Toshiba TF 651 User Manual

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Welcome to your fax machine

Document guides

A

Document tray

B

Telephone connection

C

Top cover

D

LCD DISPLAY

1

Displays indications about the operating
modes of your fax machine. Your control
monitor for all function settings.

ONE TOUCH DIALLING KEYS

2

Sends documents at the push of a
button. You can also store special
functions and programmes here.

DIAL KEYPAD

3

Used for entering telephone numers or
selecting characters.

”*” and ”#” KEY

Used to move the cursor to the left or
right.

QUICKSCAN LED

4

Indicates that the Quick scan feature is
on.

MEMORY LED

5

Indicates that all documents will be
read in memory.

MEMORY TX KEY

6

Switches the above described feature
off/on. Use this function if "MEMORY
FULL" is displayed.

QUICKSCAN KEY

7

Switches off/on the quck scan feature.
Switch off this feature when using
more then 20 documents.

Power switch

E

Top cover release button

F

Recording paper cassette

G

One-touch dial keypad

H

ABB. DIAL /ALPHABET

8

Press this key in order to select a stored
alphabet dial number or a name.

REDIAL / PAUSE

9

Activates the last number dialled,
inserts a dialling pause.

KEY

10

To access to an public line when this
machine is connected to PABX.

MENU KEYS

11

With these keys, you call up the menus
on the LCD display.

starts the first menu display.

Press again for the next menu display.

calls up the previous menu.

ENTER KEY

12

Press this key if you wish to confirm a
selected menu item.

START KEY

13

Initiates the sending and receiving
options.

RESET KEY

14

Clears error messages and terminates
input.

AUTO RCV KEY

15

Switches between automatic and
manual reception.

Control panel

I

Recording paper tray

J

Control panel release button

K

Exit document tray

L

RESOLUTION KEY

16

Press this key to change the resolution
according to the documnet.

CONTRAST

17

Adjust the contrast of your document.

COPY/JOURNAL

18

Makes a copy of your original or prints a
journal without an original.

CHAIN DIAL

19

Press this key to add additional memory
for storing extened fax numbers.

MONITOR / CALL KEY

20

Activates the loudspeaker for listening-in
to the call establishment procedure.
Press this key if you wish to ask the
receiver to speak to you after fax
transmission.

MULTI KEY

21

To create a group consisting of one
touch dialling, ABB. dialling and manual
dialling numbers.

ALARM LED

22

Flashes when a machine error occurs.

BUSY LED

23

Flashes or lights up when the fax
machine connects to the line or is just
transmitting or receiving.

GB

2

Welcome to your fax machine

TOSHIBA TF 651

Contents

Preparation

Unpacking ................................................... 4

Connection to the mains............................. 4

How to insert the recording paper .............. 5

How to install the trays and guides ............. 5

To make a good impression:

The toner pack............................................ 6

How to install the process unit .................... 6

Installation

The Menu-system ....................................... 8

Set language .............................................. 9

Enter user name ....................................... 10

Enter terminal ID ....................................... 11

Setting dialling method ............................. 11

Connection to PABX, obtaining

a public line .............................................. 12

Set date and time..................................... 15

Reception of documents

Set standby mode..................................... 16

Automatic reception ................................. 16

Manuel reception ...................................... 16

Junk mail .................................................. 17

Reception reduction ................................. 18

Local copy ................................................ 20

Memory reception ..................................... 20

Interrupt reception .................................... 21

Transmit documents

Document format ..................................... 22

Stack mode .............................................. 23

Quick scan ................................................ 23

Direct transmission ................................... 24

Delete transmission from stack ................. 24

Automatic fax messages ........................... 26

Transmission with alphabet dialling ........... 27

Transmission with one-touch dialling ......... 27

Transmission with directory function ......... 28

Monitoring ................................................ 29

Set resolution ........................................... 30

Set contrast .............................................. 31

Redial ....................................................... 31

Delayed transmission ................................ 32

Single multi-address transmission ............. 33

Stored broadcast ...................................... 34

Chain dialling operation ............................ 35

Transmit documents ................................. 36

Delayed polling .......................................... 36

Delayed multi polling ................................. 39

Reserve polling .......................................... 41

Options ..................................................... 43

Store numbers

Alphabet dial memory ............................... 44

Delete ABB numbers ................................. 46

Modify ABB numbers ................................. 47

One-touch dial keys ................................... 48

Define groups ........................................... 49

Programming one-touch keys .................... 50

Report prints

Menu List .................................................. 52

Activate printing report ............................. 52

Transmission report ................................... 52

Multi-adress transmission report ............... 53

Transmission and reception journal ........... 53

The dial number lists ................................. 54

Jobs in progress ........................................ 54

The function list ........................................ 55

Individual report setting ............................. 56

Journal settings ........................................ 58

Advanced settings

Set transmission header position .............. 59

Collated Print ............................................ 60

Multi Copy ................................................ 61

Department code ...................................... 62

Modify or delete a department ................. 63

Deactivate Master code ............................ 65

Home position ........................................... 66

Toner density ............................................. 67

Power Saver ............................................. 68

Possible problems

Error messages in the display .................... 69

Error codes in journal ................................ 70

Transmission problems .............................. 71

Receiving problems................................... 72

Cleaning document scanner ..................... 73

Document jam .......................................... 73

How to clear a recording paper jam ......... 74

Filling the stamp ink .................................. 74

Remote maintenance (COMLINE) ............. 75

Connection to PABX .................................. 75

UK Connection information

UK Connection information ....................... 76

Index

Index ......................................................... 77

TOSHIBATF 651 Contents

GB

3

Preparation

Unpacking

When unpacking your machine, please check that all parts shown
here are present and in perfect condition.

1. Fax machine

2. User manual

3. Powercable

4. Process unit with
toner

5. Fixer cleaner

The correct location
for your fax machine ist easily found:

• near a 230 V AC socket*,

• near a telefphone connection, ideally with a single line reserved
for your fax machine.

* No other equipment with high power consumption (such as a

photocopier) or equipment which generates electrical noise
(such as a radio, computer, radio transmitting and receiving
equipment) should be connected to this mains supply.

AC power

You will find the mains connection on the back of the machine. The
ON/OFF switch is situated above the mains jack. Now switch your
machine on.

Please protect your machine from:

vibration

6. Document tray

7. Exit document tray

8. Exit paper tray

9. Recording paper
indicator

10. Ozone filter

Connection to the mains

direct sunlight

dust

humidity

heat

Ensure contact and operating voltage.

Telephone connection

Connect your fax machine (LINE jack) to the telephone socket, as
shown on the right.

GB

4

Preparation

TOSHIBA TF 651

Preparation

How to insert the recording paper:

Remove the paper cassette

Insert a stack of A4 paper.

Prepare the recording paper by flexing and
fanning out the stack to separate the sheets.

Place the paper so that it lies straight in the
cassette with the side to be printed facedown
and don’t forget:

The paper cassette holds a maximum
250sheets (80 g/sm).The paper is
never stacked above the limit mark.
(as shown on the left)

Then: Slide the cassette into the slot

until you hear it lock in place.

Do not use damp, wrinkled on torn
paper.

How to install the trays and guides:

The document guide is inserted into
the slots on the top cover.

Install the exit paper tray fits in the
slots on the left side of the fax.

Install the exit document tray fits in
the slots on the left below the contol
panel.

To avoid damage, never place any
heavy objects on the document
guides.

TOSHIBATF 651

Preparation

GB

5

Preparation

How to install the process unit:

In order to transport or move the
machine the toner pack and the
process unit has to be removed.

To make a good impression: The toner pack

In order to prevent transport damage, the high­quality process unit of your new fax machine is
delivered in special packaging to provide
additional protection. Please follow the
enclosed instructions. This is how to install the
unit:

Open the top cover

by pressing the release button.

Install the process unit...

by inserting the pins into the lateral guides and
then, by applying slight pressure, lower it into
the correct position.

A damaged drum will affect the copy
quality. Therefore: Never touch the
drum surface or expose the drum to

sunlight for more than three minutes.

When installing the machine for the first time or
later when the message TONER LOW or TONER
EMPTY is displayed, you must replace the toner
pack in your fax machine. At the same time also
replace the fixer cleaner.

When replacing toner:

Release the green stopper and pull the pack out
of its support in the direction of the arrow, as
shown.

When installing for the first time:

Unpack the toner pack supplied.

Do not touch any sensitive parts of the printer
system.

First shake the new toner pack,

insert in the direction of the arrow and slide
forward.

Now remove the seal.

When holding the protective foil, be sure to
avoid contact with any toner residue.

GB

6

Preparation

TOSHIBA TF 651

Preparation

The toner pack latch locks into place
with a click.

Replacing the fixer cleaner

(or installing for the first time): If necessary, pull
the used cleaner ribbon upwards: when
inserting the new cleaner, be sure that the
white felt side is facedown.

Do not touch any parts inside
the machine other than those

described. The fixer cover can
be very hot - even after the machine
has been switched off.

Now

close the cover

until it locks firmly into place.

Never throw the old pack into an open fire. Use
packaging from exchanged parts to ensure
proper disposal as inorganic waste.

CAUTION:
In case you come into contact with toner:

• Wash hands in cold water and clean

thoroughly with soap.

• Wash eyes with plenty of water.

• If you have inhaled toner, breathe deeply in

the open air.

• If toner gets in your mouth, wash it out with

plenty of water.

• In an emergency, call al doctor.

...and now: the ozone filter

As you see, it is inserted in its support
underneath the cover. When inserting, hold the
filter only by the ribbons in order to avoid
clogging the filter mesh.

TOSHIBATF 651

Preparation

GB

7

Installation

The Menu-system

The LCD display gives suggestions, asks
questions and request you to input data.
The first four menu items are shown, but
there might be some more behind.
Selection is made with the dial pad.

As long as entries are made, it
is not possible to receive.

Because of that, machine turns
to idle status, if no entry is made within
one minute.

Practice with the following example.

15.03. 95 19:56
AUTO RX

RESIDUAL MEMORY 100%

MEN U

1. TR ANSMIT

2. POLLING

3. OPTIONS

4. L ISTS

MEN U

5. TEL N UMBER ENTRY

6. INSTALLATION

7. PRT. INSTALLATION

8. MENU LIST

standby mode

Start the menu.

The first 4 menu items are displayed.

The small arrow in the LCD is a

R

R

indicator for other menu items
being available.

Press menu button to display.

Select a menu item

To select a sub menu, there is
no need to see it in the LCD.
Simply press a button on the
dial pad.

15.03. 95 19:56
AUTO RX

RESIDUAL MEMORY 100%
PRIN T DOC. STATUS

The report is printed.

GB

8

Installation

TOSHIBA TF 651

Installation

Set language

Your fax machine is set to English. Please
carry out the following menu steps if you
wish to use another language for the
menu and the list prints.

15.03. 95 19:56
AUTO RX

RESIDUAL MEMORY 100%

MEN U

1. TR ANSMIT

2. POLLING

3. OPTIONS

4. L ISTS

1. L ANGUAGE

2. DATE & TIME

3. JOURNAL

4. TTI

standby mode

Start the menu.

The first 4 menu items are displayed.

R

Select a menu item

R

Select a menu item

1. ENGLISH

2. ITALIANO

3. DEUTSCH

4. ESPANOL

ENTER

RESET

Additional languages can be selected
with the menu button.

R

Select a menu item

Confirm with ENTER

Press RESET, return to standby
mode

TOSHIBATF 651

Installation

GB

9

Installation

Enter user name

The following steps include entering the
name, the terminal identification, the
dialling procedure and the line type. These
settings should be made quickly, as the
maximum permitted pause between data
entry is approx. one minute. Take your
time therefore to read the information
concerning the name, identification,
dialling procedure and line type, and only
start the procedure when you have
finished reading.
If you have not entered all the data within
the permitted time, the details will not be
completely stored. In this case, repeat the
entire procedure again.

The transmission header not only contains
the terminal ID but also the user name.
This can contain up to 20 characters.
Each digit features several characters
which can be activated by repeatedly
pressing the corresponding key. If you
have found a character of your choice,
press the “#” key to got to the next
position. Use the “*” key to got back one
letter and make any corrections. Use the
“0” key to select special characters.
When the name is complete, press the
ENTER key.
Example: TOSHIBA

15.03. 95 19:56
AUTO RX

RESIDUAL MEMORY 100%

MEN U

1. TR ANSMIT

2. POLLING

3. OPTIONS

4. L ISTS

1. L ANGUAGE

2. DATE & TIME

3. JOURNAL

4. TTI

SET TERMINAL ID
LEFT:[*] RIGHT:[#]

ID NAME = (MAX 20)

standby mode

Start the menu.

