Toshiba TF 461 User Manual

Page 1

Page 2

Welcome to your fax machine

A Document guides B Document tray C Document tray cover D Access door for PC E Access door for memory F Top Cover G Manual feed

1 LCD Display

Displays indications about the operating modes of your fax machine. Your control monitor for all function settings.

2 Alarm-LED

Flashes when a machine error occurs.

3 Busy LED

Flashes or lights up when the fax machine connects to the line or is just transmitting or receiving

4 Job Status

Queries the status of the entered jobs.

5 Function

Initiates all machine settings.

H Paper load lever I Right envelope guide J Right paper release lever K Right paper guide L Paper support MAutomatic sheet feed N Left paper guide

10 Printer reset

Ejects the sheet drawn into the machine, and cancels the print job.

11 Change cartridge

Press to change the ink cartridge. The printhead moves to the change position. When the cartridge has been replaced, press to return to the ready position.

12 Group

Press the key to use the group facilty. This enters a space during programming.

13 One Touch Dialing keys

Sends documents at the push of a button.

14 Copy

Makes a copy of your original.

O Left paper guide release lever P Left envelope guide Q Left paper guide R Document exit tray S Recording paper exit tray T Operation panel U Ink cartidge storage unit

19 Handset

Used for on-hook dialling.

20 ”*” and”#” Key

Used to move the cursor to the left or right.

21 Dial Keypad

Used for entering telephone numbers.

22 R Key

Key for obtaining public line in PABXs. Pages backwards in the menu.

23 ABB. DIAL /ALPHABET

Press this key in order to select a stored alphabet dial number or a name.

6 Job cancel

Deletes jobs in the memory or deletes the last entry during programming.

7 Draft quality/letter quality LED

Switches between draft quality and letter quality when documents are printed from the PC.

8 PC printing LED

Lights up when data are received from the PC or when a fax document is printed out.

9 Feed

Ejects the paper drawn into the machine when a document is printed from the PC. Draws sheets into the single sheet feeder.

Welcome to your fax machine

15 Option

When document hsa been inserted into machine, press to select special settings for document transmission.

16 Start

Indicates the sending and receiving options, confirms entries.

17 Stop

Clears error messages and terminates input.

18 Redial/pause

Activates the last number dialled, inserts a dialling pause and pages forwards in the menu.

24 AUTO RCV KEY

Switches between automatic and manual reception.

25 Resolution Key

Changes the scan resolution of the loaded originals.

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Page 3

Preparation

Unpacking................................................... 4

Connection to the mains............................. 4

How to insert the recording paper: ............. 5

To install the accessories: ........................... 5

Insert the inkcartridge ................................. 6

Installation

Set language .............................................. 8

Enter terminal ID......................................... 9

Enter the user name ................................. 10

Connection to PABX,

obtaining a public line............................... 12

Connection to PABX, further settings ........ 14

Set date and time..................................... 15

Reception of documents

Set standby mode..................................... 16

Automatic reception ................................. 16

Manual reception...................................... 16

Manual reception (continued)................... 17

TEL/FAX mode:.......................................... 18

FAX/T AD mode:......................................... 18

Switching between reception modes........ 19

FAX/T AD mode: (continued) ...................... 19

Reception reduction ................................. 20

Local copy ................................................ 20

Set call counter ........................................ 21

Memory reception..................................... 21

Transmit documents

Document format ..................................... 22

Stack mode .............................................. 23

Direct transmission ................................... 24

Automatic fax messages...........................25

Transmission with alphabet dialling........... 26

Transmission with one-touch dialling......... 26

Transmission with telephone (manual

transmission)............................................. 27

Transmission with directory function......... 28

Monitoring ................................................ 29

Set resolution ........................................... 30

Redial ....................................................... 30

Delayed transmission ................................ 31

Single multi-address transmission ............. 32

Stored broadcast ...................................... 33

Polling ....................................................... 34

Reserve polling.......................................... 35

Reduce transmission speed ...................... 36

Stop transmission ..................................... 37

Store numbers

Alphabet dial memory............................... 38

One-touch dial keys................................... 40

Group keys ................................................ 40

Report prints

Activate printing report ............................. 43

Transmission report................................... 43

Transmission and reception journal........... 44

The multitransmission report..................... 45

Number list ............................................... 45

Group list .................................................. 45

Jobs in progress........................................ 45

The function list ........................................ 46

Advanced settings

Functions .................................................. 47

Connection to PABX .................................. 51

Receive footer on/off ................................ 51

Change speaker volume............................ 52

Adjust ringing tone/key beeps ................... 53

Set transmission report output.................. 54

Possible problems

Error codes in journal ................................ 55

Error messages in the Display ................... 56

Transmission problems.............................. 57

Remove paper jam in the

document feed area ................................. 59

Remove paper jam before document tray 59

Document jam .......................................... 59

Your TF 461 as a printer

System requirements ................................ 60

Connecting the fax machine

to the computer........................................ 60

Changing the ink cartridge........................ 61

Loading the paper ..................................... 61

Paper formats ........................................... 61

The automatic sheet feed......................... 62

The automatic envelope feed ................... 62

The manual single sheet guide ................. 63

Installing the printer driver sofware ........... 63

Printer setup (colour printer) ..................... 69

Paper ........................................................ 70

Media / quality .......................................... 70

Document type ......................................... 71

Ink / resolution .......................................... 71

Image settings .......................................... 72

Halftones .................................................. 72

Printer setup (monochrome) ..................... 73

The printer statusdisplay ........................... 75

The spool manager ................................... 76

The Toolkit ................................................ 78

Setting the standard printer ...................... 81

Configuration of the printer....................... 82

Draft/ LQ printing ...................................... 82

Paper orientation ...................................... 82

Configuration of the printer

Adjust alignment....................................... 83

Cleaning the printhead.............................. 84

Test printout.............................................. 84

Hex dump mode ....................................... 85

Handling faxes on your PC

System requirements ................................ 86

Features .................................................... 86

Connection to the PC................................ 87

Scanning documents into the PC ............. 88

Sending fax messages from the PC .......... 88

Sending faxes to the PC ........................... 89

UK Connection information

UK Connection information....................... 90

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TOSHIBA

Index

Index ......................................................... 91

Contents

Page 4

Preparation

Unpacking

When unpacking your machine, please check that all parts shown here are present and in perfect condition.

1. Fax machine

2. User manual

3. Powercable

4. Telephone cable (not supplied in all Countries)

5. Ink cartridge

The correct location for your fax machine is:

• near a 230 V AC socket*,

• near a telephone connection, ideally with a single line reserved for your fax machine.

* No other equipment with high power consumption (such as a

photocopier) or equipment which generates electrical noise (such as a radio, computer, radio transmitting and receiving equipment) should be connected to this mains supply.

AC power

You will find the mains connection on the back of the machine.

Please protect your machine from:

vibration

6. Paper support

7. Discs

8. Exit document tray

Connection to the mains

direct sunlight

dust

humidity

heat

Ensure contact and operating voltage.

Telephone connection

Connect your fax machine (LINE jack) to the telephone socket, as shown on the right.

Preparation

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Preparation

How to insert the recording paper:

Adjust the left paper guide as illustrated in the diagram. To adjust the guide, press the left paper release lever.

Insert a stack of A4 paper.

Prepare the recording paper by flexing and fanning out the stack to separate the sheets.

Press back the paper release lever.

Do not insert any paper before pushing back the release lever.

Insert the paper. Do not push it underneath the feed rollers.

The paper cassette holds a maximum 150 sheets (80 g/sm). Do not use the right paper guide.

Pull the paper release lever to the front.

To install the accessories:

Do not use damp, wrinkled on torn paper.

Adjust the recording paper guide to suit the paper format used

If required, press the document support into the retaining holes

Remove the recording paper tray.

Insert the paper support as illustrated

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Switch on the machine

Preparation

Page 6

Preparation

Insert the ink cartridge

In order to prevent transport damage, the high-quality

process unit of your new fax machine is delivered in special packaging to provide additional protection. Please follow the enclosed instructions. This is how to install the unit:

Please remove the ink cartridge

if you transport or ship the

machine.

Lift up the operating panel

Lift up the upper machine cover

You can now look into your machine

Press

CHANGE CARTRIDGE

CHECK CARTRIDG M100%

Replace the ink cartridge only when the print unit has moved to the left

into the change position. You will damage the machine if you change the ink cartridge in any other position!

If the print unit is not in this position, press the following again:

CHANGE CARTRIDGE

Open the packaging. Remove the protective strip

Do not open before you intend to use the cartridge!

Preparation

Hold the cartridge only on the blue

(black-and-white cartridge),

red (colour cartridge) or

black positions !

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Preparation

Insert the new cartridge

You must be able to see the gold contact strip!

Click the cartridge into position. Do not worry, you will hear a loud “click” when the cartridge is pressed into position.

CHANGE CARTRIDGE

NEW

Go to A

NEW CARTRIDGE ?

NEW

START

CLEAR INK COUNTER

USED

Press ...

Is the cartridge new or was it used ?

USED

Go to B

Confirm the new cartridge

The print counter is set to zero

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STOP

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Buy a spare cartridge or a colour cartridge directly from your dealer. You can store both cartridges in the special cartridge compartment, even if the cartridge has already been opened.

The print unit returns to the starting position

Preparation

Page 8

Installation

Set language

Your fax machine is set to English. Please carry out the following menu steps if you wish to use another language for the menu and the list prints.

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FUNCTION

PROGRAM SETUP DATA

2 x

START

PARAMET ER N UMBER =

START

LANGUAGE ENGLISH

REDIAL

Standby mode

Start the menu

Confirm with START (2x)

Make your selection

Enter function number

Confirm with START

Set language

Page through the menu...

PAUS E

LANGUAGE ENGLISH

START

STOP

...until you reach this menu item

Confirm with START

Press STOP, return to standby mode

Installation

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Page 9

Installation

Enter terminal ID

The terminal ID which is part of the transmissing header contains the number under which your fax machine can be reached. The number should be entered in the international format:

Example:

+44-1932 - 12345678

Fax number Space (to improve legibilitly) Area code (without initial

0) Country code (here: Germany) Plus symbol (for the international form)

T o enter the characters:

Character Key to be pressed

+ Public line key / Hyphen Alphabet dialling/ALPHA key

Enter the actual figures via the dial keypad (as usual).

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FUNCTION

PROGRAM SETUP DATA

START

REDIAL

5 x

PAUS E

LOCAL ID NUMBER

START

Standby mode

Start the menu

Confirm with START

Page through the menu...

...until you reach this menu item.

Confirm with START

ID:

Make your selection

Enter the terminal ID

(see Infotext)

If you have entered a wrong number, you can delete this number by means of the CANCEL key.

In Germany, the terminal ID must be entered!

*) If there is a pause of more than one minute between each entry, the fax machine automatically switches over to the standby mode. In this case, the contents which are entered are NOT stored.

+44 1932 12345678

START

STOP

Terminal ID is complete

Confirm with START*)

Press STOP, return to standby mode

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Installation

Page 10

Installation

Enter the user name

The transmission header not only contains the terminal ID but also the user name. This can contain up to 20 characters. Each digit features several characters which can be activated by repeatedly pressing the corresponding key. If you have found a character of your choice, press the „#“ key to got to the next position. Use the „*“ key to got back one letter and make any corrections. Use the „0“ key to select special characters. If you enter too many characters, press the CANCEL key to delete the unwanted characters. When the name is complete, press the START key. Example: TOSHIBA

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FUNCTION

PROGRAM SETUP DATA

START

REDIAL

6 x

PAUS E

LOCAL NAME

START

NAME:

Standby mode

Start the menu

Confirm with START

Page through the menu...

...until this menu item appears

Confirm with START

Make your selection

Enter the name Example: TOSHIBA 1 x 8 = T # 3 x 4 = I # 3 x 6 = O # 2 x 2 = B # 4 x 7 = S # 1 x 2 = A 2 x 4 = H #

NAME: TOSHIBA

START

STOP

Name is complete

Confirm with START

Press STOP, return to standby mode

Installation

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Page 11

Installation

Setting dialling method

There are two dialling methods. The pulse-dialling method is normally used in the public switched telephone network. If your fax machine is connected to a PABX, the DTMF dialling method may also be used. As the public network is modernised, this dialling method may also be used in the public network. If you are in any doubt, first try the pulse-dialling method (basic setting). If the dialling procedure fails, try DTMP dialling. How ever DTMF is the most efficient.

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FUNCTION

PROGRAM SETUP DATA

2 x

START

PARAMETER NUMBER =

START

DIAL METHOD TONE

REDIAL

Standby mode

Start the menu

Confirm with START (2x)

Make your selection

Enter function number

Confirm with START

Set dial method

Page through the menu...

PAUS E

DIAL METHOD 10PPS

START

STOP

...until you reach the desired menu item

Confirm with START

Press STOP, return to standby mode

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Installation

Page 12

Installation

Connection to PABX, obtaining a public line

The TF 461 can be connected not only to the public switched telephone network (public line) but also to a PABX. In this case, additional parameters have to be entered. With PABXs, the public line is obtained in various ways:

• Number Dial one digit (or several digits) in order to obtain the public line

•Earth key Earth potential is connected to the voice wire(s) in order to obtain the public line

• Flash key With this method of obtaining the public line, the connection circuit is interrupted briefly.

With this method of obtaining the public line, the connection circuit is interrupted briefly.

When the method of obtaining a public line has been entered,

you must always press the key ”R” before the actual number when you dial your fax partner. This is also applicable for saving the fax numbers (see page 38).

