Toshiba TF471 User Manual

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MEMORY

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Welcome to your fax machine

Document guides

Recording paper cassette

Control panel

Release button

Cover

Display

Displays indications about the operating modes of your fax machine. Your control monitor for all function settings.

ABB. DIAL / ALPHABET

Press this key in order to select a stored alphabet dial number or a name.

Keypad

Use the keypad to enter numbers or select characters

"*" and "#" KEY

Fast forward / rewind Moves the cursor to the left or right.

SP Phone

This key replaces the external telephone. Press this key to establish a connection with the telephone line. You can then use the keypad to dial, listen to the other party via the loudspeaker and talk with the other party via the built-in microphone (speakerphone facility). If you have dialled a connection to a fax machine, press the START key to start the fax transmission. In order to end a call (on-hook), press the SP PHONE key again.

HOLD / COPY

During a call During a call

During a call (only via the speakerphone

During a call During a call facility), the line is “muted” if this key is pressed. The other party hears a brief melody during this period. Press the key again to clear the muting facility. If it is not cleared manually, it is automatically cleared after approx. 30 seconds. In this case, you are notified by means of three short tones. In the standby mode, In the standby mode,

In the standby mode, when a

In the standby mode, In the standby mode, document is inserted, this key is used for making a copy.

Cover / document support

Mains connection

Power switch

Interface

Connection for telephone line (LINE) and

external telephone (TEL)

REDIAL / PAUSE

For speakerphone operation:For speakerphone operation:

For speakerphone operation:

For speakerphone operation:For speakerphone operation: Activates the previous number dialled under speakerphone operation. If a fax number is entered:If a fax number is entered:

If a fax number is entered:

If a fax number is entered:If a fax number is entered: Inserts a dialling pause of three seconds.

MEMORY KEY

Activates transmission from memory.

MEMORY LED

Indicate whether there is a document in the memory, do not switch off the fax machine if this is the case.

STOP-KEY

Clears error messages and terminates input.

START KEY

Initiates the sending and receiving options.

ONE-T OUCH DIALLING KEYS

Sends documents at the push of a button.

FUNCTION / NO KEY

Press this key to select menu items or reject settings

MODE / YES KEY

With this key, you can choose between four receiving modes and confirm settings

TX-Report/Call

In standby mode:In standby mode:

In standby mode:

In standby mode:In standby mode: This defines the output criteria of the TX report (see page 61) (TX report always/ only on error) During fax mode: For an operator call, press this key if you wish to indicate to the other party that you wish to speak after the fax transmission has been completed.

TAD

Switchover between T elephone Answering Device and preselected standby mode.

PLAY

Play back stored messages

TALK

Record a call

Memo / Erase

Record a memo Erase individual messages

OGM

Record / play back the announcement text

>>>>

Change playback volume

Microphone

Welcome to your fax machine

TOSHIBA TF 471

Preparation

Unpacking................................................... 4

The correct location ................................... 4

Connection to the mains............................. 5

Connection of a telephone ......................... 5

Insert recording paper................................. 6

Insert print film............................................ 7

Installation

Enter user name ......................................... 8

Enter terminal ID......................................... 9

Setting dialling method............................... 9

Connection to PABX,

obtaining a public line............................... 10

Set date and time..................................... 12

Set language ............................................ 13

Reception of Documents

Set receiving mode: ................................. 14

Automatic reception (FAX)........................ 14

Set standby mode..................................... 14

Manual reception (TEL)............................. 15

Remote reception ..................................... 15

Call answering mode (FAX/T AD):............... 16

Combined mode (TEL/FAX): ...................... 16

Junk mail .................................................. 17

Polling ....................................................... 18

Reception reduction ................................. 19

Local copy ................................................ 20

Stop reception .......................................... 20

Memory reception..................................... 20

Set call delay............................................ 21

Transmit Documents

Last number redial .................................... 29

Delayed transmission ................................ 30

Single multi-address transmission ............. 32

Reserve polling.......................................... 33

Protected transmission.............................. 34

Switch off error correction ....................... 35

Adjust basic contrast ................................ 36

Stop transmission ..................................... 36

Store Numbers

Alphabet dial memory............................... 37

One-touch dial keys................................... 39

Telephony without a Telephone

The speakerphone facility ......................... 41

Muting ...................................................... 41

Telephone Answering Device (TAD)

Overview ................................................... 42

Recording, Playing and Deleting The Out-

Going Message ......................................... 43

Activate/deactivate the Telephone

Answering Device ..................................... 44

Record, played back, clear messages....... 44

Record, play back, delete memo.............. 47

Recording calls ......................................... 48

Remote polling.......................................... 49

Change recording time ............................. 50

Screen call during TAD mode ................... 51

Activate/deactivate message display ........ 52

Set call delay............................................ 53

Advanced Settings

Set transmission header position .............. 59

Cancellation of jobs .................................. 60

Change screening volume......................... 60

Set individual TX reports ........................... 61

Set journal printout ................................... 62

PC connection .......................................... 63

Operator call ............................................. 63

Possible Problems

Error codes ............................................... 64

Error messages in the Display ................... 64

Transmission problems.............................. 65

Receiving problems................................... 66

Document jam .......................................... 67

Paper jam ................................................. 67

Remote maintenance (COMLINE) ............. 68

Connection to PABXs................................. 69

Reset ........................................................ 69

UK Connection Information

EPA ENERGY STAR ................................... 70

Index

Index ......................................................... 71

Document format ..................................... 22

Automatic fax messages........................... 23

Transmission with alphabet dialling........... 24

Transmission with one-touch dialling......... 25

Long dialling.............................................. 26

Transmission with telephone

(manual transmission)............................... 27

Transmission with directory function......... 28

Set resolution ........................................... 29

Report Prints

Activate report printing ............................. 54

The transmission report ............................ 54

The multitransmission report..................... 54

Transmission and reception journal........... 55

The number list......................................... 56

The function list ........................................ 57

The reservation list.................................... 58

TOSHIBATF 471 Contents

Preparation

Unpacking

When unpacking your machine, please check that all parts shown here are present and in perfect condition.

1. Fax machine

2. User manual

3. Telephone cable (not supplied in all Countries)

4. Cover

The correct location

for your fax machine ist easily found:

• near a 230 V AC socket

• near a telefphone connection * If you wish to switch your machine off for a longer period, cut the

power supply by removing the power cable from the machine or socket.

* No other equipment with high power consumption (such as a

photocopier) or equipment which generates electrical noise (such as a radio, computer, radio transmitting and receiving equipment) should be connected to this mains supply.

AC power

You will find the mains connection on the back of the machine. The ON/OFF switch is situated above the mains jack.

Please protect your machine from:

vibration

5. Paper cassette

6. Inkfilm

7. Ink film adapters

8. Powercable

direct sunlight

dust

humidity

heat

If anything is missing, or damaged, please contact your dealer immediately.

Preparation

TOSHIBA TF 471

Preparation

Connection to the mains

Connect your fax machine (LINE jack) to the telephone socket, as shown on the right.

Connection of a telephone

Liability in case of wrong connection by the user is excluded. In the UK, connection of an external telephone or cordless telephone

should be made at the socket on the “break in adaptor”. The “break in adaptor” is the small white box found at the end of the telephone cable supplied with the TF471 in the UK.

TOSHIBATF 471

Preparation

Insert recording paper

Remove the paper cassette

Press down the cassette plate until it locks into place.

Insert a stack of A4 paper.

Prepare the recording paper by flexing and fanning out the stack to separate the sheets.

Place the paper so that it lies straight in the cassette with the side to be printed facedown and don’t forget:

The paper cassette holds a maximum 160 sheets (80 g/qm).

Insert print film

Then: Slide the cassette into the slot

until you hear it lock into place.

Ensure that the base plate is pressed correctly into possition. Otherwise there will be a paper jam.

Do not use damp, wrinkeld or torn paper.

Do not switch off machine during this process.

Open the cover.

Pull up the release button on the right side of your fax machine. The cover opens.

Unlock the printer unit Lift out the film holder

When installing for the first time: Carefully remove the protective strip above the gold-coloured print head to avoid damaging it.

Preparation

TOSHIBA TF 471

Preparation

Remove the old film.

Pull out the hubs.

Do not throw them away.

Insert the hubs into the new film

The drive hubs with the gear teeth are placed on the side of the film with the grooves.

Replace the film in the film holder. Consider the film holder for a moment.

• On the base, there is a marking . The drive hubs with gear teeth must be located on this side.

• The full roll must be located to the rear. See the marking mm on the holder.

• The empty roll must be located at the front.

This message always appears when closing the cover. If the ink film is not been replaced, confirm with NO.

Replace the film holder in the fax machine.

Ensure that the marking mm on the holder is pointing to the rear (see diagram).

Close the printer unit

Close the cover

INK F IL M C HANGE D ?

YES

Confirm with YES

The ink film counter will be reseted.

15.03 TEL 00

TOSHIBATF 471

Standby mode

Preparation

Installation

Enter user name

The following steps include entering the name, the terminal

identification, the dialling procedure and the line type. These settings should be made quickly, as the maximum permitted pause between data entry is approx. one minute. Take your time therefore to read the information concerning the name, identification, dialling procedure and line type, and only start the procedure when you have finished reading. If you have not entered all the data within the permitted time, the details will not be completely stored. In this case, repeat the entire procedure again.

The transmission header not only contains the terminal ID but also the user name. This can contain up to 20 characters. Use the digit input keys for entering the alphanumeric characters. Each digit features several characters which can be activated by repeatedly pressing the corresponding key. If you have found a character of your choice, press the ”#” key to go to the next position. Use the ‘*’ key to go back one letter and make any corrections. Use the ”0” key to select special characters. If you have entered one letter too many, delete it by pressing the NO key. When the name is complete, press the YES key. Example: TOSHIBA

Part 1

3 x

2 x

15.03 TEL 00

INSTALLATION ?

YES

SET RECEIVE MODE ?

IN ITIAL SE TTING ?

YES

SET TERMINAL ID ?

YES

ID=

ID=TOSHIBA

standby mode

Start the menu. Press ...

...until this menu item appears.

Confirm.

Press NO ...

Confirm.

Machine prompts user to enter the user name

Enter the name Example: TOSHIBA 1 x 8 = T# 3 x 4 = I# 3 x 6 = O# 2 x 2 = B# 4 x 7 = S# 1 x 2 = A 2 x 4 = H#

YES

TEL=

Confirm with YES.

Machine prompts user to enter the sender's number (Continue with part 2 without interruption)

Part 2

Installation

TOSHIBA TF 471

Installation

Enter terminal ID

The terminal ID which is part of the transmissing header contains the number under which your fax machine can be reached. The number should be entered in the international format:

Example: +44-1931-12345678

Fax number Space (to improve legibilitly) Area code (without initial

0) Country code (here: Germany) Plus symbol (for the international form)

Character Key to be pressed + * - Key Hyphen REDIAL/PAUSE key

Enter the actual figures via the dial keypad (as usual).

Part 2

TEL=

TEL=+44-1932-12345678

YES

SET DIAL TYPE ?

Part 3

Machine prompts user to enter the sender's number

Enter terminal ID

Terminal ID is complete.

Confirm with YES.

Machine prompts user to enter the dial type (Continue with part 3 without interruption)

Setting dialling method

There are two dialling methods. The pulse-dialling method is normally used in the public switched telephone network. If your fax machine is connected to a PABX, the DTMF dialling method may also be used. As the public network is modernised, this dialling method may also be used in the public network. If you are in any doubt, first try the pulse-dialling method (basic setting). If the dialling procedure fails, try DTMP dialling. How ever DTMF is the most efficient.

*) This function is not available in certain

cases depending on the design for a specific country.

Part 3

SET DIAL TYPE ?

YES

DIAL TYPE = MF

DIAL TYPE = DP

YES

EXCHANGE = PSTN

Part 4

Machine prompts user to enter the line type

Confirm.

Enter the current dialling procedure

Press NO ...

...until the desired menu item appears (here pulse-dialling)

Confirm with YES.

Current line type is displayed (Continue with part 4 without interruption)

TOSHIBATF 471

Installation

Connection to PABX, obtaining a public line

The TF471 can be connected not only to the public switched telephone network (public line) but also to a PABX. In this case, additional parameters have to be entered. With PABXs, the public line is obtained in various ways:

• Number Dial one digit (or several

digits) in order to obtain the public line

•Earth key Earth potential is

connected to the voice wire(s) in order to obtain the public line

• Flash key With this method of

obtaining the public line, the connection circuit is interrupted briefly.

With this method of obtaining

the public line, the connection

circuit is interrupted briefly. When the method of obtaining a public line has been entered, you must always press the key ”*” before the actual number when you dial your fax partner. This is also applicable for saving the fax numbers (see page 38).

