Toshiba GD-1300 User Manual
MULTIFUNCTIONAL DIGITAL SYSTEMS
Operator’s Manual
for FAX Unit
GD-1300
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For users in the USA
This device complies with Part 15 of the FCC Rules. Operation is subject to the
following two conditions: (1) This device may not cause harmful interference,
and (2) this device must accept any interference received, including interference
that may cause undesired operation.
WARNING:
FCC Regulations state that any unauthorized changes or modifications to this
equipment not expressly approved by the manufacturer could void the user’s
authority to operate this equipment.
Note:
This equipment has been tested and found to comply with the limits for a Class
B digital device, pursuant to Part 15 of the FCC Rules. These limits are
designed to provide reasonable protection against harmful interference in a
residential installation. This equipment generates, uses and can radiate radio
frequency energy and, if not installed and used in accordance with the
instructions, may cause harmful interference to radio communications.
However, there is no guarantee that interference will not occur in a particular
installation. If this equipment does cause harmful interference to radio or
television reception, which can be determined by turning the equipment off and
on, the user is encouraged to try to correct the interference by one or more of
the following measures:
●
Reorient or relocate the receiving antenna.
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Increase the separation between the equipment and receiver.
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Connect the equipment into an outlet on a circuit different from that to which
the receiver is connected.
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Consult the dealer or an experienced radio/TV technician for help.
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This product utilizes a CR coin Lithium battery which contains a Perchlorate
material. Special handling for this material may apply, California residents, See
www.dtsc.ca.gov/hazardouswaste/perchlorate/
Others, consult local environmental officers.
Caution
• Use only the line cable that was provided with the machine.
• To reduce the risk of fire, use only UL-Listed No.26 AWG or larger
telecommunication line cord.
Note
• This manual (fax function) describes the e-STUDIO203S/203SD model with
optional reversing automatic document feeder (MR-2019), and optional
facsimile expansion kit (GD-1300) installed. Depending on the model you
have and on the options installed, some of the illustrations in this manual
may be different, however, the basic operations are the same.
• This manual describes how to use the fax function of the machine.
Part names and functions shared with the copy function (for example, the
misfeed indicator and add paper indicator), are described in the Operation
Manual (for general information). For more information, please read the
Operation Manual (for general information).
• This operation manual refers to the Revers ing Automatic Document Fe eder
as the "RADF".
INTRODUCTION
FCC Notice to users:
This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA.
On this equipment is a label that contains, among other information, a product identifier in the format
US:AAAEQ##TXXXX.
If requested, this number must be provided to the telephone company.
The REN is used to determine the number of devices that may be connected to a telephone line.
Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call.
In most but not all areas, the sum of RENs should not exceed five (5.0).
To be certain of the number of devices that may b e connected to a line, as determined by the total RENs, contact the
local telephone company.
For products approved after July 23, 2001 , th e REN for this product is part of the product identifier that has the
format US:AAAEQ##TXXXX.
The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3).
For earlier products, the REN is separately shown on the label.
If this equipment causes harm to the telephone network, your telephone company may disconnect your service
temporarily. If possible, They will notify you in advance. If advance notice is not practical, you will be notified as soon
as possible. You will also be advised of your right to file a compliant with the FCC.
Your telephone company may make changes in its facilities, equipment, operations, or procedures that could affect
the operation of your equipment. If this happens, the telephone company will provide advance notice in order for you
to make necessary modifications to maintain uninterrupted service. If the equipment is causing harm to the
telephone network, your telephone company may ask you to disconnect the equ ipment until t he problem is r esolved.
If you have any questions or problems which cannot be solved by rea ding this manual, please contact
TOSHIBA AMERICA
BUSINESS SOLUTIONS, INC.
Electronic Imaging Division
2 Musick, Irvine, CA 92618-1631
A plug and jack used to connect this equipme nt to t he pr em ise s wir ing an d teleph on e n etwo rk must co mply with th e
applicable FCC Part 68 rules and requirements adopted by the ACTA.
A compliant telephone cord and modular plug is provided with this product.
It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for
details.
This equipment connects to the telephone network through a standard USOC RJ-11C network interface jack.
If your home has specially wired alarm equipment connect ed to the telephone line, ensure the installat ion of this
equipment does not disable your alarm equipment.
If you have questions about what will disable alarm equipment, consult your telephone company or a qualified
installer.
i
TYPE OF SERVICE
This equipment may not be used on coin-operated (pay phone) phone service. Connection to party lines service is
subject to state tariffs. Contact your state's public utility commission, public service commission, or corporation
commission for more information.
ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other
electronic device, including FAX machines, to send any message unless such message clearly contains in a margin
at the top or bottom of each transmitted page or on the firs t page of the t ransmission, the date a nd time it is sent a nd
an identification of the business or ot her entity, or other individual sending the message and the telephone number
of the sending machine or such business, other entity, or individual.
(The telephone number provided may not be a 900 number or any other number for which charges exceed local or
long-distance transmission charges.)
In order to program this information into your FAX machine, you should complete the following steps:
See page 21 of this Operation Manual.
Important safety instructions
• If any of your telephone equipment is no t operating properly, you should immediately remove it from your
telephone line, as it may cause harm to the telephone network.
• The AC power outlet shall be installed near the equipment and shall be easily accessible.
• Never install telephone wiring during a lightning storm.
• Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.
• Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the
network interface.
• Use caution when installing or modifying telephone lines.
• Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of
electric shock from lightning.
• Do not use a telephone to report a gas leak in the vicinity of the leak.
• Do not install or use the machine near water, or when you are wet. Take care not to spill any liquids on the
machine.
• Save these instructions.
