Toshiba GD-1320 User Manual

MULTIFUNCTIONAL DIGITAL SYSTEMS

Operator’s Manual for FAX Unit

GD-1320/GD-1260

Preface

Thank you for purchasing the Toshiba FAX Unit GD-1320/GD-1260.

This Operator's Manual describes how to use the fax functions, troubleshooting and its maintenance, etc. Before using the fax functions, thoroughly read and understand this Operator's Manual. To ensure that the fax functions are used in optimum working conditions, keep this Operator's Manual in a handy place for future reference.

Preface 1

Notice to Users

For U.S.A. only

WARNING FCC Notice: Part 15 and Part 18

This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 (e-STUDIO2050C/2550C, e-STUDIO2051C/2551C, e-STUDIO2555C/3055C/3555C/4555C/5055C, e-STUDIO2555CSE/ 3055CSE/3555CSE/4555CSE/5055CSE) of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with this guide, may cause harmful interference to radio communications. Operation of this terminal in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his/her own expense.

Warning: Changes or modification made to this equipment, not expressly approved by Toshiba TEC or parties authorized by Toshiba TEC could void the user’s authority to operate the equipment.

WARNING FCC Notice: Part 68

This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the rear cover of this equipment is a label that contains, among other information, a product identifier in the format US: AAAEQ##TXXXX. If requested, this number must be provided to the telephone company.

This device is equipped with a USOC RJ11C connector.

A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for details.

The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company. For products approved after July 23, 2001, the REN for this product is part of the product identifier that has the format US: AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3). For earlier products, the REN is separately shown on the label.

If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice isn't practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.

The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service.

If trouble is experienced with this equipment, for repair or warranty information, please contact Toshiba America Business Solutions Electronic Imaging Division at 1-800-468-6744. If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.

Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information.

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including Fax machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.)

In order to program this information into your Fax machine, you should complete the following steps: complete the setup procedures listed for station ID number and name. See  P.101 “Registering the terminal ID”.

CAUTION — To reduce the risk of fire, use only No.26 AWG or larger telecommunication line cord.

Toshiba America Business Solutions, Inc.

9740 Irvine Blvd. Irvine, CA 92618

2 Notice to Users

For Canada only

NOTICE: The Industry Canada label identifies certified equipment. This certification means that the equipment meets

telecommunications network protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The Department does not guarantee the equipment will operate to the user’s satisfaction.

Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.

Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

CAUTION: Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.

The Ringer Equivalence Number of your facsimile is 0.3

NOTICE: The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the

maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5.

CAUTION — To reduce the risk of fire, use only No.26 AWG or larger telecommunication line cord.

This Class A digital apparatus complies with Canadian ICES-003.

AVIS: L’etiquette d’lndustrie Canada identifie le marériel homologué. Cette étiquette certifie que le matériel est conforme aux normes de protection, d’exploitation et de sécurité des réseaux de télécommunications, comme le prescrivent les documents concernant les exigences techniques relatives au matériel terminal. Le Ministére n’assure toutefois pas que le matériel fonctionnera à la satisfaction de l’utilisateur.

Avant d’installer ce matériel, l’utilisateur doit s’assurer qu’il est permis de le raccorder aux installations de l’entreprise locale de télécommunication. Le matériel doit également être installé en suivant une méthode acceptée de raccordement. L’abonné ne doit pas oublier qu’il est possible que la conformité aux conditions énoncées ci-dessus n’empêche pas la dégradation du service dans certaines situations.

Les réparations de materiel homologué doivent être coordonnées par un représentant désigné par le fournisseur. L’entreprise de télécommunications peut demander à l’utilisateur de débrancher un appareil à la suite de réparations ou de modifications effectuees par l’utilisateur ou à cause de mauvais fonctionnement.

Pour sa propre protection, l’utilisateur doit s’assurer que tous les fils de mise à la terre de la source d’énergie électrique, des lignes téléphoniques et des canalisations d’eau métalliques, s’il y en a, sont raccordés ensemble. Cette précaution est particulièrement importante dans les régions rerales.

Avertissement: L’utilisateur ne doit pas tenter de faire ces raccordements luimême; il doit avoir recours à un service d’inspection des installations électriques, ou à un électricien, selon le cas.

L’indice d’equivalence de la sonnerie de ce matériel 0.3.