Part 4

EXCHANGE = PSTN

Go to A Go to B

EXCHANGE = PSTN

YES

SET DATE & TIME ?

STOP

15.03 TEL 00

EXCHANGE = PABX

Current line type is displayed

Press NO ...

...until the desired menu item appears

EXCHANGE = PABX EXCHANGE = PSTN

Confirm with YES.

Next menu item is displayed

Press STOP, return to standby mode

Obtaining

public line

=digit

Go to C

YES

ACCESS TYPE = DIGIT

Obtaining

public line

=earth key

Go to D

Obtaining

public line

=flash

Go to E

Confirm with YES.

Current method of obtaining a public line is displayed

Press NO ...

...until the desired menu item appears

Installation

TOSHIBA TF 471

Installation

ACCESS TYPE = DIGIT

YES

ACCESS DIGIT =

ACCESS DIGIT = 0

YES

SET DATE & TIME ?

STOP

15.03 TEL 00

ACCESS TYPE = EARTH

Confirm with YES.

Machine prompts user to enter the code

Enter the digit(s) for obtaining public line

(max. 3 digits)

Confirm with YES.

Next menu item is displayed

Press STOP, return to standby mode

YES

STOP

15.03 TEL 00

ACC ES S TY PE = FLAS H

YES

STOP

15.03 TEL 00

SET DATE & TIME ?

Confirm with YES.

Next menu item is displayed

Press STOP, return to standby mode

Confirm with YES.

Next menu item is displayed

Press STOP, return to standby mode

TOSHIBATF 471

Installation

Set date and time

Enter the current date and time at this point so that all details relating to date and time is correct. The internal clock of your fax machine then runs automatically - even in the event of a power failure.

15.03 TEL 00

3 x

INSTALLATION ?

YES

SET RECEIVE MODE ?

2 x

IN ITIA L S E T T IN G ?

YES

SET TERMINAL ID ?

2 x

SET DATE & TIME ?

standby mode

Start the menu. Press ...

...until this menu item appears.

Confirm.

Press NO ...

Confirm.

Page through the menu ...

...until this menu item appears.

STOP

YES

DD - MM- Y Y H H :MM

1503981956

YES

15.03 TEL 00

Confirm with YES.

Machine prompts user to enter date and time

Example: 15th March, 1998, 19:56 hours

Confirm with YES.

Press STOP, return to standby mode

Installation

TOSHIBA TF 471

Installation

Set language

Your fax machine is set to English. Please carry out the following menu steps if you wish to use another language for the menu and the list prints.

15.03 TEL 00

7 x

LANGUAGE ?

YES

SELECT LANGUAGE ?

YES

ENGLISH ?

DEUTSCH ?

YES

SELECT OGM LANGUAGE?

standby mode

Start the menu. Press ...

...until this menu item appears.

Confirm with YES.

first available language is displayed

Press NO ...

• ENGLISH

• ITALIANO

• DEUTSCH

• ... ... until the desired menu item appears.

Confirm with YES.

Language of announcement text in the TEL/FAX setting

YES

ENGLISH ?

DEUTSCH ?

YES

15.03 TEL 00

Confirm with YES.

first available language is displayed

Press NO ...

• ENGLISH

• ITALIANO

• DEUTSCH

• ...

...until the desired menu item appears.

Confirm with YES.

standby mode

TOSHIBATF 471

Installation

Reception of documents

Set standby mode

If your fax machine is connected to the telephone network or to a PABX, four different modes are available for receiving documents or messages.

Use the TAD key to switch on the Telephone Answering Device of your fax machine (FAX/TAD mode). Press this key again to restore the preset receiving mode.

Set receiving mode:

Press once

Press twice

333335

TAD

333335

TAD

Depending on setting

15.03 TEL 00

3 x

INSTALLATION ?

YES

FAX/TAD

TEL FAX TEL/FAX

standby mode

Start the menu. Press ...

...until this menu item appears.

Confirm.

Description of the individual receiving modes:

Automatic reception (FAX)

SET RECEIVE MODE ?

YES

RECEIVE MODE=TEL

RECEIVE MODE=FAX

YES

15.03 FAX 00

If the line is reserved exclusively for fax operation.

15.03 FAX 00

Confirm.

Current receiving mode is displayed

Press NO ...

...Until the required receiving mode is displayed

Confirm.

standby mode

The fax machine switches over to reception as soon as the line rings (see

page 21).

The fax machine is always activated, even if the call is initiated by a voice partner.

Reception of documents

TOSHIBA TF 471

Reception of documents

Manual reception (TEL)

Remote reception

If the line is used primarily for telephone traffic If a telephone call is received, the fax

machine is not activated *). The call

15.03 FAX 00

must be picked up via the speakerphone facility (SP phone key) or via the external telephone. If a fax transmission is requested, the start key of the fax machine must be pressed (while the connection still exists).

Ensure that any fax calls can indeed be accepted; it is always necessary to press the START key.

*) In order to enable the Telephone

Answering Device to be activated (see page 42) via the remote control facility, the fax machine enters the polling standby mode approx. 45 seconds after the first ring. If a document is then not remotely polled, the line is released shortly afterwards.

standby mode

If you have connected the cordless telephone to your fax machine, it is possible that you may pick up a call which is destined for your fax machine. This can for instance be heard in the form of periodic whistle. Use the key code 5# (with pulse dialling = 5) to activate the fax machine virtually by remote control). Remote reception can be activated or deactivated:

3 x

INSTALLATION ?

YES

SET RECEIVE MODE ?

4 x

C O MM. SET TING ?

YES

SET REMOTE REC EIVE ?

YES

ON ?

YES

Start the menu. Press ...

...until this menu item appears.

Confirm.

Press NO ...

...until this menu item appears.

Confirm with YES.

...until this menu item appears.

Confirm with YES.

The machine prompts whether remote reception is to be activated.

Press YES to activate the menu item, press NO to deactivate the item.

STOP

15.03 FAX 00

TOSHIBATF 471

mode

standby mode

Reception of documents

Press STOP, return to standby

Reception of documents

Combined mode (TEL/ FAX):

If the line is defined for telephone as well as for fax operation, and if you are primarily situated in the room.

In the event of a call, the fax machine decides on the subsequent mode fully automatically: If the connection is a telephone call, the fax machine generates ringing signal via the loudspeaker so that this call is indicated as a call. In parallel, the calling party receives an announcement with a subsequent ringing signal to indicate that the other party is being called *). In order to collect the call, simply lift the external handset or press the speakerphone key for the speakerphone facility. If the call is a fax transmission, your fax machine does not generate a ringing signal and automatically receives the document.

Ensure that, in this mode, there is always somebody present to collect the call. As soon as the

announcement is made, the connection is established and the calling party incurs charges.

*) During the announcement, the

T elephone Answering Device (see

page 42) can be activated via a

remote polling transmitter.

Call answering mode (FAX/TAD):

If the fax machine is operated with the T elephone Answering Device.

This mode enables you to receive fax documents and also to handle callers.

T wo situations are possible: You are at home:You are at home:

You are at home:

You are at home:You are at home: The TAD is not activated (is not lit). The fax machine operates in accordance with the reception mode of your choice (see

page 14).

You are absent:You are absent:

You are absent:

You are absent:You are absent: T o activate the Telephone Answering Device, press the TAD key (permanently lit). The T elephone Answering Device records all calls. If a fax document arrives, your fax machine automatically handles the process of receiving the document.

Please refer to page 42 et seq.

for the settings of the Telephone

Answering Device.

Reception of documents

TOSHIBA TF 471

Reception of documents

Junk mail

There are no restrictions applicable for receiving documents. However, if the reception protection facility is activated, the machine is only able to receive documents from fax machines whose code has been stored as a fax number in the speed dialling memory of your fax machine. The transmitted code of the transmitter is compared against the contents of your speed dialling memory. If no number is stored, every transmission is rejected.

Only the final five digits are compared.

15.03 TEL 00

15.03 FAX 00

3 x

INSTALLATION ?

YES

SET RECEIVE MODE ?

4 x

COMM. SETTING ?

YES

2 x

SET PRIVILEGED RX ?

YES

ON ?

standby mode

Start the menu. Press ...

...until this menu item appears.

Confirm.

Press NO ...

...until this menu item appears.

Confirm with YES.

Press NO ...

...until this menu item appears.

Confirm with YES.

The machine prompts whether reception protection is to be activated.

YES

15.03 FAX 00

15.03 TEL 00

Press YES to activate the menu item, press NO to deactivate the item.

standby mode

TOSHIBATF 471

Reception of documents

Polling

In a type of self-service mode, you can retrieve documents from any other fax partner if the partner has prepared this function. This also permits “fax on demand”, i.e. the process of retrieving information from mail boxes, e.g. weather, traffic conditions or stock market news.

15.03 FAX 00

START

123456789

15.03 FAX 00

5 x

POLLING ?

YES

POLLING RESERVE ?

Simple polling

standby mode

Enter the fax number of the fax machine from which you wish to poll a document (do not insert a document!)

(You can of course also enter an alphabet dialling number or press a speed dialling key).

Press START key

Your fax machine now dials your fax partner and polls the document which is reserved.

Delayed polling

standby mode

Start the menu. Press ...

...until this menu item appears.

Confirm with YES.

Press NO ...

POLLING ERROR

If this display appears in conjunction with a long tone, the polling procedure has not been successful. The reason may have been that no document was reserved for polling, or the reservation was protected. Press the STOP key to delete the display, and try to poll again. This error message does not have any effect on subsequent functioning of the fax machine.

Error messages in the display are retained until they are acknowledged with the STOP key.

*) Information concerning the TOSHIBA

password is set out on page 33.

POLLING RECEIVE ?

YES

DELAYED POLL ?

YES

HH :MM= _ :

HH:MM= 04:25

YES

SECURITY CODE ?

TEL=_

123456789

START

15.03 FAX 00

Confirm with YES.

Entry field for polling time

Enter the time (Example 4:25)

Confirm with YES.

Activate TOSHIBA password? *)

Press NO ...

Entry field for fax number

Enter the fax number of the other station

Press START key

Delayed polling job is stored

Reception of documents

TOSHIBA TF 471

Reception of documents

Reception reduction

Your fax machine uses A4 paper. For technical reasons aspects mean that the entire length of this page cannot be used. For this reason, the fax machine reduces the length of the incoming document. This means that the received image may be slightly compressed. In general, this effect is not problematical. However, if the sizes of the documents must be absolutely identical, it is necessary to deactivate the reception reduction facility. In this case, that part of the copy which no longer fits on the page is printed out on a second page. If you are able to do without the ”rest” of the page, activate the discard facility to suppress printout on the second page.

Original (A4)

15.03 FAX 00

3 x

INSTALLATION ?

YES

C O MM. SET TING ?

3 x

PRINTER SETTING ?

YES

SET RX REDUCTION ?

ON ?

YES

15.03 FAX 00

Reception reduction ON/OFF

standby mode

Start the menu. Press ...

...until this menu item appears.

Confirm.

Press NO ...

...until this menu item appears.

Confirm with YES.

Press YES to activate the menu

item, press NO to deactivate the item.

standby mode

Reception reduction: ON

Reception reduction: OFF Discard: OFF

Reception reduction: OFF Discard: ON

15.03 FAX 00

3 x

INSTALLATION ?

YES

C OMM. SE TT ING ?

3 x

PRINTER SETTING ?

YES

SET RX REDUCTION ?

SET DIS C AR D ?

ON ?

Discard ON/OFF

standby mode

Start the menu. Press ...

...until this menu item appears.

Confirm.

Press NO ...

...until this menu item appears.

Confirm with YES.

Press NO ...

Confirm with YES.

YES

15.03 FAX 00

TOSHIBATF 471

Press YES to activate the menu item, press NO to deactivate the item.

standby mode

Reception of documents

Local copy

You can use your fax machine to make one or more copies (up to 10).

The copy is also reduced (see

page 19).

For local copies the resolution is always "FINE".

STD NORMAL

COPY

COPY N BR(1- 10) = 1

FOR MULTIPLE COPIES:

COPY N BR(1- 10) =

COPY N BR(1- 10) = 5

YES

ENLARGE ?

Load original

Remember: Printed side face-down

Press COPY key.

Current number of copies

Enter NO to delete current setting

Enter the new value (e.g. 5)

Confirm with YES.

Press NO ...

Stop reception

Incoming documents are received via a reception memory in your fax machine. This means that the document is printed out only after it has been completely received in the machine’s memory.You can stop the reception process at any time, and the fragment of the documents which has been received up to that time is then printed out.

Memory reception

Under certain circumstances, the machine cannot print out any further incoming copies:

• If there is no recording paper

• If there is a paper jam In order to prevent problems with reception, the remaining pages are buffered in the memory of your fax machine. Once the problem has been solved, the document is printed out automatically.

Do not switch off the power supply as otherwise the contents of the memory will be lost.

