Toshiba GD-1220 User Manual

Download

MULTIFUNCTIONAL DIGITAL SYSTEMS

Operator's Manual for Facsimile Function

GD-1220

NOTICE TO USERS

For U.S.A. only

WARNING FCC Notice: Part 15

This terminal has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with this guide, may cause harmful interference to radio communications. Operation of this terminal in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his/her own expense.

Warning: Changes or modification made to this equipment, not expressly approved by Toshiba TEC or parties authorized by Toshiba TEC could void the user’s authority to operate the equipment.

WARNING FCC Notice: Part 68

This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the rear cover of this equipment is a label that contains, among other information, a product identifier in the format US: AAAEQ##TXXXX. If requested, this number must be provided to the telephone company.

This device is equipped with a USOC RJ11C connector.

A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for details.

The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company. For products approved after July 23, 2001, the REN for this product is part of the product identifier that has the format US: AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3). For earlier products, the REN is separately shown on the label.

If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice isn't practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.

The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service.

If trouble is experienced with this equipment, for repair or warranty information, please contact Toshiba America Business Solutions Electronic Imaging Division at 1-800-468-6744. If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.

Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information.

NOTICE TO USERS 1

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including Fax machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.)

In order to program this information into your Fax machine, you should complete the following steps: complete the setup procedures listed for station ID number and name. See  P.205 “Registering the Terminal ID”.

CAUTION – To reduce the risk of fire, use only No.26 AWG or larger telecommunication line cord.

TOSHIBA AMERICA BUSINESS SOLUTIONS, INC.

Electronic Imaging Division 2 Musick, Irvine, CA 92618-1631

For Canada only

NOTICE: The Industry Canada label identifies certified equipment. This certification means that

the equipment meets telecommunications network protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The Department does not guarantee the equipment will operate to the user’s satisfaction.

Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.

Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

CAUTION: Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.

The Ringer Equivalence Number of your facsimile is 0.3

NOTICE: The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5.

CAUTION – To reduce the risk of fire, use only No.26 AWG or larger telecommunication line cord.

2 NOTICE TO USERS

AVIS : L’etiquette d’lndustrie Canada identifie le marériel homologué. Cette étiquette certifie que le matériel est conforme aux normes de protection, d’exploitation et de sécurité des réseaux de télécommunications, comme le prescrivent les documents concernant les exigences techniques relatives au matériel terminal.

Le Ministére n’assure toutefois pas que le matériel fonctionnera à la satisfaction de l’utilisateur. Avant d’installer ce matériel, l’utilisateur doit s’assurer qu’il est permis de le raccorder aux installations de l’entreprise locale de télécommunication. Le matériel doit également être installé en suivant une méthode acceptée de raccordement. L’abonné ne doit pas oublier qu’il est possible que la conformité aux conditions énoncées ci-dessus n’empêche pas la dégradation du service dans certaines situations.

Les réparations de materiel homologué doivent être coordonnées par un représentant désigné par le fournisseur. L’entreprise de télécommunications peut demander à l’utilisateur de débrancher un appareil à la suite de réparations ou de modifications effectuees par l’utilisateur ou à cause de mauvais fonctionnement.

Pour sa propre protection, l’utilisateur doit s’assurer que tous les fils de mise à la terre de la source d’énergie électrique, des lignes téléphoniques et des canalisations d’eau métalliques, s’il y en a, sont raccordés ensemble. Cette précaution est particulièrement importante dans les régions rerales.

Avertissement: L’utilisateur ne doit pas tenter de faire ces raccordements luimême; il doit avoir recours à un service d’inspection des installations électriques, ou à un électricien, selon le cas.

L’indice d’equivalence de la sonnerie de ce matériel 0.3.

AVIS : L’indice d’équivalence de la sonnerie (IES) assigné à chaque dispositif terminal indique le nombre maximal de terminaux qui peuvent être raccordés à une interface. La terminaison d’une interface téléphonique peut consister en une combinaison de quelques dispositifs, à la seule condition que la somme d’indices d’equivalence de la sonnerie de tous les dispositifs n’excède pas 5.

ATTENTION – Pour réduire les risques d’incendie, utiliser uniquement des conducteurs de telecommunications 26 AWG au de section superleure.

This Class A digital apparatus complies with Canadian ICES-003.

Cet appareil numérique de la classe A est conforme à la norme NMB-003 du Canada.

TOSHIBA OF CANADA LIMITED

Office Product Group 191 McNABB STREET MARKHAM, ONTARIO L3R 8H2

For NEW ZEALAND only

“The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to the network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model, nor does it imply that any is compatible with all of Telecom’s network services.”

NOTICE TO USERS 3

“This equipment is not capable, under all operating conditions, of correct operation at the higher speeds for which it is designated. Telecom will accept no responsibility should difficulties arise in such circumstances.”

“This equipment should not be used any circumstances which may constitute a nuisance to other Telecom customers.”

“Not all telephones will respond to incoming ringing when connected to the extension socket.”

“This device is equipped with pulse dialling while the Telecom standard is DTMF tone dialling. There is no guarantee that Telecom lines will always continue to support pulse dialling”

“Use of pulse dialling, when this equipment is connected to the same line as other equipment, may give rise to bell tinkle or noise and may also cause a false answer condition. Should such problems occur, the user should NOT contact the Telecom Faults Service”

“This device is intended for Stand-alone connection and not in parallel with other telephone devices”

“The call log incorporated in this equipment does not record all answered calls. The call log, therefore may not agree with the Telecom account which may include calls not shown on the log.”

“If a charge for local calls is unacceptable, the ‘Dial’ button should NOT be used for local calls. Only the 7-digits of the local number should be dialled from your telephone. DO NOT dial the area code digit or the '0' prefix”

TOSHIBA (AUSTRALIA) PTY LIMITED

Level 1, Building 2, Central Park 666 Great South Road, Penrose, Auckland New Zealand Phone: 64 9 526 7716

4 NOTICE TO USERS

Warning: This is a Class A product. In a domestic environment this product may cause radio interference in which case the user may be required to take adequate measures.

Working environment

From EMC (Electromagnetic Compatibility) point of view, the operation of this product is being restricted in following environments:

y Medical Environments: This product is not certified as a medical product according to the Medical

Product Directive 93/42/EEC.

y Domestic environments (e.g. a private living room with TV / Radio sets in the nearby surrounding

area) because this is a so called EMC class A product. In a domestic environment this product may

cause radio interference in which case the user may be required to take adequate measures! Any consequences resulting from the use of this product in restricted working environments are not the responsibility of TOSHIBA TEC. The consequences of the use of this product in restricted working environments may be an electromagnetic interference with other devices or machines in the nearby surrounding area. This can result into malfunction including data loss / data error pertaining to, this product or the other devices / machines involved in the electromagnetic interference. Furthermore, for general safety reasons, the use of this product in environments with explosive atmospheres is not permitted.

CE compliance

This product is labelled with the CE mark in accordance with the provisions of the applicable European Directives, notably the Low Voltage Directive 73/23/EEC, the Electromagnetic Compatibility Directive 2004/108/EEC and the Radio Equipment and Telecommunications Terminal Equipment Directive 99/5/ EEC. CE marking is the responsibility of TOSHIBA TEC GERMANY IMAGING SYSTEMS GmbH, CarlSchurz-Str. 7, 41460 Neuss, Germany, phone +49-(0)-2131-1245-0. For a copy of the related CE Declaration of Conformity please contact your dealer or TOSHIBA TEC.

NOTICE TO USERS 5

Preface

Thank you for purchasing the Toshiba fax unit GD-1220. This Operator’s Manual describes the following:

y How to use the Fax functions y How to perform a Fax communication y How to inspect this equipment and perform its maintenance y How to remedy Fax communication problems

Before using this equipment, thoroughly read and understand this Operator’s Manual. To ensure that the Fax functions are used in optimum working conditions, keep this Operator’s Manual in a handy place for future reference.

* Accessories Provided for Fax Function: Modular cord: 1, Operator’s Manual for Facsimile Functions: 1

To ensure correct and safe use of the GD-1220, this Operator’s Manual describes safety precautions according to the level of warning. Before reading this Operator’s Manual, you should fully understand the meaning and importance of the signal words. These words are classified in the following four levels:

Warning: Indicates a potentially hazardous situation which, if not avoided, could result in death, serious injury, serious damage, or fire in the equipment or surrounding assets.

Caution: Indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injury, partial damage of the equipment or surrounding assets, or loss of data.

Note: Indicates a procedure you should follow to ensure the optimal performance of the equipment and problemfree copying.

Tip: Describes useful information when users are operating the equipment.

The contents of this manual may change without notification.

Company or product name shown in this manual may be a brand name or a trademark of each company.

©2006 TOSHIBA TEC CORPORATION All rights reserved Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of TOSHIBA TEC CORPORATION. No patent liability is assumed, however, with respect to the use of the information contained herein.

6 Preface

Features of the GD-1220

y Super G3 High-Speed Communication

High-speed communication in the Super G3 mode is enabled.

* “Super G3 Fax” is an appellation of Fax machines with a modem compatible with ITU-T V.34, which

is a new high-speed modem standard.

y High-speed scanning

LT-R (A4-R)-size originals are scanned in about 1.8 seconds.

y JBIG Encoding System

This device uses a JBIG encoding system compatible with standard recommendations of ITU-T T.85.

y High-Resolution (ULTRA FINE) Mode

Detailed technical drawings, fine text and photographs can be clearly reproduced in transmitted documents with a resolution of 16 dots/mm X 15.4 lines/mm.

y A3-Size Data Transmission and Recording

A3/LD originals such as technical drawings can be transmitted without changing their size. The received data is printed out at the receiver’s Fax machine in A3/LD size (if available).

y 2-Sided Transmission

The data of a 2-sided original can be transmitted in the exact page order of the original by scanning the data with the Reversing Automatic Document Feeder (optional).

y 22 Function Keys

22 frequently used functions are assigned to the keys located on the left side of the control panel. These keys allow direct access to frequently used function settings and operations.

y 300 Abbreviated Autodial Locations

Allows remote locations to be quickly dialed at the touch of a key saving time and eliminating mis-dialed phone numbers.

y 75 Programmable One Touch Autodialer Keys

Allows remote locations to be quickly dialed at the touch of a key saving time and eliminating mis-dialed phone numbers.

y Multi-Memory Access Operation

Allows up to 4 operations such as transmission or reception, printing, scanning, and programming to be performed at the same time.

y Multi-address (Broadcast Transmission)

This feature allows the transmission of a document to multiple remote units with one operation sequence. Locations may be selected using the autodialer or infrequently dialed locations that have not been preregistered.

y Mailbox Communication

This equipment is compatible with mailbox communications (e.g. confidential communication, bulletin board communication, multi-address relay mail communication).

Features of the GD-1220 7

8 Features of the GD-1220

NOTICE TO USERS.......................................................................................1

Preface........................................................................................................... 6

Features of the GD-1220 .............................................................................. 7

Disclaimer Notice ....................................................................................... 13

General Precautions................................................................................... 14

Chapter 1 BEFORE USING FAX

Description of Each Component...............................................................16

Front / Right side ..................................................................................... 16

Left side / Inner side ................................................................................ 17

Control Panel...........................................................................................18

Flip Panel ................................................................................................21

Message LCD Screen .............................................................................24

Connecting Cables .................................................................................. 24

Chapter 2 BASIC FUNCTIONS

Sending a Fax .............................................................................................27

Transmission Mode ................................................................................. 27

Preparation for Transmission ................................................................... 30

Switching to the Fax Mode ......................................................................30

About Originals...........................................................................................31

Original size/Original scanning range......................................................31

Setting Originals ...................................................................................... 32

Setting the Transmission Conditions....................................................... 36

Setting the Transmission Conditions .......................................................36

Setting the Scanning Conditions for Each Page...................................... 39

Specifying the Remote Fax........................................................................ 41

Keypad Dialing (Direct Entry with Digital Keys).......................................41

One Touch Key Dialing............................................................................43

Abbreviated Dialing ................................................................................. 46

Alphabet Dialing ...................................................................................... 48

Group Dialing........................................................................................... 50

Memory Transmission ............................................................................. 52

On-hook Transmission ............................................................................54

Off-hook Transmission (External Telephone Dialing).............................. 56

Redialing ................................................................................................. 58

Receiving a Fax .......................................................................................... 59

Reception Mode ...................................................................................... 59

Automatic Reception ............................................................................... 59

Manual Reception....................................................................................61

CONTENTS 9

Relationship between Original and Paper ............................................... 62

When Both the Reduction Print and Discard Print are set to ON ............66

Checking and Canceling the Communications .......................................68

Checking the Communications during Transmission ..............................68

Checking the Transmission Results ........................................................69

Canceling Transmissions ........................................................................71

Canceling Reserved Memory Transmissions .......................................... 73

Chapter 3 ADVANCED FUNCTIONS

Communication Options............................................................................76

Communication Option Setting................................................................ 76

Sending Two-sided Originals .................................................................... 79

Batch Transmission ...................................................................................81

Function................................................................................................... 81

Function Keys............................................................................................. 82

Description of 22 function keys................................................................ 82

Chain Dial Communication ...................................................................... 84

