Toshiba GD-1210 User Manual

MULTIFUNCTIONAL DIGITAL SYSTEMS

Operator's Manual
for Facsimile Function

GD-1210

NOTICE TO USERS

For U.S.A. only

WARNING FCC Notice: Part 15

This terminal has been tested and found to comply with the limits for a Class A digital device,
pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protec­tion against harmful interference when the equipment is operated in a commercial environment.
This equipment generates, uses, and can radiate radio frequency energy and, if not installed
and used in accordance with this guide, may cause harmful interference to radio communica­tions. Operation of this terminal in a residential area is likely to cause harmful interference in
which case the user will be required to correct the interference at his/her own expense.

Warning: Changes or modification made to this equipment, not expressly approved by Toshiba
TEC or parties authorized by Toshiba TEC could void the user’s authority to operate the equip­ment.

WARNING FCC Notice: Part 68

This equipment complies with Part 68 of the FCC rules and the requirements adopted by the
ACTA. On the rear cover of this equipment is a label that contains, among other information, a
product identifier in the format US: AAAEQ##TXXXX. If requested, this number must be pro­vided to the telephone company.

This device is equipped with a USOC RJ11C connector.

A plug and jack used to connect this equipment to the premises wiring and telephone network
must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A
compliant telephone cord and modular plug is provided with this product. It is designed to be
connected to a compatible modular jack that is also compliant. See installation instructions for
details.

The REN is used to determine the number of devices that may be connected to a telephone line.
Excessive RENs on a telephone line may result in the devices not ringing in response to an
incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be cer­tain of the number of devices that may be connected to a line, as determined by the total RENs,
contact the local telephone company. For products approved after July 23, 2001, the REN for
this product is part of the product identifier that has the format US: AAAEQ##TXXXX. The digits
represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3).
For earlier products, the REN is separately shown on the label.

If this equipment causes harm to the telephone network, the telephone company will notify you
in advance that temporary discontinuance of service may be required. But if advance notice isn't
practical, the telephone company will notify the customer as soon as possible. Also, you will be
advised of your right to file a complaint with the FCC if you believe it is necessary.

The telephone company may make changes in its facilities, equipment, operations or proce­dures that could affect the operation of the equipment. If this happens the telephone company
will provide advance notice in order for you to make necessary modifications to maintain uninter­rupted service.

If trouble is experienced with this equipment, for repair or warranty information, please contact
Toshiba America Business Solutions Electronic Imaging Division at 1-800-468-6744. If the
equipment is causing harm to the telephone network, the telephone company may request that
you disconnect the equipment until the problem is resolved.

Connection to party line service is subject to state tariffs. Contact the state public utility commis­sion, public service commission or corporation commission for information.

NOTICE TO USERS 1

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a com­puter or other electronic device, including Fax machines, to send any message unless such
message clearly contains in a margin at the top or bottom of each transmitted page or on the
first page of the transmission, the date and time it is sent and an identification of the business or
other entity, or other individual sending the message and the telephone number of the sending
machine or such business, other entity, or individual. (The telephone number provided may not
be a 900 number or any other number for which charges exceed local or long-distance transmis­sion charges.)

In order to program this information into your Fax machine, you should complete the following
steps: complete the setup procedures listed for station ID number and name. See  P.154
“Registering the Terminal ID”.

CAUTION – To reduce the risk of fire, use only No.26 AWG or larger telecommunication line
cord.

TOSHIBA AMERICA BUSINESS SOLUTIONS, INC.

Electronic Imaging Division
2 Musick, Irvine, CA 92618-1631

For Canada only

NOTICE: The Industry Canada label identifies certified equipment. This certification means that

the equipment meets telecommunications network protective, operational and safety require­ments as prescribed in the appropriate Terminal Equipment Technical Requirements docu­ment(s). The Department does not guarantee the equipment will operate to the user’s
satisfaction.

Before installing this equipment, users should ensure that it is permissible to be connected to the
facilities of the local telecommunications company. The equipment must also be installed using
an acceptable method of connection. The customer should be aware that compliance with the
above conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be coordinated by a representative designated by the sup­plier.
Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may
give the telecommunications company cause to request the user to disconnect the equipment.

Users should ensure for their own protection that the electrical ground connections of the power
utility, telephone lines and internal metallic water pipe system, if present, are connected
together. This precaution may be particularly important in rural areas.

CAUTION: Users should not attempt to make such connections themselves, but should contact
the appropriate electric inspection authority, or electrician, as appropriate.

The Ringer Equivalence Number of your facsimile is 0.3

NOTICE: The Ringer Equivalence Number (REN) assigned to each terminal device provides an
indication of the maximum number of terminals allowed to be connected to a telephone inter­face. The termination on an interface may consist of any combination of devices subject only to
the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not
exceed 5.

CAUTION – To reduce the risk of fire, use only No.26 AWG or larger telecommunication line
cord.

2 NOTICE TO USERS

AVIS : L’etiquette d’lndustrie Canada identifie le marériel homologué. Cette étiquette certifie que
le matériel est conforme aux normes de protection, d’exploitation et de sécurité des réseaux de
télécommunications, comme le prescrivent les documents concernant les exigences techniques
relatives au matériel terminal.

Le Ministére n’assure toutefois pas que le matériel fonctionnera à la satisfaction de l’utilisateur.
Avant d’installer ce matériel, l’utilisateur doit s’assurer qu’il est permis de le raccorder aux instal­lations de l’entreprise locale de télécommunication. Le matériel doit également être installé en
suivant une méthode acceptée de raccordement. L’abonné ne doit pas oublier qu’il est possible
que la conformité aux conditions énoncées ci-dessus n’empêche pas la dégradation du service
dans certaines situations.

Les réparations de materiel homologué doivent être coordonnées par un représentant désigné
par le fournisseur. L’entreprise de télécommunications peut demander à l’utilisateur de
débrancher un appareil à la suite de réparations ou de modifications effectuees par l’utilisateur
ou à cause de mauvais fonctionnement.

Pour sa propre protection, l’utilisateur doit s’assurer que tous les fils de mise à la terre de la
source d’énergie électrique, des lignes téléphoniques et des canalisations d’eau métalliques, s’il
y en a, sont raccordés ensemble. Cette précaution est particulièrement importante dans les
régions rerales.

Avertissement: L’utilisateur ne doit pas tenter de faire ces raccordements luimême; il doit avoir
recours à un service d’inspection des installations électriques, ou à un électricien, selon le cas.

L’indice d’equivalence de la sonnerie de ce matériel 0.3.

AVIS : L’indice d’équivalence de la sonnerie (IES) assigné à chaque dispositif terminal indique le
nombre maximal de terminaux qui peuvent être raccordés à une interface. La terminaison d’une
interface téléphonique peut consister en une combinaison de quelques dispositifs, à la seule
condition que la somme d’indices d’equivalence de la sonnerie de tous les dispositifs n’excède
pas 5.

ATTENTION – Pour réduire les risques d’incendie, utiliser uniquement des conducteurs de tele­communications 26 AWG au de section superleure.

This Class A digital apparatus complies with Canadian ICES-003.

Cet appareil numérique de la classe A est conforme à la norme NMB-003 du Canada.

TOSHIBA OF CANADA LIMITED

Office Product Group
191 McNABB STREET
MARKHAM, ONTARIO L3R 8H2

For NEW ZEALAND only

“The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has
accepted that the item complies with minimum conditions for connection to the network. It indi­cates no endorsement of the product by Telecom, nor does it provide any sort of warranty.
Above all, it provides no assurance that any item will work correctly in all respects with another
item of Telepermitted equipment of a different make or model, nor does it imply that any is com­patible with all of Telecom’s network services.”

NOTICE TO USERS 3

“This equipment is not capable, under all operating conditions, of correct operation at the higher
speeds for which it is designated. Telecom will accept no responsibility should difficulties arise in
such circumstances.”

“This equipment should not be used any circumstances which may constitute a nuisance to
other Telecom customers.”

“Not all telephones will respond to incoming ringing when connected to the extension socket.”

“This device is equipped with pulse dialling while the Telecom standard is DTMF tone dialling.
There is no guarantee that Telecom lines will always continue to support pulse dialling”

“Use of pulse dialling, when this equipment is connected to the same line as other equipment,
may give rise to bell tinkle or noise and may also cause a false answer condition. Should such
problems occur, the user should NOT contact the Telecom Faults Service”

“This device is intended for Stand-alone connection and not in parallel with other telephone
devices”

“The call log incorporated in this equipment does not record all answered calls. The call log,
therefore may not agree with the Telecom account which may include calls not shown on the
log.”

“If a charge for local calls is unacceptable, the ‘Dial’ button should NOT be used for local calls.
Only the 7-digits of the local number should be dialled from your telephone. DO NOT dial the
area code digit or the '0' prefix”

TOSHIBA (AUSTRALIA) PTY LIMITED

Level 1, Building 2, Central Park
666 Great South Road,
Penrose, Auckland
New Zealand
Phone: [phone]

4 NOTICE TO USERS

Warning: This is a Class A product. In a domestic environment this product may cause radio
interference in which case the user may be required to take adequate measures.

Working environment

From EMC (Electromagnetic Compatibility) point of view, the operation of this product is being
restricted in following environments:

y Medical Environments: This product is not certified as a medical product according to the Medical

Product Directive 93/42/EEC.

y Domestic environments (e.g. a private living room with TV / Radio sets in the nearby surrounding

area) because this is a so called EMC class A product. In a domestic environment this product may

cause radio interference in which case the user may be required to take adequate measures!
Any consequences resulting from the use of this product in restricted working environments are not the
responsibility of TOSHIBA TEC.
The consequences of the use of this product in restricted working environments may be an electro­magnetic interference with other devices or machines in the nearby surrounding area. This can result
into malfunction including data loss / data error pertaining to this product or the other devices /
machines involved in the electromagnetic interference.
Furthermore, for general safety reasons, the use of this product in environments with explosive atmo­spheres is not permitted.

CE compliance

This product is labelled with the CE mark in accordance with the provisions of the applicable European
Directives, notably the Low Voltage Directive 73/23/EEC, the Electromagnetic Compatibility Directive
2004/108/EEC and the Radio Equipment and Telecommunications Terminal Equipment Directive 99/5/
EEC.
CE marking is the responsibility of TOSHIBA TEC GERMANY IMAGING SYSTEMS GmbH, Carl­Schurz-Str. 7, 41460 Neuss, Germany, phone [phone].
For a copy of the related CE Declaration of Conformity please contact your dealer or TOSHIBA TEC.

