Toshiba TF831, TF861 User Manual

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Welcome to your fax machine

Exit document extension tray

Exit document tray

Control panel

Recording paper tray

Recording paper cassette

DISPLAY

Displays indications about the operating modes of your fax machine. Your control monitor for all function settings.

Warning lamps

If there is a malfunction on your fax machine, the lamp under the corre-

sponding symbol will light up.

Paper jam: Indicates that there is a document jam or copy paper jam. (see page 115/116)

Paper out: Indicates that the user must replenish the copy paper. (see

page 8)

Toner out: Indicates that the user will use have to replenish the toner. (see page 6)

Drum operating time: Indicates that the printing unit will soon have to be replaced. (see page 5)

Alarm lamp: Indicates an operating malfunction which cannot be clearly identified. Please contact service personnel in these cases.

MENU KEYS

Use these keys to select the menu or a specific menu item. DTMF key (▼) When the pulse dialling mode has been selected (see page 14), this button temporarily switches over the dialling procedure to DTMF.

Recording paper cassette (accessories)

Side cover

Top cover release button

Extension of document tray

DIAL KEYPAD

Used for entering telephone numbers or selecting characters.

MONITOR

When you press this key, the fax machine connects to the line and the speaker enabling the user to listen into the call establishment attempt is activated. The subsequent fax connection is handled directly, i.e. without job administration via the memory.

REDIAL / PAUSE

Activates the last number dialled, inserts a dialling pause.

SPEED DIAL

Press this key to select a stored alphabet dial number, a name or a group.

Line 1 lamp

Indicates transmission on line 1.

Line 2 lamp

Indicates transmission on line 2 (the second line is optional.)

PC COMM lamp

If this lamp flashes, it indicates that data are being transmitted form the PC to the interface (the PC interface is optional).

One-touch dial cover for one-

touch dial keys 36-69 and function keys.

ONE TOUCH DIAL KEYS

Sends documents at the push of a button.

JOB STATUS KEY

You can use this key to query the status of individual jobs.

Telephone connections

Document tray

Control panel release button

Document guides

JOB CANCEL KEY

Use this key if you wish to cancel a job which has been stored or which is due to be handled.

MULTI KEY

To create a group consisting of onetouch dial, ABB dial and manual dial numbers. Available for group dialling as well as for group polling.

MODE KEY, with status lamps

Use this key to select the resolution for the current fax job. The status lamps represent the selected mode. If no status lamp lights up, the STD resolution has been set.

COPY / JOURNAL KEY

The user is able to make copies of documents which have been inserted. If no document has been inserted, press this key to request the journal.

TX REPORT KEY

Use this key to set the output criteria for the transmission report.

ENTER KEY

Activates selected menu items and also used for terminating data input.

STOP KEY

Cancels error messages and terminates menu input.

START KEY

Activates transmission, reception (offhook) and selected menu items.

Welcome to your fax machine

TOSHIBATF 831/861

Preparation

Unpacking ................................................... 4

Remove transport: ...................................... 5

How to install the process unit:................... 5

To make a good impression: the toner pack 6

Connection to the mains............................. 7

How to insert the recording paper: ............. 8

How to install the exit paper tray: ............... 8

Insert memory card(s).... ............................ 9

Installation

The Menu-system ..................................... 10

Enter user name ....................................... 11

Enter terminal ID ....................................... 13

Setting dialling method ............................. 14

Connection to PABX,

obtaining a public line ............................... 15

Set language ............................................ 16

Set date and time..................................... 17

Reception of documents

Set standby mode..................................... 18

Automatic reception ................................. 18

Manual reception ...................................... 18

Reception reduction ................................. 19

Memory reception ..................................... 20

SECURE RX............................................... 21

Activate and deactivate

Secure Rx ................................................. 24

Correct sequence of printout .................... 25

Multiple printout ........................................ 26

Cancel reception ...................................... 27

Reception protection ................................ 28

Local copy ................................................ 29

Copy reduction.......................................... 30

Transmit documents

Document format ..................................... 31

Automatic fax messages ........................... 32

Stack mode .............................................. 33

Useful job-management ............................ 34

Important transmission .............................. 35

Direct transmission ................................... 36

Transmission using alpha dial .................... 37

Transmission one-touch dial ...................... 38

Transmission using telephone directory ..... 39

Single multi-address transmission ............. 40

Stored broadcast ...................................... 41

Monitoring (direct) .................................... 42

Monitoring (Job) ....................................... 43

Set resolution ........................................... 44

Set contrast .............................................. 45

Transmission options, ECM on/off ............. 46

Transmission options, number of pages .... 47

Transmission options, secure transmission 48

Transmission options, reduced speed........ 49

Transmission options, send cover sheet .... 50

Transmission options, transmission stamp (if

installed) ................................................... 51

Chain dialling ............................................ 52

Redial ....................................................... 53

Resend (retained job)................................ 54

Cancel a job placed on hold

(with job placed on hold) .......................... 55

Cancel transmission .................................. 56

Polling

Reserve polling .......................................... 57

Polling protection ...................................... 58

Reserve polling, permanent

(general info box) ...................................... 59

Reserve polling, append documents ......... 60

Cancel polling reservation ......................... 61

Single polling ............................................ 62

Multiple polling .......................................... 63

Cancel polling ........................................... 65

Program continous polling......................... 66

Reverse direction ...................................... 68

Store numbers

Alphabet dial memory ............................... 70

Alphabet dial options ................................ 72

Modify ABB numbers ................................. 73

Delete ABB numbers ................................. 74

One-touch dial keys ................................... 75

Cancel one-touch dial keys ....................... 77

Define groups ........................................... 78

Edit groups ................................................ 80

Cancel groups ........................................... 81

Report Prints

Program selection list................................ 82

Transmission reports ................................. 82

Transmission and reception journal ........... 85

Reservation list .......................................... 86

The function list ........................................ 86

The dial number lists ................................. 87

Department list ......................................... 88

Mains error report ..................................... 88

Advanced settings

Delayed fax job ......................................... 89

Set transmission header position .............. 90

Reception bottom line (RTI) ...................... 91

Permanent monitoring .............................. 91

Last-number redial .................................... 92

Adjust ringer volume ................................. 93

Power saver (stand by) .............................. 94

Cost centre administration ........................ 95

Department code ...................................... 96

Modify or delete a department ................. 97

Deactivate department code .................... 98

Cover sheet............................................... 99

Retain jobs .............................................. 100

Query job status ...................................... 101

Line 2 mode (optional) ............................ 102

Basic setting, document length............... 103

Basic setting, transmission memory ........ 103

Basic setting, resolution and contrast ..... 104

Basic setting, ECM (error correction

method ................................................... 105

Basic setting, protected transmission ...... 105

Basic setting, TX stamp (optional) ........... 106

Basic setting,

Superfine reception (only TF 861) ........... 106

Divider sheet ........................................... 107

Additional paper cassettes (optional) ...... 107

Possible problems

Diagnosis programs ................................. 108

Error messages in display ........................ 109

Error codes in journal .............................. 111

Transmission problems ............................ 113

Receiving problems................................. 114

Cleaning document scanner ................... 115

Document jam ........................................ 115

How to clear a recording paper jam ....... 116

Filling the stamp ink ................................ 116

Remote maintenance (COMLINE) ........... 117

Connection to PABX ................................ 117

UK Connection information

UK Connection information ..................... 118

Index

Index ....................................................... 119

TOSHIBATF 831/861

Preparation

Contents

Preparation

Unpacking

When unpacking your machine, please check that all parts shown here are present and in perfect condition.

1. Fax machine

2. User manual

3. Powercable

4. Process unit with toner

The correct location for your fax machine is easily found:

• near a 230 V AC socket*,

• near a telefphone connection, ideally with a single line reserved for your fax machine.

* No other equipment with high power consumption (such as a

photocopier) or equipment which generates electrical noise (such as a radio, computer, radio transmitting and receiving equipment) should be connected to this mains supply.

AC power You will find the mains connection on the back of the machine. The ON/OFF switch is situated above the mains jack. Now switch your machine on.

Please protect your machine from:

vibration

5. Fixer cleaner

6. Exit document tray

7. Recording paper indicator

8. Ozone filter

direct sunlight

dust

humidity

heat

Preparation

TOSHIBA TF 831/861

Preparation

Remove transport fittings:

• Press the unlocking button and open the housing of your fax machine.

• Remove the three cross-head screws which secure the laser unit.

• Screw these screws into the three retainer holes.

• Remove the remaining paper and plastic fittings.

How to install the process unit:

In order to transport or move the machine the toner pack and the process unit has to be removed.

In order to prevent transport damage, the highquality process unit of your new fax machine is delivered in special packaging to provide additional protection. Please follow the enclosed instructions. This is how to install the unit:

Open the top cover

by pressing the release button.

Install the process unit...

by inserting the pins into the lateral guides and then, by applying slight pressure, lower it into the correct position.

A damaged drum will affect the copy quality. Therefore: Never touch the drum surface or expose the drum to sunlight for more than three minutes.

TOSHIBATF 831/861

Preparation

To make a good impression: the toner pack

When installing the machine for the first time or later when the message TONER LOW or TONER EMPTY is displayed, you must replace the toner pack in your fax machine. At the same time also replace the fixer cleaner.

When replacing toner:

Release the green Stopper and pull the pack out of its support in the direction of the arrow, as shown.

When installing for the first time:

Unpack the toner pack supplied.

Do not touch any sensitive parts of the printer system.

First shake the new toner pack,

insert in the direction of the arrow and slide forward.

Now remove the seal.

When holding the protective foil, be sure to avoid contact with any toner residue.

The toner pack latch locks into place with a click.

Replacing the fixer cleaner

(or installing for the first time): If necessary, pull the used cleaner ribbon upwards: when inserting the new cleaner, be sure that the white felt side is facedown.

Do not touch any parts inside the machine other than those

described. The fixer cover can be very hot - even after the machine has been switched off.

Preparation

TOSHIBA TF 831/861

Preparation

Now close the cover

until it locks firmly into place.

Never throw the old pack into an open fire. Use packaging from exchanged parts to ensure proper disposal as inorganic waste.

CAUTION: In case you come into contact with toner:

• Wash hands in cold water and clean thoroughly with soap.

• Wash eyes with plenty of water.

• If you have inhaled toner, breathe deeply in the open air.

• If toner gets in your mouth, wash it out with plenty of water.

• In an emergency, call al doctor.

...and now: the ozone filter

As you see, it is inserted in its support underneath the cover. When inserting, hold the filter only by the ribbons in order to avoid clogging the filter mesh.

Connection to the mains

Telephone connection

Connect your fax machine (LINE jack) to the telephone socket, as shown on the right.

TOSHIBATF 831/861

On/off switch

Power cable

Line 1 Line 2

optional

Preparation

How to insert the recording paper:

Remove the paper cassette

Insert a stack of A4 paper.

Prepare the recording paper by flexing and fanning out the stack to separate the sheets.

Place the paper so that it lies straight in the cassette with the side to be printed facedown and don’t forget:

The paper cassette holds a maximum 250 sheets (80 g/sm).The paper is never stacked above the limit mark. (as shown on the left)

Then: Slide the cassette into the slot

until you hear it lock in place.

Do not use damp, wrinkled on torn paper.

How to install the exit paper tray:

Install the exit paper tray fits in the slots on the left side of the fax.

Preparation

TOSHIBA TF 831/861

Preparation

Insert memory card(s)

1. Switch your fax machine OFF.

Stack memory is deleted when a memory expansion is inserted. Please

ensure that, before the memory expansion is inserted, the memory display is 100 % in order to prevent the transmission job being lost.

2. Open the housing cover.

3. Remove the cover for the memory modules.

4. Insert the memory expansion card so that

the soldered side is pointing upwards. Close the cover for the memory modules. Close the housing cover.

Insert the card into the left-hand slot,

unless another card has already been

inserted. In this case, use the righthand slot.

TOSHIBATF 831/861

Preparation

Installation

The menu system

Your fax machine is equipped with a fourline display which provides you with information concerning all operating modes. This display makes it more easy for you to work with the various functions of your fax machine, and everything is set out in a clear menu. Up to four menu items are displayed on each occasion, and a number is assigned to each of these items. A special group of keys is used for activating the menu as well as for control activities within the various menu levels.

The M key activates the menu and moves the highlight bar up. The N key moves the highlight bar down. The P key selects the appropriate submenu level. The O key selects the superior menu level.

Once a menu item has been selected with the highlight bar via these control keys, it is activated by pressing the ↵(ENTER) key. Alternatively, you can use the START key for this purpose. It may well happen that more than four items are displayed in one menu. In this case, press the M/N control keys several times to display these concealed menu items. Example: Menu 3, 1 (Installation, Setup,

1. Menu item highlighted)

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2.LISTS

3.INSTALLATION

4.MENU LIST

1. CO MM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

ENTER

START

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Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

To select a sub menu, there is no need to see it in the LCD.

The only requirement is that this menu item has to be in the same menu level.

The report is printed.

1. AUTO RECEIVE MODE

2. LANGUAGE

3. TERMINAL ID

4. DATE & TIME

5. DIAL TYPE

6. VOLUME

7. POWER SAVER

8. DEPARTMENT CODE

9. ACCOUNT CODE

10. COVER SHEET

Installation

visible part

One version of the menu selection procedure is to enter the corresponding number of the particular menu item. It is not necessary to press the INPUT button. As soon as the relevant number has been entered, the menu item is executed. This is also applicable for the concealed menu items.

When entries are being made, it is not possible to receive. Because of this, the machine returns to idle status if no entry is made within one minute.

Consider the following example in order to familiarise yourself with the menu system. The system prints out the program selection list, on which you receive the complete menu structure of your fax machine.

TOSHIBA TF 831/861

Installation

Enter user name

In order to ensure that a transmitted fax document can also be uniquely identified, a transmission header is printed on the top 5 mm of the document. This transmission header contains various items of information, incl. the user name and the sender ID of the fax machine which transmitted the documents.

User name:

You can enter any 40 characters (max.) for the user name. Use the number keypad for entering the characters. Several characters are assigned to each number, and the characters can be selected by repeatedly pressing the corresponding key. The following table sets out all characters which are allocated to the various number keys.

Key

Allocated characters

ABC2abcАБВГДЕЖЯабвгдежз

DEF3defИЙКЛийкл

GHI4ghiÌÍÎÏ

JKL5jkl

MNO6mnoСстуфхц

PQRS7pqrs

TUV8tuvЩЪЫЬщъыь

WXYZ9wxyz

(+)0 space Øø!'#S%&*-/:=@?

Place character:

The character of your choice is placed wherever the flashing cursor is located. Please use the O / P keys to control the highlighted input.

