This Operation Guide contains information that corresponds to using both the inch and metric versions of fax machines using this Fax System.
Since the messages and terminology for keys and indicators on those respective operation panels differs between these two versions, for
purposes of clarification and easier understanding we have listed the names used in BOTH types of machine in the section herein titled Names
of Parts. However, in the main text of this guide, when the difference in a name or message is only one of upper- and lowercase spelling, we
have listed the information as it specifically pertains to the inch version of this machine. When there is even a slight difference in the message,
key/indicator name or other specifications, we have listed the information for the inch version followed, in brackets, by the corresponding
information for the metric version.
Trademark Information
• Microsoft, Windows, Windows NT and Internet Explorer are registered trademarks of Microsoft Corporation of the US and other countries.
• Windows ME and Windows XP are trademarks of Microsoft Corporation.
• Ethernet is a registered trademark of Xerox Corporation.
• IBM and IBM PC-AT are trademarks of International Business Machines Corporation.
• Adobe and Acrobat are registered trademarks Adobe Systems Incorporated.
All other company and product names contained in this Operation Guide are trademarks or registered trademarks of their respective
companies. The designations ™ and ® will not be used in this guide.
Please read the Operation Guide before using the facsimile.
Keep it close to the facsimile for easy reference.
The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user,
other individuals and surrounding objects, and ensure correct and safe usage of the facsimile. The symbols and their
meanings are indicated below.
DANGER: Indicates that serious injury or even death will very possibly result from insufficient attention to or
incorrect compliance with the related points.
WAR NING: Indicates that serious injury or even death may result from insufficient attention to or incorrect
CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to or
compliance with the related points.
incorrect compliance with the related points.
Symbols
The U symbol indicates that the related section includes safety warnings.
Specific points of attention are indicated inside the symbol.
......... [General warning]
......... [Warning of danger of electrical shock]
......... [Warning of high temperature]
The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited
action are indicated inside the symbol.
......... [Warning of prohibited action]
......... [Disassembly prohibited]
z symbol indicates that the related section includes information on actions which must be performed. Specifics of the
The
required action are indicated inside the symbol.
......... [Alert of required action]
......... [Remove the power plug from the outlet]
......... [Always connect the facsimile to an outlet with a ground connection]
Please contact your service representative to order a replacement if the safety warnings in the guide are illegible or if the
guide itself is missing. (fee required)
<Note>
Due to performance updating, information in this Operation Guide is subject to change without notice.
Introduction
The explanations contained in this Operation Guide have been separated into different sections in order to allow those using a fax for the first
time, as well as those well familiar with such operation, to use this machine efficiently, properly and with relative ease. A basic introduction to
each section can be found below for reference. Refer to the related section when using this fax.
Important!
Please read first.
Section 1
Names of Parts /
Preparations /
Features and
Functions of this Fax
Section 2
Basic Use of this
Fax
This section contains notes and cautions on installation and operation that should be read prior to
using this fax machine for the first time and then strictly obeyed in order to ensure its safe and
proper operation. BE SURE to read the notes and cautions contained in the Operation Guide for
your copier as well.
This section contains explanations on the names of the various parts of this fax and their
functions, as well as certain settings and preparations required before you actually use the fax for
the first time.
Reading the explanations regarding the various features and functions of this fax as well will
assist you in its overall use.
This section contains explanations on such basic fax operations as “Sending Documents” and
“Receiving Documents Automatically”. Reading this section will make it possible for you to
perform the basic procedures required to operate this fax machine.
Section 3
Various Functions
of this Fax
Section 4
Troubleshooting
Section 5
Other Features of
this Fax
This section contains explanations on attempting procedures that will enable more effective use of
this fax by those individuals who have already become somewhat familiar with its basic operation.
It includes such instructions as setting the time for a transmission to begin, transmitting the same
documents automatically to multiple destinations and for transmitting both sides of duplex
(2-sided) documents.
This section contains explanations on handling problems that may occur during operation of this
fax. It includes information on responding to error messages that are displayed as well as check
points regarding the various settings made.
BE SURE to read this section carefully and follow all procedures and cautions precisely.
This section contains explanations on using the more specialized functions of this fax for those
individuals who have become knowledgeable about and quite comfortable with its operation. It
includes such special instructions as how to limit who can transmit and receive documents with
this machine as well as on the procedures for receiving confidential documents that should not be
seen by third parties.
In addition, this fax contains F-Code Based Communication capabilities that enable more
functional compatibility with other companies’ fax machines and a Restricted Access function that
enables the convenient control of fax communication performed with this machine.
i
Section 6
Introduction
Managing
Information About
Your Fax
Communications
Section 7
Various Settings
and Registration in
this Fax
Section 8
Optional
Equipment
This section contains explanations on checking the message display for information on the
conditions surrounding recent fax transmissions and reception.
In addition, it includes explanations on how to print out the management reports and lists that
contain information about the result of fax communications and other settings made in this fax.
This section contains explanations on certain settings and registration such as adjusting the
volume of the alarm that sounds in the event of some sort of error.
Use this section to perform the settings and registration most appropriate to how you use this fax.
This section contains an explanation on the addition of Optional Memory, something which
enables the use of the Ultra fine resolution mode and thus allows even clearer fax transmission
and reception of documents.
Section 9
Network FAX
Settings
(Option)
Section 10
Reference
Information
This section contains explanations on the setup procedure and settings to be performed on the
machine in order to use the Network FAX functions available when the optional Printer/Scanner
Kit is installed on this fax machine. Be sure to read the On-Line Manual on the included CD-ROM
as well.
