Triumph-Adler DC2230, DC2240, DC2250, DC2325, DC2330 Instruction Handbook
Instruction Handbook
Fax System (M)
Digital Multifunctional
System
Introduction
In this Operation Guide, DC 2325 / DC 2330 and DC 2230 / DC 2240 and
DC 2250 are referred to as 25/30 ppm model and 30/40/50 ppm model
respectively.
Safety Conventions in This Guide
Please read the Operation Guide before using the facsimile. Keep it close
to the facsimile for easy reference.
The sections of this handbook and parts of the facsimile marked with
symbols are safety warnings meant to protect the user, other individuals
and surrounding objects, and ensure correct and safe usage of the
facsimile. The symbols and their meanings are indicated below.
WARNING: Indicates that serious injury or even death may result
from insufficient attention to or incorrect compliance with the related
points.
CAUTION: Indicates that personal injury or mechanical damage
may result from insufficient attention to or incorrect compliance with
the related points.
Symbols
The symbol indicates that the related section includes safety warnings.
Specific points of attention are indicated inside the symbol.
.... [General warning]
.... [Warning of danger of electrical shock]
.... [Warning of high temperature]
The symbol indicates that the related section includes information on
prohibited actions. Specifics of the prohibited action are indicated inside
the symbol.
.... [Warning of prohibited action]
.... [Disassembly prohibited]
z symbol indicates that the related section includes information on
The
actions which must be performed. Specifics of the required action are
indicated inside the symbol.
.... [Alert of required action]
.... [Remove the power plug from the outlet]
[Always connect the machine to an outlet with a ground
....
connection]
OPERATION GUIDE i
Please contact your service representative to order a replacement if the
safety warnings in this Operation Guide are illegible or if the guide itself is
missing. (fee required)
<Note>
Due to performance updating, information in this Operation Guide is
subject to change without notice.
ii OPERATION GUIDE
Contents
1 Part Names and Functions
Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4
Touch Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7
2 Preparation Before Use
Selection of Telephone Line (Inch version only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2
Selection of Transmit Terminal Identification (TTI) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3
Setting the TTI information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4
Date and Time Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6
3 FAX Operation (Basic)
Automatic Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2
FAX Automatic Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-11
Cancelling Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13
Using the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-16
Using One-touch Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-28
Using the Speed Dial key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-31
Dialing the Same Receiving System (Redial) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-32
Previewing Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-33
4 FAX Operation (Advanced)
Long Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2
Delayed Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3
Broadcast Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5
Standby Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7
Interrupt Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8
Chain Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9
Manual Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11
Manual Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12
Remote Switch Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14
Memory Forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-16
FAX Box Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-43
Sub Address Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-50
Program Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-53
Polling Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-55
Account Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-64
Other Convenient Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-68
5 Checking Transmission Results and Registration Status
Various Tools for Checking Transmission Results and Registration Status . . . . . . . . . . . . . . . . 5-2
Checking FAX Job History . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3
Printing Administrative Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-8
Reporting FAX Receipt Result by E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-13
OPERATION GUIDE iii
6 Setup and Registration
FAX/TEL Auto Switch Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2
FAX/Answering Machine Auto Switch Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-4
Rings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7
Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-8
Retry Times . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9
Receiving Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-10
Reception Date/Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-11
Media Type for Print Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-12
MP Tray Paper Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-13
DRD Reception (Available for inch versions only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-14
Transmission Restriction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-16
Encryption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-26
Reduced Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-31
Duplex Print Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-32
2 in 1 Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-33
Remote Diagnosis . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-34
7 Optional Equipment
FAX Backup Kit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2
Dual FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3
8 Internet Faxing (i-FAX)
What is i-FAX? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2
i-FAX Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-5
i-FAX Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-10
i-FAX Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-15
9 About Network FAX
What is Network FAX? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2
Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-4
10 Troubleshooting
Indicators During Sending/Receiving Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2
Precautions When Turning Power OFF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-3
Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-4
Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-6
Appendix
Character Entry Method . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-2
Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-5
Menu List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-6
Received FAX Sizes and Paper Priority (Inch Model) . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-9
Received FAX Sizes and Paper Priority (Metric Model) . . . . . . . . . . . . . . . . . . . . . . . .Appendix-12
Error Code List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Appendix-15
iv OPERATION GUIDE
Safety Information
About this Operation Guide
This Operation Guide contains information on using the facsimile functions
of this machine. Please read the Operation Guide before you start using
the machine. Keep it close to the machine for easy reference.