Delayed transmission (Time designation) ............................................... 85

Direct transmission ..................................................................................87

Low speed transmission .......................................................................... 88

Cover sheet registration .......................................................................... 89

Priority transmission ................................................................................ 92

Recovery transmission ............................................................................ 93

Transmission with sub-address...............................................................96

Secure reception .....................................................................................98

Send after scan ..................................................................................... 100

PIN mask...............................................................................................101

Chapter 4 SYSTEM FUNCTIONS

Multi-address Transmission (Broadcasting) ......................................... 106

Types of Multi-address Transmission....................................................106

Mailbox Communication ..........................................................................111

Types of Mailbox ...................................................................................111

Polling Communications ......................................................................... 140

Types of Polling Communications .........................................................140

Department Management/Account Code ...............................................154

Description of Function.......................................................................... 154

10 CONTENTS

Chapter 5 ENTERING & SETTING ITEMS

Overview of Menu Operation...................................................................156

Navigating Menu Operation................................................................... 156

Character Entry......................................................................................... 157

Buttons and Keys used for Character Entry .......................................... 157

Entering & Correcting Characters.......................................................... 159

Entering the Remote Fax Number...........................................................161

Abbreviated Dial Numbers..................................................................... 161

One Touch Key Dial Numbers............................................................... 165

Group Number Dialing........................................................................... 170

Default Settings for Fax Functions ......................................................... 175

Description of Fax Functions.................................................................175

Registering the Terminal ID..................................................................... 205

Description of the Terminal ID ............................................................... 205

Default Settings for List & Report Output .............................................. 207

Types of Lists & Reports .......................................................................207

Printing List...............................................................................................216

Types of Lists ........................................................................................ 216

Chapter 6 TROUBLESHOOTING

Troubleshooting .......................................................................................244

Error Message....................................................................................... 244

Transmission Trouble............................................................................ 246

Reception Trouble ................................................................................. 247

Chapter 7 APPENDIX

Remote Service Automatic Supplies Order ...........................................250

Automatic Supplies Order Setting ......................................................... 250

Specifications ...........................................................................................251

INDEX ....................................................................................................................................... 253

CONTENTS 11

12 CONTENTS

Disclaimer Notice

The following notice sets out the exclusions and limitations of liability of TOSHIBA TEC CORPORATION (including its employees, agents and sub-contractors) to any purchaser or user (‘User’) of the e-STUDIO165/205, including its accessories, options and bundled software (‘Product’).

1. The exclusion and limitations of liability referred to in this notice shall be effective to the fullest extent permissible at law. For the avoidance of doubt, nothing in this notice shall be taken to exclude or limit TOSHIBA TEC CORPORATION’s liability for death or personal injury caused by TOSHIBA TEC CORPORATION’s negligence or TOSHIBA TEC CORPORATION’s fraudulent misrepresentation.

2. All warranties, conditions and other terms implied by law are, to the fullest extent permitted by law, excluded and no such implied warranties are given or apply in relation to the Products.

3. TOSHIBA TEC CORPORATION shall not be liable for any loss, cost, expense, claim or damage whatsoever caused by any of the following: (a) use or handling of the Product otherwise than in accordance with the manuals, including but not limited to Operator’s Manual, User’s Guide, and/or incorrect or careless handling or use of the Product; (b) any cause which prevents the Product from operating or functioning correctly which arises from or is attributable to either acts, omissions, events or accidents beyond the reasonable control of TOSHIBA TEC CORPORATION including without limitation acts of God, war, riot, civil commotion, malicious or deliberate damage, fire, flood, or storm, natural calamity, earthquakes, abnormal voltage or other disasters; (c) additions, modifications, disassembly, transportation, or repairs by any person other than service technicians authorized by TOSHIBA TEC CORPORATION; or (d) use of paper, supplies or parts other than those recommended by TOSHIBA TEC CORPORATION.

4. Subject to paragraph 1, TOSHIBA TEC CORPORATION shall not be liable to Customer for: (a) loss of profits; loss of sales or turnover; loss of or damage to reputation; loss of production; loss of anticipated savings; loss of goodwill or business opportunities; loss of customers; loss of, or loss of use of, any software or data; loss under or in relation to any contract; or (b) any special, incidental, consequential or indirect loss or damage, costs, expenses, financial loss or claims for consequential compensation;

whatsoever and howsoever caused which arise out of or in connection with the Product or the use or handling of the Product even if TOSHIBA TEC CORPORATION is advised of the possibility of such damages.

TOSHIBA TEC CORPORATION shall not be liable for any loss, cost, expense, claim or damage caused by any inability to use (including, but not limited to failure, malfunction, hang-up, virus infection or other problems) which arises from use of the Product with hardware, goods or software which TOSHIBA TEC CORPORATION has not directly or indirectly supplied.

Disclaimer Notice 13

General Precautions

When power failure occurs

y In the event of a power failure, neither facsimile nor telephone functions of the unit are avail-

able.

y In the event a power failure occurs (or the power to the unit has been disconnected), func-

tions and unit operation will not be possible. Any document data stored in memory will be retained for a period of approximately 2 hours (if the internal battery is fully charged). This period may be shortened if optional memory has been installed. On exceeding that time limit, the following items will be erased:

- Document data stored in memory for Transmission, Substitute Memory Receptions, etc.

- The address and designated time of each Timer Transmission, Timer Polling Reception, etc.

y Programmed data such as the clock, Auto Dial Numbers and user configurations will not be

erased.

y In the event that document data has been erased due to a power failure, the message

“Power failure” is displayed on the LCD and a Power Failure Report is issued once the power is restored. ( P.241 “Power failure list”)

Power failure 2006-04-10 09:40 M: 100% RESOLUTION

:STANDARD

COMM.OPTION

14 General Precautions

1.BEFORE USING FAX

This section describes each component of this equipment and each button on the control panel.

Description of Each Component ...........................................................................16

Front / Right side...............................................................................................................................16

Left side / Inner side..........................................................................................................................17

Control Panel ....................................................................................................................................18

Flip Panel ..........................................................................................................................................21

Message LCD Screen.......................................................................................................................24

Connecting Cables............................................................................................................................24

1 BEFORE USING FAX

Description of Each Component

Front / Right side

1. Platen Cover (optional) 7. Paper size indicator

2. Reversing Automatic Document Feeder (optional) / Automatic Document Feeder (optional)

3. Operator's Manual pocket (Back side) 9. Drawer Module (optional)

4. Side cover 10. Paper Feed Unit (optional)

5. Bypass tray 11. Drawer

6. Paper feed cover (Upper: Paper Feed Unit / Lower: Paper Feed Pedestal)

8. Paper Feed Pedestal (optional)

12. Front cover

16 Description of Each Component

Left side / Inner side

1. Original glass 7. AC-IN terminal

2. Control panel 8. USB terminal (4-pin)

3. External Keyboard (optional) 9. Receiving tray

4. Toner cartridge 10. Scanning area

5. Power switch 11. Original scale

6. Paper exit stopper 12. Platen sheet

Description of Each Component 17

1 BEFORE USING FAX

Control Panel

1. [ENERGY SAVER] button

Use this to let the equipment enter into the energy saving mode when the equipment is not used.Receiving a Fax document or pressing this button again releases the energy saving mode.

2. [INTERRUPT] button

Use this to interrupt the copy job in process and perform another one (= interrupt copying).

* This button is not used in the Fax mode.

3. [MIXED SIZE] button

Use this to copy originals whose sizes are different.

* This button is not used in the Fax mode.

45 812

22262728 25

1617 1521 20 181923

13 149101112

4. [USER FUNCTIONS] button

Use this to change the equipment's default settings.

5. [SETTINGS] button

Use this to confirm the copying functions currently set.

* This button is not used in the Fax mode.

18 Description of Each Component

6. Selecting button A/B/C

Use them to select items or operation in each copy menu. Items or operation corresponding to each button appears at the lower section of the LCD screen.

* This button is not used in the Fax mode.

7. LCD screen

Use this to check each menu and error messages displayed on it.

8. FAX communication lamp

This lamp blinks at the transmission and reception of Fax data.

9. [FAX] button

Press this button to utilize the Fax functions.

10. [SCAN] button

Press this button to utilize the scanning functions.

* To utilize the scanning functions, the Scanner Upgrade Kit (optional) is required. This button is not

used in the Fax mode.

11. [PRINTER] button

Use this to stop the print job. For details, see the Setup Guide for Printing Functions.

* This button is not used in the Fax mode.

12. [COPY] button

Press this button to utilize the copy functions.

* This button is not used in the Fax mode.

13. Contrast adjustment volume

Use this to adjust the brightness level of the LCD screen.

14. [FUNCTION CLEAR] button

Use this to clear the set Fax functions.

Automatic function clear: This function works when a specified period of time has passed since the last Fax operation or the last entry of any button. This function returns all the function settings to default without the need to press the [FUNCTION CLEAR] button. When the department management function is being used, the display returns to the department code input menu. When this function is not being used, the display returns to the basic menu of the Fax function. For details, see the Operator's Manual for Copying Functions.

15. [CLEAR/STOP] button

Use this to stop the direct TX Fax job which is being transmitted or clear error message in the LCD screen.

16. [START] button

Use this to start transmitting and receiving a document manually.

17. Digital keys

Use these keys to enter the telephone and Fax numbers, ID numbers and password.

18. Alarm lamp

This lamp blinks when an error such as paper jams or running out of toner has occurred.

19. [DATA] lamp

This lamp blinks when print data are being received through a network.

Description of Each Component 19

1 BEFORE USING FAX

20. [CANCEL] button

Use this to cancel the current setting and return to the previous menu.

21. [ENTER] button

Use this to determine items or operation selected in each menu.

22. / / / (UP/DOWN/LEFT/RIGHT) buttons

Use them to select items you want to set in each menu. The selected item is highlighted.

23. Original mode button

Use this button to set the image quality of scanning according to that of an original. The lamp corresponding to the selected original mode lights in green.

24. Density adjustment buttons

Use this button to adjust the density of scan image. The (automatic copy density mode) button lamp lights in green when the density is being automatically adjusted.

25. [DRAWER] button

Use this button to select a drawer or the bypass tray to be used as a paper source. The lamp of the paper source currently selected is lit. The lamp blinks when the selected drawer or tray is running out of paper.

26. [COPY] button

Use this button to select the size of paper to be used. The lamp of the paper size currently selected blinks when this size of paper is not placed in the drawer or on the bypass tray.

* This button is not used in the Fax mode.

27. [ORIGINAL] button

Use this button to specify the size of an original.

* This button is not used in the Fax mode.

28. APS/AMS selecting button

Automatic paper selection (APS): The equipment detects the size of original and automatically selects the same size of copy paper. Automatic magnification selection (AMS): Set the size of copy paper to be used in advance. The equipment then detects the size of original and automatically selects the most suitable reproduction ratio to the copy paper.

* This button is not used in the Fax mode.

20 Description of Each Component

External Keyboard (optional)

15234

1. Flip Panel ( P.21 “Flip Panel”)

2. [RESOLUTION] button

Use this key to change the scanning resolution.

3. [SPEED DIAL] button

Use to accessing Abbreviated, Alphabet, or Group dialing telephone directories.

4. [REDIAL/PAUSE] button

Jobs (max. 100 telephone numbers), which are ready to be resent in the transmission memory appear on the message display panel. You can refax each by selecting a telephone number. Or, use this key to enter a pause between telephone digits when entering a remote Fax number.

5. [MONITOR] button

Flip Panel

One Touch keys 1 to 75

Used to transmit a Fax document by One Touch Dialing. ( P.43 “One Touch Key Dialing”)

Used to enable the speaker monitor, for monitoring call progress during non-memory transmission.

1〜50 51〜75

Description of Each Component 21

1 BEFORE USING FAX

Function keys

1. CHAIN DIAL COMM ( P.84 “Chain Dial Communication”)

Used to dial a remote party using Chain Dialing.

2. CHARGE CODE ( P.101 “PIN mask”)

Allows entry of a charge code at the time of dialing or during Abbreviated Dial and One Touch Dial programming.

3. DELAYED COMM ( P.85 “Delayed transmission (Time designation)”)

Schedules a delayed communication job to be performed at a designated date and time.

4. DIRECT TX ( P.87 “Direct transmission”)

Allows transmission direct from the document glass or the document feeder without the use of memory.

5. LOW SPEED TX ( P.88 “Low speed transmission”)

Used to select a lower transmission speed to transmit a document when poor line conditions are expected, such as when transmitting to an overseas location that can only accept low speed data.

6. ITU MAILBOX ( P.112 “Mailbox communication condition”)

Used for Mailbox Communications or Relay, Transmission with remote Faxes that support the ITU-T F-code functions.

7. COVER SHEET ( P.89 “Cover sheet registration”)

Used to attach a cover sheet to a document to be transmitted.

8. PRIORITY TX ( P.92 “Priority transmission”)

Sends pages set on the document glass or in the document feeder ahead of all previously scheduled transmissions.

9. MULTI ( P.106 “Multi-address Transmission (Broadcasting)”)

Used to create a manual grouping for multi-address transmission.

10. RECOVERY TX ( P.93 “Recovery transmission”)

Recovers from memory and sends incomplete transmissions.

