Triumph Adler DCC 6526, DCC 6626, 260ci User Manual

DCC 6526/6626

User Manual

DCC 6526/6626

Digital Multifunctional Colour Systems

Copy / Print / Scan / Fax

A4

Introduction

Thank you for your purchase of this model.

This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take a
simple troubleshooting action as necessary, so that you can always use the machine in good condition.

Please read this Operation Guide before you start using the machine.

We recommend the use of our own brand supplies. We will not be liable for any damage caused by the use of third party
supplies in this machine.

Included Guides

The following guides are supplied with the machine. Refer to them as necessary.

DVD (Product Library)

Quick Installation Guide Describes the procedures for installation of the machine, frequently-used operations,

routine maintenance, and troubleshooting action.

Safety Guide Provides safety and cautionary information for the installation and use of the machine.

Be sure to read this guide before using the machine.

Safety Guide (for this machine only) Describes the machine installation space, cautionary space, and other information. Be

sure to read this guide before using the machine.

Operation Guide (This Guide) Describes how to load paper, basic copy, print and scan operations, and

troubleshooting.

FAX Operation Guide Describes fax functionality.
Card Authentication Kit (B) Operation

Guide

Describes how to authenticate to the machine using the ID card.

Embedded Web Server Operation
Guide

Describes how to access the machine from a computer via a Web browser to check and
change settings.

Printing System Driver Operation
Guide

Describes how to install the Printing System Driver and use printer functionality.

Network FAX Driver Operation Guide Describes how to install and use the network fax driver in order to use network fax

functionality.

Network Tool for Direct Printing
Operation Guide

Describes how to use functionality for printing PDF files without launching Adobe
Acrobat or Reader.

Network Print Monitor User Guide Describes how to monitor the network printing system with Network Print Monitor.
PRESCRIBE Commands Technical

Reference

Describes the native printer language (PRESCRIBE commands).

PRESCRIBE Commands Command
Reference

Describes PRESCRIBE command functionality and control for each type of emulation.

i

Contents

1 Preface .....................................................................................................1-1

Notice ................................................................................................................................... 1-2

Safety Conventions in This Guide .............................................................................. 1-2

Environment ............................................................................................................... 1-3

Precautions for Use .................................................................................................... 1-3

Legal Restriction on Copying/Scanning ..................................................................... 1-



Legal and S

afety Information ............................................................................................... 1-



Legal Informat

ion ....................................................................................................... 1-



Energy

Saving Control Function ..............................................................................

1-

Automatic

2-Sided Copy Function ............................................................................

 1-

Paper Recyc

ling .......................................................................................................

 1-

Energy

Star (ENERGY STAR®) Program ................................................................

 1-

About this

Operation Guide ................................................................................................ 1-1



Conventions in This

Guide ....................................................................................... 1-1



O

riginals and Paper Sizes ........................................................................................ 1-1



2 Preparation before Use ...........................................................................2-1

Part Names .......................................................................................................................... 2-2

Machine ...................................................................................................................... 2-2

Operation Panel ......................................................................................................... 2-6

Touch Panel ............................................................................................................... 2-7

Determining the Connection Method and Preparing Cables ................................................ 2-8

Connection Example .................................................................................................. 2-8

Preparing Necessary Cables ..................................................................................... 2-9

Connecting Cables ............................................................................................................. 2-10

Connecting LAN Cable ............................................................................................. 2-10

Connecting USB Cable ............................................................................................ 2-11

Connecting the Power Cable ................................................................................... 2-11

Power On/Off ...................................................................................................................... 2-13

Power On ................................................................................................................. 2-13

Power Off ................................................................................................................. 2-13

Installing Software .............................................................................................................. 2-15

Installing Printing System Driver .............................................................................. 2-15

Setting TWAIN Driver ............................................................................................... 2-19

Setting WIA Driver .................................................................................................... 2-20

Energy Saver function ........................................................................................................ 2-21

Sleep and Auto Sleep .............................................................................................. 2-21

Machine Setup Wizard ....................................................................................................... 2-22

Embedded Web Server (Settings for E-mail) ..................................................................... 2-23

Sending E-mail ......................................................................................................... 2-24

3 Common Operations ...............................................................................3-1

Loading Paper ...................................................................................................................... 3-2

Before Loading Paper ................................................................................................ 3-2

Loading Paper in the Cassettes ................................................................................. 3-3

Loading Paper in the Multi Purpose Tray ................................................................... 3-6

Loading Originals ............................................................................................................... 3-10

Placing Originals on the Platen ................................................................................ 3-10

Loading Originals in the Document Processor ......................................................... 3-11

Checking the Equipment's Serial Number .......................................................................... 3-13

Checking the Counter ......................................................................................................... 3-14

Login/Logout ....................................................................................................................... 3-15

Login ........................................................................................................................ 3-15

Logout ...................................................................................................................... 3-16

ii

Favorites ............................................................................................................................. 3-17

Registering Favorites ............................................................................................... 3-17

Editing and Deleting Favorites ................................................................................. 3-21

Using Favorites ........................................................................................................ 3-23

Shortcuts ............................................................................................................................ 3-25

Registering Shortcuts ............................................................................................... 3-25

Editing and Deleting Shortcuts ................................................................................. 3-27

Using Shortcuts ........................................................................................................ 3-28

Quick Setup Wizard ............................................................................................................ 3-29

Help Screen ........................................................................................................................ 3-31

Canceling Jobs ................................................................................................................... 3-32

Using Various Functions .................................................................................................... 3-33

Common Functionality ............................................................................................. 3-34

Original Size ............................................................................................................. 3-35

Original Orientation .................................................................................................. 3-36

Duplex ...................................................................................................................... 3-37

Continuous Scan ...................................................................................................... 3-39

Paper Selection ........................................................................................................ 3-41

Collate ...................................................................................................................... 3-42

Density ..................................................................................................................... 3-43

Scan Resolution ....................................................................................................... 3-44

Original Image .......................................................................................................... 3-45

Sharpness ................................................................................................................ 3-46

Background Density Adjust ...................................................................................... 3-47

Zoom ........................................................................................................................ 3-48

File Format ............................................................................................................... 3-49

Color Selection ......................................................................................................... 3-51

Job Finish Notice ...................................................................................................... 3-52

File Name Entry ....................................................................................................... 3-54

Priority Override ....................................................................................................... 3-55

4 Copying ....................................................................................................4-1

Basic Operation .................................................................................................................... 4-2

Copying Functions ................................................................................................................ 4-4

Zoom .......................................................................................................................... 4-5

Duplex ........................................................................................................................ 4-7

Combine ................................................................................................................... 4-10

EcoPrint .................................................................................................................... 4-13

Hue Adjustment ........................................................................................................ 4-14

Color Balance ........................................................................................................... 4-15

Saturation ................................................................................................................. 4-16

5 Printing .....................................................................................................5-1

Printing from Applications .....................................................................................................5-2

Printing Data Saved on the Printer ....................................................................................... 5-6

Private Print ................................................................................................................ 5-6

Proof and Hold ........................................................................................................... 5-8

Automatic Delete Setting for Temporary Documents ............................................... 5-11

6 Sending ....................................................................................................6-1

Basic Operation .................................................................................................................... 6-2

Preparation for Sending a Document to a PC ...................................................................... 6-5

Checking What to Enter for [Host Name] ................................................................... 6-5

Checking What to Enter for [Login User Name] ......................................................... 6-6

Creating a Shared Folder ........................................................................................... 6-7

Checking the [Path] .................................................................................................. 6-10

Configuring Windows Firewall (for Windows 7) ........................................................ 6-11

iii

Specifying Destination ........................................................................................................ 6-15

Choosing from the Address Book ............................................................................ 6-15

Choosing by One Touch Key ................................................................................... 6-17

Entering a New E-mail Address ............................................................................... 6-18

Specifying a New PC Folder .................................................................................... 6-19

Checking and Editing Destinations .......................................................................... 6-22

Sending to Different Types of Destinations (Multi Sending) ..................................... 6-23

Registering Destinations in the Address Book ................................................................... 6-24

Adding a Contact ...................................................................................................... 6-24

Adding a Group ........................................................................................................ 6-28

Editing and Deleting Address Book Entries ............................................................. 6-31

Adding a Destination on One Touch Key ........................................................................... 6-33

Adding a Destination ................................................................................................ 6-33

Editing and Deleting One Touch Key ....................................................................... 6-35

Sending Functions ..............................................................................................................6-36

Sending Size ............................................................................................................ 6-37

File Separation ......................................................................................................... 6-39

E-mail Subject/Body ................................................................................................. 6-40

FTP Encrypted TX .................................................................................................... 6-41

WSD Scan .......................................................................................................................... 6-42

Scanning using TWAIN ...................................................................................................... 6-45

7 Document Box .........................................................................................7-1

Printing Documents Stored in Removable USB Memory ..................................................... 7-2

Saving Documents to USB Memory (Scan to USB) ............................................................. 7-5

Removing USB Memory ....................................................................................................... 7-7

Functions for Document Box ................................................................................................ 7-8

Duplex ........................................................................................................................ 7-9

Encrypted PDF Password ........................................................................................ 7-10

JPEG/TIFF Print ....................................................................................................... 7-11

XPS Fit to Page ........................................................................................................ 7-12

Storing Size .............................................................................................................. 7-13

8 Status / Job Cancel .................................................................................8-1

Checking Job Status ............................................................................................................8-2

Details of the Status Screens ..................................................................................... 8-3

Checking Job History ...........................................................................................................8-7

Sending the Log History ....................................................................................................... 8-8

Setting the Destination ............................................................................................... 8-9

Automatic Log History Transmission ........................................................................ 8-10

Manual Log History Transmission ............................................................................ 8-10

Setting E-mail Subject .............................................................................................. 8-11

Check of Device Status ...................................................................................................... 8-12

Checking the Remaining Amount of Toner and Paper ....................................................... 8-14

9 Setup, Registration, and User Management .........................................9-1

System Menu ....................................................................................................................... 9-2

Operation Method ...................................................................................................... 9-2

System Menu Settings ............................................................................................... 9-3

Language ................................................................................................................... 9-5

Report ........................................................................................................................ 9-5

User Property ............................................................................................................. 9-7

Cassette/MP Tray Settings ........................................................................................ 9-7

Common Settings ....................................................................................................... 9-9

Copy ......................................................................................................................... 9-14

Send ......................................................................................................................... 9-14

Favorites/Application ................................................................................................ 9-15

iv

Internet ..................................................................................................................... 9-15

Printer ....................................................................................................................... 9-16

System ..................................................................................................................... 9-18

Date/Timer ............................................................................................................... 9-23

Adjustment/Maintenance .......................................................................................... 9-24

Color Registration Procedure ................................................................................... 9-26

User Login Administration .................................................................................................. 9-32

First User Login Administration ................................................................................ 9-32

User Login Settings .................................................................................................. 9-33

Enabling/Disabling User Login Administration ......................................................... 9-34

Adding a User .......................................................................................................... 9-36

Local User Authorization .......................................................................................... 9-40

My Panel .................................................................................................................. 9-41

Editing and Deleting Users ....................................................................................... 9-42

Simple Login ............................................................................................................ 9-45

Group Authorization ................................................................................................. 9-51

Obtain Network User Property ................................................................................. 9-55

Job Accounting ................................................................................................................... 9-57

First Job Accounting Setup ...................................................................................... 9-57

Job Accounting Settings ........................................................................................... 9-59

Enabling/Disabling Job Accounting .......................................................................... 9-60

Login/Logout ............................................................................................................ 9-61

Adding an Account ................................................................................................... 9-62

Editing and Deleting Accounts ................................................................................. 9-64

Restricting the Use of the Machine .......................................................................... 9-66

Counting the Number of Pages Printed ................................................................... 9-68

Printing an Accounting Report ................................................................................. 9-70

Job Accounting Default Setting ................................................................................ 9-71

Unknown Login User Name Job .............................................................................. 9-72

10 Troubleshooting ....................................................................................10-1

Toner Container Replacement ........................................................................................... 10-2

Waste Toner Box Replacement ......................................................................................... 10-4

Cleaning ............................................................................................................................. 10-6

Glass Platen ............................................................................................................. 10-6

Document Processor ................................................................................................ 10-6

Paper Transfer Unit .................................................................................................. 10-7

Solving Malfunctions .......................................................................................................... 10-8

Responding to Error Messages ........................................................................................ 10-13

Clearing Paper Jams ........................................................................................................ 10-22

Paper Jam Location ............................................................................................... 10-22

Multi Purpose Tray ................................................................................................. 10-23

Cassette ................................................................................................................. 10-23

Paper Feeder ......................................................................................................... 10-24

Inside the Machine ................................................................................................. 10-24

Document Processor .............................................................................................. 10-26

11 Appendix ................................................................................................11-1

Optional Equipment ............................................................................................................ 11-2

Overview of Optional Equipment .............................................................................. 11-2

Paper Feeder ........................................................................................................... 11-2

Expansion Memory .................................................................................................. 11-3

Card Authentication Kit ............................................................................................ 11-4

Gigabit Ethernet Board ............................................................................................. 11-4

USB Keyboard ......................................................................................................... 11-4

Optional Function ..................................................................................................... 11-5

Character Entry Method ..................................................................................................... 11-7

Entry Screens ........................................................................................................... 11-7

v

Entering Characters ................................................................................................. 11-9

Paper ................................................................................................................................ 11-10

Basic Paper Specifications ..................................................................................... 11-11

Choosing the Appropriate Paper ............................................................................ 11-11

Special Paper ......................................................................................................... 11-14

Specifications ................................................................................................................... 11-18

Machine .................................................................................................................. 11-18

Printer ..................................................................................................................... 11-19

Scanner .................................................................................................................. 11-20

Document Processor .............................................................................................. 11-20

Environmental Specifications ................................................................................. 11-21

Glossary ........................................................................................................................... 11-22

Index ...............................................................................................................................Index-1

vi

vii

Quick Guide

To make copies

Simply press the Start key to make copies. You can also fine-tune the copy settings by changing the

paper size, adjusting the density, etc.