NOTICE
BE SURE TO ASK YOUR AUTHORIZED TOSHIBA TEC CORPORATION DEALER ABOUT THE WARRANTY
THAT YOUR SELLING DEALER EXTENDS TO YOU. In order to assure you, the enduser, of warranty protection,
Toshiba Tec Corporation extends a limited warranty to each of its authorized dealers and, in turn, requires each of
its authorized dealers to extend its own warranty to you on terms that are no less favorable than those given to the
dealer by Toshiba Tec Corporation.
You should be aware, however, that Toshiba Tec Corporation does not itself extend any warranties, either express
or implied, directly to you, the end-user, and no one is authorized to make any representations or warranties on
behalf of Toshiba Tec Corporation. Specifically, TOSHIBA TEC CORPORATION DOES NOT EXTEND TO YOU,
THE END-USER, ANY EXPRESS WARRANTY OR ANY IMPLIED WARRANTY OF MERCHANTABILITY,
FITNESS FOR USE OR FITNESS FOR ANY PARTICULAR PURPOSE IN CONNECTION WITH THE
HARDWARE, SOFTWARE OR FIRMWARE EMBODIED IN, OR USED IN CONJUNCTION WITH THIS PRODUCT.
Toshiba Tec Corporation is not responsible for any damages or loss, eith er direct, incidental or consequential, which
you, the end-user, may experience as a result of yo ur purchase or use of the hardware, software or firmware
embodied in or used in conjunction with this Product. Yo ur sole remedy, in the event that you encounter any
difficulties with this Product, is against the author ized dealer from which you purchased the Product.
GD-1300
ii
TABLE OF CONTENTS
INTRODUCTION......................................................................................................................................... i
QUICK REFERENCE GUIDE .................................................................................................................... 3
LIST OF FAX FUNCTIONS........................................................................................................................ 6
1
CONNECTIONS.............................................. 11
●
FINAL PREPARATIONS ................................ 12
● CONNECTING OTHER DEVICES ................12
2
PART NAMES................................................. 13
A LOOK AT THE FAX OPERATION PANEL..... 14
ABOUT THE LIQUID CRYSTAL DISPLAY.... 16
USING THE ARROW KEYS........................... 16
ADJUSTING THE BEEP VOLUME ................ 16
ADJUSTING THE RINGING VOLUME........... 17
SETTING THE LENGTH OF ALARM BEEPS.... 18
ADJUSTING THE ALARM BEEP VOLUME .. 19
FAX SETUP .................................................... 20
● HOW TO ENTER CHARACTERS .................20
●
● SETTING THE DATE AND TIME ..................22
● SELECTING THE TRANSMISSION MODE ..26
● SELECTING THE RECEPTION MODE.........27
● SETTING THE NUMBER OF RINGS FOR
● SETTING THE NUMBER OF RINGS FOR
●
●
● SETTING THE DIAL MODE ..........................31
●
● SETTING THE RECALL INTERVAL..............34
● SETTING THE INDEX FUNCTION................36
● SETTING RESOLUTION PRIORITY.............37
● SETTING UP THE MACHINE FOR USE WITH
● USING THE REMOTE RECEPTION
● DISTINCTIVE RINGING ................................41
● STORING NUMBERS FOR AUTOMATIC
●
INSTALLATION
CONNECTING THE TELEPHONE LINE CORD ...11
INITIAL SETTINGS
ENTERING YOUR NAME AND FAX NUMBER.....21
AUTO RECEPTION.......................................28
MANUAL RECEPTION..................................29
SELECTING THE RECEPTION PAPER SIZE..29
SETTING THE TRAY SELECTION...................30
SETTING THE NUMBER OF RECALL TIMES......32
A PC MODEM................................................38
FUNCTION ....................................................39
DIALING.........................................................42
STORING NUMBERS UNDER GROUP KEYS... ..45
USING THE MACHINE WITH AN ANSWERING
MACHINE.........................................................48
● QUIET DETECT TIME............... ... ... .... ... ...... 48
● ANSWERING MACHINE BACKUP............... 49
3
ORIGINALS SUITABLE FOR FAXING ...........50
● SIZE AND WEIGHT...................................... 50
● UNSUITABLE ORIGINALS........................... 51
CHOOSING SUITABLE MEDIA
1
4
HOW TO USE THE FAX FUNCTION
5
SPECIAL FUNCTIONS
SENDING ORIGINALS................................... 52
● SETTING THE ORIGINAL.............................52
OPTIONAL TRANSMISSION SETTINGS ...... 54
● ORIGINAL SIZE.............................................54
● RESOLUTION................................................55
● CONTRAST...................................................55
● COVER SHEET... ... ... ....................................56
● MESSAGE FUNCTION..................................57
● TWO-SIDED ORIGINAL TRANSMISSION
FUNCTION (when an RADF is installed).......58
DIALING AND TRANSMITTING..................... 59
● DIRECT KEYPAD DIALING...........................59
● RAPID KEY DIALING ....................................59
● SPEED DIALING ...........................................59
● CHAIN DIALING ............................................60
● NORMAL DIALING USING THE [SPEAKER]
KEY................................................................60
● USING THE SEARCH KEY. ... ... ... .... ... ... ... .... 61
● REDIALING....................................................61
IF THE MEMORY BECOMES FULL WHILE
SCANNING AN ORIGINAL............................. 62
CANCELING (DELETING) A STORED FAX JOB...62
RECEIVING FAXES........................................ 63
● USING AUTO MODE.....................................63
● USING MAN. MODE............ ... ... ... .... ... ... .......63
● USING A.M. MODE ... ... ... .... ... ... ... .................63
OPTIONAL RECEPTION SETTINGS............. 64
● TWO-SIDED RECEPTION (e-STUDIO203SD
only)...............................................................64
● RECEIVE REDUCE............................. ... ... ....65
WHEN USING MANUAL SENDING AND
RECEIVING..................................................... 66
MEMORY.........................................................67
DATA TRANSFER...........................................68
TRANSMISSION RESERVATION...................70
BROADCASTING............................................71
POLLING .........................................................73
● POLLING ...................................................... 73
● SERIAL POLLING......................................... 74
● POLLING TRANSMISSION (MEMORY
POLLING) ..................................................... 75
● RESTRICTING POLLING MACHINES
(POLLING SECURITY)................................. 77
TIMER OPERATIONS .....................................79
●
CANCELING A TIMER TRANSMISSION JOB..80
ANTI JUNK FAX..............................................81
OPERATION IN COPY, PRINTER, SCANNER,
AND FAX MODES ...........................................84
6
PRINTING OUT REPORTS .............................85
● ACTIVITY REPORT AUTO LISTING............ 88
● PRINTING TRANSACTION REPORTS........ 89
TROUBLESHOOTING.....................................90
MESSAGES AND SIGNALS ...........................91
● DISPLAY MESSAGES.................................. 91
● AUDIBLE SIGNALS...................................... 91
7
SPECIFICATIONS ...........................................92
TROUBLESHOOTING
APPENDIX
2
INDEX ..............................................................93
QUICK REFERENCE GUIDE
The following quick reference guide provides brief explanations the operation of the machine.