This section contains information on the specifications for this fax machine, a flowchart of the
menus that are shown in the message display and tables with explanations related to various
error codes. Use this section as reference when using this fax.
ii
Contents
Important! Please read it first. ....................................................................... viii
PRECAUTIONS FOR USE ..............................................................................................viii
Section 1 Fax Operation
(Names of Parts / Preparations / Features and Functions of this Fax) ..... 1-1
Names of Parts .........................................................................................................................1-1
Main Body Parts and their Functions .............................................................................................................1-1
Operation Panel and their Functions ..............................................................................................................1-2
Basic fax screen on the touch panel .................................................................................................................1-3
Registering the Information Identifying Your Facsimile (Location Info. setting) .......................................1-8
Setting the Current Date and Time (Date & Time setting) ..........................................................................1-9
Features and Functions of this Fax ........................................................................................1-11
Switching from the Copy Operation Mode to the Fax Operation Mode ......................................................1-11
What is the “Initial Mode”? ............................................................................................................................1-11
What is the Administrator Number Used For? ............................................................................................1-12
When You Press the Reset Key... ...................................................................................................................1-12
Automatically Clearing the Current Settings (Auto Clear function) .........................................................1-12
Using a 3-digit Document Number to Manage Fax Communications (Document Number) .....................1-12
Automatically Engaging the Energy Saving Mode (Auto Sleep function) .................................................. 1-12
Sending a Fax Directly from a Network Computer (Network FAX functions [option]) ............................1-13
Handling 2 Jobs Simultaneously (Dual Access function) ............................................................................ 1-13
Sending Multiple Sets of Documents in One Batch (Batch Transmission function) .................................1-16
Rotating the Document Image for Transmission (Rotate & Transmit function) .......................................1-16
Verifying IDs With the Other Party Using F-Codes (F-Code Based Communication) ..............................1-16
Receiving Documents Even When Paper Has Run Out (Memory Reception function) .............................1-17
Rotating Received Data to Fit the Available Paper (Rotate Received Data function) ...............................1-17
Backing Up Memory Even During a Power Failure (Imaging Memory Backup function) .......................1-17
Printing Out Received Documents Even During Copying (Fax Priority Printout function) .....................1-18
Make Copies Even During Printing of an Incoming Fax (Copy Priority Printout function) ..................... 1-18
Using a 3-Digit Number to Select the Destination (Abbreviated Numbers) ..............................................1-18
Canceling a Communication .....................................................................................................2-9
Canceling a Memory Transmission (during scanning) ...................................................................................2-9
Canceling a Memory Transmission (during transmission) ............................................................................2-9
Canceling a Direct Feed Transmission .........................................................................................................2-10
Canceling a Reception .................................................................................................................................... 2-10
What is in the Character Input screen? ........................................................................................................2-11
How Do I Enter Characters? .......................................................................................................................... 2-12
Dialing the Destination Using Only One Key (One-Touch Keys) ...........................................2-13
Registering New One-Touch Keys .................................................................................................................2-13
Modifying or Deleting Registered Information .............................................................................................2-16
iii
Contents
Dialing With a One-Touch Key ...................................................................................................................... 2-17
Printing Out a One-Touch Key List ..............................................................................................................2-18
Dialing the Destination Using Only a 3-Digit Number (Abbreviated Dialing) .........................2-19
Dialing the Destination Using the Address Book (Address Book) .........................................2-21
Searching for a Destination with the Address Book ....................................................................................2-21
How Do I Find a Destination in the Address Book? .....................................................................................2-21
Printing Out a Telephone Directory List ...................................................................................................... 2-23
Dialing the Same Number Again (Redailing functions) .........................................................2-24
Preparing the Next Documents During Another Communication (Standby Transmission) .....3-3
Sending the Same Documents to Multiple Destinations (Broadcast Transmission) ................3-5
Sending Important Documents Before Others (Interrupt Transmission) .................................3-7
Sending Documents at a Specified Time (Communication Using the Timer) ..........................3-8
Dialing the Destination With A Registered Number and the Keypad (Chain Dial Keys) ........3-10
Registering New Chain Dial Keys ................................................................................................................. 3-10
Modifying or Deleting Registered Information ............................................................................................. 3-12
Dialing With a Chain Dial Key ...................................................................................................................... 3-13
Managing Information for a Scheduled Communication (Editing a Communication in Memory)
Printing Out a Sample Image of Waiting Documents .................................................................................. 3-14
Force-Starting the Communication ............................................................................................................... 3-15
Deleting the Communication .........................................................................................................................3-15
Modifying the Contents of the Communication ............................................................................................3-16
.........3-14
Initiating the Fax Connection Manually (Manual Fax Transmission) .....................................3-19
Initiating the Fax Connection Manually (Manual Fax Reception) ..........................................3-20
Section 5 Other Features of this Fax ............................................................5-1
Automatically Switching Between the Fax and a Telephone (Auto FAX/TEL Switching) ........5-1
Automatically Switching Between the Fax and an Answering Machine (TAD Reception) .......5-3
Using Different Fax and Telephone Numbers (D.R.D. Reception) [Available in inch versions only]
Initiating Fax Reception From A Connected Telephone (Remote Switching) .........................5-6
Changing the Remote Switching Number ......................................................................................................5-6
Initiating the Reception ................................................................................................................................... 5-7
......5-5
iv
Contents
Allowing the Receiving Party to Initiate Reception (Polling Communication) ..........................5-8
Preparing Documents for a Polling Transmission ..........................................................................................5-8
Receiving Documents Using Polling Reception ..............................................................................................5-9
Communicating Using F-Codes (F-Code Based Communication) ........................................5-11
What F-Codes are used in this fax? ...............................................................................................................5-11
What are F-Code Boxes? ................................................................................................................................5-11
Communicating Confidentially (F-Code Based Confidential Communication) .......................5-12
Registering New F-Code Confidential Boxes ................................................................................................5-12
Modifying or Deleting F-Code Confidential Boxes .......................................................................................5-14
Sending Documents Using F-Code Based Confidential Transmission ........................................................5-15
Printing Out Documents from an F-Code Confidential Box ........................................................................5-16
Printing Out an F-Code Confidential Box List .............................................................................................5-17
Entering Documents into an F-Code Confidential Box ................................................................................5-18
Receiving Documents from an F-Code Based Bulletin Board ......................................................................5-20
