Toshiba GD-1200 User Manual
MULTIFUNCTIONAL DIGITAL SYSTEMS
Operator's Manual
for Facsimile Function
GD-1200
CONTENTS
NOTICE TO USERS................................................................................................................................3
Preface ....................................................................................................................................................7
Features of the GD-1200.........................................................................................................................8
General Precautions................................................................................................................................9
• When power failure occurs...................................................................................................................9
1. BEFORE USING FAX ...........................................................................................................................11
1. Description of Each Component ......................................................................................................12
• Main components ..........................................................................................................................12
• Configuration of options.................................................................................................................13
• Control panel .................................................................................................................................14
• Touch panel ...................................................................................................................................16
• Connecting cables .........................................................................................................................18
2. SENDING A FAX ..................................................................................................................................19
1. Transmission Mode..........................................................................................................................20
2. Preparation for Transmission...........................................................................................................22
3. About Originals ................................................................................................................................23
• Original size/Original scanning range ............................................................................................23
• Setting originals .............................................................................................................................24
4. Setting the Transmission Conditions ...............................................................................................27
• Variety of optional functions...........................................................................................................27
• Setting the transmission conditions ...............................................................................................29
• Sending different width originals....................................................................................................31
• Setting the scanning conditions for each page ..............................................................................33
5. Specifying the Remote Fax..............................................................................................................35
• Direct entry with digital keys ..........................................................................................................35
• Address book entry........................................................................................................................36
• Group entry....................................................................................................................................37
• Searching by ID number................................................................................................................38
• Searching by address (Search address) .......................................................................................40
• Searching address using LDAP server..........................................................................................43
• Multi-address transmission............................................................................................................45
• Confirming the destinations ...........................................................................................................46
6. Sending Originals.............................................................................................................................47
• Direct transmission ........................................................................................................................47
• Memory transmission.....................................................................................................................49
• Other transmissions.......................................................................................................................51
• Sending a Tone .............................................................................................................................53
3. RECEIVING A FAX ...............................................................................................................................55
1. Reception Modes .............................................................................................................................56
2. Reception Settings...........................................................................................................................57
3. Relationship between Original and Paper........................................................................................60
4. CHECKING AND CANCELING THE COMMUNICATIONS .................................................................63
1. Checking Transmission Result ........................................................................................................64
• Checking reserved transmissions..................................................................................................64
• Checking communication status (log)............................................................................................66
• Address registration from send/receive log ...................................................................................68
1
CONTENTS (Cont.)
2. Canceling Transmissions.................................................................................................................70
5. ADVANCED FUNCTIONS ....................................................................................................................75
1. Transmitting 2-Sided Originals.........................................................................................................76
2. Priority Transmission .......................................................................................................................78
3. Polling Communication ....................................................................................................................79
4. Mailbox Communication...................................................................................................................82
5. Chain Dial Communication ............................................................................................................102
6. Delayed Transmission Reservation ...............................................................................................104
7. Recovery Transmission .................................................................................................................107
8. Onramp Gateway...........................................................................................................................109
9. Offramp Gateway...........................................................................................................................111
10. Save as File ...................................................................................................................................113
6. PRINTING LISTS AND REPORTS .....................................................................................................117
1. Manually Printing Lists & Reports ..................................................................................................118
2. Automatically Printing Lists & Reports ...........................................................................................122
• Automatically printing lists & reports............................................................................................122
• Setting the lists and reports output ..............................................................................................123
3. Lists/Reports Samples ...................................................................................................................131
7. REGISTERING AND SETTING ITEMS...............................................................................................145
1. Setting the Initial Transmission Mode ............................................................................................146
2. Registering the Terminal ID ...........................................................................................................148
3. Setting the Reception Mode...........................................................................................................153
4. 2nd Line Board (optional) Installation ............................................................................................156
5. Setting RX Printing.........................................................................................................................162
• Setting RX printing.......................................................................................................................162
• Setting duplex printing .................................................................................................................165
• Setting the rotate sort (Alternation)..............................................................................................168
6. Setting Recovery Transmission .....................................................................................................170
8. TROUBLESHOOTING ........................................................................................................................173
1. When The Following Messages Appear ........................................................................................174
2. Transmission Trouble ....................................................................................................................175
3. Reception Trouble..........................................................................................................................176
9. SPECIFICATIONS ..............................................................................................................................177
1. Main Specifications ........................................................................................................................178
2
NOTICE TO USERS
For U.S.A. only
WARNING FCC Notice: Part 15
This terminal has been tested and found to comply with the limits for a Class A digital device, pursuant to
Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful
interference when the equipment is operated in a commercial environment. This equipment generates,
uses, and can radiate radio frequency energy and, if not installed and used in accordance with this guide,
may cause harmful interference to radio communications. Operation of this terminal in a residential area is
likely to cause harmful interference in which case the user will be required to correct the interference at
his/her own expense.