11. SEND AFTER SCAN ( P.100 “Send after scan”)

Used to select whether the dialing starts while the equipment is scanning the documents or after the equipment has scanned all documents to memory.

22 Description of Each Component

12. POLLING ( P.140 “Polling reservation”)

Designates polling communication.

13. SUB ADDRESS COMM ( P.96 “Transmission with sub-address”)

Adds sub-address digits to the remote Fax number for routing or security.

14. JOB STATUS ( P.68 “Checking and Canceling the Communications”)

Used to confirm the status of the job or canceling a job.

15. JOURNAL ( P.216 “Transmission/Reception journal”)

Used to print a communication journal.

16. PREV. TX RPT ( P.69 “Checking the transmission results on the LCD screen”)

Displays or prints the result of latest 150 transmission jobs.

17. RESERVATION LIST ( P.229 “List to confirm the contents stored in memory”)

Prints a Job Reservation List.

18. SECURE RX ( P.98 “Secure reception”)

Enables or disables Secure RX.

19. CHECK E-MAIL

Used to confirm E-mail reception. For details, see the Setup Guide for Scan Functions.

* To use this button, both the Network Printer Kit (optional) and Scanner Upgrade Kit (optional) are

required.

20. TX REPORT ( P.220 “Reception list/Communication report”)

Prints a transmission report for one job.

21. TEL LIST ENTRY ( P.161 “Abbreviated Dial Numbers”)

Used to register Abbreviated, One Touch, Group Dialing numbers.

22. TEL LIST PRINT ( P.220 “Reception list/Communication report”)

Prints desired telephone/Fax lists.

Keyboard

This keyboard is used to enter characters for terminal ID name. It is also used to enter E-mail address when you use the E-mail function. For details, see the Setup Guide for Scan Functions.

* To use the E-mail function, both the Network Printer Kit (optional) and Scanner Upgrade Kit (optional)

are required.

Description of Each Component 23

1 BEFORE USING FAX

Message LCD Screen

When you press the [FAX] button on the control panel, the screen shown below is displayed. In this screen, information such as the option currently selected and residual memory is displayed.

Current date and time

Resolution

You can designate the desired mode screen (copy, fax or scan) as the default basic screen. For details, see the Operator's Manual for Copying Functions.

Connecting Cables

Message

ENTER TEL NUMBER(MAX128): 2006-04-10 09:46 M: 100% RESOLUTION

:STANDARD

COMM.OPTION

Residual memory

Be sure that the power of the equipment is turned OFF before connecting the cables.

Do not connect this equipment and a telephone to a telephone connector in parallel.

LINE............Connect a telephone line.

TEL............. Connect an external telephone.

HANDSET... An optional external telephone handset is not available.

24 Description of Each Component

2.BASIC FUNCTIONS

This section describes the basic functions such as how to transmit or receive a Fax document.

Sending a Fax..........................................................................................................27

Transmission Mode...........................................................................................................................27

Preparation for Transmission ................................................................................30

Switching to the Fax Mode................................................................................................................30

About Originals.......................................................................................................31

Original size/Original scanning range ...............................................................................................31

Setting Originals................................................................................................................................32

Setting the Transmission Conditions ...................................................................36

Setting the Transmission Conditions.................................................................................................36

Setting the Scanning Conditions for Each Page ...............................................................................39

Specifying the Remote Fax ....................................................................................41

Keypad Dialing (Direct Entry with Digital Keys) ................................................................................41

One Touch Key Dialing......................................................................................................................43

Abbreviated Dialing...........................................................................................................................46

Alphabet Dialing................................................................................................................................48

Group Dialing ....................................................................................................................................50

Memory Transmission.......................................................................................................................52

On-hook Transmission ......................................................................................................................54

Off-hook Transmission (External Telephone Dialing) ........................................................................56

Redialing ...........................................................................................................................................58

Receiving a Fax.......................................................................................................59

Reception Mode................................................................................................................................59

Automatic Reception.........................................................................................................................59

Manual Reception .............................................................................................................................61

Relationship between Original and Paper.........................................................................................62

When Both the Reduction Print and Discard Print are set to ON......................................................66

Checking and Canceling the Communications....................................................68

Checking the Communications during Transmission........................................................................68

Checking the Transmission Results..................................................................................................69

Canceling Transmissions..................................................................................................................71

Canceling Reserved Memory Transmissions....................................................................................73

Sending a Fax

Transmission Mode

y Memory Transmission

The original is scanned into memory and automatically starts to be sent once a connection has been made. Using this mode, you can send the same original to 2 or more remote Faxes (multi-address transmission).

y Direct Transmission

The remote Fax is dialed immediately, and the original will be sent as it is being scanned. This mode is useful if you want to confirm connection to the remote Fax or when you want to send an urgent Fax document. Originals are not stored in memory, and you can only specify one remote Fax at a time.

y Keypad Dialing

You can dial the telephone number of the remote Fax directly using the dial keypad.

y Abbreviated Dial Number Dialing

You can dial the telephone number of the remote Fax by designating an Abbreviated Dial Number registered beforehand.

y One Touch Dialing

You can specify a remote FAX by pressing a One Touch Key registered beforehand.

y Speed Dialing

You can access Abbreviated, Alphabet, or Group dialing telephone directories registered beforehand.

y On-hook dialing

You can make a telephone call and then send the originals without picking up the handset of the external telephone. When the line is connected to the remote Fax and a dial tone (short high-pitched tone) is heard, press the [START] button to send the original. You can also use keypad dialing, speed dialing, and one touch dialing.

y Off-hook dialing

Pick up the external telephone, make a telephone call and then send the originals. When the line is connected to the remote Fax and a response tone (short high-pitched tone) is heard, press the [START] button to send the original. You can also use keypad dialing, speed dialing, and one touch dialing.

y Redialing

If the remote Fax is busy by using the Memory TX etc., this system will automatically redial the remote Fax number. The default of the redialing intervals and counter is different for each country/region. It can be changed by the service technician. You can also use the [REDIAL/PAUSE] button to redial the remote Fax number manually (Manual Redialing).

y Chain Dial Communication

When using the Fax communication network, you can combine 2 or more dialing operations (by address book and direct entry), input and send information such as service codes one after another.

Sending a Fax 27

2 BASIC FUNCTIONS

y Batch Transmission

The system will automatically send 2 or more reserved jobs to one remote Fax at a time. This function can reduce the communication cost by sending multiple originals to the same destination at one time. This operation is automatically applied when more than one original is sent to one remote Fax with the same transmission functions specified for each reserved TX job. * When the use of the equipment is managed under the department management, the

batch transmission can be performed only in the same department.

y Delayed Communications

You can send the original to a specified remote Fax at a specified time. This mode is useful when you are making use of night-time discounts or sending originals overseas.

y Priority Transmission

You can send a priority transmission and interrupt the current communication. This function allows you to interrupt the current communication and send the Priority Transmission. Transmission is resumed after completing the current communication.

y Quality Transmission

This function makes the communication less affected by line condition when transmitting document to overseas. When this function is designated, originals are sent at a slower speed than normal.

y Cover Sheet

You can attach a cover sheet to a document to be transmitted, which is saved in memory.

y Sub-address Communications

This function attaches a sub-address to the standard destination address in the event the remote party requires one.Three types of sub-addresses can be used (SUB, SEP, and PWD); or any combination of two or three types can be used. After selecting the desired types, the transmission to follow will be sent to the desired address using the designated sub-address.

y Recovery Transmission

A document is held in the memory after the initially specified number of redial attempts have failed. You can retransmit the documents held in memory by pressing the [RECOVERY TX] key.

y Security Transmission

You can prevent your FAX from sending to an incorrect remote FAX by using this mode. There are two types of security transmissions; Security transmission applied to only one transmission ( P.77 “How to set the communication options”) and Security transmission applied to all transmissions ( P.185 “Security TX”).

y Multi-address Transmission

You can designate two or more FAXes by using this mode. There are two types of multiaddress transmissions; Individual Multi-address transmission and Group Multi-address transmission.

y Mailbox Transmission

You can have confidential, bulletin board and multi-address relay mail communication, transmission box with remote Faxes that support the ITU-T Mailbox functions.

28 Sending a Fax

y Polling Transmission

You can store originals in memory, and wait for a request from a remote Fax to send the originals. When the request arrives, the originals are automatically sent to the remote Fax that sent the request. The remote Fax can receive originals at any convenient time. You can also inhibit remote Faxes which does not have the corresponding password to receive the originals by appending the password to the document.

y Transmission after Scan

In this mode, the dialing starts after the equipment has scanned and stored all documents in the memory. This can prevent memory error while the communication is being performed.

Sending a Fax 29

2 BASIC FUNCTIONS

Preparation for Transmission

Switching to the Fax Mode

Press the [FAX] button on

the control panel to select the Fax function.

y Be sure to switch over to the Fax

mode before carrying out Fax operations.

y If you leave the equipment for

about 45 seconds, it automatically returns to the copy mode.

ENTER TEL NUMBER(MAX128): 2006-04-10 09:46 M: 100% RESOLUTION

:STANDARD

COMM.OPTION

When the use of the equipment is managed under the department management

When the use of the equipment is managed under the department management, each user needs to enter a department code.

* For details, see the Operator's Manual for Copying Functions.

When the screen on the

right appears, enter the 5digit department code with the digital keys.

ENTER TEL NUMBER(MAX128): RESOLUTION:

STANDARD

FINE ULTRA FINE

Enter DEPARTMENT CODE 2006-04-10 09:51 M: 100% RESOLUTION

:STANDARD

COMM.OPTION

y When you complete the Fax operation and want to immediately return to the depart-

ment code input menu, press the [FUNCTION CLEAR] button twice. The equipment retains the department management function.

y If you leave the equipment for about 45 seconds, it automatically returns to the

department code input menu.

30 Preparation for Transmission

About Originals

Original size/Original scanning range

Original size

The following table shows the size and thickness of originals that can be transmitted via this system.

Setting

Position

Original Glass

Automatic Document Feeder (Optional)

Reversing Automatic Document Feeder (Optional)

Original Type Original Size

Sheets Three-dimensional objects Book

Plain paper Letter format: LD,

Letter format: LD, LG, LT, LT-R, ST-R A/ B format: A3, A4, A4R, A5-R, B4, B5, B5R

LG, LT, LT-R, ST-R A/ B format: A3, A4, A4R, A5-R, B4, B5, B5R (*ST/A5 is not available.)

Maximum

Number that

Can be Set

100 originals(50 to127g/m

stacked height of originals 16 mm or less

100 originals (50 to127g/m

stacked height of originals 16 mm or less

) or

Remarks

Do not place any heavy object (8.8 lb. or 4 kg or over) on the glass.

Some of the originals on the left may not be used depending on paper quality.

Original scanning area

The complete area of the originals described above (other than B5, B4, and COMP) is scanned. However, some remote FAXes cannot print the scanned area completely due to its ability. The area to be scanned on B5, B4, and COMP originals is shown in the figure below.

COMP

1 mm (0.04 inch)

Original

1 mm (0.04 inch)

A4 (LT) originals are automatically rotated and sent as A4-R (LT-R) sized originals.

B5, B4

0.5 mm (0.02 inch)

Original

0.5 mm (0.02 inch)

About Originals 31

2 BASIC FUNCTIONS

Setting Originals

When setting originals on the glass

Originals are sent in the order they are placed on the original glass in both memory TX and direct TX modes. In direct TX mode, only one page can be sent at a time.

Do not place heavy objects (8.8 lb./4 kg or more) on the original glass and do not press on it with force. Breaking the glass could cause personal injury.

Raise the Platen Cover

(optional), Automatic Document Feeder (optional), or Reversing Automatic Document Feeder (optional), and place the original A with its face down on the glass.

Align the original against

the left inner corner of the glass.

y Different size originals can also

be sent in one transmission.

y When LD, LG, LT-R, ST, COMP,

A3, A4-R, A5, B4, B5 or FOLIO originals are placed as shown in the figure on the right, the preentered sender information is printed in the area shown B in the figure and sent to the remote Fax.

y To enter the sender information,

see  P.205 “Registering the Terminal ID”.

y When LT, ST-R, A4, A5-R or B5-

R originals are placed as shown in the figure on the right, the preentered sender information is printed in the area shown C in the figure and sent to the remote Fax.

32 About Originals

Lower the Platen Cover (optional), Automatic Document Feeder

(optional), or Reversing Automatic Document Feeder (optional) slowly.

When setting highly transparent originals such as overhead transparencies or tracing paper, place a blank sheet of paper over the original, of which size is the same as the original or larger.

About Originals 33

2 BASIC FUNCTIONS

Precautions for using the Automatic Document Feeder (optional) or Reversing Automatic Document Feeder (optional)

Do not use the following types of originals as they tend to be misfeed or become damaged:

(1) Badly wrinkled or folded originals. In

particular, originals whose leading edge are curled may fail to be fed.

(2) Originals with carbon paper (5) Originals with holes or torn originals

(3) Taped, pasted or clipped (cut out)

originals

Also, the following originals should be handled carefully:

(4) Clipped or stapled originals

(6) Damp originals (7) OHP film originals

(1) Folded or curled

originals should be smoothed out before being used.

