Toshiba GA-1330 User Manual
NETWORK EXPANSION KIT
Operator’s Manual for
Network Scanner
GA-1330
INTRODUCTION
The optional network expansion kit (GA-1330) enables the machine to be used as a network scanner.
● This manual only explains features that can be used when the optional network expansion kit is installed. For
information on loading paper, replacing toner cartridges, clearing paper misfeeds, handling peripheral devices,
and other copier-related information, please refer to your operation manual for the machine.
For information on the printer function that can be used when the network expansion kit is installed, see the online
manual for the network printer that accompanies the network expansion kit.
● The explanations in this manual assume that the person who will install the product and the users of the product
have a working knowledge of Microsoft Windows.
● This manual refers to the Multifunctional Digital Systems e-STUDIO203S/203SD as "the machine".
● For information on the operating system, please refer to your operating system manual or the online Help function.
● The explanations of screens and procedures in this manual are for Windows XP. The screens may vary
depending on your Windows version and settings.
● This manual refers to the Reversing Automatic Document Feeder as the "RADF".
● Where "e-STUDIOXXXX" appears in this manual, please substitute the name of your model.
Warranty
While every effort has been made to make this operation manual as accurate and helpful as possible, TOSHIBA
TEC CORPORATION makes no warranty of any kind with regard to its content. All information included herein is
subject to change without notice. TOSHIBA TEC CORPORATION is not responsible for any loss or damages, direct
or indirect, arising from or related to the use of this operation manual.
Trademark Acknowledgments
•Microsoft®, Windows®, Windows® 98, Windows® Me, Windows® 2000, Windows® XP, Windows Server® 2003,
Windows Vista
U.S.A. and other countries.
• Netscape Navigator is a trademark of Netscape Communications Corporation.
• Adobe, the Adobe logo, Acrobat, the Adobe PDF logo, and Reader are registered trademarks or trademarks of
Adobe Systems Incorporated in the United States and other countries.
• All other trademarks and copyrights are the property of their respective owners.
The display screens, messages, and key names shown in the manual may differ from those on the actual machine
due to product improvements and modifications.
®
and Internet Explorer® are registered trademarks or trademarks of Microsoft Corporation in the
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CONTENTS
INTRODUCTION ............................................... 2
1
ABOUT THE NETWORK SCANNER FUNCTION
SETTINGS AND PROGRAMMING REQUIRED
FOR THE NETWORK SCANNER FEATURE .. 5
● HOW TO ACCESS THE WEB PAGE AND
ABOUT THE WEB PAGE (FOR USERS)......... 6
● STORING SCANNING SETTINGS..................7
● STORING DESTINATIONS .............................8
ABOUT THE WEB PAGE (FOR THE
ADMINISTRATOR) ......................................... 13
● BASIC SETTINGS FOR NETWORK
● VARIOUS SERVER SETTINGS ....................15
● PROTECTING INFORMATION
2
BEFORE USING THE NETWORK SCANNER FUNCTION
.... 4
VIEW HELP .....................................................5
SCANNING ....................................................14
PROGRAMMED IN THE WEB PAGE
([Passwords]) .................................................16
USING THE NETWORK SCANNER FUNCTION
4
SOFTWARE PROGRAMS...............................25
● DESKTOP DOCUMENT MANAGER (Desktop
● NETWORK SCANNER TOOL ...................... 25
● TOSHIBA TWAIN AR/DM ............................. 26
USER'S GUIDES FOR SOFTWARE
PROGRAMS ....................................................26
INSTALLING THE SOFTWARE PROGRAM ..27
●
● INSTALLING TOSHIBA TWAIN AR/DM ....... 28
UNINSTALLING THE SOFTWARE PROGRAM
● UNINSTALLING THE SOFTWARE PROGRAM
5
DESKTOP DOCUMENT MANAGER
CD-ROM (for Windows)
Document Management Software) ............... 25
INSTALLING DESKTOP DOCUMENT MANAGER
AND NETWORK SCANNER TOOL ..................27
..28
FROM THE CONTROL PANEL .................... 28
SPECIFICATIONS
BASIC TRANSMISSION PROCEDURE......... 17
● TRANSMISSION METHODS FOR SCAN TO
E-MAIL ...........................................................18
● IMAGE ORIENTATION AND STANDARD
ORIGINAL LOADING ORIENTATION ...........20
● HOW TO ENTER CHARACTERS .................20
3
TROUBLESHOOTING .................................... 21
● DISPLAY MESSAGES...................................22
● IF YOUR E-MAIL IS RETURNED ..................22
● IMPORTANT POINTS WHEN USING SCAN TO
CHECKING THE IP ADDRESS ...................... 24
● HOW TO RESET THE NETWORK
TROUBLESHOOTING
E-MAIL ...........................................................23
EXPANSION KIT ...........................................24
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BEFORE USING THE NETWORK
1
ABOUT THE NETWORK SCANNER FUNCTION
When the network expansion kit is installed in the machine, a document or photo can be scanned into an image file
and sent over a network or the Internet to a file server, e-mail destination, or your own computer.
