Toshiba GA-1200 User Manual

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First

MULTIFUNCTIONAL DIGITAL SYSTEMS

Quick Start Guide for
Scanning Functions

GA-1200

Preface

Thank you for purchasing the Toshiba multifunctional digital system e-STUDIO165/205 or
e-STUDIO167/207/237.
This Quick Start Guide for Scanning Functions is a manual for the e-STUDIO165/205 or
e-STUDIO167/207/237 when the following option is installed:

y Network Printer Kit
y Scanner Upgrade Kit
y Fax Kit
y External Keyboard

This Quick Start Guide for Scanning Functions explains about the accessories, conditions
required for network systems, connecting procedures of a network, general description of net­work settings, default setting lists and troubleshooting.

Be sure to read this manual before using the e-STUDIO165/205 or e-STUDIO167/207/237 with
the options shown above. Keep this manual handy and retain it for future reference.

Preface 1

Software License Agreement

INSTALLING OR OTHERWISE USING THIS SOFTWARE PRODUCT CONSTITUTES YOUR
ACCEPTANCE OF THE FOLLOWING TERMS AND CONDITIONS (UNLESS A SEPARATE
LICENSE IS PROVIDED BY THE SUPPLIER OF APPLICABLE SOFTWARE IN WHICH CASE
SUCH SEPARATE LICENSE SHALL APPLY). IF YOU DO NOT ACCEPT THESE TERMS, YOU
MAY NOT INSTALL OR USE THIS SOFTWARE, AND YOU MUST PROMPTLY RETURN THE
SOFTWARE TO THE LOCATION WHERE YOU OBTAINED IT.

THE SOFTWARE INSTALLED ON THIS PRODUCT INCLUDES NUMEROUS INDIVIDUAL
SOFTWARE COMPONENTS, EACH HAVING ITS OWN APPLICABLE END USER LICENSE
AGREEMENT (“EULA”). INFORMATION RELATING TO THE EULAS MAY BE FOUND IN AN
ELECTRONIC FILE INCLUDED ON THE USER DOCUMENTATION CD-ROM INCLUDED
HEREWITH; HOWEVER, ALL SOFTWARE AND DOCUMENTATION DEVELOPED OR CRE­ATED BY OR FOR TOSHIBA TEC CORPORATION (“TTEC”) ARE PROPRIETARY PROD­UCTS OF TTEC AND ARE PROTECTED BY COPYRIGHT LAWS, INTERNATIONAL TREATY
PROVISIONS, AND OTHER APPLICABLE LAWS.

Grant of License

This is a legal agreement between you, the end-user (“You”), and TTEC and its suppliers. This
software, fonts (including their typefaces) and related documentation (“Software”) is licensed for
use with the system CPU on which it was installed (“System”) in accordance with the terms con­tained in this Agreement. This Software is proprietary to TTEC and/or its suppliers.

TTEC and its suppliers disclaim responsibility for the installation and/or use of this Software, and
for the results obtained by using this Software. You may use one copy of the Software as
installed on a single System, and may not copy the Software for any reason except as neces­sary to use the Software on a single System. Any copies of the Software shall be subject to the
conditions of this Agreement.

You may not, nor cause or permit any third party to, modify, adapt, merge, translate, reverse
compile, reverse assemble, or reverse engineer the Software. You may not use the Software,
except in accordance with this license. No title to the intellectual property in the Software is
transferred to you and full ownership is retained by TTEC or its suppliers. Source code of the
Software is not licensed to you. You will be held legally responsible for any copyright infringe­ment, unauthorized transfer, reproduction or use of the Software or its documentation.

Term

This license is effective until terminated by TTEC or upon your failure to comply with any term of
this Agreement. Upon termination, you agree to destroy all copies of the Software and its docu­mentation.

You may terminate this license at any time by destroying the Software and its documentation
and all copies.

2 Software License Agreement

Disclaimer of Warranty

THIS SOFTWARE IS PROVIDED “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER
EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES
OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON­INFRINGEMENT. TTEC AND ITS SUPPLIERS DISCLAIM ANY WARRANTY RELATING TO
THE QUALITY AND PERFORMANCE OF THE SOFTWARE. IF THE SOFTWARE PROVES
DEFECTIVE, YOU (AND NOT TTEC OR ITS SUPPLIERS) SHALL BE RESPONSIBLE FOR
THE ENTIRE COST OF ALL NECESSARY SERVICING, REPAIR OR CORRECTION. TTEC
AND ITS SUPPLIERS DO NOT WARRANT THAT THE FUNCTIONS CONTAINED IN THE
SOFTWARE WILL MEET YOUR REQUIREMENTS OR THAT THE OPERATION OF THE
SOFTWARE WILL BE UNINTERRUPTED OR ERROR FREE.