NOTICE TO USERS 5

Preface

Thank you for purchasing the Toshiba fax unit GD-1210. This Operator’s Manual describes the
following:

y How to use the Fax functions
y How to perform a Fax communication
y How to inspect this equipment and perform its maintenance
y How to remedy Fax communication problems

Before using this equipment, thoroughly read and understand this Operator’s Manual. To ensure
that the Fax functions are used in optimum working conditions, keep this Operator’s Manual in a
handy place for future reference.
Accessories Provided for Fax Function

y Modular cord: 1
y Operator’s Manual for Facsimile Functions: 1

To ensure correct and safe use of the functions of the GD-1210, this Operator’s Manual
describes safety precautions according to the level of warning.
Before reading this Operator’s Manual, you should fully understand the meaning and importance
of the signal words. These words are classified in the following three levels:

Warning:
Indicates a potentially hazardous situation which, if not avoided, could result in death, serious
injury, serious damage, or fire in the equipment or surrounding assets.

Caution:
Indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate
injury, partial damage of the equipment or surrounding assets, or loss of data.

Note:
Indicates a procedure you should follow to ensure the optimal performance of the equipment
and problem-free copying.

Tip:
Describes useful information when users are operating the equipment.

The contents of this manual may change without notification.

Company or product name shown in this manual may be a brand name or a trademark of each
company.

©2006 TOSHIBA TEC CORPORATION All rights reserved
Under the copyright laws, this manual cannot be reproduced in any form without prior written
permission of TOSHIBA TEC CORPORATION. No patent liability is assumed, however, with
respect to the use of the information contained herein.

6 Preface

Features of the GD-1210

y Super G3 High-Speed Communication

High-speed communication in the Super G3 mode is enabled.

* “Super G3 Fax” is an appellation of Fax machines with a modem compatible with ITU-T V.34, which

is a new high-speed modem standard.

y JBIG Encoding System

This device uses a JBIG encoding system compatible with standard recommendations of
ITU-T T.85.

y Mailbox Communication

This equipment is compatible with mailbox communications (e.g. confidential communica­tion, bulletin board communication, multi-address relay mail communication).

y Plain Paper Recording

Plain paper is used as the Fax output paper. This means that Faxes output from the digital
copier can be stored as business documents. You can also write on and sign them.

y Address Book for 1000 Destinations

Destinations can be numbered from 001 to 1000 for the address book.

y Dual Access

The following operations are enabled using the memory function:

- Reserving a memory transmission during another memory transmission

- Reserving a memory transmission during a reception

- Copying during a memory transmission

- Receiving data while copying

- Receiving data while printing other received data

- Receiving data while printing a list

- Transmitting data in the memory during printing a report

y High-Resolution (U-FINE) Mode

Detailed technical drawings, fine text and photographs can be clearly reproduced in transmit­ted documents with a resolution of 16 dots/mm X 15.4 lines/mm.

y Multi-Address Transmission

This function enables you to transmit a single document to maximum 400 destinations in one
operation by a direct dialing (using digital keys), or by specifying desired destinations in the
address book (either an individual destination or a registered group of destinations). The
Internet Fax can be used in combination with this multi-address transmission.

y A3-Size Data Transmission and Recording

A3/LD originals such as technical drawings can be transmitted without changing their size.
The received data is printed out at the receiver’s Fax machine in A3/LD size (if available).

y 2-Sided Transmission

The data of a 2-sided original can be transmitted in the exact page order of the original by
scanning the data with the Reversing Automatic Document Feeder (optional).

y 2-Sided Printing

You can reduce paper waste by printing received data on both sides of the recording paper.

y 2-Line Communication

Simultaneous communications in 2 lines, such as simultaneous transmission and reception,
are enabled with the 2nd Line Board (optional).

Features of the GD-1210 7

General Precautions

When power failure occurs

y Neither Fax nor telephone functions of the device are available in the event of a power fail-

ure.

y You can use the external telephone to dial a number to make a call or to receive a call. (See

the operator’s manual of your telephone set for details.)

y The originals stored in the memory might be deleted completely.
y Settings or registration contents such as the date and time or the address book data will not

be deleted.

y All data pertaining to time and destinations set in a certain function such as a delayed com-

munication or polling reception may be deleted.

y If a power failure has occurred during the scanning of an original or while printing a list, the

message "POWER FAILURE" appears on the touch panel. In this case, the job in progress
might have been deleted due to the power failure. Check the communication status.

y If the data of originals stored in a memory has been deleted due to the power failure, a power

failure list will be printed out when power is restored.

8 General Precautions

Disclaimer Notice

The following notice sets out the exclusions and limitations of liability of TOSHIBA TEC CORPO­RATION (including its employees, agents and sub-contractors) to any purchaser or user (hereaf­ter “User”) of the e-STUDIO2500c/3500c/3510c, including its accessories, options and bundled
software (hereafter “Product”).

1. The exclusion and limitations of liability referred to in this notice shall be effective to the full­est extent permissible at law. For the avoidance of doubt, nothing in this notice shall be taken
to exclude or limit TOSHIBA TEC CORPORATION’s liability for death or personal injury
caused by TOSHIBA TEC CORPORATION’s negligence or TOSHIBA TEC CORPORA­TION’s fraudulent misrepresentation.

2. All warranties, conditions and other terms implied by law are, to the fullest extent permitted
by law, excluded and no such implied warranties are given or apply in relation to the Prod­ucts.

3. TOSHIBA TEC CORPORATION shall not be liable for any loss, cost, expense, claim or dam­age whatsoever caused by any of the following:

- use of handling of the Product otherwise than in accordance with the manuals, including
but not limited to the Operator’s Manual, User’s Guide, and/or incorrect or careless han­dling or use of the Product;

- any cause which prevents the Product from operating or functioning correctly which
arises from or is attributable to either acts, omissions, events or accidents beyond the
reasonable control of TOSHIBA TEC CORPORATION including without limitation acts of
God, war, riot, civil commotion, malicious or deliberate damage, fire, flood, or storm, nat­ural calamity, earthquakes, abnormal voltage or other disasters;

- additions, modifications, disassembly, transportation, or repairs by any person other than
service technicians authorized by TOSHIBA TEC CORPORATION; or

- use of paper, supplies or parts other than those recommended by TOSHIBA TEC COR­PORATION.

4. Subject to paragraph 1, TOSHIBA TEC CORPORATION shall not be liable to Customer for:

- loss of profits, loss of sales or turnover; loss of or damage to reputation; loss of produc­tion; loss of anticipated savings; loss of goodwill or business opportunities; loss of cus­tomers; loss of, or loss of use of, any software or data; loss under or in relation to any
contract; or

- any special, incidental, consequential or indirect loss or damage, costs, expenses, finan­cial loss or claims for consequential compensation;

whatsoever and howsoever caused which arise out of or in connection with the Product or the
use of handling of the Product even if TOSHIBA TEC CORPORATION is advised of the possibil­ity of such damages.
TOSHIBA TEC CORPORATION shall not be liable for any loss, cost, expense, claim or damage
caused by any inability to use (including, but not limited to failure, malfunction, hang-up, virus
infection or other problems) which arises from use of the Product with hardware, goods or soft­ware which TOSHIBA TEC CORPORATION has not directly or indirectly supplied.

General Precautions 9

10 General Precautions

CONTENTS

NOTICE TO USERS.......................................................................................1

Preface........................................................................................................... 6

Features of the GD-1210 .............................................................................. 7

General Precautions..................................................................................... 8

Chapter 1 BEFORE USING FAX

Description of Each Component...............................................................14

Chapter 2 SENDING A FAX

Transmission Mode.................................................................................... 26

Preparation for Transmission ................................................................... 28

About Originals...........................................................................................29

Setting the Transmission Conditions....................................................... 33

Specifying the Remote Fax........................................................................ 40

Sending Originals....................................................................................... 51

Chapter 3 RECEIVING A FAX

Reception Modes........................................................................................ 58

Reception Settings .....................................................................................59

Relationship between Original and Paper................................................ 62

Chapter 4 CHECKING AND CANCELING THE COMMUNICATIONS

Checking Transmission Result ................................................................. 66

Canceling Transmissions ..........................................................................72

Chapter 5 ADVANCED FUNCTIONS

Transmitting 2-Sided Originals ................................................................. 79

Priority Transmission................................................................................. 81

Polling Communication ............................................................................. 82

Mailbox Communication ............................................................................85

Chain Dial Communication......................................................................107

Delayed Transmission Reservation........................................................ 109

CONTENTS 11

Recovery Transmission ...........................................................................112

Onramp Gateway ......................................................................................114

Offramp Gateway...................................................................................... 116

Save as File ............................................................................................... 118

Chapter 6 PRINTING LISTS AND REPORTS

Manually Printing Lists & Reports .......................................................... 122

Automatically Printing Lists & Reports.................................................. 126

Lists/Reports Samples.............................................................................136

Chapter 7 REGISTERING AND SETTING ITEMS

Setting the Initial Transmission Mode.................................................... 152

Registering the Terminal ID..................................................................... 154

Setting the Reception Mode .................................................................... 159

2nd Line Board (optional) Installation .................................................... 162

Setting RX Printing................................................................................... 168

Setting Recovery Transmission..............................................................175

Chapter 8 TROUBLESHOOTING

When The Following Messages Appear .................................................178

Transmission Trouble ..............................................................................179

Reception Trouble ....................................................................................180

Chapter 9 SPECIFICATIONS

Main Specifications ..................................................................................182

INDEX .......................................................................................................................................183

12 CONTENTS

1.BEFORE USING FAX

Description of Each Component ...........................................................................14

Main components..............................................................................................................................14

Configuration of options ....................................................................................................................18

Control panel.....................................................................................................................................19

Touch panel.......................................................................................................................................21

Connecting cables.............................................................................................................................23

1 BEFORE USING FAX

Description of Each Component

Main components

1

2

10

3

9

4

8

5

13

7

6

14

See the [Operator’s Manual for Basic Function] for details.

1. Reversing Automatic Document Feeder (Optional, MR-3018)

A stack of originals placed on this are scanned one sheet by one. Both sides of original can
be scanned. Maximum 80 sheets (or stack height 0.62") of originals can be placed in one go.
(The maximum number of sheets may vary depending on the media type of the originals.)

11

12

2. Operator’s Manual pocket (Back side)

Keep the Operator’s Manual in this.

3. Automatic dupexing unit

This is a unit to make copies on both sides of paper. Open it when paper jams occur.

4. Bypass tray

Use this to make copies on special media types such as overhead transparencies, water­proof paper.

5. Paper feed cover

Open this cover when releasing a paper misfeed in the drawer feeding area.

6. Paper feed cover (optional)

Open this cover when releasing a paper misfeed in the Paper Feed Pedestal (optional) or
Large Capacity Feeder (optional).

14 Description of Each Component

7. Paper size indicator

8. Paper Feed Pedestal (optional, KD-1018) and Additional Drawer Module (optional,
MY-1031) or Large Capacity Feeder (optional, KD-1019)

9. Drawers

Maximum 450 sheets of plain paper can be placed in one go.

10. Front cover

Open this cover when you replace the toner cartridge and clean the charger.

11. Power switch

Turn the power of the equipment ON or OFF with this.

12. Connector for USB storage device

Use this connector when retrieving scanning data to USB storage device.
See the Scan Guide for details.

