Toshiba TF471 User Manual

20 19

18 1

2 15

H G

14 13

9 8

475

MEMORY

4 7

5 6

22 11 17 10

Welcome to your fax machine

Document guides

Recording paper cassette

Control panel

Release button

Cover

Display

Displays indications about the operating modes of your fax machine. Your control monitor for all function settings.

ABB. DIAL / ALPHABET

Press this key in order to select a stored alphabet dial number or a name.

Keypad

Use the keypad to enter numbers or select characters

"*" and "#" KEY

Fast forward / rewind Moves the cursor to the left or right.

SP Phone

This key replaces the external telephone. Press this key to establish a connection with the telephone line. You can then use the keypad to dial, listen to the other party via the loudspeaker and talk with the other party via the built-in microphone (speakerphone facility). If you have dialled a connection to a fax machine, press the START key to start the fax transmission. In order to end a call (on-hook), press the SP PHONE key again.

HOLD / COPY

During a call During a call

During a call (only via the speakerphone

During a call During a call facility), the line is “muted” if this key is pressed. The other party hears a brief melody during this period. Press the key again to clear the muting facility. If it is not cleared manually, it is automatically cleared after approx. 30 seconds. In this case, you are notified by means of three short tones. In the standby mode, In the standby mode,

In the standby mode, when a

In the standby mode, In the standby mode, document is inserted, this key is used for making a copy.

Cover / document support

Mains connection

Power switch

Interface

Connection for telephone line (LINE) and

external telephone (TEL)

REDIAL / PAUSE

For speakerphone operation:For speakerphone operation:

For speakerphone operation:

For speakerphone operation:For speakerphone operation: Activates the previous number dialled under speakerphone operation. If a fax number is entered:If a fax number is entered:

If a fax number is entered:

If a fax number is entered:If a fax number is entered: Inserts a dialling pause of three seconds.

MEMORY KEY

Activates transmission from memory.

MEMORY LED

Indicate whether there is a document in the memory, do not switch off the fax machine if this is the case.

STOP-KEY

Clears error messages and terminates input.

START KEY

Initiates the sending and receiving options.

ONE-T OUCH DIALLING KEYS

Sends documents at the push of a button.

FUNCTION / NO KEY

Press this key to select menu items or reject settings

MODE / YES KEY

With this key, you can choose between four receiving modes and confirm settings

TX-Report/Call

In standby mode:In standby mode:

In standby mode:

In standby mode:In standby mode: This defines the output criteria of the TX report (see page 61) (TX report always/ only on error) During fax mode: For an operator call, press this key if you wish to indicate to the other party that you wish to speak after the fax transmission has been completed.

TAD

Switchover between T elephone Answering Device and preselected standby mode.

PLAY

Play back stored messages

TALK

Record a call

Memo / Erase

Record a memo Erase individual messages

OGM

Record / play back the announcement text

>>>>

Change playback volume

Microphone

Welcome to your fax machine

TOSHIBA TF 471

Preparation

Unpacking................................................... 4

The correct location ................................... 4

Connection to the mains............................. 5

Connection of a telephone ......................... 5

Insert recording paper................................. 6

Insert print film............................................ 7

Installation

Enter user name ......................................... 8

Enter terminal ID......................................... 9

Setting dialling method............................... 9

Connection to PABX,

obtaining a public line............................... 10

Set date and time..................................... 12

Set language ............................................ 13

Reception of Documents

Set receiving mode: ................................. 14

Automatic reception (FAX)........................ 14

Set standby mode..................................... 14

Manual reception (TEL)............................. 15

Remote reception ..................................... 15

Call answering mode (FAX/T AD):............... 16

Combined mode (TEL/FAX): ...................... 16

Junk mail .................................................. 17

Polling ....................................................... 18

Reception reduction ................................. 19

Local copy ................................................ 20

Stop reception .......................................... 20

Memory reception..................................... 20

Set call delay............................................ 21

Transmit Documents

Last number redial .................................... 29

Delayed transmission ................................ 30

Single multi-address transmission ............. 32

Reserve polling.......................................... 33

Protected transmission.............................. 34

Switch off error correction ....................... 35

Adjust basic contrast ................................ 36

Stop transmission ..................................... 36

Store Numbers

Alphabet dial memory............................... 37

One-touch dial keys................................... 39

Telephony without a Telephone

The speakerphone facility ......................... 41

Muting ...................................................... 41

Telephone Answering Device (TAD)

