Toshiba GA-1190 User Manual 2

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MULTIFUNCTIONAL DIGITAL SYSTEMS

Setup Guide for Printing Functions

GA-1190

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Preface

Thank you for purchasing the TOSHIBA multifunctional digital system e-STUDIO165/205 or e-STUDIO167/207/237. This Setup Guide for Printing Functions is a manual for the e-STUDIO165/205 or e-STUDIO167/207/237 when the following option is installed:

y Network Printer Kit

This Setup Guide for Printing Functions describes the following:

y Printer-related settings using the control panel of this equipment y Settings and management of this equipment from a computer using TopAccess

Be sure to read this manual before using the e-STUDIO165/205 or e-STUDIO167/207/237 with the options above. Keep this manual handy and retain it for future reference.

Preface 1

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Software License Agreement

INSTALLING OR OTHERWISE USING THIS SOFTWARE PRODUCT CONSTITUTES YOUR ACCEPTANCE OF THE FOLLOWING TERMS AND CONDITIONS (UNLESS A SEPARATE LICENSE IS PROVIDED BY THE SUPPLIER OF APPLICABLE SOFTWARE IN WHICH CASE SUCH SEPARATE LICENSE SHALL APPLY). IF YOU DO NOT ACCEPT THESE TERMS, YOU MAY NOT INSTALL OR USE THIS SOFTWARE, AND YOU MUST PROMPTLY RETURN THE SOFTWARE TO THE LOCATION WHERE YOU OBTAINED IT.

THE SOFTWARE INSTALLED ON THIS PRODUCT INCLUDES NUMEROUS INDIVIDUAL SOFTWARE COMPONENTS, EACH HAVING ITS OWN APPLICABLE END USER LICENSE AGREEMENT (“EULA”). INFORMATION RELATING TO THE EULAS MAY BE FOUND IN AN ELECTRONIC FILE INCLUDED ON THE USER DOCUMENTATION CD-ROM INCLUDED HEREWITH; HOWEVER, ALL SOFTWARE AND DOCUMENTATION DEVELOPED OR CREATED BY OR FOR TOSHIBA TEC CORPORATION (“TTEC”) ARE PROPRIETARY PRODUCTS OF TTEC AND ARE PROTECTED BY COPYRIGHT LAWS, INTERNATIONAL TREATY PROVISIONS, AND OTHER APPLICABLE LAWS.

Grant of License

This is a legal agreement between you, the end-user (“You”), and TTEC and its suppliers. This software, fonts (including their typefaces) and related documentation (“Software”) is licensed for use with the system CPU on which it was installed (“System”) in accordance with the terms contained in this Agreement. This Software is proprietary to TTEC and/or its suppliers.

TTEC and its suppliers disclaim responsibility for the installation and/or use of this Software, and for the results obtained by using this Software. You may use one copy of the Software as installed on a single System, and may not copy the Software for any reason except as necessary to use the Software on a single System. Any copies of the Software shall be subject to the conditions of this Agreement.

You may not, nor cause or permit any third party to, modify, adapt, merge, translate, reverse compile, reverse assemble, or reverse engineer the Software. You may not use the Software, except in accordance with this license. No title to the intellectual property in the Software is transferred to you and full ownership is retained by TTEC or its suppliers. Source code of the Software is not licensed to you. You will be held legally responsible for any copyright infringement, unauthorized transfer, reproduction or use of the Software or its documentation.

Term

This license is effective until terminated by TTEC or upon your failure to comply with any term of this Agreement. Upon termination, you agree to destroy all copies of the Software and its documentation.

You may terminate this license at any time by destroying the Software and its documentation and all copies.

2 Software License Agreement

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Disclaimer of Warranty

THIS SOFTWARE IS PROVIDED “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NONINFRINGEMENT. TTEC AND ITS SUPPLIERS DISCLAIM ANY WARRANTY RELATING TO THE QUALITY AND PERFORMANCE OF THE SOFTWARE. IF THE SOFTWARE PROVES DEFECTIVE, YOU (AND NOT TTEC OR ITS SUPPLIERS) SHALL BE RESPONSIBLE FOR THE ENTIRE COST OF ALL NECESSARY SERVICING, REPAIR OR CORRECTION. TTEC AND ITS SUPPLIERS DO NOT WARRANT THAT THE FUNCTIONS CONTAINED IN THE SOFTWARE WILL MEET YOUR REQUIREMENTS OR THAT THE OPERATION OF THE SOFTWARE WILL BE UNINTERRUPTED OR ERROR FREE.