During use, refer to the Operation Guide for your machine for information
regarding the sections listed below.
• Caution Labels
• Installation Precautions
• Precautions for Use
• Loading Paper
Installation Precautions
Environment
Avoid installing this machine in locations where the top or upper rear
portion of the unit will be exposed to direct sunlight. Such conditions might
adversely effect the unit’s ability to detect the correct size of originals and
documents. When such a location cannot be avoided, change the direction
the unit is facing in order to eliminate exposure to direct sunlight.
Power supply/Grounding the machine
Do not connect this machine to the same outlet as an air conditioner or
copier, etc.
Precautions for Use
• Toner Container and Waste Toner
Box Replacement
• Clearing Paper Jams
• Solving Malfunctions
• Cleaning
CAUTION
Do not leave the document processor open as there is a danger of
personal injury.
Other precautions
Do not open the front cover or left cover, turn off the main power switch, or
pull out the power plug while transmitting, receiving, or copying.
OPERATION GUIDE v
This machine may only be used within the country of purchase due to the
different safety and communication standards in each country.
(International communication standards, however, make the
communication between countries possible.)
This machine may be inoperable in areas with poor telephone lines or
communication conditions.
‘CALL WAITING’ or other telephone company optional services that
produce audible tones or clicks on the line can disrupt or cause termination
of facsimile communications.
No matter what the status of the unit, if the sound of the motor within the
unit is audible, never open either the front cover or the left cover, nor turn
off the main power switch.
Using the optional FAX Backup Kit allows you to store fax reception data
from your HDD (hard disk drive) onto the FAX Backup Kit, ensuring that
you do not lose any data.
vi OPERATION GUIDE
General Notice
Legal Notice
Trademark Information
WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL,
OF RECEIVED DOCUMENTS WHEN SUCH LOSS IS CAUSED BY
DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR
EXTERNAL FACTORS SUCH AS POWER OUTAGES; OR FOR PURELY
ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM MISSED
OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED
MESSAGES RESULTING THEREFROM.
• Microsoft, Windows, Windows NT, and Internet Explorer are registered
trademarks of Microsoft Corporation in the U.S. and other countries.
• Windows ME and Windows XP are trademarks of Microsoft
Corporation.
• Ethernet is a registered trademark of Xerox Corporation.
• IBM and IBM PC-AT are trademarks of International Business
Machines Corporation.
• Adobe and Acrobat are registered trademarks of Adobe Systems
Incorporated.
All other company and product names in this Operation Guide are
trademarks or registered trademarks of their respective companies. The
designations™ and ® are omitted in this guide.
OPERATION GUIDE vii
Declarations to European Directives
DECLARATION OF CONFORMITY TO 2004/108/EC, 2006/95/EEC, 93/
68/EEC and 1999/5/EC
We declare under our sole responsibility that the product to which this
declaration relates is in conformity with the following specifications.
Limits and methods of measurement for immunity
characteristics of information technology equipment
Limits and methods of measurement for radio
interference characteristics of information
technology equipment
Limits for harmonic currents emissions for
equipment input current 16A per phase
Limitation of voltage fluctuations and flicker in lowvoltage supply systems for equipment with rated
current 16A
Safety of information technology equipment,
including electrical business equipment
The common technical regulation for the attachment
requirements for connection to the analogue public
switched telephone networks (PSTNs) of terminal
equipment (excluding terminal equipment supporting
the voice telephony justified case service) in which
network addressing, if provided, is by means of dual
tone multi-frequency (DTMF) signaling
EN55024
EN55022 Class B
EN61000-3-2
EN61000-3-3
EN60950-1
CTR 21
viii OPERATION GUIDE
Technical regulations for terminal equipment
This terminal equipment complies with:
• TBR21 • DE 08R00 National AN for D
• AN 01R00 AN for P • DE 09R00 National AN for D
• AN 02R01 AN for CH and N • DE 12R00 National AN for D
• AN 05R01 AN for D, E, GR, P and N • DE 14R00 National AN for D
• AN 06R00 AN for D, GR and P • ES 01R01 National AN for E
• AN 07R01 AN for D, E, P and N • GR 01R00 National AN for GR
• AN 09R00 AN for D • GR 03R00 National AN for GR
• AN 10R00 AN for D • GR 04R00 National AN for GR
• AN 11R00 AN for P • NO 01R00 National AN for N
• AN 12R00 AN for E • NO 02R00 National AN for N
• AN 16R00 General Advisory Note • P 03R00 National AN for P
• DE 03R00 National AN for D • P 04R00 National AN for P
• DE 04R00 National AN for D • P 08R00 National AN for P
• DE 05R00 National AN for D
OPERATION GUIDE ix
Network Compatibility Declaration
The manufacturer declares that the equipment has been designed to
operate in the public switched telephone networks (PSTN) in the following
countries:
Austria Germany Liechtenstein Slovakia
Belgium Greece Lithuania Slovenia
Cyprus Hungary Luxembourg Spain
Czech Iceland Malta Sweden
Denmark Ireland Norway Switzerland
Estonia Italy Poland The Netherlands
Finland Latvia Portugal United Kingdom
France
x OPERATION GUIDE
Introduction
About This Guide
This guide consists of the following chapters.