AVIS: L’indice d’équivalence de la sonnerie (IES) assigné à chaque dispositif terminal indique le nombre maximal de

terminaux qui peuvent être raccordés à une interface. La terminaison d’une interface téléphonique peut consister en une combinaison de quelques dispositifs, à la seule condition que la somme d’indices d’equivalence de la sonnerie de tous les dispositifs n’excède pas 5.

ATTENTION – Pour réduire les risques d’incendie, utiliser uniquement des conducteurs de telecommunications 26 AWG au de section superleure.

Cet appareil numérique de la classe A est conforme à la norme NMB-003 du Canada.

Notice to Users 3

TOSHIBA OF CANADA LIMITED

Office Product Group 191 McNABB STREET MARKHAM, ONTARIO L3R 8H2

For NEW ZEALAND only

“The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to the network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model, nor does it imply that any is compatible with all of Telecom’s network services.”

“This equipment is not capable, under all operating conditions, of correct operation at the higher speeds for which it is designated. Telecom will accept no responsibility should difficulties arise in such circumstances.”

“This equipment should not be used any circumstances which may constitute a nuisance to other Telecom customers.”

“Not all telephones will respond to incoming ringing when connected to the extension socket.”

“This device is equipped with pulse dialling while the Telecom standard is DTMF tone dialling. There is no guarantee that Telecom lines will always continue to support pulse dialling.”

“Use of pulse dialling, when this equipment is connected to the same line as other equipment, may give rise to bell tinkle or noise and may also cause a false answer condition. Should such problems occur, the user should NOT contact the Telecom Faults Service.”

“This device is intended for Stand-alone connection and not in parallel with other telephone devices.”

“The call log incorporated in this equipment does not record all answered calls. The call log, therefore may not agree with the Telecom account which may include calls not shown on the log.”

“If a charge for local calls is unacceptable, the ‘Dial’ button should NOT be used for local calls. Only the 7-digits of the local number should be dialled from your telephone. DO NOT dial the area code digit or the '0' prefix.”

TOSHIBA (AUSTRALIA) PTY LIMITED

58 Lunn Avenue, Mt Wellington 1072 New Zealand. Phone: 64-9-570 8530

For EU only

Warning: This is a Class A product. In a domestic environment this product may cause radio interference in which case

the user may be required to take adequate measures.

Working environment

From EMC (Electromagnetic Compatibility) point of view, the operation of this product is being restricted in following environments:

 Medical Environments: This product is not certified as a medical product according to the Medical Product Directive 93/42/EEC.  Domestic environments (e.g. a private living room with TV / Radio sets in the nearby surrounding area) because this is a so

called EMC class A product. In a domestic environment this product may cause radio interference in which case the user may be

required to take adequate measures! Any consequences resulting from the use of this product in restricted working environments are not the responsibility of TOSHIBA TEC. The consequences of the use of this product in restricted working environments may be an electromagnetic interference with other devices or machines in the nearby surrounding area. This can result into malfunction including data loss / data error pertaining to this product or the other devices / machines involved in the electromagnetic interference. Furthermore, for general safety reasons, the use of this product in environments with explosive atmospheres is not permitted.

CE compliance

This product is labelled with the CE mark in accordance with the provisions of the applicable European Directives, notably the Low Voltage Directive 2006/95/EC, the Electromagnetic Compatibility Directive 2004/108/EC and the Radio Equipment and Telecommunications Terminal Equipment Directive 1999/5/EC. CE marking is the responsibility of TOSHIBA TEC GERMANY IMAGING SYSTEMS GmbH, Carl-Schurz-Str. 7, 41460 Neuss, Germany, phone +49-(0)-2131-1245-0. For a copy of the related CE Declaration of Conformity, please contact your dealer or TOSHIBA TEC.

4 Notice to Users

Before Reading This Manual

 How to read this manual

 Symbols in this manual

In this manual, some important items are described with the symbols shown below. Be sure to read these items before using this equipment.

Indicates a potentially hazardous situation which, if not avoided, could result in death, serious injury, or serious damage, or fire in the equipment or surrounding objects.

Indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injury, partial damage to the equipment or surrounding objects, or loss of data.

Indicates information to which you should pay attention when operating the equipment.

Other than the above, this manual also describes information that may be useful for the operation of this equipment with the following signage:

Describes handy information that is useful to know when operating the equipment.

Pages describing items related to what you are currently doing. See these pages as required.