STO P

MEMORY

REDUCE ?

YES

HS N ORMAL

ARE YOU S UR E ?

YES

PAPER E MPT Y

...until this menu item appears.

Confirm with YES.

Fax machine receiving into memory

Press the STOP key to stop reception.

Double check

Confirm with YES.

The fragment which has been received up to that point is printed out.

Indication that there is no more paper.

Reception of documents

TOSHIBA TF 471

Reception of documents

Set call delay

If your fax machine is set to automatic receive (FAX, TEL/FAX, see page 14,16), it will immediately collect the call as soon as it is called. The following setting can be used to define a delay applicable before the fax machine is activated (number of rings).

The setting of the call counter for the call answering mode (FAX/TAD), is detailed on page

53.

15.03 FAX 00

3 x

INSTALLATION ?

YES

SET RECEIVE MODE ?

4 x

COMM. SETTING ?

YES

1 x

SET C ALL TIME ?

YES

CALL TIME = 1

YES

standby mode

Start the menu. Press ...

...until this menu item appears.

Confirm with YES.

Press NO ...

...until this menu item appears.

Confirm with YES.

Press NO ...

Confirm with YES.

Current number of calls Press YES to confirm the figure

Press NO to delete the display

Press NO:

CALL TIME =

CALL TIME = 5

YES

Enter the new call number (1 ~ 5)

The new call number (5 in this case) has been set

Confirm with YES.

TOSHIBATF 471

Reception of documents

Transmit documents

Document format

The following table gives you an idea of which documents your fax machine can handle.

Please note:

• Documents longer than 381 mm can only be loaded manually.

• If you load severeal sheets at one time, they should all be of the same size and paper quality.

Single sheet 2 or more sheets Document size (max) 216 mm (W) x 1000 mm (L) 216 mm (W) x 297 mm (L) Document size (min) 148 mm (W) x 100 mm (L) Effective scanning width 215 mm How many sheets stacks up to

can be loaded at 20 sheet A4 one time?

Thickness of paper 0,05 ~ 0,15 mm 0,06 ~ 0,12 mm Quality of paper Uncoated on both sides

Problem documents ...

May not feed. This applies to

• torn, wrinkled or damp pages

• folded pages or pages with holes

• transparent pages or pages with a smooth,

shiny finish

• textile or metallic douments There are two ways of avoiding this problem:

...by photocopying or using a carrier

sheet.

Your TOSHIBA dealer can supply you with the necessary carrier sheets.

How to use carrier sheets:

Place your document face-up on the carrier sheet under the transparent cover. Carrier sheets can be used like normal documents except for one restriction: only one carrier sheet can be fed at one time.

How to load documents correctly

Remove any paper-clips, staples and similar objects before transmitting the document. Now place your documents on the document tray up to 20 at one time - as shown.

Automatic document feeder

Most important: Only the document sheets placed facedown on the document tray can be read. If you can still read your text, you’ll be sending empty pages or the back of pages!

Adjust the document guides to the edges of the sheets. After 2 seconds, your document will be automatically pulled in by about 2 cm.

If the machine pulls in more than one document if the

weather is damp, or if the documents are from the printer, insert only the first document. When this document has been pulled into the machine, place the remaining documents on top.

Transmit documents

TOSHIBA TF 471

Transmit documents

Automatic fax messages

To send fax messages in the traditional manner: Insert document(s), enter the fax number and the connection is automatically established.

Please note that you must press the „❊“ button before the actual fax number if your fax machine is connected to a PABX.

START

15.03 FAX 00

STD NORMAL

12345678

DIALING

123.....

Load original

Remember: Printed side face-down

Wait until the document is pulled in by 2 cm.

Enter the number of the other machine via the keypad of your fax machine.

Press START key

The line is checked

If this message continues to be displayed, this indicates that the

access line is defective, or that the line type is incorrect (see page 65 ”Transmission problems”).

The dialling digits then pass through the display.

HS N ORMAL

COMMUNICATION ERROR

after a brief time: Your document is now scanned line by

line and transmitted.

If this text is displayed in conjunction with a long tone, the transmission process has not been successful. Cancel the display by pressing the STOP key and attempt to send the document again. This error message does not affect subsequent functioning of the fax machine. Tips concerning communication errors are set out on page 64/65.

Error messages continue to be

displayed until they are

acknowledged with the STOP

key.

TOSHIBATF 471

Transmit documents

Transmission with alphabet dialling

Alphabet dialling enables you to enter a double-digit “address” instead of the (frequently-long) fax number of your partner. The real fax number is then permanently stored under this “address”. The alphabet dialling facility thus enables you to save time with frequently used fax numbers.

Please refer to page 37 for details of how to save alphabet dialling numbers.

2 x

ABB.DIAL

ALPHABET

START

15.03 FAX 00

STD NORMAL

ABB. NUMBER = (01-50)

ABB. N U MBER = 0 1

TOSHIBA

Insert document

Remember: Printed side face-down..

Wait until the document is pulled in by 2 cm.

Start alphabet dialling

Enter the alphabet dialling number of your partner.

Press the START key *)

The name which is stored under the alphabet dialling number is briefly displayed, or the stored fax number is displayed.

DIA LING

123.. . . .

HS N ORMAL

NUMBER NOT LISTED

The line is checked

If this message continues to be displayed, this indicates that the

access line is defective, or that the line type is incorrect (see page 65 ”Transmission problems”).

The dialling digits then run through the display.

after a brief time: Your document is now scanned line by

line and transmitted.

This message is displayed if there is nothing stored under the abbreviated dialling number which you have selected.

Transmit documents

TOSHIBA TF 471

Transmit documents

Transmission with onetouch dialling

One-touch dialling provides you with a very easy method of dialling the number of your partner. Your can assign any fax numbers to 12 keys. You need to press a key only once in order to reach your partner.

Please refer to page 39 for details of how to store one-touch dialling numbers.

15.03 FAX 00

STD NORMAL

TOSHIBA

DIA LING

123.....

HS N ORMAL

Load original

Remember: Printed side face-down

Wait until the document is pulled in by 2 cm.

Press the one-touch dialling key *)

The name which is stored under the onetouch dialling key is briefly displayed, or the stored fax number is displayed.

The line is checked

If this message continues to be displayed, this indicates that the

access line is defective, or that the line type is incorrect (see page 65 ”Transmission problems”).

The dialling digits then run through the display after a brief time:

Your document is now scanned line by line and transmitted

NUMBER NOT LISTED

This message is displayed if there is nothing stored under the one-touch dialling key which you have selected.

TOSHIBATF 471

Transmit documents

Long dialling

With the long dialling facility, a fax number which is stored under a speed dialling key is combined with an additional fax number. The additional fax number can be a further speed dialling number, an alphabet dialling number or a user-defined number. For instance, access numbers to private telephone companies can be easily combined with other stored fax numbers at the push of a button.

Criteria for long dialling:

• The first fax number is stored on a speed dialling key (see page 39)

• The first fax number is terminated with PAUSE (see page 2)

• Further numbers may be speed dialling numbers, alphabet dialling numbers or user-defined numbers

The long dialling facility is also compatible with the listening-in function (see page 41). In this way, you can listen to any messages, etc. between the numbers.

START

15.03 FAX 00

STD NORMAL

TOSHIBA

✽01234.....

DIA LING

Load original

Remember: Printed side face-down

Wait until the document is pulled in by 2 cm.

Press the one-touch dialling key *)

The name which is stored under the onetouch dialling key is briefly displayed, or the stored fax number is displayed.

The first part of the number is displayed

Enter additional number

• Speed dialling key

• Alphabet dialling number

• User-defined number

Press the START key

The line is checked

If this message continues to be displayed, this indicates that the

access line is defective, or that the line type is incorrect (see page 65 ”Transmission problems”).

*) Example of a long dialling number:

✽ 01234- (the number is terminated with PAUSE)

123.....

HS N ORMAL

The dialling digits then run through the display

after a brief time: Your document is now scanned line by

line and transmitted

Transmit documents

TOSHIBA TF 471

Transmit documents

Transmission with telephone (manual transmission)

In this case, the connection is established with an external telephone which is additionally connected to the fax machine. In this way, you can speak to the other party before you send the fax.

START

15.03 FAX 00

STD NORMAL

ON L INE

COMMUNICATION ERROR

Load original

Remember: Printed side face-down

Wait until the document is pulled in by 2 cm.

Dialling with telephone

If you have agreed the transmission with your fax partner, or if you hear the fax tone at the other end:

Press START key

Transmission commences (You can replace the handset, as the fax machine has now assumed control).

If this message is displayed in conjunction with a long tone, the transmission procedure has not been successful. Delete the display by pressing the STOP key, and attempt to send the document again. This error message does not have any effect on subsequent functioning of the fax machine. Tips concerning communication errors are set out on page 64-66.

Error messages continue to be displayed until they are acknowledged with the STOP key.

TOSHIBATF 471

Transmit documents

Transmission with directory function

This type of dialling is similar to searching in a telephone directory. Enter the initial letter of your partner to search for the corresponding fax number in the alphabet dialling memory. This type of dialling is particularly useful if you know the name of a specific partner.

ABB.DIAL

ALPHAB E T

START

15.03 FAX 00

STD NORMAL

SE AR CH CHARAC T ER= _

ALABASTER

BAUER

BLUME

DIALING

Load original

Remember: Printed side face-down

Wait until the document is pulled in by 2 cm.

Activate directory function

You can now enter the initial letter of your fax partner *) (Example: „B“)

The first name of the corresponding letter (here „A“) is displayed, followed by the alphabet dialling memory position where it is stored.

Press the key ”2” to display the next letter (here „B“) which is stored under this key.

Use the keys „*“ and „#“ to select the desired fax partner with identical starting letters.

Press the START key

The line is checked

If this message continues to be

displayed, this indicates that the

access line is defective, or that the line type is incorrect (see page 65 ”Transmission problems”).

123.....

HS N ORMAL

A------------------------: --

The dialling digits then run through the display

after a brief time: Your document is now scanned line by line and transmitted

This display appears if no name is stored under the selected letter.

Transmit documents

TOSHIBA TF 471

Transmit documents

Set resolution

In its basic setting, your fax machine uses high resolution for transmitting or copying your documents. You can however also adjust the resolution to suit the particular documents. Use the following as a rough guide: STD (basic setting)

For hand-written or typewritten documents

FINE For documents with small

type such as newspapers and diagrams

SF (Superfine) For documents with very

small and detailed diagrams

GREY 64 grey stages for

photographs or colour documents

You can assess the effect of this setting and thus the result of your fax transmission - with the self-copy facility (see page 20).

A higher resolution or the grey stage mode always involves a

longer transmission time (and also higher costs), as all lines are scanned.

MODE

15.03 FAX 00

STD NORMAL

FINE NORMAL

Load original

Remember: Printed side face-down

Wait until the document is pulled in by 2 cm.

Press several times ...

...to send at the desired resolution. This resolution is retained until you

change it again (except GREY). Proceed now as usual...

Last number redial

There may be various reasons why your fax document cannot be transmitted (please refer to pages 64 et seq.). A possible reason is that the fax machine at the other end is busy. In this case, it is advisable to call the other fax party again at a later date. The dialling procedure is automatically repeated every three minutes for up to 12 times. The document remains in the document tray. If the other fax machine is definitively not reached, the machine displays LINE BUSY.

If you have established a

connection via the SP-PHONE

key, you can start the last number redial facility with the REDIAL key.

TOSHIBATF 471

Transmit documents

Delayed transmission

You are able to define a certain time at which the documents will be transmitted; this enables you to overcome the problems involved with different time zones or will enable you to transmit documents at off-peak rates.

When you have set the time, delayed transmission is applicable for the next message which you enter . In this way, you cannot only send delayed fax messages; you can also send delayed broadcast messages, or use the delayed polling facility.

Y ou can choose between two versions of delayed fax transmission:

Fax transmission from the document tray:

In this case, the document remains in the document tray until the transmission time is attained. The disadvantage of this method is that you are not able to send any faxes during this time.

Fax transmission from memory:

This solves the above problem. Your document is pulled into the machine, and the document tray is subsequently available for further documents.

Please note that you can only store one job in the memory.

15.03 FAX 00

STD NORMAL

4 x

OPTIONS ?

YES

SET TX TIME ?

YES

HH:MM= _:

HH:MM= 04:25

YES

STD NORMAL

Fax transmission from the document tray

Load original

Remember: Printed side face-down

Wait until the document has been pulled in by 2 cm.

Start the menu. Press ...

...until this menu item appears.

Confirm with YES.

Entry field for the transmission time

Enter the time (example 4:25)

Confirm with YES.

standby mode The subsequent transmission job is not

sent directly; it is sent at 4:25. Then activate a number.

Transmit documents

TOSHIBA TF 471

Transmit documents

Delayed transmission from memory

15.03 FAX 00

STD NORMAL

4 x

OPTIONS ?

