Triumph-Adler CLP4524MFP Instruction Handbook

Instruction Handbook

CLP 4416 | 4524 MFP

Digital Multifunctional

System

WELCOME

You have just acquired a new-generation communications terminal from TA Triumph-Adler and we congratulate you on your choice. This multi-function terminal can process both black&white and colour documents, and is capable of faxing, printing and scanning; it can also be used for communication on the Internet. Your terminal will meet all your professional requirements.

We highly recommend that you take the time to read this manual so that you can get the most out of the many features of your terminal.

For your comfort and your safety, we ask you to carefully read the paragraph Safety warning, on page 7-1 in the Safety chapter.

This user manual is applicable to the following model:

Model Equipment

Colorscanner

CLP 4416

• Duplex unit scanner colour

• 33.6 kbps fax modem (for colour and black&white fax) and 56 kbps data modem

• Emission / reception of SMS

• Duplex black&white and colour copy

• Network PC kit

• Memory card and USB key reader

It combines power, user-friendliness and simplicity thanks to its colour screen, its navigator, its multitask access and its direct access directory.

Through its Internet access, your terminal allows you to:

• send and receive faxes to E-mails thanks to the F@x to E-mail function,

• send and receive E-mails,

• send SMS's.

You can also print using the PCL

6 and KPDL/ SGScript 3 (emulation of the level 3 Postscript®

language) formats, both in black&white and in colour.

List of accessories

The following additional accessories are proposed for the Fax Laser Pro range:

• Directory card.

• Companion Suite Pro LH PC kit

Network PC kit

•

Consumables

To refer to the last page of this user manual for the references.

1. The list of accessories is subject to change without prior notice.

2. Option, depending on model.

SCANNER CONTROL PANEL

1. key:

duplex (double-sided) scan/copy

2. key: selection of colour mode.

3. key: scan resolution.

4. key: contrast setting.

5. Graphical colour screen.

6. Scan resolution indicator.

7. "Line" icon: *On: communication in progress. *Flashing : communication setting up.

Colour mode icon

On: colour mode active

Off: colour mode not active

Duplex printing indicator in copy mode:

*On: duplex mode activated.

*Out: duplex mode deactivated.

10.

Toner remaining indicator

On: end of toner,

Flashing: near the end of toner.

11. Message reception icon (SMS or attachment)

12. Memory occupation indicator

13. Indicator of documents to be printed

14. Digital keyboard.

15. Alphabetical keyboard.

16.

key: deletes the character to the left of t he cursor.

17. key: input or line feed.

18. key: access to special characters.

19. key:

20. key:

21. key:

22. key:

'crystal' function for photo printing

photo printing

black and white copy

colour copy

23. key: scan to e-mail (sending of Internet fax).

24.

PC key: scan to PC / scan to FTP / scan to disk

25. key: Shift.

26. key: multiple contact sending (fax, e-mail or SMS).

27. key: sending of an SMS (Short Message Service).

28. key: access to directory and quick dial numbers.

29. key: line manual connection, listen for tone during fax sending.

30. key: send fax.

31.

key: validates displayed selection.

32.



key: access to menu and browsing in menus

downwards.

33.

key: return to previous menu and correction of text.

34.



key: browsing in menus upwards.

35. key: stops current operation.

USB connector

36.

54321

FAX

COM

SCAN

COPY

PRINTER CONTROL PANEL

1. The console's LCD screen.

ATTENTION

Indicator: On: A problem or error (e.g. a paper jam) has occurred. Blinking: The printer requires maintenance or is warming up.

READY

Indicator: On: The printer is ready, or printing the received data

. Blinking: An error has occurred. Off: Indicates that the printer is in standby mode. Data will be received but will not be printed (see

GO key

DATA

Indicator: On: The data has been processed or stored on the memory card. Blinking: Data transfer in progress.



Key: Used to navigate in the sub-menus and to

adjust certain settings



Key

: Used to navigate the menus and to increase

numerical values.



Key: Used to navigate in the sub-menus, to adjust certain settings and to display help messages when certain errors occur.

MENU CANCEL

Key: Used to access or exit the printer's menu.

Key: Used to cancel a print job.

