Toshiba TF 610 User Manual

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Page 2

Welcome to your fax machine

A Cover B Control panel C Document exit D Exit tray wire E Recording paper cassette

1 LCD Display

Displays indications about the operating modes of your fax machine. Your control monitor for all function settings.

2 Fault LED

Lights up if a malfunction occurs or to indicate paper out or toner out.

3 Busy LED

Flashes or lights up when the fax machine connects to the line or is just transmitting or receiving.

4 Job Status

Queries the status of the entered jobs.

5 Menu keys

Use these keys to start the menu or select a particular menu item.

6 Cancel key

Deletes jobs in the memory or deletes the last entry during programming.

7 Group

Use this key for group selection.

8 One Touch Dialing keys

Sends documents at the push of a button.

F Control panel lock G Interface for Computer printer cable H Document guides I Recording paper exit tray K T ray wire

9 Copy

Makes a copy of your original.

10 Option

When document hsa been inserted into machine, press to select special settings for document transmission.

11 Start

Indicates the sending and receiving options, confirms entries.

12 Stop

Clears error messages and terminates input.

13 Redial/pause

Activates the previously dialled number and inserts a dialling pause.

14 Handset

Used for on-hook dialling.

15 Dial Keypad

Used for entering telephone numbers.

16 ABB. DIAL /ALPHABET

Press this key in order to select a stored alphabet dial number or a name.

L Document tray wire MDocument tray N Telephone connection

17 RCV KEY

Switches between automatic and manual reception.

18 Resolution Key

Changes the scan resolution of the loaded originals.

19 Input

Activates selected menu items and terminates data input.

20 Direct transmit

Press this key to send the document directly from the document feeder (avoiding the stack memory).

21 Contrast

For adjusting the scanning of dark or light documents.

22 TX report

The settings for printing out the TX report can be adjusted individually.

23 ON LINE

Lights up to indicate data being transmitted from the PC.

Welcome to your fax machine

TOSHIBA

TF 610

Page 3

Preparation

Unpacking................................................... 4

Remove transport fittings:...........................5

Insert process unit....................................... 5

To make a good impression:

a new toner cartridge ................................. 6

Insert recording paper................................. 7

Make connections: ..................................... 8

Install recording paper tray ......................... 8

Insert memory card..................................... 9

Safety instructions ...................................... 9

Installation

The menu system ..................................... 10

Set language ............................................ 11

Enter terminal ID....................................... 12

Enter the user name ................................. 13

Setting dialling method............................. 14

Connection to PABX,

obtaining a public line............................... 15

Connection to PABX, further settings ........ 17

Set date and time..................................... 18

Reception of documents

Manual reception...................................... 19

Automatic reception ................................. 19

Set standby mode..................................... 19

T elephone/fax switch ................................ 20

Fax/T AD switch.......................................... 20

Setting the TAD time ................................ 21

Set remote reception (manual reception). 22

Reception reduction ................................. 23

Local copy ................................................ 24

Set call counter ........................................ 25

Memory reception..................................... 25

Cancel reception ...................................... 26

Transmit documents

Document format ..................................... 27

Stack mode .............................................. 28

Direct transmission ................................... 29

Automatic fax messages........................... 30

Transmission with alphabet dialling........... 31

Transmission with one-touch dialling......... 31

Transmission with telephone

(manual transmission)............................... 32

Long Dialling ............................................. 32

Transmission with directory function......... 33

Monitoring ................................................ 34

Set resolution ........................................... 35

Redial ....................................................... 35

Delayed transmission ................................ 36

Single multi-address transmission ............. 37

Stored broadcast ...................................... 38

Polling ....................................................... 39

Reserve polling.......................................... 40

Reduce transmission speed ...................... 41

Stop transmission ..................................... 42

Store numbers

Alphabet dial memory............................... 43

One-touch dial keys................................... 45

Group keys ................................................ 45

Report prints

Activate printing report ............................. 48

Transmission report................................... 48

Transmission and reception journal........... 49

The multitransmission report..................... 50

Number list ............................................... 50

Group list .................................................. 50

Jobs in progress........................................ 50

The function list ........................................ 51

Advanced settings

Functions .................................................. 52

Connection to PABX .................................. 56

Receive footer on/off ................................ 56

Change speaker volume............................ 57

Adjust ringing tone/key beeps ................... 58

Set transmission report output.................. 59

Temporarily activate TX report .................. 60

Remote maintenance (COMLINE) ............. 60

Power saver .............................................. 61

Switch off error correction ....................... 62

Possible problems

Error codes in journal ................................ 63

Error messages in the Display ................... 64

Transmission problems.............................. 65

Receiving problems................................... 66

How to clear a paper jam ......................... 67

How to clear a recording paper jam......... 67

Handling faxes on your PC

System requirements ................................ 68

Features .................................................... 68

Connection to the PC................................ 68

Scanning documents into the PC ............. 69

Sending fax messages from the PC .......... 69

Sending faxes to the PC ........................... 70

Your fax machineused as a PC Printer

Introduction ............................................... 71

Connection to the PC................................ 71

Install printer driver ................................... 72

Settings of the printer driver ..................... 74

Printout ..................................................... 76

Delete printer driver .................................. 77

UK Connection information

EPA ENERGY STAR ................................... 78

Reset ........................................................ 78

Index

Index ......................................................... 79

TF 610

TOSHIBA

Contents

Page 4

Preparation

Unpacking

When unpacking your machine, please check that all parts shown here are present and in perfect condition.

1. Fax machine

2. Power cable

3. Telephon cable (not supplied in all countries)

4. Instruction manualfax machine PC printer manual

8. Cleaner

9. Local language label

10.One-touch dialling index

11.Document exit tray (with wire)

The correct location

for your fax machine is:

• near a 230 V AC socket*,

• near a telephone connection, ideally with a single line reserved for your fax machine.

* No other equipment with high power

consumption (such as a photocopier) or equipment which generates electrical noise (such as a radio, computer, radio transmitting and receiving equipment) should be connected to this mains supply.

AC power

You will find the mains connection on the back of the machine.

Please protect your machine from:

vibration

5. Process unit and toner cartridge

6. Fixer cleaner

7. Progam disk with WindowsTM printer driver

If anything is missing, or damaged, please connect your dealer immediately.

direct sunlight

12.Recording paper exit tray (with wire)

dust

humidity

13.Wire for document tray

heat

Preparation

TOSHIBA

TF 610

Page 5

Preparation

Remove transport fittings:

Transport fitting

Transport fittings

Insert process unit:

Before you start to use your fax machine, please remove all transport fittings as illustrated.

In order to transport or move the machine the toner pack and the process unit has to be removed.

When installing the machine for the first time and later when CHANGE PROC. UNIT is displayed, insert the new process unit as decribed below.

Transport fittings

Open the control panel and housing cover as illustrated.

1. The fixer cleaner

This is inserted when installing your machine for the first time and each time the process unit is replaced: Open the control panel cover to the front. Slide the cleaner underneath to the right, lift and remove.

Insert the new cleaner first on the right, then press down firmly on the left.

2. Prepare the process unit

Place a sheet of paper on an even surface and lay the process unit on this. Remove the seal. When holding the protective foil, be sure to avoid contact with any toner.

TF 610

TOSHIBA

The print volume achieved with the first filling of the toner cartridge is less than that achieved with subsequent fillings.

Preparation

Page 6

Preparation

Shake the process unit

several times side to side to ensure even spread of toner...

... insert the process unit

First slide the green lock lever on the inside left of the machine to the back. The process unit is then inserted with its pins into the lateral guides and placed exactly in position by applying slight pressure downwards. Now pull the lock lever forward again.

Then close the top cover and the control panel cover again. Now (re)connect your fax machine to the socket.

A damaged drum will affect the copy quality. Therefore: Never touch the drum surface or expose the drum to sunlight.

To make a good impression: a new toner cartridge

After printing many pages, TONER NEAR EMPTY and later TONER EMPTY appear on the display. This means you must insert a new toner cartridge in your fax machine:

Open the top cover.

Don’t forget: First remove the mains plug from the socket.

T o replace toner:

Slide the green lock lever on the left side of the machine to the back and remove the process unit.

Place the process unit on a piece of paper on an even surface. Lightly tap on the toner cartridge to prevent any toner residue falling into the process unit. Pull the tape on the the toner cartridge upwards before you slide it out of ist holder.

First shake the new cartridge...

Preparation

... then place on top of the process unit and slide it until it locks into place.

TOSHIBA

TF 610

Page 7

Preparation

Now: remove the seal.

When holding the protective foil, be sure to avoid contact with any toner residue. Now shake the process unit several times horizontally before you..

... install the process unit again.

Insert the pins into the lateral guides and then, by applying slight pressure, lower the unit into the correct position.

Now pull the lock lever forward again.

Never allow hair or dust to get into the process unit as this will block the proper supply of toner.

Then close the top cover and the control panel cover. You can now connect your fax machine to the mains again.

From time to time:

clean the housing

Insert recording paper

Never using abrasive materials to clean your fax machine - the could cause damage.

Remove the paper cassette

Press down the cassette plate until it locks into place.

Insert a stack of A4 paper

Prepare the recording paper by flexing and fanning out the stack to separate the sheets.

Place the paper so that it lies straight in the cassette with the side to be printed face-down and don’t forget:

The paper cassette holds a maximum 250 sheets (80 g/m2).

TF 610

TOSHIBA

Then: Slide the cassette into the slot until you hear it lock into place.

Do not use damp, wrinkled or torn paper.

Preparation

Page 8

Preparation

Install recording paper tray

Recording Paper Exit T ray:

Insert the Recording Paper Exit Tray Wire into the holes on the Recording Paper Exit Tray, then pull down.

The following steps may be performed more easily with the Recording Paper Cassette removed from the facsimilie machine.

Install the Recording Paper Exit Tray underneath the Recording Paper Cassette.

Document Exit Tray:

Inster the Document Exit Tray into the Recording Paper Exit opening.

Flip out the folded Tray Wire as shown.

Wire

Recording Paper Exit Tray

Make connections:

AC power cord

T elephone connection

Connect your fax machine (LINE) to the telephone socket.

Connecting the AC power

The power connector is located on the rear right of the machine.

Connect the machine to the mains only after you have installed the process unit and the fixer cleaner.

Phone Plug-in

Line cord to the wall socket

Preparation

TOSHIBA

TF 610

Page 9

Preparation

Insert memory card

Safety instructions

When your fax machine is open, always keep the following in mind:

1. Pull the plug out of the mains socket.

2.2.

2. Remove the cover for the memory module

2.2. (on the rear of the FAX machine) by loosening the retaining screw.

3.3.

3. Press the retaining lug into the hole on the

3.3. motherboard.

4. Position the memory expansion on the connector of the motherboard and press carefully until it snaps into place.

5. Close the cover of the memory module and tighten the retainer screw again.

• Do not touch any parts inside the fax machine other than those described here. The fixer cover can be very hot - even after the machine has been switched off.

• You should install the process unit as quickly as possible as exposure to strong light can demage the drum and reduce the life of the process unit.

• Never throw old toner cartridges into an open fire and ensure proper disposal of packing from exchanged parts as organic waste.

In case you come into contact with toner:

• Wash hands in cold water and clean thoroughly with soap.

• Wash eyes with plenty of water.

• If you have inhaled toner, breathe deeply in the open air.

• If toner gets in your mouth, wash it out with plenty of water.

• In an emergency, call a doctor.

TF 610

TOSHIBA

Preparation

Page 10

Installation

The menu system

You fax machine has a wide range of settings. The various settings are presented to the operator via a menu system in the display. A special group of keys is used for activating the menu and also for navigating within the various menu levels:

The M - key activates the menu and moves up through the menu

The N - key moves down through the menu

The P - key selects the corresponding submenu level.

The O - key selects the higher menu level.

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REPORTS

ACTIVITY REPORT

MEN U LIS T

ENTER

PRINTING

Standby mode

Page through the menu...

...until you reach this menu item

Select submenu

Page through the menu...