YES

SET TX TIME ?

YES

HH:MM= _:

HH:MM= 04:25

YES

Load original

Remember: Printed side face-down

Wait until the document has been pulled in by 2 cm.

Start the menu. Press ...

...until this menu item appears.

Confirm with YES.

Entry field for the transmission time

Enter the time (example 4:25)

Confirm with YES.

*) If the capacity of the memory is not

sufficient, you should reduce the number of pages which belong to the transmission. In this case, break down the transmission into several parts. The choice of resolution (see page 29) also has an effect on the memory. The higher the resolution, the greater the demand on the fax memory.

MEMORY

STD NORMAL

MEMORY

ENTER TEL NUMBER

02131158901

START

15.03 FAX 00

standby mode

Press MEMORY key

You can now enter the number to which you wish to send the fax document. In addition to entering the number via the digit keypad, you can also enter the number with the one-touch dialling or alphabet dialling facility (see pages 24-

25).

Example: Dial using keypad

Enter number

Press START key

The document is read into the memory. In the display, you can see the percentage utilisation of memory.*)

The memory lamp indicates that the memory is now full. It cannot be used for any other purpose.

TOSHIBATF 471

Transmit documents

Single multi-address transmission

If you wish to send one document to several partners without spending a lot of time, this function can be used to create a group on one single occasion. The group is deleted after the procedure has been completed. Up to 67 users can be grouped together from one-touch dialling numbers, alphabet dialling numbers or standard numbers.

MANUAL BROADCAST

FAXNO .

ONE TOUCH

FAXNO . FAXNO .

ABB

or or or

ONE TOUCH ONE TOUCH

or or

ABB ABB

15.03 FAX 00

STD NORMAL

MEMORY

MULTI TRANSMIT

ENTER TE L NUMBER

YES

Load original

Remember: Printed side face-down

Wait until the document is pulled in by 2 cm

Press MEMORY key

Then... You can now enter the fax numbers with

which you intend to form a group. In addition to entering the numbers via the digit keypad, you can also enter the numbers with the one-touch dialling or alphabet dialling facility (see pages 24-

25). A mixture of the above options is

also possible. The number of entries is limited: Free numbers: 5 One-touch dialling: 12 Alphabet dialling: 50

Enter number

Confirm with YES.

START

MEMORY

ENTER MORE OR[S TART]

MEMO RY X X % U SED

15.03 FAX 00

Enter further numbers

-or-

Press START key

The document is read into the memory. In the display, you can see the percentage utilisation of memory. *) If the capacity of the memory is not

sufficient, you should reduce the number of pages which belong to the transmission. In this case, break down the transmission into several parts. The choice of resolution (see page

29) also has an effect on the memory.

The higher the resolution, the greater the demand on the fax memory.

The memory lamp indicates that the memory is now full. It cannot be used for any other purpose.

Group dialling commences

Transmit documents

TOSHIBA TF 471

Transmit documents

Reserve polling

Other fax partners can poll information from your fax machine if you set up this facility with this function. T wo options are available:

1. Polling via the document tray:

In this case, your documents remain in the document tray until they are polled. Accordingly, you cannot send any further fax messages during this period as the document tray is blocked.

2. Polling from memory:

The reserved document is read into the memory; it is then available for polling. Your fax machine can continue to send fax documents.

The polling facility reserved in this way is unprotected. This means that every fax machine which is able to poll documents can also poll documents from your machine. In order to prevent unauthorised polling, you can activate polling protection. There are two options available for polling protection:

• POLLING PROTECTION: Enter the

number of the fax machine which may poll documents from your machine. The code of the polling fax machine must be identical to the number which you enter as polling protection. It is adequate if you enter the number without the dialling code, as only the final four digits are checked.

2.2.

2. PASSWORD:

2.2.

the polling facility exclusively for TOSHIBA fax machines, you can use the four-digit TOSHIBA code as polling protection. A document is only polled if this code is identical in both fax machines.

If you wish to reserve

15.03 FAX 00

STD NORMAL

5 x

POLLING ?

YES

POLLING RESERVE ?

YES

SECURITY CODE ?

YES

SECURITY CODE = _

SEC UR ITY C ODE = 1234

YES

SECURITY TEL ?

YES

TEL=

Reservation via document tray

Load original

Remember: Printed side face-down Wait until the document is pulled in by 2 cm

Start the menu. Press ...

...until this menu item appears.

Confirm with YES

Aktivate TOSHIBA security code?

TOSHIBA password activated

Confirm with YES

Entry field for four-digit number

Enter password (example: 1234)

Confirm with YES

Skip menu item ...

Activate polling protection?

Press YES to activate polling protection, press NO if you do not require polling protection.

Polling protection activated

Confirm with YES

Entry field for the number of the fax machine which may poll documents from your machine

*) If the capacity of the memory is not

TOSHIBATF 471

12345678

YES

MEMO R Y IN PU T ?

YES

POLL RSV.

Enter the number

Confirm with YES

If you press YES, the document is read into the memory; the document tray is then free for further documents.*) If you press NO, the document remains in the document tray, and the document tray is blocked until the document is polled.

Polling is reserved

Transmit documents

Protected transmission

The transmission of documents is restricted! Documents can only be faxed to fax machines whose code is identical to the dialled fax number. This means that you can fax your documents only to specific fax partners.

15.03 FAX 00

STD NORMAL

4 x

OPTIONS ?

YES

SET TX TIME ?

SET SECURITY TX ?

YES

ON ?

Load original

Remember: Printed side face-down

Wait until the document is pulled in by 2 cm

Start the menu. Press ...

...until this menu item appears.

Confirm with YES.

Skip menu item...

Confirm with YES.

Depending on the particular setting, the fax machine prompts whether the operator wishes to change to the other status.

YES

Confirm with YES.

The following can only be sent to a fax partner whose code is identical to the dialled fax number.

Transmit documents

TOSHIBA TF 471

Transmit documents

Switch off error correction

Your fax machine is equipped with an error correction facility (ECM). If your fax partner also has an error correction facility, this permits error-free fax transmission. One effect linked with ECM is that the transmission time increases if there are any problems on the line. This may involve very high costs with oversees calls. For this reason, the error correction facility can be temporarily disabled.

15.03 FAX 00

STD NORMAL

4 x

OPTIONS ?

YES

SET TX TIME ?

2 x

SET ECM ?

YES

OFF ?

Load original

Remember: Printed side face-down

Wait until document is pulled in by 2 cm.

Start the menu. Press ...

...until this menu item appears.

Confirm with YES.

Press NO ...

...until this menu item appears.

Confirm with YES.

Depending on the setting, the fax machine prompts whether the operator wishes to change to the other status.

YES

Confirm with YES.

The following transmission is sent without error correction (ECM).

TOSHIBATF 471

Transmit documents

Adjust basic contrast

Some characters cannot be transmitted where the printing on documents is weak or where colour character sets are used. For this case, you should set contrast to DARKER. On the other hand, there are documents which contain characters in colour fields. In this case, you should set contrast to LIGHTER. You can assess the effect of this setting and thus also the result of your fax transmission - via the self-copy facility (see page 20).

The setting of the basic contrast is permanent.

15.03 FAX 00

3 x

INSTALLATION ?

YES

SET RECEIVE MODE ?

1 x

SET CONTRAST ?

YES

STD LIGHTER

1 x

Load original

Remember: Printed side face-down

Start the menu. Press ...

Wait until document is pulled in by 2 cm.

Confirm with YES.

Press NO ...

...until this menu item appears.

Confirm with YES.

Depending on the particular setting, the machine prompts a response for changing to the other status.

Press NO ...

Stop transmission

During fax transmission, the transmission can be interrupted at any time by pressing the STOP key. The receiver then receives that fragment of your document which had been sent up to the point of interruption.

STOP

STD DARKER

YES

15.03 FAX 00

...until this menu item appears.

Confirm with YES.

standby mode

Transmit documents

TOSHIBA TF 471

Store numbers

Alphabet dial memory

The alphabet dial facility enables you to enter a two-digit “address” instead of the (frequently long) fax number of your partner. The real fax number is stored under this “address”. With frequently used fax numbers, the alphabet dial facility enables you to save time. 50 alphabet dial memories are available and the name as well as the number of your partner can be stored in this memory. You can use up to 20 characters of your choice in this memory.

ABB NO. 50 09154/87823 MEIER ABB NO. 49 024/8768 MÜLLER

•

ABB NO. 01 ABB NO. 02 04544/6723 KRAMER ABB NO. 03

054/938734 SCHULTE

054/376014 OTTO

15.03 FAX 00

2 x

TEL N UMBER ENTRY ?

YES

ONE TOUCH N BR EN TR Y?

ABB. NUMBER EN TRY ?

YES

ABB. NUMBER = (01-50)

ABB. N U MBER = 0 1

Enter alphabet dialling numbers:

standby mode

Start the menu. Press ...

...until this menu item appears.

Confirm with YES.

Skip menu item...

Confirm with YES.

Entry field for alphabet dialling numbers, from 01 to 50

Enter alphabet dial no.

Example: 1

Use the numeric keys for entering the alpha-numeric characters. Each digit features several characters which can be activated by repeatedly pressing the corresponding key. If you have found a character of your choice, press the “#” key to go to the next position. Use the “❊” key to go back one letter and make any corrections.

*) Please note that you must

press the “❊” button before the

actual fax number if your fax

machine is connected to a

PABX.

YES

TEL=

TEL=021311580

YES

ID=

YES

ABB. NUMBER EN TRY ?

Confirm with YES.

Entry field for fax number

Enter the fax number

(Where the machine is connected to a PABX, please enter the ✽ key before the

actual number

)

Confirm with YES.

Entry field for the name (If you do not wish to enter a name, skip this point with

Yes)Yes)

Yes)

Yes)Yes)

Enter the name

(Example TOSHIBA) 1 X 8 = T # 3 X 4 = I # 3 X 6 = O # 2 X 2 = B # 4 X 7 = S # 1 X 2 = A 2 X 4 = H #

Confirm with YES.

Enter alphabet dial number again

-or-

15.03 FAX 00

STOP

TOSHIBATF 471

Press STOP, return to standby mode

Store numbers

Correction of alphabet dialling numbers:

TEL=021311580

YES

ID=TOSHIBA

YES

ABB. NUMBER EN TRY ?

Select the alphabet dialling number whose entries you wish to change (see under “entry of alphabet dialling numbers”) The current fax number is displayed

Press YES key to skip:

The displayed entry is not changed, the next entry is displayed.

Press NO key to delete:

The current entry is deleted, you can

enter a new entry. Press new entry.

The current name is displayed:

es es

es to confirm

es es

Press YES key to skip:

The displayed entry is not changed, the next entry is displayed.

Press NO key to delete:

The current entry is deleted, you can

enter a new entry. Press new entry.

Facility for entering further alphabet dialling numbers

es es

es to confirm

es es

-or-

STO P

15.03 FAX 00

Press STOP, return to standby mode

Store numbers

TOSHIBA TF 471

Store numbers

One-touch dial keys

The one-touch dialling facility is a very easy method of dialling your partner. You can store fax numbers on 12 keys. You need only press one key in order to dial your partner.

*) Please note that, if your fax

machine is connected to a

PABX, the “❊” key must be stored before the actual fax number.

15.03 FAX 00

2 x

TEL N UMBER ENTRY ?

YES

ONE TOUCH N BR EN TR Y?

YES

ENTER ON E TOUCH KEY

TEL=

Entry of speed dialling numbers:

standby mode

Start the menu. Press ...

...until this menu item appears.

Confirm with YES.

Press the one-touch dial key of your choice

Entry field for fax number

Enter the number

(If the machine is connected to a PABX, please enter the ✽ key before the actual

number)

TEL=021311580

YES

ID=

YES

ONE TOUCH N BR EN TR Y?

Confirm with YES.

Entry field for the name (If you do not wish to enter a name, press YES to skip this point)

Confirm with YES. Enter the name

Example: TOSHIBA 1 X 8 = T # 3 X 4 = I # 3 X 6 = O # 2 X 2 = B # 4 X 7 = S # 1 X 2 = A 2 X 4 = H #

Confirm with YES.

Option of using further one-touch dialling keys

-or-

15.03 FAX 00

STOP

TOSHIBATF 471

Press STOP, return to standby mode

Store numbers

TEL=021311580

Correction of speed dialling numbers:

Select the speed dialling key whose entries you wish to change (see page 39 under “entry of speed dialling numbers”)

The current fax number is displayed

STOP

YES

ID=TOSHIBA

YES

ABB. NUMBER EN TRY ?

15.03 FAX 00

Press YES key to skip:

The displayed entry is not changed, the next entry is displayed.

Press NO key to delete:

The current entry is deleted, you can

enter a new entry. Press new entry.