13. Network interface connector

Use this connector when connecting this equipment with network.

14. USB terminal (4-pin)

With this terminal, the equipment can be connected to your PC using a commercially avail­able USB cable.

Description of Each Component 15

1 BEFORE USING FAX

1

11

10

9

8

2

3

16 15 14 13

4

5

6

(12)

7

1. Platen sheet

2. Original glass

Use this to copy three-dimensional originals, book-type originals and special paper such as
overhead transparencies or tracing paper, as well as plain paper.

3. Touch panel

Use this to set copying density, color adjustment, finishing mode and various types of other
functions.

4. Control panel

Use this to make copies, enter the number of copy sets, and perform and set various types
of other functions.

5. Charger cleaner

6. Toner bag

16 Description of Each Component

7. Slit glass cleaner

Use this if the copied or printed paper is stained.

8. Paper exit stopper

Use this to prevent the exiting paper from falling. Open this when you make a large amount
of copies on a larger size of paper (e.g. LD, LG).

9. Receiving tray

10. Scanning area

The data of originals transported from the Reversing Automatic Document Feeder (optional,
MR-3018) are scanned here.

11. Original scale

Use this to check the size of an original placed on the original glass.

12. Touch panel contrast adjustment volume

Use this when it is difficult to see the display on the touch panel.

13. Black toner cartridge

14. Cyan toner cartridge

15. Magenta toner cartridge

16. Yellow toner cartridge

Description of Each Component 17

1 BEFORE USING FAX

Configuration of options

2

1

1. FAX Unit (GD-1210)

This unit enables you to transmit and receive FAX data.

2. 2nd Line Board (GD-1160)

This board enables the use of 2 lines.

18 Description of Each Component

Control panel

Use the buttons on the control panel for various operations and settings through the e­STUDIO2500c/3500c/3510c.

1. [HELP] button
Use this button to display a desired operation procedure.

2. [USER FUNCTIONS] button
Use this button for paper size or media type setting of drawers, and registration of the copy,
scan and FAX settings (including a default setting change.) See the User Functions Guide
for the functions enabled by this button.

3. [TEMPLATE] button
Use this button to store and recall frequently used copy, scan, and FAX settings.

4. [EXTENSION] button
Any operation with this button is invalid at present. This button is to extend functions in the
future.

5. [e-FILING] button
Use this button to access saved image data.

6. [SCAN] button
Use this button to use the scanning function.

7. [COPY] button
Use this button to use the copier function.

8. [FAX] button
Use this button to use the FAX / Internet FAX function.

9. PRINT DATA / MEMORY RX / FAX communication lamps
These lamps show the status of FAX data reception and FAX communication.

Description of Each Component 19

1 BEFORE USING FAX

10. [INTERRUPT] button
Use this button to interrupt the copy job in process and perform another one. The interrupted
job is resumed by your pressing this button again.

11. [JOB STATUS] button
Use this button to confirm the job status, printing status, and FAX transmission/reception sta­tus of a print job, scan job and FAX job. ( P.66 “Checking Transmission Result”)

12. [ACCESS] button
Use this button when the equipment is managed under the department management or the
user management. If this button is pressed after copying, the next user needs to key in the
department code or user information, otherwise the copier function cannot be used. For the
department code or user management, see the User Functions Guide.

13. [ENERGY SAVER/SHUT DOWN] button
Use this button when you want to shut down the equipment or when you want the equipment
to enter into the energy saving mode. When you press this button, the menu for the energy
saving mode appears. Press the [SLEEP] button on this menu to enter into the energy sav­ing mode and press the [SHUTDOWN] button to shut down the equipment.

14. [FUNCTION CLEAR] button
When this button is pressed, all selected functions are cleared and returned to the default
settings.

15. [STOP] button
Use this button to stop any scanning and copying operations in progress.

16. [START] button
Use this button to start copying, scanning and FAX operations.

17. [CLEAR] button
Use this button to correct numbers keyed in, such as the copy quantity.

18. ERROR lamp
This lamp lights when an error occurs and the equipment needs some actions to be taken.

19. [MONITOR/PAUSE] button
Use this button for on-hook transmission or pause entry. Pressing this button in the middle of
direct entry will display “-” as a “pause” on the screen.

20. Digital keys
Use these keys to enter the telephone and Fax numbers, ID numbers and password.

21. Touch panel
Use this panel for the various settings of each function of the copier, scanner and FAX. This
panel also indicates the status of the equipment, such as when you run out of paper or there
is a paper jam.

20 Description of Each Component

Touch panel

When you press the [FAX] button on the control panel, the functions currently selected or used
and the status of the equipment are displayed on the touch panel.
When a graphic symbol indicating an erroneous status such as a paper jam is blinking, see
Chapter 9 “BLINKING GRAPHIC SYMBOLS” in the Operator’s Manual for Basic Function to cor­rect the error.

3

1

4

1. Message area 3. Index buttons

2. Touch-button area 4. Function setting area

2

Message area

The following information is shown here:

y Equipment status
y Operation instruction
y Cautionary messages
y Transmission resolution
y Number of destinations set
y Date and time

Touch-button area

The function fields shown here are selectable with a direct touch on the panel. Press the desired
button lightly with your finger.

y Index buttons

Press these buttons to switch each menu for the address book, destination confirmation,
advanced functions, and file saving.

y Function setting area

This area is to select and set various functions.

Description of Each Component 21

1 BEFORE USING FAX

Clearing and canceling function selected

When you press the selected button (highlighted or shaded) again, the function selected with
this button is cleared. To quit (cancel) the setting, press the [CANCEL] button at the bottom of
the touch panel (or the [ALL CLEAR] button on the address book menu).

Buttons on the touch panel which are grayed out denote that functions for these buttons are not
selectable.

22 Description of Each Component

Connecting cables

Be sure that the power of the equipment is turned OFF before connecting the cables.

Do not connect this equipment and a telephone to a telephone connector in parallel.

1

22

3

1. LINE2 Connect a telephone line when the 2nd Line Board (optional) is installed.

2. LINE Connect a telephone line.

3. TEL Connect an external telephone (for a remote reception)

* An optional external telephone handset is not available for this version.

Description of Each Component 23

1 BEFORE USING FAX

24 Description of Each Component

2.SENDING A FAX

Transmission Mode ................................................................................................26

Preparation for Transmission ................................................................................28

Switching to the Fax mode................................................................................................................28

When the use of the equipment is managed under certain functions such as department management...........28

About Originals.......................................................................................................29

Original size/Original scanning range ...............................................................................................29

Setting originals.................................................................................................................................30

Setting the Transmission Conditions ...................................................................33

Variety of optional functions ..............................................................................................................33

Setting the transmission conditions...................................................................................................35

Sending different width originals .......................................................................................................36

Setting the scanning conditions for each page .................................................................................37

Specifying the Remote Fax ....................................................................................40

Direct entry with digital keys..............................................................................................................40

Address book entry ...........................................................................................................................41

Group entry .......................................................................................................................................42

Group entry .......................................................................................................................................42

Searching by ID number ...................................................................................................................43

Searching by address (Search address)...........................................................................................44

Searching address using LDAP server .............................................................................................47

Multi-address transmission ...............................................................................................................49

Confirming the destinations...............................................................................................................50

Sending Originals ...................................................................................................51

Direct transmission............................................................................................................................51

Memory transmission........................................................................................................................52

Other transmissions ..........................................................................................................................54

Sending a Tone .................................................................................................................................56

2 SENDING A FAX

Transmission Mode

y Memory Transmission

The original is scanned into memory and automatically starts to be sent once a connection
has been made. Using this mode, you can send the same original to 2 or more remote Faxes
(multi-address transmission).

y Direct Transmission

The remote Fax is dialed immediately, and the original will be sent as it is being scanned.
This mode is useful if you want to confirm connection to the remote Fax or when you want to
send an urgent Fax document. Originals are not stored in memory, and you can only specify
one remote Fax at a time.

y Direct Entry with digital keys

You can dial the telephone number of the remote Fax directly using the digital keys

y Address Book Entry

You can specify a remote Fax that has been registered into the address book.

y Multi-address Transmission

You can send the same original to 2 or more remote Faxes in a single operation.

y Group Entry

Originals are sent to the destinations that have already been specified as a group.

y Recovery Transmission

A document is held in the memory after the initially specified number of redial attempts have
failed. You can retransmit the documents held in memory by touching the screen.

y On-hook Transmission

You can make a telephone call and then send the originals without picking up the handset of
the external telephone. When the line is connected to the remote Fax and a dial tone (short
high-pitched tone) is heard, press the [START] button to send the original. You can also use
keypad (digital keys) dialing and address dialing.

y Off-hook Transmission

* Only available if an external telephone is attached.

Pick up the external telephone, make a telephone call and then send the originals. When the line is
connected to the remote Fax and a response tone (short high-pitched tone) is heard, press the
[START] button to send the original. You can also use keypad (digital keys) dialing and address dial­ing.

y Priority Transmission

You can send a priority transmission and interrupt the current communication. This function
allows you to interrupt the current communication and send the Priority Transmission. Trans­mission is resumed after completing the current communication.

y Polling Transmission

You can store originals in memory, and wait for a request from a remote Fax to send the orig­inals. When the request arrives, the originals are automatically sent to the remote Fax that
sent the request. The remote Fax can receive originals at any convenient time. You can also
inhibit remote Faxes which do not have the corresponding password to receive the originals
by appending the password to the document.

y Mailbox Transmission

You can have confidential, bulletin board and multi-address relay mail communication, trans­mission box with remote Faxes that support the ITU-T Mailbox functions.

26 Transmission Mode

y Delayed Communications

You can send the original to a specified remote Fax at a specified time. This mode is useful
when you are making use of night-time discounts or sending originals overseas.

y Chain Dial Communication

When using the Fax communication network, you can combine 2 or more dialing operations
(by address book and direct entry), input and send information such as service codes one
after another.

y Batch Transmission

The system will automatically send 2 or more reserved jobs to one remote Fax at a time.
This function can reduce the communication cost by sending multiple originals to the same
destination at one time.
This operation is automatically applied when more than one original is sent to one remote
Fax with the same transmission functions specified for each reserved TX job.

* When the use of the equipment is managed under the department management or the user man-

agement, the batch transmission can be performed only in the same department and user.

y Redialing

If the remote Fax is busy by using the Memory TX etc., this system will automatically redial
the remote Fax number. The default of the redialing intervals and counter is different for each
country/region. It can be changed by the service technician.

Transmission Mode 27

2 SENDING A FAX

Preparation for Transmission

Switching to the Fax mode

Press the [FAX] button on the control

1

panel to select the Fax function.

y Be sure to switch over to the Fax mode

before carrying out Fax operations.

y If you leave the equipment for about 45 sec-

onds, it automatically returns to the copy
mode.

y You can also switch to the Fax mode when

the equipment is in the energy-saving mode.