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FUNCTION

PROGRAM SETUP DATA

2 x

START

PARAMET ER N UMBER =

START

ACCESS OFF

REDIAL

PAUS E

Standby mode

Start the menu

Confirm with START (2x)

Make your selection

Enter function number

Confirm with START

Set public line

Page through the menu...

Flash function Earth key function Code

...until you reach the desired menu item

Confirm with START

If you have problems if your

machine is connected to an

extension, please read the “Comments concerning connection to PABXs” under “Further settings” (page 61)

START

Press STOP, return to standby mode

STOP

Installation

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Installation

Only with CODE setting

FUNCTION

PROGRAM SETUP DATA

2 x

START

PARAMETER NUMBER =

START

ACCESS CODE =

Start the menu

Confirm with START (2x)

Make your selection

Enter function number

Confirm with START

Make your selection CODE

Enter the code(s) (Example: 0)

ACCESS CODE = 0

START

STOP

...until you reach the desired menu item

Confirm with START

Press STOP, return to standby mode

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Installation

Page 14

Installation

Connection to PABX, further settings

If you wish to connect your fax machine to a PABX, further settings are necessary . The following menu procedure sets default values for connecting a fax machine to PABXs. If the machine does not operate perfectly, please refer to

page 61 for explanations concerning

connection to PABXs.

FUNCTION

PROGRAM SETUP DATA

2 x

START

PARAMET ER N UMBER =

START

LINE = PUBLIC LINE

REDIAL

Start the menu

Confirm with START (2x)

Make your selection

Enter function number

Confirm with START

Current setting

Page through the menu...

PAUS E

LINE = PBX

START

PAUSE WAIT TONE

REDIAL

PAUS E

PAUSE WAIT 3.0SEC

...until you reach the desired menu item

Confirm with START

Enter function number

Confirm with START

Page through the menu...

...until you reach the desired menu item

Installation

Confirm with START

START

Press STOP, return to standby mode

STOP

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Page 15

Installation

Set date and time

Enter the current date and time at this point so that all details relating to date and time is correct. The internal clock of your fax machine then runs automatically

- even in the event of a power failure.

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FUNCTION

PROGRAM SETUP DATA

START

REDIAL

4 x

PAUS E

DATE & TIME

START

DD-MM- YY HH:MM

Standby mode

Start the menu

Confirm with START

Page through the menu...

...until this menu item appears

Confirm with START

Make your selection date & time

Enter date and time

Example: March 15th, 19.56 hours

15.03. 95 19:56

START

15-03 19:56 M 100%

Input sequence: year, month, day, hour, minute

Confirm with START

Standby mode

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Installation

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Reception of documents

Set standby mode

If your fax machine is connected to the PSTN or the PABX, there are four different ways of receiving documents.

Automatic reception

Manual reception

Refer to the parameter setting, other wise malfunktion will appear.

• Parameter-No. 38

Please read page 48, 49.

If the line is reserved exclusively for fax operation.

LED “reception” is lit

If the line is used primarily for telephone traffic

LED “reception” off

RCV MODE = TEL

The fax machine switches over to reception as soon as the line rings (see

page 21).

The fax machine is always activated, even if the call is initiated by a voice partner.

The call must be accepted manually; the fax machine is not activated when the line rings. If you wish to transmit a document, you must press the START ke y of the fax machine.

Ensure that any fax calls can indeed be accepted; it is always necessary to press the START key.

Reception of documents

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Reception of documents

Manual reception (continued)

If you have connected a cordless telephone to your fax line as described on

page 4, you may collect a call which was

destined for your fax machine. This is indicated in the form of periodic beeps. You can then use a two-digit key code (user-definable) to activate the fax machine, by remote control. You can activate or deactivate this facility:

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FUNCTION

PROGRAM SETUP DATA

2 x

START

PARAMETER NUMBER =

START

RMT ACTIVATION OFF

REDIAL

Standby mode

Start the menu

Confirm with START (2x)

Make your selection

Enter function number

Confirm with START

Set remote reception

Page through the menu...

PAUS E

RMT ACTIVATION ON

START

PARAMETER NUMBER =

START

ACTIVATION CODE =**

...until you reach the desired menu item

Confirm with START

Make your selection

Enter function number

Confirm with START

Preset key code

Enter the 2-digit key code

(Delete the preset code with the CANCEL key)

Confirm with START

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START

STOP

Press STOP, return to standby mode

Reception of documents

Page 18

Reception of documents

TEL/FAX mode:

For TEL/FAX setting:

• Function no. 38,

activate the TEL/FAX mode

• Function no. 39,

ringing signals: number of ringing signals before your fax machine collects the call (1-10)

• Function no. 36,

synthetic ringing signal: number of ringing signals (synthetic ringing tone) from the loudspeaker (1-10)

Please read page 48, 49.

If the line is used for telephone and fax traffic. In the event of a call, the fax machine

LED “reception” off

RCV MODE = TEL/FAX

TEL DELAY 01

CALLING TIMES

takes a fully automatic decision concerning subsequent procedures: If a caller wishes to conduct a telephone conversation, the fax machine generates ringing signal via the loudspeaker so that this call is indicated as a telephone conversation. At the same time, the caller receives an indication that the desired number is ringing. Proceed as follows to collect the call: Lift the handset, and press the STOP key on your fax machine. If another fax machine is attempting to reach your fax machine, your machine remains silent and automatically receives the document.

Ensure that somebody who is able to accept the call is always

present in this mode. As soon as the ringer sounds, the connection is made and the caller incurs charges.

FAX/TAD mode:

For FAX/TAD setting:

• Function no. 38,

activate the FAX/T AD mode

• Function no. 44,

FAX/TAD duration: indication of the time during which the fax machine detects another fax machine (TAD timer / 1-99 sec.).

Please read page 48, 49.

If the line is used with a call answering equipment

LED “reception” off

RCV MODE = FAX/TAD

FAX MONITOR TIME =

This mode enables you to receive incoming fax messages and also to answer telephone calls. There are two situations:

You are present:

Switch off the call answering equipment and collect the call at any point. If the caller is a fax machine, your fax machine will take over the call and print out the fax message.

You are absent:

Switch on the call answering equipment. The call answering equipment records all telephone calls. Your fax machine automatically receives any incoming fax messages.

Reception of documents

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Reception of documents

FAX/TAD mode: (continued)

If you wish to operate your fax machine in the FAX/TAD mode, you also have to set the TAD time. This is the period in which the fax machine reacts to a fax signal. TAD time = length of recorded message + 10 seconds.

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FUNCTION

PROGRAM SETUP DATA

2 x

START

PARAMETER NUMBER =

START

FAX MONITOR TIME =35

Standby mode

Start the menu

Confirm with START (2x)

Make your selection

Enter function number

Confirm with START

Set TAD time

Enter the new time

Switching between reception modes

Press the RECEPTION key

The MANUAL, TEL/FAX and FAX/ TAD modes are all represented

by the MANUAL mode. The mode which is selected depends on the setting of the functions: (see page 16-18) For TEL/FAX setting:

• Function no. 38, reception type =TEL/

FAX: activate the TEL/FAX mode

• Function no. 39, ringing signals:

number of ringing signals before your fax machine collects the call (1-10)

• Function no. 36, synthetic ringing

signal: number of ringing signals (synthetic ringing tone) from the loudspeaker (1-10)

For FAX/T AD setting:

• Function no. 38, reception type =

FAX/T AD: activate the FAX/T AD mode

• Function no. 44, FAX/TAD duration:

indication of the time during which the fax machine detects another fax machine (TAD timer / 1-99 sec.).

START

STOP

LED “reception” is lit

AUTO R CV

LED “reception” off

Confirm with START

Press STOP, return to standby mode

Automatic reception is activated

Switch over the mode

Manual reception is activated

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Reception of documents

Page 20

Reception of documents

Reception reduction

Your fax machine uses A4 paper. For technical reasons, the entire length of this page cannot be used. So the fax machine reduces the length of the incoming document. This means that the received image may be slightly compressed. In general, this effect is not problematical. The following ratios are applicable between the original and the incoming copy (for A4 incoming document format):

Document

Length (mm)

0 - 300 300 - 313 313 - 320 320 - 334 334 - 347 347 - 400 400 - 403

longer than 403

Local copy

You can use your fax machine to make one or more copies (up to 99).

Incoming document

reduction (%)

96 92 90 86 83 72 72 96

15-03 19:56 M 100%

DOCUMENT READY

COPY

Comments

Print on one page

, , , , , ,

Print on two pages

Standby mode

Load original

Remember: Printed side face down

Document ready

PRESS COPY KEY

*) The copy is reduced to 96% due to technical considerations.

Reception of documents

NUMBER OF COPY = 1

START

COPY

Make your selection (if only one copy is to be made, please now press the START key)

Enter number of copies

Confirm with START

Copies are printed *) The FINE resolution is used for the copy. If you wish to copy a photograph or a colour document, please select the PHOTO resolution (see page 30).

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Page 21

Reception of documents

Set call counter

If your fax machine is set to automatic reception (FAX, TEL/FAX, see page 19), it will switch on as soon as it is called. Under these circumstances, it is thus not possible for the call to be intercepted by the telephone. However, it is possible for your fax machine to be set in such a way that - in the event of a telephone call - it is activated after a specific delay. The call counter is used for this purpose. You can use this facility to set the number of incoming calls (max. 10) before the fax machine connects to the line.

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FUNCTION

PROGRAM SETUP DATA

2 x

START

PARAMET ER N UMBER =

START

AUTO DELAY 01

Standby mode

Start the menu

Confirm with START (2x)

Make your selection

Enter function number

Confirm with START

Set number of rings

REDIAL

Page through the menu...

PAUS E

Memory reception

Under certain circumstances, the machine cannot print out any further incoming copies:

• If there is no recording paper

• If there is a paper jam In order to prevent problems with reception, the remaining pages are buffered in the memory of your fax machine. Once the problem has been solved, the document is printed out automatically.

Do not switch off the power supply as otherwise the contents of the memory will be lost.

AUTO DELAY XX

START

STOP

PAPER ERROR M86%

LED "ERROR" is blinking

STOP

...until you reach the desired value

Confirm with START

Press STOP, return to standby mode

No paper, memory full

Paper out

Press STOP

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Incoming copy is printed out

Reception of documents

Page 22

Transmit documents

Document format

The following table gives you an idea of which documents your fax machine can handle.

Please note:

• Documents longer than 381 mm can only be loaded manually.

• If you load severeal sheets at one time, they should all be of the same size and paper quality.

Single sheet 2 or more sheets Document size (max) 216 mm (W) x 1000 mm (L) 216 mm (W) x 382 mm (L) Document size (min) 148 mm (W) x 105 mm (L) How many sheets stacks up to

can be loaded at 20 sheet A4 one time?

Thickness of paper 0,06 ~ 0,15 mm 0,065 ~ 0,1 mm Quality of paper Uncoated on both sides

Problem documents ...

May not feed. This applies to

• torn, wrinkled or damp pages

• folded pages or pages with holes

• transparent pages or pages with a smooth, shiny finish

• textile or metallic douments

There are two ways of avoiding this problem:

...by photocopying or using a carrier

sheet.

Your TOSHIBA dealer can supply you with the necessary carrier sheets.

How to use carrier sheets:

Place your document face-up on the carrier sheet under the transparent cover. Carrier sheets can be used like normal documents except for one restriction: only one carrier sheet can be fed at one time.

How to load documents correctly

Remove any paper-clips, staples and similar objects before transmitting the document. Now place your documents on the document tray up to 20 at one time - as shown.

Automatic document feeder

Most important: Only the document sheets placed facedown on the document tray can be read. If you can still read your text, you’ll be sending empty pages or the back of pages!

Adjust the document guides to the edges of the sheets. After 2 seconds, your document will be automatically pulled in by about 2 cm.

If the machine pulls in more than one document insert only the first

document. When this document has been pulled into the machine, place the remaining documents on top.

Transmit documents

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Page 23

Transmit documents

Stack mode

A frequently encountered problem with fax machines is that the document tray is blocked while a document is being transmitted; no other documents can be transmitted while the fax machine is transmitting or receiving documents. This is different with your fax machine: All documents are read into the memory and are then transmitted from this memory. Incoming documents are also read into the momory before they are printed aout. The advantage of this method is that the document tray is virtually always free and that documents can be transmitted almost irrespective of the transmission or receiving status of the fax machine. Each procedure is known as a job. A job may consist of one or more documents which you can transmit to your partners. A job can also be a multi-address transmission or a delayed transmission. Your fax machine is able to manage 10 such jobs. Each of these jobs is placed on a stack, from where they are processed in sequence. Your fax machine accepts jobs even while it is transmitting or receiving documents; this means that the document tray is always ready. With every procedure, the fax machine assigns a reference number (job number 01-50) to the job; this number is available via the job list (see page 45). This number can also be used for deleting a specific job.

INPUT

JOB NR. 45

JOB NR. 44 JOB NR. 43 JOB NR. 42 JOB NR. 41 JOB NR. 40 JOB NR. 39 JOB NR. 38

MAX. 50 JOBS

JOB NR. 37 JOB NR. 36

JOB NR. 35

AUSGABE

LINE

TRANSMISSION

TF 461

TOSHIBA

Transmit documents

Page 24

Transmit documents

Direct transmission

In the normal transmission mode your fax machine reads all documents into the memory before they are transmitted. If the documents are too large for the memory or if you have too many documents, you can also send directly from the document tray without reading the documents into the memory.

If you find that the memory is frequently too small, ask your dealer for a memory expansion!