 Model and series names in this manual

In this manual, each model name is replaced with the series name as shown below.

Model name Series name in this manual

e-STUDIO2050C/2550C e-STUDIO2550C Series

e-STUDIO2051C/2551C e-STUDIO2551C Series

e-STUDIO2555C/3055C/3555C/4555C/5055C e-STUDIO2555CSE/3055CSE/3555CSE/4555CSE/5055CSE

e-STUDIO5055C Series

 Explanation for control panel and touch panel

 The details on the touch panel menus may differ depending on the operating environment such as whether options are

installed.

 The illustration screens used in this manual are for paper in the A/B format. If you use paper in the LT format, the

display or the order of buttons in the illustrations may differ from that of your equipment.

 Options

For the available options, refer to “Options” in the Quick Start Guide for your equipment.

Before Reading This Manual 5

 Description of original/paper direction

Paper or originals of A4, B5 or LT size can be placed either in a portrait direction or in a landscape direction. In this manual, “-R” is added to this paper size when this size of paper or original is placed in a landscape direction.

Example: A4 size original on the original glass

Placed in a portrait direction: A4 Placed in a landscape direction: A4-R

Paper or originals of A3, B4, LD or LG can only be placed in a landscape direction, therefore “-R” is not added to these sizes.

 Trademarks

The company names and product names in this manual are the trademarks of their respective companies.

 Accessories

Accessories Provided for GD-1320

 Modular cable: 1  Operator's Manual: 1

6 Before Reading This Manual

General Precautions

 Disclaimer notice

The following notice sets out the exclusions and limitations of liability of TOSHIBA TEC CORPORATION (including its employees, agents and sub-contractors) to any purchaser or user (hereafter “User”) of the e-STUDIO2050C/2550C, e-STUDIO2051C/2551C and e-STUDIO2555C/3055C/3555C/4555C/5055C, e-STUDIO2555CSE/3055CSE/3555CSE/ 4555CSE/5055CSE, including its accessories, options and bundled software (hereafter “Product”).

1. The exclusion and limitations of liability referred to in this notice shall be effective to the fullest extent permissible at law. For the avoidance of doubt, nothing in this notice shall be taken to exclude or limit TOSHIBA TEC CORPORATION’s liability for death or personal injury caused by TOSHIBA TEC CORPORATION’s negligence or TOSHIBA TEC CORPORATION’s fraudulent misrepresentation.

2. All warranties, conditions and other terms implied by law are, to the fullest extent permitted by law, excluded and no such implied warranties are given or apply in relation to the Products.

3. TOSHIBA TEC CORPORATION shall not be liable for any loss, cost, expense, claim or damage whatsoever caused by any of the following:

- use of handling of the Product otherwise than in accordance with the manuals, including but not limited to the Operator’s Manual, User’s Guide, and/or incorrect or careless handling or use of the Product;

- any cause which prevents the Product from operating or functioning correctly which arises from or is attributable to either acts, omissions, events or accidents beyond the reasonable control of TOSHIBA TEC CORPORATION including without limitation acts of God, war, riot, civil commotion, malicious or deliberate damage, fire, flood, or storm, natural calamity, earthquakes, abnormal voltage or other disasters;

- additions, modifications, disassembly, transportation, or repairs by any person other than service technicians authorized by TOSHIBA TEC CORPORATION; or

- use of paper, supplies or parts other than those recommended by TOSHIBA TEC CORPORATION.

4. Subject to paragraph 1, TOSHIBA TEC CORPORATION shall not be liable to Customer for:

- loss of profits, loss of sales or turnover; loss of or damage to reputation; loss of production; loss of anticipated savings; loss of goodwill or business opportunities; loss of customers; loss of, or loss of use of, any software or data; loss under or in relation to any contract; or

- any special, incidental, consequential or indirect loss or damage, costs, expenses, financial loss or claims for consequential compensation;

whatsoever and howsoever caused which arise out of or in connection with the Product or the use of handling of the Product even if TOSHIBA TEC CORPORATION is advised of the possibility of such damages. TOSHIBA TEC CORPORATION shall not be liable for any loss, cost, expense, claim or damage caused by any inability to use (including, but not limited to failure, malfunction, hang-up, virus infection or other problems) which arises from use of the Product with hardware, goods or software which TOSHIBA TEC CORPORATION has not directly or indirectly supplied.