Chapter 1 - Part Names and Functions
Explains the parts of the machine and keys on the operation panel.
Chapter 2 - Preparation Before Use
Explains the settings required before using fax.
Chapter 3 - FAX Operation (Basic)
Explains general usage of the fax function such as sending originals and
receiving originals.
Chapter 4 - FAX Operation (Advanced)
Explains convenient fax functions such as setting the transmission time,
continuous sending of the same originals to multiple recipients and
scheduling the next transmission. Also explains advanced fax
communication such as limiting the destinations and systems from which
you receive originals, as well as forwarding, saving, and printing the
received originals for each requirement. Furthermore, explains sub
address communication functions of the machine that are compatible with
other makers’ systems and job accounting functions convenient for
checking the communication status of fax.
Chapter 5 - Checking Transmission Results and Registration Status
Explains how to check the status of recent transmissions on the touch
panel. Also, explains how to print administrative reports to check
communication results and settings and registration status of the machine.
Chapter 6 - Setup and Registration
Explains various settings and registration pertaining to functions, such as
adjusting the volume of the alarm sound.
Chapter 7 - Optional Equipment
Introduces the optional FAX Backup Kit and Dual FAX and explains how to
use the machine when optional features are installed.
Chapter 8 - Internet Faxing (i-FAX)
Explains how to use the i-FAX function and the settings required for
Internet faxing.
OPERATION GUIDE xi
Chapter 9 - About Network FAX
Explains how to use Network FAX functions. Read the Network FAX Driver
Operation Guide in the included CD-ROM (online manual) as well.
Chapter 10 - Troubleshooting
Explains how to respond to error indications and trouble.
Appendix
Explains character entry and the specifications of the machine.
NOTE: This Operation Guide contains information for using both the inch
and metric versions of this machine.
The inch version of this machine is shown in the screens in this guide. If
you are using the metric version, you should use the messages provided
for the inch version as reference only.
xii OPERATION GUIDE
Conventions in This Guide
The following conventions are used depending on the nature of the
description.
Convention Description Example
Bold Indicates the operation
[Regular] Indicates the touch panel
Italic Indicates the messages
Note Indicates supplemental
Important Indicates items that are
Description of Operation Procedure
In this Operation Guide, the continuous operation of the keys on the touch
panel is as follows:
panel keys, the buttons
and messages displayed
on the PC screen.
keys.
displayed on the touch
panel.
information or operations
for reference.
required or prohibited so
as to avoid problems.
Press the Start key.
Press [OK].
Ready to copy is
displayed.
NOTE: —
IMPORTANT: —
Actual procedure
Press [FAX/i-FAX].
T
Press [Next] of Transmission.
T
Press [Next] of FAX.
T
Press [Change] of TTI.
Description in this
Operation Guide
Press [FAX/i-FAX], [Next] of
Transmission, [Next] of FAX, and
then [Change] of TTI.
OPERATION GUIDE xiii
Originals and Paper Sizes
This section explains the notation used in this guide when referring to sizes
of originals or paper sizes.
As with A4, B5 and Letter, which may be used either in the horizontal or
vertical direction, horizontal direction is indicated by an additional letter R
in order to indicate the orientation of the originals/paper.