15-03 19:56 M 100%

DOCUMENT READY

COMM.OPT.

TRAY SEND

START

DOC. READY TRAY

Load original

Remember: Printed side face down

Document ready

Activate send options

Confirm with START

Enter fax number

or enter alphabet dialling or one-touch dialling

TEL: 123456789

START

Confirm with START

Document is transmitted

Transmit documents

TF 461TOSHIBA

Page 25

Transmit documents

Automatic fax messages

To send fax messages in the traditional manner: Insert document(s), enter the fax number and the connection is automatically established. Your benefit: Your documents will leave the fax immidiately. (Refer to page 23) If you decide to use the listening-in version (see page 29) , you can also acoustically monitor the call establishment process. This is useful whenever you have problems with establishing a connection. The reason is frequently a wrong number, or a fax

machine which is not ready to receive.

With the listening-in alternative, the document is not read into the memory; it is retained on the

tray until the receiving fax

mchine has been contacted.

Residual memory depends on

the size ofthe stack!

You can also enter the number first and

then insert the document.

If you have entered the public

line facility, you must always press the key “R” before the actual number before dialling your fax partner. This is also applicable for storing fax numbers (see

page 38).

15-03 19:56 M 100%

DOCUMENT READY

TEL: 123456789

START

DOC.READING M98%

JOB ACCEPTED NO.007

Load original

Remember: Printed side face down

Document ready If you have inadvertently taken the wrong document, press the STOP key before removing the document from the document feed.

Enter fax number

The entered fax number is displayed. Use the JOB CANCEL keys to make any corrections, or press the STOP key to delete the complete number. Press the STOP key again if you wish the machine to eject the document(s) without being processed.

Confirm with START

While the document is being read: current memeory capacity is displayed.

When the document is read into the machine, the job number is briefly displayed.

15-03 19:56 M 98%

15-03 19:56 M 100%

Dialling the fax partner

The flashing LINE lamp always indicates when your fax machine is transmitting or receiving a document.

After transmission: Change to standby display: the job is deleted from the stack memory (can be identified by means of the changed memory display).

TF 461

TOSHIBA

Transmit documents

Page 26

Transmit documents

Transmission with alphabet dialling

Alphabet dialling enables you to enter a double-digit “address” instead of the (frequently-long) fax number of your partner. The real fax number is permanently stored under this “address”. The alphabet dialling facility enables you to save time with frequently used fax numbers.

Please refer to page 38 for details of how to save alphabet dialling numbers.

15-03 19:56 M 100%

DOCUMENT READY

ABB.DIAL

ALPHA.DIAL

ABB:

TOSHIBA

Load original

Remember: Printed side face down

Document ready

Activate the alphabet dial facility

Make your selection: alphabet dial number

Enter the (2-digit) alphabet dial number

The name is displayed The connection is established (for

procedure, see page 25, Automatic fax transmission).

Transmission with onetouch dialling

One-touch dialling provides you with a very easy method of dialling the number of your partner. Your can assign any fax numbers to 8 keys. You need to press a key only once in order to reach your partner.

Please refer to page 40 for details of how to store onetouch dialling numbers.

15-03 19:56 M 100%

DOCUMENT READY

TOSHIBA

Load original

Remember: Printed side face down

Document ready

Press a one-touch dial key

The name is displayed The connection is established (for

procedure, see page 25, Automatic fax transmission).

Transmit documents

TF 461TOSHIBA

Page 27

Transmit documents

Transmission with telephone (manual transmission)

The call in this case is established with a telephone which is additionally connected to the wall socket. You can thus speak to the other party before you send the fax message.

15-03 19:56 M 100%

DOCUMENT READY

START

Load original

Remember: Printed side face down

Document ready

Dialling with telephone

If you have agreed the transmission with your fax partner, or if you hear the fax tone at the other end:

Confirm with START

Transmission commences (You can replace the handset, as the fax machine has now assumed control).

TF 461

TOSHIBA

Transmit documents

Page 28

Transmit documents

Transmission with directory function

This type of dialling is similar to searching in a telephone directory. Enter the initial letter of your partner to search for the corresponding fax number in the alphabet dialling memory. This type of dialling is particularly useful if you know the name of a specific partner

15-03 19:56 M 100%

DOCUMENT READY

ABB.DIAL

2 x

ALPHA.DIAL

SELECT NAME

Load original

Remember: Printed side face down

Document ready

Activate directory function

You can now enter the initial letter of your fax partner. (see letter input, page 10) *). (Example: ,B“)

Key „2“

START

ANDREWS

BOND

BROWN

The first name of the corresponding letter (here "A") is displayed.

Key „2“

Presse the key "2" to display the next letter (here "B") which is stored under this key.

Use the keys „R“ and „REDIAL“ to select the desired fax partner with identical starting letters.

Confirm with START

The connection is established (for procedure, see page 25, Automatic fax transmission).

Transmit documents

NO ENTRY

*) This display appears if no name is stored under the selected letter.

TF 461TOSHIBA

Page 29

Transmit documents

Monitoring

In case of transmission problems, this function is very helpfull. Check dialling by this method allows you to detect wrong numbers and busy parties also.

With the listening-in alternative,

the document is

the memory; it is retained on the

tray until the receiving fax machine has been contacted.

not not

not read into

not not

15-03 19:56 M 100%

DOCUMENT READY

HOOK

TEL

TEL: 12345

Load original

Remember: Printed side face down

Document ready

Activates monitoring

Make your selection

Your entry

(or alphabet dial number, or one-touch dial number)

Dialling starts

If another fax machine can be heard (beep)

START

Confirm with START

The connection is established (for procedure, see page 25, Automatic fax transmission).

If no connection is established, press the STOP key to disconnect the fax machine from the line.

TF 461

TOSHIBA

Transmit documents

Page 30

Transmit documents

Set resolution

In its basic setting, your fax machine uses high resolution for transmitting or copying your documents. You can however also adjust the resolution to suit the particular documents. Use the following as a rough guide:

STD For hand-written or typewritten

documents

FINE For documents with small type

such as newspapers and diagrams

SF For documents with very small

and detailed diagrams

GREY 64 grey stages for photographs

or colour documents

Higher resolution has an impact on transmission time!

To change the resolution, press the RESOLUTION key several times. The LEDs above this key

indicate the set mode:

Lamp Mode

FINE off Standard mode GREY off

FINE on Fine mode GREY off

FINE on Superfine mode GREY on

FINE off Grey stage mode GREY on

Redial

If it was not possible for your fax message to be sent, this may be due to various reasons (please read page 55). One reason may be that the other fax machine is busy. In this case, it would make sense to call your partner again at a later time. This is done automatically by your fax; it attempts to send the fax message again approx. every three minutes.

If you have established a connection via the HOOK key, you can redial a number using

the REDIAL/PAUSE key .

Transmit documents

TF 461TOSHIBA

Page 31

Transmit documents

Delayed transmission

You are able to define a certain time at which the documents will be transmitted; this enables you to overcome the problems involved with different time zones or will enable you to transmit documents at off-peak rates The benefit of reading into the memory is, that your ADF can be used for the next transmission.

15-03 19:56 M 100%

DOCUMENT READY

COMM.OPT.

REDIAL

5 x

PAUS E

TIMER TRANSMISSION

START

ENTER TIME --:--

Load original

Remember: Printed side face down

Document ready

Activate send options

Page through the menu...

...until this menu item appears

Confirm with START

Make your selection for start time

START

ENTER TEL NO.

ABB.DIAL

ALPHA.DIAL

START

START OR TEL NO.

START

Enter start time

Confirm with START

Make your selection for fax number

Enter the fax number directly, or via alphabet dialling or via onetouch dialling

Confirm with START

Make your selection for further fax numbers (max. 20 numbers)

-or-

Confirm with START

The documents are read into the memory and sent to the various users.

TF 461

TOSHIBA

Only one job can be programmed for delayed transmission.

Transmit documents

Page 32

Transmit documents

Single multi-address transmission

If you wish to send one document to several partners without spending a lot of time, this function can be used to create a group on one single occasion. The group is deleted after the procedure has been completed. Up to 20 users can be grouped together from one-touch dialling numbers, alphabet dialling numbers or standard numbers.

MANUAL BROADCAST

FAXNO.

TOUCH

FAXNO. FAXNO.

or or or

ABB

or or or

ONE

TOUCH

ABB ABB

ONE

TOUCH

15-03 19:56 M 100%

DOCUMENT READY

COMM.OPT.

REDIAL

PAUS E

MANUAL BROADCAST

START

ENTER TEL NO.

ABB.DIAL

ALPHA.DIAL

Load original

Remember: Printed side face down

Document ready

Activate send options

Page through the menu...

...until this menu item appears

Confirm with START

Make your selection

Enter the fax number directly, or via alphabet dialling, or via onetouch dialling

START

START OR TEL NO.

START

Confirm with START

Make your selection for further fax numbers (max. 20 numbers)

-or-

Confirm with START

The documents are read into the memory and transmitted to the individual users.

If delayed transmission has been programmed, the broadcast facility is not available.

Transmit documents

TF 461TOSHIBA

Page 33

Transmit documents

Stored broadcast

If you have a fixed group of fax partners to whom you frequently have to send broadcast fax messages, the stored broadcast facility is just what you need. You can use two methods of setting up groups of your choice. It is also possible to store four of these groups on four special keys so that a broadcast transmission can be actiivated at the push of a button.

GROUP BROADCAST 1

ABB 1

Please refer to page 40 for details of how to program permanent groups.

ABB 2 ABB 3

15-03 19:56 M 100%

DOCUMENT READY

SUPERGROUP

Load original

Remember: Printed side face down

Document ready

Press the one-touch dial key

The group name is displayed briefly The connection is established (for

procedure, see page 25, Automatic fax transmission).

TF 461

TOSHIBA

Transmit documents

Page 34

Transmit documents

Polling

A type of self-service facility enables you to fetch documents from another partner if your partner has prepared this function. “Fax on demand”, i.e. obtaining information from mailboxes such as weather reports, traffic reports or stock market reports, is also possible with this function.

15-03 19:56 M 100%

COMM.OPT.

REDIAL

5 x

PAUS E

POLLING

START

RX POLLING

START

ENTER TEL NO.

Standby mode

Activate send options

Page through the menu...

...until this menu item appears

Confirm with START

Make your selection for fax number (from which a document is to be polled)

ABB.DIAL

ALPHA.DIAL

START

Enter the fax number

via the keyboard, or via alphabet dialling, or one-touch dialling

Confirm with START

The document is polled

Transmit documents

TF 461TOSHIBA

Page 35

Transmit documents

Reserve polling

Other fax partners can poll information from your fax machine if you set up this facility with this function. Your document which you reserve for polling is read into the memory of the machine so set the document tray is not blocked. This reserve polling facility is unprotected. This means that any fax machine with a polling facility will be able to poll the document. When the document has been polled, it is deleted from the memory.

Only one document can be reserved for polling

15-03 19:56 M 100%

DOCUMENT READY

COMM.OPT.

REDIAL

5 x

PAUS E

POLLING

START

REDIAL

Standby mode

Load original

Remember: Printed side face down

Document ready

Activate send options

Page through the menu...

...until this menu item appears

Confirm with START

PAUS E

POLL IN G S TAN DBY

START

Confirm with START

The document is read into the memory and is available for the next polling procedure

TF 461

TOSHIBA

Transmit documents

Page 36

Transmit documents

Reduce transmission speed

Poor quality telephone lines or bad connections can cause problems. Sending and receiving problems are most common when sending documents to long distance or overseas. You can set your unit's transmission speed to 4800BPS for safer data transfer. This setting is automatically canceled after the sending session.

15-03 19:56 M 100%

DOCUMENT READY

COMM.OPT.

2 x

TX 4800BPS

START

DOC. READY 4800

Load original

Remember: Printed side face down

Document ready

Activate send options

Page through the menu...

...until this menu item appears

Confirm with START

Display of set mode

ABB.D IAL

ALPH A.DIAL

START

Enter the fax number

via the keyobard, or via alphabet dialling or one-touch dialling

Confirm with START

The connection is established (for procedure, see page 25, Automatic fax transmission).

Transmit documents

TF 461TOSHIBA

Page 37

Transmit documents

Stop transmission

You may inadvertently dial the wrong partner or you may enter a wrong number. You then have to interrupt this procedure. It is possible for this procedure to be situated between other jobs. As a result of stack mode, it is possible for the current transmission not to be directly related to the actions of the operator. These procedures are deleted by „paging“ through the job stack; search for the appropriate job and delete the specific job. As the display indicates only the job numbers and the time, it is advisable for the job list to be printed out (see page 45) in order to obtain a more precise allocation.

JOB DELETE

JOB NBR. 45

JOB NBR. 44 JOB NBR. 43

JOB NBR. 42 JOB NBR. 41 JOB NBR. 40 JOB NBR. 39 JOB NBR. 38 JOB NBR. 37 JOB NBR. 36

15-03 19:56 M 100%

CANCEL

JOB NO.: 005 18: 11

REDIAL

PAUS E

JOB NO.: 005 18: 11

START

CANCEL OK ?

START

CANCELED

Standby mode

Activate CANCEL

The first job is displayed

The time indicated after the job number is the time at which the job was entered.

Page through the various jobs

...until you reach the desired job

Confirm with START

Are you sure?

Confirm with START

The job is cancelled

JOB CANCELED

TF 461

TOSHIBA

Transmit documents

Page 38

Store numbers

Alphabet dial memory

The alphabet dial facility enables you to enter a two-digit „address“ instead of the (frequently long) fax number of your partner. The real fax number is stored under this „address“. With frequently used fax numbers, the alphabet dial facility enables you to save time. 70 alphabet dial memories are available and the name as well as the number of your partner can be stored in this memory. You can use up to 15 characters of your choice in this memory.