...until you reach this menu item

Confirm with ENTER *)

Menu list is printed out

As soon as a menu item is displayed, use the ENTER key to select the corresponding function.

Use the following example to get to know the menu system: The machine prints out

menu list menu list

the

menu list with the complete menu

menu list menu list

structure of your fax machine. *) Instead of using the ENTER key, you

can alternatively also use the START key

The fax machine automatically switches over to the standby

mode if the pause between entries is longer than one minute. In this case, entered data are NOT stored.

Installation

TOSHIBA

TF 610

Page 11

Installation

Set language

Your fax machine is set to English. Please carry out the following menu steps if you wish to use another language for the menu and the list prints.

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PROGRAM SETUP DATA

2 x

PARAMETER NUMBER =

ENTER

LANGUAGE ENGLISH

Standby mode

Start the menu

Select submenu (2x)

Make your selection

Enter function number

Confirm with ENTER

Set language

LANGUAGE ?????

ENTER

STOP

Page through the menu...

...until you reach this menu item

Confirm with ENTER

Press STOP, return to standby mode

TF 610 TOSHIBA

Installation

Page 12

Installation

Enter terminal ID

The terminal ID which is part of the transmissing header contains the number under which your fax machine can be reached. The number should be entered in the international format:

Example:

+44 1932 12345678

Fax number Space (to improve legibilitly) Area code (without initial

0) Country code

Plus symbol (for the international form)

T o enter the characters:

Character Key to be pressed

+ ❊-key Hyphen P - key

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PROGRAM SETUP DATA

LOCAL ID NUMBER

ENTER

ID:

Standby mode

Start the menu

Select submenu

Page through the menu...

...until you reach this menu item

Confirm with ENTER

Make your selection

Enter the terminal ID

(see Infotext)

Enter the actual figures via the dial keypad (as usual).

If you have entered a wrong

number, you can delete this

number by means of the

CANCEL key.

In Germany, the terminal ID entry is mandatory!

+44 1932 12345678

ENTER

STOP

Terminal ID is complete

Confirm with ENTER

Press STOP, return to standy mode

Installation

TOSHIBA

TF 610

Page 13

Installation

Enter the user name

The transmission header not only contains the terminal ID but also the user name. This can contain up to 20 characters. Each digit features several characters which can be activated by repeatedly pressing the corresponding key. If you have found a character of your choice, press the „P“ key to got to the next position. Use the „O“ key to got back one letter and make any corrections. Use the „0“ key to select special characters. If you enter too many characters, press the CANCEL key to delete the unwanted characters. When the name is complete, press the ENTER-key. Example: TOSHIBA

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PROGRAM SETUP DATA

LOCAL NAME

ENTER

NAME:

Standby mode

Start the menu

Select submenu

Page through the menu...

...until you reach this menu item

Confirm with ENTER

Make your selection

Enter the name Example: TOSHIBA 1 x 8 = T # 3 x 4 = I # 3 x 6 = O # 2 x 2 = B # 4 x 7 = S # 1 x 2 = A 2 x 4 = H #

NAME: TOSHIBA

ENTER

STOP

Name is complete

Confirm with ENTER

Press STOP, return to standy mode

TF 610 TOSHIBA

Installation

Page 14

Installation

Setting dialling method

There are two dialling methods. The pulse-dialling method is normally used in the public switched telephone network. If your fax machine is connected to a PABX*, the DTMF dialling method may also be used. As the public network is modernised, this dialling method may also be used in the public network. If you are in any doubt, first try the pulse-dialling method (basic setting).

If the dialling procedure fails, try DTMP dialling. How ever DTMF is the most efficient.

✽ ) This function may not be available in

machines in certain countries.

✽

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Standby mode

Start the menu

PROGRAM SETUP DATA

2 x

PARAMETER NUMBER =_

Select submenu (2x)

Make your selection

Enter function number

ENTER

DIAL METHOD TONE

Confirm with ENTER

Set dial method Example: Tone

DIAL METHOD 10PPS

ENTER

STOP

Page through the menu...

...until you reach the desired menu item Example: 10PPS

Confirm with ENTER

Press STOP, return to standy mode

Installation

TOSHIBA

TF 610

Page 15

Installation

Connection to PABX, obtaining a public line

The TF 610 can be connected not only to the public switched telephone network (public line) but also to a PABX. In this case, additional parameters have to be entered. With PABXs, the public line is obtained in various ways:

• Number Dial one digit (or several digits) in order to obtain the public line

•Earth key Earth potential is connected to the voice wire(s) in order to obtain the public line

• Flash key With this method of obtaining the public line, the connection circuit is interrupted briefly.

When the method of obtaining a public line has been entered, you

must always press the key ”❊” before the actual number when you dial your fax partner. This is also applicable for saving the fax numbers (see page 43).

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PROGRAM SETUP DATA

2 x

PARAMETER NUMBER =

ENTER

ACCESS OFF

Standby mode

Start the menu

Select submenu (2x)

Make your selection

Enter function number

Confirm with ENTER

Set public line

Page through the menu...

Public line Flash: Flash function Public line Earth key: Earth key function Public line Digit: Code (see next page)

If you have problems if your

machine is connected to an

extension, please read the “Comments concerning connection to PABXs” under “Further settings” (page 56).

............

ENTER

STOP

...until you reach the desired menu item

Confirm with ENTER

Press STOP, return to standy mode

TF 610 TOSHIBA

Installation

Page 16

Installation

Only with CODE setting

PROGRAM SETUP DATA

2 x

PARAMETER NUMBER =

ENTER

ACCESS CODE =

Start the menu

Select submenu (2x)

Make your selection

Enter function number

Confirm with ENTER

Make your selection CODE

Enter the code(s) (Example: 0)

ACCESS CODE = 0

ENTER

STOP

...until you reach the desired menu item

Confirm with ENTER

Press STOP, return to standy mode

Installation

TOSHIBA

TF 610

Page 17

Installation

Connection to PABX, further settings

If you wish to connect your fax machine to a PABX, further settings are necessary. The following menu procedure sets default values for connecting a fax machine to PABXs. If the machine does not operate perfectly, please refer to page

56 for explanations concerning

connection to PABXs.

PROGRAM SETUP DATA

2 x

PARAMETER NUMBER =

ENTER

LINE = PUBLIC LINE

Start the menu

Select submenu (2x)

Make your selection

Enter function number

Confirm with ENTER

Current setting

The fax machine waits for the dial tone sent by the exchange before dialling starts.

LINE = PBX

ENTER

STOP

Page through the menu...

...until you reach the desired menu item

The setting INIT WAIT X SEC involves a pause of X seconds before dialling starts. The fax

not not

does

not check the presence of

not not

a dial tone.

Confirm with ENTER

Press STOP, return to standy mode

TF 610 TOSHIBA

Installation

Page 18

Installation

Set date and time

Enter the current date and time at this point so that all details relating to date and time is correct. The internal clock of your fax machine then runs automatically

- even in the event of a power failure.

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PROGRAM SETUP DATA

4 x

DATE & TIME

ENTER

DD-MM- YY HH:MM

Standby mode

Start the menu

Select submenu

Page through the menu...

...until you reach this menu item

Confirm with ENTER

Make your selection date & time

Enter date and time

Example: March 15th, 19.56 hours

15.03. 98 19:56

ENTER

STOP

Confirm with ENTER

Press STOP, return to standy mode

Installation

TOSHIBA

TF 610

Page 19

Reception of documents

Set standby mode

If your fax machine is connected to the PSTN or the PABX, there are four different ways of receiving documents.

The standby mode is indicated with the AUTO LED. Press the AUTO key to change between two different reception modes (these are indicated by the AUTO LED):

AUTO lamp on:AUTO lamp on:

AUTO lamp on:

AUTO lamp on:AUTO lamp on: The following reception modes can be alternatively set by individual setting of function 38function 38

function 38 (see page 52 et seq.):

function 38function 38

• Fax reception mode

• Telephone/fax mode

• Fax/T AD mode AUTO lamp off:

Manual reception

Press the AUTO key.

Automatic reception

Key functions:

••

Function 37Function 37

•

Function 37

••

Function 37Function 37 Number of rings before the fax machine picks up the call (1-10)

••

Function 38Function 38

•

Function 38

••

Function 38Function 38 Setting of automatic reception

If the line is used primarily for telephone traffic

LED “AUTO” off

If the line is reserved exclusively for fax operation.

The call must be accepted manually; the fax machine is not activated when the line rings. If you wish to transmit a document, you must press the START key of the fax machine.

Ensure that any fax calls can indeed be accepted; it is always necessary to press the START key.

The fax machine switches over to reception as soon as the line rings (see

page 25).

The fax machine is always activated, even if the call is initiated by a voice partner.

Press the AUTO key.

TF 610 TOSHIBA

LED “AUTO” is lit

Reception of documents

Page 20

Reception of documents

Telephone/fax switch

Key functions:

Function 38Function 38

•

Function 38

Function 38Function 38

Setting of telephone/fax switch

Function 37Function 37

•

Function 37

Function 37Function 37 Number of rings until the fax machine picks up the call (1-10)

Function 36Function 36

•

Function 36

Function 36Function 36 Number of rings (synthetic ringing tone) from the loudspeaker (1-10)

Press the AUTO key.

If the line is used for telephone and also for operation and if you are usually present in the same room.

LED “AUTO” is lit

Incoming calls are automatically distinguished between fax- and voice calls: If the call is a voice call the fax rings via the loudspeaker to notify the user. At this time the caller will hear a Ring which indicates that the partner is beeing called. In this case take up the handset und press STOP on the fax machine.

If the call is from another fax machine the document will be receiverd automatically without ringing.

Ensure that there is always someone present in this mode

to accept the call. As soon as ringing tone is generated, the connection is established and the caller incurs charges.

Fax/TAD switch

Key functions:

Function 38Function 38

•

Function 38

Function 38Function 38

Set the fax/TAD switch

Function 44Function 44

•

Function 44

Function 44Function 44 Specify the time in which the fax machine identifies a partner fax (TAD timer / 1-99 sec.)

Press the AUTO key

If the line is operated with a TAD or radio telephone and if you wish to collect the call from other rooms.

LED “AUTO” is lit

This mode enables you to receive incoming fax messages and also to answer telephone calls. There are two situations:

You are present:

Switch off the call answering equipment and collect the call at any point. If the caller is a fax machine, your fax machine will take over the call and print out the fax message.

You are absent:

Switch on the call answering equipment. The call answering equipment records all telephone calls. Your fax machine automatically receives any incoming fax messages.

You must always ensure that the TAD is connected in this

reception mode. Otherwise, fax messages cannot be received when the line is called.

Reception of documents

TOSHIBA

TF 610

Page 21

Reception of documents

Setting the TAD time

If you wish to use your fax machine in the fax/TAD mode, you also have to set the TAD time. This is the “listening-time” during which the fax machine responds to a partner fax.

TAD time = length of recorded message + 10 seconds.

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PROGRAM S ETUP DAT A

2 x

PARAMETER NUMBE R =

ENTER

FAX/TAD TIMER = 35

Standby mode

Start the menu

Select submenu (2x)

Make your selection

Enter function number

Confirm with ENTER

Set TAD time

Enter the new time

ENTER

STOP

Confirm with ENTER

Press STOP, return to standy mode

TF 610 TOSHIBA

Reception of documents

Page 22

Reception of documents

Set remote reception (manual reception)

If you have connected a (cordless) telephone to your fax line (as described on

page 19), you may occasionally collect a

call (in the manual reception mode) which was meant for your fax machine. This can for instance be heard in the form of periodic whistle. Enter a two-digit code in your telephone (only DTMF) to activate your fax machine (virtually by remote control). This function can be activated or deactivated:

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PROGRAM SETUP DATA

2 x

PARAMETER NUMBER =

ENTER

RMT ACTIVATION OFF

Standby mode

Start the menu

Select submenu (2x)

Make your selection

Enter function number

Confirm with ENTER

Set remote reception

RMT ACTIVATION ON

ENTER

PARAMETER NUMBER =

ENTER

ACTIVATION CODE =**

Page through the menu...