Placement direction
Vertical direction
Original Paper
For the originals/paper, dimension A is longer
than B.
Horizontal direction
Original Paper
For the originals/paper, dimension A is shorter
than B.
Indicated size
†
A4, B5, A5, B6,
A6, Letter,
Statement
A4-R, B5-R, A5-R,
B6-R, A6-R,
Letter-R,
Statement-R
†. The size of the originals/paper that can be used depends on the
function and source tray. For details, refer to the appropriate pages
of the function or source tray.
Icons on the Touch Panel
The following icons are used to indicate originals and paper placement
directions on the touch panel.
Placement direction Originals Paper
Vertical direction
Horizontal direction
xiv OPERATION GUIDE
1
This chapter explains the names of parts when the machine is
used as a fax machine after installing the FAX kit.
For other parts, refer to the machine’s Operation Guide.
• Machine........................................................................ 1-2
• Operation Panel ........................................................... 1-4
• Touch Panel.................................................................. 1-7
Part Names and Functions
OPERATION GUIDE 1-1
Part Names and Functions
Machine
This chapter explains the names of parts when the machine is used as a
fax machine.
For the parts required when functions other than FAX are used, refer to the
machine’s Operation Guide.
30/40/50 ppm model 25 ppm model
6
11
4
5
2
5
3
4
1 Operation panel Perform the fax operation with this panel.
2 Main power
switch
Set this switch to the ON (|) side when
performing the fax or copier operation. The
touch panel lights to enable operation.
3 MP (Multi
Purpose) tray
Set the paper in this tray when using a type of
paper other than the cassette (e.g., when
using special paper).
4 LINE connector
(L1)
5 LINE connector
(L2)
Connect the modular cord for the telephone
line to this connector. This connector is Port 1.
If you install the Dual FAX option, you can use
Port 2. Connect the modular cord for the
telephone line to this connector.
6
2
3
6 TEL connector
(T1)
When using a commercially available
telephone set, connect the modular cord to
this connector.
IMPORTANT: You cannot automatically receive a fax when the main
power switch is turned off. To receive faxes with the power turned off,
press the Power key on the operation panel.
1-2 OPERATION GUIDE
Document Processor (optional)
30/40/50 ppm model 25 ppm model
Part Names and Functions
1
910 1112
8
13
8Original
placement
indicator
9 Top cover Open this cover when the original jammed in
10 Original width
guides
11 Original table Stack the sheet originals on this table.
8
13
Indicates the original status in the Document
Processor. The upper indicator lights in green
when the original is correctly set.
the Document Processor.
Adjust these guides according to the original
width.
9
10
11
12
12 Original eject
table
13 Opening handle Hold this handle when opening or closing the
Read originals are ejected onto this table.
Document Processor.
NOTE: The Original placement indicator shows the original status.
Upper indicator is lit in green: Originals are set correctly.
Upper indicator is blinking in green: Place the originals correctly.
Lower indicator is blinking in red: The original jammed.
OPERATION GUIDE 1-3
Part Names and Functions
Operation Panel
30/40/50 ppm model
For the names of keys and indicators required when functions other than
FAX are used, refer to the machine’s Operation Guide.
13
14
25 ppm model
13
14
215 3 4 5 9 11 1267
Destination
0
Address Book
E-mail
1/1
Addr Entry
Folder Path
Entry
FAX No.
Entry
No.
i-FAX
Addr Entry
1/10
Setup
10/10/2007 10:00
16 17
Ready to send.
Enter Destination.
Destination
Chain Detail/Edit Delete Recall
On Hook
001 002 003 004 005
Free
A OFFICE
006 007 008 009 010
Destination Quick Setup Type of Original/
Status
Transmission
18
Detail
Color/Im age Advanced
24
Ready to send.
Enter Destina tion.
Dest inat ion
On Hook
Free
Statu s
Chain Detail /Edit Delete Recall
001 002 003 004 005
A OFFICE
006 007 008 009 010
Destination Quick Setup Type of Original/
Transmission
Detail
Color/Image Advanced
Dest inat ion
Addres s Book
E-ma il
1/1
Addr Ent ry
Folder Path
Entry
FAX No.