To print

You can print via a network or print a PDF file directly from USB memory.

Be sure to read Precautions for Use before
using this machine.

It copies.

It prints.

Copying with
specific settings

Printing
Documents
Stored in
Removable USB
Memory

Print via a
network

What you want
to do

Setup

Connecting
Cables

Network Setup
(LAN Cable
Connection)

Install the Printing System

Driver on your computer...2-15

Loading Paper...3-2

Loading

Originals...3-10

Operation Copying...4-2

Printing
Documents
Stored in
Removable USB
Memory...7-2

Printing from Applications...5-2

Administrator tasks

Print over
the USB
connection

Connect the
USB cable

viii

To send documents

You can send scanned images via a network. Or, you can also store scanned images in USB
memory.

* If the destination is not stored in the address book, you can send by entering the address directly.

It sends.

Send as E-mail

Send to Folder
(SMB)

Saving
Documents to
USB Memory

What you want
to do

Setup

Connecting Cables

Network Setup (LAN Cable Connection)

Plug the USB
memory

Editing Destination (Address Book/
Adding One Touch Keys)*...6-15

Loading Originals...3-10

Operation

Sending...6-2

Saving Documents
to USB Memory
(Scan to USB)...7-5

Administrator tasks

Create a shared
folder on the
destination

computer...6-7

ix

To send a FAX (Only on products with the fax function installed)

As well as sending a FAX via the telephone lines, you can also send a FAX via a network.

* For more information, refer to the Network FAX Driver Operation Guide.

** If the destination is not stored in the address book, you can send the FAX by entering the address directly.

NOTE

For more information on setting up and sending a FAX, refer to the FAX Operation Guide.

It faxes.

Send a FAX FAX directly from a computer

What you want
to do

Setup

Connect the modular cord for the telephone line to this machine.

Selection of Telephone Line (Inch version only)

Network Setup (LAN Cable
Connection)

Loading Paper...3-2

Operation

FAX Operation Network FAX Operation

Administrator tasks

Install the Network FAX
Driver on your computer*

Editing Destination (Address Book/Adding One Touch Keys)**

x

Menu Map

Copies (page 4-3)
Paper Selection (page 3-41)
Zoom (page 4-5)
Density (page 3-43)
Duplex (page 4-7)
Combine (page 4-10)
Collate (page 3-42)
Functions Original Size (page 3-35)

Original Orientation (page 3-36)
Color Selection (page 3-51)
Original Image (page 3-45)
EcoPrint (page 4-13)
Hue Adjustment (page 4-14)
Color Balance (page 4-15)
Sharpness (page 3-46)
Background Density Adj. (page 3-47)
Saturation (page 4-16)
Continuous Scan (page 3-39)
Job Finish Notice (page 3-52)
File Name Entry (page 3-54)
Priority Override (page 3-55)
Add/Edit Shortcut (page 3-25)

xi

One Touch Key (page 6-17)
Address Book (page 6-15)
Ext. Address Book (refer to Embedded Web Server Operation Guide)
E-mail (page 6-18)
Folder (page 6-19)
FAX (refer to Fax Operation Guide)
WSD Scan (page 6-42)
Functions File Format (page 3-49)

Original Size (page 3-35)
Original Orientation (page 3-36)
Duplex (page 3-37)
Sending Size (page 6-37)
File Separation (page 6-39)
Scan Resolution (page 3-44)
Density (page 3-43)
Color Selection (page 3-51)
Original Image (page 3-45)
Sharpness (page 3-46)
Background Density Adj. (page 3-47)
FAX TX Resolution (refer to Fax Oper ation Guide)
Zoom (page 3-48)
Continuous Scan (page 3-39)
File Name Entry (page 3-54)
E-mail Subject/Body (page 6-40)
Job Finish Notice (page 3-52)
FTP Encrypted TX (page 6-41)
FAX Delayed Transmission (refer to Fax Operation Guide)
FAX Direct Transmission (refer to Fax Operation Guide)
FAX Polling RX (refer to Fax Operation Guide)
Add/Edit Shortcut (page 3-25)

xii

Job Box (page 5-6)

Removable
Memory

Menu Store File File Format (page 3-49)

Duplex (page 3-37)
Scan Resolution (page 3-44)
Density (page 3-43)
File Name Entry (page 3-54)
Functions Original Size (page 3-35)

Original Orientation (page 3-36)
Storing Size (page 7-13)
Color Selection (page 3-51)
Original Image (page 3-45)
Sharpness (page 3-46)
Background Density Adj. (page 3-47)
Zoom (page 3-48)
Continuous Scan (page 3-39)
Job Finish Notice (page 3-52)
Add/Edit Shortcut (page 3-25)

Print Copies (page 7-3)

Paper Selection (page 3-41)
Collate (page 3-42)
Duplex (page 7-9)
Functions Color Selection (page 3-51)

Job Finish Notice (page 3-52)
Priority Override (page 3-55)
Encrypted PDF Password (page 7-10)
JPEG/TIFF Print (page 7-11)
XPS Fit to Page (page 7-12)

Add/Edit Shortcut (page 3-25)
Sub Address Box (refer to Fax Operation Guide)
Polling Box (refer to Fax Operation Guide)

xiii

Print Job Status (page 8-3)
Send Job Status (page 8-4)
Store Job Status (page 8-5)
Scheduled Job (page 8-6)
Print Job Log (page 8-7)
Send Job Log (page 8-7)
Store Job Log (page 8-7)
Scanner (page 8-12)
Printer (page 8-13)
FAX (page 8-13)
Toner Status (page 8-14)
Paper Status (page 8-14)
Removable Memory (page 8-13)

xiv

Quick Setup Wizard

(page 3-29)

FAX Setup (page 3-29)
Paper Setup (page 3-29)

Energy Saver Setup (page 3-29)
Language (page 9-5)
Report (page 9-5) Report Print (page 9-5) Status Page (page 9-5)

Font List (page 9-5)
Network Status (page 9-5)
Service Status (page 9-6)
Accounting Report (page 9-6)
Sub Address Box List (refer to Fax Operation Guide)
FAX List (Index) (refer to Fax Operation Guide)
FAX List (No.) (refer to Fax Operation Guide)
Outgoing FAX Report (refer to Fax Operation Guide)
Incoming FAX Report (refer to Fax Operation Guide)

Admin Report Settings (refer to Fax Operation Guide)

Result Report Setting

(page 9-6)

Send Result Report (page 9-6)
RX Result Report (refer to Fax Operation Guide)
Job Finish Notice Setting (page 9-6)

Sending Log History

(page 8-8)

Send Log History (page 8-10)
Auto Sending (page 8-10)
Destination (page 8-9)
Job Log Subject (page 8-11)

Counter Printed Pages (page 3-14)

Scanned Pages (page 3-14)
User Property (page 9-7)User Name (page 9-7)

Login User Name (page 9-7)

Login Password (page 9-7)

Access Level (page 9-7)

Account Name (page 9-7)

E-mail Address (page 9-7)

Simple Login (page 9-7)

My Panel (page 9-7)

Group Name (page 9-7)

Group ID (page 9-7)

xv

Cassette/MP Tray

Settings (page 9-7)

Cassette 1 (to 3) (page

9-7)

Paper Size (page 9-7)
Media Type (page 9-7)

Multi Purpose Tray

(page 9-8)

Paper Size (page 9-8)
Media Type (page 9-8)

Common Settings

(page 9-9)

Default Screen (page 9-9)

Sound (page 9-9) Buzzer (page 9-9) Volume (page 9-9)

Key Confirmation (page 9-9)
Job Finish (page 9-9)
Ready (page 9-9)
Warning (page 9-9)

Key Confirmation (USB Keyboard) (page 9-9)
FAX Speaker Volume (refer to Fax Operation Guide)
FAX Monitor Volume (refer to Fax Operation Guide)

Original Settings (page

9-9)

Custom Original Size (page 9-9)
Default Original Size (page 9-9)

Paper Settings (page 9-

10)

Custom Paper Size (page 9-10)
Media Type Settings (page 9-10)
Default Paper Source (page 9-10)
Paper Selection (page 9-10)
Media for Auto (Color) (page 9-10)
Media for Auto (B & W) (page 9-10)
Special Paper Action (page 9-10)

xvi

Function Defaults (page

9-11)

File Format (page 9-11)
Original Orientation (page 9-11)
Collate (page 9-11)
File Separation (page 9-11)
Scan Resolution (page 9-11)
Color Selection (Copy) (page 9-11)
Color Select.(Send/Store) (page 9-12)
Original Image (page 9-12)
Background Density Adj. (page 9-12)
EcoPrint (page 9-12)
FAX TX Resolution (refer to Fax Operation Guide)
Zoom (page 9-12)
Continuous Scan (page 9-12)
File Name Entry (page 9-12)
E-mail Subject/Body (page 9-12)
FTP Encrypted TX (page 9-12)
JPEG/TIFF Print (page 9-12)
XPS Fit to Page (page 9-12)
Detail Settings (page 9-

12)

Image Quality (page 9-12)

PDF/A (page 9-12)

Preset Limit (page 9-12)
Error Handling (page 9-

13)

Duplexing Error (page 9-13)
Paper Mismatch Error (page 9-13)

Measurement (page 9-13)
Keyboard Layout (page 9-13)
USB Keyboard Type (page 9-13)

Copy (page 9-14) Auto Paper Selection (page 9-14)

Auto % Priority (page 9-14)
DP Read Action (page 9-14)

Send (page 9-14) Dest. Check before Send (page 9-14)

Entry Check for New Dest. (page 9-14)

Send and Forward

(page 9-14)

Forward (page 9-14)
Destination (page 9-14)

Color TIFF Compression (page 9-14)
Default Screen (page 9-14)

xvii

Document Box Sub Address Box (refer to Fax Operation Guide)

Job Box (page 5-6) Quick Copy Job Retention (page 5-8)

Deletion of Job Retention (page 5-11)

Polling Box (refer to Fax Operation Guide)
FAX (refer to Fax Operation Guide)
Favorites/Application Default Screen (page 9-15)

Application (page 9-15)
Internet Proxy (page 9-15)

Address Book/One
To uc h

Address Book (page 6-24)

One Touch Key (page 6-33)

Address Book Defaults Sort

Print List (refer to Fax Operation Guide)

User Login/Job
Accounting

User Login Settings

(page 9-32)

User Login (page 9-34)
Local User List (page 9-36)

Simple login settings

(page 9-45)

Simple Login (page 9-45)
Simple Login Setup (page 9-45)

Local User Authorization (page 9-40)

Group Authorization

Set. (page 9-51)

Group Authorization (page 9-51)
Group List (page 9-51)

Obtain NW User Property (page 9-55)

Job Accounting

Settings (page 9-57)

Job Accounting (page 9-60)
Print Accounting Report (page 9-70)

Total Job Accounting

(page 9-68)

Printed Pages (page 9-68)
Scanned Pages (page 9-68)
FAX TX Pages (page 9-68)
FAX TX Time (page 9-68)

Counter Reset (page 9-68)
Each Job Accounting (page 9-68)
Accounting List (page 9-62)
Default Setting (page 9-

71)

Apply Limit (page 9-71)

Copier/Printer Count (page 9-71)

Default Counter Limit (page 9-71)

Unknown ID Job (page 9-72)

xviii

Printer (page 9-16) Emulation (page 9-16)

Color Setting (page 9-16)
EcoPrint (page 9-16)
Override A4/Letter (page 9-16)
Duplex (page 9-16)
Copies (page 9-16)
Orientation (page 9-16)
Wide A4 (page 9-16)
Form Feed TimeOut (page 9-16)
LF Action (page 9-16)
CR Action (page 9-16)
Paper Feed Mode (page 9-17)
Gloss Mode (page 9-17)

xix

System (page 9-18) Network (page 9-18) Host Name (page 9-18)

TCP/IP Settings (page

9-18)

TCP/IP (page 9-18)

IPv4 Settings (page 9-18)

IPv6 Settings (page 9-19)

Protocol Detail (page 9-20)
Netware (page 9-21)
AppleTalk (page 9-21)
WSD Scan (page 9-21)
WSD Print (page 9-21)
Enhanced WSD (page 9-21)
Enhanced WSD (SSL) (page 9-21)
IPSec (page 9-22)

Secure Protocol (page

9-22)

SSL (page 9-22)

IPP Security (page 9-22)

HTTP Security (page 9-22)

LDAP Security (Ext. Address Book) (page 9-22)

LDAP Security (User Property) (page 9-22)
LAN Interface (page 9-22)

Interface Block Setting

(page 9-22)

USB Host (page 9-22)
USB Device (page 9-22)
Optional Interface 1 (page 9-22)
Optional Interface 2 (page 9-22)
Optional Interface (page 9-22)