(3) Originals sticking to each other, or originals that are

surface-treated may fail to separate properly.

34 About Originals

(2) Originals with the

same width can be set at a time. (Do not mix originals with different widths.)

When using the Automatic Document Feeder (optional) or Reversing Automatic Document Feeder (optional)

When the originals are placed on the Automatic Document Feeder (optional) or Reversing Automatic Document Feeder (optional), the uppermost page is the first to be scanned and sent.

After aligning the edges of

originals, place them with their face up and slide the guides to the width of the originals.

y LT/A4 size originals are rotated

90 degrees so that they are sent as LT-R/A4-R originals.

y You cannot mix different sizes of

originals such as LD (A3) and LT (A4).

y When LD, LG, LT-R, COMP, A3,

A4-R, B4 or B5 originals are placed as shown in the figure on the right, the pre-entered sender information is printed in the area shown A in the figure and sent to the remote Fax.

y To enter the sender information,

see  P.205 “Registering the Terminal ID”.

y When LT or A4 originals are

placed as shown in the figure on the right, the pre-entered sender information is printed in the area shown B in the figure and sent to the remote Fax.

When the Reversing Automatic Document Feeder (optional) is installed, you can scan and send two-sided originals.  P.79 “Sending Two-sided Originals”

About Originals 35

2 BASIC FUNCTIONS

Setting the Transmission Conditions

Resolution

Set the resolution before you scan the original to be sent. The default setting is "STANDARD". To change the default setting from "STANDARD" to "FINE" or "ULTRA FINE", see the following page:  P.178 “Document mode”

y Reference

Resolution Original

STANDARD Original with regular size text

FINE Original with small size text and fine illustrations

ULTRA FINE Original with ultra-fine illustrations

Press the [FAX] button on the control panel.

Press the [RESOLUTION]

button.

Select the desired resolu-

tion using the or button and press the [ENTER] button.

y To cancel the setting, press the

[CANCEL] button before you press the [ENTER] button.

If the remote Fax cannot receive originals with the same resolution, the resolution of the sent original is automatically converted and sent. The finer the resolution is, the longer it takes to send an original.

36 Setting the Transmission Conditions

ENTER TEL NUMBER(MAX128): RESOLUTION:

STANDARD

FINE ULTRA FINE

Original mode

Set the original mode before you scan the original to be sent. The default setting is "TEXT". "TEXT" mode is suitable when sending text originals. "PHOTO" mode is suitable when sending photo originals. "TEXT/PHOTO" mode is suitable when sending originals containing both text and photos.

Press the [FAX] button on

the control panel.

Select the desired original

mode using the original mode selector button.

y The lamp corresponding to the

selected mode lights in green.

Mode selected by the mode selector button is effective for only one transmission.

Setting the Transmission Conditions 37

2 BASIC FUNCTIONS

Exposure

Set the image density according to the contrast of the original to be sent. In the automatic exposure mode, the equipment automatically judges the contrast of the original, and selects the ideal contrast. In the manual exposure mode, you can adjust the contrast manually with 7 variations.

Automatic exposure mode

Press the [FAX] button on

the control panel.

Press the (AUTO)

button.

y The lamp corresponding to the

[AUTO] button lights in green.

Manual exposure mode

Press the [FAX] button on

the control panel.

Select the desired image density using the or button.

y To lighten the contrast, press the button. Each time you press this button, the

contrast becomes lighter.

y To darken the contrast, press the button. Each time you press this button, the

contrast becomes darker.

38 Setting the Transmission Conditions

Setting the Scanning Conditions for Each Page

When you want to send multi-page originals by placing them on the original glass, you can change the following scanning conditions for each page:

y Resolution y Original mode y Exposure

This function is convenient for newspapers and books can be placed on the original glass and sent.

Press the [FAX] button on the control panel.

Place the original on the glass. ( P.32 “When setting originals on

the glass”)

Set the transmission conditions. ( P.36 “Setting the Transmission

Conditions”)

Specify the remote Fax.

y Keypad Dialing (Direct Entry with

Digital Keys):  P. 4 1

y One Touch Key Dialing:  P. 4 3 y Abbreviated Dialing:  P. 4 6 y Alphabet Dialing:  P. 4 8 y Group Dialing:  P. 5 0

y The first original is scanned. y The screen on the right may

appear when the equipment has failed to detect the original size. In this case, re-place the original, or select the original size

using the or button and press the [ENTER] button.

y When placing A5 size original,

select "1. A4".

y When placing A5-R or B5-R size

original, select "5. A4-R".

Select “2. CHANGE CUR-

RENT SETTINGS” using the

or button and

press the [ENTER] button.

SCANNING TO MEMORY JOB NUMBER :008 SCANNING PAGE RESIDUAL MEMORY

Select original size

1.LT

2.LD

3.LT-R

SCANNING TO MEMORY JOB NUMBER :008 SCANNING PAGE RESIDUAL MEMORY

BUILD FAX JOB

1.SCAN NEXT ORIGINAL

2.CHANGE CURRENT SETTINGS

3.COMPLETE

:001 :099%

Select “2. RESOLUTION”

using the or button and press the [ENTER] button.

SETTING

1.COMPLETE

2.RESOLUTION :STANDARD

Setting the Transmission Conditions 39

2 BASIC FUNCTIONS

Select the desired resolu-

tion using the or button and press the [ENTER] button.

y To cancel the setting, press the

[CANCEL] button before you press the [ENTER] button.

Select the desired original

mode and exposure.

y Original mode:  P. 3 7 y Exposure:  P. 3 8

Select “COMPLETE” using

the or button and press the [ENTER] button.

Select “1. SCAN NEXT

ORIGINAL” using the or

button and press the

[ENTER] button.

y The second original is scanned. y If there is another original to be

scanned, repeat steps 6 through

y If memory becomes full, the

screen on the right appears. ( P.52)

RESOLUTION

1.STANDARD

2.FINE

3.ULTRA FINE

SETTING

1.COMPLETE

2.RESOLUTION :STANDARD

SETTING

1.COMPLETE

2.RESOLUTION :STANDARD

SCANNING TO MEMORY JOB NUMBER :008 SCANNING PAGE RESIDUAL MEMORY

Memory is full 2006-04-10 09:46 M: 003% RESOLUTION

:STANDARD

COMM.OPTION

:002 :099%

When finished scanning of

the last page, select “3. COMPLETE” using the or button and press the [ENTER] button.

y The scanned originals are sent.

40 Setting the Transmission Conditions

BUILD FAX JOB

1.SCAN NEXT ORIGINAL

2.CHANGE CURRENT SETTINGS

3.COMPLETE

Specifying the Remote Fax

Keypad Dialing (Direct Entry with Digital Keys)

You can dial the telephone number of the remote Fax directly using the digital keys.

Press the [FAX] button on

the control panel.

Place the original(s) and

set the transmission conditions.

y P.32 “When setting originals

on the glass”

y P.35 “When using the Auto-

matic Document Feeder (optional) or Reversing Automatic Document Feeder (optional)”

y P.36 “Setting the Transmis-

sion Conditions”

Enter the remote FAX num-

ber using the digital keys on the control panel.

y If you make a mistake, press one

of the following keys to correct the mistake. [CLEAR/STOP] key: Pressing this key clears all of the values that you entered. [BACKSPACE] key: Each press of this key deletes the values that you are entering one by one. [DELETE] key: Pressing this key after highlighting the value with the key deletes the value. [INSERT] key: Pressing this key permits the insertion of a desired character before (in front of) an existing character highlighted by the cursor. Press this key again to exit the Insert mode. For key locations of [BACKSPACE], [DELETE] and [INSERT], see the following page.  P.23 “Keyboard”

:123456 2006-04-10 11:00 M: 100% RESOLUTION

:STANDARD

Specifying the Remote Fax 41

2 BASIC FUNCTIONS

Press the [START] button

on the control panel.

When setting originals on the glass

y When you want to send multi-

page originals with the current scanning conditions unchanged, place the next original on the glass, and select “1. SCAN NEXT ORIGINAL” on “BUILD FAX JOB” screen, then press the [ENTER] button. After finished scanning of the last page, select “3. COMPLETE” on “BUILD FAX JOB” screen and press the [ENTER] button to send the originals.

y When you want to change the

scanning conditions for each page, select “2. CHANGE CURRENT SETTINGS” on “BUILD FAX JOB” screen and press the [ENTER] button. For details of this operation, see the following page.  P.39 “Setting the Scanning Conditions for Each Page”

y When you want to send single-

page original, select “3. COMPLETE” on “BUILD FAX JOB” screen and press the [ENTER] button to send the original.

SCANNING TO MEMORY JOB NUMBER :009 SCANNING PAGE RESIDUAL MEMORY

:001 :099%

ENTER TEL NUMBER(MAX128): 2006-04-10 11:06 M: 100% RESOLUTION

:STANDARD

COMM.OPTION

When using the (Reversing) Automatic Document Feeder (optional)

The remote Fax is dialed immediately and communication is initiated.

y The screen on the right may

appear when the equipment has failed to detect the original size. In this case, re-place the original, or select the original size

using the or button and press the [ENTER] button.

42 Specifying the Remote Fax

Select original size

1.LT

2.LD

3.LT-R

When you are dialing to an outside line via a PBX, there may be a pause before the connection is made, causing a transmission error. To avoid this error, press the [REDIAL/ PAUSE] button after the number that designates an outside line to enter a pause. This automatically enters a three-second pause before the remote Fax number is dialed, which reduces transmission errors. (The mark "-" is displayed as a "pause" on the screen.)

One Touch Key Dialing

You can dial the remote Fax with the touch of a single key.

y It is required to register the One Touch keys beforehand. ( P.165 “One Touch Key Dial

Numbers”)

y You can confirm the One Touch keys already registered. ( P.236 “One touch number list”)

Press the [FAX] button on the control panel.

Place the original(s) and set the transmission conditions.

y P.32 “When setting originals on the glass” y P.35 “When using the Automatic Document Feeder (optional) or Reversing Auto-

matic Document Feeder (optional)”

y P.36 “Setting the Transmission Conditions”

Specifying the Remote Fax 43

2 BASIC FUNCTIONS

Press the desired One

Touch key ([01] to [75]).

When setting originals on the glass

The One Touch key number and the name of the remote party appear on the LCD display for about 2 seconds, and “BUILD FAX JOB” screen appears.

y When you want to send multi-

y When you want to change the

y When you want to send single-

page original, select “3. COMPLETE” on “BUILD FAX JOB” screen and press the [ENTER] button to send the original.

ONE TOUCH NUMBER ONE TOUCH: 01

L.A Office

SCANNING TO MEMORY JOB NUMBER :008 SCANNING PAGE RESIDUAL MEMORY

:001 :099%

ENTER TEL NUMBER(MAX128): 2006-04-10 12:43 M: 100% RESOLUTION

:STANDARD

COMM.OPTION

When using the (Reversing) Automatic Document Feeder (optional)

The One Touch key number and the name of the remote party appear on the LCD display for about 2 seconds, and the equipment automatically starts scanning and sending the document.

44 Specifying the Remote Fax

One Touch key (01 to 50) One Touch key (51 to 75)

y If a One Touch key is not pro-

grammed, the message "Number not listed" is displayed for 2 seconds, and the display returns to the previous status screen.

y The screen on the right may

appear when the equipment has failed to detect the original size. In this case, re-place the original, or select the original size

using the or button and press the [ENTER] button.

ONE TOUCH NUMBER ONE TOUCH: 15

Number not listed

Select original size

1.LT

2.LD

3.LT-R

Specifying the Remote Fax 45

2 BASIC FUNCTIONS

Abbreviated Dialing

You can dial the remote Fax using an abbreviated dial number from 1 to 999.

y It is required to register the abbreviated dial numbers beforehand. ( P.161 “Abbreviated

Dial Numbers”)

y You can confirm the abbreviated dial numbers already registered. ( P.234 “Abbreviated

dial number list”)

Press the [FAX] button on

the control panel.

Place the original(s) and

set the transmission conditions.

y P.32 “When setting originals

on the glass”

y P.35 “When using the Auto-

matic Document Feeder (optional) or Reversing Automatic Document Feeder (optional)”

y P.36 “Setting the Transmis-

sion Conditions”

Press the [SPEED DIAL]

button.

Select “1. ABB. NUMBER”

using the or button and press the [ENTER] button.

TELEPHONE NUMBERS LIST

1.ABB. NUMBER

2.SEARCH NAME

3.GROUP NUMBER

TELEPHONE NUMBERS LIST ABB. NUMBER (1-999):

46 Specifying the Remote Fax

Enter the abbreviated dial

number (1 to 999) assigned to the desired remote Fax and press the [ENTER] or [START] button.

When setting originals on the glass

The abbreviated dial number and the name of the remote party appear on the LCD display for about 2 seconds, and “BUILD FAX JOB” screen appears.

y When you want to send multi-

y When you want to change the

y When you want to send single-

page original, select “3. COMPLETE” on “BUILD FAX JOB” screen and press the [ENTER] button to send the original.

