Toshiba GD-1210 User Manual

MULTIFUNCTIONAL DIGITAL SYSTEMS

Operator's Manual
for Facsimile Function

GD-1210

NOTICE TO USERS

For U.S.A. only

WARNING FCC Notice: Part 15

This terminal has been tested and found to comply with the limits for a Class A digital device,
pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protec­tion against harmful interference when the equipment is operated in a commercial environment.
This equipment generates, uses, and can radiate radio frequency energy and, if not installed
and used in accordance with this guide, may cause harmful interference to radio communica­tions. Operation of this terminal in a residential area is likely to cause harmful interference in
which case the user will be required to correct the interference at his/her own expense.

Warning: Changes or modification made to this equipment, not expressly approved by Toshiba
TEC or parties authorized by Toshiba TEC could void the user’s authority to operate the equip­ment.

WARNING FCC Notice: Part 68

This equipment complies with Part 68 of the FCC rules and the requirements adopted by the
ACTA. On the rear cover of this equipment is a label that contains, among other information, a
product identifier in the format US: AAAEQ##TXXXX. If requested, this number must be pro­vided to the telephone company.

This device is equipped with a USOC RJ11C connector.

A plug and jack used to connect this equipment to the premises wiring and telephone network
must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A
compliant telephone cord and modular plug is provided with this product. It is designed to be
connected to a compatible modular jack that is also compliant. See installation instructions for
details.

The REN is used to determine the number of devices that may be connected to a telephone line.
Excessive RENs on a telephone line may result in the devices not ringing in response to an
incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be cer­tain of the number of devices that may be connected to a line, as determined by the total RENs,
contact the local telephone company. For products approved after July 23, 2001, the REN for
this product is part of the product identifier that has the format US: AAAEQ##TXXXX. The digits
represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3).
For earlier products, the REN is separately shown on the label.

If this equipment causes harm to the telephone network, the telephone company will notify you
in advance that temporary discontinuance of service may be required. But if advance notice isn't
practical, the telephone company will notify the customer as soon as possible. Also, you will be
advised of your right to file a complaint with the FCC if you believe it is necessary.

The telephone company may make changes in its facilities, equipment, operations or proce­dures that could affect the operation of the equipment. If this happens the telephone company
will provide advance notice in order for you to make necessary modifications to maintain uninter­rupted service.

If trouble is experienced with this equipment, for repair or warranty information, please contact
Toshiba America Business Solutions Electronic Imaging Division at 1-800-468-6744. If the
equipment is causing harm to the telephone network, the telephone company may request that
you disconnect the equipment until the problem is resolved.

Connection to party line service is subject to state tariffs. Contact the state public utility commis­sion, public service commission or corporation commission for information.

NOTICE TO USERS 1

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a com­puter or other electronic device, including Fax machines, to send any message unless such
message clearly contains in a margin at the top or bottom of each transmitted page or on the
first page of the transmission, the date and time it is sent and an identification of the business or
other entity, or other individual sending the message and the telephone number of the sending
machine or such business, other entity, or individual. (The telephone number provided may not
be a 900 number or any other number for which charges exceed local or long-distance transmis­sion charges.)

In order to program this information into your Fax machine, you should complete the following
steps: complete the setup procedures listed for station ID number and name. See  P.154
“Registering the Terminal ID”.

CAUTION – To reduce the risk of fire, use only No.26 AWG or larger telecommunication line
cord.

TOSHIBA AMERICA BUSINESS SOLUTIONS, INC.

Electronic Imaging Division
2 Musick, Irvine, CA 92618-1631

For Canada only

NOTICE: The Industry Canada label identifies certified equipment. This certification means that

the equipment meets telecommunications network protective, operational and safety require­ments as prescribed in the appropriate Terminal Equipment Technical Requirements docu­ment(s). The Department does not guarantee the equipment will operate to the user’s
satisfaction.

Before installing this equipment, users should ensure that it is permissible to be connected to the
facilities of the local telecommunications company. The equipment must also be installed using
an acceptable method of connection. The customer should be aware that compliance with the
above conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be coordinated by a representative designated by the sup­plier.
Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may
give the telecommunications company cause to request the user to disconnect the equipment.