You can select from the following transmission methods as the destination where you wish to send the scanned
image, depending on where you wish to send the scanned image data.
SCANNER FUNCTION
1
1. The scanned image can be sent to a memory
storage device on a network (a designated
directory on an FTP server). (This is called
"Scan to FTP" in this manual.)
When sending a scanned image to an FTP
server, an e-mail message can also be sent to a
preset e-mail address to inform the recipient of
the location of the scanned image data. (This is
called "Scan to FTP (Hyperlink)" in this
manual.)
2. A scanned image can be sent to a computer
connected to the same network as the
machine. (This is called "Scan to Desktop" in
this manual.)
* Before Scan to Desktop can be performed, the
software in the CD-ROM that accompanies the
network expansion kit (GA-1330) must be
installed. For the procedure for installing the
software, see the "DESKTOP DOCUMENT
MANAGER CD-ROM (for Windows)" (p.25).
3. The scanned image can be sent to an e-mail
recipient. (This is called "Scan to E-mail" in
this manual.)
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SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE
To use the Network Scanner feature, settings for the SMTP server, DNS server, and destination addresses must be
configured.
To configure the settings, use a computer that is connected to the same network as the machine to access the
machine's Web server. The Web page can be viewed with your Web browser (Internet Explorer 5.5 or later
(Windows), or Netscape Navigator 6.0 or later).
HOW TO ACCESS THE WEB PAGE AND VIEW HELP
Use the following procedure to access the Web pages. [Help] can be clicked at the bottom of the menu frame to view
information on the various function settings that can be operated remotely over the network from the machine's Web
pages. For the settings of each function, see the explanations in Help.
1
Open the Web browser on your
1
computer.
Supported browsers:
Internet Explorer 5.5 or later (Windows)
Netscape Navigator 6.0 or later
In the "Address" field of your Web
2
browser, enter the IP address of the
machine.
To check the IP address,
see "CHECKING THE IP
ADDRESS" (p.24).
When the connection is complete, the Web page will
appear in your Web browser.
☞"ABOUT THE WEB PAGE (FOR USERS)" (p.6)
Click [Help] under the menu frame.
3
For an explanation of a
function or setting in the
Web page, click the
corresponding item in the
Help screen.
Close the Web page.
4
When you have finished
using the Web page, click
the (close) button in
the top right corner of the
page.
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ABOUT THE WEB PAGE (FOR USERS)
(2)
(1)
(3)
(4)
When you successfully connect to the Web server in the machine, the following page will appear in your browser.
A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the
right frame that allows you to establish settings for that item.
For detailed explanations of the procedures for configuring settings, click [Help] in the menu frame.
1
(1) Menu frame
The various settings appear in this frame. Click a
menu item to configure the corresponding setting.
(2) System Information
This shows the model name and current status of
the machine.
• Device Status
This shows information on the machine's paper
trays and output trays, toner and other supplies,
and the total sheet usage count.
Out of paper and other warnings appear in red.
• Device Configuration
Shows what options are installed.
• Network Status
Shows general information as well as the status
of TCP/IP, NetWare, AppleTalk, and NetBEUI.
(3) Scan Management
This is the base screen for storing, editing, and
deleting destination information.
• Destination (p.8
Store destinations for Scan to FTP, Scan to FTP
(Hyperlink), Scan to Desktop, and Scan to
E-mail. You can also edit or delete previously
stored destination information.
• Network Scanning
This section explains how to edit the scan mode
and custom indexes.
- Scan Mode
Scanning settings appropriate for the use can
be stored.
☞"STORING SCANNING SETTINGS" (p.7)
- Custom Index
This enables to change custom index names.
Click the [Submit] button to store the entered
information as index names.
The custom index consists of six indexes. A
6-character index name can be stored for each
index, allowing destinations to be grouped.
(4) Admin Mode
Click here to open the adminstrator Web page and
enter the administrator user name and password.
☞"PROTECTING INFORMATION PROGRAMMED IN
THE WEB PAGE ([Passwords])" (p.16)
☞"ABOUT THE WEB PAGE (FOR THE
ADMINISTRATOR)" (p.13)
)
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BEFORE USING THE NETWORK SCANNER FUNCTION
Note
STORING SCANNING SETTINGS
Sets of scan settings (color mode, resolution, file type, etc.) can be stored for use in various scanning applications. Each set
of settings is called a "Scan Mode". When storing a destination, you can select one of the stored scanned modes. The
settings of the selected scan mode will be used when you scan an image and send it to that destination (p.8
to 11).
