Triumph-Adler CLP4316MFP, CLP4520MFP, CLP4524MFP Instruction Manual

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Instruction Handbook

CLP 4316|4520|4524 MFP

Digital Multifunctional

System

ELCOME

We congratulate you on your choice. This multi-function terminal can process both black&white and colour documents, and is capable of faxing, printing and scanning; it can also be used for communication on the Internet. Your terminal will meet all your professional requirements.

We highly recommend that you take the time to read this manual so that you can get the most out of the many features of your terminal.

For your comfort and your safety, we ask you to carefully read the paragraph Safety warning, on page 7-1 in the Safety chapter.

This user manual is applicable to the following model:

Model Equipment

• Duplex unit scanner colour

• 33.6 kbps fax modem (for colour and black&white fax) and 56 kbps data modem

Colour scanner USB

It combines power, user-friendliness and simplicity thanks to its colour screen, its navigator, its multitask access and its direct access directory.

Through its Internet access, your terminal allows you to:

• send and receive faxes to E-mails thanks to the F@x to E-mail function,

• send and receive E-mails,

• send SMS's.

You can also print using the PCL language) formats, both in black&white and in colour.

List of accessories

The following additional accessories are proposed for the Fax Laser Pro range:

• Directory card.

• Companion Suite Pro LH PC kit

• Emission / reception of SMS

• Duplex black&white and colour copy

•Network PC kit

• Memory card and USB key reader

6 and KPDL/ SGScript 3 (emulation of the level 3 Postscript®

1. The list of accessories is subject to change without prior notice.

2. Option, depending on model.

CANNER CONTROL PANEL

1. key:

duplex (double-sided) scan/copy

2. key: selection of colour mode.

3. key: scan resolution.

4. key: contrast setting.

5. Graphical colour screen.

6. Scan resolution indicator.

7. "Line" icon: *On: communication in progress. *Flashing : communication setting up.

Colour mode icon: *

On: colour mode active.

Off: colour mode not active

Duplex printing indicator in copy mode: *On: duplex mode activated.

*Out: duplex mode deactivated.

10.

Toner remaining indicator: On: end of toner, Flashing: near the end of toner.

11. Message reception icon (SMS or attachment)

12. Memory occupation indicator

13. Indicator of documents to be printed

14. Digital keyboard.

15. Alphabetical keyboard.

key: deletes the character to the left of the cursor.

16.

17. key: input or line feed.

18. key: access to special characters.

19. key:

20. key:

21. key:

22. key:

'crystal' function for photo printing

photo printing

black and white copy

colour copy

23. key: scan to e-mail (sending of Internet fax). PC key: scan to PC / scan to FTP / scan to disk

24.

25. key: Shift.

26. key: multiple contact sending (fax, e-mail or SMS).

27. key: sending of an SMS (Short Message Service).

28. key: access to directory and quick dial numbers.

29. key: line manual connection, listen for tone during fax sending.

30. key: send fax.

31.

32.

key: validates displayed selection.



key: access to menu and browsing in menus

downwards.

33.

key: return to previous menu and correction of text.



key: browsing in menus upwards.

34.

35. key: stops current operation. USB connector

36.

54321

333435

FAX

COM

SCAN

COPY

RINTER CONTROL PANEL

1. The console's LCD screen.

ATT EN TI ON

Indicator: On: A problem or error (e.g. a paper jam) has occurred. Blinking: The printer requires maintenance or is warming up.

READY

Indicator: On: The printer is ready, or printing the received data

. Blinking: An error has occurred. Off: Indicates that the printer is in standby mode. Data will be received but will not be printed (see GO key

DATA

Indicator: On: The data has been processed or stored on the memory card. Blinking: Data transfer in progress.



Key: Used to navigate in the sub-menus and to

5. adjust certain settings



Key

: Used to navigate the menus and to increase

numerical values.



Key: Used to navigate in the sub-menus, to adjust certain settings and to display help messages when certain errors occur.

CANCEL

10.

GO Key: Used to switch the printer between Ready and Standby mode

ENTER

11. other selections.

12.



Key: Used to navigate the menus and to devease

numerical values.

TYPE

13. used in the tray

SIZE

14. the tray

INTERFACE

15. (PAR, USB, RES or

Key: Used to access or exit the printer's menu.

Key: Used to cancel a print job.

Key: Confirms the numerical values and

Indicator: Shows the type of paper being

Indicator: Shows the paper size being used in

Indicator: Shows the interface being used

--).

INTERFACE

1 2 3 4 5 7 8 96

READ

TYPE

SIZE

DATA

TTENTIO

ENTE

CANC

101112131415

Contents

ONTENTS

NSTALLATION

Installing your terminal 1-1

Installation requirements Unpacking the scanner and the mechanical interface Description of the multifunction terminal Installation of the terminal Connections Adjusting the original document output tray

Wall connections 1-12

Telephone and lan connections Power line connection and switch on

Colour registration 1-13 Configuring the printer driver 1-16

ETTING STARTED

Navigation methods 2-1

Presentation Access to functions

Guide to function list 2-5 Print console navigation basics 2-10

Navigating the menus Access to functions Guide to functions

ETTING YOUR MACHINE

Main settings 3-1

Before transmission Before reception Technical parameters

Local Area Network (LAN) settings 3-11

Local network settings Print function settings Remote configuration

Message service and the Internet 3-17

Initialisation parameters Settings Internet Connection Deactivating the Internet function

The SMS service 3-24

SMS Parameters Sending an SMS Erase an SMS SMS Reception SMS Server

1-1

1-1 1-4 1-5 1-6 1-9

1-11

1-12 1-12

2-1

2-1 2-3

2-10 2-11 2-12

3-1

3-2 3-5 3-9

3-12 3-15 3-16

3-17 3-20 3-23 3-23

3-24 3-25 3-26 3-26 3-27

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Operation Setting your

Sommaire

IRECTORY

Creating subscribers record 4-2

Adding a record

Creating subscribers lists 4-4

Adding a list Adding or deleting a number from the list

Consulting a record or a list 4-5 Modifying a record or a list 4-6 Deleting a record or a list 4-6 Printing the directory 4-6 Importing a directory 4-6

The file structure Procedure

Exporting a directory 4-9 LDAP server 4-9

Configuration Accessing server contacts Adding a server contact to the local directory

PERATION

Sending 5-1

Document depositing Selecting Colour/Resolution/Contrast Dialling Transmission over the Public Switched Telephone Network (PSTN) Transmission over the Internet Transmission waiting queue Cancelling a transmission in progress

Reception 5-13

Reception over the Public Switched Telephone Network (PSTN) Reception over the Internet

Copying 5-14

Local colour or black and white copy Specific copy settings

Using USB memory keys and memory cards 5-19

Printing a photo from a memory device Printing a document from a memory device Recording a document in a memory device Analysis of the memory device

Other functions 5-28

Logs

4-1

4-2

4-4

4-5

4-7 4-8

4-9

4-10

5-1

5-1 5-2 5-3

5-5

5-7 5-11 5-13

5-13 5-13

5-14 5-16

5-21 5-24 5-25 5-26

5-28

Contents

Printing the functions list Printing the machine settings Counters Deposit and polling Lock Scan to PC (depends on model)

Mail box (MBX FAX) 5-34

MBX management

AINTENANCE

Maintenance 6-1

General Replacing the consumables (toner and drum) Cleaning Servicing Scanner calibration

Incidents 6-16

Communication errors Scanner incidents Miscellaneous incidents Troubleshooting Storage Packing and transporting the unit

Specifications 6-40

AFETY

Safety 7-1 Environment 7-2

Batteries The product

5-28 5-28 5-29 5-29 5-30 5-33

5-34

6-1

6-2 6-15 6-16 6-16

6-16 6-20 6-20 6-21 6-37 6-38

7-1

7-2

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III

Operation Setting your

Sommaire

This unit has been designed in accordance with European harmonised standards, it is designed for connection to the Public Switched Telephone Network (PSTN). In case of any problems, first contact your Supplier. The mark attests that the products comply with the essential requirements of Directive R&TTE

1999/05/EC. For user safety, in accordance with Directives 73/23/EC. For electromagnetic interference, in accordance with

Directive 89/336/EC. The manufacturer declares that the products are manufactured in accordance with ANNEX II of Directive R&TTE 1999/5/EC. The declaration of compliance can be requested at the following address:

UTAX GmbH

Ohechaussee 235, 22848 Norderstedt / Germany

1 I

le)

NSTALLING YOUR TERMINAL

NSTALLATION

NSTALLATION REQUIREMENTS

A proper location helps to ensure that your printer provides you with the long service life for which it is designed. Double-check to make sure that the location you select has the following characteristics:

• Choose a location that is well ventilated.

• Make sure you do not obstruct the ventilation grilles located on the left and right-hand sides of the unit and at the rear of the Front/Back module. If there is a wall nearby when you install the unit, make sure you install the terminal at the distances shown in the illustration below in order to make it easier to open the various covers.

25 cm (40 cm Duplex unit)

20 cm (40 cm with front/back modu

40 cm

30 cm

1-1

• Make sure there is no chance of ammonia or other organic gasses being generated in the area.

• The grounded power outlet (refer to the safety instructions in the Safety section) you plan to connect to for power should be nearby and not obstructed.

• Make sure that the printer is not exposed to direct sunlight.

• Avoid areas in the direct airflow of air conditioners, heaters, or ventilators and areas subject to temperature and humidity extremes.

• Choose a sturdy, level surface where the printer will not be exposed to strong vibration.

• Keep the printer away from any objects that might block its heat vents.

• Do not locate the printer near curtains or other combustible objects.

• Choose an area where there is no possibility of the printer being splashed with water or other liquids.

• Make sure that the surrounding area is clean, dry, and free of dust.

Operational precautions

Note the following important precautions whenever using the printer:

Operating Environment

The following describes the operating environment required when using the printer:

•Temperature: 10°C to 32.5°C (50°F to 95°F) with fluctuation of 10°C (18°F) per hour.

• Humidity: 20% to 80% (no condensation) with fluctuation of 20% per hour.

Terminal

The following describes precautions for using the terminal.

• Never switch the power to the terminal off and never open the covers while the unit is printing.

• Never place flammable gasses, liquids or objects that generate magnetic forces near the terminal.

• When unplugging the power cord, always grasp the plug and never pull on the cord. A damaged cord creates the danger of fire or electrical shock.

• Never touch the power cord when your hands are wet. Doing so creates the danger of electrical shock.

• Always unplug the power cord before moving the terminal. Failure to do so can damage the power cord, creating the danger of fire or electrical shock.

• Always unplug the power cord if you do not plan to use the terminal for a long time.

• Never place any heavy objects on the power cord, pull on it or bend it. Doing so creates the danger of fire or electrical shock.

• Always make sure the terminal is not placed on the electrical cord or the communications cables of any other electrical equipment. Also make sure that cords and cables do not get into the terminal’s mechanism. Any of these conditions create the danger of malfunction and fire.

Installation

1-2

Installation

• Make sure that the power to the printer is switched off before connecting or disconnecting

an interface lead to the printer (use a shielded interface lead).

• Never try to remove any secured panel or cover. The terminal contains high-voltage circuit

which creates the danger of electrical shock when exposed.

• Never try to modify the terminal. Doing so creates the danger of fire or electrical shock.

• Always take care that paper clips, staples, or other small pieces of metal do not get into the

terminal through its vents or other openings. Such objects create the danger of fire or electrical shock.

• Do not allow water or other liquids to spill on or near the terminal. Fire or electrical shock

can occur should water or liquid come into contact with the terminal.

• Should liquid or any piece of metal accidently get inside the printer, immediately turn it off,

unplug the power cord, and contact your dealer. Failure to take this immediate action creates the danger of fire or electrical shock.

• Whenever the terminal emits unusually high amounts of heat, smoke, an unusual odor, or

noise, immediately turn it off, unplug it, and contact your dealer. Failure to take this immediate action creates the danger of fire or electrical shock.

• Avoid using the terminal during an "electrical storm" as this may involve a risk of electric

shock caused by the lightning.

• Paper for printer: do not use paper previously printed by your terminal or any other

printer: the ink or toner deposited on that paper might damage the printing system of your terminal.

Caution -

ozone is generated during normal operation of this terminal. Because of this, an unpleasant odor may result when the printer is used for extensive printing in a poorly ventilated area. For a comfortable, healthy, and safe operation, be sure to locate the terminal in a well-ventilated area.

Be sure to locate the terminal in a well-ventilated location. A minimal amount of

Getting startedDirectoryMaintenanceSafety ContentsInstallation

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1-3

Operation Setting your

Installation

NPACKING THE SCANNER AND THE MECHANICAL INTERFACE



Open the shipping box and take out the parts:

- the scanner,

- the document feeder

- the equipped mechanical interface,

-the base,

- the leads and cables: telephone lead, mains lead, mains extension lead, USB cable,

- the cable sleeve,

- 3 guide clips,

- the mounting screws, the installation guide and the CD-ROMs.



Take the parts out of their protective packing.



Remove the adhsive strips and film from the various parts.

1-4

Installation

ESCRIPTION OF THE MULTIFUNCTION TERMINAL

Adjustable paper guide

Scroll scanner (ADF)

Scanner control panel

Memory key connector

Chip card reader

Printer control panel

Duplex unit (depending on option or model)

Document feed tray for scanning

Original document output stacker

Access handle flatbed scanner

Memory card reader

Printer output stacker

Manual paper feed tray

Printer paper feed tray

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Addional paper tray (optional)

Base

Operation Setting your

1-5

NSTALLATION OF THE TERMINAL

Installation of the base and the equipped interface



Set the base down vertically, and insert the columns of the equipped mechanical interface into their respective openings. Screw in and tighten the 8 mounting screws Take hold of the upper part of the interface and set the assembly upright



Optional equipment: Place the additional paper tray on the base, positioning it on its locating pins.

You can install up to three additional paper trays.

Installation



Optional equipment: Place the duplex unit on the additional paper tray, positioning it on its locating pins

1-6

Installation



To install the printer on the optional equipment items, use the following procedure:

Unscrew the knurled nuts, pull up the columns as high as possible, then tighten the knurled nuts again.



Place the printer on the base or on the optional equipement, positioning it on its locating pins.



Open the printer, put the white wedge inside the lid into the second opening on the right side as shown on the illustration.

Put the black wedge inside the lid into the second opening on the left side of the printer in the same way as the righthand wedge.

Close the printer.

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

Unscrew the knurled nuts of the columns, lower the mechanical interface onto the printer.

Make sure that the two clips on the sides are locked onto the printer.

Tighten the knurled nuts of the columns.

1-7

Operation Setting your



Position the scanner on the mechanical interface and screw in and tighten the two mounting screws



Put the document feeder in place by pushing its two locking pins into the corresponding openings on the scanner.

Terminal connections

Looking at the back of the terminal, you will find the available connections as shown below.

Installation

Host USB ports (Memory card reader)

LAN connector

Host USB port

Phone line connector

1-8

Mains socket

Mains socket for extension lead

On/Off switch

Installation

LAN connectorUSB port

ONNECTIONS

The leads and cables are connected separately to the scanner and the printer. We advise you start with connecting the leads and cables that arrive on the scanner unit.

lead

Connecting the leads and cables to the scanner

Mains socket for extension

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12 345



Make sure that the mains on/off switches of scanner and printer are set to "O".



1 - Connect the USB cable to the scanner.



2 - Plug the LAN cable (not supplied) into the LAN network connector of the scanner.



3 - Plug the telephone cable into the telephone connector of the scanner.



4 - Connect the mains lead to the mains inlet of the scanner.

1-9

Operation Setting your



5 - Connect the 220/240V mains extension lead for the printer to the mains outlet of the scanner.

Group together all the leads and cables connected so far on the back of the righthand column. Take the cable sleeve, open it and fit the leads and cables in the sleeve. Position the assembled cable sleeve in the 3 guide clips and lock the clips.



6 - Connect the USB cable of the memory card reader to the USB connector of the scanner.

Connecting the leads and cables to the printer



Open the duplex unit by lifting the lever at the back and move the movable part as far out of the way as possible.



1 - Connect the USB cable to the printer.



2 - Plug the LAN cable (not supplied) into the LAN network connector of the printer



3 - Connect the mains extension lead to the mains socket of the printer.