General Precautions 7

Preface....................................................................................................................................... 1

Notice to Users ......................................................................................................................... 2

Before Reading This Manual ................................................................................................... 5

General Precautions................................................................................................................. 7

Chapter 1 BEFORE USING FAX

Description of Each Component........................................................................................... 12

Control panel ....................................................................................................................... 12

Touch panel......................................................................................................................... 14

Options ................................................................................................................................ 15

Connecting Cables ................................................................................................................. 16

Chapter 2 SENDING/RECEIVING A FAX

Sending a Fax ......................................................................................................................... 18

Basic procedures................................................................................................................. 18

Handling an original............................................................................................................. 21

Setting the transmission conditions..................................................................................... 25

Specifying the recipient ....................................................................................................... 29

Other transmissions.............................................................................................................36

Receiving a Fax ...................................................................................................................... 39

Reception mode ..................................................................................................................39

Originals and paper .............................................................................................................41

Chapter 3 CHECKING AND CANCELING THE COMMUNICATIONS

Checking Communications ................................................................................................... 46

Checking reserved transmissions........................................................................................ 46

Checking communication status (log).................................................................................. 47

Canceling the Transmission.................................................................................................. 49

Canceling the memory transmission ................................................................................... 49

Canceling direct transmissions............................................................................................ 51

Canceling reserved transmissions....................................................................................... 52

Chapter 4 ADVANCED FUNCTIONS

Transmitting 2-Sided Originals ............................................................................................. 54

Priority Transmission............................................................................................................. 56

Polling Communication ......................................................................................................... 57

Polling transmission............................................................................................................. 57

Polling reception.................................................................................................................. 58

Mailbox Transmission............................................................................................................59

Registering/printing/deleting an original .............................................................................. 60

Sending/retrieving an original .............................................................................................. 64

Creating/modifying/deleting a mailbox................................................................................. 67

Chain Dial Communication.................................................................................................... 72

Delayed Transmission Reservation...................................................................................... 73

CONTENTS 9

Recovery Transmission ......................................................................................................... 74

Onramp Gateway .................................................................................................................... 75

Offramp Gateway.................................................................................................................... 76

Save as File ............................................................................................................................. 77

Printing SECURE RECEIVE fax jobs..................................................................................... 79

Chapter 5 PRINTING LISTS AND REPORTS

Printing Lists & Reports Manually ........................................................................................ 82

Journal (transmission journal/reception journal).................................................................. 82

Reservation list .................................................................................................................... 83

Mailbox/relay box report ...................................................................................................... 84

Printing Lists & Reports Automatically ................................................................................ 85

Lists/Reports Samples...........................................................................................................86

Transmission journal ........................................................................................................... 86

Reception journal................................................................................................................. 87

Reservation list .................................................................................................................... 87

Mailbox/relay box report ...................................................................................................... 88

Memory transmission report ................................................................................................ 89

Transmission report.............................................................................................................90

Multi transmission report ..................................................................................................... 90

Multi polling report ............................................................................................................... 91

Relay TX orig. terminal report.............................................................................................. 91

Relay TX relay station report ............................................................................................... 92

Relay TX end terminal report............................................................................................... 92

Relay station report ............................................................................................................. 93

Mailbox reception report ...................................................................................................... 93

Chapter 6 SETTING ITEMS

User Settings .......................................................................................................................... 96

Fax settings ......................................................................................................................... 96

Administrator Settings........................................................................................................... 99

Registering the terminal ID................................................................................................ 101

Setting the initial setup ...................................................................................................... 102

Setting RX printing............................................................................................................. 104

Setting recovery transmission ........................................................................................... 106

Setting 2nd Line for FAX Unit ............................................................................................ 107

SECURE RECEIVE........................................................................................................... 108

Chapter 7 TROUBLESHOOTING AND SPECIFICATIONS

Troubleshooting ................................................................................................................... 112

Error codes........................................................................................................................ 112

Error messages ................................................................................................................. 112

Transmission/reception trouble ......................................................................................... 113

Specifications of GD-1320/GD-1260.................................................................................... 114

INDEX ................................................................................................................................................................... 115

10 CONTENTS

1.BEFORE USING FAX

This chapter describes the basics of this equipment you should learn before you start using it.