Users should ensure for their own protection that the electrical ground connections of the power
utility, telephone lines and internal metallic water pipe system, if present, are connected
together. This precaution may be particularly important in rural areas.

CAUTION: Users should not attempt to make such connections themselves, but should contact
the appropriate electric inspection authority, or electrician, as appropriate.

The Ringer Equivalence Number of your facsimile is 0.3

NOTICE: The Ringer Equivalence Number (REN) assigned to each terminal device provides an
indication of the maximum number of terminals allowed to be connected to a telephone inter­face. The termination on an interface may consist of any combination of devices subject only to
the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not
exceed 5.

CAUTION – To reduce the risk of fire, use only No.26 AWG or larger telecommunication line
cord.

2 NOTICE TO USERS

AVIS : L’etiquette d’lndustrie Canada identifie le marériel homologué. Cette étiquette certifie que
le matériel est conforme aux normes de protection, d’exploitation et de sécurité des réseaux de
télécommunications, comme le prescrivent les documents concernant les exigences techniques
relatives au matériel terminal.

Le Ministére n’assure toutefois pas que le matériel fonctionnera à la satisfaction de l’utilisateur.
Avant d’installer ce matériel, l’utilisateur doit s’assurer qu’il est permis de le raccorder aux instal­lations de l’entreprise locale de télécommunication. Le matériel doit également être installé en
suivant une méthode acceptée de raccordement. L’abonné ne doit pas oublier qu’il est possible
que la conformité aux conditions énoncées ci-dessus n’empêche pas la dégradation du service
dans certaines situations.

Les réparations de materiel homologué doivent être coordonnées par un représentant désigné
par le fournisseur. L’entreprise de télécommunications peut demander à l’utilisateur de
débrancher un appareil à la suite de réparations ou de modifications effectuees par l’utilisateur
ou à cause de mauvais fonctionnement.

Pour sa propre protection, l’utilisateur doit s’assurer que tous les fils de mise à la terre de la
source d’énergie électrique, des lignes téléphoniques et des canalisations d’eau métalliques, s’il
y en a, sont raccordés ensemble. Cette précaution est particulièrement importante dans les
régions rerales.

Avertissement: L’utilisateur ne doit pas tenter de faire ces raccordements luimême; il doit avoir
recours à un service d’inspection des installations électriques, ou à un électricien, selon le cas.

L’indice d’equivalence de la sonnerie de ce matériel 0.3.

AVIS : L’indice d’équivalence de la sonnerie (IES) assigné à chaque dispositif terminal indique le
nombre maximal de terminaux qui peuvent être raccordés à une interface. La terminaison d’une
interface téléphonique peut consister en une combinaison de quelques dispositifs, à la seule
condition que la somme d’indices d’equivalence de la sonnerie de tous les dispositifs n’excède
pas 5.

ATTENTION – Pour réduire les risques d’incendie, utiliser uniquement des conducteurs de tele­communications 26 AWG au de section superleure.

This Class A digital apparatus complies with Canadian ICES-003.

Cet appareil numérique de la classe A est conforme à la norme NMB-003 du Canada.

TOSHIBA OF CANADA LIMITED

Office Product Group
191 McNABB STREET
MARKHAM, ONTARIO L3R 8H2

For NEW ZEALAND only

“The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has
accepted that the item complies with minimum conditions for connection to the network. It indi­cates no endorsement of the product by Telecom, nor does it provide any sort of warranty.
Above all, it provides no assurance that any item will work correctly in all respects with another
item of Telepermitted equipment of a different make or model, nor does it imply that any is com­patible with all of Telecom’s network services.”

NOTICE TO USERS 3

“This equipment is not capable, under all operating conditions, of correct operation at the higher
speeds for which it is designated. Telecom will accept no responsibility should difficulties arise in
such circumstances.”

“This equipment should not be used any circumstances which may constitute a nuisance to
other Telecom customers.”

“Not all telephones will respond to incoming ringing when connected to the extension socket.”