Make a loop with the mains lead and insert it in the cable holder, as shown in the illustration.



Position the mains lead and LAN cable (not supplied) on the left side ot the printer as shown in the illustration.



Close the duplex unit.

Installation

1-10

Installation

DJUSTING THE ORIGINAL DOCUMENT OUTPUT TRAY



Depending on the format of the document to be scanned - A4 or LGAL (LEGAL) adjust the paper stop.

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1-11

Operation Setting your

ALL CONNECTIONS

Installation

Caution -



Note: The printer and the scanner have separate LAN connections. If you dispose of only one connection, you will need

a concentrator or a switch.

OWER LINE CONNECTION AND SWITCH ON

Caution -



After a few seconds, when the printer has warmed up, the date and time will appear. To adjust the language and time of your terminal, please see the paragraph Setting your machine, on page 3-1.

Make sure that the mains On/Off switch of the scanner is set to "O" (Off).

ELEPHONE AND LAN CONNECTIONS

Connect the end of the telephone lead to the telephone wall socket (please see the paragraph Terminal connections, on page 1-8), for the connections to the scanner.

Connect the end of the LAN cable (not supplied) to the local network connector that is allocated to your terminal (please see the paragraph Terminal connections, on page 1-8), for the connections to the scanner.

Refer to safety procedures in the chapter Safety.

Connect the end of the scanner mains lead of the terminal to the mains wall socket.

First set the printer On/Off switch to "I" (On), then set the scanner On/Off switch to "I" (On).

1-12

Installation

OLOUR REGISTRATION

When you use the printer for the first time after having installed it or moved it to a different location, or when one of the colours (cyan, magenta or yellow) is being printed with a visible offset relative to the others, use this mode to correct the colour alignment from the printer control panel.



Press [MENU].



Press  or  until Other > is displayed.



Press .



Press  or  until >Colour registration> is displayed.



Press .



Press  or  until >>Print the test sheet is displayed.



Press [ENTER]. A question mark (?) is displayed.



Press [ENTER]. The Processing state is displayed and a colour registration test sheet is printed. This test sheet comprises three diagrams, left (L), horizontal (H) and right (R), for each colour (cyan, magenta and yellow).

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1-13

Operation Setting your



Example of a colour registration test sheet

Installation



Return to the Other>Colour registration menu.



Press  or  until >>Adjust cyan is displayed.



Press [ENTER]. 0 or 00 is displayed for each value and the cursor blinks under the left (L) value.



On the colour registration test sheet, examine the left (L) graphic in the section to be used for the cyan. Find the two lines that are most closely aligned, so as to form a single straight line, and note the corresponding value.

1-14

Installation



In the example, below, the value is -2. (Remember that the value can be positive [+] or negative [-].)

0 +1 +2 +3 +4 +5 +6 +7 +8 +9



Press  or  to set this value on the control panel.



Use the  and  keys to move the cursor to the right and the left. Find the appropriate

Color Registration Correction Chart

horizontal (H) and right (R) alignment values for the cyan in the same manner as for the left (L) value, then set these values on the control panel.



Press [ENTER]. OK ? to display the three values you have entered. If the displayed values are correct, press [ENTER] to confirm them.



Press . The >>Adjust magenta option is displayed. After defining the alignment values for this colour, the >>Adjust yellow option is displayed in its turn. Find the appropriate alignment values for the magenta and the yellow in the same manner as for the cyan and set these values on the control panel.



After defining the alignment settings for all three colours, press [MENU]. The Ready state is displayed on the screen.

Note: If the colours continue to be printed badly aligned after you having corrected the colour alignment, call a

maintenance technician.

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1-15

Operation Setting your

ONFIGURING THE PRINTER DRIVER

If you install the additional paper tray or the front/back module when the printer driver is already installed, you will need to configure the printer driver on your PC.



Click on the START button, select CONTROL



Right click on the "Printer" icon then choose "Properties".



Click on the peripheral's PROPERTIES tab.



Tick the boxes corresponding to the installed options.

PANEL

and then click on PRINTERS.

Installation

1-16

Getting started

2 G

AVIGATION METHODS

ETTING STARTED

RESENTATION

The navigator gives you access to the menus visible on screen.

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The navigator

This navigator has 4 keys and allows you to move within the menus available on your machine.

Operation Setting your

2-1

Getting started

Moving within the menus

To Use key Symbol used

Enter the main menu or select the next line in a menu.

Enter the main menu or select the previous line in a menu.

Confirm entry and go to the following menu.

Return to the previous menu.

Confirm and exit from the current menu.





Exit without confirming from the current menu.

Moving within a data entry field

To Use key Symbol used

Move to the right. To move from a line to the next one while

pressing the key of the alphanumeric keyboard at the same time.

Move to the left. To move from a line to the previous one

while pressing the key of the alphanumeric keyboard at the same time.

2-2





Getting started

1 NEW CONTACT 2 NEW LIST 3 MODIFY 4 CANCEL 5 PRINT 6 SAVE/LOAD

1 DIRECTORY 2 SETUP 3 FAX

To Use key Symbol used

Confirm your entry.

Delete a character by moving the cursor to the left.

Confirm your entry and return to the initial screen.

The display screen

The screen comprises 3 or 6 lines of 20 characters. The currently selected line is highlighted in yellow.

F---- FUNCTION

3 lines

1 DIRECTORY

2 SETUP 3 FAX

F1--- DIRECTORY

1 NEW CONTACT

2 NEW LIST 3 MODIFY

6 lines

4 CANCEL 5 PRINT 6 SAVE/LOAD

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Menu-driven access

For those menus that have more than three choices in the main menu or 6 choices in the sub-menus, use the

Access to functions may be achieved in two ways.

• Menu-driven access.

• Direct function access.

You can print out the guide, to find the number of a function, by moving through the menus as shown below.



navigator arrow to display the lines that follow the first ones.

CCESS TO FUNCTIONS

2-3

Operation Setting your



1 DIRECTORY 2 SETUP 3 FAX

3 FAX 4 SMS SERVICE 5 PRINT

1 FUNCTION LIST 2 LOGS 3 DIRECTORY 4 SETUP 5 COMMANDS 6 LIST MBX

Press the key, the functions menu appear

F---- FUNCTION

1 DIRECTORY

2 SETUP 3 FAX



Select the desired function by means of the  or  navigator arrows.

F---- FUNCTION

3 FAX 4 SMS SERVICE

5 PRINT



Validate your choice by pressing OK.



Select the desired sub-function by means of the  or  navigator arrows.

F5--- PRINT 1 FUNCTION LIST

2 LOGS 3 DIRECTORY 4 SETUP 5 COMMANDS 6 LIST MBX

Getting started

Direct access by number



Validate your choice by pressing OK.

Caution -

one side.

You may print the functions list to find out the number of a function.

From the stand-by mode:



The Duplex version cannot be used to print the guide. Therefore it can only be printed on

Press the  key.

Enter the number of the desired function on the numerical keyboard.

2-4

Getting started

UIDE TO FUNCTION LIST

MAIN MENU 1: D

Functions Function description Page

11 OK

161 OK S 162 OK L

19 OK 191 OK A 192 OK I 193 OK P 194 OK DN 195 OK P

A.Inaccessible if Menu 91 SUPPLIER is on WITHOUT ACCESS

12 OK 13 OK 14 OK 15 OK 16 OK

17 OK 18 OK

NEW C

NEW L

ODIFY

ANCEL

RINT

AVE/LOAD

AVE

OAD

MPORTATION

XPORTATION

LDAP S

DDRESS

DENTIFIER

ASSWORD

BASE

ORT

ONTACT IST

ERVER

Enter a new contact in the directory p. 4-2 Enter a relay broadcast list p. 4-4 Modify a record or a list p. 4-5 Delete a record or a list p. 4-6 Print the directory p. 4-6 Store the directory on a chip card p. 4-1 Save the directory to a chip card p. 4-1 Load the directory from a chip card p. 4-1 Enable directory importation by e-mail Export the directory by e-mailA p. 4-9 Access to a directory server p. 4-9 IP address or server name p. 4-9 Connection identifier p. 4-9 Connection password p. 4-9 Search database p. 4-9 Connection port p. 4-9

IRECTORY

p. 4-9

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MAIN MENU 2: S

ETUP

Functions Function description Page

21 OK

211 OK M

212 OK A

22 OK

23 OK 231 OK S 232 OK M 233 OK E

24 OK 241 OK R 242 OK N 243 OK PC R 244 OK D 245 OK A 246 OK PC

25 OK

251 OK T

2511 OK N

252 OK P

2521 OK S 2522 OK P

253 OK L

2531 OK C

ATE/TIME

ODIFY

UTO ADJUST

UMBER/NAME

END

END REPORT

EMORY SEND

CO PER

ECEPTION

. P

BR OF COPIES

ECEPT

UPLEX

DJUST PAGE

RECE PT

ETWORKS

EL. NETWORK

REFIX

IZE NUMBER

REFIX SETTING

OCAL NETWORK

Setting the date and time p. 3-2 Modifying the date and time p. 3-2 Automatic changeover between summer and winter time Enter your name and your number p. 3-2 Transmission settings p. 3-4 Choose to print the communication report p. 3-4

. Send from feeder or memory p. 3-5

. Set the economy period p. 3-5

Reception settings P. 3-6

APER

Accept reception without paper p. 3-6 Number of copies of received documents p. 3-6

. Choice for PC reception p. 3-7

Received fax printing in Recto/Verso mode p. 3-8 Adapt the print scaling p. 3-8 Selecting the receiver PC p. 3-8 Setting networks p. 3-3 Ajust tel. network settings p. 3-3

ETWORK TYPE

Selection of network type p. 3-3 Activate the dialling prefix p. 3-4 Minimum size number to be send with prefix p. 3-4 Setting dialling prefix p. 3-4 LAN prameters settings p. 3-12

ONFIGURATION

Select configuration mode p. 3-12

2-5

p. 3-2

Operation Setting your

Getting started

MAIN MENU 2: S

ETUP

Functions Function description Page

2532 OK IP A 2533 OK S 2534 OK G 2535 OK IEEE A 2536 OK N 2537 OK N 2538 OK WINS 1 Address of the NetBIOS name server 1 p. 3-13 2539 OK WINS 2 Address of the NetBIOS name server 2 p. 3-13

254 OK D 2541 OK U 2542 OK P 2543 OK D

255 OK SNTP S 2551 OK A 2552 OK P 2553 OK S 2554 OK T 2555 OK S

256 OK D

27 OK

271 OK LCD

29 OK

20 OK

201 OK C

202 OK N

203 OK L

DRESSE

UBNET MASK

ATEWAY

DDRESS

ETBIOS

1 NetBIOS name 1 p. 3-13

ETBIOS

2 NetBIOS name 2 p. 3-13

OM LOGIN

E-REG

CREEN

ECHNICALS

EOGRAPHICAL

OUNTRY

ETWORK

ANGUAGE

Domain login parameters for the Scan to Disk function

SER

ASSWORD

OM. NAME

ERVER

DDRESS

ORT

TATE

IME ZONE

UMMER TIME

. PC Deleting PC registrations p. 3-14

CONTRAST

Fax IP address p. 3-12

. Subnet mask p. 3-12

Gateway #1 address p. 3-12 Fax IEEE address p. 3-13

User name for login on the local network p. 3-13 Password for login on the local network p. 3-13 Domain name of the local network p. 3-14 SNTP server configuration p. 3-14 SNTP server address p. 3-14 SNTP server port p. 3-14 SNTP server state p. 3-14 Time zone p. 3-14 Adjusting the summer time offset p. 3-14

Adjusting the screen contrast p. 3-8 Technicals parameters p. 3-9 Geographical settings p. 3-3 Choice of country and language p. 3-3 Choice of country Choice of language

p. 3-3 p. 3-3

MAIN MENU 3: F

Functions F unction description Page

31 OK

32 OK 33 OK 34 OK 35 OK 36 OK 37 OK 38 OK

RANSMISSION

ECO T

OLLING

MBX S

MBX P

ROADCAST

FAX A

RANS

. Send a document during the economy period p. 3-5 RX Polling request p. 5-30 TX Deposit a document p. 5-29

ENDING OLLING

NSW

. Control of fax answering machine p. 3-5

381 OK PRINT Print fax messages stored in the memory p. 3-6 382 OK A 383 OK A

39 OK 391 OK A 392 OK 393 OK C

CTIVATION

NSWER CODE

EROUTING

CTIVATION

DESTINATION

OPY

Single- and multiple-address transmission p. 5-5

Send to a mailbox p. 5-36 Poll a mailbox p. 5-36 Broadcast transmission p. 3-7

Activating or deactivating the answering machine p. 3-6 Saving an access code p. 3-6 Rerouting of received messages p. 5-6 Rerouting activation p. 5-6 Choice your destination p. 5-6 Printing activation of rerouting fax p. 5-7

2-6

Getting started

MAIN MENU 4: SMS S

ERVICE

Functions Function description Page

41 OK

42 OK

43 OK 431 OK S 432 OK SMS R 433 OK A

44 OK

45 OK 451 OK A 452 OK SMS B 453 OK S 454 OK

46 OK 461 OK SMS C

4611 OK S

4612 OK R

462 OK SMS C

4621 OK R

END

SMS Send SMS p. 3-25

EAD

SMS Read SMS received p. 3-27

ELETE

SMS Delete SMS received

ELECTION

EAD

RINT

SMS Printing SMS received p. 3-27

ARAMETERS

UTO PRINT

EEP

ENDER NAME

TERM

. A

DDR

. Terminal address p. 3-26

ERVER

ENTRE

1 Number of main SMS centre p. 3-28

END NO

ECEIVE NO

ENTRE

2 Number of secondary SMS centre p. 3-28

ECEIVE NO

Select SMS to delete Delete all SMS read p. 3-27 Delete all the SMS read in memory p. 3-27

SMS service / SMS parameters p. 3-26 Automatically print SMS received p. 3-24 Beep on SMS reception mode p. 3-24 Choose to show/hide sender name p. 3-24

SMS servers settings p. 3-28

Transmission number p. 3-28 Reception number p. 3-28

Reception number p. 3-28

MAIN MENU 5: P

RINT

Functions Function description Page

51 OK 52 OK 53 OK 54 OK 55 OK 56 OK

UNCTIONS LIST

OGS

IRECTORY

ETUP

OMMANDS

MBX

LIST

Function list printing p. 5-28 Print TX and RX logs p. 5-28 Print the directory p. 4-7 User parameters printing p. 5-28 Commands list printing (see 65 OK) MBX list printing (see 75 OK)

p. 3-27 p. 3-27

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

MAIN MENU 6: C

OMMANDS

Functions Function description Page

61 OK 62 OK 63 OK 64 OK 65 OK

ERFORM

ODIFY

ANCEL

RINT

RINT LIST

Perform a command p. 5-12 Update of command p. 5-12 Delete a command p. 5-12 Printing of a document in wait queue p. 5-12 Printing of the command list p. 5-12

MAIN MENU 7: M

AILBOXES

Functions Function description Page

71 OK 72 OK 73 OK 74 OK 75 OK

REATE MBX

EPOSIT MBX

RINT MBX

ELETE MBX

PRT

MBX LIST

Creating and modification of a Mailbox p. 5-34 Storing a document in a Mailbox p. 5-36 Print content of a Mailbox p. 5-35 Delete an empty Mailbox p. 5-35 Print list of Mailbox p. 5-35

2-7

Operation Setting your

Getting started

MAIN MENU 8: A

DVANCED FCT

Functions F unction description Page

80 OK

ALIBRATION

81 OK

811 OK L 812 OK L 813 OK L 814 OK L 815 OK L 816 OK L

82 OK 821 OK S 822 OK R 823 OK S 824 OK D 825 OK P

84 OK

OCK

OCKING CODE

OCK KEYBD

OCK NUMBER

OCK PARAMETERS

OCK COLOUR

OCK

OUNTERS

ENT PAGES

ECEIVED PG

CANNED PAGE

UPLEX SCAN

RINTED PG

OPY

841 OK B&W 842 OK C

843 OK Z 844 OK A 845 OK O 846 OK C 847 OK L 848 OK B

85 OK

851 OK P 852 OK P 853 OK P

OLOUR RESO L

OOMING

SSEMBLED

RIGIN

ONTRAST

UMINOSITY

INDING

CAN

APER

APER TRAY

APER SAVE

854 OK S.F 855 OK F

86 OK

LATBED MARG

ONSUMABLES

. Activate keyboard lock p. 5-31

SMS Activate SMS lock p. 5-32

RESO LUTI ON

. &

MARGINS

Scanner calibration p. 6-17 Activate an access limitation lock p. 5-30 Locking code p. 5-31

