Toshiba TF831, TF861 User Manual

B C

L K

9 10

12 13 14 15

5 6

16 17

18 19 20

Welcome to your fax machine

Exit document extension tray

Exit document tray

Control panel

Recording paper tray

Recording paper cassette

DISPLAY

Displays indications about the operating modes of your fax machine. Your control monitor for all function settings.

Warning lamps

If there is a malfunction on your fax machine, the lamp under the corre-

sponding symbol will light up.

Paper jam: Indicates that there is a document jam or copy paper jam. (see page 115/116)

Paper out: Indicates that the user must replenish the copy paper. (see

page 8)

Toner out: Indicates that the user will use have to replenish the toner. (see page 6)

Drum operating time: Indicates that the printing unit will soon have to be replaced. (see page 5)

Alarm lamp: Indicates an operating malfunction which cannot be clearly identified. Please contact service personnel in these cases.

MENU KEYS

Use these keys to select the menu or a specific menu item. DTMF key (▼) When the pulse dialling mode has been selected (see page 14), this button temporarily switches over the dialling procedure to DTMF.

Recording paper cassette (accessories)

Side cover

Top cover release button

Extension of document tray

DIAL KEYPAD

Used for entering telephone numbers or selecting characters.

MONITOR

When you press this key, the fax machine connects to the line and the speaker enabling the user to listen into the call establishment attempt is activated. The subsequent fax connection is handled directly, i.e. without job administration via the memory.

REDIAL / PAUSE

Activates the last number dialled, inserts a dialling pause.

SPEED DIAL

Press this key to select a stored alphabet dial number, a name or a group.

Line 1 lamp

Indicates transmission on line 1.

Line 2 lamp

Indicates transmission on line 2 (the second line is optional.)

PC COMM lamp

If this lamp flashes, it indicates that data are being transmitted form the PC to the interface (the PC interface is optional).

One-touch dial cover for one-

touch dial keys 36-69 and function keys.

ONE TOUCH DIAL KEYS

Sends documents at the push of a button.

JOB STATUS KEY

You can use this key to query the status of individual jobs.

Telephone connections

Document tray

Control panel release button

Document guides

JOB CANCEL KEY

Use this key if you wish to cancel a job which has been stored or which is due to be handled.

MULTI KEY

To create a group consisting of onetouch dial, ABB dial and manual dial numbers. Available for group dialling as well as for group polling.

MODE KEY, with status lamps

Use this key to select the resolution for the current fax job. The status lamps represent the selected mode. If no status lamp lights up, the STD resolution has been set.

COPY / JOURNAL KEY

The user is able to make copies of documents which have been inserted. If no document has been inserted, press this key to request the journal.

TX REPORT KEY

Use this key to set the output criteria for the transmission report.

ENTER KEY

Activates selected menu items and also used for terminating data input.

STOP KEY

Cancels error messages and terminates menu input.

START KEY

Activates transmission, reception (offhook) and selected menu items.