Cancel characters:

Move the highlighting to the appropriate position and press the DELETE key on the one-touch dial key field. The character is then deleted and is replaced by an empty character. If you do not wish to have an empty character, press the INSERT key on the one-touch dial keyfield before deleting the character. In this mode, the characters to the right move one position to the left. The insert mode is indicated by a corresponding symbol in the display. Press the INSERT key again to exit this mode.

TOSHIBATF 831/861

Installation

Replace character:

Move the highlighting to the appropriate position and proceed as detailed under the procedure for entering a new character. The character is then overwritten.

Insert character:

Press the INSERT key before you insert a character. To exit this mode, press the INSERT key again.

If a character has just been inserted, you cannot delete it immediately. In this case, move the cursor to the next field and then return immediately to the previous position. The character can then be deleted.

When the name is complete, press the START key.START key.

START key.

START key.START key. Example: TOSHIBA

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4.MENU LIST

SET TERMINAL ID

ID N AME=(MAX40)

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection

Enter the name

Example: Toshiba 1 x 8 > T 7 x 4 > i 7 x 6 > o 6 x 2 > b 9 x 7 > s 5 x 2 > a 6 x 4 > h

SET TERMINAL ID

ID N AME=(MAX40)

TOSHIBA

START

Name is ready...

Confirm with START

Continue with „Enter the terminal ID“

Installation

TOSHIBA TF 831/861

Installation

Enter terminal ID

The terminal ID which is part of the transmissing header contains the number under which your fax machine can be reached. The number should be entered in the international format:

Example: +44-2131-12345678

Fax number Space (to improve legibilitly) Area code (without initial

0) Country code (here: Germany) Plus symbol (for the international form)

In Germany it is obligatory to enter the terminal ID!

If you have installed the second line (optional), enter an additional code.

INT. CODE ? LINE-1

1.ADD +

2.NOT NEEDED

SET TERMINAL ID

TEL N UMBER =(MAX20)

+ J

SET TERMINAL ID

TEL N UMB ER =(MAX20) +44-2131-123456

Continued from “Enter user name”

Option for selecting the national or international form.

Please always select the international form.

Select a menu item

Make your selection

Now enter the code

Insert a pause with pause button

Code is complete...

START

STOP

Confirm with START

Press STOP, return to standby mode

TOSHIBATF 831/861

Installation

Setting dialling method

There are two dialling methods. The pulse-dialling method is normally used in the public switched telephone network. If your fax machine is connected to a PABX, the DTMF dialling method may also be used. As the public network is modernised, this dialling method may also be used in the public network. If you are in any doubt, first try the pulse-dialling method (basic setting). If the dialling procedure fails, try DTMP dialling.

If you have installed a second line (optional), enter the dialling method for each line separately.

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4.MENU LIST

DIAL TYPE LINE-1

1.MF

2.DP

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

The current dialling method is highlighted

Select a menu item

EXCHANGE PSTN

Go to A

SET EXCHANGE TYPE

1.PSTN

2.PABX

EXCHANGE PABX

Go to B

The current connection type is highlighted

Continue with “Connection to main line / PABX’s”

Installation

TOSHIBA TF 831/861

Installation

Connection to PABX, obtaining a public line

The TF 861 can be connected not only to the public switched telephone network (public line) but also to a PABX. In this case, additional parameters have to be entered.

PSTN

SET EXCHANGE TYPE

1.PSTN

2.PABX

Select a menu item

Press STOP, return to standby mode

STOP

PABX

SET EXCHANGE TYPE

1.PSTN

2.PABX

Select a menu item

With PABXs, the public line is obtained in various ways:

• Number Dial one digit (or several digits) in order to obtain the public line

• Earth key Earth potential is connected to the line in order to obtain the public line.

• Flash key With this method of obtaining the public line, the connection circuit is interrupted briefly.

When the method of obtaining a public line has been entered,

you must always press the key "*" before the actual number when you dial your fax partner. This is also applicable for saving the fax numbers (see

page 70ff).

SET ACCESS TYPE

1.EARTH

2.FLASH

3.DIGIT

SET ACCESS TYPE

ACCESS DIGIT = (1-3)

SET ACCESS TYPE

ACCESS DIGIT = (1-3)

Make your selection

Select a menu item

Example: digit

Enter the digit(s) for obtaining public line

Example: 0

Confirm with START

START

Press STOP, return to standby mode

STOP

TOSHIBATF 831/861

Installation

Set language

Your fax machine is set to English. Please carry out the following menu steps if you wish to use another language for the menu and the list prints.

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LANGUAGE

01.EN GLISH

02.ITALIANO

03.DEUTSCH

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

STOP

Press STOP, return to standby mode

Installation

TOSHIBA TF 831/861

Installation

Set date and time

Enter the current date and time at this point so that all details relating to date and time is correct. The internal clock of your fax machine then runs automatically

- even in the event of a power failure.

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1. COMM. OPTIONS

2.LISTS

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4.MENU LIST

SET TIME FORMAT

1.24HOURS

2.12HOURS

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection for 12- or 24-hour format

Select a menu item

Example: 24-hour format

SET DATE & TIME

DD-MM-YY HH:MM WWW 15-03-97 SAT 19:56

START

SET DATA MODE

1.MM-DD-YY

2.DD-MM-YY

3.YY-MM-DD

SET MONTH MODE

1.NUMERIC

2.NAME

Enter the date and the time

Confirm with START

Make your selection for the date format

Select a menu item

Make your selection for the month (using figures or the name)

Select a menu item

Press STOP, return to standby mode

STOP

TOSHIBATF 831/861

Installation

Reception of documents

Set standby mode

Automatic reception

Manual reception

If your fax machine is connected to the PSTN or the PABX, there are two different ways of receiving documents.

If the line is reserved exclusively for fax operation.

If the line is used primarily for telephone traffic. The call must be accepted manually; the

The fax machine switches over to reception as soon as the line rings. (The number of ringing signals before the fax machine switches on can be set by the operator)

The fax machine is always activated, even if the call is initiated by a voice partner.

fax machine is not activated when the line rings. The call must be accepted manually; the fax machine is not activated when the line rings. The call must be accepted by an additional telephone.

If you wish to transmit a document, you must press the

START key of the fax machine. Ensure that any fax calls can be accepted. The START key is only effective when the handset is off-hook.

To set reception mode do the following:

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AUTO REC EIVE MODE

1.AUTO RECEIVE

2.MANUAL RECEIVE

AUTO RECEIVE RING DELAY = (01-05)

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection

1. Automatic reception

2. Manual reception

Select a menu item

Example: Automatic reception

Make your selection for the number of ringing signals before the fax machine connects to the line.

Reception of documents

STOP

START

Enter the required number Confirm with START

Press STOP, return to standby mode

TOSHIBA TF 831/861

Reception of documents

Reception reduction

Your fax machine uses A4 paper. For technical reasons the entire length of this page cannot be used. So the fax machine reduces the length of the incoming document (max. 90%). This means that the received image may be slightly compressed. In general, this effect is not problematical. However, if the sizes of the documents must be absolutely identical, it is necessary to deactivate the reception reduction facility. In this case, that part of the copy which no longer fits on the page is printed out on a second page. If you are able to do without the "rest" of the page, activate the discard facility to suppress printout on the second page.

Original (A4)

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1. CO MM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

RX REDUCTION

1.ON

2.OFF

Reception reduction ON/OFF

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection

1. Reception reduction ON

2. Reception reduction OFF

Select a menu item

Reception reduction: ON

Reception reduction: OFF Discard: OFF

Reception reduction: OFF Discard: ON

STOP

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DISCARD

1.ON

2.OFF

Press STOP, return to standby mode

Discard ON/OFF

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection

1. Discard ON

2. Discard OFF

Select a menu item

Press STOP, return to standby mode

STOP

TOSHIBATF 831/861

Reception of documents

Memory reception

Under certain circumstances, the machine cannot print out any further incoming copies:

• If there is no recording paper

• If there is a paper jam In order to prevent problems with reception, the remaining pages are buffered in the memory of your fax machine. Once the problem has been solved, the document is printed out automatically.

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4.MENU LIST

SET MEMORY RX

1.ON

2.OFF

Memory reception ON/ OFF

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection

1. Memory reception ON

2. Memory reception OFF

Select a menu item

STOP

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MEMORY R EC EPTION

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MEMORY R EC EPTION

Press STOP, return to standby mode

Display messages for memory reception

Display in case of paper low.

Display in case of paper jam.

Reception of documents

TOSHIBA TF 831/861

Reception of documents

SECURE RX

In the SECURE RX mode, the fax machine is ready to receive documents, although the incoming fax documents are not printed out. Instead, they are retained in the machine’s memory for a specific period. This arrangement prevents documents for instance which are received outside office hours from falling into the “wrong hands”. You can specify the period during which SECURE RX is active for each individual day of the week. Outside this period, all stored fax documents are automatically printed out and all further documents are received without any restriction.

Secure RX can only be activated if memory reception has been activated (see page 20).

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4.MENU LIST

SECURE RX

1.SECURITY CODE

2.ACTIVITY MODE

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection

1. Enter / edit security code (see A)

2. Activate Secure RX (only possible if security code is used - see B)

Select a menu item

Enter security

code for first

time

Enter security code

for first time

Security

code edit

Activate / deactivate Secure RX

Go to BGo to A2Go to A1

SECURITY CODE ENTRY NEW CODE SECURITY CODE=

Make your selection for security code

nnnn

Enter the security code

1234

Confirm with START

START

SECURE RX

1.SECURITY CODE

2.ACTIVITY MODE

TOSHIBATF 831/861

Make your selection

1. Enter / edit security code

2. Activate Secure RX (only possible of security code is used)

Reception of documents

Security code edit

SECURITY CODE ENTRY CURRENT CODE SECURITY CODE=

SECURITY CODE ENTRY NEW CODE SECURITY CODE=

START

SECURITY CODE ENTRY NEW CODE SECURITY CODE=

Make your selection for (old) security code

nnnn

Enter the old security code

****

Confirm with START

Make your selection for new security code

nnnn

Enter the new security code

SECURITY CODE ENTRY NEW CODE SECURITY CODE=

START

SECURE RX

1.SECURITY CODE

2.ACTIVITY MODE

9876

Confirm with START

Make your selection

1. Enter / edit security code

2. Activate Secure RX (only possible if security code is used)

Reception of documents

TOSHIBA TF 831/861

Reception of documents

Activate / deactivate

Secure RX

SECURE RX

SECURITY CODE=

SECURE RX

1.ON

2.OFF

SECURE RX

TIME PERIOD =

16:00 - 09:00

Make your selection for the current security code

nnnn

Enter the current security code

Make your selection for configuration of Secure RX

1. Configure and activate Secure RX

2. Deactivate Secure RX

Select a menu item

Make your selection for the period in which Secure Rx is active. (Move the cursor with the F/E keys)

Enter the period

Confirm with START

START

SECURE RX FOR EACH DAY?

1.YES

2.NO

Make your selection for Secure RX

1. Settings for each individual day

2. Same setting for all days

Select a menu item

(Example: Menu item 1)

MONDAY SET ALL DAY SECURE

1.YES

2.NO

Make your selection Is set period applicable for Monday?

1. YES

2. NO

Select a menu item

All days of the week (up to Sunday) can be set individually.

Press STOP, return to standby mode

STOP

TOSHIBATF 831/861

Reception of documents

Activate and deactivate Secure Rx

You can also activate the Secure Rx mode outside the set period, if for instance staff leave the office early. You can also deactivate the Secure Rx mode at any time (assuming that you know the security code) in order to obtain a printout of the saved documents. The Secure Rx mode is then deactivated for the rest of the day. If the appropriate settings are used, this facility is again activated automatically at midnight.

If you wish to reactivate Secure Rx within a specific period, please follow the steps set out on page 23.

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

SECURE RXSHIFT

SECURE RX

1.START

2.STOP

Activate Secure Rx permanently (without time restriction)

Standby mode

Open the one-touch dial cover

Press the Shift key and then the corresponding function key

Make your selection

1. for unlimited Secure Rx mode

2. Deactivate Secure Rx mode

Select a menu item

The Secure Rx mode is now permanently activated without any time restriction.

This mode can be set only if Secure Rx has been configured (see page 23).

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

SECURE RXSHIFT

SECURE RX

1.START

2.STOP

SECURE RX

SECURITY CODE=

nnnn

START

Deactivate Secure Rx for the rest of the day

Standby mode

Open the one-touch dial cover

Press the Shift key and then the corresponding function key

Make your selection

1. for unlimited Secure Rx mode

2. Deactivate Secure Rx mode

Select a menu item

Make your selection for the current security code

Enter the current security code Confirm with START

The Secure Rx mode is now permanently deactivated without any time restriction. The contents of the memory are printed out.

This mode can be set only if Secure Rx has been configured (see page 23).

Reception of documents

TOSHIBA TF 831/861

Reception of documents

Correct sequence printout

If more than one document is transmitted, it is normal to start with the first page. As received copies are printed out face-up, this means that the received stack of documents is in reversed order. This would mean that the first page is the last page to be printed. You can set your fax machine to cope with this factor. Please note that the entire reception procedure is first stored in memory before it is subsequently printed out. If the capacity of the memory is not sufficient, there will be a delay in printing out the documents in the correct sequence.

If you find that the memory is frequently too small, ask your dealer for a memory expansion!

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

1. COMM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

COLLATED PRINT

1.ON

2.OFF

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection

1. Correct sequence printout ON

2. Correct sequence printout OFF

Select a menu item

STOP

Press STOP, return to standby mode

TOSHIBATF 831/861

Reception of documents

Multiple printout

As your fax machine handles all reception jobs via its memory, it is possible for several copies instead of merely one copy to be printed out (up to 99). This means that the operator does not have to go to the photocopier. Please note that great strain is placed on the memory if you increase the number of copies and if several jobs are received simultaneously.

If you find that the memory is frequently too small, ask your dealer for a memory expansion!

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

1. CO MM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

RX MULTI COPY

COPY NUMBER=(01-99)

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection Number of incoming copies

Select the required quantity

Example: 8 copies

RX MULTI COPY

COPY NUMBER=(01-99)

START

STOP

Confirm with START

Press STOP, return to standby mode

Reception of documents

TOSHIBA TF 831/861

Reception of documents

Delete reception

It is not possible to immediately recognise whether your fax machine is transmitting or receiving a document. The LINE 1 and LINE 2 lamps do not provide any specific information in this respect. You can only identify that a document is being received after you press the JOB STATUS key.