10.

GO Key: Used to switch the printer between Ready and Standby mode

11.

ENTER

other selections.

12.



Key: Used to navigate the menus and to devease

numerical values.

TYPE

13. used in the tray

SIZE

14. the tray

INTERFACE

15. (PAR, USB, RES or

Key: Confirms the numerical values and

Indicator: Shows the type of paper being

Indicator: Shows the paper size being used in

Indicator: Shows the interface being used

--).

INTERFACE

1 2 3 4 5 7 8 96

READ

DATA

SIZE

TYPE

TTENTIO

ENTE

CANC

101112131415

Contents

CONTENTS

1INSTALLATION 1-1

Installing your terminal 1-1

Installation requirements 1-1

Unpacking the components 1-4

Unpacking the scanner and the mechanical interface 1-4 Description of the multifunction terminal 1-5 Installation of the terminal 1-6 Connections 1-9 Adjusting the original document output tray 1-11

Wall connections 1-12

Telephone and lan connections 1-12 Power line connection and switch on 1-12

Colour registration 1-13 Configuring the printer driver 1-16

Getting startedDirectoryMaintenanceSafety ContentsInstallation

2GETTING STARTED 2-1

Navigation methods 2-1

Presentation 2-1 Access to functions 2-3

Guide to function list 2-5 Print console navigation basics 2-11

Navigating the menus 2-11 Access to functions 2-12 Guide to functions 2-13

3SETTING YOUR MACHINE 3-1

Main settings 3-1

Before transmission 3-2 Before reception 3-5 Technical parameters 3-8

Local Area Network (LAN) settings 3-11

Local network settings 3-12 Print function settings 3-15 Remote configuration 3-16

Message service and the Internet 3-17

Initialisation parameters 3-17 Settings 3-20 Internet Connection 3-23 Deactivating the Internet function 3-24

The SMS service 3-25

SMS Parameters 3-25 Sending an SMS 3-26 Erase an SMS 3-27 SMS Reception 3-27

machine

Operation Setting your

SMS Server 3-28

4DIRECTORY 4-1

Creating subscribers record 4-2

Adding a record 4-2

Creating subscribers lists 4-4

Adding a list 4-4

Adding or deleting a number from the list

Consulting a record or a list 4-6 Modifying a record or a list 4-6 Deleting a record or a list 4-7 Printing the directory 4-7 Importing a directory 4-7

The file structure 4-7 Procedure 4-9

Exporting a directory 4-10 LDAP server 4-10

Configuration 4-10 Accessing server contacts 4-11

Adding a server contact to the local directory

4-5

4-11

Sommaire

5OPERATION 5-1

Sending 5-1

Document depositing 5-1 Selecting Colour/Resolution/Contrast 5-2 Dialling 5-3

Transmission over the Public Switched Telephone Network (PSTN)

Transmission over the Internet 5-7 Transmission waiting queue 5-11 Cancelling a transmission in progress 5-13

Reception 5-13

Reception over the

5-5

Contents

Public Switched Telephone Network (PSTN) 5-13 Reception over the Internet 5-13

Copying 5-14

Local colour or black and white copy 5-14 Specific copy settings 5-16

Using USB memory keys and memory cards 5-19

Printing a photo from a memory device 5-21 Printing a document from a memory device 5-24 Recording a document in a memory device 5-25 Analysis of the memory device 5-26

Other functions 5-28

Logs 5-28 Printing the functions list 5-28 Printing the machine settings 5-28 Counters 5-29 Deposit and polling 5-29 Lock 5-30 Scan to PC (depends on model) 5-33

Mail box (MBX FAX) 5-34

MBX management 5-34

Getting startedDirectoryMaintenanceSafety ContentsInstallation

6MAINTENANCE 6-1

Maintenance 6-1

General 6-1 Replacing the consumables (toner and drum) 6-2 Cleaning 6-16 Servicing 6-17 Scanner calibration 6-17

Incidents

Communication errors 6-17 Scanner incidents 6-21 Miscellaneous incidents 6-21 Troubleshooting 6-22 Storage 6-38 Packing and transporting the unit 6-39