Security Level (page 9-4)
Restart (page 9-4)
RAM Disk Setting (page 9-23)
Optional Memory (page 9-23)
Optional Function (page 11-5)

Date/Timer (page 9-23) Date/Time (page 9-23)

Date Format (page 9-23)
Time Zone (page 9-23)
Auto Panel Reset (page 9-23)
Auto Error Clear (page 9-23)
Panel Reset Timer (page 9-23)
Sleep Timer (page 9-24)
Error Clear Timer (page 9-24)
Unusable Time (refer to Fax Operation Guide)

xx

Adjustment/

Maintenance (page 9-

24)

Density Adjustment

(page 9-24)

Copy (page 9-24)
Send/Box (page 9-24)

Background Density

Adj. (page 9-24)

Copy (Auto) (page 9-24)
Send/Box (Auto) (page 9-24)

Toner Save Level

(EcoPrint) (page 9-24)

Copy (page 9-24)
Printer (page 9-24)

Auto Color Correction (page 9-24)
Correcting Black Line (page 9-24)
Display Brightness (page 9-24)
Color Registration (page 9-25)
Drum Refresh (page 9-25)
Calibration (page 9-25)

Service Setting Test Page

DEV-SET

DEV-CLN

Altitude Adjustment (page 9-25)
MC (page 9-25)

FAX Country Code

FAX Call Settings
(Europe Only)

Exchange Selection (refer to Fax Operation Guide)

PBX Setting

Dial No. to PSTN (refer to Fax Operation Guide)

1-1

1 Preface

This chapter explains the following topics:

Notice ................................................................................................................................................................. 1-2

Safety Conventions in This Guide ........................................................................................................... 1-2

Environment ............................................................................................................................................. 1-3

Precautions for Use ................................................................................................................................. 1-3

Legal and Safety Information ............................................................................................................................. 1-9

Legal Information ..................................................................................................................................... 1-9

Energy Saving Control Function ............................................................................................................ 1-12

Automatic 2-Sided Copy Function ......................................................................................................... 1-12

Paper Recycling ..................................................................................................................................... 1-12

Energy Star (ENERGY STAR®) Program .............................................................................................. 1-12

About this Operation Guide .............................................................................................................................. 1-13

Conventions in This Guide ..................................................................................................................... 1-13

Originals and Paper Sizes ..................................................................................................................... 1-15

1-2

Preface > Notice

Notice

Safety Conventions in This Guide

The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user,
other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their
meanings are indicated below.

WARNING: Indicates that serious injury or even death may result from insufficient

attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from

insufficient attention to or incorrect compliance with the related points.

Symbols

The  symbol indicates that the related section includes safety warnings. Specific points of attention are indicated
inside the symbol.

... [General warning]

... [Warning of high temperature]

The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited
action are indicated inside the symbol.

... [Warning of prohibited action]

... [Disassembly prohibited]

The  symbol indicates that the related section includes information on actions which must be performed. Specifics of
the required action are indicated inside the symbol.

... [Alert of required action]

... [Remove the power plug from the outlet]

... [Always connect the machine to an outlet with a ground connection]

Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are
illegible or if the guide itself is missing (fee required).

NOTE

An original which resembles a bank note closely may not be copied properly in some rare cases because this
machine is equipped with a counterfeiting prevention function.

1-3

Preface > Notice

Environment

The service environmental conditions are as follows:

• Temperature: 50 to 90.5 °F (10 to 32.5 °C)

• Humidity: 15 to 80 %

However, adverse environmental conditions may affect the image quality. It is recommended to use the machine at a
temperature: around 60.8 to 80.6 °F or less (16 to 27 °C), humidity: around 36 to 65%. In addition, Avoid the following
locations when selecting a site for the machine.

• Avoid locations near a window or with exposure to direct sunlight.

• Avoid locations with vibrations.

• Avoid locations with drastic temperature fluctuations.

• Avoid locations with direct exposure to hot or cold air.

• Avoid poorly ventilated locations.

If the floor is delicate against casters, when this machine is moved after installation, the floor material may be damaged.

During copying, some ozone is released, but the amount does not cause any ill effect to one’s health. If, however, the
machine is used over a long period of time in a poorly ventilated room or when making an extremely large number of
copies, the smell may become unpleasant. To maintain the appropriate environment for copy work, it is suggested that
the room be properly ventilated.

Precautions for Use

Cautions when handling consumables

CAUTION

Do not attempt to incinerate the toner container or the waste toner box. Dangerous sparks may cause burns.

Keep the toner container and the waste toner box out of the reach of children.

If toner happens to spill from the toner container or the waste toner box, avoid inhalation and ingestion, as well as
contact with your eyes and skin.

• If you do happen to inhale toner, move to a place with fresh air and gargle thoroughly with a large amount of water. If
coughing develops, contact a physician.

• If you do happen to ingest toner, rinse your mouth with water and drink 1 or 2 cups of water to dilute the contents of
your stomach. If necessary, contact a physician.

• If you do happen to get toner in your eyes, flush them thoroughly with water. If there is any remaining tenderness,
contact a physician.

• If toner does happen to get on your skin, wash with soap and water.

Do not attempt to force open or destroy the toner container or the waste toner box.

Other precautions

Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner
container and waste toner box will be recycled or disposed in accordance with the relevant regulations.

Store the machine while avoiding exposure to direct sunlight.

Store the machine in a place where the temperature stays below 40 °C while avoiding sharp changes of temperature
and humidity.

If the machine will not be used for an extended period of time, remove the paper from the cassette and the Multi Purpose
(MP) Tray, return it to its original package and reseal it.

1-4

Preface > Notice

Laser Safety (Europe)

Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is
hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no
radiation can leak from the machine.

This machine is classified as Class 1 laser product under IEC/EN 60825-1:2007.

Caution: Performance of procedures other than those specified in this manual may result in hazardous radiation

exposure.

These labels are attached to the laser scanner unit inside the machine and are not in a user access area.

The label shown below is attached on the rear side of the machine.

1-5

Preface > Notice

Legal Restriction on Copying/Scanning

It may be prohibited to copy/scan copyrighted material without permission of the copyright owner.

Copying/Scanning the following items is prohibited and may be penalized by low. It may not be limited to these items. Do
not knowingly copy/scan the items that are not to be copied/scanned.

• Paper money

• Bank note

• Securities

•Stamp

• Passport

• Certificate

Local laws and regulations may prohibit or restrict copying/scanning of other items not mentioned above.

1-6

Preface > Legal and Safety Information

Legal and Safety Information

Legal Information

Copying or other reproduction of all or part of this guide without the prior written consent of the copyright owner is
prohibited.

Regarding Trade Names

• PRESCRIBE is a trademark of Kyocera Corporation.

• KPDL is a trademark of Kyocera Corporation.

• Microsoft, MS-DOS and Windows are registered trademarks of Microsoft Corporation in the U.S.A. and/or other
countries.

• PCL is a trademark of Hewlett-Packard Company.

• Adobe Acrobat, Adobe Reader and PostScript are trademarks of Adobe Systems, Incorporated.

• Ethernet is a registered trademark of Xerox Corporation.

• Novell and NetWare are registered trademarks of Novell, Inc.

• IBM and IBM PC/AT are trademarks of International Business Machines Corporation.

• Power PC is a trademark of IBM in the U.S.A. and/or other countries.

• AppleTalk, Bonjour, Macintosh, and Mac OS are trademarks of Apple Inc., registered in the U.S. and other countries.

• All European language fonts installed in this machine are used under licensing agreement with Monotype Imaging
Inc.

• Helvetica, Palatino and Times are registered trademarks of Linotype GmbH.

• ITC Avant Garde Gothic, ITC Bookman, ITC ZapfChancery and ITC ZapfDingbats are registered trademarks of
International Typeface Corporation.

• UFST™ MicroType® fonts by Monotype Imaging Inc. are installed in this machine.

• This machine contains the NF module developed by ACCESS Co., Ltd.

• This machine contains the software having modules developed by Independent JPEG Group.

• ThinPrint is a trademark of ThinPrint GmbH in Germany and other countries.

All other brands and product names are registered trademarks or trademarks designations ™ and ® will not be used in
this Operation Guide.

GPL/LGPL

This product contains GPL (http://www.gnu.org/licenses/gpl.html) and/or LGPL (http://www.gnu.org/licenses/lgpl.html)
software as part of its firmware. You can get the source code, and you are permitted to copy, redistribute and modify it
under the terms of GPL/LGPL.

Open SSL License

Copyright (c) 1998-2006 The OpenSSL Project. All rights reserved.

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following
conditions are met:

1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following
disclaimer.

2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following
disclaimer in the documentation and/or other materials provided with the distribution.

1-7

Preface > Legal and Safety Information

3. All advertising materials mentioning features or use of this software must display the following acknowledgment:
“This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit.
(http://www.openssl.org/)”

4. The names “OpenSSL Toolkit” and “OpenSSL Project” must not be used to endorse or promote products derived
from this software without prior written permission.
For written permission, please contact [e-mail].

5. Products derived from this software may not be called “OpenSSL” nor may “OpenSSL” appear in their names without
prior written permission of the OpenSSL Project.

6. Redistributions of any form whatsoever must retain the following acknowledgment: “This product includes software
developed by the OpenSSL Project for use in the OpenSSL Toolkit (http://www.openssl.org/)”

THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT “AS IS” AND ANY EXPRESSED OR IMPLIED
WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND
FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OpenSSL PROJECT OR
ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR
CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR
SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON
ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE
OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE
POSSIBILITY OF SUCH DAMAGE.

Original SSLeay License

Copyright (C) 1995-1998 Eric Young ([e-mail]) All rights reserved.

This package is an SSL implementation written by Eric Young ([e-mail]). The implementation was written so
as to conform with Netscapes SSL.

This library is free for commercial and non-commercial use as long as the following conditions are aheared to. The
following conditions apply to all code found in this distribution, be it the RC4, RSA, lhash, DES, etc., code; not just the
SSL code. The SSL documentation included with this distribution is covered by the same copyright terms except that the
holder is Tim Hudson ([e-mail]).

Copyright remains Eric Young's, and as such any Copyright notices in the code are not to be removed.

If this package is used in a product, Eric Young should be given attribution as the author of the parts of the library used.

This can be in the form of a textual message at program startup or in documentation (online or textual) provided with the
package.

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following
conditions are met:

1. Redistributions of source code must retain the copyright notice, this list of conditions and the following disclaimer.

2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following
disclaimer in the documentation and/or other materials provided with the distribution.

3. All advertising materials mentioning features or use of this software must display the following acknowledgement:
“This product includes cryptographic software written by Eric Young ([e-mail])”
The word ‘cryptographic’ can be left out if the rouines from the library being used are not cryptographic related :-).

4. If you include any Windows specific code (or a derivative thereof) from the apps directory (application code) you
must include an acknowledgement: “This product includes software written by Tim Hudson ([e-mail])”

THIS SOFTWARE IS PROVIDED BY ERIC YOUNG “AS IS” AND ANY EXPRESS OR IMPLIED WARRANTIES,
INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE
FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES
(INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE,
DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY,
WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN
ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

1-8

Preface > Legal and Safety Information

The licence and distribution terms for any publically available version or derivative of this code cannot be changed. i.e.
this code cannot simply be copied and put under another distribution licence [including the GNU Public Licence.]

Monotype Imaging License Agreement

1 Software shall mean the digitally encoded, machine readable, scalable outline data as encoded in a special format as

well as the UFST Software.

2 You agree to accept a non-exclusive license to use the Software to reproduce and display weights, styles and

versions of letters, numerals, characters and symbols (Typefaces) solely for your own customary business or

personal purposes at the address stated on the registration card you return to Monotype Imaging. Under the terms of
this License Agreement, you have the right to use the Fonts on up to three printers. If you need to have access to the
fonts on more than three printers, you need to acquire a multiuser license agreement which can be obtained from
Monotype Imaging. Monotype Imaging retains all rights, title and interest to the Software and Typefaces and no rights
are granted to you other than a License to use the Software on the terms expressly set forth in this Agreement.

3 To protect proprietary rights of Monotype Imaging, you agree to maintain the Software and other proprietary

information concerning the Typefaces in strict confidence and to establish reasonable procedures regulating access
to and use of the Software and Typefaces.

4 You agree not to duplicate or copy the Software or Typefaces, except that you may make one backup copy. You

agree that any such copy shall contain the same proprietary notices as those appearing on the original.

5 This License shall continue until the last use of the Software and Typefaces, unless sooner terminated. This License

may be terminated by Monotype Imaging if you fail to comply with the terms of this License and such failure is not
remedied within thirty (30) days after notice from Monotype Imaging. When this License expires or is terminated, you
shall either return to Monotype Imaging or destroy all copies of the Software and Typefaces and documentation as
requested.

6 You agree that you will not modify, alter, disassemble, decrypt, reverse engineer or decompile the Software.

7 Monotype Imaging warrants that for ninety (90) days after delivery, the Software will perform in accordance with

Monotype Imaging-published specifications, and the diskette will be free from defects in material and workmanship.
Monotype Imaging does not warrant that the Software is free from all bugs, errors and omissions.

The parties agree that all other warranties, expressed or implied, including warranties of fitness for a particular
purpose and merchantability, are excluded.