Warning: Changes or modification not expressly approved by Toshiba TEC could void the user’s authority
to operate the equipment.
WARNING FCC Notice: Part 68
This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On
the rear cover of this equipment is a label that contains, among other information, a product identifier in the
format US: AAAEQ##TXXXX. If requested, this number must be provided to the telephone company.
This device is equipped with a USOC RJ11C connector.
A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone
cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for details.
The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In
most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of
devices that may be connected to a line, as determined by the total RENs, contact the local telephone
company. For products approved after July 23, 2001, the REN for this product is part of the product identifier that has the format US: AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal
point (e.g., 03 is a REN of 0.3).
For earlier products, the REN is separately shown on the label.
If this equipment causes harm to the telephone network, the telephone company will notify you in advance
that temporary discontinuance of service may be required. But if advance notice isn't practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a
complaint with the FCC if you believe it is necessary.
The telephone company may make changes in its facilities, equipment, operations or procedures that
could affect the operation of the equipment. If this happens the telephone company will provide advance
notice in order for you to make necessary modifications to maintain uninterrupted service.
If trouble is experienced with this equipment, for repair or warranty information, please contact TOSHIBA
AMERICA BUSINESS SOLUTIONS, INC. 800-268-6744. If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem
is resolved.
Connection to party line service is subject to state tariffs. Contact the state public utility commission, public
service commission or corporation commission for information.
3
NOTICE TO USERS (Cont.)
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or
other electronic device, including Fax machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the
date and time it is sent and an identification of the business or other entity, or other individual sending the
message and the telephone number of the sending machine or such business, other entity, or individual.
(The telephone number provided may not be a 900 number or any other number for which charges exceed
local or long-distance transmission charges.)
In order to program this information into your Fax machine, you should complete the following steps: complete the setup procedures listed for station ID number and name. See P.148 “2.Registering the Terminal ID”.
The telecommunication line cable of minimum No.26 AWG wire must be used.
TOSHIBA AMERICA BUSINESS SOLUTIONS, INC.
Electronic Imaging Division
2 Musick, Irvine, CA 92618-1631
For Canada only
NOTICE: The Industry Canada label identifies certified equipment. This certification means that the equip-
ment meets telecommunications network protective, operational and safety requirements as prescribed in
the appropriate Terminal Equipment Technical Requirements document(s). The Department does not
guarantee the equipment will operate to the user’s satisfaction.
Before installing this equipment, users should ensure that it is permissible to be connected to the facilities
of the local telecommunications company. The equipment must also be installed using an acceptable
method of connection. The customer should be aware that compliance with the above conditions may not
prevent degradation of service in some situations.
Repairs to certified equipment should be coordinated by a representative designated by the supplier.
Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the
telecommunications company cause to request the user to disconnect the equipment.
Users should ensure for their own protection that the electrical ground connections of the power utility,
telephone lines and internal metallic water pipe system, if present, are connected together. This precaution
may be particularly important in rural areas.
CAUTION: Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.
The Ringer Equivalence Number of your facsimile is 0.3
NOTICE: The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication
of the maximum number of terminals allowed to be connected to a telephone interface. The termination on
an interface may consist of any combination of devices subject only to the requirement that the sum of the
Ringer Equivalence Numbers of all the devices does not exceed 5.
CAUTION – To reduce the risk of fire, use only No.26 AWG or larger telecommunication line cord.
AVIS : L’etiquette d’lndustrie Canada identifie le marériel homologué. Cette étiquette certifie que le matériel est conforme aux normes de protection, d’exploitation et de sécurité des réseaux de télécommunications, comme le prescrivent les documents concernant les exigences techniques relatives au matériel
terminal.
4
Le Ministére n’assure toutefois pas que le matériel fonctionnera à la satisfaction de l’utilisateur.
Avant d’installer ce matériel, l’utilisateur doit s’assurer qu’il est permis de le raccorder aux installations de
l’entreprise locale de télécommunication. Le matériel doit également être installé en suivant une méthode
acceptée de raccordement. L’abonné ne doit pas oublier qu’il est possible que la conformité aux conditions énoncées ci-dessus n’empêche pas la dégradation du service dans certaines situations.
Les réparations de materiel homologué doivent être coordonnées par un représentant désigné par le fournisseur. L’entreprise de télécommunications peut demander à l’utilisateur de débrancher un appareil à la
suite de réparations ou de modifications effectuees par l’utilisateur ou à cause de mauvais fonctionnement.
Pour sa propre protection, l’utilisateur doit s’assurer que tous les fils de mise à la terre de la source d’énergie électrique, des lignes téléphoniques et des canalisations d’eau métalliques, s’il y en a, sont raccordés
ensemble. Cette précaution est particulièrement importante dans les régions rerales.
