-20 OPERATION GUIDE

Press [Change] of Requirement.

7

To forward fax reception, select [FAX] and press [Next].

8

To forward i-FAX reception, select [i-FAX] and press [Next].

Register the forwarding requirements.

9

When FAX was selected in step 8.

FAX Operation (Advanced)

Forwarding

requirements

Sub Address Press [Sub Address] and enter the sub address

using the numeric keys. You can use up to 20
digits including the numbers from 0 to 9,
‘ (space)’, ‘#’ and ‘*’ characters to enter a sub
address.

Sender FAX
Number

Port Press [Port] and select [Port 1] or [Port 2]. This

When i-FAX was selected in step 8.

Forwarding

requirements

E-mail Address Press [E-mail Address]. Enter the destination

Press [Sender FAX Number] and enter the
sender’s fax number using the numeric keys.
You can enter up to 20 characters.

setting only appears when the Dual FAX option
is installed.

Internet fax address and then press [OK]. You
can enter up to 126 characters.

Registration method

Registration method

4

OPERATION GUIDE 4-21

FAX Operation (Advanced)

NOTE: When setting a forwarding condition by selecting a sender’s FAX

number (a local FAX information entry of the destination machine) but
leaving blank to the sender’s FAX number, you can forward a FAX that is
received from a sender whose number is not registered in the sender's
FAX number entries.

When you set the sender fax number or destination address as a
forwarding requirement, you can use an asterisk (*) as a wild-card
character. You can use this feature to specify a domain or to specify faxes
from a particular country or region, for example.

E.g.:

• ‘44*’: Only fax numbers that start with ‘44’ are forwarded.

• ‘*@AAAA.com’ or ‘*@AAAA*’: Only Internet faxes received from
senders at the AAAA.com or AAAA domains are forwarded.

The wild-card character '*' can only be used at the beginning or end of a
character string. You cannot register a wild-card character ‘*’ by itself.

When registering a forwarding condition using the ‘*’ wild-card character,
up to 5 destinations can be registered.

10

11

12

13

Press [OK].

Press [Next] of Forward Setting.

Press [Change] of Forward Destination.

Set the Forward Destination. Select the other party by pressing one of the
following keys, and press [OK] to add the other party to the list.

Key Description

Address Book Select the destination registered in the Address

Book.

E-mail Addr Entry Forward originals with e-mail transmission.

Enter the e-mail address of the other party to
which you forward the received originals.

Folder Path Entry Forward originals with folder (SMB)

transmission or folder (FTP) transmission. Enter
the Host Name, Path, Login User Name, and
Login Password of the other party to which you
will forward the received originals.

FAX No. Entry Forward originals to another fax. Enter the

recipient’s fax number using the numeric keys
and set the transmission details.

i-FAX Addr Entry Forward originals using i-FAX. Enter the Internet

fax address of the recipient and set the
conditions for the destination machine.

4-22 OPERATION GUIDE

FAX Operation (Advanced)

NOTE: To edit a registered destination, select the destination to be edited

from the list, press [Detail/Edit] and edit the information.

To remove a registered destination, select the destination to be removed
from the list and press [Delete].

14

15

16

17

18

Press [OK].

Set details for forwarding settings. You can change the following settings.

• File format setting

• File separation setting

NOTE: For details on forwarding settings, refer to Forwarding Detail

Settings on page 4-25.

Press [OK].

Press [Change] of Storing in FAX Box.

Press [On] or [Off].

To store the originals in the FAX Box, press [On]. If you do not want to store
the originals in the FAX Box, select [Off], press [OK] and proceed to step

20.

NOTE: To set the FAX Box as the Forward Destination, register the FAX

Box in advance. For details, refer to FAX Box Function on page 4-43.

4

19

20

21

22

23

24

OPERATION GUIDE 4-23

Select the FAX Box to be used to store the originals and press [OK].

Set details for forwarding settings. You can change the following settings.

• Print setting

• Enable time setting

• File name registration

NOTE: For details on forwarding settings, refer to Forwarding Detail

Settings on page 4-25.

Press [Register]. The forwarding settings is registered.

To register another forwarding settings, repeat steps 4 to 21.

Press [Others].

Press [Change] of Others.

FAX Operation (Advanced)

25

26

27

28

29

Select [On] or [Off], and press [OK].

To register a forwarding setting in the case that received originals have not
met reception requirements, select [On].

To perform normal reception print in the case that received originals have
not met reception requirements, press [Off], and go to step 27.

Perform forwarding settings, referring to steps 11 to 20.

NOTE: You can only store originals in the FAX Box when valid

requirements are set.

Press [Register]. The forwarding settings is registered.

Select the checkbox beside the forwarding settings to be enabled from the
list. The checkbox beside the forwarding setting to be enabled is checked.

NOTE: To disable the setting, press the checkbox to delete the

checkmark.

Press [OK]. Memory forwarding is set.

30

To exit from this setup, press [Close] several times until the System Menu
default screen is displayed.

