Toshiba GD-1220 User Manual
MULTIFUNCTIONAL DIGITAL SYSTEMS
Operator's Manual
for Facsimile Function
GD-1220
NOTICE TO USERS
For U.S.A. only
WARNING FCC Notice: Part 15
This terminal has been tested and found to comply with the limits for a Class A digital device,
pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment.
This equipment generates, uses, and can radiate radio frequency energy and, if not installed
and used in accordance with this guide, may cause harmful interference to radio communications. Operation of this terminal in a residential area is likely to cause harmful interference in
which case the user will be required to correct the interference at his/her own expense.
Warning: Changes or modification made to this equipment, not expressly approved by Toshiba
TEC or parties authorized by Toshiba TEC could void the user’s authority to operate the equipment.
WARNING FCC Notice: Part 68
This equipment complies with Part 68 of the FCC rules and the requirements adopted by the
ACTA. On the rear cover of this equipment is a label that contains, among other information, a
product identifier in the format US: AAAEQ##TXXXX. If requested, this number must be provided to the telephone company.
This device is equipped with a USOC RJ11C connector.
A plug and jack used to connect this equipment to the premises wiring and telephone network
must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A
compliant telephone cord and modular plug is provided with this product. It is designed to be
connected to a compatible modular jack that is also compliant. See installation instructions for
details.
The REN is used to determine the number of devices that may be connected to a telephone line.
Excessive RENs on a telephone line may result in the devices not ringing in response to an
incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs,
contact the local telephone company. For products approved after July 23, 2001, the REN for
this product is part of the product identifier that has the format US: AAAEQ##TXXXX. The digits
represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3).
For earlier products, the REN is separately shown on the label.
If this equipment causes harm to the telephone network, the telephone company will notify you
in advance that temporary discontinuance of service may be required. But if advance notice isn't
practical, the telephone company will notify the customer as soon as possible. Also, you will be
advised of your right to file a complaint with the FCC if you believe it is necessary.
The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the telephone company
will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service.
If trouble is experienced with this equipment, for repair or warranty information, please contact
Toshiba America Business Solutions Electronic Imaging Division at 1-800-468-6744. If the
equipment is causing harm to the telephone network, the telephone company may request that
you disconnect the equipment until the problem is resolved.
Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information.
NOTICE TO USERS 1
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including Fax machines, to send any message unless such
message clearly contains in a margin at the top or bottom of each transmitted page or on the
first page of the transmission, the date and time it is sent and an identification of the business or
other entity, or other individual sending the message and the telephone number of the sending
machine or such business, other entity, or individual. (The telephone number provided may not
be a 900 number or any other number for which charges exceed local or long-distance transmission charges.)
In order to program this information into your Fax machine, you should complete the following
steps: complete the setup procedures listed for station ID number and name. See P.205
“Registering the Terminal ID”.
CAUTION – To reduce the risk of fire, use only No.26 AWG or larger telecommunication line
cord.
TOSHIBA AMERICA BUSINESS SOLUTIONS, INC.
Electronic Imaging Division
2 Musick, Irvine, CA 92618-1631
For Canada only
NOTICE: The Industry Canada label identifies certified equipment. This certification means that
the equipment meets telecommunications network protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The Department does not guarantee the equipment will operate to the user’s
satisfaction.
Before installing this equipment, users should ensure that it is permissible to be connected to the
facilities of the local telecommunications company. The equipment must also be installed using
an acceptable method of connection. The customer should be aware that compliance with the
above conditions may not prevent degradation of service in some situations.
Repairs to certified equipment should be coordinated by a representative designated by the supplier.
Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may
give the telecommunications company cause to request the user to disconnect the equipment.
Users should ensure for their own protection that the electrical ground connections of the power
utility, telephone lines and internal metallic water pipe system, if present, are connected
together. This precaution may be particularly important in rural areas.
CAUTION: Users should not attempt to make such connections themselves, but should contact
the appropriate electric inspection authority, or electrician, as appropriate.
The Ringer Equivalence Number of your facsimile is 0.3
NOTICE: The Ringer Equivalence Number (REN) assigned to each terminal device provides an
indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to
the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not
exceed 5.
CAUTION – To reduce the risk of fire, use only No.26 AWG or larger telecommunication line
cord.
2 NOTICE TO USERS
AVIS : L’etiquette d’lndustrie Canada identifie le marériel homologué. Cette étiquette certifie que
le matériel est conforme aux normes de protection, d’exploitation et de sécurité des réseaux de
télécommunications, comme le prescrivent les documents concernant les exigences techniques
relatives au matériel terminal.
Le Ministére n’assure toutefois pas que le matériel fonctionnera à la satisfaction de l’utilisateur.