“This device is equipped with pulse dialling while the Telecom standard is DTMF tone dialling.
There is no guarantee that Telecom lines will always continue to support pulse dialling”

“Use of pulse dialling, when this equipment is connected to the same line as other equipment,
may give rise to bell tinkle or noise and may also cause a false answer condition. Should such
problems occur, the user should NOT contact the Telecom Faults Service”

“This device is intended for Stand-alone connection and not in parallel with other telephone
devices”

“The call log incorporated in this equipment does not record all answered calls. The call log,
therefore may not agree with the Telecom account which may include calls not shown on the
log.”

“If a charge for local calls is unacceptable, the ‘Dial’ button should NOT be used for local calls.
Only the 7-digits of the local number should be dialled from your telephone. DO NOT dial the
area code digit or the '0' prefix”

TOSHIBA (AUSTRALIA) PTY LIMITED

Level 1, Building 2, Central Park
666 Great South Road,
Penrose, Auckland
New Zealand
Phone: [phone]

4 NOTICE TO USERS

Warning: This is a Class A product. In a domestic environment this product may cause radio
interference in which case the user may be required to take adequate measures.

Working environment

From EMC (Electromagnetic Compatibility) point of view, the operation of this product is being
restricted in following environments:

y Medical Environments: This product is not certified as a medical product according to the Medical

Product Directive 93/42/EEC.

y Domestic environments (e.g. a private living room with TV / Radio sets in the nearby surrounding

area) because this is a so called EMC class A product. In a domestic environment this product may

cause radio interference in which case the user may be required to take adequate measures!
Any consequences resulting from the use of this product in restricted working environments are not the
responsibility of TOSHIBA TEC.
The consequences of the use of this product in restricted working environments may be an electro­magnetic interference with other devices or machines in the nearby surrounding area. This can result
into malfunction including data loss / data error pertaining to this product or the other devices /
machines involved in the electromagnetic interference.
Furthermore, for general safety reasons, the use of this product in environments with explosive atmo­spheres is not permitted.

CE compliance

This product is labelled with the CE mark in accordance with the provisions of the applicable European
Directives, notably the Low Voltage Directive 73/23/EEC, the Electromagnetic Compatibility Directive
2004/108/EEC and the Radio Equipment and Telecommunications Terminal Equipment Directive 99/5/
EEC.
CE marking is the responsibility of TOSHIBA TEC GERMANY IMAGING SYSTEMS GmbH, Carl­Schurz-Str. 7, 41460 Neuss, Germany, phone [phone].
For a copy of the related CE Declaration of Conformity please contact your dealer or TOSHIBA TEC.

NOTICE TO USERS 5

Preface

Thank you for purchasing the Toshiba fax unit GD-1210. This Operator’s Manual describes the
following:

y How to use the Fax functions
y How to perform a Fax communication
y How to inspect this equipment and perform its maintenance
y How to remedy Fax communication problems

Before using this equipment, thoroughly read and understand this Operator’s Manual. To ensure
that the Fax functions are used in optimum working conditions, keep this Operator’s Manual in a
handy place for future reference.
Accessories Provided for Fax Function

y Modular cord: 1
y Operator’s Manual for Facsimile Functions: 1

To ensure correct and safe use of the functions of the GD-1210, this Operator’s Manual
describes safety precautions according to the level of warning.
Before reading this Operator’s Manual, you should fully understand the meaning and importance
of the signal words. These words are classified in the following three levels:

Warning:
Indicates a potentially hazardous situation which, if not avoided, could result in death, serious
injury, serious damage, or fire in the equipment or surrounding assets.

Caution:
Indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate
injury, partial damage of the equipment or surrounding assets, or loss of data.

Note:
Indicates a procedure you should follow to ensure the optimal performance of the equipment
and problem-free copying.

Tip:
Describes useful information when users are operating the equipment.

The contents of this manual may change without notification.

Company or product name shown in this manual may be a brand name or a trademark of each
company.

©2006 TOSHIBA TEC CORPORATION All rights reserved
Under the copyright laws, this manual cannot be reproduced in any form without prior written
permission of TOSHIBA TEC CORPORATION. No patent liability is assumed, however, with
respect to the use of the information contained herein.

6 Preface

Features of the GD-1210

y Super G3 High-Speed Communication

High-speed communication in the Super G3 mode is enabled.

