Toshiba TF 461 User Manual
1
Welcome to your fax machine
A Document guides
B Document tray
C Document tray cover
D Access door for PC
E Access door for memory
F Top Cover
G Manual feed
1 LCD Display
Displays indications about the
operating modes of your fax
machine. Your control monitor for
all function settings.
2 Alarm-LED
Flashes when a machine error
occurs.
3 Busy LED
Flashes or lights up when the fax
machine connects to the line or is
just transmitting or receiving
4 Job Status
Queries the status of the entered
jobs.
5 Function
Initiates all machine settings.
H Paper load lever
I Right envelope guide
J Right paper release lever
K Right paper guide
L Paper support
MAutomatic sheet feed
N Left paper guide
10 Printer reset
Ejects the sheet drawn into the machine,
and cancels the print job.
11 Change cartridge
Press to change the ink cartridge. The
printhead moves to the change position.
When the cartridge has been replaced,
press to return to the ready position.
12 Group
Press the key to use the group facilty.
This enters a space during programming.
13 One Touch Dialing keys
Sends documents at the push of a
button.
14 Copy
Makes a copy of your original.
O Left paper guide release lever
P Left envelope guide
Q Left paper guide
R Document exit tray
S Recording paper exit tray
T Operation panel
U Ink cartidge storage unit
19 Handset
Used for on-hook dialling.
20 ”*” and”#” Key
Used to move the cursor to the left
or right.
21 Dial Keypad
Used for entering telephone
numbers.
22 R Key
Key for obtaining public line in
PABXs. Pages backwards in the
menu.
23 ABB. DIAL /ALPHABET
Press this key in order to select a
stored alphabet dial number or a
name.
6 Job cancel
Deletes jobs in the memory or
deletes the last entry during
programming.
7 Draft quality/letter quality LED
Switches between draft quality
and letter quality when documents
are printed from the PC.
8 PC printing LED
Lights up when data are received
from the PC or when a fax
document is printed out.
9 Feed
Ejects the paper drawn into the
machine when a document is
printed from the PC. Draws sheets
into the single sheet feeder.
GB
Welcome to your fax machine
2
15 Option
When document hsa been inserted into
machine, press to select special settings
for document transmission.
16 Start
Indicates the sending and receiving
options, confirms entries.
17 Stop
Clears error messages and terminates
input.
18 Redial/pause
Activates the last number dialled, inserts
a dialling pause and pages forwards in
the menu.
24 AUTO RCV KEY
Switches between automatic and
manual reception.
25 Resolution Key
Changes the scan resolution of the
loaded originals.
TF 461TOSHIBA
Contents
Preparation
Unpacking................................................... 4
Connection to the mains............................. 4
How to insert the recording paper: ............. 5
To install the accessories: ........................... 5
Insert the inkcartridge ................................. 6
Installation
Set language .............................................. 8
Enter terminal ID......................................... 9
Enter the user name ................................. 10
Connection to PABX,
obtaining a public line............................... 12
Connection to PABX, further settings ........ 14
Set date and time..................................... 15
Reception of documents
Set standby mode..................................... 16
Automatic reception ................................. 16
Manual reception...................................... 16
Manual reception (continued)................... 17
TEL/FAX mode:.......................................... 18
FAX/T AD mode:......................................... 18
Switching between reception modes........ 19
FAX/T AD mode: (continued) ...................... 19
Reception reduction ................................. 20
Local copy ................................................ 20
Set call counter ........................................ 21
Memory reception..................................... 21
Transmit documents
Document format ..................................... 22
Stack mode .............................................. 23
Direct transmission ................................... 24
Automatic fax messages...........................25
Transmission with alphabet dialling........... 26
Transmission with one-touch dialling......... 26
Transmission with telephone (manual
transmission)............................................. 27
Transmission with directory function......... 28
Monitoring ................................................ 29
Set resolution ........................................... 30
Redial ....................................................... 30
Delayed transmission ................................ 31
Single multi-address transmission ............. 32
Stored broadcast ...................................... 33
Polling ....................................................... 34
Reserve polling.......................................... 35
Reduce transmission speed ...................... 36
Stop transmission ..................................... 37
Store numbers
Alphabet dial memory............................... 38
One-touch dial keys................................... 40
Group keys ................................................ 40
Report prints
Activate printing report ............................. 43
Transmission report................................... 43
Transmission and reception journal........... 44
The multitransmission report..................... 45
Number list ............................................... 45
Group list .................................................. 45