6-17

Specifications 6-41

7SAFETY 7-1

Safety 7-1 Environment 7-2

Batteries 7-2 The product 7-2

machine

Operation Setting your

III

Sommaire

This unit has been designed in accordance with European harmonised standards, it is designed for connection to the Public Switched Telephone Network (PSTN). In case of any problems, first contact your Supplier. The mark attests that the products comply with the essential requirements of Directive R&TTE

1999/05/EC. For user safety, in accordance with Directives 73/23/EC. For electromagnetic interference, in accordance with

Directive 89/336/EC. The manufacturer declares that the products are manufactured in accordance with ANNEX II of Directive R&TTE

1999/5/EC. The declaration of compliance can be requested at the following address:

UTAX GmbH

Ohechaussee 235, 22848 Norderstedt / Germany

1INSTALLATION

le)

INSTALLING YOUR TERMINAL

INSTALLATION REQUIREMENTS

A proper location helps to ensure that your printer provides you with the long service life for which it is designed. Double-check to make sure that the location you select has the following characteristics:

• Choose a location that is well ventilated.

• Make sure you do not obstruct the ventilation grilles located on the left and right-hand sides of the unit and at the rear of the Front/Back module. If there is a wall nearby when you install the unit, make sure you install the terminal at the distances shown in the illustration below in order to make it easier to open the various covers.

25 cm (40 cm Duplex unit)

20 cm (40 cm with front/back modu

40 cm

30 cm

1-1

• Make sure there is no chance of ammonia or other organic gasses being generated in the area.

• The grounded power outlet (refer to the safety instructions in the Safety section) you plan to

connect to for power should be nearby and not obstructed.

• Make sure that the printer is not exposed to direct sunlight.

• Avoid areas in the direct airflow of air conditioners, heaters, or ventilators and areas subject to temperature and humidity extremes.

• Choose a sturdy, level surface where the printer will not be exposed to strong vibration.

• Keep the printer away from any objects that might block its heat vents.

• Do not locate the printer near curtains or other combustible objects.

• Choose an area where there is no possibility of the printer being splashed with water or other liquids.

• Make sure that the surrounding area is clean, dry, and free of dust.

Operational precautions

Installation

Note the following important precautions whenever using the printer:

Operating Environment

The following describes the operating environment required when using the printer:

• Temperature: 10°C to 32.5°C (50°F to 95°F) with fluctuation of 10°C (18°F) per hour.

• Humidity: 20% to 80% (no condensation) with fluctuation of 20% per hour.

Terminal

The following describes precautions for using the terminal.

• Never switch the power to the terminal off and never open the covers while the unit is printing.

• Never place flammable gasses, liquids or objects that generate magnetic forces near the terminal.

• When unplugging the power cord, always grasp the plug and never pull on the cord. A damaged cord creates the danger of fire or electrical shock.

• Never touch the power cord when your hands are wet. Doing so creates the danger of electrical shock.

• Always unplug the power cord before moving the terminal. Failure to do so can damage the power cord, creating the danger of fire or electrical shock.

• Always unplug the power cord if you do not plan to use the terminal for a long time.

• Never place any heavy objects on the power cord, pull on it or bend it. Doing so creates the danger of fire or electrical shock.

• Always make sure the terminal is not placed on the electrical cord or the communications cables of any other electrical equipment. Also make sure that cords and cables do not get into the terminal’s mechanism. Any of these conditions create the danger of malfunction and fire.

1-2

Installation

• Make sure that the power to the printer is switched off before connecting or disconnecting an interface lead to the printer (use a shielded interface lead).

• Never try to remove any secured panel or cover. The terminal contains high-voltage circuit which creates the danger of electrical shock when exposed.

• Never try to modify the terminal. Doing so creates the danger of fire or electrical shock.

• Always take care that paper clips, staples, or other small pieces of metal do not get into the terminal through its vents or other openings. Such objects create the danger of fire or electrical shock.

• Do not allow water or other liquids to spill on or near the terminal. Fire or electrical shock can occur should water or liquid come into contact with the terminal.

• Should liquid or any piece of metal accidently get inside the printer, immediately turn it off, unplug the power cord, and contact your dealer. Failure to take this immediate action creates the danger of fire or electrical shock.