Avant d’installer ce matériel, l’utilisateur doit s’assurer qu’il est permis de le raccorder aux installations de l’entreprise locale de télécommunication. Le matériel doit également être installé en
suivant une méthode acceptée de raccordement. L’abonné ne doit pas oublier qu’il est possible
que la conformité aux conditions énoncées ci-dessus n’empêche pas la dégradation du service
dans certaines situations.
Les réparations de materiel homologué doivent être coordonnées par un représentant désigné
par le fournisseur. L’entreprise de télécommunications peut demander à l’utilisateur de
débrancher un appareil à la suite de réparations ou de modifications effectuees par l’utilisateur
ou à cause de mauvais fonctionnement.
Pour sa propre protection, l’utilisateur doit s’assurer que tous les fils de mise à la terre de la
source d’énergie électrique, des lignes téléphoniques et des canalisations d’eau métalliques, s’il
y en a, sont raccordés ensemble. Cette précaution est particulièrement importante dans les
régions rerales.
Avertissement: L’utilisateur ne doit pas tenter de faire ces raccordements luimême; il doit avoir
recours à un service d’inspection des installations électriques, ou à un électricien, selon le cas.
L’indice d’equivalence de la sonnerie de ce matériel 0.3.
AVIS : L’indice d’équivalence de la sonnerie (IES) assigné à chaque dispositif terminal indique le
nombre maximal de terminaux qui peuvent être raccordés à une interface. La terminaison d’une
interface téléphonique peut consister en une combinaison de quelques dispositifs, à la seule
condition que la somme d’indices d’equivalence de la sonnerie de tous les dispositifs n’excède
pas 5.
ATTENTION – Pour réduire les risques d’incendie, utiliser uniquement des conducteurs de telecommunications 26 AWG au de section superleure.
This Class A digital apparatus complies with Canadian ICES-003.
Cet appareil numérique de la classe A est conforme à la norme NMB-003 du Canada.
TOSHIBA OF CANADA LIMITED
Office Product Group
191 McNABB STREET
MARKHAM, ONTARIO L3R 8H2
For NEW ZEALAND only
“The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has
accepted that the item complies with minimum conditions for connection to the network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty.
Above all, it provides no assurance that any item will work correctly in all respects with another
item of Telepermitted equipment of a different make or model, nor does it imply that any is compatible with all of Telecom’s network services.”
NOTICE TO USERS 3
“This equipment is not capable, under all operating conditions, of correct operation at the higher
speeds for which it is designated. Telecom will accept no responsibility should difficulties arise in
such circumstances.”
“This equipment should not be used any circumstances which may constitute a nuisance to
other Telecom customers.”
“Not all telephones will respond to incoming ringing when connected to the extension socket.”
“This device is equipped with pulse dialling while the Telecom standard is DTMF tone dialling.
There is no guarantee that Telecom lines will always continue to support pulse dialling”
“Use of pulse dialling, when this equipment is connected to the same line as other equipment,
may give rise to bell tinkle or noise and may also cause a false answer condition. Should such
problems occur, the user should NOT contact the Telecom Faults Service”
“This device is intended for Stand-alone connection and not in parallel with other telephone
devices”
“The call log incorporated in this equipment does not record all answered calls. The call log,
therefore may not agree with the Telecom account which may include calls not shown on the
log.”
“If a charge for local calls is unacceptable, the ‘Dial’ button should NOT be used for local calls.
Only the 7-digits of the local number should be dialled from your telephone. DO NOT dial the
area code digit or the '0' prefix”
TOSHIBA (AUSTRALIA) PTY LIMITED
Level 1, Building 2, Central Park
666 Great South Road,
Penrose, Auckland
New Zealand
Phone: 64 9 526 7716
4 NOTICE TO USERS
Warning: This is a Class A product. In a domestic environment this product may cause radio
interference in which case the user may be required to take adequate measures.
Working environment
From EMC (Electromagnetic Compatibility) point of view, the operation of this product is being restricted
in following environments:
y Medical Environments: This product is not certified as a medical product according to the Medical
Product Directive 93/42/EEC.
y Domestic environments (e.g. a private living room with TV / Radio sets in the nearby surrounding
area) because this is a so called EMC class A product. In a domestic environment this product may
cause radio interference in which case the user may be required to take adequate measures!
Any consequences resulting from the use of this product in restricted working environments are not the
responsibility of TOSHIBA TEC.
The consequences of the use of this product in restricted working environments may be an electromagnetic interference with other devices or machines in the nearby surrounding area. This can result into
malfunction including data loss / data error pertaining to, this product or the other devices / machines
involved in the electromagnetic interference.
Furthermore, for general safety reasons, the use of this product in environments with explosive atmospheres is not permitted.
CE compliance
This product is labelled with the CE mark in accordance with the provisions of the applicable European
Directives, notably the Low Voltage Directive 73/23/EEC, the Electromagnetic Compatibility Directive
2004/108/EEC and the Radio Equipment and Telecommunications Terminal Equipment Directive 99/5/
EEC.
