Triumph Adler 350ci, 400ci Operation Manual

FAX Operation Guide

Contents

Contents ....................................................................................................................................i

Preface ....................................................................................................................................vi

About the FAX Operation Guide (this Guide) .......................................................................... vi

Structure of the guide .................................................................................................... vi

Conventions Used in This Guide .................................................................................. vii

1 Legal and Safety Information .............................................. 1-1

Notice ................................................................................................................................... 1-2

Safety Conventions in This Guide .............................................................................. 1-2

About this Operation Guide ........................................................................................ 1-3

Legal Notice ............................................................................................................... 1-3

IMPORTANT SAFETY INSTRUCTIONS ................................................................... 1-3

IMPORTANTES MESURES DE SECURITE ............................................................. 1-3

Declarations to European Directives .......................................................................... 1-4

Technical regulations for terminal equipment ............................................................ 1-4

Network Compatibility Declaration ............................................................................. 1-5

Trademark Information ............................................................................................... 1-5

2 Before Using the Fax Machine ............................................. 2-1

Part Names and Functions ................................................................................................... 2-2

Machine ...................................................................................................................... 2-2

Operation Panel ......................................................................................................... 2-4

Touch Panel ............................................................................................................... 2-5

Previewing Images ..................................................................................................... 2-6

Using the [Enter] key .................................................................................................. 2-8

Using the [Quick No. Search] key .............................................................................. 2-8

Quick Setup Wizard .............................................................................................................. 2-9

Fax setup items .......................................................................................................... 2-9

Power Off setup items .............................................................................................. 2-10

Fax and Power Off setup procedure ........................................................................ 2-10

Setting Date and Time ........................................................................................................ 2-11

Registering Destinations in the Address Book ................................................................... 2-12

Changing the initially displayed address book ......................................................... 2-12

Adding a Destination (Address Book) ...................................................................... 2-12

Adding a Destination on One Touch Key ................................................................. 2-20

Quick Setup Screen ........................................................................................................... 2-22

Functions Available for Registration in the Quick Setup Screen .............................. 2-22

Changing Registration .............................................................................................. 2-23

Registering Shortcuts

(Copy, Send, and Document Box Settings) ........................................................................ 2-24

Adding Shortcuts ...................................................................................................... 2-24

Editing Shortcuts ...................................................................................................... 2-25

Deleting Shortcuts .................................................................................................... 2-25

3 Sending Faxes ...................................................................... 3-1

Basic transmission procedure .............................................................................................. 3-2

Using redial ................................................................................................................ 3-3

Checking the Send Status .......................................................................................... 3-4

Priority Override Send ................................................................................................ 3-4

Cancelling Memory Transmission (while originals are being scanned) ...................... 3-5

Cancelling Memory Transmission (during communication) ........................................ 3-5

Cancelling Transmission (Disconnection of Communication) .................................... 3-6

Methods For Entering the Destination .................................................................................. 3-7

Entering the destination fax number with the numeric keys ....................................... 3-7

Choosing from the Address Book .............................................................................. 3-9

i

Checking and Editing Destinations .......................................................................... 3-11

Choosing from the One Touch Key .......................................................................... 3-12

Choosing from the Speed Dial ................................................................................. 3-12

Broadcast Transmission ........................................................................................... 3-13

Login/Logout ....................................................................................................................... 3-16

Logging in when User Login Administration has been Enabled ............................... 3-16

Logging in when Job Accounting has been Enabled ............................................... 3-17

Fax transmission functions ................................................................................................. 3-18

Quiet Mode ......................................................................................................................... 3-20

Original Size ....................................................................................................................... 3-20

Mixed Size Originals ...........................................................................................................3-20

Original Orientation ............................................................................................................ 3-21

2-sided/Book Original ......................................................................................................... 3-21

Long Original ...................................................................................................................... 3-21

FAX TX Resolution ............................................................................................................. 3-22

Density ............................................................................................................................... 3-22

Original Image .................................................................................................................... 3-22

Centering ............................................................................................................................ 3-23

Border Erase ...................................................................................................................... 3-23

Continuous Scan ................................................................................................................3-24

Job Finish Notice ................................................................................................................ 3-24

File Name Entry .................................................................................................................. 3-24

FAX Delayed Transmission ................................................................................................ 3-25

Setting the Delayed Transmission ...................................................................................... 3-26

Changing/Deleting Delayed Transmission ............................................................... 3-26

Cancelling Delayed Transmissions (Queued) .......................................................... 3-27

Immediate transmission ........................................................................................... 3-27

FAX Direct Transmission .................................................................................................... 3-27

Cancelling Direct Transmission ................................................................................ 3-27

Send and Print .................................................................................................................... 3-28

Send and Store .................................................................................................................. 3-28

FAX TX Report ................................................................................................................... 3-28

Manual Send ...................................................................................................................... 3-29

Standby Transmission ........................................................................................................ 3-30

Interrupt Send ..................................................................................................................... 3-31

Using chain dial .................................................................................................................. 3-32

Using Program ................................................................................................................... 3-34

4 Receiving Faxes ................................................................... 4-1

FAX Reception ..................................................................................................................... 4-2

Reception Method ...................................................................................................... 4-2

Set the Reception Method .......................................................................................... 4-2

Automatic Reception ............................................................................................................4-3

Flow of automatic reception ....................................................................................... 4-3

Canceling reception (Disconnection of communication) ............................................ 4-3

Manual Reception ................................................................................................................ 4-4

Flow of manual reception ........................................................................................... 4-4

Fax reception functions ........................................................................................................4-5

Media Type for Print Output ................................................................................................. 4-6

Multi Purpose Tray ............................................................................................................... 4-7

Reception Date/Time ............................................................................................................4-7

Duplex Printing ..................................................................................................................... 4-7

2 in 1 Print ............................................................................................................................ 4-7

5 Using Convenient Fax Functions ......................................... 5-1

Memory Forwarding ............................................................................................................. 5-2

Type of Forwarding Destination and Requirements for Forwarding ........................... 5-2

Forward Settings .................................................................................................................. 5-4

ii

Forward all received documents (Use Rule for All Receptions) ................................. 5-4

Forward only received documents that match the conditions

(Use Rule for Specific RX) ........................................................................................ 5-5

Forward received documents that do not match the conditions ................................. 5-8

Cancelling Memory Forwarding ................................................................................. 5-8

Changing/Deleting Requirements for Forwarding ...................................................... 5-9

Raising the Priority of Requirements for Forwarding ................................................. 5-9

Cancelling the Setting of RX/Forward Rules .............................................................. 5-9

Forwarding Detail Settings ................................................................................................. 5-10

Forwarding Time Setting .......................................................................................... 5-10

File Format Setting ................................................................................................... 5-10

File Separation ......................................................................................................... 5-11

E-mail Subject Add. Info. Setting ............................................................................. 5-11

FTP Encrypted TX Setting ....................................................................................... 5-12

Print Setting .............................................................................................................. 5-13

File Name Registration ............................................................................................. 5-14

Settings for Forwarding from Embedded Web Server RX (Forward Settings) ......... 5-15

FAX Box Function .............................................................................................................. 5-16

FAX Box ................................................................................................................... 5-16

Sub Address Communication ................................................................................... 5-16

Registering a FAX Box ............................................................................................. 5-17

Changing FAX Box ................................................................................................... 5-18

Deleting FAX Box ..................................................................................................... 5-18

Printing Originals from a FAX Box ........................................................................... 5-19

Checking Details ...................................................................................................... 5-20

Previewing Images ................................................................................................... 5-20

Deleting Originals after Printing from a FAX Box ..................................................... 5-21

Deleting Originals from a FAX Box .......................................................................... 5-21

Printing a FAX Box List ............................................................................................ 5-22

Sub Address Transmission ...................................................................................... 5-23

Sub Address Reception ........................................................................................... 5-24

Polling Communication ....................................................................................................... 5-26

Polling Transmission ................................................................................................ 5-26

Polling Reception ..................................................................................................... 5-29

Printing from a Polling Box ....................................................................................... 5-31

Checking Details ...................................................................................................... 5-32

Deleting Originals in a Polling Box ........................................................................... 5-32

Encryption .......................................................................................................................... 5-33

Registering an Encryption Key ................................................................................. 5-34

Changing Registration Contents of Encryption Key ................................................. 5-34

Deleting Registration Contents of Encryption Key ................................................... 5-35

Using the Encrypted Transmission .......................................................................... 5-35

Setting the Encrypted Reception .............................................................................. 5-36

Using a Connected Telephone ........................................................................................... 5-37

FAX/TEL Auto Switch Reception ............................................................................. 5-37

FAX/Answering Machine Auto Switch Reception ..................................................... 5-39

DRD Reception (Available for some countries.) ....................................................... 5-41

Manual Send ............................................................................................................ 5-43

Manual Reception .................................................................................................... 5-44

Remote Switch Function .......................................................................................... 5-45

6 Sending Faxes from PC ........................................................ 6-1

Flow of Network FAX Sending ............................................................................................. 6-2

Flow of Network FAX Receiving ........................................................................................... 6-2

Setup .................................................................................................................................... 6-3

Installing the FAX Driver ............................................................................................ 6-4

Uninstalling the FAX Driver ........................................................................................ 6-6

Basic Transmission .............................................................................................................. 6-7

Configuring the Driver Default Settings .................................................................... 6-10

iii

Default Settings Dialog Box ..................................................................................... 6-11

Changing Transmit Settings ..................................................................................... 6-14

Using Cover Pages .................................................................................................. 6-19

Cover Page Registration (Default Settings) ............................................................. 6-25

Transmission Control ............................................................................................... 6-30

7 Managing Jobs ..................................................................... 7-1

Various Tools for Checking Transmission Results and Registration Status ......................... 7-2

Checking FAX Job History ................................................................................................... 7-3

Displaying Job Log Screen ........................................................................................ 7-3

Description of the Job Log Screen ............................................................................. 7-4

Checking Details of the Job Log ................................................................................ 7-5

Printing Administrative Reports (Result Report Setting) ...................................................... 7-7

Send Result Reports .................................................................................................. 7-7

Report for Job Canceled before Sending ................................................................... 7-8

Recipient Format ........................................................................................................ 7-8

FAX RX Result Reports ............................................................................................. 7-9

Activity Report (Outgoing FAX Report and Incoming FAX Report) .................................... 7-10

Printing Activity Reports ........................................................................................... 7-10

Automatic Printout .................................................................................................... 7-10

Status Page ........................................................................................................................ 7-11

Reporting FAX Receipt Result by E-mail ........................................................................... 7-12

Confirmation Screen of Destinations .................................................................................. 7-13

8 Fax Settings ......................................................................... 8-1

Default fax settings ............................................................................................................... 8-2

Operation method ...................................................................................................... 8-2

System Menu Settings ............................................................................................... 8-3

Report ........................................................................................................................ 8-4

Cassette/MP Tray Settings ........................................................................................ 8-5

Common Settings ....................................................................................................... 8-5

FAX ............................................................................................................................8-7

Transmission Restriction .................................................................................................... 8-12

Registering Permit FAX No. ..................................................................................... 8-13

Changing Permit FAX No. ........................................................................................ 8-14

Deleting Permit FAX No. .......................................................................................... 8-14

Registering Reject FAX No. ..................................................................................... 8-15

Changing Reject FAX No. ........................................................................................ 8-15

Deleting Reject FAX No. .......................................................................................... 8-16

Registering Permit ID No. ........................................................................................ 8-16

Changing Permit ID No. ........................................................................................... 8-17

Deleting Permit ID No. ............................................................................................. 8-17

Setting Send Restriction ........................................................................................... 8-18

Setting Reception Restriction ................................................................................... 8-18

Unknown Number Reception ................................................................................... 8-18

Unusable Time ................................................................................................................... 8-19

Account Management ........................................................................................................ 8-20

9 Optional Equipment .............................................................. 9-1

Internet FAX Kit(A) "Internet FAX Kit" .................................................................................. 9-2

Expansion Memory ...............................................................................................................9-3

Dual FAX .............................................................................................................................. 9-3

Dual FAX Settings ...................................................................................................... 9-3

Reception Port Selection ............................................................................................ 9-3

Job Accounting Port Restrictions ............................................................................... 9-4

iv

10 Internet Faxing (i-FAX) ....................................................... 10-1

What is i-FAX? ................................................................................................................... 10-2

i-FAX Settings .................................................................................................................... 10-5

Accessing Embedded Web Server RX .................................................................... 10-5

i-FAX Default Settings .............................................................................................. 10-6

i-FAX transmission procedure ............................................................................................ 10-9

Checking the Send Status ...................................................................................... 10-11

i-FAX Reception ............................................................................................................... 10-12

11 Troubleshooting ................................................................. 11-1

Indicators During Sending/Receiving Operation ................................................................ 11-2

Responding to an Attention Indicator Flashes .................................................................... 11-2

Precautions When Turning Power OFF ............................................................................. 11-3

Messages ........................................................................................................................... 11-4

Error Code List ................................................................................................................... 11-5

Troubleshooting .................................................................................................................. 11-9

12 Appendix ............................................................................. 12-1

Character Entry Method ..................................................................................................... 12-2

Entry Screens ........................................................................................................... 12-2

Entering Characters ................................................................................................. 12-4

Specifications ..................................................................................................................... 12-5

Menu Map .......................................................................................................................... 12-7

Received FAX Sizes and Paper Priority (Metric Model) ................................................... 12-13

Received FAX Sizes and Paper Priority (Inch Model) ...................................................... 12-14

Index ...............................................................................................................................Index-1

v

Preface

This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take a
simple troubleshooting action as necessary, so that you can always use the machine in good condition.

Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference.

About the FAX Operation Guide (this Guide)

Structure of the guide

This Operation Guide contains the following chapters.

Chapter Contents

1 Legal and Safety Information Provides precautions regarding use of the machine and trademark information.

2 Before Using the Fax Machine Explains the part names and the quick setup wizard.

3 Sending Faxes Explains the general methods for sending faxes and transmission functions.

4 Receiving Faxes Explains the general methods for receiving faxes and reception functions.

5 Using Convenient Fax Functions Explains convenient fax functions such as storing received faxes in boxes in the

memory, forwarding received faxes, and polling communication (a function that allows
the receiving party to call and initiate fax reception).

6 Sending Faxes from PC Explains how to send a FAX from a PC.

7 Managing Jobs Explains how to check the status of recently performed transmission and reception

operations in the touch panel. Also explains how to print administrative reports showing
communication results, machine settings, and registered information.

8 Fax Settings Explains various settings for controlling fax usage, such as restricting transmission

destinations, blocking fax reception, and setting prohibited use times.

9 Optional Equipment Introduces the optional Internet FAX Kit, Expansion Memory and Dual FAX and explains

how to use the machine when optional features are installed.

10 Internet Faxing (i-FAX) Explains how to use the i-FAX function and the settings required for Internet faxing.

* Please substitute Internet Faxing for i-FAX.

11 Troubleshooting Explains what to do when errors are displayed or other problems occur.

12 Appendix Explains how to enter characters, and lists the fax specifications.

vi

Conventions Used in This Guide

NOTE

Click to move from the current page to the previously
displayed page. This is convenient when you want to return
to the page from which you jumped to the current page.

Click an item in the Table of Contents
to jump to the corresponding page.

Indicates that personal injury or
mechanical damage may result
from insufficient attention to or
incorrect compliance with the
related points.

NOTE

Indicates supplemental
explanations and reference
information for operations.

IMPORTANT

Indicates operational requirements
and restrictions to operate the
machine correctly, and avoid
damage to the machine or property.

Refer to

Click the underlined text to jump to
the corresponding page.

Adobe Reader X is used as an example in the explanations below.

The items that appear in Adobe Reader vary depending on how it is used. If the Table of Contents or tools do not
appear, refer to Adobe Reader Help.

Certain items are indicated in this guide by the conventions described below.

Convention Description

[Bold] Indicates keys and buttons.

"Regular" Indicates a message or setting.

vii

Conventions used in procedures for operating the machine

User Login/Job Accounting

Next

User Login Setting:

Close

Change

Unknown ID Job:

Next

Job Accounting Setting:

User Login/Job Accounting - Job Accounting Setting

Change

Job Accounting:

Close

Next

Job Accounting Access:

Job Accounting (Local):

Apply Limit:

Copy/Printer Count:

Change

Change

Change

In this Operation Guide, continuous operation of the keys on the touch panel is as follows:

Actual procedure Procedure indicated in this guide

Select the [System Menu] key



Select [ ]



Select [Common Settings]



Select [Next] of "Sound".

Select [Next] of "Job Accounting Settings".



Select [Change] of "Job Accounting".

[System Menu] key > [Common Settings] > [Next] of "Sound"

[Next] of "Job Accounting Settings" >
[Change] of "Job Accounting"

viii

1 Legal and Safety

Information

Please read this information before using your machine. This chapter provides information on the following topics.