ALL INFORMATION CONTAINED HEREIN THAT IS PROVIDED BY TTEC AND ITS AFFILIATES PURSUANT TO A EULA IS PROVIDED “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED.

Limitation of Liability

IN NO EVENT WILL TTEC OR ITS SUPPLIERS BE LIABLE TO YOU FOR ANY DAMAGES, WHETHER IN CONTRACT, TORT, OR OTHERWISE (EXCEPT PERSONAL INJURY OR DEATH RESULTING FROM NEGLIGENCE ON THE PART OF TTEC OR ITS SUPPLIERS), INCLUDING WITHOUT LIMITATION ANY LOST PROFITS, LOST DATA, LOST SAVINGS OR OTHER INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE, EVEN IF TTEC OR ITS SUPPLIERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, NOR FOR THIRD PARTY CLAIMS.

U.S. Government Restricted Rights

The Software is provided with RESTRICTED RIGHTS. Use, duplication or disclosure by the U.S. Government is subject to restrictions set forth in subdivision (b) (3) (ii) or (c) (i) (ii) of the Rights in Technical Data and Computer Software Clause set forth in 252.227-7013, or 52.227-19 (c) (2) of the DOD FAR, as appropriate. Contractor/Manufacturer is TOSHIBA TEC Corporation, 6-78, Minami-cho, Mishima-shi, Shizuoka-ken, 411-8520, Japan.

General

You may not sublicense, lease, rent, assign or transfer this license or the Software. Any attempt to sublicense, lease, rent, assign or transfer any of the rights, duties or obligations hereunder is void. You agree that you do not intend to, and will not ship, transmit (directly or indirectly) the Software, including any copies of the Software, or any technical data contained in the Software or its media, or any direct product thereof, to any country or destination prohibited by the United States Government. This license shall be governed by the laws of Japan or, at the election of a Supplier of TTEC concerned with a dispute arising from or relating to this Agreement, the laws of the Country designated from time to time by the relevant Supplier of TTEC. If any provision or portion of this Agreement shall be found to be illegal, invalid or unenforceable, the remaining provisions or portions shall remain in full force and effect.

YOU ACKNOWLEDGE THAT YOU HAVE READ THIS LICENSE AGREEMENT AND THAT YOU UNDERSTAND ITS PROVISIONS. YOU AGREE TO BE BOUND BY ITS TERMS AND CONDITIONS. YOU FURTHER AGREE THAT THIS LICENSE AGREEMENT CONTAINS THE COMPLETE AND EXCLUSIVE AGREEMENT BETWEEN YOU AND TTEC AND ITS SUPPLIERS AND SUPERSEDES ANY PROPOSAL OR PRIOR AGREEMENT, ORAL OR WRITTEN, OR ANY OTHER COMMUNICATION RELATING TO THE SUBJECT MATTER OF THIS LICENSE AGREEMENT.

TOSHIBA TEC Corporation, 6-78, Minami-cho, Mishima-shi, Shizuoka-ken, 411-8520, Japan.

Software License Agreement 3

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Before Reading This Manual

Lineup of our manuals

These manuals are provided for the operation of the e-STUDIO165/205 or e-STUDIO167/207/

237. Select and read the manual best suited to your needs. This manual is the Setup Guide for Printing Functions.

Basic functions

Operator’s Manual for Copying Functions (Booklet)

This manual describes the basic operations, mainly copying functions, of this equipment. It also describes safety precautions to ensure correct and safe use of this equipment. Be sure to read this before you use the equipment.

Facsimile functions

The Fax Kit GD-1221 (optional) is necessary for using the Fax functions.

Operator’s Manual for Facsimile Function (Booklet)

This manual describes how to use the Fax functions. Various functions both basic and advanced regarding Fax transmission/reception are available.