Avertissement: L’utilisateur ne doit pas tenter de faire ces raccordements luimême; il doit avoir recours à
un service d’inspection des installations électriques, ou à un électricien, selon le cas.
L’indice d’equivalence de la sonnerie de ce matériel 0.3.
AVIS : L’indice d’équivalence de la sonnerie (IES) assigné à chaque dispositif terminal indique le nombre
maximal de terminaux qui peuvent être raccordés à une interface. La terminaison d’une interface téléphonique peut consister en une combinaison de quelques dispositifs, à la seule condition que la somme
d’indices d’equivalence de la sonnerie de tous les dispositifs n’excède pas 5.
ATTENTION – Pour réduire les risques d’incendie, utiliser uniquement des conducteurs de telecommunications 26 AWG au de section superleure.
This Class A digital apparatus complies with Canadian ICES-003.
Cet appareil numérique de la classe A est conforme à la norme NMB-003 du Canada.
TOSHIBA OF CANADA LIMITED
Office Product Group
191 McNABB STREET
MARKHAM, ONTARIO L3R 8H2
For NEW ZEALAND only
“The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted
that the item complies with minimum conditions for connection to the network. It indicates no endorsement
of the product by Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance
that any item will work correctly in all respects with another item of Telepermitted equipment of a different
make or model, nor does it imply that any is compatible with all of Telecom’s network services.”
“This equipment is not capable, under all operating conditions, of correct operation at the higher speeds
for which it is designated. Telecom will accept no responsibility should difficulties arise in such circumstances.”
“This equipment should not be used any circumstances which may constitute a nuisance to other Telecom
customers.”
“Not all telephones will respond to incoming ringing when connected to the extension socket.”
5
NOTICE TO USERS (Cont.)
“This device is equipped with pulse dialling while the Telecom standard is DTMF tone dialling. There is no
guarantee that Telecom lines will always continue to support pulse dialling”
“Use of pulse dialling, when this equipment is connected to the same line as other equipment, may give
rise to bell tinkle or noise and may also cause a false answer condition. Should such problems occur, the
user should NOT contact the Telecom Faults Service”
“This device is intended for Stand-alone connection and not in parrallel with other telephone devices”
“The call log incorporated in this equipment does not record all answered calls. The call log, therefore may
not agree with the Telecom account which may include calls not shown on the log.”
TOSHIBA (AUSTRALIA) PTY LIMITED
17th Floor
296 Queen Street
Auckland
New Zealand
Phone: 64 9 307 0279
Warning: This is a Class A product. In a domestic environment this product may cause radio interference
in which case the user may be required to take adequate measures.
6
Preface
Thank you for purchasing the Toshiba fax unit GD-1200. This Operator’s Manual describes the following:
• How to use the Fax functions
• How to perform a Fax communication
• How to inspect this equipment and perform its maintenance
• How to remedy Fax communication problems
Before using this equipment, thoroughly read and understand this Operator’s Manual. To ensure that the
Fax functions are used in optimum working conditions, keep this Operator’s Manual in a handy place for
future reference.
Accessories Provided for Fax Function
• Modular cord: 1
• Operator’s Manual for Facsimile Functions: 1
To ensure correct and safe use of the functions of the GD-1200, this Operator’s Manual describes safety
precautions according to the level of warning.
Before reading this Operator’s Manual, you should fully understand the meaning and importance of the
signal words. These words are classified in the following three levels:
Warning:
Indicates a potentially hazardous situation which, if not avoided, could result in death, serious injury, serious damage, or fire in the equipment or surrounding assets.
Caution:
Indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injury,
partial damage of the equipment or surrounding assets, or loss of data.
Note:
Indicates a procedure you should follow to ensure the optimal performance of the equipment and problemfree copying.
Tip:
Describes useful information when users are operating the equipment.
No part of this manual may be copied in whole or part without permission.
The contents of this manual may change without notification.
7
Features of the GD-1200
• Super G3 High-Speed Communication
High-speed communication in the Super G3 mode is enabled.
* “Super G3 Fax” is an appellation of Fax machines with a modem compatible with ITU-T V.34,
which is a new high-speed modem standard.
• JBIG Encoding System
This device uses a JBIG encoding system compatible with standard recommendations of ITU-T T.85.
• Mailbox Communication
This equipment is compatible with mailbox communications (e.g. confidential communication, bulletin
board communication, multi-address relay mail communication).
• Plain Paper Recording
Plain paper is used as the Fax output paper. This means that Faxes output from the digital copier can
be stored as business documents. You can also write on and sign them.
• Address Book for 1000 Destinations
Destinations can be numbered from 001 to 1000 for the address book.