Activate dialling lock p. 5-31 Activate Internet settings lock p. 5-32

Activating colour lock-out p. 5-32

See the activity counters p. 5-29 Printed pages counter p. 5-29 Local copies counter p. 5-29 Sent pages counter p. 5-29 Received pages counter p. 5-29 Printed pages counter p. 5-29 CIS scanner settings p. 5-17 Black and white resolution setting p. 5-17

. Colour resolution setting p. 5-17

Zoom setting p. 5-17 Assembled or not copy choice p. 5-17 Origin setting p. 5-17 Contrast setting p. 5-17 Luminosity setting p. 5-18 Binding type choice p. 5-18 Réglages imprimante p. 5-18 Type of paper choice p. 5-18 Paper tray choice p. 5-18 Paper save activation mode p. 5-18 Set margins p. 5-19 Sheet-feed scanner margins setting p. 5-19 Consumables status p. 6-2

MAIN MENU 9: I

NTERNET

Functions F unction description Page

91 OK

UPPLIER

92 OK

NIT

. P

ROVIDER

921 OK C

9211 OK C 9212 OK I 9213 OK P

922 OK M

9221 OK I 9222 OK P 9233 OK E-

923 OK S

ONNECTION

ALL NUMB

DENTIFIER

ASSWORD

ESS. SERV

DENTIFIER

ASSWORD

MAIL ADR

ERVERS

9231 OK SMTP SMTP server p. 3-18 9232 OK POP3 POP3 server p. 3-18

Supplier choice p. 3-18 Initialisation of your Provider

p. 3-18

ISP parameters p. 3-18

. ISP call number p. 3-18

ISP identifier p. 3-18 ISP password p. 3-18 Message service parameters p. 3-18 Message service identifier p. 3-18 Message service password p. 3-18 Message service e-mail address p. 3-18 SMTP, POP3 and DNS parameters p. 3-18

2-8

Getting started

MAIN MENU 9: I

NTERNET

Functions Function description Page

9233 OK DNS 1 Primary DNS p. 3-18 9234 OK DNS 2 Primary DNS p. 3-18

924 OK SMTP A

9241 OK A

93 OK

94 OK

941 OK C 942 OK S 943 OK P 944 OK D 945 OK E- 946 OK P

95 OK

96 OK

E-

UTHENT

CTIVATION

MMED ACCES

ETTINGS

ONNEC. TYPE

END TYPE

ERIOD

EPOSIT NOTI

MAIL ADDR

RINT

MAIL

AILS SORT

. SMTP authentification access parameters p. 3-18

SMTP authentification activation Immediat access to ISP

Internet settins

Select connection type p. 3-20 Select transmission type p. 3-20 Select the period of connection p. 3-21 Select to print a deposit notice p. 3-4 Choose the address to which an e-mail will be sent p. 3-21 Print Internet settings p. 3-21

Send an E-Mail Select the reception type

A.These menus will appear only with valid ISPN setting

MAIN MENU 10 : M

EDIA

Functions Function description Page

01 OK

RINT PHOTO

02 OK

021 OK L 022 OK F

RINT DOCUMENT

IST

ILE

0221 OK A 0222 OK S

0223 OK S

04 OK

CAN TO

07 OK

071 OK M 072 OK A

ELETE

ANUAL

UTOMATIC

0721 OK S

08 OK

EDIA ANALYSE

ERIES

ELECTION

Erasing media p. 5-26

AN MODE

Printing previewed photos p. 5-22 Printing documents p. 5-24 Printing the document list Printing files Printing all printable files Printing a series of files Printing a selection of files Transferring media content to memory p. 5-25

Erasing selected files p. 5-26 Erasing files automatically p. 5-26

Analysing the memory card or USB key p. 5-26

p. 3-23 p. 3-20

p. 5-8 p. 3-22

p. 5-26

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

Operation Setting your

2-9

RINT CONSOLE NAVIGATION BASICS

AVIGATING THE MENUS

Control panel keys

The keys on the console are used to configure the printer. Some keys also have secondary functions.

CANC

Getting started

ENTE

Note: Any settings made using these keys affect only the current interface.

Key Function

CANC

The GO key allows you to switch the printer between on-line and off-line mode. Use it to perform the following operations:

• Activate the on-line or off-line modes of the printer. You can temporarily halt a print job by switching the printer to "off-line".

• Print and eject a page when the printer displays Waiting.

• Restart printing after certain errors.

• Exit the Auto idle mode.

This key lets you perform the following operations:

• Cancel a print job.

• Turn off the audio alarm.

• Reset numerical values or cancel a configuration procedure from the system menu.

2-10

Getting started

Key Function

•The

configuration and the printing environment of the printer.

• When you press this key when selecting a menu, the latter is abandoned and the printer returns to normal operation.

Used to access a section or to enter numerical values. The > and < keys are used to access or exit a subsection in some of the control procedures.

Used in the same way as the < key in the mode selection function.

key lets you access the system menu in order to modify the

• Used in the same way as the > key in the mode selection function.

• Displays on-line help messages on the screen when there is a paper jam: If you press this key when the printer is Ready: it displays explanations about the on-line help messages. If you press this key when the on-line help is displayed: the on-line help is cancelled.

This key lets you perform the following operations:

• Finalise the setup of numerical values and other selections.

ENTE

This section explains how to use the menu selection system. The [MENU] key on the operator console allows you to use the menu to configure or adapt the printer environment, making settings such as the number of copies to be made, the emulation, etc. depending on your own specific needs. You can make these settings when the printer screen shows Ready.

Note: The printer applies the most recent settings sent from the application software or from the printer driver, and

these always take priority over any settings made from the operator console.

To navigate vertically within the functions, use the and keys (access the menu shown by repeatedly pressing one of the keys).

To navigate horizontally within the functions, use the > and < keys. To change or confirm the configuration of a component, press the [ENTER] key.

• Define the paper source when the message Tray Selection ? is displayed on the screen.

CCESS TO FUNCTIONS

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

Operation Setting your

2-11

Printing out the menu guide

The list of menus may vary according to which options you have installed. You can print out the print menu guide by moving within the menus as shown below.



Press [E

NTER

], a blinking "?" appears.



Press [E

NTER

] again to start printing.

UIDE TO FUNCTIONS

(refer to the print functions manual)

Functions Description of the function

RINT MENU MAP

RINT STATUS PAGE

- INTERFACE

ARALLEL

USB USB interface configuration N

ETWORK

ETWARE

TCP/IP Turn this menu on if you are using the TCP/IP protocol A

PPLE TALK

RES STATUS PAGE

MULATION

ONT

ONT SELECT

ODE SET

IST OF INTERNAL FONTS

AGE SET

OPIES

RIENTATION

LF A

CTION

CR A

CTION

IDE

A4 Optimise the number of characters per line

RINT QUALITY

ONE

RILLIANCE

RAM D

ISK MODE

EMORY CARD

APER HANDLING

MP T

RAY MODE

Getting started

MENU - - PRINT MENU STRUCTURE

Print out the menu guide Print out the printer configuration

Parallel interface configuration

Network interface configuration Turn this menu on if you are using the Netware protocol

Turn this menu on if you are networking with a Macintosh When this menu is turned on, the network configuration page is printed out at the same time as the printer status page Select emulation type

Select font Select character encoding List of available fonts

Set the number of copies to be made Choose the paper orientation Action following a line break Action following a carriage return

Sets the print quality Selecting the print quality Selecting the print rendering (gloss effect)

Multipurpose tray operating mode

2-12

Getting started

MP T

RAY SIZE

MP T

RAY TYPE

ASSETTE

1 T

ASSETTE

F D S O T

OLOUR MODE

IFE COUNTERS

THERS

MSG L

F S

P P R B E F

C S

2 T

EED SELECT

UPLEX MODE

TACK SELECT

VERRIDE

A4/LT Force the printing of letter documents in A4 format

YPE ADJUST

APER WEIGHT

UPLEX PATH

ESET TYPE

ANGUAGE

ORM FEED

LEEP TIMER

LEEP MODE

RINT

RINTER RESET

ESOURCE PROT

UZZER

RROR CORRECTION

INISHING

UPLEX

OLOUR REGISTRATION

ERVICE

RINT

OLOUR REGISTRATION

OLOUR CALIBRATION

RINT TEST PAGE

APERFEED

EV-CLN

Functions Description of the function

Choose the paper format in the multipurpose tray Choose the paper type in the multipurpose tray

YPE

. Save downloaded PCL6 parameters

Continue printing after error

Choose the paper type in tray 1 Choose the paper type in tray 2 (depending on option) Choose the source tray Switch front/back mode on

Choose the paper weight

Selecting the default mode: black&white or colour Number of pages printed counter

Choose the language in which messages will be displayed Set the time before printing out an incomplete page Set the time before entering standby mode Switch the standby mode on

Reinitialise the settings to their default values

Turn the error alarm on or off

Manage front/back errors

Re-aligning the colours

Print out the status page or log Calibrating the colours Printing a test page Service menu Service menu Service menu

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

Operation Setting your

2-13

Getting started

2-14

3 S

MACHINE

AIN SETTINGS

ETTING YOUR

At machine powerup, the screen displays:

MONDAY 12 NOV 18:16

You have to set the date and time, telephone network, language parameter and verify the other parameters listed below.

3-1

EFORE TRANSMISSION

Date/Time

You can, at any moment, modify the current date and time of your fax. You can also activate the automatic management of summer and winter time. The changeover is performed the last Sunday of March for the changeover to summer time and the last Sunday of October for the changeover to winter time.

To change the date and time:



Enter the numbers of the required time and date one after another, (for example November 8 2005 at 9h33, press 0811050933) and press OK to confirm.

To activate automatic changeover between summer and winter time:



Select the WITH option and validate your choice with the OK key.

Your fax number/your name

Setting your machine



21 OK - SETUP / DATE/TIME / MODIFY



212 OK - SETUP / DATE/TIME / AUTO ADJUST

You must obligatorily allocate an identifier to your terminal. This identifier can be the name of the person or company using the terminal. It will be shown on each page of the documents transmitted by the terminal. If no identifier has been recorded, your terminal will display an error code when sending a document by fax.

Your fax will print out your fax number on each document it transmits if you save this number and if the machine is set to page 3-9).

To save your fax number and your name:



Enter your fax number (20 digits max.) and press OK to confirm.



Enter your name (20 characters max.) then press OK to confirm.

Type of network

You may connect your fax to either a PSTN or private network such as private automatic branch exchange (PABX). You must select the network which is the most convenient.

SENDING HEADER

3-2

(please see the paragraph Technical parameters, on



22 OK - SETUP / NUMBER/NAME

Setting your machine

To select the type of network:



251 OK - SETUP / NETWORKS / TEL. NETWORK



Select option

PABX

PSTN

then confirm your choice with OK.

Geographical settings

These settings will enable you to use your machine in different preset countries using different languages.

Country

By choosing a country, you initialise:

• the settings for the public telephone network,

• the language by default.

To select the country:



201 OK - SETUP / GEOGRAPHICAL / COUNTRY



Select the required option and press the OK key to confirm.

Network

This setting enables you to individually set the type of public telephone network so that your machine can communicate over the public network of the country you have chosen in compliance with the applicable standards.

Note: these settings are different from the NETWORK TYPE ( p. 3-2), which allows you to choose between

public and private network.

To select the network:



202 OK - SETUP / GEOGRAPHICAL / NETWORK



Select the required option and press the OK key to confirm.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

Language

This setting enables you to choose a language other than that imposed by the setting.

To select the language:



Select the required option and press the OK key to confirm.

Local prefix

This function is used when your fax is installed with a private network, behind a company’s PABX. It allows you to program an additional automatic local prefix (to be defined), enabling you to automatically exit the company’s telephone network system, but only under certain conditions:

• the company’s internal numbers, where a prefix is not required, must be short numbers less than the minimal size (to be defined, for example France has 10 digits),

COUNTRY



203 OK - SETUP / GEOGRAPHICAL / LANGUAGE

3-3

Operation Setting your

• the outside numbers requiring a prefix, must be long numbers greater or equal to the minimal size

(to be defined, for example France has 10 digits).

Programming your fax with the local prefix consists of two steps:

• defining the minimal size (or equal) of the company’s outside numbers,

• defining the outgoing local prefix of the company’s telephone network. This prefix will automati-

cally be added as soon as an external number is dialled.

Caution -

will be automatically dialled with each number.

If you define a local prefix, do not add it to the numbers stored in the directory, it

Prefix

Defining the minimal size

You can change the default value for the minimal size of the company’s outside numbers and validate with OK. The minimal size will range between 1 and 30.

Defining the local prefix



Enter the outgoing local prefix of the company’s telephone network (maximum 5 characters) and validate with OK.

Setting your machine



252 OK - SETUP / NETWORKS / PREFIX



2521 OK - SETUP / NETWORKS / PREFIX/ SIZE NUMBER



2522 OK - SETUP / NETWORKS / PREFIX / PREFIX SETTING

Transmission report

You may print a transmission report for all communications over the telephone network (STN). You may choose between more than one criteria for printing reports:

WITH

: a report is given when the transmission was properly performed or when it is completely

•

abandoned (but there is only one report per request),

•

WITHOUT

its log (please see the paragraph Logs, on page 5-28),

ALWAYS

•

ON ERROR

•

With each transmission report from memory, a reduced version of the first page is automatically reproduced.

To select the report type:



: no transmission report, however, your fax will note all transmissions that took place in

: a report is printed with each transmission,

: a report is printed only if the transmission failed or is abandoned.

Select the required option with OK.



231 OK - SETUP / SEND / SEND REPORT

WITH, WITHOUT, ALWAYS

3-4

ON ERROR

and confirm your choice

Setting your machine

Document feed type

You may choose the way you want to feed your documents:

•from memory, transmission will take place only after memory storage of the document and dialling. It allows you to get your originals back quickly to free up the machine.

•from the feeder of the sheet-feed scanner (please see the paragraph Document depositing, on page 5-1), transmission will occur after dialling. It allows transmission of larger documents.

To select the way you want to feed your documents:



232 OK - SETUP / SEND / MEMORY SEND.



Select the option

Note: in feeder mode, the reduced image will not appear on the transmission report.

MEMORY

FEEDER

and validate your choice with OK.

Economy period

This function allows you to defer a fax transmission to "off-peak hours" and thus reduce the cost of your communications.

The economy period, via the telephone network (at off-peak hours), is preset by default from 7.00 pm to 7.30 am. Nevertheless you may change this time slot.

Modifying the economy period:



Enter the hours of the new economy period and confirm your selection with the OK key.

Using the economy period:



Enter the call number and confirm with OK.

EFORE RECEPTION

Fax answering machine

The Fax answering machine allows you to keep confidential documents in storage and to avoid printing them as you receive them.

The "Fax Messages" indicator light lets you know the state of your Fax answering machine:

• Light on: the answering machine is on.

• Blinking: your fax has documents in storage or is in the process of receiving faxes.

• Light off: memory full, the terminal cannot receive any more documents.

You can assure document confidentiality by using the 4 digit access code. Once saved, you will require this access code for:

• printing fax messages in memory,

• activate or deactivate the fax answering machine.



233 OK - SETUP / SEND / ECO PER.



32 OK - FAX / ECO TRANS.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

Operation Setting your

3-5

Saving an access code



383 OK - FAX / FAX ANSW. / ANSWER CODE



Enter the code (4 digits) and confirm with OK.

Activating or deactivating the answering machine



382 OK - FAX / FAX ANSW. / ACTIVATION



If you saved an access code for your fax answering machine, enter it and validate with OK.



Select the required option with OK.

WITH

WITHOUT

answering machine and confirm you choice

Print fax messages stored in the memory



If you have defined an access code for your fax answering machine, enter it and press OK.