CE marking is the responsibility of TOSHIBA TEC GERMANY IMAGING SYSTEMS GmbH, CarlSchurz-Str. 7, 41460 Neuss, Germany, phone +49-(0)-2131-1245-0.
For a copy of the related CE Declaration of Conformity please contact your dealer or TOSHIBA TEC.
NOTICE TO USERS 5
Preface
Thank you for purchasing the Toshiba fax unit GD-1220. This Operator’s Manual describes the
following:
y How to use the Fax functions
y How to perform a Fax communication
y How to inspect this equipment and perform its maintenance
y How to remedy Fax communication problems
Before using this equipment, thoroughly read and understand this Operator’s Manual. To ensure
that the Fax functions are used in optimum working conditions, keep this Operator’s Manual in a
handy place for future reference.
* Accessories Provided for Fax Function: Modular cord: 1, Operator’s Manual for Facsimile Functions: 1
To ensure correct and safe use of the GD-1220, this Operator’s Manual describes safety precautions according to the level of warning.
Before reading this Operator’s Manual, you should fully understand the meaning and importance
of the signal words. These words are classified in the following four levels:
Warning:
Indicates a potentially hazardous situation which, if not avoided, could result in death, serious
injury, serious damage, or fire in the equipment or surrounding assets.
Caution:
Indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate
injury, partial damage of the equipment or surrounding assets, or loss of data.
Note:
Indicates a procedure you should follow to ensure the optimal performance of the equipment
and problemfree copying.
Tip:
Describes useful information when users are operating the equipment.
The contents of this manual may change without notification.
Company or product name shown in this manual may be a brand name or a trademark of each
company.
©2006 TOSHIBA TEC CORPORATION All rights reserved
Under the copyright laws, this manual cannot be reproduced in any form without prior written
permission of TOSHIBA TEC CORPORATION. No patent liability is assumed, however, with
respect to the use of the information contained herein.
6 Preface
Features of the GD-1220
y Super G3 High-Speed Communication
High-speed communication in the Super G3 mode is enabled.
* “Super G3 Fax” is an appellation of Fax machines with a modem compatible with ITU-T V.34, which
is a new high-speed modem standard.
y High-speed scanning
LT-R (A4-R)-size originals are scanned in about 1.8 seconds.
y JBIG Encoding System
This device uses a JBIG encoding system compatible with standard recommendations of
ITU-T T.85.
y High-Resolution (ULTRA FINE) Mode
Detailed technical drawings, fine text and photographs can be clearly reproduced in transmitted documents with a resolution of 16 dots/mm X 15.4 lines/mm.
y A3-Size Data Transmission and Recording
A3/LD originals such as technical drawings can be transmitted without changing their size.
The received data is printed out at the receiver’s Fax machine in A3/LD size (if available).
y 2-Sided Transmission
The data of a 2-sided original can be transmitted in the exact page order of the original by
scanning the data with the Reversing Automatic Document Feeder (optional).
y 22 Function Keys
22 frequently used functions are assigned to the keys located on the left side of the control
panel. These keys allow direct access to frequently used function settings and operations.
y 300 Abbreviated Autodial Locations
Allows remote locations to be quickly dialed at the touch of a key saving time and eliminating
mis-dialed phone numbers.
y 75 Programmable One Touch Autodialer Keys
Allows remote locations to be quickly dialed at the touch of a key saving time and eliminating
mis-dialed phone numbers.
y Multi-Memory Access Operation
Allows up to 4 operations such as transmission or reception, printing, scanning, and programming to be performed at the same time.
y Multi-address (Broadcast Transmission)
This feature allows the transmission of a document to multiple remote units with one operation sequence. Locations may be selected using the autodialer or infrequently dialed locations that have not been preregistered.
y Mailbox Communication
This equipment is compatible with mailbox communications (e.g. confidential communication, bulletin board communication, multi-address relay mail communication).