Notice ................................................................................................................................................................. 1-2

Safety Conventions in This Guide ........................................................................................................... 1-2

About this Operation Guide ..................................................................................................................... 1-3

Legal Notice ............................................................................................................................................. 1-3

IMPORTANT SAFETY INSTRUCTIONS ................................................................................................. 1-3

IMPORTANTES MESURES DE SECURITE ........................................................................................... 1-3

Declarations to European Directives ....................................................................................................... 1-4

Technical regulations for terminal equipment .......................................................................................... 1-4

Network Compatibility Declaration ........................................................................................................... 1-5

Trademark Information ............................................................................................................................. 1-5

1-1

Legal and Safety Information > Notice

NOTE

Notice

Safety Conventions in This Guide

The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the
user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile.

WARNING: Indicates that serious injury or even death may result from insufficient

attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from

insufficient attention to or incorrect compliance with the related points.

Symbols

The  symbol indicates that the related section includes safety warnings. Specific points of attention are indicated
inside the symbol.

... [General warning]

... [Warning of high temperature]

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited
action are indicated inside the symbol.

... [Warning of prohibited action]

... [Disassembly prohibited]

The  symbol indicates that the related section includes information on actions which must be performed. Specifics of
the required action are indicated inside the symbol.

... [Alert of required action]

... [Remove the power plug from the outlet]

... [Always connect the machine to an outlet with a ground connection]

Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are
illegible or if the guide itself is missing (fee required).

Due to performance updating, information in this Operation Guide is subject to change without notice.

1-2

Legal and Safety Information > Notice

About this Operation Guide

This Operation Guide contains information on using the facsimile functions of this machine. Please read the Operation
Guide before you start using the machine.

During use, refer to the Operation Guide for your machine for information regarding the sections listed below.

Environment

Precautions for Use

Loading Paper

Toner Container Replacement

Waste Toner Box Replacement

Cleaning

Solving Malfunctions

Responding to Error Messages

Clearing Paper Jams

Legal Notice

WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN SUCH
LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL FACTORS
SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM
MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING
THEREFROM.

IMPORTANT SAFETY INSTRUCTIONS

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire,
electric shock and injury to persons, including the following:

CAUTION: To reduce the risk of fire, use only No.26 AWG or larger UL listed or CSA certified telecommunication line cord.

1 Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet

basement or near a swimming pool.

2 Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of

electric shock from lightning.

3 Do not use the telephone to report a gas leak in the vicinity of the leak.

4 Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They may

explode. Check with local codes for possible special disposal instructions.

SAVE THESE INSTRUCTIONS

IMPORTANTES MESURES DE SECURITE

Certaines mesures de sécurité doivent être prises pendant l'utilisation de matériel téléphonique afin de réduire les risques
d'incendie, de choc électrique et de blessures. En voici quelques unes:

1 Ne pas utiliser l'appareil près de l'eau, p. ex., près d'une baignoire, d'un lavabo, d'un évier de cuisine, d'un bac à

laver, dans un sous-sol humide ou près d'une piscine.

2 Eviter d'utiliser le téléphone (sauf s'il s'agit d'un appareil sans fil) pendant un orage électrique. Ceci peut présenter un

risque de choc électrique causé par la foudre.

1-3

Legal and Safety Information > Notice

3 Ne pas utiliser l'appareil téléphonique pour signaler une fuite de gaz s'il est situé près de la fuite.

4 Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans ce manuel. Ne pas jeter les piles dans le

feu: elles peuvent exploser. Se conformer aux règlements pertinents quant à l'élimination des piles.

CONSERVER CES INSTRUCTIONS

Declarations to European Directives

DECLARATION OF CONFORMITY TO 2004/108/EC, 2006/95/EEC, 93/68/EEC, 1999/5/EC and 2009/125/EC

We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following
specifications.

Limits and methods of measurement for immunity
characteristics of information technology
equipment

Limits and methods of measurement for radio
interference characteristics of information
technology equipment

Limits for harmonic currents emissions for
equipment input current 16A per phase

Limitation of voltage fluctuations and flicker in low­voltage supply systems for equipment with rated
current 16A

Safety of information technology equipment,
including electrical business equipment

Terminal Equipment (TE);

Attachment requirements for pan-European
approval for connection to the analogue Public
Switched Telephone Networks (PSTNs) of TE
(excluding TE supporting the voice telephony
service) in which network addressing, if provided,
is by means of Dual Tone Multi Frequency (DTMF)
signalling

EN55024

EN55022 Class B

EN61000-3-2

EN61000-3-3

EN60950-1

TBR 21

Technical regulations for terminal equipment

This terminal equipment complies with:

• TBR21 • DE 05R00 National AN for D

• AN 01R00 AN for P • DE 08R00 National AN for D

• AN 02R01 AN for CH and N • DE 09R00 National AN for D

• AN 05R01 AN for D, E, GR, P and N • DE 12R00 National AN for D

• AN 06R00 AN for D, GR and P • DE 14R00 National AN for D

• AN 07R01 AN for D, E, P and N • ES 01R01 National AN for E

• AN 09R00 AN for D • GR 01R00 National AN for GR

1-4

Legal and Safety Information > Notice

• AN 10R00 AN for D • GR 03R00 National AN for GR

• AN 11R00 AN for P • GR 04R00 National AN for GR

• AN 12R00 AN for E • NO 01R00 National AN for N

• AN 16R00 General Advisory Note • NO 02R00 National AN for N

• DE 03R00 National AN for D • P 03R00 National AN for P

• DE 04R00 National AN for D • P 08R00 National AN for P

Network Compatibility Declaration

The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks
(PSTN) in the following countries:

Austria France Liechtenstein Slovakia

Belgium Germany Lithuania Slovenia

Bulgaria Greece Luxembourg Spain

Cyprus Hungary Malta Sweden

Czech Iceland Norway Switzerland

Denmark Ireland Poland The Netherlands

Estonia Italy Portugal United Kingdom

Finland Latvia Romania

Trademark Information

• Microsoft, Windows, Windows XP, Windows Server 2003, Windows Vista, Windows Server 2008, Windows 7,
Windows Server 2012, Windows 8 and Internet Explorer are registered trademarks or trademarks of Microsoft
Corporation in the U.S.A. and/or other countries.

• Adobe Acrobat, Adobe Reader and PostScript are trademarks of Adobe Systems, Incorporated.

• Ethernet is a registered trademark of Xerox Corporation.

• IBM and IBM PC/AT are trademarks of International Business Machines Corporation.

All other company and product names in this Operation Guide are trademarks or registered trademarks of their
respective companies. The designations™ and ® are omitted in this guide.

1-5

2 Before Using the Fax

Machine

This chapter explains the following topics:

Part Names and Functions ................................................................................................................................ 2-2

Machine ................................................................................................................................................... 2-2

Operation Panel ....................................................................................................................................... 2-4

Touch Panel ............................................................................................................................................. 2-5

Previewing Images .................................................................................................................................. 2-6

Using the [Enter] key ............................................................................................................................... 2-8

Using the [Quick No. Search] key ............................................................................................................ 2-8

Quick Setup Wizard ........................................................................................................................................... 2-9

Fax setup items ....................................................................................................................................... 2-9

Power Off setup items ............................................................................................................................ 2-10

Fax and Power Off setup procedure ...................................................................................................... 2-10

Setting Date and Time ...................................................................................................................................... 2-11

Registering Destinations in the Address Book ................................................................................................. 2-12

Changing the initially displayed address book ....................................................................................... 2-12

Adding a Destination (Address Book) .................................................................................................... 2-12

Adding a Destination on One Touch Key ............................................................................................... 2-20

Quick Setup Screen ......................................................................................................................................... 2-22

Functions Available for Registration in the Quick Setup Screen ............................................................ 2-22

Changing Registration ........................................................................................................................... 2-23

Registering Shortcuts (Copy, Send, and Document Box Settings) .................................................................. 2-24

Adding Shortcuts .................................................................................................................................... 2-24

Editing Shortcuts .................................................................................................................................... 2-25

Deleting Shortcuts .................................................................................................................................. 2-25

2-1

Before Using the Fax Machine > Part Names and Functions

IMPORTANT

1

2

5

6

3

4

Part Names and Functions

Machine

This chapter explains the names of parts when the machine is used as a fax machine. For the parts required when
functions other than FAX are used, refer to the following:

Machine’s Operation Guide

1 Operation panel Perform the fax operation with this panel.

2 Power switch Set this switch to the ON side when performing the fax or copier operation. The touch

panel lights to enable operation.

3 MP (Multi Purpose) tray Set the paper in this tray when using a type of paper other than the cassette (e.g., when

using special paper).

4 LINE connector (L2) If you install 2 optional FAX Kits (Dual FAX option), you can use Port 2. Connect the

modular cord for the telephone line to this connector.

5 LINE connector (L1) Connect the modular cord for the telephone line to this connector. This connector is

Port 1.

6 TEL connector (T1) When using a commercially available telephone set, connect the modular cord to this

connector.

You cannot automatically receive a fax when the power switch is turned off.

2-2

Before Using the Fax Machine > Part Names and Functions

7

8

9

10

11

Document Processor

7 Top cover Open this cover when the original jammed in the Document Processor.

8 Opening handle Hold this handle when opening or closing the Document Processor.

9 Original eject table Read originals are ejected onto this table.

10 Original table Stack the sheet originals on this table.

11 Original width guides Adjust these guides according to the original width.

2-3

Before Using the Fax Machine > Part Names and Functions

Touch panel.
Displays buttons for
configuring machine settings.

Lights when there is paper
in the job separator tray.

Lights or blinks when an error occurs
and a job is stopped.

Blinks while printing
or sending/receiving.

Blinks while the machine is accessing the hard disk,
fax memory or USB memory (general purpose item).

Displays the Home screen.

Displays the System Menu
screen.

Displays the Counter
screen.

Displays the Status/Job
Cancel screen.

Displays the Copy screen.

Displays the help guidance. Displays the screen for

sending. You can change it
to display the Address
Book screen.

Switches the touch panel
display on the Copy screen
and the Send screen to a
magnified view.

Displays the FAX screen.

Select the color mode.
Auto Color: Automatically recognizes whether a document is color or

black & white and then scans the document.
Full Color: Scans all documents in full color.
Black & White: Scans all documents in black & white.

Numeric keys.
Enter numbers and

symbols.

Clears entered numbers and
characters.

Returns settings to their
default states.

Specifies registered information
such as address numbers, user IDs
and program numbers by number.

Cancels or pauses the job
in progress.

Finalizes numeric key entry, and
finalizes details during setting of
functions. Operates linked with the
on-screen [OK].

Starts copying and
scanning operations and
processing for setting
operations.

Puts the machine into
Sleep Mode. Recovers
from Sleep if in Sleep
Mode.

Authenticates user
switching, and exits the
operation for the current
user (i.e. log out).

Displays the Interrupt
Copy screen.

Operation Panel

2-4

Before Using the Fax Machine > Part Names and Functions

NOTE

Status/

Job Cancel

Logout

Copy

Send Custom Box Job Box

Removable

Memory

Select the function.

Device

Information

Accessibility

Screen

Language System

Menu

Help Program Message

Board

Admin

FAX

Internet Browser

ID Card Copy

1

3

6

5

3

2

4

Status/

Job Cancel

Logout

Select the function.

Device

Information

Accessibility

Screen

Language System

Menu

Help Program Message

Board

Admin

Custom Box

FAX

Internet Browser

FAX Box

Copy Send

Job Box

Removable

Memory

122

Touch Panel

Home Screen

This screen is displayed by selecting the [Home] key on the operation panel. Selecting an icon will display the
corresponding screen.

You can change the icons to display on the Home screen as well as its background.

Machine’s Operation Guide

* The appearance may differ from your actual screen, depending on your configuration and option settings.

No. Item Description

1 Message Displays the message depending on the status.

2 Desktop Displays function. Icons that are not displayed on the first page will

appear by changing the page.

3 Screen-switching

keys

Use these buttons to switch between desktop pages.

You can also switch views by touching the screen and moving the
finger sideways (i.e. swiping).

4 Taskbar Displays task icons.

5 [Logout] Logs out the current user. This is displayed when user login

6 Login User Name Displays the logged-in user name. This is displayed when user login

administration is enabled.

administration is enabled. Selecting "Login User Name" will display
the information of the logged-in user.

2-5

Before Using the Fax Machine > Part Names and Functions

Status

Ready to FAX.

Destination

Destination

1/1

0123456789

Shortcut 1

Shortcut 2

Shortcut 3

Shortcut 4

Shortcut 5

Shortcut 6

Org./Sending

Data Format

Quick SetupDestination Image Quality Advanced

Setup

Program

Original
Size

A4

FAX TX
Resolution

200x100dpi
Normal

Preview

100%
A4

A4

Preview

Original
Zoom::

:

Sending Image

Send

Original
Image

Text+Photo

Density

Normal 0

Continuous
Scan

Off

2-sided/Book
Original

1-sided

10/10/2015 10:10

1 Displays the status of the

equipment as well as necessary
operation messages.

2 Shows an image of the document

to be sent.

3 Original : Shows the original size

when the original is
placed.

Zoom : Shows the

magnification of the
document to be sent.

Send : Shows the size of the

document to be sent.

4 Displays the Quick Setup screen.

5 Set the fax functions.

6 Remaining amount of toner.

7 Displays the time.

8 Displays registered shortcuts.

9 Displays the number of

destinations.

2

3

4567

8

1

9

Ready to FAX.

Destination

Destination

1/1

0123456789

Shortcut 1

Shortcut 2

Shortcut 3

Shortcut 4

Shortcut 5

Shortcut 6

Org./Sending

Data Format

Quick SetupDestination Image Quality Advanced

Setup

Program

Original
Size

A4

FAX TX
Resolution

200x100dpi
Normal

Preview

100%
A4

A4

Preview

Original
Zoom::

:

Sending Image

Send

Original
Image

Text+Photo

Density

Normal 0

Continuous
Scan

Off

2-sided/Book
Original

1-sided

Operating the touch panel

Previewing Images

You can display a preview image of a scanned original on the panel to check the image to be sent.

Display the screen.

1

Prepare to send the image as described in Basic transmission procedure.

Basic transmission procedure (page 3-2)

Display a preview image.

2

1 Select [Preview].

2-6

Before Using the Fax Machine > Part Names and Functions

NOTE

Ready to FAX.

Destination

Destination

1/1

0123456789

Shortcut 1

Shortcut 2

Shortcut 3

Shortcut 4

Shortcut 5

Shortcut 6

Org./Sending

Data Format

Quick SetupDestination Image Quality Advanced

Setup

Program

Original
Size

A4

FAX TX
Resolution

200x100dpi
Normal

100%
A4

A4Original

Zoom::

:

Sending Image

Send

Original
Image

Text+Photo

Density

Normal 0

Continuous
Scan

Off

2-sided/Book
Original

1-sided

Cancel Detail

Close

Preview:

No.

1/6

2007040410574501

Size

Resol.:: 300x300dpi

A4

In magnified view, you can move
the range of display.

In multiple-page
documents, you can
change pages by
entering the desired
page number.
In multiple-page
documents, you can
use these buttons to
change pages.

Zoom in.Zoom out.

• Scan Resolution

• Scan Density

• Original Size Selection

• Sending Size Selection

•Zoom

• Original Orientation

• Selection of Image Quality

• Border Erase

2 Select [Detail].

You can check the sending image in greater detail.

If the transmission functions below are modified, the results are applied in the preview
image.

Fax transmission functions (page 3-18)

If you have placed a multiple-page original in the document processor, the machine
scans all the originals but only the first page is previewed. [Detail] can be selected to
view all preview images. Select [ ] to move through the preview images in the order
they were scanned.

You cannot change the transmission functions while the preview image is displayed.

To change any of the transmission functions, select the [Stop] key or select [Cancel].
The preview image disappears and the destination is cancelled. To see the preview
again, make the transmission function changes and select the destination.

2-7

Before Using the Fax Machine > Part Names and Functions

NOTE

[e-mail]

Destination Detail

Address
Book

Folder Path
Entry

E-mail
Addr Entry

1/100

AAA BBB

FFF GGG HHH III JJJ

0001

0006 0007

0008

0009 0010

1/1

i-FAX
Addr Entry

FAX No.
Entry

WSD Scan
/DSM Scan

Place original.

Destination

DirectOn Hook

A OFFICE

B OFFICE

C OFFICE

Org./Sending

Data Format

Quick SetupDestination Color/

Image Quality

Advanced

Setup

Program

Enter One Touch key number
using # keys.

0011

Cancel OK

(0001 - 1000)

3 Press the [Start] key to send the fax.

Transmission begins.

When [On] is selected in [Destination Check before Send], a destination confirmation
screen is displayed when you press the [Start] key.

Machine’s Operation Guide

To see a preview image when you are using the document processor, place the originals
in the document processor again.

A document stored in a polling box for polling transmission can be previewed in the same
way.

Polling Communication (page 5-26)

You cannot preview images in the following situations:

• When you are using Mixed Sized Originals mode

• During a direct transmission

• During polling reception

• When [On] is selected in the Long Original setting

Using the Preview Screen

When the Preview screen is displayed, you can do the following by moving the finger that is touching the touch panel.

Function Description

Drag With the finger touching the touch panel, slide the finger to move the position of the displayed preview.