TELEPHONE NUMBERS LIST ABB. NUMBER: 007

Madrid Office

When using the (Reversing) Automatic Document Feeder (optional)

The abbreviated dial number and the name of the remote party appear on the LCD display for about 2 seconds, and the equipment automatically starts scanning and sending the document.

Specifying the Remote Fax 47

2 BASIC FUNCTIONS

y If an abbreviated dial number is

not programmed, the message "Number not listed" is displayed for 2 seconds and the display returns to the previous status screen.

y The screen on the right may

appear when the equipment has failed to detect the original size. In this case, re-place the original, or select the original size

using the or button and press the [ENTER] button.

Alphabet Dialing

This method allows you to select the remote Fax using an alphabetic index search of the location IDs programmed into One Touch (up to 75 locations), Abbreviated Number Dialing (up to 300 locations) and Group Dialing (up to 50 groups) directories.

y It is required to register the One Touch keys, abbreviated dial numbers and Group Dialing

numbers beforehand. ( P.161 “Abbreviated Dial Numbers”,  P.165 “One Touch Key Dial Numbers”,  P.170 “Group Number Dialing”)

y You can confirm the One Touch keys, abbreviated dial numbers and Group Dialing numbers

already registered. ( P.232 “Dialer list”)

TELEPHONE NUMBERS LIST ABB. NUMBER: 085

Number not listed

Select original size

1.LT

2.LD

3.LT-R

Press the [FAX] button on

the control panel.

Place the original(s) and

set the transmission conditions.

y P.32 “When setting originals

on the glass”

y P.35 “When using the Auto-

matic Document Feeder (optional) or Reversing Automatic Document Feeder (optional)”

y P.36 “Setting the Transmis-

sion Conditions”

Press the [SPEED DIAL]

button.

Select “2. SEARCH NAME”

using the or button and press the [ENTER] button.

TELEPHONE NUMBERS LIST

1.ABB. NUMBER

2.SEARCH NAME

3.GROUP NUMBER

48 Specifying the Remote Fax

Enter the search characters

using the keyboard on the Flip Panel or the digital keys on the control panel and press the [ENTER] button.

SEARCH NAME ID NAME (MAX20):

Select the desired remote

Fax using the or button and press the [ENTER] or [START] button.

When setting originals on the glass

The dial number and the name of the remote party appear on the LCD display for about 2 seconds.

y When you want to send multi-

y When you want to change the

y When you want to send single-

page original, select “3. COMPLETE” on “BUILD FAX JOB” screen and press the [ENTER] button to send the original.

SEARCH NAME

Lisbon Office

London Office L.A Office

SEARCH NAME

ABB. NUMBER: 006

Lisbon Office

When using the (Reversing) Automatic Document Feeder (optional)

The dial number and the name of the remote party appear on the LCD display for about 2 seconds, and the equipment automatically starts scanning and sending the document.

Specifying the Remote Fax 49

2 BASIC FUNCTIONS

Group Dialing

You can send a document to multiple remote parties in a single operation. This is referred as Group Dialing.

y It is required to register the Group Dialing numbers beforehand. ( P.170 “Group Number

Dialing”)

y You can confirm the Group Dialing numbers already registered. ( P.235 “Group number

list”)

y If there is no name correspond-

ing to the search characters, the message "Number not listed" is displayed and an alarm buzzer sounds. In this case, press the [CLEAR/STOP] button to stop an alarm buzzer, and re-enter the search characters.

y The screen on the right may

appear when the equipment has failed to detect the original size. In this case, re-place the original, or select the original size

using the or button and press the [ENTER] button.

SEARCH NAME p

Number not listed

Select original size

1.LT

2.LD

3.LT-R

Press the [FAX] button on

the control panel.

Place the original(s) and

set the transmission conditions.

y P.32 “When setting originals

on the glass”

y P.35 “When using the Auto-

matic Document Feeder (optional) or Reversing Automatic Document Feeder (optional)”

y P.36 “Setting the Transmis-

sion Conditions”

Press the [SPEED DIAL]

button.

Select “3. GROUP NUM-

BER” using the or button and press the [ENTER] button.

TELEPHONE NUMBERS LIST

1.ABB. NUMBER

2.SEARCH NAME

3.GROUP NUMBER

50 Specifying the Remote Fax

Enter the Group Dialing

number (1 to 1999) assigned to the desired remote party and press the [ENTER] or [START] button.

When setting originals on the glass

The Group Dialing number and the name of the remote party appear on the LCD display for about 2 seconds, and “BUILD FAX JOB” screen appears.

y When you want to send multi-

y When you want to change the

y When you want to send single-

page original, select “3. COMPLETE” on “BUILD FAX JOB” screen and press the [ENTER] button to send the original.

TELEPHONE NUMBERS LIST GROUP NUMBER (1-1999):

TELEPHONE NUMBERS LIST GROUP NUMBER: 0001

U.S. Division

When using the (Reversing) Automatic Document Feeder (optional)

The Group Dialing number and the name of the remote party appear on the LCD display for about 2 seconds, and the equipment automatically starts scanning and sending the document.

Specifying the Remote Fax 51

2 BASIC FUNCTIONS

y If a Group Dialing number is not

programmed, the message "Number not listed" is displayed for 2 seconds and the display returns to the previous status screen.

y The screen on the right may

appear when the equipment has failed to detect the original size. In this case, re-place the original, or select the original size

using the or button and press the [ENTER] button.

Memory Transmission

The original is scanned into memory and automatically starts to be sent once a connection has been made.

y The default setting is memory TX, however you can set direct TX as the default, To change

the default setting from memory TX to direct TX, see  P.184 “Memory transmission”.

y Even if the memory TX mode is selected as the default, you can use the [DIRECT TX] key to

perform direct TX temporarily. For details of temporary direct TX, see  P.87 “Direct transmission”.

y You can send the original whenever the standby mode screen is displayed.

- You can send the original even while memory TX, receiving a Fax document or printing report/list is being performed.

- When the remote Fax line is available, the equipment begins dialing after the first page is scanned to memory.

- If the original cannot be sent (the remote Fax is busy or otherwise unavailable), the remote Fax is automatically redialed repeatedly.

TELEPHONE NUMBERS LIST GROUP NUMBER: 0088

Number not listed

Select original size

1.LT

2.LD

3.LT-R

y Originals are scanned at high speed and stored to memory, therefore you can return

originals to their files immediately.

- When the amount of memory remaining for memory TX usage reaches 0, the original is automatically transmitted in the direct transmission mode.

- Up to 100 transmissions can be reserved.

y Page on which error occurred is automatically transmitted again. (ECM function)

- ECM (Error Correction Mode) is an internationally standardized communication mode that automatically corrects errors that occur during Fax transmissions.

y File Number and Residual Memory

- The equipment assigns a File Number to each transmission or polling-reception job for internal control of reserved communications. This File Number is very useful, should it become necessary to cancel a memory operation. It is also useful when tracking communication activities using the transmission and reception journals.

- The amount of memory remaining for memory TX usage is called Residual Memory and is displayed as a percentage value.

- If there is not enough residual memory, a Memory Full status may occur. When this status occurs, the scanned document data is cleared (default setting). Pressing the [FUNCTION CLEAR] button returns to the basic screen.

52 Specifying the Remote Fax

- Documents can no longer be added to memory if it becomes full midway during scanning. In this case, reduce the number of originals you are sending, or try sending in the direct transmission mode.

y "Send after Scan" function to transmit originals after scanning all of them is also available. y For scan data handling when a Memory Full status occurs, you can set the desired method

on "13. SEND AFTER SCAN" in the Fax Setup menu. ( P.191 “Send after scan”)

Press the [FAX] button on the control panel.

Place the original(s) and set the transmission conditions.

y P.32 “When setting originals on the glass” y P.35 “When using the Automatic Document Feeder (optional) or Reversing Auto-

matic Document Feeder (optional)”

y P.36 “Setting the Transmission Conditions”

Specify the remote Fax.

y Keypad Dialing (Direct Entry with Digital Keys):  P. 4 1 y One Touch Key Dialing:  P. 4 3 y Abbreviated Dialing:  P. 4 6 y Alphabet Dialing:  P. 4 8 y Group Dialing:  P. 5 0

Press the [START] button

on the control panel.

y The equipment starts scanning

and storing the document into memory.

SCANNING TO MEMORY JOB NUMBER :008 SCANNING PAGE RESIDUAL MEMORY

:001 :099%

y To cancel memory transmission,

see  P.71 “Canceling Transmissions”.

y The screen on the right may

appear when the equipment has failed to detect the original size. In this case, re-place the original, or select the original size

using the or button and press the [ENTER] button.

ENTER TEL NUMBER(MAX128): 2006-04-10 12:43 M: 100% RESOLUTION

:STANDARD

COMM.OPTION

Select original size

1.LT

2.LD

3.LT-R

Specifying the Remote Fax 53

2 BASIC FUNCTIONS

y If the original cannot be sent because the remote FAX is busy, the remote FAX is

automatically redialed. Default values for the redial intervals and the redial count are different depending on country/region. ( P.58 “Redialing”) For redial interval and counters, you can set the desired value on "06. REDIAL MODE" in the Fax Setup menu. ( P.181 “Redial mode”)

y Even when memory transmission result in error, the error tone does not sound. How-

ever, the TX report is output to inform you of the error occurrence.

y Checking and Canceling the Communications ( P.68 “Checking the Communica-

tions during Transmission”)

On-hook Transmission

In this mode, you can confirm the answering tone from the remote Fax without picking up the handset of the external telephone.

y This operation is available when the fax communication lamp is OFF.

Press the [FAX] button on

the control panel.

Place the original(s) and

set the transmission conditions.

y P.32 “When setting originals

on the glass”

y P.35 “When using the Auto-

matic Document Feeder (optional) or Reversing Automatic Document Feeder (optional)”

y P.36 “Setting the Transmis-

sion Conditions”

Press the [MONITOR] but-

ton.

y You will hear the dial tone from

the built-in speaker.

y To cancel the setting, press the

[MONITOR] button again.

Specify the remote Fax.

y Keypad Dialing (Direct Entry with

Digital Keys):  P. 4 1

y One Touch Key Dialing:  P. 4 3 y Abbreviated Dialing:  P. 4 6 y Alphabet Dialing:  P. 4 8

Dial tel number: 2006-04-10 13:23 M: 100% RESOLUTION

:STANDARD

Each press of a digital key dials a number. If you make a mistake when dialing the remote Fax number, press the [MONITOR] button to cut the line, and then press the [MONITOR] button again to redial.

54 Specifying the Remote Fax

When you hear the answer tone (short high-pitched tone) through

the built-in speaker indicating the connection has been made with the remote Fax, press the [START] button.

When you hear the other party's voice answering the call before pressing the [START] button, pick up the handset of the external telephone and press the [MONITOR] button. Then ask him/ her to operate their equipment for receiving a Fax.

Select “1. TRANSMIT”

using the or button and press the [ENTER] button.

y The equipment automatically

starts scanning and sending the document.

y The screen on the right may

appear when the equipment has failed to detect the original size. In this case, re-place the original, or select the original size

using the or button and press the [ENTER] button.

COMMUNICATING SETTING

1.TRANSMIT

2.RECEIVE

COMMUNICATING JOB NUMBER :15

ENTER TEL NUMBER(MAX128): 2006-04-10 12:43 M: 100% RESOLUTION

:STANDARD

COMM.OPTION

Select original size

1.LT

2.LD

3.LT-R

Only one-page document can be sent when scanning original on the glass.

Specifying the Remote Fax 55

2 BASIC FUNCTIONS

Off-hook Transmission (External Telephone Dialing)

This mode is available by picking up the handset of the external telephone to dial. When the other party receives the call as a telephone call, you can talk with him/her.

y This operation is available when the fax communication lamp is OFF. y An external telephone is required (not available for the European version).

Press the [FAX] button on the control panel.

Place the original(s) and set the transmission conditions.

y P.32 “When setting originals on the glass” y P.35 “When using the Automatic Document Feeder (optional) or Reversing Auto-

matic Document Feeder (optional)”

y P.36 “Setting the Transmission Conditions”

Pick up the handset of the

external telephone.

Specify the remote Fax.

y Keypad Dialing (Direct Entry with Digital Keys):  P. 4 1 y One Touch Key Dialing:  P. 4 3 y Abbreviated Dialing:  P. 4 6 y Alphabet Dialing:  P. 4 8

Each press of a digital key dials a number. If you make a mistake when dialing the remote Fax number, put the handset down to cut the line, and then pick up the handset again to redial.

Dial tel number: 2006-04-10 13:23 M: 100% RESOLUTION

:STANDARD

56 Specifying the Remote Fax

When you hear the answer tone (short high-pitched tone) through

the handset indicating the connection has been made with the remote Fax, press the [START] button.

Select “1. TRANSMIT”

using the or button and press the [ENTER] button.

y The equipment automatically

starts scanning and sending the document.

y The screen on the right may

appear when the equipment has failed to detect the original size. In this case, re-place the original, or select the original size

using the or button and press the [ENTER] button.

y Only one-page document can be sent when scanning original on the glass. y When placing A5 size original, select "1. A4". y When placing A5-R or B5-R size original, select "5. A4-R".

Replace the handset of the

external telephone.