Documents received and stored in the memory are printed.

Reception without paper

Your fax offers you the possibility to either accept or refuse document reception if your printer is unavailable (no paper...).

If your fax printer is unavailable, you may choose between two modes of reception:

• reception mode

To select the reception mode:



Select the option

Note: Paper out is indicated by a beep and a message on the screen.

Received faxes are then stored in memory (icon "Fax messages" flashing) to be printed as soon as you add paper into the feeder.

WITHOUT PAPER

WITH PAPER

, your fax saves the incoming messages in the memory,

, your fax refuses all incoming subscribers.



241 OK - SETUP / RECEPTION / REC. PAPER

WITHOUT PAPER

Setting your machine



381 OK - FAX / FAX ANSW. / PRINT

and confirm your choice with OK.

Number of copies

You may print incoming documents more than once (1 to 99).

To set the number of each document received:



Enter the wanted number of copies and confirm with OK.

At each document reception, your fax will print the number of copies requested.



242 OK - SETUP / RECEPTION / NBR OF COPIES

3-6

Setting your machine

Relay broadcast

Your fax machine (initiator) can relay a document, in other words, transmit a document to your subscribers via a remote fax and with a precise relay list.

To do this the initiator fax and the remote fax must both have the relay function. To relay you need to supply the remote fax with the document and the relay list number. The

remote fax will then transmit this document to all subscribers on the list. Once the relay is activated by your fax and as soon as the document is received by the remote fax,

the document is printed before relaying to all subcribers on the list.

To activate relay from your fax machine:



Insert the document to relay (please see the paragraph Document depositing, on page 5-1).



Select  37 OK - FAX / BROADCAST.



Enter the remote fax number where you will relay to or choose your dialling mode (please see the paragraph Dialling, on page 5-3) and press OK.



Enter the relay list number used by the remote fax and press OK.



You may enter the time you wish to transmit the document next to the current time and press OK.



If you wish to modify the document feed type, select one of the options

MEMORY



If you wish, you may enter the number of pages of your documents before transmitting.

, then press OK.

FEEDER

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine



Activate relay by pressing key.

The document in the feeder will be relayed either immediately or at a later time (according to your choice) to the remote fax which will relay the document.

Fax or PC reception

This menu, combined with a software program installed on your PC (supplied or on option depending on model) will enable you to select the machine you wish to receive the documents on:

•fax.

•PC.

• PC if available, fax otherwise.

For more details, please refer to the instruction manual provided with the software kit. To select the PC that will receive the documents, please see the paragraph Selecting the

reception PC, on page 3-8.



243 OK - SETUP / RECEPTION / PC RECEPT.

3-7

Operation Setting your

Duplex printing (depending on model)

This function is only available if you have previously installed the duplex unit and the additional paper tray at the back of your terminal.

After installing the duplex unit at the back of your multi-function terminal, you can print faxes received in two ways:

• SINGLE SIDED

• DOUBLE SIDED

All faxes received are printed according to the mode selected from the menu, no matter how the duplex key is set.

To select the fax print mode:





Select the required option SINGLE SIDED or DOUBLE SIDED and validate your choice with the OK key.

Adjust to page

This option allows you to print out documents automatically adjusting them to the page format.

To turn adjust to page mode on:



245 OK - SETUP / RECEPTION / ADJUST PAGE



Select the WITH option and confirm your choice using the OK key.

Setting your machine

244 OK - SETUP / RECEPTION / DUPLEX

Selecting the reception PC

This menu lets you select a PC to which all the documents received by the terminal will be re-routed.



By means of the  or  keys, select the PC that you want to designate as the receiver and validate by means of the OK key.

Adjusting the screen contrast

This adjustment only affects the screen contrast.



Adjust the contrast with the  and  keys then validate your selection with the OK key.

3-8



246 OK - SETUP / RECEPTION / PC RECEPT.



271 OK - SETUP / SCREEN / LCD CONTRAST

Setting your machine

ECHNICAL PARAMETERS

As delivered your fax is preset by default. However, you may adjust it to meet your requirements by resetting the technical parameters.

To set the technical parameters:



Select the desired parameter and confirm with OK.



With the  or  keys, modify the parameter settings by following the table below and press OK.

P a r a m e t e r S e t t i n g Si g n i f i c a t i o n



29 OK - SETUP / TECHNICALS

1 - SCANNING MODE

2 - TX HEADER

3 - TX SPEED

4 - ECHO PROTECT

6 - EPT MODE

7 - COM. DISPLAY

8 - ECO ENERGY

1 - NORMAL 2 - FINE 3 - SFINE 4 - PHOTO

1 - WITH 2 - WITHOUT

1 - 33600 2 - 14400 3 - 12000 4 - 9600 5 - 7200 6 - 4800 7 - 2400

1 - WITH 2 - WITHOUT

1 - SPEED 2 - PAGE NUMBER

1 - WITHOUT 2 - DELAY 5 MIN 3 - DELAY 15 MIN 4 - DELAY 30 MIN 5 - DELAY 60 MIN

Default value of the scan mode resolution for the documents to be transmitted.

If this parameter is on, your header will appear on all documents sent to your subscribers with your name, number, date and number of pages.

Warning: If you send a fax from the document loader, the transmission header will not appear on the document your correspondent receives.

Transmission speed for outgoing documents. For a quality telephone line (compatible, no echo), communications occur at maximum speed.

However, it may be necessary to restrict the transmission speed for some calls.

If this parameter is on, the on-line echo will be reduced during long distance calls.

For some long distance calls (satellite), the on-line echo may disturb the call.

Choice between transmission speed displayed or number of the page in progress.

Choosing the printer standby delay: the printer will switch to standby after a delay (in minutes) of NON-operation or during the period of time of your choice.

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machine

Operation Setting your

3-9

P a r a m e t e r S e t t i n g Si g n i f i c a t i o n

Setting your machine

10 - RX HEADER

11 - RX SPEED

12 - RINGS

20 - E.C.M.

(ERROR CORRECTION)

24 - FAX B&W FALLBACK

70 - NET VALID

71 - NET ACTIVE

1 - WITH 2 - WITHOUT

1 - 33600 2 - 14400 3 - 9600 4 - 4800 5 - 2400

2 TO 5

1 - WITH 2 - WITHOUT

06:01 TO 21:59

7 DAYS / WEEK MON TO FRI

If this parameter is on, all documents received by your fax will include the subscriber’s header with his name, number (if available) fax print date and the page number.

Transmission speed for incoming documents. For a quality telephone line (compatible, no echo), communications occur at maximum speed.

However, it may be necessary to restrict the transmission speed for some calls.

Number of rings to automatically start your machine.

This parameter helps correct the calls made on disturbed telephone lines. It is used when the lines are weak

or too noisy. Transmission times may be longer.

When this parameter is active ("with"), it autorises the fax to fall back to B&W transmission when the fax of the adressee is not colour-compatible. When this parameter is not active ("without"), the transmission will be cancelled and a report is printed to inform you of the error.

This parameter lets you modify the period when the fax connects automatically to the Internet.

This menu is available only if the connection type is set to

PERIODIC

(

941

This parameter lets you select the days of the week when the fax connects automatically to the Internet.

This menu is available only if the connection type is set to

PERIODIC

(

941

72 - MODEM SPEED

73 - IMPROVE REP @

1 - 56000 2 - 33600 3 - 14400 4 - 12000 5 - 9600 6 - 7200 7 - 4800 8 - 2400 9 - 1200 0 - 600

1 - WITH 2 - WITHOUT

Choice of maximum Internet transmission speed. For a quality telephone line (compatible, no echo),

communications occur at the maximum speed. However, it may be necessary to restrict the transmission

speed for some Internet calls (bad line or bad ISP settings).

This parameter lets you automatically register the Internet address of your subscribers fax during a call (if available).

3-10

Setting your machine

P a r a m e t e r S e t t i n g Signification

74 - ERASE MAILBOX

75 - TEXT ATTACHMENT

76 - ATTACHMENT FORMAT

77 - LAN SPEED

78 - WINS - DNS REG.

80 - TONER SAVE

1 - WITH

2 - WITHOUT

1 - WITH 2 - WITHOUT

1 - IMAGE 2 - PDF

AUTO 100 FULL 100 HALF 10 FULL 10 HALF

1 - WITH 2 - WITHOUT

When the fax machine receives an e-mail with an attachment and cannot open it, it erases the message from the ISP MBX, prints and transmits with a notice of uncomprehension to the message sender.

When receiving an e-mail, the terminal does not delete the message from the mailbox, it prints an uncomprehension message asking you to recover this message by means of your computer equipment. This parameter only makes sense if you are using a computer. The memory space that your access provider puts at your disposal is limited. If you do not empty your mailbox, you risk saturating it in the long term, thereby blocking the reception of any new message.

To allow adding an attachment.

Default format of document sent on the Internet: PDF: monochrome or colour IMAGE: monochrome (TIFF) or colour (JPEG)

To define the communication speed of the peripheral units in relation to the implemented Local Area Network (LAN).

Registration of the terminal in the WINS servers allows accessing the scanner through its NetBIOS name by PCs located on sub-networks other than the one that the terminal is connected to.

Makes printing lighter to save toner cartridge ink.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

OCAL

REA

ETWORK

Your terminal is a new generation machine that will be part of your local network just like a PC. Its built-in local network access card will enable you to send documents through an SMTP/POP3 local message server (internally or externally, depending on the settings of your message server).

To benefit from all the available network options, you should make the following settings, described in the sections below:

• local network settings, to introduce your fax machine into your local network.

• message service settings, for all your faxes and E-mails to be automatically managed by your message server.

Caution -

your own computer configuration. If that is administrated by anyone in your company, we recommend you ask that person for the settings described below.

Although rather simple, network settings sometimes require a sound knowledge of

3-11

(LAN)

SETTINGS

Operation Setting your

OCAL NETWORK SETTINGS

Automatic configuration

We recommend that you carry out a manual configuration of your terminal. The automatic configuration of the local network settings may be considered, if your local network features a DHCP or BOOTP server that can dynamically assign addresses to the peripheral devices present on the LAN.

To automatically configure the local network settings:



2531 OK - SETUP / NETWORKS / LOCAL NETWORK / CONFIGURATION



Choose

AUTOMATIC

or BOOTP server that can assign it its settings dynamically (the message displayed).



Once the message and Gateway address. If these are missing, you should carry out a manual configuration (see below).

and press OK to confirm. The terminal scans the local network for a DHCP

SELF-CONF

Manual configuration

To configure your terminal manually, you should obtain the usual information used to set a peripheral device (IP address, sub-network mask, network and gateway address).

To configure the local network setting manually:



2531 OK - SETUP / NETWORKS / LOCAL NETWORK / CONFIGURATION



Choose

MANUAL

and press OK to confirm.

Setting your machine

SELF-CONF

has disappeared, check for the IP Address, Sub-network mask

IP address



Enter the IP address of your terminal and press OK to confirm.

Sub-network mask



2533 OK - SETUP / NETWORKS / LOCAL NETWORK / SUBNET MASK.



Enter the sub-network mask of your terminal and press OK to confirm.

Gateway address



Enter the IP address of the network gateway and press OK to confirm.



2532 OK - SETUP / NETWORKS / LOCAL NETWORK / IP ADRESSE



2534 OK - SETUP / NETWORKS / LOCAL NETWORK / GATEWAY

3-12

Setting your machine

IEEE address (or Ethernet address) or MAC address



2535 OK - SETUP / NETWORKS / LOCAL NETWORK / IEEE ADDRESS

The Ethernet card of your terminal already has an unmodifiable, yet consultable, IEEE address.

NetBIOS

The NetBIOS name, which can be used with the network options, are used to identify your terminal machine from a PC connected to a local network (for instance with the name "IMP-NETWORK-1").



2536 OK - SETUP / NETWORKS / LOCAL NETWORK / NETBIOS 1



2537 OK - SETUP / NETWORKS / LOCAL NETWORK / NETBIOS 2



Enter the selected name (15 characters max) and press OK to confirm.

The WINS1 and WINS2 servers, used with the network options, allow access to terminals on other sub-networks by means of their NetBIOS name.

These two addresses must be filled in for the Scan To Disk function.



2538 OK - SETUP / NETWORKS / LOCAL NETWORK/ WINS 1



2539 OK - SETUP / NETWORKS / LOCAL NETWORK / WINS 2



Enter the IP address of each server, then validate with OK.

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machine

Note: If the terminal is set up in Automatic configuration mode (2531), these addresses can be filled in auto-

matically by certain DHCP servers.

Case of connection to a domain (for instance with Windows NT, 2000 or XP)

The terminal can identify itself on the local network by using the parameters of a user account, before it can, among others, archive documents by means of the Scan to Disk function.

Once these parameters have been filled in, they will be used by default, if you do not declare a user name and password when using the function.



2541 OK - SETUP / NETWORKS / DOM LOGIN / USER



Enter the user name for login on the local network, then validate with OK.



2542 OK - SETUP / NETWORKS / DOM LOGIN / PASSWORD



Enter the password for login on the local network, then validate with OK.

3-13

Operation Setting your

Setting your machine

Domain name



2543 OK - SETUP / NETWORKS / DOM LOGIN / DOM. NAME



Enter the domain name of the local network, then validate with OK.

SNTP server configuration

The terminal can automatically update its date and time when connecting to an SNTP server.

Server address



2551 OK - SETUP / NETWORKS / SNTP SERVER / ADDRESS



Enter the name of the SNTP server, then validate with OK.

This name can be in the form of an IP address, a DNS address or a NetBIOS name.

Server port



2552 OK - SETUP / NETWORKS / SNTP SERVER /PORT



Enter the server port number, then validate with OK.

The port by default is port 123.

Activating the server access



2553 OK - SETUP / NETWORKS / SNTP SERVER / ACTIVATION



To activate the SNTP server, select WITH in the drop-down menu then validate with OK.

Time zone



2554 OK - SETUP / NETWORKS / SNTP SERVER / TIME ZONE



Select the time zone where the terminal is located from the drop-down list then validate with OK.

If you have activated the automatic summer time management (menu 212), the TIME ZONE setting is initialised automatically.

Summer time



2555 OK - SETUP / NETWORKS / SNTP SERVER / SUMMER TIME



Select the appropriate time setting in the drop-down list: winter time, summer time +1 or summer time +2, then validate with OK.

Note: This menu is not displayed if the menu 212 is activated.

PC de-registering

This menu lets you delete one or more PCs connected to the terminal via the LAN.





Select the PC that you want to delete from the list by means of the with OK.

3-14

256 OK - SETUP / NETWORKS / DE-REG. PC



and 5 arrows, then validate

Setting your machine

RINT FUNCTION SETTINGS

The printer can be connected to the local network as it has its own IP address.

Updating network settings

The print console allows you to:

• Turn TCP/IP, NetWare and EtherTalk on or off.

• Turn DHCP on or off.

• Enter the IP address, the subnet mask address and the default gateway address.

To check or change the network card settings:



Press the



Repeatedly press the or keys until One of the interface names below appears, showing that it is the current interface.

key.

INTERFACE

appears.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

PARALLEL

•

•USB

•

OPTIONAL



Press



Repeatedly press the keys or until Press



Press the > key.



This example shows how to switch the TCP/IP protocol on to connect the terminal to the network. You can switch Netware or EtherTalk on in the same way. If TCP/IP is OFF. Press Press

(default setting)

(when the network card is installed)

ENTER

, a blinking "?" appears.

ENTER

again.

OPTIONAL

, a blinking "?" appears. Select ON using the or keys.

Automatically configuring IP settings

You can make these settings when the TCP/IP protocol is on. We recommend that you manually configure your terminal. However, local network settings can be automatically configured if you have a DHCP or BOOTP server on your local network which can dynamically distribute addresses to peripherals on the LAN.

To automatically configure network local settings:

MENU - - INTERFACE > - - TCP/IP > DHCP



Press

ENTER

, a blinking "?" appears.



Select ON using the or , then press

ENTER

machine

appears.

Operation Setting your

3-15



Press the Switch your terminal off and then back on again. You have now finished configuring the IP address.

key.

Manually configuring IP settings

You can make these settings when the TCP/IP protocol is on. To configure your terminal manually, you will need the usual information for setting up a peripheral

(IP address, subnet mask and gateway address).