Printing functions

The Network Printer Kit GA-1190 (optional) is necessary for using the printing functions.

Quick Start Guide for Printing Functions (Booklet)

This manual gives basic information regarding the printing functions, such as the GA-1190 accessories, necessary environmental conditions and outline of network connections as well as troubleshooting. Be sure to read this before using the printing functions.

Network Administration Guide for Printing Functions (PDF file)

This manual describes the operation necessary for configuring a network and using the printing functions, such as connecting to a network and setting components.

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Setup Guide for Printing Functions (PDF file, This manual)

This manual consists of the following two parts. Control panel: This part describes how to configure the printer-related settings using the

control panel of the equipment.

TopAccess: This part describes how to use the co-packed utility “TopAccess”. The set-

tings and management of the equipment can be done using a Web browser.

Printing Guide (PDF file)

This manual describes the operation necessary for printing data from a computer, such as the installation of the client software and the use of the printer driver.

Network Fax Guide (PDF file)

This manual describes the operation necessary for sending a Fax from a computer via a network, such as the installation of the client software, use of the N/W-Fax driver and the copacked application software “AddressBook Viewer”.

Scanning functions

The Scanner Upgrade Kit GA-1200 (optional) is necessary for using the scanning functions.

Quick Start Guide for Scanning Functions (PDF file)

This manual gives the basic information regarding the scanning functions, such as the GA-1200 accessories, necessary environmental conditions and outline of network connections as well as troubleshooting. Be sure to read this before using the scanning functions.

Network Administration Guide for Scanning Functions (PDF file)

This manual describes the operation necessary for configuring a network and using the scanning functions, such as connecting to a network and setting components.

Setup Guide for Scanning Functions (PDF file)

This manual consists of the following two parts. Control panel: This part describes how to configure the scanner-related settings using the

control panel of the equipment.

TopAccess: This part describes how to use the co-packed utility “TopAccess”. The set-

tings and management of the equipment can be done using a Web browser.

Scanning Guide (PDF file)

This manual describes the operation necessary for using the scanning functions, such as the installation and the use of the TWAIN driver.

To read manuals in the PDF file format

The operator's manual in the PDF (Portable Document Format) can be displayed/printed using Adobe Reader or Adobe Acrobat Reader. If neither is installed in your computer, download one of them. This can be done via the website of Adobe Systems Incorporated.

Before Reading This Manual 5

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How to read this manual

Symbols in this manual

In this manual, some important items are descried with the symbols shown below. Be sure to read these items before using this equipment.

Indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injury, partial damage of the equipment or surrounding assets, or loss of data.

Indicates information to which you should pay attention when operating the equipment.

Describes handy information that is useful to know when operating the equipment.

Pages describing items related to what you are currently doing. See these pages as required.

Trademarks

y The official name of Windows 98 is Microsoft Windows 98 Operating System. y The official name of Windows Me is Microsoft Windows Me Operating System. y The official name of Windows 2000 is Microsoft Windows 2000 Operating System. y The official name of Windows XP is Microsoft Windows XP Operating System. y The official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating

System.

y The official name of Windows Vista is Microsoft Windows Vista Operating System. y Microsoft, Windows, Windows NT, and the brand names and product names of other

Microsoft products are trademarks of Microsoft Corporation in the US and other countries.

y Apple, AppleTalk, Macintosh, Mac, Mac OS, Safari, TrueType, and LaserWriter are trade-

marks of Apple Inc. in the US and other countries.

y PostScript is a trademark of Adobe Systems Incorporated. y Mozilla, Firefox and Firefox logo are trademarks or registered trademarks of Mozilla Founda-

tion in the U.S. and other countries.

y Netscape is a trademark of Netscape Communications Corporation. y IBM, AT and AIX are trademarks of International Business Machines Corporation. y NOVELL, NetWare, and NDS are trademarks of Novell, Inc. y TopAccess is a trademark of Toshiba Tec Corporation. y Other company names and product names in this manual are the trademarks of their respec-

tive companies.

©2007, 2008 TOSHIBA TEC CORPORATION All rights reserved This manual is protected by copyright laws. No part of this manual shall be duplicated or reproduced without the permission of TOSHIBA TEC CORPORATION. TOSHIBA TEC CORPORATION shall not be liable in terms of granting patents for any use of information contained in this manual by third parties.