...until you reach the desired menu item

Confirm with ENTER

Make your selection

Enter function number

Confirm with ENTER

Preset key code

Enter the 2-digit key code

(Delete the preset code with the CANCEL key)

Reception of documents

ENTER

STOP

Confirm with ENTER

Press STOP, return to standy mode

TOSHIBA

TF 610

Page 23

Reception of documents

Reception reduction

Your fax machine uses A4 paper. For technical reasons the entire length of this page cannot be used. So the fax machine reduces the length of the incoming document. This means that the received image may be slightly compressed. In general, this effect is not problematical. However, if the sizes of the documents must be absolutely identical, it is necessary to deactivate the reception reduction facility. In this case, that part of the copy which no longer fits on the page is printed out on a second page.

Original (A4)

Reception reduction: ON

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2 x

PARAMETER NUMBER =

ENTER

RX REDUCTION AUTO

Standby mode

Start the menu

Select submenu (2x)

Make your selection

Enter function number

Confirm with ENTER

Current setting

Change setting

RX REDUCTION OFF

ENTER

STOP

Confirm with ENTER

Press STOP, return to standy mode

TF 610 TOSHIBA

Reception of documents

Page 24

Reception of documents

Local copy

You can use your fax machine to make one or more copies (up to 99).

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DOCUMENT SET

COPY

NUMBER OF COPY =

START

Standby mode

Load original

Remember: Printed side face down

Document ready

PRESS COPY KEY

Make your selection (if only one copy is to be made, please now press the START key)

Enter number of copies

Confirm with START

*) The copy is reduced to 96% due to technical considerations.

COPY

Copies are printed *) The FINE resolution is used for the copy. If you wish to copy a photograph or a colour document, please select the PHOTO resolution (see page 35).

Reception of documents

TOSHIBA

TF 610

Page 25

Reception of documents

Set call counter

If your fax machine is set to automatic reception (FAX, TEL/FAX, see page 20), it will switch on as soon as it is called. Under these circumstances, it is thus not possible for the call to be intercepted by the telephone. However, it is possible for your fax machine to be set in such a way that - in the event of a telephone call - it is activated after a specific delay. The call counter is used for this purpose. You can use this facility to set the number of incoming calls (max. 10) before the fax machine connects to the line.

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PROGRAM SETUP DATA

2 x

PARAMETER NUMBER =

ENTER

AUTO DELAY 01

Standby mode

Start the menu

Select submenu(2x)

Make your selection

Enter function number

Confirm with ENTER

Set number of rings

Page through the menu...

Memory reception

Under certain circumstances, the machine cannot print out any further incoming copies:

• If there is no recording paper

• If there is a paper jam In order to prevent problems with reception, the remaining pages are buffered in the memory of your fax machine. Once the problem has been solved, the document is printed out automatically.

Do not switch off the power supply as otherwise the contents of the memory will be lost.

AUTO DELAY XX

ENTER

STOP

ADD PAPER M 86%

ERROR flashes

...until you reach the desired value

Confirm with ENTER

Press STOP, return to standy mode

No paper, memory full

Paper out

Incoming copy is printed out

TF 610 TOSHIBA

Reception of documents

Page 26

Reception of documents

Cancel reception

It is not immediately evident whether your fax machine is transmitting or receiving a document, as the BUSY lamp does not provide specific information in this respect. Press the CANCEL key to display the job currently being processed by the fax machine.

15-03 19:56 M 66%

CANCEL

RECEIVING JOB

ENTER

CANCEL OK ?

ENTER

CANCELED

Standby mode The fax machine is in the transmission or

reception mode

BUSY flashes

Press CANCEL

Display message indicates current reception

Confirm with ENTER

Are you sure?

Confirm with ENTER

Current reception is cancelled

Reception of documents

TOSHIBA

TF 610

Page 27

Transmit documents

Document format

The following table gives you an idea of which documents your fax machine can handle.

Please note:

• Documents longer than 381 mm can only be loaded manually.

• If you load severeal sheets at one time, they should all be of the same size and paper quality.

Single sheet 2 or more sheets Document size (max) 216 mm (W) x 1000 mm (L) 216 mm (W) x 381 mm (L) Document size (min) 148 mm (W) x 105 mm (L) Effective scanning width 210 mm How many sheets stacks up to

can be loaded at 20 sheet A4 one time?

Thickness of paper 0,05 ~ 0,15 mm 0,06 ~ 0,1 mm Quality of paper Uncoated on both sides

Problem documents ...

May not feed. This applies to

• torn, wrinkled or damp pages

• folded pages or pages with holes

• transparent pages or pages with a smooth,

shiny finish

• textile or metallic douments There are two ways of avoiding this problem:

...by photocopying or using a carrier

sheet.

Your TOSHIBA dealer can supply you with the necessary carrier sheets.

Use of carrier sheets:

Place your document face-up on the carrier sheet under the transparent cover. Carrier sheets can be used like normal documents except for one restriction: only one carrier sheet can be fed at one time.

How to load documents correctly

Remove any paper-clips, staples and similar objects before transmitting the document. Now place your documents on the document tray up to 20 at one time - as shown.

All documents must be located with the printed side face down!

TF 610 TOSHIBA

Transmit documents

Page 28

Transmit documents

Stack mode

A frequently encountered problem with fax machines is that the document tray is blocked while a document is being transmitted; no other documents can be transmitted while the fax machine is transmitting or receiving documents. This is different with your fax machine: All documents are read into the memory and are then transmitted from this memory. Incoming documents are also read into the memory before they are printed out. The advantage of this method is that the document tray is virtually always free and that documents can be transmitted almost irrespective of the transmission or receiving status of the fax machine. Each procedure is known as a job. A job may consist of one or more documents which you can transmit to your partners. A job can also be a multi-address transmission or a delayed transmission. Your fax machine is able to manage 15 such jobs. Each of these jobs is placed on a stack, from where they are processed in sequence. Your fax machine accepts jobs even while it is transmitting or receiving documents; this means that the document tray is always ready. With every procedure, the fax machine assigns a reference number to the job; this number is available via the job list (see Page 50). This number can also be used for deleting a specific job.

INPUT

MAX. 15 JOBS

JOB NBR. 11

JOB NBR. 10

JOB NBR. 9 JOB NBR. 8 JOB NBR. 7 JOB NBR. 6 JOB NBR. 5 JOB NBR. 4 JOB NBR. 3 JOB NBR. 2

JOB NBR. 1

LINE

AUSGABE

TRANSMISSION

Transmit documents

TOSHIBA

TF 610

Page 29

Transmit documents

Direct transmission

In the normal transmission mode your fax machine reads all documents into the memory before they are transmitted. If the documents are too large for the memory or if you have too many documents, you can also send directly from the document tray without reading the documents into the memory.

If you find that the memory is frequently too small, ask your dealer for a memory expansion!

15-03 19:56 M 100%

DOCUMENT SET

DIRECT SEND

DIRECT SEND READY

TEL: 123456789

Load original

Remember: Printed side face down

Document ready

Press DIRECT SEND

Enter fax number

or enter alphabet dialling or one-touch dialling

Confirm with START

START

Document is transmitted

TF 610 TOSHIBA

Transmit documents

Page 30

Transmit documents

Automatic fax messages

To send fax messages in the traditional manner: Insert document(s), enter the fax number and the connection is automatically established. Your benefit: Your documents will leave the fax immediately. (Refer to page 28) If you decide to use the listening-in version (see page 34) , you can also acoustically monitor the call establishment process. This is useful whenever you have problems with establishing a connection. The reason is frequently a wrong number, or a fax machine which is not ready to receive.

With the listening-in alternative, the document is not read into

the memory; it is retained on the tray until the receiving fax machine has been contacted.

Residual memory depends on

the size of the stack!

15-03 19:56 M 100%

DOCUMENT SET

TEL: 123456789

START

Load original

Remember: Printed side face down

Document ready If you have inadvertently taken the wrong document, press the STOP key before removing the document from the document feed.

Enter fax number

The entered fax number is displayed. Use the CANCEL keys to make any corrections, or press the STOP key to delete the complete number. Press the STOP key again if you wish the machine to eject the document(s) without being processed.

Confirm with START

DOC.READING M98%

JOB ACCEPTED NO.007

15-03 19:56 M 98%

LINE flashes

15-03 19:56 M 100%

While the document is being read: current memory capacity is displayed.

When the document is read into the machine, the job number is briefly displayed.

Dialling the fax partner

The flashing LINE lamp always indicates when your fax machine is transmitting or receiving a document.

After transmission: Change to standby display: the job is deleted from the stack memory (can be identified by means of the changed memory display).

Transmit documents

TOSHIBA

TF 610

Page 31

Transmit documents

Transmission with alphabet dialling

Alphabet dialling enables you to enter a double-digit “address” instead of the (frequently-long) fax number of your partner. The real fax number is permanently stored under this “address”. The alphabet dialling facility enables you to save time with frequently used fax numbers.

Please refer to page 43 for details of how to save alphabet dialling numbers.

15-03 19:56 M 100%

DOCUMENT SET

ABB/AL PHA

ABB :

TOSHIBA

Load original

Remember: Printed side face down

Document ready

Activate the alphabet dial facility

Make your selection: alphabet dial number

Enter the alphabet dial number

The name is displayed The connection is established (for

procedure, see page 30, Automatic fax transmission).

Transmission with onetouch dialling

One-touch dialling provides you with a very easy method of dialling the number of your partner. Your can assign any fax numbers to 18 keys. You need to press a key only once in order to reach your partner.

Please refer to page 45 for details of how to store one-touch dialling numbers.

15-03 19:56 M 100%

DOCUMENT SET

TOSHIBA

Load original

Remember: Printed side face down

Document ready

Press a one-touch dial key

The name is displayed The connection is established (for

procedure, see page 30 , Automatic fax transmission).

TF 610 TOSHIBA

Transmit documents

Page 32

Transmit documents

Transmission with telephone (manual transmission)

The call in this case is established with a telephone which is additionally connected to the wall socket. You can thus speak to the other party before you send the fax message.

Long dialling

With the long dialling facility, a fax number which is stored under a speed dialling key is combined with an additional fax number. The additional fax number can be a further speed dialling number, an alphabet dialling number or a user-defined number. For instance, access numbers to private telephone companies can be easily combined with other stored fax numbers at the push of a button.

Criteria for long dialling:

• The first fax number is stored on a speed dialling key (see page 31)

• The first fax number is terminated with PAUSE (see page 2)

• Further numbers may be speed dialling numbers, alphabet dialling numbers or user-defined numbers

The long dialling facility is also compatible with the listening-in function (see page 34). In this way, you can listen to any messages, etc. between the numbers.

15-03 19:56 M 100%

DOCUMENT SET

START

15-03 19:56 M 100%

DOCUMENT SET

TOSHIBA

START

Load original

Remember: Printed side face down

Document ready

Dialling with telephone

If you have agreed the transmission with your fax partner, or if you hear the fax tone at the other end:

Confirm with START

Transmission commences (You can replace the handset, as the fax machine has now assumed control).

Load original

Remember: Printed side face down

Document ready

Press the one-touch dialling key *)

The name which is stored under the onetouch dialling key is briefly displayed, or the stored fax number is displayed.

Enter additional number

• Speed dialling key

• Alphabet dialling number

• User-defined number

Press the START key

*) Example of a long dialling number:

✽ 01234- (the number is terminated with PAUSE)

Transmit documents

TOSHIBA

TF 610

Page 33

Transmit documents

Transmission with directory function

This type of dialling is similar to searching in a telephone directory. Enter the initial letter of your partner to search for the corresponding fax number in the alphabet dialling memory. This type of dialling is particularly useful if you know the name of a specific partner

15-03 19:56 M 100%

DOCUMENT SET

ABB/AL PHA

2 x

SELECT NAME

Load original

Remember: Printed side face down

Document ready

Activate directory function

You can now enter the initial letter of your fax partner. (see letter input, page 13) *). (Example: ,B“)

Key „2“

ALBR ECHT

BAUER

BLUME

START

The first name of the corresponding letter (here "A") is displayed.