Overview ................................................... 42

Recording, Playing and Deleting The Out-

Going Message ......................................... 43

Activate/deactivate the Telephone

Answering Device ..................................... 44

Record, played back, clear messages....... 44

Record, play back, delete memo.............. 47

Recording calls ......................................... 48

Remote polling.......................................... 49

Change recording time ............................. 50

Screen call during TAD mode ................... 51

Activate/deactivate message display ........ 52

Set call delay............................................ 53

Advanced Settings

Set transmission header position .............. 59

Cancellation of jobs .................................. 60

Change screening volume......................... 60

Set individual TX reports ........................... 61

Set journal printout ................................... 62

PC connection .......................................... 63

Operator call ............................................. 63

Possible Problems

Error codes ............................................... 64

Error messages in the Display ................... 64

Transmission problems.............................. 65

Receiving problems................................... 66

Document jam .......................................... 67

Paper jam ................................................. 67

Remote maintenance (COMLINE) ............. 68

Connection to PABXs................................. 69

Reset ........................................................ 69

UK Connection Information

EPA ENERGY STAR ................................... 70

Index

Index ......................................................... 71

Document format ..................................... 22

Automatic fax messages........................... 23

Transmission with alphabet dialling........... 24

Transmission with one-touch dialling......... 25

Long dialling.............................................. 26

Transmission with telephone

(manual transmission)............................... 27

Transmission with directory function......... 28

Set resolution ........................................... 29

Report Prints

Activate report printing ............................. 54

The transmission report ............................ 54

The multitransmission report..................... 54

Transmission and reception journal........... 55

The number list......................................... 56

The function list ........................................ 57

The reservation list.................................... 58

TOSHIBATF 471 Contents

Preparation

Unpacking

When unpacking your machine, please check that all parts shown here are present and in perfect condition.

1. Fax machine

2. User manual

3. Telephone cable (not supplied in all Countries)

4. Cover

The correct location

for your fax machine ist easily found:

• near a 230 V AC socket

• near a telefphone connection * If you wish to switch your machine off for a longer period, cut the

power supply by removing the power cable from the machine or socket.

* No other equipment with high power consumption (such as a

photocopier) or equipment which generates electrical noise (such as a radio, computer, radio transmitting and receiving equipment) should be connected to this mains supply.

AC power

You will find the mains connection on the back of the machine. The ON/OFF switch is situated above the mains jack.

Please protect your machine from:

vibration

5. Paper cassette

6. Inkfilm

7. Ink film adapters

8. Powercable

direct sunlight

dust

humidity

heat

If anything is missing, or damaged, please contact your dealer immediately.

Preparation

TOSHIBA TF 471

Preparation

Connection to the mains

Connect your fax machine (LINE jack) to the telephone socket, as shown on the right.

Connection of a telephone

Liability in case of wrong connection by the user is excluded. In the UK, connection of an external telephone or cordless telephone

should be made at the socket on the “break in adaptor”. The “break in adaptor” is the small white box found at the end of the telephone cable supplied with the TF471 in the UK.

TOSHIBATF 471

Preparation

Insert recording paper

Remove the paper cassette

Press down the cassette plate until it locks into place.

Insert a stack of A4 paper.

Prepare the recording paper by flexing and fanning out the stack to separate the sheets.

Place the paper so that it lies straight in the cassette with the side to be printed facedown and don’t forget:

The paper cassette holds a maximum 160 sheets (80 g/qm).

Insert print film

Then: Slide the cassette into the slot

until you hear it lock into place.

Ensure that the base plate is pressed correctly into possition. Otherwise there will be a paper jam.

Do not use damp, wrinkeld or torn paper.

Do not switch off machine during this process.

Open the cover.

Pull up the release button on the right side of your fax machine. The cover opens.

Unlock the printer unit Lift out the film holder

When installing for the first time: Carefully remove the protective strip above the gold-coloured print head to avoid damaging it.

Preparation

TOSHIBA TF 471

Preparation

Remove the old film.

Pull out the hubs.

Do not throw them away.