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LINE 1 LINE 2

JOB STATUS

LINE-1 RECEIVE FILE NBR = 122

EC 14400 BPS

+44 2131 123456

JOB STATUS

LINE-2 RECEIVE FILE NBR = 123

EC 14400 BPS

+44 2131 123456

JOB CANCEL

P001

Standby mode

The LINE lamp lights up and indicates activity on the line

Press the JOB STATUS key

The current status is displayed (RECEPTION is displayed)

If the second line is also active (optional)

Press the JOB STATUS key (again)

The current status of the second line is displayed (RECEPTION is displayed)

Press the JOB CANCEL key

CANCEL ? FILE NBR = 123

1.YES

2.NO

START

Confirmation prompt

Confirm with START

Current reception is terminated

TOSHIBATF 831/861

Reception of documents

Reception protection

The process of receiving documents is not subject to any restriction in principle. However, if reception protection is activated, it is only possible for the machine to receive fax documents from partners whose fax number is stored in the fax machine. The transmitted code of the transmitter is compared against the contents of your alphabet dial memory or one-touch dial keys. If the comparison is not successful, the transmission is rejected.

Please note that fax reception is

limited when the reception protection facility has been activated. If you have not stored any fax numbers, no further fax documents can be received!

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1. CO MM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

SET PRIVIL EGED RX

1.ON

2.OFF

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection

1. Reception protection ON

2. Reception protection OFF (normal)

Select a menu item

STOP

Press STOP, return to standby mode

Reception of documents

TOSHIBA TF 831/861

Reception of documents

Local copy

You can use your fax machine to make one or more copies (up to 99). You can select a sorter function if several copies of various documents are to be made simultaneously. The copies are sorted and reproduced in the sequence in which the original documents were inserted into the document feed.

Sorter function ON

• Copies are sorted automatically.

• Requires adequate memory (if memory is full, the copying process is terminated. If you find that the memory is frequently too small, ask your dealer for a memory expansion!

• All documents are scanned into the machine, resulting in a longer copying procedure.

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COPY

JOURNAL

COPY PAPER

COLLATE ON OFF COPIES =(1-99)

Standby mode

Load original

Remember: Printed side face down

Document ready

Press COPY key

Make your selection

Activate or deactivate COLLATE

Enter amount of copies

Sorter function OFF

• Copies are sorted manually.

• Not much memory required.

• The copying procedure is shorter.

The copy is also reduced (see

page 30).

The copy is always made with “fine” resolution (see page 44).

Confirm with START

START

TOSHIBATF 831/861

Reception of documents

Copy reduction

If the document to be copied is 10 mm larger than A4 format, the additional length is automatically printed on a second page. If you wish to prevent a second page from being printed, you can activate the copy reduction facility. In this case, the copy is reduced to max. 90%. If the reduction scale is not sufficient, a second page is automatically printed.

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

1. CO MM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

/ /

COPY REDUCTION

1.ON

2.OFF

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection

1. Copy reduction ON

2. Copy reduction OFF

Select a menu item

STOP

Press STOP, return to standby mode

Reception of documents

TOSHIBA TF 831/861

Transmit documents

Document format

The following table gives you an idea of the documents your fax machine can handle.

Please note:

• Documents longer than 420 mm can only be loaded manually.

• If you load several sheets at one time, they should all be of the same size and paper quality.

Single sheet 2 or more sheets

Document size (max) 297 mm (W) x 700 mm (L) 297 mm (W) x 420 mm (L)

Document size (min) 148 mm (W) x 100 mm (L)

Effective scanning width 254 mm

How many sheets Stacks up to can be loaded at 100 sheets A4 one time?

Thickness of paper 0,05 ~ 0,15 mm 0,06 ~ 0,1 mm

Quality of paper Uncoated on both sides

Problem documents ...

May not feed. This applies to

• torn, wrinkled or damp pages

• folded pages or pages with holes

• transparent pages or pages with a smooth, shiny finish

• textile or metallic douments

There are two ways of avoiding this problem:...

...by photocopying or using a carrier sheet.

Your TOSHIBA dealer can supply you with the necessary carrier sheets.

How to use carrier sheets:

Place your document face-up on the carrier sheet under the transparent cover. Carrier sheets can be used like normal documents except for one restriction: only one carrier sheet can be fed at one time.

How to load documents correctly

Remove any paper clips, staples and similar objects before transmitting the document. If you intend to load documents which are longer than A4 format, you should pull out the extension of the document support. Push the side paper guide up against the document(s). Now place your document(s) on the document tray

- up to 50 at one time - as shown.

All documents must be inserted face down!

Adjust the document guides to the edges of the sheets. After 2 seconds, your document will be automatically pulled in by about 2 cm.

TOSHIBATF 831/861

Transmit documents

Automatic fax messages

To send fax messages in the traditional manner: Insert document(s), enter the fax number and the connection is automatically established. The fax machine reads the documents into memory and then transmits them. The advantage for the user: The document feed is only ever used for a brief period of time; irrespective of whether a fax is being transmitted or not. (please also refer to page 33, Transmission from memory). If you decide to use the listening-in version (see page 42) , you can also acoustically monitor the call establishment process. This is useful whenever you have problems with establishing a connection. The reason is frequently a wrong number, or a fax machine which is not ready to receive.

The free memory display varies depending on the utilisation level of stack memory.

*) If a transmission error occurs, an

appropriate comment appears in the display. However, this does not have

any effect on the subsequent transmission or reception mode of the fax machine. To clear this error message

from the display, press the STOP key. Please refer to page 113 for troubleshooting.

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % ENTER TEL NUMBER,

COMM. RES ERVATIO N

TEL NUMBER=(MAX128)

021311234567

START

READING INTO MEMORY FILE NBR = 01 RESIDUAL MEMORY 99 %

Standby mode

Load original

Remember: Printed side face down

Document ready To remove the document from the document feed, press the STOP key again.

Enter the fax number

The entered fax number is displayed. Any corrections can be made using the F -key, or the complete number can be cleared by pressing the STOP key. To remove the documents from the document feed before they are processed, press the STOP key again.

Confirm with START

While the document is being read into the machine: The machine displays the job number (file number) and current memory capacity.

Transmit documents

LINE x is lit

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 78 % LOAD DOCUMENT

The corresponding line lamp lights up as soon as the fax machine connects to the line.

The display indicates normal transmission or reception mode during this process.*)

TOSHIBA TF 831/861

Transmit documents

Stack mode

A frequently encountered problem with fax machines is that the document tray is blocked while a document is being transmitted; no other documents can be transmitted while the fax machine is transmitting or receiving documents.

This is different with your fax machine:

All documents are read into the memory and are then transmitted from this memory. Incoming documents are also read into the memory before they are printed out. The advantage of this method is that the document tray is virtually always free and that documents can be transmitted almost irrespective of the transmission or receiving status of the fax machine. Each procedure is known as a job. A job may consist of one or more documents which you can transmit to your partners. A job can also be a multi-address transmission or a delayed transmission. Your fax machine is able to manage 99 such jobs. Each of these jobs is placed on a stack, from where they are processed in sequence. Your fax machine accepts jobs even while it is transmitting or receiving documents; this means that the document tray is always ready. The fax machine allocates a number to each job, and this number can be viewed via the job list (reservation list) (see page 86). The stack memory is protected via an internal battery. This means that no memory loss occurs if the machine is switched off or if there is a power failure. As soon as the fax machine is switched on again or as soon as the power supply is restored, the job is resumed at the point at which it was interrupted. The bridging period depends on the memory status, although it is at least one hour.

The transmission and reception memory is activated in the

basic setting of the fax machine. You can change these basic settings to suit your individual requirements (see page 103).

Job XX

(e.g. transmission)

Job 2

(e.g. broadcast)

Job 1

(e.g. delayed transmission)

Enter

the jobs

Stack memory

Job XX

Job 4

Job 3

Job 2

Job 1

Print out via

telephone line

TOSHIBATF 831/861

Transmit documents

Useful job management

As the stack memory in your fax machine is so large, it may happen that several jobs have to be transmitted to the same fax number. As a fax connection is used more economically if more data are transmitted, it would make sense to transmit all of these jobs in a single process. Whenever it handles a new job, your fax machine therefore checks the stack to establish whether there are additional jobs with the same fax number. If this is the case, these jobs are handled together irrespective of their position in the stack. The job number of these jobs is retained until stack management encounters the first job of the same fax number. The process is recorded in the transmission journal (see page 85), with an identical sequential number.

In case of delayed transmission the jobs are sent together if time and fax number are equal.

JOB NO. 99

JOB NO. 98

JOB NO. 97

JOB NO. 96

JOB NO. 95

JOB NO. 94

JOB NO. 93

JOB NO. 92

JOB NO. 91

JOB NO. 90

Some jobs of the stack have the same fax number (black).

JOB NO. 99

JOB NO. 98

JOB NO. 97

JOB NO. 96

JOB NO. 95

JOB NO. 94

JOB NO. 93

JOB NO. 92

JOB NO. 91

JOB NO. 90

OUTPUT

LINE TRANSMISSION

The first job with the same fax number pulls the other jobs together.

Transmit documents

TOSHIBA TF 831/861

Transmit documents

Important transmission

The stack of your fax works according to FIFO (first in - first out). This situation can be compared to a queue: The most recently entered job has to wait the longest. This might be problematical for transmitting a certain document, particularly if stack memory already contains several jobs. The “important transmission” function is available for such situations. If this function is selected, the current job is given top priority. This job is carried out immediately after the last action is completed, irrespective of the status of the stack memory.

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RESIDUAL MEMORY 100 % LOAD DOCUMENT

15-03-97 SAT 19:56 TRANSMIT AVAILABLE

RESIDUAL MEMORY 100 % ENTER TEL NUMBER

SHIFT

PRIORITY RESERVE ENTER TEL NUMBER SPEED DIAL KEY OR ONE TOUCH KEY

PRIORITY TX

Standby mode

Load original

Remember: Printed side face down

Document ready

Open the one-touch dial cover

Press the Shift key and then the corresponding function key

Make your selection for Fax number

START

Enter the fax number

or select alphabet dial, one-touch dial or telephone directory (q.v.)

Confirm with START

TOSHIBATF 831/861

Transmit documents

Direct transmission

In the normal transmission mode your fax machine reads all documents into the memory before they are transmitted (see

page 33). If the documents are too large

for the memory or if you have too many documents, you can also send directly from the document tray without reading the documents into the memory.

If you find that the memory is frequently too small, ask your dealer for a memory expansion!

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

SHIFT DIRECT TX

DIRECT TRANSMIT

1.YES

2.NO

Standby mode

Load original

Remember: Printed side face down

Document ready

Open the one-touch dial cover

Press the Shift key and then the corresponding function key

Make your selection for direct transmission

Select a menu item

COMM. RES ERVATIO N

RESIDUAL MEMORY 100 % ENTER TEL NUMBER

START

Enter the fax number

or Select alphabet dial, one-touch dial or telephone directory (q.v.)

Confirm with START

The documents are now transmitted directly via the document feed

Transmit documents

TOSHIBA TF 831/861

Transmit documents

Transmission using alpha dial

Alphabet dialling enables you to enter a double-digit "address" instead of the (frequently-long) fax number of your partner. The real fax number is then permanently stored under this "address". The alphabetic dialling facility thus enables you to save time with frequently used fax numbers.

Please refer to page 70 for details of how to save alphabet dialling numbers.

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15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % ENTER TEL NUMBER

SPEED DIAL

ABB

COMM. RES ERVATIO N

ABB. N UMBER =(1-999)

Standby mode

Load original

Remember: Printed side face down

Document ready

Activate alphabet dial

Make your selection for the alphabet dial number

Enter the alphabet dial number

Example: 1

COMM. RES ERVATIO N

ABB. N UMBER =(1-999)

START

COMM. RES ERVATIO N

ABB. NBR=

Toshiba Europe

Confirm with START

The fax machine displays the selected alphabet dial memory and the fax partner allocated to this memory position. The document is read into memory (see

001

page 32)

TOSHIBATF 831/861

Transmit documents

Transmission one-touch dial

One-touch dialling provides you with a very easy method of dialling the number of your partner. Your can assign any fax numbers to 69 keys. You need to press a key only once in order to reach your partner.

Please refer to page 75 for details of how to store onetouch dialling numbers.

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15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % ENTER TEL NUMBER

01 . . . 69

COMM. RES ERVATIO N

ONE TOUCH=

Toshiba Europe

Standby mode

Load original

Remember: Printed side face down

Document ready

Press the one-touch dial key

Example: one touch 35

The machine displays the selected onetouch dial key and the fax partner assigned to this one-touch dial key.

The document is read into memory (see

page 32)

Transmit documents

TOSHIBA TF 831/861

Transmit documents

Faxing with telephone directory

This type of dialling is similar to the process of searching in a telephone directory. If you enter the initial letter of your fax partner, the machine searches for the corresponding fax number in the alphabet dial memory or on a configured one-touch dial key. This procedure is particularly useful when you know the names of specific fax partners.

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15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 %

ENTER TEL NUMBER

SPEED DIAL

ABB

SEARCH LETTER =

Standby mode

Load original

Remember: Printed side face down

Document ready

Activate directory function

Make your selection

for the initial letter. Please refer to page 11 for entering letters.

Enter the alphabet dial number

Example: “B” *)

SEARCH LETTER =B

BOND BROWN

use the control keys to select the

required name

Confirm with START

START

COMM. RES ERVATIO N

ABB. NBR= BROWN

SEARCH LETTER =

--------------------

The fax machine displays the selected alphabet dial memory and the fax partner allocated to this memory position.

001

The document is read into memory (see

page 32)

This display appears if no name is stored

under the selected letter.

TOSHIBATF 831/861

Transmit documents

Single multi-address transmission

If you intend to send a document to several fax partners as quickly as possible, this function can be used for defining a

single free group

after the procedure is completed. Up to 309 users can be grouped together in this way from one-touch dial memories, alphabet dial memories or user-defined numbers.

USER-DEFINED GROUP

FAXNO.

or or or

ABB.

or or or

ONE

TOUCH

GROUP

. The group is cancelled

Permanently stored groups (see

page 78), can also be integrated

into the group in this way.

••••

FAXNO. FAXNO.

ABB. ABB.