Changing/Deleting a Forwarding Settings (for Each Requirement)

To change or delete a forwarding setting, follow the steps below.

Follow steps 1 to 3 of Registration of Forwarding Settings (for Each

1

Requirement) on page 4-20.

Select the requirement name to be deleted or changed.

2

To delete the requirement name, go to the next step. To change the
requirement name, go to step 4.

Press [Delete]. When the confirmation screen is displayed, press [Yes] and

3

go to step 6.

Press [Detail/Edit].

4

Change the forwarding settings referring to steps 5 to 21 of Registration of

5

Forwarding Settings (for Each Requirement) on page 4-20.

When the deletion or change is completed, press [OK].

6

To exit from this setup, press [Close] several times until the System Menu

7

default screen is displayed.

4-24 OPERATION GUIDE

Cancelling the Forwarding Settings

To cancel the memory forwarding, follow the steps below.

Press the System Menu key.

1

Press [FAX] and then [Change] of Forward Setting.

2

Press [Off] and then [OK].

3

FAX Operation (Advanced)

To exit from this setup, press [Close] several times until the System Menu

4

default screen is displayed.

Forwarding Detail Settings

With the forwarding settings, you can change the following detail settings.

Enable Time Setting

Register the times when the preset requirements become enabled and
disabled.

Follow steps 1 to 3 of Registration of Forwarding Settings (Forward All) on

1

page 4-18.

Press [Change] of Activating Time.

2

Select [All Day] or

3

[Preset Time].

To forward received
originals all day,
select [All Day],
press [OK] and then
go to step 5.

To set the forwarding
time, select [Preset
Time] and go to the
next step.

Requirement:FAX C - Activating Time

Specify the time for activating the requirements.
Print or f orward t he faxes recei ved during the preset
time according to the requirements.

All Day

Preset Tim e

Status

Star t T ime

End Ti me

0 0

:

:

0 0

Cancel OK

4

10/10/2007 10:00

Press [+]/[-] to enter Start Time and End Time, and then press [OK].

4

NOTE: Enter the time on the 24 hours system.

Press [OK].

5

To exit from this setup, press [Close] several times until the System Menu

6

default screen is displayed.

OPERATION GUIDE 4-25

FAX Operation (Advanced)

File Format Setting

If you are sending the file as an E-mail attachment or transferring it to a
folder (SMB or FTP), select PDF or TIFF as the file format.

Follow steps 1 to 4 of Registration of Forwarding Settings (Forward All) on

1

page 4-18.

Press [Change] of File Format.

2

Press [PDF] or [TIFF], and then [OK].

3

Press [OK].

4

Press [OK].

5

To exit from this setup, press [Close] several times until the System Menu

6

default screen is displayed.

File Separation Setting

If you are sending the file as an E-mail attachment or transferring it to a
folder (SMB or FTP), you can choose whether the pages are separated.

Follow steps 1 to 4 of Registration of Forwarding Settings (Forward All) on

1

page 4-18.

Press [Change] of File Separation.

2

Press [Off] or [Each Page], and then [OK].

3

Press [OK].

4

Press [OK].

5

To exit from this setup, press [Close] several times until the System Menu

6

default screen is displayed.

Print Setting

You can set whether the machine should print received originals when
forwarding them. You can select either 1 or 2 as the number of copies.

Follow steps 1 to 3 of Registration of Forwarding Settings (Forward All) on

1

page 4-18.

Press [Change] of Print.

2

Press [On] or [Off].

3

If you selected [On], press [+] or [-] to set the number of copies.

4-26 OPERATION GUIDE

Press [OK].

4

Press [OK].

5

To exit from this setup, press [Close] several times until the System Menu

6

default screen is displayed.

File Name Registration

You can set the file name to be created when forwarding. You can append
information such as the date/time and the job number or fax number
(address for an i-FAX).

Follow steps 1 to 3 of Registration of Forwarding Settings (Forward All) on

1

page 4-18.

Press [T].

2

Press [Change] of File Name.

3

Press [File Name].

4

FAX Operation (Advanced)

4

Enter the file name and press [OK].

5

To insert additional information into the file name, press [Job No.], [Date

6

and Time], [Add FAX No. to Front] or [Add FAX No. to Back].

NOTE: For details on character entry, refer to Character Entry Method on

page 2 of the Appendix.

Please note that when you have not add any additional information, file
names become the same, and, therefore, old files are overwritten when
received originals are forwarded with folder (SMB) transmission and folder
(FTP) transmission.

Press [OK].

7

Press [OK].

8

To exit from this setup, press [Close] several times until the System Menu

9

default screen is displayed.

Settings for Memory Forwarding from COMMAND CENTER (RX/Forward Requirements Settings)

You can use COMMAND CENTER on a computer connected to the
network to specify the memory forwarding settings on this machine.

Refer to the machine’s Operation Guide for information on the network
settings.

OPERATION GUIDE 4-27

FAX Operation (Advanced)

Accessing COMMAND CENTER

Open the web browser.