* “Super G3 Fax” is an appellation of Fax machines with a modem compatible with ITU-T V.34, which

is a new high-speed modem standard.

y JBIG Encoding System

This device uses a JBIG encoding system compatible with standard recommendations of
ITU-T T.85.

y Mailbox Communication

This equipment is compatible with mailbox communications (e.g. confidential communica­tion, bulletin board communication, multi-address relay mail communication).

y Plain Paper Recording

Plain paper is used as the Fax output paper. This means that Faxes output from the digital
copier can be stored as business documents. You can also write on and sign them.

y Address Book for 1000 Destinations

Destinations can be numbered from 001 to 1000 for the address book.

y Dual Access

The following operations are enabled using the memory function:

- Reserving a memory transmission during another memory transmission

- Reserving a memory transmission during a reception

- Copying during a memory transmission

- Receiving data while copying

- Receiving data while printing other received data

- Receiving data while printing a list

- Transmitting data in the memory during printing a report

y High-Resolution (U-FINE) Mode

Detailed technical drawings, fine text and photographs can be clearly reproduced in transmit­ted documents with a resolution of 16 dots/mm X 15.4 lines/mm.

y Multi-Address Transmission

This function enables you to transmit a single document to maximum 400 destinations in one
operation by a direct dialing (using digital keys), or by specifying desired destinations in the
address book (either an individual destination or a registered group of destinations). The
Internet Fax can be used in combination with this multi-address transmission.

y A3-Size Data Transmission and Recording

A3/LD originals such as technical drawings can be transmitted without changing their size.
The received data is printed out at the receiver’s Fax machine in A3/LD size (if available).

y 2-Sided Transmission

The data of a 2-sided original can be transmitted in the exact page order of the original by
scanning the data with the Reversing Automatic Document Feeder (optional).

y 2-Sided Printing

You can reduce paper waste by printing received data on both sides of the recording paper.

y 2-Line Communication

Simultaneous communications in 2 lines, such as simultaneous transmission and reception,
are enabled with the 2nd Line Board (optional).

Features of the GD-1210 7

General Precautions

When power failure occurs

y Neither Fax nor telephone functions of the device are available in the event of a power fail-

ure.

y You can use the external telephone to dial a number to make a call or to receive a call. (See

the operator’s manual of your telephone set for details.)

y The originals stored in the memory might be deleted completely.
y Settings or registration contents such as the date and time or the address book data will not

be deleted.

y All data pertaining to time and destinations set in a certain function such as a delayed com-

munication or polling reception may be deleted.

y If a power failure has occurred during the scanning of an original or while printing a list, the

message "POWER FAILURE" appears on the touch panel. In this case, the job in progress
might have been deleted due to the power failure. Check the communication status.

y If the data of originals stored in a memory has been deleted due to the power failure, a power

failure list will be printed out when power is restored.

8 General Precautions

Disclaimer Notice

The following notice sets out the exclusions and limitations of liability of TOSHIBA TEC CORPO­RATION (including its employees, agents and sub-contractors) to any purchaser or user (hereaf­ter “User”) of the e-STUDIO2500c/3500c/3510c, including its accessories, options and bundled
software (hereafter “Product”).

1. The exclusion and limitations of liability referred to in this notice shall be effective to the full­est extent permissible at law. For the avoidance of doubt, nothing in this notice shall be taken
to exclude or limit TOSHIBA TEC CORPORATION’s liability for death or personal injury
caused by TOSHIBA TEC CORPORATION’s negligence or TOSHIBA TEC CORPORA­TION’s fraudulent misrepresentation.

2. All warranties, conditions and other terms implied by law are, to the fullest extent permitted
by law, excluded and no such implied warranties are given or apply in relation to the Prod­ucts.

3. TOSHIBA TEC CORPORATION shall not be liable for any loss, cost, expense, claim or dam­age whatsoever caused by any of the following:

- use of handling of the Product otherwise than in accordance with the manuals, including
but not limited to the Operator’s Manual, User’s Guide, and/or incorrect or careless han­dling or use of the Product;

- any cause which prevents the Product from operating or functioning correctly which
arises from or is attributable to either acts, omissions, events or accidents beyond the
reasonable control of TOSHIBA TEC CORPORATION including without limitation acts of
God, war, riot, civil commotion, malicious or deliberate damage, fire, flood, or storm, nat­ural calamity, earthquakes, abnormal voltage or other disasters;

- additions, modifications, disassembly, transportation, or repairs by any person other than
service technicians authorized by TOSHIBA TEC CORPORATION; or

- use of paper, supplies or parts other than those recommended by TOSHIBA TEC COR­PORATION.