ONE

TOUCH

or or

GROUP GROUP

ONE

TOUCH

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % ENTER TEL NUMBER

MUL TI

MULTI GROUP ENTER TEL NUMBER

SPEED DIAL KEY OR ONE TOUCH KEY

START

MULTI GROUP

ENTER MORE OR PRESS [START]

Standby mode

Load original

Remember: Printed side face down

Document ready

Press the MULTI key

Make your selection for fax number (page 32), alphabet dial (page 70) one-touch dial (page 75) telephone directory (page 39) group (page 38)

Confirm with START

(depending on selected action)

Make your selection for further group elements

- or -

Confirm with START

Transmit documents

START

The document is read into memory (see

page 32)

TOSHIBA TF 831/861

Transmit documents

Stored broadcast

If you have a fixed group of fax partners to whom you frequently have to send broadcast fax messages, the stored broadcast facility is just what you need.You can store 50 different group of your choice. Additional you can assign each group to a one-touch dial key. Multiadress transmission is then carried out by pressing the appropriate one-touch dial key.

One-touch dial key

999 421 338 333 240 235

•

• 4 3 2 1

Alphabet dial memory

ZW XX

3333335

Group XX

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15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % ENTER TEL NUMBER

SPEED DIAL

ABB

COMM. RES ERVATIO N

GROUP NBR =(1-1999)

Broadcast via group number

Standby mode

Load original

Remember: Printed side face down

Document ready

Press the SPEED DIAL key 3 times

Make your selection for group number

Enter group number

Please refer to page 78 for details of how to program permanent groups.

COMM. RES ERVATIO N

GROUP NBR =(1-1999)

START

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15-03-97 SAT 19:56 TRANSMIT AVAILABLE

RESIDUAL MEMORY 100 % ENTER TEL NUMBER

01 . . . 69

0007

Confirm with START

The document is read into memory (see

page 32)

Broadcast via one-touch dial key

Standby mode

Load original

Remember: Printed side face down

Document ready

Press one-touch dial key under which a group is stored

The document is read into memory (see

page 32)

TOSHIBATF 831/861

Transmit documents

Monitoring (direkt)

If the operator listens into a fax transmission, the call establishment attempt is played back via the built-in speaker. This provides you with an additional acoustic check of the call establishment procedure. This is a valuable asset whenever a call is not established. The reason is frequently a wrong number or a fax machine which is not ready to receive.

With the listening-in alternative, the document is not read into

the memory; it is retained on the tray until the receiving fax machine has been contacted.

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15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % ENTER TEL NUMBER

MON ITOR

ON HOOK

TEL NUMBER=

Standby mode

Load original

Remember: Printed side face down

Document ready

Activate monitoring

Make your selection for the fax number

Enter the fax number

ON HOOK

TEL NUMBER=

1234567

START

Dialling starts

As soon as you hear the other fax machine (constant whistle)

...confirm with START

The document is transmitted immediately (without being read into memory).

Transmit documents

TOSHIBA TF 831/861

Transmit documents

Monitoring (Job)

With this listening-in version, the document is read into memory. The listening-in facility is linked

to the job as an additional option.

Please follow the descriptions of page 91

all all

all outgoing fax transmissions are to be

all all

played back via the loudspeaker.

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15-03-97 SAT 19:56 TRANS MIT AVAILABLE RESIDUAL MEMORY 100 %

ENTER TEL NUMBER

1. CO MM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

Standby mode

Load original

Remember: Printed side face down

Document ready

Start the menu

The first 4 menu items are displayed

Select a menu item

LINE MONITOR

1.ON

2.OFF

CO MM. RES ERV ATIO N

RESIDUAL MEMORY 100 % ENTER TEL NUMBER

START

Select a menu item

Make your selection for fax number, alphabet dial, one-touch dial or telephone directory

Confirm with START

The document is read into memory (see

page 32)

TOSHIBATF 831/861

Transmit documents

Set resolution

In its basic setting, your fax machine uses high resolution for transmitting or copying your documents. You can also adjust the resolution to suit the particular documents. Use the following as a rough guide:

STD (basic setting)

For hand-written or typewritten

documents

FINE For documents with small type

such as newspapers and diagrams

SF For documents with very small

and detailed diagrams

GREY 64 grey stages for photographs

or colour documents

For the grey stages, you can

choose between fine and super-

fine (SF)

If the resolution is increased or if

the grey stage mode is selected,

the transmission time is lengthened (this involves additional costs!), as more lines or more information are transmitted.

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15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % ENTER TEL NUMBER

MODE

FINE

U-FINE

HALFTONE

Standby mode

Load original

Remember: Printed side face down

Document ready

Press „MODE“

Press the RESOLUTION key several times to make the required setting.

The setting selected in this way is only applicable for the current job. When the document has been read in, the resolution is reset to the default value.*

Dialling the fax partners

*) Please refer to page 104 if you wish to

change the BASIC SETTING for resolution.

Transmit documents

TOSHIBA TF 831/861

Transmit documents

Set contrast

Where the print on documents is weak or where colour character sets are used, it is possible that some characters might not be transmitted. In such cases, you should set the contrast to darker. On the other hand, some documents contain characters in coloured fields. In such cases, you should set the contrast to ligther. You can judge the effect of this setting and thus also the quality of your fax transmission - by using the self-copy facility (see page 29).

*) Please refer to page 102 if you wish to

change the basic setting of the contrast.

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 %

ENTER TEL NUMBER

SHIFT

CONTRAST

Standby mode

Load original

Remember: Printed side face down

Document ready

Open the one-touch dial cover

Press the Shift key and then the corresponding function key

SET CONTRAST

1.NORMAL

2.DARKER

3.LIGHTER

COMM. RES ERVATIO N

RESIDUAL MEMORY 100 % ENTER TEL NUMBER

Make your selection for the contrast setting

Select a menu item

The setting which has now been selected is applicable only for the current job. When the document has been read in, the contrast is reset to the default value.*

Dialling the fax partner

TOSHIBATF 831/861

Transmit documents

Transmission options, ECM on/off

Your fax machine is equipped with an error correction facility (ECM). If your fax partner also has an error correction facility, this permits error-free fax transmission. One effect linked with ECM is that the transmission time increases if there are any problems on the line. This may involve very high costs with oversees calls. For this reason, the error correction facility can be temporarily disabled.

If the error correction mode is

disabled in the basic setting

(see page 105), ECM is temporarily enabled using the adjacent method.

*) Please refer to page 105 if you wish to

change the basic setting of the error correction mode.

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 %

ENTER TEL NUMBER

1. COMM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

Standby mode

Load original

Remember: Printed side face down

Document ready

Start the menu

The first 4 menu items are displayed

Select a menu item

SET ECM

1.ON

2.OFF

COMM. RESERVATION

RESIDUAL MEMORY 100 % ENTER TEL NUMBER

The fax machine displays the current setting

Select a menu item

The setting which is now selected is applicable only for the current job. When the document has been read in, the setting is reset to the default value.*

Dialling the fax partner

Transmit documents

TOSHIBA TF 831/861

Transmit documents

Transmission options, number of pages

Before sending a document, you can use this option to enter the number of pages being sent. The until will compare the number of pages actually sent with the number you entered.

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % ENTER TEL NUMBER

1. COMM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

Standby mode

Load original

Remember: Printed side face down

Document ready

Start the menu

The first 4 menu items are displayed

Select a menu item

PAGE NUMBER

PAGE NUMBER =(1-99)

START

COMM. RES ERVATIO N

RESIDUAL MEMORY 100 % ENTER TEL NUMBER

Make your selection for the number of pages

Enter the page number

Confirm with START

Dialling the fax partner

TOSHIBATF 831/861

Transmit documents

Transmission options, protected transmission

The transmission of documents is restricted! Your are now able to transmit only to fax machines whose code has been stored as a fax number in your alphabet dial memory. You can thus transmit your documents only to certain partners.

*) Please refer to page 105 if you wish to

change the basic setting of transmission protection.

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % ENTER TEL NUMBER

1. CO MM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

Standby mode

Load original

Remember: Printed side face down

Document ready

Start the menu

The first 4 menu items are displayed

Select a menu item

SET SECURITY TX

1.ON

2.OFF

COMM. RES ERVATIO N

RESIDUAL MEMORY 100 % ENTER TEL NUMBER

The fax machine displays the current setting

Select a menu item

The selected setting is applicable only for the current job. When the document has been read in, transmission protection is reset. *

Transmit documents

TOSHIBA TF 831/861

Transmit documents

Transmission options, reduced speed

When documents have to be transmitted overseas or if the error ratio increases, you should reduce the transmission speed in order to avoid errors. As is the case in traffic, speed has to be adapted to meet the specific circumstances!

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 %

ENTER TEL NUMBER

SHIFT

LOW SPEED TX

1.9600BPS

2.4800BPS

3.OFF

LOW SPEED TX

Standby mode

Load original

Remember: Printed side face down

Document ready

Open the one-touch dial cover

Press the Shift key and then the corresponding function key

Make your selection for transmission speed

3: Maximum speed (TF861: 33.600BPS / TF831:14.400BPS)

COMM. RES ERVATIO N

RESIDUAL MEMORY 100 % ENTER TEL NUMBER

Select a menu item

The selected setting is applicable only for the current job.

Dialling the fax partner

TOSHIBATF 831/861

Transmit documents

Transmission options, send cover sheet

The cover sheet is a form which is placed in front of your fax transmission. It is used as a tool to enable an incoming fax to be classified more easily. The information on the cover sheet is entered via the numeric keypad (see

page 11).

If you wish to use this option,

you must first enable the cover

sheet function (see page 99).

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % ENTER TEL NUMBER

SHIFT

COVER SHEET

1.ON

2.OFF

COVER SHEET

Standby mode

Load original

Remember: Printed side face down

Document ready

Open the one-touch dial cover

Press the Shift key and then the corresponding function key

Make your selection for sending cover sheet

ENTER REMOTE NAME

START

ENTER YOUR NAME

START

COMM. RES ERVATIO N

RESIDUAL MEMORY 100 % ENTER TEL NUMBER

Select a menu item

Enter the addressee

Confirm with START

Enter the sender

(refer to page 11 for the procedure)

Confirm with START

Dialling the fax partner

Transmit documents

TOSHIBA TF 831/861

Transmit documents

Transmission options, transmission stamp (if installed)

If a document has been successfully transmitted, the transmission stamp prints a symbol on your document. Please ask your TOSHIBA dealer for the transmission stamp.

If the transmission stamp is enabled in the basic setting (see

page 106), it is disabled tempo-

rarily using the adjacent procedure.

The transmission stamp can be used as transmission confirmation only if you have set trans-

mission without memory (see page 36).

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % ENTER TEL NUMBER

SHIFT

SET STAMP TX

1.ON

2.OFF

STAMP TX

Standby mode

Load original

Remember: Printed side face down

Document ready

Open the one-touch dial cover

Press the Shift key and then the corresponding function key

The machine displays the current setting

COMM. RES ERVATIO N

RESIDUAL MEMORY 100 % ENTER TEL NUMBER

Select a menu item

The selected setting is now applicable for the current job.

Dialling the fax partner

TOSHIBATF 831/861

Transmit documents

Chain dialing

When dialling unabbreviated numbers, the number can be made up of various parts. You are able to combine all forms with each other:

• One-touch dialling (see page 75)

• Dialling with telephone directory

function (see page 39)

• Dialling with alphabet number (see

page 70)

• Dialling via the numeric keypad

• Dialling pause (using the PAUSE key)

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % ENTER TEL NUMBER

SHIFT

CHAIN DIAL COMM. ENTER TEL NUMBER ENTER ABB. NBR OR ONE TOUCH KEY

CHAIN DIAL COMM

Standby mode

Load original

Remember: Printed side face down

Document ready

Open the one-touch dial cover

Press the Shift key and then the corresponding function key

Make your selection the fax number can be made up of various items of input

01 . . . 69

SPEED DIAL

ABB

START

Enter the number(s)

when you are ready.

Confirm with START

Dialling the fax partner

Transmit documents

TOSHIBA TF 831/861

Transmit documents

Redial

If it was not possible for your fax message to be sent, this may be due to various reasons (please read page 113). One reason may be that the other fax machine is busy. In this case, it would make sense to call your partner again at a later time. This is done automatically by your fax; it attempts to send the fax message again approx. every 2 minutes.

You are able to individually set the period between the call redial attempts and also the

number of redial attempts (see page 92).

Manual call redial (from memory):

If the memory contains a job which you wish to redial immediately, you can select this job and manually select the redial procedure (see adjacent diagram).

Manual call redial (from document feed):

If you have established a call via the MONITOR key, you can activate the redial function by pressing the REDIAL/ PAUSE key.

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 75 % LOAD DOCUMENT

REDIAL

PAUSE

REDIAL [ENTER]:START

[G]:PREVIOUS SCREEN [H]:NEXT SCREEN

after 5 seconds

SINGLE TRANSMIT

Toshiba Europa 21-03-97 19:33

FILE NBR = 008

Manual call redial (from memory)

Standby mode

Requirement: There must be at least one job which has already been dialled and not transmitted.

Press the REDIAL/PAUSE key

Make your selection for selecting the required job

The first available job is displayed. Please refer to page 56 for details of the job format.

Select the job which you want to redial.

Confirm with START

START

REDIAL

NUMBER NOT LISTED

The job is carried out again.

If there is no job available for the redial facility, the machine displays the following message:

TOSHIBATF 831/861

Transmit documents

Resend (retained job)

If your fax machine is set to retain a job (see page 100) you can resend this job by the following procedure. Because an incomplete job is frequently attributable to a wrongly entered fax number, the fax number can also be changed. The criteria applicable for a “fresh” job are applicable for the newly activated job.

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 77 % LOAD DOCUMENT

SHIFT

RECOVERY TRANSMIT [ENTER]:START

[CANCEL]:DELETE [GH]:SEARCH

RECOVERY TX

after 5 seconds

SINGLE TRANSMIT

Toshiba Europa 21-03-97 19:33

FILE NBR = 008

Standby mode

Open the one-touch dial cover

Press the Shift key and then the corresponding function key *

Make your selection for selecting the required job

The first available retained job is displayed. Please refer to page 56 for details of the job format.

Select the job which you wish to activate.

SINGLE TRANSMIT BOND

21-03-97 19:45

FILE NBR = 007

START

SINGLE TRANSMIT

1.START

2.MODIFY

TEL N UMBER=(MAX128) 987654321

START

Confirm with START

Make your selection for retransmitting/changing the held job

Selection 1: Job is activated unchanged Selection 2: Change the current fax number

If changed: Original fax number can be overwritten.

Confirm with START

*) If no job is retained, the following

error message is display:

Transmit documents

NO ENTRY

*) If the “retained job” function is not

activated, the following error message is display:

NOT ALLOWED NOW

TOSHIBA TF 831/861

Transmit documents

Cancel a retained job (with retain job)

If your fax machine is set to retain job (see page 100), you can use the following steps to cancel the retained job.