Welcome to your fax machine

TOSHIBATF 831/861

Preparation

Unpacking ................................................... 4

Remove transport: ...................................... 5

How to install the process unit:................... 5

To make a good impression: the toner pack 6

Connection to the mains............................. 7

How to insert the recording paper: ............. 8

How to install the exit paper tray: ............... 8

Insert memory card(s).... ............................ 9

Installation

The Menu-system ..................................... 10

Enter user name ....................................... 11

Enter terminal ID ....................................... 13

Setting dialling method ............................. 14

Connection to PABX,

obtaining a public line ............................... 15

Set language ............................................ 16

Set date and time..................................... 17

Reception of documents

Set standby mode..................................... 18

Automatic reception ................................. 18

Manual reception ...................................... 18

Reception reduction ................................. 19

Memory reception ..................................... 20

SECURE RX............................................... 21

Activate and deactivate

Secure Rx ................................................. 24

Correct sequence of printout .................... 25

Multiple printout ........................................ 26

Cancel reception ...................................... 27

Reception protection ................................ 28

Local copy ................................................ 29

Copy reduction.......................................... 30

Transmit documents

Document format ..................................... 31

Automatic fax messages ........................... 32

Stack mode .............................................. 33

Useful job-management ............................ 34

Important transmission .............................. 35

Direct transmission ................................... 36

Transmission using alpha dial .................... 37

Transmission one-touch dial ...................... 38

Transmission using telephone directory ..... 39

Single multi-address transmission ............. 40

Stored broadcast ...................................... 41

Monitoring (direct) .................................... 42

Monitoring (Job) ....................................... 43

Set resolution ........................................... 44

Set contrast .............................................. 45

Transmission options, ECM on/off ............. 46

Transmission options, number of pages .... 47

Transmission options, secure transmission 48

Transmission options, reduced speed........ 49

Transmission options, send cover sheet .... 50

Transmission options, transmission stamp (if

installed) ................................................... 51

Chain dialling ............................................ 52

Redial ....................................................... 53

Resend (retained job)................................ 54

Cancel a job placed on hold

(with job placed on hold) .......................... 55

Cancel transmission .................................. 56

Polling

Reserve polling .......................................... 57

Polling protection ...................................... 58

Reserve polling, permanent

(general info box) ...................................... 59

Reserve polling, append documents ......... 60

Cancel polling reservation ......................... 61

Single polling ............................................ 62

Multiple polling .......................................... 63

Cancel polling ........................................... 65

Program continous polling......................... 66

Reverse direction ...................................... 68

Store numbers

Alphabet dial memory ............................... 70

Alphabet dial options ................................ 72

Modify ABB numbers ................................. 73

Delete ABB numbers ................................. 74

One-touch dial keys ................................... 75

Cancel one-touch dial keys ....................... 77

Define groups ........................................... 78

Edit groups ................................................ 80

Cancel groups ........................................... 81

Report Prints

Program selection list................................ 82

Transmission reports ................................. 82

Transmission and reception journal ........... 85

Reservation list .......................................... 86

The function list ........................................ 86

The dial number lists ................................. 87

Department list ......................................... 88

Mains error report ..................................... 88

Advanced settings

Delayed fax job ......................................... 89

Set transmission header position .............. 90

Reception bottom line (RTI) ...................... 91

Permanent monitoring .............................. 91

Last-number redial .................................... 92

Adjust ringer volume ................................. 93

Power saver (stand by) .............................. 94

Cost centre administration ........................ 95

Department code ...................................... 96

Modify or delete a department ................. 97

Deactivate department code .................... 98

Cover sheet............................................... 99

Retain jobs .............................................. 100

Query job status ...................................... 101

Line 2 mode (optional) ............................ 102

Basic setting, document length............... 103

Basic setting, transmission memory ........ 103

Basic setting, resolution and contrast ..... 104

Basic setting, ECM (error correction

method ................................................... 105

Basic setting, protected transmission ...... 105

Basic setting, TX stamp (optional) ........... 106

Basic setting,

Superfine reception (only TF 861) ........... 106

Divider sheet ........................................... 107

Additional paper cassettes (optional) ...... 107

Possible problems

Diagnosis programs ................................. 108

Error messages in display ........................ 109

Error codes in journal .............................. 111

Transmission problems ............................ 113

Receiving problems................................. 114

Cleaning document scanner ................... 115

Document jam ........................................ 115

How to clear a recording paper jam ....... 116

Filling the stamp ink ................................ 116

Remote maintenance (COMLINE) ........... 117

Connection to PABX ................................ 117

UK Connection information

UK Connection information ..................... 118

Index

Index ....................................................... 119

TOSHIBATF 831/861

Preparation

Contents

Preparation

Unpacking

When unpacking your machine, please check that all parts shown here are present and in perfect condition.

1. Fax machine

2. User manual

3. Powercable

4. Process unit with toner

The correct location for your fax machine is easily found:

• near a 230 V AC socket*,

• near a telefphone connection, ideally with a single line reserved for your fax machine.

* No other equipment with high power consumption (such as a

photocopier) or equipment which generates electrical noise (such as a radio, computer, radio transmitting and receiving equipment) should be connected to this mains supply.

AC power You will find the mains connection on the back of the machine. The ON/OFF switch is situated above the mains jack. Now switch your machine on.

Please protect your machine from:

vibration

5. Fixer cleaner

6. Exit document tray

7. Recording paper indicator

8. Ozone filter

direct sunlight

dust

humidity

heat

Preparation

TOSHIBA TF 831/861

Preparation

Remove transport fittings:

• Press the unlocking button and open the housing of your fax machine.