Click "Network Scanning" in the menu
1
frame of the Web page.
Click "Add" below the scan list.
2
If you need to change the
settings in a previously
stored scan mode, select
the scan mode and click
"Edit". To delete a scan
mode, select the scan
mode and click "Delete".
Select the desired scanning settings.
3
Refer to the following table for information on
each setting.
When you have finished selecting the
4
settings, click "Submit".
The selected settings are stored.
Scan Mode settings
Item Description Default setting
Name Enter a name for the scan mode (up to 32 characters). —
Color Mode Select Full Color, Grayscale, or Mono 2 gradation for the color mode. Full Color
Resolution Select the resolution. 75 dpi
Void Are a
Light Source
File Type Select "JPG", "PDF", or "TIFF" for the file type of the scanned image. TIFF
Compression Mode
Pages Per File Select the number of pages per image file. ALL
Default Scan Mode
Select "On" to not scan the 4 mm around the edges of the image and
instead attach a white border.
When "Mono 2 gradation" is selected for "Color Mode", select "Red",
"Green", or "Blue" for the light source.
Select "None", "MH (G3)", or "MMR (G4)" for the compression mode of
the scanned image.
If you wish to use this scan mode as the default scan mode when storing
destinations, select the "Default Scan Mode" checkbox.
The "Default Scan Mode" is also used for Scan to E-mail when the e-mail
address is directly entered or selected from an LDAP server.
Off
Green
None
Not selected
1
•
For normal text originals, a sufficiently legible image is produced when the color mode is set to "Mono 2
gradation" and the resolution is 200 dpi or 300 dpi.
The 600 dpi setting should only be used in cases where high-clarity image reproduction is required, such as a
photograph or an illustration. Note that a high resolution setting will result in a larger file size, and transmission
may not be successful if there is insufficient disk capacity in the server to which the image is sent (or if the
administrator of the server has restricted the file size). If transmission is not successful, you can try such
measures as reducing the number of scanned pages in the file or reducing the scan size setting for the original.
• To open the scanned image without using the software program in the CD-ROM that accompanies the network
expansion kit, the recipient must have a viewer program that can open the image format (file type) that was
selected as explained above.
• The factory default setting for the image format produces the smallest file (File Type: TIFF, Compression Mode:
MMR (G4)). If the recipient cannot open the image, try sending the image in a different format.
If the number of scanned originals is not divisible by the number set in "Pages Per File", the last file will have less pages.
•
•
The scan settings stored in a scan mode cannot be edited or deleted if the scan mode has been selected for a destination.
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BEFORE USING THE NETWORK SCANNER FUNCTION
Note
STORING DESTINATIONS
To store scanning destinations, click [Destination] in the Web page menu frame. This screen can also be used to
edit or delete stored destinations. (p.12
A total of 200 destinations* can be stored, including E-mail, FTP, Desktop, and Group destinations.
* Multiple e-mail addresses can be stored as a group (up to 100). Note that this may reduce the maximum number
of destinations (normally 200) that can be stored.
)
E-mail: See below
FTP: See page 9
Desktop: See page 10
Group (E-mail): See page 11
.
.
.
Storing destinations for Scan to E-mail
Click [Destination] in the menu frame
1
of the Web page.
Click [E-mail].
2
To perform Scan to E-mail, the SMTP server settings must first be established. (p.15))
Enter the destination information.
3
For each setting, see the following table.
When you have finished entering the
4
information, click [Submit].
The entries will be stored.
1
E-mail destination information
Item Description
Name (Required) Enter the name of the destination (up to 36 characters).
Initial (Optional) Enter initial text for the destination (maximum of 10 characters). When the destination
list is displayed in the destination control screen, the initial text is used to group the
destinations.
Custom Index Names can be assigned to the custom indexes as desired (p.6
grouping of destinations. Select a custom index for the destination to be stored.
E-mail Address
(Required)
Scan Mode Select the name of the scan mode that you wish to use for the destination. The scan
Enter the e-mail address of the destination (up to 64 characters). If an LDAP server is
being used, you can click the [Global Address Search] button to search for an
address on the LDAP server.
mode must be previously stored (p.7
)), allowing convenient
).
- 8 -
Storing destinations for Scan to FTP
Note
BEFORE USING THE NETWORK SCANNER FUNCTION
Click [Destination] in the menu frame
1
of the Web page.
Click [FTP].