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 77 % LOAD DOCUMENT

SHIFT

RECOVERY TRANSMIT [ENTER]:START

[CANCEL]:DELETE [GH]:SEARCH

RECOVERY TX

after 5 seconds

SINGLE TRANSMIT

Toshiba Europa

21-03-97 19:33

FILE NBR = 008

Standby mode

Open the one-touch dial cover

Press the Shift key and then the corresponding function key

Make your selection for selecting the required job

The first available retained job is displayed.

Please refer to page 56 for details of the job format.

SINGLE TRANSMIT BOND

21-03-97 19:45

FILE NBR = 007

JOB CANCEL

DELETE? FILE NBR = 007

1.YES

2.NO

START

Select the job which you want to cancel.

Press the JOB CANCEL key

Confirmation prompt

Confirm with START

Selected job is cancelled

TOSHIBATF 831/861

Transmit documents

Cancel transmission

If you enter the wrong fax number or if you have dialled the wrong fax partner, the relevant job has to be cancelled. It is important to distinguish between a job which is read into memory (stack mode,

page 33) or transmitted directly (direct

transmission, page 36). If the job is read into memory, the current action of the fax machine is not related to the momentary operation of the machine. In order to cancel a specific job, it is necessary to select it specifically from other jobs which are waiting to be handled. This is achieved by “paging” through the job stack.

JOB DELETE

JOB NO. 45

JOB NO. 44 JOB NO. 43

JOB NR. 42

JOB NO. 42 JOB NO. 41 JOB NO. 40 JOB NO. 39 JOB NO. 38 JOB NO. 37 JOB NO. 36

JOB CANCELED

DIAL TYPE LINE-1 FILE NBR = 008

STOP

CANCEL ?

1.123456789

2.NO

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 77 % LOAD DOCUMENT

JOB CANCEL

1.RECEIVE

2.TRANSMIT

3.DOCUMENT

JOB CANCEL [ENTER]:START

]:PREVIOUS SCREEN

[

]:NEXT SCREEN

123456789

Cancel job during “direct transmission”

Fax machine is dialled in direct mode (transmission)

Press STOP

Confirmation prompt

Select a menu item

Job is cancelled

Cancel from stack

Standby mode

Press the JOB CANCEL key

Cancel menu is displayed

Select a menu item

Make your selection for selecting the required job

The job is displayed as follows:

Line 1 Line 2 Line 3 Line 4

been entered, the machine displays

In addition to cancelling a specific job from the stack, you can also cancel the current transmission. For this purpose, please refer to page 101 “query job status”.

SINGLE TRANSMIT BOND

21-03-97 19:45

FILE NBR = 007

Job number (1 - 999)

Date and time

when the job was entered

Name of the fax partner

(if the number is dialled via the

numeric keypad or if no name has

the fax number).

Type of job

after 5 seconds

SINGLE TRANSMIT

Toshiba Europa 21-03-97 19:33

FILE NBR = 008

SINGLE TRANSMIT BOND

21-03-97 19:45

FILE NBR = 007

JOB CANCEL

DELETE? FILE NBR = 007

1.YES

2.NO

START

The first available job is displayed.

Select the job which you wish to cancel.

Press the JOB CANCEL-key

Confirmation prompt

Confirm with START

The selected job is cancelled

Transmit documents

TOSHIBA TF 831/861

Polling

Reserve polling

General:

The polling procedure is used for receiving a document. The difference between polling and “normal” reception is that the call is established by the person wishing to receive the document, and that the call charges are incurred by the person receiving the document. More and more companies are using the polling facility as “FAX on DEMAND”, for instance for providing information such as weather reports, current price lists, stock exchange news, traffic jam predictions, etc. For the polling facility to be used, it must be reserved beforehand.

Reserve polling

Other fax partners can poll information from your fax machine if you set up this facility with this function. Your document which you reserve for polling is read that into the memory of the machine so that the document tray is not blocked.

335

Polling reserved

333335

Connection established

End of polling.

33333335

There are two types of reservation available:

• single reservation:

Your stored document is deleted as soon as the document has been polled.

• permanent reservation:

Your stored document is permanetly available for polling.

Only one document can be reserved for polling.

TOSHIBATF 831/861

Polling

Polling protection

Polling reserved in this manner is not protected. I.e. every fax machine which has a polling facility is able to poll documents from your machine. The polling protection facility is activated in order to prevent unauthorised polling (only possible with single reservation).

Two options are available for polling protection:

1. NUMBER: With this option, you specify the number of the fax machine which is permitted to poll documents from your machine. However, it is essential that the code of the polling fax machine is identical to the number which you enter as polling protection. It is sufficient if you enter the telephone number without the prefix, as the machine only checks as many numbers as you have entered.

2. CODE: If you wish to reserve the polling facility exclusively for TOSHIBA fax machines, you can use the four-digit TOSHIBA code as polling protection. Documents can then only be polled if this code is identical in both fax machines.

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

15-03-97 SAT 19:56 TRANSMIT AVAILABLE

RESIDUAL MEMORY 100 % ENTER TEL NUMBER

SHIFT

POLLING

1.POLLING

2.POLLING RESERVE

3.PROG. CONT. POLL .

POLLING

Reserve single polling

Standby mode

Load original

Remember: Printed side face down

Document ready

Open the one-touch dial cover

Press the Shift key and then the corresponding function key

Make your selection for polling modes

Select a menu item

Only one form of polling reservation is possible at any time.

Please refer to page 61 for details of how to cancel polling reservation.

*) In case of memory overflow, your

dealer is able to offer a memory upgrade. The choice of resolution (see page 44) also has an effect on memory behaviour. The higher the resolution, the higher is the strain placed on memory volume.

SECURITY CODE/TEL?

1.NO

2.SECURITY CODE

3.TEL NO.

POLLING RESERVE

SECURITY CODE=

nnnn

START

POLLING RESERVE

SECURITY TEL=(MAX20)

Polling protection?

1. No polling protection

2. TOSHIBA code

3. Telephone number

4. TOSHIBA code + telephone number

Select a menu item

(Example: 4 = Both)

Make your selection for TOSHIBA code

Enter the TOSHIBA code

Confirm with START

Make your selection For the number (code) of the polling fax machine

Enter the number

Polling

START

Confirm with START

The document will be stored in memory*) and is ready for polling.

TOSHIBA TF 831/861

Polling

Reserve polling, permanent (general infobox)

With permanent polling, the document is retained in the memory of the fax machine so that it can be constantly polled. “FAX on DEMAND” can be configured in this way. Items of information such as weather report, current price lists, stock market news, traffic jam forecasts, etc. can thus be constantly maintained for polling.

Only one form of polling reservation is possible at any one time.

Please refer to page 61 for details of how to cancel polling reservation.

*) In case of memory overflow, your

dealer is able to offer a memory upgrade. The choice of resolution (see page 44) also has an effect on the memory behaviour. The higher the resolution, the greater the strain on the memory volume.

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

15-03-97 SAT 19:56 TRANSMIT AVAILABLE

RESIDUAL MEMORY 100 % ENTER TEL NUMBER

SHIFT

POLLING

1.POLLING

2.POLLING RESERVE

3.PROG. C ONT. POLL .

POLLING

Reserve permanent polling (Infobox)

Standby mode

Load original

Remember: Printed side face down

Document ready

Open the one-touch dial cover

Press the Shift key and then the corresponding function key

Make your selection for polling modes

Select a menu item

The document is read into the memory and is kept available for various polling attempts until it is cancelled *)

TOSHIBATF 831/861

Polling

Reserve polling, append documents

When a document has already been reserved for polling, you can append additional documents or replace these documents. This means that the operator is able to make additions without previously having to cancel the entire job.

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

15-03-97 SAT 19:56 TRANSMIT AVAILABLE

RESIDUAL MEMORY 100 % ENTER TEL NUMBER

SHIFT

POLLING

1.POLLING

2.POLLING RESERVE

3.PROG. CONT. POLL .

POLLING

Add documents

Standby mode

Load original

Remember: Printed side face down

Document ready

Open the one-touch dial cover

Press the Shift key and then the corresponding function key

Make your selection for polling modes

POLLING

1.POLLING

2.PUBLIC FAX M-BOX

ALREADY ASSIGNED

1.CANCEL

2.ADD

3.RETAIN

Select a menu item

Make your selection for reservation type

Select a menu item

Documents can be added only if an existing reserved document is selected

Make your selection

1. Replace the existing contents with the new contents

2. Add the new contents to the existing contents

3. Exit the menu without making any changes

Select a menu item

Polling

TOSHIBA TF 831/861

Polling

Cancel polling reservation

If you have reserved a document for polling, you can cancel the reservation as follows:

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 77 % LOAD DOCUMENT

JOB CANCEL

1.RECEIVE

2.TRANSMIT

3.DOCUMENT

JOB CANCEL [ENTER]:START

[

]:PREVIOUS SCREEN

]:NEXT SCREEN

[

after 5 seconds

POLLING RESERVE

FILE NBR =

Standby mode

Press the JOB CANCEL key

Make your selection for cancel operation

Select a menu item

Make your selection for selecting the required job

The first available job is displayed. Please refer to page 56 for details of the job format

xxx

START

DELETE? FILE NBR =

1.YES

2.NO

JOB CANCELLED

Select the job which you wish to cancel.

Confirm with START

Confirmation prompt

xxx

Select a menu item

The job is cancelled

TOSHIBATF 831/861

Polling

Single polling

If your fax partner has reserved a document for polling, you can poll the document using the procedure described in the following. If you would like to use the facility,facility,

facility, you must first carry out the steps

facility,facility, described on page 89 before proceeding as follows.

delayed pollingdelayed polling

delayed polling

delayed pollingdelayed polling

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

START

LOAD DOCUMENT

IF POLLING PRESS [START]

START

POLLING SECURITY CODE ?

1.YES

2.NO

Standby mode

Enter the fax number of the fax machine from which you wish to poll

Confirm with START

Make your selection for polling protection

1. with TOSHIBA code

2. without polling protection

Select a menu item

WITHOUT PROTECTION

Go to A

WITHOUT

PROTECTION

WITH

TOSHIBA CODE

POLLING

SECURITY CODE=

without protection (A) with TOSHIBA code (B)

WITH TOSHIBA CODE

Go to B

The polling procedure is stored as a job and carried out.

nnnn

Enter the TOSHIBA code

Confirm with START

The polling procedure is stored as a job and carried out.

Polling

START

TOSHIBA TF 831/861

Polling

Multiple polling

It is not only possible to poll documents from a single fax machine; you are also able to use your fax machine to poll documents from several fax machines. You are able to define up to 309 fax partners using any combination of the following:

• User-defined fax numbers

• Alphabet dialling memories

• One-touch dial keys

• Defined groups

If you wish to use the delayed multiple

polling facility

the steps described on page 89 before proceeding as described in the following.

you must first carry out

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

SHIFT

POLLING

1.POLLING

2.POLLING RESERVE

3.PROG. C ONT. POLL .

MUL TI

POLLING

Standby mode

Open the one-touch dial cover

Press the Shift key and then the corresponding function key

Make your selection for polling modes

Select a menu item

Press the MULTI key

MULTI POLLING ENTER TEL NUMBER, SPEED DIAL KEY OR ONE TOUCH KEY

START

MULTI POLLING

ENTER MORE OR PRESS [START]

START

MULTI POLLING SECURITY CODE ?

1.YES

2.NO

Make your selection for fax number (page 32), Alphabet dialling (page 70), One-touch dialling (page 75), Telephone directory (page 39), Group (page 78)

Confirm with START

(depending on selected action)

Make your selection for further group elements

- or -

Confirm with START

Make your selection for polling protection

1. with TOSHIBA code

2. without polling protection

Select a menu item

without protection (A) with TOSHIBA code (B)

WITHOUT PROTECTION

Go to A

TOSHIBATF 831/861

WITH TOSHIBA CODE

Go to B

Polling

WITHOUT

PROTECTION

WITH

TOSHIBA CODE

Multiple polling is stored and carried out as a job.

MULTI POLLING

SECURITY CODE=

START

nnnn

Enter the TOSHIBA code

Confirm with START

Multiple polling is stored and carried out as a job.

Polling

TOSHIBA TF 831/861

Polling

Cancel polling

The process of polling a document is also a job. Proceed as follows if you wish to cancel this polling job:

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 77 % LOAD DOCUMENT

JOB CANCEL

1.RECEIVE

2.TRANSMIT

3.DOCUMENT

JOB CANCEL [ENTER]:START

[G]:PREVIOUS SCREEN [H]:NEXT SCREEN

after 5 seconds

POLLING 12345678

21-03-97 19:33

FILE NBR = 018

Standby mode

Press the JOB CANCEL key

Cancel menu is displayed

Select a menu item

Make your selection for selecting the required polling job

The first available polling job is displayed.

POLLING 998887766

21-03-97 19:45

FILE NBR = 017

JOB CANCEL

DELETE? FILE NBR = 017

1.YES

2.NO

START

Select the job which you wish to cancel.

Press the JOB CANCEL key

Confirmation prompt

Confirm with START

Selected polling job is cancelled

TOSHIBATF 831/861

Polling

Program Continous Polling

The polling procedure is automated with the program continuous polling. During a defined period, your fax machine calls one or more stations in order to poll a document from the station. It is also possible for several procedures to be carried out during the day.

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

SHIFT

POLLING

1.POLLING

2.POLLING RESERVE

3.PROG. CONT. POLL .

PROG. CONT. POLL.

INTERVAL=(10-70)MIN

POLLING

Standby mode

Open the one-touch dial cover

Press the Shift key and then the corresponding function key

Make your selection for polling modes

Select a menu item

Make your selection for the period after which the polling attempt is to be repeated (enter data in steps of 10 minutes)

Enter the periods

PROG. CONT. POLL.

TIME PERIOD =

PROG. CONT. POLL. [GH] FOR SETTING

SCHEDULE =

START

08:00 - 17:00

START

MON -FR I

Confirm with START

Make your selection for the period during which program continuous polling is active. (Move the cursor using the O/P keys)

Enter the period

Confirm with START

Make your selection for the period of the week in which program continuous polling is active (from-to). Use the O/P keys to move the from-to cursor. Use the G/H keys to set the day.

Enter the period of the week

Polling

Confirm with START

START

TOSHIBA TF 831/861

Polling

PROG. CONT. POLL. ENTER TEL NUMBER

SPEED DIAL KEY OR ONE TOUCH KEY

START

MULTI POLLING SECURITY CODE ?

1.YES

2.NO

WITHOUT PROTECTION

Go to A

Make your selection for the numbers of fax partners to be served with program continuous polling.

Enter...