The first 4 menu items are displayed.

R

Select a menu item

R

Select a menu item

Make your selection

SET TERMINAL ID
LEFT:[*] RIGHT:[#]
ID NAME = (MAX 20)
TOSHIBA

ENTER

Enter the name
Example: TOSHIBA
1 x 8 = T # 3 x 4 = I #
3 x 6 = O # 2 x 2 = B #
4 x 7 = S # 1 x 2 = A
2 x 4 = H #

Confirm with ENTER

(continue with "Enter terminal ID")

GB

10

Installation

TOSHIBA TF 651

Installation

Enter terminal ID

The terminal ID which is part of the
transmissing header contains the number
under which your fax machine can be
reached. The number should be entered
in the international format:

Example:
[phone]

Fax number
Space
(to improve legibilitly)
Area code (without initial

0)
Country code (here:
Germany)
Plus symbol (for the
international form)

Enter the actual figures via the
dial keypad (as usual).

INTERNATIONAL CODE ?

1. ADD +

2. NOT NEEDED

SET TERMINAL ID
TOSHIBA
TEL NUMBER =(MAX20)

+

SET TERMINAL ID
TOSHIBA
TEL NUMBER =(MAX20)

Select number 1.

Select a menu item

Make your selection

Now enter your fax number

• Insert a pause with pause button

Setting dialling method

There are two dialling methods. The
pulse-dialling method is normally used in
the public switched telephone network. If
your fax machine is connected to a PABX,
the DTMF dialling method may also be
used. As the public network is
modernised, this dialling method may also
be used in the public network. If you are
in any doubt, first try the pulse-dialling
method (basic setting). If the dialling
procedure fails, try DTMP dialling. How
ever DTMF is the most efficient.

ENTER

SET DIAL TYPE

1. MF

2. DP

ENTER

Confirm with ENTER

(continue with "Setting dialling method")

Select a dialling method
MF: Tone dialling
DP: Pulse dialling

Select a menu item

Confirm with ENTER

(continue with "Connection to PABX")

TOSHIBATF 651

Installation

11

GB

Installation

Connection to PABX, obtaining a public line

The TF 651 can be connected not only to
the public switched telephone network
(public line) but also to a PABX. In this
case, additional parameters have to be
entered.
With PABXs, the public line is obtained in
various ways:

• Number Dial one digit (or several
digits) in order to obtain
the public line

•Earth key Earth potential is
connected to the voice
wire(s) in order to obtain
the public line

• Flash key With this method of
obtaining the public line,
the connection circuit is
interrupted briefly.

The public line is now obtained with the „
* „ key. If you have any doubts concerning
the way in which the public line is
obtained, please contact the company
who installed your PABX.

With this method of obtaining
the public line, the connection

circuit is interrupted briefly.
When the method of obtaining a public
line has been entered, you must always
press the key ”*” before the actual
number when you dial your fax partner.
This is also applicable for saving the fax
numbers (see page 44ff).

EXCHANGE PSTN

Go to A

A

PSTN

PABX

B

EXCHANGE TYPE

1. PSTN

2. PABX

EXCHANGE PABX

ENTER

1. L ANGUAGE

2. DATE & TIME

3. JOURNAL

4. TTI

RESET

Working at main station or at an
extension.

Select a menu item

Go to A / B

Go to B

Select a menu item (PSTN)

Confirm with ENTER

You are leaving the sub-menu

R

Press RESET, return to standby
mode

Select a menu item (PABX)

GB

12

Installation

Obtaining

public line

=earth key

ENTER

EXCHANGE TYPE

1. EARTH

2. FLASH

3. DIGIT

Obtaining
public line

=flash

Go to B Go to CGo to A

Obtaining
public line

=digit

Confirm with ENTER

Access with . . .

Go to A / B / C

TOSHIBA TF 651

Installation

Obtaining public line

A

=earth key

Obtaining public line

B

=flash

ENTER

1. L ANGUAGE

2. DATE & TIME

3. JOURNAL

4. TTI

RESET

Select a menu item (earth key)

Confirm with ENTER

You are leaving the sub-menu

R

Press RESET, return to standby
mode

ENTER

1. L ANGUAGE

2. DATE & TIME

3. JOURNAL

4. TTI

RESET

Select a menu item (flash)

Confirm with ENTER

You are leaving the sub-menu

R

Press RESET, return to standby
mode

TOSHIBATF 651

Installation

13

GB

Installation

Obtaining public line

C

=digit

ENTER

SET ACCESS TYPE

ACCESS DIGIT=(1-3)

ENTER

1. L ANGUAGE

2. DATE & TIME

3. JOURNAL

4. TTI

Select a menu item (digit)

Confirm with ENTER

Machine prompts user to enter the code
(max. 3)

Enter the digit(s) for obtaining public line

Confirm with ENTER

You are leaving the sub-menu

R

RESET

Press RESET, return to standby
mode

GB

14

Installation

TOSHIBA TF 651

Installation

Set date and time

Enter the current date and time at this
point so that all details relating to date
and time is correct. The internal clock of
your fax machine then runs automatically

- even in the event of a power failure.

15.03. 95 19:56
AUTO RX

RESIDUAL MEMORY 100%

MEN U

1. TR ANSMIT

2. POLLING

3. OPTIONS

4. L ISTS

1. L ANGUAGE

2. DATE & TIME

3. JOURNAL

4. TTI

standby mode

Start the menu.

The first 4 menu items are displayed.

R

Select a menu item

R

Select a menu item

SET DATE & TIME

DD-MM-YY HH:MM WWW

01.01. 90 23:55

SET DATE & TIME

DD-MM-YY HH:MM WWW

15.03. 95 19:56

ENTER

1. L ANGUAGE

2. DATE & TIME

3. JOURNAL

4. TTI

RESET

Entry for
DD.MM.YY = Day, Month, Year
HH:MM = Hour, Minute
WWW = Day of the week

Use „>> / <<„ buttons to
move and select the day

Confirm with ENTER

You are leaving the sub-menu

R

Press RESET, return to standby
mode

TOSHIBATF 651

Installation

15

GB

Reception of documents

Set standby mode

If your fax machine is connected to the
PSTN or the PABX, there are four different
ways of receiving documents.
Use the YES key to switch between the
following types of reception:
Press AUTO button to select:

AUTO RCV.

1. AUTO RECEIVE MODE

2. MANUAL RECEIVE

AUTO MANU AL

Go to A

Go to B

Automatic reception

AUTO

A

If the line is reserved exclusively for fax
operation.

AUTO RECEIVE MODE
RING DELAY = (1-5)

ENTER

The fax machine switches over to
reception as soon as the line rings.

The fax machine is always
activated, even if the call is
initiated by a voice partner.

Select a menu item

Select how often the machine rings, until
takes the call.

Manuel reception

GB

16

Reception of documents

MAN UAL

B

If the line is used primarily for telephone traffic

Key

The call must be accepted manually; the
fax machine is not activated when the
line rings. If you wish to transmit a
document, you must press the START key
of the fax machine.

Ensure that any fax calls can
indeed be accepted; it is always
necessary to press the START
key.

You can also remotely activate the fax
machine (see remote reception).

TOSHIBA TF 651

Reception of documents

Junk mail

There are normally no restrictions for
receiving documents. The reception
protection facility changes this situation so
that you can only receive documents if
the person sending the document is
stored in your alphabet dial memory. The
ID of the transmitter is compared with the
contents of the alphabet dial memory if
the ID is not present in the memory, the
transmission is rejected.

Only the final five digits are
compared.

15.03. 95 19:56
AUTO RX

RESIDUAL MEMORY 100%

MEN U

1. TR ANSMIT

2. POLLING

3. OPTIONS

4. L ISTS

1. L ANGUAGE

2. DATE & TIME

3. JOURNAL

4. TTI

standby mode

Start the menu.

The first 4 menu items are displayed.

Select a menu item

Select a menu item

PRIV ILEGED RX

1. ON

2. OFF

/

ENTER

1. L ANGUAGE

2. DATE & TIME

3. JOURNAL

4. TTI

RESET

Select a menu item

1: Protected reception on
2: Protected reception off

Confirm with ENTER

You are leaving the sub-menu

R

Press RESET, return to standby
mode

TOSHIBATF 651

Reception of documents

17

GB

Reception of documents

Reception reduction

Your fax machine uses A4 paper. For
technical reasons the entire length of this
page cannot be used. So the fax machine
reduces the length of the incoming
document. This means that the received
image may be slightly compressed.
In general, this effect is not
problematical. However, if the sizes of the
documents must be absolutely identical, it
is necessary to deactivate the reception
reduction facility. In this case, that part
of the copy which no longer fits on the
page is printed out on a second page. If
you are able to do without the ”rest” of
the page, activate the discard facility to
suppress printout on the second page.

Original (A4)

15.03. 95 19:56
AUTO RX

RESIDUAL MEMORY 100%

MEN U

1. TR ANSMIT

2. POLLING

3. OPTIONS

4. L ISTS

1. POWER SAVER

2. TONER DENSITY

3. RX REDUCTION

4. DISCARD

RECEPTION REDUCTION ON

standby mode

Start the menu.

The first 4 menu items are displayed.

Select a menu item

R

Reception reduction: ON

Reception reduction: OFF
Discard: OFF

Reception reduction: OFF
Discard: ON

RX REDUCTION

1. ON

2. OFF

/

ENTER

Select a menu item

Select a menu item

1: Rx reduction on
2: Rx reduction off

Confirm with ENTER

GB

18

Reception of documents

TOSHIBA TF 651

Reception of documents

DISCARD

(see page 18)

15.03. 95 19:56
AUTO RX

RESIDUAL MEMORY 100%

MEN U

1. TR ANSMIT

2. POLLING

3. OPTIONS

4. L ISTS

1. POWER SAVER

2. TONER DENSITY

3. RX REDUCTION

4. DISCARD

standby mode

Start the menu.

The first 4 menu items are displayed.

Select a menu item

Select a menu item

DISCARD

1. ON

2. OFF

/

ENTER

Select a menu item

1: Discard ON
2: Discard OFF

Confirm with ENTER

TOSHIBATF 651

Reception of documents

19

GB

Reception of documents

Local copy

You can use your fax machine to make
one or more copies (up to 99).

The copy is also reduced (see

page 18).

COPY

JOURNAL

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AUTO RX

RESIDUAL MEMORY 100%

STD

RESIDUAL MEMORY 100%

STD NORMAL
COPY
COPY NUMBER=(1-99)

NORMAL

AUTO RX

standby mode

Load original

Remember:
Printed side face down

Document ready

Press COPY key

1

Enter amound of copies

Confirm with START

Memory reception

Under certain circumstances, the
machine cannot print out any further
incoming copies:

• If there is no recording paper

• If there is a paper jam
In order to prevent problems with
reception, the remaining pages are
buffered in the memory of your fax
machine. Once the problem has been
solved, the document is printed out
automatically.

Do not siwitch off the power
supply as otherwise the contents
of the memory will be lost.

START

15.03. 95 19:56

PAPER EMPTY
SET MEMORY RX

15.03. 95 19:56

PAPER JAM
SET MEMORY RX

Display in case of paper low

AUTO RX

or

Display in case of paper jam

AUTO RX

GB

20

Reception of documents

TOSHIBA TF 651

Reception of documents

Interrupt reception

You are able to interrupt reception of a
document. Your fax machine is equipped
with a memory which stores transmitted
documents as well as received
documents. For this reason, it is not
always clear whether a document is
currently being received. Confirm deletion
only if "RECEIVING" is displayed after the
job entry.

15.03. 95 19:56
RESIDUAL MEMORY 100%

ON LINE

RESET

CANCEL?

1. MEMORY IN PU T

2. RECEIVE

3. DOCUMENT FEEDER

ARE YOU SURE ?

1.YES 2.N O

Receiving

Press RESET to interrupt

Relevant selections are flashing.

Select a menu item

double check

Confirm

CANCELLED

15.03. 95 19:56
AUTO RX

RESIDUAL MEMORY 100%

standby mode

TOSHIBATF 651

Reception of documents

21

GB

Transmit documents

Document format

The following table gives you an idea of
which documents your fax machine can
handle.