Entry
No.
i-FAX
Addr Ent ry
1/10
Setup
10/10/2007 10:00
81
21 2220 19 23
9
8135 10
0
11 1267
15
16 17
18
19
222120 23
1-4 OPERATION GUIDE
Part Names and Functions
1 System Menu
key
2 Counter key Press this key when checking the number of
3 Print indicator The Print indicator blinks when the machine is
4 Send indicator The Send indicator blinks when the machine
5 Receive
indicator
6 Memory
indicator
7 Error indicator The Error indicator blinks when an error
8 Help key Press this key when you are not sure how to
Press this key when operating the System
Menu.
copies to print or number of originals to read.
printing.
is sending a fax.
The Receive indicator blinks when the
machine is receiving a fax.
The Memory indicator blinks when the
machine is accessing to the hard disk, FAX
memory, optional FAX Backup kit, or USB
memory (generally available product).
occurs and the job stops.
use the machine.
The Help screen will appear.
1
9 Logout key Press this key to terminate (log out) of the
Account management screen.
10 Energy Saver
key
11 Power key Press this key to place the machine in the
12 Main power
indicator
13 Status/Job
Cancel key
14 Program key Press this key to program transmission
15 Accessibility
Display key
16 Document Box
key
17 Send/FAX key Press this key to use the machine as FAX.
18 Touch panel Touch the touch panel to operate the FAX.
Press this key to place the machine in the low
power mode.
sleep mode or to turn off the main power.
The Main power indicator lights when the
main power of the machine is turned ON.
Press this key to check the send status or job
log, or to stop the current job.
contents.
Press this key to enlarge the touch panel
display.
Press this key to use the FAX Box.
19 Clear key Press this key to clear entered destination,
number, or text.
OPERATION GUIDE 1-5
Part Names and Functions
20 Numeric keys Use these keys when entering the destination
number of sub addresses.
21 Start key Press this key to start sending a FAX or
reading an original.
22 Stop key Press this key to stop direct transmission or
reading an original.
23 Reset key Press this key to reset the settings.
1-6 OPERATION GUIDE
Touch Panel
Send Screen
Part Names and Functions
1
For the screens required when functions other than FAX are used, refer to
the machine’s Operation Guide.
Appears when pressing the Send/FAX key.
[Destination] screen
1
[Quick Setup] screen
2
Ready to send.
Enter Des tination.
Destination
On Hook
Free
Destination Quick Setup Type of Original/
Status
Sending I mage
Original
Zoom
Send
Change Setting
Status
Chain Det ail/Edit Delete Recall
001 002 003 004 005
A OFFIC E
006 007 008 009 010
Transmission
Ready to send.
Enter Des tination.
:
Letter
:
100%
:
Letter
100 % Normal 0 200 x200 dpi
1- sided T ext+Phot o Monochrom e
Quick SetupDestination
Destination
Zoom Dens ity Sc an
2-s ided/Bo ok
Original
Original
Image
Type of Original/
Transmission
Detai l
Color/Im age Advanced
Fine
Color/Im age Advanced
Resolution
Color
Selec tion
1/1
1/10
1/ 1
Destination
0
Addres s B ook
E-mail
Addr Entry
Folder Path
Entr y
FAX No.
Entr y
No.
i-FAX
Addr Entry
Setup
10/10/2007 10:00
Destination
0
Setup
10/10/2007 10:00
[Type of Original/
3
Transmission]
screen
Ready to send.
Enter Des tination.
Sending I mage
Original
:
Letter
100%
Zoom
:
Letter
Send
:
Previ ew
Status
Original
Siz e
Original
Orientation
Quick SetupDestination
Mixed Sized
Originals
File Format File
Type of Original/
Transmission
2- sided/ Book
Original
Separa tion
Color/Image
Destination
Sending Si ze
Long
Original
Advanced
Setup
10/10/2007 10:00
0
OPERATION GUIDE 1-7
Part Names and Functions
[Color/Image]
4
screen
[Advanced Setup]
5
screen
Ready to send.
Enter Des tination.
Sending I mage
Original
:
Letter
Zoom
::100%
Send
Letter
Change Setting
Status
Ready to send.
Enter Destination.
Sending Image
Original
:
Letter
100%
Zoom
:
Letter
Send
:
Previ ew
Status
Densi ty Ori ginal
Sharpness B ackground
Quick SetupDestination
Border Erase Zoom Job Finish
Centering File Name
Quick SetupDestination
Image
Densi t y Adj .