• Whenever the terminal emits unusually high amounts of heat, smoke, an unusual odor, or noise, immediately turn it off, unplug it, and contact your dealer. Failure to take this immediate action creates the danger of fire or electrical shock.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

• Avoid using the terminal during an "electrical storm" as this may involve a risk of electric shock caused by the lightning.

• Paper for printer: do not use paper previously printed by you r terminal or any other printer: the ink or toner deposited on that paper might damage the p rinti ng system of your terminal.

Caution - Be sure to locate the terminal in a well-ventilated location. A minimal amount of

ozone is generated during normal operation of this terminal. Because of this, an unpleasant odor may result when the printer is used for extensive printing in a poorly ventilated area. For a comfortable, healthy, and safe operation, be sure to locate the terminal in a well-ventilated area.

machine

Operation Setting your

1-3

Installation

NPACKING THE SCANNER AND THE MECHANICAL INTERFACE

+ Open the shipping box and take out the parts:

- the scanner,

- the document feeder

- the equipped mechanical interface,

- the base,

- the leads and cables: telephone lead, mains lead, mains extension lead, Centronics cable,

- the cable sleeve,

- 3 guide clips,

- the mounting screws, the installation guide and the CD-ROMs.

1-4

Installation

+ Take the parts out of their protective packing. + Remove the adhsive strips and film from the various parts.

DESCRIPTION OF THE MULTIFUNCTION TERMINAL

Adjustable paper guide

Scroll scanner (ADF)

Scanner control panel

Memory key connector

Chip card reader

Printer control panel

Document feed tray for scanning

Original document output stacker

Access handle flatbed scanner

Memory card reader

Printer output stacker

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

Duplex unit (depending on option or model)

Addional paper tray (optional)

Base

Manual paper feed tray

Printer paper feed tray

Operation Setting your

1-5

INSTALLATION OF THE TERMINAL

Installation of the base and the equipped interface

+ Set the base down vertically, and insert the

columns of the equipped mechanical interface into their respective openings. Screw in and tighten the 8 mounting screws Take hold of the upper part of the interface and set the assembly upright

Installation

+ Optional equipment:

Place the additional paper tray on the base, positioning it on its locating pins.

You can install up to three additional paper trays.

+ Optional equipment:

Place the duplex unit on the additional paper tray, positioning it on its locating pins

1-6

Installation

+ To install the printer on the optional

equipment items, use the following procedure:

Unscrew the knurled nuts, pull up the columns as high as possible, then tighten the knurled nuts again.

+ Place the printer on the base or on the

optional equipement, positioning it on its locating pins.

+ Open the printer, put the white wedge

inside the lid into the second opening on the right side as shown on the illustration.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

Put the black wedge inside the lid into the second opening on the left side of the printer in the same way as the righthand wedge.

Close the printer.

+ Unscrew the knurled nuts of the columns,

lower the mechanical interface onto the printer.

Make sure that the two clips on the sides are locked onto the printer.

Tighten the knurled nuts of the columns.

machine

Operation Setting your

1-7

+ Position the scanner on the mechanical

interface and screw in and tighten the two mounting screws

+ Put the document feeder in place by pushing its

two locking pins into the corresponding openings on the scanner.

Installation

Terminal connections

Looking at the back of the terminal, you will find the available connections as shown below.

Host USB ports (Memory card reader)

LAN connector

Phone line connector

Mains socket

Mains socket for extension lead

Centronics parallel port

Host USB port

1-8

On/Off switch

Installation

Centronics

parallel port

LAN connectorUSB port

CONNECTIONS

Mains socket for extension

lead

Getting startedDirectoryMaintenanceSafety ContentsInstallation

The leads and cables are connected separately to the scanner and the printer. We advise you start with connecting the leads and cables that arrive on the scanner unit.

Connecting the leads and cables to the scanner

12345

machine

Operation Setting your

+ Make sure that the mains on/off switches of scanner and printer are set to "O". + 1 - Connect the Centronics cable to the scanner, lock it with the two metal clips. + 2 - Plug the LAN cable (not supplied) into the LAN network connector of the scanner. + 3 - Plug the telephone cable into the telephone connector of the scanner. + 4 - Connect the mains lead to the mains inlet of the scanner.