COMMUNICATING SETTING

1.TRANSMIT

2.RECEIVE

COMMUNICATING JOB NUMBER :15

Select original size

1.LT

2.LD

3.LT-R

ENTER TEL NUMBER(MAX128): 2006-04-10 12:43 M: 100% RESOLUTION

:STANDARD

COMM.OPTION

Sending a Tone

Tone services can be used even on pulse dial lines.

To receive a tone service,

press the button of the digital key to switch over to tone transmission.

y For details of services and how

to receive Fax information services, contact your service provider.

Specifying the Remote Fax 57

2 BASIC FUNCTIONS

Redialing

When the line of the remote party is busy, the equipment will automatically redial the remote party up to the set number of times with intervals of the set length.

y If the line of the remote party is still busy even after the automatic redialing operation is per-

y Default value for the redial intervals and the redial count is different depending on country/

y You can use the [REDIAL/PAUSE] button to redial the remote party manually.

The manual redialing operation is effective for individual transmissions.

formed, the communication error will occur. In this case, you can send a document using the Recovery TX function. For details of Recovery TX, see  P.93 “Recovery transmission” and  P.188 “Recovery transmission”.

region. To change the default value for the redial intervals and the redial count, see  P.181 “Redial mode”.

58 Specifying the Remote Fax

Receiving a Fax

Reception Mode

There are 2 reception modes:

y Automatic Reception

Faxes are automatically received during the incoming calls.

- To change the Ring Delay (number of rings before the equipment answers the incoming calls), see  P.59 “Setting of the automatic reception mode”.

The line is designated for use exclusively by the Fax.

y Manual Reception

Set this mode when the Fax is connected to a line that is also used as a voice telephone line.

- When the bell rings, pick up the handset of the external telephone and talk with the other party, and then press the [START] button to receive a Fax.

An external telephone is required (not available for the European version).

* When the polling TX document is reserved, automatic reception is performed even in the manual

reception mode.

Automatic Reception

Set this mode when the phone line is used exclusively for Faxing. The Fax automatically receives incoming originals.

y Confirm the reception mode on the Function List. ( P.237 “Function list”)

Setting of the automatic reception mode

Press the [USER FUNC-

TIONS] button on the control panel and select “01. DEFAULT SETTINGS” using the or button, and then press the [ENTER] button.

y "DEFAULT SETTINGS" screen

appears.

USER FUNCTIONS

01.DEFAULT SETTINGS

02.LISTS

03.INITIAL SETUP

Receiving a Fax 59

2 BASIC FUNCTIONS

Select “03. FAX SETUP”

using the or button and press the [ENTER] button.

Select “07. RECEPTION

MODE” using the or

button and press the

[ENTER] button.

Select “1. AUTO RECEIVE”

using the or button and press the [ENTER] button.

Select the Ring Delay (num-

ber of rings before the Fax answers the incoming calls; 01 to 10) using the

or button and

press the [ENTER] button.

y The equipment enters the auto-

matic fax reception mode after the selected ring delay.

y Default value is different

depending on each country/ region.

DEFAULT SETTINGS

01.GENERAL SETTING

02.COPY SETUP

03.FAX SETUP

FAX SETUP

05.DIAL TYPE

06.REDIAL MODE

07.RECEPTION MODE

RECEPTION MODE

1.AUTO RECEIVE

2.MANUAL RECEIVE

AUTO RECEIVE RING 10 DELAY: 01

Press the [FAX] button to return to the basic screen for the Fax

function.

y You can press the [USER FUNCTIONS] button instead of [FAX] to exit the user func-

60 Receiving a Fax

tions menu and return to the default mode basic screen.  P.24 “Message LCD Screen”

Manual Reception

Set this mode when the Fax is connected to a line also used for voice telephone calls.

y When a document for polling transmission is registered on a remote party, the equipment

can automatically receive the document even if "Manual Reception" has been set.

y Confirm the reception mode on the Function List. (page  P.237 “Function list”)

Setting of the manual reception mode

Press the [USER FUNC-

TIONS] button on the control panel and select “01. DEFAULT SETTINGS” using the or button, and then press the [ENTER] button.

y "DEFAULT SETTINGS" screen

appears.

Select “03. FAX SETUP”

using the or button and press the [ENTER] button.

Select “07. RECEPTION

MODE” using the or

button and press the

[ENTER] button.

Select “2. MANUAL

RECEIVE” using the or

button and press the

[ENTER] button.

Press the [FAX] button to return to the initial screen for the Fax

function.

y You can press the [USER FUNCTIONS] button instead of [FAX] to exit the user func-

tions menu and return to the default mode basic screen.  P.24 “Message LCD Screen”

USER FUNCTIONS

01.DEFAULT SETTINGS

02.LISTS

03.INITIAL SETUP

DEFAULT SETTINGS

01.GENERAL SETTING

02.COPY SETUP

03.FAX SETUP

FAX SETUP

05.DIAL TYPE

06.REDIAL MODE

07.RECEPTION MODE

RECEPTION MODE

1.AUTO RECEIVE

2.MANUAL RECEIVE

Receiving a Fax 61

2 BASIC FUNCTIONS

Receiving a fax manually

When the bell rings, pick up the handset of the external telephone.

y If the incoming call is a telephone call, start talking with the other party.

If you hear a tone (Fax signal), press the [FAX] button and the

[START] button.

Select “2. RECEIVE” using

the or button and press the [ENTER] button.

y Receiving a Fax starts.

Replace the handset of the external telephone.

Even when you press the [FAX] button during copying, the function mode cannot be switched to the Fax mode. In this case, interrupt the copy operation and receive a Fax.

COMMUNICATING SETTING

1.TRANSMIT

2.RECEIVE

Relationship between Original and Paper

Acceptable size of paper

Originals received by Fax can be printed on LD, LG, LT, ST, COMP, A3, B4, A4, B5 and A5 size paper, and are printed in the printing range of each size of paper.No printing will occur in the margins borders of the received originals as indicated by the gray borders on the figures below.

y Set the paper in the drawers or the Paper Feed Pedestal. y The paper set on the bypass tray is not available.

Output direction

62 Receiving a Fax

Printing area

4 mm

Output direction

3.5 mm

2.5 mm2.5 mm 2.5 mm2.5 mm

Printing area

4 mm

3.5 mm

Setting RX printing during default setup

The received data are printed on paper which fits the incoming original size.

y When the incoming original is shorter or the same length as the paper printing area, it is

printed in the original size.

y When the incoming original is larger than the paper printing area, it is printed according to

the following priority. Default setting: Discard printing: ON

Reduction printing: ON

To change the configuration, see the following pages.

 P.199 “Reduction printing”  P.200 “Discard printing”

1. Originals are printed on larger size paper.

2. When originals are up to 10 mm larger than the printing area, the part of the originals that exceeds the paper printing area is discarded.

3. When originals are at least 10 mm larger than the printing area; If the original can fit on a single sheet of paper by reducing it to 90%* of its original size, it is reduced and printed on a sheet of paper (Reduction printing). If the original cannot fit on a single sheet of paper, it is printed on 2 sheets of paper. * e.g.) LD size originals are reduced to 71% to fit onto LT or LT-R paper.

Receiving a Fax 63

2 BASIC FUNCTIONS

Paper priority when there is no same size paper

When RX reduction printing and discard printing are set to "ON", paper is selected according to the following priority:

y Paper of the same size and same orientation as the received original y Paper of the same size but with a different orientation to the received original y Paper of the same orientation but larger than the received original

American size

Size of Original being Received

Priority

Ledger Legal Letter Letter Statement COMP

COMP

Reduced to 84%

Letter

Reduced to 71%

Letter

Reduced to 71%

Legal

Reduced to 71%

COMP

Ledger

Letter

Letter Letter Letter

Ledger

Legal

COMP

Legal

COMP

Ledger

Letter

Legal

COMP

Reduced to 84%

Ledger

Letter

Legal

The paper priority varies according to the RX reduction printing and discard printing settings. For details, contact your service technician.

64 Receiving a Fax

Statement

Reduced to 46%

Statement

Reduced to 64%

Statement

Reduced to 64%

Statement

Reduced to 64%

Ledger

European size

Size of Original being Received

Priority

A3 B4 A4 A4 A5 B5

A3 B4

A4 A4 A5 B5

FOLIO

Reduced to 84%

Reduced to 70%

FOLIO

Reduced to 71%

Reduced to 60%

Reduced to 48%

Reduced to 84%

FOLIO

Reduced to 84%

Reduced to 70%

Reduced to 57%

FOLIO

Reduced to 84%

Reduced to 68%

A4 A4

FOLIO

Reduced to 84%

Reduced to 68%

FOLIO

Receiving a Fax 65

2 BASIC FUNCTIONS

When Both the Reduction Print and Discard Print are set to ON

y When originals are up to 10 mm larger than the printing area; the part of the originals that

exceeds the paper printing area (shaded area below) is discarded.

Print area

Less than 10 mm

y When originals are at least 10 mm larger than the printing area; If the original can fit on a sin-

gle sheet of paper by reducing it to 90%* of its original size, it is reduced and printed on a sheet of paper (Reduction printing). * LD size originals are reduced to 71% to fit onto LT or LT-R paper.

Larger than 10 mm

Print area

66 Receiving a Fax

y If the original cannot fit on a single sheet of paper, it is printed on 2 sheets of paper.

Receiving a Fax 67

2 BASIC FUNCTIONS

Checking and Canceling the Communications

Checking the Communications during Transmission

You can check the communication status on the LCD screen while the fax communication lamp is blinking.

Press the [FAX] button on

the control panel.

Press the key.

y Screen to check the communica-

tion status appears.

Select the desired commu-

nication which is being transmitted using the or button and press the

button.

y Detailed information of the com-

munication is displayed.

y You can also confirm the com-

munication of which status is "DIALING".

After checking the informa-

tion, press the button.

y Returns to the screen to check

the communication status.

y Pressing the [CANCEL] button

returns to the basic screen.

+23 COMMUNICATING

123456 RESERVE

CANCEL DETAIL

TRANSMIT P001 +23 JOB NO.:024 EC SUPER G3

CANCEL RESUME

+23 COMMUNICATING

123456 RESERVE

CANCEL DETAIL

No entry

Pressing the key while the fax communication lamp is extinguished displays the reserved communications information.

When there is no reserved communication, the screen on the right appears. In this case, press the [CANCEL] button to return the basic screen.

68 Checking and Canceling the Communications

CANCEL DETAIL

Checking the Transmission Results

Completion tone and message displayed on the LCD for the direct transmission mode

y When the transmission is normally completed:

Returns to the basic screen. (Completion tone does not sound.)

y When the transmission error occurs:

Error tone sounds for approx. 4 seconds and "Communication error" is displayed and then the transmission report is printed out. To clear the error display, press the [FUNCTION CLEAR] button. ( P.244 “Error Message”)

Checking the transmission results on the LCD screen

You can display the last 150 transmissions on the LCD screen.

Procedure

Press the [FAX] button on

the control panel.

Press the key.

y Screen to check the communica-

tion result appears.

Select the desired commu-

nication to be checked using the or button.

y Pressing the button prints out

the result report.

y Pressing the button displays

the detailed information of the selected communication.

y Pressing the [CANCEL] button

returns to the basic screen.

L.A. Office

12345

PRINT DETAIL

23 OK P001 JOB NO.:012 04-10 11:06

PRINT RESUME

Checking and Canceling the Communications 69

2 BASIC FUNCTIONS

Checking the transmission results by printing the transmission report

Each time the transmission is completed, the transmission report is printed out.You can select the report output timing from "ALWAYS", "ON ERROR" or "NOT PRINT OUT". ( P.209 “Communication report setting”)

You can also use the key to print out the transmission report for a single communication. ( P.220 “Reception list/Communication report”)

Checking the transmission results by printing the journal report

Both the transmission journal and reception journal list the 150 most recent communications. ( P.216 “Transmission/Reception journal”)

Press the key without setting a original.

70 Checking and Canceling the Communications

Canceling Transmissions

You can cancel a transmission job on the LCD screen. Also, you can cancel a transmission job reserved in memory on the LCD screen.

Canceling Memory Transmissions (during transmission)

Press the [FAX] button on the control panel.

Press the key.

y The last three jobs are displayed

on the screen.

Select the desired job to be

canceled using the or

button and press the

button.

Select "1. YES" using the

or button and

press the [ENTER] button.

y To cancel the job cancellation,

select "2. NO".

y After the job is canceled, the

memory TX report is printed out.

y Pressing the [CANCEL] button

returns to the basic screen.

+23 COMMUNICATING

123456 RESERVE

CANCEL DETAIL

CANCEL THIS JOB? +23

1.YES

2.NO

Job cancelled +23

123456 RESERVE

CANCEL DETAIL

Checking and Canceling the Communications 71

2 BASIC FUNCTIONS

Canceling Direct Transmission

Press the [CLEAR/STOP] button.

Select "1. YES" using the

or button and

press the [ENTER] button.

y To cancel the job cancellation,

select "2. NO".

y Returns to the basic screen.