When the use of the equipment is managed under certain functions such as department management

When the use of the equipment is managed under the department management or the user
management, each user needs to enter the department code, user ID, password, etc. For these
operations, see the Operator's Manual for Basic Function.

28 Preparation for Transmission

About Originals

Original size/Original scanning range

Original size

The following table shows the size and thickness of originals that can be transmitted via this sys­tem.

Setting

Position

Original
Glass

Reversing
Automatic
Document
Feeder
(Optional)

Original Type Original Size

Sheets
Three-dimensional objects
Books

Plain paper, original with fil­ing holes
(2-, 3- and 4-holes):

9.3 - 41.8 lb. 35 - 157 g/m
(1-sided Original)

13.3 - 41.8 lb. 50 - 157 g/m
(2-sided original)

Letter format
(North American version):
LD, LG, LT, LT-R, ST,
ST-R, COMP
A/B format
(European version):
A3, A4, A4-R, A5,
A5-R, B4, B5, B5-R,
FOLIO

Letter format
(North American version):
LD, LG, LT, LT-R, ST-R,

2

COMP
A/B format
(European version):

2

A3, A4, A4-R, A5-R, B4,
B5, B5-R, FOLIO

* ST/A5 is not available

Maximum

Number

that Can

be Set

- Do not place any
heavy object
(8.8 lb. or 4 kg or
over) on the
glass

100 originals
(13.3 - 22 lb.

50 - 80 g/m
or stacked
height of
originals 16
mm or less

Some of the
originals on the

2

left may not be

)

used depending
on paper quality.

Remarks

Original scanning range

As shown in the figures below, even if the original that you are sending contains information in
the shaded section, this information is not printed at the remote Fax.

1. LD, LG, LT-R, ST-R, COMP, A3, A4-R, A5-R, B4, B5-R, FOLIO

2. LT, ST, A4, B5

12

5 mm 5 mm

4 mm

4 mm 5 mm

5 mm4 mm

ST-R, B5-R or A5-R originals are automatically rotated and sent as ST, B5 or A5-sized originals.
LT original is automatically rotated and sent as LT-R-sized original.

4 mm

About Originals 29

2 SENDING A FAX

Setting originals

When setting originals on the glass

Originals are sent in the order they are placed on the original glass in both memory TX and
direct TX modes.

Raise the Original Cover (optional) or

1

the Reversing Automatic Document
Feeder (optional), and place the orig­inal A with its face down on the
glass.

y Raise it 60 degrees or more to detect the

original.

A

Align the original against the left

2

inner corner of the glass.

y Different size originals can also be sent in

one transmission.

y When LD, LG, LT-R, ST, COMP, A3, A4-R,

A5, B4, B5 or FOLIO originals are placed as
shown in the figure on the right, the pre­entered sender information is printed in the
shaded position shown B in the figure and
sent to the remote Fax.

y Entering the sender information ( P.154

“Registering the Terminal ID”)

y When transmitting non-standard-sized origi-

nals, best results are obtained by placing the
originals horizontally on the glass.

y When LT, ST-R, A4, A5-R or B5-R originals

are placed as shown in the figure on the
right, the pre-entered sender information is
printed in the shaded position shown C in the
figure and sent to the remote Fax.

Lower the Original Cover (optional) or the Reversing Automatic

3

Document Feeder (optional) slowly.

B

C

30 About Originals

Precautions for using the Reversing Automatic Document
Feeder

Do not use the following 1 to 8 type originals as they may misfeed or become
damaged:

1: Badly wrinkled or folded originals; in particular, originals whose leading edge is curled

may fail to be correctly fed.
2: Originals with carbon paper
3: Taped, pasted or clipped (cut out) originals
4: Clipped or stapled originals
5: Originals with holes or tears
6: Damp originals
7: OHP film originals
8: Others: tracing paper, permeable paper, coating paper (coating with wax, etc.)

Also, the following 9 to 10 type originals should be handled carefully:

9: Multiple originals, when pinched between 2 fingers, cannot be moved, or originals which

are surface treated may fail to be separate properly.
10: Folded or curled originals should be smoothed out before being used.

132

5

7849

6

10

About Originals 31

2 SENDING A FAX

When using the Reversing Automatic Document Feeder
(optional)

When the originals are placed on the Reversing Automatic Document Feeder, the uppermost
page is the first to be scanned and sent.

1

After aligning the edges of originals,
place them with their face up and
slide the guides to the width of the
originals.

y LT/A4 size originals are rotated 90 degrees

so that they are sent as LT-R/A4-R originals.

y If a mixture of LD and LT, A3 and A4, or B4

and B5 originals are placed, they are sent in
their original sizes.

y To set the originals with different width, see

 P.36 “Sending different width originals”.

y When LD, LG, LT-R, COMP, A3 and B4, A4-

R, B5 originals are placed as shown in the
figure on the right, the pre-entered sender
information is printed in the shaded position
shown A in the figure and sent to the remote
Fax.

y Entering the sender information ( P.154

“Registering the Terminal ID”)

A

y When LT, ST-R, A4, A5-R or B5-R originals

are placed as shown in the figure on the right,
the pre-entered sender information is printed
in the shaded position shown B in the figure
and sent to the remote Fax.

B

32 About Originals

Setting the Transmission Conditions

Variety of optional functions

Originals can be sent using different transmission conditions (resolution, original mode, expo­sure, transmission mode, original size, ECM, quality TX, Line, SUB/SEP, SID/PWD, subject and
body). Settings for the subject and body are available only when you are using the Internet Fax
function. If you change the transmission conditions, the new settings are valid for one transmis­sion only. They return to the default settings after the transmission. The following describes the
settings of each item.

y Resolution:

Set the resolution before you scan the original to be sent.

STANDARD: Original with regular size text
FINE: Original with small size text and fine illustrations
U-FINE: Original with ultra-fine illustrations

* If the remote Fax cannot receive originals with the same resolution, the resolution of the sent

original is automatically converted and sent.
The finer the resolution is, the longer it takes to send an original.

y Original Mode:

Set the original mode before you scan the original to be sent.

TEXT, TEXT/PHOTO, PHOTO

* Transmission time may be longer than usual when the TEXT/PHOTO mode or PHOTO mode is

selected.

y Exposure:

Set the image density according to the contrast of the original to be sent.

AUTO, MANUAL (11 variations)

* In the automatic exposure mode, the equipment automatically judges the contrast of the origi-

nal, and selects the ideal contrast.
In the manual exposure mode, you can adjust the contrast manually with 11 variations.

y Transmission Type:

Set the transmission type.

MEMORY TX: Send the original after it is scanned into memory.
DIRECT TX: Send the original directly as it is being scanned.

y Original Size:

Set the scan size of the original to be sent.

AUTO:
The size of the original is automatically determined before it is scanned.
SPECIFIED SIZE:
The original is scanned at the preset size regardless of its actual size.
Use this mode when you are using non-standard size paper or you want to limit the area
of the original to be sent.
DIFFERENT WIDTH:
Set this function to send the originals with different width at a time using Reversing Auto­matic Document Feeder (optional). ( P.36 “Sending different width originals”)

Setting the Transmission Conditions 33

2 SENDING A FAX

y ECM (Error Correction Mode):

ECM (Error Correction Mode) is an internationally standardized communication mode that
automatically corrects errors that occur during Fax transmissions. Even when the transmit­ted data has been affected by noise during communication, this mode allows good communi­cation without image distortion by automatically resending the part that has been affected.

y Quality TX:

Set whether or not to specify Quality TX. This function makes the communication less
affected by line condition when transmitting document to overseas. When this mode is set to
“ON”, originals are sent at a slower speed than normal.

y Line:

Specify the line to be used when you send the original. This option is only available when the
2nd line option is installed.
( P.162 “2nd Line Board (optional) Installation”)

ON, OFF

* Both the transmitter and the receiver must have the ECM function to make ECM communication

available. When affected by noise during communication, communication time takes longer than
usual.

ON, OFF

OFF, LINE1, LINE2

y SUB/SEP, SID/PWD:

Input the sub-address when the remote Fax you are communicating with needs a sub­address. Subaddress is divided into the following categories.

SUB (sub-address): Entering information
SEP (selective polling address): Retrieving information
SID (sender identification): Password for SUB
PWD (password): Password for SEP

* Up to 20 digits of information can be stored for each of these sub-addresses.

When you send documents, you can specify a sub-address or password compatible with ITU-T
(International Telecommunications Union Telecommunications) standards.

* To use this function, the remote Fax must be capable of setting an ITU-T compatible sub-

address or password. For details, contact your nearest Toshiba Service Center.

y Subject, Body:

Subject and body can be added when using the Internet Fax function.

* When originals are placed on the original glass, you can change the following scanning conditions

for each page. ( P.37 “Setting the scanning conditions for each page”)

Resolution Original mode
Exposure Original size

* Changing the default settings (HOME POSITION) when sending originals. ( P.152 “Setting the

Initial Transmission Mode”)

34 Setting the Transmission Conditions

Setting the transmission conditions

Place the original(s).

1

y P.30 “Setting originals”

Press the [FAX] button on the control panel.

2

Press the [ADDRESS] button to enter the address menu, and then

3

press the [OPTION] button.

Press the desired buttons to set the transmission conditions, and

4

then press the [ENTER] button.

y Press the [Prev] or [Next] button to switch the screens.

Setting the Transmission Conditions 35

2 SENDING A FAX

Specify the remote Fax and press the [START] button.

5

Sending different width originals

When you select the [DIFFERENT WIDTH] button in the “ORIGINAL” of the transmission condi­tion, the originals with different width can be sent at a time using Reversing Automatic Document
Feeder.
Available combinations of the original size are as follows. (Not available for the combination of
LT format and A/B format)
LT format: LD, LT, COMP, LG, LT-R
A/B format: A3, A4, B4, B5, A4-R, FOLIO

Adjust the tray guide to the widest

1

original size, and then align the origi­nal against the front side.

Press the [FAX] button on the control panel.

2

Press the [ADDRESS] button to enter the address menu, and then

3

press the [OPTION] button.

36 Setting the Transmission Conditions

Press the [DIFFERENT WIDTH] button. And press the [ENTER] but-

4

ton to complete the setting.

y Set the other transmission condition as required. ( P.35 “Setting the transmission

conditions”)

Specify the remote Fax and press the [START] button.

5

Setting the scanning conditions for each page

When you want to send multi-page originals by placing them on the original glass, you can
change the following scanning conditions for each page:

Resolution Exposure

Original mode Original size
This function is convenient for newspapers and books can be placed on the original glass and
sent.

Place the original on the glass.

1

y P.30 “When setting originals on the glass”

Press the [FAX] button on the control panel.

2

Press the [OPTION] button and set the transmission conditions.