Description of Each Component...........................................................................................12

Control panel ........................................................................................................................................................12

Touch panel ..........................................................................................................................................................14

Options .................................................................................................................................................................15

Connecting Cables................................................................................................................. 16

1 BEFORE USING FAX

Description of Each Component

 Control panel

This section describes the buttons on the control panel used for the fax functions. For any details of the control panel not covered in this document, refer to the Quick Start Guide.

e-STUDIO2550C Series / e-STUDIO2551C Series / e-STUDIO5055C Series

1. [FAX] button

Use this button to display the fax screen when you use the fax function.

When you use the Internet Fax function, you also press this button. For details of the Internet Fax function, refer to the Scanning Guide.

3 4

7810 9

2. [USER FUNCTIONS] button

Use this button when you register/make settings such as initial setting for the fax function.

3. Digital keys

Use these keys to enter fax numbers, etc.

4. [FUNCTION CLEAR] button

Use this button to clear all current selected functions and return to the default settings.

5. [STOP] button

Use this button to stop any scanning in progress.

6. [START] button

Use this button to start scanning a document for fax transmission.

7. [CLEAR] button

Use this button to cancel entered numbers.

8. Alarm lamp

This lamp lights when an error occurs and this equipment needs some actions to be taken.

9. PRINT DATA lamp

This lamp lights when there is a received SECURE RECEIVE fax job.

10. [PRINT] button

Use this button to print a SECURE RECEIVE fax job.

11. MEMORY RX

This lamp lights when there is a received fax which is not printed yet and its data are still in the memory.

12. Touch panel

 P.14 “Touch panel”

12 Description of Each Component

1.BEFORE USING FAX

This lamp does not light when the equipment is in the Super Sleep mode.

1 BEFORE USING FAX

Description of Each Component 13

1 BEFORE USING FAX

 Touch panel

This section describes the fax screen on the touch panel. For any details of the touch panel not covered in this document, refer to the Quick Start Guide.

456

1. Header area

The name of the currently selected function and buttons related to the current status of this equipment are shown here.

2. Message indication area

Various messages such as the status of this equipment and operating instructions are shown here.

3. Operation object area

Operation-related buttons and text boxes are shown here.

4. Alert message indication area

Messages are shown here to inform you of various alerts such as the replacement time of toner cartridges and waste toner boxes, or the existence of a received SECURE RECEIVE fax job.

5. Date and time

The current date and time are shown here.

6. [JOB STATUS] button

Use this button to view the job status or its history.

When this equipment is managed under the department management or user management, key in user information such as the department code, user name and password to display the operation screen. For details of the operation, refer to the Quick Start Guide.

14 Description of Each Component

1.BEFORE USING FAX

 Options

This section describes the options related to the fax function.

 FAX Unit

This unit enables the use of the fax function.

 2nd Line for FAX Unit (GD-1260)

This board enables the use of 2 lines for sending and receiving faxes.

1 BEFORE USING FAX

Description of Each Component 15

1 BEFORE USING FAX

Connecting Cables

Be sure that the power of this equipment is turned OFF before connecting the cables.

e-STUDIO2550C Series / e-STUDIO2551C Series e-STUDIO5055C Series

1. LINE2

Connect a telephone line when the 2nd Line for FAX Unit is installed.

2. LINE

Connect a telephone line.

3. TEL

Connect an external telephone.

 Do not connect this equipment and the external telephone to a telephone connector in parallel.  Use the external telephone without an answerphone (or with the function off) to be connected with the TEL.

16 Connecting Cables

2.SENDING/RECEIVING A FAX

This chapter describes how to send and receive a fax.

Sending a Fax.........................................................................................................................18

Basic procedures..................................................................................................................................................18

Handling an original..............................................................................................................................................21

Setting the transmission conditions......................................................................................................................25

Specifying the recipient ........................................................................................................................................29

Other transmissions .............................................................................................................................................36

Receiving a Fax ...................................................................................................................... 39

Reception mode ...................................................................................................................................................39

Originals and paper ..............................................................................................................................................41

2 SENDING/RECEIVING A FAX

Sending a Fax

 Basic procedures

This section describes the basic procedures to send a fax. For details of in-depth operations, see the page under each procedure as required. Besides the basic sending functions described in this page, there are various useful ways to send a fax. These procedures are described in the following pages.

 P.36 “Other transmissions”  P.53 “ADVANCED FUNCTIONS”

Place the original(s).