Jobs in progress........................................ 45
The function list ........................................ 46
Advanced settings
Functions .................................................. 47
Connection to PABX .................................. 51
Receive footer on/off ................................ 51
Change speaker volume............................ 52
Adjust ringing tone/key beeps ................... 53
Set transmission report output.................. 54
Possible problems
Error codes in journal ................................ 55
Error messages in the Display ................... 56
Transmission problems.............................. 57
Remove paper jam in the
document feed area ................................. 59
Remove paper jam before document tray 59
Document jam .......................................... 59
Your TF 461 as a printer
System requirements ................................ 60
Connecting the fax machine
to the computer........................................ 60
Changing the ink cartridge........................ 61
Loading the paper ..................................... 61
Paper formats ........................................... 61
The automatic sheet feed......................... 62
The automatic envelope feed ................... 62
The manual single sheet guide ................. 63
Installing the printer driver sofware ........... 63
Printer setup (colour printer) ..................... 69
Paper ........................................................ 70
Media / quality .......................................... 70
Document type ......................................... 71
Ink / resolution .......................................... 71
Image settings .......................................... 72
Halftones .................................................. 72
Printer setup (monochrome) ..................... 73
The printer statusdisplay ........................... 75
The spool manager ................................... 76
The Toolkit ................................................ 78
Setting the standard printer ...................... 81
Configuration of the printer....................... 82
Draft/ LQ printing ...................................... 82
Paper orientation ...................................... 82
Configuration of the printer
Adjust alignment....................................... 83
Cleaning the printhead.............................. 84
Test printout.............................................. 84
Hex dump mode ....................................... 85
Handling faxes on your PC
System requirements ................................ 86
Features .................................................... 86
Connection to the PC................................ 87
Scanning documents into the PC ............. 88
Sending fax messages from the PC .......... 88
Sending faxes to the PC ........................... 89
UK Connection information
UK Connection information....................... 90
TF 461
TOSHIBA
Index
Index ......................................................... 91
Contents
GB
3
Preparation
Unpacking
When unpacking your machine, please check that all parts shown
here are present and in perfect condition.
1. Fax machine
2. User manual
3. Powercable
4. Telephone cable
(not supplied in
all Countries)
5. Ink cartridge
The correct location
for your fax machine is:
• near a 230 V AC socket*,
• near a telephone connection, ideally with a single line reserved
for your fax machine.
* No other equipment with high power consumption (such as a
photocopier) or equipment which generates electrical noise
(such as a radio, computer, radio transmitting and receiving
equipment) should be connected to this mains supply.
AC power
You will find the mains connection on the back of the machine.
Please protect your machine from:
vibration
6. Paper support
7. Discs
8. Exit document tray
Connection to the mains
direct sunlight
dust
humidity
heat
Ensure contact and operating voltage.
Telephone connection
Connect your fax machine (LINE jack) to the telephone socket, as
shown on the right.
GB
4
Preparation
TF 461TOSHIBA
Preparation
How to insert the recording paper:
Adjust the left paper guide as illustrated in the
diagram. To adjust the guide, press the left
paper release lever.
Insert a stack of A4 paper.
Prepare the recording paper by flexing and
fanning out the stack to separate the sheets.
Press back the paper release lever.
Do not insert any paper before pushing
back the release lever.
Insert the paper. Do not push it underneath the
feed rollers.
The paper cassette holds a maximum
150 sheets (80 g/sm). Do not use the
right paper guide.
Pull the paper release lever to the
front.
To install the accessories:
Do not use damp, wrinkled on torn
paper.
Adjust the recording paper guide to
suit the paper format used
If required, press the document
support into the retaining holes
Remove the recording paper tray.
Insert the paper support as illustrated
TF 461
TOSHIBA
Switch on the machine
Preparation
GB
5
Preparation
Insert the ink
cartridge
In order to prevent transport
damage, the high-quality
process unit of your new fax
machine is delivered in special packaging
to provide additional protection. Please
follow the enclosed instructions. This is
how to install the unit:
Please remove the ink cartridge
if you transport or ship the
machine.
Lift up the operating panel
Lift up the upper machine cover
You can now look into your machine
Press
CHANGE CARTRIDGE
CHECK CARTRIDG M100%
Replace the ink cartridge only when
the print unit has moved to the left
into the change position. You will
damage the machine if you change the ink
cartridge in any other position!