To manually configure network local settings:

MENU - - INTERFACE > - - TCP/IP > DHCP



Check that DHCP is set to

ENTER



Press .



Press ENTER to enter the IP address. A cursor (_) starts to flash in the right-hand segment (3 figures). Press the key to increment the value and the key to decrement it. Once you

have set the value for the right-hand segment, press the segment. Again, press the key to increment the value and the key to decrement it. Proceed

in the same way for all of the segments. Press ENTER once all the segments have been set up.



Press .



Enter the subnet mask address in the same way as for the IP address.



Press .



Enter the gateway's IP address in the same way as for the IP address.



Press the Switch your terminal off and then back on again. You have now finished configuring the IP address.

Note: Other print-related settings are described in the Print Functions chapter.

key.

OFF

. If not press

ENTER

, then select

Setting your machine

OFF

with the or keys. Press

key to place the cursor in the next

EMOTE CONFIGURATION

You can configure the same settings either remotely or locally.

System requirements

To remotely configure your machine you will need:

• a Web browser (preferably Internet Explorer version 4),

• to make the Local Network settings for your machine (IP address, subnet mask, etc.). You should

ask your network administrator for these settings. Once you have this information, please see the paragraph Local network settings, on page 3-12 on how to fill out the necessary fields.

3-16

Setting your machine

Accessing the Web Server



Open a Web browser from a PC registered on the network.



Enter the IP address of the terminal you want to configure in the ADDRESS field.



Confirm by pressing



The welcome window is displayed, choose the interface language.



Change the settings of your choice on the screen then confirm.

ESSAGE SERVICE AND THE INTERNET

ENTER

Your terminal lets you send and receive documents and E-mails from subscribers throughout the world over the Internet. An E-mail is an electronic message sent over the Internet, to an E-mail address (which is a personal Internet mailbox). Access to the Internet is possible thanks to an Internet service provider (ISP). The provider puts at your disposal a server, or computer system which allows you to connect to the Internet and your mailbox through your telephone line.

Before worldwide transmission, you must:

• take out an Internet subscription from an Internet Service Provider (ISP),

• check that all initialisation parameters correspond to those provided by your ISP,

• perform the proper settings, if needed, for the Internet connection.

You may then connect yourself to the Internet via your ISP to send and receive fax-Internet or E-mails. Both operations will be performed during an Internet connection.

NITIALISATION PARAMETERS

You must define or, at least check all parameters needed to identify yourself with the Internet. Your ISP will provide you with these parameters as soon as you are registered with them.

The parameters are divided in four categories:

• connection, allows you to identify the dial up number, the connection identifier and the connection password,

• message service, allows you to define the message service identifier, the message service password and the E-Mail address,

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machine

Operation Setting your

3-17

Setting your machine

• servers, allows you to identify the name of the IP address of Internet SMTP providers (send) and

POP3 (MBX reception) and the address of DNS 1 and DNS 2 servers. The server address is made up of 4 groups of 3 digits maximum, separated by dots.

• SMTP Authentification, used to activate the authentification protocol when the SMTP server

used requests this to end e-mails.

Access to connection and message service parameters



91 OK - INTERNET / SUPPLIER



Select the Internet provider from the list

PROVIDER_3, PROVIDER_4, PROVIDER_5, PROVIDER_6

press OK. Choosing



Enter the



Enter connection



Enter connection



Enter Email



Enter Email



Enter

NO ACCESS

CALL NUMB.

IDENTIFIER

PASSWORD

E-MAIL ADR

disables access to Internet functions.



921 OK - INTERNET / INIT. PROVIDER / CONNECTION

, press OK.

IDENTIFIER

PASSWORD

, press OK.



922 OK - INTERNET / INIT. PROVIDER / MESS. SERV

, press OK.

NO ACCESS, PROVIDER_1, PROVIDER_2

LOCAL NETWORK



92 OK - INTERNET / INIT. PROVIDER

, and

Access to servers parameters



923 OK - INTERNET / INIT. PROVIDER / SERVERS



Enter

SMTP

, press OK.



Enter

POP3

, press OK.



Enter

DNS 1

, press OK.

Access to the authentification SMTP parameters



924 OK - INTERNET / INIT. PROVIDER / SMTP AUTHENT.

In the ACTIVATION menu, select WITH to activate SMTP authentification then validate with OK key.

1. If the identifier has more than 16 characters, the text will automatically slide over to the left.

3-18

Setting your machine

Sample Internet settings for the terminal (56 kbps modem)

In the PARAMETERS menu, select ID.MESS.SERV to keep the same identification parameters as in the messaging service or AUTHENT. SPEC. to define other identification parameters, then validate with Access to SMTP authentification parameters by pressing OK key. When you select AUTHENT. SPEC, carry out the two following operations:



Enter the IDENTIFIER then validate with OK key.



Enter the PASSWORD then validate with OK key.

Your access provider should give you the following information:

CALL NUMBER: 08 60 00 10 00

CONNECTION IDENTIFIER: sg048944@wn.net

CONNECTION PASSWORD: *****

MESSAGE SERVICE IDENTIFER: demo jt12

MESSAGE SERVICE PASSWORD: *****

E-MAIL ADDRESS: demo2@gofornet.com

SERVER:

SMTP mail.gofornet.com

POP mail.gofornet.com

DNS 1 103.195.014.001

DNS 2 103.195.014.002

Non-functional data given by way of example.

You should then complete the following MENUS on your fax machine:

91 SUPPLIER PROVIDER 1

CONNECTION

9211 CALL NUMB. 0860001000

9212 IDENTIFIER sg048944@wn.net

9213 PASSWORD *****

MESSAGE SERVICE

9221 EMAIL ID demo jt 12

9222 EMAIL PASSWORD *****

9223 E-MAIL ADR demo2@gofornet.com

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machine

Operation Setting your

3-19

9231 SMTP mail.gofornet.com

9232 POP3 mail.gofornet.com

9233 DNS 1 103.195.014.001

9234 DNS 2 103.195.014.002

9241 ACTIVATION With or Without

Your terminal is now configured.

The settings are divided into several categories:

•the standard settings define the connection type and frequency to the Internet as well as the

transmission type for your documents,

•the E-mail sorting defines treatment for all stored E-mail messages received.

Standard settings

SERVERS

SMTP AUTHENT.

ETTINGS

Setting your machine

Your machine has two types of settings that let you define:

• The type and frequency of the connection to your ISP.

SET TIMES

PERIODIC

an Internet connection is established every day at 9:00 am, 12:30 am and 5:00 pm

an Internet connection is established every 3 hours1. (default value)

an Internet connection is established at your request by

ON DEMAND

IMMED. ACCESS

(please see the paragraph Internet

Connection, on page 3-23)

A. To avoid Internet access saturation, the automatic connection will occur in reality 12 minutes,

give or take, around the requested time.

• Type of transmission over the Internet.

IMMEDIATE

DURING CONNECTIONS

document transmission will occur immediately at each transmission request

transmissions will only occur at programmed connections

SET TIMES

PERIODIC TYPE

At any moment you may print the settings of your machine to know their status.

3-20

Setting your machine

Selecting the connection type

Selecting the transmission type

Changing the connection period (PERIODIC type)

Modifying the connection time(s) (SET TIMES type)



941 OK - INTERNET / SETTINGS / CONNEC. TYPE



Select one of the connection options among press OK to confirm.



  - INTERNET / SETTINGS / SEND TYPE



Select one of the send options



With the keypad (between 00:01 am and 11:59 pm) and press OK to confirm.

An Internet connection will be established every three hours (default value).



After selecting the figure to be modified. Enter the new connection time(s) by means of the numeric keypad (value between 00:01 and 23:59) and validate with the OK key.

PERIODIC

mode, enter the new connection period by means of the numerical

SET TIMES

IMMEDIATE



943 OK - INTERNET / SETTINGS / TIME SETTINGS

mode, use the  and  keys to place the cursor under the

SET TIMES, PERIODIC

DURING CNX



943 OK - INTERNET / SETTINGS / PERIOD

ON DEMAND

then press OK to validate.

and

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

Selecting the print mode for the deposit notice



944 OK - INTERNET / SETTINGS / DEPOSIT NOTI



Select one of the deposit notice options press OK to confirm.

WITH, WITHOUT, ALWAYS or ON ERROR

Choosing the address to which an e-mail will be sent



945 OK - INTERNET / SETTINGS / E-MAIL ADR



Enter the e-mail address then confirm using the OK key.

Printing the Internet settings



946 OK - INTERNET / SETTINGS / PRINT

The Internet settings are printed. These settings may also be printed together with all the other settings of your machine (please see the paragraph Printing the machine settings, on page 5-28).

3-21

and

Operation Setting your

Mail sorting

This function lets you choose the mode for all Internet documents stored in your mail box. You have three choices:

F@X ONLY

PC ONLY

•

poll),

•

SHARE PC

- if your PC and fax have two different addresses, transfer all mails or only those with attachments to a PC,

- if your PC and fax share the same address, use the fax as a printer for E-Mails for the PC.

F@X Only mode



Select option

All E-Mails are polled and printed.

PC Only mode



Select option The E-mails are neither polled nor printed and they may be used with a computer. At each connection, the number of E-mails in your mailbox is displayed on the screen.

Setting your machine

, lets you poll and print E-Mails in your machine.

, lets you keep your E-Mails in you mailbox for later use with a computer (no E-Mail

lets you:



96 OK - INTERNET / MAILS SORT

F@X ONLY

PC ONLY

and press OK to confirm.

Share PC mode



Select option You may choose to transfer your E-mails to a PC or use the fax as an E-mail printer.

To transfer the E-Mails to a PC:



Select option WITH PC TRANS. and press OK to confirm.



Enter the E-Mail address of the computer you wish to transfer your E-Mail and press OK to

confirm.



Select your option from the table below and press OK to confirm.

SEND ALL MAILS All E-Mails are sent to the PC.

UNUSABLE ATTAC

To use the fax as an E-Mail printer:



Select option W/O PC TRANS and press OK to confirm.

SHARE PC

and press OK to confirm.

Menu Description

The fax machine polls and prints the usable E-mails and transfers to the PC mailbox all the E-mails containing attachments it cannot use.

3-22

Setting your machine

DELETE MAILS

SAVE MAILS The E-mails opened and read by the fax are not erased.



Select your option from the table below and validate with OK.

Menu Description

The E-mails opened and read by the fax (w/o attachment) are erased after the fax has printed.

At each connection, the number of E-mails still present in your mailbox are displayed on the screen.

NTERNET CONNECTION

An Internet connection is made with an ISP. It allows both document sending and reception while connected. A connection takes place the following way:

• Send to one or more of your subscriber’s Internet mailboxes, all fax-Internet documents waiting for transmission. If you are sending to a computer, the transmitted fax will be received as an attachment to an E-Mail.

• Reception of all fax-Internet and E-Mails deposited in your personal Internet mailbox.

You may connect either immediately or automatically depending on the time periods defined. The triggering of a programmed Internet connection depends on the standard settings of your machine.

Immediate connection to the Internet

There are two methods to immediately connect to the Internet:

Access through the menu:



93 OK - INTERNET / IMMED ACCES

Direct access:



Press the key twice.

Programmed connection

An automatic connection to the Internet depends on how your machine is programmed and more particularly on the standard settings (please see the paragraph Standard settings, on page 3-20).

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

Operation Setting your

EACTIVATING THE INTERNET FUNCTION

If you do not wish to use the Internet functions:



91 OK - INTERNET / SUPPLIER



Select

NO ACCESS

in the ISP list and confirm with OK.

3-23

Setting your machine

SMS

Thanks to the button you can send an SMS to subscribers all over the world. An SMS (Short Message Service) is a service which permits short written messages to be sent to mobile phones or other SMS-compatible devices.

The number of characters you can send per message is dependent upon the service provider and the country you are sending your SMS from (e.g. Germany 160 characters, Italy 640 characters).

The SMS service is dependent upon the country and the service provider.

Caution

SERVICE

- There is a special scale of charges for the SMS service.

SMS P

This menu is used to set several options:

• automatic SMS print on reception,

• beep activated during SMS reception,

• send your details activated,

• the address of your terminal.

The address is only modified if several terminals are installed on your line. It is used to differentiate between two machines during SMS reception.

When you want a contact to send SMSs to the terminal you choose, you must send him your line number and the destination terminal address.

If your contact does not add the address of the terminal, the SMS will be received in the terminal with address 0.



Automatic print of SMS received





Select the option WITH or WITHOUT automatic print, then validate with OK key.



Beep activated on SMS reception



Select the option WITH or WITHOUT beep on reception, then validate with OK key.



Presentation of SMS sender



Select the option WITH or WITHOUT presentation of the sender, then validate with OK key.

ARAMETERS



45 OK - SMS SERVICE / PARAMETERS

  - SMS SERVICE / PARAMETERS / AUTO PRINT



452 OK - SMS SERVICE / PARAMETERS / SMS BEEP



453 OK - SMS SERVICE / PARAMETERS / SENDER NAME

3-24

Setting your machine



Terminal address



  - SMS SERVICE / PARAMETERS / TERM. ADDR.



Enter the terminal number, then validate with OK key.

ENDING AN

To send an SMS to any SMS-compatible devices:



Press the key.



Write your SMS by means of the Qwerty keypad.

To do so, you have a true editor at your disposal:

•For the upper case letters, use the

•To move inside the data entry field, use the

•To move in the text from one word to another, press the CTRLkey and one of the navigator keys,

•To go to the next line, use the key,

•To delete a character (by moving the cursor to the left), use the Í or Ckey.



Press the key to confirm your entry.

Dial the number of the recipient (mobile phone or any other SMS-compatible device) in one of the following ways:

• Dial the number by means of the numerical keypad,

• Enter the first letters of the recipient name,

•Press the key until the required name appears (names are classified in alphabetical order).

• Press the key to send the SMS.

Your SMS may be sent to only one person or to several people. To send an SMS:

• To only one person, press the key to confirm.

• To several people:

- Press the key and enter the next person's name,

- Repeat the operations as many times as required (10 persons max.). Press the key to

SENDING SMS

confirm,

• If SMS appears, then the SMS has been put on hold and a further attempt will take place a couple of minutes later. To immediately execute or cancel transmission, please see the paragraph Transmission waiting queue, on page 5-11.

• To check the SMS has been sent properly, you may print the transmission/reception log (



  - PRINT/LOGS, p. 2-7).

is displayed as the SMS is being sent.

SMS



or keys,

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

Operation Setting your

3-25

RASE AN

Proceed as follows to erase an SMS:



Select the messages to erase.



  - SMS SERVICE / DELETE SMS / SELECTION



Select SELECTION using keys  and  and validate with OK key.



Select a message using keys  and  and validate with OK key.



Erase messages already read



  - SMS SERVICE / DELETE SMS / SMS READ



Select MESSAGES READ using keys  and  and validate with OK key.



Confirm with OK key.



Erase all messages from memory.



Select ALL using keys and  and validate with OK key.



Confirm with OK key.

SMS



  - SMS SERVICE / DELETE SMS



  - SMS SERVICE / DELETE SMS / ALL

Setting your machine

SMS R

SMS messages received are automatically printed (you can modify this setting with 451 OK Auto print). If you disable automatic printing, the messages are automatically stored in the memory.

ECEPTION

SMS read



Access by menus:



  - SMS SERVICE / READ SMS

• Direct access



Press key .



Select READ SMS using keys  and  and validate with OK key.



Select a message using keys  and  and validate with OK key.



Scroll messages using keys  and .

3-26

Setting your machine

Print an SMS



Access by menus:



44 OK - SMS SERVICE / PRINT SMS

• Direct access



Press key .



Select PRINT SMS using keys and  and validate with OK key.



Select SELECTION (to choose messages to print), NEW (to print all unread messages) or



ALL (to print all messages in memory) using keys



Confirm with OK key.

and  and validate with OK key.

SMS S

This menu is used to set the transmission and reception numbers of your SMS centers. They will be provided by your access provider. You can define two SMS centres, one main and one secondary. The secondary centre may only be used for SMS reception.