ABB NO. 70 09154/87823 BROWN ABB NO. 69

•

ABB NO. 003 ABB NO. 002 04544/6723 MARKS ABB NO. 001 054/376014 MILES

Use the numeric keys for entering the alpha-numeric characters. Each digit features several characters which can be activated by repeatedly pressing the corresponding key. If you have found a character of your choice, press the „#“ key to go to the next position. Use the „*“ key to go back one letter and make any corrections. Use the JOB CANCEL key to delete the left-hand character.

024/8768 EVENS

054/938734 IRVING

ENTER

Go to A

A ENTER

15-03 19:56 M 100%

FUNCTION

PROGRAM SETUP DATA

REDIAL

PAUS E

ENTER DIAL NUMBER

START

ENTER ABB DIAL

START

ENTER:1 DELETE:2

Go to B

ENTER ABB NUMBER =

DELETE

Standby mode

Start the menu

Page through the menu...

...until this menu item appears

Confirm with START

Decision: Enter: G o to A Delete: Go to B

Select a menu item

Make your selection for alphabet dial number

Please note that you must press the „R“ button before the actual fax number if your fax machine

is connected to a PABX.

Store numbers

START

TEL:

NAME:

Enter alphabet dial number

Example: 01

Confirm with START

Make your selection for fax number *)

Enter fax number

Confirm with START

Make your selection for the name (press START to skip)

TF 461TOSHIBA

Page 39

Store numbers

Enter the name (Example TOSHIBA)

T= 1 x 8 # I= 3 x 4 # O= 3 x 6 # B= 2 x 2 # S= 4 x 7 # A= 1 x 2 # H= 2 x 4 #

NAME: TOSHIBA

Confirm with START

START

B DELETE

PRESS OT OR START

START

ENTER ABB NUMBER =

STOP

ENTER ABB NUMBER =

Input option: one-touch dial key (see

page 26)

-or-

Confirm with START

Make your selection for the next alphabet dial number

-or-

Press STOP, return to standby mode

Select a menu item

Make your selection for the alphabet dial number to be deleted

Enter alphabet dial number

Example: 01

TF 461

TOSHIBA

START

TOSHIBA

START

ENTER ABB NUMBER =

STOP

Confirm with START

The name is displayed

Confirm with START

Make your selection for further alphabet dial numbers to be deleted

Press STOP, return to standby mode

Store numbers

Page 40

Store numbers

One-touch dial keys

The one-touch dial facility is a very easy method of dialling your partner. You can store fax numbers on 8 keys. You need only press one key in order to dial your partner. It is essential that the number has already been stored under an alphabet dial number previously.

ABB NBR. 70 ONE TOUCH NBR. 8 ABB NBR. 69 ONE TOUCH NBR. 7

•

ABB NBR. 003 ABB NBR. 002 ABB NBR. 001

ONE TOUCH NBR. 2

ONE TOUCH NBR. 1

Group keys

If you have a fixed number of partners to whom you frequently send broadcast transmissions, the stored broadcast facility is just what you need. There are 2 methods of creating groups of your choice. You can also assign four of these groups to four special keys so that a broadcast transmission can be initiated at the push of a button. If a permanent group is to be defined, all users of a group must be already be in the alphabet dial directory.

PRESS OT OR START

ENTER ABB NUMBER =

STOP

15-03 19:56 M 100%

FUNCTION

PROGRAM SETUP DATA

REDIAL

PAUS E

ENTER DIAL NUMBER

The procedure is the same as that described on page 38 (alphabet dialling) If alphabet dial numbers have already been entered, simply press the START key until you arrive at this point in the menu:

Input option: one-touch dial key

Press one-touch dial key

Make your selection for the next alphabet dial number

-or-

Press STOP, return to standby mode

Standby mode

Start the menu

Page through the menu...

GROUP BROADCAST 1

ABB 1

ABB 2 ABB 3

Store numbers

START

REDIAL

PAUS E

START

ENTER

Go to A

ENTER ABB DIAL

ENTER GROUP DIAL

DELETE

Go to B

...until this menu item appears

Confirm with START

Page through the menu...

...until this menu item appears

Confirm with START

Decision:

TF 461TOSHIBA

Page 41

Store numbers

A ENTER

SELEC T GROUP BUTTON

ABB:

START

NAME: TOSHIBA

Enter: G o to A Delete: Go to B

Select a menu item

Make your selection for the group button

Press the desired group button

Make your selection for the alphabet dial number to be assigned to the group

Enter the alphabet dial numbers

Confirm with START

The corresponding name is displayed

START

STOP

Confirm with START

ABB:

Make further selection of alphabetdial number to be assigned to the group

-orConfirm with START

NAME:

Make your selection group name

Enter the group name

(Example of entry: see page 10)

Confirm with START

Press STOP, return to standby mode

TF 461

TOSHIBA

Store numbers

Page 42

Store numbers

B DELETE

Select a menu item

SELEC T GROUP BUTTON

TOSHIBA

START

DELETE OK ?

START

STOP

Make your selection for the group button to be deleted

Press the desired group button

The corresponding name is displayed

Confirm with START

Are you sure?

Confirm with START

Press STOP, return to standby mode

Store numbers

TF 461TOSHIBA

Page 43

Report prints

Activate printing report

Not all reports are printed out automatically; they have to be requested specially. These lists can provide information concerning the current state of the fax machine. The following reports can be printed:

• Transmission report

• Multitransmission report

• Transmission and reception journal

• ABB Number list

• Group list

• Function list

• List of jobs in memory

15-03 19:56 M 100%

FUNCTION

REDIAL

2 x

PAUS E

START

ACTIVITY REPORT

REDIAL

PAUS E

REPORTS

ABB DIAL LIST

The lists are retrieved as follows:

Standby mode

Start the menu

Page through the menu...

...until you reach the desired menu item

Confirm with START

The first menu item is displayed

Page through the menu...

...until you reach the desired menu item

Transmission report

This report can be printed after every transmission or in the event of a defective transmission. It provides information about the most important transmission data. Please refer to page 44 for switching ON/ OFF.

Confirm with START

START

The list is printed out

*** TRANSMISSION REPORT ***

31-10-95 01:19 ID:+44193212345678

TEG FT TF461

JOB NBR. ------------- 001 START TIME ------------- 01:19 ID No. ------------- 111 RESOLUTION ------------- HALF TONE TOTAL PAGE ------------- 00 MACHINE ENGAGED ------------- 00'28 INFORMATION ------------- OK ERROR PAGE -------------

TF 461

TOSHIBA

Report prints

Page 44

Report prints

Transmission and reception journal

Your fax machine will record messages which you transmit or receive in the form of transmission and reception journals. These lists are printed out automatically after every 40 transmissions or receptions or at your request. The journal also informs you of the number of scanned pages and the remaining contents in the ink cartridge. Five marks means full, one mark indicates storage.

To activate printout press JOURNAL button.

*** ACTIVITY REPORT ***

30-11-95 15:02 ID: +44 1932 12345678

No. DATE TIME IDENTIFICATION PAGE TIME INFO JOB No.:

ab d

TRANSMISSION

01 11-08 08:00 00 00'00 008 001 02 11-10 09:17 12345678 00 00'35 STOP 002 03 11-00 09:24 987654321 01 00'30 OK ECM 004

RECEPTION

04 11-08 14:17 +04965321 01 00'36 OK ECM 05 21-08 06:00 00 00'45 011 06 15-10 14:30 5432101 04 01'58 OK ECM

NO:

Lists the communications in the

FAX/TELECOM MKTG INK LEVEL:LLLL SCAN PAGE: 000091

DATE:

Date

order they occurred.

IDENTIFICATION:

TIME:

Number pf faxpartner

Start of transmission

DURATION:

PGS:

Time of transmission

Gives the number of pages per

JOB-NO.:

transmission or reception.

Current job number

INFO: result of transmission

Report prints

OK OK_ECM STOP

001-360

OK-PC OK PEC

OK ROC

Group without any errors ECM the operator has stopped

the transmission description of the

transmission error (see page 55)

transmission as PC Fax

Comline transmission

TF 461TOSHIBA

Page 45

Report prints

The multitransmission report

After a broadcast transmission (group dialling), the machine prints out a list of fax partners who have been reached or who have not been reached by group dialling. This list is always printed out when group dialling has been completed.

Number list

This list contains all numbers and corresponding names in the alphabet dial memory. The list also sets out the assignation of the various one-touch dial keys.

Group list

This is a list of the alphabet dial numbers allocated to the particular groups.

*** ABBRIVATED DIAL LIST ***

01-18-00 01:16 ID: +44 1932 12345678

TOSHIBA TF461

No. OT No. NAME TELEPHONE NUMBER 01 OT01 ALBRECHT 01010101 02 OT02 BAUER 02020203 03 OT03 BLUME 03030303 04 OT04 MEIER 04040404 05 06

*** GROUP LIST ***

01-18-00 01:18 ID: +44 1932 12345678

TOSHIBA TF461 GROUP1 NAME: SUPER No. ENTRY NAME TELEPHONE NUMBER 01 ABB01 ALBRECHT 0123456 02 ABB02 BAUER 6543210 03 ABB03 BLUME 987654321

GROUP2 NAME: No. ENTRY NAME TELEPHONE NUMBER 01 02

Jobs in progress

This list indicates which jobs are still stored by the fax machine or which jobs still have to be progressed. This information may be useful if you have stored any urgent jobs or if you wish to delete a particular job.

TF 461

TOSHIBA

*** PENDING JOBS LIST ***

01-18-00 01:15 ID: +44 1932 12345678

JOB No. CONTENTS TIMER ACCEPT REMOTE TELEPHONE NUMBER /NAME 003 TRANSMISSION 16:14 OT02 BAUER 004 BROADCAST 16:15 GROUP1 SUPER 007 POLLING STANBY 16:21

TOSHIBA TF461

Report prints

Page 46

Report prints

The function list

This list provides information concerning all settings of the fax machine. They correspond with the settings which you have made. Keep this list for any service work which may be necessary.

*** OPTIONS REPORT ***

01-18-00 01:21 ID: ++44 1932 12345678

USER OPTIONS

No. CONTENTS 01 ECM ON 02 CONFIRMATION ON 03 NOT USED 04 HEADER PRINT ON 05 RECEIVE FOOTER ON 06 XMT SPEED 9600 07 RCV SPPED 9600 08 NOT USED 09 NOT USED 10 NOT USED 11 NOT USED 12 NOT USED 13 RDC ACCEPTANCE 14 RDC CENTER ID 15 NOT USED 16 NOT USED 17 NOT USED 18 NOT USED 19 NOT USED 20 DIAL METHOD 10PPS 21 REDIAL TIMES 05 22 REDIAL INT. 2 MIN 23 TRAIN INT. 5 MIN 24 BUSY TONE 25 INIT WAIT 3 SEK 26 PAUSE WAIT 3 SEK 27 ACCESS OFF 28 ACCESS CODE = 1 29 NOT USED 30 NOT USED 31 NOT USED 32 NOT USED 33 NOT USED 34 NOT USED 35 NOT USED 36 CALLING TIMES 04 37 AUTO DELAY 01 38 RCV MODE= TEL 39 TEL DELAY 05 40 NOT USED 41 RMT ACTIVATION OFF 42 ACTIVATION CODE = ** 43 DEACTIVATION CODE = ## 44 FAX MONITOR TIME =35 45 SILENT DETECTION =08 46 PC TRANSFER DEF. OFF 47 NOT USED 48 NOT USED 49 NOT USED 50 NOT USED

TOSHIBA TF461

51 NOT USED 52 NOT USED 53 NOT USED 54 NOT USED 55 PAPER SIZE A4 56 DEFAULT RES. STD 57 COPY REDUCT. 96% 58 NOT USED 59 NOT USED 60 NOT USED 61 DATE DD-MM-YY 62 LANGUAGE ENGLISH 63 SCAN CONT. NORMAL 64 INK SAVE MODE OFF 65 RX REDUCTION 66 NOT USED 67 INK END DITECT ON 68 BIDIRCT. PRINT ON 69 NOT USED 70 NOT USED

Report prints

TF 461TOSHIBA

Page 47

Advanced settings

Functions

The functions of your fax machine enable you to customise the settings of the various procedures. You can use the function list (see page 46) to print out the current status of the various functions.

The following illustrates how you can change the various functions:

15-03 19:56 M 100%

FUNCTION

2 x

START

PARAMET ER N UMBER =

START

SELECT OPTIONS

REDIAL

Standby mode

Start the menu

Confirm with START (2x)

Make your selection for the function number

Enter function number and Confirm with START

The function is displayed Change the value of the function,

depending on the particular type, by paging or by entering a new figure via the numeric keypad

PAUS E

START

PARAMETER NUMBER =

STOP

Confirm with START

Input further data

-or-

Press STOP, returnto standby mode

TF 461

TOSHIBA

Advanced settings

Page 48

Advanced settings

The following functions are available:

Function no.

Function

Description

ECM

TRANSMISSION REPORT

HEADER PRINT

RECEIVE FOOTER

XMT SPEED

RCV SPEED

RDC ACCEPTANCE

RDC CENTER ID

DIAL METHOD

Error correction (ECM) is as follows: ON: Activated OFF: Deactivated

Transmission report is produced: ON: After every transmission OFF: Only when a transmission

error occurs

ON: Is transmitted OFF: Is not transmitted

ON: Is printed OFF: Is not printed

Preset transmission speeds, transmission 9600 BPS 4800 BPS 7200 BPS 2400 BPS

Preset transmission speed, reception 9600 BPS 4800 BPS

Session is possible: ON: always OFF: not allowed

A additional password can be stored to have better security.