3

And press the [ENTER] button to complete the setting.

y P.33 “Setting the Transmission Conditions”

Setting the Transmission Conditions 37

2 SENDING A FAX

4

5

6

7

Specify the remote Fax.

y Specifying by digital keys ( P.40 “Direct entry with digital keys”)
y Specifying by address book ( P.41 “Address book entry”)
y Specifying by group ( P.42 “Group entry”)
y Specifying by multi-address transmission ( P.49 “Multi-address transmission”)

Press the [START] button.

y The first original is scanned.

Place the next original.

Select the [OPTION] button and set the transmission conditions for
the second original as required.
And press the [ENTER] button to complete the setting.

y The changeable scanning conditions for each page are the “RESOLUTION”,

“MODE”, “EXPOSURE” and “ORIGINAL”.

Press the [START] button.

8

y The second original is scanned.
y If there is another original to be scanned, repeat steps 5 through 7.

Be sure to carry out the operations within 45 seconds after the “To continue place docu­ment on glass, and press START” appears. If the equipment is inactive for 45 seconds,
the scanned original is sent.

38 Setting the Transmission Conditions

When finished scanning of the last page, press the [JOB FINISH]

9

button.

y The originals are sent.

Setting the Transmission Conditions 39

2 SENDING A FAX

Specifying the Remote Fax

Direct entry with digital keys

Direct entry is the method for specifying remote Fax numbers using the digital keys.

Place the original(s).

1

y P.30 “Setting originals”

Press the [FAX] button on the control panel.

2

Key in the remote Fax number.

3

If you make a mistake, press the [CLEAR] button on the control

4

panel or the [BACK SPACE] button in the address menu and correct
the mistake.

y [CLEAR] button: Press this button to clear all values you have entered.
y [BACK SPACE] button: Press this button to delete each value you have.

When you are dialing to an outside line via a PBX, there may be a pause before the con­nection is made, causing a transmission error. To avoid this error, press the [MONITOR/
PAUSE] button after the number that designates an outside line to enter a pause. This
automatically enters a thee-second pause before the remote Fax number is dialed, which
reduces transmission errors. (The mark “-” is displayed as a “pause” on the screen.)

Press the [START] button.

5

40 Specifying the Remote Fax

Address book entry

Address book entry is the method for specifying remote Fax numbers by pressing the remote
Fax buttons which have previously been registered. It is convenient if frequently used destina­tions are registered in the address book.

y Registering the address book, see the [User Functions Guide].

Place the original(s).

1

y P.30 “Setting originals”

Press the [FAX] button on the control panel.

2

Press the [ADDRESS] button to enter the address menu.

3

y Each screen displays 8 destinations. To view destinations not displayed on the

screen, press the [Prev] or [Next] button to switch the screens.

Press the button designating the remote Fax to which you wish to

4

send your transmission.

y You can search for remote Faxes by ID number and by address.

( P.43 “Searching by ID number”)
( P.44 “Searching by address (Search address)”)

Press the [START] button.

5

Specifying the Remote Fax 41

2 SENDING A FAX

Group entry

Group entry is the method of specifying remote Fax numbers by pressing the group button
which has previously been entered. It is convenient if frequently used multiple destinations are
entered into a group.

y Creating Groups, see the [User Functions Guide].

1

2

3

Place the original(s).

y P.30 “Setting originals”

Press the [FAX] button on the control panel.

Press the [ADDRESS] button to enter the address menu, then Press
the [GROUP] button.

y Each screen displays 8 destinations. To view destinations not displayed on the

screen, press the [Prev] or [Next] button to switch the screens.

Press the remote Fax group to send originals. If you want to see the

4

specified group members, press the [CONTENTS] button.

y You can search for groups by ID number and by group.

( P.43 “Searching by ID number”)
( P.44 “Searching by address (Search address)”)

The Remote Faxes in the group can be confirmed in the group number information. See
the [User Functions Guide].

Press the [START] button.

5

42 Specifying the Remote Fax

Searching by ID number

When selecting the remote Faxes registered in the address and group by searching by the ID
number immediately displays the screen including the searched-for ID number.

Place the original(s).

1

y P.30 “Setting originals”

Press the [FAX] button on the control panel.

2

Press the [ADDRESS] button to enter the address menu, then the

3

[KNOWN ID] button.

Key in the desired ID number, and press the [ENTER] button.

4

y You can key in the number within the range of 1 to 1000.

Specifying the Remote Fax 43

2 SENDING A FAX

5

Press the button for the remote Fax that you want to send to.

y Each screen displays 8 destinations. To view destinations not displayed on the

screen, press the [Prev] or [Next] button to switch the screens.

y To continue searching by ID number, press the [KNOWN ID] button.
y To continue searching by address ( P.44 “Searching by address (Search

address)”), press the [SEARCH ADDRESS] button.

Press the [START] button.

6

Searching by address (Search address)

When selecting the remote Faxes registered in the address book and group, pressing a letter
button leads to display the remote Faxes whose names start with the letter and/or numbers,
which makes it easy to choose the desired remote Faxes.

Place the original(s).

1

y P.30 “Setting originals”

Press the [FAX] button on the control panel.

2

Press the [ADDRESS] button to enter the address menu. Press the

3

[SEARCH ADDRESS] button.

44 Specifying the Remote Fax

Press the button you want to search.

4

Enter the ideal button or number, and then press the [ENTER] but-

5

ton.

Specifying the Remote Fax 45

2 SENDING A FAX

6

7

Press the [SEARCH] button.

Press the button for the remote Fax that you want to send to, and
then press the [ENTER] button.

y If the remote FAX to be selected is one, the direct transmission (On-hook Transmis-

sion) can be performed.

y Each screen displays 8 destinations. To view destinations not displayed on the

screen, press the [Prev] or [Next] button to switch the screens.

y To continue searching by the address, press the [SEARCH ADDRESS] button.
y To continue searching by the ID number ( P.43 “Searching by ID number”), press

the [KNOWN ID] button.

To perform the memory transmission, press the [START] button to

8

complete the operation. To perform the direct transmission, follow
the procedure from step 9.

46 Specifying the Remote Fax

To perform the On-hook transmission, press the [MONITOR/PAUSE]

9

button and the [DIAL] button.

When you hear the answer tone (short high-pitched tone) through

10

the built-in speaker, press the [START] button.

Searching address using LDAP server

Without using the address book in this equipment, you can select the remote Faxes registered in
the address book of the LDAP (Lightweight Directory Access Protocol) server via network. In
this case, it is required to register the directory search name using TopAccess via network
beforehand. (You can also set the default LDAP server that you want to select.) Ask your net­work administrator for details.

Place the original(s).

1

y P.30 “Setting originals”

Press the [FAX] button on the control panel.

2

Press the [ADDRESS] button to enter address menu, and then

3

press the [SEARCH ADDRESS] button.

y If the LDAP server has already been set, go to step 6.

Specifying the Remote Fax 47

2 SENDING A FAX

4

5

Press the [DIR SERVICE] button.

Press the directory search name that you want to search, and then
press the [ENTER] button

Search the remote Fax, and then send it.

6

y Follow the procedure from step 4 in  P.44 “Searching by address (Search

address)”.

* Searching using the LDAP server is available for Fax number and E-mail.

48 Specifying the Remote Fax

Multi-address transmission

The multi-address transmission function allows you to send the same document to 2 or more
remote Faxes in a single operation, which can be done by combining direct, address book and
group entry. Combining with the Internet Fax function is also available. This eliminates the need
of placing the original and then dialing the number for each destination.
The following shows the number of destinations that can be entered according to how the
remote Fax is specified:

y By direct entry only: 400 destinations
y By address book entry only: 400 destinations
y By group entry only: 200 groups (400 destinations per a group, maximum 400 locations)
y By combining direct, address book and group entry: 400 destinations maximum

* Multi-address transmissions must be set in the memory TX mode. ( P.35 “Setting the transmission

conditions”)

Place the original(s).

1

y P.30 “Setting originals”

Press the [FAX] button on the control panel.

2

Press the [OPTION] button and set the transmission conditions.

3

y P.33 “Setting the Transmission Conditions”

Specify the remote Fax numbers.

4

y To continuously enter remote Fax numbers after having specified them by means of

the digital keys, press the [MULTI] button, then enter the next number. You do not
need to press the [MULTI] button for the address book or the group entry.

y The selected destinations can be confirmed by selecting the [DESTINATION] button.

( P.50 “Confirming the destinations”)

y To cancel the remote Fax number entered with digital keys, press the [CLEAR] button

on the control panel.

y To cancel a remote Fax specified with address book or group entry, press the high-

lighted button for the remote Fax again. To cancel all specified remote Faxes, press
the [ALL CLEAR] button.

y To cancel a remote Fax specified with direct entry, press the [DESTINATION] button

to enter the destination menu, and then cancel it. ( P.50 “Confirming the destina­tions”)

Specify all remote Faxes, then press the [START] button.

5

Specifying the Remote Fax 49

2 SENDING A FAX

Confirming the destinations

After specifying multiple destinations by using multi-address transmitting, you can confirm the
addresses in the list by pressing the [DESTINATION] button. You can also delete the addresses
by pressing the [DELETE] button.

Press the [DESTINATION] button.

1

y Each screen displays 8 destinations. To view destinations which are not displayed on

the screen, press the [Prev] or [Next] button to switch the screens.

Select the destination that you wish to delete, and then press the

2

[DELETE] button.

50 Specifying the Remote Fax

Sending Originals

Direct transmission

In the direct transmission mode, the remote Fax is immediately dialed, and the originals are sent
after a successful connection with the remote Fax that has been completed.

y Users can check immediately if the original has been sent to the remote Fax.
y Once scanned, the originals are not stored in the memory.
y Users can specify only one remote Fax at one time.
y After a page has been sent, the next page is scanned. It takes longer to scan all pages.
y If an original is placed on the original glass, only one page can be sent.

* Memory transmission is set as the initial setting. Changing the initial setting to direct transmission

( P.152 “Setting the Initial Transmission Mode”)

Direct transmission by optional setting

Place the original(s).

1

y P.30 “Setting originals”

Press the [FAX] button on the control panel.

2

Press the [ADDRESS] button to enter the address menu, and then

3

press the [OPTION] button.

Press the [DIRECT TX] button, set the other transmission condi-

4

tions, then press the [ENTER] button.

y P.33 “Setting the Transmission Conditions”

Sending Originals 51

2 SENDING A FAX

Specify the remote Fax.

5

y Specifying by digital keys ( P.40 “Direct entry with digital keys”)
y Specifying by address book ( P.41 “Address book entry”)

Press the [START] button.

6

y The remote Fax is dialed immediately and communication is initiated.
y Canceling the direct transmission ( P.76 “Canceling direct transmission (during

scanning)”)

Memory transmission

In the memory transmission mode, originals are scanned at high speed and temporarily stored
in memory before transmitting.

y Up to 100 transmissions can be reserved.
y Up to 1000 pages can be stored in 1 transmission.
y You can specify two or more remote Faxes at one time.
y If the original cannot be sent (the remote Fax is busy or otherwise unavailable), the remote

Fax is automatically redialed repeatedly.

y Documents can no longer be added to memory if it becomes full midway during scanning. In

this case, reduce the number of originals you are sending, or try sending in the direct trans-

mission mode. ( P.51 “Direct transmission”)

y If an original is placed on the original glass, the scanning conditions can be changed for

each page. ( P.37 “Setting the scanning conditions for each page”)

Place the original(s).