Check the original size and scanning range, etc. Place the original(s) on the original glass or RADF (Reversing Automatic Document Feeder) in the correct direction. (The illustration above shows the original placed on the original glass.)  P.21 “Handling an original”

Press the [FAX] button on the control panel.

The fax screen is displayed. If you leave the screen unattended for the period of the auto clear setting time (45 sec. by manufacturer default), the screen returns to the default one automatically.

Press [OPTION] and set the transmission conditions.

The transmission condition setting screen is displayed. Set the transmission conditions such as resolution, original mode, exposure and transmission mode, as required.  P.25 “Setting the transmission conditions”

18 Sending a Fax

2.SENDING/RECEIVING A FAX

Specify the recipient.

To specify the recipient, dial the number using the digital keys on the control panel or use the address book.  P.29 “Specifying the recipient”

To display the preview screen, press [PREVIEW].

2 SENDING/RECEIVING A FAX

This feature is available when the hard disk is installed in the equipment.  P.37 “Displaying the preview”

Press [SEND].

The fax is sent or reserved.

 Alternatively, you can press the [START] button on the control panel.  In the memory transmission mode, the original is scanned into memory. Once a connection has been made,

this equipment automatically starts sending the scanned document. In the direct transmission mode, the fax number is dialed immediately, and the scanned document will be sent. (Transmission conditions can be set in the transmission condition setting screen.)

 If memory becomes full during scanning in the memory transmission mode, that original will not be stored in

memory. When that happens, reduce the number of originals you are sending, or try sending them in the direct transmission mode.

 You can check the status of the current sending. You can also cancel the transmission (deletes the job).

 P.45 “CHECKING AND CANCELING THE COMMUNICATIONS”

Sending a Fax 19

2 SENDING/RECEIVING A FAX

Redial function

In the memory transmission mode, if the fax cannot be sent due to a busy-line, the fax number is redialed automatically to send the fax. By default, this equipment redials 3 times at 1-minute intervals.

Batch transmission function

If there are multiple transmission jobs to the same recipient in memory, you can send them at once using this function, resulting in reduction of communication costs. However, if their recipients are the same but their transmission conditions vary or if users or departments are different when this equipment is managed under the department management or user management, this function is not applied to those reserved jobs.

Sending the next original

If an original is placed on the original glass and its scanning is completed, the confirmation screen for the next original is displayed. If you want to continue scanning of the next original, place it on the original glass, and then press the [START] button on the control panel. Once all the originals are scanned, press [JOB FINISH]. If you place an original on the RADF (Reversing Automatic Document Feeder) and press the [CONTINUE] button during scanning, the confirmation screen for the next original can be displayed after the scanning is completed.

 If you leave the screen unattended for a period of the auto clearance setting time (45 sec. by manufacturer default), a

copy of the scanned originals is sent.

 To cancel the transmission in the memory transmission mode, press [JOB CANCEL].

 P.49 “Canceling the memory transmission”

 To change the transmission conditions for each page, press [OPTION].

 P.28 “Changing the settings for each page”

20 Sending a Fax

2 SENDING/RECEIVING A FAX

5 mm (0.2 inch)

2.SENDING/RECEIVING A FAX

 Handling an original

 Originals that can be sent

This equipment can send a fax of the following originals. You can place 1-sided or 2-sided originals of the media types, such as standard paper, recycled paper and paper having holes (2, 3 or 4 holes) for filing, on the RADF (Reversing Automatic Document Feeder). On the original glass, you can place 1-sided originals of the above media types as well as OHP film, tracing paper, booklets and three-dimensional objects.

Location Maximum size Paper weight Original size

Original glass Length: 297 mm (11.69")

Width: 432 mm (17.01")

RADF Length: 297 mm (11.69")

Width: 432 mm (17.01")

1-sided originals

35 - 157 g/m

2-sided originals

50 - 157 g/m

 North American format:

LD, LG, LT, LT-R, ST, ST-R, COMP

A/B format:

A3, A4, A4-R, A5, A5-R, B4, B5, B5-R, FOLIO

(9.3 - 41.8 lb.)

(13.3 - 41.8 lb.)

North American format:

LD, LG, LT, LT-R, ST-R, COMP

A/B format:

A3, A4, A4-R, A5-R, B4, B5, B5-R, FOLIO

(ST/A5 is not available)

 Do not place any heavy objects (4 kg/9 lb. or over) on the original glass and do not press on it with force.  If the original is any of the following sizes, it is automatically rotated and sent as described below.