Key „2“

Presse the key "2" to display the next letter (here "B") which is stored under this key.

Use the keys ▲ and ▼ to select the desired fax partner with identical starting letters.

Confirm with START

The connection is established (for procedure, see page 30, Automatic fax transmission).

TF 610 TOSHIBA

NO ENTRY

*) This display appears if no name is stored under the selected letter.

Transmit documents

Page 34

Transmit documents

Monitoring

In case of transmission problems, this function is very helpfull. Check dialling by this method allows you to detect wrong numbers and busy parties also.

With the listening-in alternative, the document is

the memory; it is retained on the tray until the receiving fax machine has been contacted.

not not

not read into

not not

15-03 19:56 M 100%

DOCUMENT SET

MON ITOR

TEL:

TEL: 12345

Load original

Remember: Printed side face down

Document ready

Activates monitoring

Make your selection

Your entry

(or alphabet dial number, or one-touch dial number)

Dialling starts

Piiiiep

START

If another fax machine can be heard (beep)

Confirm with START

The connection is established (for procedure, see page 30, Automatic fax transmission).

If no connection is established, press the STOP key to disconnect the fax machine from the line.

Transmit documents

TOSHIBA

TF 610

Page 35

Transmit documents

Set resolution

In its basic setting, your fax machine uses high resolution for transmitting or copying your documents. You can however also adjust the resolution to suit the particular documents. Use the following as a rough guide:

STD (basic setting) For hand-written

or typewritten documents

FINE For documents with small type

such as newspapers and diagrams

SF For documents with very small

and detailed diagrams

GREY 64 grey stages for photographs

or colour documents

Higher resolution has an impact on transmission time!

To change the resolution, press the MODE key several times. The LEDs above this key indicate the

set mode:

LED litLED lit

LED lit

LED litLED lit FINE fine resolution S-FINE superfine resolution GREY STAGE grey-stage mode all off standard resolution

mode setmode set

mode set

mode setmode set

Redial

If it was not possible for your fax message to be sent, this may be due to various reasons (please read page 65). One reason may be that the other fax machine is busy. In this case, it would make sense to call your partner again at a later time. This is done automatically by your fax; it attempts to send the fax message again approx. every three minutes. The quantity of last number redial attempts and the relevant intervals between attempts can be set in the user functions (see page 52).

If you have established a connection via the MONITOR key, you can redial a number using the REDIAL/PAUSE key.

TF 610 TOSHIBA

Transmit documents

Page 36

Transmit documents

Delayed transmission

You are able to define a certain time at which the documents will be transmitted; this enables you to overcome the problems involved with different time zones or will enable you to transmit documents at off-peak rates The benefit of reading into the memory is, that your ADF can be used for the next transmission.

15-03 19:56 M 100%

DOCUMENT SET

CO MM.OPTION

1 x

SET DELAYED TX TIME

ENTER

TX TIME --:--

Load original

Remember: Printed side face down

Document ready

Activate send options

Page through the menu...

...until you reach this menu item

Confirm with ENTER

Make your selection for start time

ENTER

ENTER TEL NUMBER

ABB/AL PHA

ENTER

START OR TEL NO.

ENTER

Enter start time

Confirm with ENTER

Make your selection for fax number

Enter the fax number directly, or via alphabet dialling or via onetouch dialling

Confirm with ENTER

Make your selection for further fax numbers (max. 20 numbers)

-or-

Confirm with ENTER

Transmit documents

The documents are read into the memory and sent to the various users.

Max. 5 jobs can be programmed with a delay.

TOSHIBA

TF 610

Page 37

Transmit documents

Single multi-address transmission

If you wish to send one document to several partners without spending a lot of time, this function can be used to create a group on one single occasion. The group is deleted after the procedure has been completed. Up to 20 users can be grouped together from one-touch dialling numbers, alphabet dialling numbers or standard numbers.

MANUAL BROADCAST

FAXNO.

TOUCH

FAXNO. FAXNO.

ABB

or or or

ONE

TOUCH

or or

ABB ABB

ONE

TOUCH

ONE

15-03 19:56 M 100%

DOCUMENT SET

CO MM.OPTION

MANUAL BROADCAST

ENTER

ENTER TEL NUMBER

ABB/AL PHA

ENTER

Load original

Remember: Printed side face down

Document ready

Activate send options

Confirm with ENTER

Make your selection

Enter the fax number directly, or via alphabet dialling, or via onetouch dialling

Confirm with ENTER

START OR TEL NO.

ENTER

Make your selection for further fax numbers (max. 20 numbers)

-or-

Confirm with ENTER

The documents are read into the memory and transmitted to the individual users.

TF 610 TOSHIBA

Transmit documents

Page 38

Transmit documents

Stored broadcast

If you have a fixed group of fax partners to whom you frequently have to send broadcast fax messages, the stored broadcast facility is just what you need. You can compose 6 groups of your choice. These groups are then available at the push of a button (use the dark grey one-touch dialling keys).

GROUP BROADCAST 1

ABB 1

ABB 2 ABB 3

Please refer to page 45 for details of how to program permanent groups.

15-03 19:56 M 100%

DOCUMENT SET

SUPERGROUP

Load original

Remember: Printed side face down

Document ready

Press the dark group dialling key

The group name is displayed briefly The connection is established (for

procedure, see page 30, Automatic fax transmission).

Transmit documents

TOSHIBA

TF 610

Page 39

Transmit documents

Polling

A type of self-service facility enables you to fetch documents from another partner if your partner has prepared this function. “Fax on demand”, i.e. obtaining information from mailboxes such as weather reports, traffic reports or stock market reports, is also possible with this function.

15-03 19:56 M 100%

CO MM.OPT ION

4 x

POLLING

ENTER

RX POLLING

ENTER

ENTER TEL NUMBER

Standby mode

Activate send options

Page through the menu...

...until you reach this menu item

Confirm with ENTER

Make your selection for fax number (from which a document is to be polled)

ENTER

ABB/AL PHA

Enter the fax number

via the keyboard, or via alphabet dialling, or one-touch dialling

Confirm with ENTER

The document is polled

TF 610 TOSHIBA

Transmit documents

Page 40

Transmit documents

Reserve polling

Other fax partners can poll information from your fax machine if you set up this facility with this function. Your document which you reserve for polling is read into the memory of the machine so set the document tray is not blocked. This reserve polling facility is unprotected. This means that any fax machine with a polling facility will be able to poll the document. When the document has been polled, it is deleted from the memory.

Only one document can be

reserved for polling

15-03 19:56 M 100%

DOCUMENT SET

CO MM.OPTION

4 x

POLLING

ENTER

Standby mode

Load original

Remember: Printed side face down

Document ready

Activate send options

Page through the menu...

...until you reach this menu item

Confirm with ENTER

1 x

POLLING STANDBY

ENTER

Page through the menu...

...until you reach this menu item

Confirm with ENTER

The document is read into the memory and is available for the next polling procedure

Transmit documents

TOSHIBA

TF 610

Page 41

Transmit documents

Reduce transmission speed

Poor quality telephone lines or bad connections can cause problems. Sending and receiving problems are most common when sending documents to long distance or overseas. You can set your unit's transmission speed to 4800BPS for safer data transfer. This setting is automatically canceled after the sending session.

15-03 19:56 M 100%

DOCUMENT SET

CO MM.OPTION

5 x

TX SPEED

ENTER

TX SPEED 9600

ENTER

Load original

Remember: Printed side face down

Document ready

Activate send options

Page through the menu...

...until you reach this menu item

Confirm with ENTER

Speed reduced by one stage (9600 bit/ sec.)

Confirm with ENTER

-or-

TX SPEED 4800

ENTER

DOC. READY 4800

ABB/AL PHA

ENTER

Select the next stage

Speed reduced by one stage ( 4800 bit/ sec.)

Confirm with ENTER

Preset transmission speed for the following TX job

Enter the fax number

via the keyobard, or via alphabet dialling or one-touch dialling

Confirm with ENTER

The connection is established (for procedure, see page 30, Automatic fax transmission).

TF 610 TOSHIBA

Transmit documents

Page 42

Transmit documents

Stop transmission

You may inadvertently dial the wrong partner or you may enter a wrong number. You then have to interrupt this procedure. It is possible for this procedure to be situated between other jobs. As a result of stack mode, it is possible for the current transmission not to be directly related to the actions of the operator. These procedures are deleted by „paging“ through the job stack; search for the appropriate job and delete the specific job. As the display indicates only the job numbers and the time, it is advisable for the job list to be printed out (see page 50) in order to obtain a more precise allocation.

JOB DELETE

JOB NBR. 15

JOB NBR. 9 JOB NBR. 8

JOB NBR. 7 JOB NBR. 6 JOB NBR. 5 JOB NBR. 4 JOB NBR. 3 JOB NBR. 2 JOB NBR. 1

15-03 19:56 M 100%

CANCEL

JOB NR. 005 18:11

JOB NO.007 19:32

ENTER

DELETE OK ?

ENTER

DELETED

Standby mode

Activate CANCEL

The first job is displayed

The time indicated after the job number is the time at which the job was entered.

Page through the various jobs

...until you reach the desired job

Confirm with ENTER

Are you sure?

Confirm with ENTER

The job is cancelled

JOB CANCELED

Transmit documents

TOSHIBA

TF 610

Page 43

Store numbers

Alphabet dial memory

The alphabet dial facility enables you to enter a short “address” instead of the (frequently long) fax number of your partner. The real fax number is stored under this „address“. With frequently used fax numbers, the alphabet dial facility enables you to save time. 120 alphabet dial memories are available and the name as well as the number of your partner can be stored in this memory. You can use up to 15 characters of your choice in this memory.

ABB NO. 120 ABB NO. 119 024/8768 EVENS

•

ABB NO. 003 054/938734 IRVING ABB NO. 002 ABB NO. 001

09154/87823 BROWN

04544/6723 MARKS

054/376014 MILES

ENTER

Go to A

AENTER

15-03 19:56 M 100%

ENTER DIAL NUMBER

ENTER ABB DIAL

ENTER

ENTER:1 DELETE:2

Go to B

Standby mode

Page through the menu...

...until you reach this menu item

Select submenu

Confirm with ENTER

Decision: Enter: Go to A Delete: Go to B

DELETE

Use the numeric keys for entering the alpha-numeric characters. Each digit features several characters which can be activated by repeatedly pressing the corresponding key. If you have found a character of your choice, press the E key to go to the next position. Use the „F“ key to go back one letter and make any corrections. Use the CANCEL key to delete the left-hand character.

Please note that you must press the „❊“ button before the actual fax number if your fax machine

is connected to a PABX.

ENTER ABB NUMBER =

ENTER ABB NUMBER =1

ENTER

TEL:_

TEL: 123456789

ENTER

Select a menu item

Make your selection for alphabet dial number

Enter alphabet dial number

Example: 1

Confirm with ENTER

Make your selection for fax number *)

Enter fax number

TF 610 TOSHIBA

NAME:_

Confirm with ENTER

Make your selection for the name (press START to skip)

Store numbers

Page 44

Store numbers

Enter the name

(Example TOSHIBA) T= 1 x 8 # I= 3 x 4 # O= 3 x 6 # B= 2 x 2 # S= 4 x 7 # A= 1 x 2 # H= 2 x 4 #

NAME: TOSHIBA

ENTER

Confirm with ENTER

PRESS OT OR START

B DELETE

ENTER

ENTER ABB NUMBER =

STOP

ENTER ABB NUMBER =

Input option: one-touch dial key (see page

45)

-or-

Confirm with ENTER

Make your selection for the next alphabet dial number

-or-

Press STOP, return to standy mode

Select a menu item

Make your selection for the alphabet dial number to be deleted

Enter alphabet dial number

Example: 01

Store numbers

ENTER

ABB :TOSHIBA

ENTER

DELETED

ENTER ABB NUMBER =

STOP

Confirm with ENTER

The name stored under alphabet dial is displayed.