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Preface...........................................................................................................1

Software License Agreement ...................................................................... 2

Before Reading This Manual ....................................................................... 4

Chapter 1 OVERVIEW

Overview...................................................................................................... 12

Contents ..................................................................................................12

Use environments of TopAccess............................................................. 14

Chapter 2 BASIC OPERATIONS ON SCREENS (EQUIPMENT)

Various Screens ......................................................................................... 16

Basic Operations on Each Screen ............................................................18

To select mode main screen ...................................................................18

To select each menu ............................................................................... 19

To key in digits.........................................................................................21

Chapter 3 CANCELING PRINT JOBS AND PRINTING FONT LISTS

(EQUIPMENT)

To Cancel Print Jobs..................................................................................24

To Print PCL/PS Font List.......................................................................... 25

PCL font list / PS font list .........................................................................25

Chapter 4 PRINTING LISTS (EQUIPMENT)

To Print Lists............................................................................................... 28

Configuration page .................................................................................. 28

NIC status page.......................................................................................29

Chapter 5 CONFIGURING NETWORKS (EQUIPMENT)

Network Configuration from Equipment .................................................. 32

Ethernet Configuration .............................................................................. 33

TCP/IP Configuration ................................................................................. 35

IPX/SPX Configuration ...............................................................................40

AppleTalk Configuration............................................................................42

HTTP Configuration.................................................................................... 44

CONTENTS 7

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Chapter 6 TopAccess OVERVIEW

TopAccess Overview ................................................................................. 48

End user mode ........................................................................................ 48

Administrator mode .................................................................................49

Accessing TopAccess from Your Computer ...........................................50

Accessing TopAccess ............................................................................. 50

TopAccess screen structure .................................................................... 53

Chapter 7 TopAccess DEVICE TAB PAGE

TopAccess Device Tab Page.....................................................................56

Chapter 8 TopAccess REGISTRATION TAB PAGE

Managing Address Book ........................................................................... 60

Managing contacts in the address book .................................................. 60

Managing groups in the address book .................................................... 64

Managing Mailboxes .................................................................................. 67

Setting up an Open Mailbox ....................................................................68

Deleting an Open Mailbox ....................................................................... 74

Chapter 9 TopAccess COUNTER TAB PAGE

Viewing Counters .......................................................................................78

Displaying the total counter ..................................................................... 78

Displaying the department counter.......................................................... 79

Chapter 10 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU

(Printing Function)

Setting up Device Settings ........................................................................ 83

Setting up the device information ............................................................84

Setting up the energy save...................................................................... 85

Setting up the time and date ................................................................... 85

Setting up the Web general setting ......................................................... 85

Setting up Network Settings (Printing Function) .................................... 86

Setting up the TCP/IP.............................................................................. 88

Setting up the IPX/SPX ...........................................................................89

Setting up the AppleTalk ......................................................................... 89

Setting up the Bonjour.............................................................................90

Setting up the DNS session..................................................................... 91

Setting up the DDNS session ..................................................................92

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Setting up the NetWare session ..............................................................93

Setting up the HTTP network service ......................................................94

Setting up the SNMP network service ..................................................... 95

Setting up Copier Settings ........................................................................ 97

Setting up the copier settings ..................................................................98

Setting up Fax Settings.............................................................................. 99

Setting up the Fax settings ....................................................................101

Setting up Printer Settings ......................................................................105

Setting up the general setting................................................................106

Setting up the default Raw job setting ................................................... 107

Setting up the Raw job setting............................................................... 108

Setting up Print Service Settings (Printing Function)........................... 111

Setting up the Raw TCP print ................................................................112

Setting up the LPD print ........................................................................113

Setting up the IPP print ......................................................................... 113

Setting up the NetWare print .................................................................114

Displaying Version Information .............................................................. 115

Chapter 11 TopAccess ADMINISTRATION TAB PAGE - MAINTENANCE

About the Maintenance Functions.......................................................... 118

Switching Languages............................................................................... 119

Backing up Data ....................................................................................... 121