• Remove the three cross-head screws which secure the laser unit.

• Screw these screws into the three retainer holes.

• Remove the remaining paper and plastic fittings.

How to install the process unit:

In order to transport or move the machine the toner pack and the process unit has to be removed.

In order to prevent transport damage, the highquality process unit of your new fax machine is delivered in special packaging to provide additional protection. Please follow the enclosed instructions. This is how to install the unit:

Open the top cover

by pressing the release button.

Install the process unit...

by inserting the pins into the lateral guides and then, by applying slight pressure, lower it into the correct position.

A damaged drum will affect the copy quality. Therefore: Never touch the drum surface or expose the drum to sunlight for more than three minutes.

TOSHIBATF 831/861

Preparation

To make a good impression: the toner pack

When installing the machine for the first time or later when the message TONER LOW or TONER EMPTY is displayed, you must replace the toner pack in your fax machine. At the same time also replace the fixer cleaner.

When replacing toner:

Release the green Stopper and pull the pack out of its support in the direction of the arrow, as shown.

When installing for the first time:

Unpack the toner pack supplied.

Do not touch any sensitive parts of the printer system.

First shake the new toner pack,

insert in the direction of the arrow and slide forward.

Now remove the seal.

When holding the protective foil, be sure to avoid contact with any toner residue.

The toner pack latch locks into place with a click.

Replacing the fixer cleaner

(or installing for the first time): If necessary, pull the used cleaner ribbon upwards: when inserting the new cleaner, be sure that the white felt side is facedown.

Do not touch any parts inside the machine other than those

described. The fixer cover can be very hot - even after the machine has been switched off.

Preparation

TOSHIBA TF 831/861

Preparation

Now close the cover

until it locks firmly into place.

Never throw the old pack into an open fire. Use packaging from exchanged parts to ensure proper disposal as inorganic waste.

CAUTION: In case you come into contact with toner:

• Wash hands in cold water and clean thoroughly with soap.

• Wash eyes with plenty of water.

• If you have inhaled toner, breathe deeply in the open air.

• If toner gets in your mouth, wash it out with plenty of water.

• In an emergency, call al doctor.

...and now: the ozone filter

As you see, it is inserted in its support underneath the cover. When inserting, hold the filter only by the ribbons in order to avoid clogging the filter mesh.

Connection to the mains

Telephone connection

Connect your fax machine (LINE jack) to the telephone socket, as shown on the right.

TOSHIBATF 831/861

On/off switch

Power cable

Line 1 Line 2

optional

Preparation

How to insert the recording paper:

Remove the paper cassette

Insert a stack of A4 paper.

Prepare the recording paper by flexing and fanning out the stack to separate the sheets.

Place the paper so that it lies straight in the cassette with the side to be printed facedown and don’t forget:

The paper cassette holds a maximum 250 sheets (80 g/sm).The paper is never stacked above the limit mark. (as shown on the left)

Then: Slide the cassette into the slot

until you hear it lock in place.

Do not use damp, wrinkled on torn paper.

How to install the exit paper tray:

Install the exit paper tray fits in the slots on the left side of the fax.

Preparation

TOSHIBA TF 831/861

Preparation

Insert memory card(s)

1. Switch your fax machine OFF.

Stack memory is deleted when a memory expansion is inserted. Please

ensure that, before the memory expansion is inserted, the memory display is 100 % in order to prevent the transmission job being lost.

2. Open the housing cover.

3. Remove the cover for the memory modules.

4. Insert the memory expansion card so that

the soldered side is pointing upwards. Close the cover for the memory modules. Close the housing cover.

Insert the card into the left-hand slot,

unless another card has already been

inserted. In this case, use the righthand slot.

TOSHIBATF 831/861

Preparation

Installation

The menu system

Your fax machine is equipped with a fourline display which provides you with information concerning all operating modes. This display makes it more easy for you to work with the various functions of your fax machine, and everything is set out in a clear menu. Up to four menu items are displayed on each occasion, and a number is assigned to each of these items. A special group of keys is used for activating the menu as well as for control activities within the various menu levels.