• Dual Access
The following operations are enabled using the memory function:
- Reserving a memory transmission during another memory transmission
- Reserving a memory transmission during a reception
- Copying during a memory transmission
- Receiving data while copying
- Receiving data while printing other received data
- Receiving data while printing a list
- Transmitting data in the memory during printing a report
• High-Resolution (U-FINE) Mode
Detailed technical drawings, fine text and photographs can be clearly reproduced in transmitted documents with a resolution of 16 dots/mm X 15.4 lines/mm.
• Multi-Address Transmission
This function enables you to transmit a single document to maximum 400 destinations in one operation
by a direct dialing (using digital keys), or by specifying desired destinations in the address book (either
an individual destination or a registered group of destinations). The Internet Fax can be used in combination with this multi-address transmission.
• A3-Size Data Transmission and Recording
A3/LD originals such as technical drawings can be transmitted without changing their size. The
received data is printed out at the receiver’s Fax machine in A3/LD size.
• 2-Sided Transmission
The data of a 2-sided original can be transmitted in the exact page order of the original by scanning the
data with the Reversing Automatic Document Feeder (optional).
• 2-Sided Printing
You can reduce paper waste by printing received data on both sides of the recording paper.
• 2-Line Communication
Simultaneous communications in 2 lines, such as simultaneous transmission and reception, are
enabled with the 2nd Line Board (optional).
8
General Precautions
When power failure occurs
• Neither Fax functions nor telephone functions of the device are available in the event of power failure.
• When you use the external telephone to dial a number, you can make a call and also receive a call with
it. (See the operator’s manual of your telephone set for details.)
• The stored originals in the memory might be deleted completely.
• Setting or registration contents such as date and time setting or the address book data will not be
deleted.
• All data of the time and destinations set in a certain function such as the delayed communication or
polling reception may be deleted.
• If a power failure has occurred during the scanning of an original or while printing a list, a message
"POWER FAILURE" appears on the touch panel. In this case, the job in progress might have been
deleted due to the power failure. Check the communication status.
• If the data of originals stored in a memory has been deleted due to the power failure, turn the power
ON. Then a power failure list will be printed out.
9
General Precautions (Cont.)
Disclaimer Notice
The following notice sets out the exclusions and limitations of liability of TOSHIBA TEC CORPORATION
(including its employees, agents and sub-contractors) to any purchaser or user (hereafter “User”) of the eSTUDIO281c/351c/451c, including its accessories, options and bundled software (hereafter “Product”).
1. The exclusion and limitations of liability referred to in this notice shall be effective to the fullest extent
permissible at law. For the avoidance of doubt, nothing in this notice shall be taken to exclude or limit
TOSHIBA TEC CORPORATION’s liability for death or personal injury caused by TOSHIBA TEC CORPORATION’s negligence or TOSHIBA TEC CORPORATION’s fraudulent misrepresentation.
2. All warranties, conditions and other terms implied by law are, to the fullest extent permitted by law,
excluded and no such implied warranties are given or apply in relation to the Products.
3. TOSHIBA TEC CORPORATION shall not be liable for any loss, cost, expense, claim or damage whatsoever caused by any of the following:
- use of handling of the Product otherwise than in accordance with the manuals, including but not
limited to the Operator’s Manual, User’s Guide, and/or incorrect or careless handling or use of the
Product;
- any cause which prevents the Product from operating or functioning correctly which arises from or
is attributable to either acts, omissions, events or accidents beyond the reasonable control of
TOSHIBA TEC CORPORATION including without limitation acts of God, war, riot, civil commotion,
malicious or deliberate damage, fire, flood, or storm, natural calamity, earthquakes, abnormal voltage or other disasters;
- additions, modifications, disassembly, transportation, or repairs by any person other than service
technicians authorized by TOSHIBA TEC CORPORATION; or
- use of paper, supplies or parts other than those recommended by TOSHIBA TEC CORPORATION.
4. Subject to paragraph 1, TOSHIBA TEC CORPORATION shall not be liable to Customer for:
- loss of profits, loss of sales or turnover; loss of or damage to reputation; loss of production; loss of
anticipated savings; loss of goodwill or business opportunities; loss of customers; loss of, or loss of
use of, any software or data; loss under or in relation to any contract; or
- any special, incidental, consequential or indirect loss or damage, costs, expenses, financial loss or
claims for consequential compensation;
whatsoever and howsoever caused which arise out of or in connection with the Product or the use of handling of the Product even if TOSHIBA TEC CORPORATION is advised of the possibility of such damages.
TOSHIBA TEC CORPORATION shall not be liable for any loss, cost, expense, claim or damage caused
by any inability to use (including, but not limited to failure, malfunction, hang-up, virus infection or other
problems) which arises from use of the Product with hardware, goods or software which TOSHIBA TEC
CORPORATION has not directly or indirectly supplied.