Confirm with ENTER

Alphabet dial deleted

Make your selection for further alphabet dial numbers to be deleted

Press STOP, return to standy mode

TOSHIBA

TF 610

Page 45

Store numbers

One-touch dial keys

The one-touch dial facility is a very easy method of dialling your partner. You can store fax numbers on 16 keys. You need only press one key in order to dial your partner. It is essential that the number has already been stored under an alphabet dial number previously.

ABB NO. 120 ABB NO. 119

ONE TOUCH NBR. 16 ONE TOUCH NBR. 15

•

ABB NO. 003 ABB NO. 002 ABB NO. 001

ONE TOUCH NBR. 2

ONE TOUCH NBR. 1

Group keys

PRESS OT OR START

ENTER ABB NUMBER =

STOP

15-03 19:56 M 100%

The procedure is the same as that described on page 43(alphabet dialling) If alphabet dial numbers have already been entered, simply press the START key until you arrive at this point in the menu:

Input option: one-touch dial key

Press one-touch dial key

Make your selection for the next alphabet dial number

-or-

Press STOP, return to standby mode

Standby mode

If you have a fixed number of partners to whom you frequently send broadcast transmissions, the stored broadcast facility is just what you need. There are 6 methods of creating groups of your choice. You can also assign four of these groups to four special keys so that a broadcast transmission can be initiated at the push of a button. If a permanent group is to be defined, all users of a group must be already be in the alphabet dial directory.

GROUP BROADCAST 1

ABB 1

ABB 2 ABB 3

ENTER DIAL NUMBER

ENTER ABB DIAL

ENTER GROUP DIAL

ENTER

Go to A

1 x

ENTER

ENTER:1 DELETE:2

ERASING

THE WHOLE

GROUP

Go to B

ERASING

SINGLE NUMBERS FROM THE

GROUP

Go to C

Page through the menu...

...until you reach this menu item

Select submenu

Page through the menu...

...until you reach this menu item

Confirm with ENTER

Decision: Enter: Go to A Erasing the whole group: Go to B Erasing single numbers from the group:Go to C

TF 610 TOSHIBA

Store numbers

Page 46

Store numbers

A ENTER

Select a menu item

SELECT GROUP BUTTON

ABB :

ENTER

NAME: TOSHIBA

ENTER

ABB :

Make your selection for the group button

Press the desired group button

Make your selection for the alphabet dial number to be assigned to the group

Enter the alphabet dial numbers

Confirm with ENTER

The corresponding name is displayed

Confirm with ENTER

Make further selection of alphabetdial number to be assigned to the group

NAME:

ENTER

STOP

-orConfirm with ENTER

Make your selection group name

Enter the group name

(Example of entry: see page 13)

Confirm with ENTER

Press STOP, return to standy mode

Store numbers

TOSHIBA

TF 610

Page 47

Store numbers

B ERASING THE

WHOLE GROUP

Select a menu item

SELECT GROUP BUTTON

TOSHIBA

ENTER

DELETE OK ?

ENTER

STOP

C ERASING SINGLE

NUMBERS FROM THE GROUP

Make your selection for the group button to be deleted

Press the desired group button

The corresponding name is displayed

Confirm with ENTER

Are you sure?

Confirm with ENTER

Press STOP, return to standby mode

Select a menu item

SELECT GROUP BUTTON

TOSHIBA

12345678 ect.

ENTER

DELETE OK ?

ENTER

ENTER:1 DELETE:2

STOP

Make your selection for the group button to be deleted

Press the desired group button

The corresponding name is displayed

Select the appropriate numbers

Confirm with ENTER

Are you sure?

Confirm with ENTER

Further changes

- or -

Press STOP, return to standby mode

TF 610 TOSHIBA

Store numbers

Page 48

Report prints

Activate printing report

Not all reports are printed out automatically; they have to be requested specially. These lists can provide information concerning the current state of the fax machine. The following reports can be printed:

• Transmission report

• Multitransmission report

• Transmission and reception journal

• ABB Number list

• Group list

• Function list

• List of jobs in memory

15-03 19:56 M 100%

REPORTS

ENTER

ACTIVITY REPORT

............

ENTER

The lists are retrieved as follows: Standby mode

Page through the menu...

...until you reach the desired menu item

Confirm with ENTER

The first menu item is displayed

Page through the menu...

...until you reach the desired menu item

Confirm with ENTER

Transmission report

This report can be printed after every transmission or in the event of a defective transmission. It provides information about the most important transmission data. Please refer to page 59/60 for switching ON/OFF.

The list is printed out

*** SUCCESSFUL TX REPORT ***

01-04-98 01:19 ID:+44193212345678

TEG FT TF610

JOB NBR. ------------- 001 START TIME ------------- 01:19 ID No. ------------- 111 RESOLUTION ------------- STANDARD TOTAL PAGE ------------- 00 MACHINE ENGAGED ------------- 00'28 INFORMATION ------------- OK

Report prints

TOSHIBA

TF 610

Page 49

Report prints

Transmission and reception journal

Your fax machine will record messages which you transmit or receive in the form of transmission and reception journals. These lists are printed out automatically after every 20 transmissions or receptions or at your request. The journal also informs you of the number of copies printed per process unit (drum counter) or all copies (total printed pages).

*** ACTIVITY REPORT ***

01-04-98 15:02 ID: +44 1932 12345678

FAX/TELECOM MKTG DRUM COUNTER = 000002 SCAN PAGE = 000245

No . DATE START IDENTIFICATION PAGE TIME INFO JOB No.:

ab c d e f g h

TRANSMISSION

01 11-08 08:00 00 00'00 008 001 02 11-10 09:17 12345678 00 00'35 STOP 002 03 11-00 09:24 987654321 01 00'30 OK ECM 004

RECEPTION

04 11-08 14:17 +04965321 01 00'36 OK ECM 05 21-08 06:00 00 00'45 011 06 15-10 14:30 5432101 04 01'58 OK ECM

a NO. Lists the communications in the order they

occurred.

b DATE Date of transmission c START Start of transmission d IDENTIFICATION Number pf faxpartner e P AGE Gives the number of pages per transmission or

reception.

f TIME Time of transmission g INFO Result of transmission (see 58, 59)

OK OK_ECM STOP

001-360

OK-PC OK PEC

Group without any errors ECM the operator has stopped

the transmission description of the

transmission error (see page 59)

transmission as PC Fax

h JOB NO. Current job number

TF 610

TOSHIBA

Report prints

Page 50

Report prints

The multitransmission report

After a broadcast transmission (group dialling), the machine prints out a list of fax partners who have been reached or who have not been reached by group dialling. This list is always printed out when group dialling has been completed.

Number list

This list contains all numbers and corresponding names in the alphabet dial memory. The list also sets out the assignation of the various one-touch dial keys.

*** BROADCAST REPORT***

01-04-98 09:15 ID: +44 1932 12345678 NAME: TOSHIBA

TF610

JOB No. 050

NO. TELEPHONE NUMBER ENTRY INFO. 01 11 NG 02 12 NG 03 13 OK 04 14 OK

*** ABBREVATED DIAL LIST ***

01-04-98 09:15 ID: +44 1932 12345678 NAME: TOSHIBA

No. OT No. NAME TELEPHONE NUMBER 01 OT01 ALBRECHT 01010101 02 OT02 BAUER 02020203 03 OT03 BLUME 03030303 04 OT04 MEIER 04040404 05 06

Group list

This is a list of the alphabet dial numbers allocated to the particular groups.

Jobs in progress

This list indicates which jobs are still stored by the fax machine or which jobs still have to be progressed. This information may be useful if you have stored any urgent jobs or if you wish to delete a particular job.

*** GROUP LIST ***

01-04-98 09:15 ID: +44 1932 12345678 NAME: TOSHIBA

GROUP1 NAME: SUPER No. ENTRY NAME TELEPHONE NUMBER 01 ABB01 ALBRECHT 0123456 02 ABB02 BAUER 6543210 03 ABB03 BLUME 987654321

GROUP2 NAME: No. ENTRY NAME TELEPHONE NUMBER 01 02

*** PENDING JOBS LIST ***

01-04-98 09:15 ID: +44 1932 12345678 NAME: TOSHIBA

JOB No. CONTENTS TIMER ACCEPT REMOTE TELEPHONE NUMBER /NAME 003 TRANSMISSION 16:14 OT02 BAUER 004 BROADCAST 16:15 GROUP1 SUPER 007 POLLING STANBY 16:21

Report prints

TOSHIBA

TF 610

Page 51

Report prints

The function list

This list provides information concerning all settings of the fax machine. They correspond with the settings which you have made (For explanations, see page

53).

The following operating data were also displayed:

DRUM COUNTER: Number of pages printed per process unit

TOTAL PRINT COUNTER: Total number of pages printed by the fax machine

TOTAL TX PAGES: Total number of pages transmitted

TOTAL RX PAGES: Total number of pages sent

TOTAL COPY PAGES: Total number of copied pages

OPTION MEMORY: Memory expansion available?

123...ABC...: Operating software version

Keep this list for any service work which may be necessary.

*** OPTIONS REPORT ***

01-04-98 09:15 ID: +44 1932 12345678 NAME: TOSHIBA

USER OPTIONS

No. CONTENTS

01 ECM FUNCTION ON 02 CONFIRMATION OFF 03 FIRST PAGE IMAGE OFF 04 HEADER PRINT INSIDE 05 RECEIVE FOOTER ON 06 TX SPEED 14400 07 RCV SPEED 14400 08 NOT USED 09 NOT USED 10 NOT USED 11 NOT USED 12 NOT USED 13 RDC ACCEPTANCE ON 14 NOT USED 15 NOT USED 16 NOT USED 17 NOT USED 18 NOT USED 19 NOT USED 20 DIAL METHOD TONE 21 REDIAL TIMES 5 22 REDIAL INTERVAL 2 MIN 23 DUAL INTERVAL 5 MIN 24 BUSY TONE ON 25 INITIAL WAIT 26 PAUSE WAIT 3 SEK 27 ACCESS DIGIT 28 ACCESS CODE =0 29 NOT USED 30 NOT USED 31 NOT USED 32 NOT USED 33 NOT USED 34 NOT USED 35 NOT USED 36 PSEUDO RING TIMES04 37 AUTO DELAY 01 38 RCV MODE=FAX/TAD 39 TEL DELAY 06 40 NOT USED 41 RMT ACTIVATION OFF 42 ACTIVATION CODE = ** 43 DEACTIVATION CODE = ## 44 FAX/TAD TIMER =35 45 SILENT DETECTION 46 PC TRANSFER DEF. OFF 47 CNG DETECTON ON 48 NOT USED 49 NOT USED 50 NOT USED

✽

DRUM COUNTER = 00000 TOTAL PRINT COUNTER = 00000 TOTAL TX PAGES = 00000 TOTAL RX PAGES = 00000 TOTAL COPY PAGES = 00000 OPTION MEMORY = NO 0200KFNMOESBJa DE

TF610

No. CONTENTS

51 NOT USED 52 NOT USED 53 NOT USED 54 NOT USED 55 PAPER SIZE A4 56 DEFAULT RES. STD 57 COPY REDUCT. 96% 58 POWER SAVE ON 59 DOC. LENGTH 1 M 60 NOT USED 61 CALENDAR DD-MM-YY 62 LANGUAGE ENGLISH 63 SCAN CNT. DEF NORMAL 64 NOT USED 65 RX REDUCTION AUTO 66 NOT USED 67 NOT USED 68 NOT USED 69 NOT USED 70 NOT USED

TF 610

TOSHIBA

Report prints

Page 52

Advanced settings

Functions

This functions are used to setup how your fax machine operates. The actual settings can be viewed by printing a function list (see page 51).

The following sheme shows you how to change each setting:

15-03 19:56 M 100%

2 x

PARAMETER NUMBER =

ENTER

SELECT OPTIONS

Standby mode

Start the menu

Select submenu (2x)

Make your selection for function number

Enter function number

Confirm with ENTER

Function is displayed Change the function value, depending on

the particular type, by paging or by entering data via the numeric keypad

ENTER

PARAMETER NUMBER =

STOP

Confirm with ENTER

Enter further data

-or-

Press STOP, return to stanby mode

Advanced settings

TOSHIBA

TF 610

Page 53

Advanced settings

The following functions (Parmeter) are available:

Function no.