1

y P.30 “Setting originals”

Press the [FAX] button on the control panel.

2

Press the [ADDRESS] button to enter the address menu, and then

3

press the [OPTION] button.

52 Sending Originals

Press the [MEMORY TX] button, set the other transmission condi-

4

tions, then press the [ENTER] button.

y P.33 “Setting the Transmission Conditions”

Specify the remote Fax.

5

y Specifying by digital keys ( P.40 “Direct entry with digital keys”)
y Specifying by address book ( P.41 “Address book entry”)
y Specifying by group ( P.42 “Group entry”)
y Specifying by multi-address transmission ( P.49 “Multi-address transmission”)

Press the [START] button.

6

y The original will be scanned and stored in memory.
y Canceling transmissions. ( P.72 “Canceling Transmissions”)

Sending Originals 53

2 SENDING A FAX

Other transmissions

On-hook transmission

In this mode, you can confirm the answering tone from the remote FAX without picking up the
handset of the external telephone.
When the other party receives the call as a telephone call, you can talk by picking up the hand­set of the external telephone.

y This operation is available when the Line 1 lamp is OFF.

Place the original(s).

1

y P.30 “Setting originals”

Press the [FAX] button on the control panel.

2

Press the [OPTION] button and set the transmission conditions.

3

y P.33 “Setting the Transmission Conditions”

Press the [MONITOR/PAUSE] button.

4

y You will hear the dial tone from the built-in

speaker.

y To cancel the setting, press the [MONITOR/

PAUSE] button again.

Specify the remote Fax.

5

y Specifying by digital keys ( P.40 “Direct entry with digital keys”)
y Specifying by address book ( P.41 “Address book entry”)

Each press of a digital key dials a number. If you make a mistake when dialing the
remote Fax number, press the [MONITOR/PAUSE] button to cut the line, and then press
the [MONITOR/PAUSE] button again to redial.

When you hear the answer tone (short high-pitched tone) through

6

the built-in speaker indicating the connection has been made with
the remote Fax, press the [START] button.

When you hear the other party’s voice answering the call before pressing the [START]
button, pick up the handset of the external telephone and press the [MONITOR/PAUSE]
button. Then, ask him/her to operate their equipment for receiving a Fax.

54 Sending Originals

Off-hook transmission

This mode is available by picking up the handset of the external telephone to dial. When the
other party receives the call as a telephone call, you can talk with him/her.

y This operation is available when the Line 1 lamp is OFF.

y An external telephone is required (not available for the European version).
y You can specify the remote Fax only using the external telephone.

Place the original(s).

1

y P.30 “Setting originals”

Press the [FAX] button on the control panel.

2

Press the [OPTION] button and set the transmission conditions.

3

y P.33 “Setting the Transmission Conditions”

Pick up the handset of the external telephone.

4

Dial the remote FAX number with the external telephone.

5

Each press of a digital key dials a number. If you make a mistake when dialing the
remote Fax number, put the handset down to cut the line, and then pick up the handset
again to redial.

When you hear the answer tone (short high-pitched tone) through

6

the handset indicating the connection has been made with the
remote Fax, press the [START] button.

When the other party receives the call as a telephone call, ask him/her to operate their
equipment for receiving a Fax.

Replace the handset of the external telephone.

7

Sending Originals 55

2 SENDING A FAX

Sending a Tone

Tone services can be used even on pulse dial lines.

To receive a tone service, press the

1

[#] button of the digital key to switch
over to tone transmission.

y For details of services and how to receive

This function can be used when a user uses “Pulse Dial” line.

Fax information services, contact your ser­vice provider.

56 Sending Originals

3.RECEIVING A FAX

Reception Modes ....................................................................................................58

Reception Settings .................................................................................................59

Setting of the reception mode ...........................................................................................................59

Manual reception...............................................................................................................................61

Relationship between Original and Paper............................................................62

Acceptable size of paper...................................................................................................................62

Setting RX printing during default setup............................................................................................62

Paper priority when there is no same size paper ..............................................................................63

3 RECEIVING A FAX

Reception Modes

y Automatic Reception

Faxes are automatically received during the incoming call.

The line is designated for use exclusively by the Fax.

y Manual Reception

Faxes are received when the user confirms the call on the telephone, press the [MANUAL

RECEIVE] button in the advanced menu and then the [START] button.

* An external telephone is required (not available for the European version).

y Memory Reception

This equipment automatically stores received originals in memory if an error (e.g. a paper

jam or out of paper) occurs during reception and prevents the originals from being printed.

After the trouble has been cleared, printing is automatically resumed.

Memory Reception works in the following conditions.

- During copying

- During printing of received originals

- During printing of lists and reports

- When the equipment has run out of paper

- When a paper jam occurs

- When the equipment has run out of toner

y Mailbox Reception

You can retrieve documents from mailbox hubs (confidential, bulletin board) that support the

ITU-T Mailbox functions.

y Polling Reception

Users request transmission from a remote Fax, and receive the original that is stored in the

remote Fax’s memory. There are 2 types of polling RX: individual polling RX and multi-polling

RX. A password can be set.

58 Reception Modes

Reception Settings

There are 2 reception modes: auto reception and manual reception.

y AUTO reception

Set this mode when the phone line is used exclusively for Faxing. The Fax automatically

receives incoming originals.

y MANUAL reception

Set this mode when the Fax is connected to a line also used for voice telephone calls.

Setting of the reception mode

Press the [USER FUNCTIONS] button

1

on the control panel.

Press the [ADMIN] button and then the [PASSWORD] button.

2

Enter the administrator password (6 to 10 digits), and then press

3

the [ENTER] button.

y Ask your administrator for the administrator password.

Reception Settings 59

3 RECEIVING A FAX

Press the [FAX] button.

4

Press the [INITIAL SETUP] button.

5

Press the [AUTO] or [MANUAL] button to select the reception

6

mode, and then press the [ENTER] button.

60 Reception Settings

Manual reception

* An external telephone is required (not available for the European version).

When the bell rings, pick up the handset of the external telephone.

1

y If the incoming call is a telephone call, start talking with the other party.

If you hear a tone (Fax signal), press

2

the [FAX] button on the control
panel.

Press the [ADVANCED] button to enter the advanced menu, and

3

then press the [MANUAL RECEIVE] button.

Make sure that “OFF HOOK RECEIVE” appears, press the [START]

4

button and replace the handset.

Reception Settings 61

3 RECEIVING A FAX

Relationship between Original and Paper

Acceptable size of paper

Originals received by Fax can be printed on LD, LG, LT, ST, A3, B4, A4, B5 and A5 size paper,
and are printed in the printing range of each size of paper. No printing will occur in the margins
borders of the received originals as indicated by the gray borders on the figures below.

Set the paper in the drawers, the Large Capacity Feeder (optional) or Paper Feed Pedestal
(optional).
The paper set on the bypass tray is not available.

Drawers can be set for Fax only. See the [Operator's Manual for Basic Function].

y If a specified drawer is set for Fax as a drawer by type, only the paper set in this drawer is

used when the equipment receives a Fax.

y The paper that can be set in the drawer for Fax is LD, LG, LT, LT-R, A3, A4, A4-R and B4

sizes.

* If you want to set ST-R, A5-R, B5 or B5-R size paper in the drawer for Fax, ask your service technician.

5 mm 5 mm

4 mm

5 mm 5 mm

Setting RX printing during default setup

The received data are printed on paper which fits the incoming original size.

y When the incoming original is shorter or the same length as the paper printing area, it is

printed in the original size.

y When the incoming original is larger than the paper printing area, it is printed according to

the following priority: (Initial setting: Discard printing ON, Reduction printing ON) To change

the configuration to OFF, see  P.168 “Setting RX Printing”.

1. When originals are up to 10 mm larger than the printing area; the part of the originals that

exceeds the paper printing area is discarded.

2. When originals are at least 10 mm larger than the printing area; If the original can fit on a sin-

gle sheet of paper by reducing it to 90%* of its original size, it is reduced and printed on a

sheet of paper (Reduction printing). If the original cannot fit on a single sheet of paper, it is

printed on 2 sheets of paper.

* LG size originals are reduced to 75% to fit onto LT or LT-R paper.

3. Originals are printed on larger size paper.

4 mm

5 mm5 mm

62 Relationship between Original and Paper

Paper priority when there is no same size paper

When RX reduction printing and discard printing are set to “ON”, paper is selected according to
the following priority:

1. Paper of the same size and same orientation as the received original

2. Paper of the same size but with a different orientation to the received original

3. Paper of the same orientation but larger than the received original

y American Size

Size of Original
being Received

Priority

1.

2.

3.

4.

5.

Ledger Legal Letter Letter Statement COMP

Ledger Legal Letter Letter Statement COMP

Letter

Reduced to 75%

Letter

Reduced to 75%

COMP

Ledger

Letter Letter Letter

Ledger

Legal

COMP

Legal

COMP

Ledger

Letter

Legal

COMP

Ledger

6.

Ledger

When the correct paper size is not available, the scanned original will be reduced by remote

fax to fit an available size paper (such as LD to LT) in addition to printing a received docu-

ment on a larger size paper.

Relationship between Original and Paper 63

3 RECEIVING A FAX

y European Size

Size of
Original
being
Received

Priority

1.

2.

3.

4.

5.

6.

A3 B4 A4 A4 A5 FOLIO

A3 B4

A3

A4 A4 A5 FOLIO

A4

A3

FOLIO

B4

A4 A4

FOLIO

B4

A3

A4

FOLIO

B5

B5

Reduced to 75%

Reduced to 75%

B4

A3

A4

A4

7.

8.

The paper priority varies according to the RX reduction printing and discard printing settings. For
details, contact your service technician.

64 Relationship between Original and Paper

B4

A3

4.

CHECKING AND CANCELING THE

COMMUNICATIONS

Checking Transmission Result..............................................................................66

Checking reserved transmissions .....................................................................................................66

Checking communication status (log) ...............................................................................................68

Address registration from send/receive log.......................................................................................70

Canceling Transmissions.......................................................................................72

Canceling transmissions (during scanning) ......................................................................................72

Canceling reserved memory transmissions ......................................................................................74

Canceling transmissions (during memory transmission)...................................................................75

Canceling direct transmission (during scanning) ..............................................................................76

4 CHECKING AND CANCELING THE

COMMUNICATIONS

Checking Transmission Result

Checking reserved transmissions

You can check the following information of the transmission status (job) in the list on the touch
panel.

y File number
y Receiver
y Accepted date
y Number of originals
y Transmission status

Line1: Sending on line 1

Line2: Sending on line 2

Network: Sending via Internet Fax

Delayed: Sending via Delayed Transmission Reservation

Wait: Communication is in the standby queue.