8 Your exclusive remedy and the sole liability of Monotype Imaging in connection with the Software and Typefaces is

repair or replacement of defective parts, upon their return to Monotype Imaging.

In no event will Monotype Imaging be liable for lost profits, lost data, or any other incidental or consequential
damages, or any damages caused by abuse or misapplication of the Software and Typefaces.

9 Massachusetts U.S.A. law governs this Agreement.

10 You shall not sublicense, sell, lease, or otherwise transfer the Software and/or Typefaces without the prior written

consent of Monotype Imaging.

11 Use, duplication or disclosure by the Government is subject to restrictions as set forth in the Rights in Technical Data

and Computer Software clause at FAR 252-227-7013, subdivision (b)(3)(ii) or subparagraph (c)(1)(ii), as appropriate.
Further use, duplication or disclosure is subject to restrictions applicable to restricted rights software as set forth in
FAR 52.227-19 (c)(2).

12 You acknowledge that you have read this Agreement, understand it, and agree to be bound by its terms and

conditions. Neither party shall be bound by any statement or representation not contained in this Agreement. No
change in this Agreement is effective unless written and signed by properly authorized representatives of each party.
By opening this diskette package, you agree to accept the terms and conditions of this Agreement.

1-9

Preface > Legal and Safety Information

Energy Saving Control Function

The device comes equipped with energy-saving functionality for automatically transitioning to Sleep to minimize power
consumption after a certain amount of time elapses since the device was last used.

Sleep

The device automatically enters Sleep when 1 minute have passed since the device was last used. The amount of time

of no activity that must pass before Sleep is activated may be lengthened. For more information refer to Sleep and Auto
Sleep on page 2-21.

Automatic 2-Sided Copy Function

This device includes 2-sided copying as a standard function. For example, by copying two 1-sided originals onto a single

sheet of paper as a 2-sided copy, it is possible to lower the amount of paper used. For more information refer to Duplex
on page 4-7.

Paper Recycling

This device supports the recycled paper which reduces the load on the environment. Your sales or service
representative can provide information about recommended paper types.

Energy Star (ENERGY STAR®) Program

We have determined as a company participating in ENERGY STAR that this product has earned the
ENERGY STAR.

1-10

Preface > About this Operation Guide

About this Operation Guide

This Operation Guide contains the following chapters.

Conventions in This Guide

The following conventions are used depending on the nature of the description.

Chapter Contents

1 Preface Includes information about operating precautions, trademarks, and this manual.
2 Preparation before Use Provides information about part names, connecting cables, and setting up and

configuring the machine.

3 Common Operations Explains overall machine operation, including loading paper and originals and logging in

and out.

4 Copying Describes the functions you can use when copying.
5 Printing Provides information about functionality that is available when using the machine as a

printer.

6 Sending Describes the functions you can use when sending originals.
7 Document Box Provides a basic guide to using document boxes.
8 Status / Job Cancel Explains how to check the job status and job history and how to cancel jobs being

printed or waiting to print. Also explains how to check the remaining paper and device
status and how to cancel fax transmission.

9 Setup, Registration, and User

Management

Explains system menu functionality related to overall machine operation, job
accounting, and user management.

10 Troubleshooting Explains how to respond to error indications such as when the machine runs out of

toner and problems such as paper jams.

11 Appendix Explains how to enter characters, and lists the machine specifications.

Introduces the convenient optional equipment available for this machine.

Provides information on media types and paper sizes. Also includes a glossary of terms.

Convention Description Example

Bold Indicates the operation panel keys or a computer screen. Press the Start key.

[Regular] Indicates the touch panel keys. Press [OK].

Italic Indicates a message displayed on the touch panel. Ready to copy is

displayed.

Used to emphasize a key word, phrase or references to additional
information.

For more information

refer to Sleep and Auto
Sleep on page 2-21.

NOTE Indicates supplemental information or operations for reference.

NOTE

IMPORTANT Indicates items that are required or prohibited so as to avoid problems.

IMPORTANT

CAUTION

Indicates what must be observed to prevent injury or machine breakdown
and how to deal with it.

CAUTION

1-11

Preface > About this Operation Guide

Job types for which each function can be set are shown with icons.

In this guide, steps where touch panel keys are used are outlined in red.

E.g.) Select [Zoom].

Procedures consisting of a series of operation panel and/or touch panel operations are numbered as follows:

E.g.) Select [Functions] and then [EcoPrint].

Icon Description Icon Description

This function can be set while copying a
document.

This function can be set while printing from USB
memory.

This function can be set while sending a
document.

This function can be set while saving a file to USB
memory.

Copy

Ready to copy. (Full Color)
Copy Copies

Paper
Selection

Zoom Density

Duplex Combine Collate

1-sided>>1-sided

A4 100% Normal 0

OnOff

Functions

10:10

Favorites

Copy Screen

GB0001_01

Print from

USB

Print Screen

Ready to print from Box.
Print Copies

Paper
Selection

Collate Duplex

A4

Functions

10:10

Cancel

On 1-sided

GB0097_00

Send

Send Screen

Send Dest. :

Recall

Check

E-mail

One Touch Key Address Book Ext Address Book

FAXFolder

Functions

10:10

1/2

Favorites

Ready to send.

GB0055_00

Scan to

USB

Store File Screen

Ready to store in Box.
Store File

File
Format

Duplex Scan

Resolution

Density File Name

Entry

Normal 0

PDF 1-sided 300x300dpi

doc

Functions

10:10

Cancel

GB0096_00

Ready to copy. (Full Color)
Copy Copies

Paper
Selection

Zoom Density

Duplex Combine Collate

1-sided>>1-sided

A4 100% Normal 0

OnOff

Functions

10:10

Favorites

GB0001_01

Ready to copy. (Full Color)
Functions

Close

10:10

EcoPrint

Off

0

Hue Adjustment

2/4

Add/Edit

Shortcut

Color Balance

Off

0

Sharpness

Ready to copy. (Full Color)
Copy Copies

Paper
Selection

Zoom Density

Duplex Combine Collate

1-sided>>1-sided

A4 100% Normal 0

OnOff

Functions

10:10

Favorites

GB0002_01

2

1

GB0001_01

Use [ ] or [ ] to scroll up and down.

1-12

Preface > About this Operation Guide

Originals and Paper Sizes

This section explains the notation used in this guide when referring to sizes of originals or paper sizes.

Icons on the Touch Panel

The following icons are used to indicate originals and paper placement directions on the touch panel.

Originals Paper

Horizontal direction Vertical direction

1-13

Preface > About this Operation Guide

2-1

2 Preparation before

Use

This chapter explains the following topics:

Part Names ........................................................................................................................................................ 2-2

Machine ................................................................................................................................................... 2-2

Operation Panel ....................................................................................................................................... 2-6

Touch Panel ............................................................................................................................................. 2-7

Determining the Connection Method and Preparing Cables .............................................................................. 2-8

Connection Example ............. .... ... ... ... .... ... .......................................................................................... ... .. 2-8

Preparing Necessary Cables ................................................................................................................... 2-9

Connecting Cables ........................................................................................................................................... 2-10

Connecting LAN Cable ... ... ... .... ... .......................................................................................................... 2-10

Connecting USB Cable ...................... .... ... ... ... ... .... ... .............................................................................. 2-11

Connecting the Power Cable .................................................................................................................. 2-11

Power On/Off ..... .... ... ... ... ... .... ............................................................................. ... .... ... ................................... 2-13

Power On ............................................................................................................................................... 2-13

Power Off ............................................................................................................................................... 2-13

Installing Software ............................................................................................................................................ 2-15

Installing Printing System Driver ............................................................................................................ 2-15

Setting TWAIN Driver ............................................................................................................................. 2-19

Setting WIA Driver ................................................................................................................................. 2-20

Energy Saver function ...................................................................................................................................... 2-21

Sleep and Auto Sleep ............................................................................................................................ 2-21

Machine Setup Wizard ..................................................................................................................................... 2-22

Embedded Web Server (Settings for E-mail) ................................................................................................... 2-23

Sending E-mail ...................................................................................................................................... 2-24

2-2

Preparation before Use > Part Names

Part Names

Machine

1 Document Processor
2 Operation Panel
3 Inner Tray
4 Paper Stopper
5 Multi Purpose Tray (MP Tray)
6 Paper Width Guides
7 Support Tray Section of the Multi Purpose Tray
8 Cassette 1
9 USB Memory Slot
10 Main Power Switch
11 Paper Gauge
12 Lower Feed Cover

3

5
8

2

4

1

6

7

9

10

11

12

2-3

Preparation before Use > Part Names

13 Top Cover
14 Black Toner Container (K)
15 Magenta Toner Container (M)
16 Cyan Toner Container (C)
17 Yellow Toner Container (Y)
18 Waste Toner Cover
19 Waste Toner Box

20 Fuser Cover
21 Paper Transfer Unit
22 Paper Ramp
23 Duplex Unit

14
15

16
17

18

19

13

21
22

23

20

2-4

Preparation before Use > Part Names

24 Option Interface Slot 1*
25 LINE connector*
26 TEL connector*
27 Network Interface Connector/Indicators
28 USB Interface Connector
29 Option Interface Slot 2
30 Right Cover
31 Power Cord Connector
32 Rear Cover
33 Rear Cover Lever

* Only on products with the fax function installed.

1

2

25
26

28

30
31

32
33

24

27

29

2-5

Preparation before Use > Part Names

34 Original Width Guides
35 Document Processor Cover
36 Document Processor Open/Close Handle*
37 Original Table
38 Original Stopper
39 Original Eject Table
40 Top Cover Lever*
41 Handholds
42 Platen
43 Slit Glass

* To prevent toppling, the top cover and document processor cannot be opened at the same time.

44 Cassette 1
45 Paper Width Guides
46 Paper Length Guide
47 Paper Width Adjusting Tab
48 Paper Size Dial

34
35

36

37

38
39

40

41

42

43

48

46

44

45

47

2-6

Preparation before Use > Part Names

Operation Panel

Touch panel. Displays buttons for
configuring machine settings.

Processing: Blinks while printing or sending.
Memory: Blinks while the machine is accessing the fax memory or USB

memory (generalpurpose item).
Attention: Lights or blinks when an error occurs and a job is stopped.

Displays the System Menu/Counter
screen.

Displays the Status/Job
Cancel screen.

Displays the Copy screen.

Displays the Favorites
screen.

When using an
application, displays the
application screen.

Displays the screen for
sending.

Displays the Document
Box screen.

Displays the FAX screen.

Select the color mode.
Auto Color: Automatically recognizes whether a document is color or

black & white and then scans the document.

Full Color: Scans all documents in full color.
Black & White: Scans all documents in black & white.

Ends operation (logs out) on
the Administration screen.

Puts the machine into Sleep
Mode. Recovers from Sleep
if in Sleep Mode.

Lit when the machine's main
power is on.

Numeric keys.

Enter numbers and
symbols.

Clears entered numbers and
characters.

Returns settings to their
default states.

Specifies registered
information such as address
numbers and user IDs by
number.

Cancels or pauses the
printing job in progress.

Finalizes numeric key entry,
and finalizes screen during
setting of functions. Operates
linked with the on-screen [OK].

Starts copying and
scanning operations and
processing for setting
operations.

Ready to copy. (Full Color)
Copy Copies

Paper
Selection

Zoom Density

Duplex Combine Collate

1-sided>>1-sided

A4 100% Normal 0

OnOff

Functions

10:10

Favorites

2-7

Preparation before Use > Part Names

Touch Panel

Ready to copy. (Full Color)
Functions

Original Size

Close

10:10

Original Orientation

Text+Photo

Full Color

Original Image

1/4

Add/Edit
Shortcut

Color Selection

A4

Top Edge on Left

Ready to copy. (Full Color)
Copy Copies

Paper
Selection

Zoom Density

Duplex Combine Collate

1-sided>>1-sided

100% Normal 0

OnOff

Functions

10:10

FavoritesShortcut 1 Shortcut 2

A4

Displays the status of the
equipment as well as necessary
operation messages.

Displays available functions.

Configures more advanced function
settings.

Displays the time and number of
copies.

Displays shortcuts.

GB0001_04GB0002_00

Displays the status of the
equipment as well as necessary
operation messages.

Displays available functions and
settings.

Return to the previous screen.

Scrolls up and down when the list of
values cannot be displayed in its
entirety on a single screen.

Registers functions as shortcuts.

Displays Favorites.

2-8

Preparation before Use > Determining the Connection Method and Preparing Cables

Determining the Connection Method and
Preparing Cables

Check the method to connect the equipment to a PC or network, and prepare the necessary cables for your
environment.

Connection Example

Determine the method to connect the equipment to a PC or network by referring to the illustration below.

Connecting a scanner to your PC network with a network cable (1000BASE-T, 100BASE-TX or 10BASE-T)

Administrator’s PC

Embedded Web Server

Network settings, Scanner

default settings, User and

destination registration

Printing

Network FAX

FAX

MFP

USB

Network

Network

FAX

Network

Network

Network

Network

Network/USB

Send E-mail

Sends the image data of scanned
originals to the desired recipient as
a file attached to an E-mail
message.

 6-18

Send SMB

Saves the scanned image as a data
file on your PC.

 6-19

Send FTP

Sends the scanned image as a
data file on the FTP.

 6-19

TWAIN Scanning

WIA Scanning

TWAIN and WIA are standardized
interface for communication
between software applications and
image acquisition devices.