Function

ECM

Description

Error correction (ECM) is as follows: ON: Activated OFF: Deactivated

CONFIRMATION

FIRST PAGE IMAGE

HEADER PRINT

RECEIVE FOOTER

TX SPEED

RCV SPEED

Transmission report is produced: ON: After every transmission CONFIRMATION OFF: Only after transmission errors.

A part of the document (to recognize it) can be printed on the report. REPORT VISUAL ON: print REPORT VISUAL OFF: print not

Select, if the TX header will be transmitted to te other party. ON: Is transmitted OFF: Is not transmitted

Select, if the actual date and time will be printed on the footer line of received documents. ON: Is printed OFF: Is not printed

Preset transmission speeds, transmission BPS = BIT / Sec. 9600 BPS, 7200 BPS, 4800 BPS, 2400 BPS

Preset transmission speed, reception BPS = BIT / Sec. 9600 BPS, 4800 BPS

]

✽ ) This function may not be available in machines in certain countries.

RDC ACCEPTANCE

DIAL METHOD TONE

REDIAL TIMES

REDIAL INT.

DUAL INTERVAL

Actual COMLINE status ON COMLINE enabled OFF COMLINE disabled ONE only one COMLINE session

Dialling method:DTMF

PULSE DIALLING

Number of redial attempts if transmission is not successful 02 2 twice ~ 10 10 times

Period between redial attempts if transmission is not successful 30 SEC 30 seconds ~ 1 MIN 2 MIN 3 MIN 10 MIN 20 MIN 20 minutes

Period between redial attempts if line is busy 1 MIN 1 minute ~ 10 MIN 10 minutes

TF 610

TOSHIBA

Advanced settings

Page 54

Advanced settings

Function no:

Function

BUSY TONE

PUBLIC LINE

PAUSE WAIT TONE

ACCESS

Description

The successful detection depend on the PBAX. ON: active OFF: not active

Type of connection PUBLIC LINE: Before dialling a tone check is made, PABX tones are not accepted PABX: Dialling after a delay of 3 sec., no tone check before begin of dialling INIT WAIT 4 SEC: Dialling after a delay of 4 sec., no tone check before begin of dialling

~ INIT WAIT 6.0 SEC: Dialling after a delay

of 6 sec., no tone check before begin of dialling

Procedure after obtaining public line/ pause wait PAUSE WAIT TONE: Further dialling only after line access dial tone, PABX tones are not accepted PAUSE WAIT 3.0 SEC: Dialling after a delay of 3 sec., no tone check, after obtaining public line/pause wait

~ PAUSE WAIT 6.0 SEC: Dialling after a

delay of 6 sec., no tone check, after obtaining public line/pause wait

Procedure for obtaining public line (*-key) NO PUBLIC LINE PUBLIC LINE FLASH:Flash-Function PUBLIC LINE EARTH KEY: Earth key Function PUBLIC LINE DIGIT: Public line obtained via code

ACCESS CODE

CALLING TIMES

AUTO DELA Y

RCV MODE=

TEL DELAY

Enter a (max.) 4-digit code for obtaining public line. (only useful by ACCESS DIGIT)

Number of synthetic ring signals set in the TEL/FAX mode 1 SYNTH. RING TEL/FAX 1 ring

~ 10 SYNTH. RINGS TEL/FAX 10 rings

Number of rings before the fax machine connects to the line in the automatic receive mode (AUTO lamp is lit) 1st RING

~ 10th RING

Reception type in automatic mode (AUTO LED is lit) TEL/FAX TEL/FAX mode FAX/T AD FAX/TAD mode

Not relevant for European models

Advanced settings

TOSHIBA

TF 610

Page 55

Advanced settings

Function no:

58 59

Function

RMT ACTIVA TION

ACTIVA TIONCODE=

DEACTIVATION CODE

FAX/T AD TIMER=

SILENT DETECTION=

PC TRANSFER

CNG DETECTION

PAPER SIZE

DEFAULT RES

COPY REDUC.

POWER SAVE

DOC. LENGTH

CALENDAR

LANGUAGE

Description

Activate the fax machine with a DTMF remote control code ON Enabled OFF Disabled

Enter the sequence of characters to be used as the remote control code

Enter the sequence of characters to be used to disconnect the fax machine from the line.

Period during which the fax machine can detect another fax machine (in FAX/TAD mode)

Minimum length of pause in speech before fax machine switches into the FAX mode (with FAX/T AD mode)

Fax dates are transferred to the connected PC ON OFF

To realize another fax in the FAX/TADMode. ON OFF

Paper sizes for PC printer operation: A4 DIN A4 size LETTER Letter size LEGAL Legal size

Preset resolution STD Standard resolution FINE Fine resolution

Reduction for copy OFF 100% 96% 92% 90% 86% 83% 72%

Power saver (heater turns off) ON / active OFF / not active

Max. length of documents 1m / 1meter 10m / 10meter

Format of date in display and in the lists (example: March 15th, 1998) YY-MM-DD99-03-18 DD-MM-YY15-03-98 MM-DD-YY03-15-98

To select a language for display and lists.

TF 610

TOSHIBA

SCAN CONTRAST

RX REDUCTION

Default contrast setting for a scanning document BRIGHTER Low coverage on

NORMAL Normal coverage on DARKER High coverage on

Reduction of received documents OFF: no reduction AUTO: dynamic reduction

Advanced settings

document document document

Page 56

Advanced settings

Connection to PABX

If the TF 610 is connected to a PABX, the functions have to be modified. The standard setting for this case is described starting on page 14. If any problems or malfunctions occur, please consider the following items; you may have to discuss these items with the operator of the PABX:

Receive footer on/off

As proof of the date on which the document is received, your fax machine can print the local date and time as an additional line on the received document. If this facility has been activated, the receive footer is printed at the bottom of the received document.

15-03 19:56 M 100%

2 x

• Does the PABX have public line capability?

• Does the PABX have DDI capability?

• Have you entered the ”❊” key before the actual fax number?

• How is the public line obtained (earth key, flash, number)?

• What dialling method is used (pulsedialling, DTMF dialling)?

• Is function 25 set to EXTENSION?

• Is function 26 set to TONE CHECK PAUSE BUTTON*?

• Is the correct dialling method set in function 20?

• Has the correct method of obtaining a public line been set in function 27?

• Have the correct codes for obtaining a public line been set in function 28 (if the public line is obtained via a code)?

• Is line access made with "❊"-key?

*) Alternatively, you can set function 26

to 4 seconds.

Standby mode

Start the menu

Select submenu (2x)

PARAMETER NUMBER =

ENTER

RECEIVE FOOTER OFF

ENTER

STOP

Make your selection for the function number

Enter function number

Confirm with ENTER

Current setting

Change setting

Confirm with ENTER

Press STOP, return to standby mode

Advanced settings

TOSHIBA

TF 610

Page 57

Advanced settings

Change speaker volume

If you listen into a fax transmission process, the call establishment procedure is relayed via the built-in speaker. This means that you can also listen to the actual call establishment process. The volume can be adjusted as follows:

15-03 19:56 M 100%

SELECT OPTIONS

2 x

SPEAKER VOLUME

ENTER

SPEAKER VOL. >>>

Standby mode

Start the menu

Select submenu

Page through the menu...

...until you reach the desired menu item

Confirm with ENTER

Current volume is displayed and indicated acoustically

Change the volume

ENTER

Confirm with ENTER

TF 610

TOSHIBA

Advanced settings

Page 58

Advanced settings

Adjust ringing tone/key beeps

The volume of the ringing signal (synthetic ringing) in the TEL/FAX mode can be adjusted as follows. This setting also affects the key beep. No beeps are generated if the volume is set to minimum.

15-03 19:56 M 100%

SELECT OPTIONS

RINGER VOLUME

ENTER

RINGER VOL. >>>

Standby mode

Start the menu

Select submenu

Page through the menu...

...until you reach the desired menu item

Confirm with ENTER

The current volume is displayed and indicated acoustically

Adjust the volume

ENTER

Confirm with ENTER

Advanced settings

TOSHIBA

TF 610

Page 59

Advanced settings

Set transmission report output

This report can be printed after every transmission or only for errored transmissions. It provides information concerning the most important transmission data. It is also possible to print part of the first document of the job in the transmission report.

15-03 19:56 M 100%

2 x

PARAMETER NUMBER =

ENTER

CONFIRMATION ERROR

Standby mode

Start the menu

Select submenu (2x)

Make your selection for the function number

Enter function number

Confirm with ENTER

Current status

Change the status as follows

ON Transmission reported printed

after every transmission

OFF Transmission report printed only

for errored transmissions

ENTER

PARAMETER NUMBE R =

ENTER

FIRST PAGE IMAGE OFF

FIRST PAGE IMAGE ON

ENTER

Confirm with ENTER

Make your selection for the function number

Enter function number

Confirm with ENTER

Current setting

Change setting

Confirm with ENTER

TF 610

TOSHIBA

STOP

Press STOP, return to standby mode

Advanced settings

Page 60

Advanced settings

Temporarily activate TX report

If output of the TX report is restricted with function 02function 02

function 02 (see page 59), a general

function 02function 02 printout of the TX report can be requested for a set transmission job.

DOCUMENT SET

TX REPORT

TX REPORT ON

ENTER TEL NUMBER

TEL: 12345

START

Load original

Remember: Printed side face down

Document ready

Press TX report key

Preparation of TX report printout

Enter fax number

or enter alphabet dial or one-touch dial number

Confirm with START

Document is transmitted, and TX report is then printed out

Remote maintenance (COMLINE)

Your fax machine permits remote diagnosis. This means that the internal settings can be read and changed via a telephone line. In order to ensure that data protection is assured, COMLINE is possible only after you enable your machine for this facility.

15-03 19:56 M 100%

2 x

PARAMETER NUMBER =

ENTER

RDC ACCEPTANCE OFF

RDC ACCEPTANCE ONE

Standby mode

Start the menu

Select submenu (2x)

Make your selection for the function number

Enter function number

Confirm with ENTER

Current setting

Change setting

Advanced settings

ENTER

STOP

Confirm with ENTER Press STOP, return to standby

mode

TOSHIBA

TF 610

Page 61

Advanced settings

Power saver

The printing unit of your fax machine requires a heat source of approx. 170° Celsius to be able to print spontaneously. This heat source is heated at certain intervals in order to maintain the temperature at the required level. This consumes electricity, and the fan also has to run constantly. If you wish to save power or prevent the fan noise, you can switch off the constant heating facility. The heating would then only be activated when a fax is received. The delay involved before the fax document is printed out is approx. 1 minute.

15-03 19:56 M 100%

2 x

PARAMETER NUMBE R =

ENTER

POWER SAVE ON

Standby mode

Start the menu

Select submenu (2x)

Make your selection for the function number

Enter function number

Confirm with ENTER

Current setting

Change setting

POWER SAVE OFF

ENTER

STOP

Confirm with ENTER

Press STOP, return to standby mode

TF 610

TOSHIBA

Advanced settings

Page 62

Advanced settings

Switch off error correction

Your fax machine is equipped with an error correction facility (ECM). If your fax partner also has an error correction facility, this permits error-free fax transmission. One effect linked with ECM is that the transmission time increases if there are any problems on the line. This may involve very high costs with oversees calls. For this reason, the error correction facility can be temporarily disabled.

15-03 19:56 M 100%

2 x

PARAMETER NUMBER =

ENTER

ECM FUNCTION ON

Standby mode

Start the menu

Select submenu (2x)

Make your selection for the function number

Enter function number

Confirm with ENTER

Current setting

ECM FUNCTION OFF

ENTER

STOP

Change setting

Confirm with ENTER

Press STOP, return to standby mode

Advanced settings

TOSHIBA

TF 610

Page 63

Possible problems

Error codes in journal

The display message transmission error is expained by the indicated error code. The same code if shown also in the in the jounal and transmission repot.

Code Number

STOP

001 002

003

005-007

Press STOP to clear error messages.

Cause

The transmission is interrupted by the stop button.