If the print unit is not in this position,
press the following again:
CHANGE CARTRIDGE
Open the packaging. Remove the
protective strip
Do not open before you intend to use
the cartridge!
GB
6
Preparation
Hold the cartridge only on the blue
(black-and-white cartridge),
red (colour cartridge) or
black positions !
TF 461TOSHIBA
Preparation
Insert the new cartridge
You must be able to see the gold
contact strip!
Click the cartridge into position. Do not worry,
you will hear a loud “click” when the cartridge
is pressed into position.
CHANGE CARTRIDGE
NEW
Go to A
A
B
NEW CARTRIDGE ?
NEW
START
CLEAR INK COUNTER
USED
Press ...
Is the cartridge new or was it used ?
USED
Go to B
Confirm the new cartridge
The print counter is set to zero
TF 461
TOSHIBA
STOP
15-03 19:56 M 100%
Buy a spare cartridge or a colour cartridge
directly from your dealer. You can store both
cartridges in the special cartridge compartment,
even if the cartridge has already been opened.
The print unit returns to the starting
position
Preparation
7
GB
Installation
Set language
Your fax machine is set to English. Please
carry out the following menu steps if you
wish to use another language for the
menu and the list prints.
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FUNCTION
PROGRAM SETUP DATA
2 x
START
PARAMET ER N UMBER =
START
LANGUAGE ENGLISH
REDIAL
Standby mode
Start the menu
Confirm with START (2x)
Make your selection
Enter function number
Confirm with START
Set language
Page through the menu...
PAUS E
LANGUAGE ENGLISH
START
STOP
...until you reach this menu item
Confirm with START
Press STOP, return to standby
mode
GB
8
Installation
TF 461TOSHIBA
Installation
Enter terminal ID
The terminal ID which is part of the
transmissing header contains the number
under which your fax machine can be
reached. The number should be entered
in the international format:
Example:
+44-1932 - 12345678
Fax number
Space
(to improve legibilitly)
Area code (without initial
0)
Country code (here:
Germany)
Plus symbol (for the
international form)
T o enter the characters:
Character Key to be pressed
+ Public line key /
Hyphen Alphabet dialling/ALPHA key
Enter the actual figures via the dial keypad
(as usual).
15-03 19:56 M 100%
FUNCTION
PROGRAM SETUP DATA
START
REDIAL
5 x
PAUS E
LOCAL ID NUMBER
START
Standby mode
Start the menu
Confirm with START
Page through the menu...
...until you reach this menu item.
Confirm with START
ID:
Make your selection
Enter the terminal ID
(see Infotext)
If you have entered a wrong number, you
can delete this number by means of the
CANCEL key.
In Germany, the terminal ID must
be entered!
*) If there is a pause of more than one
minute between each entry, the fax
machine automatically switches over to
the standby mode. In this case, the
contents which are entered are NOT
stored.
+44 1932 12345678
START
STOP
Terminal ID is complete
Confirm with START*)
Press STOP, return to standby
mode
TF 461
TOSHIBA
Installation
GB
9
Installation
Enter the user name
The transmission header not only contains
the terminal ID but also the user name.
This can contain up to 20 characters.
Each digit features several characters
which can be activated by repeatedly
pressing the corresponding key. If you
have found a character of your choice,
press the „#“ key to got to the next
position. Use the „*“ key to got back one
letter and make any corrections. Use the
„0“ key to select special characters.
If you enter too many characters, press
the CANCEL key to delete the unwanted
characters.
When the name is complete, press the
START key.
Example: TOSHIBA
15-03 19:56 M 100%
FUNCTION
PROGRAM SETUP DATA
START
REDIAL
6 x
PAUS E
LOCAL NAME
START
NAME:
Standby mode
Start the menu
Confirm with START
Page through the menu...
...until this menu item appears
Confirm with START
Make your selection
Enter the name
Example: TOSHIBA
1 x 8 = T # 3 x 4 = I #
3 x 6 = O # 2 x 2 = B #
4 x 7 = S # 1 x 2 = A
2 x 4 = H #
NAME: TOSHIBA
START
STOP
Name is complete
Confirm with START
Press STOP, return to standby
mode
GB
10
Installation
TF 461TOSHIBA
Installation
Setting dialling method
There are two dialling methods. The
pulse-dialling method is normally used in
the public switched telephone network. If
your fax machine is connected to a PABX,
the DTMF dialling method may also be
used. As the public network is
modernised, this dialling method may also
be used in the public network. If you are
in any doubt, first try the pulse-dialling
method (basic setting). If the dialling
procedure fails, try DTMP dialling. How
ever DTMF is the most efficient.