CANCEL THIS JOB? 79664979796

1.YES

2.NO

Job cancelled 79664979796

ENTER TEL NUMBER(MAX128): 2006-04-10 11:06 M: 100% RESOLUTION

:STANDARD

COMM.OPTION

72 Checking and Canceling the Communications

Canceling Reserved Memory Transmissions

Press the [FAX] button on the control panel.

Press the key.

y The last three jobs are displayed

on the screen.

y When there is no reserved job,

the message shown on the right is displayed and returns to the basic screen.

Select the desired job to be

canceled using the or

button and press the

button.

Select "1. YES" using the

or button and

press the [ENTER] button.

y The selected job is canceled. y To cancel the job cancellation,

select "2. NO".

y After the job is canceled, the

screen to check communication status is displayed again.

y Pressing the [CANCEL] button

returns to the basic screen.

No entry

CANCEL DETAIL

79664979796 RESERVE

12345678 RESERVE

CANCEL DETAIL

CANCEL THIS JOB? 79664979796

1.YES

2.NO

Job cancelled 79664979796

12345678 RESERVE

CANCEL DETAIL

Checking and Canceling the Communications 73

2 BASIC FUNCTIONS

74 Checking and Canceling the Communications

3.ADVANCED FUNCTIONS

This section describes the advanced functions which you can utilize when transmitting a document.

Communication Options ........................................................................................76

Communication Option Setting .........................................................................................................76

Sending Two-sided Originals.................................................................................79

Batch Transmission................................................................................................81

Function ............................................................................................................................................81

Function Keys .........................................................................................................82

Description of 22 function keys .........................................................................................................82

Chain Dial Communication................................................................................................................84

Delayed transmission (Time designation).........................................................................................85

Direct transmission............................................................................................................................87

Low speed transmission....................................................................................................................88

Cover sheet registration....................................................................................................................89

Priority transmission..........................................................................................................................92

Recovery transmission......................................................................................................................93

Transmission with sub-address.........................................................................................................96

Secure reception...............................................................................................................................98

Send after scan...............................................................................................................................100

PIN mask.........................................................................................................................................101

3 ADVANCED FUNCTIONS

Communication Options

When transmitting a document, you can set the various communication options.These communication options set before you transmit a document is effective for only one transmission.

Communication Option Setting

Selectable communication options

Security TX This function allows transmissions only when the number you dial

matches the number programmed in the remote facsimile. If the numbers do not match, Security TX prevents the equipment from sending by indicating a transmission error.

ECM This function allows good communication without image distortion by

automatically resending the part that has been affected.

ECM (Error Correction Mode) is an internationally standardized communication mode that automatically corrects errors that occur during Fax transmissions. Even when the transmitted data has been affected by noise during communication, this mode allows good communication without image distortion by automatically resending the part that has been affected.

- Both the transmitter and the receiver must have the ECM function to make ECM communication available.

- When affected by noise during communication, communication time takes longer than usual.

- Even when the ECM function is used, error communication may occur due to bad line condition.

- The ECM function is applicable to telephone call.

- Default: [ON] ( P.177 “ECM”)

Line Monitor This function is used to set the speaker ON in order to monitor the dialing

and connection portion of every transmission. This function is mainly used to confirm dialing and phone line status. ( P.161 “Abbreviated Dial Numbers”,  P.165 “One Touch Key Dial Numbers”)

Page Number This function is used to print the designated number of pages at the top of

the recording paper of the remote Fax.

Duplex Sending  P.30 “Preparation for Transmission”

Menu List This function is used to print the Fax functions menu list.

76 Communication Options

How to set the communication options

Press the [FAX] button on the control panel.

Press the button.

y Screen to select the communica-

tion options appears.

Select the desired commu-

nication option using the

or button and press

the [ENTER] button.

SECURITY TX, ECM, LINE MONITOR

Select “2. ON” using the

or button and press the [ENTER] button.

y Select "1. OFF" to not apply the

communication option.

Place the original(s) and perform the transmission operation.

PAGE NUMBER

ENTER TEL NUMBER(MAX128): 2006-04-10 12:43 M: 100% RESOLUTION

1.SECURITY TX :OFF

2.ECM

3.LINE MONITOR

4.PAGE NUMBER

SECURITY TX

1.OFF

2.ON

:STANDARD

COMM.OPTION

:ON :OFF

Enter the page number

using the digital keys on the control panel and press the [ENTER] button.

y To correct the entered value,

press the [CLEAR/STOP] button and enter the correct value.

Place the original(s) and

perform the transmission operation.

y Scanning of the original(s) starts

and the transmission is initiated.

y If the page number entered is dif-

ferent from the pages actually scanned, the screen on the right appears and the transmission is initiated.

PAGE NUMBER PAGE NUMBER(1-999):

Page number mismatch 2006-04-10 09:46 M: 080% RESOLUTION

:STANDARD

COMM.OPTION

Communication Options 77

3 ADVANCED FUNCTIONS

MENU LIST

Menu list is printed out,

which shows the function keys used in the Fax operation and the communication options.

y While printing is being per-

formed, or when print error occurs, the screen on the right appears for about 2 seconds and returns to the basic screen.

MENU LIST

Not allowed now

MENU LIST

Sorry not possible

78 Communication Options

Sending Two-sided Originals

You can scan and send two-sided originals using the Reversing Automatic Document Feeder (optional).

When LT/A4 size originals are placed on the Reversing Automatic Document Feeder

When LT/A4 size originals are placed on the Reversing Automatic Document Feeder, the original direction is changed as follows.

y For LT/A4 original

y For LT-R/A4-R original

- This function is valid for the current job (one transmission) only.

Press the [FAX] button on the control panel.

Place the original(s). ( P.3 5 )

Set the transmission condi-

tions. ( P.36)

Press the button to dis-

play the communication option menu.

Select “6. DUPLEX SEND-

ING” using the or button and press the [ENTER] button.

ENTER TEL NUMBER(MAX128): 2006-04-10 12:43 M: 100% RESOLUTION

1.SECURITY TX :OFF

2.ECM

3.LINE MONITOR

4.PAGE NUMBER

2.ECM

3.LINE MONITOR

4.PAGE NUMBER

5.DUPLEX SENDING

:STANDARD

COMM.OPTION

:ON :OFF

:OFF

Sending Two-sided Originals 79

3 ADVANCED FUNCTIONS

Select “2. ON” using the

or button and press the [ENTER] button.

Specify the remote Fax.

y Keypad Dialing (Direct Entry with Digital Keys):  P. 4 1 y One Touch Key Dialing:  P. 4 3 y Abbreviated Dialing:  P. 4 6 y Alphabet Dialing:  P. 4 8 y Group Dialing:  P. 5 0

Press the [START] button.

DUPLEX SENDING

1.OFF

2.ON

80 Sending Two-sided Originals

Batch Transmission

Function

Batch Transmission

When the use of the equipment is managed under the department management, the batch transmission can be performed only in the same department.

Batch Transmission 81

3 ADVANCED FUNCTIONS

Function Keys

Frequently used functions are assigned to the keys located on the left side of the control panel. These keys allow direct access to frequently used function settings and operations.

Description of 22 function keys

Function Keys: Open the flip panel and press the desired key.

These keys are only effective in the Fax mode. Press the [FAX] button on the control panel to activate the Fax mode.

CHAIN DIAL COMM

CHARGE CODE Used to input the charge code. ( P.101 “PIN mask”)

DELAYED COMM Schedules a delayed communication job to be performed at the desig-

DIRECT TX Used to send the original as it is being scanned. ( P.87 “Direct trans-

LOW SPEED TX Used to select a lower transmission speed to send a document when

ITU MAILBOX Used for Mailbox Communications or Relay, Transmission with remote

COVER SHEET Used to attach a cover sheet to a document to be transmitted. ( P.89

PRIORITY TX Used to send the original set on the document glass or in the document

Used to dial a remote party using Chain Dialing. ( P.84 “Chain Dial Communication”)

nated date & time. ( P.85 “Delayed transmission (Time designation)”)

mission”)

poor line conditions are expected, such as when sending the document to overseas location that can only accept low speed data. ( P. 8 8 “ L o w speed transmission”)

Faxes that support the ITU-T F-code functions. ( P.111 “Mailbox Communication”)

“Cover sheet registration”)

feeder prior to all previously scheduled transmissions. ( P.92 “Priority transmission”)

MULTI Used to send the same document to 2 or more remote Faxes in a single

82 Function Keys

operation. ( P.106 “Multi-address Transmission (Broadcasting)”)

RECOVERY TX Used to transmit a Fax without placing an original again when the Fax

was not transmitted after the specified number of redial. ( P. 9 3 “Recovery transmission”)

SEND AFTER SCAN

POLLING Used to perform polling communication. ( P.140 “Polling Communica-

SUB ADDRESS COMM

JOB STATUS Used to confirm status of each job or cancel a job. ( P.68 “Checking

JOURNAL Used to print out the communication journal report. ( P.216 “Transmis-

PREV. TX. RPT Used to display and print the result of the latest 150 transmission jobs.

RESERVATION LIST

SECURE RX Used to prohibit printing out the received document without entering a

Used to select whether the dialing starts while the equipment is scanning the documents or after the equipment has scanned all documents to memory. ( P.100 “Send after scan”)

tions”)

Used to add sub-address digits to the remote Fax number for routing or security. ( P.96 “Transmission with sub-address”)

the Communications during Transmission”)

sion/Reception journal”)

( P.69 “Checking the transmission results on the LCD screen”)

Used to print out the job reservation list. ( P.229 “List to confirm the contents stored in memory”)

certain password during a certain time period. ( P.98 “Secure reception”)

CHECK E-MAIL For details, see the Setup Guide for Scan Functions.

TX REPORT Used to print out the transmission report for a single job. ( P.220

“Reception list/Communication report”)

TEL LIST ENTRY Used to register Abbreviated, One Touch and Group Dialing numbers.

( P.161 “Entering the Remote Fax Number”)

TEL LIST PRINT Used to print out the telephone list by designating the dialing category

such as Abbreviated Dialing number or One Touch Dialing number. ( P.232 “Dialer list”)

Function Keys 83

3 ADVANCED FUNCTIONS

Chain Dial Communication

This function is used when you want to combine several numbers to select the several remote Fax machines. For example, long distance carriers and specialized access lines. You can combine sets of numbers (Abbreviated Dialing, Alphabet Dialing, One Touch Dialing, and Keypad

Dialing) by first pressing the key.

Example of chain dial communication

Shown below is the example to transmit a document to the remote Fax (123456) from the office in the United States. ("011: International Access Code of the United States" is assigned to One Touch Key [01] and "123456: Telephone Number of the remote Fax" is assigned to Abbreviated Dialing Number [001])

e.g. 1

e.g. 2

e.g. 3

The chain dialing function can be used during a direct transmission when you press the key

before pressing the key.

84 Function Keys

Delayed transmission (Time designation)

This function is used when you want to transmit a Fax at a specified date and time. It is useful when you want to make use of off-peak discounts (e.g. nighttime) or you want to transmit a Fax to a country/region which has a time difference.

y You can use the following dialing methods:

Keypad Dialing (Direct Entry with Digital Keys):  P.41 “Keypad Dialing (Direct Entry with Digital Keys)” One Touch Key Dialing:  P.43 “One Touch Key Dialing” Abbreviated Dialing:  P.46 “Abbreviated Dialing” Alphabet Dialing:  P.48 “Alphabet Dialing”

y The delayed transmission function can be applied to individual transmissions (transmission

to one remote Fax), multi-address transmission, mailbox communication, relay box communication and polling communication.

y You can also set the delayed transmission function on each Abbreviated Dialing number or

One Touch Dialing number. In this case, however, you can designate transmission time only. ( P.161 “Entering the Remote Fax Number”)

Press the [FAX] button on

the control panel.

Press the button.

y "DELAYED TRANSMIT" screen

appears.

DELAYED TRANSMIT TIME : HH:MM DD

Function Keys 85

3 ADVANCED FUNCTIONS

Enter the time (hours/min-

utes) and day (DD) using the digital keys and press the [ENTER] button.

y To correct the entered value,

highlight the character using the

button and enter the correct

value.

y To switch "AM" to "PM" or vice

versa, highlight the value using

the button and press the

or button. (Default time format is 12 hour time system. To change the time format to 24 hour time system, see Operator's Manual for Copying Functions.)

y "AM/PM" is not displayed on the

equipment with 24 hour time system adopted.

y If you enter time or day value

which does not actually exist, "DELAYED TRANSMIT" screen appears again on pressing the [ENTER] button.

DELAYED TRANSMIT TIME : HH:MM DD

08:10AM 13

Place the original(s) and

specify the remote Fax then start transmission.

y Keypad Dialing (Direct Entry with

Digital Keys):  P. 4 1

y One Touch Key Dialing:  P. 4 3 y Abbreviated Dialing:  P. 4 6 y Alphabet Dialing:  P. 4 8 y To cancel this function, press the

[FUNCTION CLEAR] button to return to the basic screen.

y If you leave the equipment for

about 45 seconds, it automatically returns to the basic screen.

ENTER TEL NUMBER(MAX128): 2006-04-10 12:43 M: 100% RESOLUTION

:STANDARD

COMM.OPTION

86 Function Keys

Direct transmission

y You can use the following dialing methods:

y This function is valid for the current job (one transmission) only.