Please note:

• Documents longer than 420 mm can
only be loaded manually.

• If you load severeal sheets at one
time, they should all be of the same
size and paper quality.

Single sheet 2 or more sheets

Document size (max) 216 mm (W) x 700 mm (L) 297 mm (W) x 297 mm (L)

Document size (min) 148 mm (W) x 100 mm (L)

Effective scanning width 252 mm

How many sheets QUICK SCAN on 20 sheet A4
can be loaded at QUICK SCAN off 30 sheet A4
one time?

Thickness of paper 0,05 ~ 0,15 mm 0,06 ~ 0,12 mm

Quality of paper Uncoated on both sides

Problem documents ...

May not feed. This applies to

• torn, wrinkled or damp pages

• folded pages or pages with holes

• transparent pages or pages with a smooth,
shiny finish

• textile or metallic douments

There are two ways of avoiding this problem:

... by photocopying or using a carrier

sheet.

Your TOSHIBA dealer can supply you with the
necessary carrier sheets.

How to use carrier sheets:

Place your document face-up on the carrier
sheet under the transparent cover. Carrier sheets
can be used like normal documents except for
one restriction: only one carrier sheet can be fed
at one time.

How to load documents correctly

Remove any paper-clips, staples and similar
objects before transmitting the document. Now
place your documents on the document tray - up
to 30 at one time - as shown.
Manual assistance may be required for pages
longer than A4. Position face down. Adjust the
document guides to the edges of the sheets.
After 2 seconds, your document will be
automatically pulled in by about 2 cm.
If more than 20 pages are loaded, deactivate
Quick Scan.

GB

Transmit documents

22

TOSHIBA TF 651

Transmit documents

Stack mode

A frequently encountered problem with
fax machines is that the document tray is
blocked while a document is being
transmitted; no other documents can be
transmitted while the fax machine is
transmitting or receiving documents. This
is different with your fax machine: All
documents are read into the memory and
are then transmitted from this memory.
Incoming documents are also read into
the momory before they are printed aout.
The advantage of this method is that the
document tray is virtually always free and
that documents can be transmitted
almost irrespective of the transmission or
receiving status of the fax machine.
Each procedure is known as a job. A job
may consist of one or more documents
which you can transmit to your partners.
A job can also be a multi-address
transmission or a delayed transmission.
Your fax machine is able to manage 50
such jobs. Each of these jobs is placed on
a stack, from where they are processed in
sequence. Your fax machine accepts jobs
even while is is transmitting or receiving
documents; this means that the
document tray is always ready. With every
procedure, the fax machine assigns a
reference number (job number 001-999)
to the job; this number is available via the
job list (see Page 44). This number can
also be used for deleting a specific job.

If you want to transmit from the tray
directly, simply press MEMORY TX.

INPUT

JOB NO. 45

JOB NO. 44
JOB NO. 43
JOB NO. 42
JOB NO. 41
JOB NO. 40
JOB NO. 39
JOB NO. 38

MAX. 50 JOBS

JOB NO. 37
JOB NO. 36

JOB NO. 35

LINE

TRANSMISSION

Some benefits of memory
transmission.

1. Defective pages are retransmit
automatically.

2. If line is diconnected, missing pages
are transmitted by redialing.

If document ID is switched on (refer

page 56) unsuccsessful transmissions can

be recognized, if cover page is print out.

Quick scan

Document is scanned in less than 4
seconds into the memory, if standard
resolution is selected. This function can
be switched off by pressing QUICK SCAN
button.

If more than 20 pages are
loaded, Quick scan has to be
deactivared.

TOSHIBATF 651

Transmit documents

23

GB

Transmit documents

Direct transmission

In the normal transmission mode your fax
machine reads all documents into the
memory before they are transmitted. If
the documents are too large for the
memory or if you have too many
documents, you can also send directly
from the document tray without reading
the documents into the memory.

Simply press the RESET key if you wish to
interrupt this transmission process.

If you find that the memory is
frequently too small, ask your
dealer for a memory expansion!

Delete transmission from stack

You may inadvertently dial the wrong
partner or you may enter a wrong
number. You than have to interrupt this
procedure. It is possible for this procedure
to be situated between other jobs. As a
result of stack mode, it is possible for the
current transmission not to be directly
related to the actions of the operator.
These procedures are deleted by "paging"
through the job stack; search for the
appropriate job and delete the specific
job.

MEMORY TX

RESET

CANCEL?

1. MEMORY IN PU T

2. RECEIVE

3. DOCUMENT FEEDER

MEMOR Y IN PUT

ENTER FILE NBR OR
PRESS [>]

Press RESET to interrupt

Relevant selections are flashing

Select a menu item

Make your selection
Job-Nbr.

-or­paging

JOB DELETE

GB

JOB NO. 45

JOB NO. 44
JOB NO. 43

JOB NO. 41
JOB NO. 40
JOB NO. 39
JOB NO. 38
JOB NO. 37
JOB NO. 36

JOB CANCELED

Transmit documents

24

JOB NO. 42

A

JOB-NBR.

Go to A

DELETE
JOB-NBR.

PAGING TROUGH

THE STACK

Go to B

ENTER

SINGLE TRANSMIT
FILE NBR : XX

ENTER

Enter Job-Nbr.

Confirm with ENTER

Selected job is displayed

Confirm with ENTER

TOSHIBA TF 651

Transmit documents

Paging trough the stack

PAGING TROUGH

B

THE STACK

SINGLE TRANSMIT
FILE NBR : XX
ARE YOU SURE ?

1.YES 2.N O

CANCELLED

MEN U

SINGLE TRANSMIT
FILE NBR : XX

Confirm

Select a menu item

The cancel list is printed

Press MENU button

Current job is displayed

MEN U

POLLING RESERVE
FILE NBR : XX

MEN U

ENTER

SINGLE TRANSMIT
FILE NBR : XX
ARE YOU SURE ?

1.YES 2.N O

Press MENU button again

Next job is displayed

Page forward or backwards

-or-

Confirm with ENTER

Confirmation

Select a menu item

The cancel list is printed

TOSHIBATF 651

Transmit documents

25

GB

Transmit documents

Automatic fax messages

To send fax messages in the traditional
manner: Insert document(s), enter the fax
number and the connection is
automatically established.
Your benefit: Your documents will leave
the fax immidiately. (Refer to page 23)
If you decide to use the listening-in version
(see page 29) , you can also acoustically
monitor the call establishment process.
This is useful whenever you have problems
with establishing a connection. The
reason is frequently a wrong number, or a
fax machine which is not ready to receive.

With the listening-in alternative,
the document is not read into
the memory; it is retained on the
tray until the receiving fax
mchine has been contacted.

Residual memory depends on
the size ofthe stack!

Please note that you must press
the „*“ button before the actual
fax number if your fax machine
is connected to a PABX.

15.03. 95 19:56
AUTO RX

RESIDUAL MEMORY 100%

STD

RESIDUAL MEMORY 100%

STD

RESIDUAL MEMORY 100%

START

STD

NORMAL

AUTO RX

NORMAL

AUTO RX

NORMAL

FILE NBR =01

RESIDUAL MEMORY 85%

standby mode

Load original

Remember:
Printed side face down

Document ready

Select a number

Corrections with >> / <<. To cancel
with RESET

Confirm with START

While documents are being read in:
Job number, current memory capacity
and corresponding page number are
displayed.

STD

NORMAL

FILE NBR =01

RESIDUAL MEMORY 85%
ON LINE

COMM LED ON

STD

NORMAL

FILE NBR =01

RESIDUAL MEMORY 85%
ON L INE [phone]

STD

RESIDUAL MEMORY 100%

NORMAL

AUTO RX

Dialling starts

COMM LED on

Communications starts

After transmission:
Return to idle status job is deleted and
memory returns to 100%

GB

Transmit documents

26

TOSHIBA TF 651

Transmit documents

Transmission with alphabet dialling

Alphabet dialling enables you to enter a
double-digit “address” instead of the
(frequently-long) fax number of your
partner. The real fax number is then
permanently stored under this “address”.
The alphabet dialling facility thus enables
you to save time with frequently used fax
numbers.

Please refer to page 44 for
details of how to save alphabet
dialling numbers.

RESIDUAL MEMORY 100%

ABB. DIAL

2x

ALPHABET

STD

ABB. NUMBER= (1-150)

STD

ABB. NUMBER= (1-150)

NORMALSTD

NORMAL

[ALPHA]

NORMAL
[ALPHA]

Load original

Remember:
Printed side face down

Document ready

AUTO RX

Start ABB dial

Make your selection

1

Your entry
(Example: 1)

1

Transmission with one­touch dialling

One-touch dialling provides you with a
very easy method of dialling the number
of your partner. Your can assign any fax
numbers to 12 keys. You need to press a
key only once in order to reach your
partner.

Please refer to page 48 for
details of how to store one­touch dialling numbers.

START

STD

ABB. N UMBER= 001
TOSHIBA

STD

RESIDUAL MEMORY 100%

NORMAL

NORMAL

AUTO RX

Confirm with START

The stored number is displayed

While documents are being read in:
Job number, current memory capacity
and corresponding page number are
displayed.

Load original

Remember:
Printed side face down

Document ready

Select a one touch key
(Example: one touch 01)

NORMALSTD

ONE TOUCH= 01

BOND

TOSHIBATF 651

The stored name is displayed.

While documents are being read in:
Job number, current memory capacity
and corresponding page number are
displayed.

Transmit documents

27

GB

Transmit documents

Transmission with directory function

This type of dialling is similar to searching
in a telephone directory. Enter the initial
letter of your partner to search for the
corresponding fax number in the alphabet
dialling memory. This type of dialling is
particularly useful if you know the name of
a specific partner

STD

RESIDUAL MEMORY 100%

ABB. DIAL

ALPHABET

STD

SEARCH CHARACTER=

STD
PREV:[*] NEXT:[#]
SEARCH CHARACTER= A

ANDERSON :025

NORMAL

NORMAL

[ABB NUMBER]

NORMAL

AUTO RX

♦

Load original

Remember:
Printed side face down

Document ready

Activate directory function

Make your selection
You can now enter the initial letter of
your fax partner. *)
(Example: „B“)

Key „2“

The first name of the corresponding letter
(here "A") is displayed, followed by the
alphabet dialling memory position where
it is stored.

*)

STD
PREV:[*] NEXT:[#]
SEARCH CHARACTER= B

BOND :002

STD
PREV:[*] NEXT:[#]
SEARCH CHARACTER= B

BROWN :007

START

STD
PREV:[*] NEXT:[#]
SEARCH CHARACTER= A

NORMAL

NORMAL

NORMAL

---------------------:--

Key „2“

Presse the key "2" to display the next
letter (here "B") which is stored under this
key.

Use the keys „*“ and „#“ to select the
desired fax partner with identical starting
letters.

Confirm with START

While documents are being read in:
Job number, current memory capacity
and corresponding page number are
displayed.

This display appears if no name is stored
under the selected letter.

GB

Transmit documents

28

TOSHIBA TF 651

Transmit documents

Monitoring

In case of transmission problems, that
function is very helpfull. Check dialling by
this method allows you to detect wrong
numbers and busy parties also.

With the listening-in alternative,
the document is not read into
the memory; it is retained on the
tray until the receiving fax
machine has been contacted.

NORMALSTD

RESIDUAL MEMORY 100%

MON ITOR

CALL

ON HOOK

TEL NUMBER =

♦

ON HOOK

TEL NUMBER =
12345678

Load original

Remember:
Printed side face down

Document ready

AUTO RX

Activates monitoring

Make your selection

Your entry

Dialling starts

While documents are being read in:
Job number, current memory capacity
and corresponding page number are
displayed.

TOSHIBATF 651

Transmit documents

29

GB

Transmit documents

Set resolution

In its basic setting, your fax machine uses
high resolution for transmitting or copying
your documents. You can however also
adjust the resolution to suit the particular
documents. Use the following as a rough
guide:

STD (basic setting)

For hand-written or typewritten
documents

FINE For documents with small type

such as newspapers and
diagrams

SF For documents with very small

and detailed diagrams

GREY 64 grey stages for photographs

or colour documents

3 different greyscales are
availiable.

Check with wrong copy function (refer

page 20)

Higher resolution has a impact
on transmission time!

Home position can be selected
(refer page 66).