• User-defined numbers (see page 32)

• Alphabet dialling numbers (see

page 70)

• Telephone directory function (see

page 39)

• One-touch dial keys (see page 75)

Confirm with START

Make your selection for polling protection

1. with TOSHIBA code

2. without polling protection

Select a menu item

without protection (A) with TOSHIBA code (B)

WITH TOSHIBA CODE

Go to B

WITHOUT

PROTECTION

WITH

TOSHIBA CODE

MULTI POLLING

SECURITY CODE=

START

Program continous polling is stored and carried out as a job.

nnnn

Enter the TOSHIBA code

Confirm with START

Program continous polling is stored and carried out as a job.

TOSHIBATF 831/861

Polling

Reverse direction

With the reverse direction facility, the machine automatically polls another document after having transmitted a document. For this to be effective, a document must have also been reserved for polling on the receiver side.

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % ENTER TEL NUMBER

1. CO MM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

Standby mode

Load original

Remember: Printed side face down

Document ready

Enter the menu

The first 4 menu items are displayed

Select a menu item

TURNAROUND POLL SECURITY CODE ?

1.YES

2.NO

WITHOUT PROTECTION

Go to A

WITHOUT

PROTECTION

COMM. RES ERVATIO N

RESIDUAL MEMORY 100 % ENTER TEL NUMBER

START

Make your selection for polling protection

1. with TOSHIBA code

2. without polling protection

Select a menu item

without protection (A) with TOSHIBA code (B)

WITH TOSHIBA CODE

Go to B

Make your selection for fax number, alphabet dialling, onetouch dial or telephone directory

Confirm with START

The document is read into memory (see

page 32)

When contact is made with the fax partner, the document is transmitted and the document is subsequently polled.

Polling

TOSHIBA TF 831/861

Polling

WITH

TOSHIBA CODE

TURNAROUND POLL

SECURITY CODE=

START

COMM. RESERVATION

RESIDUAL MEMORY 100 % ENTER TEL NUMBER

START

nnnn

Enter the TOSHIBA codes

Confirm with START

Make your selection for fax number, alphabet dialling, onetouch dial or telephone directory.

Confirm with START

The document is read into memory (see

page 32)

When contact is made with the fax partner, the document is transmitted and the other document is then polled.

TOSHIBATF 831/861

Polling

Store numbers

Alphabet dial memory

The alphabet dial facility enables you to enter a single “address” instead of the fax number of your partner (which is frequently a long number). This “address” can be any number between 1 and 999. The real fax number is stored under this “address”. With frequently used fax numbers, the alphabet dial facility enables you to save time. A further component of the alphabet dial memory is the alternative fax number (second number). It is dialled if no fax connection is established under the normal fax number. It is not essential for the second fax number to be entered. 240 alphabet dial memories are available and the name as well as the number of your partner can be stored in this memory. You can use up to 20 characters of your choice in this memory. (see page 11 enter the user name). It is also not absolutely necessary for this data to be entered. In addition to numbers and names, it is also possible for additional options to be assigned to an alphabet dial memory position (see next page, Alphabet dial options).

Please note that you must press the “*” button before the actual fax number if your fax machine

is connected to a PABX.

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

SHIFT

DIAL ENTRY

1.ABB. NUMBERS

2.GROUP NUMBERS

3.ONE TOUCH KEYS

ENTER ABB. NUMBER OR PRESS [BACK]:TO PREVIOUS [STOP]:TO COMPLETE

TEL LIST ENTRY

Enter alphabet dial number

Standby mode

Open the one-touch dial cover

Press the Shift key and then the corresponding function key

The menu items are displayed.

Select a menu item

Make your selection Enter alphabet dial number(1-999)

Enter the alphabet dial number

Example: 7 Use the O key to correct data input

Confirm with START

If you attempt to store an identical fax number in the alphabet

dial memory, the machine displays an error message. This prevents identical fax numbers from being stored.

Example: Alphabet dial 421:

999 998

•

422 421 420

•

5 4 3 2 1

Fax number (128)

1234567890

2. Fax number (128)

0987654321

Name (20)

BLUME

Options

3. TX REPORT

4. LINE MONITOR

5. LOW SPEED TX

6. SUB ADRESS

7. TEL LINE SELECT

Alphabet dial memory

START

ABB. NBR= 007

TEL NUMBER=(MAX128) 1234567890

START

ABB. NBR= 007

2nd TEL NBR=(MAX128)

Make your selection for first fax number

Enter the fax number

Please note that you must press the “*” button before the actual fax number if your fax machine is connected to a PABX.

Use the O key to correct input

Confirm with START

Make your selection for alternative fax number

Enter the alternative fax number

-and / orskip with START

Store numbers

START

TOSHIBA TF 831/861

Store numbers

ABB. NBR= 007

ID N AME =(MAX 20)

ABB. NBR= 007

ID N AME =(MAX 20) Toshiba

START

COMM. OPTION?

1.YES

2.NO

Make your selection for name

Enter the name

(see scheme page 11)

-and / orskip with START

Confirm with START

Make your selection for options YES: See alphabet dial options page 72 NO: See below

Select a menu item

ABB. NBR= 007 PRESS ONE TOUCH KEY TO ENTER OR [ENTER]:TO SKIP

START

ENTER ABB. NUMBER OR PRESS [BACK]:TO PREVIOUS [STOP]:TO COMPLETE

STOP

Assign the alphabet dial number to the one-touch dial key (see page 75)

For further procedure, see under “onetouch dial keys”

-or-

Confirm with START

Make your selection further alphabet dial numbers

-or-

Press STOP, return to standby mode

TOSHIBATF 831/861

Store numbers

Alphabet dial options

Apart from numbers and names, it is also possible for additional options to be assigned to an alphabet dial memory position:

Delayed Comm

The fax partner is linked to a specific transmission time with this option, e.g. for fax partners in other time zones; this ensures that the documents always arrive during business hours.

Journal

This setting influences the way in which the journal is printed. You can enable or disable this facility with respect to a specific fax partner.

Listening-in

If the listening-in option is activated for a fax transmission, the call establishment attempt is played back via the built-in speaker. This provides the operator with an additional acoustic check of the call establishment procedure. This is useful whenever a connection is not established. The cause is frequently an incorrect number or a fax machine which is not ready to receive.

COMM. OPTION?

1.YES

2.NO

FAX OPTIONS

1.COMPLETE

2.DELAYED COMM.

3.TX REPORT

Procedure up to this menu item: See page 70

Make your selection for options

Select a menu item

Display the first options.

Further options are to be found under the display and can be selected using the N key. The

menu items can of course also be selected directly by entering the specific number.

Low Speed TX

When transmitting documents overseas or when the error ratio increases, you should reduce the transmission speed in order to avoid errors. This is because the process of sending fax documents is like travelling in traffic: Your speed has to be adjusted to suit the particular circumstances! Please note that more time is required to transmit the document when lower transmission speeds are used.

Sub Address

This operating mode is used for faxing documents in PC networks. It is essential to enter the fax number (the number of the fax card in the network) as well as the sub address of the user in the network so that the message can be forwarded within the network.

Tel Line Select (optional)

This option can be used for selecting the outside line (line 1, line 2) via which the document is to be transmitted to the specific fax partner.

Store numbers

TOSHIBA TF 831/861

Store numbers

Modify ABB numbers

If you wish to modify the contents of an alphabet dial number, all you have to do

is simply enter the corresponding alphabet dial number (see under “Alphabet dial number”). If this number has already been used, a further selection option is displayed. All stored data can be overwritten or skipped with the START key. (Example: ABB, NBR. 7, name TOSHIBA):

Error message appears if you try to store the same fax number

again in the alphabet dial memory. This is to avoid storing equal numers.

ABB. NUMBER ENTRY ALREADY ASS IGNED

ABB. NBR= 007 Toshiba

after 2 seconds

ABB. NUMBER ENTRY

1.CANCEL

2.MODIFY

3.RETAIN

ABB. NBR= 007

TEL NUMBER=(MAX128) 1234567890

START

ABB. NBR= 007

2nd TEL NBR=(MAX128) 987654321

Procedure as described under “Enter alphabet dial number”: See

page 70

Display message for existing alphabet dial number

Menu displayed when alphabet dial number already exists

Select a menu item

Option for editing the first fax number

-and/or-

Confirm with START

Option for editing the second fax number

-and/or-

START

ABB. NBR= 007

ID N AME =(MAX20) Toshiba

START

COMM. OPTION?

1.YES

2.NO

ABB. NBR= 007 PRESS ONE TOUCH KEY TO ENTER OR [ENTER]:TO SKIP

Confirm with START

Option for editing the name

-and/or-

Confirm with START

Option for editing Options YES: See alphabet dial options NO: See below

Select a menu item

Assign the alphabet dial number to the one-touch dial key (see page 75)

Confirm with START

START

ENTER ABB. NUMBER OR PRESS [BACK]:TO PREVIOUS [STOP]:TO COMPLETE

Make your selection for further alphabet dial numbers

-or-

Press STOP, return to standby

STOP

TOSHIBATF 831/861

mode

Store numbers

Delete ABB numbers

If you want to delete ABB numbers just enter them. If it is already assigned, you can select how to proceed (Example:ABB, NBR. 7, name TOSHIBA):

ABB. NUMBER ENTRY ALREADY ASSIGNED

ABB. NBR= 007 Toshiba

after 2 seconds

ABB. NUMBER ENTRY

1.CANCEL

2.MODIFY

3.RETAIN

ABB. NUMBER ENTRY ABB. NBR= 007

CANCELLED

after 2 seconds

ENTER ABB. NUMBER OR PRESS [BACK]:TO PREVIOUS [STOP]:TO COMPLETE

Please refer to page 70 for the procedures as described under “Enter alphabet dial number”

Display message for existing alphabet dial number

Menu displayed with existing alphabet dial number

Select a menu item

Make your selection for further alphabet dial numbers

-or-

STOP

Press STOP, return to standby mode

Store numbers

TOSHIBA TF 831/861

Store numbers

One-touch dial keys

The one-touch dialling facility is a very easy method of dialling your partner. You can store fax numbers on 69 keys. You need only press one key in order to dial your partner.

Two options are available.

1. Direct configuration of one-touch dial

keys

Apart from numbers and names,

it is also possible for additional

options to be assigned to a onetouch dial key (see page 73 Alphabet dial options).

If the operator attempts to save

an identical fax number under a

one-touch dial key, the system displays an error message. This prevents identical fax numbers from being saved.

Criteria which can be assigned to a onetouch dial key:

Fax number (128)

ONE TOUCH xx

2. Assign alphabet dial number to a one-

touch dial key When the fax number has been stored in an alphabet dial memory, it can be additionally assigned to a one-touch dial key. This assignation is not subject to any restrictions, i.e. any one-touch dial key can be used (see page 71).

User-defined assignation of alphabet dial memories to one-touch dial keys:

999 998 421 338

333335

240

•

5 4

333335

3 2 1

1234567890

2. Fax number (128)

0987654321

Name (20)

BLUME

Options

3. TX REPORT

4. LINE MONITOR

5. LOW SPEED TX

6. SUB ADRESS

7. TEL LINE SELECT

33335

333335

33335

Alphabet dial memory

ONE TOUCH 1

ONE TOUCH 8

ONE TOUCH 3

ONE TOUCH 24

ONE TOUCH 40

TOSHIBATF 831/861

•

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

SHIFT

DIAL ENTRY

1.ABB. NUMBERS

2.GROUP NUMBERS

3.ONE TOUCH KEYS

ENTER ONE TOUCH KEY

OR PRESS [BACK]:TO PREVIOUS [STOP]:TO COMPLETE

01 . . . 69

ONE TOUCH= 40

TEL NUMBER=(MAX128)

ONE TOUCH= 40

TEL NUMBER=(MAX128) 1234567890

START

ONE TOUCH= 40

2nd TEL NBR=(MAX128)

TEL LIST ENTRY

START

Save fax number directly on onetouch dial key

Standby mode

Open the one-touch dial cover

Press the Shift key and then the corresponding function key

The menu items are displayed.

Select a menu item

Make your selection press required one-touch dial key: closed one-touch dial cover One-touch dial key 1 - 35 open one-touch dial cover: One-touch dial key 36 - 69

Press the one-touch dial key

Example: 40

Make your selection for first fax number

Fax number input

Please note that you must press the ”*” button before the actual fax number if your fax machine is connected to a PABX.

Use the ”O” key to make any corrections.

Confirm with START

Make your selection for alternative fax number

Enter the alternative fax number

-and / orskip with START

Store numbers

ONE TOUCH= 40

ID N AME =(MAX 20)

ONE TOUCH= 40

ID N AME =(MAX 20)

BROWN

START

COMM. OPTION?

1.YES

2.NO

Make your selection for name

Enter the name (refer to page 11 for diagram)

-and / orskip with START

Confirm with START

Make your selection for options YES: see alphabet dial options page 72 NO: see below

ENTER ABB. NUMBER OR PRESS [BACK]:TO PREVIOUS [STOP]:TO COMPLETE

STOP

Select a menu item

Make your selection for further one-touch dial keys

-or-

Press STOP, return to standby mode

Store numbers

TOSHIBA TF 831/861

Store numbers

Cancel one-touch dial keys

If you wish you cancel the contents of a one-touch dial key, simply enter the corresponding one-touch dial key in the menu (see under one-touch dial keys). If this one-touch dial key is already being used, a further selection option is displayed (example: one-touch dial key 1, name TOSHIBA):

ONE TOUCH= 01 ALREADY ASS IGNED

ONE TOUCH= 01 Toshiba

after 2 seconds

ONE TOUCH KEY ENTRY

1.CANCEL

2.RETAIN

ONE TOUCH KEY ENTRY ONE TOUCH= 01

CANCELLED

after 2 seconds

ENTER ONE TOUCH KEY OR PRESS [BACK]:TO PREVIOUS [STOP]:TO COMPLETE

Refer to page 75 for procedure as described under “One-touch dial keys”

Display message for existing one-touch dial key

Menu displayed if one-touch dial key already exists

Select a menu item

Programming of one-touch dial key is cancelled

Make your selection for further one-touch dial keys

-or-

STOP

Press STOP, return to standby mode

TOSHIBATF 831/861

Store numbers

Define groups

If you have a fixed number of partner to whom you frequently send broadcast transmissions, the stored broadcast facility is just what you need. You are permitted to define 50 different groups, whereby each group can be assigned a group number from 1 - 1999 and a name consisting of max. 20 characters. Each group can contain max. 309 fax partners, and these must be stored either in the alphabet dial memory or under the one-touch dial keys.