Using a Relay Station to Send Your Documents
(F-Code Based Relay Broadcast Communication) .................................................................5-22
Registering New F-Code Relay Boxes ...........................................................................................................5-22
Modifying or Deleting F-Code Relay Boxes ...................................................................................................5-24
Sending Documents as an F-Code Based Relay Broadcast Transmission ..................................................5-25
Printing Out an F-Code Relay Box List ........................................................................................................ 5-27
Having Received Faxes Forwarded to Another Fax Number (Fax Forwarding) ....................5-28
Registering the Fax Forwarding Information ............................................................................................... 5-28
Modifying Registered Fax Forwarding Information .....................................................................................5-29
Dialing Multiple Destinations as a Group (Group Dial Keys) .................................................5-31
Registering New Group Dial Keys .................................................................................................................5-31
Modifying or Deleting Registered Information ............................................................................................. 5-32
Dialing With a Group Dial Key .....................................................................................................................5-34
Printing Out a Group Dial List ......................................................................................................................5-35
Saving Specific Communication Settings as a Single Program (Program Keys) ..................5-36
Registering New Program Keys .....................................................................................................................5-36
Modifying or Deleting Registered Information ............................................................................................. 5-38
Using a Program Key .....................................................................................................................................5-39
Printing Out a Program Dial List ..................................................................................................................5-40
Enabling Communication Only When Certain Passwords Match
Registering New Permit Telephone Numbers ..............................................................................................5-42
Modifying or Deleting Permit Telephone Numbers ......................................................................................5-44
Registering New Permit IDs ..........................................................................................................................5-45
Modifying or Deleting Permit IDs ................................................................................................................. 5-46
Turning Password Check Communication ON/OFF ....................................................................................5-47
Communicating with Encrypted Documents (Encrypted Communication) ............................5-48
Registering New Encryption Keys .................................................................................................................5-48
Modifying or Deleting Encryption Keys ........................................................................................................5-50
Registering New Encryption Boxes ...............................................................................................................5-51
Modifying or Deleting Encryption Boxes ...................................................................................................... 5-53
Performing the Operation at the Transmitting Fax .....................................................................................5-54
Performing the Operation at the Receiving Fax ...........................................................................................5-54
Printing Out Documents from an Encryption Box .......................................................................................5-55
Printing Out an Encryption Key List ............................................................................................................5-56
v
Contents
Printing Out an Encryption Box List ............................................................................................................ 5-57
Managing Fax Use by Each Department (Restricted Access) ..............................................5-58
Using the fax with Restricted Access turned ON... ...................................................................................... 5-59
Accessing the Registration Select Screen When Restricted Access is Turned ON .....................................5-59
Accessing the Application Screen When Restricted Access is Turned ON ..................................................5-60
Accessing the Report Selection Screen When Restricted Access is Turned ON .........................................5-61
Printing Out a Restricted Access Report ...................................................................................................... 5-63
Section 6 Managing Information About Your Fax Communications .........6-1
Checking the Result of Each Communication (Communication Result Display) ..................... 6-1
Checking the Result of Transmissions ............................................................................................................ 6-1
Checking the Result of Receptions ..................................................................................................................6-2
Printing the Different Management Reports/List (Management Reports/Lists Printout) .......... 6-4
Printing Out an Activity Report ...................................................................................................................... 6-4
Printing Out a Confirmation Report ...............................................................................................................6-5
Printing Out a User Setting List ..................................................................................................................... 6-6
Section 7 Various Settings and Registration ...............................................7-1
Turning Print Out of Each Report ON/OFF (Print Report setting) ...........................................7-1
Turning the Bulletin Board ON/OFF (Bulletin Board setting) ...................................................7-3
Setting the Number of Rings [Auto Fax Reception] (Number of Rings setting) .......................7-4
Making Volume Settings (Volume setting) ...............................................................................7-5
Setting the Document Size for Scanning from the Document Processor (Scan from DP setting)
..........7-6
Setting the Default Transmission Mode (TX Mode/Default setting) .........................................7-7
Selecting the Automatic Reception Mode (Receive Mode setting) ..........................................7-8
Turning Reception Date & Time Print Out ON/OFF (RX Date/Time setting) ...........................7-9
Selecting the Paper Feed Selection Mode (Fax Paper Feeding Tray setting) ......................7-10
Performing the Setup Procedure ..............................................................................................9-2
Connecting the Fax Machine and the Computer ......................................................................9-3
Making the Initial Settings on the Fax Machine ........................................................................9-4
Registering the Network FAX Reception Settings ......................................................................................... 9-4
Turning the Save Transmitted Documents Function ON/OFF .....................................................................9-5
Selecting the File Type ..................................................................................................................................... 9-6
vi
Contents
Registering the Network FAX Information ................................................................................9-7
Printing Out a Network FAX Settings List ...............................................................................9-12
Section 10 Reference Information .............................................................. 10-1
Index .....................................................................................................................................10-11
vii
Important! Please read it first.
This Operation Guide contains information on using the facsimile
functions of this machine. BE SURE to read the Operation Guide
for your copier as well and maintain both guides in good condition
in a location close to the machine.
During use, refer to the Operation Guide for your copier for
information regarding the sections listed at right.
INSTALLATION PRECAUTIONS
Caution Labels
INSTALLATION PRECAUTIONS
PRECAUTIONS FOR USE
How to load paper
Replacing the toner cartridge and waste toner tank
When paper misfeeds
Troubleshooting
Cleaning the copier
Environment
• Avoid installing this product in locations where the top or upper
rear portion of the unit will be exposed to direct sunlight. Such
conditions might adversely effect the unit’s ability to detect the
correct size of originals and documents. When such a location
cannot be avoided, change the direction the unit is facing in order
to eliminate exposure to direct sunlight.
PRECAUTIONS FOR USE
CAUTION
• DO NOT leave the Document Processor open as
there is a danger of personal injury.................................
Power supply/Grounding the product
• DO NOT connect this product to the same outlet as an air
conditioner or copier, etc.
Other precautions
• DO NOT open the front cover or left cover, turn off the main
power switch, or pull out the power plug while transmitting,
receiving, or copying.
• This product may only be used within the country of purchase
due to the different safety and communication standards in each
country. (International communication standards, however,
make the communication between countries possible.)
• This product may be inoperable in areas with poor telephone
lines or communication conditions.