Features of the GD-1220 7
8 Features of the GD-1220
CONTENTS
NOTICE TO USERS.......................................................................................1
Preface........................................................................................................... 6
Features of the GD-1220 .............................................................................. 7
Disclaimer Notice ....................................................................................... 13
General Precautions................................................................................... 14
Chapter 1 BEFORE USING FAX
Description of Each Component...............................................................16
Front / Right side ..................................................................................... 16
Left side / Inner side ................................................................................ 17
Control Panel...........................................................................................18
Flip Panel ................................................................................................21
Message LCD Screen .............................................................................24
Connecting Cables .................................................................................. 24
Chapter 2 BASIC FUNCTIONS
Sending a Fax .............................................................................................27
Transmission Mode ................................................................................. 27
Preparation for Transmission ................................................................... 30
Switching to the Fax Mode ......................................................................30
About Originals...........................................................................................31
Original size/Original scanning range......................................................31
Setting Originals ...................................................................................... 32
Setting the Transmission Conditions....................................................... 36
Setting the Transmission Conditions .......................................................36
Setting the Scanning Conditions for Each Page...................................... 39
Specifying the Remote Fax........................................................................ 41
Keypad Dialing (Direct Entry with Digital Keys).......................................41
One Touch Key Dialing............................................................................43
Abbreviated Dialing ................................................................................. 46
Alphabet Dialing ...................................................................................... 48
Group Dialing........................................................................................... 50
Memory Transmission ............................................................................. 52
On-hook Transmission ............................................................................54
Off-hook Transmission (External Telephone Dialing).............................. 56
Redialing ................................................................................................. 58
Receiving a Fax .......................................................................................... 59
Reception Mode ...................................................................................... 59
Automatic Reception ............................................................................... 59
Manual Reception....................................................................................61
CONTENTS 9
Relationship between Original and Paper ............................................... 62
When Both the Reduction Print and Discard Print are set to ON ............66
Checking and Canceling the Communications .......................................68
Checking the Communications during Transmission ..............................68
Checking the Transmission Results ........................................................69
Canceling Transmissions ........................................................................71
Canceling Reserved Memory Transmissions .......................................... 73
Chapter 3 ADVANCED FUNCTIONS
Communication Options............................................................................76
Communication Option Setting................................................................ 76
Sending Two-sided Originals .................................................................... 79
Batch Transmission ...................................................................................81
Function................................................................................................... 81
Function Keys............................................................................................. 82
Description of 22 function keys................................................................ 82
Chain Dial Communication ...................................................................... 84
Delayed transmission (Time designation) ............................................... 85
Direct transmission ..................................................................................87
Low speed transmission .......................................................................... 88
Cover sheet registration .......................................................................... 89
Priority transmission ................................................................................ 92
Recovery transmission ............................................................................ 93
Transmission with sub-address...............................................................96
Secure reception .....................................................................................98
Send after scan ..................................................................................... 100
PIN mask...............................................................................................101
Chapter 4 SYSTEM FUNCTIONS
Multi-address Transmission (Broadcasting) ......................................... 106
Types of Multi-address Transmission....................................................106
Mailbox Communication ..........................................................................111
Types of Mailbox ...................................................................................111
Polling Communications ......................................................................... 140
Types of Polling Communications .........................................................140
Department Management/Account Code ...............................................154
Description of Function.......................................................................... 154
10 CONTENTS
Chapter 5 ENTERING & SETTING ITEMS
Overview of Menu Operation...................................................................156
Navigating Menu Operation................................................................... 156
Character Entry......................................................................................... 157
Buttons and Keys used for Character Entry .......................................... 157
Entering & Correcting Characters.......................................................... 159
Entering the Remote Fax Number...........................................................161
Abbreviated Dial Numbers..................................................................... 161
One Touch Key Dial Numbers............................................................... 165
Group Number Dialing........................................................................... 170
Default Settings for Fax Functions ......................................................... 175
Description of Fax Functions.................................................................175
Registering the Terminal ID..................................................................... 205
Description of the Terminal ID ............................................................... 205
Default Settings for List & Report Output .............................................. 207
Types of Lists & Reports .......................................................................207
Printing List...............................................................................................216
Types of Lists ........................................................................................ 216
Chapter 6 TROUBLESHOOTING
Troubleshooting .......................................................................................244
Error Message....................................................................................... 244
Transmission Trouble............................................................................ 246
Reception Trouble ................................................................................. 247
Chapter 7 APPENDIX
Remote Service Automatic Supplies Order ...........................................250
Automatic Supplies Order Setting ......................................................... 250
Specifications ...........................................................................................251
INDEX ....................................................................................................................................... 253
CONTENTS 11
12 CONTENTS
Disclaimer Notice
The following notice sets out the exclusions and limitations of liability of TOSHIBA TEC CORPORATION (including its employees, agents and sub-contractors) to any purchaser or user (‘User’)
of the e-STUDIO165/205, including its accessories, options and bundled software (‘Product’).
1. The exclusion and limitations of liability referred to in this notice shall be effective to the fullest extent permissible at law. For the avoidance of doubt, nothing in this notice shall be taken
to exclude or limit TOSHIBA TEC CORPORATION’s liability for death or personal injury
caused by TOSHIBA TEC CORPORATION’s negligence or TOSHIBA TEC CORPORATION’s fraudulent misrepresentation.
2. All warranties, conditions and other terms implied by law are, to the fullest extent permitted
by law, excluded and no such implied warranties are given or apply in relation to the Products.