Pinch in
Pinch out

With two fingers touching the touch panel, widen or tighten the space between the two fingers to zoom
in and out on the view.

Using the [Enter] key

The [Enter] key has the same function as the key with the Enter mark ( ), such as the [OK  ] key and the [Close  ].

Using the [Quick No. Search] key

The [Quick No. Search] key performs the same action as the [No.] displayed on the touch panel. Use the Quick No.
Search keys to perform an action by simply entering a number directly using the numeric keys. For example, you can
specify the speed dial for a transmission destination or recall a stored program by its program number.
For more information on speed dialing, refer to the following:

Choosing from the Speed Dial (page 3-12)

To show the Help list, select the [Help] key on the Home screen.

2-8

Before Using the Fax Machine > Quick Setup Wizard

NOTE

Quick Setup Wizard

In quick setup mode, a wizard is used to configure the following settings. Be sure to complete the settings before using
the fax system.

Fax setup items

Step Setting item Description

1.Dialing/RX Mode Dialing Mode(Port 1)
Dialing Mode(Port 2)*

Reception Mode Select the reception mode. 8-10

Auto (DRD)

2.Local Fax Info. Local FAX Name(Port 1)
Local FAX Name(Port 2)

Local FAX Number(Port 1)
Local FAX Number(Port 2)

Local FAX ID Enter the local fax ID. The local fax ID can limit other parties

TTI Select whether or not to print the local fax information on the

3.Sound Speaker Volume Set the volume when selecting [On Hook].

Monitor Volume Set the monitor volume.

**

*

Select the dialing mode according to the line type. 8-9

Select the reception pattern. 8-10

Register the local fax name printed on the fax on the receiving
system.

Enter the local fax number to be printed on the fax on the
receiving system.

with which you can communicate. Enter the four-digit local
FAX ID number.

fax on the receiving system.

Speaker Volume: Volume of the built-in speaker when the line
is connected by selecting [On Hook].

Monitor Volume: Volume of the built-in speaker when the line is
connected without selecting [On Hook] such as in memory
transmission.

Reference

Page

8-9

8-8
8-8

8-9
8-9

8-9

8-8

8-5

8-5

Job Finish Buzzer Emit a sound when a print job is normally completed. 8-5

4.Rings Normal

5.Output Media Type Specify the paper type to be used for print output of the

6.Redial Retry Times Set the number of redials. 8-8

* Inch version only.
** DRD reception mode is available for some countries.
*** This setting does not appear in some regions.
**** This function is displayed when the optional Job Separator, Mailbox or Sheet Finisher is installed.

***

Answering Machine*** Set number of times to let phone ring before taking over from

FAX/TEL Switch*** Set number of times to let phone ring before switching the FAX

Paper Output (Port 1)
Paper Output (Port 2)

Set number of times to let phone ring before answering a call. 8-10

the answering machine.

and the phone.

received fax.

****

Select paper output for the received FAX. 8-6

****

The settings can be changed in the system menu.

Default fax settings (page 8-2)

8-10

8-10

8-10

2-9

Before Using the Fax Machine > Quick Setup Wizard

NOTE

NOTE

Model Name Login User Name Login Password

350ci 3500 3500

400ci 4000 4000

Power Off setup items

Step Setting item Description

Power Off Setup Show Power Off Message Set the mode whether display a confirmation message in

power supply off.

The settings can be changed in the system menu.

Default fax settings (page 8-2)

Reference

8-7

Fax and Power Off setup procedure

If the user authentication screen appears, enter your login user name and login password and select [Login].

The factory default login user name and login password are set as shown below.

Page

Display the screen.

1

[System Menu] key > [Quick Setup Wizard] > [Next] of "FAX Setup"

Configure the function.

2

Start the wizard. Follow the instructions on the screen to configure settings.

Control Description

End Exits the wizard.

Previous Returns to the previous item.

Skip Advances to the next item without setting the current item.

Next Advances to the next screen.

Back Returns to the previous screen.

When you have completed the settings, select [finish].

2-10

Before Using the Fax Machine > Setting Date and Time

NOTE

Model Name Login User Name Login Password

350ci 3500 3500

400ci 4000 4000

Setting Date and Time

Set the local date and time at the place of installation.
When you send a fax using the transmission function, the date and time as set here will be printed in the header of the
fax. Set the date, time and time difference from GMT of the region where the machine is used.

Be sure to set the time difference before setting the date and time.

If the login user name entry screen appears during operations, log in by referring to the machine's Operation Guide for
Administrator User Name and Password.

The factory default login user name and login password are set as shown below.

Display the screen.

1

[System Menu] key > [Date/Timer/Energy Saver]

Configure the settings.

2

Select and set in the order [Time Zone] > [Date/Time] > [Date Format]

Item Description

Time Zone Set the time difference from GMT. Choose the nearest listed location from

the list. If you select a region that utilizes summer time, configure settings
for summer time.

Date/Time Set the date and time for the location where you use the machine. When

the machine sends a fax, the date and time set in the machine are
recorded in the fax header.

Val ue: Year (2000 to 2037), Month (1 to 12), Day (1 to 31),

Hour (00 to 23), Minute (00 to 59), Second (00 to 59)

Date Format Select the display format of year, month, and date. The year is displayed

in Western notation.

Val ue: Month/Day/Year, Day/Month/Year, Year/Month/Day

2-11

Before Using the Fax Machine > Registering Destinations in the Address Book

NOTE

NOTE

Registering Destinations in the Address Book

Save frequently used destinations to the Address Book or One Touch Key. The saved destinations can be changed. The
destinations are available for Send as E-mail, Send to Folder, and Fax Transmission.

Registering and editing of the Address Book can also be done in Embedded Web Server RX.

Machine’s Operation Guide

Changing the initially displayed address book

Set the initially displayed address book to [Machine Address Book] or [Ext Address Book] (LDAP address book).

Display the screen.

1

[System Menu] key > [Edit Destination] > [Next] of "Address Book Defaults" > [Change] of
"Address Book Type"

Configure the settings.

2

[Machine Address Book] or [Ext Address Book] > [OK]

Adding a Destination (Address Book)

Add a new destination to the Address Book. There are two registering methods, contacts and groups. When adding a
group, enter the group name and select group members from the Address Book.

If user login administration is enabled, you can only edit destinations in the Address Book by logging in with
administrator privileges.

Adding a contact

A maximum of 2,000 contact addresses can be registered. Destination name, fax number, sub address communication,
encryption, transmission start speed, and ECM can be registered for each destination.

Display the screen.

1

[System Menu] key > [Edit Destination] > [Add/Edit] of "Address Book" > [Add] >
[Contact] > [Next]

Add the name.

2

1 Select [Change] of "Address Number".

2-12

Before Using the Fax Machine > Registering Destinations in the Address Book

NOTE

NOTE

NOTE

2 Use [+] / [-] or the numeric keys to enter an address number (1 to 2500).

To have the number assigned automatically, enter "0000".

Address Number is an ID for a destination. You can select any available number out of
2,000 numbers for contacts and 500 numbers for groups.

If you specify an address number that is already in use, an error message appears when
you select [Save] and the number cannot be registered. If you set "0000" as the address
number, the address is registered under the lowest available number.

3 Select [OK].

The screen shown in step 1 reappears.

4 Select [Change] of "Name".

5 Enter the destination name (up to 32 characters) to be displayed on the Address Book and

select [OK].

The screen shown in step 1 reappears.

Refer to the following for details on entering characters.

Character Entry Method (page 12-2)

Enter the fax number.

3

1 Select [FAX].

2 Enter the fax number of the receiving system.

Up to 32 characters can be entered.

Use the numeric keys to enter a number.

Key Description

Pause Selecting this key adds about three seconds of waiting time during dialing.

For example, when dialing the receiving system on an external line, you can
use this method to insert a pause before resuming dialing after you dial a
specific number.

Space It is possible to enter half-width spaces in the entry of the destination number.

This is useful when checking if the destination number has been entered
correctly.

< > Moves the cursor.

Backspace To correct the fax number, select [Backspace] on the touch panel, and delete

the digits one by one before reentering the fax number. To delete the number
entirely, select the [Clear] key on the operation panel.

2-13

Before Using the Fax Machine > Registering Destinations in the Address Book

NOTE

Configure the transmission settings.

4

The transmission start speed, ECM, and encrypted key No. can be set.

[Change] of TX Start Speed, ECM and Encryption Key No., set each item then select [OK].

Key Description

Encryption Key No. This is set when using encrypted transmission to send the data.

Using the Encrypted Transmission (page 5-35)

TX Start Speed This is set to change the transmission start speed.

Select the speed from 33,600 bps, 14,400 bps, and 9,600 bps.

Normally the default setting should be used.

ECM ECM is a communication mode specified by the ITU-T (International

Telecommunication Union) that retransmits data when an error
occurs. Fax machines that have ECM mode check for errors as they
communicate, preventing distortion of the image due to noise on the
line and other conditions.

Set a sub address.

5

To use sub address communication, a sub address and password must be registered.

1 Select [Change] of Sub Address.

Sub Address Transmission (page 5-23)

Register the destination.

6

1 Check if the destination entry is correct and select [Save].

The destination is added to the Address Book.

2 The one-touch key registration confirmation screen appears. Select [Yes] or [No].

If you selected [Yes], the one-touch key registration screen appears. Go to the next step.
If you selected [No], registration ends.

3 Select the One-touch key number to which to register the destination > [Next] > Select the

destination to which to register > [Next]
The destination details can be changed by selecting the destination and selecting [Detail].

4 Select [Change] for [Display Name] and [Destination] to change the settings as needed.

5 Select [Register].

If the one-touch key has already been registered, the overwrite registration confirmation
screen appears. Select [Yes] or [No].

2-14

Before Using the Fax Machine > Registering Destinations in the Address Book

NOTE

NOTE

NOTE

NOTE

Contact Registration (i-FAX)

Up to 2,000 contacts can be registered. Contact name, i-FAX address, transmission mode and the conditions for the
destination machine can be registered for each contact.

For details, refer to the following:

Internet Faxing (i-FAX) (page 10-1)

Display the screen.

1

[System Menu] key > [Edit Destination] > [Add/Edit] of "Address Book" > [Add] >
[Contact] > [Next]

Add the name.

2

1 Select [Change] of "Address Number".

2 Use [+] / [-] or the numeric keys to enter an address number (1 to 2500).

To have the number assigned automatically, enter "0000".

Address Number is an ID for a destination. You can select any available number out of
2,000 numbers for contacts and 500 numbers for groups.

If you specify an address number that is already in use, an error message appears when
you select [Save] and the number cannot be registered. If you set "0000" as the address
number, the address is registered under the lowest available number.

3 Select [OK].

The screen shown in step 1 reappears.

4 Select [Change] of "Name".

5 Enter the destination name (up to 32 characters) to be displayed on the Address Book and

select [OK].

The screen shown in step 1 reappears.

Refer to the following for details on entering characters.

Character Entry Method (page 12-2)

Enter the destination i-FAX address (Email address).

3

1 Select [i-FAX].

2 Select [Change] of "i-FAX Address".

3 Enter the destination i-FAX address (E-mail address) and select [OK].

To send by Direct SMTP, enter the IP address of the other machine.

Up to 128 characters can be entered.

For details on character entry, refer to the following:

Character Entry Method (page 12-2)

2-15

Before Using the Fax Machine > Registering Destinations in the Address Book

Configure the transmission settings.

4

1 Select [ ] of Mode and select [Simple] or [Full].

Transmission mode Description

Simple mode Transmission confirmation is not sent to the destination machine.

Full mode Transmission confirmation is sent to the destination machine.

2 Select [ ] of Via Server and select [On] or [Off].

When this setting is set to [Off], transmission takes place by direct SMTP (not through an
e-mail server).
When this setting is set to [On], transmission takes place by the i-FAX method (through an
e-mail server).

3 Select [Change] of "Paper Size".

4 Specify the destination conditions and select [OK].

Item Description

Resolution Specify the resolutions that can be received by the destination fax

machine.
If you try to send an i-FAX using a prohibited resolution, it is
automatically changed to a permitted resolution and then sent.

• 200 × 100 dpi: Permitted (fixed)

• 200 × 200 dpi: Permitted (fixed)

• 200 × 400 dpi: Permitted or prohibited

• 400 × 400 dpi: Permitted or prohibited

• 600 × 600 dpi: Permitted or prohibited
To permit a resolution setting, select the key for that resolution so that

it is highlighted.
To prohibit a resolution, select the key again so that it is no longer
highlighted.

Compression Select a suitable file format for the destination fax machine.

MH, MR, MMR or JBIG

Paper Size Display the sending paper size for the destination fax machine.

• A4/Letter: Permitted (fixed)

Register the destination.

5

1 Check if the destination has been set correctly, and select [Save].

The destination is added to the Address Book.

2 The one-touch key registration confirmation screen appears. Select [Yes] or [No].

If you selected [Yes], the one-touch key registration screen appears. Go to the next step.
If you selected [No], registration ends.

3 Select the One-touch key number to which to register the destination > [Next] > Select the

destination to which to register > [Next]
The destination details can be changed by selecting the destination and selecting [Detail].

4 Select [Change] for [Display Name] and [Destination] to change the settings as needed.

5 Select [Register].

If the one-touch key has already been registered, the overwrite registration confirmation
screen appears. Select [Yes] or [No].

2-16

Before Using the Fax Machine > Registering Destinations in the Address Book

NOTE

NOTE

NOTE

NOTE

Adding a Group

Compile two or more contacts into a group. Designations in the group can be added at the same time. When adding a
group, a maximum of 500 groups can be added in the Address Book.

To add a group, you need individually added destinations. Register one or more individual destinations as needed
before proceeding. Up to 100 destinations for the E-mail, 500 destinations for the FAX, 100 destinations for the i-FAX,
and a total of 10 destinations for the FTP and SMB can be registered per group.

Display the screen.

1

[System Menu] key > [Edit Destination] > [Add/Edit] of "Address Book" > [Add] > [Group] >
[Next]

Add the name.

2

1 Select [Change] of "Address Number".

2 Use [+] / [-] or the numeric keys to enter an address number (1 to 2,500).

To have the number assigned automatically, set "0000".

Address Number is an ID for a group. You can select any available number out of 2,000
numbers for contacts and 500 numbers for groups.

If you specify an address number that is already in use, an error message appears when
you select [Save] and the number cannot be registered. If you set "0000" as the address
number, the address is registered under the lowest available number.

3 Select [OK]. The "Add Group" screen reappears.

4 Select [Change] of "Name".

5 Enter the group name displayed on the Address Book > [OK]

The "Add Group" screen reappears.

Up to 32 characters can be entered.

Refer to the following for details on entering characters.

Character Entry Method (page 12-2)

Select the members (destinations).

3

1 [Member] > [Add]

2 Select destinations (contacts) to add to the group > [OK]

Destinations can be sorted or searched by destination name or address number.

Choosing from the Address Book (page 3-9)

If you have more destinations to add, repeat Steps 2.

2-17

Before Using the Fax Machine > Registering Destinations in the Address Book

NOTE

Check if the selected destination was added to the group > [Save]

4

The group is added to the Address Book.

1 The one-touch key registration confirmation screen appears. Select [Yes] or [No].

If you selected [Yes], the one-touch key registration screen appears. Go to the next step.
If you selected [No], registration ends.

2 Select the One-touch key number to which to register the destination > [Next] > Select the

destination to which to register > [Next]
The destination details can be changed by selecting the destination and selecting [Detail].

3 Select [Change] for [Display Name] and [Destination] to change the settings as needed.

4 Select [Register].

If the one-touch key has already been registered, the overwrite registration confirmation
screen appears. Select [Yes] or [No].

Editing Address Book Entries

Edit the destinations (contacts) you added to the Address Book.

Display the screen.

1

1 [System Menu] key > [Edit Destination] > [Add/Edit] of "Address Book"

2 Select a destination or group to edit > [Detail]

Destinations can be sorted or searched by destination name or address number.

Choosing from the Address Book (page 3-9)

Edit the destination.

2

Editing a Contact

1 Change "Name", "Address Number" and destination type and address.

Adding a Destination (Address Book) (page 2-12)

2 [Save] > [Yes]

Register the changed destination.

Add a destination to a group

1 Change "Name" and "Address Number".

Adding a Group (page 2-17)

2 [Member] > [Add]

3 After you have completed the changes, [Save] > [Yes]

Register the changed destination.

To delete any destination from the group

1 [Member] > Select the delete destination > [delete] > [Yes]

2 After you have completed the changes, [Save] > [Yes]

Register the changed destination.

2-18

Before Using the Fax Machine > Registering Destinations in the Address Book

NOTE

FAX Address List (Index)

FAX Address List (No.)

Deleting Address Book Entries

Delete the destinations (contacts) you added to the Address Book.

Display the screen.

1

1 [System Menu] key > [Edit Destination] > [Add/Edit] of "Address Book"

2 Select a destination or group to delete.

Destinations can be sorted or searched by destination name or address number.

Choosing from the Address Book (page 3-9)

[Delete] > [Yes]

2

Delete the contact or group.

Printing Address List

You can print the list of destinations registered in the Address Book.