The current name is displayed.

es es

es to confirm

es es

Press YES key to skip:

The displayed entry is unchanged, the next entry is displayed.

Press NO key to delete:

The current entry is deleted, you can enter a new entry. Press new entry

Facility for entering further speed dialling numbers

-or-

YES YES

YES to confirm

YES YES

Press STOP, return to standby mode

Store numbers

TOSHIBA TF 471

Telephony without a telephone

The speakerphone facility

Your fax machine has a built-in speakerphone facility. Press the SP-PHONE key to establish a connection to the telephone line, as if you were to lift the handset of a telephone. You can then use a keypad to dial a number, listen to the other party via the loudspeaker and speak with the other party via the built-in microphone. If you have selected a connection to a fax machine, you can press the START key to initiate a fax transmission. With an incoming call (receive mode TEL or TEL/FAX), the call can be collected in this way. In order to terminate a call (go on-hook), press the SPEAKERPHONE key again.

Tips for using the speakerphone facility:

• Do not move too far away from the

fax machine during a call

• Avoid background noise (traffic noise,

machine noise, music)

• Avoid speaking at the same time as

the other party

15.03 TEL 00

SP-PHONE

TEL=12345678

SP-PHONE

15.03 TEL 00

Speakerphone - during telephony:

standby mode

Press speakerphone key

Enter the telephone number

Dial

Conduct telephone call

Terminate telephone call

Speakerphone - pick up telephone call:

standby mode

Muting

Press the COPY/HOLD key to activate the muting facility. The other party hears a brief melody during this period. Press the key again to clear the muting facility. If the muting facility is not cleared manually, it is automatically cleared after approx. 30 seconds. In this case, you are notified by means of three brief tones.

Incoming call

Press speakerphone key

SP-PHONE

Conduct telephone call

Terminate telephone call

SP-PHONE

Muting does not have any effect

on a call routed via the external

telephone.

TOSHIBATF 471

T elephony without a telephone

T elephone Answering Device (TAD)

Overview

The

Telephone

Answering

Device (TAD) of your fax machine operates entirely without any mechanical tape drives. Total memory capacity of

DD 15 minutes is available for recording max. 30 messages. These messages are retained even in the event of a power failure. The range of features of the telephone answering device is rounded off by the facility for recording telephone calls and also for recording a memo.

Brief overview

Function Record announcement text Record memo Record calls Play back messages Play back memo Play back talk Play back announcement Fast forward Rewind

Operation OGM, YES MEMO, YES TALK, YES

OGM

MEMO

TALK

PLAY MEMO, YES TALK, YES OGM, YES

MEMO

TALK

OGM

FF (#) during operation REW (❊) during operation

YES

Remote polling

#, 1, 0 #, 1, 1

#, 3 (during operation) #, 2 (during operation)

Page

43 47 48

45ff

47 48 43 45 45

Stop playback or recording

Delete all messages

Delete individual messages Delete memo

Delete talk Delete announcement Maintain remote polling Activate/deactivate telephone

answering device*) Start remote polling

T erminate remote polling

STOP

8 x NO

8 x

ERASE, YES during operation MEMO, NO, YES

TALK, NO , YES OGM, NO, YES

MEMO

TALK

OGM

TAD

ERASE

YES

#, 4 (during operation)

#, 6, 0 (repeat sequence after confirmation tone)

YES

#, 6, 0 (during operation) #, 6, 1 (repeat sequence after

confirmation tone)

YES

#, 8 #, 9

#, ❊

-Acknowledgement tone xxxx (Polling code)

-Acknowledgement tone #, ❊

46 47

48 43 49 44

Important: Important:

Important:

Important: Important: You can use the remote polling code #9 for activating and deactivating the telephone answering device. Please ensure that the receive mode (see page 14) is set to “TEL” or “TEL/FAX”. The telephone answering device can only be reactivated via the remote polling facility in these two receive modes.

T elephone Ansering Device (T AD)

TOSHIBA TF 471

Telephone Answering Device (TAD)

Recording, Playing and Deleting The Out-Going Message

Record the announcement text:

Before the telephone answering device can be started, you must first record the announcement text. You can record a text

maximum duration of 60 secondsmaximum duration of 60 seconds

with a

maximum duration of 60 seconds

maximum duration of 60 secondsmaximum duration of 60 seconds via the built-in microphone distance of approx. 30-60 cm between your mouth and the microphone, and speak with normal volume. Use an informative announcement text. In particular, indicate that the caller can leave a message and also send a fax.

Example of announcement:

“ Good morning, this is xyz. You are able to leave a fax or a message outside our office hours. Please press the start key on your fax machine or speak after the signal tone. “

• Where possible, avoid background

noise when recording the announcement text (particularly music), as this can result in malfunctioning of the telephone answering device.

• If the error message MESSAGE FULL is

displayed when you are recording the announcement text, there is not enough memory available. In this case, clear the message memory (see

page 44).

The telephone answering device can only be started when the announcement text has been recorded.

. Keep a

15.03 TEL 00

OGM

RECORD OGM ?

YES

RECORDING

END CANCEL PLAY

Go to A

END

CANCEL

STOP

PLAY

Go to B

OGM

15.03 TEL 00

TAD

15.03 TEL 00

Go to C

Recording the announcement text

Standby mode

Press the OGM key

confirm...

You can now immediately start to record the text...

End the recording: See A Cancel the recording: See B Play the recording: See C

Press OGM key

Standby mode (Announcement text has been saved)

Press STOP

Standby mode (Announcement text has not been saved)

Press T AD key ...

...Key is lit The TAD mode is displayed and the

announcement text is played back. Playback volume can be regulated via keys

Clear existing and record new

15.03 TEL 00

OGM

announcement text

Standby mode

Press OGM key

MESSAGE IS RECORDED

PL AY O G M ?

Press NO

ERASE OGM ?

(Yes key: Play back current announcement)

Confirm with YES

YES

RECORD OGM ?

YES

RECORDING

TOSHIBATF 471

T elephone Ansering Device (T AD)

Confirm with YES

You can immediately start to record the new announcement... End recording: See A Cancel recording: See B Play recording: See C

T elephone Answering Device (TAD)

Activate/deactivate the Telephone Answering Device

The TAD key is used for activating the telephone answering device of the fax machine (FAX/TAD mode). Press this key again to restore the preset receive mode (see page 14).

Activate/deactivate the T elephone Answering Device via remote polling:

If the telephone answering device is to be activated or deactivated via the remote polling facility (see page 29), please ensure that the receive mode (see page

14 et seq. ) is set to “TEL” or “TEL/FAX”.

The telephone answering device can only be reactivated by remote polling in these two receive modes. In order to enable the telephone answering device to be activated via the remote polling facility in the TEL mode, the fax machine switches to the polling standby mode approx. 45 seconds after the first ring. If remote polling does not take place, the line is released shortly afterwards.

The telephone answering device can only be started when the announcement text has been recorded.

Press once

Press twice

333335

Depending on setting

15.03 TEL 00

TAD

15.03 FAX/TAD 00

TAD

15.03 TEL 00

FAX/TAD

TEL FAX

TEL/FAX

standby mode

Press T AD key ...

...Key is lit

elephone answering device is activatedelephone answering device is activated

elephone answering device is activated

elephone answering device is activatedelephone answering device is activated announcement text is played back.Playback volume can be adjusted via keys

Press TAD key (again) confirm...

...key is no longer lit T elephone answering device is

deactivated Preset receive mode is displayed.

Record, played back, clear messages

Recording the messages:

When the signal is generated, the caller is able to record a message within a period of 30 seconds *). A total recording capacity of 15 minutes is available, or 30 different messages can be stored. After the first message has been recorded, the TAD key flashes in order to indicate that messages have been recorded. Whenever a message has been recorded, the counter on the display is incremented by one.

*) The capacity per message can be

increased to 60 seconds or 120 seconds.

Notes:Notes:

Notes:

Notes:Notes:

• If the end of recording time is reached, a signal is generated for the caller and the line is then cleared.

• If the caller goes on-hook prematurely, no message is recorded.

• The user is able to listen into the message while it is being recorded (see page 51).

• Use the SP-PHONE key (speakerphone) to terminate the recording and speak to the caller.

• If an external telephone is connected to your fax machine, you can lift the handset and terminate the recording and speak to the caller.

• If no message is recorded after the signal has been generated, the fax machine automatically switches on after approx. 6 seconds in order to receive a possible fax.

• If the message memory is full, the machine switches over to the fax mode directly when a call is received.

15.03 FAX/TAD 00

RECORDING

15.03 FAX/TAD 01

Please ensure that there is always adequate capacity

available for incoming calls. For this reason, you should immediately delete messages which are no longer required, see page 46.

Display before message is recorded

Message is being recorded Display after recording

T elephone Ansering Device (T AD)

TOSHIBA TF 471

Telephone Answering Device (TAD)

Playback current messages:

As soon as the TAD key flashes, there are messages on your telephone answering device. You can listen to the currently received messages and also messages recorded at an earlier date. Use the

keys to regulate the playback volume.

To change the value, press the corresponding key several times.

Press the STOP key to stop playback of the messages. The recording is not deleted by this process.

Playback volume

Low High

15.03 FAX/TAD 03

PLA Y

MS G . 0 1

MS G . 02

STOP

15.03 FAX/TAD 03

Playback current messages:

Three new messages have been received

Press PLAY key

The first message (MSG.01) is played back. Use the >>>> keys to regulate the playback volume.

In the absence of further input, the next message is played back, etc.

(Use the STOP key to stop)

standby mode

Repeat, skip, fast forward, rewind message:

You can repeat the message you have just played back as often as you wish. In addition, use “rewind” to play back any message again. It is also possible to “skip” messages at the push of a button.

MS G . 0 3

MS G . 03

MS G . 01

MS G . 0 3

MS G . 0 4

Repeat:

While the message is being played back...

Press REW key once

The message is played back from the beginning

Rewind:

While the message is being played back...

Press the REW key several times

The selected message is played back

Skip:

While the message is being played back..

Press the FF key once

The next message is played back

Fast forward:

MS G . 0 1

While the message is being played back...

Press the FF key several times

MS G . 0 4

TOSHIBATF 471

T elephone Ansering Device (T AD)

The selected message is played back

T elephone Answering Device (TAD)

Play back older messages:

As soon as you deactivate the standby mode of the telephone answering device (press ABSENT key - the LED goes out), the currently recorded messages are added to the existing messages. You can listen to all these stored messages as described on page 45. If you reactivate the telephone answering device, the current message counter is set to 0.

Clearing individual messages:

While a message is being played back, it can be deleted.

15.03 FAX/TAD 03

TAD

15.03 TEL 12

TAD

15.03 FAX/TAD 00

MS G . 04

ERASE

ARE YO U SUR E ?

YES

Telephone answering device on, display current messages

Press T AD key ...

...The LED goes out Number of current messages (3) is added

to the existing messages (9) All messages can be played back with the playback key.

Press the TAD key (again)

...The key lights up Telephone answering device on, current

message counter is set to 0.

Message number 4 is being played back

Press the ERASE key

Are you sure

Confirm with YES

Delete all messages:

ERASED

MS G . 05

15.03 TEL 22

8 x

ERASE ALL MESSAGES ?

YES

ARE YO U SUR E ?

YES

ERASED

15.03 TEL 00

Message number 4 deleted

Message number 5 is played back

Standby mode, 22 messages are stored

Start the menu. Press ...

...until this menu item appears.

confirm...

Are you sure

confirm...

Standby mode, all messages are deleted

T elephone Ansering Device (T AD)

TOSHIBA TF 471

Telephone Answering Device (TAD)

Record, play back, delete memo

Record memo:

You can use the built-in microphone for directly recording a message on the telephone answering device. The length of this acoustic memo can be max. 3 minutes, and the memo is always placed at the start of the message memory. This ensures that your memo is always the first item to be played back when the messages are played back.

Notes:Notes:

Notes:

Notes:Notes:

• You can only ever record one memo.

• If the error message MESSAGE FULL is displayed when you are recording the memo, there is not enough memory available. In this case, delete the message memory (see page 46).

Play back memo:

T wo options are available:

1. The memo is played back when you play back messages (see page 45) as it is virtually recorded as the first “message”. All criteria which are applicable for messages (playback and delete) are also available when a memo is played back.

2. Use the MEMO key to play back the memo (see adjacent diagram).

15.03 FAX/TAD 03

MEMO

RECO RD ME MO ?

YES

RECORDING

MEMO

15.03 FAX/TAD 04

15.03 FAX/TAD 03

MEMO

MESSA GE IS RE CO RD E D

PL A Y I NG ME MO

YES

PLAYIN G

Recording a memo:

Standby mode, (3 new messages have been recorded)

Press MEMO key

Record a memo?