15-03 19:56 M 100%
FUNCTION
PROGRAM SETUP DATA
2 x
START
PARAMETER NUMBER =
START
DIAL METHOD TONE
REDIAL
Standby mode
Start the menu
Confirm with START (2x)
Make your selection
Enter function number
Confirm with START
Set dial method
Page through the menu...
PAUS E
DIAL METHOD 10PPS
START
STOP
...until you reach the desired menu item
Confirm with START
Press STOP, return to standby
mode
TF 461
TOSHIBA
Installation
11
GB
Installation
Connection to PABX, obtaining a public line
The TF 461 can be connected not only to
the public switched telephone network
(public line) but also to a PABX. In this
case, additional parameters have to be
entered.
With PABXs, the public line is obtained in
various ways:
• Number Dial one digit (or several
digits) in order to obtain
the public line
•Earth key Earth potential is
connected to the voice
wire(s) in order to obtain
the public line
• Flash key With this method of
obtaining the public line,
the connection circuit is
interrupted briefly.
With this method of obtaining the public
line, the connection circuit is interrupted
briefly.
When the method of obtaining a
public line has been entered,
you must always press the key
”R” before the actual number when you
dial your fax partner. This is also
applicable for saving the fax numbers
(see page 38).
15-03 19:56 M 100%
FUNCTION
PROGRAM SETUP DATA
2 x
START
PARAMET ER N UMBER =
START
ACCESS OFF
REDIAL
PAUS E
REGISTER RECALL
Standby mode
Start the menu
Confirm with START (2x)
Make your selection
Enter function number
Confirm with START
Set public line
Page through the menu...
Flash function
Earth key function
Code
...until you reach the desired menu item
Confirm with START
If you have problems if your
machine is connected to an
extension, please read the
“Comments concerning connection to
PABXs” under “Further settings” (page 61)
START
Press STOP, return to standby
mode
STOP
GB
12
Installation
TF 461TOSHIBA
Installation
Only with CODE setting
FUNCTION
PROGRAM SETUP DATA
2 x
START
PARAMETER NUMBER =
START
ACCESS CODE =
Start the menu
Confirm with START (2x)
Make your selection
Enter function number
Confirm with START
Make your selection CODE
Enter the code(s)
(Example: 0)
ACCESS CODE = 0
START
STOP
...until you reach the desired menu item
Confirm with START
Press STOP, return to standby
mode
TF 461
TOSHIBA
Installation
13
GB
Installation
Connection to PABX, further settings
If you wish to connect your fax machine
to a PABX, further settings are necessary .
The following menu procedure sets
default values for connecting a fax
machine to PABXs. If the machine does
not operate perfectly, please refer to
page 61 for explanations concerning
connection to PABXs.
FUNCTION
PROGRAM SETUP DATA
2 x
START
PARAMET ER N UMBER =
START
LINE = PUBLIC LINE
REDIAL
Start the menu
Confirm with START (2x)
Make your selection
Enter function number
Confirm with START
Current setting
Page through the menu...
PAUS E
LINE = PBX
START
START
PAUSE WAIT TONE
REDIAL
PAUS E
PAUSE WAIT 3.0SEC
...until you reach the desired menu item
Confirm with START
Enter function number
Confirm with START
Page through the menu...
...until you reach the desired menu item
GB
14
Installation
Confirm with START
START
Press STOP, return to standby
mode
STOP
TF 461TOSHIBA
Installation
Set date and time
Enter the current date and time at this
point so that all details relating to date
and time is correct. The internal clock of
your fax machine then runs automatically
- even in the event of a power failure.
15-03 19:56 M 100%
FUNCTION
PROGRAM SETUP DATA
START
REDIAL
4 x
PAUS E
DATE & TIME
START
DD-MM- YY HH:MM
Standby mode
Start the menu
Confirm with START
Page through the menu...