ONE TOUCH KEY

999 421 338 333 240 235

•

• 4 3 2 1

Alphabet dial

memory

OT XX

3333335

GROUP XX

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

SHIFT

DIAL ENTRY

1.ABB. NUMBERS

2.GROUP NUMBERS

3.ONE TOUCH KEYS

ENTER GROUP NUMBER OR PRESS

[BACK]:TO PREVIOUS [STOP]:TO COMPLETE

TEL LIST ENTRY

Define groups

Standby mode

Open the one-touch dial cover

Press the Shift key and then the corresponding function key

The menu items are displayed.

Select a menu item

Make your selection Group number (1 - 1999)

Enter group number

Example: 444

START

GROUP NBR= 0444

GROUP N AME =(MAX20 )

GROUP NBR= 0444

GROUP N AME =(MAX20 ) SUPERGROUP

START

GROUP NBR= 0444

ENTER ABB. NBR OR [ENTER] TO COMPLETE

Confirm with START

Make your selection for group name

Enter group name (see page 11 for diagram)

Confirm with START

Make your selection for group partner Alphabet dial number -orone-touch dial key

Store numbers

TOSHIBA TF 831/861

Store numbers

Confirm with START

START

GROUP NBR= 0444

ENTER ABB. NBR OR [ENTER] TO COMPLETE

START

GROUP NBR= 0444 PRESS ONE TOUCH KEY TO ENTER OR [ENTER]:TO SKIP

START

ENTER GROUP NUMBER OR PRESS

[BACK]:TO PREVIOUS [STOP]:TO COMPLETE

STOP

Make your selection for further group partner

-or-

Confirm with START

Make your selection for one-touch dial key to which the group is assigned.

-or-

Confirm with START

Make your selection for further groups

-or-

Press STOP, return to standby mode

TOSHIBATF 831/861

Store numbers

Edit groups

If you wish to edit the contents of a group, simply enter the corresponding

group number (see under “Define groups”). If this group number already exists, a further selection option is displayed. All stored data can be overwritten or skipped using the START key. (Example: group number: 444, name: Supergroup)

GROUP NBR ENTRY ALREADY ASSIGNED GROUP NBR= 0444 SUPERGROUP

after 2 seconds

GROUP NBR ENTRY

1.CANCEL

2.MODIFY

3.RETAIN

GROUP NBR= 0444

GROUP N AME =(MAX20 ) SUPERGROUP

START

GROUP NBR= 0444

ENTER ABB. NBR OR [ENTER] TO COMPLETE

Refer to page 78 for procedure as described under “Define groups”

Display message for existing group number

Menu displayed if group number already exists

Select a menu item

Make your selection for new group name

-or-

Confirm with START

Make your selection for group partner If the operator enters existing group partners, they can be cancelled (see following example)

Store numbers

ABB. NBR= 007 CANCEL ?

1.CANCEL

2.RETAIN

GROUP NBR= 0444

ENTER ABB. NBR OR [ENTER] TO COMPLETE

START

GROUP NBR= 0444 PRESS ONE TOUCH KEY TO ENTER OR [ENTER]:TO SKIP

START

ENTER GROUP NUMBER OR PRESS [BACK]:TO PREVIOUS [STOP]:TO COMPLETE

STOP

Enter an alphabet dial number

Make your selection Cancel the selected group partner 1: YES 2: NO

Select a menu item

Make your selection for further group partners

-and/or-

Confirm with START

Make your selection for one-touch dial key to which the group is assigned.

-or-

Confirm with START

Make your selection for further groups

-or-

Press STOP, return to standby mode

TOSHIBA TF 831/861

Store numbers

Cancel groups

If you wish to cancel a group, simply enter the corresponding group number (see under “Define groups”). If this group number already exists, a further selection option is displayed. (Example: group number: 444, name: Supergroup)

GROUP NBR ENTRY ALREADY ASSIGNED GROUP NBR= 0444 SUPERGROUP

after 2 seconds

GROUP NBR ENTRY

1.CANCEL

2.MODIFY

3.RETAIN

GROUP NBR= 0444

CANCELLED

after 2 seconds

ENTER GROUP NUMBER OR PRESS [BACK]:TO PREVIOUS [STOP]:TO COMPLETE

Refer to page 78 for procedure as described under “Define groups”

Display message for existing group number

Menu displayed if group number already exists

Select a menu item

Group is cancelled

Make your selection for further groups

-or-

STOP

Press STOP, return to standby mode

TOSHIBATF 831/861

Store numbers

Report prints

Program selection list

The program selection list provides you with a complete overview of the menu system for your fax machine. It is the only list which can be selected via the main menu item.

Transmission reports

The transmission reports provide you with extensive and individual information concerning the various transmission jobs of your fax machine. You can use a special menu to adjust the appearance of these reports to meet your specific requirements.

ALWAYS

ON ERROR

OFF

PRINT DOCUMENT?

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

Standby mode

Start the menu

1. CO MM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

The first 4 menu items are displayed.

Select a menu item

The report is printed.

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % PRINTING LIST

The transmission report is always printed after every transmission.

The transmission report is printed out only if a transmission error occurs.

The transmission report is never printed out.

The first page of the document can be printed in reduced form on the transmission report. This means that the transmission report can easily be allocated to the document.

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

1. CO MM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

SET TX REPORT

1.ALWAYS

2.ON ERROR

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

The options of the first transmission report can be selected.

Select a menu item

Further transmission reports follow automatically for setting.

Report prints

TOSHIBA TF 831/861

Report prints

The various transmission reports and related options:

Transmission report:

Memory TX report:

TX REPORT

SET MEMORY- TX REPORT

SET MULTI-ADD REPORT

SET MULTI POLL REPORT

MEMORY TRANSMISSION REPORT

FILE NUMBER : 042 DATE : 03-03 14:23 TO- : 541 DOCUMENT PAGES : 01 START TIME : 03-03 14:23 END TIME : 03-03 14:30 SENT PAGES : 01 STATUS : OK FILE NUMBER : 042 *** SUCCESSFUL TX NOTICE ***

Transmission report printed out after every transmission in the “direct transmission mode”. Setting:

• Always printed out

• Printed out only if transmission is errored

Printed out after every memory transmission. Setting:

• Always printed out

• Printed only if transmission is errored

• Printed with/without image of document

Printed out after entire broadcast has been completed. Setting:

• Always printed out

• Printed only if transmission is errored

• Printed with/without image of document

Printed out after entire multiple polling has been completed. Setting:

• Always printed out

• Printed only if transmission is errored

• Never printed out

TIME : 03.03.97 14:23 TEL NUMBER 1 : +44-1234567890 TEL NUMBER 2 : +44-9876543210 NAME : TOSHIBA MARKETING TF861

Explanation: NBR: Lists the communications in the order they occurred

FILE NBR.: Job-Nunber in the stack

DATE: Date

TIME: Time of transmission

DURATION: Gives the length of each communication in minutes and seconds.

TOSHIBATF 831/861

PGS: Gives the number of pages per transmission or reception.

DEPT-NBR: Assigning a department

TO/FROM; Gives ID or telephone number of the receiver or sender

Account: Assigning a account

MODE: Indicates the type of communication:

HS High Speed Transmission, only

between TOSHIBA machines

G3 Communication in stranged groups

operational mode. EC Error correction mode EX Error correction with TOSHIBA fax P Documents were sent/received by

polling M Indicates a memory communication I Infobox F Faxbox

STATUS: (of communication)

OK means successful NG stands for communication error

see: error codes page 111.

Report prints

You can also subsequently request the transmission report for the previous 40 transmissions:

15-03-97 SAT 19:56 TRANSMIT AVAILABLE

RESIDUAL MEMORY 77 %

LOAD DOCUMENT

SHIFT

PREVIEW TX REPORT [COPY]:PRINT REPORT

[

]:PREVIOUS SCREEN

[H]:NEXT SCREEN

PREV. TX REP.

after 5 seconds

FILE NBR = 091 +44-2131-123456

21-03 19:33 OK 01

Standby mode

Open the one-touch dial cover

Press the Shift key and then the corresponding function key

Make your selection for selecting the required entry

The most recent available entry is displayed.

Multi transmission report:

After the successful multi-adress transmission your fax will print a list of all fax partys.

Select the entry which you wish to print.

FILE NBR = 088 +44-2131-123456

21-03 04:25 OK 01

COPY

JOURNAL

MULTI TRANSMISSION REPORT

TIME : 03.03.97 14:23 TEL NUMBER 1 : +44-1234567890 TEL NUMBER 2 : +44-9876543210 NAME : TOSHIBA MARKETING TF861

FILE NUMBER : 0 03

DATE: 03-03 13:12 DOCUMENT PAGES: 01 START TIME: 03-03 13:32 END TIME: 03-03 13:59

SUCCESFUL ONE TOUCH NUMBER 01 GROUP 0001 ALLE ABB. 001 002 003 004

Press the COPY/JOURNAL key

The required transmission report is printed out

Report prints

UNSUCCESFUL PAGES SENT ONE TOUCH NUMBER 01 GROUP 0001 ALLE ABB. 005 15 00

TOSHIBA TF 831/861

Report prints

Transmission and reception journal

Your fax machine will record messages which you transmit or receive in the form of transmission and reception journals. These lists are printed out automatically after every 40 transmissions. You can also manually request the journal at any time. You should file this list as a record of the document jobs; if your fax machine has to be serviced, this list can provide valuable assistance for to cure the problem.

Use the following steps to influence the way in which the journal is printed out in accordance with your requirements:

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

1. CO MM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

JOURNAL

1.MANUAL

2.AUTO

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

The journal options are displayed 1: Printed out only if the JOURNAL key*

is pressed 2: Printed out automatically every 40

jobs

Select a menu item

*) For “manual” output

MANUAL OUTPUT

1.TX & RX JOURNAL

2.TX JOURNAL

3.RX JOURNAL

Output options are displayed 1: Output of transmission and reception

journal 2: Output of transmission journal 3: Output of reception journal

Select a menu item

TRANSMISSION JOURNAL

TIME : 03.03.97 14:23 TEL NUMBER 1 : +44-1234567890 TEL NUMBER 2 : +44-9876543210 NAME : TOSHIBA MARKETING TF861 SCAN COUNT : 150 (00000096) PRINT COUNT : 191 (000000BF) DRUM COUNT : 1480 (000005C8) TONER COUNT : 1 (00000001)

NBR FILE NBR DATE TIME DURATION PGS TO DEPT NBR ACCOUNT MODE STATUS

02 252 09.12 14:21 01/48 01 MAX MEIER EC 310 NG D1

RECEPTION JOURNAL

NBR FILE NBR DATE TIME DURATION PGS FROM DEPT NBR ACCOUNT MODE STATUS

02 252 09.12 14:21 01/48 01 MAX MEIER EC 310 NG D1

TOSHIBATF 831/861

Report prints

Reservation list

This list illustrates the status of stack memory (see page 33). It contains all jobs which have not yet been completed.

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

Standby mode

Open the one-touch dial cover

SHIFT

RESERVATION LIST

Press the Shift key and then the corresponding function key

The reserve list is printed out

RESERVATION LIST

TIME : 03.03.97 14:23 TEL NUMBER 1 : +44-1234567890 TEL NUMBER 2 : +44-9876543210 NAME : TOSHIBA MARKETING TF861

TX/RX FILE NBR FUNCTION PGS MAIL DATE TIME TO

003 MULTI TX 01 03-03 13:32 OT NBR01

POLL/FAX MAILBOX FILE NBR FUNCTION P GS DATE TIME TO

The function list

This list provides information concerning all settings of the fax machine. They correspond with the settings which you have made. Keep this list for any service work which may be necessary.

RECOVERY TX FILE NBR FUNCTION PGS MAIL DATE TIME TO

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

Standby mode

Start the menu

1. CO MM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

The first 4 menu items are displayed.

Select a menu item

The function list is printed out

Report prints

TOSHIBA TF 831/861

Report prints

FUNCTION LIST

TIME : 03.03.97 14:23 TEL NUMBER 1 : +44-1234567890 TEL NUMBER 2 : +44-9876543210 NAME : TOSHIBA MARKETING TF861

AUTO RECEIVE MODE : AUTO

RING DELAY : 1

SYSTEMPASSWORD DIAL TYPE (LINE1) : MF EXCHANGE TYPE : PABX ACCESS TYPE : DIGIT ACCESS DIGIT : 0 RINGER VOLUME : 4 POWER SAVER : OFF

START TIME : 00:00

END TIME : 00:00 ACCOUNT CODE : OFF COVER SHEET : OFF

SCANNER & PRINTER

DOCUMENT LENGHT : 1 m

RX REDUCTION : ON

DISCARD : ON

COPY REDUCTION : OFF

HOME POSITION

RESOLUTION : STD

CONTRAST : NORMAL

MEMORY TX : ON

SECURITIY TX : OFF

COMMUNICATION

PRIVILEGED RX : OFF

EC M : ON

MEMORY RX : ON

TT I : INSIDE

RT I : OFF

U-FINE RECEPTION : ON

REDIAL MODE INTERVAL : 1 MIN

REDIAL MODE COUNTER : 1

MEMORY FUNCTION

COLLATED PRINT : OFF RX MULTI COPY : 1 RECOVERY TX : OFF RX MEMORY LOCK : OFF

MEMORY OPTION : 0MB

JOURNAL

MANUAL : TX&RX AUTO : ON ERROR CODE : ON

COMMUNICATION REPORT

DOCUMENT TX : ALWAYS MEMORY TX : ALWAYS

(IMAGE)

MULTI TX : ALWAYS

(IMAGE)

MULTI POLL : ALWAYS

RECEPTION LIST

LOCAL MAILBOX : OFF REMOTE MAILBOX : OFF

TOTAL PAGE

SCAN : 609 PRINT : 886

JAM COUNTER

DOCUMENT :0 PAPER :0 JAM CODE 01 : 0 JAM CODE 04 : 0 JAM CODE 11 : 0 JAM CODE 12 : 0 JAM CODE 13 : 0 JAM CODE 14 : 0 JAM CODE 21 : 0 JAM CODE 22 : 0 JAM CODE 23 : 0 JAM CODE 24 : 0 JAM CODE 25 : 0

The dial number lists

The dial number lists are made up of the following lists:

• Alphabet dial numbers

• Group numbers

• One-touch dial numbers

• Relay numbers Select a specific list or all lists in order to obtain an overview of the stored numbers.