3. TOSHIBA TEC CORPORATION shall not be liable for any loss, cost, expense, claim or damage whatsoever caused by any of the following:
(a) use or handling of the Product otherwise than in accordance with the manuals, including
but not limited to Operator’s Manual, User’s Guide, and/or incorrect or careless handling or
use of the Product;
(b) any cause which prevents the Product from operating or functioning correctly which
arises from or is attributable to either acts, omissions, events or accidents beyond the reasonable control of TOSHIBA TEC CORPORATION including without limitation acts of God,
war, riot, civil commotion, malicious or deliberate damage, fire, flood, or storm, natural
calamity, earthquakes, abnormal voltage or other disasters;
(c) additions, modifications, disassembly, transportation, or repairs by any person other than
service technicians authorized by TOSHIBA TEC CORPORATION; or
(d) use of paper, supplies or parts other than those recommended by TOSHIBA TEC CORPORATION.
4. Subject to paragraph 1, TOSHIBA TEC CORPORATION shall not be liable to Customer for:
(a) loss of profits; loss of sales or turnover; loss of or damage to reputation; loss of production; loss of anticipated savings; loss of goodwill or business opportunities; loss of customers; loss of, or loss of use of, any software or data; loss under or in relation to any contract;
or
(b) any special, incidental, consequential or indirect loss or damage, costs, expenses, financial loss or claims for consequential compensation;
whatsoever and howsoever caused which arise out of or in connection with the Product or
the use or handling of the Product even if TOSHIBA TEC CORPORATION is advised of the
possibility of such damages.
TOSHIBA TEC CORPORATION shall not be liable for any loss, cost, expense, claim or damage caused by any inability to use (including, but not limited to failure, malfunction, hang-up,
virus infection or other problems) which arises from use of the Product with hardware, goods
or software which TOSHIBA TEC CORPORATION has not directly or indirectly supplied.
Disclaimer Notice 13
General Precautions
When power failure occurs
y In the event of a power failure, neither facsimile nor telephone functions of the unit are avail-
able.
y In the event a power failure occurs (or the power to the unit has been disconnected), func-
tions and unit operation will not be possible. Any document data stored in memory will be
retained for a period of approximately 2 hours (if the internal battery is fully charged). This
period may be shortened if optional memory has been installed. On exceeding that time limit,
the following items will be erased:
- Document data stored in memory for Transmission, Substitute Memory Receptions, etc.
- The address and designated time of each Timer Transmission, Timer Polling Reception,
etc.
y Programmed data such as the clock, Auto Dial Numbers and user configurations will not be
erased.
y In the event that document data has been erased due to a power failure, the message
“Power failure” is displayed on the LCD and a Power Failure Report is issued once the power
is restored. ( P.241 “Power failure list”)
Power failure
2006-04-10 09:40 M: 100%
RESOLUTION
:STANDARD
COMM.OPTION
14 General Precautions
1.BEFORE USING FAX
This section describes each component of this equipment and each button on the control panel.
Description of Each Component ...........................................................................16
Front / Right side...............................................................................................................................16
Left side / Inner side..........................................................................................................................17
Control Panel ....................................................................................................................................18
Flip Panel ..........................................................................................................................................21
Message LCD Screen.......................................................................................................................24
Connecting Cables............................................................................................................................24
1 BEFORE USING FAX
Description of Each Component
Front / Right side
12
1
2
3
11
4
10
5
9
6
8
7
1. Platen Cover (optional) 7. Paper size indicator
2. Reversing Automatic Document Feeder
(optional) / Automatic Document Feeder
(optional)
3. Operator's Manual pocket (Back side) 9. Drawer Module (optional)
4. Side cover 10. Paper Feed Unit (optional)
5. Bypass tray 11. Drawer
6. Paper feed cover (Upper: Paper Feed
Unit / Lower: Paper Feed Pedestal)
8. Paper Feed Pedestal
(optional)
12. Front cover
16 Description of Each Component
Left side / Inner side
12
11
1
10
9
8
2
3
7
6
4
5
1. Original glass 7. AC-IN terminal
2. Control panel 8. USB terminal (4-pin)
3. External Keyboard (optional) 9. Receiving tray
4. Toner cartridge 10. Scanning area
5. Power switch 11. Original scale
6. Paper exit stopper 12. Platen sheet
Description of Each Component 17
1 BEFORE USING FAX
Control Panel
Control Panel
3
1. [ENERGY SAVER] button
Use this to let the equipment enter into the energy saving mode when the equipment is not
used.Receiving a Fax document or pressing this button again releases the energy saving
mode.
2. [INTERRUPT] button
Use this to interrupt the copy job in process and perform another one (= interrupt copying).
* This button is not used in the Fax mode.
3. [MIXED SIZE] button
Use this to copy originals whose sizes are different.
* This button is not used in the Fax mode.