Selecting the transmission mode (p.26)
Memory transmission mode
The indicator lights up when
memory transmission mode
is selected.
Place the original
Using the RADF (p.52)
Place the original
(up to 50 pages at once)
face up
Direct transmission mode
Press the
[MEMORY] key
to change modes.
Using the document glass (p.53)
Place the original
The indicator is off when
direct transmission mode
is selected.
face down
3
Sending a fax
Dialing methods
Direct Dialing
(p.59)
Speed Dialing
(p.59)
Rapid Key
Dialing (p.59)
Chain Dialing
(p.60)
Press the numeric keys to dial.
SPEED/
SEARCH
01
10
SPEED/
SEARCH
01
10
Speed Dial number or Rapid Key set for
Chain Dialing when stored.
Dial with the numeric keys and then
press the [REDIAL/PAUSE] key.
09
18
09
18
* It is not necessary to press the [START] key
after pressing a Rapid Key.
REDIAL/
PAUSE
Enter a two-digit
Speed Dial number.
Dial the next part of the number
(a Group Key cannot be used).
Search Dialing
(p.61)
Redialing
(p.61)
Sending a fax
Using the RADF
Place the original. (p.52)
Using the document glass
SPEED/
SEARCH
REDIAL/
PAUSE
Press when the first character of the
name is a special character or number.
Search by fax numbers.
Redial the last number dialed.
RESOLUTION
Adjust the resolution
and contrast. (p.55)
CONTRAST
Enter the first letter of the
stored name.
Select the
destination.
Dial.
Place the original. (p.53)
4
Specify the
original size.
(p.54)
RESOLUTION
Adjust the resolution
and contrast. (p.55)
CONTRAST
Dial.
If you are faxing a
multi-page original,
change pages and
press the [START]
key ( ).
Sending a fax to multiple destinations (Broadcasting) (p.71)
BROADCAST
Place the original.
RESOLUTION
Adjust the resolution
and contrast. (p.55)
CONTRAST
Dial.
Storing a fax job while another job is in progress
Fax transmission
or reception in
progress
Place the original.
RESOLUTION
Adjust the resolution
and contrast. (p.55)
CONTRAST
Dial.
The fax will be
transmitted after
previous jobs are
completed.
Automatically sending a fax at a specified time (timer transmission)
To set up a timer transmission, see "TIMER OPERATIONS" (p.79).
Receiving a fax
Selecting the reception mode (p.63)
RECEPTION
MODE
Press until the desired
reception mode appears
in the display.
"AUTO"
"MAN."
"A.M."
"AUTO" :
"MAN." :
"A.M." :
Calling a fax machine and requesting automatic transmission of
an original placed in that machine (p.73)
Select "POLLING MODE".
Faxes are automatically received.
Select this mode when an extension
phone is connected to the machine to
receive phone calls. To receive a fax,
answer the call on the phone and then
press the [START] ( ) key.
Select this mode when an answering
machine is connected to the machine.
Faxes will be received automatically.
Dial.
* Another fax machine can also call your fax machine and request automatic transmission of a original placed in
your machine. For this to take place, the reception mode of your machine must be set to "AUTO".
5
LIST OF FAX FUNCTIONS
The FAX MAIN MENU is used to configure settings for the fax function and program information such as the fax
number of the machine. The settings in the FAX MAIN MENU are shown below.
The procedure for configuring setting s is ex pla ine d in "SELECTING SETTINGS FOR THE FUNCTION" (p.10).
Menu item Settings (factory default setting appears in bold) Page
0 : RX DATA TRANSFER
1 : DATA TRANSFER Enable transfer of received faxes to another fax machine when
printing is not possible.
2 : FAX NUMBER Program the f ax nu mber of the machine to which received faxes
will be transferred.
1 : TIMER MODE
1 : SET Set up a transmission or polling job to take place automatically
at a specified time.
2 : CLEAR Cancel a timer transmission job. 79
2 : ENTRY MODE
1 : FAX NUMBER Store (or delete) fax numbers in Rapid Keys, Speed Dial
numbers, and Group Keys.
1 : RAPID KEY
2 : SPEED #
3 : GROUP KEY
2 : DATE&TIME SET Set the date and time in the machine. 22
3 : OWN PASSCODE SET Program the name and phone number of the user of the
machine.
4 : PASSCODE # MODE Store fax numbers tha t are allowed to poll the machine when
polling security is used.