NORMALSTD

AUTO RX

RESIDUAL MEMORY 100%

MODE

1.STD 4.STD-GR

2.FINE 5.FINE-GR

3.SF 6.SF-GR

ENTER

NORMALSF-GR

AUTO RX

RESIDUAL MEMORY 100%

Load original

Remember:
Printed side face down

Document ready

Press "MODE"...

Make your selection

Select a menu item (Example:
Superfine-GREY)

Confirm with ENTER

After transmission:
Resolution returns to idle status.

If you want to assign different
resolutions, you can do so during
scanning.

GB

Transmit documents

30

TOSHIBA TF 651

Transmit documents

Set contrast

Some characters cannot be transmitted if
the print on documents is weak or if
colour print is used. In this case, you
should set contrast to DARK.
On the other hand, there are documents
which contain text in coloured fields. In
this case, you should set contrast to
LIGHT.
You can assess the effect of this setting ­and thus also the result of your fax
transmission - via the local copy (see

page 20) .

STD

RESIDUAL MEMORY 100%

CONTRAST

1. NORMAL DOCUMENT

2. DARK DOCUMENT

3. L IGHT DOCUMENT

NORMAL

Load original

Remember:
Printed side face down

Document ready

AUTO RX

Press „CONTRAST“ ...

Make your selection

Select a menu item (Example:
Dark document)

Confirm with ENTER

Redial

If it was not possible for your fax message
to be sent, this may be due to various
reasons (please read page 70ff). One
reason may be that the other fax machine
is busy. In this case, it would make sense
to call your partner again at a later time.
This is done automatically by your fax; it
attempts to send the fax message again
approx. every three minutes.

If you have established a call via
the TONE key, you can activate
the redial function by pressing
the redial key.

ENTER

STD

RESIDUAL MEMORY 100%

REDIAL

PAUSE

WAITING TO REDIAL
JOBNUMBER

PRESS [>]

MEN U

SINGLE TRANSMISSION
FILE NBR =08
RAINER

DARK

AUTO RX

After transmission:
Contrast returns to idle status.

Redial is selected

Search by pressing MENU button

Press until...

....the right job is displayed

Confirm with ENTER

ENTER

TOSHIBATF 651

Redial starts

Transmit documents

31

GB

Transmit documents

Delayed transmission

You are able to define a certain time at
which the documents will be transmitted;
this enables you to overcome the
problems involved with different time
zones or will enable you to transmit
documents at off-peak rates
The benefit of reading into the memory is,
that your ADF can be used for next
transmission.

If you use delayed transmission
very often, asign a one touch
key with this function (refer

page 50).

NORMALSTD

AUTO RX

RESIDUAL MEMORY 100%

MEN U

1. TR ANSMIT

2. POLLING

3. OPTIONS

4. L ISTS

1. SINGLE

2. MULTI

3. MAIL BOX

4. RELAY

Load original

Remember:
Printed side face down

Document ready

Start the menu.

The first 4 menu items are displayed.

Select a menu item

Select a menu item

SINGLE TRANSMIT

TEL NUMBER =

♦

ABB. DIAL

ALPHABET

ENTER

SINGLE TRANSMIT
DELAYED TRANSMIT?

1.N O 2.YES

SINGLE TRANSMIT

START TIME = HH:MM

♦♦:♦♦

Make your selection
Select between ten key dialling.

One touch or abb. nbr.

Confirm with ENTER

Select a menu item

Make your selection
Enter transmission time.

GB

32

Transmit documents

ENTER

Confirm with ENTER

While documents are being read in:
Job number, current memory capacity
and corresponding page number are
displayed.

TOSHIBA TF 651

Transmit documents

Single multi-address transmission

If you wish to send one document to
several partners without spending a lot of
time, this function can be used to create
a group on one single occasion. The
group is deleted after the procedure has
been completed. Up to 158 users can be
grouped together from one-touch dialling
numbers, alphabet dialling numbers or
standard numbers.

MANUAL BROADCAST

FAXNO.

TOUCH

+

FAXNO. FAXNO.

or

ABB

or or or

ONE

TOUCH

+

or or

ABB ABB

ONE

TOUCH

ONE

STD

RESIDUAL MEMORY 100%

MUL TI

MULTI TRAN SMIT
ENTER TEL NUMBER,
ENTER ABB. NUMBER
ONE TOUCH KEY

ABB. DIAL

ALPHABET

ENTER

MULTI TRAN SMIT

NORMAL

AUTO RX

Load original

Remember:
Printed side face down

Document ready

Press MULTI button

Your choice

Enter number

Confirm with ENTER

Additional number entry with ENTER

ENTER MORE OR
PRESS [START]

START

-or-

Confirm with START

Dialling starts

TOSHIBATF 651

Transmit documents

33

GB

Transmit documents

Stored broadcast

If you have a fixed group of fax partners to
whom you frequently have to send
broadcast fax messages, the stored
broadcast facility is just what you need.
You can use four methods of setting up
groups of your choice. It is also possible to
store four of these groups on four special
keys so that a broadcast transmission can
be actiivated at the push of a button.

GROUP BROADCAST 1

ABB 1

+

ABB 2 ABB 3

Please refer to page 49 for
details of how to program
permanent groups.

+

STD

RESIDUAL MEMORY 100%

MEN U

1. TR ANSMIT

2. POLLING

3. OPTIONS

4. L ISTS

1. SINGLE

2. MULTI

3. MAIL BOX

4. RELAY

NORMAL

AUTO RX

Broadcast with stored groups

Load original

Remember:
Printed side face down

Document ready

Start the menu.

The first 4 menu items are displayed.

Select a menu item

Select a menu item

MULTI TRAN SMIT

GROUP NUMBER=(1-15)

♦

ENTER

MULTI TRAN SMIT
GROUP NUMBER=XX
ENTER MORE OR PRESS

[↵

]:TO COMPLETE

ENTER

MULTI TRAN SMIT
DELAYED TRANSMIT?

1.N O 2.YES

Make your selection

Enter group number

Confirm with ENTER

For additional groups press ENTER

-or-

Confirm with ENTER

Select delayed transmission if needed
(refer page 32).

Select a menu item

GB

34

Transmit documents

While documents are being read in:
Job number, current memory capacity
and corresponding page number are
displayed.

TOSHIBA TF 651

Transmit documents

Broadcast with one touch

Chain dialling operation

Allows you to dial locations that may
require more than 38 digits. For example:
Long distance caariers and specialized
access lines. After you have stored the
number, you can transmit as follows.
Before you can this feature, you must
assign the number to be used for chain
dialing to a one-touch key.

STD

RESIDUAL MEMORY 100%

STD

RESIDUAL MEMORY 100%

NORMAL

AUTO RX

NORMAL

AUTO RX

Load original

Remember:
Printed side face down

Document ready

Press one touch key

While documents are being read in:
Job number, current memory capacity
and corresponding page number are
displayed.

Load original

Remember:
Printed side face down

Document ready

The total sum of digits dialed (access +
number + ID) can not exceed 128 digits.

CHAIN DIAL

CHAIN DIAL

TEL NUMBER =(MAX128)

ABB. DIAL

ALPHABET

START

Press CHAIN DIAL

Press the dialling numbers using a one­touch key, abbreviated dialing number
(alphbet dial) and/or a dial keypad on the
operator control panel.

Make your choice

Confirm with START

While documents are being read in:
Job number, current memory capacity
and corresponding page number are
displayed.

TOSHIBATF 651

Transmit documents

35

GB

Transmit documents

Delayed polling

A type of self-service facility enables you
to fetch documents from another partner
if your partner has prepared this function.
“Fax on demand”, i.e. obtaining
information from mailboxes such as
weather reports, traffic reports or stock
market reports, is also possible with this
function.

15.03. 95 19:56

RESIDUAL MEMORY 100%

START

SINGLE POLLING

SECURITY CODE ?

1.N O 2.YES

WITHOUT

SECURITY CODE

Polling, simple polling

standby mode

AUTO RX

Enter the fax number of the fax
machine from which you wish to
poll

Confirm with START

WITH

SECURITY CODE

Go to BGo to A

WITHOUT

A

SECURITY CODE

WITH

B

SECURITY CODE

SINGLE POLLING

SECURITY CODE =

ENTER

While documents are being read in:
Job number, current memory capacity
and corresponding page number are
displayed.

Make your selection

Enter 4 digit code

Confirm with ENTER

While documents are being read in:
Job number, current memory capacity
and corresponding page number are
displayed.

GB

Transmit documents

36

TOSHIBA TF 651

Transmit documents

Polling, variation

STD

RESIDUAL MEMORY 100%

MEN U

1. TR ANSMIT

2. POLLING

3. OPTIONS

4. L ISTS

1. POLLING RESERVE

2. SINGLE

3. MULTI

4. POLL FROM M-BOX

NORMAL

AUTO RX

standby mode

Start the menu.

The first 4 menu items are displayed.

Select a menu item

Select a menu item

SINGLE POLLING

TEL NUMBER =

ENTER

SINGLE POLLING

SECURITY CODE ?

1.N O 2.YES

WITHOUT

SECURITY CODE

Go to A

♦

Enter the fax number of the fax
machine from which you wish to
poll

Confirm with ENTER

Make your selection

/

WITH

SECURITY CODE

Select a menu item

Go to B

TOSHIBATF 651

Transmit documents

37

GB

Transmit documents

WITHOUT

A

SECURITY CODE

WITH

B

SECURITY CODE

SINGLE POLLING

DELAYED POLL ?

1.N O 2.YES

SINGLE POLLING

SECURITY CODE =

Make your selection

Select a menu item (Example:
NO)

While documents are being read in:
Job number, current memory capacity
and corresponding page number are
displayed.

Make your selection

♦♦♦♦

Enter 4 digit code

ENTER

SINGLE POLLING

DELAYED POLL ?

1.N O 2.YES

SINGLE POLLING

START TIME = HH:MM

♦♦:♦♦

ENTER

Confirm with ENTER

Make your selection

Select a menu item (Example:
YES)

Make your selection
Enter time

Confirm with ENTER

GB

Transmit documents

38

TOSHIBA TF 651

Transmit documents

Delayed multi polling

Polling is also possible by using groups.
They have to be stored in advanced (see

page 49).

Delayed group polling is possible also.

15.03. 95 19:56
AUTO RX

RESIDUAL MEMORY 100%

MEN U

1. TR ANSMIT

2. POLLING

3. OPTIONS

4. L ISTS

1. POLLING RESERVE

2. SINGLE

3. MULTI

4. POLL FROM M-BOX

standby mode

Start the menu.

The first 4 menu items are displayed.

Select a menu item

Select a menu item

MULTI POLLING

GROUP NUMBER=(1-15)

♦

START

MULTI POLLING
GROUP NBR=01

ENTER MORE OR PRESS

[↵

]:TO COMPLETE

ENTER

MULTI POLLING

SECURITY CODE ?

1.N O 2.YES

Select a group number

Confirm with ENTER

Group number is displayed

Choose additional

-or­confirm with ENTER

Make your selection for security code(see

page 36).

/

Select a menu item

WITHOUT

SECURITY CODE

TOSHIBATF 651

WITH

SECURITY CODE

Go to BGo to A

Transmit documents

39

GB

Transmit documents

WITHOUT

A

SECURITY CODE

WITH

B

SECURITY CODE

MULTI POLLING

DELAYED POLL ?

1.N O 2.YES

SINGLE POLLING

SECURITY CODE =

Make your selection

Select a menu item (Example:
NO)

While documents are being read in:
Job number, current memory capacity
and corresponding page number are
displayed.

Make your selection

♦♦♦♦

Enter your code

ENTER

MULTI POLLING

DELAYED POLL ?

1.N O 2.YES

SINGLE POLLING

START TIME = HH:MM

♦♦:♦♦

ENTER

Confirm with ENTER

Make your selection

Select a menu item (Example:
YES)

Make your selection
Now enter the time

Confirm with ENTER

GB

Transmit documents

40

TOSHIBA TF 651

Transmit documents

Reserve polling

Other fax partners can poll information
from your fax machine if you set up this
facility with this function.
Your document which you reserve for
polling is read into the memory of the
machine so set the document tray is not
blocked.
There are two types of reservation
available:

• single reservation:
Your stored document is deleted as
soon as the document has been
polled.

• permanent reservation:
Your stored document is permanetly
available for polling.

Only one document can be
reserved for polling

Polling can be made between all
facsimiles. To secure, that no
unauthorized people poll, you can use two
ways.