67
45 812
24
22262728 25
1617 1521 20 181923
13 149101112
4. [USER FUNCTIONS] button
Use this to change the equipment's default settings.
5. [SETTINGS] button
Use this to confirm the copying functions currently set.
* This button is not used in the Fax mode.
18 Description of Each Component
6. Selecting button A/B/C
Use them to select items or operation in each copy menu. Items or operation corresponding
to each button appears at the lower section of the LCD screen.
* This button is not used in the Fax mode.
7. LCD screen
Use this to check each menu and error messages displayed on it.
8. FAX communication lamp
This lamp blinks at the transmission and reception of Fax data.
9. [FAX] button
Press this button to utilize the Fax functions.
10. [SCAN] button
Press this button to utilize the scanning functions.
* To utilize the scanning functions, the Scanner Upgrade Kit (optional) is required. This button is not
used in the Fax mode.
11. [PRINTER] button
Use this to stop the print job. For details, see the Setup Guide for Printing Functions.
* This button is not used in the Fax mode.
12. [COPY] button
Press this button to utilize the copy functions.
* This button is not used in the Fax mode.
13. Contrast adjustment volume
Use this to adjust the brightness level of the LCD screen.
14. [FUNCTION CLEAR] button
Use this to clear the set Fax functions.
Automatic function clear:
This function works when a specified period of time has passed since the last Fax operation or the last
entry of any button. This function returns all the function settings to default without the need to press the
[FUNCTION CLEAR] button. When the department management function is being used, the display
returns to the department code input menu. When this function is not being used, the display returns to
the basic menu of the Fax function. For details, see the Operator's Manual for Copying Functions.
15. [CLEAR/STOP] button
Use this to stop the direct TX Fax job which is being transmitted or clear error message in
the LCD screen.
16. [START] button
Use this to start transmitting and receiving a document manually.
17. Digital keys
Use these keys to enter the telephone and Fax numbers, ID numbers and password.
18. Alarm lamp
This lamp blinks when an error such as paper jams or running out of toner has occurred.
19. [DATA] lamp
This lamp blinks when print data are being received through a network.
Description of Each Component 19
1 BEFORE USING FAX
20. [CANCEL] button
Use this to cancel the current setting and return to the previous menu.
21. [ENTER] button
Use this to determine items or operation selected in each menu.
22. / / / (UP/DOWN/LEFT/RIGHT) buttons
Use them to select items you want to set in each menu. The selected item is highlighted.
23. Original mode button
Use this button to set the image quality of scanning according to that of an original. The lamp
corresponding to the selected original mode lights in green.
24. Density adjustment buttons
Use this button to adjust the density of scan image. The (automatic copy density
mode) button lamp lights in green when the density is being automatically adjusted.
25. [DRAWER] button
Use this button to select a drawer or the bypass tray to be used as a paper source. The lamp
of the paper source currently selected is lit. The lamp blinks when the selected drawer or tray
is running out of paper.
26. [COPY] button
Use this button to select the size of paper to be used. The lamp of the paper size currently
selected blinks when this size of paper is not placed in the drawer or on the bypass tray.
* This button is not used in the Fax mode.
27. [ORIGINAL] button
Use this button to specify the size of an original.
* This button is not used in the Fax mode.
28. APS/AMS selecting button
Automatic paper selection (APS): The equipment detects the size of original and automatically selects the same size of copy paper.
Automatic magnification selection (AMS): Set the size of copy paper to be used in advance.
The equipment then detects the size of original and automatically selects the most suitable
reproduction ratio to the copy paper.
* This button is not used in the Fax mode.
20 Description of Each Component
External Keyboard (optional)
15234
1. Flip Panel ( P.21 “Flip Panel”)
2. [RESOLUTION] button
Use this key to change the scanning resolution.
3. [SPEED DIAL] button
Use to accessing Abbreviated, Alphabet, or Group dialing telephone directories.
4. [REDIAL/PAUSE] button
Jobs (max. 100 telephone numbers), which are ready to be resent in the transmission memory appear on the message display panel. You can refax each by selecting a telephone number. Or, use this key to enter a pause between telephone digits when entering a remote Fax
number.
5. [MONITOR] button
Flip Panel
One Touch keys 1 to 75
Used to transmit a Fax document by One Touch Dialing. ( P.43 “One Touch Key Dialing”)
Used to enable the speaker monitor, for monitoring call progress during non-memory transmission.
1〜50 51〜75
Description of Each Component 21
1 BEFORE USING FAX
Function keys
1. CHAIN DIAL COMM ( P.84 “Chain Dial Communication”)
Used to dial a remote party using Chain Dialing.
2. CHARGE CODE ( P.101 “PIN mask”)
Allows entry of a charge code at the time of dialing or during Abbreviated Dial and One
Touch Dial programming.