Type of Original/
Transmission
Entr y
FAX Direc t
Transmission
Type ofO riginal/
Transmission
Destination
Scan
Resolution
Color/Im age Advanced
Notic e
Cont inuous
Scan
FAX
Polling RX
Color/Im age Advanced
Color
Select ion
FAX Delayed
Transmission
E-m ail
Subject /B ody
Send and
Print
1/2
Setup
10/10/2007 10:00
Destination
Setup
10/10/2007 10:00
0
0
Document Box Screen
Appears when pressing the Document Box key.
[Custom Box] screen
1
[Job Box] screen
2
Custom Box
No.
Box Name Owner
Status
Job Box
Priv at e Pri nt/St ored Job
Qui ck C opy/Pr oof and Hold
Repeat Copy
Form for Form O verlay(Copy)
Store File Detail Open
Job BoxCustom Box
Box Name
Use(% )
FAX B oxRemovable Memory
Files
Open
Edit Box
1/1
10/10/2007 10:00
0
0
0
0
Job BoxCustom Box
Status 10/10/2007 10:00
FAX B oxRemovable Memory
1-8 OPERATION GUIDE
Part Names and Functions
[Removable
3
Memory] screen
[FAX Box] screen
4
Removable Memory
Removable Memory
Name
Status
Date Siz e
Delet e Detai l
Job BoxCustom Box
FAX Box
Box Name
No. Owner Use(%)
BO X 1 Ano nymo us0001
BO X 2 Ano nymo us0002
Detai l
Job BoxCustom Box
Status
FAX B oxRemovable Memory
FAX B oxRemovable Memory
Open
-----
-----
1
1/1
Memory
Detai l
Remove
Memory
10/10/2007 10:00
Edit Box
1/1
Polling Box
10/10/2007 10:00
Status/Job Cancel Screen
Appears when pressing the Status/Job Cancel key.
[Printing Jobs]
1
screen
[Sending Jobs]
2
screen
Stat us
Stat us
Stat us Log
Job Ty pe A ll
Job No . Acce pted T ime T ype Job Na me Us er Na me Stat us
Pause A ll
Print Jobs
Print ing Jobs Sending Jobs Stor ing Jobs Devi ce /
Status
Job Ty pe
Job No . Acce pted T ime Type Des tinat ion Use r Nam e St at us
Cancel Detai l
Cancel Priority
Stat us Sche duled Jo b
All
Override
Move Up
Detai l
Com munic ati on
1/1
Paper /Suppli es
10/10/2007 10:00
Log
1/1
Print ing Jobs Sending Jobs Stor ing Jobs Devi ce /
Status
Com munic ati on
Paper /Suppli es
10/10/2007 10:00
OPERATION GUIDE 1-9
Part Names and Functions
[Storing Jobs]
3
screen
[Device/
4
Communication]
screen
Stat us
Stat us Log
Job Ty pe
Job No . Ac cept ed Time Type Jo b Name Use r Nam e Stat us
Status
Stat us
Scanne r
Ready.
Print er
Ready.
Removable Memory
Not connected.
Format Remove Format Print ing lis t
FAX Li ne 1
Ready.
Line Off
All
Cancel Detai l
Print ing Jobs Sending Jobs Stor ing Jobs Devi ce /
Manual RX
FAX
Log
Print ing Jobs Sending Jobs Sto ring Jo bs
Com munic ati on
Hard Di sk
Memory Card
Not connected.
Devi ce/
Com munic ati on
Paper /Suppli es
10/10/2007 10:00
Check New FAXFAX/i- FAX
Paper /Suppli es
10/10/2007 10:00Status
1/1
[Paper/Supplies]
5
screen
Stat us
Toner Inf ormat ion Pape r Ot hers
Toner Status Size Type Status Type Status
Black(K)
Waste T oner OK
Print ing Jobs Sendi ng Jobs St oring Jobs Devi ce/
Status
100%
Letter
Letter
Ledger
Ledger
Ledger
Plai n
Plai n
Plai n
Plai n
Plai n
100%
100%
100%
100%
100%
Com munic ati on
Paper /Suppli es
10/10/2007 10:00
1-10 OPERATION GUIDE
2 Preparation Before Use
This chapter explains the preparation necessary before the
machine is used for the first time after the FAX kit is installed
in the machine.