* Only on products with the fax function installed.

2-9

Preparation before Use > Determining the Connection Method and Preparing Cables

Preparing Necessary Cables

Prepare the necessary cables according to the interface you use.

Connection Environment Function Necessary Cable

Connect a LAN cable to the
machine.

• Printer

• Scanner (Send E-mail/Send SMB/Send FTP)

• Scanner (TWAIN/WIA)

LAN (10Base-T, 100Base-TX, or
1000BASE-T Shielded)

Connect a USB cable to the
machine.

• Printer

• Scanner (WIA)

USB2.0 compatible cable (Hi-Speed
USB compliant, Max. 5.0 m, Shielded)

2-10

Preparation before Use > Connecting Cables

Connecting Cables

Connecting LAN Cable

The equipment can be connected with a network cable and used as a network printer or network scanner.

1

Power Off.

2

Connect the machine.

1 Connect the LAN cable to the network interface located on left side of the body.

2 Connect the other end of the cable to the hub.

3

Set up the machine.

Configure the network settings.

For details, refer to Machine Setup Wizard on page 2-22.

Check that the indicators are off.

2-11

Preparation before Use > Connecting Cables

Connecting USB Cable

The equipment can be connected with a USB cable and used as a printer or scanner in an environment where there is
no network.

1

Power Off.

2

Connect the machine.

1 Connect the USB cable to the appropriate interface located on the left side of the body.

2 Connect the other end of the cable to the PC.

Connecting the Power Cable

1 Remove the Power Cord Connector Cover.

Check that the indicators are off.

1

2

2-12

Preparation before Use > Connecting Cables

2 Connect one end of the supplied power cable to the machine and the other end to a power

outlet.

3 Replace the Power Cord Connector Cover.

IMPORTANT

Only use the power cable that comes with the machine.

2-13

Preparation before Use > Power On/Off

Power On/Off

Power On

When the main power indicator is lit... (Recovery from sleep)

Press the Power key.

When the main power indicator is off...

Turn the main power switch on.

Power Off

When not turning off the main power switch (sleep)

Press the Power key. The Power key light will go out, and the Main Power indicator will light

up.

IMPORTANT

When turning off the main power switch, do not turn on the main power switch again
immediately. Wait more than 5 seconds, and then turn on the main power switch.

Main Power indicator

Main Power indicator

2-14

Preparation before Use > Power On/Off

When turning off the main power switch

Note that when the main power switch is turned off, the machine will be unable to
automatically receive print data from computers or faxes.

1

Press the Power key.

Verify that the Power key light has gone out and that the Main Power indicator is lit up.

2

Turn the main power switch off.

In case of not using the machine for an extended period of time

NOTE

When the Processing indicator or Memory indicator is lit up, the machine is operating.

Turning off the main power switch while the machine is operating may cause it to
malfunction.

CAUTION

If this machine will be left unused for a n extended period ( e.g. overnight), turn it of f
at the main power switch. If the machine will not be used for an even longer period
of time (e.g. vacation), remove the power plug from the outlet as a safety
precaution. If using the products equipped with the fax function, note that turning
the machine off at the main power switch disables fax transmission and reception.

IMPORTANT

Remove paper from the cassettes and seal it in the paper storage bag to protect it
from humidity.

Check that the indicators are off.

Main Power indicator

2-15

Preparation before Use > Installing Software

Installing Software

Install appropriate software on your PC from the included Product Library DVD (Product Library) if you want to use the
printer function of this machine or perform TWAIN / WIA transmission or Network FAX transmission from your PC.

Installing Printing System Driver

Ensure the machine is plugged in and connected to the PC before installing the Printing System Driver from the DVD.

Installing Printing System Driver in Windows

If you are connecting this machine to a Windows PC, follow the next steps to install the Printing System Driver. The
example shows you how to connect your machine to a Windows 7 PC.

You can use either Express Mode or Custom Mode to install the software. Express Mode automatically detects
connected machines and installs the required software. Use Custom Mode if you want to specify the printer port and

select the software to be installed. For details, refer to Custom Installation in the Printing System Driver Operation Guide

on the DVD.

1

Insert the DVD.

2

Display the screen.

NOTE

Installation on Windows must be done by a user logged on with administrator privileges.

Plug and Play is disabled on this device when in Sleep. Wake the device from Sleep before continuing. Refer to Sleep
and Auto Sleep on page 2-21.

Fax functionality can only be used on products equipped with fax capability.

WIA driver cannot be installed on Windows XP.

NOTE

If the Welcome to the Found New Hardware Wizard dialog box displays, select Cancel.
If the autorun screen is displayed, click Run Setup.exe.
If the user account management window appears, click Allow.

Click View License Agreement and read the License Agreement.

2

1

3

2-16

Preparation before Use > Installing Software

3

Install using Express Mode.

1 Select the print system to be installed.

2 Customize the print system name if the print system is connected via a network.

3 Start installing.

4

Finish the installation.

This completes the Printing System Driver installation procedure. Follow the on-screen
instructions to restart the system, if required.

You can install the WIA driver using Custom Mode if the machine and computer are connected
via a network.

The TWAIN driver can be installed if the machine and computer are connected via a network.

If you are installing the TWAIN driver or WIA driver, continue by configuring the TWAIN driver

(2-19) or WIA driver (2-20).

NOTE

The machine cannot be detected unless it is on. If the computer fails to detect the machine,
verify that it is connected to the computer via a network or USB cable and that it is turned on

and click Reload.
If the Windows security window appears, click Install this driver software anyway.

1

2

3

1

2

2-17

Preparation before Use > Installing Software

Installing Printing System Driver in Macintosh

The machine's printer functionality can be used by a Macintosh computer.

1

Insert the DVD.

Double-click the DVD icon.

2

Display the screen.

Double-click either OS X 10.2 and 10.3 Only , OS X 10.4 Only or OS X 10.5 or higher

depending on your Mac OS version.

3

Install Printing System Driver.

Install the Printing System Driver as directed by the instructions in the installation software.

This completes the Printing System Driver installation.

Next, specify the print settings. If an IP or AppleTalk connection is used, the settings below are
required. If a USB connection is used, the machine is automatically recognized and
connected.

NOTE

When printing from a Macintosh computer, set the machine’s emulation to “KPDL” or “KPDL(Auto)”. For details about

the configuration method, refer to Printer on page 9-16.

If connecting by Bonjour, enable Bonjour in the machine's network settings. For details, refer to

Network on page 9-18.

In the Authenticate screen, enter the name and password used to log in to the operating system.

AppleTalk icon is not displayed on Mac OS X 10.6.

Double-click

Double-click

1

2

2-18

Preparation before Use > Installing Software

4

Configure the printer.

1 Display the window.

2 Click the IP icon for an IP connection or the AppleTalk icon for an AppleTalk connection

and then enter the IP address and printer name.

3 Select the options available for the machine and click Continue.

4 The selected machine is added.

1

2

1

2

4

3

1

2

2-19

Preparation before Use > Installing Software

Setting TWAIN Driver

Register this machine to the TWAIN Driver.

1

Display the screen.

1 Select Start button of the Windows display, All Programs, Brand Name and then TWAIN

Driver Setting.

2 Click Add.

2

Configure TWAIN Driver.

3

Finish registering.

NOTE

When the machine’s IP address is unknown, contact Administrator.

NOTE

Click Delete to delete the added machine. Click Edit to change names.

Enter the machine name.

Select this machine from the list.

Enter the machine's IP address or host name.

When user login administration is enabled, select
the checkbox beside Authentication, and enter
Login User Name (up to 64 characters) and
Password (up to 64 characters).

When job accounting is enabled, select the
checkbox beside Account ID, and enter the
account ID as many as eight digits.

3

2

1

5

6

When using SSL, select the checkbox beside SSL.

4

2-20

Preparation before Use > Installing Software

Setting WIA Driver

Register this machine to the WIA Driver. Instructions are based on interface elements as they appear in Windows 7.

1

Display the screen.

1 Click the Windows Start button and enter Scanner in Program and File Search. Click

View scanners and cameras in the search list.

2 Select the same name as this machine from WIA Drivers, and press the Properties.

2

Configure WIA Driver.

NOTE

The following is not necessary to register when using the machine possesses an IP address or host name that you
have specified during installation of WIA Driver.

NOTE

Enter the scanner address when the device and computer are connected via a network.

1

2

Enter the machine name.

1

2

When user login administration is enabled, select the checkbox beside
Authentication, and enter Login User Name (up to 64 characters) and
Password (up to 64 characters).

When job accounting is enabled, select the checkbox beside Account

ID, and enter the account ID as many as eight digits.

4

5

3

When using SSL, select the
checkbox beside SSL.

2-21

Preparation before Use > Energy Saver function

Energy Saver function

Sleep and Auto Sleep

To enter Sleep, press the Power key. Touch panel and all indicators on the operation panel will

go out to save a maximum amount of power except the Main Power indicator. This status is
referred to as Sleep.

If print data is received during Sleep, the touch panel lights up and printing starts.

If you are using the products equipped with the fax function, received data is printed out while
the operation panel remains unlit.

To resume, press the Power key. The machine will be ready to use within 20 seconds.

Note that ambient environmental conditions, such as ventilation, may cause the machine to
respond more slowly.

Auto Sleep

Auto Sleep automatically switches the machine into Sleep if left idle for a preset time. The
default preset time is 1 minute.

For more information about configuring settings, refer to Sleep Timer on page 9-24.

2-22

Preparation before Use > Machine Setup Wizard

Machine Setup Wizard

The Machine Setup Wizard is launched when the equipment is turned on for the first time after being installed.

Following the instructions on the screen to configure the following settings:

For details about settings, refer to the help information displayed on the touch panel. To make

changes after this initial configuration, refer to Date/Timer on page 9-23 and System on page 9-18.

Date/Time settings Time Zone

Summer Time

Date

Time

Network settings Obtain IP Address

IP Address

Subnet Mask

Default Gateway

Machine setup

10:10

This wizard will help you set up
your machine.

To continue, press [Next >].

< Back Next >

1. Date/Time

2. Network

System Menu/Counter.

GB0889_00

2-23

Preparation before Use > Embedded Web Server (Settings for E-mail)

Embedded Web Server (Settings for E-mail)

Embedded Web Server is a tool used for tasks such as verifying the operating status of the machine and changing the
settings for security, network printing, E-mail transmission and advanced networking.

1

Display the screen.

1 Launch your Web browser.
2 In the Address or Location bar, enter the machine’s IP address.

E.g.) http://192.168.48.21/

The web page displays basic information about the machine and Embedded Web Server as
well as their current status.

2

Configure the function.

Select a category from the navigation bar on the left of the screen. The values for each
category must be set separately.

If restrictions have been set for Embedded Web Server, enter a password to access pages
other than the startup page. The default password is “admin00”. The password can be
changed.

For details, refer to the Embedded Web Server Operation Guide.

NOTE

Here, information on the FAX settings has been omitted. For more information on using the

FAX, refer to the FAX Operation Guide.

FAX functions are available only on products with the fax function installed.

2-24

Preparation before Use > Embedded Web Server (Settings for E-mail)

Sending E-mail

Specifying the SMTP settings allows you to send images loaded onto this machine as E-mail attachments.
To use this function, this machine must be connected to a mail server using the SMTP protocol.
Before sending images loaded onto this machine as E-mail attachments, check the following:

• The network environment used to connect this machine to the mail server: A full-time connection via a LAN is
recommended.

• SMTP Settings: Use Embedded Web Server to register the IP address or host name of the SMTP server.

• If limits have been set on the size of E-mail messages, it may not be possible to send very large E-mails.

1

Display the screen.

2

Configure the function.

Enter the correct settings in each field.

Item Description

SMTP Protocol Enables or disables SMTP protocol. To use E-mail, this protocol must be

enabled.

SMTP Port Number Set the SMTP Port Number or use the SMTP default port 25.

SMTP Server Name Enter the SMTP server IP address or its name. The maximum length of

the SMTP server name and IP address is 64 characters. If entering the
name, a DNS server address must also be configured. The DNS server
address may be entered on the TCP/IP General tab.

SMTP Server Timeout Set the amount of time to wait before time-out in seconds.

Authentication Protocol Enables or disables the SMTP authentication protocol or sets POP before

SMTP as the protocol. The SMTP authentication supports Microsoft
Exchange 2000.

Authenticate as Authentication can be set from three POP3 accounts or you can choose a

different account.

Login User Name When Other is selected for Authenticate, the login user name set here will

be used for SMTP authentication. The maximum length of the login user
name is 64 characters.

1

23

2-25

Preparation before Use > Embedded Web Server (Settings for E-mail)

3

Click [Submit].

Login Password When Other is selected for Authenticate, the password set here will be

used for authentication. The maximum length of the login password is 64
characters.

POP before SMTP
Timeout

Set the amount of time to wait before time-out in seconds when you have
selected POP before SMTP as the Authentication Protocol.

Test This will test if the SMTP connection can be successfully established.

E-mail Size Limit Enter the maximum size of E-mail that can be sent in kilobytes. When the

value is 0, no maximum size is set.

Sender Address Enter the E-mail address of the person responsible for the machine, such

as the machine administrator, so that a reply or non-delivery report will go
to a person rather than to the machine. The sender address must be
entered correctly for SMTP authentication. The maximum length of the
sender address is 128 characters.