Invalid: Under standby due to an invalid department code (N/W-Fax).

For N/W-Fax function, see the [Network Fax Guide].

4 jobs are listed on each screen (page). The job display for 100 jobs (25 pages) are available.

Press the [JOB STATUS] button on

1

the control panel.

66 Checking Transmission Result

Press the [FAX] button.

2

y If the desired file columns are not displayed, press the [Prev] or [Next] button to

switch the screens.

y Files are displayed in order beginning with the newest file.
y To output the list with the current reservation status, press the [RESERVATION LIST]

button. ( P.124 “Printing reservation list”)

Releasing the department code error
In the status column of “FAX/Internet FAX JOB” list, the job which is in “Invalid” status
may appear.
In this case, release the invalid job as follows.

1. Enter user information required to use the equipment from the control panel.

2. Select the file with the invalid code, and press the [RELEASE] button on “FAX/Inter­net FAX JOB” list.

3. The “INVALID” job is sent as a job of the department which the user who performed
user authentication belongs to.

Checking Transmission Result 67

4 CHECKING AND CANCELING THE

COMMUNICATIONS

Checking communication status (log)

You can check the following information of the communication status (log) in the list on the touch
panel.

y File number
y Receiver or sender
y Accepted date
y Number of originals
y Communication result

OK: Transmission or reception succeeded.
4-digit error code: Transmission or reception failed. ( P.124 “Error code table”)

4 jobs are listed on each screen (page). The job display for 40 jobs (10 pages) are available.
The setting can be changed to display the list for 120 jobs (30 pages). ( P.127 “Setting the
(transmission/reception) journal output and its number”)

Press the [JOB STATUS] button on the control panel.

1

68 Checking Transmission Result

Press the [LOG] button to enter the log menu, and then press the

2

[SEND] or [RECEIVE] button.

y If the desired file columns are not displayed, press the [Prev] or [Next] button to

switch the screens.

y To output the list with the transmission or reception result, press the [JOURNAL] but-

ton. ( P.122 “Manually Printing Lists & Reports”)

Checking Transmission Result 69

4 CHECKING AND CANCELING THE

COMMUNICATIONS

Address registration from send/receive log

You can register the information such as the remote Fax numbers and E-mail addresses in the
address book from the send/receive log screen.

* The following information can be registered from the Send log:

y Remote FAX number which was dialed by direct entry using the digital keys, or which

was searched for by the LDAP server

y E-mail address which was manually entered, or which was searched for by the LDAP

server

* The following information can be registered from the Receive log:

y Remote FAX number which was dialed by direct entry using the digital keys, or which

was searched for by the LDAP server for a Polling Reception

y E-mail address of the sender

Press the [JOB STATUS] button on the control panel.

1

Press the [LOG] button to enter the log menu, and then press the

2

[SEND] or [RECEIVE] button.

Select the remote Fax you want to register in the address book, and

3

then press the [ENTRY] button.

70 Checking Transmission Result

Select the item button you want to register, and then enter the

4

recipient's or sender's information.

y See the [Operator's Manual for Basic Function] for entering letters.
y ID number is automatically numbered.
y See the [User Functions Guide] for registering and correcting the address book.

Press the [ENTER] button.

5

Checking Transmission Result 71

4 CHECKING AND CANCELING THE

COMMUNICATIONS

Canceling Transmissions

Canceling transmissions (during scanning)

When an original is being scanned on the original glass:

When scanning of the original is finished, press the [JOB CANCEL].

1

y If you press the [JOB FINISH] button or do nothing for about 45 seconds after finish-

ing the scanning, the scanned data of the original start to be transmitted.

y To change the setting of the scanning conditions, press the [OPTION] button.

( P.37 “Setting the scanning conditions for each page”)

Press the [Yes] button.

2

72 Canceling Transmissions

When originals are being scanned using the Reversing Automatic Document Feeder
(optional):

Press the [STOP] button while the

1

multiple originals are being scanned.
Scanning (storing into memory) is
paused.

To cancel the job, press the [JOB CANCEL] button while scanning

2

is paused.

y To resume scanning, press the [START] button on the control panel.
y When the [JOB FINISH] button is pressed, the scanned data of the original(s) start to

be transmitted.

y To change the setting of the scanning conditions, press the [OPTION] button.

( P.37 “Setting the scanning conditions for each page”)

y If you do nothing for about 45 seconds after the pause of the transmission, the trans-

mission that is currently being scanned is cleared from the memory.

Press the [YES] button.

3

Canceling Transmissions 73

4 CHECKING AND CANCELING THE

COMMUNICATIONS

Canceling reserved memory transmissions

This function allows you to cancel reserved memory transmissions that are currently stored in
the memory and waiting to be sent (including Delayed Transmission Reservation and Poling
Transmission/Reception).

Press the [JOB STATUS] button on the control panel.

1

Press the [FAX] button.

2

Press the file to be canceled from memory.

3

Press the [DELETE] button.

4

When “Delete OK?” appears, press the [DELETE] button.

5

74 Canceling Transmissions

Canceling transmissions (during memory transmission)

Press the [JOB STATUS] button on the control panel.

1

Press the [FAX] button.

2

Select the file that is currently being transmitted.

3

y Check that the status column indicates “Line1” (transmitting via line 1) or “Line2”

(transmitting via line 2).

Press the [DELETE] button.

4

When “Delete OK?” appears, press the [DELETE] button.

5

Canceling Transmissions 75

4 CHECKING AND CANCELING THE

COMMUNICATIONS

Canceling direct transmission (during scanning)

Press the [STOP] button during

1

transmission (scanning).

y The transmission (scanning) operation is

stopped.

Even if you cancel transmission in the direct TX
mode, the part of the original that was scanned
before transmission was canceled will be sent to
the remote Fax.

76 Canceling Transmissions

5.ADVANCED FUNCTIONS

Transmitting 2-Sided Originals ..............................................................................79

Priority Transmission .............................................................................................81

Polling Communication..........................................................................................82

Polling transmission ..........................................................................................................................82

Polling reception................................................................................................................................84

Mailbox Communication ........................................................................................85

Setting up mailbox for confidential and bulletin board communication .............................................87

Setting up relay mailbox....................................................................................................................89

Deleting mailbox................................................................................................................................93

Modifying relay mailbox.....................................................................................................................95

Printing Fax out of mailbox................................................................................................................99

Inputting data in confidential / bulletin board mailbox .....................................................................100

Canceling data in mailbox ...............................................................................................................102

Transmitting Fax to mailbox ............................................................................................................103

Polling data out of mailbox..............................................................................................................105

Chain Dial Communication ..................................................................................107

Delayed Transmission Reservation ....................................................................109

Using delayed transmission reservation .........................................................................................109

Releasing delayed transmission reservation...................................................................................110

Recovery Transmission........................................................................................112

Using recovery transmission ........................................................................................................... 112

Canceling recovery transmission .................................................................................................... 113

Onramp Gateway ..................................................................................................114

Onramp gateway overview..............................................................................................................114

Setting relay mailbox....................................................................................................................... 115

Offramp Gateway ..................................................................................................116

Offramp gateway overview..............................................................................................................116

Transmitting data in offramp gateway .............................................................................................117

Save as File ...........................................................................................................118

Transmitting 2-Sided Originals

This function is used to scan and transmit 2-sided originals with the Reversing Automatic Docu­ment Feeder (optional).

y Placing 2-sided A4/LT originals

When you place a 2-sided original on the Reversing Automatic Document Feeder (optional),
change the direction of the original depending on its bound position as follows:

1. Right-to-left (book-type) original

2. Top-to-bottom (tablet-type) original

1 2

y Note that each setting will automatically return to its default setting when one transmission is

completed.

Place the original(s).

1

y P.30 “Setting originals”

Press the [FAX] button on the control

2

panel.

Press the [OPTION] button and set the transmission conditions.

3

y P.33 “Setting the Transmission Conditions”

Press the [ADVANCED] button to enter the advanced menu, and

4

then press the [2-SIDED SCAN] button.

Transmitting 2-Sided Originals 79

5 ADVANCED FUNCTIONS

Press the [BOOK] or [TABLET] button depending on the bound

5

position of the original(s), and then press the [ENTER] button.

Specify the remote Fax

6

y Entering the Fax number ( P.40 “Direct entry with digital keys”)
y Selecting from address book ( P.41 “Address book entry”)
y Selecting by group registration ( P.42 “Group entry”)
y Selecting using multi-address transmission ( P.49 “Multi-address transmission”)

Press the [START] button.

7

80 Transmitting 2-Sided Originals

Priority Transmission

Priority Transmission allows you to perform a transmission prior to other reserved transmissions
(including redial standby).

y For this function, only a direct dialing method (with digital keys) and an address book entry

method are available.

y Only one remote Fax can be specified per one transmission in this function.

Place the original(s).

1

y P.30 “Setting originals”

Press the [FAX] button on the control panel.

2

Press the [OPTION] button and set the transmission conditions.

3

y P.33 “Setting the Transmission Conditions”

Press the [ADVANCED] button to enter the advanced menu, and

4

then press the [PRIORITY RESERVE] button.

Press the [ENTER] button.

5

Specify the remote Fax

6

y Entering the Fax number ( P.40 “Direct entry with digital keys”)
y Selecting from address book ( P.41 “Address book entry”)

Press the [START] button.

7

Priority Transmission 81

5 ADVANCED FUNCTIONS

Polling Communication

This function is used when you want to receive a Fax from a sender upon your request.
The receiver can receive the Fax whenever he or she wants. This function is set at the sender's
side by storing the data of an original into memory. This operation is called polling transmission.
The polling reservation is valid for only 1 transmission; the data of the original will be cleared
once it has been transmitted upon the receiver's request. The sender can limit the receiver by
attaching a password and the receiver's Fax number so that any receiver not identified as the
correct receiver with the password and Fax number will not receive the Fax.

* Polling communication with a password can be used only with Toshiba Fax machines.

Polling transmission

Place the original(s).

1

y P.30 “Setting originals”

Press the [FAX] button on the control panel.

2

Press the [OPTION] button and set the transmission conditions.

3

y P.33 “Setting the Transmission Conditions”

Press the [ADVANCED] button to enter the advanced menu, and

4

then press the [POLLING RESERVE] button.

Key in the password (4 digits) and/or Fax number (maximum 20 dig-

5

its) if necessary and then press the [ENTER] button.

82 Polling Communication

Press the [START] button.

6

y Scanning starts and the scanned data will be stored in a memory.
y Canceling the polling transmission ( P.74 “Canceling reserved memory transmis-

sions”)

Polling Communication 83

5 ADVANCED FUNCTIONS

Polling reception

There are 2 types of polling reception as follows:

y Individual polling reception: Receiving a Fax from one sender
y Multi-polling reception: Receiving a Fax from 2 or more senders in a single operation. This

function can be used in combination with the direct dialing, address book entry and group
entry.