1

In the Address or Location bar, enter the machine’s IP address as the URL,

2

e.g. http://192.168.48.21/. The web page displays basic information about
the machine and COMMAND CENTER as well as the current status of the
machine.

Select a category from the navigation bar on the left to view and set values

3

for that particular category.

If administrator privileges have been enabled on COMMAND CENTER,

4

remember to enter the correct user name and password when trying to
access the relevant screens.

RX/Forward Requirements Settings

FAX/i-FAX > Common > RX/Forward Requirements > General

Specify the RX/forward requirements settings.

4-28 OPERATION GUIDE

The settings available on the RX/Forward Requirements page are shown
below.

Item Description

FAX Operation (Advanced)

RX/Forward

Requirements

Select All, Use Requirement List or Off.
All: All received faxes are forwarded. Clicking Advanced displays the

Advanced settings page for RX/forward requirements. (Refer to Advanced
RX/Forward Requirements on page 4-29.)

Use Requirement List: Forwards faxes as per the reception requirements.
Click Requirement List to register reception requirements. (Refer to
Requirement List Settings on page 4-31.)
Off: Faxes are not forwarded.

After completing the settings, click Submit to save the settings.

Advanced RX/Forward Requirements

FAX/i-FAX > Common > RX/Forward Requirements > Advanced

Specify the advanced RX/forward requirements settings.

4

OPERATION GUIDE 4-29

FAX Operation (Advanced)

The settings available on the Advanced RX/Forward Requirements page
are shown below.

Item Description

Name Displays All.

Activating Time Specifies whether a time is specified.

Enable Time Registers times when the specified requirements are enabled or disabled. You

can register any time between 00:00 and 23:59.

File Name Sets the name of the file created when a fax is forwarded.

Additional Information Appends information such as the date/time, job number and destination

address to the file name.

Print To print the fax, click Print. The Print page is displayed. (Refer to Print

Settings on page 4-37.)

Forward To select the forwarding destination, click Forward. The Forwarding page is

displayed. (Refer to Forwarding Settings on page 4-38.)

After completing the settings, click Submit to save the settings.

4-30 OPERATION GUIDE

Requirement List Settings

FAX/i-FAX > Common > RX/Forward Requirements > Requirement
List

Specify the requirement list settings.

FAX Operation (Advanced)

4

The settings available on the Requirement List page are shown below.

Item Description

Not complying with the

requirements

Requirement List Displays the registered forwarding settings. Click the checkboxes for the

OPERATION GUIDE 4-31

On is displayed when forwarding settings not conforming to the requirements
list are enabled and Off when disabled. To specify forwarding settings not
conforming to the requirements list, click Advanced. (Refer to Advanced Non-
Conformity with Requirements List on page 4-36.)

forwarding setting to be enabled so that they are ticked. To change a
forwarding setting, click the name of the setting to be changed. The
Requirement List - Detail/Edit page appears. (Refer to Requirement List -

Detail/Edit on page 4-34.)

FAX Operation (Advanced)

Item Description

Add Click Add to add a new forwarding setting. The Requirement List - Add page

Delete To delete a forwarding setting, click the checkbox for the setting to be deleted

appears. (Refer to Adding Requirement List Settings on page 4-32.)

so that it is ticked and then click Delete.

Adding Requirement List Settings

FAX/i-FAX > Common > RX/Forward Requirements > Requirement
List - Add

Use this page to add to the requirement list.

4-32 OPERATION GUIDE

The settings available on the Requirement List - Add page are shown
below.

Item Description

Name Enter the forwarding requirement name.

Status Off is selected.

Activating Time Specifies whether a time is specified.

FAX Operation (Advanced)

Enable Time Registers times when the specified requirements are enabled or disabled. You

can register any time between 00:00 and 23:59.

File Name Sets the name of the file created when a fax is forwarded.

Additional Information Appends information such as the date/time, job number and destination

address to the file name.

Requirement Type Choose from the following requirements:

• FAX Sub Address

• FAX Number

• FAX Reception Port

• i-FAX Address

Sub Address If FAX Sub Address was selected in the requirement type, enter the sub

address.

FAX Number If FAX Number was selected in the requirement type, enter the fax number.

Reception Port If FAX Reception Port was selected in the requirement type, select the port.

i-FAX Address If i-FAX Address was selected in the requirement type, enter the Internet fax

address.

After completing the settings, click Submit to save the settings.

4

OPERATION GUIDE 4-33

FAX Operation (Advanced)

Requirement List - Detail/Edit

FAX/i-FAX > Common > RX/Forward Requirements > Requirement
List - Detail/Edit

Use this page to view and edit the requirement list details.

The settings available on the Requirement List - Detail/Edit page are
shown below.

Item Description

Name Enter the forwarding requirement name.

Status Specifies whether the forwarding settings are enabled.

Activating Time Specifies whether a time is specified.

Enable Time Registers times when the specified requirements are enabled or disabled. You

can register any time between 00:00 and 23:59.

4-34 OPERATION GUIDE