Access to server mode

Define SMS centre numbers 1



  - SMS SERVICE / SERVER / SMS CENTRE 1

Define send number



  - SMS SERVICE / SERVER / SMS CENTRE 1 / SEND NO



Enter the send number of your main SMS centre, then validate with OK key

Define reception number



  - SMS SERVICE / SERVER / SMS CENTRE 1 / RECEIVE NO



Enter the reception number of your main SMS centre, then validate with OK key.

Define SMS 2 Centre numbers



  - SMS SERVICE / SERVER / SMS CENTRE 2

Define reception number



  - SMS SERVICE / SERVER / SMS CENTRE 2 / RECEIVE NO



Enter the reception number of your secondary SMS centre, then validate with OK key.

ERVER



  - SMS SERVICE / SERVER

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

Operation Setting your

3-27

Setting your machine

3-28

4 D

IRECTORY

Your fax lets you create a directory by memorising subscriber records and subscriber lists.

• Your machine can store up to 500 subscriber records with names and phone numbers.

• You may also group several names to build a subscriber list with up to 32 subscriber lists. A subscriber list is made from the subscriber records already stored.

For all subscriber records or subscriber lists you may:

• Create

•Consult

• Modify contents

•Delete

• Print the directory

You may save and if needed load your directory. This gives you access to functions 161 and 162 (please see the paragraph Guide to function list on page 2-5). To proceed, you need to contact your reseller and purchase the optional kit "Directory save card".

4-1

Directory

REATING SUBSCRIBERS RECORD

For each contact record, complete the fields listed below. Only fields with the Name and Telephone number have to be completed:

•Contact NAME,

• TEL and fax number of contact,

• E-mail address, example: dupont@messagerie.com,

• FTP address, example: 134.1.22.9

• network sharing address: an IP address (for example 134.1.22.10) or NetBIOS name (for example PC1015687).

Note: If you have not entered an e-mail address, then you have the possibility of entering an FTP address (for archiving

Note: If a contact has the two fields

purposes). If you have entered neither an E-MAIL address nor an FTP address, you can enter a network sharing address for archiving (address of the terminal on which the directory is shared).

• FORMAT: by default, the attachment is PDF or Image (.tiff or .jpeg)

• RECORD NUMBER: this number is automatically allocated by the fax (you can, none the less, modify it). It gives you quick access to the directory,

• RATE send fax you can choose for each contact the minimum send rate for faxes you send to him. Available rates are 2400, 4800, 7200, 9600, 12000, 14400 and 33600 bits per second. The maximum speed can be used if the telephone line is of good quality, meaning appropriate, without echo.

TEL

whether the document is sent by telephone network or via the internet.

and E-MAIL completed, the validation key ( or ) will define

DDING A RECORD



Your fax has just created a new record, fill in it by first entering your subscriber’s name then validate with OK.

To associate an e-mail address:

Note: You can stop the list creation at any time by pressing .



Enter the person’s fax number1 and press OK to confirm.



Enter the E-Mail address of your subscriber and press OK to confirm.



Define the format of the attachment (Image or PDF) and validate with OK.

1. If your machine is connected to a PABX, you may need to insert a pause for dial tone (symbolised by the sign / in the num-

ber) except if a local prefix is already programmed (see § Local Prefix)

4-2



11 OK - DIRECTORY / NEW CONTACT

Directory



Your subscriber’s ID number will automatically appear on the screen, if you wish to modify this number you may do so by choosing another free number and validate with OK.



Select the option subscriber. The first available letter appears by default. If you want to change it, scroll the letters by menas of the



If need be, select the appropriate transmission speed to send your faxes, and confirm your choice by pressing the OK key.

Or to associate an FTP address:



Do not enter the e-mail address.



Enter the FTP address of the contact, then validate with OK key (for example: 134.1.22.9).



Enter the FTP user name (for example: Durand).



Enter the PASSWORD of the FTP user.



If necessary, enter the file destination directory (when this field is not completed, the files are stored directly under the root) of the FTP server (for example: server name / Durand).



Define the attachment format (Image or PDF) OK.



A number allocated to your contact will be automatically displayed on the screen. If you do not want to use this number, it can be modified by entering another number, then validating with OK key.



Select the option WITH the associated key if you want to associate a letter (shortcut key) with your contact. The first letter free is displayed by default. If you want to modify this, scroll through the alphabet by using key.



Select, if necessary, the appropriate send rate for a fax intended for your contact, then validate your choice with the OK key.

Or, to create a shortcut to a network sharing address:



Do not enter an e-mail address or an FTP address.



Enter the IP address or the NetBIOS name of the contact for the Scan to Disk function, then validate with the OK key (for instance: 134.1.22.10).



Enter the domain name followed by the user name for login on the network, and separated by \ (for instance : Domain\UserName).



Enter the password for login on the network.



Enter the file destination directory.



Define the format of the attachment (Image or PDF) and validate with OK.



A number is attributed to your contact and appears automatically on the screen. If this number does not suit you, you can modify it by entering another unused number and validating it with the OK key.



Select the option WITH shortcut key if you want to link a letter (shortcut key) to your contact. By default, the first available letter is shown. If you want to change it, scroll through the alphabet by means of the

WITH

assigned key if you want to assign a letter (shortcut key) to your



or  keys, and press OK to confirm.



or  keys, then validate your choice with the OK



or  key, then validate with the OK key.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

Operation Setting your

4-3



If required, select the appropriate transmission rate for faxes to your contact, and validate your selection with the OK key.

REATING SUBSCRIBERS LISTS

A subscriber list is made from the subscriber records already stored. For each list fill in the following lines:

NAME

of the list

•

NUMBER ASSIGNED

• access to the answering machine

LIST COMPOSITION

• list

LIST NUMBER

•

A list may include both fax and internet subscribers. The same subscriber may be included in different lists.

Caution -

It is impossible to add one subscriber list to another subscriber list.

to the list, this number is automatically assigned by the fax. It allows quick

, its lists the ID numbers assigned to the subscribers records included in the

, a number lets you identify the list filed under (L)

DDING A LIST

Directory

To add a list:



12 OK - DIRECTORY / NEW LIST



Your fax machine has just created a new list, fill it in by first entering the name of this list then confirm with OK.

Note: You can stop a list or record creation at any time by pressing . Also, you do not have to complete all the list

characteristics as you create it; you can save the list as it is by pressing .

The empty field records included in this list.



There are three ways detailed in the table below, to choose and add one or more subscribers to your list. Then confirm your choice by pressing OK.

ENTER ABR. NUM.

appears, you must fill in the ID numbers assigned to the subscriber

From ... Procedure



subscriber’s name

subscriber’s ID number

subscribers directory

4-4

With the alphanumeric keypad enter the first letters of your subscriber’s name and continue until the whole name is displayed on the screen.



Enter directly the subscriber’s ID number.



Press key then select by means of the or  keys.



Directory



For every subscriber included in the list repeat the above step then validate with OK.

Note: you can stop record creation at any time by pressing .



The list ID number will automatically appear on the screen. If you wish to modify this number you may do so by choosing another free number and validate with OK.



Press to confirm your entry.

DDING OR DELETING A NUMBER

FROM THE LIST



Select the subscriber list (L) by means of the  or  keys and validate your choice with OK.



Press OK to display the shown in the table hereafter:

ENTER ABR. NUM.



13 OK - DIRECTORY / MODIFY

field, and add or delete the subscriber as

Getting startedDirectoryMaintenanceSafety ContentsInstallation

To ... Procedure



Enter the subscriber ID number you wish to add and confirm

add

delete



Confirm the new list by pressing

ONSULTING A RECORD OR A LIST



Press key.

The directory appears in alphabetical order.



Select the subscriber record or subscriber list (L) you wish to consult.

with OK.



Repeat this step for each added subscriber you want to add.



Place the or  keys on the number you wish to delete.



Press Ckey to delete the number assigned to the list.



Repeat these 2 steps for each subscriber you wish to delete from the list.

key.

machine

Operation Setting your

4-5

Directory

ODIFYING A RECORD OR A LIST



13 OK - DIRECTORY / MODIFY

The directory appears in alphabetical order.



Use the  or  keys to select the subscriber list (L) you wish to modify and press OK to confirm.



Modify the line or lines in the subscriber record or subscriber list and confirm each modification with OK.

Note: You may confirm your modification by pressing key , but you will exit the menu and may not be able to

modify the following lines.

ELETING A RECORD OR A LIST



14 OK - DIRECTORY / CANCEL

The directory appears in alphabetical order.



Use the  or keys to select the subscriber record or subscribers list (L) you wish to delete and confirm with OK.



Press again OK to confirm your deleting.

The record or list is deleted from the directory.

RINTING THE DIRECTORY

You may print all the numbers stored in the directory, including all the existing subscriber records or subscriber lists.

To print the directory:



15 OK - DIRECTORY / PRINT

The directory is printed in alphabetical order.

MPORTING A DIRECTORY

You can import an existing directory of contacts into your fax machine as an electronic file. This file must be in a specific format and must not comprise more than 500 entries.

The process of importing a directory uses electronic mail as the transfer mechanism. The electronic file containing the directory is received and processed as an e-mail attachment.

Caution -

Importing a new directory completely overwrites any existing directory entries.

4-6

Directory

THE

The electronic file containing the data in the directory must be structured into lines or records each comprising five fields separated from one another by a unique character (a tab stop, a comma or a semi-colon). The lines themselves are separated by a line break (carriage return).

FILE STRUCTURE

Fields Contents

Name

Fax number

E-mail address

Shortcut key

Speed

Caution -

To enter a blank line, key in four field separator characters in a row.

For example:

Smith;0123456789;jsmith@isp.co.uk;J;8

A unique identifier in your directory, up to 20 characters long. This field is mandatory; the name should not include the field separator character.

Your contacts’ fax number, without spaces or dots, can be up to 30 characters long (including any * and # characters). This field may be left empty, for instance, in the case of contacts to whom you only send e-mails.

Your contacts’ e-mail address. Can be up to 80 characters long, but must not comprise the field separator character. Any other characters may be used in this field, which can also be left blank.

A capital letter (A to Z), unique to the directory, which is associated with a specific contact and enables quick selection. As with the two previous fields, this field can be left blank.

The fax transmit speed over the PSTN. If you do not specify a value, the default speed is the maximum speed. This field may be left blank if all your fax transmissions are handled by a fax server.

You must enter a value for at least one of the Fax number or E-mail address fields.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

Jones;01987654321;;@;8

O'Connor;0123469874;d.oconnor@hello.net;U;8

Note: @ alone is the indication that no associated key is assigned to the entry.

4-7

Operation Setting your

The rate is coded on a number, see the following board:

Rate Code number

600 7 1200 6

2400 5 4800 4 7200 3

9600 2

12000 1 14400 0

33600 8

Directory

Caution -

left blank. In the example above, which uses a semi-colon as a separator, the entry for "Jones" lacks both E-mail address and shortcut key.

To import a directory:



Caution -

machine. Once your fax machine has a complete directory, we advise you to disable importing in order to protect the data already on the fax.

To disable importing:



You must always enter the field separator character, even if one or more of the fields are

ROCEDURE



17 OK - DIRECTORY / IMPORTATION

Select

WITH

to authorise the importation of a directory.

Create your directory on a PC in a file whose structure corresponds to that set out above. In order to be recognised as a directory, the file name must include the word directory and must have a

.csv extension. For example: smithdirectory01.csv, jonesdirectory.csv, or simply directory.csv.

Create an e-mail addressed to your fax E-mail address, attach the file to it, and send your message via your mail server.

Your fax will receive the e-mail containing the directory when it connects to the mail server, and will automatically import the attached file into its directory.

Repeat the procedure as many times as required, for instance to update all the LAN faxes on your network with the same directory.

Importing a new directory completely overwrites any existing directory entries on the fax



17 OK - DIRECTORY / IMPORTATION

Select

WITHOUT

to prevent users from importing a directory.

4-8

Directory

XPORTING A DIRECTORY

You may also export a directory from a fax machine as a text file, and send it to any mail client (be it PC or fax based), in the form of an e-mail attachment entitled directoryxxx.csv.

To export the directory:



18 OK - DIRECTORY / EXPORTATION



Key in the e-mail address of the PC or other fax machine to which you want to export the directory. You may export a directory to several fax machines simultaneously (please see the paragraph Dialling on page 5-3).



Confirm by pressing OK.



Repeat the procedure as many times as required, for instance to update all your fax machines or send the same file to several PC users on your local network.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

LDAP

SERVER

The LDAP server allows you to access a directory server, for contacts or lists of contacts (maximum 500 recipients).

The LDAP function can be switched on only once there are at least 50 free entries in the unit's local directory. If this is not the case a message will ask you to delete the necessary number of entries.

ONFIGURATION



191 OK - DIRECTORY/ LDAP SERVER/ ADDRESS



Enter the IP address or the server name and press the OK key to confirm.



192 OK - DIRECTORY/ LDAP SERVER/ IDENTIFIER



Enter the identifier for connecting to the server and press the OK key to confirm.



193 OK - DIRECTORY/ LDAP SERVER/ PASSWORD



Enter the password for connecting to the server and press the OK key to confirm.



194 OK - DIRECTORY/ LDAP SERVER/ DN BASE



Enter the database name and press the OK key to confirm.



195 OK - DIRECTORY/ LDAP SERVER/ PORT



Enter the port number for connection to the server and press the OK key to confirm.

machine

Operation Setting your

4-9

Directory

CCESSING SERVER CONTACTS

When the LDAP function on your terminal is switched on, you can send documents or e-mails to contacts in the server's directory.

This is what happens when you search for a contact: when you enter the first letter of the recipient's name, all the entries in the server's directory which begin with this letter will be alphabetically added to the local ones.

If there are too many entries on the server, a message will ask you to enter more of the letters in the name to refine the search.

Note: If a list contains too many recipients, a message will inform you that the list cannot be used.

DDING A SERVER CONTACT

TO THE LOCAL DIRECTORY

On the Change menu:



13 OK - DIRECTORY / MODIFY



Use the  or arrows to select the server contact to add to the local directory and press the OK key to confirm.



Change the desired field(s) in the contact's file and press the OK key to confirm each change.



When you reach the last setting: choose the Local option instead of Remote and press the OK key to confirm.

Note: You can confirm your changes by pressing the key, but in that case you exit the menu and you do not have

access to the following fields.

4-10

5 O

ENDING

PERATION

Faxes sent over the telephone network are sent from the feeder or the memory. Documents sent over the Internet are first memorised and sent at the time of Internet connection.

Over the telephone network, your faxes are transmitted in black and white or in colour. Over the Internet: you can send black and white documents (TIFF format or PDF) or colour

documents (JPEG format or PDF).

OCUMENT DEPOSITING

Scanner

From the automatic feeder tray

Paper guides

PAG E 1

COPY

SCAN

COM

FAX

Caution -

Note: Since the addressee’s number is generally on the document to be transmitted, you may also dial before positio-

ning the document.

If you put the documents to send upside down, the contact will receive a blank page.

5-1



Place your original documents in the document feeder:

- face printed on the top,

- first page under the stack.



Set the paper guide to the document width.



Once the operation is over, take your original documents back from the document exit tray.

From the flat scanner

Scanner origin

ELECTING COLOUR/RESOLUTION/CONTRAST

Selecting black-and-white or colour

Operation



Using the handle, lift up the document feeder tray.



Put your document, with the printed face down on the scanner window. The scanner origin is located at your end, to the left, as shown opposite.



Once the operation is complete, lift the document feeder tray and recover your document.

Black and white or colour mode is selected by pressing the key

Note: Before sending colour documents, check that the fax terminal of your correspondent is colour-compatible.

Resolution

You have several scan modes available to send your documents. The choice of the mode depends on the document to be sent:

• Normal mode, , is to be used for good-quality documents without drawings or small details,

• Fine mode, , below the display screen, is to be used for documents that include drawings or small characters,

• Super Fine mode, , below the display screen, is to be used for documents that include drawings (with very thin lines) or very small-size characters (on condition that the receiving fax can reproduce them),

• Photo mode, , below the display screen, is to be used for photographic documents (except those in colour).

To select the resolution mode:



Press key as many times as necessary to select the required mode. An icon on the screen shows the current mode.

5-2

Operation

Contrast

You can set the contrast if your document is too light or too dark. If the document is light, you must raise the contrast and if it is dark, you must reduce it.