DTMF PULSE DIALLING

REDIAL TIMES

REDIAL INT.

TRAIN INT.

INIT WAIT

Number of redial attempts if transmission is not successful 02 2 twice

~ 10 10 times

Period between redial attempts if transmission is not successful 30 SEC 30 seconds

~ 1 MIN

2 MIN 3 MIN 10 MIN 20 MIN 20 minutes

Period between redial attempts if line is busy 1 MIN 1 minute

~ 10 MIN 10 minutes

Type of connection at start of dialling procedure PUBLIC LINE Dialtone is

EXTENSION Dialling procedure

DIAL AFTER 4.0 SEC Dialling procedure

~ DIAL AFTER 6.0 SEC Dialling procedure

checked starts after 3 sec.

delay starts after 4 sec.

delay

starts after 6 sec. delay

Advanced settings

TF 461TOSHIBA

Page 49

Advanced settings

Function no:

Function

PAUSE WAIT

ACCESS OFF

ACCESS CODE

CALLING TIMES

Description

Dialling procedure after pause button TONE CHECK Number dialled

PAUSE BUTTON DIAL PAUSE 3.0 SECNumber dialled

~ DIAL PAUSE 6.0 SECNumber dialled after

Procedure for obtaining public line NO PUBLIC LINE PUBLIC LINE FLASH Flash-

PUBLIC LINE EARTH KEY Earth keyPUBLIC LINE DIGIT Public line

Enter a (max.) 4-digit code for obtaining public line

Number of synthetic ring signals set in the TEL/FAX mode 1 SYNTH. RING TEL/FAX 1 ring ~ 10 SYNTH. RINGS TEL/FAX 10 rings

when dialtone is received

after pause of 3 sec.

pause of 6 seconds

Function Function obtained via

code

AUTO DELAY

RCV MODE=

TEL DELAY

RMT ACTIVA TION

ACTIVATIONCODE=

DEACTIVATION CODE

Number of rings before the fax machine connects to the line in the automatic receive mode (AUTO lamp is lit) 1st RING ~ 10th RING

Receive type in manual mode (AUTO lamp off) TEL purely manual mode TEL/FAX TEL/FAX mode FAX/TAD FAX/TAD mode

Number of rings before the fax machine connects to the line in the manual receive mode (AUTO lamp off).

Effective only in the TEL/FAX mode 1 RING 1 ring ~ 10 RINGS 10 rings

Activate the fax machine with a DTMF remote control code ON Enabled OFF Disabled

Enter the sequence of characters to be used as the remote control code

Enter the sequence of characters to be used to disconnect the fax machine from the line. *Not in all countries.

TF 461

TOSHIBA

Advanced settings

Page 50

Advanced settings

Function no:

Function

FAX MONITOR TIME =

SILENT DETECTION=

PC TRANSFER

PAPER SIZE

DEFAULT RES

COPY REDUC.

Description

Period during which the fax machine can detect another fax machine (in FAX/TAD mode)

Minimum length of pause in speech before fax machine switches into the FAX mode (with FAX/TAD mode)

ON OFF

Paper sizes for PC printer operation: A4 DIN A4 size

LETTER Letter size LEGAL Legal size

Preset resolution STD Standard resolution FINE Fine resolution

Reduction for copy OFF 100% 96% 92% 90% 86% 83% 72%

62 63

CALENDAR

LANGUAGE

SCAN CONTRAST

INK SAVE MODE

RX REDUCTION

INK END DETECT

Format of date in display and in the lists (example: March 15th, 1995) YY-MM-DD95-03-15 DD-MM-YY15-03-95 MM-DD-YY03-15-95

Choice of language Contrast setting for scanning

BRIGHTER Low coverage on

document

NORMAL Normal coverage on

document

DARKER High coverage on

document

Saving mode is ON enabled OFF disabled

Printout of received document reduced: AUS fixed 90% AUTO varaible, 96% to 72%

ON Documents printed out despite

empty ink cartridge, until the last drop of ink

OFF When the ink cartridge is

empty, the printer stops and displays an error message

Advanced settings

BIDIRCT. PRINT

Bidirectional (two-way) printing ON OFF

TF 461TOSHIBA

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Advanced settings

Connection to PABX

If the TF 461 is connected to a PABX, the functions have to be modified. The standard setting for this case is described starting on page 7. If any problems or malfunctions occur, please consider the following items; you may have to discuss these items with the operator of the PABX:

Receive footer on/off

As proof of the date on which the document is received, your fax machine can print the local date and time as an additional line on the received document. If this facility has been activated, the receive footer is printed at the bottom of the received document.

15-03 19:56 M 100%

FUNCTION

2 x

START

• Does the PABX have public line capability?

• Does the PABX have DDI capability?

• Have you entered the ”*” key before the actual fax number?

• How is the public line obtained (earth key, flash, number)?

• What dialling method is used (pulsedialling, DTMF dialling)?

• Is function 25 set to EXTENSION?

• Is function 26 set to TONE CHECK PAUSE BUTTON*?

• Is the correct dialling method set in function 20?

• Has the correct method of obtaining a public line been set in function 27?

• Have the correct codes for obtaining a public line been set in function 28 (if the public line is obtained via a code)?

*) Alternatively, you can set function 26

to 4 seconds.

Standby mode

Start the menu

Confirm with START (press 2x)

PARAMET ER N UMBER =

START

RECEIVE FOOTER OFF

REDIAL

PAUS E

RECEIVE FOOTER OFF

START

STOP

Make your selection for the function number

Enter function number

Confirm with START

Change the value of the function

Confirm with START

Press STOP, return to standby mode

TF 461

TOSHIBA

Advanced settings

Page 52

Advanced settings

Change speaker volume

If you listen into a fax transmission process, the call establishment procedure is relayed via the built-in speaker. This means that you can also listen to the actual call establishment process. The volume can be adjusted as follows:

15-03 19:56 M 100%

FUNCTION

PROGRAM SETUP DATA

START

REDIAL

PAUS E

SPEAKER VOLUME

START

SPEAKER VOL.

REDIAL

PAUS E

Standby mode

Start the menu

Confirm with START

Page through the menu...

...until you reach the desired menu item

Confirm with START

Current volume is displayed and indicated acoustically

Change the volume

START

Confirm with START

Advanced settings

TF 461TOSHIBA

Page 53

Advanced settings

Adjust ringing tone/key beeps

The volume of the ringing signal (synthetic ringing) in the TEL/FAX mode can be adjusted as follows. This setting also affects the key beep. No beeps are generated if the volume is set to minimum.

15-03 19:56 M 100%

FUNCTION

PROGRAM SETUP DATA

START

REDIAL

PAUS E

RINGER VOLUME

START

RINGER VOL.

REDIAL

PAUS E

Standby mode

Start the menu

Confirm with START

Page through the menu...

...until you reach the desired menu item

Confirm with START

The current volume is displayed and indicated acoustically

Adjust the volume

START

Confirm with START

TF 461

TOSHIBA

Advanced settings

Page 54

Advanced settings

Set transmission report output

This report can be printed after every transmission or only for errored transmissions. It provides information concerning the most important transmission data.

15-03 19:56 M 100%

FUNCTION

2 x

START

PARAMETER NUMBER =

START

CONFIRMATION ON

REDIAL

PAUS E

Standby mode

Start the menu

Confirm with START (2x)

Make your selection for the function number

Enter function number

Confirm with START

Current status Change the status as follows

ON Transmission reported printed

after every transmission

OFF Transmission report printed only

for errored transmissions

START

STOP

Confirm with START

Press STOP, return to standby mode

Advanced settings

TF 461TOSHIBA

Page 55

Possible problems

Error codes in journal

The display message transmission error is expained by the indicated error code. The same code if shown also in the in the jounal and transmission repot.

Press STOP to clear error messages.

Code Nummer

STOP

001 002

003

005-011

014

020

100-103

Cause

The transmission is interrupted by the stop button.

The document has been transmitted without any errors.

Top cover or rear cover open Paper jam or document too long. Is the memory

full? Ask your dealer for a memory extension.

Recording paper jam or recording paper cassette is empty

Line error

Printing error

Errors on the line mean that parts of the document are difficult to read; however, the document is transmitted completely.

Line error

How to correct

Try again

This is how it should be

Close all parts Remove the document. See also page 59

Send the document from the document feed

Remove jammed paper or load new paper without switching off the machine, see page 59

Repeat transmission, try switching over to 4800 BPS.

Check toner, process unit and paper transport

No special measures necessary. If this frequently occurs with one particular fax partner, switch over to 4800 BPS.

Repeat transmission, try switching over to 4800 BPS.

TF 461

104-106

111

112-123

127

128-156

353-354

TOSHIBA

Unsuccessful polling

Mailbox transmission

Line error

The other party’s fax machine is not copatible

Line error

A remote control error occurs

An incorrect password has been used, or no document was loaded for polling

An attempt has been made to transmit a document to a box or relay. Check whether a TF 851 is installed at the far end.

Repeat transmission, try switching over to 4800 BPS.

Connect the other party and check compatibility

Repeat transmission, try switching over to 4800 BPS.

Consult your dealer

Possible problems

Page 56

Possible problems

Error messages in the Display

Your fax machine reports an operating error or fails to perform the required function. Before you make an unnecessary call on your service technician, take your time and see if you can help yourself. This checklist will help you recognise and eliminate errors.

Display

DOCUMENT JAM

Paper error M100%

Check Cartridge M100%

Ink low S 100%

Ink empty M 80%

No document PC comm. error M100%

System error xxx

comm. fx xxx

Cause

Documents are jammed in the document tray.

No recording paper, or recording paper has not been pulled into the machine correctly.

There is no ink cartridge, or the ink cartridge has not been inserted correctly.

The ink cartridge will soon be empty.

The ink cartridge is empty

No document present Communication to the PC has failed

The fax machine has malfunctioned

Corrective action

Press STOP key and remove the paper

Read the instructions on page 5.

Insert the cartridge correctly. See page 5.

Contact your Toshiba dealer to order a new ink cartridge.

Replace the cartridge. Pay attention to the instructions in the memory display. Do not switch off the fax machine!

The action requires a document Try to remedy by pressing the STOP

button Contact your TOSHIBA dealer

Attempt to clarify the problem unsing the following pages.

Possible problems

TF 461TOSHIBA

Page 57

Possible problems

Transmission problems

Problem

Your document is not automatically pulled into the feeder.

The line LED does not flash when you press the START button

The document is damaged during sending or copying.

Your fax machine performed transmission correctly but the message was not received by the receiver.

Your fax machine reports an operating error or fails to perform the required function. Before you make an unnecessary call on your service technician, take your time and see if you can

possible causes ...

Your machine displays an error.

The display is blank.

Document size or thickness of paper are not acceptable.

The operator control panel is not firmly locked.

You replaced the receiver before pressing START.

Document format or paper thickness not as specified.

The document guides are not properly adjusted to the paper size.

The other machine is out of paper.

help yourself. This checklist will help you recognise and eliminate errors.

... and solutions

If the display gives an error message, clear the fault and delete the display with STOP.

Check there is power on the machine. The machine must be switched on (see

page 4).

Use acceptable documents only (see

page 22).

Close the cover. It should be firmly locke d in place on both sides.

Try again. Replace the receiver only when you have pressed START.

Use acceptable documents only (see

page 22).

Adjust the document guides accordingly.

Ask the receiver to put paper in his machine.

The receiver received a blank sheet instead of the document sent.

The receiver reports: The document transmitted is difficult to read.

Abbreviated or one-touch dialling do not work.

No dial tone is heard when handset is offhook.

Your call does not arrive although you have dialled the correct number.

You loaded your document in the machine with the image face-up.

Your machine’s document reader is dirty or damaged.

RESOLUTION and CONTRAST are not set correctly.

The telephone connection is poor. Abbreviated or one-touch dialling number is not

correctly stored. The telephone is not correctly connected.

The fax machine is not correctly connected.

Your fax machine has been set to the wrong dialling mode.

Send your document again: the image must be face-down on your document feeder.

Make a copy of your document on your fax machine (see Ppage 20). If your copy is also difficult to read, clean the document reader.

Make a copy on your fax machine (see

page 20) and adjust the settings to your

document. You can also improve document quality: By making the print on the photocopy darker, enlarging or reducing. (see page 30/31). Then send again.

Redial. You may get a better connection. Check and correct stored numbers (see

page 38).

Check that your telephone is connected correctly to the socket (see page 4).

Plug the connecting cable of your fax machine into the socket (see page 4).

Switch to the correct dialling procedure: DTMF or pulse-dialling (see page 11).

TF 461

TOSHIBA

If you are connected to a PABX: You have set the wrong line type.

Your fax machine is not connected to the PSTN.

Set the line types to EXTENSION (see

page 12).

Plug the connecting cable of your fax machine into the socket (see page 4).

Possible problems

Page 58

Possible problems

Receiving problems

Problem

You press START to receive an document. But you receive nothing.

Your recording paper is not fed out.

Your fax machine reports an operating error or fails to perform the required function. Before you make an unnecessary call on your service

possible causes ...

Your have an error displayed.

The fax machine is not correctly connected. The display is blank.

There is still a document in the feeder. Your fax machine is set in manual receiving

mode and you replaced the handset before pressing START.