5 : DAY LIGHT SAVING Enable automatic adjustment of the clock at the beginning and
end of daylight savings time.
69
68
79
42, 44,
45, 47
21
78
25
3 : MEMORY STATUS Check and delete stored fax jobs waiting for transmission and
automatic recall jobs.
4 : USER PROGRAM
1 : DOC. GLASS SIZE Set the size of an original faxed from the document glass.
1 : 8.5x11
2 : 8.5x14
3 : A4
2 : FIXED DOC. SIZE Set the default size of originals faxed from the document glass.
1 : 8.5x11
2 : 8.5x14
3 : A4
3 : RESO. PRIORITY Set the default resolution for fax transmission.
1 : STANDARD
2 : FINE
3 : SUPER FINE
4 : # OF RINGS (AUTO) Set the number of rings on which the machine answers calls in
automatic reception mode.
0 - 9 (2)
5 : # OF RINGS (MANUAL) Set the number of rings on which the machine answers calls in
manual reception mode.
0 - 9 (0)
62
54
54
37
28
29
6
Menu item Settings (factory default setting appears in bold) Page
6 : AUTO LISTING Enable automatic printing of the Activity Report when
information on a total of 50 fax transmissions/rece ptions
accumulates.
1 : ON
2 : OFF
7 : PRINT SELECTION 1 : TRANSMISSION
Select the condition for printing reports on fax transmissions.
1 : ALWAYS PRINTS
2 : ERROR ONLY
3 : NEVER PRINTS
2 : BROADCAST
Select the condition for printing reports on broadcast
transmissions.
1 : ALWAYS PRINTS
2 : ERROR ONLY
3 : NEVER PRINTS
3 : RECEPTION
Select the condition for printing repor ts on rec eived faxes.
1 : ALWAYS PRINTS
2 : ERROR ONLY
3 : NEVER PRINTS
88
89
89
89
4 : IMAGE MEM. PRINT
Enable printing of the original image on transaction rep orts.
1 : ALWAYS PRINTS
2 : ERROR ONLY
3 : NEVER PRINTS
8 : RECALL TIMES BUSY Set the number of recall attempts tha t are made whe n the line is
busy.
00 - 14 (02)
9 : RECALL TIMES ERR Set the number of recall attempts that are made when a
communication error occurs.
0 - 1 (1)
10 : RECALL INT. BUSY Set the interval between recall attempts when the line is busy. 1
to 15 minutes can be selected.
01 - 15 min. (03 min.)
11 : RECALL INT. ERR Set the interval between recall attempts when a communication
error occurs. 0 to 15 minutes can be selected.
00 - 15 min. (01 min.)
12 : SECURITY SELECT Enable the polling security function.
1 : ON
2 : OFF
13 : FAX REM OTE
NUMBER
Set the 1-digit number used to activate remote fax reception.
0 - 9 (5)
89
32
33
34
35
77
40
14 : REMOTE RECEPTION Enable the remote reception function.
1 : ON
2 : OFF
15 : FAX SIGNAL RCV Enable automatic fax reception when a fax tone is heard after
answering a call on an extension phone.
1 : ON
2 : OFF
39
38
7
Menu item Settings (factory default setting appears in bold) Page
16 : RCV REDUCE When a fax is received that is larger that the printing paper,
enable reduction of the fax to the size of the paper to avoid the
fax being cut off.
1 : ON
2 : OFF
17 : BEEP LENGTH Set the length of the beep that sounds when fax transmission or
reception ends.
1 : 3 SEC
2 : 1 SEC
3 : NO BEEP
18 : RINGER VOLUME Set the volume of the ringer.
1 : OFF
2 : LOW
3 : MIDDLE
4 : HIGH
19 : BEEPER VOLUME Set the volume of the beep that sounds when a key is pressed.
1 : OFF
2 : LOW
3 : MIDDLE
4 : HIGH
20 : DIAL MODE Set the dial mode for the type of line you are on.
1 : TONE
2 : PULSE
65
18
17
19
31
21 : DISTINCTIVE RING Set the ring pattern for distinctive ring.
1 : OFF
2 : STANDARD
3 : PATTERN 1
4 : PATTERN 2
5 : PATTERN 3
6 : PATTERN 4
7 : PATTERN 5
22 : INDEX PRINT Enable printing of a black mark (index) at the top of each
received fax page.
1 : ON
2 : OFF
23 : DATE&TIME FORMAT 1 : TIME FORMAT
Select 12-hour or 24-hour format for the time set in the
machine.
1 : 12 HOUR
2 : 24 HOUR
2 : DATE FORMAT
Set the format of the date in the display and in printouts.
1 : MMDD YYYY
2 : DDMMYYYY
3 : YYYYMMDD
24 : 2-SIDED RX
(e-STUDIO203SD only)
Print on both sides of the paper when a multi-page fax is received.
1 : ON
2 : OFF
41
36
23
24
64
25 : TRAY SELECTION
(When the 250-sheet paper
feed unit is installed.)
("24: TRAY SELECTION"
when the e-STUDIO203S
is used.)
8
Set the tray for printing received faxes.
1 : AUTO
2 : TRAY 1
3 : TRAY 2
30
Menu item Settings (factory default setting appears in bold) Page
5 :ANTI JUNK FAX
1 : ANTI JUNK SELECT Enable the anti junk function to block fax reception from
specified fax numbers.
1 : ON
2 : OFF
2 : JUNK FAX # Program (or delete) fax numbers from which fax reception is to
be blocked.
1 : SET
2 : CLEAR
6 : A.M. MODE
1: QUIET DETECT TIME Activate fax reception when a period of silence longer than the
set time is detected.
00 - 10 (05)
2 : AUTO RECEIVE Enable fax reception when the answering machine is full and
cannot receive messages or otherwise fails.