4. Subject to paragraph 1, TOSHIBA TEC CORPORATION shall not be liable to Customer for:

- loss of profits, loss of sales or turnover; loss of or damage to reputation; loss of produc­tion; loss of anticipated savings; loss of goodwill or business opportunities; loss of cus­tomers; loss of, or loss of use of, any software or data; loss under or in relation to any
contract; or

- any special, incidental, consequential or indirect loss or damage, costs, expenses, finan­cial loss or claims for consequential compensation;

whatsoever and howsoever caused which arise out of or in connection with the Product or the
use of handling of the Product even if TOSHIBA TEC CORPORATION is advised of the possibil­ity of such damages.
TOSHIBA TEC CORPORATION shall not be liable for any loss, cost, expense, claim or damage
caused by any inability to use (including, but not limited to failure, malfunction, hang-up, virus
infection or other problems) which arises from use of the Product with hardware, goods or soft­ware which TOSHIBA TEC CORPORATION has not directly or indirectly supplied.

General Precautions 9

10 General Precautions

CONTENTS

NOTICE TO USERS.......................................................................................1

Preface........................................................................................................... 6

Features of the GD-1210 .............................................................................. 7

General Precautions..................................................................................... 8

Chapter 1 BEFORE USING FAX

Description of Each Component...............................................................14

Chapter 2 SENDING A FAX

Transmission Mode.................................................................................... 26

Preparation for Transmission ................................................................... 28

About Originals...........................................................................................29

Setting the Transmission Conditions....................................................... 33

Specifying the Remote Fax........................................................................ 40

Sending Originals....................................................................................... 51

Chapter 3 RECEIVING A FAX

Reception Modes........................................................................................ 58

Reception Settings .....................................................................................59

Relationship between Original and Paper................................................ 62

Chapter 4 CHECKING AND CANCELING THE COMMUNICATIONS

Checking Transmission Result ................................................................. 66

Canceling Transmissions ..........................................................................72

Chapter 5 ADVANCED FUNCTIONS

Transmitting 2-Sided Originals ................................................................. 79

Priority Transmission................................................................................. 81

Polling Communication ............................................................................. 82

Mailbox Communication ............................................................................85

Chain Dial Communication......................................................................107

Delayed Transmission Reservation........................................................ 109

CONTENTS 11

Recovery Transmission ...........................................................................112

Onramp Gateway ......................................................................................114

Offramp Gateway...................................................................................... 116

Save as File ............................................................................................... 118

Chapter 6 PRINTING LISTS AND REPORTS

Manually Printing Lists & Reports .......................................................... 122

Automatically Printing Lists & Reports.................................................. 126

Lists/Reports Samples.............................................................................136

Chapter 7 REGISTERING AND SETTING ITEMS

Setting the Initial Transmission Mode.................................................... 152

Registering the Terminal ID..................................................................... 154

Setting the Reception Mode .................................................................... 159

2nd Line Board (optional) Installation .................................................... 162

Setting RX Printing................................................................................... 168

Setting Recovery Transmission..............................................................175

Chapter 8 TROUBLESHOOTING

When The Following Messages Appear .................................................178

Transmission Trouble ..............................................................................179

Reception Trouble ....................................................................................180

Chapter 9 SPECIFICATIONS

Main Specifications ..................................................................................182

INDEX .......................................................................................................................................183

12 CONTENTS

1.BEFORE USING FAX

Description of Each Component ...........................................................................14

Main components..............................................................................................................................14

Configuration of options ....................................................................................................................18

Control panel.....................................................................................................................................19

Touch panel.......................................................................................................................................21

Connecting cables.............................................................................................................................23

1 BEFORE USING FAX

Description of Each Component

Main components

1

2

10

3

9

4

8

5

13

7

6

14

See the [Operator’s Manual for Basic Function] for details.