• “CALL WAITING” or other telephone company optional services
that produce audible tones or clicks on the line can disrupt or
cause termination of facsimile communications.
• No matter what the status of the unit, if the sound of the motor
within the unit is audible, never open either the front cover or
the left cover, nor turn off the main power switch.
• Return used battery to point of sales.
viii
ix
Section 1Fax Operation
(Names of Parts / Preparations /
Features and Functions of this Fax)
Names of Parts
Main Body Parts and their Functions
The following contains information on the names and functions of the parts that are required when this machine is used as a facsimile.
Refer to the Operation Guide for your copier for information on other parts of this machine.
(8)
(12)
(11)
(1)
(1) Operation panelUse the operation panel to perform the procedures required for fax communication.
(2) Multi-BypassPaper can be set in the Multi-Bypass as well. In order to use the Multi-Bypass, it is necessary to select
“ON” under “Turning Manual Paper Feed ON/OFF (“Bypass feeding” setting)” on page 7-16. Refer to the
Operation Guide for your copier for more detailed information regarding the use of the Multi-Bypass.
(3) Telephone jack (T)Use this jack to connect a separately purchased telephone to the fax.
(4) Line jack (L)Use this jack to connect the fax to a telephone line using the modular cord.
(5) Main power switchTurn this switch ON ( | ) in order to perform fax and copy operations. The touch panel will light and
operation will be possible.
(7)
(6)
(10)
(9)
(2)
(5)
(3)
(4)
z Document Processor
This unit is a duplex document feeder from which you can fax both 1-sided and 2-sided originals.
(6) Document tableSet the documents you want to transmit on this table. Up to 100 sheets of up to 11" x 8 1/2" [A4] size
paper, or up to 70 sheets of 8 1/2" x 14" or 11" x 17" [A3 or Folio] size paper, can be set at one time.
(7) Document insert guidesAdjust these guides to match the width of the documents.
(8) Document Processor
reversing cover
(9) Document eject coverDocuments are ejected onto this cover after being scanned.
(10) Eject guideOpen this guide when transmitting documents of a large size such as 8 1/2" x 14" or 11" x 17" [A3 or
(11) Document Processor
open/close lever
(12) Document set indicatorThis indicator indicates the status of the documents set in the Document Processor. Documents are set
Open this cover if a document jams.
Folio].
Operate this lever when opening and closing the Document Processor.
properly when the indicator is lit green.
1-1
Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)
Operation Panel and their Functions
The following contains explanations on the names and functions of the keys and indicators that are utilized when this machine is used as a
facsimile. Refer to the Operation Guide for your copier for information on the keys and indicators that are utilized when this machine is used
as a copier.
(8)(9)(10)
(6)
(11)
(12)
(7)
(1)
(1) Touch panelIndicates operation procedures as well as trouble with the machine. Keys related to operational
procedures which appear on the touch panel with their name displayed are indicated in this handbook
within double quotation marks. (Ex.: Press the “xxx” key.)
(2) KeypadUse the keypad to enter fax numbers, etc.
* Even if your telephone service is for pulse dialing, press the star (*) key and any key pressed on the
keypad after that will transmit the related tone signal. (Inch version only)
(3) Start keyPress this key when you want to initiate a fax communication.
(4) Fax key / Fax indicatorPress this key when you want to switch between the Copy Operation and Fax Operation modes. The Fax
indicator is lit when the machine is in the Fax Operation mode.
(5) Fax data indicatorThis indicator blinks during a fax communication. When this indicator is lit, there are received
documents or documents to be transmitted, etc., stored in memory.
(6) Reset keyPress this key when you want to cancel an operation in progress and have the touch panel return to the
initial mode settings.
(7) Stop/Clear keyPress this key when you want to delete registered fax numbers or names, as well as when you want to
stop an operation in progress.
(2)(3)(4)(5)
(8) Job Queue keyPress this key when you want to give priority to printing out a received fax during a copy operation.
(Refer to page 1-18.)
(9) Default keyPress this key when you want to perform settings related to the various default modes for the fax
functions of this machine.
Interrupt key/indicator lamp
(10)
Power key/indicator lamp
(11)
(Metric version only)
(12)
Main power indicator lamp
(Metric version only)
Press this key when you want to interrupt a fax reception in order to make copies. The indicator lamp in
the Interrupt key will light when the machine is in the Interrupt mode. (Refer to page 1-18.)
Press this key when you want to turn the Sleep mode ON. Press the same key again to turn the Sleep
mode OFF.
This lamp will light when the main power switch is turned ON ( | ).
1-2
Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)
Basic fax screen on the touch panel
The initial screen that appears in the touch panel when you press the Fax key in any other mode in order to change to the Fax Operation mode
is called the “basic fax screen”. The following contains information on the basic keys which are displayed in this screen and their functions.
Inch
Metric
(1)
(2)
(3)
(1)
(2)
(3)
(4)(5)(6)
(4)(5)(6)
(7)
(7)
(1) Message displayCurrent status, the next step in a procedure and error messages are shown in the message display.
(2) Number of destinations
display
(3) Speed-dial keysKeys that you have registered to function as either a one-touch key, a group dial key (G), a program key
(4) “Address book” keyPress this key when you want to use the address book. (Refer to page 2-21.)
(5) “Abbrev.” keyPress this key when you want to use the abbreviated number that a destination number is registered
(6) “TX setting” keyPress this key when you want to perform settings related to transmission conditions such as the size of
The number of destinations that you have chosen to dial to is shown in this area.
(P) or a chain dial key (C) are displayed here.
under in order to dial that number. (Refer to page 2-19.)
the documents to be transmitted, the image quality of those documents, the contrast at which you want
to send them and the time when they should be sent. Once you press this key, the TX Setting screen will
appear.
(7) “T” and “S” cursor keysUse these keys when you want to display speed-dial keys other than those which are currently displayed.
1-3
Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)
(13)
Inch
(8)
(9)
(10)
(11)
(12)
(13)
Metric
(8)
(9)
(10)
(11)
(12)
(8) “Dest. check” keyPress this key when you have entered multiple destination fax numbers using speed-dial keys, etc., and
you want to check the list of those numbers.