3. DELAYED COMM ( P.85 “Delayed transmission (Time designation)”)
Schedules a delayed communication job to be performed at a designated date and time.
4. DIRECT TX ( P.87 “Direct transmission”)
Allows transmission direct from the document glass or the document feeder without the use
of memory.
5. LOW SPEED TX ( P.88 “Low speed transmission”)
Used to select a lower transmission speed to transmit a document when poor line conditions
are expected, such as when transmitting to an overseas location that can only accept low
speed data.
6. ITU MAILBOX ( P.112 “Mailbox communication condition”)
Used for Mailbox Communications or Relay, Transmission with remote Faxes that support
the ITU-T F-code functions.
7. COVER SHEET ( P.89 “Cover sheet registration”)
Used to attach a cover sheet to a document to be transmitted.
8. PRIORITY TX ( P.92 “Priority transmission”)
Sends pages set on the document glass or in the document feeder ahead of all previously
scheduled transmissions.
9. MULTI ( P.106 “Multi-address Transmission (Broadcasting)”)
Used to create a manual grouping for multi-address transmission.
10. RECOVERY TX ( P.93 “Recovery transmission”)
Recovers from memory and sends incomplete transmissions.
11. SEND AFTER SCAN ( P.100 “Send after scan”)
Used to select whether the dialing starts while the equipment is scanning the documents or
after the equipment has scanned all documents to memory.
22 Description of Each Component
12. POLLING ( P.140 “Polling reservation”)
Designates polling communication.
13. SUB ADDRESS COMM ( P.96 “Transmission with sub-address”)
Adds sub-address digits to the remote Fax number for routing or security.
14. JOB STATUS ( P.68 “Checking and Canceling the Communications”)
Used to confirm the status of the job or canceling a job.
15. JOURNAL ( P.216 “Transmission/Reception journal”)
Used to print a communication journal.
16. PREV. TX RPT ( P.69 “Checking the transmission results on the LCD screen”)
Displays or prints the result of latest 150 transmission jobs.
17. RESERVATION LIST ( P.229 “List to confirm the contents stored in memory”)
Prints a Job Reservation List.
18. SECURE RX ( P.98 “Secure reception”)
Enables or disables Secure RX.
19. CHECK E-MAIL
Used to confirm E-mail reception. For details, see the Setup Guide for Scan Functions.
* To use this button, both the Network Printer Kit (optional) and Scanner Upgrade Kit (optional) are
required.
20. TX REPORT ( P.220 “Reception list/Communication report”)
Prints a transmission report for one job.
21. TEL LIST ENTRY ( P.161 “Abbreviated Dial Numbers”)
Used to register Abbreviated, One Touch, Group Dialing numbers.
22. TEL LIST PRINT ( P.220 “Reception list/Communication report”)
Prints desired telephone/Fax lists.
Keyboard
This keyboard is used to enter characters for terminal ID name. It is also used to enter E-mail
address when you use the E-mail function. For details, see the Setup Guide for Scan Functions.
* To use the E-mail function, both the Network Printer Kit (optional) and Scanner Upgrade Kit (optional)
are required.
Description of Each Component 23
1 BEFORE USING FAX
Message LCD Screen
When you press the [FAX] button on the control panel, the screen shown below is displayed. In
this screen, information such as the option currently selected and residual memory is displayed.
Current date and time
Resolution
You can designate the desired mode screen (copy, fax or scan) as the default basic screen. For
details, see the Operator's Manual for Copying Functions.
Connecting Cables
Message
ENTER TEL NUMBER(MAX128):
2006-04-10 09:46 M: 100%
RESOLUTION
:STANDARD
COMM.OPTION
Residual memory
Be sure that the power of the equipment is turned OFF before connecting the cables.
Do not connect this equipment and a telephone to a telephone connector in parallel.
LINE............Connect a telephone line.
TEL............. Connect an external telephone.
HANDSET... An optional external telephone handset is not available.
24 Description of Each Component
2.BASIC FUNCTIONS
This section describes the basic functions such as how to transmit or receive a Fax document.