Signature Enter the signature. The signature is free form text that will appear at the

end of the E-mail body. It is often used for further identification of the
machine. The maximum length of the signature is 512 characters.

Domain Restriction Enter the domain names that can be permitted or rejected. The maximum

length of the domain name is 32 characters. You can also specify E-mail
addresses.

Item Description

2-26

Preparation before Use > Embedded Web Server (Settings for E-mail)

3-1

3 Common Operations

This chapter explains the following topics:

Loading Paper .................................................................................................................................................... 3-2

Before Loading Paper .............................................................................................................................. 3-2

Loading Paper in the Cassettes ............................................................................................................... 3-3

Loading Paper in the Multi Purpose Tray ................................................................................................. 3-6

Loading Originals ............................................................................................................................................. 3-10

Placing Originals on the Platen .............................................................................................................. 3-10

Loading Originals in the Document Processor ....................................................................................... 3-11

Checking the Equipment's Serial Number ....................................................................................................... 3-13

Checking the Counter ...................................................................................................................................... 3-14

Login/Logout .................................................................................................................................................... 3-15

Favorites .......................................................................................................................................................... 3-17

Registering Favorites ............................................................................................................................. 3-17

Editing and Deleting Favorites ............................................................................................................... 3-21

Using Favorites ...................................................................................................................................... 3-23

Shortcuts .......................................................................................................................................................... 3-25

Registering Shortcuts ............................................................................................................................. 3-25

Editing and Deleting Shortcuts ............................................................................................................... 3-27

Using Shortcuts ...................................................................................................................................... 3-28

Quick Setup Wizard ......................................................................................................................................... 3-29

Help Screen ..................................................................................................................................................... 3-31

Canceling Jobs ................................................................................................................................................ 3-32

Using Various Functions .................................................................................................................................. 3-33

Original Size .......................................................................................................................................... 3-35

Original Orientation ................................................................................................................................ 3-36

Duplex .................................................................................................................................................... 3-37

Continuous Scan ................................................................................................................................... 3-39

Paper Selection ..................................................................................................................................... 3-41

Collate .................................................................................................................................................... 3-42

Density ................................................................................................................................................... 3-43

Scan Resolution ..................................................................................................................................... 3-44

Original Image ....................................................................................................................................... 3-45

Sharpness .............................................................................................................................................. 3-46

Background Density Adjust .................................................................................................................... 3-47

Zoom ...................................................................................................................................................... 3-48

File Format ............................................................................................................................................. 3-49

Color Selection ...................................................................................................................................... 3-51

Job Finish Notice ................................................................................................................................... 3-52

File Name Entry ..................................................................................................................................... 3-54

Priority Override ..................................................................................................................................... 3-55

3-2

Common Operations > Loading Paper

Loading Paper

Paper can be loaded standardly in the cassette and the multi purpose tray. A paper feeder is also available as an option

(refer to Optional Equipment on page 11-2).

Before Loading Paper

When you open a new package of paper, fan the sheets to separate them slightly prior to loading in the following steps.

1 Bend the whole set of sheets to swell them in the middle.
2 Hold the stack at both ends and stretch it while keeping the entire stack swelled.
3 Raise the right and left hands alternately to create a gap and feed air between the papers.
4 Finally, align the papers on a level, flat table.

If the paper is curled or folded, straighten it before loading. Paper that is curled or folded may
cause a jam.

Avoid exposing opened paper to high temperatures and high humidity as dampness can be a
cause of problems. Seal any remaining paper after loading in the multi purpose tray or
cassettes back in the paper storage bag.

If the machine will not be used for a prolonged period, protect all paper from humidity by
removing it from the cassettes and sealing it in the paper storage bag.

IMPORTANT

If you copy onto used paper (paper already used for copying), do not use paper that
is stapled or clipped together. This may damage the machine or cause poor image
quality.

NOTE

If printouts are curled, turn the stack in the cassette upside down.

If you use special paper such as letterhead, paper with holes or paper with pre-prints like

logo or company name, refer to Paper on page 11-10.

3-3

Common Operations > Loading Paper

Loading Paper in the Cassettes

The standard cassette will each hold plain paper, recycled paper or color paper. The standard cassette holds up to 250
sheets of plain paper (80 g/m²).

The following paper sizes are supported: A4, A5, A6, B5, Legal, Letter, Other (Folio, Oficio II, Executive, Statement, 16K
and Envelope C5)

1

Adjust the cassette size.

1

2

Adjust the cassette size to reflect the size of paper being loaded. Paper sizes are marked on
the cassette.

NOTE

You should not use inkjet printer paper or any paper with a special surface coating. (Such paper may cause paper
jams or other faults.)

For clearer and brighter color copies, use the special color paper.

When using media types other than plain paper (such as recycled or colored paper), always specify the media type

setting. (Refer to Media Type on page 9-7) The cassettes can hold paper with weights up to 163 g/m².

If the machine will not be used for a prolonged period, protect all paper from humidity by removing it from the
cassettes and sealing it in the paper storage bag.

IMPORTANT

When pulling the cassette out of the machine, ensure it is supported and does not fall out.

3-4

Common Operations > Loading Paper

2

Turn the paper size dial to the size of the paper.

3

Load paper.

1

IMPORTANT

To use a paper size that does not appear on the size dial, set the size dial to "Other". The

paper size must also be set from the operation panel. For details, see Quick Setup Wizard
on page 3-29.

IMPORTANT

Load the paper with the print side facing up.
Before loading the paper, be sure that it is not curled or folded. Paper that is curled o r

folded may cause paper jams.
Ensure that the loaded paper does not exceed the leve l indicator (see the figure).

When loading the paper, keep the side that was closest the package seal facing up.
The paper length and width guides must be adjusted to the paper size. Loading the

paper without adjusting these guides may cause skewed feeding and paper jams.
Be sure that the paper length and width guides rest securely against the paper. If

there is a gap, readjust the guides to fit the paper.

3-5

Common Operations > Loading Paper

2

There is a paper gauge on the right side of the front of the cassette to indicate the remaining
paper supply. When paper is exhausted, the pointer will go down to the level of (empty).

IMPORTANT

When pulling out the cassette from the machine, confirm there is no paper left in the
machine. Be sure that the paper is properly set in the cassette.

NOTE

To use the paper stopper, open as shown below. (Example: Legal)

If the machine will not be used for a prolonged period, protect all paper from humidity by
removing it from the cassettes and sealing it in the paper storage bag.

3-6

Common Operations > Loading Paper

Loading Paper in the Multi Purpose Tray

The multi purpose tray will hold up to 50 sheets of Legal or smaller plain paper (80 g/m²).

The multi purpose tray accepts paper sizes from A4 to A6 and Hagaki and from Legal to Statement, and 16K. Be sure to
use the multi purpose tray when you print on any special paper.

The capacity of the multi purpose tray is as follows.

• A4 or smaller plain paper (80 g/m²), recycled paper or color paper: 50 sheets

• Hagaki: 15 sheet

• OHP film: 1 sheet

• Envelope DL, Envelope C5, Envelope #10 (Commercial #10), Envelope #9 (Commercial #9), Envelope #6
(Commercial #6 3/4), Monarch, Youkei 4, Youkei 2: 5 sheets

• Heavy paper (128 to 220 g/m²): 30 sheets

1

Adjust the multi purpose tray size.

1

2

When using legal size paper, pull out the sub tray.

IMPORTANT

When using media types other than plain paper (such as recycled or colored p aper), always specify the me dia
type setting. (Refer to Quick Setup Wiza rd on page 3-29.) If y ou are using a paper weight of 106 g/m² or more,
set the media type to Thick.

NOTE

When you load custom size paper, enter the paper size by referring to Paper Size on page 9-8.
When you use special paper such as thick paper, select the media type by referring to Media Type on page 9-8.

3-7

Common Operations > Loading Paper

2

Load paper.

?

Insert the paper along the paper width guides into the tray until it stops.

3

Specifying Paper Size and Media Type for the Multi Purpose Tray.

Refer to Quick Setup Wizard on page 3-29.

IMPORTANT

Keep the side that was closest the package se al facing up.
Curled paper must be uncurled before use.
Straighten the top edge if it is curled.
When loading paper into the mult i purp ose tr ay, check that there is no paper lef t o ver

in the tray from a previous job before loading the p aper. If there is just a small amount
of paper lef t over in the mult i purpose tray and you want to add more, first remove the
left-over paper from the tray and include it with the new paper before loading the
paper back into the tray.



×

3-8

Common Operations > Loading Paper

Loading Envelopes

5 envelope may be loaded in the multi purpose tray.
Acceptable envelope sizes are as follows.

When you load envelopes or cardstock in the multi purpose tray

Load envelope with the print side facing up.

Acceptable Envelope Size

Hagaki 148 × 100 (mm)

Oufuku Hagaki 148 × 200 (mm)

Youkei 2 162 × 114 (mm)

Youkei 4 235 × 105 (mm)

Monarch 3-7/8" × 7-1/2"

Envelope #10 (Commercial #10) 4-1/8" × 9-1/2"

Envelope DL 110 × 220 (mm)

Envelope C5 162 × 229 (mm)

Executive 7-1/4" × 10-1/2"

Envelope #9 (Commercial #9) 3-7/8" × 8-7/8"

Envelope #6 (Commercial #6-3/4) 3-5/8" × 6-1/2"

ISO B5 176 × 250 (mm)

Return postcard
(Oufukuhagaki)

Cardstock
(Hagaki)

Portrait form
envelopes

Landscape form
envelopes

Close the flap.

Open the flap.

3-9

Common Operations > Loading Paper

IMPORTANT

How to load envelopes (orientation and facing) will differ depending on the type of
envelope. Be sure to load it in correctly, otherwise printing may be done in the wrong
direction or on the wrong face.

If the Cardstock is warped, press on the warped area before putting it in the multi
purpose tray.

When you load envelopes in the multi purpose tray, select the envelope type by
referring to Multi Purpose Tray on page 9-8.

3-10

Common Operations > Loading Originals

Loading Originals

Placing Originals on the Platen

You may place books or magazines on the platen in addition to ordinary sheet originals.

Open the document processor, and place the original.

NOTE

Before opening the document processor, be sure that there are no originals left on the original table or on the original
eject table. Originals left on the original table or on the original eject table may fall off when the document processor is
opened.

Shadows may be produced around the edges and in the middle of open-faced originals.

CAUTION

Do not leave the document processor open as there is a danger of persona l injury.

IMPORTANT

Do not push the document processor forcefully when you close it. Excessive
pressure may crack the platen glass.

When placing books or magazines on the machine, do so with the document
processor in the open position.

Align it flush against the
original size indicator plates
with the back left corner as
the reference point.

Put the scanning
side facedown.

3-11

Common Operations > Loading Originals

Loading Originals in the Document Processor

The document processor automatically scans each sheet of multiple originals. Both sides of two-sided originals are
scanned.

Originals Supported by the Document Processor

Originals Not Supported by the Document Processor

• Soft originals such as vinyl sheets

• Transparencies such as OHP film

• Carbon paper

• Originals with very slippery surfaces

• Originals with adhesive tape or glue

• Wet originals

• Originals with correction fluid which is not dried

• Irregularly shaped (non-rectangular) originals

• Originals with cut-out sections

• Crumpled paper

• Originals with folds (Straighten the folds before loading. Failure to do so may cause the originals to jam).

• Originals bound with clips or staples (Remove the clips or staples and straighten curls, wrinkles or creases before
loading. Failure to do so may cause the originals to jam).

How to Load Originals

1

Adjust the original table size.

?

Weight 50 to 120 g/m² (duplex: 50 to 110 g/m²)

Size Maximum A4 to Minimum A5

Maximum Legal to Minimum Statement

Capacity Plain paper (80 g/m²), Colored paper, Recycled paper, High quality paper: 50 sheets

Plain paper (105 g/m²): 37 sheets

Thick paper (120 g/m²): 33 sheets

Art paper: 1 sheet

IMPORTANT

Before loading originals, be sure that there are no originals lef t on the original eject t ab le. Originals lef t on the
original eject table may cause the new originals to jam.

3-12

Common Operations > Loading Originals

2

Load Originals.

?

Put the side to be scanned (or the first side of two-sided originals) face-up. Slide the leading
edge into the document processor as far as it will go.

NOTE

Ensure that loaded originals do not exceed the level indicator. Exceeding the maximum
level may cause the originals to jam (see the figure).

Confirm that the original width guides exactly fit the originals. If there is a gap, readjust the
original width guides. The gap may cause the originals to jam.

Originals with punched holes or perforated lines should be placed in such a way that the
holes or perforations will be scanned last (not first).

3-13

Common Operations > Checking the Equipment's Serial Number

Checking the Equipment's Serial Number

The equipment's serial number is printed in the location shown in the figure.

NOTE

You'll need the equipment's serial number when contacting your Service Representative. Please check the number
before contacting your Service Representative.

4.8

XXXXXXXXX

3-14

Common Operations > Checking the Counter

Checking the Counter

Check the number of pages printed and scanned.

1

Display the screen.

2

Check the counter.

Select the job you wish to check.

[Printed Pages]

Scroll the screen to check the number of pages. Pressing [Count by Paper Size] and then
[Black & White] allows you to check the number of pages by paper size.

[Scanned Pages]

System Menu/Counter.
System Menu

Quick Setup Wizard

10:10

Language

Report

Counter

1/5

GB0054_00

1

2

Use [ ] or [ ] to scroll up and down.