You can sort the list in the order of index or address numbers of the destinations.

Display the screen.

1

[System Menu] key > [Edit Destination] > [Print List]

Print.

2

[FAX List (Index)] or [FAX Lis t (No.)] > [Yes]

The list is printed.

2-19

Before Using the Fax Machine > Registering Destinations in the Address Book

NOTE

NOTE

NOTE

Edit Destination - One Touch Key

Add a One Touch key.

Add/Edit

No.

Delete

Detail

1/50

Close

001 002 003 004 005

006 007 008 009 010

011 012 013 014 015

016 017 018 019 020

AAA BBB CCC

2

1

Adding a Destination on One Touch Key

Assign a new destination (contact or group) to an one touch key. A maximum of 100 destinations can be registered.

• Refer to the following for use of One Touch Key.

Choosing from the One Touch Key (page 3-12)

• You can add One Touch keys and change their settings on Embedded Web Server RX.

Machine’s Operation Guide

Display the screen.

1

[System Menu] key > [Edit Destination] > [Add/Edit] of "One Touch Key"

Add One Touch Keys.

2

1 Select a One Touch Key number (001 to 100) for the destination > [Add/Edit]

Selecting the [Quick No. Search] key enables direct entry of a One Touch Key number.

Select a One Touch Key with no registered destination.

2

Select [

Change

] of "Display Name".

3 Enter the One Touch Key name displayed in the send base screen > [Next]

Up to 24 characters can be entered.
Refer to the following for details on entering characters.

Character Entry Method (page 12-2)

4 Select [Change] of "Destination".

The Address Book appears.

5

Select a destination (contact or group) to add to the One Touch Key number > [

Selecting [Detail] shows the detailed information of the selected destination.

Destinations can be sorted or searched by destination name or address number.

Choosing from the Address Book (page 3-9)

6 Select [Save].

The destination will be added to the One Touch Key.

Next

]

2-20

Before Using the Fax Machine > Registering Destinations in the Address Book

NOTE

Editing One Touch Key

Edit the destinations you added to One Touch Key.

Display the screen.

1

1 [System Menu] key > [Edit Destination] > [Add/Edit] of "One Touch Key"

2 Select a One Touch Key number (001 to 100) to edit. Selecting the [Quick No. Search] key

enables direct entry of a One Touch Key number.

Changing the Registered Information.

2

1 Select [Add/Edit].

2 Select a new destination (contact or group). Selecting [Detail] shows the detailed

information of the selected destination.

Destinations can be sorted or searched by destination name or address number.

Choosing from the Address Book (page 3-9)

3 [OK] > [Save] > [Yes]

Add the destination to the One Touch Key.

Deleting the Destination to the One Touch Key

Display the screen.

1

1 [System Menu] key > [Edit Destination] > [Add/Edit] of "One Touch Key"

2 Select a One Touch Key number (001 to 100) to edit. Selecting the [Quick No. Search] key

enables direct entry of a One Touch Key number.

Delete the Registered Information.

2

Select [Delete] > [Yes ]

The data registered in the One Touch Key is deleted.

2-21

Before Using the Fax Machine > Quick Setup Screen

NOTE

Ready to FAX.

Destination

Destination

1/1

0123456789

Shortcut 1

Shortcut 2

Shortcut 3

Shortcut 4

Shortcut 5

Shortcut 6

Org./Sending

Data Format

Quick SetupDestination Image Quality Advanced

Setup

Program

Original
Size

A4

FAX TX
Resolution

200x100dpi
Normal

Preview

100%
A4

A4

Preview

Original
Zoom::

:

Sending Image

Send

Original
Image

Text+Photo

Density

Normal 0

Continuous
Scan

Off

2-sided/Book
Original

1-sided

Quick Setup Screen

To display the Quick Setup Screen, which shows frequently used fax send settings, select [Quick Setup] tab in the fax
base screen.

The settings that can be configured in the Quick Setup Screen are basic settings. To configure advanced settings, use
the [Org./Sending Data Format], [Image Quality], and [Advanced Setup] screens.

Functions Available for Registration in the Quick Setup Screen

Default registrations and the functions available for registration are as follows.

Default Registration Functions Available for Registration

1: Original Size
2: FAX TX Resolution
3: Density
4: 2-sided/Book Original
5: Continuous Scan
6: Original Image

Original Size
2-sided/Book Original
Original Orientation
Density
Original Image
FAX TX Resolution
Continuous Scan
Quiet Mode

2-22

Before Using the Fax Machine > Quick Setup Screen

Ready to FAX.

Destination

Destination

1/1

0123456789

Shortcut 1

Shortcut 2

Shortcut 3

Shortcut 4

Shortcut 5

Shortcut 6

Org./Sending

Data Format

Quick SetupDestination Image Quality Advanced

Setup

Program

Original
Size

A4

FAX TX
Resolution

200x100dpi
Normal

Preview

100%
A4

A4

Preview

Original
Zoom::

:

Sending Image

Send

Original
Image

Text+Photo

Density

Normal 0

Continuous
Scan

Off

2-sided/Book
Original

1-sided

Add Quiet Mode to the Quick Setup screen.

Cancel OK

FAX - Quiet Mode

Off

Key 1

Key 2 Key 3

Key 4 Key 5 Key 6

Ready to FAX.

Destination

Destination

1/1

0123456789

Shortcut 1

Shortcut 2

Shortcut 3

Shortcut 4

Shortcut 5

Shortcut 6

Org./Sending

Data Format

Quick SetupDestination Image Quality Advanced

Setup

Program

Original
Size

A4

FAX TX
Resolution

200x100dpi
Normal

Preview

100%
A4

A4

Preview

Original
Zoom::

:

Sending Image

Send

Original
Image

Text+Photo

Quiet Mode

Continuous
Scan

Off

2-sided/Book
Original

1-sided

Off

Changing Registration

The following procedure is one example for replacing the registration of [Density] with [Quiet Mode] in the Quick Setup
Screen for faxing.

Display the screen.

1

[System Menu] key > [FAX] > [Next] of "Quick Setup Registration" > [Change] of "Quiet
Mode"

Changing Registration.

2

1 Select [Key 3] here as the key to set replacement location.

2 [OK] > [Yes]

[Quiet Mode] will be Key 3 newly registered.

2-23

Before Using the Fax Machine > Registering Shortcuts (Copy, Send, and Document Box Settings)

NOTE

Darker

Density

NormalLighter

Cancel OK

Add Shortcut

Ready to FAX.

Destination

0 +1 +2 + 3

-1

-2-3

100%
A4

A4

Preview

Original
Zoom
Send

:
:
:

+4

-4

Ready to FAX.

Destination

Destination

1/1

0123456789

Density

Shortcut 2

Shortcut 3

Shortcut 4

Shortcut 5

Shortcut 6

Org./Sending

Data Format

Quick SetupDestination Image Quality Advanced

Setup

Program

Original
Size

A4

FAX TX
Resolution

200x100dpi
Normal

Preview

100%
A4

A4

Preview

Original
Zoom::

:

Sending Image

Send

Original
Image

Text+Photo

Zoom

Normal 0

Continuous
Scan

Off

2-sided/Book
Original

1-sided

Registering Shortcuts (Copy, Send, and Document Box Settings)

You can register shortcuts in the Quick Setup screen for easy access to the frequently used functions. The settings for the
selected function can also be registered. A function name linked to a registered shortcut can be changed as necessary.
You can register up to 6 shortcuts for copying functions, sending functions, and functions set for document box.

Adding Shortcuts

Shortcut registration is performed in the setup screen of each function. Shortcuts can be registered for all functions in
which [Add Shortcut] appears on the screen.

Use the procedure below to register a shortcut.

In each function, display the configuration screen you want to register.

1

Register the shortcuts.

2

1 Select the setting you want to add.

2 Select [Add Shortcut].

3 Select the keys corresponding to the shortcut number (01 to 06) to register.

If you select a shortcut number already registered, the currently registered shortcut can
be replaced with a new one.

4 Enter the shortcut name > [Save].

The shortcut is registered.

2-24

Before Using the Fax Machine > Registering Shortcuts (Copy, Send, and Document Box Settings)

Editing Shortcuts

Follow the steps shown below to change a shortcut number/name.

In the setup screen of each function, select [Add Shortcut] in the bottom

1

of the screen.

Edit the shortcut

2

1 Select [Edit].

2 Select the shortcut key you want to edit.

3 Select [Change] of "Shortcut No" or [Change] of "Shortcut Name" > Change the settings >

[OK].

4 [Save] > [Yes]

Deleting Shortcuts

Follow the steps shown below to delete a shortcut.

In the setup screen of each function, select [Add Shortcut] in the bottom

1

of the screen.

Delete the shortcut

2

1 Select [Edit].

2 Select the shortcut key you want to delete > [Delete this Shortcut] > [Yes]

2-25

3 Sending Faxes

This chapter explains the following topics:

Basic transmission procedure ....................... 3-2

Using redial ......................................... 3-3

Checking the Send Status .................. 3-4

Priority Override Send ........................ 3-4

Cancelling Memory Transmission

(while originals are being scanned) .... 3-5

Cancelling Memory Transmission

(during communication) ...................... 3-5

Cancelling Transmission

(Disconnection of Communication) ..... 3-6

Methods For Entering the Destination .......... 3-7

Entering the destination fax

number with the numeric keys ............ 3-7

Choosing from the Address Book ....... 3-9

Checking and Editing Destinations .... 3-11

Choosing from the One Touch Key ... 3-12

Choosing from the Speed Dial .......... 3-12

Broadcast Transmission ................... 3-13

Login/Logout ............................................... 3-16

Logging in when User Login

Administration has been Enabled ..... 3-16

Logging in when Job Accounting

has been Enabled ............................. 3-17

Fax transmission functions ......................... 3-18

Quiet Mode ................................................. 3-20

Original Size ................................................ 3-20

Mixed Size Originals ................................... 3-20

Original Orientation ..................................... 3-21

2-sided/Book Original .................................. 3-21

Long Original ............................................... 3-21

FAX TX Resolution ...................................... 3-22

Density ........................................................ 3-22

Original Image ............................................. 3-22

Centering .................................................... 3-23

Border Erase ............................................... 3-23

Continuous Scan ......................................... 3-24

Job Finish Notice ........................................ 3-24

File Name Entry .......................................... 3-24

FAX Delayed Transmission ......................... 3-25

Setting the Delayed Transmission .............. 3-26

Changing/Deleting Delayed

Transmission ..................................... 3-26

Cancelling Delayed Transmissions

(Queued) ........................................... 3-27

Immediate transmission .................... 3-27

FAX Direct Transmission ............................. 3-27

Cancelling Direct Transmission ........ 3-27

Send and Print ............................................ 3-28

Send and Store ........................................... 3-28

FAX TX Report ............................................ 3-28

Manual Send ............................................... 3-29

Standby Transmission ................................. 3-30

Interrupt Send ............................................. 3-31

Using chain dial ........................................... 3-32

Using Program ............................................ 3-34

3-1

Sending Faxes > Basic transmission procedure

Basic transmission procedure

The basic procedure for using the fax system is explained below.

Select [FAX] on the Home screen.

1

The base screen for fax appears.

Place the originals.

2

For placing originals, refer to the following:

Machine’s Operation Guide

Select the transmission method.

3

There are two transmission methods: memory transmission and direct transmission.

Memory transmission: The original is scanned into memory before communication starts.
Memory transmission is selected by default.

Direct transmission: The destination is dialed and communication starts before the original is
scanned.

Select [Direct] to change the transmission method to direct transmission. The key will be
highlighted on the touch panel. If the [Direct] is selected in the highlighted state,
the transmission method will change to memory transmission.

FAX Direct Transmission (page 3-27)

Specifying destination.

4

Specify the transmission destination.

Methods For Entering the Destination (page 3-7)

Selecting the functions.

5

Select the tab, and set transmitting functions that can be used.

Fax transmission functions (page 3-18)

3-2

Sending Faxes > Basic transmission procedure

NOTE

NOTE

Send Start.

6

Press the [Start] key.

When scanning finishes, transmission starts.

When originals are placed in the document processor

After originals placed in the document processor are scanned and stored in the memory,
the receiving system is dialed.

When originals are placed on the glass surface

After originals placed on the glass surface are scanned and stored in the memory,
the receiving system is dialed.

When continuous scan is set, you can continue with scanning of a next original after an
original on the glass surface has been stored in memory. Every time one page is scanned,
you perform an operation to allow continued scanning, and after all the originals have been
stored in memory, the receiving system is dialed.

Continuous Scan (page 3-24)

If there is no response from the other machine when you attempt to send, the machine will
automatically redial (auto redial). You can change the number of auto redial attempts.

Retry Times (page 8-8)

Using redial

Redial is a function allowing you to dial the last entered number once again.
Use this when the receiving system does not respond when you have tried to send a fax. When you want to send the fax
to the same receiving system, select [Recall], and you can call the receiving system you dialed on the destination list.

Select [Recall].

1

Press the [Start] key.

2

The transmission will start.

Recall information is canceled in the following conditions.

• When you turn the power off

• When you send a next fax (new recall information is registered)

• When you log out

3-3

Sending Faxes > Basic transmission procedure

NOTE

Checking the Send Status

Select the [Status/Job Cancel] key.

1

Display the send job status screen.

2

Select [Sending Jobs].
The list of accepted time, destination, and status are displayed for each job.

Priority Override Send

A fax job waiting to be sent can be sent by priority override.

Select the [Status/Job Cancel] key.

1

Select the job to be sent by priority override.

2

1 Select [Sending Jobs].

2 Select the fax job to be sent by priority override and select [Priority Override] > [Yes].

The selected fax job is sent by priority override and other fax jobs are moved down in the
transmission queue.

If a fax job is in progress, the priority override fax job will be sent after the job in progress is
completed.

If a broadcast transmission job is in progress...

If a fax job to multiple destinations (broadcast transmission) is in progress, the priority override
job will be sent when transmission to the current destination is completed. When the priority
override job is completed, transmission to the remaining destinations will resume.

However, if the priority override job is a broadcast transmission, the priority override job will
not start until the current broadcast transmission job is finished.

3-4

Sending Faxes > Basic transmission procedure

NOTE

NOTE

Cancelling Memory Transmission (while originals are being scanned)

Select the [Stop] key.

1

During memory transmission, to cancel scanning while originals are being scanned, select the
[Stop] key on the operation panel, or select [Cancel] on the touch panel.
Scanning of originals is canceled, and the originals are ejected. When originals remain in the
document processor, take them out from the original output table.

Cancelling Memory Transmission (during communication)

Even if transmission is canceled, there is a possibility that pages scanned prior to cancelation were sent to the
receiving party. Check with the receiving party to see if pages were accidentally sent.

Select the [Status/Job Cancel] key.

1

Canceling Transmission.

2

1 Select [Sending Jobs].

2 Select the transmission job that you want to cancel and select [Cancel] > [Yes]

Cancel the transmission.

In some cases, transmission may take place even if the [

Stop

] key or [

Cancel

] is selected.

3-5

Sending Faxes > Basic transmission procedure

NOTE

NOTE

Cancelling Transmission (Disconnection of Communication)

Follow this procedure to break the connection and stop communication.

When 2 optional FAX Kits (Dual FAX option) are installed, disconnect the line currently being used for communication.
Even if transmission is canceled, there is a possibility that pages scanned prior to cancelation were sent to the
receiving party. Check with the receiving party to see if pages were accidentally sent.

Select the [Status/Job Cancel] key.

1

Disconnection of communication.

2

[Device/Communicate] > [Line Off] of "FAX Port 1" or "FAX Port 2"

To cancel direct transmission, delayed transmission, or polling transmission, refer to the
section for that function.

To cancel direct transmission, refer to the following:

Cancelling Direct Transmission (page 3-27)

To cancel a delayed transmission or send a fax by immediate transmission, refer to the following:

Cancelling Delayed Transmissions (Queued) (page 3-27)

To cancel polling transmission, refer to the following:

Polling Reception (page 5-29)

3-6

Sending Faxes > Methods For Entering the Destination

NOTE

NOTE

NOTE

Methods For Entering the Destination

Entering the destination fax number with the numeric keys

The procedure for entering the destination fax number with the numeric keys is explained below.

If [New Destination Entry(FAX)] is set to [Prohibit], it is not possible to directly enter a fax number.
Select the destination from the Address Book or the One Touch Key.

New Destination Entry(FAX) (page 8-11)

Display the fax number entry screen.

1

Select [FAX No. Entry].

Pressing the number with the numeric keys changes the screen to the fax number entry
screen.

Enter the fax number of the receiving system.

2

Up to 64 digits can be entered.

Use the numeric keys to enter a number.

Key Description

Pause Selecting this key adds about three seconds of waiting time during dialing. For

example, when dialing the receiving system on an external line, you can use this
method to insert a pause before resuming dialing after you dial a specific
number.

Space It is possible to enter half-width spaces in the entry of the destination number.

This is useful when checking if the destination number has been entered
correctly.

< > Moves the cursor.

Backspace To correct the fax number, select [Backspace] on the touch panel, and delete

the digits one by one before reentering the fax number. To delete the number
entirely, select the [Clear] key on the operation panel.