1 : ON
2 : OFF
7 : MEMORY POLL MODE
1 : 1 TIME Perform polling transmission once. 75
2 : REPEAT Perform polling transmission repeatedly. 75
81
82
48
49
8 : POLLING MODE Poll another fax machine. 73
9 : SERIAL POLL MODE Sequentially poll multiple fax machines. 74
9
SELECTING SETTINGS FOR THE FUNCTION
e
e
The general procedure for configuring settings for the fax function is explained below. Follow this procedure to
configure the settings explained on pages 6 through 9.
Not
Press the [MODE SELECT] key to
1
An item can also be selected after pressing the [MENU] key by pressing the numeric key for the item (the key
corresponding to the number that appears in front of the item). When the numeric key is pressed, the item is
selected or entered.
select fax mode.
The "FAX" indicator lights
up to indicate that fax
mode is selected.
Press the [MENU] key.
2
"FAX MAIN MANU" will
appear in the display.
Select a setting or enter information.
4
To select a setting:
Press the [ ] key ( )
or [ ] key ( ) until the
setting is selected.
To enter information:
Press the numeric keys
to enter characters or
numbers.
• If you mistakenly select the wrong item,
Not
Press the [ENTER] key.
5
press the [CLEAR] key ( ) and repeat
the procedure from step 2.
• To cancel a setting for a fax function,
press the [MENU] key.
Press the [ ] key ( ) or [ ] key
3
( ) to select a menu item and press
the [ENTER] key.
The item is selected.
Repeat this step until the
item that you wish to
configure appears.
Press the [MENU] key.
6
The setting or information
is entered.
Press the [MENU] key to
exit.
10
1
Chapter 1
e
INSTALLATION
CONNECTIONS
CONNECTING THE TELEPHONE LINE CORD
Plug one end of the telephone line cord int o the jack on the mach ine marked
"LINE." Plug the other side into a standard (RJ11C) single-line teleph one
wall jack. Be sure not to plug this telephone line cord into the "TEL" jack.
The "TEL" jack is used to attach an extension telephone or answering
machine to the machine. (See "CONNECTING OTHER DEVICES" (p.12))
If your area experiences a high incidence of lightning or power
Not
surges, we recommend that you install surge protectors for the
power and telephone lines. Surge protectors can be purchased
from your retailer or at most telephone specialty stores.
TEL
LINE
ABOUT THE OPERATION MANUALS
The operation manuals for the machine are as follows:
Facsimile Expansion Kit Operation Manual (this manual)
This manual explains the procedures for using the machine as a fax machine.
This manual only explains the fax functions of the machine. For gene ral in formati on on using th e machine, including
safety information, installation, paper loading, removal of paper misfeeds, and peripheral equipment, see the
operation manual for the machine.
Operation Manual (for Basic Functions)
Explains the machine and how to use it as a copier. Also ex plains how to install the so ftware that allows the machine
to be used as a printer and scanner for your compu ter.
The following information is contained in the operation manual for the machine :
OPERAT ION MA NUAL contents Page
CAUTIONS
PART NAMES 9
POWER ON AND OFF 12
LOADING THE PAPER TRAY 15
BYPASS FEED (including special paper) 17
3
OPERATION MANUAL contents Page
CHANGING A TRAY'S PAPER SIZE
SETTING
MISFEED REMOVAL 70
TONER CARTRIDGE REPLACEMENT 74
CHECKING THE TOTAL COUNT 77
CLEANING THE MACHINE 78
19
Online Manual (on the CD-ROM)
This manual explains the procedures for using the machine as a printer and a scanner.
11
FINAL PREPARATIONS
e
e
CONNECTING OTHER DEVICES
If desired, an answering machine or external telephone can be connected to the machine through the telephone
jack, labeled "TEL," on the rear of the machine.
● Connecting an answering machine to the machine allows you to receive both voice and fax messages when you
are out. To use this feature, first change the outgoing message of your answering machine, and then set the
reception mode of the machine to "A.M." (Answering Machine mode) when you go out.
Not
Comments:
1. It is advisable to keep the length of the message under 10 seconds. If it is too long, you may have difficulty
receiving faxes sent by automatic dialing.
2. Your callers can even leave a voice message and send a fax message on the same call. Modify your outgoing
message to explain that this can be done by pressing their [START] key ( ) after leaving their voice message.
● You can connect an extension phone to the machine to make and receive calls like any other extensio n phone o n
your line. Even if you pick up the extension phone and hear a fax tone, the machine will automatically cut in and
take over the line. Note, however, if you also have a PC modem on the same line, you must turn on the Remote
Reception function, and deactivate the Fax Signal Receive function. See "SETTING UP THE MACHINE FOR
USE WITH A PC MODEM" (p.38) and "USING THE REMOTE RECEPTION FUNCTION" (p.39).
Not
If you are using distinctive ringing with an answering machine, you do not need to follow the procedure described
below. (Please note that when distinctive ringing is used, the answering machine must be distinctive ring
compatible.)
The Remote Reception function is initially set to "ON".
12
2
Chapter 2
1
0
INITIAL SETTINGS
PART NAMES
RADF
1
2
3
4
Exit area
5
Bypass tray
TEL
LINE
Document feeder tray
TEL jack
LINE jack
6
7
Original guides
Document
feeder cover
2
3
4
5
Document glass
Operation panel
Front cover
Paper tray
Bypass tray paper guides
8
9
9
6
Paper output tray
7
Paper output tray extension
8
Power switch
9
Handles
1
Power cord
10
13
A LOOK AT THE FAX OPERATION PANEL
1
0
1
2
3
4
2
1
3
Rapid keys
Press one of these keys to dial a fax or telephone
number automatically.