2
•
If you select the "Enable Hyperlink to FTP server to be e-mailed" checkbox and select a previously stored recipient (p.8)
from "E-mail Destination", an e-mail will be sent to the recipient informing them of the file format and location of the
scanned image data (Scan to FTP (Hyperlink)). A hyperlink to the file server to which the scanned image data was sent
appears in the e-mail, and the recipient can click the hyperlink to go directly to the location where the image data is stored.
• Use "Scan Mode" to select a set of previously stored scanning settings (see "STORING SCANNING
SETTINGS" (p.7)). The list shows the names of the stored scan modes.
Enter the destination information.
3
For the settings, see the following table.
When you have completed all the
4
entries, click [Submit].
The entries will be stored.
1
FTP destination information
Item Description
Name (Required) Enter the name of the destination (up to 36 characters).
Initial (Optional)
Custom Index Names can be assigned to the custom indexes as desired (p.6), allowing convenient
Hostname or IP Address
(required)*
User Name (Optional) Enter the login user name for the FTP server (maximum of 32 characters).
Password (Optional) Enter the login password for the FTP server (maximum of 32 characters).
Directory (Optional) If you wish to specify a destination directory on the FTP server, enter the directory
Enable Hyperlink to FTP
server to be e-mailed
(Checkbox)*
E-mail Destination
Scan Mode Select the name of the scan mode that you wish to use for the destination. The scan
1
2
Enter initial text for the destination (maximum of 10 characters). When the destination list is
displayed in the destination control screen, the initial text is used to group the destinations.
grouping of destinations. Select a custom index for the destination to be stored.
Enter the IP address or host name of the FTP server (maximum of 127 characters).
(maximum of 200 characters).
When you send a scanned file to an FTP server, you can have a transmission
notification automatically sent to the file recipient by e-mail. To have transmission
notifications sent, select the checkbox. The FTP server name will appear in the
transmission notification as a hyperlink.
Select the recipient that you wish to notify of the file transmission to the FTP server. To select
a recipient here, the recipient's e-mail address must have been previously stored.
mode must be previously stored (p.7
)
.
(p.8
)
*1 If you entered a host name in "Hostname or IP Address", you will need to enter the DNS server settings. (p.15)
*2 To perform Scan to FTP (Hyperlink), you must also enter the settings for the e-mail server.
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BEFORE USING THE NETWORK SCANNER FUNCTION
Storing destinations for Scan to Desktop
The destination for Scan to Desktop is stored by the TOSHIBA Network Scanner Tool Setup Wizard when "Network
Scanner Tool" is installed in your computer. For this reason, there is no need to store the Scan to Desktop destination in
the Web page. (The Network Scanner Tool is on the "Desktop Document Manager" CD-ROM that accompanies the
Network Expansion Kit.)
For information on Scan to Desktop system requirements, installing the Network Scanner Tool, and storing the
destination, see the "DESKTOP DOCUMENT MANAGER CD-ROM (for Windows)
Normally your computer is stored as the destination by the method indicated above.
The following page for storing Scan to Desktop destination information appears when [Destination] is selected in the
menu frame, followed by [Desktop]. This page is used mainly by the system administrator in the following circumstance.
• When another machine that also has the network expansion kit is added to your network and you wish to send an
image scanned on the new machine to a destination stored on the existing machine.
See "Editing and deleting programmed transmission destinations
information that you wish to use on the new machine and enter the displayed information in this screen in the new
machine. (When you have completed all entries, click [Submit].)
If there are several destinations that you wish to use on the new machine, repeat this procedure as needed.
" (p.12) to select the Scan to Desktop destination
" (p.25).
1
If the information entered here differs from the information entered on the host computer, transmission/reception will
not be possible.
For the settings, see the following table.
Scan to Desktop destination information
Item Description
Name (Required) Enter the name of the destination (up to 36 characters).
Initial (Optional)
Custom Index Names can be assigned to the custom indexes as desired (p.6), allowing convenient
Hostname or IP Address
(Required)*
Port Number (Required) Enter a port number from 0 to 65535 for the desktop network scanner tool.
Process Directory
(Optional)
User Name (Optional) Enter the login user name for the network scanner tool (maximum of 32 characters).
Password (Optional) Enter the login password for the network scanner tool (maximum of 32 characters).
Scan Mode Select the name of the scan mode that you wish to use for the destination. The scan
Enter initial text for the destination (maximum of 10 characters). When the destination list is
displayed in the destination control screen, the initial text is used to group the destinations.
grouping of destinations. Select a custom index for the destination to be stored.
Enter the IP address or host name of the FTP server (maximum of 127 characters).
Enter the destination directory name for the file (maximum of 200 characters). The file
will be processed in this directory after it is received.
mode must be previously stored (p.7
)
.
* If you entered a host name in "Hostname or IP Address", you will need to enter the DNS server settings. (p.15)
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