10
1. BEFORE USING FAX
1. Description of Each Component .......................................................................................... 12
• Main components..............................................................................................................................12
• Configuration of options ....................................................................................................................13
• Control panel.....................................................................................................................................14
• Touch panel.......................................................................................................................................16
1
11
1
1. Description of Each Component
Main components
e-STUDIO281c/351c/451c
1. Front cover 10. Receiving tray
2. Drawers 11. Color toner (Cyan/Magenta/Yellow)
3. Operator’s Manual pocket (Back side) 12. Original glass
4. Power switch 13. Touch panel
5. Automatic duplexer 14. Control panel
6. Bypass tray 15. Black toner
7. Paper size indicator 16. Used toner bag
8. Original scale 17. Touch panel contrast adjustment volume
9. Scanning area *A and *B: Options
*B
3
4
1
5
8
9
10
11
12
13
*A
2
14
15
16
6
7
(17)
12
1.BEFORE USING FAX
Configuration of options
1. FAX Unit (GD-1200)
This unit enables you to transmit and receive FAX data.
2. 2nd Line Board (GD-1160)
This board enables the use of 2 lines.
2
1
1
13
1
1.Description of Each Component (Cont.)
Control panel
Use the buttons on the control panel for various operations and settings through the e-STUDIO281c/351c/
451c.
1. [HELP] button
Use this button to display a desired operation procedure.
2. [USER FUNCTIONS] button
Use this button for paper size or media type setting of drawers, and registration of the copy, scan and
FAX settings (including a default setting change.) See the User Functions Guide for the functions
enabled by this button.
3. [TEMPLATE] button
Use this button to store and recall frequently used copy, scan, and FAX settings.
4. [EXTENSION] button
Any operation with this button is invalid at present. This button is to extend functions in the future.
5. [e-FILING] button
Use this button to access saved image data.
6. [SCAN] button
Use this button to use the scanning function.
7. [COPY] button
Use this button to use the copier function.
8. [FAX] button
Use this button to use the FAX / Internet FAX function.
9. PRINT DATA / MEMORY RX / FAX communication lamps
These lamps show the status of FAX data reception and FAX communication.
14
1.BEFORE USING FAX
10. [INTERRUPT] button
Use this button to interrupt the copy job in process and perform another one. The interrupted job is
resumed by your pressing this button again.
11. [JOB STATUS] button
Use this button to confirm each job status, printing status, and FAX transmission/reception status of a
print job, scan job and FAX job. ( P.64 “1.Checking Transmission Result”)
12. [ACCESS] button
Use this button when the equipment is managed under the department management or the user management. If this button is pressed after copying, the next user needs to key in the department code or
user information, otherwise the copier function cannot be used. For the department code or user management, see the User Functions Guide.
13. [ENERGY SAVER] button
Use this button when you want to shut down the equipment or when you want the equipment enter into
the energy saving mode. When you press this button, the menu for the energy saving mode appears.
Press the [SLEEP] button on this menu to enter into the energy saving mode and press the [SHUTDOWN] button to shut down the equipment.
14. [FUNCTION CLEAR] button
When this button is pressed, all selected functions are cleared and returned to the default settings.
15. [STOP] button
Use this button to stop any scanning and copying operations in progress.
16. [START] button
Use this button to start copying, scanning and FAX operations.
1
17. [CLEAR] button
Use this button to correct numbers keyed in, such as the copy quantity.
18. ERROR lamp
This lamp lights when an error occurs and the equipment needs some actions to be taken.
19. [MONITOR/PAUSE] button
Use this button for on-hook transmission or pause entry. Pressing this button in the middle of direct
entry will display “-” as a “pause” on the screen.
20. Digital keys
Use these keys to enter the telephone and Fax numbers, ID numbers and password.
21. Touch panel
Use this panel for the various settings of each function of the copier, scanner and FAX. This panel also
indicates the status of the equipment, such as when you run out of paper or there is a paper jam.
15
1
1.Description of Each Component (Cont.)
Touch panel
When you press the [FAX] button on the control panel, the functions currently selected or used and the
status of the equipment are displayed on the touch panel.
When a graphic symbol indicating an erroneous status such as a paper jam is blinking, see Chapter 9
“BLINKING GRAPHIC SYMBOLS” in the Operator’s Manual for Basic Function to correct the error.
1
3
4
1. Message area 3. Index buttons
2. Touch-button area 4. Function setting area
2
Message area
The following information is shown here:
• Equipment status
• Operation instruction
• Cautionary messages
• Transmission resolution
• Number of destinations set
• Date and time
Touch-button area
The function fields shown here are selectable with a direct touch on the panel. Press desired button lightly
with your finger.
• Index buttons
Press these buttons to switch each menu for the address book, destination confirmation, advanced
functions, and file saving.
• Function setting area
This area is to select and set various functions.
16
1.BEFORE USING FAX
Clearing and canceling function selected
When you press the selected button (highlighted or shaded) again, the function selected with this button is
cleared. To quit (cancel) the setting, press the [CANCEL] button at the bottom of the touch panel (or the
[ALL CLEAR] button on the address book menu).