...until this menu item appears
Confirm with START
Make your selection date & time
Enter date and time
Example: March 15th, 19.56 hours
15.03. 95 19:56
START
15-03 19:56 M 100%
Input sequence: year, month,
day, hour, minute
Confirm with START
Standby mode
TF 461
TOSHIBA
Installation
15
GB
Reception of documents
Set standby mode
If your fax machine is connected to the
PSTN or the PABX, there are four different
ways of receiving documents.
Automatic reception
Manual reception
Refer to the parameter setting, other wise
malfunktion will appear.
• Parameter-No. 38
Please read page 48, 49.
If the line is reserved exclusively for fax
operation.
LED “reception” is lit
If the line is used primarily for telephone traffic
LED “reception” off
RCV MODE = TEL
The fax machine switches over to
reception as soon as the line rings (see
page 21).
The fax machine is always
activated, even if the call is
initiated by a voice partner.
The call must be accepted manually; the
fax machine is not activated when the
line rings. If you wish to transmit a
document, you must press the START ke y
of the fax machine.
Ensure that any fax calls can
indeed be accepted; it is always
necessary to press the START
key.
GB
Reception of documents
16
TF 461TOSHIBA
Reception of documents
Manual reception (continued)
If you have connected a cordless
telephone to your fax line as described on
page 4, you may collect a call which was
destined for your fax machine. This is
indicated in the form of periodic beeps.
You can then use a two-digit key code
(user-definable) to activate the fax
machine, by remote control. You can
activate or deactivate this facility:
15-03 19:56 M 100%
FUNCTION
PROGRAM SETUP DATA
2 x
START
PARAMETER NUMBER =
START
RMT ACTIVATION OFF
REDIAL
Standby mode
Start the menu
Confirm with START (2x)
Make your selection
Enter function number
Confirm with START
Set remote reception
Page through the menu...
PAUS E
RMT ACTIVATION ON
START
PARAMETER NUMBER =
START
ACTIVATION CODE =**
...until you reach the desired menu item
Confirm with START
Make your selection
Enter function number
Confirm with START
Preset key code
Enter the 2-digit key code
(Delete the preset code with the CANCEL
key)
Confirm with START
TF 461
TOSHIBA
START
STOP
Press STOP, return to standby
mode
Reception of documents
17
GB
Reception of documents
TEL/FAX mode:
For TEL/FAX setting:
• Function no. 38,
activate the TEL/FAX mode
• Function no. 39,
ringing signals: number of ringing
signals before your fax machine
collects the call (1-10)
• Function no. 36,
synthetic ringing signal: number of
ringing signals (synthetic ringing tone)
from the loudspeaker (1-10)
Please read page 48, 49.
If the line is used for telephone and fax traffic. In the event of a call, the fax machine
LED “reception” off
RCV MODE = TEL/FAX
TEL DELAY 01
CALLING TIMES
takes a fully automatic decision
concerning subsequent procedures:
If a caller wishes to conduct a telephone
conversation, the fax machine generates
ringing signal via the loudspeaker so that
this call is indicated as a telephone
conversation. At the same time, the
caller receives an indication that the
desired number is ringing.
Proceed as follows to collect the call:
Lift the handset, and press the STOP key
on your fax machine.
If another fax machine is attempting to
reach your fax machine, your machine
remains silent and automatically receives
the document.
Ensure that somebody who is
able to accept the call is always
present in this mode. As soon
as the ringer sounds, the connection is
made and the caller incurs charges.
FAX/TAD mode:
For FAX/TAD setting:
• Function no. 38,
activate the FAX/T AD mode
• Function no. 44,
FAX/TAD duration: indication of the
time during which the fax machine
detects another fax machine (TAD
timer / 1-99 sec.).
Please read page 48, 49.
If the line is used with a call answering
equipment
LED “reception” off
RCV MODE = FAX/TAD
FAX MONITOR TIME =
This mode enables you to receive
incoming fax messages and also to
answer telephone calls. There are two
situations:
You are present:
Switch off the call answering equipment
and collect the call at any point. If the
caller is a fax machine, your fax machine
will take over the call and print out the
fax message.
You are absent:
Switch on the call answering equipment.
The call answering equipment records all
telephone calls. Your fax machine
automatically receives any incoming fax
messages.
GB
18
Reception of documents
TF 461TOSHIBA
Reception of documents
FAX/TAD mode: (continued)
If you wish to operate your fax machine in
the FAX/TAD mode, you also have to set
the TAD time. This is the period in which
the fax machine reacts to a fax signal.