The M key activates the menu and moves the highlight bar up. The N key moves the highlight bar down. The P key selects the appropriate submenu level. The O key selects the superior menu level.

Once a menu item has been selected with the highlight bar via these control keys, it is activated by pressing the ↵(ENTER) key. Alternatively, you can use the START key for this purpose. It may well happen that more than four items are displayed in one menu. In this case, press the M/N control keys several times to display these concealed menu items. Example: Menu 3, 1 (Installation, Setup,

1. Menu item highlighted)

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

1. CO MM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

1. CO MM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

ENTER

START

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % PRINTING LIST

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

To select a sub menu, there is no need to see it in the LCD.

The only requirement is that this menu item has to be in the same menu level.

The report is printed.

1. AUTO RECEIVE MODE

2. LANGUAGE

3. TERMINAL ID

4. DATE & TIME

5. DIAL TYPE

6. VOLUME

7. POWER SAVER

8. DEPARTMENT CODE

9. ACCOUNT CODE

10. COVER SHEET

Installation

visible part

One version of the menu selection procedure is to enter the corresponding number of the particular menu item. It is not necessary to press the INPUT button. As soon as the relevant number has been entered, the menu item is executed. This is also applicable for the concealed menu items.

When entries are being made, it is not possible to receive. Because of this, the machine returns to idle status if no entry is made within one minute.

Consider the following example in order to familiarise yourself with the menu system. The system prints out the program selection list, on which you receive the complete menu structure of your fax machine.

TOSHIBA TF 831/861

Installation

Enter user name

In order to ensure that a transmitted fax document can also be uniquely identified, a transmission header is printed on the top 5 mm of the document. This transmission header contains various items of information, incl. the user name and the sender ID of the fax machine which transmitted the documents.

User name:

You can enter any 40 characters (max.) for the user name. Use the number keypad for entering the characters. Several characters are assigned to each number, and the characters can be selected by repeatedly pressing the corresponding key. The following table sets out all characters which are allocated to the various number keys.

Key

Allocated characters

ABC2abcАБВГДЕЖЯабвгдежз

DEF3defИЙКЛийкл

GHI4ghiÌÍÎÏ

JKL5jkl

MNO6mnoСстуфхц

PQRS7pqrs

TUV8tuvЩЪЫЬщъыь

WXYZ9wxyz

(+)0 space Øø!'#S%&*-/:=@?

Place character:

The character of your choice is placed wherever the flashing cursor is located. Please use the O / P keys to control the highlighted input.

Cancel characters:

Move the highlighting to the appropriate position and press the DELETE key on the one-touch dial key field. The character is then deleted and is replaced by an empty character. If you do not wish to have an empty character, press the INSERT key on the one-touch dial keyfield before deleting the character. In this mode, the characters to the right move one position to the left. The insert mode is indicated by a corresponding symbol in the display. Press the INSERT key again to exit this mode.

TOSHIBATF 831/861

Installation

Replace character:

Move the highlighting to the appropriate position and proceed as detailed under the procedure for entering a new character. The character is then overwritten.

Insert character:

Press the INSERT key before you insert a character. To exit this mode, press the INSERT key again.

If a character has just been inserted, you cannot delete it immediately. In this case, move the cursor to the next field and then return immediately to the previous position. The character can then be deleted.

When the name is complete, press the START key.START key.

START key.

START key.START key. Example: TOSHIBA

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

1. CO MM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

SET TERMINAL ID

ID N AME=(MAX40)

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection

Enter the name

Example: Toshiba 1 x 8 > T 7 x 4 > i 7 x 6 > o 6 x 2 > b 9 x 7 > s 5 x 2 > a 6 x 4 > h

SET TERMINAL ID

ID N AME=(MAX40)

TOSHIBA

START

Name is ready...

Confirm with START

Continue with „Enter the terminal ID“

Installation

TOSHIBA TF 831/861

Installation

Enter terminal ID

The terminal ID which is part of the transmissing header contains the number under which your fax machine can be reached. The number should be entered in the international format:

Example: +44-2131-12345678

Fax number Space (to improve legibilitly) Area code (without initial

0) Country code (here: Germany) Plus symbol (for the international form)

In Germany it is obligatory to enter the terminal ID!