1. Reversing Automatic Document Feeder (Optional, MR-3018)

A stack of originals placed on this are scanned one sheet by one. Both sides of original can
be scanned. Maximum 80 sheets (or stack height 0.62") of originals can be placed in one go.
(The maximum number of sheets may vary depending on the media type of the originals.)

11

12

2. Operator’s Manual pocket (Back side)

Keep the Operator’s Manual in this.

3. Automatic dupexing unit

This is a unit to make copies on both sides of paper. Open it when paper jams occur.

4. Bypass tray

Use this to make copies on special media types such as overhead transparencies, water­proof paper.

5. Paper feed cover

Open this cover when releasing a paper misfeed in the drawer feeding area.

6. Paper feed cover (optional)

Open this cover when releasing a paper misfeed in the Paper Feed Pedestal (optional) or
Large Capacity Feeder (optional).

14 Description of Each Component

7. Paper size indicator

8. Paper Feed Pedestal (optional, KD-1018) and Additional Drawer Module (optional,
MY-1031) or Large Capacity Feeder (optional, KD-1019)

9. Drawers

Maximum 450 sheets of plain paper can be placed in one go.

10. Front cover

Open this cover when you replace the toner cartridge and clean the charger.

11. Power switch

Turn the power of the equipment ON or OFF with this.

12. Connector for USB storage device

Use this connector when retrieving scanning data to USB storage device.
See the Scan Guide for details.

13. Network interface connector

Use this connector when connecting this equipment with network.

14. USB terminal (4-pin)

With this terminal, the equipment can be connected to your PC using a commercially avail­able USB cable.

Description of Each Component 15

1 BEFORE USING FAX

1

11

10

9

8

2

3

16 15 14 13

4

5

6

(12)

7

1. Platen sheet

2. Original glass

Use this to copy three-dimensional originals, book-type originals and special paper such as
overhead transparencies or tracing paper, as well as plain paper.

3. Touch panel

Use this to set copying density, color adjustment, finishing mode and various types of other
functions.

4. Control panel

Use this to make copies, enter the number of copy sets, and perform and set various types
of other functions.

5. Charger cleaner

6. Toner bag

16 Description of Each Component

7. Slit glass cleaner

Use this if the copied or printed paper is stained.

8. Paper exit stopper

Use this to prevent the exiting paper from falling. Open this when you make a large amount
of copies on a larger size of paper (e.g. LD, LG).

9. Receiving tray

10. Scanning area

The data of originals transported from the Reversing Automatic Document Feeder (optional,
MR-3018) are scanned here.

11. Original scale

Use this to check the size of an original placed on the original glass.

12. Touch panel contrast adjustment volume

Use this when it is difficult to see the display on the touch panel.

13. Black toner cartridge

14. Cyan toner cartridge

15. Magenta toner cartridge

16. Yellow toner cartridge

Description of Each Component 17

1 BEFORE USING FAX

Configuration of options

2

1

1. FAX Unit (GD-1210)

This unit enables you to transmit and receive FAX data.

2. 2nd Line Board (GD-1160)

This board enables the use of 2 lines.

18 Description of Each Component

Control panel

Use the buttons on the control panel for various operations and settings through the e­STUDIO2500c/3500c/3510c.

1. [HELP] button
Use this button to display a desired operation procedure.

2. [USER FUNCTIONS] button
Use this button for paper size or media type setting of drawers, and registration of the copy,
scan and FAX settings (including a default setting change.) See the User Functions Guide
for the functions enabled by this button.

3. [TEMPLATE] button
Use this button to store and recall frequently used copy, scan, and FAX settings.

4. [EXTENSION] button
Any operation with this button is invalid at present. This button is to extend functions in the
future.

5. [e-FILING] button
Use this button to access saved image data.

6. [SCAN] button
Use this button to use the scanning function.

7. [COPY] button
Use this button to use the copier function.

8. [FAX] button
Use this button to use the FAX / Internet FAX function.

9. PRINT DATA / MEMORY RX / FAX communication lamps
These lamps show the status of FAX data reception and FAX communication.

Description of Each Component 19

1 BEFORE USING FAX

10. [INTERRUPT] button
Use this button to interrupt the copy job in process and perform another one. The interrupted
job is resumed by your pressing this button again.