A4  A4-R A5-R  A5 B5-R  B5 LT  LT-R ST-R  ST

 Original scanning range

The following figures show the original scanning area. Any information in the shaded area is not printed on the paper.

1. LD, LG, LT-R, ST-R, COMP, A3, A4-R, A5-R, B4, B5-R, FOLIO

2. LT, ST, A4, A5, B5

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 Placing the original(s) on the original glass

This section describes how to set an original on the original glass. Originals are sent in the order they are placed on the original glass.

Do not place any heavy objects (4 kg/9 lb. or over) on the original glass and do not press on it with force.

Breaking the glass could injure you.

Raise the Original Cover or RADF (Reversing Automatic Document Feeder), and place

the original with its face down on the glass.

Raise it 60 degrees or more for the detection of the original.

Align the original against the left inner corner of the glass.

 Different size originals can also be sent in one transmission.  For the models below, be sure to specify the original size. If the original size is not specified, scanning is

performed assuming an original of size A4 placed as indicated in the figure on the right.

- e-STUDIO2551C Series

 When an original of any size other than LT/A4 is placed in the direction shown in the above left figure,

transmission to a recipient is carried out so that the pre-entered sender information is printed in position A in the figure.

 When an original of LT/A4 size is placed in the direction shown in the above right figure, transmission to a

recipient is carried out so that the pre-entered sender information is printed in position B in the figure.

 The pre-entered sender information shows what is registered in the Terminal ID.

 P.101 “Registering the terminal ID”

Lower the Original Cover or RADF slowly.

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2 SENDING/RECEIVING A FAX

2.SENDING/RECEIVING A FAX

 Placing the original(s) on the RADF

This section describes how to set the original(s) on the RADF (Reversing Automatic Document Feeder). When the originals are placed on the RADF, the uppermost page is the first to be scanned and sent.

After aligning the originals, place them with their face up and slide the guides to rest

against the edges of the originals.

 Regardless of their sizes, originals are acceptable up to 100 sheets (35 to 80 g/m2 (9.3 to 20 lb.)) or 16 mm

(0.62") in height.

 2-sided originals can be set and sent.

 P.54 “Transmitting 2-Sided Originals”

 When an original of any size other than LT/A4 is placed in the direction shown in the above left figure,

transmission to a recipient is carried out so that the pre-entered sender information is printed in position A in the figure.

 When an original of LT/A4 size is placed in the direction shown in the above right figure, transmission to a

recipient is carried out so that the pre-entered sender information is printed in position B in the figure.

 The pre-entered sender information shows what is registered in the Terminal ID.

 P.101 “Registering the terminal ID”

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(1) Badly wrinkled or folded originals. In

particular, originals whose leading edge are curled may fail to be fed.

(4) Clipped or stapled originals

(2) Originals with carbon paper (5) Originals with holes or torn originals

(3) Taped, pasted or clipped (cut out)

originals

(6) Damp originals (7) OHP film originals

(1) Folded or curled originals should be smoothed out

before being used.

(2) Originals sticking to each other, or originals that are

surface-treated may fail to separate properly.

Sending different width originals

To set different width originals, adjust the side guides to the widest original size, and then align the original against the front side. Available combinations of the original size are as follows.

 A/B format: A3, A4, B4, B5, A4-R, FOLIO  North American format: LD, LT, COMP, LG, LT-R

To send different width originals, you need to enable “DIFFERENT WIDTH” as a transmission condition.  P.25 “Setting the transmission conditions”

Precautions for using the RADF

Do not use the following originals as they may misfeed or become damaged:

The following originals should be handled carefully:

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2 SENDING/RECEIVING A FAX

2.SENDING/RECEIVING A FAX

 Setting the transmission conditions

You can set the fax transmission conditions.

 The transmission conditions are only applied to the current transmission. They return to the default settings after

the transmission.

 Each default setting of resolution, original mode, exposure, transmission mode and ECM is adjustable.

 P.96 “Fax settings”

 Making settings

Pressing [OPTION] on the fax screen will display the transmission condition setting screen as shown below. Set each setting item, and then press [OK].

 Press or to switch the pages.  To cancel the operation and return to the previous screen, press [RESET].

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RESOLUTION

Set the resolution based on the fineness of the original.

STANDARD: This is suitable for an original with regular size text.

FINE: This is suitable for an original with small size text and fine illustrations.