There is no need for the customer to undertake this
preparation if it has already been carried out by a service
representative.
• Selection of Telephone Line (Inch version only)........... 2-2
• Selection of Transmit Terminal Identification (TTI) ....... 2-3
• Setting the TTI information........................................... 2-4
• Date and Time Entry .................................................... 2-6
OPERATION GUIDE 2-1
Preparation Before Use
Selection of Telephone Line (Inch version only)
Select the telephone line according to the type you are contracted with.
Please note that selecting a wrong telephone line will prevent you from
sending fax.
NOTE: If you install the Dual FAX option and then use 2 phone lines,
select the option for each line.
Press the System Menu key.
1
Press [FAX/i-FAX], [Next] of Transmission, [Next] of FAX, and then
2
[Change] of FAX Port 1 or FAX Port 2 (option).
According to the type
3
of telephone line you
are contracted with,
press [Tone (DTMF)]
or [Pulse (10PPS)].
Press [OK].
4
To exit from this setup, press [Close] several times until the System Menu
5
default screen is displayed.
FAX - FA X Port
Set F AX port.
Tone(DTMF) Pulse( 10PPS )
Cancel OK
Status
10/10/2007 10:00
2-2 OPERATION GUIDE
Selection of Transmit Terminal Identification (TTI)
The transmit terminal identification (TTI) is the information about the
machine (transmit terminal) to be printed out on the fax on the receiving
system. The information includes transmission date and time, the number
of transmission pages, and the fax number. This machine enables the user
to select if the TTI is printed out on the fax on the receiving system.
Regarding the location of the information to be printed, you can select
inside or outside of the page image being sent.
NOTE: You can specify a separate TTI for fax transmissions and Internet
fax transmissions.
Normally, the Local FAX Name is printed in the transmit terminal
identification (TTI). However, when job accounting has been enabled, and
you send originals after entering an Account ID, the Account Name is
printed.
Press the System Menu key.
1
Press [FAX/i-FAX], [Next] of Transmission, [Next] of FAX (Send Fax) or i-
2
FAX (Send i-FAX) and then press [Change] of TTI.
Preparation Before Use
2
Press the location for
3
printing the
information on the
fax. If you don’t want
to print, press [Off].
Press [OK].
4
To exit from this setup, press [Close] several times until the System Menu
5
default screen is displayed.
FAX -TTI
Status
Attach TTI (Transmit Terminal Identification)
in transmitted documents.
Outside Insi deOff
Cancel OK
10/10/2007 10:00
OPERATION GUIDE 2-3
Preparation Before Use
Setting the TTI information
Register the name (local FAX name), fax number, and local FAX ID printed
in the transmit terminal identification (TTI) area.
By registering the TTI data, the receiver can easily find out where the FAX
came from.
Local FAX Name Registration
Register the local FAX name printed on in the transmit terminal
identification.
NOTE: To change the entry, follow the same operation.
Press the System Menu key.
1
Press [FAX/i-FAX], [Next] of Transmission, [Next] of Basic, and then
2
[Change] of Local FAX Name Entry. The entry screen will be displayed.
Enter the Local FAX
3
Name to be
registered. Up to 16
characters can be
entered.
NOTE: For details on character entry, refer to Character Entry Method on
page 2 of the Appendix.
Press [OK].
4
To exit from this setup, press [Close] several times until the System Menu
5
default screen is displayed.
Local FAX Information Entry
Register the local FAX information (local FAX number/ID) printed on in the
transmit terminal identification (TTI) area. The Local FAX ID is used for
transmission limit purposes. (Refer to Transmission Restriction on page 6-
16.)
Local FAX Name En try
Us e th e keyb oard to ent er.
z
xcvbnm . /
Lower-case No./Symbol Space
Upper-case
Status
16
Limi t: c harac ters
Inp ut: ch aracters0
LKIJ
09-87643521 =`
po[iuyretwq ]
;l
·kjhfdgsa
,
Cancel OK
Backspace
6/6/2006 10:00
NOTE: If you install the Dual FAX option and then use 2 phone lines, you
can register Local Fax Numbers for each of the lines.
To change the registration contents, follow the same operation.
2-4 OPERATION GUIDE
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