TAD time = length of recorded message
+ 10 seconds.
15-03 19:56 M 100%
FUNCTION
PROGRAM SETUP DATA
2 x
START
PARAMETER NUMBER =
START
FAX MONITOR TIME =35
Standby mode
Start the menu
Confirm with START (2x)
Make your selection
Enter function number
Confirm with START
Set TAD time
Enter the new time
Switching between reception modes
Press the RECEPTION key
The MANUAL, TEL/FAX and FAX/
TAD modes are all represented
by the MANUAL mode. The
mode which is selected depends on the
setting of the functions: (see page 16-18)
For TEL/FAX setting:
• Function no. 38, reception type =TEL/
FAX: activate the TEL/FAX mode
• Function no. 39, ringing signals:
number of ringing signals before your
fax machine collects the call (1-10)
• Function no. 36, synthetic ringing
signal: number of ringing signals
(synthetic ringing tone) from the
loudspeaker (1-10)
For FAX/T AD setting:
• Function no. 38, reception type =
FAX/T AD: activate the FAX/T AD mode
• Function no. 44, FAX/TAD duration:
indication of the time during which the
fax machine detects another fax
machine (TAD timer / 1-99 sec.).
START
STOP
LED “reception” is lit
AUTO R CV
LED “reception” off
Confirm with START
Press STOP, return to standby
mode
Automatic reception is activated
Switch over the mode
Manual reception is activated
TF 461
TOSHIBA
Reception of documents
19
GB
Reception of documents
Reception reduction
Your fax machine uses A4 paper. For
technical reasons, the entire length of this
page cannot be used. So the fax machine
reduces the length of the incoming
document. This means that the received
image may be slightly compressed.
In general, this effect is not
problematical.
The following ratios are applicable
between the original and the incoming
copy (for A4 incoming document format):
Document
Length (mm)
0 - 300
300 - 313
313 - 320
320 - 334
334 - 347
347 - 400
400 - 403
longer than 403
Local copy
You can use your fax machine to make
one or more copies (up to 99).
Incoming document
reduction (%)
96
92
90
86
83
72
72
96
15-03 19:56 M 100%
DOCUMENT READY
COPY
Comments
Print on one page
,
,
,
,
,
,
Print on two pages
Standby mode
Load original
Remember:
Printed side face down
Document ready
PRESS COPY KEY
*) The copy is reduced to 96% due to
technical considerations.
GB
20
Reception of documents
NUMBER OF COPY = 1
START
COPY
Make your selection
(if only one copy is to be made, please
now press the START key)
Enter number of copies
Confirm with START
Copies are printed *)
The FINE resolution is used for the copy. If
you wish to copy a photograph or a
colour document, please select the
PHOTO resolution (see page 30).
TF 461TOSHIBA
Reception of documents
Set call counter
If your fax machine is set to automatic
reception (FAX, TEL/FAX, see page 19), it
will switch on as soon as it is called.
Under these circumstances, it is thus not
possible for the call to be intercepted by
the telephone.
However, it is possible for your fax
machine to be set in such a way that - in
the event of a telephone call - it is
activated after a specific delay. The call
counter is used for this purpose. You can
use this facility to set the number of
incoming calls (max. 10) before the fax
machine connects to the line.
15-03 19:56 M 100%
FUNCTION
PROGRAM SETUP DATA
2 x
START
PARAMET ER N UMBER =
START
AUTO DELAY 01
R
/
Standby mode
Start the menu
Confirm with START (2x)
Make your selection
Enter function number
Confirm with START
Set number of rings
REDIAL
Page through the menu...
PAUS E
Memory reception
Under certain circumstances, the
machine cannot print out any further
incoming copies:
• If there is no recording paper
• If there is a paper jam
In order to prevent problems with
reception, the remaining pages are
buffered in the memory of your fax
machine. Once the problem has been
solved, the document is printed out
automatically.
Do not switch off the power
supply as otherwise the contents
of the memory will be lost.
AUTO DELAY XX
START
STOP
PAPER ERROR M86%
LED "ERROR" is blinking
STOP
...until you reach the desired value
Confirm with START
Press STOP, return to standby
mode
No paper, memory full
Paper out
Press STOP
TF 461
TOSHIBA
Incoming copy is printed out
Reception of documents
21
GB
Transmit documents
Document format
The following table gives you an idea of
which documents your fax machine can
handle.