2
[MEMORY] key / indicator
Used for sending faxes in memory (indicator is lit)
or direct sending (indicator is not lit).
3
[SPEED/SEARCH] key
Press this key to dial a two digit Speed Dial
number.
During character inputting, use this key to delete
an incorrect entry.
Also, press this key twice to search for an
automatic dialing number.
4
[BROADCAST] key
Press this key to send originals to a group of
receiving fax machines.
5
[RECEPTION MODE] key
Press this key to select the mode o f reception.
6
[REDIAL/PAUSE] key
Press this key to automatically redial the last
number you dialed.
Also, press this key to insert a pause when
entering numbers.
7
[COVERSHEET] key
Press this key to automatically add a cover sheet
and message to a fax.
5 6 8 9
4
7
8
9
1
1
1
1
1
10
16151413
17
1918 20
[RESOLUTION] key
Press this key to adjust the resolution before
sending faxes.
[CONTRAST] key
Press this key to adjust the contrast bef ore sending
faxes.
[REPORT] key
Press this key to print out a report of a fax
transaction and also when receiving a confidential
fax.
Display
Shows various messages during f ax oper ation and
programming.
[CLEAR] key ( )
Press this key to stop an operation before it is
completed, or to delete the number that was last
input.
When a setting menu appears, use this key to
move back to the previous menu level.
[SHIFT] key / indicator
Press this key to switch between upper and lower
case.
[2-SIDED TX] key
Press this key to fax a two-sided original.
14
11 12
5
6
7
8
9
0
122
3
4
5
6
7
8
INITIAL SETTINGS
2
21
1
[SPEAKER] key
22 23
Press this key to begin man ual dialing. (To close
the line, press the [SPEAKER] key again.)
1
LINE STATUS indicator
Lit when sending/receiving faxes, blinking when
receiving data.
1
[MODE SELECT] key / Mode indicators
Press this key to select the mode. The indicator of
the selected mode lights (copy, printer, scanner,
fax mode indicators).
1
RADF indicator
This lights up when an original is placed in the
RADF (Option).
1
Error indicator
This lights steadily or blinks when a paper misfee d
or other error occurs.
2
Tray location indicator
Indicates the selected paper tray. The indica to r
blinks when the tray is out of paper or is not closed.
2
[MENU] key
Press this key to configure a user program.
[] key (), [] key (), [ENTER] key
Press the [ ] key ( ) or [ ] key ( ) to
select an item in a function setting menu.
Press the [ENTER] key to enter a selection.
28
2
[] key
2725 2624
Press this key to enter symbols during a name
storing procedure.
Press the " " key to change from pulse dialing to
tone dialing mode.
2
Numeric keys
Press these keys to dial numbers, and enter
numbers and letters during number/name storing
procedures.
2
[#] key
Press this key to enter symbols during a name
storing procedure. The [#] key scrolls through
symbols in the opposite direction of the [ ] key.
When dialing, press this key after you are finished
scanning originals into memory from the document
glass.
2
[CLEAR ALL] key ( )
This returns all functions to the default settings.
When pressed in a setting menu, this returns the
settings and display to the initial state.
2
[START] key ( )/ indicator
Used for the following:
• To begin sending a fax.
• Reading an original into memory from the
document glass.
• Manually receiving a fax.
• Entering and setting information.
2
Power save indicator
This lights up when the power save function is
activated.
15
ABOUT THE LIQUID CRYSTAL DISPLAY
e
The machine is equipped with a two-line liquid crystal display (LCD) on the operation panel for displaying various
messages and settings during operation. This LCD can d isplay up to 2 0 characters o n each line. When the machine
is idle, the LCD shows the date, time, reception mode and the stand-by memory available.
Example:
When an original is placed in the RADF, the second line
changes from "STAND-BY" to "SEND READY".
When the [MENU] key is pressed to configure a setting, the display appears as shown below.
Example:
The selected setting or entered information appears on the
second line.
USING THE ARROW KEYS
To configure settings and program information, press the [MENU] key and the n press the [ ] key ( ) or [ ]
key ( ) to select the item that you wish to configure.
The arrows keys can also be used while entering characters to move the cursor.
Example:
Press the [ ] key ( ) or [ ] key ( ) to change the
item selection that appears on the second line.
Not
An item can also be selected after pressing the [MENU] key by pressing the numeric key for the item
(the key corresponding to the number that appears in front of the item). When the numeric key is
pressed, the item is selected or entered.
ADJUSTING THE BEEP VOLUME
You can adjust the volume of the beep that sounds when a key is pressed.
The key beep volume is adjusted with "KEY TOUCH SOUND" (Program number 15) in the user programs of copy
mode. See "User Programs" in the Operation Manual (for Basic Functions) .
16
ADJUSTING THE RINGING VOLUME
e
Adjust the ringing volume of the machine following the procedure below.
Press the [MENU] key.
1
Press the [ ] key ( ) or [ ] key ( )
2
until "4:USER PROGRAM" appears,
and then press the [ENTER] key.
Selection
"4:USER PROGRAM"
Press the [ ] key ( ) or [ ] key ( )
3
until "18:RINGER VOLUME" appears,
and then press the [ENTER] key.
Press the [ENTER] key.
5
Press the [MENU] key.
6
Press the [MENU] key to
exit.
2
Selection
"18:RINGER VOLUME"
Press the [ ] key ( ) or [ ] key ( )
4
to set the ringer volume.
The selections are as
follows:
1:OFF
2:LOW
3:MIDDLE
4:HIGH
To turn off the ringer,
select "1:OFF".
Not
An extension phone will still ring when the
machine ringer is set to "1:OFF".
17
SETTING THE LENGTH OF ALARM BEEPS
You can select the length in seconds of the alarm beeps (emitted at the end of transmission and reception) following
the procedure below.