(9) “Re-dial” keyPress this key when you want to have the fax automatically redial the most recently dialed number.
(10) “On-hook” keyWhen a separately purchased telephone is connected to this fax machine and you press this key, you can
(11) “Memory TX” / “Dir. Feed
Tx” key
dial a destination number without having to pick up the receiver.
When you want to switch between the Memory Transmission mode (“Memory Tx”) and the Direct Feed
Transmission mode (“Dir. Feed Tx”). The mode will change each time you press this key.
(12) Reception mode select
key
(13) Memory barIndicates the amount of data stored in memory. As documents are being stored, the bar will move
Press this key when you want to select a different reception mode. The display will change to the
reception mode selection screen where you can select the desired reception mode by pressing the “Auto
RX”, “Manual RX” or “Answering Machine” key, as appropriate.
towards “100%” indicating that the data stored in memory is increasing. Once it reaches “100%”, no more
documents can be stored in memory.
1-4
Inch
Metric
Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)
(14)
(15)(16)(17)(18)(19)
(14)
(15)(16)(17)(18)(19)
(14) Fax number displayThe number that you have entered to dial is displayed here.
(15) “Basic” keyPress this key when you want to return to the basic fax screen.
(16) “Application” keyPress this key when you want to use one of the various functions of this fax machine such as polling, etc.
(17) “Register” keyPress this key when you want to perform one of the various registration procedures of this fax machine.
(18) “Print Report” keyPress this key when you want to print out one of the various reports or lists of this fax machine.
(19) “Status” [“Act status”]
key
This key is displayed during a transmission, reception or printout. Press this key when you want to verify
the contents of the operation.
1-5
Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)
Preparations
When using the fax functions of this machine for the first time after purchasing your Fax System, perform the procedures as explained in
“Setting the Type of Phone Line” through “Setting the Current date And Time (Date & Time setting)”.
* If your service representative performs these settings during set-up of your Fax System, there is no further need for you to perform these
procedures.
Designating the Type of Phone Line
Being Used (Line Type setting)
(Inch version only)
Set the type of phone line here to correspond to the type of
telephone service that you are using. BE SURE the type of phone
line you select here is correct because, if the setting is incorrect, fax
communication will be impossible.
* Prior to operation, check the message display to make sure that
the touch panel is in the initial mode for fax operation.
(Refer to “What is the “Initial Mode”?” on page 1-11.)
* If you want to cancel the procedure part way through, press the
Reset key. The touch panel will return to the basic copy screen.
Press the Default key. The Default Setting screen will
1
appear.
Press either the “Tone Line (DTMF)” key or the “Pulse
4
Line(10PPS)” key, as appropriate.
Press the “Close” key. The message display will return to
5
the same screen as was displayed in step 3.
If you are finished making settings, press the Reset key to
6
return to the initial mode.
Press the “FAX default” key.
2
Make sure that “Line Type” is highlighted and press the
3
“Change #” key.
1-6
Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)
Turning TTI Transmission ON/OFF (TTI
setting)
The TTI (Transmit Terminal Identifier) refers to information –
such as the time of the transmission, the number of pages, your
station name and fax number, etc. – that is automatically sent to
the receiving party's fax and printed out on the received
documents. With this fax, you can select here whether or not that
TTI information will be sent to the receiving party's fax, and – if it
is – whether it will be printed inside or outside the border of the
transmitted page.
* Prior to operation, check the message display to make sure that
the touch panel is in the initial mode for fax operation.
(Refer to “What is the “Initial Mode”?” on page 1-11.)
* If you want to cancel the procedure part way through, press the
Reset key. The touch panel will return to the basic copy screen.
Press the Default key. The Default Setting screen will
1
appear.
If you want your TTI information to be sent to the other
4
party, press the desired location where you want it to be
printed.
If you do NOT want it to be sent, press the “Not Printed”
key.
(inch)
(metric)
Press the “Close” key. The message display will return to
5
the same screen as was displayed in step 3.
Press the “FAX default” key.
2
3
(inch)
(metric)
Press the “T” cursor key until “TTI” is highlighted and
then press the “Change #” key.
If you are finished making settings, press the Reset key to
6
return to the initial mode.
1-7
Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)
Registering the Information Identifying
Your Facsimile (Location Info. setting)
If you register information identifying your station (fax number,
station name and station ID) here, it can be sent to the receiving
party's fax and printed on the received documents, thereby
instantly notifying that party of the source of the fax transmission.
* Use the following procedure as well when you want to change
information that is already registered.
* Prior to operation, check the message display to make sure that
the touch panel is in the initial mode for fax operation.
(Refer to “What is the “Initial Mode”?” on page 1-11.)
* If you want to cancel the procedure part way through, press the
Reset key.
Press the “Register” key. The Registration Select screen
1
will appear.
(inch)
Press the “Location Info.” key. The currently registered
2
information will be displayed.
(inch)
(metric)
* To register your fax number: Press the “” key and go
to step 3.
To register your station name: Press the “Own Name”
key and go directly to step 5.
To register your station ID: Press the “Own ID” key and
proceed directly to step 7.
(inch)
(metric)
(metric)
z Registering your fax number
3
Use the keypad to enter your fax number.
* The fax number can be up to 20 digits in length.
* If you want to clear the currently displayed number
from the message display, simply press the Stop/Clear
key.
* If you want to revise the entered number, press the “
or “” cursor key to move the cursor to the number that
you want to change. Then press the “Delete” key to
delete that number and enter the correct number as
desired.
(inch)
”
1-8
(metric)
Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)
Press the “OK” key. The message display will return to
4
the same screen as was displayed in step 2.
z Registering your station name
5
Enter the desired name for your station. (Refer to
“Entering Characters” on page 2-11.)
* Your station name can be up to 32 characters in length.
In the Character input screen, press the “End” key. The
6
message display will return to the same screen as was
displayed in step 2.
z Registering your station ID
7
Use the keypad to enter the desired station ID (4 digits).
* If you want to reset the displayed number to “0000”,
simply press the Stop/Clear key.