Printed Pages

10:10System Menu/Counter.

Scanned Pages

< Back

1/1

Counter

GB0584_00

Counter - Printed Pages

2

10:10System Menu/Counter.

Copy (Full Color)

Copy (B & W)

Printer (B & W)

Copy (Total)

2

0

1/3

End

0

GB0585_00

Use [ ] or [ ] to scroll up and down.

Counter - Scanned Pages

706

10:10System Menu/Counter.

FAX

Others

Total

Copy

15

11

1/1

End

732

GB0589_00

3-15

Common Operations > Login/Logout

Login/Logout

If user login administration is enabled, it is necessary to enter the login user name and password to use the machine.

Refer to Adding a User on page 9-36 for the default login user name and password.

Login

Normal login

1

Enter the login user name.

If this screen is displayed during operations, press [Keyboard] to enter the login user name.
The name can also be entered using the numeric keypad.

Refer to Character Entry Method on page 11-7 for details on entering characters.

2

Enter the login password.

Press [Password] to enter the login password.

NOTE

You will be unable to login if you forget your login user name or login password. In this event, login with administrator
privileges and change your login user name or login password.

10:10

Keyboard

Login Password

Keyboard

Login User Name

LoginMenu

Enter login user name and password.

1

GB0723_00

GB0057_00

2

2

1

3

GB0057_00

GB0057_01

3-16

Common Operations > Login/Logout

3

Log in.

Simple Login

If this screen is displayed during operations, select a user and log in.

Refer to Simple Login on page 9-45.

Logout

To logout from the machine, press the Logout key to return to the login user name/password entry screen.

Users are automatically logged out in the following circumstances:

• When the machine is put to Sleep by pressing the Power key.

• When the Auto Sleep function is activated.

• When the auto panel reset function is activated.

NOTE

If Network Authentication is selected as the user authentication method, either Local or

Network can be selected as the authentication destination.

NOTE

If a user password is required, an input screen will be displayed.

10:10

Keyboard

Login Password

Keyboard

Login User Name

LoginMenu

2600

****

Enter login user name and password.

GB0723_01

10:10

Menu

Select the user to login.

A

None

None

B

None

None

C

None

None

1/3

01

04

07

02

05

08

03

06

09

GB0023_00

3-17

Common Operations > Favorites

Favorites

Frequently used functions can be registered as favorites so that they can be called up easily.

The following functions are pre-registered on this machine. You can delete these functions as well as register new
functions.

• ID Card Copy

• Paper Saving Copy

• Scan to PC (Address Entry)

• Scan to PC (Address Book)

• Scan to E-mail (Address Entry)

• Scan to E-mail (Address Book)

Registering Favorites

When registering a favorite, you can choose from two methods for calling it up:

• Wizard mode: Registered settings are called up in order and configured as you check or change each one.

• Program mode: Settings are called up immediately when you press the key to which they are registered.

1

Configure the function.

When registering favorites in program mode, configure the copy function, send function, fax
function*, destination, or other setting to register.

* Only on products with the fax function installed.

2

Display the screen.

NOTE

Up to 20 settings can be registered as favorites.

Ready to copy. (Full Color)
Copy Copies

Paper
Selection

Zoom Density

Duplex Combine Collate

1-sided>>1-sided

A4 100% Normal 0

OnOff

Functions

10:10

Favorites

GB0001_01

Favorites

Menu

10:10

1/1

Select the function.

ID Card Copy Paper Saving Copy Scan to PC(Addre

ss Entry)

Scan to PC(Addre
ss Book)

Scan to E-mail(A
ddress Entry)

Scan to E-mail(A
ddress Book)

Application

2

GB0056_00

1

Menu

Add

10:10

Close

Edit

Delete

1/1

3

GB0779_00

3-18

Common Operations > Favorites

3

Select the job type.

When you select the wizard mode

Select the function. Checked items will be shown as part of the wizard.

4

Enter a name.

Refer to Character Entry Method on page 11-7 for details on entering characters.

NOTE

Press [Application] to display the Application screen. You can install applications that enable

your daily work to be accomplished more efficiently. For the applications, see Favorites/
Application on page 9-15.

NOTE

When the job type is Copy, the Destination Recall Method screen will not be displayed.

Favorites

Menu

10:10

1/1

Select the function.

ID Card Copy Paper Saving Copy Scan to PC(Addre

ss Entry)

Scan to PC(Addre
ss Book)

Scan to E-mail(A
ddress Entry)

Scan to E-mail(A
ddress Book)

Application

GB0056_00

Add - Job Type

10:10Select the job type.

Send

FAX

Copy

Cancel

1/1

Next >

Add - Function Type

10:10Select how to recall the function.

Wizard

Program

< BackCancel

1/1

Next >

GB0763_00

GB0764_00

1

2

Add - Functions

10:10

File Format

Cancel

1/6

Next >< Back

Original Size

Original Orientation

PDF

A4

Top Edge on Left

Duplex 1-sided

Add - Destination Recall Method

10:10

Address Book

Cancel

1/2

Next >< Back

Ext. Address Book

One Touch Key

Address Entry (E-mail)

GB0767_00

Use [ ] or [ ] to scroll up and down.

GB0769_00

24

13

GB0057_80

1

2

3-19

Common Operations > Favorites

5

Check the settings.

Check the settings and change or add information as needed.

[Name]

[Number]

[Permission]

Configures permission settings for favorites to determine how they are shared with other
users.

[Destination]

When the job type is [Send] or [FAX], selects the Destination Recall Method.

[Functions]

Add - Confirmation

Sending Job - E-mail

10:10

Cancel

Select the item that you want to change.

Job Type

Number

Owner

Name

Multi Sending

Admin

< Back

1/2

Save

Auto

GB0766_00

GB0057_81

2

3

1

Add - Confirmation

Sending Job - E-mail

10:10

Cancel

Select the item that you want to change.

Job Type

Number

Owner

Name

Multi Sending

Admin

< Back

1/2

Save

Auto

GB0760_00

Number

10:10

(00 - 20)

Cancel

OK

3

GB0766_00

1

2

Permission

10:10

Shared

Private

Cancel

1/1

OK

GB0305_00

Add - Confirmation

Private

10:10

Cancel

Select the item that you want to change.

Destination

Functions

Function Type

Permission

Address Book

Wizard

< Back

2/2

Save

2

GB0766_02

1

2

Destination

10:10

Address Book

1/2

OKCancel

Ext. Address Book

One Touch Key

Address Entry (E-mail)

Add - Confirmation

Private

10:10

Cancel

Select the item that you want to change.

Destination

Functions

Function Type

Permission

Address Book

Wizard

< Back

2/2

Save

2

GB0771_00

GB0766_02

1

2

Functions

10:10

File Format

Cancel

1/6

OK

Original Size

Original Orientation

Duplex

PDF

1-sided

A4

Top Edge on Left

GB0773_00

Add - Confirmation

Private

10:10

Cancel

Select the item that you want to change.

Destination

Functions

Function Type

Permission

Address Book

Wizard

< Back

2/2

Save

2

GB0766_02

1

2

3

3-20

Common Operations > Favorites

If you selected wizard mode, check the function and make changes as necessary.

[Function Type]

6

Register the favorite.

Function Type

10:10

Wizard

Program

< Back

1/1

OK

GB0775_00

Add - Confirmation

Private

10:10

Cancel

Select the item that you want to change.

Destination

Functions

Function Type

Permission

Address Book

Wizard

< Back

2/2

Save

2

GB0766_02

1

2

Add - Confirmation

Sending Job - E-mail

10:10

Cancel

Select the item that you want to change.

Job Type

Number

Owner

Name

Multi Sending

Admin

< Back

1/2

Save

Auto

GB0766_00

3-21

Common Operations > Favorites

Editing and Deleting Favorites

This section describes how to edit name and permission of the registered favorites and how to delete favorites.

1

Display the screen.

2

Edit or delete a favorite.

To edit a favorite

1 Select the favorite you wish to edit.

2 Edit the favorite.

[Name]

[Number]

Favorites

Menu

10:10

1/1

Select the function.

ID Card Copy Paper Saving Copy Scan to PC(Addre

ss Entry)

Scan to PC(Addre
ss Book)

Scan to E-mail(A
ddress Entry)

Scan to E-mail(A
ddress Book)

Application

2

GB0056_00

1

Edit

10:10

Next >Cancel

1/2

01 Sending Job - E-mail

15 ID Card Copy

16 Paper Saving Copy

17 Scan to PC(Address Entry)

Menu

Add

10:10

Close

Edit

Delete

1/1

GB0779_00

1

GB0780_00

2

Favorites:E-mail TX

10:10

Cancel

Job Type

Number

Owner

Name

Multi Sending

01

< Back

1/2

Save

Admin

Sending Job - E-mail

GB0781_00

GB0057_82

2

3

1

Favorites:E-mail TX

10:10

Cancel

Job Type

Number

Owner

Name

Multi Sending

01

< Back

1/2

Save

Admin

Sending Job - E-mail

GB0760_01

Number

10:10

(00 - 20)

Cancel

OK

GB0781_00

1

3

2

3-22

Common Operations > Favorites

[Permission]

Configures permission settings for favorites to determine how they are shared with other users.

3 Register the favorite.

To delete

Select the favorite you wish to delete.

Favorites:E-mail TX

Shared

10:10

Cancel

Functions

Function Type

Permission

< Back

2/2

Save

2

Wizard

Address BookDestination

Permission

10:10

Shared

Private

Cancel

1/1

OK

GB0305_00

GB0781_02

1

2

GB0781_02

Favorites:E-mail TX

10:10

Cancel

Job Type

Number

Owner

Name

Multi Sending

01

< Back

1/2

Save

Admin

Sending Job - E-mail

GB0781_00

1

2

10:10

DeleteCancel

1/2

01 Sending Job - E-mail

15 ID Card Copy

16 Paper Saving Copy

17 Scan to PC(Address Entry)

Delete

Menu

Add

10:10

Close

Edit

Delete

1/1

GB0779_00

1

GB0782_00

2

3

3-23

Common Operations > Favorites

Using Favorites

Call up settings from a favorite.

1

Display the screen.

2

Select a favorite.

When using the wizard mode

1 The registered screens are displayed in order. Make the desired settings.

2 Confirm the settings and start the job.

NOTE

To edit the settings, press [<Back] and make changes as desired.

GB0056_00

Favorites

Menu

10:10

1/1

Select the function.

ID Card Copy Paper Saving Copy Scan to PC(Addre

ss Entry)

Scan to PC(Addre
ss Book)

Scan to E-mail(A
ddress Entry)

Scan to E-mail(A
ddress Book)

Application

Set Combine.
Combine

Off 2 in 1 4 in 1

Others

10:10

Next >Cancel

Density

10:10Adjust the density.

Lighter

< Back

Normal

-3

Darker

-2 -1 0

Next >Cancel

+1 +2 +3

GB0008_99

GB0016_99

GB0057_99

GB0820_00

Confirmation

1Copies

10:10

Cancel

Paper Selection

Zoom

Density

Copies

Auto

100%

< Back

1/6

Start

Press [Start] to start copying.

Normal 0

Use [ ] or [ ] to scroll up and down.

3-24

Common Operations > Favorites

When using the program mode

Select a favorite to call up registered settings.

Press the Start key to start the job.

3-25

Common Operations > Shortcuts

Shortcuts

Frequently used function screens can be registered as shortcuts so that they can be called up easily.

Registering Shortcuts

You can register up to 2 shortcuts for copying functions, sending functions, and functions set for document box.

The following types of shortcuts are available:

1

Display the screen.

Press [Functions] on the Copy, Send, or Document Box screen and then [Add/Edit Shortcut].

2

Select [Add].

3

Select the key.

Select the key to which you wish to register the shortcut.

Private Shortcut Private shortcuts are only available for use by the logged in user. They can only be set while using

user login administration.

Shared Shortcut Shared shortcuts can be used by all machine users. When using user login administration, shared

shortcuts can only be set by users who have logged in as administrators.

NOTE

If you select a shortcut number already registered, the currently registered shortcut can be
replaced with a new one.

Ready to copy. (Full Color)
Functions

Original Size

Close

10:10

Original Orientation

Text+Photo

Full Color

Original Image

1/4

Add/Edit
Shortcut

Color Selection

A4

Top Edge on Left

Ready to copy. (Full Color)
Copy Copies

Paper
Selection

Zoom Density

Duplex Combine Collate

1-sided>>1-sided

A4 100% Normal 0

OnOff

Functions

10:10

Favorites

GB0001_01

GB0002_00

12

Add/Edit Shortcut

Add

10:10Ready to copy. (Full Color)

Edit

1/1

Close

Delete

GB0790_00

10:10Select the key to add shortcut.

Private Shortcut 2

Private Shortcut 1

Cancel

1/1

Next >

Add

Shared Shortcut 1

Shared Shortcut 2

GB0791_00

3-26

Common Operations > Shortcuts

4

Select the function.

Select the function screen to display with the shortcut.

5

Enter the shortcut name.

Up to 24 characters can be entered.

Refer to Character Entry Method on page 11-7 for details on entering characters.

6

Register the shortcut.

Confirm the settings and press [Save]

10:10Select the functions.