The document has been transmitted without any errors.

Top cover or rear cover open Paper jam or document too long. Is the

memory full? Ask your dealer for a memory extension.

Recording paper jam or recording paper cassette is empty

Line error

How to correct

Try again

This is how it should be

Close all parts Remove the document. See also page 67

Send the document from the document feed

Remove jammed paper or load new paper without switching off the machine, see page 67

Repeat transmission, try switching over to 4800 BPS.

008

009-011

014

020

100-103

104-106

111

112-126

141

142-157

Line error Line error

Printing error

Errors on the line mean that parts of the document are difficult to read; however, the document is transmitted completely.

Line error

Unsuccessful polling

Mailbox transmission

Line error

Line error Line error

No telephone line was detected. Repeat transmission, try switching over to

4800 BPS. Check toner, process unit and paper

transport No special measures necessary. If this

frequently occurs with one particular fax partner, switch over to 4800 BPS.

Repeat transmission, try switching over to 4800 BPS.

An incorrect password has been used, or no document was loaded for polling

An attempt has been made to transmit a document to a box or relay. Check whether a TF 861/831/631 is installed at the far end.

Repeat transmission, try switching over to 4800 BPS.

No telephone line was detected. Repeat transmission, try switching over to

4800 BPS.

TF 610

252-355

TOSHIBA

A remote control error occurs

Consult your dealer

Possible problems

Page 64

Possible problems

Error messages in the Display

Your fax machine reports an operating error or fails to perform the required function. Before you make an unnecessary call on your service technician, take your time and see if you can help yourself. This checklist will help you recognise and eliminate errors.

Display

DOCUMENT JAM

ADD PAPER

PAPER JAM

CLOSE TOP COVER

NO PROCESS UNIT M100%

PROCESS UNIT NEAR END

CHANGE PROCESS UNIT TONER NEAR EMPTY

Cause

Documents are jammed in the document tray.

The recording paper cassette is empty.

The recording paper is jammed.

The top cover is open.

The process unit is not installed.

The process unit is running out.

The process unit is empty. The toner is running out.

Corrective action

Press STOP key and remove the paper

Load a new recording paper in the cassette (see page 7). Do not switch the machine off! or any data in the memory are lost.

Remove the jammed paper (see instructions on page 67).

Close the top cover. Have you inserted the process unit correctly?

Install the process unit correctly. Pull the lock lever forward.

Order a new process unit from your TOSHIBA dealer.

Replace the process unit. Order a new toner cartridge. Install a new

toner cartridge. About 100 sheets can be printed after this is displayed. See page

TONER EMPTY MEMORY FULL

CHECK CARTRIDGE M100%

NO DOCUMENT PC COMM. ERROR M100%

SYSTEM ERROR XXX COMM. FX XXX

Possible problems

There is not enough toner for printing. The memory is full.

There is no ink cartridge, or the ink cartridge has not been inserted correctly.

No document present Communication to the PC has failed

The fax machine has malfunctioned The fax machine has malfunctioned

Install a new toner cartridge. See page 6. Contact your dealer, as a memory

expansion unit is availiable. Use the document tray to transmit documents.

Insert the cartridge correctly. See page 5.

The action requires a document Try to remedy by pressing the STOP

button Contact your TOSHIBA dealer Attempt to clarify the problem unsing the

following pages.

TOSHIBA

TF 610

Page 65

Possible problems

Transmission problems

Problem

Your document is not automatically pulled into the feeder.

The line LED does not flash when you press the START button

The document is damaged during sending or copying.

Your fax machine performed transmission correctly but the message was not received by the receiver.

Your fax machine reports an operating error or fails to perform the required function. Before you make an unnecessary call on your service technician, take your time and see if you can

possible causes ...

Your machine displays an error.

The display is blank.

Document size or thickness of paper are not acceptable.

The operator control panel is not firmly locked.

You replaced the receiver before pressing START.

Document format or paper thickness not as specified.

The document guides are not properly adjusted to the paper size.

The other machine is out of paper.

help yourself. This checklist will help you recognise and eliminate errors.

... and solutions

If the display gives an error message, clear the fault and delete the display with STOP.

Check there is power on the machine. The machine must be switched on (see

page 8).

Use acceptable documents only (see

page 27).

Close the cover. It should be firmly locked in place on both sides.

Try again. Replace the receiver only when you have pressed START.

Use acceptable documents only (see

page 27).

Adjust the document guides accordingly.

Ask the receiver to put paper in his machine.

The receiver received a blank sheet instead of the document sent.

The receiver reports: The document transmitted is difficult to read.

Abbreviated or one-touch dialling do not work.

No dial tone is heard when handset is offhook.

Your call does not arrive although you have dialled the correct number.

You loaded your document in the machine with the image face-up.

Your machine’s document reader is dirty or damaged.

RESOLUTION and CONTRAST are not set correctly.

The telephone connection is poor. Abbreviated or one-touch dialling number is not

correctly stored. The telephone is not correctly connected.

The fax machine is not correctly connected.

Your fax machine has been set to the wrong dialling mode.

Send your document again: the image must be face-down on your document feeder.

Make a copy of your document on your fax machine (see page 24). If your copy is also difficult to read, clean the document reader.

Make a copy on your fax machine (see

page 24) and adjust the settings to your

document. You can also improve document quality: By making the print on the photocopy darker, enlarging or reducing. (see page 35). Then send again.

Redial. You may get a better connection. Check and correct stored numbers (see

page 43).

Check that your telephone is connected correctly to the socket (see page 8).

Plug the connecting cable of your fax machine into the socket (see page 8).

Switch to the correct dialling procedure: DTMF or pulse-dialling (see page 14).

TF 610

TOSHIBA

If you are connected to a PABX: You have set the wrong line type.

Your fax machine is not connected to the PSTN.

Set the line types to EXTENSION (see

page 15).

Plug the connecting cable of your fax machine into the socket (see page 8).

Possible problems

Page 66

Possible problems

Receiving problems

Problem

You press START to receive an document. But you receive nothing.

Your recording paper is not fed out.

Your fax machine reports an operating error or fails to perform the required function. Before you make an unnecessary call on your service

possible causes ...

Your have an error displayed.

The fax machine is not correctly connected. The display is blank.

There is still a document in the feeder. Your fax machine is set in manual receiving

mode and you replaced the handset before pressing START.

The operator control panel is not closed.

The recording paper in your machine is jammed.

technician, take your time and see if you can help yourself. This checklist will help you recognise and eliminate errors.

... and solutions

If the display shows an error message, eliminate the fault and delete the display with STOP.

Check the wiring. See page 8. Check there is power to the machine.

The machine must be switched on (see

page 8).

Press STOP and remove the document. When receiving the next fax, be sure to

replace the handset only after you have pressed START.

Close the cover. Both sides of the cover must be firmly locked in place.

Remove the jammed paper (see page

67).

The dcoument received is difficult to read.

You receive a completely blank document.

The document received is partially printed.

Document quality is poor.

The telephone connection is poor.

The sender made a mistake when loading the document.

The operator control panel of your fax machine is not closed properly on both sides.

Ask the sender to reset the resolution and contrast or improve the quality of the document e.g. by making the print on the photocopy darker, enlarging or reducing. Then have it send again.

Ask the sender to transmitt the document again (see Page 7).

Check whether the sender loaded in the correct manner.

Close the cover. Both sides of the cover must be firmly locked in place.

Possible problems

TOSHIBA

TF 610

Page 67

Possible problems

How to clear a paper jam...

When documents are fed in and recording paper fed out, this can lead to minor problems from time to time which, however, you can easily put right yourself. Just one point to remember: your fax machine should not be switched off as this would delete all the stored fax messages.*

* If you switched off your fax machine by mistake and thus deleted any fax message stored in the memory, ask for a reception report to be printed out. This gives the sender and you can ask him to send the message again.

How to clear a document jam Press the release button

top open the control panel cover.

Keep the power ON!

The jammed document

can be carefully removed.

Do not try to send the jammed document again. Use a carrier sheet or make a photocopy and transmit this instead.

Close the control panel.

Take care that the cover locks firmly into place. Now by pressing STOP delete the error

message.

How to clear a recording paper jam

After opening

the rear cover of the housing or the top cover, you will see whether paper has jammed here. Carefully remove any jammed paper without applying force. Don’t forget to firmly close the back cover again!

If paper has jammed under the process unit, lift the paper guide upwards and remove the process unit. You can then easily free any jammed paper without applying force.

Has the recording paper jammed around the fixer unit? Then - if necessary - press the release lever of the fixer unit downwards and at the same time carefully pull out the jammed paper.

Caution: HOT!

When closing the machine,

ensure that all covers firmly lock into place.

Do not touch any parts inside the machine other than those described

here. The header cover may be very hot - even when the machine is switched off. Never open the recording paper cassette when paper is jammed.

TF 610

TOSHIBA

Possible problems

Page 68

Handling faxes on your PC

System requirements

You can also use the features of your fax machine your PC. The fax functions can also be used in addition to the printer function. The following minimum requirements are essential in this respect:

• IBM compatible PC with i80486 processor or higher

• 8 MB RAM or higher

• Serial (V.24) interface for connection to the TF 610

• Microsoft Windows 3.11 / 95 operating system

• Fax software

TOSHIBA SmartLinkTOSHIBA SmartLink

TOSHIBA SmartLink

TOSHIBA SmartLinkTOSHIBA SmartLink

Features

The following features are available in conjunction with the software TOSHIBA SmartLinkSmartLink

SmartLink:

SmartLinkSmartLink

The PC fax interface complies

fax class1fax class1

with the

fax class1 standard

fax class1fax class1

Connection to the PC

Mode Description

PC scanner Scans documents into the PC via the document feeder of the fax

machine.

PC fax, transmission Files created under Windows can be transmitted directly via the

fax machine (i.e. without being printed out)

PC fax, reception Incoming faxes are transferred to the PC as an image file via the

fax machine without being printed out. If the PC is not switched on, the pages are automatically printed out.

OCR Received faxes or scanned texts are converted into readable

ASCII text with the OCR module.

1. Switch off the PC and the TF 610.

2. Connect the 25-pin sub-D connector to the corresponding socket on the fax machine, and secure the connection with the connector screws.

Pin assignment of serial cable

Handling faxes on your PC

Sub-D 9 pin socket (female)

Sub-D 25 pin socket (male)

3. Connect the cable to the serial interface of your PC.

PC-Fax Connect the TF 610 before the installation.

TOSHIBA

TF 610

Page 69

Handling faxes on your PC

Scanning documents into the PC

You can transfer your documents to your PC via the sheet feed of your TF 610. The document is then available as an image file in your PC, and can be processed as required.

*) This display indicates whether your PC is actually ready to receive. The following conditions must be fulfilled:

• Ensure that the cable has been connected correctly

• The PC must be switched on

• The fax program must be loaded and active

• The fax program must be set to automatic reception

Otherwise, the TF 610 will display the following after a certain amount of time:

PC COMM. ERROR #001

In this case, clear the error message by pressing the STOP button, and remedy the problem

DOCUMENT SET

CO MM.OPTION

TRAY SEND

PC SCANNER

ENTER

PC READY ?

ENTER

Insert document with text side down

Document is ready

Press TX OPTIONS key

Page through the menu...

...until you reach the desired menu item

Confirm with ENTER

PC ready? *)

Confirm with ENTER

Documents scanned in this way are stored in the form of image

files in your PC. An OCR program must process this file if it is to be integrated within a word processing program. This process is essential if the file is to be used as a text file.

Sending fax messages from the PC

If you have for instance created text or graphics via a word processing program, you do not need to print out the text or graphics in order to send a fax document. PC-fax Software transfers your document via the cable from your PC to the fax machine together with the fax number which you have specified when you were processing the document. Following internal transmission, the job is then handled as a normal job in your fax machine.

DOC.READING M98%

TRANSMITTING TO PC

15-03 19:56 M 100%

REC EIVING FROM PC

JOB ACCEPTED NO.007

15-03 19:56 S 89%

Return to the standby mode

PC is transmitting the fax data to the fax machine

PC transfer complete: the job is stored as a new job in the stack

Return to the standby mode Depending on the contents of the stack,

the job is soon sent by the fax machine.