The operator control panel is not closed.

The recording paper in your machine is jammed.

technician, take your time and see if you can help yourself. This checklist will help you recognise and eliminate errors.

... and solutions

If the display shows an error message, eliminate the fault and delete the display with STOP.

Check the wiring. See page 4. Check there is power to the machine.

The machine must be switched on (see

page 4).

Press STOP and remove the document. When receiving the next fax, be sure to

replace the handset only after you have pressed START.

Close the cover. Both sides of the cover must be firmly locked in place.

Remove the jammed paper (see

page 59).

The dcoument received is difficult to read.

You receive a completely blank document.

The document received is partially printed.

You can send fax messages without any problem, although you cannot receive any.

Document quality is poor.

The telephone connection is poor.

The sender made a mistake when loading the document.

The operator control panel of your fax machine is not closed properly on both sides.

Receiving protection is activated.

Ask the sender to reset the resolution and contrast or improve the quality of the document e.g. by making the print on the photocopy darker, enlarging or reducing. Then have it send again.

Ask the sender to transmitt the document again (see page 6).

Check whether the sender loaded in the correct manner.

Close the cover. Both sides of the cover must be firmly locked in place.

Switch off receiving protection (see

page 17).

Possible problems

TF 461TOSHIBA

Page 59

Possible problems

Remove paper jam in the document feed area

Remove paper jam before document tray

Open the operating panel and the top cover of the machine

On the left-hand side in the machine, you will find a blue lever. Pull this lever forwards and pull out the paper upwards.

Close the machine.

Open the operating panel and the top cover of the machine

On the left-hand side in the machine, you will find a blue lever. Pull this lever forwards, and pull the paper out of the front of the machine.

Close the machine.

Document jam

Open the operating panel. Pull out the paper upwards

TF 461

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Possible problems

Page 60

Y our TF 461 as a printer

System requirements

Connect your TF 461 to a computer which meets the following system requirements:

CPU:

• i80386SX (or higher)

RAM:

• min. 4 MB

Hard disk space:

• min. 5 MB free space

Software:

• MS-DOS version 5.0 or higher;

• Microsoft Windows version 3.0/3.1 or higher (in extended -386 enhancedmode)

• Microsoft Windows 95

• IBM OS/2 1.3/2.0 or higher

If you would like additional information for installing the printer drivers, you can read or print out the README.TXT file. After the printer driver has been installed, this file can be found in the directory \PRTCIJP.

Connecting the fax machine to the computer

The TF 461 has an 8-bit Centronics parallel interface. Perform the following steps to connect the TF 461 to your computer:

1. Disconnect the TF 461 from the main supply.

2. Switch your computer off.

3. Connect a parallel cable to the corresponding socket on the rear of hte TF461.

Parallel printer cable not supplied.

4. Secure the connector on the parallel cable by means of the wire clips.

5. Connect the other and of the parallel cable to a spare parallel port on your PC.

Your TF 461 as a printer

Parallel cables should be no longer then 2 meters.

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Changing the ink cartridge

Your TF 461 can print monochrome as well as color documents. A monochrome ink cartridge is used for fax operation. You will have to replace the ink cartridge if the machine is also to be used as a color printer. The following diagram shows you how to change the ink cartridge. The replaced ink cartridge can easily be stored in the cartridge compartment.

The color ink cartridge can also be used for printing monochro-

me documents. However, if large monochrome areas are to be printed, it is recommended that the color ink cartridge be replaced by a monochrome cartridge.

Loading the paper

Press

CHANGE CARTRIDGE

CHECK CARTRIDG M100%

Ensure that the printhead has moved to the left into the changing position

before replacing the ink cartridge. You will damage the machine if you try to replace the cartridge in another position!

Press the following again if the

printhead is not in this position.

CHANGE CARTRIDGE

Your TF 461 offers various options of loading the printer paper

• Automatic sheet feed (max. 150 sheets)

• Automatic envelope feed

• Manual single sheet feed

Paper formats

The following paper formats can be used as printer paper in your TF 461:

Automatic feed Manual feed

Length 127 - 364 mm 127 - 364 mm Width 89 - 216 mm 76 - 228 mm Weight 60 - 90 g 60 - 129 g Thickness 0,071 - 0,191 mm 0,071 - 0,191 mm

TF 461

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Your TF 461 as a printer

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Y our TF 461 as a printer

The automatic sheet feed

The best print results are achieved with high quality paper. However, special recycled paper is now also suitable for ink jet printing. It is also possible for film to be loaded into the sheet feeder. Max. 150 sheets can be inserted in the sheet feeder, depending on the thickness of the paper which is used. Please ensure that only one type of paper is inserted in the sheet feed.

1. Using your thumb and index finger, press the paper release lever of the left paper guide and move it to the left stop.

The right paper guide cannot be changed.

2. Push back the paper release lever and insert the stack of paper. Do not exceed the maximum capacity of the sheet feed.

3. Move the left paper guide to the left edge of the sheet so that the paper rests flush against the guide.

4. To set the paper release lever to its working position, pull the lever towards you.

The automatic envelope feed

You can also load envelopes in the automatic sheet feed. Do not use more than 15 envelopes.

1. Turn the two envelope guides towards the rear of the machine until they snap into position.

2. Using your thumb and index finger, press the paper release lever of the left paper guide and move it to the left stop.

The right paper guide cannot be changed.

3. Push back the paper release lever and insert the stack of paper. Do not exceed the maximum capacity of the sheet feed.

4. Move the left paper guide to the left edge of the sheet so that the envelopes rest flush against the guide.

5. To set the paper release lever to its working position, pull the lever towards you.

Your TF 461 as a printer

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Y our TF 461 as a printer

The manual single sheet guide

Installing the printer driver sofware

Every program which controls a printer requires a printer driver. This is a special program which converts the print data into the correct form which can be understood by your printer. Printer drivers are provided for the following programs:

• Harvard Graphics 3.0

• Lotus 1-2-3

• Microsoft Windows 3.X

• Microsoft Windows 95

• IBM OS/2

• Microsoft Works 2.0, 3.0

• Microsoft Word 5.5, 6.0

• Wordperfect 5.1, 6.0 for DOS The installation program helps you to perform the correct steps. Switch the computer and the fax machine on. The following installation procedure should be performed at the DOS level. If your computer automatically loads Windows, please exit Windows and enter the DOS level.

The manual feed enables you to print separate sheets irrespective of what is already in the

printer. The printer always prints on the side facing you.

1. Insert the paper as detailed by the symbol on the single-sheet feed.

• Always ensure that sheets of paper are flush against the right edge of the sheet feed.

• Always ensure that envelopes are flush against the marked envelope edge of the sheet feed.

2. Press the ”VORSCHUB” button until the sheet is drawn into the machine.

3. Start to print

Insert only one sheet in the manual sheet feed

For this purpose, open the menu File in the program manager and then click on Exit Windows.

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Your TF 461 as a printer

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Y our TF 461 as a printer

Then click on OK

To install from the DOS level

• Now insert the SETUP DISK in the floppy disk drive of your computer.

• Enter the letter of the drive in which the disk has now been inserted (e.g. drive A).

The DOS prompt is now displayed on the screen:

a: ↵

A:\>_

• Enter SETUP:

The installation program is started:

If you require further information, you can obtain an additional HELP text at any time by pressing the F1 key; this will assist you in any situation. The green fields are buttons; use the mouse to click on these buttons. If you do not have a mouse, you can also activate these buttons by means of a combination of the ALT key and the letter which is highlighted in yellow.

• Click on OK or, if you do not have a mouse, press ALT -O .

setup ↵

Information

Printer Setup Utility

Welcome to the Printer Setup Utility.

This utility will:

- check that your printer is properly connected to your computer

- install printer drivers

- install the Printer Toolkit

- complete the setup of your printer’s options

Choose OK to continue. Choose TUTORIAL to begin with some instructions on how to use this utility.

To choose a button if you don’t have a mouse, press and hold the Alt key while you type the highlighted letter ( O or T ).

Your TF 461 as a printer

OK TUTORIAL

F1 Help AltF4 Exit F10 Menu Bar

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• Accept the current setting (parallel cable) and click on OK.

Your are now able to check whether your TF 461 has been correctly connected by means of a test printout. If you do not require a test printout, select ”Skip”.

A sample document can only be printed with a color cartridge! Select ”Skip” if a color cartridge has not been installed.

Information

Default Printer Port Selection

Select the PC output port where your printer is connected.

This utility will use the selected port to communicate with your printer, as well as to update your applications when drivers are installed.

Choose OK to continue after selection, or choose RETURN to return to the previous screen.

Port Parallel Cable (LPT1) Serial Cable (COM1) Serial Cable (COM2)

OK RETURN

F1 Help AltF4 Exit F10 Menu Bar

Information

Printing a Sample Document

Let’s see if your printer is properly connected to your computer.

First, be sure your printer is turned on.

Then, choose OK and a sample document will be sent to your printer.

The system starts to copy the printer driver

• To select Express, use the mouse to fill the field ( ).

• Then click on OK.

Default Port: LPT1

OK SKIP

F1 Help AltF4 Exit F10 Menu Bar

Information

Choosing Setup Method

You are now ready to choose between two methods of setup: Express and Custom. ‘Express’ is the quickest and easiest method. ‘Custom’ offers more flexibility if you have special requirements. If you want to choose how your system is set up, you should select the ‘Custom’ method.

Choose a setup method from the menu below.

If you need help deciding which method to choose, press F1.

Methods (") Express ( ) Custom

OK RETURN

F1 Help AltF4 Exit F10 Menu Bar

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Your TF 461 as a printer

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Y our TF 461 as a printer

At this point, the setup program checks all installed hard disks for programs for which you require the printer.

• Click on OK

The system displays a list of the programs which the system is looking for on your hard disk or hard disks. Depending on the size of the hard disk(s), this search can take quite some time.

• Click on OK

Information

Installing Printer Drivers

You are now ready to install printer drivers for the software applications you use. A printer driver allows your application to send data to a specific printer.

The utility will first search your hard drives for selected applications and list the applications it found. You can then proceed to install the drivers, or you can skip driver installation.

OK RETURN

F1 Help AltF4 Exit F10 Menu Bar

Information

Application Search

Choose OK to tell the utility to begin searching your hard drives for the applications in the box on the left. Choose SKIP if you do not want to install drivers for any of these applications.

Looking For: Applications Found: Harvard Graphics v3.0 <empty> Lotus 123 v2.32.4 Lotus 123 v3.13.4 Microsoft Windows v3.1 Microsoft Word v5.5 Microsoft Word v6.0 Microsoft W orks v2.0

At this point, you can see the result of the search. In this example, the system has found Microsoft Windows as the application.

• Click on OK to confirm the result.

OK SKIP

F1 Help AltF4 Exit F10 Menu Bar

Information

Application Search

Search Complete!

The box on the right lists the applications that were found. Choose OK to continue with driver installation, or choose SKIP if you do not want to install drivers for these applications.

Looking For: Applications Found: Harvard Graphics v3.0 Microsoft Windows v3.1 Lotus 123 v2.32.4 Lotus 123 v3.13.4 Microsoft Windows v3.1 Microsoft Word v5.5 Microsoft Word v6.0 Microsoft Works v2.0

OK SKIP

F1 Help AltF4 Exit F10 Menu Bar

Your TF 461 as a printer

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The path of the application(s) which has (have) been found is listed at this point.

• Click on OK to confirm the result.

The required drivers are now downloaded from the driver disk. When prompted, replace the floppy disk in the drive by the DRIVER DISK.

• Then click on OK

The required drivers are now copied.

Information

Microsoft Windows v3.1 Driver Installation

The utility has found directories containing Microsoft Windows v3.1. If you want to install a Microsoft Windows v3.1 driver, highlight a directory and choose OK. Otherwise, choose SKIP.

Directories with Microsoft Windows v3.1

D:\WINDOWS\ E:\WINDOWS\

OK SKIP

F1 Help AltF4 Exit F10 Menu Bar

Information

INSERT ANOTHER DISKETTE

Please insert Driver Disk 1 into a drive, specify that drive below, and then choose OK to continue.

If the default drive is shown correctly, simply choose OK to continue.

Drive or Path location to find driver files

A:\

Replace the setup disk into your drive

• Click on OK

The result of the action is now displayed.

• Click on OK

OK CANCEL

F1 Help AltF4 Exit F10 Menu Bar

Information

Please reinsert your Setup Disk into drive A:

F1 Help AltF4 Exit F10 Menu Bar

Information

Driver Installation Complete!

The drivers listed on the right have been installed and the applications have been updated. Drivers Installed Microsoft Windows v3.1 PCL You are now ready to use your Color Inkjet Printer with these applications.

TF 461

TOSHIBA

F1 Help AltF4 Exit F10 Menu Bar

Your TF 461 as a printer

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When you install Toolkit (see page 78), you obtain useful applications with which you can set and check your printer. You can specify the directory at this point. However, we recommend that you use the default path.

• Click on OK

If you would also like to use the Toolkit under Windows, you will have to insert a program group and an icon. This section of the setup procedure performs this task for you.

• Click on OK

Information

Install Printer Toolkit

The Printer Toolkit is a set of useful PC utilities customized for your Color Inkjet Printer. Choose Help for a description of the tools.

Once installation is complete, DOS users can type TOOLKIT from the prompt to start the Printer Toolkit. Windows users can start the Printer Toolkit from the Printer Toolkit icon.

Please confirm the path location where you want the Printer Toolkit installed and choose OK, or choose SKIP to skip installation of the Printer Toolkit.