ALL INFORMATION CONTAINED HEREIN THAT IS PROVIDED BY TTEC AND ITS AFFILI­ATES PURSUANT TO A EULA IS PROVIDED “AS IS” WITHOUT WARRANTY OF ANY KIND,
EITHER EXPRESS OR IMPLIED.

Limitation of Liability

IN NO EVENT WILL TTEC OR ITS SUPPLIERS BE LIABLE TO YOU FOR ANY DAMAGES,
WHETHER IN CONTRACT, TORT, OR OTHERWISE (EXCEPT PERSONAL INJURY OR
DEATH RESULTING FROM NEGLIGENCE ON THE PART OF TTEC OR ITS SUPPLIERS),
INCLUDING WITHOUT LIMITATION ANY LOST PROFITS, LOST DATA, LOST SAVINGS OR
OTHER INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE
USE OR INABILITY TO USE THE SOFTWARE, EVEN IF TTEC OR ITS SUPPLIERS HAVE
BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, NOR FOR THIRD PARTY
CLAIMS.

U.S. Government Restricted Rights

The Software is provided with RESTRICTED RIGHTS. Use, duplication or disclosure by the
U.S. Government is subject to restrictions set forth in subdivision (b) (3) (ii) or (c) (i) (ii) of the
Rights in Technical Data and Computer Software Clause set forth in 252.227-7013, or 52.227-19
(c) (2) of the DOD FAR, as appropriate. Contractor/Manufacturer is TOSHIBA TEC Corporation,
6-78, Minami-cho, Mishima-shi, Shizuoka-ken, 411-8520, Japan.

General

You may not sublicense, lease, rent, assign or transfer this license or the Software. Any attempt
to sublicense, lease, rent, assign or transfer any of the rights, duties or obligations hereunder is
void. You agree that you do not intend to, and will not ship, transmit (directly or indirectly) the
Software, including any copies of the Software, or any technical data contained in the Software
or its media, or any direct product thereof, to any country or destination prohibited by the United
States Government. This license shall be governed by the laws of Japan or, at the election of a
Supplier of TTEC concerned with a dispute arising from or relating to this Agreement, the laws of
the Country designated from time to time by the relevant Supplier of TTEC. If any provision or
portion of this Agreement shall be found to be illegal, invalid or unenforceable, the remaining
provisions or portions shall remain in full force and effect.

YOU ACKNOWLEDGE THAT YOU HAVE READ THIS LICENSE AGREEMENT AND THAT
YOU UNDERSTAND ITS PROVISIONS. YOU AGREE TO BE BOUND BY ITS TERMS AND
CONDITIONS. YOU FURTHER AGREE THAT THIS LICENSE AGREEMENT CONTAINS THE
COMPLETE AND EXCLUSIVE AGREEMENT BETWEEN YOU AND TTEC AND ITS SUPPLI­ERS AND SUPERSEDES ANY PROPOSAL OR PRIOR AGREEMENT, ORAL OR WRITTEN,
OR ANY OTHER COMMUNICATION RELATING TO THE SUBJECT MATTER OF THIS
LICENSE AGREEMENT.

TOSHIBA TEC Corporation, 6-78, Minami-cho, Mishima-shi, Shizuoka-ken, 411-8520, Japan.

Software License Agreement 3

Before Reading This Manual

Lineup of our manuals

These manuals are provided for the operation of the e-STUDIO165/205 or e-STUDIO167/207/

237. Select and read the manual best suited to your needs. This manual is the Quick Start
Guide for Scanning Functions.

Basic functions

Operator’s Manual for Copying Functions (Booklet)

This manual describes the basic operations, mainly copying functions, of
this equipment. It also describes safety precautions to ensure correct and
safe use of this equipment. Be sure to read this before you use the equip­ment.

Facsimile functions

The Fax Kit GD-1221 (optional) is necessary for using the Fax functions.

Operator’s Manual for Facsimile Function (Booklet)

This manual describes how to use the Fax functions. Various functions
both basic and advanced regarding Fax transmission/reception are avail­able.

Printing functions

The Network Printer Kit GA-1190 (optional) is necessary for using the printing functions.

Quick Start Guide for Printing Functions (Bookletl)

This manual gives basic information regarding the printing functions,
such as the GA-1190 accessories, necessary environmental conditions
and outline of network connections as well as troubleshooting. Be sure to
read this before using the printing functions.

Network Administration Guide for Printing Functions (PDF file)

This manual describes the operation necessary for configuring a network and using the print­ing functions, such as connecting to a network and setting components.