Press the [MENU] key.
1
Press the [ ] key ( ) or [ ] key ( )
2
until "4:USER PROGRAM" appears,
and then press the [ENTER] key.
Selection
"4:USER PROGRAM"
Press the [ ] key ( ) or [ ] key ( )
3
until "17:BEEP LENGTH" appears,
and then press the [ENTER] key.
Press the [MENU] key.
6
Press the [MENU] key to
exit.
Selection
"17:BEEP LENGTH"
Press the [ ] key ( ) or [ ] key ( )
4
to set the alarm beeps to the desired
length or to turn them off.
The selections are as
follows:
1:3SEC
2:1SEC
3:NO BEEP
Press the [ENTER] key.
5
18
ADJUSTING THE ALARM BEEP VOLUME
Adjust the volume of alarm beeps (emitted at the end of transmission and reception) following the procedure below.
Press the [MENU] key.
1
Press the [ ] key ( ) or [ ] key ( )
2
until "4:USER PROGRAM" appears,
and then press the [ENTER] key.
Selection
"4:USER PROGRAM"
Press the [ ] key ( ) or [ ] key ( )
3
until "19:BEEPER VOLUME" appears,
and then press the [ENTER] key.
Press the [MENU] key.
6
Press the [MENU] key to
exit.
2
Selection
"19:BEEPER VOLUME"
Press the [ ] key ( ) or [ ] key ( )
4
to set the alarm volume.
The selections are as
follows:
1:OFF
2:LOW
3:MIDDLE
4:HIGH
To turn off the alarm,
select "1:OFF".
Press the [ENTER] key.
5
19
FAX SETUP
HOW TO ENTER CHARACTERS
You can enter letters with the numeric keys. Letters are marked above each of the numeric keys [2] through [9]. To
enter a letter, press the appropriate key repeatedly until the desired letter appears (the number of the key appears
first, followed by letters in the ord er mark ed above t he key) . The keys used for en tering cha racte rs are shown belo w.
The following characters can be entered with the numeric keys:
key Characters that can be entered
1
1
2
3
4
5
6
7
8
9
0
#
Space
A
D
G
J
M
P
T
W
* } { ] [ ? > = ; : , + ) ('& % $"!/_-.@ #
0
# @.-_/ !"$ % &'( )+ ,: ; = > ? [ ] { } *
2
C
B
3
F
E
4
I
H
5
L
K
m
6
O
N
S
R
Q
8
V
U
Z
Y
X
c
b
a
f
e
d
i
h
g
l
k
j
o
n
q
p
7
v
u
t
xrysz
w
9
● To enter two characters in succession which require using the same key, press the [ ] key ( ) once after
entering the first character, and then enter the second character.
● If you enter an incorrect character or number, follow these steps to correct the mistake.
1. Press the [ ] key ( ) or [ ] key ( ) to move the cursor to the character immediately following the
incorrect character.
2. Press the [CLEAR] key ( ).
The character in front of the cursor is deleted.
3. Enter the correct character.
The character is inserted in front of the cursor.
20
ENTERING YOUR NAME AND FAX NUMBER
e
INITIAL SETTINGS
Not
To have your name and fax number printed at the top of every page you transmit, program them by pressing the
operation panel keys as shown below.
● If you enter an incorrect character or number, follow these steps to correct the mistake.
1. Press the [ ] key ( ) or [ ] key ( ) to move the cursor to the character immediately following the
incorrect character.
2. Press the [CLEAR] key ( ).The character in front of the cursor is deleted.
3. Enter the correct character.
IMPORTANT
FCC regulations require that your name, telephon e/fax numb er, and the date an d time a ppear on each f ax message
you send. Enter your name and fax number here and set the date and time as explained in the following section to
have the fax machine include this information automatically at the top of your fax messages.
Use the following procedure to enter your name and fax number :
Press the [MENU] key.
1
You can view all of the items in the menu display by pressing the [MENU] key, then using the [ ] key ( ) or
[ ] key ( ) to scroll through the function list. Pressing the [ENTER] key chooses the displayed function.
Procedures for inputting various items (name, telephone number, date, etc.) are given as follows.
Enter your fax number with the
5
numeric keys.
Enter your own fax
number (maximum 20
digits) by pressing the
Numeric keys.
To insert a "+", press the
[] key.
2
Press the [ ] key ( ) or [ ] key ( )
2
until "2:ENTRY MODE" appears, and
then press the [ENTER] key.
Selection
"2:ENTRY MODE"
Press the [ ] key ( ) or [ ] key ( )
3
until "3:OWN PASSCODE SET" appears,
and then press the [ENTER] key.
Selection
"3:OWN PASSCODE SET"
Press the [ ] key ( ) or [ ] key ( )
4
to select "1:SET" and then press the
[ENTER] key.
Selection
Press the [ENTER] key.
6
"ENTER NAME" will
appear in the display.
Enter your name with the numeric
7
keys.
Enter your name by
pressing the appropriate
Numeric keys as shown
on the left. Press each
key repeatedly until the
desired letter appears in
the display (maximum of
36 characters).
To enter a space, press the [1] key twice.
"1:SET"
21
INITIAL SETTINGS
Press the [ENTER] key.
8
Press the [MENU] key.
9
Press the [MENU] key to
exit.
SETTING THE DATE AND TIME
The date and time that appear in the display are printed at the top of each page you transmit. Set the date and time
by pressing the keys on the operation panel as shown below.
If you enter an incorrect number, press the [CLEAR] key ( ) and re-enter the number.
The time can be displayed in 12-hour or 24- hour format. "Month/Day/Year", "Day/Month/Year" or "Year/Month/Day"
can be selected for the order of display of the date.