11. [JOB STATUS] button
Use this button to confirm the job status, printing status, and FAX transmission/reception sta­tus of a print job, scan job and FAX job. ( P.66 “Checking Transmission Result”)

12. [ACCESS] button
Use this button when the equipment is managed under the department management or the
user management. If this button is pressed after copying, the next user needs to key in the
department code or user information, otherwise the copier function cannot be used. For the
department code or user management, see the User Functions Guide.

13. [ENERGY SAVER/SHUT DOWN] button
Use this button when you want to shut down the equipment or when you want the equipment
to enter into the energy saving mode. When you press this button, the menu for the energy
saving mode appears. Press the [SLEEP] button on this menu to enter into the energy sav­ing mode and press the [SHUTDOWN] button to shut down the equipment.

14. [FUNCTION CLEAR] button
When this button is pressed, all selected functions are cleared and returned to the default
settings.

15. [STOP] button
Use this button to stop any scanning and copying operations in progress.

16. [START] button
Use this button to start copying, scanning and FAX operations.

17. [CLEAR] button
Use this button to correct numbers keyed in, such as the copy quantity.

18. ERROR lamp
This lamp lights when an error occurs and the equipment needs some actions to be taken.

19. [MONITOR/PAUSE] button
Use this button for on-hook transmission or pause entry. Pressing this button in the middle of
direct entry will display “-” as a “pause” on the screen.

20. Digital keys
Use these keys to enter the telephone and Fax numbers, ID numbers and password.

21. Touch panel
Use this panel for the various settings of each function of the copier, scanner and FAX. This
panel also indicates the status of the equipment, such as when you run out of paper or there
is a paper jam.

20 Description of Each Component

Touch panel

When you press the [FAX] button on the control panel, the functions currently selected or used
and the status of the equipment are displayed on the touch panel.
When a graphic symbol indicating an erroneous status such as a paper jam is blinking, see
Chapter 9 “BLINKING GRAPHIC SYMBOLS” in the Operator’s Manual for Basic Function to cor­rect the error.

3

1

4

1. Message area 3. Index buttons

2. Touch-button area 4. Function setting area

2

Message area

The following information is shown here:

y Equipment status
y Operation instruction
y Cautionary messages
y Transmission resolution
y Number of destinations set
y Date and time

Touch-button area

The function fields shown here are selectable with a direct touch on the panel. Press the desired
button lightly with your finger.

y Index buttons

Press these buttons to switch each menu for the address book, destination confirmation,
advanced functions, and file saving.

y Function setting area

This area is to select and set various functions.

Description of Each Component 21

1 BEFORE USING FAX

Clearing and canceling function selected

When you press the selected button (highlighted or shaded) again, the function selected with
this button is cleared. To quit (cancel) the setting, press the [CANCEL] button at the bottom of
the touch panel (or the [ALL CLEAR] button on the address book menu).

Buttons on the touch panel which are grayed out denote that functions for these buttons are not
selectable.

22 Description of Each Component

Connecting cables

Be sure that the power of the equipment is turned OFF before connecting the cables.

Do not connect this equipment and a telephone to a telephone connector in parallel.

1

22

3

1. LINE2 Connect a telephone line when the 2nd Line Board (optional) is installed.

2. LINE Connect a telephone line.

3. TEL Connect an external telephone (for a remote reception)

* An optional external telephone handset is not available for this version.

Description of Each Component 23

1 BEFORE USING FAX

24 Description of Each Component

2.SENDING A FAX

Transmission Mode ................................................................................................26

Preparation for Transmission ................................................................................28

Switching to the Fax mode................................................................................................................28

When the use of the equipment is managed under certain functions such as department management...........28

About Originals.......................................................................................................29

Original size/Original scanning range ...............................................................................................29

Setting originals.................................................................................................................................30

Setting the Transmission Conditions ...................................................................33

Variety of optional functions ..............................................................................................................33

Setting the transmission conditions...................................................................................................35

Sending different width originals .......................................................................................................36

Setting the scanning conditions for each page .................................................................................37

Specifying the Remote Fax ....................................................................................40

Direct entry with digital keys..............................................................................................................40

Address book entry ...........................................................................................................................41

Group entry .......................................................................................................................................42

Group entry .......................................................................................................................................42

Searching by ID number ...................................................................................................................43