Insert the hubs into the new film

The drive hubs with the gear teeth are placed on the side of the film with the grooves.

Replace the film in the film holder. Consider the film holder for a moment.

• On the base, there is a marking . The drive hubs with gear teeth must be located on this side.

• The full roll must be located to the rear. See the marking mm on the holder.

• The empty roll must be located at the front.

This message always appears when closing the cover. If the ink film is not been replaced, confirm with NO.

Replace the film holder in the fax machine.

Ensure that the marking mm on the holder is pointing to the rear (see diagram).

Close the printer unit

Close the cover

INK F IL M C HANGE D ?

YES

Confirm with YES

The ink film counter will be reseted.

15.03 TEL 00

TOSHIBATF 471

Standby mode

Preparation

Installation

Enter user name

The following steps include entering the name, the terminal

identification, the dialling procedure and the line type. These settings should be made quickly, as the maximum permitted pause between data entry is approx. one minute. Take your time therefore to read the information concerning the name, identification, dialling procedure and line type, and only start the procedure when you have finished reading. If you have not entered all the data within the permitted time, the details will not be completely stored. In this case, repeat the entire procedure again.

The transmission header not only contains the terminal ID but also the user name. This can contain up to 20 characters. Use the digit input keys for entering the alphanumeric characters. Each digit features several characters which can be activated by repeatedly pressing the corresponding key. If you have found a character of your choice, press the ”#” key to go to the next position. Use the ‘*’ key to go back one letter and make any corrections. Use the ”0” key to select special characters. If you have entered one letter too many, delete it by pressing the NO key. When the name is complete, press the YES key. Example: TOSHIBA

Part 1

3 x

2 x

15.03 TEL 00

INSTALLATION ?

YES

SET RECEIVE MODE ?

IN ITIAL SE TTING ?

YES

SET TERMINAL ID ?

YES

ID=

ID=TOSHIBA

standby mode

Start the menu. Press ...

...until this menu item appears.

Confirm.

Press NO ...

Confirm.

Machine prompts user to enter the user name

Enter the name Example: TOSHIBA 1 x 8 = T# 3 x 4 = I# 3 x 6 = O# 2 x 2 = B# 4 x 7 = S# 1 x 2 = A 2 x 4 = H#

YES

TEL=

Confirm with YES.

Machine prompts user to enter the sender's number (Continue with part 2 without interruption)

Part 2

Installation

TOSHIBA TF 471

Installation

Enter terminal ID

The terminal ID which is part of the transmissing header contains the number under which your fax machine can be reached. The number should be entered in the international format:

Example: +44-1931-12345678

Fax number Space (to improve legibilitly) Area code (without initial

0) Country code (here: Germany) Plus symbol (for the international form)

Character Key to be pressed + * - Key Hyphen REDIAL/PAUSE key

Enter the actual figures via the dial keypad (as usual).

Part 2

TEL=

TEL=+44-1932-12345678

YES

SET DIAL TYPE ?

Part 3

Machine prompts user to enter the sender's number

Enter terminal ID

Terminal ID is complete.

Confirm with YES.

Machine prompts user to enter the dial type (Continue with part 3 without interruption)

Setting dialling method

There are two dialling methods. The pulse-dialling method is normally used in the public switched telephone network. If your fax machine is connected to a PABX, the DTMF dialling method may also be used. As the public network is modernised, this dialling method may also be used in the public network. If you are in any doubt, first try the pulse-dialling method (basic setting). If the dialling procedure fails, try DTMP dialling. How ever DTMF is the most efficient.

*) This function is not available in certain

cases depending on the design for a specific country.

Part 3

SET DIAL TYPE ?

YES

DIAL TYPE = MF

DIAL TYPE = DP

YES

EXCHANGE = PSTN

Part 4

Machine prompts user to enter the line type

Confirm.

Enter the current dialling procedure

Press NO ...

...until the desired menu item appears (here pulse-dialling)

Confirm with YES.

Current line type is displayed (Continue with part 4 without interruption)

TOSHIBATF 471

Installation

Connection to PABX, obtaining a public line

The TF471 can be connected not only to the public switched telephone network (public line) but also to a PABX. In this case, additional parameters have to be entered. With PABXs, the public line is obtained in various ways:

• Number Dial one digit (or several

digits) in order to obtain the public line

•Earth key Earth potential is

connected to the voice wire(s) in order to obtain the public line

• Flash key With this method of

obtaining the public line, the connection circuit is interrupted briefly.