Confirm with Yes

End recording

Standby display (the memo has been placed at the start of the message memory)

Play back a memo:

Standby mode

Press MEMO key

Memo is recorded (If PLAY BACK MEMO? is displayed at this point, no memo has been recorded)

Confirm with YES

The memo is played back

Delete memo:

T wo options are available:

1. If the memo is played back as a message, it can also be deleted as a message (see page 45).

2. If the memo is played back via the MEMO key, proceed according to the adjacent diagram.

STOP

15.03 FAX/TAD 03

MEMO

MESS AGE IS R E COR DE D

PLAYIN G MEMO

ARE Y O U S U R E ?

YES

ERASED

REC OR D MEMO ?

Press the STOP key to cancel

Delete a memo:

Standby mode

Press MEMO key

Memo has been recorded (if PLAY BACK MEMO? is displayed at this point, no memo has been recorded)

skip with NO

Are you sure?

Confirm with YES

Message deleted (a new memo can alternatively be recorded)

Press the STOP key to cancel

TOSHIBATF 471

T elephone Ansering Device (T AD)

T elephone Answering Device (TAD)

Recording calls

If you have connected an external telephone to your fax machine, you can use the telephone answering device to record calls.

Notes:Notes:

Notes:

Notes:Notes:

• Calls cannot be recorded via the speakerphone facility.

• If the error message MESSAGE FULL is displayed while a call is being recorded, not enough memory is available. In this case, clear the message memory (see page 46).

• Press the HOLD key to end the recording (the recording is stored).

• The capacity for recording calls is

3 minutes3 minutes

max.

3 minutes.

3 minutes3 minutes

• This function is not fully available depending on the particular version for a specific country.

Only one call can be recorded at one time.

STOP

OFF HOOK

TALK

RECORD TALK ?

YES

RECORDING

TALK

OFF HOOK

RECORDING

Record call:

Off hook

Press TALK key

Confirm with YES

Call is recorded (max. 3 minutes)

Press TALK key

Recording terminated, call has been recorded.

- or -

Replace handset

Recording ended, call has been recorded.

Stop recording:

Call is recorded

Press the STOP key to stop recording

Recording ended, call is NOT recorded

Play recording:

Erase recording:

STOP

15.03 FAX/TAD 00

TALK

MESS AGE IS RECOR DE D

PL AY T A LK ?

YES

PL AY I NG

15.03 FAX/TAD 00

MEMO

MESS AGE IS RECOR DE D

PL AY T A LK ?

ARE YO U S UR E ?

Play a recording:

Standby

Press TALK key

Recording in memory (if RECORD TALK? is displayed at this point, there is no recording in memory)

Confirm with YES

Recording is played back

Press STOP key to stop

Erase a recording:

Standby

Press MEMO key

Recording in memory (if RECORD CALL? is displayed at this point, there is no recording in memory)

Press NO to skip

Are you sure?

*) If you are conducting a call at this

time, the machine then displays “RECORD TALK?”, and this enables you to record your call directly.

T elephone Ansering Device (T AD)

YES

ERASE TALK ?

ERASED

Confirm with YES

Recording erased *)

TOSHIBA TF 471

Telephone Answering Device (TAD)

Remote polling

With the remote polling facility, you are able to play back messages stored on your telephone answering device from any telephone. In addition, the remote polling facility provides further options for accessing the telephone answering device.

Please refer to page 42 for an overview of the TAD functions with the corresponding remote polling codes.

Access code:

The access code protects your telephone answering device against unauthorised access. The polling facility is only available after the correct code has been entered. If the wrong code is entered on three occasions, the connection is cleared down. Before you use the remote polling facility for the first time, you must program an appropriate code in your telephone answering device.

15.03 FAX/TAD 00

3 x

INSTALLATION ?

YES

SET RECEIVE MODE ?

5 x

TAD SETTING ?

YES

SET TAD DELAY ?

3 x

SET REMOTE CODE ?

YES

Program access code:

standby mode

Start the menu. Press ...

...until this menu item appears.

Confirm with YES.

Press NO...

...until this menu item appears.

confirm...

Page through the menu...

...until this menu item appears.

Confirm with YES

Prompt for programming the access code

Carry out remote polling:

Action:Action:

Action:

Action:Action:

Call

Prepare for remote polling

Enter security code

REMOTE CODE =

REMOTE CO DE = 1234

YES

STOP

Operator:Operator:

Operator:

Operator:Operator: Call the fax machine from any telephone

Announcement is heard During the announcement, enter

may be necessary to repeat it several times) Acknowledgement tone is heard and announcement is

deactivated Enter the security code Acknowledgement tone is heard

15.03 FAX/TAD 00

# ✽ successively (it

Enter the 4-digit number code

Example: 1234

Confirm with YES Press STOP to return standby

mode

elephone answering device:elephone answering device:

elephone answering device:

elephone answering device:elephone answering device:

The fax machine is set to the TAD mode. It connects to the line after the pre-set ring delay (see page 53).

Announcement is played

Remote polling is detected, acknowledgement tone is generated

Security code is accepted, acknowledgement tone is

generated Carry out remote polling End remote polling

The connection for remote polling is automatically cleared down after approx. 45 seconds. This situation is announced immediately beforehand by means of an acoustic signal (beeeep, beep). During this period, press the key sequence #8 on your remote polling transmitter in order to maintain the remote polling facility.

TOSHIBATF 471

Enter remote polling code

Enter

# ✽

Action is carried out

Line is cleared down

T elephone Ansering Device (T AD)

T elephone Answering Device (TAD)

Change recording time

The recording time for each incoming message is limited to 30 seconds. You can extend this period to 60 or 120 seconds.

Please note that, if you extend the recording time, the number of possible messages may be reduced.

15.03 FAX/TAD 00

3 x

INSTALLATION ?

YES

SET RECEIVE MODE ?

5 x

TAD SETTING ?

YES

SET TAD DELAY ?

4 x

SET TAD TIME ?

YES

Change recording time:

standby mode

Start the menu. Press ...

...until this menu item appears.

Confirm with YES.

Press NO...

...until this menu item appears.

confirm...

Page through the menu...

...until this menu item appears.

Confirm with YES.

STOP

TAD TIME = 30SEC

TAD TIME = 120SEC

YES

15.03 FAX/TAD 00

Preset recording time is displayed

Press NO...

...until the required value is displayed

Confirm with YES. Press STOP to return standby

mode

T elephone Ansering Device (T AD)

TOSHIBA TF 471

Telephone Answering Device (TAD)

Screen call during TAD mode

While a message is being recorded, the operator has the option of screening the recording via the loudspeaker. If you wish to talk to the caller, simply lift the handset of the connected telephone. The loudspeaker is then automatically deactivated (only for variant 2, see page 5).

The speakerphone facility cannot be activated while the operator is screening a call.

15.03 FAX/TAD 00

3 x

INSTALLATION ?

YES

SET RECEIVE MODE ?

5 x

TAD SETTING ?

YES

SET TAD DELAY ?

2 x

SET SCREENING CALL ?

Screen call during recording:

standby mode

Start the menu. Press ...

...until this menu item appears.

Confirm with YES.

Press NO...

...until this menu item appears.

confirm...

Page through the menu...

...until this menu item appears.

STOP

YES

ON ?

OFF ?

YES

15.03 FAX/TAD 00

Confirm with YES.

alternative setting is proposed

Confirm with YES.

Press STOP to return standby mode

TOSHIBATF 471

T elephone Ansering Device (T AD)

T elephone Answering Device (TAD)

Activate/deactivate message display

The message display enables you to recognise whether messages have already been recorded via the call behaviour of the fax machine. If the message display facility is activated, the fax machine switches on at the second ring if messages are present. On the other hand, if there are no messages on the telephone answering device, the connection is only established at the fifth ring (factory setting). This prevents costs from being incurred as a result of unsuccessful polling attempts.

The function is only effective if the call delay (see page 53) has been set to at least 4 times.

15.03 FAX/TAD 00

3 x

INSTALLATION ?

YES

SET RECEIVE MODE ?

5 x

TAD SETTING ?

YES

SET TAD DELAY ?

1 x

SET TOLL SAVER ?

Activate/deactivate message display:

standby mode

Start the menu. Press ...

...until this menu item appears.

Confirm with YES.

Press NO ...

...until this menu item appears.

confirm...

Page through the menu...

...until this menu item appears.

STOP

YES

ON ? OFF ?

YES

15.03 FAX/TAD 00

Confirm with YES.

alternative setting is proposed

Confirm with YES.

Press STOP to return standby mode

T elephone Ansering Device (T AD)

TOSHIBA TF 471

Telephone Answering Device (TAD)

Set call delay

If your fax machine is in the TAD mode, it connects to the line after the fifth ring (factory setting). This delay enables you for instance to collect the call via the external telephone when you are present. You can set the call delay to 1-9 rings via the menu.

15.03 FAX/TAD 00

3 x

INSTALLATION ?

YES

SET RECEIVE MODE ?

5 x

TAD SETTING ?

YES

SET TAD DELAY ?

YES TAD DEL AY(1-9) = 5

Program access code:

standby mode

Start the menu. Press ...

...until this menu item appears.

Confirm with YES.

Press NO...

...until this menu item appears.

confirm...

Confirm with YES.

STOP

TAD DELAY(1-9 ) =

TAD DEL AY(1-9) = 6

YES

15.03 FAX/TAD 00

press NO to delete old value

enter new value

Example: 6

Confirm with YES. Press STOP to return standby

mode

TOSHIBATF 471

T elephone Ansering Device (T AD)

Report prints

Activate report printing

Not all reports are printed out automatically; they have to be requested specially. These lists can provide information concerning the current state of the fax machine. The following reports can be printed:

• T ransmission report

• Multitransmission report

• Transmission and reception journal

• Number list

• Function list

• Reservation list

The transmission report

This report can be printed after every transmission or in the event of a defective transmission. It provides information about the most important transmission data. Please refer to page 61 for switching ON/ OFF.

The multitransmission report

After a broadcast transmission (group dialling), the machine prints out a list of fax partners who have been reached or who have not been reached by group dialling. This list is always printed out when group dialling has been completed.

TRANSMISSION-REPORT

TIME : 02.05.98 15:49 TEL. NUMBER : +44-1932-158156 NAME : TOSHIBA

NBR. DATE TIME DURATION PGS TO MODE STATUS

005 23.11 13:32 00/00 00 +492131158170 OK 30

MULTITRANSMISSION REPORT

TIME : 02.05.98 15:49 TEL. NUMBER : +44-1932-158156 NAME : TF P100

OT NUMBER : 01

ABB. NUMBER : 02

TEL NUMBER : *0033142046491

START TIME : 02.05.98 11:52

END TIME : 02.05.98 11:56

PAGES : 01

Report prints

SUCSESSFUL TEL NUMBER

NBR. NAME TEL NUMBER

OT NUMBER : 01 ADAM *158170

ABB. NUMBER : 02 AGENCY *02114373110

TEL NUMBER : *0033142046491

UNSUCSESSFUL TEL NUMBER

NBR. NAME TEL NUMBER SENT PGS

OT NUMBER :

ABB. NUMBER :

TEL NUMBER :

TOSHIBA TF 471

Report prints

Transmission and reception journal

Your fax machine will record messages which you transmit or receive in the form of transmission and reception journals. These lists are printed out automatically after every 40 transmissionss or receptions or at your request:

15.03 FAX 00

1 x

LISTS ?

YES

JOURN AL ?

YES

PRINTING

TRANSMISSION-JOURNAL

standby mode

Start the menu. Press ...

...until this menu item appears.

Confirm with YES.

The report is printed

TIME : 02.05.98 15:49 TEL. NUMBER : +44-1932-158156 NAME : TOSHIBA

NBR. DATE TIME DURATION PGS TO MODE STATUS

001 12.02 17:22 00/24 01 +492131158170 E C NG 50 002 12.02 17:23 00/25 01 +492131158280 EC OK

RECEPTION-JOURNAL

TIME : 102.05.98 15:49 TEL. NUMBER : +44-1932-158156 NAME : TOSHIBA

NBR. DATE TIME DURATION PGS FROM MODE STATUS

001 12.02 17:37 00/24 01 +492131158170 EC NG 50 002 12.02 17:40 00/25 01 +492131158280 EC OK

NBR: Lists the communications in the order they occurred.

DURATION: Gives the length of each communication in minutes and seconds.

PGS: Gives the number of pages per transmission or reception.

MODE: Indicates the type of communication.

HS: High Speed Transmission, only

possible between TOSHIBA

machines. EC: Error correction mode. G3: Communication in standard groups

operational mode. P: Documents were sent/received by

polling. M: Indicates a memory

communication.

STA TUS: (of communication)

OK means successful NG stands for communication error

TO or FROM: Gives ID or telephone number of the receiver or sender.

see: error codes page 64.