If you have installed the second line (optional), enter an additional code.

INT. CODE ? LINE-1

1.ADD +

2.NOT NEEDED

SET TERMINAL ID

TEL N UMBER =(MAX20)

+ J

SET TERMINAL ID

TEL N UMB ER =(MAX20) +44-2131-123456

Continued from “Enter user name”

Option for selecting the national or international form.

Please always select the international form.

Select a menu item

Make your selection

Now enter the code

Insert a pause with pause button

Code is complete...

START

STOP

Confirm with START

Press STOP, return to standby mode

TOSHIBATF 831/861

Installation

Setting dialling method

There are two dialling methods. The pulse-dialling method is normally used in the public switched telephone network. If your fax machine is connected to a PABX, the DTMF dialling method may also be used. As the public network is modernised, this dialling method may also be used in the public network. If you are in any doubt, first try the pulse-dialling method (basic setting). If the dialling procedure fails, try DTMP dialling.

If you have installed a second line (optional), enter the dialling method for each line separately.

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

1. CO MM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

DIAL TYPE LINE-1

1.MF

2.DP

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

The current dialling method is highlighted

Select a menu item

EXCHANGE PSTN

Go to A

SET EXCHANGE TYPE

1.PSTN

2.PABX

EXCHANGE PABX

Go to B

The current connection type is highlighted

Continue with “Connection to main line / PABX’s”

Installation

TOSHIBA TF 831/861

Installation

Connection to PABX, obtaining a public line

The TF 861 can be connected not only to the public switched telephone network (public line) but also to a PABX. In this case, additional parameters have to be entered.

PSTN

SET EXCHANGE TYPE

1.PSTN

2.PABX

Select a menu item

Press STOP, return to standby mode

STOP

PABX

SET EXCHANGE TYPE

1.PSTN

2.PABX

Select a menu item

With PABXs, the public line is obtained in various ways:

• Number Dial one digit (or several digits) in order to obtain the public line

• Earth key Earth potential is connected to the line in order to obtain the public line.

• Flash key With this method of obtaining the public line, the connection circuit is interrupted briefly.

When the method of obtaining a public line has been entered,

you must always press the key "*" before the actual number when you dial your fax partner. This is also applicable for saving the fax numbers (see

page 70ff).

SET ACCESS TYPE

1.EARTH

2.FLASH

3.DIGIT

SET ACCESS TYPE

ACCESS DIGIT = (1-3)

SET ACCESS TYPE

ACCESS DIGIT = (1-3)

Make your selection

Select a menu item

Example: digit

Enter the digit(s) for obtaining public line

Example: 0

Confirm with START

START

Press STOP, return to standby mode

STOP

TOSHIBATF 831/861

Installation

Set language

Your fax machine is set to English. Please carry out the following menu steps if you wish to use another language for the menu and the list prints.

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

1. CO MM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

LANGUAGE

01.EN GLISH

02.ITALIANO

03.DEUTSCH

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

STOP

Press STOP, return to standby mode

Installation

TOSHIBA TF 831/861

Installation

Set date and time

Enter the current date and time at this point so that all details relating to date and time is correct. The internal clock of your fax machine then runs automatically

- even in the event of a power failure.

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

1. COMM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

SET TIME FORMAT

1.24HOURS

2.12HOURS

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection for 12- or 24-hour format

Select a menu item

Example: 24-hour format

SET DATE & TIME

DD-MM-YY HH:MM WWW 15-03-97 SAT 19:56

START

SET DATA MODE

1.MM-DD-YY

2.DD-MM-YY

3.YY-MM-DD

SET MONTH MODE

1.NUMERIC

2.NAME

Enter the date and the time

Confirm with START

Make your selection for the date format

Select a menu item

Make your selection for the month (using figures or the name)

Select a menu item

Press STOP, return to standby mode

STOP

TOSHIBATF 831/861

Installation

Reception of documents

Set standby mode

Automatic reception

Manual reception

If your fax machine is connected to the PSTN or the PABX, there are two different ways of receiving documents.

If the line is reserved exclusively for fax operation.