With this method of obtaining

the public line, the connection

circuit is interrupted briefly. When the method of obtaining a public line has been entered, you must always press the key ”*” before the actual number when you dial your fax partner. This is also applicable for saving the fax numbers (see page 38).

Part 4

EXCHANGE = PSTN

Go to A Go to B

EXCHANGE = PSTN

YES

SET DATE & TIME ?

STOP

15.03 TEL 00

EXCHANGE = PABX

Current line type is displayed

Press NO ...

...until the desired menu item appears

EXCHANGE = PABX EXCHANGE = PSTN

Confirm with YES.

Next menu item is displayed

Press STOP, return to standby mode

Obtaining

public line

=digit

Go to C

YES

ACCESS TYPE = DIGIT

Obtaining

public line

=earth key

Go to D

Obtaining

public line

=flash

Go to E

Confirm with YES.

Current method of obtaining a public line is displayed

Press NO ...

...until the desired menu item appears

Installation

TOSHIBA TF 471

Installation

ACCESS TYPE = DIGIT

YES

ACCESS DIGIT =

ACCESS DIGIT = 0

YES

SET DATE & TIME ?

STOP

15.03 TEL 00

ACCESS TYPE = EARTH

Confirm with YES.

Machine prompts user to enter the code

Enter the digit(s) for obtaining public line

(max. 3 digits)

Confirm with YES.

Next menu item is displayed

Press STOP, return to standby mode

YES

STOP

15.03 TEL 00

ACC ES S TY PE = FLAS H

YES

STOP

15.03 TEL 00

SET DATE & TIME ?

Confirm with YES.

Next menu item is displayed

Press STOP, return to standby mode

Confirm with YES.

Next menu item is displayed

Press STOP, return to standby mode

TOSHIBATF 471

Installation

Set date and time

Enter the current date and time at this point so that all details relating to date and time is correct. The internal clock of your fax machine then runs automatically - even in the event of a power failure.

15.03 TEL 00

3 x

INSTALLATION ?

YES

SET RECEIVE MODE ?

2 x

IN ITIA L S E T T IN G ?

YES

SET TERMINAL ID ?

2 x

SET DATE & TIME ?

standby mode

Start the menu. Press ...

...until this menu item appears.

Confirm.

Press NO ...

Confirm.

Page through the menu ...

...until this menu item appears.

STOP

YES

DD - MM- Y Y H H :MM

1503981956

YES

15.03 TEL 00

Confirm with YES.

Machine prompts user to enter date and time

Example: 15th March, 1998, 19:56 hours

Confirm with YES.

Press STOP, return to standby mode

Installation

TOSHIBA TF 471

Installation

Set language

Your fax machine is set to English. Please carry out the following menu steps if you wish to use another language for the menu and the list prints.

15.03 TEL 00

7 x

LANGUAGE ?

YES

SELECT LANGUAGE ?

YES

ENGLISH ?

DEUTSCH ?

YES

SELECT OGM LANGUAGE?

standby mode

Start the menu. Press ...

...until this menu item appears.

Confirm with YES.

first available language is displayed

Press NO ...

• ENGLISH

• ITALIANO

• DEUTSCH

• ... ... until the desired menu item appears.

Confirm with YES.

Language of announcement text in the TEL/FAX setting

YES

ENGLISH ?

DEUTSCH ?

YES

15.03 TEL 00

Confirm with YES.

first available language is displayed

Press NO ...

• ENGLISH

• ITALIANO

• DEUTSCH

• ...

...until the desired menu item appears.

Confirm with YES.

standby mode

TOSHIBATF 471

Installation

Reception of documents

Set standby mode

If your fax machine is connected to the telephone network or to a PABX, four different modes are available for receiving documents or messages.

Use the TAD key to switch on the Telephone Answering Device of your fax machine (FAX/TAD mode). Press this key again to restore the preset receiving mode.

Set receiving mode:

Press once

Press twice

333335

TAD

333335

TAD

Depending on setting

15.03 TEL 00

3 x

INSTALLATION ?