Searching by address (Search address)...........................................................................................44

Searching address using LDAP server .............................................................................................47

Multi-address transmission ...............................................................................................................49

Confirming the destinations...............................................................................................................50

Sending Originals ...................................................................................................51

Direct transmission............................................................................................................................51

Memory transmission........................................................................................................................52

Other transmissions ..........................................................................................................................54

Sending a Tone .................................................................................................................................56

2 SENDING A FAX

Transmission Mode

y Memory Transmission

The original is scanned into memory and automatically starts to be sent once a connection
has been made. Using this mode, you can send the same original to 2 or more remote Faxes
(multi-address transmission).

y Direct Transmission

The remote Fax is dialed immediately, and the original will be sent as it is being scanned.
This mode is useful if you want to confirm connection to the remote Fax or when you want to
send an urgent Fax document. Originals are not stored in memory, and you can only specify
one remote Fax at a time.

y Direct Entry with digital keys

You can dial the telephone number of the remote Fax directly using the digital keys

y Address Book Entry

You can specify a remote Fax that has been registered into the address book.

y Multi-address Transmission

You can send the same original to 2 or more remote Faxes in a single operation.

y Group Entry

Originals are sent to the destinations that have already been specified as a group.

y Recovery Transmission

A document is held in the memory after the initially specified number of redial attempts have
failed. You can retransmit the documents held in memory by touching the screen.

y On-hook Transmission

You can make a telephone call and then send the originals without picking up the handset of
the external telephone. When the line is connected to the remote Fax and a dial tone (short
high-pitched tone) is heard, press the [START] button to send the original. You can also use
keypad (digital keys) dialing and address dialing.

y Off-hook Transmission

* Only available if an external telephone is attached.

Pick up the external telephone, make a telephone call and then send the originals. When the line is
connected to the remote Fax and a response tone (short high-pitched tone) is heard, press the
[START] button to send the original. You can also use keypad (digital keys) dialing and address dial­ing.

y Priority Transmission

You can send a priority transmission and interrupt the current communication. This function
allows you to interrupt the current communication and send the Priority Transmission. Trans­mission is resumed after completing the current communication.

y Polling Transmission

You can store originals in memory, and wait for a request from a remote Fax to send the orig­inals. When the request arrives, the originals are automatically sent to the remote Fax that
sent the request. The remote Fax can receive originals at any convenient time. You can also
inhibit remote Faxes which do not have the corresponding password to receive the originals
by appending the password to the document.

y Mailbox Transmission

You can have confidential, bulletin board and multi-address relay mail communication, trans­mission box with remote Faxes that support the ITU-T Mailbox functions.

26 Transmission Mode

y Delayed Communications

You can send the original to a specified remote Fax at a specified time. This mode is useful
when you are making use of night-time discounts or sending originals overseas.

y Chain Dial Communication

When using the Fax communication network, you can combine 2 or more dialing operations
(by address book and direct entry), input and send information such as service codes one
after another.

y Batch Transmission

The system will automatically send 2 or more reserved jobs to one remote Fax at a time.
This function can reduce the communication cost by sending multiple originals to the same
destination at one time.
This operation is automatically applied when more than one original is sent to one remote
Fax with the same transmission functions specified for each reserved TX job.

* When the use of the equipment is managed under the department management or the user man-

agement, the batch transmission can be performed only in the same department and user.

y Redialing

If the remote Fax is busy by using the Memory TX etc., this system will automatically redial
the remote Fax number. The default of the redialing intervals and counter is different for each
country/region. It can be changed by the service technician.

Transmission Mode 27

2 SENDING A FAX

Preparation for Transmission

Switching to the Fax mode

Press the [FAX] button on the control

1

panel to select the Fax function.

y Be sure to switch over to the Fax mode

before carrying out Fax operations.

y If you leave the equipment for about 45 sec-

onds, it automatically returns to the copy
mode.

y You can also switch to the Fax mode when

the equipment is in the energy-saving mode.

When the use of the equipment is managed under certain functions such as department management

When the use of the equipment is managed under the department management or the user
management, each user needs to enter the department code, user ID, password, etc. For these
operations, see the Operator's Manual for Basic Function.

28 Preparation for Transmission