Please note:
• Documents longer than 381 mm can
only be loaded manually.
• If you load severeal sheets at one
time, they should all be of the same
size and paper quality.
Single sheet 2 or more sheets
Document size (max) 216 mm (W) x 1000 mm (L) 216 mm (W) x 382 mm (L)
Document size (min) 148 mm (W) x 105 mm (L)
How many sheets stacks up to
can be loaded at 20 sheet A4
one time?
Thickness of paper 0,06 ~ 0,15 mm 0,065 ~ 0,1 mm
Quality of paper Uncoated on both sides
Problem documents ...
May not feed. This applies to
• torn, wrinkled or damp pages
• folded pages or pages with holes
• transparent pages or pages with a smooth,
shiny finish
• textile or metallic douments
There are two ways of avoiding this problem:
...by photocopying or using a carrier
sheet.
Your TOSHIBA dealer can supply you with the
necessary carrier sheets.
How to use carrier sheets:
Place your document face-up on the carrier
sheet under the transparent cover. Carrier
sheets can be used like normal documents
except for one restriction: only one carrier
sheet can be fed at one time.
How to load documents correctly
Remove any paper-clips, staples and similar
objects before transmitting the document. Now
place your documents on the document tray up to 20 at one time - as shown.
Automatic document feeder
Most important: Only the document sheets
placed facedown on the document tray can be
read. If you can still read your text, you’ll be
sending empty pages or the back of pages!
Adjust the document guides to the edges of the
sheets. After 2 seconds, your document will be
automatically pulled in by about 2 cm.
If the machine pulls in more than one
document insert only the first
document. When this document has
been pulled into the machine, place the
remaining documents on top.
GB
22
Transmit documents
TF 461TOSHIBA
Transmit documents
Stack mode
A frequently encountered problem with
fax machines is that the document tray is
blocked while a document is being
transmitted; no other documents can be
transmitted while the fax machine is
transmitting or receiving documents. This
is different with your fax machine: All
documents are read into the memory and
are then transmitted from this memory.
Incoming documents are also read into
the momory before they are printed aout.
The advantage of this method is that the
document tray is virtually always free and
that documents can be transmitted
almost irrespective of the transmission or
receiving status of the fax machine.
Each procedure is known as a job. A job
may consist of one or more documents
which you can transmit to your partners.
A job can also be a multi-address
transmission or a delayed transmission.
Your fax machine is able to manage 10
such jobs. Each of these jobs is placed on
a stack, from where they are processed in
sequence. Your fax machine accepts jobs
even while it is transmitting or receiving
documents; this means that the
document tray is always ready. With every
procedure, the fax machine assigns a
reference number (job number 01-50) to
the job; this number is available via the
job list (see page 45). This number can
also be used for deleting a specific job.
INPUT
JOB NR. 45
JOB NR. 44
JOB NR. 43
JOB NR. 42
JOB NR. 41
JOB NR. 40
JOB NR. 39
JOB NR. 38
MAX. 50 JOBS
JOB NR. 37
JOB NR. 36
JOB NR. 35
AUSGABE
LINE
TRANSMISSION
TF 461
TOSHIBA
Transmit documents
23
GB
Transmit documents
Direct transmission
In the normal transmission mode your fax
machine reads all documents into the
memory before they are transmitted. If
the documents are too large for the
memory or if you have too many
documents, you can also send directly
from the document tray without reading
the documents into the memory.
If you find that the memory is
frequently too small, ask your
dealer for a memory expansion!
15-03 19:56 M 100%
DOCUMENT READY
COMM.OPT.
TRAY SEND
START
DOC. READY TRAY
Load original
Remember:
Printed side face down
Document ready
Activate send options
Confirm with START
Enter fax number
or enter alphabet dialling or one-touch
dialling
TEL: 123456789
START
Confirm with START
Document is transmitted
GB
24
Transmit documents
TF 461TOSHIBA
Transmit documents
Automatic fax messages
To send fax messages in the traditional
manner: Insert document(s), enter the fax
number and the connection is
automatically established.
Your benefit: Your documents will leave
the fax immidiately. (Refer to page 23)
If you decide to use the listening-in
version (see page 29) , you can also
acoustically monitor the call
establishment process. This is useful
whenever you have problems with
establishing a connection. The reason is
frequently a wrong number, or a fax
machine which is not ready to
receive.