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Handling faxes on your PC

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Handling faxes on your PC

Sending faxes to the PC

If you have connected a PC to your fax machine, you can send documents directly to your PC.

The following requirements are essential for this process:

• Function number 46 (receive to PC) is set to ON (for setting, see page 55).

• The fax software is loaded and activated.

• The connection to the PC has been established.

The following error message is displayed if your fax machine cannot reach the PC:

PC COMM. ERROR #001

In this case, the incoming fax document is printed out on the fax machine. The error message does not affect the ability of the fax machine to receive further documents.

A fax document received in this way is stored in the form of an

image file in the PC. An OCR program must process a file before any received text can be integrated in a word processing program. This is essential if this file is to be used as a text file.

Handling faxes on your PC

TOSHIBA

TF 610

Page 71

Y our fax machine used as a PC printer

Introduction

Your fax machine can be used as a PC printer under Microsoft Windows 3.11 / 95 / N. For this purpose, you have to install a printer driver on the supplied disk. The printout speed very much depends on the performance of the connected PC. If software is to be updated from Win

3.11 to Win 95, we recommend that you deinstall the TOSHIBA printer driver before the update (see page 27).

The printer driver can be reinstalled when the software has been successfully updated

to a higher Windows version.

Connection to the PC

You need a bidirectional parallel printer cable (IEEE 1284-1994 standard) for the connection to the PC.

1. Switch off the PC and the fax machine

2. Connect the PC and the fax machine with the printer cable

3. Switch the fax machine on, and then switch the PC on

4. Start Windows

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Y our fax machine used as a PC printer

Install printer driver

The illustrated examples refer to the Windows 95 interface.

• Insert the installation disk in the drive of your PC

• Click on “Start“

• Select “Run” in the menu

• Click on the “Browse“ button

• Select the drive containing the installation disk

• Open the directory with the language of your choice

• Double click on the “Setup“ entry

• Click on OK to start the installation

Your fax machine used as a PC printer

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Y our fax machine used as a PC printer

• Click on “Next“

• Select the printer port (LPT) where the fax machine is connected. LPT1 is the default setting.

• If you wish, you can change the proposed printer name.

• If the fax machine is to be defined as the standard printer in Windows, click on “Yes“

• Click on “Finish“ A new program group is created

• Remove the installation disk from the drive.

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Y our fax machine used as a PC printer

Settings of the printer driver

The printer driver has a wide range of settings for providing the best results in various print applications. The following examples illustrate some of the most important settings.

Access the settings of the printer driver:

• Click on “Start“

• Select the menu item “Settings“

• Select the submenu item “Printers“

• Double click on the THOSHIBA printer driver.

• Click on the “Printer“ menu

• Select the menu item “Properties“

The system opens the “ window of the printer driver.

PropertiesProperties

The “

Properties“ window consists of

PropertiesProperties registers which can be selected with a mouse click. The printer functions are controlled by the registers “General“ and “Details“, which are automatically created during installation and contain technical program parameters, and also by the registers “Paper“, “Graphic“ and “Device Options“ . These three registers are available in any Windows application; simply select the corresponding printer device in the program’s own “File“ menu.

PropertiesProperties

Properties“

PropertiesProperties

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Y our fax machine used as a PC printer

Contents of the “Paper“ register: Paper Size:

Size of the print paper

Orientation:

Landscape or portrait output

Paper Source:

Choice of paper cassette (permanent setting in TF610)

Copies:

Number of copies to be printed per page

More Options, Output Bin:

Facility for defining the printout sequence

Contents of the “Graphics“ register:

Resolution:

Choice of resolution (permanent setting in TF610)

Dithering:

Type of grey scale reproduction

None:

No grey scale reproduction

Coarse:

Coarse rastering

Fine:

Fine rastering

Line Art:

Grey reproduction with special patterns

Error Diffusion:

Airbrush effect, best grey reproduction

Processing speed various with the choice of grey scale reproduction.

Intensity:

Use this slide bar to regulate the intensity of the printer (click on and drag the slide bar). Only meaningful for reproducing grey scales.

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Y our fax machine used as a PC printer

Contents of the “Device Options“ register:

Print Quality:

Quality of printout (permanent setting in TF610)

Printout

Documents are generally printed out with the “Print“ command in the particular application. As soon as the print job has been sent to the printer driver, the status window of the printer driver is displayed (depending on the particular setting, you have to click on the small rectangular symbol in the status line).

This window provides detailed information concerning the current print status. You are also notified of the current operating statuses of the printer; the current situation is indicated by graphical elements. Use the “Pause“, “Resume“ and “Cancel“ keys to monitor the print job at any time.

Your fax machine used as a PC printer

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TF 610

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Y our fax machine used as a PC printer

Delete printer driver

In order to delete the printer driver from the operating system, please proceed as follows (example from Windows 95):

••

Click on the entry “Click on the entry “

•

Click on the entry “

••

Click on the entry “Click on the entry “ Windows Printer“ in the task lineWindows Printer“ in the task line

Windows Printer“ in the task line.

Windows Printer“ in the task lineWindows Printer“ in the task line

• Double click on the “Uninstall“ icon You are subsequently informed of the deinstallation procedure. The printer driver is deleted when the system is next started.

If there is no entry in the task line, select the “Uninstall“ icon via your program library

OSHIBAOSHIBA

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OSHIBAOSHIBA

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UK Connection information

Reset

You can restore the original factory settings or reset your fax machine if you are unable to eliminate the error code by taking the action suggested on pages 63-

66.

We declare, that TOSHIBA is using mark in compliance with EN 50 082-1, EN 55 022/B and EN 60 950

This TOSHIBA Facsimile Transceiver is intended for connection to public telecommunication services as follows:

By using the cable described as TEL LINE CABLE in the packaging list of the instruction manual. This cable plugs into the socket on the left hand side of the TF 610 which is marked LINE and the other end into the standard PSTN analogue socket found in the UK.

START

This terminal equipment complies with the following requirements: Group 3 fax modem Automatic call initiation Storage of telephone numbers for retrieval by a predetermined code Automatic dialling Automatic repeat attempts Call progress monitor Series connection facility LD or MF dialling Operation with or without dial tone being present.

STOP

15.03. 98 19: 56

Switch off your fax machine. Keep START and STOP pressed down while switching your machine back on.

As soon as a message is displayed, release.

After reset, repeat the installation procedure (see page 10).

The abbreviated numbers, date and time will NOT be erased.

Any other usage will invalidate the approval of the apparatus if as a result, it then ceases to conform to the standards against which approval was granted.

EPA ENERGY STAR

Addendum to the TF610 Operator’s Manual The United States Environmental Protection Agency (EPA) has introduced a voluntary program, the ENERGY STAR

Program, to encourage the widespread and voluntary use of energy-efficient technologies that enhance the workplace, improve product performance, prevent pollution, and reduce your energy costs. As an ENERGY ST AR Partner, to Toshiba Europa (I.G .) GmbH has determinded that this facsimile model meets the ENERGY STAR guidelines for energy efficiency. ENERG Y ST AR guidelines require that all ENERG Y STAR facsimiles maintain very low power consumption during idle state or have a „Power Saver“ feature that will automatically stand-down to an idle state after a period of inactivity.

For more information on the ENERGY ST AR P rogram, please contact: ENERGY ST AR P rinters/F ax Machines

US EP A (62021) Washington, DC 20460

ENERGY ST AR is an U.S. registered mark.

UK Connection information

TOSHIBA

TF 610

Page 79

Index

Alphabet dial memory............................... 43

Alphabet dialling ....................................... 31

Broadcast report ....................................... 50

Broadcast, single ...................................... 37

Broadcast, stored...................................... 38

Call counter .............................................. 25

Cleaner ....................................................... 5

Code ......................................................... 16

Comline .................................................... 60

Copy ......................................................... 24

Date.......................................................... 18

Dialling method......................................... 14

Document jam .......................................... 67

Documents ............................................... 27

Drum counter ........................................... 51

Earth key................................................... 15

ECM.......................................................... 62

Error codes ............................................... 63

Error correction......................................... 62

Error messages ......................................... 64

Establish connections.................................. 8

Fax class1 ................................................. 68

Flash key ................................................... 15

Function list............................................... 51

Functions .................................................. 52

Group dialling...................................... 37, 38

Group keys ................................................ 45

Group list .................................................. 50

ID.............................................................. 12

Journal ..................................................... 49

Key beeps................................................. 58

Key beeps, volume ................................... 58

Language .................................................. 11

Last number redial .................................... 35

List, functions ........................................... 51

List, groups ............................................... 50

List, numbers ............................................ 50

List, reservation......................................... 50

Long dialling.............................................. 32

Memory card .............................................. 9

Memory expansion.................................... 51

Memory reception..................................... 25

Memory .................................................... 29

Menu ........................................................ 10

Number list............................................... 50

Obtain outside line .................................... 15

One-touch dialling keys ............................. 45

One-touch dialling ..................................... 31

PABX ......................................................... 15

PABXs........................................................ 56

Paper jam ................................................. 67

PC............................................................. 68

Polling ....................................................... 39

Power saver .............................................. 61

Printer driver ............................................. 72

Printer ....................................................... 71

Problems, receiving................................... 66

Problems, transmission ............................. 65

Process unit ................................................ 5

Provider..................................................... 32

Receive footer .......................................... 56

Reception problems.................................. 66

Reception reduction ................................. 23

Reception, automatic ............................... 19

Reception, manual ................................... 19

Recording paper exit tray, install................. 8

Recording paper, insert............................... 7

Reports, broadcast ................................... 50

Reservation list.......................................... 50

Reservation, polling................................... 40

Reset ........................................................ 78

Resolution ................................................. 35

Ring, volume............................................. 58

Ringer ....................................................... 58

Scanning .................................................. 69

Screening volume ..................................... 57

Screening ...........................................34, 57

SmartLink.................................................. 68

Stack memory .......................................... 28

Switch, TAD.............................................. 20

Switch, telephone..................................... 20

TAD time................................................... 21

Telephone companies............................... 32

Telephone directory................................... 33

Telephone................................................. 32

Time ......................................................... 18

Toner cartridge............................................ 6

Toner change .............................................. 6

Transmission problems.............................. 65

Transmission speed................................... 41

Transmission, delayed............................... 36

Transmission, stop..................................... 42

Transport..................................................... 5

Transport fittings ......................................... 5

TX report.......................................48, 59, 60

TF 610

TOSHIBA

User name ................................................ 13

Index

Toshiba TF 610 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Welcome to your fax machine

Contents

Preparation

Unpacking

Remove transport fittings:

Insert process unit:

To make a good impression: a new toner cartridge

Insert recording paper

Install recording paper tray

Make connections:

Insert memory card

Safety instructions

Installation

The menu system

Set language

Enter terminal ID

Enter the user name

Setting dialling method

Connection to PABX, obtaining a public line

Connection to PABX, further settings

Set date and time

Reception of documents

Set standby mode

Manual reception

Automatic reception

Telephone/fax switch

Fax/TAD switch

Setting the TAD time

Set remote reception (manual reception)

Reception reduction

Local copy

Set call counter

Memory reception

Cancel reception

Transmit documents

Document format

Stack mode

Direct transmission

Automatic fax messages

Transmission with alphabet dialling

Transmission with telephone (manual transmission)

Long dialling

Transmission with directory function

Monitoring

Set resolution

Redial

Delayed transmission

Single multi-address transmission

Stored broadcast

Polling

Reserve polling

Reduce transmission speed

Stop transmission

Store numbers

Alphabet dial memory

One-touch dial keys

Group keys

Report prints

Activate printing report

Transmission report

Transmission and reception journal

The multitransmission report

Number list

Group list

Jobs in progress

The function list

Advanced settings

Functions

Connection to PABX

Receive footer on/off

Change speaker volume

Adjust ringing tone/key beeps

Set transmission report output

Temporarily activate TX report

Remote maintenance (COMLINE)

Power saver