3-7

Sending Faxes > Methods For Entering the Destination

NOTE

NOTE

Select transmission settings.

3

Select [Detail].

Sub address communication, encrypted transmission, transmission start speed and ECM can
be set.

Key Description

On Hook Select [On Hook] to connect to the telephone line.

Detail Sub Address Set this to transmit using a Sub Address.

TX Start Speed This is set to change the transmission start speed. Select the

When the FAX number has been entered, the machine starts
dialing to the receiving system.
After selecting this key, you can dial the number of the
receiving system using the numeric keys.

Manual Send (page 3-29)

Sub Address Transmission (page 5-23)

speed from 33,600 bps, 14,400 bps, and 9,600 bps.

Select [OK].

4

Entry of the destination finishes.

When On is selected in Entry Check for New Dest., a confirmation screen is displayed for
the entered FAX number. Re-enter the same FAX number and select [OK].

Machine’s Operation Guide

Select [FAX No. Entry] to enter the next fax number.

Broadcast Transmission (page 3-13)

Normally this should be used with the default setting.

ECM ECM is a communication mode specified by the ITU-T

(International Telecommunication Union) that retransmits data
when an error occurs. Fax machines that have ECM mode
check for errors as they communicate, preventing distortion of
the image due to noise on the line and other conditions.

Encrypted
Transmission

This is set when using encrypted transmission to send the
data.

Encryption (page 5-33)

In addition to a fax, you can include e-mail transmission and folder (SMB/FTP) transmission
to send as one job.

Machine’s Operation Guide

When is displayed, you can register entered contents to the Address Book.

3-8

Sending Faxes > Methods For Entering the Destination

NOTE

NOTE

NOTE

Choosing from the Address Book

Select a destination registered in the Address Book.

For more information about how to register destinations in the Address Book, refer to the following:

Registering Destinations in the Address Book (page 2-12)

You can set the machine up so that the address book screen appears when you select the [Send] key.

Changing the initially displayed address book (page 2-12)

For details on the external address book, refer to the following:

Embedded Web Server RX User Guide

In the basic screen for sending, select [Address Book].

1

For details on the External Address Book, refer to the following:

Embedded Web Server RX User Guide

Select the destinations.

2

Select the checkbox to select the desired destination from the list. The selected destinations
are indicated by a checkmark in the check box. To use an address book on the LDAP server,
select [Ext Address Book] of "Addr Book".

You can change the order in which the destinations are listed by selecting [Name] or [No.]
from the "Sort".

To deselect, select the checkbox again and remove the checkmark.

3-9

Sending Faxes > Methods For Entering the Destination

NOTE

Address Book

Cancel OK

Group

Dest.

Search(No.)

No. Type Name Detail

Detail

Address Book SortAddr Book

0001

0002

0005

0004

0003

D OFFICE

E OFFICE

1/2

FAX

ABC DEF JKL MNO PQRS TUV WXYZGHI 0-9

1234568790

1234568860

A OFFICE 1234567890

B OFFICE 1234568907

C OFFICE 1234569078

Search(Name)

Name

Add/Edit
Address Book

i-FAX

1
2

3
4

Destination Search

Destinations registered in the Address Book can be searched. Advanced search by type or by
initial letter is also available.

Keys used Search type Subjects searched

1 Search by name Search by registered name.

2 Search by number Search by registered address number.

3 Advanced search by

Advanced search by initial letter of registered name.

initial letter

4 Advanced search by

destination

Advanced search by type of registered destination
(FAX, i-FAX or Group). (i-FAX: Only when the optional
Internet FAX Kit is activated.)

You can set this function up so that destination types are
selected when the address book is displayed. For
details, refer to the following:

Machine’s Operation Guide

Accept the destination > [OK]

3

Destinations can be changed later.

Confirmation Screen of Destinations (page 7-13)

.

To delete the destination, select the destination you want to delete and select [Delete].

You can set the default "Sort" settings.

Machine’s Operation Guide

3-10

Sending Faxes > Methods For Entering the Destination

NOTE

Checking and Editing Destinations

Check and edit a selected destination.

Display the screen.

1

1 Specify the destination.

Methods For Entering the Destination (page 3-7)

2 Select [Check].

Check and edit the destination.

2

Select a destination and select [Detail/Edit] to check it. The entered addresses can be edited
if they have been specified.

Select a destination and select [Delete] to remove the destination from the list

• When selecting [On] for Entry Check for New Destination, the confirmation screen
appears. Enter the same FAX No. and sub address again, and select [OK].

Machine’s Operation Guide

• When selecting [On] for Destination Check before Send, the confirmation screen appears
after pressing the [Start] key.

Machine’s Operation Guide

.

3-11

Sending Faxes > Methods For Entering the Destination

NOTE

NOTE

ABCD [e-mail]

Address
Book

FAX No.
Entry

No.

1/100

AAA BBB CCC DDD

FFF GGG HHH III JJJ

00040003 00050001 0002

0006 0007 0008 0009 0010

Check
Destinations

Destination

Pause

Backspace

EEE

Space

Detail Delete RecallChainDirectOn Hook

Org./Sending

Data Format

Quick SetupDestination Image Quality Advanced

Setup

Program

Enter Destination.

001/001

ABCD [e-mail]

Address
Book

FAX No.
Entry

No.

1/100

AAA BBB CCC DDD

FFF GGG HHH III JJJ

00040003 00050001 000 2

0006 0007 0008 0009 0010

Check
Destinations

Destination

Pause

Backspace

EEE

Space

Detail Delete RecallChainDirectOn Hook

Org./Sending

Data Format

Quick SetupDestination Image Quality Advanced

Setup

Program

Enter Destination.

001/001

Choosing from the One Touch Key

Select the destination using the One Touch Keys.

In the basic screen for sending, select the One Touch Keys where the destination is registered.

If the One Touch Keys for the desired destination is hidden on the touch panel, select [ ] or [ ] to scroll and view
next or previous One Touch Keys. This procedure assumes that One Touch Keys have already been registered.
For more information on adding One Touch keys, refer to the following:

Adding a Destination on One Touch Key (page 2-20)

Choosing from the Speed Dial

Access the destination by specifying the 4-digit (0001 to 1000) One Touch Key number (speed dial).

In the basic screen for faxing, select the [Quick No. Search] key or [No.] and use the numeric keys to enter the speed
dial number in the numeric entry screen.

If you entered the speed dial in 1 to 3-digit, select [OK].

3-12

Sending Faxes > Methods For Entering the Destination

NOTE

NOTE

NOTE

NOTE

Broadcast Transmission

This function allows you to send the same originals to several destinations in one operation. The machine stores
(memorizes) originals to send in memory temporarily, and automatically repeats dialing and transmission to the
set destination afterwards.

When using a group for the destination, you can send originals to up to 500 destinations in one operation.

You can use this function together with sub address communication and delayed transmission.

When direct transmission has been selected, it changes to memory transmission at the time of transmission.

Sending using FAX Address

Select [FAX] on the Home screen.

1

Specify the destination.

2

Enter the fax number

If [New Destination Entry(FAX)] is set to [Prohibit], it is not possible to directly enter a fax
number. Select the destination from the Address Book or the One Touch Key.

New Destination Entry(FAX) (page 8-11)

1 Select [FAX No. Entry].

2 Enter the fax number of the receiving system.

Up to 64 digits can be entered.

Use the numeric keys to enter a number.

3 Select [OK].

When [On] is selected in [Entry Check for New Dest.], a confirmation screen is
displayed for the entered FAX number. Re-enter the same FAX number and select [OK].

Machine’s Operation Guide

4 Select [FAX No. Entry].

Another fax number can be entered.

5 When all destinations have been entered, select [OK].

Select the destination from the Address Book

1 Select [Address Book].

3-13

Sending Faxes > Methods For Entering the Destination

NOTE

NOTE

NOTE

NOTE

2 Select the checkboxes of all destinations and select [OK].

For details of the Address Book, refer to the following:

Choosing from the Address Book (page 3-9)

Select the destination from the One Touch Key

1 Select [One Touch Key].

2 Select all destinations and select [OK].

For details of One Touch Key, refer to the following:

Choosing from the One Touch Key (page 3-12)

After selecting all the destinations, press the [Start] key.

3

Sending using I-FAX Address

For more information on sending an Internet FAX (i-FAX), refer to the following:

Internet Faxing (i-FAX) (page 10-1)

Select the [Send] key on the Home screen.

1

Specify the destination.

2

Enter the i-FAX address

1 Select [i-FAX Address Entry].

2 Select [i-FAX Address] > Enter the i-FAX address

3 To continue entering a new address, select [i-FAX Address Entry] and repeat the above

procedure.

4 When all destinations have been entered, select [OK].

> [OK] > [OK]

Select the destination from the Address Book

1 Select [Address Book].

2 Select the checkboxes of all destinations and select [OK].

For details of the Address Book, refer to the following:

Choosing from the Address Book (page 3-9)

3-14

Sending Faxes > Methods For Entering the Destination

NOTE

Select the destination from the One Touch Key

1 Select [One Touch Key].

2 Select all destinations and select [OK].

For details of One Touch Key, refer to the following:

Choosing from the One Touch Key (page 3-12)

After selecting all the destinations, press the [Start] key.

3

3-15

Sending Faxes > Login/Logout

NOTE

NOTE

Login
User Name

Login

Login
Password

abcdef

********

# Keys

Cancel

# Keys

1

2

3

Select the user to login.

01

No.

Keyboard
Login

A

02

B

03

C

1/2

04 05 06

07 08 09

10 11 12

Login/Logout

Logging in when User Login Administration has been Enabled

When user login administration has been enabled, you need to enter a User ID and Password to use the machine.

Normal login

Enter the login user name and login password to login.

1

1 If this screen is displayed during operations, select [Login User Name] to enter the login

user name.

Simple Login

Character Entry Method (page 12-2)

2 [Login Password] > Enter the login password > [OK]

[

# Keys

] can be selected to enter the number with the numeric keys on the operation panel.

If [Network Authentication] is selected as the user authentication method,
authentication destinations are displayed and either [Local] or [Network] can be
selected as the authentication destination.

To authenticate by ID card, select [ID Card Login].

Select [Login].

2

If this screen is displayed during operations, select a user and log in.

If a user password is required, an input screen will be displayed.

Machine’s Operation Guide

3-16

Sending Faxes > Login/Logout

NOTE

Logout

To logout from the machine, select the [Authentication/Logout] key to return to the login user
name/login password entry screen.

Logging in when Job Accounting has been Enabled

When job accounting has been enabled, you need to enter an Account ID when using the machine.

Login

1 In the account ID entry screen, enter the account ID using the numeric keys and select

[Login].

Logout

• If you entered a wrong character, select the [Clear] key and enter the account ID
again.

• If the entered account ID does not match the registered ID, a warning beep will sound
and login will fail. Enter the correct account ID.

• By selecting [Check Counter], you can refer to the number of pages printed and the
number of pages scanned.

When the screen to enter the login user name and password appears

If user login administration is enabled, the screen to enter the login user name and password
appears. Enter a login user name and password to login. If the user has already registered the
account information, the account ID entry would be skipped.

Machine’s Operation Guide

2 Proceed to complete the rest of the steps.

When the operations are complete, select the [Authentication/Logout] key to return to the
account ID entry screen.

3-17

Sending Faxes > Fax transmission functions

Original
Size

Mixed Size
Originals

2-sided/Book
Original

Original
Orientation

Long
Original

Quick Setup Advanced

Setup

Program

Preview

100%
A4

A4Original

Zoom::

:Send

Destination

Ready to send.

Sending Image

Image QualityOrg./Sending

Data Format

Destination

Tab

Function key

Org./Sending

Data Format

Image Quality

Fax transmission functions

To configure the settings for functions, select the tab and select the function key.

For details on each function, see the table below.

Tab Function key Description

Configure the settings
for original type and
file format.

Configure the settings
for density, and quality
of copies.

Reference

Original Size Specify the original size to be scanned. 3-20

Mixed Size Originals Scans all sheets in the document processor, even if

they are of different sizes.

2-sided/Book
Original

Select the type and orientation of the binding based on
the original.

Original Orientation Select the orientation of the original document top

edge to scan correct direction.

Long Original Reads long-sized original documents using a

document processor.

Density Adjust density using 9 levels. 3-22

Original Image Select original image type for best results. 3-22

FAX TX Resolution Select fineness of images when sending FAX. 3-22

3-20

3-21

3-21

3-21

page

3-18

Sending Faxes > Fax transmission functions

Advanced

Setup

Tab Function key Description

Configure the settings
for transmission copy,
encrypted
transmission, and file
size confirmation.

Reference

Centering Centering: Centers the original image on the paper

when copying onto paper different from the
original size.

Border Erase Erases the black border that forms around the image. 3-23

FAX Delayed
Transmission

Continuous Scan Scans a large number of originals in separate batches

Job Finish Notice Sends E-mail notice when a job is complete. 3-24

File Name Entry Adds a file name. 3-24

FAX Direct
Transmission

FAX Polling RX Dial the destination and receive documents for Polling

Send and Print Allows you to print a copy of the document being sent. 3-28

Send and Store Allows you to store a copy of the document being sent

Set a send time. 3-25

and then produce as one job.

Sends FAX directly without reading original data into
memory.

Transmission stored in the polling box.

in a Custom Box.

3-23

3-24

3-27

5-30

3-28

page

FAX TX Report Print a report of FAX transmission results. 3-28

Quiet Mode Lower print and scan speed for quiet processing.

Select this mode when the running noise is
uncomfortable.

3-20

3-19

Sending Faxes > Quiet Mode

NOTE

Quiet Mode

Lower print and scan speed for quiet processing.

Select this mode when the running noise is uncomfortable.

It is possible to set the use of Quiet Mode for each function, such as copying and sending.

(Value: [Off] / [On])

Original Size

Specify the original size to be scanned.

Select [Standard Sizes 1], [Standard Sizes 2], [Others] or [Size Entry] to select the original size.

Item Value Description

Standard Sizes 1 Metric models: Auto, A4, A5, A6, B5, B6, Folio, 216 x 340 mm

Inch models: Auto, Letter, Legal, Statement, Executive,

Oficio II

Standard Sizes 2 Metric models: Letter, Legal, Statement, Executive, Oficio II,

16K

Inch models: A4, A5, A6, B5, B6, Folio, 16K, 216 x 340 mm

Others ISO B5, Envelope #10, Envelope #9, Envelope #6,

Envelope Monarch, Envelope DL, Envelope C5,
Hagaki (Cardstock), Oufuku Hagaki (Return postcard),
Youkei 4, Youkei 2, Custom

Size Entry Metric

X: 50 to 356 mm (in 1 mm increments)
Y: 50 to 216 mm (in 1 mm increments)

Inch
X: 1.97 to 14.02" (in 0.01" increments)
Y: 1.97 to 8.50" (in 0.01" increments)

* For instructions on how to specify the custom original size, refer to the following:

Machine’s Operation Guide

** The input units can be changed in System Menu. For details, refer to the following:

Machine’s Operation Guide

*

Have the size of original detected
automatically, or select from the standard
sizes.

Select from standard sizes except Standard
Sizes 1.

Select from special standard sizes and
custom sizes.

Enter the size not included in the standard
sizes 1 and 2.

When you have selected [Size Entry],
select [+] or [-] to set the sizes of "X"
(horizontal) and "Y" (vertical). Select
[# Keys] to use the numeric keys for entry.

**

Be sure to always specify the original size when using custom size originals.

Mixed Size Originals

Scans all sheets in the document processor, even if they are of different sizes.

Item Value Description

Mixed Size Originals

Off

Same Width Scans and sends multiple sheets of the same

3-20

width using the document processor.

Sending Faxes > Original Orientation

NOTE

Original Original orientation

Original Original orientation

Original Orientation

To scan the original in the correct orientation, specify which side of the original is the top. To set a 2-sided original,
the orientation of the placed original must be set.

Select original orientation from [Top Edge on Top], [Top Edge on Left] or [Auto].

Item Image

Top Edge on Top

Top Edge on Left

2-sided/Book Original

Select the type and orientation of the binding based on the original.

Item Valu e Description

1-sided ― "2-sided/Book Original" is not set.

2-sided Binding Binding Left/Right,

Binding Top

Original
Orientation

Book Binding Binding Left,

Original
Orientation

Top Edge on Top,
Top Edge on Left

Binding Right

Top Edge on Top ―

Select the binding orientation of originals.

Select the orientation of the original document top edge to scan
correct direction. Select [Original Orientation] to choose orientation
of the originals, either [Top Edge on Top] or [Top Edge on Left].
Then select [OK].

Select the binding orientation of originals.

Long Original

Reads long-sized original documents using a document processor.

(Value: [Off] / [On])

Only a single side of a long original cannot be scanned.

Originals of up to 1,600 mm/63" long can be scanned.

3-21

Sending Faxes > FAX TX Resolution

NOTE

FAX TX Resolution

Select fineness of images when sending FAX. The larger the number, the better the image resolution. However, better
resolution also means larger file sizes and longer send times.