If the line is used primarily for telephone traffic. The call must be accepted manually; the

The fax machine switches over to reception as soon as the line rings. (The number of ringing signals before the fax machine switches on can be set by the operator)

The fax machine is always activated, even if the call is initiated by a voice partner.

fax machine is not activated when the line rings. The call must be accepted manually; the fax machine is not activated when the line rings. The call must be accepted by an additional telephone.

If you wish to transmit a document, you must press the

START key of the fax machine. Ensure that any fax calls can be accepted. The START key is only effective when the handset is off-hook.

To set reception mode do the following:

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

1. CO MM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

AUTO REC EIVE MODE

1.AUTO RECEIVE

2.MANUAL RECEIVE

AUTO RECEIVE RING DELAY = (01-05)

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection

1. Automatic reception

2. Manual reception

Select a menu item

Example: Automatic reception

Make your selection for the number of ringing signals before the fax machine connects to the line.

Reception of documents

STOP

START

Enter the required number Confirm with START

Press STOP, return to standby mode

TOSHIBA TF 831/861

Reception of documents

Reception reduction

Your fax machine uses A4 paper. For technical reasons the entire length of this page cannot be used. So the fax machine reduces the length of the incoming document (max. 90%). This means that the received image may be slightly compressed. In general, this effect is not problematical. However, if the sizes of the documents must be absolutely identical, it is necessary to deactivate the reception reduction facility. In this case, that part of the copy which no longer fits on the page is printed out on a second page. If you are able to do without the "rest" of the page, activate the discard facility to suppress printout on the second page.

Original (A4)

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 %

LOAD DOCUMENT

1. CO MM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

RX REDUCTION

1.ON

2.OFF

Reception reduction ON/OFF

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection

1. Reception reduction ON

2. Reception reduction OFF

Select a menu item

Reception reduction: ON

Reception reduction: OFF Discard: OFF

Reception reduction: OFF Discard: ON

STOP

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

1. CO MM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

DISCARD

1.ON

2.OFF

Press STOP, return to standby mode

Discard ON/OFF

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection

1. Discard ON

2. Discard OFF

Select a menu item

Press STOP, return to standby mode

STOP

TOSHIBATF 831/861

Reception of documents

Memory reception

Under certain circumstances, the machine cannot print out any further incoming copies:

• If there is no recording paper

• If there is a paper jam In order to prevent problems with reception, the remaining pages are buffered in the memory of your fax machine. Once the problem has been solved, the document is printed out automatically.

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

1. CO MM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

SET MEMORY RX

1.ON

2.OFF

Memory reception ON/ OFF

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection

1. Memory reception ON

2. Memory reception OFF

Select a menu item

STOP

15-03-97 SAT 19:56 PAPER EMPTY RESIDUAL MEMORY 100 %

MEMORY R EC EPTION

15-03-97 SAT 19:56 PAPER JAM RESIDUAL MEMORY 100 %

MEMORY R EC EPTION

Press STOP, return to standby mode

Display messages for memory reception

Display in case of paper low.

Display in case of paper jam.

Reception of documents

TOSHIBA TF 831/861

Reception of documents

SECURE RX

In the SECURE RX mode, the fax machine is ready to receive documents, although the incoming fax documents are not printed out. Instead, they are retained in the machine’s memory for a specific period. This arrangement prevents documents for instance which are received outside office hours from falling into the “wrong hands”. You can specify the period during which SECURE RX is active for each individual day of the week. Outside this period, all stored fax documents are automatically printed out and all further documents are received without any restriction.

Secure RX can only be activated if memory reception has been activated (see page 20).