To set the contrast:



From the directory

Dialling alphabetically



Press as many times as necessary to choose the desired contrast, as shown by the position of a cursor.

IALLING

Enter the first letter of your subscriber’s name with the alphanumeric keypad, then add the remaining letters until your subscriber’s name is complete.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

Assigned number dialling



Press key Your fax displays the names of your correspondents and the lists of correspondents in the address book in increasing alphabetical order.

then



Use the  or  keys of the browser to scroll through the correspondents and lists of correspondents, and to select the correspondent or list of correspondents you require.



Press key Then press the letter assigned to the subscriber (please see the paragraph Adding a record, on page 4-2). The screen displays the corresponding name.



Enter the subscriber or subscriber list assigned number. The screen displays the name of the subscriber or subscriber list assigned to this number.

machine

Operation Setting your

5-3

Using the last number dialled key

You can redial one number among the ten last numbers you just dialled before.

For a fax number (Tel in the Directory)



Press the

The screen displays the last number used.



Use the  or  keys of the browser. The first time you press one of these keys, the last recorded number is displayed. If needed, you can also either enter a new fax number or select another number in the list.



The screen displays:

BIS ??

TO: _



Press the key.



The screen displays:

BIS ??

ADDRESS



·Use the  or  keys: the screen displays the last e-mail address used.by the browser, to select another e?mail address if required. Once you have made your choice, press the key to validate your selection

key.

Operation

To multiple numbers

You may dial to send a document simultaneously to multiple call numbers.

Caution -

see the paragraph Document feed type, on page 3-5).



This may be achieved only if the machine is parametered to send from the memory (please

Enter the fax or E-mail address, or use the Directory (refer to above paragraphs).

Press key and enter the number of the second subscriber or second subscriber list

Repeat this last step for all subscribers or subscriber lists (maximum 10 subscribers or subscriber lists).

Press OK, , or to confirm the last addressee depending on the required operation.

5-4

Operation

RANSMISSION OVER THE

UBLIC SWITCHED TELEPHONE NETWORK

(PSTN)

Immediate transmission



Position the document (please see the paragraph Document depositing, on page 5-1).



Enter the fax number or choose your dialling mode (please see the paragraph Dialling, on page 5-3) then press

The "Line" icon flashes during the call phase, it stays lit when both faxes are in communication.



At the end of transmission the initial screen is displayed.

Delayed transmission

This function allows you to transmit a document at a later time. To program a postponed transmission you need to identify the subscriber number, transmission

time, feeder type and number of pages.

To delay the transmission time of your document:



Position the document (please see the paragraph Document depositing, on page 5-1).



Select  31 OK - FAX / TRANSMISSION.



Enter the subscriber number you wish to program at a different time or choose your dialling mode (please see the paragraph Dialling, on page 5-3) and confirm with OK.



Next to the current time, enter the new time and confirm with OK.



Choose the required IMAGE or PDF format.



Choose SCAN B & W or COLOR SCAN.



Adjust the contrast and confirm by pressing the OK key.



Select the feed type, Document feed type, on page 3-5).



You may enter the number of pages before transmission and confirm with OK.



Confirm postponed transmission by pressing key

Your document is stored and will be sent at the new time.

Note: When sending in "Deferred Send" mode, make sure that the document in the feeder tray or on the scanner

window is located in the right direction.

FEEDER

MEMORY

and confirm with OK (please see the paragraph

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

Operation Setting your

5-5

Transmission with auto redial

This function allows you to monitor the dialling operation during a fax transmission. In this case, the maximum transmission rate will be 14400 bps.

This function allows for example:

• To hear if the subscriber’s fax is engaged and if so, choose the moment when the line is clear to start the document transmission.

• To control the communication progress in case of uncertain numbers, etc.

To take the line manually:



Place the document in the fax feeder.



Press



If necessary, set the sound level with navigator  or  keys.



If not already done, enter the subscriber number (or please see the paragraph Using the last number dialled key, on page 5-4 to call back the last subscriber).

As soon as you hear the remote fax tone, the line is clear and you can start the transmission.



Press to start the document transmission.

If your machine is set in order to print a transmission report (please see the paragraph Main settings, on page 3-1), the reduced copy of the document first page will not be printed and it notifies you that the communication is manual.

Operation

Rerouting

This function is used to reroute faxes received to a directory contact. To use this function, you have to perform two operations: set the rerouting address of the fax and activate rerouting.

Activate rerouting

    / REROUTING / ACTIVATION



Using the keys or  within the navigator select option >>3911 WITH.



Confirm with the OK key.

Note: If the function WITHOUT is selected the menus 392 and 393 will not be included in the functions overview,

when it is printed out.

Set the re-direction contact



    / REROUTING / DESTINATION



Using the keys or  within the navigator select the subscriber from the directory (if the directory is empty the display will show DIRECTORY EMPTY). Enter the number of the

5-6

Operation

subscriber manually or store the name and related number in the directory (please see the paragraph Creating subscribers record, on page 4-2).

Note: You may forward a fax to the e-mail address of the subscriber stored in your directory if the fax is not

available. The Fax will then be sent as an attachment in the pre-defined file format (p. 3-11 for the configuration of the attachment files format).

    / REROUTING / COPY



Using the keys or  within the navigator select the COPY option (local printout of the information relayed to your system) either WITH or WITHOUT.



Confirm with the OK key.

Caution -

not provide for relaying to fax machines.

E-mails can only be relayed to e-mail addresses. The configuration of landlines does

RANSMISSION OVER THE INTERNET

Sending a black and white document to an E-Mail address

Getting startedDirectoryMaintenanceSafety ContentsInstallation



Position the document (please see the paragraph Document depositing, on page 5-1).



Press the key and enter the recipient’s E-mail address or choose your dialling mode (please see the paragraph Dialling, on page 5-3).



Adjust the contrast and the resolution if necessary (please see the paragraph Selecting Colour/Resolution/Contrast, on page 5-2).



Press the key.

The document is scanned and memorised, it will be sent at the time of Internet connection.

If your contact has a PC, he will receive an E-mail to which your fax is attached in monochrome PDF or TIFF format, depending on the format choice you made.

If your subscriber has an Internet fax, he will receive a paper fax.

Sending a colour document to an E-mail address



Position the document (please see the paragraph Document depositing, on page 5-1).



Press the key and enter the addressee’s E-mail address or choose your dialling mode (please see the paragraph Dialling, on page 5-3).



Adjust the contrast and the resolution if necessary (please see the paragraph Selecting Colour/Resolution/Contrast, on page 5-2).



Press the key. The document is scanned and memorised, it will be sent at the time of Internet connection.

machine

Operation Setting your

5-7

If your contact has a PC, he will receive an E-mail to which your fax is attached in colour PDF or TIFF format, depending on the format choice you made.

If your subscriber has an Internet fax, he will receive a paper fax.

Sending a typed message to an E-Mail address

You can send a typed message to an E-mail mailbox. You can also add an attachment to this keypad message (the attachment is a scanned paper document).

Access through the menu:



Direct access:



Press key.

Then, to send to E-mail address:



Enter the addressee’s E-mail address or choose your dialling mode (please see the paragraph Dialling, on page 5-3).



Enter the address of who you want to receive a copy of the document (CC:), and press OK to confirm.



Enter the object for mail (80 characters max.) and press OK.



Enter the text with the alphabetical keypad (100 lines of 80 characters) and confirm with OK.



To go to the next line, use key.

Operation

95 OK - INTERNET / E-MAIL



To move from one line to another, press the h or h.

Then, you can choose between two options:



Send the typed mail directly. Press OK, the mail is memorised and will be sent at the next Internet connection, validate by pressing the key.

Your subscriber will receive an E-mail.

Add an attachment (scanned document) to your mail:



Select the scanner to use to scan your document. SCANNER ADF (scroll scanner) or FLAT SCANNER.



Validate with OK key.



Select B&W SCAN to send a black and white document or COLOR SCAN to send a color document, and validate with OK key (this setting can be changed at any time during the send procedure, using the colour key).



Enter the name of the attachment and validate with OK key.



If necessary, change the attachment format: PDF or IMAGE and validate with OK key.

5-8

Operation

Scan to FTP



If you have started to scan with the flat scanner, the unit will scan the other pages. Put your second page to scan, select NEXT and validate with OK.



Press key.



Set contrast and resolution if necessary (please see the paragraph Selecting Colour/ Resolution/Contrast, on page 5-2).



Press key.

The document is scanned and the mail sent to memory. It will be sent during the next connection to the Internet.

Your contact will receive an E-mail with an attachment.

The scan to FTP function enables you to put your TIFF, JPEG and PDF files in an FTP server, for example, for archiving.

To connect to the FTP server, you must know the name of the FTP user and the PASSWORD.

When sending files, the machine connects to the FTP server using the defined connection parameters.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

Simply put the file in an FTP server:



Put the document in one of the scanners (please see the paragraph Document depositing, on page 5-1).



Press PC key. A choice screen is displayed.



Select Scan to FTP with  or  keys then press OK key.



Enter the FTP address of the server or select it from the directory by pressing the key.



Enter the name of the FTP user (operation prohibited when the address is in the directory).



Enter the password of the FTP user (operation not necessary when the address is selected in the directory).



Select the scanner to use to scan the document, SCANNER ADF (scroll scanner) or FLAT SCANNER.



Validate with OK key.



Select B&W SCAN to send a document in black and white or COLOR SCAN to send a document in colour. Validate with OK key (this setting may be changed at any time during the send procedure with the colour key).



Enter the name of the attachment and validate with OK key.

Note: To avoid "name collisions", a suffix is automatically added to the name that was entered, and incremented

as necessary. If you entered DOCUMENT as the file name, you will find the file archived as, for instance, DOCUMENT000016.pdf.

machine

Operation Setting your

5-9

Operation



If necessary, change the attachment format: PDF or IMAGE et validate with OK key.



If you have started to scan with the flat scanner, the unit will scan the other pages. Put your second page to scan, select NEXT and validate with OK.

Multi-contact sending

Multi-contact sending is not possible with the key dedicated to this function. To make this type of send, you have to create a group containing exclusively the FTP addresses.

Then carry out the same operations as for sending to one address, except that you select an FTP address group in the directory, and not a single address.

Scan to Disk



The Scan to Disk function allows you to place your TIFF, JPEG and PDF files in a shared directory, on your PC for instance.



To access the shared folder you have to supply a user name and password for login on the network.



When files are to be sent, the machine connects itself to the terminal on which the directory is shared (for instance your PC) using the defined login parameters.

Basic recording of a file in the shared directory:



Place a document in one of the scanners (please see the paragraph Document depositing, on page 5-1).



Press the PC key. A selection screen is displayed.



Select SCAN TO DISK with the  or  key, then press the OK key.



Enter the network sharing address, i.e., the address of the terminal on which the directory is shared and the name of the shared directory (for instance 134.1.22.10\DirectoryName), or select an entry in the directory by pressing the key.



Enter the network login user name (this operation is inhibited if the address in in the directory).



Enter the network login password (this operation is not necessary if the address is selected in the directory).



Select B&W SCAN to send a black-and-white document or COLOR SCAN to send a colour document, then validate with the OK key (this setting can be changed at any time during the send procedure with the colour key).



Enter the name of the attachment and validate with the OK key.

Note: To avoid "name collisions", a suffix is automatically added to the name that was entered, and incremented as

necessary. If you entered DOCUMENT as the file name, you will find the file archived as, for instance, DOCUMENT000016.pdf.



If necessary, change the attachment format (PDF or IMAGE) and validate with the OK key.



If you are using the flat-bed scanner, you can scan more than one page. Place the next page on the scanner, select NEXT and validate with OK.

5-10

Operation

Multi-contact transmission



Multi-contact transmission (transmission to several destinaries at the same time) is not possible by means of the key dedicated to this function.



To perform this kind of transmission, you first need to create a group that contains only the shared addresses.



Next, perform the same operations as for a transmission to a single address, but instead of selecting a single address, select a group of shared addresses in the directory.

RANSMISSION WAITING QUEUE

This function lets you obtain a recap of all documents queuing, for transmission, including those in deposit or in delayed transmission, etc.

It allows you to:

• consult or modify the waiting queue. In this waiting queue the documents are coded the fol-

lowing way: Order number in the queue / document status / subscriber’s telephone number. Documents may have the following status:

- TX: transmission

- REL: relay

- DOC: in deposit

- POL: polling

- MBX: send to mailbox

- PMB: mailbox polling

- TR: ongoing commands

- CNX: Internet connection

- NET: Internet transmission

- SMS: SMS transmission

• immediately perform a transmission from the waiting queue

• print a document in storage, waiting to be transmitted or in deposit

• print the waiting queue, to get the status of each document in the queue, by either:

- queue order number

- document name or number

- scheduled transmission time (fax)

- operation type regarding the document: transmission from memory, delayed transmission, deposit

- number of pages of the document

- document size (percentage of space stored in memory)

• cancel a transmission request in the waiting queue.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

Operation Setting your

5-11

Operation

Immediately perform transmission from the waiting queue

61 OK - COMMANDS / PERFORM



Select the document in the waiting queue and confirm your choice with OK or to immediately perform the selected transmission.

Consult or modify the waiting queue

62 OK - COMMANDS / MODIFY



In the waiting queue select the required document and confirm your choice with OK.



You may now modify the parameters of the given document then confirm your modifications by pressing key.

Deleting a transmission on hold

63 OK - COMMANDS / CANCEL



In the waiting queue select the desired document and confirm your choice with OK.

Printing a document in waiting or in deposit



In the waiting queue select the desired document and confirm your choice with OK.

Print the waiting queue

A document called ** COMMAND LIST ** is printed.

64 OK - COMMANDS / PRINT

65 OK - COMMANDS / PRINT LIST

5-12

Operation

ANCELLING A TRANSMISSION IN PROGRESS

Cancelling a transmission in progress is possible whatever the type of transmission but varies depending on whether the transmission is a single call number or a multi-call number.

• For a single call number from the memory, the document is erased from the memory.

• For a multi-call number, only the call number in progress at the time of the cancellation is erased from the transmission queue.

To cancel transmission in progress:



Press key A message will ask you to confirm cancellation by pressing the key a second time.



Press key to confirm cancellation in progress.

If your machine is set to print a transmission report (please see the paragraph Transmission report, on page 3-4), it will print that the communication was cancelled by the user.

ECEPTION

Reception of all documents over the telephone network is done one at a time at fax reception. Document reception over the Internet is automatic at each Internet connection.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

ECEPTION OVER THE

UBLIC SWITCHED TELEPHONE NETWORK

Fax reception depends on the parameter settings of your machine.

ECEPTION OVER THE INTERNET

Whatever the document received, reception is automatic at each Internet connection. Incoming documents other than fax files (Word process file, CAD, etc.) may not be opened by

your fax. However, you may keep this (or these) document(s) in your Internet mailbox until it is automatically converted by the F@X to Fax service, if you have a subscription or until computer use or automatic transfer (please see the paragraph Mail sorting, on page 3-22).

5-13

(PSTN)

Operation Setting your

OPYING

Your fax offers to print out one more copies of one or more pages. You can also make copies in tiled or poster mode. The tiling function allows you to print a number of

pages imported from the ADF scanner onto a page, at a reduced scale (there are 2 modes available: 2 scanned pages onto a sheet or 4 scanned pages onto a sheet).

The poster function allows you to do the opposite; in other words you can print a scanned page onto a number of pages (there are 2 modes available: 1 scanned page onto 4 pages or 1 scanned page onto 9 pages).

If the front/back module (depending on model) is installed on your terminal you can make photocopies in front/back mode.

OCAL COLOUR OR BLACK AND WHITE COPY

Standard copy



Position the document (please see the paragraph Document depositing, on page 5-1).



Press the key twice to make a colour copy or the key to make a black and white copy.

Operation

Duplex photocopies (depending on model)



This function is available for photocopying if you have previously installed the duplex unit and an additional paper tray at the rear of your terminal.

Note: This duplex unit only works with A4 (210 x 297 mm) format paper.



Press once, the key .



When the duplex mode is activated, a pictogram is shown on the screen.

Note: The internal memories of your terminal can be printed one side only, except in PAPER SAVE mode.