Item Description

600 × 600 dpi when sending originals with minute characters

and lines as finely as possible

400x400dpi Ultra Fine when sending originals with minute characters

and lines more finely

200x400dpi Super Fine when sending originals with minute characters

and lines

200 × 200 dpi Fine when sending originals

with relatively small characters and thin lines

200 × 100 dpi Normal when sending originals with standard size

characters

The default setting is [200 × 100 dpi Normal]. The higher the resolution, the clearer the image, but the fax
transmission time is longer.

Typical character size: 6 point
(example:

Typical character size: 6 point
(example:

Typical character size: 6 point
(example:

Typical character size: 8 point
(example: Resolution Resolution)

Typical character size: 10.5 point
(example:

Resolution Resolution)

Resolution Resolution)

Resolution Resolution)

Resolution Resolution)

Density

Adjust density.

Adjust density selecting [-4] (Lighter) to [+4] (Darker).

Original Image

Select original image type for best results.

Item Description

Text+P hoto Best for mixed text and photo documents.

Photo Best for photos taken with a camera.

Text Sharply renders pencil text and fine lines.

3-22

Sending Faxes > Centering

Centering

When you have sent/stored the original after specifying the original size and sending size, depending on these sizes, a
margin is created at the bottom, left, or right side of paper. By using the Centering function, the image is placed with a
margin equally created for all edges.
(Value: [Off] / [On])

Border Erase

Erases the black border that forms around the image. The following modes are available.

Item Value Description

Border Erase
Sheet

Border Metric: 0 mm to 50 mm

(in 1 mm increments)

Inch: 0.00 to 2.00"

(in 0.01" increments)

Back Page Same as Front Page, Do Not Erase For 2-sided originals, select [Back Page] and

Set the border erase width.
Set the value by selecting [+] or [-].
Select [# Keys] to use the numeric keys for
entry.

then select [Same as Front Page] or [Do Not
Erase].

*

Border Erase
Book

Individual Border
Erase

* The input units can be changed in System Menu.

Machine’s Operation Guide

Border Metric: 0 mm to 50 mm

Gutter

Back Page Same as Front Page, Do Not Erase For 2-sided originals, select [Back Page] and

Top Metric: 0 mm to 50 mm
Bottom

Left

Right

Back Page Same as Front Page, Do Not Erase For 2-sided originals, select [Back Page] and

Original
Orientation

Inch: 0.00 to 2.00"

Inch: 0.00 to 2.00"

Top Edge on Top, Top Edge on Left Select the orientation of the original document

(in 1 mm increments)

(in 0.01" increments)

(in 1 mm increments)

(in 0.01" increments)

Set the border erase width.*
Set the value by selecting [+] or [-].
Select [# Keys] to use the numeric keys for
entry.

then select [Same as Front Page] or [Do Not
Erase].

Set the border erase width.*
Set the value by selecting [+] or [-].
Select [# Keys] to use the numeric keys for
entry.

then select [Same as Front Page] or [Do Not
Erase].

top edge to scan correct direction. Select
[Original Orientation] to choose orientation of
the originals, either [Top Edge on Top] or [Top
Edge on Left]. Then select [OK].

3-23

Sending Faxes > Continuous Scan

NOTE

Continuous Scan

Scans a large number of originals in separate batches and then produce as one job.

Originals will be scanned continuously until you select [Finish Scan].

Select [On] to use continuous scanning. To use Job Build, select [Job Build]. You can set the functions that appear on
the screen during scanning.

(Value: [Off] / [On])

Job Finish Notice

Sends E-mail notice when a job is complete.

Users can be notified of the completion of a job while working at a remote desk, saving the time spent waiting beside the
machine to finish.

PC should be configured in advance so that E-mail can be used.

Machine’s Operation Guide

E-mail can be sent to a single destination.

It is possible to attach an image to the e-mail notice.

Job Finish Notice Setting (page 8-4)

File Name Entry

Adds a file name.

Additional information such as job number and date and time can also be set. You can check a job history or job status
using the file name, date and time, or job number specified here.

Select [File Name], enter the file name (up to 32 characters), and select [OK].

To add date and time, select [Date and Time]. To add job number, select [Job No.]. The added information will be
displayed in "Additional Info".

3-24

Sending Faxes > FAX Delayed Transmission

IMPORTANT

NOTE

NOTE

FAX Delayed Transmission

Set a send time. You can use delayed transmission together with the broadcast transmission function, etc.

Item Description

Off Does not use the delayed transmission.

On Uses the delayed transmission.

Start Time Set the time from between 00:00 and 23:59 in one-minute increments.

If the current time displayed on the touch panel is not correct, you cannot send originals correctly at the
preset time. In this case, adjust the time.

Setting Date and Time (page 2-11)

You cannot select direct transmission.

You can set up to 200 destinations for delayed transmission.

When two or more delayed transmissions are set for the same time, the communication will start in the order that the
delayed transmissions have been set. When delayed transmissions have been set in reverse order, however, sending
of originals to be sent to the same destination is prioritized over the ones to be sent to different destinations.

You can cancel a delayed transmission any time before the specified transmission time. You can also send a delayed
transmission before the specified time.

Cancelling Delayed Transmissions (Queued) (page 3-27)

You can change destinations of a delayed transmission any time before the specified transmission time.

Changing/Deleting Delayed Transmission (page 3-26)

If you use delayed transmission when sending documents stored in the Custom Box by fax, you cannot move
documents until sending is finished.

Machine’s Operation Guide

Batch Transmission Function

When fax originals to be sent to the same destination are set to the same transmission start time with delayed
transmission, you can send up to 10 groups of originals using batch transmission. This function prevents repeated
communication to the same destination and reduces the communication cost.

You cannot send originals as a batch transmission in the case of direct transmission.

In the case of broadcast transmission, when you have set two or more groups of originals to the same transmission
start time, and each group includes the same receiving system fax number, you cannot send the originals as a batch
transmission.

When the transmission start time has come, and there are fax originals waiting for redial to the same receiving
system, the waiting originals are also sent together as a batch transmission.

When job accounting is ON, only the originals with the same account ID set using delayed transmission are sent as a
batch transmission.

3-25

Sending Faxes > Setting the Delayed Transmission

NOTE

Setting the Delayed Transmission

Changing/Deleting Delayed Transmission

You can change or delete the destinations of delayed transmission.

Use the procedure below to check a job's information.

Display the screen.

1

1 [Status/Job Cancel] key > [Sending Jobs] > [Scheduled Job]

2 Select the job you want to change or delete from the list > [Detail]

Detailed information of the selected job is displayed.

3 Select [Detail/Edit] in Status/Destination.

Changing.

2

When adding another destination

1 Select the address to be added from the Address Book or enter the fax number using the

numeric keys.

When selecting [Address Book]

Select the destination you want to change in the list > [OK]

When entering the fax number using the numeric keys

Enter the fax number using the numeric keys > [OK]

2 Select [OK].

When On is selected in Entry Check for New Dest., a confirmation screen is displayed for
the entered FAX number. Re-enter the same FAX number and select [OK].

Machine’s Operation Guide

When [New Destination Entry(FAX)] is set to [Prohibit], the numeric keys cannot be
used to enter a fax number.

New Destination Entry(FAX) (page 8-11)

When changing the destination to another destination

1 Select the destination you want to change > [Detail/Edit]

You can change the selected destination.

2 Select [OK].

When deleting the destination

Select the destination you want to delete > [Delete] > [OK]

3-26

Sending Faxes > FAX Direct Transmission

NOTE

NOTE

Cancelling Delayed Transmissions (Queued)

To cancel delayed transmissions that are queued, use the procedure below.

Display the screen.

1

[Status/Job Cancel] key > [Sending Jobs] > [Scheduled Job]

Canceling a job.

2

Select the job you want to cancel and select [Cancel] > [Yes].
The selected job is deleted.

Immediate transmission

To send delayed transmissions immediately rather than waiting for the specified time, use the procedure below.

Display the screen.

1

[Status/Job Cancel] key > [Sending Jobs] > [Scheduled Job]

Immediate transmission.

2

Select the job you want to send by immediate transmission, and select [
The transmission will start.

Start Now

] > [

Yes

].

FAX Direct Transmission

The destination is dialed and communication starts before the original is scanned, allowing you to verify that each page
of the fax has been properly sent.

Setting for Direct transmission Description

On Starts direct transmission.

Off Starts memory transmission.

In direct transmission, you can designate only one destination for one transmission.

In the basic screen for sending, select [Direct]. This selects the direct transmission method and the keys on the touch
panel are highlighted.

Dials the receiving system, and after the communication has started, originals are
scanned.

After originals are scanned into memory, the communication starts.

Cancelling Direct Transmission

During direct transmission, to cancel communication during transmission, select the [Stop] key on the operation panel or
[Cancel] on the touch panel. The originals that have been scanned are ejected, and the screen returns to the send
default screen. When originals remain in the document processor, take them out.

In some cases, transmission may take place even if the [Stop] key or [Cancel] is selected.

3-27

Sending Faxes > Send and Print

NOTE

NOTE

Send and Print

Prints a copy of the document being sent.

Item Description

Off Does not print a copy of the document being sent.

On Prints a copy of the document being sent.

Send and Store

Stores a copy of the document being sent in a Custom Box.

Item Description

Off Does not store a copy of the document being sent in a Custom Box.

On Store a copy of the document being sent in a Custom Box.

This function is displayed when a hard disk is installed.

When [On] is selected, select the Custom Box in which the copy is to be stored.

If a password entry screen for the Custom Box appears, enter the password.

You can view information on the selected Custom Box by selecting [Detail].

FAX TX Report

You can check whether FAX was transmitted properly by printing the report after transmission.

Item Description

Off Does not print reports.

On Prints reports.

Error Only Prints reports only if an error occurs.

This setting is displayed if FAX TX Result Reports is set to [Specify Each Job].

Send Result Reports (page 7-7)

3-28

Sending Faxes > Manual Send

NOTE

NOTE

Manual Send

This method allows you to send originals by pressing the [Start] key after confirming that the telephone line has
connected to the receiving system.

Connecting a telephone set (commercially available product) to this machine enables you to talk with the person at the
receiving system before sending originals.

Manual Send (page 5-43)

Select [FAX] on the Home screen.

1

Place the originals.

2

Select [On Hook].

3

Use the numeric keys to enter the number of the receiving system.

4

To cancel the operation, select [Line Off].

Press the [Start] key.

5

When you hear the fax tone, the telephone line has connected to the receiving system.
Press the [Start] key. Transmission begins.

3-29

Sending Faxes > Standby Transmission

NOTE

NOTE

Standby Transmission

During a communication, you can scan originals and schedule a next transmission. When the first communication is
completed, the machine automatically starts the scheduled next transmission. When using standby transmission, you do
not need to wait when a communication has prolonged due to broadcast transmission.

Together with delayed transmission and interrupt send, up to 220 transmissions can be scheduled.
You can use the broadcast transmission function.

Select [FAX] on the Home screen.

1

Place the originals.

2

Select the destination, and set transmitting functions if you want to use

3

any.

Press the [Start] key.

4

Scanning of the originals starts, and the next transmission is scheduled.

When [On] is selected in [Dest. Check before Send], a destination confirmation screen is
displayed when you press the [Start] key.

Confirmation Screen of Destinations (page 7-13)

When the communication is completed, the scheduled transmission will

5

begin.

3-30

Sending Faxes > Interrupt Send

NOTE

NOTE

Interrupt Send

During communication, when you scan originals by selecting direct transmission, you can use interrupt send. Even when
the communication is prolonged due to broadcast transmission or a next transmission being scheduled, the machine will
first send originals for which interrupt send has been set.

When the total number of standby transmissions and delayed transmissions has already reached 220, you cannot use
interrupt send.

Select [FAX] on the Home screen.

1

Load the originals to be sent using Interrupt Send.

2

Select [Direct].

3

For operation of direct transmission, refer to the following:

FAX Direct Transmission (page 3-27)

Set the destination, and press the [Start] key.

4

The originals are left in queue, and the transmission will start when transmission becomes
possible.

When [On] is selected in [Dest. Check before Send], a destination confirmation screen is
displayed when you press the [Start] key.

Confirmation Screen of Destinations (page 7-13)

To cancel transmission while waiting for interrupt send, select the [Stop] key on the
operation panel or [Cancel] on the touch panel.

Cancelling Direct Transmission (page 3-27)

When the interrupt send is completed, the waiting communication and

5

standby transmission will automatically resume.

3-31

Sending Faxes > Using chain dial

NOTE

NOTE

Using chain dial

Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number
created with a number common to several destinations.
By setting multiple phone numbers from several telephone companies to a chain number, you can later choose the one
that costs the least to send the fax to a remote or international destination.

It is convenient to register chain numbers that are used frequently to the Address Book or One Touch Key.

For registration to the Address Book, refer to the following:

Adding a Destination (Address Book) (page 2-12)

For registration to One Touch Key, refer to the following:

Adding a Destination on One Touch Key (page 2-20)

As an example, when using ‘212’ as the chain number

Select the chain dial number

1

To use a One Touch Key, select the destination in which "212" is registered.

To use the Address Book, select the destination in which "212" is registered as explained in
Choosing from the Address Book.

Choosing from the Address Book (page 3-9)

To enter using the numeric keys, select [FAX No. Entry], enter "212", and select [OK].

Select [Chain].

2

Enter the fax number to be added to the chain number.

3

Select fax number from the Address Book

1 Select [Address Book].

Multiple destinations can be selected.

2 When [OK] is selected, "212" is automatically added to all destinations.

For the procedure for selecting a destination in the address book, refer to the following:

Choosing from the Address Book (page 3-9)

Select fax number from One Touch Key

1 Select [One Touch].

2 When [OK] is selected, "212" is automatically added.

3-32

Sending Faxes > Using chain dial

NOTE

Use the numeric keys to enter a fax number

1 Enter the fax number.

2 Select [OK].

When [OK] is selected, "212" is automatically added.

When [On] is selected in [Entry Check for New Dest.], a confirmation screen is displayed
for the entered FAX number. Re-enter the same FAX number and select [OK].

Machine’s Operation Guide

3-33

Sending Faxes > Using Program

NOTE

NOTE

Using Program

A destination, transmission time, and other transmission settings can be registered as a program. After a program has
been registered, it can be opened by simply selecting it from the Program screen.
For the procedure for registering a program, refer to the following:

Machine’s Operation Guide

Recall the program.

1

1 Select [Program] in the Home screen, or the key of the registered program.

Selecting the key of the registered program will recall the program. If you selected [Program],
proceed to step 1-2.

2 Select the key for the program number you want to recall.

Select the [Quick No. Search] key or [No.] to enter the program number (01 to 50) directly for
recalling.

If the program cannot be recalled, the Document Box or the form overlay specified in the
program might have been deleted. Check the Document Box.

Execute the program.

2

Place the originals > [Start] key

[Program] can be pressed in each function to call up the program registered for the
function.

3-34

4 Receiving Faxes

This chapter explains the following topics:

FAX Reception ................................................................................................................................................... 4-2

Reception Method .................................................................................................................................... 4-2

Set the Reception Method ....................................................................................................................... 4-2

Automatic Reception .......................................................................................................................................... 4-3

Flow of automatic reception ..................................................................................................................... 4-3

Canceling reception (Disconnection of communication) .......................................................................... 4-3

Manual Reception .............................................................................................................................................. 4-4

Flow of manual reception ......................................................................................................................... 4-4

Fax reception functions ...................................................................................................................................... 4-5

Media Type for Print Output ............................................................................................................................... 4-6

Multi Purpose Tray ............................................................................................................................................. 4-7

Reception Date/Time ......................................................................................................................................... 4-7

Duplex Printing ................................................................................................................................................... 4-7

2 in 1 Print .......................................................................................................................................................... 4-7

4-1

Receiving Faxes > FAX Reception

FAX Reception

When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to
automatic reception. No special operation is required when receiving faxes.

Reception Method

The methods for receiving faxes on the machine are shown below.

• Auto (Normal)

• Auto (FAX/TEL) (Refer to 5-37

• Auto (Answering machine) (Refer to 5-39

• Manual (Refer to 4-4

• Auto (DRD) (Available for some countries.) (Refer to 5-41

.)

.)

.)

Set the Reception Method

Display the screen.

1

[System Menu] key > [FAX] > [Next] of "Reception" > [Next] of "FAX" >
[Change] of "RX Setting"

Select the reception method.

2

Select the reception method > [OK]

For Automatic Reception, select [Auto (Normal)].

.)

4-2

Receiving Faxes > Automatic Reception

NOTE

Automatic Reception

Flow of automatic reception

Reception Starts

1

When a fax comes in, the [Processing] indicator blinks and reception automatically begins.

.

When a telephone (commercially available product) is connected to the machine, reception
starts after the telephone rings.

You can change the number of times the ringing tone rings.

FAX (page 8-7)

Memory Reception

When the machine cannot print a fax due to paper running out or a paper jams, it temporarily
stores originals that have been sent in the image memory. When the machine returns to the
printable state, printing starts.

The number of pages that can be stored depends on the pages. As a general guideline, about
700 or more A4 size pages at normal resolution can be stored.