With the listening-in alternative,
the document is not read into
the memory; it is retained on the
tray until the receiving fax
mchine has been contacted.
Residual memory depends on
the size ofthe stack!
You can also enter the number first and
then insert the document.
If you have entered the public
line facility, you must always press the key
“R” before the actual number before
dialling your fax partner. This is also
applicable for storing fax numbers (see
page 38).
15-03 19:56 M 100%
DOCUMENT READY
TEL: 123456789
START
DOC.READING M98%
JOB ACCEPTED NO.007
Load original
Remember:
Printed side face down
Document ready
If you have inadvertently taken the wrong
document, press the STOP key before
removing the document from the
document feed.
Enter fax number
The entered fax number is displayed. Use
the JOB CANCEL keys to make any
corrections, or press the STOP key to
delete the complete number. Press the
STOP key again if you wish the machine
to eject the document(s) without being
processed.
Confirm with START
While the document is being read:
current memeory capacity is displayed.
When the document is read into the
machine, the job number is briefly
displayed.
15-03 19:56 M 98%
15-03 19:56 M 100%
Dialling the fax partner
The flashing LINE lamp always
indicates when your fax
machine is transmitting or
receiving a document.
After transmission:
Change to standby display: the job is
deleted from the stack memory (can be
identified by means of the changed
memory display).
TF 461
TOSHIBA
Transmit documents
25
GB
Transmit documents
Transmission with alphabet dialling
Alphabet dialling enables you to enter a
double-digit “address” instead of the
(frequently-long) fax number of your
partner. The real fax number is
permanently stored under this “address”.
The alphabet dialling facility enables you
to save time with frequently used fax
numbers.
Please refer to page 38 for
details of how to save alphabet
dialling numbers.
15-03 19:56 M 100%
DOCUMENT READY
ABB.DIAL
ALPHA.DIAL
ABB:
TOSHIBA
Load original
Remember:
Printed side face down
Document ready
Activate the alphabet dial facility
Make your selection: alphabet dial
number
Enter the (2-digit) alphabet dial
number
The name is displayed
The connection is established (for
procedure, see page 25, Automatic fax
transmission).
Transmission with onetouch dialling
One-touch dialling provides you with a very
easy method of dialling the number of
your partner. Your can assign any fax
numbers to 8 keys. You need to press a
key only once in order to reach your
partner.
Please refer to page 40 for
details of how to store onetouch dialling numbers.
15-03 19:56 M 100%
DOCUMENT READY
TOSHIBA
Load original
Remember:
Printed side face down
Document ready
Press a one-touch dial key
The name is displayed
The connection is established (for
procedure, see page 25, Automatic fax
transmission).
GB
26
Transmit documents
TF 461TOSHIBA
Transmit documents
Transmission with telephone (manual transmission)
The call in this case is established with a
telephone which is additionally connected
to the wall socket. You can thus speak to
the other party before you send the fax
message.
15-03 19:56 M 100%
DOCUMENT READY
START
Load original
Remember:
Printed side face down
Document ready
Dialling with telephone
If you have agreed the transmission with
your fax partner, or if you hear the fax
tone at the other end:
Confirm with START
Transmission commences
(You can replace the handset, as the fax
machine has now assumed control).
TF 461
TOSHIBA
Transmit documents
27
GB
Transmit documents
Transmission with directory function
This type of dialling is similar to searching
in a telephone directory. Enter the initial
letter of your partner to search for the
corresponding fax number in the alphabet
dialling memory. This type of dialling is
particularly useful if you know the name of
a specific partner
15-03 19:56 M 100%
DOCUMENT READY
ABB.DIAL
2 x
ALPHA.DIAL
SELECT NAME
Load original
Remember:
Printed side face down
Document ready
Activate directory function
You can now enter the initial letter of
your fax partner.
(see letter input, page 10) *).
(Example: ,B“)
Key „2“
START
ANDREWS
BOND
BROWN
The first name of the corresponding letter
(here "A") is displayed.
Key „2“
Presse the key "2" to display the next
letter (here "B") which is stored under this
key.
Use the keys „R“ and „REDIAL“ to select
the desired fax partner with identical
starting letters.
Confirm with START
The connection is established (for
procedure, see page 25, Automatic fax
transmission).
GB
28
Transmit documents
NO ENTRY
*) This display appears if no name is
stored under the selected letter.
TF 461TOSHIBA
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