4 Before Reading This Manual

Setup Guide for Printing Functions (PDF file)

This manual consists of the following two parts.
Control panel: This part describes how to configure the printer-related settings using the

control panel of the equipment.

TopAccess: This part describes how to use the co-packed utility “TopAccess”. The set-

tings and management of the equipment can be done using a Web browser.

Printing Guide (PDF file)

This manual describes the operation necessary for printing data from a computer, such as the
installation of the client software and the use of the printer driver.

Network Fax Guide (PDF file)

This manual describes the operation necessary for sending a Fax from a computer via a net­work, such as the installation of the client software, use of the N/W-Fax driver and the co­packed application software “AddressBook Viewer”.

Scanning functions

The Scanner Upgrade Kit GA-1200 (optional) is necessary for using the scanning functions.

Quick Start Guide for Scanning Functions (PDF file, This manual)

This manual gives the basic information regarding the scanning functions, such as the GA­1200 accessories, necessary environmental conditions and outline of network connections as
well as troubleshooting. Be sure to read this before using the scanning functions.

Network Administration Guide for Scanning Functions (PDF file)

This manual describes the operation necessary for configuring a network and using the scan­ning functions, such as connecting to a network and setting components.

Setup Guide for Scanning Functions (PDF file)

This manual consists of the following two parts.
Control panel: This part describes how to configure the scanner-related settings using the

control panel of the equipment.

TopAccess: This part describes how to use the co-packed utility “TopAccess”. The set-

tings and management of the equipment can be done using a Web browser.

Scanning Guide (PDF file)

This manual describes the operation necessary for using the scanning functions, such as the
installation and the use of the TWAIN driver.

To read manuals in the PDF file format

The operator's manual in the PDF (Portable Document Format) can be displayed/printed using
Adobe Reader or Adobe Acrobat Reader. If neither is installed in your computer, download one
of them. This can be done via the website of Adobe Systems Incorporated.

Before Reading This Manual 5

How to read this manual

Symbols in this manual

In this manual, some important items are descried with the symbols shown below. Be sure to
read these items before using this equipment.

Indicates information to which you should pay attention when operating the
equipment.

Describes handy information that is useful to know when operating the equip­ment.

Pages describing items related to what you are currently doing. See these
pages as required.

Trademarks

y The official name of Windows 98 is Microsoft Windows 98 Operating System.
y The official name of Windows Me is Microsoft Windows Me Operating System.
y The official name of Windows 2000 is Microsoft Windows 2000 Operating System.
y The official name of Windows XP is Microsoft Windows XP Operating System.
y The official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating

System.

y The official name of Windows Vista is Microsoft Windows Vista Operating System.
y Microsoft, Windows, Windows NT, and the brand names and product names of other

Microsoft products are trademarks of Microsoft Corporation in the US and other countries.

y Apple, AppleTalk, Macintosh, Mac, Mac OS, Safari, TrueType, and LaserWriter are trade-

marks of Apple Inc. in the US and other countries.

y PostScript is a trademark of Adobe Systems Incorporated.
y Mozilla, Firefox and Firefox logo are trademarks or registered trademarks of Mozilla Founda-

tion in the U.S. and other countries.

y Netscape is a trademark of Netscape Communications Corporation.
y IBM, AT and AIX are trademarks of International Business Machines Corporation.
y NOVELL, NetWare, and NDS are trademarks of Novell, Inc.
y TopAccess is a trademark of Toshiba Tec Corporation.
y Other company names and product names in this manual are the trademarks of their respec-

tive companies.

©2007, 2008 TOSHIBA TEC CORPORATION All rights reserved
This manual is protected by copyright laws. No part of this manual shall be duplicated or repro­duced without the permission of TOSHIBA TEC CORPORATION. TOSHIBA TEC CORPORA­TION shall not be liable in terms of granting patents for any use of information contained in this
manual by third parties.

6 Before Reading This Manual

Disclaimer notice

The following notice sets out the exclusions and limitations of liability of TOSHIBA TEC CORPO­RATION (including its employees, agents and sub-contractors) to any purchaser or user (‘User’)
of the e-STUDIO165/205 or e-STUDIO167/207/237, including its accessories, options and bun­dled software (‘Product’).

1. The exclusion and limitations of liability referred to in this notice shall be effective to the full­est extent permissible at law. For the avoidance of doubt, nothing in this notice shall be taken
to exclude or limit TOSHIBA TEC CORPORATION’s liability for death or personal injury
caused by TOSHIBA TEC CORPORATION’s negligence or TOSHIBA TEC CORPORA­TION’s fraudulent misrepresentation.

2. All warranties, conditions and other terms implied by law are, to the fullest extent permitted
by law, excluded and no such implied warranties are given or apply in relation to the Prod­ucts.