TOSHIBATF 471

Report prints

The number list

This list details the fax numbers which you have stored. These are the numbers of the one-touch dialling keys as well as the numbers of the alphabet dialling memory positions.

15.03 FAX 00

1 x

LISTS ?

YES

JOURN AL ?

TELEPHONE NBRS LIST?

YES

PRINTING

* TELEPHONE NUMBERS LIST *

standby mode

Start the menu. Press ...

...until this menu item appears.

Confirm with YES.

Skip menu item...

Confirm with YES.

The report is printed

TIME : 02.05.98 15:49 TEL. NUMBER : +44-1932-158150 NAME : TOSHIBA

ONE TOUCH KEY INFORMATION

OT NBR. NAME TEL. NUMBER

01 ADAM 0158170

02 AGENCY 02114373110

03 SALES 0003345503330

ABBREVIATED TEL. NUMBER INFORMATION

ABB. NBR. NAME TEL. NUMBER

01 BAFI 02114373110

02 UK 00044932516452

Report prints

TOSHIBA TF 471

Report prints

The function list

This list provides information concerning all settings of the fax machine. They correspond with the settings which you have made. Keep this list for any service work which may be necessary.

15.03 FAX 00

1 x

LISTS ?

YES

JOURN AL ?

2 x

FUNCTION LIST ?

YES

PRINTING

standby mode

Start the menu. Press ...

...until this menu item appears.

Confirm with YES.

Press NO ...

...until this menu item appears.

Confirm with YES.

The report is printed

FUNCTION LIST

TIME : 02.05.98 15:49 TEL. NUMBER : +44-1932-158156 NAME : TOSHIBA TELEFAX

* RECEIVE MODE SETTING*

* CONTRAST SETTING*

* INITIAL SETTING * DIAL TYPE : DP defined dialling procedure (see page 9) EXCHANGER : PSTN defined connection type (see page 10)

MONITOR LEVEL : DIGIT 0 obtaining outside line (see page 11)

* PRINTER SETTINGS * RX REDUCTION : OFF Reduce page (see page 19) DISCARD : ON Discard (see page 19)

* COMMUNICATION SETTING * REMOTE RX : OFF Fax can be activated by 5# (see page 15) CALL TIME : 5 Number of rings (see page 21) PRIVILEGED RX : OFF Receiving protection status (see page 17) TTI : INSIDE Transmission header (see page 59) ECM : ON Error correction (see page 35)

* TAD SETTING* TAD DELAY : 2 Call delay in the TAD mode (see page 53) TOLL SAVER : OFF Message display (see page 52) SCREENING CALL : OFF Screening call during recording (see page 51) RECORDING TIME : 30 SEC Recording time per message (see page 50)

* LIST SETTING* AUTO JOURNAL : ON Journal output (see page 62) TX REPORT : ALWAYS Special repot output (see page 61) ´DOCUMENT ID : ON MULTI TX REPORT : ON

* TOTAL PAGE* SCAN : 00001 Number of scanned pages PRINT : 00007 Number of printed pages

: FAX current setting of the receive mode (see page 14)

: NORMAL Setting of basic contracts (see page 36)

TOSHIBATF 471

Report prints

The reservation list

This list provides information relating to reserved jobs in your fax machine. For instance, you may have entered a delayed transmission in memory and also entered a polling job which has not yet been completed. These are both known as “jobs”.

15.03 FAX 00

1 x

LISTS ?

YES

JOURN AL ?

3 x

RESERVATION LIST ?

YES

PRINTING

standby mode

Start the menu. Press ...

...until this menu item appears.

Confirm with YES.

Press NO ...

...until this menu item appears.

Confirm with YES.

The report is printed

RESERVATION LIST

TIME : 02.05.98 15:49 TEL. NUMBER : +44-1932-158156 NAME : TOSHIBA TELEFAX

1. DOCUMENT TRANSMISSION OT NUMBER ABB. NUMBER TEL NUMBER TIME OF TRANS. :

2. MEMORY TRANSMISSION OT NUMBER ABB. NUMBER TEL NUMBER TIME OF TRANS. : NUMBER OF PAGES

3. POLLING OT NUMBER ABB. NUMBER TEL NUMBER TIME OF TRANS. :

Report prints

TOSHIBA TF 471

Advanced settings

Set transmission header position

The transmission header contains the code, the name, time of transmission and the current page number. Normally it appears in the top 5 mm of the incoming copy. If this area contains important information, this information is overwritten by the transmission header. In order to prevent this from happening, you are able to displace the transmission header. Accordingly, the transmission header is first printed before the copy is printed. The effect is that the length of the incoming copy is extended by approx. 5 mm.

In Germany, the code must be specified!

15.03 FAX 00

3 x

INSTALLATION ?

YES

SET RECEIVE MODE ?

4 x

COMM. SETTING ?

YES

SET REMOTE REC EIVE ?

3 x

standby mode

Start the menu. Press ...

...until this menu item appears.

Confirm with YES.

Press NO ...

...until this menu item appears.

Confirm with YES.

Press NO ...

SET TTI ?

YES

IN S ID E ?

OUTSIDE ?

YES

...until this menu item appears.

Confirm with YES.

Specify the current position

Press NO ...

• INSIDE?

• OUTSIDE?

...until the desired menu item appears (here: outside transmission header)

Confirm with YES.

TOSHIBATF 471

Advanced settings

Change screening volume

Use the key to regulate the playback volume for loudspeaker dialling (see page 41).

Press the corresponding key several times to change the value.

The setting of playback volume also influences the playback function of the telephone answering device (see page 42).

Playback volume

low high

Cancellation of jobs

All procedures which initiate a transmit or receive activity of your fax machine are defined as jobs. Press the STOP key to terminate the job. If several jobs are activated (e.g. delayed transmission from memory and polling reservation), the individual jobs are displayed in the form of a selection menu, and the relevant job can thus be deleted accordingly.

STOP

15.03 FAX 00

DOCUMENT FEEDER ?

YES

CANCELLED

standby mode

Press Stop

first job is displayed (Example: polling reservation)

Confirm with YES. (or skip with NO)

The selected job is deleted

Advanced settings

TOSHIBA TF 471

Advanced settings

Set individual TX reports

The transmission report is printed out after every transmission (basic setting). You can limit the printout of the transmission report (e.g. in order to save paper) by specifying that it is only printed out if transmission is defective.

TX REPORT

CALL

3 x

15.03 FAX 00

SET TX REPORT ?

ON ERROR ?

ON ?

YES

15.03 FAX 00

INSTALLATION ?

YES

SET RECEIVE MODE ?

Set TX report

standby mode

Press TX REPORT

alternative setting is displayed

Press NO ...

...until this menu item appears.

Confirm with YES.

Set group TX report

standby mode

Start the menu. Press ...

...until this menu item appears.

Confirm with YES.

6 x

LIST SETTING ?

YES

SET AUTO JOURNAL ?

SET MULTI TX REPORT?

YES

AL WAYS ?

ON ERROR ?

YES

Press NO ...

...until this menu item appears.

Confirm with YES.

Skip menu item...

Confirm with YES.

Specify the current setting

Press NO ...

• ALWAUS?

• ON ERROR?

• OFF? ...until the desired menu item appears. (here: Transmission report only printed out after errored transmission)

Confirm with YES.

DOCUMENT ID ?

Select whether the first page

YES

TOSHIBATF 471

transmitted from memory is to be printed on the transmission report.

Advanced settings

Set journal printout

Your fax machine documents all fax messages which you send or receive in the form of sending and receiving journals. This list is automatically printed out whenever 40 documents have been sent or received. You are able to disable this automatic printout facility, so that it can only be activated at your request.

15.03 FAX 00

3 x

INSTALLATION ?

YES

SET RECEIVE MODE ?

6 x

LIST SETTING ?

YES

SET AUTO JOURNAL ?

YES

standby mode

Start the menu. Press ...

...until this menu item appears.

Confirm with YES.

Press NO ...

....until this menu item appears.

Confirm with YES.

OFF ?

YES

Depending on the particular setting, the machine now prompts whether to change to the other status.

OFF:

Journal printed out only on request

ON: Journal printed out automatically, every 40 documents

Confirm with YES.

Advanced settings

TOSHIBA TF 471

Advanced settings

Operator call

During the fax transmission, the fax partners can signal that they wish to conduct a call following the fax transmission (without releasing the connection). The operator call facility is used for this purpose. It does not matter whether the operator call is initiated by the receiver or by the transmitter. The operator call facility must be initiated during the transmission.

Notes:Notes:

Notes:

Notes:Notes:

•At the end of the fax transmission, ringing signal is generated for approx. 15 seconds on the equipment of your fax partner.

•If your operator call is accepted, your own fax machine also generates ringing signal. If this response does not take place, your operator call has been rejected.

•If the operator call is rejected, your fax machine returns to the normal standby mode after approx. 15 seconds.

•If the operator call signal is generated, press the speakerphone key, or lift the handset of the external telephone in order to speak with your fax partner.

STD

TX REPORT

CALL

CALL REQUEST

SP-PHONE

Transmission running

Press the CALL key

(press the key again to cancel the operator call)

Operator call reserved

Signal is generated

Press the SP-PHONE key

-orlift the handset of the external telephone.

Conduct telephone call

End telephone call

PC connection

You can also use your fax machine for printing and scanning under Windows

(95 / 98 / NT). Please contact your dealer.

1.Switch off the PC and the TF 471.

2.Connect the 25-pin sub-D connector to the corresponding socket on the fax machine, and secure the connection with the connector screws.

Pin assignment of serial cable

Sub-D 9 pin socket (female)

Sub-D 25 pin socket (male)

3.Connect the cable to the serial interface of your PC.

PC-Fax Connect the TF 471 before the installation.

TOSHIBATF 471

Advanced settings

Possible problems

Error messages in the Display

Problem

LOAD DOCUMENT NUMBER NOT LISTED

OPERATION ERROR DOCUMENT JAM

PAPER EMPTY

PAPER JAM

MEMORY ERASED

MEMORY FULL

Your fax machine reports an operating error or fails to perform the required function. Before you make an unnecessary call on your service technician, take your time and see if you can help yourself. This checklist will help

possible causes ...

Document not loaded. There is no telephone number stored on this

abbreviated number/one-touch key. You are trying to enter incorrect data. Documents have jammed in the document feeder.

The recording paper has run out.

The recording paper has jammed.

T elephone numbers stored and initial settings have been erased.

The memory has become full. Any documents being stored are automatically ejected.

you recognise and eliminate errors.

Press STOP to clear error messages.

... and solutions

Feed in document. Enter the abbreviated number/one-touch

number. Enter correct data. Press STOP. Eliminate the error

(see page 67). Load a new roll of recording paper (see

page 6).

Remove the jammed paper referring to the instructions on page 67.

Press START . This resets initial data stored by the back-up battery.

You can reduce memory storage requirements:

- reduce the resolution

- avoid using the Grey mode

- print out any fax messages received wich are still in the memory

- reduce the number of pages you send at one time

COMMUNICATION ERROR

INK FILM EMPTY TPH OVERHEAT

LINE BUSY

POWER FAILURE

COVER OPEN

Error codes

List of error codes on jounal/ Transmission report

10 = Paper empty 11 = Recording paper jam 12 = Document jam 13 = Cover open 16 = Ink film empty 20 = Power failure

Connection to your partner’s fax machine as impossible or the connection was poor.

The printer system stops. When the thermal print head (TPH) overheats,

your machine is temporarily switched off.

The required number was busy during all dialling attempts, or the fax partner was not available.

Your machine reports a power failure.

The cover is open.

25 = TPH overheated 30 = STOP was pressed 31 = Operator call requested 33 = Polling error 50 = Error in automatic redialling* 53 = Security code error 80 - 86 = Problem with telephone line or receiver’s fax machine

Retransmit the document. If the error occurs frequently when sending to this partner, contact your service centre.

Insert new ink film. Wait a few minutes until the print head has

cooled down and your machine is on the standby mode again.

Press STOP and send the documents later. See also automatic redialling on page 29.

Press STOP. Your machine should be ready to transmit and receive again.

Close the cover and press START.

*) Operating your fax machine at an

extension

When operating your fax machine at an extension, you must always

enter “❊”, before you dial, whether you use the dial key-pad or store telephone numbers.

Possible problems

TOSHIBA TF 471

Possible problems

Transmission problems

Problem

Your document is not automatically pulled into the feeder.

The text ”transmission” is not displayed when you press the START key.

The document is damaged during sending or copying.

Your fax machine reports an operating error or fails to perform the required function. Before you make an unnecessary call on your service

possible causes ...

Your machine displays an error.

The display is blank.

Document size or thickness of paper are not acceptable.

The operator control panel is not firmly locked.

You replaced the receiver before pressing START.

Document format or paper thickness not as specified.

The document guides are not properly adjusted to the paper size.

technician, take your time and see if you can help yourself. This checklist will help you recognise and eliminate errors.