Buttons on the touch panel which are grayed out denote that functions for these buttons are not selectable.
1
17
1
1.Description of Each Component (Cont.)
Connecting cables
Be sure that the power of the equipment is turned OFF before connecting the cables.
Do not connect this equipment and a telephone to a telephone connector in parallel.
e-STUDIO281c/351c/451c
1
22
3
4
1. LINE2 Connect a telephone line when the 2nd Line Board (optional) is installed.
2. LINE1 Connect a telephone line.
3. TEL Connect the external telephone (for a remote reception)
* The external telephone handset is not available for this version.
18
1.BEFORE USING FAX
2. SENDING A FAX
1. Transmission Mode.............................................................................................................. 20
2. Preparation for Transmission ............................................................................................... 22
3. About Originals .................................................................................................................... 23
• Original size/Original scanning range ...............................................................................................23
• Setting originals.................................................................................................................................24
4. Setting the Transmission Conditions.................................................................................... 27
• Variety of optional functions ..............................................................................................................27
• Setting the transmission conditions...................................................................................................29
• Sending different width originals .......................................................................................................31
• Setting the scanning conditions for each page .................................................................................33
5. Specifying the Remote Fax ..................................................................................................35
• Direct entry with digital keys..............................................................................................................35
• Address book entry ...........................................................................................................................36
• Group entry .......................................................................................................................................37
• Searching by ID number ...................................................................................................................38
• Searching by address (Search address)...........................................................................................40
• Searching address using LDAP server .............................................................................................43
• Multi-address transmission ...............................................................................................................45
• Confirming the destinations...............................................................................................................46
6. Sending Originals................................................................................................................. 47
• Memory transmission........................................................................................................................49
• Direct transmission............................................................................................................................47
• Other transmissions ..........................................................................................................................51
2
19
2
1. Transmission Mode
• Memory Transmission
The original is scanned into memory and automatically starts to be sent once a connection has been
made. Using this mode, you can send the same original to 2 or more remote Faxes (multi-address
transmission).
• Direct Transmission
The remote Fax is dialed immediately, and the original will be sent as it is being scanned. This mode is
useful if you want to confirm connection to the remote Fax or when you want to send an urgent Fax
document. Originals are not stored in memory, and you can only specify one remote Fax at a time.
• Direct Entry with digital keys
You can dial the telephone number of the remote Fax directly using the digital keys
• Address Book Entry
You can specify a remote Fax that has been registered into the address book.
• Multi-address Transmission
You can send the same original to 2 or more remote Faxes in a single operation.
• Group Entry
Originals are sent to the destinations that have already been specified as a group.
• Recovery Transmission
A document is held in the memory after the initially specified number of redial attempts have failed. You
can retransmit the documents held in memory by touching the screen.
• On-hook Transmission
You can make a telephone call and then send the originals without picking up the handset of the external telephone. When the line is connected to the remote Fax and a dial tone (short high-pitched tone)
is heard, press the [START] button to send the original. You can also use keypad (digital keys) dialing
and address dialing.
• Off-hook Transmission
* Only available if an external telephone is attached.
Pick up the external telephone, make a telephone call and then send the originals. When the line is
connected to the remote Fax and a response tone (short high-pitched tone) is heard, press the
[START] button to send the original. You can also use keypad (digital keys) dialing and address
dialing.
• Priority Transmission
You can send a priority transmission and interrupt the current communication. This function allows you
to interrupt the current communication and send the Priority Transmission. Transmission is resumed
after completing the current communication.
• Polling Transmission
You can store originals in memory, and wait for a request from a remote Fax to send the originals.
When the request arrives, the originals are automatically sent to the remote Fax that sent the request.
The remote Fax can receive originals at any convenient time. You can also inhibit remote Faxes which
does not have the corresponding password to receive the originals by appending the password to the
document.
20
• Mailbox Transmission
You can have confidential, bulletin board and multi-address relay mail communication, transmission
box with remote Faxes that support the ITU-T Mailbox functions.
2.SENDING A FAX
• Delayed Communications
You can send the original to a specified remote Fax at a specified time. This mode is useful when you
are making use of night-time discounts or sending originals overseas.
• Chain Dial Communication
When using the Fax communication network, you can combine 2 or more dialing operations (by
address book and direct entry), input and send information such as service codes one after another.
• Batch Transmission
The system will automatically send 2 or more reserved jobs to one remote Fax at a time.
This function can reduce the communication cost by sending multiple originals to the same destination
at one time.
This operation is automatically applied when more than one original is sent to one remote Fax with the
same transmission functions specified for each reserved TX job.
* When the use of the equipment is managed under the department management or the user man-
agement, the batch transmission can be performed only in the same department and user.