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

1. CO MM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

SECURE RX

1.SECURITY CODE

2.ACTIVITY MODE

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection

1. Enter / edit security code (see A)

2. Activate Secure RX (only possible if security code is used - see B)

Select a menu item

Enter security

code for first

time

Enter security code

for first time

Security

code edit

Activate / deactivate Secure RX

Go to BGo to A2Go to A1

SECURITY CODE ENTRY NEW CODE SECURITY CODE=

Make your selection for security code

nnnn

Enter the security code

1234

Confirm with START

START

SECURE RX

1.SECURITY CODE

2.ACTIVITY MODE

TOSHIBATF 831/861

Make your selection

1. Enter / edit security code

2. Activate Secure RX (only possible of security code is used)

Reception of documents

Security code edit

SECURITY CODE ENTRY CURRENT CODE SECURITY CODE=

SECURITY CODE ENTRY NEW CODE SECURITY CODE=

START

SECURITY CODE ENTRY NEW CODE SECURITY CODE=

Make your selection for (old) security code

nnnn

Enter the old security code

****

Confirm with START

Make your selection for new security code

nnnn

Enter the new security code

SECURITY CODE ENTRY NEW CODE SECURITY CODE=

START

SECURE RX

1.SECURITY CODE

2.ACTIVITY MODE

9876

Confirm with START

Make your selection

1. Enter / edit security code

2. Activate Secure RX (only possible if security code is used)

Reception of documents

TOSHIBA TF 831/861

Reception of documents

Activate / deactivate

Secure RX

SECURE RX

SECURITY CODE=

SECURE RX

1.ON

2.OFF

SECURE RX

TIME PERIOD =

16:00 - 09:00

Make your selection for the current security code

nnnn

Enter the current security code

Make your selection for configuration of Secure RX

1. Configure and activate Secure RX

2. Deactivate Secure RX

Select a menu item

Make your selection for the period in which Secure Rx is active. (Move the cursor with the F/E keys)

Enter the period

Confirm with START

START

SECURE RX FOR EACH DAY?

1.YES

2.NO

Make your selection for Secure RX

1. Settings for each individual day

2. Same setting for all days

Select a menu item

(Example: Menu item 1)

MONDAY SET ALL DAY SECURE

1.YES

2.NO

Make your selection Is set period applicable for Monday?

1. YES

2. NO

Select a menu item

All days of the week (up to Sunday) can be set individually.

Press STOP, return to standby mode

STOP

TOSHIBATF 831/861

Reception of documents

Activate and deactivate Secure Rx

You can also activate the Secure Rx mode outside the set period, if for instance staff leave the office early. You can also deactivate the Secure Rx mode at any time (assuming that you know the security code) in order to obtain a printout of the saved documents. The Secure Rx mode is then deactivated for the rest of the day. If the appropriate settings are used, this facility is again activated automatically at midnight.

If you wish to reactivate Secure Rx within a specific period, please follow the steps set out on page 23.

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

SECURE RXSHIFT

SECURE RX

1.START

2.STOP

Activate Secure Rx permanently (without time restriction)

Standby mode

Open the one-touch dial cover

Press the Shift key and then the corresponding function key

Make your selection

1. for unlimited Secure Rx mode

2. Deactivate Secure Rx mode

Select a menu item

The Secure Rx mode is now permanently activated without any time restriction.

This mode can be set only if Secure Rx has been configured (see page 23).

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

SECURE RXSHIFT

SECURE RX

1.START

2.STOP

SECURE RX

SECURITY CODE=

nnnn

START

Deactivate Secure Rx for the rest of the day

Standby mode

Open the one-touch dial cover

Press the Shift key and then the corresponding function key

Make your selection

1. for unlimited Secure Rx mode

2. Deactivate Secure Rx mode

Select a menu item

Make your selection for the current security code

Enter the current security code Confirm with START

The Secure Rx mode is now permanently deactivated without any time restriction. The contents of the memory are printed out.

This mode can be set only if Secure Rx has been configured (see page 23).

Reception of documents

TOSHIBA TF 831/861

Reception of documents

Correct sequence printout

If more than one document is transmitted, it is normal to start with the first page. As received copies are printed out face-up, this means that the received stack of documents is in reversed order. This would mean that the first page is the last page to be printed. You can set your fax machine to cope with this factor. Please note that the entire reception procedure is first stored in memory before it is subsequently printed out. If the capacity of the memory is not sufficient, there will be a delay in printing out the documents in the correct sequence.

If you find that the memory is frequently too small, ask your dealer for a memory expansion!

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

1. COMM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

COLLATED PRINT

1.ON

2.OFF

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection

1. Correct sequence printout ON

2. Correct sequence printout OFF

Select a menu item

STOP

Press STOP, return to standby mode

TOSHIBATF 831/861

Reception of documents

Multiple printout

As your fax machine handles all reception jobs via its memory, it is possible for several copies instead of merely one copy to be printed out (up to 99). This means that the operator does not have to go to the photocopier. Please note that great strain is placed on the memory if you increase the number of copies and if several jobs are received simultaneously.