U-FINE: This is suitable for an original with ultra-fine illustrations.

If the recipient’s fax machine is not capable of receiving originals at the same resolution, the resolution is automatically converted before being sent to the recipient. The higher the resolution is, the longer it takes to send an original.

TX TYPE

Set the fax transmission mode.

MEMORY TX: Send the original after the scanned data are saved in the memory. Up to 100 transmissions of up to

1000 pages per 1 transmission can be reserved, or up to 50 transmissions when the hard disk is not installed.

DIRECT TX: Send the original directly as it is being scanned. Once a page has been scanned and sent, the next

page is scanned and sent. Therefore, it takes longer to scan and send all pages. However, you can confirm on the fly that each page is sent to the recipient.

ORIGINAL MODE

Set the scanning mode based on the type of the original.

TEXT: This is suitable for an original with text and line drawings.

TEXT/PHOTO: This is suitable for an original with a mixture of text and photos.

PHOTO: This is suitable for an original with photos.

In the TEXT/PHOTO mode or PHOTO mode, transmission time may be longer than that in the TEXT mode.

ORIGINAL SIZE

Set the scan size of the original.

AUTO: The size of the original is automatically determined before the original is scanned.

For the models below, this function is available only when the RADF is installed.

- e-STUDIO2551C Series

DIFFERENT WIDTH: Select this function to load the originals with different width into the RADF (Reversing

Automatic Document Feeder).

Specified size: The original is scanned at the preset size regardless of its actual size.

If the recipient’s fax machine is not capable of receiving originals of B5/B5-R size, this equipment may reduce that size before sending it. To avoid this, when the original to be set is B5 and B5-R size, specify A4 and A4-R size respectively.

EXPOSURE

Set the density at which the original is to be scanned.

AUTO: This equipment automatically detects the contrast of the original, and scans it with the optimum density.

Manual:

26 Sending a Fax

Press or to set the desired contrast.

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2.SENDING/RECEIVING A FAX

ECM

Switch the ECM (Error Correction Mode) communication ON or OFF. ECM is an internationally standardized communication mode that automatically corrects errors that occur during fax transmissions. With this setting option ON, even when the transmitted data have been affected by noise during communication, this mode allows good communication without image distortion by automatically resending the parts that have been affected.

 Both the sender and the receiver must have the ECM function to make ECM communication available.  When affected by noise during communication, communication time is slightly longer than usual. Even when the

ECM communication is used, an error may occur depending on the line status.

 The ECM communication is not available for voice communication.

QUALITY TX

Switch Quality TX ON or OFF. When this mode is set to ON, originals are sent at a slower speed than usual and the chances of errors occurring decrease.

MAIL BOX COMMUNICATION

For the communication compatible with ITU-T (International Telecommunications Union-Telecommunications) standards, specify a subaddress or password to be sent to the recipient's fax machine. (Up to 20 digits can be entered.)

SUB (Subaddress): Information to send data of the original to the fax machine.

SEP (Selective Polling): Information to retrieve data of the original from the fax machine.

SID (Sender Identification): Password for SUB.

PWD (Password): Password for SEP.

To use this function, the recipient’s fax machine must be capable of setting an ITU-T compatible subaddress or password.

INTERNET FAX

SUBJECT: The subject of the Internet Fax

BODY: The body of the Internet Fax

This is not used for sending a standard fax.

LINE SELECT

Specify the line to be used for sending a fax when the 2nd Line for FAX Unit is installed.  P.107 “Setting 2nd Line for FAX Unit”

AUTO: The line is switched automatically.

LINE 1: The 1st line is used.

LINE 2: The 2nd line is used.

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 Changing the settings for each page

You can change the scanning conditions (RESOLUTION, MODE, EXPOSURE and ORIGINAL) for each page.

Specify the recipients and press [SEND] to start scanning a document. When the

scanning of the original is completed, the confirmation screen for the next original is displayed. Press [OPTION].

The illustration above shows the original placed on the original glass. If you place an original on the RADF (Reversing Automatic Document Feeder) and press the [CONTINUE] button during scanning, the confirmation screen for the next original is displayed after the scanning is completed. If you press the [STOP] button during scanning, the scanning halts and the confirmation screen for the next original can be displayed.

The setting screen for the scanning conditions is displayed. Change the setting, and

then press [OK].

 P.25 “Making settings”

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+ 90 hidden pages