... and solutions

If the display gives an error message, clear the fault and delete the display with STOP.

Check there is power on the machine. The machine must be switched on (see

page 4).

Use acceptable documents only (see page

22).

Close the cover. It should be firmly locked in place on both sides.

Try again. Replace the receiver only when you have pressed START.

Use acceptable documents only (see page

22).

Adjust the document guides accordingly.

Your fax machine performed transmission correctly but the message was not received by the receiver.

The receiver received a blank sheet instead of the document sent.

The receiver reports: The document transmitted is difficult to read.

Abbreviated or one-touch dialling do not work.

No dial tone is heard when handset is offhook.

The other machine is out of paper.

You loaded your document in the machine with the image face-up.

Your machine’s document reader is dirty or damaged.

RESOLUTION and CONTRAST are not set correctly.

The telephone connection is poor. Abbreviated or one-touch dialling number is not

correctly stored. The telephone is not correctly connected.

The fax machine is not correctly connected.

Ask the receiver to put paper in his machine.

Send your document again: the image must be face-down on your document feeder.

Make a copy of your document on your fax machine (see page 20). If your copy is also difficult to read, clean the document reader.

Make a copy on your fax machine (see

page 20) and adjust the settings to your

document. You can also improve document quality: By making the print on the photocopy darker, enlarging or reducing. (see page 29). Then send again.

Redial. You may get a better conncection. Check and correct stored numbers (see

page 37/38).

Check that your telephone is connected correctly to the socket (see page 5).

Plug the connecting cable of your fax machine into the socket (see page 5).

Your call does not arrive although you have dialled the correct number.

TOSHIBATF 471

Your fax machine has been set to the wrong dialling mode.

If you are connected to a PABX: You have set the wrong line type.

Your fax machine is not connected to the PSTN.

Switch to the correct dialling procedure: DTMF or pulse-dialling (see page 9).

Set the line types to EXTENSION (see page

10).

Plug the connecting cable of your fax machine into the socket (see page 5).

Possible problems

Receiving problems

Problem

You press START to receive an document. But you receive nothing.

Your recording paper is not fed out.

The dcoument received is difficult to read.

Your fax machine reports an operating error or fails to perform the required function. Before you make an unnecessary call on your service

possible causes ...

Your have an error displayed.

The fax machine is not correctly connected. The display is blank.

There is still a document in the feeder. Your fax machine is set in manual receiving mode

and you replaced the handset before pressing START.

The operator control panel is not closed.

The recording paper in your machine is jammed.

Document quality is poor.

technician, take your time and see if you can help yourself. This checklist will help you recognise and eliminate errors.

... and solutions

If the display shows an error message, eliminate the fault and delete the display with STOP.

Check the wiring. See page 5. Check there is power to the machine. The

machine must be switched on (see page

4).

Press STOP and remove the document. When receiving the next fax, be sure to

replace the handset only after you have pressed START.

Close the cover. Both sides of the cover must be firmly locked in place.

Remove the jammed paper (see page 67).

Ask t he sender to reset the resolution and contrast or improve the quality of the document e.g. by making the print on the photocopy darker, enlarging or reducing. Then have it send again.

You receive a completely blank document.

The document received is partially printed.

You can send fax messages without any problem, although you cannot receive any.

The telephone connection is poor.

The sender made a mistake when loading the document.

The operator control panel of your fax machine is not closed properly on both sides.

Receiving protection is activated.

Ask the sender to transmitt the document again (see Page 6).

Check whether the sender loaded in the correct manner.

Close the cover. Both sides of the cover must be firmly locked in place.

Switch off receiving protection (see page

17).

Possible problems

TOSHIBA TF 471

Possible problems

Document jam

How to clear a document jam

Press the rlease button to open the control panel cover.

Keep the power ON.

The jammed document

can be carefully removed.

Do not try to send the jammed document again. Use a carrier sheet or make a photocoopy and transmitt this

instead.

Close the control panel

Take care that the cover locks firmly into place. Now by pressing STOP delete the error message.

Pull out the paper tray. Remove any paper in the tray.

Paper jam

How to clear a recording paper jam

After opening

Keep the power ON.

Unlock the printer unit

Lift out the film holder.

Remove any jammed paper

Do not damage the print head

Replace the film holder and close the print unit.

When closing the machine,

ensure that all covers firmly lock into place.

TOSHIBATF 471

Possible problems

Remote maintenance (COMLINE)

Your fax machine permits remote diagnosis. This means that the internal settings can be read and changed via a telephone line. In order to ensure that data protection is assured, COMLINE is possible only after you enable your machine for this facility.

15.03 FAX 00

6 x

TEST ?

YES

OPE. PANE L TE S T ?

2 x

REMOTE ?

YES

ON ?

YES

standby mode

Start the menu. Press ..

...until this menu item appears.

Confirm with YES.

Start the menu. Press ...

Confirm with YES.

After remote service is completed, reset your fax machine to the initial mode:

15.03 FAX 00

6 x

TEST ?

YES

OPE. PANEL TEST ?

2 x

REMOTE ?

YES

ON ?

OFF ?

standby mode

Start the menu. Press ..

Confirm with YES.

Press No...

Confirm with YES.

Reject

Possible problems

YES

Confirm with YES.

TOSHIBA TF 471

Possible problems

Connection to PABXs

You should consider the following points if your fax machine is connected to a PABX.

•Is the extension authorised to dial an outside line?

•Does the extension have DDI authorisation?

•Has the facility for obtaining an outside line been correctly programmed (code, earth, flash)?

•Is an outside line obtained with the ✽ key?

• Has the correct dialling procedure been set (DTMF, pulse dialling)?

Where appropriate, discuss these questions with the customer service of your PABX.

Reset

If you cannot remedy a problem with the proposed measures (see page 64 et seq.), you can carry out a RESET. All parameters are then reset to their factory settings.

The stored numbers are deleted!

notnot

not

notnot

START

STOP

15.03 FAX 00

Switch off your fax machine. Keep START and STOP pressed down while switching your machine back on.

As soon as a message is displayed, release. After reset, repeat the installation

procedure (see page 8).

TOSHIBATF 471

Possible problems

UK Connection information

This TOSHIBA Facsimile Transceiver is intended for connection to public telecommunication services as follows:

By using the cable described as TEL LINE CABLE in the packaging list of the instruction manual. This cable plugs into the socket on the left hand side of the TF 471 which is marked LINE and the other end into the standard PSTN analogue socket found in the UK.

We declare, that TOSHIBA is using mark in compliance with EN 50 082-1, EN 55 022/B and EN 60 950

This terminal equipment complies with the following requirements: Group 3 fax modem Automatic call initiation Storage of telephone numbers for retrieval by a predetermined code Automatic dialling Automatic repeat attempts Call progress monitor Series connection facility LD or MF dialling Operation with or without dial tone being present.

Any other usage will invalidate the approval of the apparatus if as a result, it then ceases to conform to the standards against which approval was granted.

EPA ENERGY STAR

Addendum to the TF471 Operator’s Manual The United States Environmental Protection Agency (EPA) has introduced a voluntary program, the ENERGY STAR

Program, to encourage the widespread and voluntary use of energy-efficient technologies that enhance the workplace, improve product performance, prevent pollution, and reduce your energy costs. As an ENERGY ST AR Partner, to Toshiba Europa (I.G.) GmbH has determinded that this facsimile model meets the ENERG Y STAR guidelines for energy efficiency. ENERG Y ST AR guidelines require that all ENERG Y STAR facsimiles maintain very low power consumption during idle state or have a „Power Saver“ feature that will automatically stand-down to an idle state after a period of inactivity.

For more information on the ENERGY ST AR P rogram, please contact: ENERGY ST AR P rinters/F ax Machines

US EP A (62021) Washington, DC 20460

ENERGY ST AR is an U.S. registered mark.

TOSHIBA TF 471UK Connection information

Index

Access code ............................................. 49

Alphabet dialling memory ......................... 37

Alphabet dialling ....................................... 24

Announcement text .................................. 43

Automatic fax messages........................... 23

Broadcast report ....................................... 54

Broadcast.................................................. 32

Call delay ............................................ 21, 53

Carrier sheets ........................................... 22

Change recording time ............................. 50

Code ......................................................... 10

COMLINE .................................................. 68

Connection to mains................................... 5

Contrast .................................................... 36

Copy ......................................................... 20

Date.......................................................... 12

Deactivate telephone answering device.... 44

Delayed..................................................... 30

Delete job ................................................. 60

Dialling method........................................... 9

Digital PABX.............................................. 10

Document jam .......................................... 67

Document................................................. 22

DTMF dialling ............................................ 42

DTMF dialling .............................................. 9

Earth key................................................... 10

ECM.......................................................... 35

Enlarge ..................................................... 20

Error codes ............................................... 64

Error correction......................................... 35

Error messages ......................................... 64

Excess length............................................ 19

Extension .................................................. 10

Fast forward.............................................. 45

FAX/T AD .................................................... 16

Flash key ................................................... 10

Function list............................................... 57

Group dialling............................................ 32

ID................................................................ 9

Insert print film............................................ 7

Insert recording paper................................. 6

Job ........................................................... 58

Journal ............................................... 55, 62

Language .................................................. 13

Last number redial .................................... 29

Local copy ................................................ 20

Long dialling.............................................. 26

Main line................................................... 10

Memo ....................................................... 47

Memory reception..................................... 20

Memory ........................................ 20, 31, 33

Message display........................................ 52

Messages.................................................. 44

Mute ......................................................... 41

Name ......................................................... 8

Number list ............................................... 56

Number of calls ........................................ 21

Obtaining a public line .............................. 10

Operator call ............................................. 63

PABX ................................................... 10, 69

Paper jam ................................................. 67

Paper size ................................................. 22

Password .................................................. 33

PC connection .......................................... 63

Play back, messages................................. 45

Polling protection ...................................... 33

Polling ....................................................... 18

Pulse dialling ............................................... 9

Receive protection.................................... 17

Receiving mode ........................................ 14

Receiving problems................................... 66

Reception reduction ................................. 19

Recording ................................................. 48

Reduce ..................................................... 20

Remote maintenance ............................... 68

Remote polling transmitter ....................... 42

Remote polling.......................................... 49

Remote reception ..................................... 15

Reservation list.......................................... 58

Reserve polling.......................................... 33

Reset ........................................................ 69

Resolution................................................. 29

Rewind ..................................................... 45

Rewind/fast forward ................................. 45

Ring .......................................................... 21

Screening volume ..................................... 60

Screening ................................................. 51

Set TX report ............................................ 61

Speakerphone........................................... 41

Speed dialling keys ................................... 39

Speed dialling ........................................... 25

Standby mode .......................................... 14

Stop reception .......................................... 20

Stop transmission ..................................... 36

T AD........................................................... 42

TEL/FAX..................................................... 16

T elephone Answering Device (TAD) ..... 16, 42

Telephone directory................................... 28

Telephone, connection of external .............. 5

Time ......................................................... 12

TOSHIBA code .......................................... 33

Transmission problems.............................. 65

TX header line........................................... 59

TX header position .................................... 59

TX protection ............................................ 34

TX report................................................... 54

Unpacking................................................... 4

Volume ..................................................... 60

IndexTOSHIBATF 471

Toshiba TF471 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Welcome to your fax machine

Contents

Preparation

Unpacking

The correct location

Connection to the mains

Connection of a telephone

Insert recording paper

Insert print film

Installation

Enter terminal ID

Setting dialling method

Connection to PABX, obtaining a public line

Set date and time

Set language

Reception of documents

Set standby mode

Set receiving mode:

Automatic reception (FAX)

Manual reception (TEL)

Remote reception

Combined mode (TEL/ FAX):

Call answering mode (FAX/TAD):

Junk mail

Polling

Reception reduction

Local copy

Stop reception

Memory reception

Set call delay

Transmit documents

Document format

Automatic fax messages

Transmission with alphabet dialling

Long dialling

Transmission with telephone (manual transmission)

Transmission with directory function

Set resolution

Last number redial

Delayed transmission

Single multi-address transmission

Reserve polling

Protected transmission

Switch off error correction

Adjust basic contrast

Stop transmission

Store numbers

Alphabet dial memory

One-touch dial keys

Telephony without a telephone

The speakerphone facility

Muting

T elephone Answering Device (TAD)

Overview

Recording, Playing and Deleting The Out-Going Message

Activate/deactivate the Telephone Answering Device

Record, played back, clear messages

Record, play back, delete memo

Recording calls

Remote polling

Change recording time

Screen call during TAD mode

Activate/deactivate message display

Set call delay

Report prints

Activate report printing

The transmission report

The multitransmission report

Transmission and reception journal

The number list

The function list

The reservation list

Advanced settings

Set transmission header position

Change screening volume

Cancellation of jobs