* If you want to revise the entered number, press the “
or “” cursor key to move the cursor to the number that
you want to change. Then enter the correct number as
desired.
(inch)
”
Setting the Current Date and Time
(Date & Time setting)
Set the date and the time that will appear in the message display
here. BE SURE that the date and time that you set here are correct
since they will serve as a basis for all communications that use the
timer.
* Prior to operation, check the message display to make sure that
the operation panel is in the initial mode for fax operation.
(Refer to “What is the “Initial Mode”?” on page 1-11.)
* If you want to cancel the procedure part way through, press the
Reset key.
Press the “Register” key. The Registration Select screen
1
will appear.
(inch)
(metric)
(metric)
Press the “Confirm” key. The message display will return
8
to the same screen as was displayed in step 2.
If you are finished making settings, press the Reset key to
9
return to the initial mode.
Press the “Date & Time” key. The currently registered
2
information will be displayed.
(inch)
(metric)
1-9
Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)
Use the keypad to enter the present date, in order of the
3
month, day and year (day, month and year).
* Use the “
required.
” or “” cursor keys to move the cursor as
(inch)
(metric)
Press the “Time” key and then use the keypad to enter the
4
present time.
* The time should be entered on a 24-hour basis
(00:00 - 23:29).
Press the “Confirm” key. The message display will return
5
to the same screen as was displayed in step 2.
If you are finished making settings, press the Reset key to
6
return to the initial mode.
1-10
Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)
Features and Functions of this Fax
The following contains explanations about features and functions that should be understood when this machine is used as a facsimile.
Switching from the Copy Operation
Mode to the Fax Operation Mode
This machine was fundamentally designed for use as a copy
machine and the default setting is the Copy Operation mode.
Therefore, if you want to send a fax to another party it is first
necessary to switch to the Fax Operation mode.
However, in terms of receiving a fax. since the Automatic Fax
Reception mode is the default setting, fax reception is possible and
the documents will be printed out automatically even when the
machine is in the Copy Operation mode.
When the machine is in the Copy Operation mode, the COPY
indicator will be lit. To switch to the Fax Operation mode, simply
press the Fax key. Once the machine is in the Fax Operation mode,
the Fax indicator will light and the touch panel will change to the
basic fax screen.
What is the “Initial Mode”?
The initial screen that appears in the touch panel when you press
the Fax key and change to the Fax Operation mode, or that
normally appears in the Fax Operation mode after a successful fax
transmission or reception, is called the “basic fax screen”. The
accompanying default settings and related operational status is
known as the “initial mode”.
When the fax machine is in the initial mode for fax operation,
“Ready for fax transmission” will be shown in the message display.
Always check the touch panel to make sure that is it is in the initial
mode and displaying this basic fax screen PRIOR to performing
any facsimile operation.
The fax machine will also return to the initial mode when the Auto
Clear function engages.
(inch)
z Message display when Restricted Access is turned ON...
Even if the fax machine is in the initial mode for fax operation, the
message display will differ if Restricted Access is turned ON.
(inch)
(metric)
In this case, it is necessary to enter your ID-code or the registered
administrator number in order to use the fax.
If a viable ID-code or the registered administrator number is
entered, the touch panel will change to the standard initial mode
for fax operation.
NOTE
When Restricted Access is turned ON, it is necessary to
enter the registered administrator number in the
Restricted Access Login Screen in order to access the
various setting and registration procedures of this fax.
Even if a viable ID-code that enables fax operation is
entered, the menus that correspond to the various
management-related setting and registration procedures
of this fax will not be available. (Refer to “Managing Fax
Use by Each Department (Restricted Access)” on page
5-58, and the Operation Guide for your copier.)
(metric)
1-11
Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)
What is the Administrator Number Used
For?
In order to manage each individual's or each department's use of this
fax in the Fax Operation mode – and enhance security during Encrypted
Communication as well – it is necessary to enter the registered
administrator number in those cases noted in (1) and (2) below.
As you can only register one administrator number, it is
recommended that the person-in-charge of managing use of this fax
be the one to register that number.
The factory default administrator number is The factory default
*
administration number is “3000” (for 30 sheets/min. copiers), “4000”
(for 40 sheets /min. copiers) and “5000” (for 50 sheets /min. copiers).
(1) You must enter the administrator number when...
• turning Restricted Access ON and OFF.
• registering ID-codes.
• registering Encryption Keys.
• printing out the Encryption Key List.
• registering the SMTP authorization password (Registering
the Network FAX information)
(2) If Restricted Access is turned ON, you must enter the
administrator number when...
printing out any report or list other than the Activity Report.
•
• performing any setting or registration procedure.
NOTE
It is suggested that you make some sort of note of the new
administrator number after changing it. If, for any
reason, you lose reference to the number, you will not be
able to access to the various setting, registration,
modification and deletion procedures of this fax.
Using a 3-digit Document Number to Manage
Fax Communications (Document Number)
The fax uses a 3-digit document number in order to manage each
fax communication. This document number is assigned during each
procedure and in the order that each communication that uses the
timer, as well as each transmission or reception, is accomplished.
The actual timing of the determination of each document number
will differ depending upon the operation being carried out.
In addition to appearing in the message display, this document
number can be verified by checking the Transaction Result display,
the Delayed Communication Report that is printed out for each
communication that uses the timer or by printing out a
Confirmation Report. (Refer to “Checking the Result of
Transmissions” on page 6-1, “Printing Out a Confirmation Report”
on page 6-5, and “Turn in g Print Out of Each Report ON/OFF (Print
Report setting)” on page 7-1.)
(inch)
(metric)
When You Press the Reset Key...
When you want to cancel a procedure part way through, simply
press the Reset key. The touch panel will automatically return to
the initial mode for fax operation.
* If, however, documents have already been set when you press the
Reset key, the displayed size of those documents will remain in
the message display.
* Depending on the status of the operation, there are occasions
when pressing the Reset key may have no effect.