The features available are described in the following table:

ORIGINAL FORMAT

DUPLEX/DUPLEX

ONE SIDE

DUPLEX/DUPLEX

ONE SIDE

5-14

Ë Ë Ë Ë Ë

FINAL FORMAT

DUPLEX/DUPLEX

ONE SIDE

Operation

"Sophisticated" copy



Position the document (please see the paragraph Document depositing, on page 5-1).



Press the key to make a colour copy or the key to make a black and white copy.



A screen that shows the default copy settings is displayed.



Modify the settings that you want to change, using the  or  keys to select the field then press the OK key.



Depending on the setting to be modified, you will have to enter a value, select an option with the

Once the setting has been made, press the OK key to validate. The list of copy settings is described below.



Once all settings have been made, press the key for a colour copy or the key for a black and white copy.

List of copy settings:

• The NUMBER field allows you to enter the number of copies required.

• The TYPE field allows you to select the scan mode RECTO->RECTO.

•The RESOL field allows you to select the desired resolution.

In black and white mode the available choices are: and

PHOTO

In colour mode the available choices are:

PHOTO



or  keys or make an adjustment with the  or keys.

: R/V->R/V or RECTO->R/V or

DRAFT , TEXT , TEXT/PHOTO

ULT FAST , FAST , QUALITY

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

and

1. Only if the duplex unit has been installed on your terminal

5-15

Operation Setting your

Operation

•The FORMAT field allows you to select one of the options for printing in mosaic format (ADF

scanner): 1 on 1, 2 on 1 or 4 on 1 or one of the poster print options: 1 to 1, 1 to 4 or 1 to 9 (flatbed scanner). See examples below.

Copie en MOSAÏQUE

Copie en POSTER

Feuilles analysées

•The

CONTR

field allows you to set the desired contrast by means of the  or  keys.

BRIGHTNESS

•The

ZOOM

•The

the

•The

ASSEMBLED

•The

COLOUR

field allows you to set the desired zoom value between 25% and 400% by means of



or keys or the numerical keyboard.

ASSEMBLED

ORIGIN

field allows you to adjust the desired origin values.

PAPER

1 sur 1

2 sur 1

4 sur

field allows you to set the desired brightness by means of the  or  keys.

field allows you to select the way the output document is assembled:

COPIES NOT ASSEMBLED

field allows you to select the paper type:

RECYCLED

Sortie Sortie

2 1

12 3

•The TRAY field allows you to select the paper tray:

Feuille analysée

1 vers 1

1 vers 4

1 vers 9

NORMAL, HEAVY, TRANSPARENT

AUTOMATIC, UPPER

LOWER

COPIES

PECIFIC COPY SETTINGS

When the copy quality is no longer satisfactory, you can perform a calibration. To do so, please see the paragraph Scanner calibration, on page 6-16.

Moreover, a high number of controls let you improve the copy quality.

5-16

Operation

Scanner settings



841 OK - ADVANCED FCT / COPY / B&W RESOLUTION



The

B&W RESOLUTION

resolution:





The resolution: the



The original and the zoom value to apply to the document, 25 to 400%. Enter the zoom value required using the keys of the digital key pad. Validate the choice with the OK key.



The ASSEMBLED parameter is used to define the choice of your printer outputs; either assembled or not assembled. Validate the choice with the OK key.

ULTRA FAST , FAST , QUALITY

or , keys, validate your choice by pressing the OK key.

COLOUR RESOL

DRAFT , TEXT , TEXT/PHOTO



or keys, validate your choice by pressing the OK key.

ZOOM

setting is used to reduce or enlarge part of the document by choosing the

setting to adjust the resolution for photocopying. Select the

PHOTO



842 OK - ADVANCED FCT / COPY / COLOUR RESOL.

. setting to adjust the resolution for photocopying. Select the

PHOTO



843 OK - ADVANCED FCT / COPY / ZOOMING



844 OK - ADVANCED FCT / COPY / ASSEMBLED

by means of the

by means of

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine



845 OK - ADVANCED FCT / COPY / ORIGIN



If you wish, you can change the origin of the scanner.



By entering new values of X and Y given in mm (X < 210 and Y < 286), you will move the scanning zone as shown on the figure below.

Scanned area

DEBUT FEUILLE

TOP OF SHEET



Select the X and Y coordinates with  or keys.



Set the required coordinates with the numeric keypad or  or . Confirm your setting by pressing key OK.



The

CONTRAST



using keys

and, then validate the choice with the OK key.



846 OK - ADVANCED FCT / COPY / CONTRAST

parameter is used to select the photocopy contrast. Adjust the contrast

5-17

FIN FEUILLE

TOP OF SHEET

Operation Setting your



You can also directly adjust the desired contrast using the key, press this key several times until the required adjustment is obtained without using



The LUMINOSITY parameter is used to make your original document lighter or darker. Adjust the brightness required using keys



The BINDING parameter is used to choose the long or short side according to the type of binding of your document. Make your choice using keys

OK key.

Caution -



Use keys  or  of the browser to scroll the setting described below that you want to modify.



Validate your setting by pressing the OK key.



Select NORMAL or THICK paper using  and  keys.



Validate your setting by pressing the OK key.

Note: 1) When

2) Use the manual feeder for paper with a weight greater than 90 g/m



846.



847 OK - ADVANCED FCT / COPY / LUMINOSITY



and , then validate the choice with the OK key.



848 OK - ADVANCED FCT / COPY / BINDING



and , then validate the choice with the

All settings made using this menu become default settings of the machine.



85 OK - ADVANCED FCT/ SCAN. & PRINT



851 OK - ADVANCED FCT/ SCAN. & PRINT/ PAPER

THICK

paper type is selected, the print speed is slowed down.

Operation

852 OK - ADVANCED FCT/ SCAN. & PRINT/ PAPER TRAY



Select the paper tray that you want to use; AUTOMATIC, LOWER or UPPER using  and



keys.



Validate by pressing the OK key.



853 OK - ADVANCED FCT/ SCAN. & PRINT/ PAPER SAVE

This function prints all your documents duplex.

Note: This function requires the prior installation on the rear of your machine of the duplex unit and the additional

paper tray.

5-18

Operation



Select WITH or WITHOUT using  andkeys.



Validate by pressing the OK key.



854 OK - ADVANCED FCT/ SCAN. & PRINT/ S.F MARGINS

If you want to offset the side margins of your document to the left or to the right when scanning with your scroll scanner.



Adjust the offset of the left/right margins (in 0.5 mm steps mm) using  and  keys.



Validate by pressing the OK key.



855 OK - ADVANCED FCT/ SCAN. & PRINT/ FLATBED MARG

If you want to offset the side margins of your document to the left or to the right when scanning with your flat scanner:



Adjust the offset of the left/right margins (in 0.5 mm steps mm) using  and  keys.



Validate by pressing the OK key.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

SING

USB

MEMORY KEYS AND MEMORY

CARDS

You can connect a USB memory key or memory cards to your terminal (depending on the model).

Connector for USB memory key

Caution -

inserted into the terminal at the same time.

No more than one memory device (USB or memory card) should be connected to or

Slots for memory cards

machine

Operation Setting your

5-19

Operation

Displaying the content of the memory supports

Note: If the memory support contains more than 999 files, only the 999 most recent ones are taken into account.

You have several display modes available to view the photos and documents stored on the memory support.

• the Photos mode: only the photos stored on the memory support are displayed. The photos that do

not have the minimum characteristics required as decribed in paragraph Supported image files, on page 5-21, are not displayed on the screen.

• the Documents mode: only the printable documents stored on the memory support are displayed.

The documents must have the minimum characteristics decribed in paragraph Supported docu- ment files, on page 5-24.

All printable files (photos and documents) are displayed in the form of a list, without taking any kind of directory structure into account. Use the file extensions to distinguish between the different file formats.

Compatible photo memory cards (depending on the model)

Your multifunction terminal supports the following memory cards:

• CompactFlash (I, II),

•SmartMedia,

• MultiMedia Card (MMC),

• Secure Digital,

• Memory Stick,

• Memory Stick Duo (Pro),

• Memory Stick Pro,

• Microdrive,

• XD-Picture-Card.

Four slots are available. Always make sure to insert the cards in the correct slot.

Memory Stick, Memory Stick Pro, Memory Stick Duo (Pro)

CompactFlash (I, II), Microdrive

Caution -

be informed about the capabilities of the memory device. For the Memory Stick Duo (Pro) photo memory card, you will need an adapter (generally supplied with the memory card).

Read the user guide of your photo memory card carefully so as to use it correctly and to

5-20

MultiMedia Card (MMC), Secure Digital (SD)

XD-Picture-Card, SmartMedia (SM-Card)

Operation

Compatible USB keys

The memory keys must be FAT16 or FAT32 formatted for the terminal to be able to read them. NTFS formatted memory keys are not compatible with the terminal.

Informations on the use of the photo memory device

• Take due care when inserting the memory device in the appropriate slot and make sure it is inserted with the correct orientation.

• Do not use more that one device at the same time!

• If your multifunction terminal cannot read the memory device that you are using, check that it is compatible and that you have inserted it correctly.

• Once in place, do not remove the device before the multifunction terminal has finished all the print commands.

• If the "MEDIA ERROR - WRITE ERROR" message is displayed during a recording or erasing operation on a memory support, this means that the latter is write-protected. Recording or erasing is possible only after this protection has been de-activated.

• A write-protected file (read-only) cannot be deleted from a memory support.

Note: The Analyse Media function allows you at all times to consult the contents of the inserted memory card,

and this even if you have quit the media menu and the terminal is again in initial mode. Press and 08.

/OK

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machine

RINTING A PHOTO FROM A MEMORY DEVICE

Your multifunction terminal is equipped with all the tools and connections needed to make it into a fully independent photo printer. You can print your digital photos from a photo memory card or from a USB memory key.

Supported image files

You can use photo files that meet the following requirements:

Device format Compatible DCF (Design Rule for Camera File System (Version

File format JPG (JPEG) BASELINE Format Image size Maximum 6 Mb Supported resolution between 76800 and 12 million pixels

N° of files recognised Up to 999

1.0))

5-21

Operation Setting your

Putting a memory device in place

If your digital camera uses a memory device to record the image files, you can use it in your multifunction terminal to print image files or other documents. It is also possible to digitise a photo or a document with the scanner and to record it in the memory device (please see the paragraph Recording a document in a memory device, on page 5-25).

Crystal Image function

Your terminal is equipped with the Crystal Image optimisation function that you can use to obtain an optimal print quality.

Crystal Image has 2 components that can be used depending on your requirements:

• Image optimisation

• "red-eye" correction

Crystal Image automatically performs all the necessary adjustments and corrections to obtain the best possible print quality in terms of image sharpness, and colour and contrast management. Also, exposure faults will be corrected (for example, under-exposed photos swill be brightened or parts of a photo with high contrast will be compensated).

The "red-eye" correction function corrects the "red-eye" effect on pictures taken with flash.

These functions are activated by pressing the

The following table shows the number of times the key must be pressed to activate or de-activate the various components of the Crystal Image function.

key.

Operation

Number of key

presses

Image optimisation "Red-eye" correction

Crystal Image function state

0 (default state) De-activated De-activated

1 Activated De-activated 2 Activated Activated

3 (return to the default state) De-activated De-activated

Printing a photo from a memory device

When you insert a memory card in your multifunction terminal, the card is immediately analysed. The number of files on the card is displayed (by increments of 5), and then the media menu opens.



Select

PRINT PHOTO

on the numerical keyboard. You can directly access the photo print function by pressing the key

by means of the  or  keys, then validate with the OK key or type

5-22



01 OK - MEDIA / PRINT PHOTO

Operation

The screen you allows you to view the photos starting with the most recent one. Each photo is accompanied by the following informations:

"Red-eye" correction function

Total number of photos to be printed

Order of the photo relative to the total

number of photos

Crystal image function activated

6/9 55

on the memory card

Number of copies of the photo to be printed

Name of the photo

Fleurs

When viewing the photos on the screen, the OK key lets you switch the display to full screen and see the entire image. In full screen mode, only the number of copies of the photo to be printed is displayed on the screen.

Number of copies of the photo to be printed

To return to the normal display, press the OK key.



To select the photos to be printed, select the number of copies between 0 and 9 of the photo to be printed by means of of the numerical keyboard. The desired number of copies of the photo is displayed in the top right corner of the photo. The total number of photos to be printed in the the top right corner of the screen is automatically incremented.

Note: To change the number of copies of the photo to be printed, select another number on the numerical key-

board.



Use the  or  keys to move from one photo to the next.



To validate the selection and switch to the next menu, press the Start or key.



To print the selected photos, select

SELECTION

by means of the  or  keys, then

validate with the OK key or type 1 on the numerical keyboard.



To print all the photos, select

ALL

by means of the  or  keys, then validate with the

OK key or type 2 on the numerical keyboard.



To print an index of the photos, select

INDEX

by means of the  or  keys, then

validate with the OK key or type 3 on the numerical keyboard.

Getting startedDirectoryMaintenanceSafety ContentsInstallation

machine

Operation Setting your

5-23

Operation



To print the current photo, select validate with the OK key or by typing 4 on the numerical keyboard.

Note: 24 photos can be printed in miniature on a index page. The photos are accompanied by their file name and their

Note: To return to the previous menu, use the C key. To exit completely from the menus, use the Stop key.

number on the memory card. They are printed in chronological order.



Select the paper size for the photo between A4 and OK key.



Select the or  key.



Validate by pressing the OK key to start printing.

RINTING A DOCUMENT FROM A MEMORY DEVICE

NORMAL, HEAVY, PHOTO

CURRENT PHOTO

10X15

TRANSPARENT

by means of the  or keys, then

by means of the  or keys and the

paper to be used by means of the



Supported document files

You can use files that meet the following requirements:

File format PDF, Tiff, Txt and JPEG. Image size Up to 6 Mo N° of files recognised Up to 999



Insert the memory device in the multifunction terminal,



02 OK - MEDIA / PRINT DOCUMENT



In the media menu that is displayed, select validate with the OK key or type 2 on the numerical keyboard,



The list of all the documents in the memory device will be printed.

The list of the documents on the memory card contains the following information in the form of a table:

•Index,

•Name,

•Date,

• Size.



Select

FILE

to print the contents of one or more documents on the memory card.

5-24

PRINT DOC



021 OK - MEDIA / PRINT DOCUMENT / LIST



022 OK - MEDIA / PRINT DOCUMENT / FILE

. by means of the  or  keys then

Triumph-Adler CLP4316MFP, CLP4520MFP, CLP4524MFP Instruction Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Operational precautions

Installation of the base and the equipped interface

Terminal connections

Connecting the leads and cables to the scanner

Connecting the leads and cables to the printer

Getting started

The navigator

Moving within the menus

The display screen

Menu-driven access

Direct access by number

Control panel keys

Printing out the menu guide

Date/Time

Your fax number/your name

Type of network

Geographical settings

Local prefix

Prefix

Transmission report

Document feed type

Economy period

Fax answering machine

Reception without paper

Number of copies

Relay broadcast

Fax or PC reception

Duplex printing (depending on model)

Adjust to page

Selecting the reception PC

Adjusting the screen contrast

Automatic configuration

Manual configuration

IEEE address (or Ethernet address) or MAC address

NetBIOS

Updating network settings

Automatically configuring IP settings

Manually configuring IP settings

System requirements

Accessing the Web Server

Access to connection and message service parameters

Access to servers parameters

Standard settings

Mail sorting

Immediate connection to the Internet

Programmed connection

Scanner

Selecting black-and-white or colour

Resolution

Contrast

From the directory

Using the last number dialled key

To multiple numbers

Immediate transmission

Delayed transmission

Transmission with auto redial

Rerouting

Sending a black and white document to an E-Mail address

Sending a colour document to an E-mail address

Sending a typed message to an E-Mail address

Scan to FTP

Scan to Disk

Multi-contact transmission

Immediately perform transmission from the waiting queue

Consult or modify the waiting queue

Deleting a transmission on hold

Printing a document in waiting or in deposit

Print the waiting queue

Standard copy

Duplex photocopies (depending on model)

"Sophisticated" copy

Scanner settings

Displaying the content of the memory supports

Compatible photo memory cards (depending on the model)

Compatible USB keys

Informations on the use of the photo memory device