During memory reception, FAX Reception Printing Jobs are displayed on Printing Jobs of the
Status screen. To print the received originals, supply paper or remove jammed paper.

For the Status screen, refer to the following:

Machine’s Operation Guide

Reception Print

2

Received faxes are output to the inner tray with the printed side facing down.

Canceling reception (Disconnection of communication)

When you cancel receiving by disconnecting the telephone line during communication, use the following procedure.

Select the [Status/Job Cancel] key.

1

Disconnection of communication.

2

[Device/Communicate] > [Line Off] of "FAX Port 1" or "FAX Port 2"
When communication is disconnected, reception stops.

4-3

Receiving Faxes > Manual Reception

NOTE

Manual Reception

This method allows you to receive faxes by selecting [Manual RX] after confirming that the telephone line has
connected to the sending system.

To use Manual Reception, you need to change the receiving mode to Manual Reception. To change to manual mode,
refer to the following:

Reception (page 8-10)

Connecting a telephone set (commercially available product) to this machine enables you to receive originals after
talking to the person at the sending system.

Manual Reception (page 5-44)

Remote Switch Function (page 5-45)

Flow of manual reception

The machine receives a call.

1

When the machine receives a call, it rings.

Select [FAX] on the Home screen.

2

Select [On Hook].

3

Select [On Hook] to establish the connection.

Select [Manual RX].

4

Reception will start.

4-4

Receiving Faxes > Fax reception functions

Fax reception functions

The reception method and fax printing method can be set.

What do you want to do? Reference Page

Restrict the type of paper that can be used. Media Type for Print Output  page 4-6

You can select whether to use the MP tray paper when printing out the received fax. Multi Purpose Tray  page 4-7

Print the date and time of reception and other information. Reception Date/Time  page 4-7

Print received faxes on both sides of the paper. Duplex Printing  page 4-7

Receive a two-page fax on one page. 2 in 1 Print  page 4-7

Forward received faxes to another fax machine or a computer. Memory Forwarding  page 5-2

Store received faxes in the machine without printing them. FAX Box Function  page 5-16

Initiate reception of a fax by controlling the receiving machine. Polling Communication  page 5-26

Encrypt an original to send it safely. Encryption  page 5-33

4-5

Receiving Faxes > Media Type for Print Output

IMPORTANT

Media Type for Print Output

Specify the paper type to be used for print output of the received fax.

Supported paper types All Media Types, Plain, Rough, Vellum, Labels, Recycled, Bond,

Cardstock, Color, Envelope, Thick, Coated, High Quality, Custom 1-8

For more information about configuring settings, refer to the following:

Media Type (page 8-10)

Setting the cassette for the print output of received faxes

By specifying the media type, faxes can be received on the corresponding cassette.

Display the screen.

1

[System Menu] key > [Cassette/MP Tray Settings]
> [Next] of "Cassette1-4" or "MP Tray Setting"

Select the cassette that you want to use for fax reception.

Selecting the paper size.

2

1 Select [Change] of "Paper Size".

2 Inch models: [Auto] > [Inch]

Metric models: [Auto] > [Metric]

Specify the settings as follows for the cassette that you want to use for fax reception.

Inch models: [Auto] > [Inch]

Metric models: [Auto] > [Metric]

3 Select [OK].

Selecting the paper type.

3

1 Select [Change] of "Media Type".

2 Select the paper type.

3 Select [OK].

Set the paper type.

4

Configure paper settings for fax reception. When selecting the paper type, select the same
paper type as you selected in step 3.

For more information about configuring settings, refer to the following:

Media Type (page 8-10)

4-6

Receiving Faxes > Multi Purpose Tray

NOTE

Multi Purpose Tray

You can select whether to use the MP tray paper when printing out the received fax.

[System Menu] key > [FAX] > [Next] of "Reception" > [Next] of "Basic" > [Change] of "Multi Purpose Tray"

On Use the MP tray paper.

Off Do not use the MP tray paper.

For more information about configuring settings, refer to the following:

Default fax settings (page 8-2)

Reception Date/Time

Reception Date/Time function adds the reception date/time, sender information and number of pages on the top of each
page when the received fax is printed out. It is useful for confirming the time of reception if the fax is from a different time
zone.

When the received fax data is forwarded after retrieving it from memory, the reception date/
time is not added to the forwarded data.
When the received data is printed on divided pages, the reception date/time is printed on
the first page only. It is not printed on the pages that follow.

On Print the reception date/time.

Off Do not print the reception date/time.

For more information about configuring settings, refer to the following:

Default fax settings (page 8-2)

Duplex Printing

When received multiple pages of data are the same width, they can be printed out on both sides of paper having the
same width as the data.

On Print on both sides.

Off Do not print on both sides.

For more information about configuring settings, refer to the following:

Default fax settings (page 8-2)

2 in 1 Print

When you receive a multi-page Statement or A5 size original, this function prints 2 pages of the original at a time on one
Letter or A4 size sheet of paper. If you specify 2 in 1 reception and duplex printing at the same time, 2 in 1 reception is
disabled.

On Print 2 in 1.

Off Do not print 2 in 1.

For more information about configuring settings, refer to the following:

Default fax settings (page 8-2)

4-7

5 Using Convenient Fax

Functions

This chapter explains the following topics:

Memory Forwarding ...................................... 5-2

Type of Forwarding Destination and

Requirements for Forwarding ............. 5-2

Forward Settings ........................................... 5-4

Forward all received documents

(Use Rule for All Receptions) ............. 5-4

Forward only received documents

that match the conditions (Use

Rule for Specific RX) ........................... 5-5

Forward received documents that do not

match the conditions ........................... 5-8

Cancelling Memory Forwarding .......... 5-8

Changing/Deleting Requirements for

Forwarding .......................................... 5-9

Raising the Priority of Requirements for

Forwarding .......................................... 5-9

Cancelling the Setting of

RX/Forward Rules .............................. 5-9

Forwarding Detail Settings .......................... 5-10

Forwarding Time Setting ................... 5-10

File Format Setting ........................... 5-10

File Separation ................................... 5-11

E-mail Subject Add. Info. Setting ....... 5-11

FTP Encrypted TX Setting ................ 5-12

Print Setting ...................................... 5-13

File Name Registration ..................... 5-14

Settings for Forwarding from Embedded

Web Server RX (Forward Settings) .. 5-15

FAX Box Function ....................................... 5-16

FAX Box ............................................ 5-16

Sub Address Communication ........... 5-16

Registering a FAX Box ...................... 5-17

Changing FAX Box ........................... 5-18

Deleting FAX Box .............................. 5-18

Printing Originals from a FAX

Box .................................................... 5-19

Checking Details ............................... 5-20

Previewing Images ........................... 5-20

Deleting Originals after

Printing from a FAX Box ................... 5-21

Deleting Originals from a

FAX Box ............................................ 5-21

Printing a FAX Box List ..................... 5-22

Sub Address Transmission ............... 5-23

Sub Address Reception .................... 5-24

Polling Communication ............................... 5-26

Polling Transmission ......................... 5-26

Polling Reception .............................. 5-29

Printing from a Polling Box ............... 5-31

Checking Details ............................... 5-32

Deleting Originals in a Polling Box .... 5-32

Encryption ................................................... 5-33

Registering an Encryption Key ......... 5-34

Changing Registration Contents of

Encryption Key .................................. 5-34

Deleting Registration Contents of

Encryption Key .................................. 5-35

Using the Encrypted Transmission ... 5-35

Setting the Encrypted Reception ...... 5-36

Using a Connected Telephone .................... 5-37

FAX/TEL Auto Switch Reception ...... 5-37

FAX/Answering Machine Auto Switch

Reception .......................................... 5-39

DRD Reception (Available for some

countries.) ......................................... 5-41

Manual Send ..................................... 5-43

Manual Reception ............................. 5-44

Remote Switch Function ................... 5-45

5-1

Using Convenient Fax Functions > Memory Forwarding

IMPORTANT

Memory Forwarding

When you have received a fax or i-FAX, you can forward the received image to other faxes, computers, and FAX Boxes
or specify a number of copies.

Type of Forwarding Destination and Requirements for Forwarding

You can set forwarding destinations and requirements for forwarding.

Type of Forwarding Destination

You can forward the received fax to other fax machines or FAX Boxes, send it as an i-FAX or E-mail attachment or
transfer it to a folder (SMB or FTP).

External FAX

External FAX

Telephone line

Telephone
line

Network

FAX Box

External i-FAX

Network

External i-FAX

E-mail transmission

Folder (SMB) transmission

Folder (FTP) transmission

Requirements for Forwarding

A fax or i-FAX that meets one of the specified forwarding requirements will be forwarded to one destination. If
the fax meets multiple forwarding requirements, forwarding takes place based on the order of priority of the
requirements.

The forwarding requirements are shown in 1 to 4 below. To change the order of priority of the forwarding
requirements, refer to the following:

Raising the Priority of Requirements for Forwarding (page 5-9)

The forwarding requirements are as follows:

1 Sub address

2 Sender fax number

3 Port (when 2 optional FAX Kits (Dual FAX option) are installed)

4 Recipient’s address (i-FAX)

By using the memory forwarding function, you can perform the following communication.

5-2

Using Convenient Fax Functions > Memory Forwarding

NOTE

Sub address confidential delivery

You can store the received originals in the FAX Box registered in advance without printing them, and output the originals
without anyone seeing them.

Sub address confidential delivery (page 5-24)

Sub address relay broadcast communication

Received originals are forwarded to multiple fax machines. By setting a sub address as the forwarding requirement, you
can restrict relay broadcasting to a specific communication.

When forwarding is used, you can select whether to print or not to print the received originals. Also, you can specify a
number of copies when printing.

Print Setting (page 5-13)

Sub address relay broadcast communication (page 5-25)

5-3

Using Convenient Fax Functions > Forward Settings

NOTE

NOTE

Forward Settings

You can select whether all received documents are forwarded, or only documents that meet the conditions. The table
below lists the items to be set.

Function Description Reference Page

Off Do not perform condition-based reception/forwarding. Received faxes are

printed on paper.

Use Rule for Specific RX Forward without specifying conditions. Received faxes are all handled in the

same way.

Use Rule for All RX Forward based on set conditions. 5-5

-

5-4

Forward all received documents (Use Rule for All Receptions)

By applying the requirements to all receptions, you can have all faxes that you receive be printed or forwarded based on
the requirements.

To use requirements for all receptions, use the following procedure.

To register setting by each reception requirement, refer to the following:

Forward only received documents that match the conditions (Use Rule for Specific RX) (page 5-5)

To change the entry contents, follow the same operation.

When using requirements for all receptions, received documents can not be stored in the FAX Box.

Display the screen.

1

[System Menu] key > [FAX] > [Next] of "RX/Forward Rules" > [Use Rule for All RX]

Configure the Forwarding Destination.

2

1 [Next] of "Forward Setting" > [Change] of "Forwarding"

2 [On] or [Off] > [OK]

3 Select [Change] of "Forward Destination".

4 Select the other party by selecting one of the following keys > [OK] > [OK]

You can register multiple destinations. By setting a group as the destination, you can
specify up to 500 recipients.

Key Description

E-mail Addr Entry Forward originals in e-mail transmission. Enter the e-mail address of

the other party to which you will forward the received originals.

Address Book Select the destination registered in the Address Book or Ext Address

Book

5-4

Using Convenient Fax Functions > Forward Settings

NOTE

Key Description

Folder Path Entry Forward originals with folder (SMB) transmission or folder (FTP)

FAX No. Entry Forward originals to another fax. Enter the recipient’s fax number

i-FAX Addr Entry Forward originals using i-FAX. Enter the Internet FAX address of the

To edit a registered destination, select the destination to be edited from the list, select
[Detail/Edit] and edit the information.

To remove a registered destination, select the destination to be removed from the list and
select [Delete].

Configure the Forwarding Detail Settings.

3

1 You can change the following settings as necessary, and then select [OK].

transmission. Enter the Host Name, Path, Login User Name, and
Login Password of the other party to which you will forward the
received originals.

using the numeric keys and set the transmission details.

recipient and set the conditions for the destination machine.

• File format setting

• E-mail Subject Add. Info setting

• FTP Encrypted TX setting

• File Separation

Forwarding Detail Settings (page 5-10)

2 You can change the following settings, and then select [OK].

• Number of Copies

• Enable time setting

• File name registration

Forwarding Detail Settings (page 5-10)

Forward only received documents that match the conditions (Use Rule for Specific RX)

To register settings by each reception requirement, follow the steps below.

Up to 100 requirements can be registered.

Display the screen.

1

[System Menu] key > [FAX] > [Next] of "RX/Forward Rules" > [Use Rule for Specific RX]

Configure the Requirements for Forwarding.

2

1 [Add] > [Change] of "Rule Number"

2 Select [+] or [-] or use the numeric keys to enter the requirement number (001 to 100) >

[OK]

3 Select [Change] of "Rule Name".

5-5

Using Convenient Fax Functions > Forward Settings

NOTE

NOTE

4 Enter the requirement name > [OK]

Up to 32 characters can be entered for the requirement name.

For details on character entry, refer to the following:

Character Entry Method (page 12-2)

5 Select [Change] of "Rule".

6 To forward fax reception, select [FAX] or [i-FAX] > [Next].

7 Register the requirements > [OK]

When FAX was selected in step 6.

Requirements Registration method

Sub Address Select [Sub Address] and enter the sub address using the numeric

keys. You can use up to 20 digits including the numbers from 0 to 9,
‘ (space)’, ‘#’ and ‘*’ characters to enter a sub address.

Sender FAX Number Select [Sender FAX Number] and enter the sender’s fax number

using the numeric keys. You can enter up to 20 characters.

Port Select [Port] and select [Port 1] or [Port 2]. If the port is selected, fax

box forwarding will not be possible.
This setting only appears when 2 optional FAX Kits (Dual FAX option)
are installed.

When i-FAX was selected in step 6.

Requirements Registration method

i-FAX Address Select [i-FAX Address]. Enter the destination Internet FAX address.

You can enter up to 128 characters.

When setting a forwarding condition by selecting a sender’s FAX number (a local FAX
information entry of the destination machine) but leaving blank to the sender’s FAX
number, you can forward a FAX that is received from a sender whose number is not
registered in the sender's FAX number entries.

When you set the sender fax number as a forwarding requirement, select the search
requirement from Search by pull-down menu.

• Same as

• Starts with

• Ends with

•Includes

5-6

Using Convenient Fax Functions > Forward Settings

NOTE

NOTE

Configure the Forwarding Destination.

3

1 [Next] of "Forward Setting" > [Change] of "Forwarding"

2 [On] or [Off] > [OK]

3 Select [Change] of "Forward Destination".

4 Select the other party by selecting one of the following keys > [OK] > [OK]

Key Description

Address Book Select the destination registered in the Address Book or Ext Address

E-mail Addr Entry Forward originals in e-mail transmission. Enter the e-mail address of

Folder Path Entry Forward originals with folder (SMB) transmission or folder (FTP)

FAX No. Entry Forward originals to another fax. Enter the recipient’s fax number

Book

the other party to which you will forward the received originals.

transmission. Enter the Host Name, Path, Login User Name, and
Login Password of the other party to which you will forward the
received originals.

using the numeric keys and set the transmission details.

i-FAX Addr Entry Forward originals using i-FAX. Enter the Internet FAX address of the

recipient and set the conditions for the destination machine.

To edit a registered destination, select the destination to be edited from the list, select
[Detail/Edit] and edit the information.

To remove a registered destination, select the destination to be removed from the list and
select [Delete].

Configure the Forwarding Detail Settings.

4

1 You can change the following settings as necessary, and then select [OK].

• File format

• E-mail Subject Add. Info

• FTP Encrypted TX

• File Separation

Forwarding Detail Settings (page 5-10)

2 Select [Change] of "Storing in FAX Box".

3 To store the originals in the FAX Box, select [On]. If you do not want to store the originals in

the FAX Box, select [Off], select [OK] and proceed to step 4-5.

To set the FAX Box as the Forward Destination, register the FAX Box in advance.

FAX Box Function (page 5-16)

4 Select the FAX Box to be used to store the originals and select [OK].

If you set the password to FAX Box, enter the password and select [OK].

5-7

Using Convenient Fax Functions > Forward Settings

NOTE

NOTE

NOTE

5 You can change the following settings, and then select [Register].

• Number of Copies

• Forwarding time setting

• File name registration

Forwarding Detail Settings (page 5-10)

To register another forwarding settings, repeat steps 2-1 to 4-5.

6 Select the checkbox beside the forwarding settings to be enabled from the list.

The checkbox beside the forwarding setting to be enabled is checked.

To disable the setting, select the checkbox to delete the checkmark.

7 Select [OK].

The setting is saved by each requirement.

Forward received documents that do not match the conditions

To forward received documents that do not match the conditions, follow the procedure below.

Follow steps 1 to 4-5 of Forward only received documents that match the

1

conditions (Use Rule for Specific RX).

Forward only received documents that match the conditions (Use Rule for Specific RX)
(page 5-5)

Change the Forwarding Settings.