1-9

+ 5 - Connect the 220/240V mains extension lead for the printer to the mains outlet of the scanner.

Group together all the leads and cables connected so far on the back of the righthand column. Take the cable sleeve, open it and fit the leads and cables in the sleeve. Position the assembled cable sleeve in the 3 guide clips and lock the clips.

+ 6 - Connect the USB cable of the memory card reader to the USB connector of the scanner.

Connecting the leads and cables to the printer

+ Open the duplex unit by lifting the lever at the

back and move the movable part as far out of the way as possible.

+ 1 - Connect the Centronics cable to the printer

and lock it with the two metal clips.

Installation

+ 2 - Plug the LAN cable (not supplied) into the

LAN network connector of the printer

+ 3 - Connect the mains extension lead to the

mains socket of the printer.

+ Make a loop with the mains lead and insert it in

the cable holder, as shown in the illustration.

+ Position the mains lead and LAN cable (not

supplied) on the left side ot the printer as shown in the illustration.

+ Close the duplex unit.

1 23

1-10

Installation

ADJUSTING THE ORIGINAL DOCUMENT OUTPUT TRAY

+ Depending on the format of the document to be scanned - A4 or LGAL (LEGAL) adjust

the paper stop.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

Operation Setting your

1-11

Installation

WALL CONNECTIONS

Caution - Make sure that the mains On/Off switch of the scanner is set to "O" (Off).

TELEPHONE AND LAN CONNECTIONS

+ Connect the end of the telephone lead to the telephone wall socket (please see the paragraph

Terminal connections, on page 1-8), for the connections to the scanner.

+ Connect the end of the LAN cable (not supplied) to the local network connector that is allocated

to your terminal (please see the paragraph Terminal connections, on page 1-8), for the connections to the scanner.

Note: The printer and the scanner have separate LAN connections. If you dispose of only one connection, you will need

a concentrator or a switch.

POWER LINE CONNECTION AND SWITCH ON

Caution -

+ Connect the end of the scanner mains lead of the terminal to the mains wall socket. + First set the printer On/Off switch to "I" (On), then set the scanner On/Off switch to "I" (On).

After a few seconds, when the printer has warmed up, the date and time will appear. To adjust the language and time of your terminal, please see the paragraph Setting your machine, on page 3-1.

Refer to safety procedures in the chapter Safety.

1-12

Installation

COLOUR REGISTRATION

When you use the printer for the first time after having installed it or moved it to a different location, or when one of the colours (cyan, magenta or yellow) is being printed with a visible offset relative to the others, use this mode to correct the colour alignment from the printer control panel.

+ Press [MENU]. + Press  or  until Other > is displayed. + Press . + Press  or  until >Colour registration> is displayed. + Press . + Press  or  until >>Print the test sheet is displayed. + Press [ENTER]. A question mark (?) is displayed. + Press [ENTER]. The Processing state is displayed and a colour registration test sheet is

printed. This test sheet comprises three diagrams, left (L), horizontal (H) and right (R), for each colour (cyan, magenta and yellow).

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

1-13

Operation Setting your

+ Example of a colour registration test sheet

Installation

+ Return to the Other>Colour registration menu. + Press  or  until >>Adjust cyan is displayed. + Press [ENTER]. 0 or 00 is displayed for each value and the cursor blinks under the left (L) value. + On the colour registration test sheet, examine the left (L) graphic in the section to be used for the

cyan. Find the two lines that are most closely aligned, so as to form a single straight line, and note the corresponding value.

1-14

Installation

+ In the example, below, the value is -2. (Remember that the value can be positive [+] or

negative [-].)

+1 +2 +3 +4 +5 +6 +7 +8 +9

4 3 2 1 0

Color Registration Correction Chart

+ Press  or  to set this value on the control panel.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

+ Use the  and  keys to move the cursor to the right and the left. Find the appropriate

horizontal (H) and right (R) alignment values for the cyan in the same manner as for the left (L) value, then set these values on the control panel.