YES

FAX/TAD

TEL FAX TEL/FAX

standby mode

Start the menu. Press ...

...until this menu item appears.

Confirm.

Description of the individual receiving modes:

Automatic reception (FAX)

SET RECEIVE MODE ?

YES

RECEIVE MODE=TEL

RECEIVE MODE=FAX

YES

15.03 FAX 00

If the line is reserved exclusively for fax operation.

15.03 FAX 00

Confirm.

Current receiving mode is displayed

Press NO ...

...Until the required receiving mode is displayed

Confirm.

standby mode

The fax machine switches over to reception as soon as the line rings (see

page 21).

The fax machine is always activated, even if the call is initiated by a voice partner.

Reception of documents

TOSHIBA TF 471

Reception of documents

Manual reception (TEL)

Remote reception

If the line is used primarily for telephone traffic If a telephone call is received, the fax

machine is not activated *). The call

15.03 FAX 00

must be picked up via the speakerphone facility (SP phone key) or via the external telephone. If a fax transmission is requested, the start key of the fax machine must be pressed (while the connection still exists).

Ensure that any fax calls can indeed be accepted; it is always necessary to press the START key.

*) In order to enable the Telephone

Answering Device to be activated (see page 42) via the remote control facility, the fax machine enters the polling standby mode approx. 45 seconds after the first ring. If a document is then not remotely polled, the line is released shortly afterwards.

standby mode

If you have connected the cordless telephone to your fax machine, it is possible that you may pick up a call which is destined for your fax machine. This can for instance be heard in the form of periodic whistle. Use the key code 5# (with pulse dialling = 5) to activate the fax machine virtually by remote control). Remote reception can be activated or deactivated:

3 x

INSTALLATION ?

YES

SET RECEIVE MODE ?

4 x

C O MM. SET TING ?

YES

SET REMOTE REC EIVE ?

YES

ON ?

YES

Start the menu. Press ...

...until this menu item appears.

Confirm.

Press NO ...

...until this menu item appears.

Confirm with YES.

...until this menu item appears.

Confirm with YES.

The machine prompts whether remote reception is to be activated.

Press YES to activate the menu item, press NO to deactivate the item.

STOP

15.03 FAX 00

TOSHIBATF 471

mode

standby mode

Reception of documents

Press STOP, return to standby

Reception of documents

Combined mode (TEL/ FAX):

If the line is defined for telephone as well as for fax operation, and if you are primarily situated in the room.

In the event of a call, the fax machine decides on the subsequent mode fully automatically: If the connection is a telephone call, the fax machine generates ringing signal via the loudspeaker so that this call is indicated as a call. In parallel, the calling party receives an announcement with a subsequent ringing signal to indicate that the other party is being called *). In order to collect the call, simply lift the external handset or press the speakerphone key for the speakerphone facility. If the call is a fax transmission, your fax machine does not generate a ringing signal and automatically receives the document.

Ensure that, in this mode, there is always somebody present to collect the call. As soon as the

announcement is made, the connection is established and the calling party incurs charges.

*) During the announcement, the

T elephone Answering Device (see

page 42) can be activated via a

remote polling transmitter.

Call answering mode (FAX/TAD):

If the fax machine is operated with the T elephone Answering Device.

This mode enables you to receive fax documents and also to handle callers.

T wo situations are possible: You are at home:You are at home:

You are at home:

You are at home:You are at home: The TAD is not activated (is not lit). The fax machine operates in accordance with the reception mode of your choice (see

page 14).

You are absent:You are absent:

You are absent:

You are absent:You are absent: T o activate the Telephone Answering Device, press the TAD key (permanently lit). The T elephone Answering Device records all calls. If a fax document arrives, your fax machine automatically handles the process of receiving the document.

Please refer to page 42 et seq.

for the settings of the Telephone

Answering Device.

Reception of documents

TOSHIBA TF 471

Reception of documents

Junk mail

There are no restrictions applicable for receiving documents. However, if the reception protection facility is activated, the machine is only able to receive documents from fax machines whose code has been stored as a fax number in the speed dialling memory of your fax machine. The transmitted code of the transmitter is compared against the contents of your speed dialling memory. If no number is stored, every transmission is rejected.

Only the final five digits are compared.