1. Tel No.: Tel number of the other party
is checked. Only last 5 digits are
checked.

2. CODE: Only between Toshiba fax
possible. Both partys have to use the
scan code.

STD

RESIDUAL MEMORY 100%

MEN U

1. TR ANSMIT

2. POLLING

3. OPTIONS

4. L ISTS

1. POLLING RESERVE

2. SINGLE

3. MULTI

4. POLL FROM M-BOX

POLLING RESERVE

1. POLLING

2. PUBLIC FAX M-BOX

NORMAL

AUTO RX

Load original

Remember:
Printed side face down

Document ready

Start the menu.

The first 4 menu items are displayed.

Select a menu item

Select a menu item

POLLING = once only
INFOBOX = permanent

POLLING RESERVE
SECURITY CODE/TEL ?

1.NO 3.CODE

2.BOTH 4.TEL

POLLING RESERVE

SECURITY CODE =

Select a menu item

(Example: 1)

1:No check
2:TOSHIBA-Code plus TEL Nbr.
3: TOSHIBA-Code
4:Number only

Select a menu item (Example: 2
= both)

Make your selection

♦♦♦♦

Enter the TOSHIBA code

Confirm with ENTER

ENTER

TOSHIBATF 651

Transmit documents

41

GB

Transmit documents

*)If case of memory overflow, your dealer
is able to offer a memory upgrade. Maybe
you can solve the problem by reducing the
resolution.

POLLING RESERVE

SECURITY TEL=(MAX20)

ENTER

Make your selection

Enter dial number

Confirm with ENTER

While documents are being read in:
Job number, current memory capacity
and corresponding page number are
displayed.

GB

Transmit documents

42

TOSHIBA TF 651

Transmit documents

Options

These settings are used for one
transmission only:

1. Setting the number of pages

Before sending a document, you can
use this option to enter the number of
pages being sent. The until will
compare the number of pages actually
sent with the number you entered. If
the page counts are not the same,
the PAGE # MISMATCH message
appears on the LCD display but the
transmission id continued.

2. 4800 BPS (Overseas transmission)

Poor quality telephone lines or bad
connections can cause problems.
Sending and receiving problems are
most common when sending
documents to long distance or
overseas. You can set your unit's
transmission speed to 4800BPS for
safer data transfer. This setting is
automatically canceled after the
sending session.

3. Line monitor

When the line monitor option is on,
you can monitor the condition of the
remote party's line through the
speaker on your unit without using the
telephone handset. You can also set
using program key. And also, set using
Home position menu.

4. Protected transmission

The transmission of documents is
restricted!Your are now able to
transmit only to fax machines whose
code has been stored as a fax number
in your alphabet dial memory. You can
thus transmit your documents only to
certain partners.

5. ECM
(Switch off error correction)

Your fax machine is equipped with an
error correction facility (ECM). If your
fax partner also has an error
correction facility, this permits error­free fax transmission. One effect
linked with ECM is that the
transmission time increases if there
are any problems on the line. This
may involve very high costs with
oversees calls. For this reason, the
error correction facility can be
temporarily disabled.

6. TX stamp (option)

It is possible to mark every document
with a red sign. It works in two ways:

1) Every document fed into the memory
is marked.

2) In case of direct transmission, the
document is marked if the other party
send's OK.

STD

RESIDUAL MEMORY 100%

MEN U

1. TR ANSMIT

2. POLLING

3. OPTIONS

4. L ISTS

1. PAGE N UMBER

2. 4800BPS

3. LINE MONITOR

4. SET SECURITY TX

NORMAL

AUTO RX

Load original

Remember:
Printed side face down

Document ready

Start the menu.

The first 4 menu items are displayed.

Select a menu item

R

Select option

Enter the fax number...

Loading a document is
mandatory.

TOSHIBATF 651

Transmit documents

43

GB

Store numbers

Alphabet dial memory

The alphabet dial facility enables you to
enter a two-digit “address” instead of the
(frequently long) fax number of your
partner. The real fax number is stored
under this “address”. With frequently used
fax numbers, the alphabet dial facility
enables you to save time.
150 alphabet dial memories are available
and the name as well as the number of
your partner can be stored in this memory.
You can use up to 20 characters of your
choice in this memory. In addition to this a
second number can be stored, if the first
number is busy.

ABB. NBR 150 09154/87823 BOND

ABB. NBR 149 024/8768 EVENS

•

•

•

ABB. NBR 003

ABB. NBR 002 04544/6723 MARKS

ABB. NBR 001

Use the numeric keys for entering the
alpha-numeric characters. Each digit
features several characters which can be
activated by repeatedly pressing the
corresponding key. If you have found a
character of your choice, press the “#”
key to go to the next position. Use the “*”
key to go back one letter and make any
corrections.

054/938734 IRVING

054/376014 MILES

STD

RESIDUAL MEMORY 100%

MEN U

1. TR ANSMIT

2. POLLING

3. OPTIONS

4. L ISTS

1. ABB. NUMBERS

2. GROUP NUMBERS

3. RELAY NUMBERS

4. PROGRAM KEYS

ENTER ABB. NUMBER
OR PRESS
[<]:TO CONTINUE

[↵

ENTER

ABB. NBR =001
TEL NUMBER =(MAX38)

♦

NORMAL

AUTO RX

]:TO COMPLETE

standby mode

Start the menu.

The first 4 menu items are displayed.

Select a menu item

Select a menu item

Make your selection

Enter ABB number (Example: 1)

Confirm with ENTER

Make your selection

Please note that you must press
the “*” button before the actual
fax number if your fax machine is

connected to a PABX.

GB

44

Store numbers

ABB. NBR =001
TEL NUMBER =(MAX38)

1932825000

ENTER

ABB. NBR =001
2nd TEL NBR=(MAX18)

♦

Confirm with ENTER

Make your selection

TOSHIBA TF 651

Store numbers

After entering the fax number you are
requested to set the line transmission
speed.

Select one of the two settings:

• 14.400 BPS: This is the highest
transmission speed and the default
setting. Confirm with ENTER key.

• 4.800 BPS: If you have repeated
difficulty sending a transmission try
this setting. For example: in case of
oversea transmissions.

ENTER

ABB. NBR =001
2nd TEL NBR=(MAX18)

1932825000

ENTER

ABB. NBR =001
LEFT:[*] RIGHT:[#]
ID NAME = (MAX 20)

♦

ENTER

ABB. NBR =001
LEFT:[*] RIGHT:[#]

ID NAME = (MAX 20)
TOSHIBA

If you want to store second number

-or-

This entry has to be different

Confirm with ENTER

Make your selection

If not needed press ENTER

-or-

Enter the name
Example: TOSHIBA
1 x 8 = T # 3 x 4 = I #
3 x 6 = O # 2 x 2 = B #
4 x 7 = S # 1 x 2 = A
2 x 4 = H #

ENTER

ABB. NBR =001
LINE SPEED?

1. 14400BPS

2. 4800BPS

/

ENTER

ABB. NBR =001
PRESS ONE TOUCH KEY
TO ENTER OR

]:TO SKIP

[↵

ENTER

ENTER ABB. NUMBER
OR PRESS
[<]:TO CONTINUE

[↵

]:TO COMPLETE

Confirm with ENTER

Select transmission speed

Select a menu item

Confirm with ENTER

Assign a one touch key if needed

-or-

Confirm with ENTER

Additional ABB numbers

-or-

Press RESET, return to standby
mode

RESET

TOSHIBATF 651

Store numbers

45

GB

Store numbers

Delete ABB numbers

If you want to delete ABB numbers just
enter them.
I f it is already assigned, you can select
how to proceed (Example:ABB, NBR. 1,
Name TOSHIBA):

MEN U

ENTER ABB. NUMBER
OR PRESS
[<]:TO CONTINUE

[↵

]:TO COMPLETE

ALREADY ASSIGNED
ABB. NBR =001
TOSHIBA

after 2 seconds

ABB. NBR =001

1. CANCEL

2. MODIFY

3. RETAIN

ABB. NBR =001
CANCELLED

Press...

Make your selection

If already assigned

Select a menu item

after 2 seconds

ENTER ABB. NUMBER
OR PRESS
[<]:TO CONTINUE

]:TO COMPLETE

[↵

Enter additional ABB numbers

GB

46

Store numbers

TOSHIBA TF 651

Store numbers

Modify ABB numbers

If you want to modify ABB numbers just
enter them.
If it is already assigned, you can select
how to proceed (Example:ABB, NBR. 1,
Name TOSHIBA):

MEN U

ENTER ABB. NUMBER
OR PRESS
[<]:TO CONTINUE

[↵

]:TO COMPLETE

ALREADY ASSIGNED
ABB. NBR =001
TOSHIBA

after 2 seconds

ABB. NBR =001

1. CANCEL

2. MODIFY

3. RETAIN

ABB. NBR =001
TEL NUMBER =(MAX38)

♦

Press...

Make your selection

Menu appears

Select a menu item

Change
and / -or-

ENTER

ABB. NBR =001
2nd TEL NBR=(MAX18)

♦

ENTER

ABB. NBR =001
LEFT:[*] RIGHT:[#]
ID NAME = (MAX 20)

♦

OSHIBA

ENTER

ABB. NBR =001
LINE SPEED?

1. 14400BPS

2. 4800BPS

ENTER

ABB. NBR =001
PRESS ONE TOUCH KEY
TO ENTER OR

]:TO SKIP

[↵

Confirm with ENTER

Change
and / -or-

Confirm with ENTER

Change
and / -or-

Confirm with ENTER

Change
and / -or-

Confirm with ENTER

Change
and / -or-

Confirm with ENTER

ENTER

ENTER ABB. NUMBER
OR PRESS
[<]:TO CONTINUE

]:TO COMPLETE

[↵

TOSHIBATF 651

Additional ABB numbers

Store numbers

47

GB

Store numbers

One-touch dial keys

The one-touch dialling facility is a very
easy method of dialling your partner. You
can store fax numbers on 35 keys. You
need only press one key in order to dial
your partner.

You can only assign a ABB
number to a one touch key.

AB NBR. 150 ONE TOUCH NBR. 35

AB NBR. 149 ONE TOUCH NBR. 34

•

•

•

AB NBR. 003

AB NBR. 002

AB NBR. 001

To cancel assignment:

ONE TOUCH NBR. 2

ONE TOUCH NBR. 1

ABB. NBR =001
PRESS ONE TOUCH KEY
TO ENTER OR

[↵

]:TO SKIP

ABB. NBR =001
TOSHIBA
ONE TOUCH= 01

ENTER ABB. NUMBER
OR PRESS
[<]:TO CONTINUE

[↵

]:TO COMPLETE

ABB. NBR =001
PRESS ONE TOUCH KEY
TO ENTER OR

]:TO SKIP

[↵

Proceed like storing ABB numbers

...until this display appears
Select one touch key

Assignment is displayed
after 2 seconds

additional ABB numbers can be stored

Proceed like storing ABB numbers

...until this display appears
Select one touch key

ONE TOUCH= 01
ALREADY ASSIGNED
ABB. NBR =001

TOSHIBA

ONE TOUCH= 01

1. CANCEL

2. RETAIN

ONE TOUCH= 01

CANCELLED

ABB. NBR =001
PRESS ONE TOUCH KEY

TO ENTER OR

[↵

]:TO SKIP

Enter one touch key to delete
(Example: one touch 1)

Actual assignment is displayed

after 2 seconds

Select a menu item

Assignment deleted

Select new one touch key

GB

48

Store numbers

TOSHIBA TF 651

Store numbers

Define groups

If you have a fixed number of partner to
whom you frequently send broadcast
transmissions, the stored broadcast
facility is just what you need. There are
15 methods of creating groups of your
choice. You can also assign four of these
grooups to four special keys so that a
broadcast transmission can be initiated at
the push of a button. if permanent group
is to be defined, all users of a group must
be arlready be in alphabet dial directory.

GROUP BROADCAST 1

ABB 1

ABB 2 ABB 3

+

+

15.03. 95 19:56
AUTO RX

RESIDUAL MEMORY 100%

MEN U

1. TR ANSMIT

2. POLLING

3. OPTIONS

4. L ISTS

1. ABB. NUMBERS

2. GROUP NUMBERS

3. RELAY NUMBERS

4. PROGRAM KEYS

standby mode

Start the menu.

The first 4 menu items are displayed.