Automatically Clearing the Current
Settings (Auto Clear function)
Automatically Engaging the Energy
Saving Mode (Auto Sleep function)
Anytime there is no operation of or activity with this fax (no keys
are pressed, no documents are set, nothing is printed out, etc.) for a
designated period of time, the Auto Sleep function will engage for
energy saving purposes and the fixing section heater and fan inside
the machine will shut down.
The amount of time most copy or fax machines spend waiting for
some operation to begin is generally greater than the time actually
spent on copying or fax communication. Thus, the energy consumed
during that time is a great percentage of the overall energy used by
the machine. Shutting down the fixing section heater and fan
enables energy and cost reductions by minimizing unnecessary
energy consumption while the machine is in this waiting state.
* It is possible to change the amount of time that will elapse before
the Auto Sleep function is to engage (factory default: 60 minutes).
It is recommended that this be set to a longer period of time if the
machine is used frequently during the day, and to a shorter time
if there are normally long periods between use. (Refer the
Operation Guide for your copier.)
The Auto Clear function will clear all entered settings and the
touch panel will return to the initial mode settings after any type of
transmission or print out, or if you do not press any keys within 90
seconds during any procedure.
* If, however, documents are set when the Auto Clear function
engages, the displayed size of those documents will remain in the
message display.
1-12
Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)
(Inch version)
* Once the Auto Sleep function engages, the main power switch
will turn OFF ( ) and all indications on the operation panel will
go out. It is therefore necessary to turn the main power switch
back ON (|) in order to send a fax or perform other fax operations
on this machine.
* If a fax comes in while the main power switch is in the OFF ( )
position, that fax reception will still be received and printed out.
(Metric version)
* Once the Auto Sleep function engages, the fax will enter the
Sleep mode. In this state, only the main power indicator lamp
will remain lit and all other indications on the operation panel
will go out. It will then be necessary to press the Power key in
order to send a fax or perform other fax operations on the
machine.
z If you receive a fax while the Auto Sleep function is
engaged...
Incoming faxes will be received and printed out even when the
Auto Sleep function is engaged.
Energy saving mode
Fax reception
Warm-up
Fax print out
Sending a Fax Directly from a Network
Computer (Network FAX functions [option])
z Reception
Documents sent by the other fax machine, etc., will be received by
this fax and saved via the Printer/Scanner Kit into a designated
folder on the network’s server computer (the computer on which
the included Scanner File Utility is installed). In this case, the
received document will be saved as a PDF or a TIFF file.
z Address Book
Destination fax numbers can be registered in advance for
transmission. Groups of up to 80 fax numbers can be registered in
this machine and can be used conveniently for Broadcast
Transmission, etc.
In addition, it is possible to import CSV format address books
created with other applications.
By installing the optional Printer/Scanner Kit, you will be able to
use the Network FAX functions of this machine. Use these
functions to send a document made on a network computer to the
other fax machine, or to receive a document from the other fax
machine onto your network computer. The main functions are as
follows.
z Transmission
When this fax machine and a computer are connected over the
same network, the image data of a document created on the
computer can be sent through the Printer/Scanner Kit that is
installed on the fax machine and then transmitted to the other fax,
etc.
Handling 2 Jobs Simultaneously
(Dual Access function)
The Dual Access function allows the machine to simultaneously
process 2 operations. For example, you can perform the procedure
to transmit documents even during an ongoing fax communication.
It is also possible to receive a fax during copying with the received
document(s) printed out automatically once the copy operation is
completed.
Because the Dual Access function is constantly enabled, no matter
what operation is currently in progress, you can perform fax
transmission procedures anytime that “Ready for fax transmission”
appears in the message display. No special settings are required to
use the Dual Access function.
1-13
Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)
> Checking the status of a fax communication in progress
Press the “Status” [“Act status”] key in the bottom right of the
touch panel. The document number and information related to the
other party will be displayed. (NOTE: It is possible to cancel that
ongoing communication by pressing the “Stop” key.)
(inch)
(metric)
* Press the “Close” key to return to the previous screen.
> Checking the status of a print out in progress
Press the “Status” [“Act status”] key in the bottom right of the
touch panel.
(inch)
z Table of Operations Available/ Unavailable under Dual
Access
(metric)
* Press the “Close” key to return to the previous screen.
<When the Dual Access function is not available>
There are cases in which the Dual Access function is not available.
For example, during a fax communication to one party, you will not
be able to receive a fax from another party, nor can you perform
setting or registration procedures during any fax transmission or
reception.
In such cases, perform the desired operation after the current
communication is completed.
Refer to “z Table of Operations Available/ Unavailable under Dual
Access”, for more detailed information regarding which operations
can and cannot be performed simultaneously.
* Communications that use the timer will not be accomplished,
even upon reaching the designated time for the communication to
begin, until the current operation has been completed.
1-14
Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)
<Table codes>
The numbers and symbols shown in the table above refer to the
following:
*: During procedures that use the message display but are not
included in the initial procedures listed in the table above, the
procedure will work just like this operation.
O:The additional operation will work unconditionally with the
initial operation.
–: Unrelated to fax operation.
X: The additional operation will NOT work with the initial
operation.
U: The additional operation will work with the initial operation
under certain conditions. The adjoining numerals refer to the
following conditions:
1: Print out will be accomplished once printing is possible and the
fax is in the Fax Operation mode.
2: Direct Reception will switch to Memory Reception and print out
will be accomplished once printing is possible and the fax is in
the Fax Operation mode.
3: Printing can be stopped and copies made.
4: Settings made in the Fax Operation mode will be deleted once
the machine is switched to the Copy Operation mode.
5: It is possible to add fax default settings, but those
communication settings, etc., that have already been made will
be canceled.
6: Cannot be used with TWAIN. Scan to PC and E-Mail are
available.
7: Cannot be used with TWAIN. Scan to PC and E-Mail are
available in individual transmission modes, but not in the
continuous transmission mode.
1-15
Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)
Sending Multiple Sets of Documents in
One Batch
(Batch Transmission function)
Any time the destination as well as the scheduled time of
transmission is the same for separate sets of documents in
memory, up to 10 of these multiple sets of documents will be
automatically pooled together and transmitted during the same
communication.