Use the following procedure to set the date and time:
Press the [MENU] key.
1
Enter the time (hour (two digits) and
5
minute (two digits)) with the numeric
keys.
Press the [ ] key ( ) or [ ] key ( )
2
until "2:ENTRY MODE" appears, and
then press the [ENTER] key.
Selection
"2:ENTRY MODE"
Press the [ ] key ( ) or [ ] key ( )
3
until "2:DATE&TIME SET" appears,
and then press the [ENTER] key.
Selection
"2:DATE&TIME SET"
Enter the hour in the following range:
When 12-hour format is selected: 01 to 12
When 24-hour format is selected: 00 to 23
Press the [ ] key ( ) or [ ] key ( )
6
to select "AM" or "PM".
When 24-hour format is
selected, do not perform
this step.
Press the [ENTER] key.
7
Enter the year (four digits), month (two
4
digits), and day (two digits) with the numeric
keys and then press the [ENTER] key.
ENTER DATE (2008-)
2008/01/02
Year Month Day
The year can be entered from 2008.
22
Press the [MENU] key.
8
Press the [MENU] key to
exit.
To change the display format to 12-hour or 24-hour format, follow the steps below:
INITIAL SETTINGS
Press the [MENU] key.
1
Press the [ ] key ( ) or [ ] key ( )
2
until "4:USER PROGRAM" appears,
and then press the [ENTER] key.
Selection
"4:USER PROGRAM"
Press the [ ] key ( ) or [ ] key ( )
3
until "23:DATE&TIME FORMAT"
appears, and then press the [ENTER]
key.
Press the [ENTER] key.
6
Press the [MENU] key.
7
Press the [MENU] key to
exit.
2
Selection
"23:DATE&TIME FORMAT"
Press the [ ] key ( ) or [ ] key ( )
4
until "1:TIME FORMAT" appears, and
then press the [ENTER] key.
Selection
"1:TIME FORMAT"
Press the [ ] key ( ) or [ ] key ( )
5
to select "1:12HOUR" or "2:24HOUR".
23
INITIAL SETTINGS
e
To change the order of display of the date, follow the steps below:
Press the [MENU] key.
1
Press the [ ] key ( ) or [ ] key ( )
2
until "4:USER PROGRAM" appears,
and then press the [ENTER] key.
Selection
"4:USER PROGRAM"
Press the [ ] key ( ) or [ ] key ( )
3
until "23:DATE&TIME FORMAT"
appears, and then press the [ENTER]
key.
Press the [ENTER] key.
6
Press the [MENU] key.
7
Press the [MENU] key to
exit.
Selection
"23:DATE&TIME FORMAT"
Press the [ ] key ( ) or [ ] key ( )
4
until "2:DATE FORMAT" appears, and
then press the [ENTER] key.
Selection
"2:DATE FORMAT"
Press the [ ] key ( ) or [ ] key ( )
5
to select the display order.
The selections are as
follows:
1:MMDDYYYY
2:DDMMYYYY
3:YYYYMMDD
24
Not
This selection does not affect the order of
the date that appears in "2: DATE & TIME
SET" in step 4 on page 22.
The date in this step always appears in the
format "YYYYMMDD".
INITIAL SETTINGS
e
Daylight Saving Time Setting
Enable this setting to have t he internal clock automatically move forward and backward at the beginning and end of
Daylight Saving Time.
Not
Follow these steps to enable Daylight Saving Time.
Press the [MENU] key.
1
Press the [ ] key ( ) or [ ] key ( )
2
until "2:ENTRY MODE" appears, and
then press the [ENTER] key.
Selection
"2:ENTRY MODE"
If a transmission is in progress when the clock adjustment time for daylight savings time arrives, the clock will not
be adjusted until the transmission ends.
Press the [ENTER] key.
5
Press the [MENU] key.
6
2
Press the [MENU] key to
exit.
Press the [ ] key ( ) or [ ] key ( )
3
until "5:DAY LIGHT SAVING" appears,
and then press the [ENTER] key.
Selection
"5:DAY LIGHT SAVING"
Press the [ ] key ( ) or [ ] key ( )
4
to select "1:ON" or "2:OFF".
Select "1:ON" to enable
the function.
Select "2:OFF" to disable
the function.
25
INITIAL SETTINGS
MEMORY indicator
e
e
SELECTING THE TRANSMISSION MODE
The machine has two modes for sending faxes: memory transmission and direct transmission. To change modes,
press the [MEMORY] key. The MEMORY indicator lights up when memory transmission is selected, and goes off
when direct transmission is selected.
Transmission takes place as follows in each mode:
Memory transmission (the MEMORY indicator is lit)
When a fax is sent from the RADF and there are no previously stored fax jobs and no jo b in progress (the telephone
line is not being used), dialing and scanning begin at the same time. Each page is transmitted after it is scanned.
This transmission method is called Quick Online transmission.
If there are previously stored fax jobs or a job in progress, or the fax is being sent from the document glass, the fax
is temporarily scanned into memory before transmission.
Not
When a fax is sent by transmission reservation (p.70), broadcast transmission (p .71), broadcasting using a Group
key (p.72), or timer transmission (p.79), the fax is scanned into memory before transmission.
Direct transmission (the MEMORY indicator is off)
The fax is sent directly after the destination is dialed and the connection established.
The machine memory is not used for direct transmission, and thus direct transmission is possible even when the
memory is full.
Not
• A fax job cannot be stored while a direct transmission is in progress.
• Only one page can be sent from the document glass by direct transmission.
• A subsequent function cannot be used while a direct transmission is in progress.
T r ansmission reservation (p.70), broadcast transmission (p .71), broadcasting using a Group key (p .72), or timer
transmission (p.79)
26
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