R

Select a menu item

Select a menu item

ENTER GROUP NUMBER
OR PRESS
[<]:TO CONTINUE

[↵

]:TO COMPLETE

ENTER

GROUP NBR=01
LEFT:[*] RIGHT:[#]

ID NAME = (MAX 20)

♦

ENTER

GROUP NBR=01

Make your selection

Enter group number

Confirm with ENTER

Make your selection

Enter group name
Example: TOSHIBA
1 x 8 = T # 3 x 4 = I #
3 x 6 = O # 2 x 2 = B #
4 x 7 = S # 1 x 2 = A
2 x 4 = H #

Confirm with ENTER

Make your selection

ENTER ABB. NUMBER OR

[↵

]:TO COMPLETE

Your choice

TOSHIBATF 651

Store numbers

49

GB

Store numbers

ENTER

GROUP NBR=01

ENTER ABB. NUMBER OR

[↵

]:TO COMPLETE

ENTER

GROUP NBR=01
PRESS ONE TOUCH KEY
TO ENTER OR

[↵

]:TO SKIP

ENTER

ENTER GROUP NUMBER
OR PRESS
[<]:TO CONTINUE

]:TO COMPLETE

[↵

Confirm with ENTER

Make your selection

Additional ABB numbers

-or-

Confirm with ENTER

Make your selection

Press one-touch key

If one touch key is already
assigned refer to page 27

additional groups

-or-

Programming one-touch keys

You can transmit simply and conveniently
using a program key. A one-touch key in
which certain operations have been
programmed is called a program key.

A one touch key can be used
once only!

RESET

15.03. 95 19:56
AUTO RX

RESIDUAL MEMORY 100%

MEN U

1. TR ANSMIT

2. POLLING

3. OPTIONS

4. L ISTS

1. ABB. NUMBERS

2. GROUP NUMBERS

3. RELAY NUMBERS

4. PROGRAM KEYS

Press RESET, return to standby
mode

standby mode

Start the menu.

The first 4 menu items are displayed.

R

Select a menu item

GB

50

Store numbers

Select a menu item

TOSHIBA TF 651

Store numbers

1. Monitoring. To monitor dialling use this
function. Wrong telephone numbers can
be detected this. Specially, if other party
is always busy, use this function.

2. Programming. Transmission or polling
action, which are made very often can be
stored. Just programm them once, after
that pressing one touch button is enough.

3. Protected transmission. The
transmission of documents is restricted.
You are now able to transmit documents
only to fax machines whose code has
been strored as a fax number in your
alphabet dial memory. You can thus
transmit your documents only to certan
partners.

4. Delayed transmission. If you want to
use delayed transmission to save
telephone costs, this function can do so.
The stored time is automatically assigned
to next transmission by pressing one
touch key.

5. Language: Multinational offices may
require this function. A special language
can be activated by pressing a one touch
key.

6. 4899 BPS. When sending documents
overseas or in the event of an increased
error ratio, you should reduce the
transmission speed in order to avoid
errors. The rules for fax transmission are
the same as the rules for driving a car.
Adapt your speed to the conditions!

7. Personalbox. This machine is able to
handle 7 personal boxes. People using
Toshiba fax, are able to send to this box.

8. TX stamp. Every document, which is
read into the memory can be marked. In
case of direct transmission, the document
is marked after the other party sent OK.

PROGRAM KEY EN TRY

PRESS ONE TOUCH KEY
TO ENTER OR

[↵

]:TO COMPLETE

PROG. KEY=01

1. LINE MONITOR

2. PROGRAM

3. SET SECURITY TX

Press one touch key...

The first menu items are displayed.

R

Select function (No. see description)

TOSHIBATF 651

Store numbers

51

GB

Report prints

Menu List

The printed menu list shows the control
functions available in the menu system.

15.03. 95 19:56

AUTO RX

RESIDUAL MEMORY 100%

MEN U

1. TR ANSMIT

2. POLLING

3. OPTIONS

4. L ISTS

15.03. 95 19:56

AUTO RX
RESIDUAL MEMORY 100%
PRIN T DOC. STATUS

standby mode

Start the menu.

The first 4 menu items are displayed.

R

Select a menu item

The report is printed.

Activate printing report

Not all reports are printed out
automatically; they have to be requested
specially. These lists can provide
information concerning the current state
of the fax machine. The following reports
can be printed:

Transmission report

This report can be printed after every
transmission or in the event of a defective
transmission. It provides information about
the most important transmission data.
Please refer to page 56 for switching ON/
OFF.

The last 40 transmission can be recalled.

• TX report

• Multi address report

• Journal

• Last transmission

• Telephone number list

• Reservation list

• Department list

• Function list

TRANSMISSION REPORT

TIME : 24.10.95 08:41
TEL NUMBER: [phone]
NAME : TOSHIBA MARKETING

NBR. DATE TIME DURATION PGS TO MODE STATUS

045 23.10 11:11 01/00 1 MAX MEIER EC 18M OK

MEN U

MAX MEIE R

24.10.95

GB

52

Report prints

Search until you find the right entry

COPY

The report is printed.

JOURNAL

TOSHIBA TF 651

Report prints

Multi-adress transmission Report

The multi-address transmission report
shows the results of multi-address
transmissions.

Transmission and reception journal

Your fax machine will record messages
which you transmit or receive in the form
of transmission and reception journals.
These lists are printed out automatically
after every 40 transmissions. You should
file this list as a record of the document
jobs; if your fax machine has to be
serviced, this list can provide valuable
assistance for to cure the problem.

MULTI TRANSMISSION REPORT

TIME : 24.10.95 08:41
TEL NUMBER: [phone]
NAME : TOSHIBA MARKETING

FILE NUMBER : 15
GROUP NUMBER :
ABB.NUMBER : 001 010
TEL NUMBER : 02131158900
START TIME : 28. 10. 95 14:16
END TIME : 28. 10. 95 14:28
PAGES : 01

SUCCESSFUL TEL NUMBER
001RAINER685970

02131158900

UNSUCCESSFUL TEL NUMBER PAGES
010SCOTTY282740 00

TRANSMISSION JOURNAL

TIME : 24.10.95 08:41

TEL NUMBER: [phone]
NAME : TOSHIBA MARKETING

NBR. DATE TIME DURATION PGS TO MODE STATUS

001 12.0217:2200/24 01+4921319876543 EC 10M OK
002 12.0217:2300/25 01+4921311234567 EC 18 OK

RECEPTION JOURNAL

To activate printout press JOURNAL
button.

TIME :12.02.94 17:44
TEL NUMBER:[phone]
NAME :TOSHIBA

NBR. DATE TIME DURATION PGS TO MODE STATUS

001 12.0217:3700/24 01+492131001234 EC 44 M OK
002 12.0217:4000/25 01+492131765432 EC 34 M OK

Explanation:
NBR:
Lists the communications in the order
they occurred.

DATE:
Date

TIME:
Time of transmission

DURATION:
Gives the length of each communication

MODE:
Indicates the type of
communication:

HSHigh Speed Transmission, only

possible between TOSHIBA machines.

G3Communication in standard groups

operational mode.
ECError correction mode.
EXError correction with TOSHIBA fax
PDocuments were sent/received by

polling.
M:Indicates a memory communication.

♦alternate number was dialed

in minutes and seconds.

STATUS: (of communication)

PGS:
Gives the number of pages per
transmission or reception.

OK means successful
NG stands for communication error
see: error codes page 70.

TO or FROM:
Gives ID or telephone number of the
receiver or sender.

TOSHIBATF 651

Report prints

53

GB

Report prints

The dial number lists

This list contain the numbers stored in the
memory

• one touch key list

• ABB numbers list

• group numbers lis

Jobs in progress

This list indicates which jobs are still
stored by the fax machine or which jobs
still have to be progressed. This
information may be useful if you have
stored any urgent jobs or if you wish to
delete a particular job.

JOBS IN PROGRESS

TIME : 28.10.95 14:18
TEL NUMBER: [phone]
NAME : TOSHIBA

FILE FUNCTION PGS MAIL TIME TO

15 STORED BROADCAST 01
16 DELAYED POLLING 021311234567
17 STORED BROADCAST 01 18:00

GB

54

Report prints

TOSHIBA TF 651

Report prints

The function list

This list provides information concerning
all settings of the fax machine. They
correspond with the settings which you
have made. Keep this list for any service
work which may be necessary.

FUNCTION LIST P.01

TIME : 24.10.95 08:45
TEL NUMBER : [phone]
NAME : TOSHIBA MARKETING

.JOURNAL .POWER SAVER :ON

21:00-:07:00

MANUAL : TX/RX .TONER DENSITY :3
AUTO :ON .RX REDUCTION :ON

ERROR CODE :OFF .DISCARD :ON
.TTI : INSIDE
.COLLATED PRINT :OFF .TOTAL PAGE
.VOLUME :1 SCAN :107
.HOME POSITION PRINT :662

RESOLUTION :STD DRUM :662

CONTRAST : NORMAL .AUTO RECEIVE MODE :AUTO RX

MEMORY TX :OFF CALL TIME :1

(QUICK SCAN)
LINE MONITOR : OFF
SECURITY TX :OFF .SYSTEM-PASSWORD :0000
STAMP :OFF

.ECM : ON
.PRIVILEGED RX :OFF
.COMM. REPORT

TX REPORT :ON ERROR
MEMORY TX REPORT :ON ERROR
MULTI-ADD REPORT :ON ERROR
SINGLE TX (MULTI-ADD):OFF
MULTI-POLLING REPORT :ON ERROR
CANCEL LIST :ON

15.03. 95 19:56
AUTO RX

RESIDUAL MEMORY 100%

MEN U

1. TR ANSMIT

2. POLLING

3. OPTIONS

4. L ISTS

1. DISPLAY LAST TX

2. RESERVATION

3. TELEPHONE NBRS

4. FUNCTION

standby mode

Start the menu.

The first 4 menu items are displayed.

R

Select a menu item

overview of lists

R

Select a menu item

15.03. 95 19:56

The report is printed.

AUTO RX

RESIDUAL MEMORY 100%

PRIN T DOC. STATUS

TOSHIBATF 651

Report prints

55

GB

Report prints

Individual report setting

Your machine is able to make different
printouts. May be all of them are not
required. Take your time and see if all of
them are needed.

This setting we offer is a
recommendation.

15.03. 95 19:56
AUTO RX

RESIDUAL MEMORY 100%

MEN U

1. TR ANSMIT

2. POLLING

3. OPTIONS

4. L ISTS

1. L ANGUAGE

2. DATE & TIME

3. JOURNAL

4. TTI

standby mode

Start the menu.

The first 4 menu items are displayed.

R

Select a menu item

The first 4 menu items are displayed.

R

Select a menu item

SET SINGLE-TX REPORT

1. ALWAYS

2. ON ERROR

ENTER

SET MEMORY-TX REPOR T

1. ALWAYS

2. ON ERROR

ENTER

SET MULTI-ADD REPORT

1. ALWAYS

2. ON ERROR

3. OFF

ENTER

TX report for direct transmission

Select a menu item

TX report after memory transmission

Select a menu item

TX report after group transmission

Select a menu item

GB

56

Report prints

SINGLE TX(MULTI-ADD)

1. ALWAYS

2. ON ERROR

Single TX report during group
transmission

TOSHIBA TF 651

Report prints

Select a menu item

ENTER

SET MULTIPOLL REPORT

1. ALWAYS

2. ON ERROR

3. OFF

ENTER

PRIN T DOCUMENT

1. ON

2. OFF

ENTER

CANCEL LIST

1. ON

2. OFF

Set Multipoll report.

Select a menu item

The cover sheet of transmission is printed
on the report.

Select a menu item

A cancel list is printed after deleting a
job.

Select a menu item

ENTER

RESET

Confirm with ENTER Mit Eingabe
bestätigen

Press RESET, return to standby
mode

TOSHIBATF 651

Report prints

57

GB

Report prints

Journal Settings

Your fax machine documents all fax
messages which you send or receive in
the form of sending and receiving
journals. This list is automatically printed
out whenever 40 documents have been
sent or received.
You are able to disable this automatic
printout facility, so that it can only be
activated at your request.
Following selections can be made:

1. Printout after pressing journal button

• TX journal only

• RX journal only

• TX/RX journal

2. Automatic printout after 40
transmissions

•ON

• OFF

15.03. 95 19:56
AUTO RX

RESIDUAL MEMORY 100%

MEN U

1. TR ANSMIT

2. POLLING

3. OPTIONS

4. L ISTS

1. L ANGUAGE

2. DATE & TIME

3. JOURNAL

4. TTI

JOURNAL OUTPUT

1. MANUAL

2. AUTO

3. ERROR CODE

ENTER

standby mode

Start the menu.