This Batch Transmission function eliminates the need for you to
dial the same destination multiple times, thereby lowering
communication costs.
* Direct Feed Transmissions will not be included in a Batch
Transmission.
* If you register the same destination fax number for two
separately scheduled Broadcast Transmissions, those
transmissions will not be included in a Batch Transmission even
if they are scheduled for the same time.
* When the start time for a scheduled communication arrives and
another communication to the same party is currently waiting for
automatic redialing, both communications will be grouped
together and sent using Batch Transmission.
* When Restricted Access is turned ON, only communications that
were scheduled using the same ID-code will be sent using Batch
Transmission. Therefore, if different ID-codes were used when
scheduling two separate communications, those documents will
be transmitted separately even if the destination and the
scheduled time of transmission are the same.
Rotating the Document Image for
Transmission
(Rotate & Transmit function)
If 11" x 8 1/2" [A4] (width-wise) size documents are set in the
Document Processor or on the platen, this function will
automatically rotate the scanned data 90° counter-clockwise and
transmitted them as 8 1/2" x 11" [A4] (length-wise) documents.
* To enable the Rotate & Transmit function for documents set in
the Document Processor, you must select “Standard size” when
setting the document size for scanning from the Document
Processor. (Refer to “Setting the Document Size for Scanning
from the Document Processor (Scan from DP setting)” on page
7-6.)
* The Rotate & Transmit function will only engage for 11" x 8 1/2"
[A4] size documents.
Verifying IDs With the Other Party Using
F-Codes
F-Code Based Communication involves fax communication that
includes certain codes (in the form of numbers and symbols), the
base of a protocol that has been adopted for use by other facsimile
manufacturers as well. By using these codes, methods of
confidential communication – previously available only between
facsimiles that were both from the same manufacturer – are now
becoming possible between models from different manufacturers.
This fax has such F-Code capabilities.
By using an F-Code Box that has been registered in this machine
and designated for F-Code Based Communication to transmit and
receive documents, you can perform Confidential and Bulletin
Board Communications, as well as Relay Broadcast
Communications, between this machine and models from other
manufacturers.
In order to perform an F-Code Based Communication, the other
party’s fax must have F-Code Based capabilities specific to the
communication you are attempting. Therefore, you should
thoroughly discuss in advance with the party you plan to
communicate with the capabilities of your respective models before
attempting to transmit or receive using F-Code Based
Communications.
Refer to “Communicating Using F-Codes (F-Code Based
Communication)” on page 5-11, for a more detailed information
regarding the F-Code Based Communication capabilities of this
fax.
(F-Code Based Communication)
1-16
Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)
Receiving Documents Even When
Paper Has Run Out
(Memory Reception function)
When you cannot print out because paper has run out or a paper
jam occurs, the data for all received documents will be temporarily
stored in memory and will then be printed out automatically once
printing is enabled.
* If, for any reason, power to the fax is disconnected or lost, data
received into memory may be lost. Ask the other party to
retransmit any documents for which data was lost. (Refer to page
4-1.)
Backing Up Memory Even During a
Power Failure (Imaging Memory
Backup function)
If, for any reason, power to the fax is disconnected or lost, the
back-up battery in this machine will protect all data related to
documents that were already received into Imaging Memory, or
that are waiting for transmission, for up to 60 minutes (8 MB of
optional memory must be installed [totaling 16 MB in the
machine]).
Thus, if power is restored to the fax within that time period, those
communications that were scheduled and waiting in memory prior
to the failure will be carried out as scheduled.
If power cannot be restored in time and data is lost, a Power
Failure Report that indicates what information was lost will be
automatically printed out once power is restored to the fax.
* The actual length of time the back-up battery will protect the
data in memory may differ depending on the conditions and
environment of use of this machine.
Rotating Received Data to Fit the
Available Paper
(Rotate Received Data function)
Even if the orientation of the received documents and of the paper
set in the drawers differs, if their size is the same (11" x 8 1/2"
[A4]), this function will automatically rotate the received data 90°
counter-clockwise before printing it out. No special settings are
required to use this function.
* If paper of the same size is set in different orientations,
depending on the type of communication that is involved, there
are times when rotation of the received data is not possible. For
further information on paper orientation, refer to “Paper Size
and Priority Feed Chart” on pages 10-3 and 10-4.
* If the transmitting party’s TTI information is set to be printed
outside the border of the transmitted page, received data cannot
be rotated and the received image will be reduced slightly to
enable the appropriate information to be printed out.
1-17
Section 1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)
Printing Out Received Documents Even
During Copying (Fax Priority Printout
function)
Whenever an incoming fax arrives while multiple copy jobs are
scheduled to be printed, the fax will be printed as soon as the
current copy job is finished and before the next copy job begins. If,
however, you urgently need to interrupt the current copy job
BEFORE it is completed and print out that fax, perform the
following procedure.
(1) When an incoming fax is received, the Fax data indicator will
light.
(2) Press the Job Queue key. The Print Status screen will appear.
Make Copies Even During Printing of an
Incoming Fax (Copy Priority Printout
function)
It is possible to stop print out of an incoming fax and make copies
without having to wait for that print job to end.
(1) Press the Interrupt key. Copying is now possible.
(2) Once copying is completed, press the Interrupt key to return
to print out of the incoming fax.
(3) Press the “T” cursor key and select the fax job to be printed
out.
(inch)
(metric)
(4) Press the “Interrupt print” key. The received fax will be
printed out. Once print out of the received fax is complete, the
interrupted copy operation will be resumed automatically.
Using a 3-Digit Number to Select the
Destination (Abbreviated Numbers)
600 speed-dial keys are available and each of these keys can be
designated to function as either a one-touch key, a group dial key, a
program key or a chain dial key. Each of these keys is given a
3-digit “abbreviated number” between 001 and 600. It is then
possible to dial a destination number by simply entering the
corresponding abbreviated number. (Refer to page 2-19.) Since only
20 of these speed-dial keys can be display on the touch panel at one
time, using the corresponding abbreviated number may be faster
than the time required to change screens and find a desired key.
(inch)
(metric)
1-18
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