Zoom

Density

Duplex

Paper Selection

< BackCancel

1/5

Next >

Add - Functions

GB0792_00

1

2

GB0057_04

Add - Confirmation

Shortcut 1

10:10

Cancel

Ready to copy. (Full Color)

Name

Functions

Number

< Back

1/1

Save

Zoom

Shortcut 1

GB0793_00

3-27

Common Operations > Shortcuts

Editing and Deleting Shortcuts

Change shortcut number/name or delete shortcut.

1

Display the screen.

Press [Functions] on the Copy, Send, or Document Box screen and then [Add/Edit Shortcut].

2

Edit or delete a shortcut.

To edit a shortcut

1 Select the shortcut type and number you wish to edit.

2 Edit the shortcut.

[No.]

[Name]

Ready to copy. (Full Color)
Functions

Original Size

Close

10:10

Original Orientation

Text+Photo

Full Color

Original Image

1/4

Add/Edit
Shortcut

Color Selection

A4

Top Edge on Left

Ready to copy. (Full Color)
Copy Copies

Paper
Selection

Zoom Density

Duplex Combine Collate

1-sided>>1-sided

100% Normal 0

OnOff

Functions

10:10

FavoritesShortcut 1 Shortcut 2

A4

GB0001_04

GB0002_00

12

Edit

10:10Ready to copy. (Full Color)

Private Shortcut 2

Private Shortcut 1

Cancel

1/1

Next >

Shared Shortcut 2

Shared Shortcut 1

Add/Edit Shortcut

Add

10:10Ready to copy. (Full Color)

Edit

1/1

Close

Delete

GB0790_01

GB0796_00

1

2

Number

10:10Ready to copy. (Full Color)

Shortcut 2

Shortcut 1

Cancel

1/1

OK

Edit - Confirmation

Shortcut 1

10:10

Cancel

Ready to copy. (Full Color)

Name

Functions

Number

< Back

1/1

Save

Zoom

Shortcut 1

GB0797_00

GB0794_00

1

2

Edit - Confirmation

Shortcut 1

10:10

Cancel

Ready to copy. (Full Color)

Name

Functions

Number

< Back

1/1

Save

Zoom

Shortcut 1

3

GB0057_60

GB0797_00

2

1

3-28

Common Operations > Shortcuts

3 Register the shortcut.

To delete

Select the shortcut you wish to delete.

Using Shortcuts

The registered shortcut will be displayed on the Copy, Send, FAX*, Print from USB Memory, or
Save to USB Memory or Polling Box* initial screen. Pressing [Shortcut] will switch to the
registered function's screen.

* Only on products with the fax function installed.

Edit - Confirmation

Shortcut 1

10:10

Cancel

Ready to copy. (Full Color)

Name

Functions

Number

< Back

1/1

Save

Zoom

Shortcut 1

GB0797_00

2

1

10:10Ready to copy. (Full Color)

Cancel

1/1

OK

Delete

Private Shortcut 2

Private Shortcut 1

Shared Shortcut 2

Shared Shortcut 1

Add/Edit Shortcut

Add

10:10Ready to copy. (Full Color)

Edit

1/1

Close

Delete

GB0790_01

1

3

GB0798_00

2

Ready to copy. (Full Color)
Copy Copies

Paper
Selection

Zoom Density

Duplex Combine Collate

1-sided>>1-sided

100% Normal 0

OnOff

Functions

10:10

FavoritesShortcut 1 Shortcut 2

A4

GB0001_04

3-29

Common Operations > Quick Setup Wizard

Quick Setup Wizard

Make the following basic settings as instructed by the Wizard:

1

Display the screen.

2

Select a function.

Paper Setup Sets the paper size and media type for the cassettes and the multi purpose tray.

1. Cassette 1 Cassette 1 - Paper Size*, Cassette 1 - Media Type

* This function is displayed when the size dial on the cassette is set to Other.

2. Cassette 2**

** This function is displayed when the optional paper feeder is installed.

Cassette 2 - Paper Size*, Cassette 2 - Media Type

3. Cassette 3** Cassette 3 - Paper Size*, Cassette 3 - Media Type

4. MP Tray MP Tray - Paper Size, MP Tray - Media Type

Energy Saver Setup Configures sleep mode.

1. Sleep Mode Sleep Mode - Sleep Timer

FAX Setup***

*** Only on products with the fax function installed.

Configures basic fax settings.

1. Dialing/RX Mode Dialing/RX Mode - Dialing Mode
Dialing/RX Mode - Reception Mode
Dialing/RX Mode - Auto (DRD)****

**** Auto (DRD) is available for some countries.

2. Local FAX Info. Local FAX Info. - Local FAX Name
Local FAX Info. - Local FAX Number
Local FAX Info. - Local FAX ID
Local FAX Info. - Print Position

3. Sound Volume Speaker Volume, Monitor Volume

4. Rings Normal, Answering Machine, FAX/TEL Switch*****

*****For FAX/TEL Switch, this change is possible with some countries.

5. Redial Redial - Retry Times

System Menu/Counter.
System Menu

Quick Setup Wizard

10:10

Language

Report

Counter

1/5

1

2

GB0054_00

FAX Setup

10:10System Menu/Counter.

Paper Setup

< Back

1/1

Energy Saver Setup

Quick Setup Wizard

GB0840_00

3-30

Common Operations > Quick Setup Wizard

3

Configure the function.

Start the wizard. Follow the instructions on the screen to configure settings.

NOTE

If you experience difficulty configuring the settings, refer to Help Screen on page 3-31.

[End] Exits the wizard. Settings configured so far are applied.

[<< Previous] Returns to the previous item.

[Skip >>] Advances to the next item without setting the current item.

[Next >] Advances to the next screen.

[< Back] Returns to the previous screen.

[Finish] Register the settings and exit the wizard.

FAX Setup

10:10

This wizard will help you set
the basic settings to use the fax.

End Next >

1. Dialing/RX Mode

2. Local FAX Info.

3. Sound Volume

4. Rings

5. Redial

System Menu/Counter.

GB0841_00

Local Fax Info.

10:10

Set the dialing and reception mode.

End Next >

1. Dialing/RX Mode

2. Local FAX Info.

3. Sound Volume

4. Rings

5. Redial

System Menu/Counter.

Skip >>

GB0842_00

3-31

Common Operations > Help Screen

Help Screen

If you have difficulty operating the machine, you can check how to operate it using the touch panel.

When the [?] (help) is displayed on the touch panel, you can press it to display the Help screen.

How to read the screen

Ready to copy. (Full Color)
Paper Selection

Auto

A4 A4

A4 A4

10:10

Cancel OK

Plain Plain

Plain Plain

GB0004_00

Paper Selection

10:10Ready to copy. (Full Color)

Select the cassette or multi purpose tray
with the desired paper size.

Auto: Automatically selects the appropriate
paper size.
Cassette 1: Selects the paper in cassette 1.
Cassette 2: Selects the paper in cassette 2.
Cassette 3: Selects the paper in cassette 3.
MP Tray: Selects the paper in the multi purpose tray.

1/2

Help titles

Displays information about
functions and machine
operation.

Closes the Help screen and
returns to the original
screen.

Scrolls up and down when
the help text cannot be
displayed in its entirety on a
single screen.

GH0001_00

3-32

Common Operations > Canceling Jobs

Canceling Jobs

Cancel any print or send job being executed.

1

Press the Stop key.

2

Cancel a job.

When there is a job is being scanned

Canceling… will be displayed, and the current job will be canceled.

When there is a job printing or on standby

Select the job you wish to cancel and press [Delete].

Canceling printing from a computer

To cancel a print job executed using the Printing System Driver before the printer begins printing, do the following:

1 Double-click the printer icon ( ) displayed on the taskbar at the bottom right of the

Windows desktop to display a dialog box for the printer.

2 Click the file for which you wish to cancel printing and select Cancel from the Document

menu.

NOTE

The current print job is temporarily interrupted. Continues without temporarily interrupting
jobs being sent.

You can also cancel executing jobs and jobs on standby after checking their status.

Refer to

Status / Job Cancel on page 8-1.

10:10Canceling...

Scanned Pages

Cancel

Job No.:0001 Job Name:doc00000120101010101010

GB0222_01

Job Cancel

10:10The job will be canceled.

doc0000952010092810...

Delete CloseMenu

2/30

1/1

0095

Pause All
Print Jobs

1

2

GB0717_00

3

Displays details for individual jobs.

3-33

Common Operations > Using Various Functions

Using Various Functions

This section describes common functionality that can be configured for copying, sending, and the document box.

1

Display the screen.

Press the key of each function.

When using USB memory, plug it into the USB memory slot.

Press [Yes] on the displayed screen.

When printing from USB memory, select the file to be printed and press
[Print].

When storing a document to USB memory, select the folder where the
file will be stored and press [Menu] and then [Store File].

For details, refer to Printing Documents Stored in Removable USB

Memory on page 7-2 or Saving Documents to USB Memory (Scan to
USB) on page 7-5.

2

Select the functions.

Select the functions to use.

Press [Functions] to display all the functions.

Refer to Common Functionality on page 3-34.

NOTE

If the touch panel is turned off, press the Power key and wait for the

machine to warm up.

Ready to copy. (Full Color)
Copy Copies

Paper
Selection

Zoom Density

Duplex Combine Collate

1-sided>>1-sided

A4 100% Normal 0

OnOff

Functions

10:10

Favorites

GB0001_01

3-34

Common Operations > Using Various Functions

Common Functionality

Functionality related to originals

Functionality related to document quality

What do you want to do? Reference Page

Specify the original size. Original Size  page 3-35

Specify the original orientation to scan in the correct direction. Original Orientation  page 3-36

Automatically scan 2-sided originals. Duplex  page 3-37

Scan a large number of originals separately and then produce as one job. Continuous Scan  page 3-39

What do you want to do? Reference Page

Specify the paper size and type. Paper Selection  page 3-41

Collate the output documents in page order. Collate  page 3-42

Adjust the density. Density  page 3-43

Set the resolution at which to scan originals. Scan Resolution  page 3-44

Select original image type for best results. Original Image  page 3-45

Emphasize the outline of texts or lines.

Blur the image outline.

Sharpness  page 3-46

Darken or lighten the background (i.e., the area with no text or images) of originals. Background Density Adjust 

page 3-47

Enlarge or shrink originals according to the sending or storing size. Zoom  page 3-48

Select the file format for images being sent or stored. File Format  page 3-49

Change the color mode. Color Selection  page 3-51

Send notice by e-mail when a job is complete. Job Finish Notice  page 3-52

Add a file name to the job to easily check its status. File Name Entry  page 3-54

Suspend the current job and override it to give a new job top priority. Priority Override  page 3-55

3-35

Common Operations > Using Various Functions

Original Size

Specify the original size to be scanned.

1

Display the screen.

1 Referring to Using Various Functions on page 3-33, display the screen.
2 Press [Functions] and then [Original Size].

2

Select the original size.

Select the original size.

Metric Select from A4, A5, A6, B5, B6, or Folio.

Inch Select from Letter, Legal, Statement, Executive, or Oficio II.

Others Select from 16K, ISO B5, Envelope #10, Envelope #9, Envelope #6, Envelope Monarch, Envelope DL

Envelope C5, Hagaki, Oufukuhagaki, Youkei 4, Youkei 2, or Custom*

* For instructions on how to specify the custom original size, refer to Custom Origina l Size on page 9-9.

NOTE

Be sure to always specify the original size when using custom size originals.

Copy

Send

Scan to

USB

Ready to copy. (Full Color)
Functions

Original Size

Close

10:10

Original Orientation

Text+Photo

Full Color

Original Image

1/4

Add/Edit
Shortcut

Color Selection

A4

Top Edge on Left

Ready to copy. (Full Color)
Copy Copies

Paper
Selection

Zoom Density

Duplex Combine Collate

1-sided>>1-sided

A4 100% Normal 0

OnOff

Functions

10:10

Favorites

2

GB0001_01

GB0002_00

1

Use [ ] or [ ] to scroll up and down.

Original Size - Metric

10:10

1/2

OK

OK< BackCancel

Ready to copy. (Full Color)

A4

A5

A6

B5

Ready to copy. (Full Color)
Original Size

Metric Inch Others

10:10

Cancel OK

GB0025_00

GB0026_00

Use [ ] or [ ] to scroll up and down.

1

2

3-36

Common Operations > Using Various Functions

Original Orientation

Select the orientation of the original document top edge to scan correct direction.

To use any of the following functions, the document's original orientation must be set.

•Duplex

• Combine

When placing originals on the platen

When placing originals on the document processor

1

Display the screen.

1 Referring to Using Various Functions on page 3-33, display the screen.
2 Press [Functions] and then [Original Orientation].

2

Select the function.

Select the original orientation.

Copy

Send

Scan to

USB

Top Edge on LeftTop Edge on Top

Top Edge on Top Top Edge on Left

Ready to copy. (Full Color)
Functions

Original Size

Close

10:10

Original Orientation

Text+Photo

Full Color

Original Image

1/4

Add/Edit
Shortcut

Color Selection

A4

Top Edge on Left

Ready to copy. (Full Color)
Copy Copies

Paper
Selection

Zoom Density

Duplex Combine Collate

1-sided>>1-sided

A4 100% Normal 0

OnOff

Functions

10:10

Favorites

GB0001_01

GB0002_00

1

2

Use [ ] or [ ] to scroll up and down.

Ready to copy. (Full Color)
Original Orientation

Top Edge on Top Top Edge on Left

10:10

Cancel OK

GB0036_00