TOSHIBATF 831/861

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

SHIFT TEL LIST PRINT

TELEPHONE NBRS LIST

1.ALL OF LISTS

2.ABB. NUMBERS

3.GROUP NUMBERS

Standby mode

Open the one-touch dial cover

Press the Shift key and then the corresponding function key

Selection menu for various numbers

1. All lists

2. Alphabet dial numbers

3. Group numbers

4. One-touch dial numbers

Select a menu item

The required list(s) are printed out

Report prints

ONE TOUCH NUMBER INFORMATION

TIME : 03.03.97 14:23 TEL NUMBER1 : +44-1234567890 TEL NUMBER2 : +44-9876543210

NAME : TOSHIBA MARKETING TF861 OT NBR. NAME/FUNCTION ABB./GROUP/TEL NUMBER TIME MON. BPS REPORT LINE STAMP 01 GROUP.NBR. 0001

2 9 ABB. NBR 0 02 GROUP NUMBER INFORMATION

TIME : 03.03.97 14:23

TEL NUMBER1 : +44-1234567890

TEL NUMBER2 : +44-9876543210

NAME : TOSHIBA MARKETING TF861 GROUP NUMBER NAME OT/ABB. NUMBER 001 ALL ABB. 001 002 003 004 ABBREVIATED TEL NUMBER LIST

TIME : 03.03.97 14:23

TEL NUMBER1 : +44-1234567890

TEL NUMBER2 : +44-9876543210

NAME : TOSHIBA MARKETING TF861 ABB.NBR. NAME TEL NUMBER TIME MON. BPS REPORT LINE STAMP 001 FIRST 11

002 601 12

Department list

This list is useful for controlling costs per department. If a mastercode is stored and entered, a five-digit departement code will appear additionally.

15-03-97 SAT 19:56

Standby mode

TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

Start the menu

1. CO MM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

DEPARTMENT CODE LIST

TIME : 03.03.97 14:23 TEL NUMBER 1 : +44-1234567890 TEL NUMBER 2 : +44-9876543210 NAME : TOSHIBA MARKETING TF861

DEPT NBR NAME DEPT CODE TX PGS RX PGS COPY PGS

D01 MASTER 12345 0 0 0 D02

The first 4 menu items are displayed.

Select a menu item

The function list is printed out

An error message is displayed if no departments are defined.

Mains failure report

This list is printed out in the event of memory loss caused by a lengthy power failure. Depending on the charge status of

Report prints

the internal backup battery and the size of image memory, memory loss may occur as early as approx. 30 minutes after the power failure.

TOSHIBA TF 831/861

Advanced settings

Delayed fax job

You can define a specific start time for your fax jobs in order to compensate for any differences in time zones or in order to take advantage of low-rate charges. Again, it is particularly advantageous that your document or documents are not read into memory, as the document feed is not blocked. The subsequent time defined for the action is also not limited to one specific day. You can program the fax job up to 30 days in advance.

The setting of the start time relates to the following fax jobs:

• Single transmission

• Broadcast transmission

• Single polling

• Multiple polling

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

SHIFT

DELAYED COMM. TIME =HH:MM DD

DELAYED COMM

nn:nnnn

Standby mode

Load original

Remember: Printed side face down

Document ready

Open the one-touch dial cover

Press the Shift key and then the corresponding function key

Make your selection for start time (HH:MM) and day (DD)

Enter the start time Example: 22:33 hours on the 18th

DELAYED COMM. TIME =HH:MM DD

23 : 33 18

COMM. RESERVATION

RESIDUAL MEMORY 100 % ENTER TEL NUMBER

If the delayed fax job is to be carried out on the same day, do not enter any information under “DD”.

The following fax job is linked to the start time which has just been set. Any fax job...

• Single transmission

• Broadcast transmission

• Single polling

• Multiple polling

TOSHIBATF 831/861

Advanced settings

Set transmission header position

The transmission header contains the code, the name, time of transmission and the current page number. Normally it appears in the top 5 mm of the incoming copy. If this area contains important information this information is overwritten by the transmission header. In order to prevent this from happening, you are able to displace the transmission header. Accordingly, the transmission header is first printed before the copy is printed. The effect is that the length of the incoming copy is extended by approx. 5 mm.

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

1. COMM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

TTI

1.INSIDE

2.OUTSIDE

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection for transmission header possion

Select a menu item

STOP

Press STOP, return to standby mode

Advanced settings

TOSHIBA TF 831/861

Advanced settings

Reception trailer (RTI)

You can activate the reception trailer facility to ensure that reception of a document is precisely documented. The RTI is printed at the bottom of the incoming copy, and contains the current reception data such as time and date of reception as well as the IDs of the transmitter and receiver.

15-03-97 S AT 19:56

TRAN SMIT AVAILABLE

RESIDUAL MEMORY 100 %

LOAD DOCUMENT

1. COMM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

RTI

1.ON

2.OFF

STOP

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection for reception trailer

Select a menu item

Press STOP, return to standby mode

Permanent monitoring

In this setting, procedures are played back via the speaker.

all all

all transmission

all all

TF831

TF861

15-03-97 S AT 19:56

TRAN SMIT AVAILABLE

RESIDUAL MEMORY 100 %

LOAD DOCUMENT

1. COMM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

LINE MONITOR

1.ON

2.OFF

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection for permanent monitoring 1: ON 2: OFF

Select a menu item

Press STOP, return to standby

STOP

TOSHIBATF 831/861

mode

Advanced settings

Call redial

If the machine is not able to transmit a fax job, the job is retained in memory and the machine attempts to send the fax job again at a later date.

You can set two criteria for this call redial facility:

• Period between the call redial attempts

• Number of redial attempts

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

1. COMM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

REDIAL MODE

1.INTERVAL

2.COUNTER

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

(for TF 831 menu item 06)

Make your selection

Select a menu item

1: see part A 2: see part B

INTERVAL

Go to A

INTERVAL

COUNTER

Go to B

REDIAL MODE

INTERVAL= (01-15 MIN)

STOP

START

REDIAL MODE

COUNTER =(00-14)

Period between call redial attempts

Make your selection call redial interval (default setting: 1 minute)

Enter the required figure

Confirm with START

Press STOP, return to standby mode

Number of call redial attempts

Make your selection Number of call redial attempts (default setting: 3 times)

Advanced settings

START

STOP

Enter the required figure confirm with START

Press STOP, return to standby mode

TOSHIBA TF 831/861

Advanced settings

Set ringer volume

An incoming call sets off the ringer via the speaker. You can adjust the volume of this signal.

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

1. COMM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

SET VOLUME

VOLUME =(1-7)

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection for ringer volume

Enter the required figure

START

STOP

confirm with START

Press STOP, return to standby mode

TOSHIBATF 831/861

Advanced settings

Power saver (stand by)

The printer unit of your fax machine requires a heat source of approx. 170° C in order to be able to print out documents immediately. This heat source is heated at specific intervals in order to maintain the temperature at the required level. This consumes electricity, and the fan also has to run constantly. If you wish to save electric current or prevent the fan noise, you are able to deactivate the permanent heating facility. The heater in such cases would only be activated if a fax document is received or printed out. There is a delay of around 1 minute before documents can be printed out.

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

1. COMM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

SET POWER SAVER

1.ON

2.OFF

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection for power saver 1: Power saver on 2: Power saver off

Select a menu item

SET POWER SAVER

TIME PERIOD = 00:00 - 00:00

START

STOP

Make your selection period for power saver time

Enter 00:00-00:00 to permanently activate the power saver facility (24 hours)

Enter the period

confirm with START

Press STOP, return to standby mode

Advanced settings

TOSHIBA TF 831/861

Advanced settings

Cost centre management

You can allocate any four-digit number to your fax transmissions. This number under the corresponding item in the transmission journal identifies the appropriate job. In this way, special transmission jobs can be linked to specific cost centres. If this function has been activated, your are able to enter the cost centre number before every transmission. Press the START key to skip entry of the cost centre number.

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

1. COMM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

ACCOUNT CODE

1.ON

2.OFF

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection for ACCOUNT CODE 1: Activate cost centre management 2: Deactivate mode

Select a menu item

STOP

Press STOP, return to standby mode

TOSHIBATF 831/861

Advanced settings

Department code

In order to prevent your fax machine from being used by unauthorised persons, you can lock it using a 5-digit code. 50 such codes are possible, and a separate journal is assigned to each of these codes. It is conceivable that this code can be used for setting up a cost centre management system. The fax machine can now only be enabled by entering the relevant department code. The five-digit code is entered and confirmed with the START key.

If a fax is transmitted after being released by the department

code, the name of the corresponding department is displayed in the transmission header of the fax partner.

The code for department

number 01 is the master code.

This code must be entered for creating further department codes or cancelling existing department codes.

If the fax machine has been

enabled by a department code

and if no further action takes place, the code must be entered again after a further approx. 1.5 minutes.

15-03-97 SAT 19:56

TRANSMIT AVAILABLE

RESIDUAL MEMORY 100 %

LOAD DOCUMENT

1. CO MM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

DEPT CODE ENTRY

1.YES

2.NO

MASTER CODE ENTRY

DEPT NBR= 01

DEPT N AME= (MAX 20)

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection for the department code 1: Enter department code 2: Clear and cancel department codes

Select a menu item

Make your selection for the department name (this name appears in the transmission header of the fax partner) (see page 11 for diagram)

Advanced settings

MASTER CODE ENTRY

DEPT NBR= 01

DEPT N AME= (MAX 20)

Ghostbusters

START

MASTER CODE ENTRY

DEPT NBR= 01

MASTER CODE=

START

DEPT CODE ENTRY

DEPT NUMBER=(1-40)

STOP

Enter the department name

confirm with START

Make your selection for department code (use master code when first entered)

nnnn

confirm with START

Make your selection for further departments (2 - 50)

-or-

Press STOP, return to standby mode

TOSHIBA TF 831/861

Advanced settings

Modify or delete a department

Can only be accessed via master code.

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

START

1. COMM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

DEPT CODE ENTRY

1.YES

2.NO

Standby mode

Enter master code (!)

confirm with START

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection for the department code (this menu is available only if the master code is entered)

DEPT CODE ENTRY

DEPT NUMBER=(1-40)

START

DEPT CODE ENTRY

ALREADY ASSIGNED DEPT NBR= xx

Fanny Bones

after 2 seconds

DEPT CODE ENTRY

1.CANCEL

2.MODIFY

3.RETAIN

Select a menu item

Make your selection for required department

Enter the department number

confirm with START

Make your selection

Department 1 cannot be cancelled as it is permanently linked to the master code.

Select a menu item

Proceed as indicated in the menu

Press STOP, return to standby mode

STOP

TOSHIBATF 831/861

Advanced settings

Disable department code

If the department code is disabled, the previously entered departments cannot be accessed by entering the master code again.

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

START

1. COMM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

Standby mode

Enter master code

confirm with START

Start the menu

The first 4 menu items are displayed.

Select a menu item

DEPT CODE ENTRY

1.YES

2.NO

Make your selection

for the department code (this menu can only be accessed by entering the master code)

Select a menu item

The fax machine is permanently enabled

Advanced settings

TOSHIBA TF 831/861

Advanced settings

Cover sheet

The cover sheet is a form which is placed at the head of your fax transmission. It is a tool to enable the operator to classify an incoming fax more easily.

You are able to choose between a “normal” cover sheet which sets out the information in text form and a “personal” cover sheet. With the personal cover sheet, you can add a diagram to the “normal” information. This diagram is scanned into the machine in the same way as a document and is retained in memory as the cover sheet diagram. The following diagram illustrates the relevant area of the document which is subsequently displaced on the cover sheet. All white areas are omitted.

Cover sheet:

top

110 mm150 mm

1333335

Effective area

Space for logos,

graphs, diagrams,

etc.

133333335

Please refer to page 50 for details of how to send the cover sheet.

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

1. COMM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

COVER SHEET

1.ON

2.OFF

WITH DOCUMENT ?

1.ON

2.OFF

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection for cover sheet function

1. Cover sheet is activated

2. Cover sheet is cancelled

Select a menu item

Make your selection for cover sheet character

1. Cover sheet with diagram and text

2. Cover sheet only with text (Example: cover sheet with diagram)

Select a menu item

COVER SHEET

LOAD DOCUMENT

Insert required cover sheet document

confirm with START

START

TOSHIBATF 831/861

The document is saved as the cover sheet diagram

Advanced settings

Retain jobs

If a job cannot be transmitted because for instance the partner fax is busy, your fax machine attempts to redial the number at regular intervals of approx. 2 minutes*. After the XXth* redialling, the job will be automatically deleted from the stack and a transmission report (see page 83) will be printed out. To prevent the deletion of such a job use this procedure. Each job will then be available for a certain time (1-24hours). If this job can not be successfully sent during this period it will be deleted automatically from the memory. Every time you retain a job in memory your fax prints out a transmission report (see page 83) to inform you how long this job will be retained in memory. To send retained jobs see page 54.

*) Depending on setting (see page 92)

If too many documents are

retained in memory, the fax

memory will become full since

every retained job requires

memory.

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

1. COMM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

RECOVERY TRANSMIT

1.ON

2.OFF

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection for retain job

Select a menu item

If you find that the memory is

frequently too small, ask your

dealer for a memory expansion!

RECOVERY TRANSMIT

STORED TIME =(01-24)

START

STOP

Make your selection for retaining time (preset retaining time is displayed)

Input retaining time

-and/or-

confirm with START

Press STOP, return to standby mode

100

Advanced settings

TOSHIBA TF 831/861

Toshiba TF831, TF861 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Welcome to your fax machine

Contents

Preparation

Unpacking

Remove transport fittings:

How to install the process unit:

To make a good impression: the toner pack

Connection to the mains

How to insert the recording paper:

How to install the exit paper tray:

Insert memory card(s)

Installation

The menu system

Enter user name

Enter terminal ID

Setting dialling method

Connection to PABX, obtaining a public line

Set language

Set date and time

Reception of documents

Set standby mode

Automatic reception

Manual reception

Reception reduction

Memory reception

SECURE RX

Activate and deactivate Secure Rx

Multiple printout

Delete reception

Reception protection

Local copy

Copy reduction

Transmit documents

Document format

Stack mode

Useful job management

Important transmission

Direct transmission

Transmission using alpha dial

Transmission one-touch dial

Faxing with telephone directory

Single multi-address transmission

Stored broadcast

Monitoring (direkt)

Monitoring (Job)

Set resolution

Set contrast

Transmission options, ECM on/off

Transmission options, number of pages

Transmission options, protected transmission

Transmission options, reduced speed

Transmission options, send cover sheet

Transmission options, transmission stamp (if installed)

Chain dialing

Redial

Resend (retained job)

Cancel a retained job (with retain job)

Cancel transmission

Polling

Reserve polling

Polling protection

Reserve polling, append documents

Single polling

Multiple polling

Cancel polling

Program Continous Polling

Reverse direction

Store numbers

Alphabet dial memory

Alphabet dial options

Modify ABB numbers

Delete ABB numbers

One-touch dial keys

Cancel one-touch dial keys

Define groups

Edit groups