Path Location for the Printer Toolkit

C:\PRTCIJP

OK SKIP

F1 Help AltF4 Exit F10 Menu Bar

Information

Microsoft Windows Location

If you have Windows and would like an icon added to the Windows desktop to start the Printer Toolkit, choose OK. If Windows is not stored at the location shown below, type the correct path and choose OK. Choose CANCEL if you don’t want to add a Windows icon for the Toolkit.

The setup procedure is complete.

• Click on OK All drivers identified by the search result and your specifications have now been loaded and activiated. From now onwards, you can operate your TF 461 as a printer.

Windows path:

C:\WINDOWS\

OK CANCEL

F1 Help AltF4 Exit F10 Menu Bar

Information

Printer Setup Complete

Printer Setup is complete!

Don’t forget, if you installed the Toolkit on your hard drive, you can use it any time you need it! It offers you a variety of tools you might find handy for your printer. To use the Toolkit: Choose EXIT to end the Printer Setup Utility. Reboot your computer to activate changes in your system files. Type TOOLKIT at the DOS prompt.

EXIT

F1 Help AltF4 Exit F10 Menu Bar

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Printer setup (colour printer)

You can adapt the function of the selected printer (here: colour ink jet printer on LPT1) to suit your specific requirements. Open the window Printers, as detailed in the section

Default Printer

Click on the button Setup..., in order to open the printer setup dialog.

The printer facilities consist of six pages:

”Setting the

””

” (page 81).

””

These pages contain setting options assigned to the various overall terms. They are activiated by clicking on the corresponding ”flap” with the mouse.

The various pages are described in the following:

General:

The buttons at the bottom of the screen are identical for all files.

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Meaning of buttons:

OK: Confirm the settings of the particular

file. Cancel: The settings are not changed. Defaults: Default values (factory settings) are

activated for the particular page. Help: Extensive help menu for the

corresponding file is opened. About..: This details information concerning

help facility by pressing the F1 key in any menu level.

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Paper

Paper size

This sets the print area depending on the type of inserted paper.

Paper source

Describes the paper feed source.

Copies

Number of copies. Multiple copies are sorted. If reverse sequence is used, the final page is printed first.

Media / quality

Media type

Select the print medium at this point. Depending on the choice which you make at this point, the system changes the setting for the print quality so that the print quality on special print media is the same as that achieved on paper (e.g. transparent film, coated or glossy paper).

Print quality

This option enables you to define the quality of the printout. The setting may also affect the speed of the printing process.

Ink saver

This setting controls the quantity of ink used on the paper during the printing process. With ink saver selected, the machine "omits" some dots. You can save ink with this facility and improve the quality of printing on recycled paper.

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Document type

Document types

The document type option is used to set up the driver quickly for a particular type of document. Once a document has been selected, other options within driver setup are adjusted accordingly.

For instance: If desktop publishing is selected as the document type, maximum resolution and best print quality are selected, and all other options are retained. You can also changed the settings affected by the document type setting yourself; if you do this however, the choice of document type will be cancelled.

If you only want to print text from a word processing

program, select ”Text” at this point. Please note that the monochrome ink cartridge is necessary for this purpose.

Ink / resolution

Colour format

Select the colour mode at this point. You must subsequently insert the correct ink cartridge depending on your particular decision.

PQET

If you have set monochrome under colour format, you can also activate edge enhancement at this point. The PQET facility (Print Quality Enhancement T echnology) improves the print quality. A resolution of 300 x 600DPI is then used for printing. In this way, the edges of letters and most graphics are enhanced, and the printout is more sharply focussed.

Resolution

You can change the print resolution at this point.

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Image settings

Image

Consider these settings in the same way as the settings for your colour television. The ”Enable ink density correction” facility enables the printer result to be adapted to the screen display.

Colour

Use this facility to influence the individual colour components. If the components are not equal, the printout is given a corresponding colour cast.

You can simultaneously assess the results of the manipulations on the adjacent colour diagram.

If you have inserted the wrong ink cartridge, the message "CHECK CARTRIDG M100%"

appears in the display of the TF 461.

Halftones

Halftone

You can use this feature to influence the type of dither pattern when halftone printing. The dither pattern method usually provides structured images, and is suitable for word processing and printing out simple graphics. The halftone option can be deactivated for printing out simple nondithered text. Use the air brush option if you wish to improve the reproduction of photographs and if you want to achieve softer images. This method also produces excellent output quality for text. Select the halftone option which is suitable for the image to be printed.

T est various halftone options in order to establish which option is most suitable for your printing needs.

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Printer setup (monochrome)

This printer driver is the best

option if you only want to print in

monochrome. In this way, you do not have to make any unnecessary settings for colour printing.

You are able to adjust the function of the selected printer (ink jet printer - mono on LPT1) to suit your own specific requirements. Open the window Printers, as described in the section ”Setting the Default Printer” (page 81).

Click on the button Setup... in order to open the printer setup dialog field.

The following setting options are displayed:

Paper size

This sets the print area depending on the type of inserted paper.

Paper source

Describes the corresponding paper feed source

Graphics resolution

You can influence the print resolution at this point.

Orientation

Set landscape or portrait format at this point.

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Click on Options ... to make further settings.

The following additional setting options are displayed:

Pattern resolution

The setting of the dither pattern has an effect on the way in which details in graphic illustrations are displayed. The combination of the settings for the graphics resolution, the sample resolution and the contrast control influences the general appearance of the graphics.

Contrast control

The contrast control settings specify how much difference there is between the various grey stages. The combination of the settings for the graphics resolution, the pattern resolution and the contrast control influences the general appearance of the graphics.

Ink saver

The ink saver mode reduces the amount of ink used for printing in letter quality (not draft quality); this facility ensures that certain dots are not printed.

Print quality

This setting defines the printout quality. Maximum density is used for printing letter quality, and the density is reduced for draft quality. This facility produces a weaker image but increases the printing speed.

Fast printing ...

This option uses the protocol of the parallel interface which enables data to be sent to the printer more quickly. This option should be marked in order to optimise performance.

PQET

The PQET method (Print Quality Enhancement Technology) improves the print quality. If you activate PQET, the edges of letters and most graphics are enhanced, and the print is more sharply focussed.

Optimise for performance ...

If you select ”Optimise for performance”, the printer driver is

configured in such a way that the amount of system time used for the printer driver application is restricted to a minimum. The print performance is increased in most cases. However, in some applications the ”Optimise for performance” option can result in missing text and/or graphics or incorrect overlay of text and/or graphics.

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The printer status display

Each printout contains the status display of the printer driver:

This provides you with an online check of the current printer status.

The following information is provided:

• File name

• Time printing

• Processed area

• Page number You can influence the current print job

with the buttons: Delete the current job.

Stop the current job.

Display the following menu:

The buttons have the following meaning:

Page

The page which is currently being printed is rejected, and the printing process resumes at the start of this page.

Document

The document which is currently being printed is rejected, and printing of this document starts again from the beginning.

Requeue

The document which is currently being printed is rejected and requeued; it is then printed at a later time.

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The printer status display also notifies you of any problems in the printer:

The following problems are displayed:

• Wrong ink cartridge

• Empty ink cartridge

• Paper jam

• Paper out

• Transmission cable defective

• Printer not ready The status display then changes as

follows:

The spool manager

Once you have printed for the first time, the icon of the spool manager is displayed in the bottom left corner of Windows. The spool manager controls the handling of incoming print jobs; it sorts the various print files and monitors the process of sending the files to the printer.

Double click on the icon to open the spool manager.

You can see the function of the spool manager in this example. Two print jobs are present, and the first job (Druck461.DOC) is currently being processed. The resulting queue of print jobs can be edited quite easily:

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Double click on a print job of your choice: The system opens a small menu where

you can influence the selected print job.

Confirm the settings which have been made

Cancel

The situation is not changed

Delete

Deletes the print job from the stack

Requeue

The corresponding print job is requeued and printed out at a later time.

Hold job

If a job is currently being printed, it is immediately stopped; if a print job has been placed in the queue, it is not carried out.

Keep job after printing ...

When this job has been printed out, the system creates a file in which the print job is stored on the hard disk.

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The Toolkit

The Toolkit is generally required when you want to adapt the driver to specific DOS programs!

The printer Toolkit is a program which you can use to adapt the printer and your computer to meet your specific requirements. The previous setup procedure has installed the Toolkit on the hard disk of your computer.

To select the Toolkit

• under DOS Change to the current directory where the Toolkit is located: (If you have selected a different directory during the setup procedure, please select the corresponding directory).

cd \prtcijp ↵

The DOS prompt now appears on the screen:

Enter Toolkit:

• under Windows

1. Open the program group Toolkits by double-clicking on the icon.

2. Open the printer utility program by double-clicking on the icon.

3. Click on Toolkit in order to start the program.

C:\PRTCIJP>_

TOOLKIT ↵

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The Toolkit program is started:

The individual program points can be selected by means of pulldown menus. For this purpose, click on the corresponding terms in the top line, or simultaneously press the ALT key and the corresponding red letter. The example illlustrates the information menu (window):

Once you have opened the menu, you can click on the desired menu item, or go to the menu item using the cursor keys and then press Return. You can again obtain a special help text via the F1 key in every level.

Information Basic Fonts Advanced Defaults

Printer Toolkit

This is the Printer Toolkit main menu.

Start a utility by selecting an item from the menu bar at the top of the screen. Press F1 at any time while using these utilities to obtain HELP, or press F1 NOW to get a summary of available toolkit functions.

To Exit this utility, press Alt F4.

Available Printers: Color Inkjet Printer

F1 Help AltF4 Exit F10 Menu Bar

Information Basic Fonts Advanced Defaults

Printer Toolkit

Help Phone Numbers

Read Me oolkit main menu.

About lecting an item from the menu bar at the top of the

any time while using these utilities to obtain

HELP, or press F1 NOW to get a summary of available toolkit functions.

To Exit this utility, press Alt F4.

Available Printers: Color Inkjet Printer

F1 Help AltF4 Exit F10 Menu Bar

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The individual menus are described in the following:

Information

Read Me This contains the latest information concerning the Toolkit which you are just using. Technical

changes which were too late to be included in this manual are also contained in this information. We recommend that you print out this part, and you will find the appropriate menu item at that point.

About Here you will find the version number of this software.

Basic

Update Application Printer Driver If new applications have been added after your printer driver has been installed, you can use

this item to update the printer driver.

Print Sample Document Here you can print out the technical data of your printer in the form of a sample printer (color

or monochrome)

Advanced

Install Toolkit If you are using the Toolkit program from a floppy disk, you are able to copy Toolkit to your

hard disk.

Send Printer Commands Your printer reacts to special print commands which the printer driver normally provides. You

are able to ”manually” send these commands to your printer.

Download Demos If you have any print files, this item enables you to print them out via the printer. The following details relate only to Windows applications and it is thus assumed that the Windows user interface has been installed.

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Setting the standard printer

When the printer driver has been installed, you are able to select two different types.

• Color ink jet printer (color printer)

• Ink jet printer mono (monochrome printer)

The corresponding printer driver may be useful depending on a specific application. Please also ensure that the ink cartridges have been installed correctly (see page 6, 7).

Please perform the following steps in order to select the standard printer:

In the program manager window, double click on the Main icon

Double click on the Control Panel icon in the Main window.

Double click on the Printer icon in the Control Panel window. The printer selection window is opened:

The easiest way to define the standard printer is to double click on the name of the driver in the field Installed Printers. Then click on the button Close.

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Configuration of the printer

Draft/ LQ printing

A high print quality is not always necessary. For instance, if you want to make a test printout which is also quite large, then draft printing is an alternative. Fewer ink jets are used during the draft printing mode; this reduces the print quality and increases the print speed. In addition, ink consumption is reduced in this mode.

The setting is only effective if you use the PRN command at

the DOS level. If you are printing via the installed printer driver, e.g. under Windows, the print quality is controlled by the settings of the printer driver.

Paper orientation

You are able to choose between printing using the portrait format or using the landscape format. The portrait format is generally used for normal letters, and landscape format can be used for tables.

The setting is only effective if

you use the PRN command at

the DOS-level. If you are printing via the installed printer driver, e.g. under Windows, the orientation is controlled by the settings of the printer driver.

DRAFT/LQ

Lamp DRAFT/QUALITY is lit

DRAFT/L Q

Lamp DRAFT/QUALITY isnt lit

FUNCTION

PROGRAM SETUP DATA

REDIAL

PAUS E

PRINTER SETUP

START

Press the DRAFT/LQ button

Draft printing is activated

Press the DRAFT/LQ button

Letter printing (factory setting) is activated

To start the menu

Page through the menu...

...until you reach the desired menu item

Confirm with START

Configuration of the printer

SET ORIENTATION

START

LANDSCAPE

REDIAL

PAUS E

PORTRAIT

START

Confirm with START

Display the current orientation

Select the desired menu item

Confirm with START

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Configuration of the printer

Adjust alignment

In the bi-directional print mode (see

page 49 for setting the function

{function 68}), the printhead operates in both directions. It is particularly difficult for the printhead to print vertical lines in this mode. If vertical lines are therefore not completely straight, you can adjust the alignment of the printhead as follows:

Scheme:

Right correction necessary:

Left correction necessary:

Optimum alignment:

FUNCTION

PROGRAM SETUP DATA

REDIAL

PAUS E

PRINTER SETUP

START

REDIAL

PAUS E

BIDIRECT. ALIGNMENT

Open the TF 461 as if you wanted to replace the printer cardridge. Ensure that the inside of the machine is well lit (use a torch).