The first 4 menu items are displayed.

R

Select a menu item

The first 4 menu items are displayed.

R

Select a menu item

Make your selection

Confirm with ENTER

3. Error code is printed

•ON

• OFF

Press RESET, return to standby
mode

RESET

GB

58

Report prints

TOSHIBA TF 651

Advanced settings

Set transmission header position

The transmission header contains the
code, the name, time of transmission and
the current page number. Normally it
appears in the top 5 mm of the incoming
copy. If this area contains important
information, this information is overwritten
by the transmission header. In order to
prevent this from happening, you are able
to displace the transmission header.
Accordingly, the transmission header is
first printed before the copy is printed.
The effect is that the length of the
incoming copy is extended by approx. 5
mm.

15.03. 95 19:56
AUTO RX

RESIDUAL MEMORY 100%

MEN U

1. TR ANSMIT

2. POLLING

3. OPTIONS

4. L ISTS

1. L ANGUAGE

2. DATE & TIME

3. JOURNAL

4. TTI

standby mode

Start the menu.

The first 4 menu items are displayed.

R

Select a menu item

The first 4 menu items are displayed.

Select a menu item

SET TTI

1. INSIDE

2. OUTSIDE

/

ENTER

RESET

Make your selection

Select a menu item

Confirm with ENTER

Press RESET, return to standby
mode

TOSHIBATF 651

Advanced settings

59

GB

Advanced settings

Collated Print

Function which stores all contents of one
communication on memory during
reception and prints sequentially from the
last page. (Function which sorts sequence
of output (printing) of the received
documents)

In case of large volume
reception it is recommended to
set this function off.

Conditions:
The function may be interrupted
depending on memory status remained. In
such case, a normal printing will be made
from first page. When division print is set
up, the printing sequence may vary. In
multiple receptions, the printing sequence
may vary.

If you find that the memory is
frequently too small, ask your
dealer for a memory expansion!

15.03. 95 19:56
AUTO RX

RESIDUAL MEMORY 100%

MEN U

1. TR ANSMIT

2. POLLING

3. OPTIONS

4. L ISTS

1. L ANGUAGE

2. DATE & TIME

3. JOURNAL

4. TTI

standby mode

Start the menu.

The first 4 menu items are displayed.

R

Select a menu item

The first 4 menu items are displayed.

Select a menu item

COLLATED PRINT

1. ON

2. OFF

/

ENTER

RESET

Make your selection

Select a menu item

Confirm with ENTER

Press RESET, return to standby
mode

GB

Advanced settings

60

TOSHIBA TF 651

Advanced settings

Multi Copy

If you need additional copies of received
documents, the machine can do so.
A sorted printout will be made directly
from the memory.

If you find that the memory is
frequently too small, ask your
dealer for a memory expansion!

15.03. 95 19:56
AUTO RX

RESIDUAL MEMORY 100%

MEN U

1. TR ANSMIT

2. POLLING

3. OPTIONS

4. L ISTS

1. POWER SAVER

2. TONER DENSITY

3. RX REDUCTION

4. DISCARD

standby mode

Start the menu.

The first 4 menu items are displayed.

R

Select a menu item

The first 4 menu items are displayed.

Select a menu item

RX MULTI COPY

COPY NUMBER=(1-99)

ENTER

Make your selection

01

Enter the number of printouts

Confirm with ENTER

TOSHIBATF 651

Advanced settings

61

GB

Advanced settings

Department code

This is a security and accounting function
that restricts use. A 5 digit code permits
usage. You can also monitor usage by
department (up to 20 ). Department code
usage generates different journal also.

Code No. 01 is the master code.
This is the key to assign different
departments. Only authorized
people should know. Every
department will have their own
unlock code.

After 2 minutes without entry
machine is locked again.

15.03. 95 19:56
AUTO RX

RESIDUAL MEMORY 100%

MEN U

1. TR ANSMIT

2. POLLING

3. OPTIONS

4. L ISTS

1. L ANGUAGE

2. DATE & TIME

3. JOURNAL

4. TTI

Activate Department

standby mode

Start the menu.

The first 4 menu items are displayed.

R

Select a menu item

The first 4 menu items are displayed.

Select a menu item

DEPT CODE ENTRY

1.YES 2.N O

ENTER

MASTER CODE ENTRY
LEFT:[*] RIGHT:[#]
MASTER NAME=(MAX10)

ENTER

Make your selection

Select a menu item

Confirm with ENTER

Enter the name
Example: TOSHIBA
1 x 8 = T # 3 x 4 = I #
3 x 6 = O # 2 x 2 = B #
4 x 7 = S # 1 x 2 = A
2 x 4 = H #

Confirm with ENTER

GB

Advanced settings

62

TOSHIBA TF 651

Advanced settings

MASTER CODE ENTRY
MASTER NBR=01

MASTER CODE =

ENTER

DEPT CODE ENTRY

1.YES 2.N O

RESET

Enter Master code

Confirm with ENTER

Additional department

-or-

Press RESET, return to standby
mode

Turn off the power

Modify or delete a department

ENTER DEPT CODE

AUTO RX

RESIDUAL MEMORY 100%

ENTER

MEN U

1. TR ANSMIT

2. POLLING

3. OPTIONS

4. L ISTS

1. L ANGUAGE

2. DATE & TIME

3. JOURNAL

4. TTI

Enter Master code

Confirm with ENTER

Start the menu.

The first 4 menu items are displayed.

R

Select a menu item

The first 4 menu items are displayed.

Select a menu item

TOSHIBATF 651

Advanced settings

63

GB

Advanced settings

DEPT CODE ENTRY

1.YES 2.N O

DEPT CODE ENTRY

DEPT NUMBER=(1-20)

ENTER

DEPT NBR =02

1. CANCEL

2. MODIFY

3. RETAIN

Make your selection

This display only appears with
the master code.

Select a menu item

Make your selection

Select department code to cancel
or modify

Confirm with ENTER

Make your selection

Select a menu item

Continue

GB

Advanced settings

64

TOSHIBA TF 651

Advanced settings

Deactivate Mastercode

ENTER DEPT CODE

AUTO RX

RESIDUAL MEMORY 100%

ENTER

MEN U

1. TR ANSMIT

2. POLLING

3. OPTIONS

4. L ISTS

Mastercode

Confirm with ENTER

Start the menu.

The first 4 menu items are displayed.

R

Select a menu item

1. L ANGUAGE

2. DATE & TIME

3. JOURNAL

4. TTI

DEPT CODE ENTRY

1.YES 2.N O

The first 4 menu items are displayed.

Select a menu item

Make your selection

This display only appears with
the Master code

Select a menu item

All settings are still
stored. You can activate
them again by using new

Master code.

TOSHIBATF 651

Advanced settings

65

GB

Advanced settings

Home position

You can adjust the home position of
several functions to your personal
belongings. Such are:

1. Resolution and contrast

2. Memory TX and Direct transmission

3. Monitoring

4. Security TX

ENTER DEPT CODE

AUTO RX

RESIDUAL MEMORY 100%

MEN U

1. TR ANSMIT

2. POLLING

3. OPTIONS

4. L ISTS

1. L ANGUAGE

2. DATE & TIME

3. JOURNAL

4. TTI

standby mode

Start the menu.

The first 4 menu items are displayed.

R

Select a menu item

The first 4 menu items are displayed.

Select a menu item

1. DOCUMENT MODE

2. MEMORY TX

3. LINE MONITOR

4. SET SECURITY TX

SET RESOLUTION

1.STD

2.FINE

3.SF

ENTER

SET CONTRAST

1. NORMAL DOCUMENT

2. DARK DOCUMENT

3. L IGHT DOCUMENT

Make your selection

Make your selection

Select a menu item

Confirm with ENTER

Make your selection

Select a menu item

GB

Advanced settings

66

Confirm with ENTER

ENTER

Press RESET, return to standby
mode

RESET

TOSHIBA TF 651

Advanced settings

Toner density

It is possible to reduce toner consumtion
with this function. Adjust the amount of
toner printed on the page. Be carefull,
because the blackness of print out might
be too low.

15.03. 95 19:56
AUTO RX

RESIDUAL MEMORY 100%

MEN U

1. TR ANSMIT

2. POLLING

3. OPTIONS

4. L ISTS

1. POWER SAVER

2. TONER DENSITY

3. RX REDUCTION

4. DISCARD

standby mode

Start the menu.

The first 4 menu items are displayed.

R

Select a menu item

The first 4 menu items are displayed.

Select a menu item

TONER DENSITY

TONER DENSITY=(1-5)

ENTER

Make your selection
1= less toner
5= black printout

Your choice

Confirm with ENTER

TOSHIBATF 651

Advanced settings

67

GB

Advanced settings

Power Saver

If you want to save money, your fax
machine can do so. Just activate this
special function with a timer.

Receiving is possible of course, only
heating time gets a little longer

15.03. 95 19:56
AUTO RX

RESIDUAL MEMORY 100%

MEN U

1. TR ANSMIT

2. POLLING

3. OPTIONS

4. L ISTS

1. POWER SAVER

2. TONER DENSITY

3. RX REDUCTION

4. DISCARD

standby mode

Start the menu.

The first 4 menu items are displayed.

R

Select a menu item

The first 4 menu items are displayed.

Select a menu item

POWER SAV ER

1. ON

2. OFF

ENTER

HEATER OFF TIME

HH:MM-HH:MM
00:00-00:00

Heater switch off time Heater switch on time

ENTER

Make your selection

Select a menu item

Confirm with ENTER

Make your selection

The entry of 00:00 - 00:00 is
allowed, to have 24 hour power
saver.

Confirm with ENTER

GB

Advanced settings

68

TOSHIBA TF 651

Possible problems

Error messages in the Display

Display

DOCUMENT JAM

PAPER EMPTY

PAPER JAM

COVER OPEN

CONFORM PROCESS UNIT

DRUM LIFE WARNING

REPLACE DRUM

Your fax machine reports an operating error or
fails to perform the required function. Before
you make an unnecessary call on your service
technician, take your time and see if you can

Cause

Documents have jammed in the document
feeder.

The recording paper cassette is empty

The recording paper has jammed.

The cover is open.

The process unit is not installed.

The process unit is running out.

The process unit is empty

help yourself. This checklist will help
you recognise and eliminate errors.

Press STOP to clear error
messages.

How to correct

Remove the paper and press RESET.

Load new recording paper in the cassette
(see page 5). Do not switch the machine
off!. Or data in the memory will lost

Remove the jammed paper (see

page 73).

Close the cover. Have you inserted the
process unit correctly?

Install the process unit correctly. Pull the
lock forward.

Order a new process unit from your
TOSHIBA dealer.

Replace the process unit

TONER LOW

TONER EMPTY

MEMORY OVERFLOW

PUT IN DOCUMENT

MEMORY FAILURE

COMMUNICATION ERROR

NOT POSSIBLE

LINE BUSY

MEMORY REC. LOST

PAGE# MISMATCH

MEMORY RECEPTION

The toner is runnnig out

There is not enough toner for printing

The memory is full

No document present

The fax machine has malfunctioned

Transmission error.

A function was selected, wich is not possible at
the moment.

Other party was busy

After memory reception machine was switched
off

Page counter and actual documents are diffe­rent

Documents had been received into the memory

Order a new toner cartridge. Install a new
toner cartridge. About 100 sheets can be
printed after this is displayed (see

page 6).

Install a new cartridge (see page 6).

Contact your dealer, as a memory
expansion is available. Use the document
tray to transmit documents.

The action requires a document.

Contact the TOSHIBA dealer

Try to solve the problem according to the
next pages.

Refer to manual

Check number. Did you use * in PABX?

Ask other party to send again

Press RESET and check qty.

Add Paper. Documents will be printout
automaticly

POLLING ERRROR

TOSHIBATF 651

The security code was wrong

Check code

Possible problems

69

GB

Possible problems

Anzeige

FEATURE UNAVAILABLE

POWER FAILURE

MEMORY ERASED

PRINTER DISORDER

Error codes in journal

The display message transmission error is
expained by the indicated error code.

Code Number

10

11

Cause

Remote party did not have this feature

A power failure has occured

Stored numbers had been broken

Printer section is out of order

The same code if shown also in the in the
jounal and transmission repot.

Cause

Paper empty

Paper jam

How to correct

Reconfirm the feature

Press RESET. Stored documents were
erased.