2

1 [others] > [Detail]

2 Change the Forwarding Settings > [Save]

If [other] is not selected, received faxes that do not meet the conditions will be printed.

Save to FAX Box cannot be set in [other] settings.

Register the Forwarding Settings.

3

1 Select the checkbox beside the forwarding settings to be enabled from the list.

The checkbox beside the forwarding setting to be enabled is checked.

To disable the setting, select the checkbox to delete the checkmark.

2 Select [OK].

Cancelling Memory Forwarding

To cancel memory forwarding, break the connection and then cancel forwarding.

Cancelling Transmission (Disconnection of Communication) (page 3-6)

5-8

Using Convenient Fax Functions > Forward Settings

Changing/Deleting Requirements for Forwarding

To change or delete the requirements for forwarding, follow the steps below.

Display the screen.

1

Follow steps 1 of "Use Rule for Specific RX" on page 4-21.

Forward only received documents that match the conditions (Use Rule for Specific RX)

Configure the function.

2

1 Select the requirement name to be deleted or changed.

To delete the requirement name, go to the next step. To change the requirement name, go
to step 3.

2 Select [Delete].

When the confirmation screen is displayed, select [Yes] and go to step 5.

3 Select [Detail].

4 Refer to steps 2 to 4 of "Use Rule for Specific RX" to change the settings.

Forward only received documents that match the conditions (Use Rule for Specific RX)

5 When the deletion or change is completed, Select [OK].

Raising the Priority of Requirements for Forwarding

To raise the priority of the requirements for forwarding, follow the steps below.

Display the screen.

1

Follow steps 1 of "Use Rule for Specific RX" on page 4-21.

Forward only received documents that match the conditions (Use Rule for Specific RX)

Configure the function.

2

1 Select the requirement name to be reprioritized.

2 Select [Raise Priority].

The priority of the selected requirement is raised.

Cancelling the Setting of RX/Forward Rules

To cancel the memory forwarding, follow the steps below.

Display the screen.

1

[System Menu] key > [FAX] > [Next] of "RX/Forward Rules"

Configure the function.

2

[Off] > [OK]

5-9

Using Convenient Fax Functions > Forwarding Detail Settings

NOTE

Forwarding Detail Settings

Forwarding Time Setting

Register the start time and end time between which forwarding is enabled.

Display the screen.

1

Use Rule for All Receptions

1 Follow steps 1 of Forward all received documents (Use Rule for All Receptions).

Forward all received documents (Use Rule for All Receptions) (page 5-4)

2 Select [Change] of "Schedule".

Use Rule for Specific RX

1 Follow steps 1 of Forward only received documents that match the conditions (Use Rule for

Specific RX), select the rule, and select [Detail].

Forward only received documents that match the conditions (Use Rule for Specific RX)
(page 5-5)

2 Select [Change] of "Schedule".

Configure the function.

2

1 Select [All Day] or [Preset Time]. If Preset Time is selected, enter the [Start Time] and

[End Time].

Enter the time on the 24 hours system.

2 Select [OK].

File Format Setting

If you are sending the file as an E-mail attachment or transferring it to a folder (SMB or FTP), select PDF, TIFF, XPS, or
OpenXPS as the file format.

Display the screen.

1

Use Rule for All Receptions

1 Follow steps 1 of Forward all received documents (Use Rule for All Receptions), and select

[Next] of "Forward Setting".

Forward all received documents (Use Rule for All Receptions) (page 5-4)

2 Select [Change] of "File Format".

Use Rule for Specific RX

1 Follow steps 1 of Forward only received documents that match the conditions (Use Rule for

Specific RX), select the rule, and select [Detail].

Forward only received documents that match the conditions (Use Rule for Specific RX)
(page 5-5)

5-10

Using Convenient Fax Functions > Forwarding Detail Settings

NOTE

2 [Next] of "Forward Setting" > [Change] of "File Format"

Configure the function.

2

[PDF], [TIFF], [XPS] or [OpenXPS] > [OK]

If you have selected [PDF] for file format, PDF Encryption functions are available.

Machine’s Operation Guide

File Separation

When sending by e-mail transmission, folder (SMB) transmission, or folder (FTP) transmission, specify whether File
Separation is performed.

Display the screen.

1

Use Rule for All Receptions

1 Follow steps 1 of Forward all received documents (Use Rule for All Receptions), and select

[Next] of "Forward Setting".

Forward all received documents (Use Rule for All Receptions) (page 5-4)

2 Select [Change] of "File Separation".

Use Rule for Specific RX

1 Follow steps 1 of Forward only received documents that match the conditions (Use Rule for

Specific RX), select the rule, and select [Detail].

Forward only received documents that match the conditions (Use Rule for Specific RX)
(page 5-5)

2 [Next] of "Forward Setting" > [Change] of "File Separation"

Configure the function.

2

[Each Page] or [Off] > [OK]

To create one file per page, select [Each Page].

E-mail Subject Add. Info. Setting

Specify whether any information will be added to the subject of the E-mail. When adding information, you can select
either Sender Name or Sender.

Display the screen.

1

Use Rule for All Receptions

1 Follow steps 1 of Forward all received documents (Use Rule for All Receptions), and select

[Next] of "Forward Setting".

Forward all received documents (Use Rule for All Receptions) (page 5-4)

2 Select [Change] of "E-mail Subject Add. Info".

5-11

Using Convenient Fax Functions > Forwarding Detail Settings

NOTE

Use Rule for Specific RX

1 Follow steps 1 of Forward only received documents that match the conditions (Use Rule for

Specific RX), select the rule, and select [Detail].

Forward only received documents that match the conditions (Use Rule for Specific RX)
(page 5-5)

2 [Next] of "Forward Setting" > [Change] of "E-mail Subject Add. Info"

Configure the function.

2

[Sender Name], [Sender FAX No./Address], or [Off] > [OK]

FTP Encrypted TX Setting

Specify whether to use FTP encryption when you send data.

To use FTP encryption, set "SSL" to [On] in the Secure Protocol settings.

Machine’s Operation Guide

Display the screen.

1

Use Rule for All Receptions

1 Follow steps 1 of Forward all received documents (Use Rule for All Receptions), and select

[Next] of "Forward Setting".

Forward all received documents (Use Rule for All Receptions) (page 5-4)

2 Select [Change] of "FTP Encrypted TX".

Use Rule for Specific RX

1 Follow steps 1 of Forward only received documents that match the conditions (Use Rule for

Specific RX), select the rule, and select [Detail].

Forward only received documents that match the conditions (Use Rule for Specific RX)
(page 5-5)

2 [Next] of "Forward Setting" > [Change] of "FTP Encrypted TX"

Configure the function.

2

Select [On] or [Off] > [OK]

5-12

Using Convenient Fax Functions > Forwarding Detail Settings

Print Setting

You can set whether the machine should print received originals when forwarding them.

Display the screen.

1

Use Rule for All Receptions

1 Follow steps 1 of Forward all received documents (Use Rule for All Receptions).

Forward all received documents (Use Rule for All Receptions) (page 5-4)

2 Select [Change] of "Print".

Use Rule for Specific RX

1 Follow steps 1 of Forward only received documents that match the conditions (Use Rule for

Specific RX), select the rule, and select [Detail].

Forward only received documents that match the conditions (Use Rule for Specific RX)
(page 5-5)

2 Select [Change] of "Print".

Configure the function.

2

[On] or [Off] > [OK]

If you selected [On], select [+]/[-] or numeric keys to set the number of copies.

5-13

Using Convenient Fax Functions > Forwarding Detail Settings

NOTE

NOTE

File Name Registration

You can set the file name to be created when forwarding. You can append information such as the date/time and the job
number or fax number (address for an i-FAX).

Display the screen.

1

Use Rule for All Receptions

1 Follow steps 1 of Forward all received documents (Use Rule for All Receptions).

Forward all received documents (Use Rule for All Receptions) (page 5-4)

2 Select [Change] of "File Name".

Use Rule for Specific RX

1 Follow steps 1 of Forward only received documents that match the conditions (Use Rule for

Specific RX), select the rule, and select [Detail].

Forward only received documents that match the conditions (Use Rule for Specific RX)
(page 5-5)

2 Select [Change] of "File Name".

Configure the function.

2

1 [File Name] > Enter the file name > [Save]

For details on character entry, refer to the following:

Character Entry Method (page 12-2)

Please note that when you have not add any additional information, file names become the
same, and, therefore, old files are overwritten when received originals are forwarded with
folder (SMB) transmission and folder (FTP) transmission.

2 To insert additional information into the file name, select [Job No.], [Date and Time],

[Add No./Addr to Front] or [Add No./Addr to Back].

Please note that when you have not add any additional information, file names become the
same, and, therefore, old files are overwritten when received originals are forwarded with
folder (SMB) transmission and folder (FTP) transmission.

File name sample

Example: doc00352720140826181723.pdf

doc (file name) + 6-digit job number + year/month/day/hour/minute/second +file format (default setting is
.pdf)

5-14

Using Convenient Fax Functions > Forwarding Detail Settings

Settings for Forwarding from Embedded Web Server RX (Forward Settings)

You can use Embedded Web Server RX on a computer connected to the network to specify the forwarding settings on
this machine.

For information on the network settings, refer to the followings:

Machine’s Operation Guide

Accessing Embedded Web Server RX

Display Embedded Web Server RX.

1

1 Open the web browser.

2 In the Address or Location bar, enter the machine’s IP address as the URL,

e.g. 192.168.48.21/.
The web page displays basic information about the machine and Embedded Web Server
RX as well as the current status of the machine.

Select settings in Embedded Web Server RX.

2

Select a category from the navigation bar on the left to view and set values for that particular
category.

If administrator privileges have been enabled on Embedded Web Server RX, remember to
enter the correct user name and password when trying to access the relevant screens.

Embedded Web Server RX User Guide

5-15

Using Convenient Fax Functions > FAX Box Function

NOTE

FAX Box Function

FAX Box

A FAX Box is a box for storing received originals on the machine to which the FAX System is to be installed. Using the
memory forwarding function, you can store received originals in a personal FAX Box.

For the method for using a FAX Box, see the next section.

• Registering a FAX Box  page 5-17

• Changing FAX Box  page 5-18

• Deleting FAX Box  page 5-18

For the method for manipulating a received fax stored in a FAX Box, see the next section.

• Printing Originals from a FAX Box  page 5-19

• Checking Details  page 5-20

• Deleting Originals after Printing from a FAX Box  page 5-21

• Deleting Originals from a FAX Box  page 5-21

• Printing a FAX Box List  page 5-22

For the method for transmitting to a FAX Box, see the next section.

• Sub Address Transmission  page 5-23

For the method for receiving to a FAX Box, see the next section.

• Sub Address Reception  page 5-24

Sub Address Communication

Sub address communication is communication in which data is sent and received with sub addresses and passwords
attached in conformance with the ITU-T (International Telecommunication Union) recommendations. Sub addresses
enable communication modes with third-party machines that were previously only possible between our brand
machines. These include confidential delivery (sending originals to an original delivery box set up in the receiving
system) and polling communication (reception of documents from a source machine that is controlled from the receiving
machine). Using sub address communication and the memory forwarding function on this machine also allows
advanced communication functions such as storing received originals in FAX Boxes and forwarding originals to other fax
machines.

In order to conduct sub address communication, the other party’s system also needs to be equipped with sub address
communication functions of the same type.

Sub address-based communication can be used together with various kind of functional communication.
When registering a sub address and sub address password in the Address Book and One Touch Key, you can omit their
entry before transmission. For details, refer to the explanations in the procedure of each communication method and
registration method.

Sub Address

With the machine, sub address and sub address passwords are called sub address.

Sub Address

Use the numbers from 0 to 9, ‘ (space)’, and ‘#’ and ‘*’ characters to enter a sub address of up to 20 digits. When the
machine receives originals, the sub address is used as the forward requirement for memory forwarding.

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Using Convenient Fax Functions > FAX Box Function

NOTE

Sub Address Password

Use the numbers from 0 to 9, alphabets, ‘ (space)’, and ‘#’ and ‘*’ characters to enter a sub address password of up to
20 digits. When the machine receives originals, a sub address password is not used.

For the procedure for setting a sub address, refer to the following:

Sub Address Transmission (page 5-23)
Sub Address Reception (page 5-24)

Registering a FAX Box

Up to 100 FAX Boxes can be registered.

If user login administration is enabled, you can only edit destinations in the Address Book by logging in with
administrator privileges.

FAX Boxes can also be registered in the system menu.

Display the screen.

1

[FAX Box] on the Home screen > [Add/Edit Box]

Configure the function.

2

1 Select [Add].

2 Enter the information and then select [OK].

The table below lists the items to be set.

Item Description

Box No. Enter the box number by selecting [+], [-] or number keys. The box number can

be from 0001 to 1000. A Custom Box should have a unique number. If you enter
0000, the smallest number available will be automatically assigned.

*

Owner

Box Name Enter a box name consisting of up to 32 characters. Refer to the following for

Box Password User access to the box can be restricted by specifying a password to protect the

Permission* Select whether to share the box.

Delete after
Printed

Set the owner of the box. Select the owner from the user list that appears.

details on entering characters.

Character Entry Method (page 12-2)

box. Entering a password is not mandatory. Enter the same password of up to 16
characters in both [Password] and [Confirm Password].

Automatically delete a document from the box once printing is complete. To
delete the document, select [On]. To retain the document, select [Off].

* Displayed when the user login administration is enabled.

Check the details you have entered and then select [Save].

3

A box is created.

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Using Convenient Fax Functions > FAX Box Function

NOTE

NOTE

Changing FAX Box

FAX Boxes can also be changed in the system menu.

Display the screen.

1

[FAX Box] on the Home screen > [Add/Edit Box]

Changing

2

Select the box that you want to change > [Detail/Edit]

Change the settings.

The table below lists the items to be set.

Item Description

Box No. Enter the box number by selecting [+], [-] or number keys. The box number can

be from 0001 to 1000. A Custom Box should have a unique number. If you enter
0000, the smallest number available will be automatically assigned.

Owner

*

Set the owner of the box. Select the owner from the user list that appears.

Box Name Enter a box name consisting of up to 32 characters. Refer to the following for

details on entering characters.

Box Password User access to the box can be restricted by specifying a password to protect the

box. Entering a password is not mandatory. Enter the same password of up to 16
characters in both [Password] and [Confirm Password].

Permission* Select whether to share the box.

Delete after
Printed

* Displayed when the user login administration is enabled.

Automatically delete a document from the box once printing is complete. To
delete the document, select [On]. To retain the document, select [Off].

Deleting FAX Box

FAX Boxes can also be deleted in the system menu.

Display the screen.

1

[FAX Box] on the Home screen > [Add/Edit Box]

Character Entry Method (page 12-2)

Deleting

2

1 Select the box that you want to delete.

2 [Delete] > [Yes]

The box is deleted.

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Using Convenient Fax Functions > FAX Box Function

NOTE

NOTE

Printing Originals from a FAX Box

To print the originals that have been sent to a FAX Box, use the following operation.

Select [FAX Box] on the Home screen.

1

Selecting the Originals.

2

1 Select the box containing the document you want to print > [Open]

When the password is set to a FAX Box, you need to enter the password in the following
situations:

If user login administration is disabled

If user login administration is enabled but the FAX Box has been selected by another user
when you login with user privileges

2 Select the document you want to print.

The selected originals are check-marked.

To cancel the selection, select the checkbox and delete the checkmark.

When [ ] is selected in the fax box screen, a thumbnail of the original image appears.

To check the image of the originals, refer to the preview.

Previewing Images (page 5-20)

For information on working with lists in FAX Boxes, refer to the following:

Machine’s Operation Guide

From a FAX Box, only printing is available. Sending cannot be done.

3 Select [Print].

Print

3

1 Select whether the originals are to be deleted from the FAX Box after printing is completed.

To delete the data, select [On].

2 Select [Start Print].

The print starts.

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Using Convenient Fax Functions > FAX Box Function

NOTE

Close

Preview:

No.

1/6

2007040410574501

Size

Resol.

Color

:

:

: Full Color

300x300dpi

A4

1Zoom in.

2Zoom out.

3 When you have zoomed

in, you can use these
keys to move the
displayed area.

4 In multiple-page

documents, you can use
these buttons to change
pages.

5 In multiple-page

documents, you can
change pages by
entering the desired
page number.

321

5

4

Checking Details

You can use the procedure below to check the details of documents forwarded to a FAX Box.

Select [FAX Box] on the Home screen.

1

Selecting the Originals.

2

1 Select the box containing the document you want to check > [Open]

2 Select the document whose details you want to check > [Detail]

The details of the selected document are displayed.
Select [Change] of "File Name" to rename the file.

Character Entry Method (page 12-2)

Previewing Images

You can use the procedure below to preview an image of an original forwarded to a FAX Box on the touch panel.

Select [FAX Box] on the Home screen.

1

Selecting the Originals.

2

1 Select the box containing the document you want to check > [Open]

2 Selecting the Originals > [Preview]

The preview screen appears

Using the Preview screen

The preview display can be controlled by moving your finger(s) on the touch panel.

Previewing Images (page 2-6)

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