• Redialing
If the remote Fax is busy by using the Memory TX etc., this system will automatically redial the remote
Fax number. The default of the redialing intervals and counter is different for each country/region. It
can be changed by the service technician.
2
21
2
2. Preparation for Transmission
Switching to the Fax mode
Press the [FAX] button on the control
1
panel to select the Fax function.
• Be sure to switch over to the Fax mode before carrying out Fax
operations.
• If you leave the equipment for about 45 seconds, it automatically
returns to the copy mode.
• You can also switch to the Fax mode when the equipment is in
the energy-saving mode.
When the use of the equipment is managed under certain functions such as department management
When the use of the equipment is managed under the department management or the user management,
each user needs to enter the department code, user ID, password, etc. For these operations, see the
Operator's Manual for Basic Function.
22
2.SENDING A FAX
3. About Originals
Original size/Original scanning range
Original size
The following table shows the size and thickness of originals that can be transmitted via this system.
Setting
Position
Original
Glass
Reversing
Automatic
Document
Feeder
(Optional)
Original Type Original Size
Sheets
Three-dimensional objects
Books
Plain paper, thermal paper
(for word processor or Fax),
original with filing holes
(2-, 3- and 4-holes):
9.3 - 41.8 lb. 35 - 157 g/m
(1-sided Original)
13.3 - 41.8 lb. 50 - 157 g/m
(2-sided original)
Letter format
(North American version):
LD, LG, LT, LT-R, ST, STR, COMP
A/B format
(European version):
A3, A4, A4-R, A5,
A5-R, B4, B5, B5-R,
FOLIO
Letter format
(North American version):
LD, LG, LT, LT-R, ST-R,
COMP
2
A/B format
(European version):
A3, A4, A4-R, A5-R, B4,
2
B5, B5-R, FOLIO
* ST/A5 is not available
Maximum
Number that
Can be Set
- Do not place any
heavy object
(8.8 lb. or 4 kg or
over) on the
glass
100 originals
(13 - 22 lb.
50 - 80 g/m
or stacked
height of
originals 16
mm or less
Some of the
originals on the
2
left may not be
)
used depending
on paper quality.
Remarks
2
Original scanning range
As shown in the figures below, even if the original that you are sending contains information in the shaded
section, this information is not printed at the remote Fax.
1. LD, LG, LT-R, ST-R, COMP, A3, A4-R, A5-R, B4, B5-R, FOLIO
2. LT, ST, A4, B5
12
5 mm 5 mm
4 mm
4 mm 5 mm
5 mm4 mm
ST-R, B5-R or A5-R originals are automatically rotated and sent as ST, B5 or A5-sized originals.
LT original is automatically rotated and sent as LT-R-sized original.
4 mm
23
3.About Originals (Cont.)
Setting originals
When setting originals on the glass
Originals are sent in the order they are placed on the original glass in both the memory TX and direct TX
modes.
2
Raise the Original Cover (optional) the
1
Reversing Automatic Document Feeder
(optional), and place the original A with
its face down on the glass.
• Raise it 60 degrees or more to detect the original.
Align the original against the left inner
2
corner of the glass.
• Different size originals can also be sent in one transmission.
• When LD, LG, LT-R, ST, COMP, A3, A4-R, A5, B4, B5 or FOLIO
originals are placed as shown in the figure on the right, the preentered sender information is printed in the shaded position
shown B in the figure and sent to the remote Fax.
• Entering the sender information ( P.148 “2.Registering the Terminal ID”)
• When transmitting non-standard-sized originals, best results are
obtained by placing the originals horizontally on the glass.
• When LT, ST-R, A4, A5-R or B5-R originals are placed as shown
in the figure on the right, the pre-entered sender information is
printed in the shaded position shown C in the figure and sent to
the remote Fax.
A
B
C
24
Lower the Original Cover (optional) the Reversing Automatic Docu-
3
ment Feeder slowly.
2.SENDING A FAX
Precautions for using the Reversing Automatic Document Feeder
Do not use the following 1 to 8 type originals as they may misfeed or become damaged:
1: Badly wrinkled or folded originals; in particular, originals whose leading edge is curled may fail to be
correctly fed.
2: Originals with carbon paper
3: Taped, pasted or clipped (cut out) originals
4: Clipped or stapled originals
5: Originals with holes or tears
6: Damp originals
7: OHP film originals
8: Others: tracing paper, permeable paper, coating paper (coating with wax, etc.)
Also, the following 9 to 10 type originals should be handled carefully:
9: Multiple originals, when pinched between 2 fingers, cannot be moved, or originals which are sur-
face treated may fail to be separate properly.
10: Folded or curled originals should be smoothed out before being used.
132
2
5
7849
6
10
25
2
3.About Originals (Cont.)
When using the Reversing Automatic Document Feeder (optional)
When the originals are placed on the Reversing Automatic Document Feeder, the uppermost page is first
scanned and sent.