3. TOSHIBA TEC CORPORATION shall not be liable for any loss, cost, expense, claim or dam­age whatsoever caused by any of the following:

- use or handling of the Product otherwise than in accordance with the manuals, including
but not limited to Operator’s Manual, User’s Guide, and/or incorrect or careless handling
or use of the Product;

- any cause which prevents the Product from operating or functioning correctly which
arises from or is attributable to either acts, omissions, events or accidents beyond the
reasonable control of TOSHIBA TEC CORPORATION including without limitation acts of
God, war, riot, civil commotion, malicious or deliberate damage, fire, flood, or storm, nat­ural calamity, earthquakes, abnormal voltage or other disasters;

- additions, modifications, disassembly, transportation, or repairs by any person other than
service technicians authorized by TOSHIBA TEC CORPORATION; or

- use of paper, supplies or parts other than those recommended by TOSHIBA TEC
CORPORATION.

4. Subject to paragraph 1, TOSHIBA TEC CORPORATION shall not be liable to Customer for:

- loss of profits; loss of sales or turnover; loss of or damage to reputation; loss of produc­tion; loss of anticipated savings; loss of goodwill or business opportunities; loss of cus­tomers; loss of, or loss of use of, any software or data; loss under or in relation to any
contract; or

- any special, incidental, consequential or indirect loss or damage, costs, expenses, finan­cial loss or claims for consequential compensation;

whatsoever and howsoever caused which arise out of or in connection with the Product or
the use or handling of the Product even if TOSHIBA TEC CORPORATION is advised of the
possibility of such damages.

TOSHIBA TEC CORPORATION shall not be liable for any loss, cost, expense, claim or dam­age caused by any inability to use (including, but not limited to failure, malfunction, hang-up,
virus infection or other problems) which arises from use of the Product with hardware, goods
or software which TOSHIBA TEC CORPORATION has not directly or indirectly supplied

Before Reading This Manual 7

Security precautions

In order to make correct use of this product’s security function, first read the following precau­tions carefully.

To Administrators

y If a physical security problem such as hardware removal or inappropriate disassembly

should occur at the installation site, take the appropriate physical security measures such as
checking who enters and leaves the site.

y When connecting this product with an outer network such as the Internet, only operate it in a

network environment protected by a firewall, etc. to prevent information from being leaked
due to incorrect settings or avoid illegal access by unauthorized users.

y To prevent the configuration settings from being changed illegally or similar, change the ini-

tial administrator password at the time of shipping before you use this product. Also, the
administrator password should be altered periodically.

y In order to make proper use of the network function, be sure to read the “Network Adminis-

tration Guide”, set the given function and explain the instructions to general users as well.

y Always check if the network function is enabled in order to maintain the security. Should you

happen to come across any abnormality, contact your service technician immediately. See
the “Network Administration Guide” for the checking method.

8 Before Reading This Manual

CONTENTS

Preface........................................................................................................... 1

Software License Agreement ...................................................................... 2

Before Reading This Manual ....................................................................... 4

Chapter 1 INTRODUCTION

Function Enhancement by Option Configurations ................................. 12

Items Included in Optional Kits.................................................................14

Scanner Upgrade Kit ............................................................................... 14

About the CD-ROM ..................................................................................... 15

Scan Utilities CD-ROM ............................................................................15

Chapter 2 SYSTEM REQUIREMENTS

System Requirements................................................................................ 18

General requirements.............................................................................. 18

When the Network Printer Kit and Scanner Upgrade Kit are installed ....18

When the Network Printer Kit, Scanner Upgrade Kit and

Fax Kit are installed ................................................................................. 18

Chapter 3 CONNECTING TO THE NETWORK

Connecting to the Network........................................................................20

Chapter 4 SETUP

Overview of Connecting Configurations.................................................. 22

Connecting the equipment....................................................................... 22

Available functions under each connection ............................................. 23

About Setups .............................................................................................. 24

Setup the network document processing system .................................... 24

Setup Flow for TopAccess ........................................................................ 25

Chapter 5 APPENDIX

Default Setting List..................................................................................... 28

Default settings for NETWORK SETTING............................................... 28

Default settings for PRINT SERVICE SETTING ..................................... 29

Troubleshooting .........................................................................................30

Network setting checklists ....................................................................... 30

TopAccess error messages..................................................................... 36

CONTENTS 9

10 CONTENTS

1.INTRODUCTION

This chapter describes the details of option configurations.

Function Enhancement by Option Configurations..............................................12

About the CD-ROM .................................................................................................15

Scanner Upgrade Kit.........................................................................................................................14

About the CD-ROM .................................................................................................15

Scan Utilities CD-ROM......................................................................................................................15