15.03 TEL 00

15.03 FAX 00

3 x

INSTALLATION ?

YES

SET RECEIVE MODE ?

4 x

COMM. SETTING ?

YES

2 x

SET PRIVILEGED RX ?

YES

ON ?

standby mode

Start the menu. Press ...

...until this menu item appears.

Confirm.

Press NO ...

...until this menu item appears.

Confirm with YES.

Press NO ...

...until this menu item appears.

Confirm with YES.

The machine prompts whether reception protection is to be activated.

YES

15.03 FAX 00

15.03 TEL 00

Press YES to activate the menu item, press NO to deactivate the item.

standby mode

TOSHIBATF 471

Reception of documents

Polling

In a type of self-service mode, you can retrieve documents from any other fax partner if the partner has prepared this function. This also permits “fax on demand”, i.e. the process of retrieving information from mail boxes, e.g. weather, traffic conditions or stock market news.

15.03 FAX 00

START

123456789

15.03 FAX 00

5 x

POLLING ?

YES

POLLING RESERVE ?

Simple polling

standby mode

Enter the fax number of the fax machine from which you wish to poll a document (do not insert a document!)

(You can of course also enter an alphabet dialling number or press a speed dialling key).

Press START key

Your fax machine now dials your fax partner and polls the document which is reserved.

Delayed polling

standby mode

Start the menu. Press ...

...until this menu item appears.

Confirm with YES.

Press NO ...

POLLING ERROR

If this display appears in conjunction with a long tone, the polling procedure has not been successful. The reason may have been that no document was reserved for polling, or the reservation was protected. Press the STOP key to delete the display, and try to poll again. This error message does not have any effect on subsequent functioning of the fax machine.

Error messages in the display are retained until they are acknowledged with the STOP key.

*) Information concerning the TOSHIBA

password is set out on page 33.

POLLING RECEIVE ?

YES

DELAYED POLL ?

YES

HH :MM= _ :

HH:MM= 04:25

YES

SECURITY CODE ?

TEL=_

123456789

START

15.03 FAX 00

Confirm with YES.

Entry field for polling time

Enter the time (Example 4:25)

Confirm with YES.

Activate TOSHIBA password? *)

Press NO ...

Entry field for fax number

Enter the fax number of the other station

Press START key

Delayed polling job is stored

Reception of documents

TOSHIBA TF 471

Reception of documents

Reception reduction

Your fax machine uses A4 paper. For technical reasons aspects mean that the entire length of this page cannot be used. For this reason, the fax machine reduces the length of the incoming document. This means that the received image may be slightly compressed. In general, this effect is not problematical. However, if the sizes of the documents must be absolutely identical, it is necessary to deactivate the reception reduction facility. In this case, that part of the copy which no longer fits on the page is printed out on a second page. If you are able to do without the ”rest” of the page, activate the discard facility to suppress printout on the second page.

Original (A4)

15.03 FAX 00

3 x

INSTALLATION ?

YES

C O MM. SET TING ?

3 x

PRINTER SETTING ?

YES

SET RX REDUCTION ?

ON ?

YES

15.03 FAX 00

Reception reduction ON/OFF

standby mode

Start the menu. Press ...

...until this menu item appears.

Confirm.

Press NO ...

...until this menu item appears.

Confirm with YES.

Press YES to activate the menu

item, press NO to deactivate the item.

standby mode

Reception reduction: ON

Reception reduction: OFF Discard: OFF

Reception reduction: OFF Discard: ON

15.03 FAX 00

3 x

INSTALLATION ?

YES

C OMM. SE TT ING ?

3 x

PRINTER SETTING ?

YES

SET RX REDUCTION ?

SET DIS C AR D ?

ON ?

Discard ON/OFF

standby mode

Start the menu. Press ...

...until this menu item appears.

Confirm.

Press NO ...

...until this menu item appears.

Confirm with YES.

Press NO ...

Confirm with YES.

YES

15.03 FAX 00

TOSHIBATF 471

Press YES to activate the menu item, press NO to deactivate the item.

standby mode

Reception of documents

Local copy

You can use your fax machine to make one or more copies (up to 10).

The copy is also reduced (see

page 19).

For local copies the resolution is always "FINE".