Press the [FAX] button on

the control panel.

Press the key.

y "DIRECT TRANSMIT" screen

appears.

Select “1. YES” using the

or button and press

the [ENTER] button.

y To cancel this function, select "2.

NO" and press the [ENTER] button to return to the basic screen.

Place the original(s) and

perform the transmission operation.

y If you want to cancel the trans-

mission after performing the transmission operation, press the [CLEAR/STOP] button to display the screen on the right.

y If you leave the equipment for

about 45 seconds, it automatically returns to the basic screen.

DIRECT TRANSMIT

1.YES

2.NO

DIRECT TRANSMIT

1.YES

2.NO

CANCEL THIS JOB? 12345

1.YES

2.NO

Redialing operation is not effective for direct transmission.

Function Keys 87

3 ADVANCED FUNCTIONS

Low speed transmission

If communication errors frequently occur while transmitting documents due to bad phone lines, we recommend you to select a lower transmission speed to enable quality transmissions.

y You can use the following dialing methods:

y You can also set the low speed transmission function on each Abbreviated Dialing number or

One Touch Dialing number. ( P.161 “Entering the Remote Fax Number”)

Press the [FAX] button on

the control panel.

Press the key.

y "QUALITY TX" screen appears.

Select the transmission

speed using the or button and press the [ENTER] button.

[1. OFF]: Cancels quality transmission. [2. 14400 BPS]: Transmission speed is restricted at 14,400BPS or slower. [3. 9600 BPS]: Transmission speed is restricted at 9,600BPS or slower. [4. 4800 BPS]: Transmission speed is restricted at 4,800BPS or slower.

Place the original(s) and perform the transmission operation.

y To cancel this function, press the [FUNCTION CLEAR] button to return to the basic

screen.

y If you leave the equipment for about 45 seconds, it automatically returns to the basic

screen.

QUALITY TX

1.OFF

2.14400 BPS

3. 9600 BPS

88 Function Keys

Cover sheet registration

This function enables the attachment of a cover sheet to the document being transmitted. The following information can be included in the cover sheet.

Your Station ID (if preset; max. 40 characters)

Remote Station ID (printed when preset to the Abbreviated Dial Number or One Touch Dial Key used for dialing). Max. 20 characters

Cover Sheet Format

FACSIMILE MESSAGE

JAN-15-2006

*** RE-TRANSMISSION ***

TO : ABCDEFGHIJKLMNOPQRST (ABC )

FAX NUMBER : 1234567890123456789012345678901234567890

FROM : ABCDEFGHIJKLMNOPQRSTUVWXYZ (DEF )

FAX NUMBER : 12345678901234567890

TOTAL PAGE 001 (WITHOUT THIS PAGE)

- Image Data Area -

Cover Page Title (fixed)

Date this document was reserved

Subtitle printed for retransmission only

Remote Name which was entered using this operation

Dialed Facsimile Number (first 38 digits)

Your Name which was entered using this operation

Your Facsimile Number (max. 20 digits)

Number of document pages to be transmitted

Function Keys 89

3 ADVANCED FUNCTIONS

Attaching cover sheet

y Cover sheet registration ( P.186 “Cover sheet”) y Confirm that this function is active on the Function List. ( P.237 “Function list”) y You can use the following dialing methods:

Press the [FAX] button on

the control panel.

Press the key.

y "COVER SHEET" screen

appears.

Select “1. TRANSMIT”

using the or button and press the [ENTER] button.

Enter a remote name and

press the [ENTER] button.

y You can omit a remote name if

unnecessary. In this case, simply press the [ENTER] button without entering a remote name.

y For a remote name, up to 20

characters can be entered.

y Character entry ( P.157 “But-

tons and Keys used for Character Entry”)

y When you perform multi-address

transmission, the same cover sheet will be attached to the document for every address. In this case, therefore, it is recommended that you should omit a remote name.

COVER SHEET

1.TRANSMIT

2.PRINT

COVER SHEET ENTER REMOTE NAME

90 Function Keys

Enter a sender name and

press the [ENTER] button.

y You can omit a sender name if

unnecessary. In this case, simply press the [ENTER] button without entering a sender name.

y For a sender name, up to 20

characters can be entered.

y Character entry ( P.157 “But-

tons and Keys used for Character Entry”)

Place the original(s) and perform the transmission operation.

y To cancel this function, press the [FUNCTION CLEAR] button to return to the basic

screen.

y If you leave the equipment for about 45 seconds, it automatically returns to the basic

screen.

Transmission with a cover sheet attached can be used in memory transmission only.

Printing cover sheet

Press the [FAX] button on

the control panel.

COVER SHEET ENTER YOUR NAME

Press the button.

y "COVER SHEET" screen

appears.

Select “2. PRINT” using the

or button and press

the [ENTER] button.

Cover sheet which has been registered is printed out.

COVER SHEET

1.TRANSMIT

2.PRINT

Function Keys 91

3 ADVANCED FUNCTIONS

Priority transmission

Priority Transmission allows you to perform a transmission before any other reserved transmission job (including redial standby).

y You can use the following dialing methods:

Press the [FAX] button on

the control panel.

Press the button.

y "PRIORITY TRANSMIT" screen

appears.

PRIORITY TRANSMIT ENTER TEL NUMBER OR, PRESS SPEED DIAL KEY OR ONE TOUCH KEY

y If another job has already been

designated as priority transmission, the LCD screen returns to the basic screen after displaying the screen on the right for about 2 seconds.

Place the original(s) and perform the transmission operation.

y To cancel this function, press the [FUNCTION CLEAR] button to return to the basic

screen.

y If you leave the equipment for about 45 seconds, it automatically returns to the basic

screen.

You can reserve only one job as priority transmission.

PRIORITY TRANSMIT

Used in other job

92 Function Keys

Recovery transmission

Recovery Transmission allows you to retransmit a document after failing the initially specified number of redial attempts.

y Confirm that the recovery transmission function is active on the Function List. ( P.237

“Function list”)

y Recovery transmission setting ( P.188 “Recovery transmission”)

Performing recovery transmission

Press the [FAX] button on

the control panel.

Press the key.

y Screen to select a job appears.

y If any job has not been retained

in memory, the LCD screen returns to the basic screen after displaying the screen on the right for about 2 seconds.

Select the desired job

using the or button.

y To transmit the selected job

Press the [START] button. → go to step 6.

y To display the detailed informa-

tion of the job and to correct the

telephone number, press the button. → go to step 4.

y When the use of the equipment

is managed under the department management: You cannot designate a job of other department. In this case, the screen on the right appears for about 2 seconds and returns to the screen to select a job.

1234556

123

DELETE DETAIL

No entry

DELETE DETAIL

Invalid Dept. Code

DELETE DETAIL

Function Keys 93

3 ADVANCED FUNCTIONS

Confirm the detailed infor-

mation of the job and press the [ENTER] button.

y Pressing the [CANCEL] button

returns to the preceding screen.

If you want to change the

Fax number, change it to

SINGLE TRANSMIT 1234556 2006-04-10 07:10 JOB NUMBER :042

CHANGE TEL NUMBER

:1234556

the desired number with the digital keys and press the [START] button.

y Pressing the [CANCEL] button

returns to the preceding screen.

CHANGE TEL NUMBER

:1234558

Fax number specified by Abbreviated Dialing, One Touch Dialing, Alphabet Dialing and Group Dialing cannot be changed to another.

y When the use of the equipment

Invalid Dept. Code

DELETE DETAIL

94 Function Keys

The job is sent.

Canceling recovery transmission

Press the [FAX] button on

the control panel.

Press the key.

y Screen to select a job appears.

y If any job has not been retained

in memory, the LCD screen returns to the basic screen after displaying the screen on the right for about 2 seconds.

Select a job to cancel using

the or button and press the button.

y When the use of the equipment

Select “1. YES” using the

or button and press

the [ENTER] button.

y To cancel the job cancellation,

select "2. NO" and press the [ENTER] button to return to the screen to select a job.

456789

123

DELETE DETAIL

No entry

DELETE DETAIL

456789

123

DELETE DETAIL

Invalid department code

DELETE DETAIL

DELETE? 123

1.YES

2.NO

The selected job is erased

from memory.

y When the job is erased, press

the [FUNCTION CLEAR] button to return to the basic screen.

Deleted 123

Function Keys 95

3 ADVANCED FUNCTIONS

You can select the retaining time for a job which failed to transmit in the range of 1 hour to 24 hours. ( P.188 “Recovery transmission”)

Transmission with sub-address

This function attaches the sub-address when the remote Fax you are communicating with needs a sub-address.When you send documents, you can specify a sub-address or password compatible with ITU-T (International Telecommunications Union Telecommunications) standards.

* To use this function, the remote Fax must be capable of setting an ITU-T compatible sub-address or

password. For details, contact your nearest Toshiba Service Center.

Designating sub-address

Sub-address is divided into the following three categories. The sub-address information you designated is appended to the telephone number you dial.

SUB (sub-address): Entering information SEP (selective polling address): Retrieving information PWD (password): Password for SEP

Up to 20 digits of information can be stored for each of these sub-addresses.

y You can use the following dialing methods:

y You can also set the sub-address designation on each Abbreviated Dialing number or One

Touch Dialing number. ( P.161 “Entering the Remote Fax Number”)

Press the [FAX] button on

the control panel.

Press the key.

y "SUB ADDRESS" screen

appears.

SUB ADDRESS

1.COMPLETE

SUB ADDRESS(SUB)

SELECTIVE POLLING(SEP)

96 Function Keys

Select the desired informa-

tion using the or button and press the [ENTER] button.

[1. COMPLETE]: Finalizes sub-address entry. → go to the basic screen. [2.SUB]: Enters sub-address information. → go to step 4. [3.SEP]: Enters SEP information. → go to step 4. [4.PWD]: Enters PWD information. → go to step 4.

SUB ADDRESS

1.COMPLETE

SUB ADDRESS(SUB)

SELECTIVE POLLING(SEP)

Enters sub-address infor-

mation (up to 20 digits) using the digital keys and press the [ENTER] button.

Select “1. COMPLETE”

using the or button and press the [ENTER] button.

Place the original(s) and perform the transmission operation.

SUB ADDRESS(SUB) SUB(MAX20):

SELECTIVE POLLING(SEP) SEP(MAX20):

PASSWORD(PWD) PWD(MAX20):

SUB ADDRESS

1.COMPLETE

SUB ADDRESS(SUB)

SELECTIVE POLLING(SEP)

Function Keys 97

3 ADVANCED FUNCTIONS

Secure reception

There are occasions when you may wish to secure access to incoming documents. Secure RX allows you to receive documents to memory until a security code is entered. This ensures that only users with the correct security code may retrieve documents. In addition, the Secure RX can be setup to automatically be activated during a specified time period.

The key permits you manually de-activate Secure RX to printout documents retained within memory. It also permits you manually active Secure RX outside the specified activation time period.

y Confirm that the secure reception function is active on the Function List. ( P.237 “Function

list”)

y Secure reception setting ( P.195 “Secure reception”)

Activating secure reception (manual activation)

Press the [FAX] button on

the control panel.

Press the key.

y "SECURE RX" screen appears.

y If the secure RX setting is set to

OFF, the screen returns to the basic screen after displaying the screen on the right for about 2 seconds with the alarm sound.

Select “1. START” using

the or button and press the [ENTER] button.

y The screen returns to the basic

screen and the secure RX function becomes effective until the secure RX end time comes.

SECURE RX

1.START

2.PRINT

SECURE RX

Feature not enabled

SECURE RX

1.START

2.PRINT

98 Function Keys

Toshiba GD-1220 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

NOTICE TO USERS

Preface

Features of the GD-1220

CONTENTS

Disclaimer Notice

General Precautions

1.BEFORE USING FAX

Description of Each Component

Front / Right side

Left side / Inner side

Control Panel

Flip Panel

Message LCD Screen

Connecting Cables

2.BASIC FUNCTIONS

Sending a Fax

Transmission Mode

Preparation for Transmission

Switching to the Fax Mode

About Originals

Original size/Original scanning range

Setting Originals

Setting the Transmission Conditions

Setting the Transmission Conditions

Setting the Scanning Conditions for Each Page

Specifying the Remote Fax

Keypad Dialing (Direct Entry with Digital Keys)

One Touch Key Dialing

Abbreviated Dialing

Alphabet Dialing

Group Dialing

Memory Transmission

On-hook Transmission

Off-hook Transmission (External Telephone Dialing)

Redialing

Receiving a Fax

Reception Mode

Automatic Reception

Manual Reception

Relationship between Original and Paper

When Both the Reduction Print and Discard Print are set to ON

Checking and Canceling the Communications

Checking the Communications during Transmission

Checking the Transmission Results

Canceling Transmissions

Canceling Reserved Memory Transmissions

3.ADVANCED FUNCTIONS

Communication Options

Communication Option Setting

Sending Two-sided Originals

Batch Transmission

Function

Function Keys

Description of 22 function keys

Chain Dial Communication

Delayed transmission (Time designation)

Direct transmission

Low speed transmission

Cover sheet registration

Priority transmission

Recovery transmission

Transmission with sub-address

Secure reception