Sending a Fax..........................................................................................................27
Transmission Mode...........................................................................................................................27
Preparation for Transmission ................................................................................30
Switching to the Fax Mode................................................................................................................30
About Originals.......................................................................................................31
Original size/Original scanning range ...............................................................................................31
Setting Originals................................................................................................................................32
Setting the Transmission Conditions ...................................................................36
Setting the Transmission Conditions.................................................................................................36
Setting the Scanning Conditions for Each Page ...............................................................................39
Specifying the Remote Fax ....................................................................................41
Keypad Dialing (Direct Entry with Digital Keys) ................................................................................41
One Touch Key Dialing......................................................................................................................43
Abbreviated Dialing...........................................................................................................................46
Alphabet Dialing................................................................................................................................48
Group Dialing ....................................................................................................................................50
Memory Transmission.......................................................................................................................52
On-hook Transmission ......................................................................................................................54
Off-hook Transmission (External Telephone Dialing) ........................................................................56
Redialing ...........................................................................................................................................58
Receiving a Fax.......................................................................................................59
Reception Mode................................................................................................................................59
Automatic Reception.........................................................................................................................59
Manual Reception .............................................................................................................................61
Relationship between Original and Paper.........................................................................................62
When Both the Reduction Print and Discard Print are set to ON......................................................66
Checking and Canceling the Communications....................................................68
Checking the Communications during Transmission........................................................................68
Checking the Transmission Results..................................................................................................69
Canceling Transmissions..................................................................................................................71
Canceling Reserved Memory Transmissions....................................................................................73
Sending a Fax
Transmission Mode
y Memory Transmission
The original is scanned into memory and automatically starts to be sent once a connection
has been made. Using this mode, you can send the same original to 2 or more remote Faxes
(multi-address transmission).
y Direct Transmission
The remote Fax is dialed immediately, and the original will be sent as it is being scanned.
This mode is useful if you want to confirm connection to the remote Fax or when you want to
send an urgent Fax document. Originals are not stored in memory, and you can only specify
one remote Fax at a time.
y Keypad Dialing
You can dial the telephone number of the remote Fax directly using the dial keypad.
y Abbreviated Dial Number Dialing
You can dial the telephone number of the remote Fax by designating an Abbreviated Dial
Number registered beforehand.
y One Touch Dialing
You can specify a remote FAX by pressing a One Touch Key registered beforehand.
y Speed Dialing
You can access Abbreviated, Alphabet, or Group dialing telephone directories registered
beforehand.
y On-hook dialing
You can make a telephone call and then send the originals without picking up the handset of
the external telephone. When the line is connected to the remote Fax and a dial tone (short
high-pitched tone) is heard, press the [START] button to send the original. You can also use
keypad dialing, speed dialing, and one touch dialing.
y Off-hook dialing
Pick up the external telephone, make a telephone call and then send the originals. When the
line is connected to the remote Fax and a response tone (short high-pitched tone) is heard,
press the [START] button to send the original. You can also use keypad dialing, speed dialing, and one touch dialing.
y Redialing
If the remote Fax is busy by using the Memory TX etc., this system will automatically redial
the remote Fax number. The default of the redialing intervals and counter is different for each
country/region. It can be changed by the service technician.
You can also use the [REDIAL/PAUSE] button to redial the remote Fax number manually
(Manual Redialing).
y Chain Dial Communication
When using the Fax communication network, you can combine 2 or more dialing operations
(by address book and direct entry), input and send information such as service codes one
after another.
Sending a Fax 27
2 BASIC FUNCTIONS
y Batch Transmission
The system will automatically send 2 or more reserved jobs to one remote Fax at a time.
This function can reduce the communication cost by sending multiple originals to the same
destination at one time.
This operation is automatically applied when more than one original is sent to one remote
Fax with the same transmission functions specified for each reserved TX job.
* When the use of the equipment is managed under the department management, the
batch transmission can be performed only in the same department.
y Delayed Communications
You can send the original to a specified remote Fax at a specified time. This mode is useful
when you are making use of night-time discounts or sending originals overseas.
y Priority Transmission
You can send a priority transmission and interrupt the current communication. This function
allows you to interrupt the current communication and send the Priority Transmission. Transmission is resumed after completing the current communication.
y Quality Transmission
This function makes the communication less affected by line condition when transmitting
document to overseas. When this function is designated, originals are sent at a slower speed
than normal.
y Cover Sheet
You can attach a cover sheet to a document to be transmitted, which is saved in memory.
y Sub-address Communications
This function attaches a sub-address to the standard destination address in the event the
remote party requires one.Three types of sub-addresses can be used (SUB, SEP, and
PWD); or any combination of two or three types can be used. After selecting the desired
types, the transmission to follow will be sent to the desired address using the designated
sub-address.
y Recovery Transmission
A document is held in the memory after the initially specified number of redial attempts have
failed. You can retransmit the documents held in memory by pressing the [RECOVERY TX]
key.
y Security Transmission
You can prevent your FAX from sending to an incorrect remote FAX by using this mode.
There are two types of security transmissions; Security transmission applied to only one
transmission ( P.77 “How to set the communication options”) and Security transmission
applied to all transmissions ( P.185 “Security TX”).
y Multi-address Transmission
You can designate two or more FAXes by using this mode. There are two types of multiaddress transmissions; Individual Multi-address transmission and Group Multi-address
transmission.
y Mailbox Transmission
You can have confidential, bulletin board and multi-address relay mail communication, transmission box with remote Faxes that support the ITU-T Mailbox functions.
28 Sending a Fax
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