Press the [FAX] button on the control panel.

1

Press the [ADVANCED] button to enter the advanced menu, and

2

then press the [POLLING] button.

Key in the password (4 digits) if the password check is set for the

3

remote Fax, and then press the [ENTER] button.

Specify the remote Fax

4

y Individual polling reception:

- Entering the Fax number ( P.40 “Direct entry with digital keys”)

- Selecting from address book ( P.41 “Address book entry”)

y Multi-polling reception:

Selecting by group registration ( P.42 “Group entry”)
Selecting using multi-address transmission ( P.49 “Multi-address transmission”)

Press the [START] button.

5

84 Polling Communication

Mailbox Communication

This function is used to communicate between Fax machines compatible with a mailbox function
(ITU-T compatible). The owners of these Fax machines can input or retrieve the data of originals
in the mailbox. There are 3 types of mailbox; confidential mailbox, bulletin board mailbox and
multi-address relay mailbox. To perform mailbox communication, the mailboxes must be set in
advance. Total 300 mailboxes can be set for the 3 types listed below, and an individual pass­word for each box can be set for security protection.

This equipment also supports the Inbound FAX routing by TSI function that designates a
sender’s fax number for a mailbox number. “Forward Mailbox” setting on TopAccess makes this
function available, and the received document is forwarded to the specified destination (file/
Email/e-Filing) according to the sender’s fax number. If a mailbox has been created as “Confi­dential”, “Bulletin Board” or “Relay”, the received document is not forwarded even when the
mailbox number matches the sender’s fax number. For details, see the TopAccess Guide.

y Confidential mailbox:

Once the data of an original is retrieved from this box, this data will be deleted. If a new data
is input in this box under the same box number where another data exists, the new data will
be added to the existing data.

y Bulletin board mailbox:

Even if the data of an original is retrieved from this box, this data will not be deleted. If a new
data is input in this box under the same box number where another data exists, the new data
will overwrite the existing data.

y Multi-address relay mailbox:

A Fax machine with mailbox function transmits a Fax specifying a certain mailbox as a relay
mailbox, and then the relay station forwards the Fax to the destination previously registered
in the relay mailbox. In this case, the Fax machine of the original sender is called a relay
originator, the Fax machine which forwards the Fax is called a relay station and the Fax
machine which receives the Fax at the last stage is called a relay destination. A relay station
can send a report (relay destination transmission report) to a specified Fax machine involved
in the multi-address relay transmission after completing the transmission. A relay station can
also print out the Fax from a relay originator always or only when the relay transmission has
failed.

Mailbox Communication 85

5 ADVANCED FUNCTIONS

Example of multi-address relay mailbox

If you want to transmit the same original to several offices in New York from Los Angeles office,
you can reduce the communication cost utilizing a multi-address relay mailbox function, by set­ting the New York office "A" as a relay station (see the figures below).

<Procedure>

1. Set a relay mailbox in the New York office "A". ( P.89 “Setting up relay mailbox”)

2. Transmit the original from the Los Angeles office to the relay mailbox in the New York office
"A".
( P.103 “Transmitting Fax to mailbox”)

NY office A

(

212

NY office B

)

(

212

- 4 long-distance calls

NORMAL

LA office

(

)

213

NY office C

)

(

212

)

NY office D

(

)

212

Relay Originator

Relay Station

Relay
Destination

VIA RELAY MAILBOX

LA office

(

)

213

NY office A

(

Relay Mailbox

NY office B

(

local

1 long-distance call to the NY office A

­ (relay mailbox) and 3 local calls between
the NY office A (relay mailbox) and each office.

)

NY office C

(

(

212

local

)

)

)

NY office D

(

local

)

86 Mailbox Communication

Setting up mailbox for confidential and bulletin board communication

How to create a confidential mailbox or bulletin box mailbox on sender's side is explained here.

Press the [FAX] button on the control panel.

1

Press the [ADVANCED] button to enter the advanced menu, and

2

then press the [ITU MAILBOX] button.

Press the [CONFIDENTIAL] (or [BULLETIN BD.]) button, and then

3

press the [BOX SETUP] button.

Press the [ENTER] button.

4

Mailbox Communication 87

5 ADVANCED FUNCTIONS

Press the [BOX NUMBER] button to enter the next menu, key in the

5

box number(s) (maximum 20 digits), and then press the [ENTER]
button.

y If you want to set up a password, press the [PASSWORD] button to enter the next

menu, key in the password (maximum 20 digits) and then press the [ENTER] button.

y The password being entered is indicated with "*".

y A password is required to Transmit to a Bulletin Board Mailbox from a remote fax.
y A password is required to Poll a Confidential Mailbox from a remote fax.

Confirm that the registered information is correct, and then press

6

the [ENTER] button.

y If the entered box number has already been registered, "Already assigned" appears.

Press the [BOX NUMBER] button to enter the next menu, press the [Back Space] but­ton to delete this box number and key in a new box number.

The registered mailboxes can be confirmed in a mailbox list. ( P.125 “Printing ITU mail­box list”)

88 Mailbox Communication

Setting up relay mailbox

How to create a relay mailbox on sender's side is explained here.

Press the [FAX] button on the control panel.

1

Press the [ADVANCED] button to enter the advanced menu, and

2

then press the [ITU MAILBOX] button.

Press the [RELAY] button, and then press the [BOX SETUP] button.

3

Press the [ENTER] button.

4

Mailbox Communication 89

5 ADVANCED FUNCTIONS

Press the [BOX NUMBER] button to enter the next menu, key in the

5

box number(s) (maximum 20 digits), and then press the [ENTER]
button.

y If you want to set up a password, press the [PASSWORD] button to enter the next

menu, key in the password (maximum 20 digits) and then press the [ENTER] button.

y The password being entered is indicated with "*".

Specify the relay destination to be registered from the address

6

book or the group list.

y Press the [GROUP] button to enter the group list menu.
y Press the [Prev] or [Next] button to scroll through the menus.
y You can search the desired destination by its ID number ( P.43 “Searching by ID

number”) and address ( P.44 “Searching by address (Search address)”).

Confirm that the registered information is correct, and then press

7

the [ENTER] button.

90 Mailbox Communication

If you want to send the relay destination transmission report, press

8

the [YES] button.

y If you press the [NO] button here, steps 9 and 10 are not necessary.
y For the relay destination transmission report, see  P.126 “Automatically Printing

Lists & Reports”.

The default operation of the relay destination transmission report is "On Error". For con­figuration of this operation, see  P.130 “Setting the communication report output”.

Specify the remote Fax to receive the relay destination transmis-

9

sion report from the address book or by a direct dialing (with the
digital keys).

y Only one remote Fax can receive this report.
y To correct the selected remote Fax,

Specifying from the address book:
Press the [FAX] button of the selected remote Fax (the highlight will be cleared) and
then press the [FAX] button of the correct remote Fax.
Specifying by a direct dialing:
Press the [Back Space] button to delete the wrong number and then key in the correct
number.

Mailbox Communication 91

5 ADVANCED FUNCTIONS

Confirm that the registered information is correct, and then press

10

the [ENTER] button.

The registered mailboxes can be confirmed in a mailbox list. ( P.125 “Printing ITU mail­box list”)

Press the [ALWAYS] button to always print out the received Fax, or

11

press the [ON ERROR] button to print it out only when the relay
transmission has failed.

92 Mailbox Communication

Deleting mailbox

How to delete a mailbox no longer needed is explained here.

Press the [FAX] button on the control panel.

1

Press the [ADVANCED] button to enter the advanced menu, and

2

then press the [ITU MAILBOX] button.

Press the [CONFIDENTIAL] (or [BULLETIN BD.] or [RELAY]) button,

3

and then press the [BOX DELETE] button.

Press the [ENTER] button.

4

y If the selected mailbox has not been set, "No entry" appears.

Mailbox Communication 93

5 ADVANCED FUNCTIONS

Press the [BOX NUMBER] button to enter the next menu, key in the

5

box number(s) (maximum 20 digits), and then press the [ENTER]
button.

y If a password has been set, press the [PASSWORD] button to enter the next menu,

key in the password (maximum 20 digits) and then press the [ENTER] button.

* You can delete the mailbox with the administrator password. Ask the administrator about the admin-

istrator password.

Press the [ENTER] button.

6

Press the [YES] button.

7

y In case of deleting a confidential mailbox or a bulletin board mailbox, "Not allowed

now" appears if the [YES] button is pressed while some data are still in these mail­boxes.

y If the box number keyed in is not correct, "No entry" appears. If the password keyed

in is not correct, "Invalid number" appears. Key in the correct box number or pass­word.

94 Mailbox Communication

Modifying relay mailbox

How to modify the content of a relay mailbox is explained here.

Press the [FAX] button on the control panel.

1

Press the [ADVANCED] button to enter the advanced menu, and

2

then press the [ITU MAILBOX] button.

Press the [RELAY] button, and then press the [MODIFY] button.

3

Press the [ENTER] button.

4

y If the selected mailbox has not been set, "No entry" appears.

Mailbox Communication 95

5 ADVANCED FUNCTIONS

Press the [BOX NUMBER] button to enter the next menu, key in the

5

box number(s) (maximum 20 digits), and then press the [ENTER]
button.

y If a password has been set, press the [PASSWORD] button to enter the next menu,

key in the password (maximum 20 digits) and then press the [ENTER] button.

Press the [ENTER] button.

6

y If the box number keyed in is not correct, "No entry" appears. If the password keyed

in is not correct, "Invalid number" appears. Key in the correct box number or pass­word.

Correct the remote Fax. (The field of the remote Fax currently

7

selected is highlighted.)

y You can add a remote Fax from the address book or the registered group.
y To delete the remote Fax, press the [FAX] button of the highlighted field again.
y Press the [GROUP] button to enter the group list menu.
y Press the [Prev] or [Next] button to scroll through the menus.
y You can search the desired destination by its ID number ( P.43) and

address ( P. 4 4 ) .

Confirm that the registered information is correct, and then press

8

the [ENTER] button.

96 Mailbox Communication

If you want to send the relay destination transmission report, press

9

the [YES] button.

y If you press the [NO] button here, steps 10 and 11 are not necessary.
y For the relay destination transmission report, see ( P.126 “Automatically Printing

Lists & Reports”).

Specify the remote Fax to receive the relay destination transmis-

10

sion report from the address book or by a direct dialing (with the
digital keys).

y Only one remote Fax can receive this report.
y To change the selected remote Fax, delete it and specify a new one.

Confirm that the registered information is correct, and then press

11

the [ENTER] button.

y The mailbox has been set.

Mailbox Communication 97

5 ADVANCED FUNCTIONS

Press the [ALWAYS] button to always print out the received Fax, or

12

press the [ON ERROR] button to print it out only when the relay
transmission has failed.

98 Mailbox Communication