+ Press [ENTER]. OK ? to display the three values you have entered. If the displayed values

are correct, press [ENTER] to confirm them.

+ Press . The >>Adjust magenta option is displayed. After defining the alignment values

for this colour, the >>Adjust yellow option is displayed in its turn. Find the appropriate alignment values for the magenta and the yellow in the same manner as for the cyan and set these values on the control panel.

+ After defining the alignment settings for all three colours, press [MENU]. The Ready state

is displayed on the screen.

Note: If the colours continue to be printed badly aligned after you having corrected the colour alignment, call a

maintenance technician.

machine

Operation Setting your

1-15

CONFIGURING THE PRINTER DRIVER

If you install the additional paper tray or the front/back module when the printer driver is already installed, you will need to configure the printer driver on your PC.

+ Click on the START button, select CONTROL PANEL and then click on PRINTERS. + Right click on the "Printer" icon then choose "Properties". + Click on the peripheral's PROPERTIES tab. + Tick the boxes corresponding to the installed options.

Installation

1-16

Getting started

2GETTING STARTED

Getting startedDirectoryMaintenanceSafety ContentsInstallation

NAVIGATION METHODS

PRESENTATION

The navigator gives you access to the menus visible on screen.

The navigator

This navigator has 4 keys and allows you to move within the menus available on your machine.

machine

Operation Setting your

2-1

Moving within the menus

To Use key Symbol used

Getting started

Enter the main menu or select the next line in a menu.

Enter the main menu or select the previous line in a menu.

Confirm entry and go to the following menu.

Return to the previous menu.

Confirm and exit from the current menu.





Exit without confirming from the current menu.

Moving within a data entry field

To Use key Symbol used

Move to the right. To move from a line to the next one while

pressing the key of the alphanumeric keyboard at the same time.

Move to the left. To move from a line to the previous one

while pressing the key of the alphanumeric keyboard at the same time.

L

K

2-2

Getting started

1 NEW CONTACT 2 NEW LIST 3 MODIFY 4 CANCEL 5 PRINT 6 SAVE/LOAD

1 DIRECTORY 2 SETUP 3 FAX

To Use key Symbol used

Confirm your entry.

Delete a character by moving the cursor to the left.

Confirm your entry and return to the initial screen.

The display screen

The screen comprises 3 or 6 lines of 20 characters. The currently selected line is highlighted in yellow.

F---- FUNCTION

1 DIRECTORY

3 lines

2 SETUP 3 FAX

6 lines

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

F1--- DIRECTORY 1 NEW CONTACT

2 NEW LIST 3 MODIFY 4 CANCEL 5 PRINT 6 SAVE/LOAD

Menu-driven access

For those menus that have more than three choices in the main menu or 6 choices in the sub-menus, use the

 navigator arrow to display the lines that follow the first ones.

ACCESS TO FUNCTIONS

Access to functions may be achieved in two ways.

• Menu-driven access.

• Direct function access.

You can print out the guide, to find the number of a function, by moving through the menus as shown below.

2-3

Operation Setting your

+ Press the  key, the functions menu appear

1 DIRECTORY 2 SETUP 3 FAX

3 FAX 4 SMS SERVICE 5 PRINT

1 FUNCTION LIST 2 LOGS 3 DIRECTORY 4 SETUP 5 COMMANDS 6 LIST MBX

F---- FUNCTION

1 DIRECTORY

2 SETUP 3 FAX

+ Select the desired function by means of the  or  navigator arrows.

F---- FUNCTION

3 FAX 4 SMS SERVICE

5 PRINT

Getting started

+ Validate your choice by pressing OK. + Select the desired sub-function by means of the  or  navigator arrows.

F5--- PRINT 1 FUNCTION LIST

2 LOGS 3 DIRECTORY 4 SETUP 5 COMMANDS 6 LIST MBX

+ Validate your choice by pressing OK.

Caution - The Duplex version cannot be used to print the guide. Therefore it can only be printed on

one side.

Direct access by number

You may print the functions list to find out the number of a function.

From the stand-by mode:

+ Press the  key. + Enter the number of the desired function on the numerical keyboard.

2-4

+ 136 hidden pages