If you find that the memory is frequently too small, ask your dealer for a memory expansion!

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

1. CO MM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

RX MULTI COPY

COPY NUMBER=(01-99)

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection Number of incoming copies

Select the required quantity

Example: 8 copies

RX MULTI COPY

COPY NUMBER=(01-99)

START

STOP

Confirm with START

Press STOP, return to standby mode

Reception of documents

TOSHIBA TF 831/861

Reception of documents

Delete reception

It is not possible to immediately recognise whether your fax machine is transmitting or receiving a document. The LINE 1 and LINE 2 lamps do not provide any specific information in this respect. You can only identify that a document is being received after you press the JOB STATUS key.

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 77 % LOAD DOCUMENT

LINE 1 LINE 2

JOB STATUS

LINE-1 RECEIVE FILE NBR = 122

EC 14400 BPS

+44 2131 123456

JOB STATUS

LINE-2 RECEIVE FILE NBR = 123

EC 14400 BPS

+44 2131 123456

JOB CANCEL

P001

Standby mode

The LINE lamp lights up and indicates activity on the line

Press the JOB STATUS key

The current status is displayed (RECEPTION is displayed)

If the second line is also active (optional)

Press the JOB STATUS key (again)

The current status of the second line is displayed (RECEPTION is displayed)

Press the JOB CANCEL key

CANCEL ? FILE NBR = 123

1.YES

2.NO

START

Confirmation prompt

Confirm with START

Current reception is terminated

TOSHIBATF 831/861

Reception of documents

Reception protection

The process of receiving documents is not subject to any restriction in principle. However, if reception protection is activated, it is only possible for the machine to receive fax documents from partners whose fax number is stored in the fax machine. The transmitted code of the transmitter is compared against the contents of your alphabet dial memory or one-touch dial keys. If the comparison is not successful, the transmission is rejected.

Please note that fax reception is

limited when the reception protection facility has been activated. If you have not stored any fax numbers, no further fax documents can be received!

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

1. CO MM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

SET PRIVIL EGED RX

1.ON

2.OFF

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection

1. Reception protection ON

2. Reception protection OFF (normal)

Select a menu item

STOP

Press STOP, return to standby mode

Reception of documents

TOSHIBA TF 831/861

Reception of documents

Local copy

You can use your fax machine to make one or more copies (up to 99). You can select a sorter function if several copies of various documents are to be made simultaneously. The copies are sorted and reproduced in the sequence in which the original documents were inserted into the document feed.

Sorter function ON

• Copies are sorted automatically.

• Requires adequate memory (if memory is full, the copying process is terminated. If you find that the memory is frequently too small, ask your dealer for a memory expansion!

• All documents are scanned into the machine, resulting in a longer copying procedure.

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

COPY

JOURNAL

COPY PAPER

COLLATE ON OFF COPIES =(1-99)

Standby mode

Load original

Remember: Printed side face down

Document ready

Press COPY key

Make your selection

Activate or deactivate COLLATE

Enter amount of copies

Sorter function OFF

• Copies are sorted manually.

• Not much memory required.

• The copying procedure is shorter.

The copy is also reduced (see

page 30).

The copy is always made with “fine” resolution (see page 44).

Confirm with START

START

TOSHIBATF 831/861

Reception of documents

Copy reduction

If the document to be copied is 10 mm larger than A4 format, the additional length is automatically printed on a second page. If you wish to prevent a second page from being printed, you can activate the copy reduction facility. In this case, the copy is reduced to max. 90%. If the reduction scale is not sufficient, a second page is automatically printed.

15-03-97 SAT 19:56 TRANSMIT AVAILABLE RESIDUAL MEMORY 100 % LOAD DOCUMENT

1. CO MM. OPTIONS

2.LISTS

3.INSTALLATION

4.MENU LIST

/ /

COPY REDUCTION

1.ON

2.OFF

Standby mode

Start the menu

The first 4 menu items are displayed.

Select a menu item

Make your selection

1. Copy reduction ON

2. Copy reduction OFF

Select a menu item

STOP

Press STOP, return to standby mode

Reception of documents

TOSHIBA TF 831/861

+ 89 hidden pages