Press RESET. Ask your Toshiba dealer.

Call your TOSHIBA dealer and tell him the
code shown in the display

How to correct

Remove the document, see also page 5.
.

Remove the jammed paper see also

page 74.

12

13

20

30

31

32

33

42

50

53

Document jam

Cover open

Power failure

RESET button was pressed

No answer for call request

Memory reception

Polling error

Memory overflow

Line busy

Feature unavailiable

Remove the document, see also page 73.

Close all parts.

A power failure has occured.

Send again without pressing RESET.

Answer the call request.

Documents had been received into the
memory see also page 43.

The security code is wrong.

There is no free Memory available.
Contact your dealer as memory expansion
unit is available.

Other party was busy, see page 75.

Remote party did not have this feature
see page 75ff.

80 -86

87

GB

70

Possible problems

Communication error

Not possible

Attempt to clarify the problem using the
next pages.

A function was selected, wich is not
possible at the moment.

TOSHIBA TF 651

Possible problems

Transmission problems

Problem

Your document is not automatically pulled
into the feeder.

The text ”transmission” is not displayed
when you press the START key.

The document is damaged during sending
or copying.

Your fax machine reports an operating error or
fails to perform the required function. Before
you make an unnecessary call on your service

possible causes ...

Your machine displays an error.

The display is blank.

Document size or thickness of paper are not
acceptable.

The operator control panel is not firmly locked.

You replaced the receiver before pressing
START.

Document format or paper thickness not as
specified.

The document guides are not properly adjusted
to the paper size.

technician, take your time and see if you
can help yourself. This checklist will help
you recognise and eliminate errors.

... and solutions

If the display gives an error message,
clear the fault and delete the display with
RESET.

Check there is power on the machine.
The machine must be switched on (see

page 4).

Use acceptable documents only (see

page 22).

Close the cover. It should be firmly locked
in place on both sides.

Try again. Replace the receiver only when
you have pressed START.

Use acceptable documents only (see

page 22).

Adjust the document guides accordingly.

Your fax machine performed transmission
correctly but the message was not
received by the receiver.

The receiver received a blank sheet
instead of the document sent.

The receiver reports: The document
transmitted is difficult to read.

Abbreviated or one-touch dialling do not
work.

No dial tone is heard when handset is off­hook.

The other machine is out of paper.

You loaded your document in the machine with
the image face-up.

Your machine’s document reader is dirty or
damaged.

RESOLUTION and CONTRAST are not set
correctly.

The telephone connection is poor.

Abbreviated or one-touch dialling number is not
correctly stored.

The telephone is not correctly connected.

The fax machine is not correctly connected.

Ask the receiver to put paper in his
machine.

Send your document again: the image
must be face-down on your document
feeder.

Make a copy of your document on your
fax machine (see page 20). If your copy is
also difficult to read, clean the document
reader.

Make a copy on your fax machine (see

page 20) and adjust the settings to your

document. You can also improve
document quality: By making the print on
the photocopy darker, enlarging or
reducing. (see page 30/31). Then send
again.

Redial. You may get a better
conncection.

Check and correct stored numbers (see

page 44).

Check that your telephone is connected
correctly to the socket (see page 4).

Plug the connecting cable of your fax
machine into the socket (see page 4).

Your call does not arrive although you
have dialled the correct number.

TOSHIBATF 651

Your fax machine has been set to the wrong
dialling mode.

If you are connected to a PABX: You have set
the wrong line type.

Your fax machine is not connected to the
PSTN.

Switch to the correct dialling procedure:
DTMF or pulse-dialling (see page 11).

Set the line types to EXTENSION (see

page 12).

Plug the connecting cable of your fax
machine into the socket (see page 4).

GB

Possible problems

71

Possible problems

Receiving problems

Problem

You press START to receive an document.
But you receive nothing.

Your recording paper is not fed out.

The dcoument received is difficult to read.

Your fax machine reports an operating error or
fails to perform the required function. Before
you make an unnecessary call on your service

possible causes ...

Your have an error displayed.

The fax machine is not correctly connected.

The display is blank.

There is still a document in the feeder.

Your fax machine is set in manual receiving
mode and you replaced the handset before
pressing START.

The operator control panel is not closed.

The recording paper in your machine is
jammed.

Document quality is poor.

technician, take your time and see if you
can help yourself. This checklist will help
you recognise and eliminate errors.

... and solutions

If the display shows an error message,
eliminate the fault and delete the display
with RESET.

Check the wiring. See page 4.

Check there is power to the machine.
The machine must be switched on (see

page 4).

Press RESET and remove the document.

When receiving the next fax, be sure to
replace the handset only after you have
pressed START.

Close the cover. Both sides of the cover
must be firmly locked in place.

Remove the jammed paper (see

page 74).

Ask the sender to reset the resolution and
contrast or improve the quality of the
document e.g. by making the print on the
photocopy darker, enlarging or reducing.
Then have it send again.

You receive a completely blank document.

The document received is partially printed.

You can send fax messages without any
problem, although you cannot receive any.

The telephone connection is poor.

The sender made a mistake when loading the
document.

The operator control panel of your fax machine
is not closed properly on both sides.

Receiving protection is activated.

Ask the sender to transmitt the document
again (see page 6).

Check whether the sender loaded in the
correct manner.

Close the cover. Both sides of the cover
must be firmly locked in place.

Switch off receiving protection (see

page 17).

GB

72

Possible problems

TOSHIBA TF 651

Possible problems

Cleaning document scanner

Never use abrasive materials to clean your
fax machine - they could cause damage.
If documents transmitted are difficult to
read, the document scanner must be
cleaned. You can easily tell when: Make a
test copy of the document on your fax
machine and compare the copy with the
original.

Before you open

the operator control panel as shown ...
... print out any data which may be stored.

Then switch off your fax machine.

Using a soft cloth,

wipe the movable white roller and the glass
panel underneath.

If these parts are very dirty, you can
also use a slightly moist cloth and
then wipe off with a dry cloth.

Before closing

the operator control panel, return the white
roller to its former position.

Switch your fax machine on again.

Document jam

How to clear a document jam

Press the rlease button
to open the control panel cover.

Keep the power ON.

The jammed document

can be carefully removed.

Do not try to send the jammed
document again. Use a carrier sheet
or make a photocoopy and transmitt
this instead.

Close the control panel

Take care that the cover locks firmly into place.
Now by pressing RESET delete the error message.

TOSHIBATF 651

Possible problems

73

GB

Possible problems

How to clear a recording paper jam

After opening

the upper cover and side cover of the housing,
you will see the possible locations where the
paper may be jammed: Remove the paper from
here without applying force...

... or from underneath the process unit.

Do not touch any parts inside the machine
other than those described here. The heater
cover may be very hot - even when the machine
is switched off.

When paper is jammed, never open the
recording paper cassette.

If necessary, pull up the fixer unit and carefully
pull out the jammed paper.

After you have replaced the process unit, close
the covers by pressing down lightly until they
lock into place. Now delete the error message
by pressing RESET.

Filling the stamp ink

When the density of the stamp mark lowers, fill
the ink.

Open panel by pressing release button.

Apply one or two drops of the stamp ink.

Close the operator panel.

GB

74

Possible problems

TOSHIBA TF 651

Possible problems

Remote maintenance (COMLINE)

Your fax machine permits remote
diagnosis. This means that the internal
settings can be read and changed via a
telephone line. In order to ensure that
data protection is assured, COMLINE is
possible only after you enable your
machine for this facility.

15.03. 95 19:56
AUTO RX

RESIDUAL MEMORY 100%

MEN U

1. TR ANSMIT

2. POLLING

3. OPTIONS

4. L ISTS

1. PANELTEST

2. PRINTTEST

3. COMLINE

REMOTE

1. ON

2. OFF

standby mode

Start the menu.

The first 4 menu items are displayed.

R

Select a menu item

The first 4 menu items are displayed.

Select a menu item

Make your selection

Connection to PABX

If the TF 651 is connected to a PABX, the
functions have to be modified. The
standard setting for this case is described
starting on page 12. If any problems or
malfunctions occur, please consider the
following items; you may have to discuss
these items with the operator of the PABX:

• Does the PABX have public line
capability?

• Does the PABX have DDI capability?

• Have you entered the ”*” key before
the actual fax number?

• How is the public line obtained (earth
key, flash, number)?

• What dialling method is used (pulse­dialling, DTMF dialling)?

ENTER

/

Select a menu item

Confirm with ENTER

TOSHIBATF 651

Possible problems

75

GB

UK Connection information

This toshiba Facsimile Transceiver
is intended for connection to
public telecommunications
services as follows:

By using the cable described as
TEL LINE CABLE in the packaging
list of the instruction manual. This
cable plugs into the socket on the
left hand side of the TF 651 which
is marked LINE and the other end
into the standard PSTN analogue
socket found in the UK.

We declare, that Toshiba is using
mark in compliance with
EN 50 082-1, EN 55 022/B and
EN 60 950

This terminal equipment complies with
the following requirements:
Group 3 Fax modem
Automatic call initiation
Storage of telephone numbers for
retrieval by a predetermined code
Automatic dialling
Automatic repeat attempts
Call progress monitor
Series connection facility
LD or MF dialling
Operation with or without dial tone
being present.

Any other usage will invalidate
the approval of the apparatus if as
a result, it then ceases to
conform to the standards against
which approval was granted.

GB

76

Uk Connection information

TOSHIBA TF 651

Index

ABB number,.............................................44

ABB number list,.......................................54

Acess digit,...............................................12

Bell times,.................................................16

Broadcasting,......................................33, 49

Cancel reception,.....................................21

Cancel transmission,...........................23, 24

Chain dial,................................................35

Changing drum,..........................................6

Code,Toshiba Code,..................................36

Collated print,...........................................60

Communication failure,............................70

Connecting fax,..........................................4

Contrast,...................................................31

Copy,.........................................................20

Date,.........................................................15

Delayed transmission,...............................32

Delete ABB numbers,................................46

Dialling,.....................................................22

Dialling method,........................................11

Direct transmission,..................................24

Double printing,........................................61

Document jam,.........................................73

Drum warning,......................................6, 69

Earth key,..................................................12

Error codes,..............................................70

Error messages,........................................69

Extension,.................................................12

Fax transportation,......................................6

Flash,........................................................12

Function list,.............................................55

Greyscales,...............................................30

Groups,...............................................33, 49

Heater cleaner,...........................................6

Individual group,........................................33

Individual programming,................50, 56, 58

Infobox,.....................................................41

Inserting receiving paper,.......................5,74

Installation,.................................................9

Ink refill,....................................................75

Job cancel,...............................................24

Job handling,............................................23

Journal,..............................................52, 58

Language,...................................................9

Line access,..............................................12

Line problems,..........................................69

Local copy,................................................20

Machine overview,...................................1-3

Main station,.............................................12

Maintenance,...........................................74

Memory extension,...................................23

Memory reception,...................................20

Monitoring,...............................................29

One touch key,....................................48, 50

Operation panel,......................................1-3

Optional memory,......................................23

Optional stamp,..................................43, 75

Overseas communication,.........................43

Overview,.................................................1-3

Paper handling,.....................................5, 74

Paper jam,............................................5, 74

Parameter list,..........................................55

Password,.................................................36

PABX,..................................................12, 75

Polling,................................................36, 41

Polling reservation,....................................41

Power save,..............................................67

Problems,..................................................69

Prohibit memory TX,.................................24

PSTN,.......................................................12

Pulse dial,.................................................11

Receiving documents,..............................16

Receiving reduction,.................................18

Reception problems,.................................72

Redial,......................................................31

Reduction speed,......................................43

Refil toner,..................................................6

Remote diagnostic,...................................75

Resolution,................................................30

Supsitute reception,.................................20

Security RX,..............................................17

Security TX,..............................................43

Sending documents,.................................23

Stack handling,.........................................24

Station name,...........................................11

Storing ABB numbers,...............................44

Storing groups,.........................................49

Storing name,...........................................11

Storing numbers,......................................44

Temporary group,......................................33

Terminal identification,..............................11

Time,........................................................15

Tone dial,..................................................11

Toner low,...................................................6

Transmission without memory,..................24

Transportation,............................................6

Troubleshooting,........................................69

TTI,...........................................................59

TX problems,.............................................71

TX report,............................................52, 56

Unpacking,..................................................4

Wall socket,................................................4

TOSHIBATF 651

Index

77

GB