After aligning the edges of originals,
1
place them with their face up and slide
the guides to the width of the originals.
• LT/A4 size originals are rotated 90 degrees so that they are sent
as LT-R/A4-R originals.
• If a mixture of LD and LT, A3 and A4, or B4 and B5 originals are
placed, they are sent in their original sizes.
• To set the originals with different width, see P.31 “Sending different width originals”.
• When LD, LG, LT-R, COMP, A3 and B4, A4-R, B5 originals are
placed as shown in the figure on the right, the pre-entered
sender information is printed in the shaded position shown A in
the figure and sent to the remote Fax.
• Entering the sender information ( P.148 “2.Registering the Terminal ID”)
• When LT, ST-R, A4, A5-R or B5-R originals are placed as shown
in the figure on the right, the pre-entered sender information is
printed in the shaded position shown B in the figure and sent to
the remote Fax.
A
B
26
2.SENDING A FAX
4. Setting the Transmission Conditions
Variety of optional functions
Originals can be sent using different transmission conditions (resolution, original mode, exposure, transmission mode, original size, ECM, quality TX, Line, SUB/SEP, SID/PWD, subject and body). Settings for
the subject and body are available only when you are using the Internet Fax function. If you change the
transmission conditions, the new settings are valid for one transmission only. They return to the default
settings after the transmission. The following describes the settings of each item.
• Resolution:
Set the resolution before you scan the original to be sent.
STANDARD: Original with regular size text
FINE: Original with small size text and fine illustrations
U-FINE: Original with ultra-fine illustrations
* If the remote Fax cannot receive originals with the same resolution, the resolution of the sent
original is automatically converted and sent.
The finer the resolution is, the longer it takes to send an original.
• Original Mode:
Set the original mode before you scan the original to be sent.
TEXT, TEXT/PHOTO, PHOTO
* Transmission time may be longer than usual when the TEXT/PHOTO mode or PHOTO mode is
selected.
• Exposure:
Set the image density according to the contrast of the original to be sent.
AUTO, MANUAL (11 variations)
* In the automatic exposure mode, the equipment automatically judges the contrast of the origi-
nal, and selects the ideal contrast.
In the manual exposure mode, you can adjust the contrast manually with 11 variations.
• Transmission Type:
Set the transmission type.
MEMORY TX: Send the original after it is scanned into memory.
DIRECT TX: Send the original directly as it is being scanned.
2
• Original Size:
Set the scan size of the original to be sent.
AUTO:
The size of the original is automatically determined before it is scanned.
SPECIFIED SIZE:
The original is scanned at the preset size regardless of its actual size.
Use this mode when you are using non-standard size paper or you want to limit the area of the
original to be sent.
DIFFERENT WIDTH:
Set this function to send the originals with different width at a time using Reversing Automatic
Document Feeder (optional). ( P.31 “Sending different width originals”)
• ECM (Error Correction Mode):
ECM (Error Correction Mode) is an internationally standardized communication mode that automatically corrects errors that occur during Fax transmissions. Even when the transmitted data has been
affected by noise during communication, this mode allows good communication without image distortion by automatically resending the part that has been affected.
ON, OFF
* Both the transmitter and the receiver must have the ECM function to make ECM communica-
tion available. When affected by noise during communication, communication time takes longer
than usual.
27
4.Setting the Transmission Conditions (Cont.)
• Quality TX:
Set whether or not to specify Quality TX. This function makes the communication less affected by line
condition when transmitting document to overseas. When this mode is set to “ON”, originals are sent at
a slower speed than normal.
ON, OFF
2
• Line:
Specify the line to be used when you send the original (with the 2nd line board (optional) attached).
( P.156 “4.2nd Line Board (optional) Installation”)
OFF, LINE1, LINE2
• SUB/SEP, SID/PWD:
Input the sub-address when the remote Fax you are communicating with needs a sub-address. Subaddress is divided into the following categories.
SUB (sub-address): Entering information
SEP (selective polling address): Retrieving information
SID (sender identification): Password for SUB
PWD (password): Password for SEP
* Up to 20 digits of information can be stored for each of these sub-addresses.
When you send documents, you can specify a sub-address or password compatible with ITU-T
(International Telecommunications Union Telecommunications) standards.
* To use this function, the remote Fax must be capable of setting an ITU-T compatible sub-
address or password. For details, contact your nearest Toshiba Service Center.
• Subject, Body:
Subject and body can be added when using the Internet Fax function.
* When originals are placed on the original glass, you can change the following scanning conditions
for each page. ( P.33 “Setting the scanning conditions for each page”)
Resolution Original mode
Exposure Original size
* Changing the default settings (HOME POSITION) when sending originals. ( P.146 “1.Setting the
Initial Transmission Mode”)
28
2.SENDING A FAX
Loading...