STD NORMAL

COPY

COPY N BR(1- 10) = 1

FOR MULTIPLE COPIES:

COPY N BR(1- 10) =

COPY N BR(1- 10) = 5

YES

ENLARGE ?

Load original

Remember: Printed side face-down

Press COPY key.

Current number of copies

Enter NO to delete current setting

Enter the new value (e.g. 5)

Confirm with YES.

Press NO ...

Stop reception

Incoming documents are received via a reception memory in your fax machine. This means that the document is printed out only after it has been completely received in the machine’s memory.You can stop the reception process at any time, and the fragment of the documents which has been received up to that time is then printed out.

Memory reception

Under certain circumstances, the machine cannot print out any further incoming copies:

• If there is no recording paper

• If there is a paper jam In order to prevent problems with reception, the remaining pages are buffered in the memory of your fax machine. Once the problem has been solved, the document is printed out automatically.

Do not switch off the power supply as otherwise the contents of the memory will be lost.

STO P

MEMORY

REDUCE ?

YES

HS N ORMAL

ARE YOU S UR E ?

YES

PAPER E MPT Y

...until this menu item appears.

Confirm with YES.

Fax machine receiving into memory

Press the STOP key to stop reception.

Double check

Confirm with YES.

The fragment which has been received up to that point is printed out.

Indication that there is no more paper.

Reception of documents

TOSHIBA TF 471

Reception of documents

Set call delay

If your fax machine is set to automatic receive (FAX, TEL/FAX, see page 14,16), it will immediately collect the call as soon as it is called. The following setting can be used to define a delay applicable before the fax machine is activated (number of rings).

The setting of the call counter for the call answering mode (FAX/TAD), is detailed on page

53.

15.03 FAX 00

3 x

INSTALLATION ?

YES

SET RECEIVE MODE ?

4 x

COMM. SETTING ?

YES

1 x

SET C ALL TIME ?

YES

CALL TIME = 1

YES

standby mode

Start the menu. Press ...

...until this menu item appears.

Confirm with YES.

Press NO ...

...until this menu item appears.

Confirm with YES.

Press NO ...

Confirm with YES.

Current number of calls Press YES to confirm the figure

Press NO to delete the display

Press NO:

CALL TIME =

CALL TIME = 5

YES

Enter the new call number (1 ~ 5)

The new call number (5 in this case) has been set

Confirm with YES.

TOSHIBATF 471

Reception of documents

Transmit documents

Document format

The following table gives you an idea of which documents your fax machine can handle.

Please note:

• Documents longer than 381 mm can only be loaded manually.

• If you load severeal sheets at one time, they should all be of the same size and paper quality.

Single sheet 2 or more sheets Document size (max) 216 mm (W) x 1000 mm (L) 216 mm (W) x 297 mm (L) Document size (min) 148 mm (W) x 100 mm (L) Effective scanning width 215 mm How many sheets stacks up to

can be loaded at 20 sheet A4 one time?

Thickness of paper 0,05 ~ 0,15 mm 0,06 ~ 0,12 mm Quality of paper Uncoated on both sides

Problem documents ...

May not feed. This applies to

• torn, wrinkled or damp pages

• folded pages or pages with holes

• transparent pages or pages with a smooth,

shiny finish

• textile or metallic douments There are two ways of avoiding this problem:

...by photocopying or using a carrier

sheet.

Your TOSHIBA dealer can supply you with the necessary carrier sheets.

How to use carrier sheets:

Place your document face-up on the carrier sheet under the transparent cover. Carrier sheets can be used like normal documents except for one restriction: only one carrier sheet can be fed at one time.

How to load documents correctly

Remove any paper-clips, staples and similar objects before transmitting the document. Now place your documents on the document tray up to 20 at one time - as shown.

Automatic document feeder

Most important: Only the document sheets placed facedown on the document tray can be read. If you can still read your text, you’ll be sending empty pages or the back of pages!

Adjust the document guides to the edges of the sheets. After 2 seconds, your document will be automatically pulled in by about 2 cm.

If the machine pulls in more than one document if the

weather is damp, or if the documents are from the printer, insert only the first document. When this document has been pulled into the machine, place the remaining documents on top.

Transmit documents

TOSHIBA TF 471

+ 49 hidden pages