To start the menu

Page through the menu...

...until you reach the desired menu item

Confirm with START

Page through the menu...

...until you reach the desired menu item

Confirm with START

START

ADJUS T AL IGNMENT

STOP

15-03 19:56 M 100%

Please wait until the page has been drawn into the machine and the initial printing process has been completed (this will take some time)... Now look at the section which has just been printed in your TF 461. A number of vertical lines has been printed. If you can see that the lines are not perfectly straight, you can adjust the machine using the following buttons:

* - Button = Left correction # - Button = Right correction

A test printout is made after every adjustment. Check the new result, and repeat the correction if necessary.

When the printed lines are perfectly straight:

Press STOP to return to the standby mode

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Configuration of the printer

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Configuration of the printer

Cleaning the printhead

If the quality of the printout deteriorates, you can clean the printhead. An internal cleaning procedure is then used for the jets.

Please use this function sparingly

as relatively large quantities of

ink are consumed.

FUNCTION

PROGRAM SETUP DATA

REDIAL

PAUS E

PRINTER SETUP

START

REDIAL

PAUS E

HEAD CLEANING MODE

START

To start the menu

Page through the menu...

...until you reach the desired menu item

Confirm with START

Page through the menu...

...until you reach the desired menu item

Confirm with START

Test printout

The test printout illustrates the fonts in the printer on a single page. The grey bar also indicates whether individual jets are defective.

HEAD CLEANING MODE

FUNCTION

PROGRAM SETUP DATA

REDIAL

PAUS E

PRINTER SETUP

START

REDIAL

PAUS E

TEST PRINTING

Please wait until the page has been drawn into the machine and the test printout has been completed.

To start the menu

Page through the menu...

...until you reach the desired menu item

Confirm with START

Page through the menu...

...until you reach the desired menu item

Confirm with START

Configuration of the printer

START

TEST PRINTING

STOP

15-03 19:56 M 100%

Please wait until the page has been drawn into the machine and the test printout has been completed. The test printout continues until you...

press STOP to return to the standby mode

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Configuration of the printer

Hex dump mode

This function is only meaningful if you wish to adapt a DOS driver. The data which are sent to the printer are normally interpreted as equivalent characters by the printer. If you wish to identify the specific data which are being sent to your printer, you can switch over the mode of the printer. The data are now no longer interpreted, and are printed instead in the form of hexadecimal characters.

The Hex dump mode is deactivated as soon as a list is printed, a copy is made or a fax

message is received.

FUNCTION

PROGRAM SETUP DATA

REDIAL

PAUS E

PRINTER SETUP

START

REDIAL

PAUS E

SET HEX DUMP MODE

START

15-03 19:56 M 100%

To start the menu

Page through the menu...

...until you reach the desired menu item

Confirm with START

Page through the menu...

...until you reach the desired menu item

Confirm with START

Ready The printer remains in the Hex dump mode until you...

STOP

15-03 19:56 M 100%

press STOP to return to the standby mode

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Handling faxes on your PC

System requirements

You can also use the features of your fax machine your PC. The fax functions can also be used in addition to the printer function. The following minimum requirements are essential in this respect:

• IBM compatible PC with i80486

processor or higher

• 4 MB RAM or higher

• Serial (V.24) interface for connection

to the TF 461

• MS-DOS 5.0 operating system or

higher

• Class 1 fax software (e.g. WinFax Pro

4.0)

• Serial interface with 16550 UART

module*)

*) The UART-module controls the data transfer process of the serial interface. At transmission speeds of more than 9600 bit/s, the UART 8250 module and compatible modules frequently used in a PC do not always operate perfectly. As your fax machine transports data via its serial interface at approx. 19200 bit/s, there may be problems with the UART

8250. If data transmission from your fax machine to the PC (and vice versa) does not function perfectly, it maybe necessary to replace the existing UART module with a UART 16550 (manufacturer: National Semiconductor) or compatible module. In most PCs, the serial interface is implemented in the form of a plug-in card. In this case, replace the existing plug-in card with a new card featuring a UART 16550 module.

Features

With this system, you are able to operate your TF 461 as a The following modes can then be used:

Generic CLASS 1 (Hardware Flow Control).

The following features of WinfaxPro 4.0 are not supported:

• Polling

• Secure transmission/reception

• Broadcast

• File transmission

• Modem functions

• Network operation

Class 1 faxmodem

Please ensure that, when the fax

software is installed (e.g. WinFax

PRO), the modem type is set to

Handling faxes on your PC

Mode Desription

PC-Scanner Reads documents into the PC from the sheet feed of the TF 461.

A document is stored as an image file in the PC with a resolution of 200x200 dpi.

Send PC-Fax Files which are created in the PC ( e.g. from a word

processing program) can be sent directly via the fax machine without having to be printed out.

Receive PC-Fax Incoming faxes are transferred via the fax machine to the

PC as an image file without being printed out. The pages are automatically printed out if the PC is not switched on.

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Handling faxes on your PC

Connection to the PC

1. Switch off the PC and the TF 461.

2. Open the panel on the right-hand side of the fax machine.

3. Connect the 25-pin sub-D connector to the corresponding socket on the fax machine, and secure the connection with the connector screws.

This cable is not supplied.

Pin assignment of serial cable

Sub-D 9 pin socket (female)

Sub-D 25 pin socket (male)

4. Connect the cable to the serial interface of your PC.

Install the software before connecting the TF461 to your PC. The PC does not need to scan the interface of the fax machine!

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Handling faxes on your PC

Scanning documents into the PC

You can transfer your documents to your PC via the sheet feed of your TF 461. The document is then available as an image file in your PC, and can be processed as required.

*) This display indicates whether your PC is actually ready to receive. The following conditions must be fulfilled:

• Ensure that the cable has been connected correctly

• The PC must be switched on

• The fax program must be loaded and active (e.g. WinFax PRO)

• The fax program must be set to automatic reception

Otherwise, the TF 461 will display the following after a certain amount of time:

PC COMM. ERROR #001

DOCUMENT READY

COMM.OPT.

TRAY SEND

PC SCANNER

START

PC READY ?

Insert document with text side down

Document is ready

Select communication option

Page through the menu...

...until you reach the desired menu item

Confirm with START

PC ready? *)

In this case, clear the error message by pressing the STOP button, and remedy the problem

Documents scanned in this way are stored in the form of image

files in your PC. An OCR program must process this file if it is to be integrated within a word processing program. This process is essential if the file is to be used as a text file ( contained in WinFax PRO).

Sending fax messages from the PC

If you have for instance created text or graphics via a word processing program, you do not need to print out the text or graphics in order to send a fax document. Winfax PRO Software transfers your document via the cable from your PC to the fax machine together with the fax number which you have specified when you were processing the document. Following internal transmission, the job is then handled as a normal job in your fax machine.

START

DOC.READING M98%

TRANSMITTING TO PC

15-03 19:56 M 100%

REC EIVING FROM PC

JOB ACCEPTED NO.007

15-03 19:56 M 89%

Confirm with START

Return to the standby mode

PC is transmitting the fax data to the fax machine

PC transfer complete: the job is stored as a new job in the stack

Return to the standby mode Depending on the contents of the stack,

the job is soon sent by the fax machine.

Handling faxes on your PC

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Handling faxes on your PC

Sending faxes to the PC

If you have connected a PC to your fax machine, you can send documents directly to your PC.

The following requirements are essential for this process:

• Function number 46 (receive to PC) is set to ON (for setting, see page 49).

• The fax software (e.g. WinFax PRO) is loaded and activated.

• The fax software is set to automatic

reception.

• The connection to the PC has been established.

The following error message is displayed if your fax machine cannot reach the PC:

PC COMM. ERROR #001

In this case, the incoming fax document is printed out on the fax machine. The error message does not affect the ability of the fax machine to receive further documents.

A fax document received in this way is stored in the form of an

image file in the PC. An OCR program must process a file before any received text can be integrated in a word processing program. This is essential if this file is to be used as a text file (contained in WinFax PRO) .

It is essential to ensure that the

fax software is set to automatic

reception!

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UK Connection information

This toshiba Facsimile Transceiver is intended for connection to public telecommunications services as follows:

By using the cable described as TEL LINE CABLE in the packaging list of the instruction manual. This cable plugs into the socket on the left hand side of the TF 461 which is marked LINE and the other end into the standard PSTN analogue socket found in the UK.

We declare, that Toshiba is using mark in compliance with EN 50 082-1, EN 55 022/B and EN 60 950

This terminal equipment complies with the following requirements: Group 3 Fax modem Automatic call initiation Storage of telephone numbers for retrieval by a predetermined code Automatic dialling Automatic repeat attempts Call progress monitor Series connection facility LD or MF dialling Operation with or without dial tone being present.

Any other usage will invalidate the approval of the apparatus if as a result, it then ceases to conform to the standards against which approval was granted.

UK Connection information

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Index

ABB number.............................................. 38

ABB number list ........................................ 45

Acess digit ................................................ 12

Bell times .................................................. 21

Broadcasting ............................................. 32

Cable ................................................... 60,87

Cancel transmission.................................. 37

Communication failure .............................. 55

Connecting fax ............................................ 4

Copy ......................................................... 20

Date.......................................................... 15

Delayed transmission ................................ 31

Delete ABB numbers ................................. 39

Dialling...................................................... 25

Dialling method......................................... 11

Direct transmission ................................... 24

Document jam .......................................... 59

Earth key................................................... 12

Error codes ............................................... 55

Error messages ......................................... 56

Extension .................................................. 12

Fax transportation ....................................... 6

Faxmodem ................................................ 86

Flash ......................................................... 12

Function list............................................... 46

Greyscales ................................................ 30

Groups ...................................................... 32

Individual group......................................... 33

Ink refill ....................................................... 6

Ink cartridge, change ................................ 61

Inserting receiving paper ............................. 5

Installation .................................................. 8

Interface, parallel...................................... 60

Interface, serial......................................... 86

Job cancel................................................ 37

Job handling ............................................. 23

Journal ..................................................... 44

Language .................................................... 8

Line access ............................................... 17

Line problems ........................................... 57

Local copy ................................................ 20

Machine overview ....................................... 1

Main station.............................................. 12

Memory extension..................................... 24

Memory reception..................................... 21

Monitoring ................................................ 29

One touch key........................................... 40

Operation panel .......................................... 1

Optional memory ...................................... 24

Overseas communication.......................... 57

Overview ..................................................... 1

Paper handling ............................................ 5

Paper jam ................................................. 59

Parameter list ........................................... 46

PBAX ......................................................... 12

PC fax ....................................................... 86

Polling ....................................................... 39

Polling reservation ..................................... 35

Pinter ..................................................... 6,60

Printer, spool manager .............................. 76

Printer status............................................. 75

Printer driver ............................................. 63

Printhead, change ..................................... 61

Printhead, adjustment............................... 83

Printhead, cleaning ................................... 84

Problems................................................... 55

Prohibit memory........................................ 24

PSTN ........................................................ 12

Puls dial .................................................... 11

Receiving documents................................ 16

Receiving reduction .................................. 20

Reception problems.................................. 58

Redial ....................................................... 30

Reduction speed....................................... 36

Remote Diagnostic ................................... 48

Resolution................................................. 30

RTI ............................................................ 51

Scanning .................................................. 88

Supstitute reception ................................. 21

Sending documents.................................. 25

Software, fax-software ............................. 86

Stack handling .......................................... 23

Station name............................................ 10

Storing ABB numbers ................................ 38

Storing groups .......................................... 40

Storing name............................................ 10

Storing numbers ....................................... 38

Temporary group ....................................... 32

Terminal identification................................. 9

Time ......................................................... 15

Tone dial ................................................... 11

Toolkit ....................................................... 69

Transmission without memory................... 24

Transportation............................................. 6

Troubleshooting......................................... 55

TTI .............................................................. 9

TX problems.............................................. 57

TX report................................................... 43

UART ........................................................ 86

Unpacking................................................... 4

Wall socket................................................. 4

Windows, default printer........................... 81

WinfaxPro ................................................. 86

TF 461

TOSHIBA

Index

Toshiba TF 461 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Welcome to your fax machine

Contents

Preparation

Unpacking

Connection to the mains

How to insert the recording paper:

To install the accessories:

Installation

Set language

Enter terminal ID

Enter the user name

Setting dialling method

Connection to PABX, obtaining a public line

Connection to PABX, further settings

Set date and time

Reception of documents

Set standby mode

Automatic reception

Manual reception

Manual reception (continued)

TEL/FAX mode:

FAX/TAD mode:

FAX/TAD mode: (continued)

Switching between reception modes

Reception reduction

Local copy

Set call counter

Memory reception

Transmit documents

Document format

Stack mode

Direct transmission

Automatic fax messages

Transmission with alphabet dialling

Transmission with telephone (manual transmission)

Transmission with directory function

Monitoring

Set resolution

Redial

Delayed transmission

Single multi-address transmission

Stored broadcast

Polling

Reserve polling

Reduce transmission speed

Stop transmission

Store numbers

Alphabet dial memory

One-touch dial keys

Group keys

Report prints

Activate printing report

Transmission report

Transmission and reception journal

The multitransmission report

Number list

Group list

Jobs in progress

The function list

Advanced settings

Functions

Connection to PABX

Receive footer on/off

Change speaker volume

Adjust ringing tone/key beeps

Set transmission report output

Possible problems

Error codes in journal

Error messages in the Display

Transmission problems

Receiving problems

Remove paper jam in the document feed area

Remove paper jam before document tray

Document jam

Y our TF 461 as a printer

System requirements