Restoring Data from Backup File............................................................ 124

Importing Address Book Data................................................................. 127

Exporting Address Book Data.................................................................130

Importing Department Code Data ........................................................... 132

Exporting Department Code Data ........................................................... 134

Chapter 12 MANAGING DEPARTMENT CODES ON TopAccess

(FOR ADMINISTRATORS)

Managing Department Codes (For Administrators) ..............................138

Chapter 13 TROUBLESHOOTING

TopAccess Error Messages ....................................................................140

Device status indicator list ..................................................................... 140

Error message list..................................................................................141

CONTENTS 9

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Chapter 14 APPENDIX

List Print Format....................................................................................... 144

INDEX .......................................................................................................................................149

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1.OVERVIEW

This chapter describes the contents of this manual and the required use environments of TopAccess.

Overview ..................................................................................................................12

Contents............................................................................................................................................12

Use environments of TopAccess.......................................................................................................14

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1OVERVIEW

Overview

This manual consists of the following 2 parts:

y Printer-related settings using the control panel of this equipment y Settings and management of this equipment from a computer using TopAccess

Printer-related settings using the control panel of this equipment

The former part of this manual describes how to set up printer-related items and how to print lists using the PRINTER] and [USER FUNCTIONS] buttons of the control panel. See the following chapters for your reference: Chapter 2 BASIC OPERATIONS ON SCREENS (EQUIPMENT)

Chapter 3 CANCELING PRINT JOBS AND PRINTING FONT LISTS (EQUIPMENT)

Chapter 4 PRINTING LISTS (EQUIPMENT)

Chapter 5 CONFIGURING NETWORKS (EQUIPMENT)

Describes the basic operations on the control panel screens of this equipment.  P.15 “BASIC OPERATIONS ON SCREENS (EQUIPMENT)”

Describes how to cancel a print job in process and how to print font lists, using the control panel of this equipment.  P.23 “CANCELING PRINT JOBS AND PRINTING FONT LISTS (EQUIPMENT)”

Describes how to print printer-related-lists from the control panel of this equipment.  P.27 “PRINTING LISTS (EQUIPMENT)”

Describes how to configure networks using the control panel of this equipment.  P.31 “CONFIGURING NETWORKS (EQUIPMENT)”

Printer-related settings and management of this equipment using TopAccess

The latter part of this manual describes how to set up and manage this equipment from your computer through a network using a co-packed utility TopAccess. TopAccess has 2 access levels; the end user level and administrator level. All the setting and maintenance functions of TopAccess can be utilized in the administrator level. The following functions of this equipment are described:

y Printing functions set and managed from the TopAccess screens y Fax functions set and managed from the TopAccess screens (only when the Fax Kit

(optional) is installed) See the following pages for your reference: Chapter 6 TopAccess OVERVIEW

Describes the overview of TopAccess and how to access TopAccess.  P.47 “TopAccess OVERVIEW”

Chapter 7 TopAccess DEVICE TAB PAGE

Describes the device information on the Device tab page of TopAccess.  P.55 “TopAccess DEVICE TAB PAGE”

Chapter 8 TopAccess REGISTRATION TAB PAGE

Describes how to manage the address book and Mailboxes on the TopAccess Registration tab page.  P.59 “TopAccess REGISTRATION TAB PAGE”

12 Overview

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Chapter 9 TopAccess COUNTER TAB PAGE

Describes how to display total counters on the TopAccess Counter tab page.  P.77 “TopAccess COUNTER TAB PAGE”

Chapter 10 TopAccess ADMINISTRATION TAB PAGE - SETUP MENU

Describes the various items set by the TopAccess administrator.  P.81 “TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Printing Function)”

Chapter 11 TopAccess ADMINISTRATION TAB PAGE - MAINTENANCE MENU

Describes the maintenance of TopAccess performed by the TopAccess administrator.  P.117 “TopAccess ADMINISTRATION TAB PAGE - MAINTENANCE MENU”

Chapter 12 MANAGING DEPARTMENT CODES ON TopAccess (FOR ADMINISTRA-

TORS) Describes how to manage the department code by an administrator.  P.137 “MANAGING DEPARTMENT CODES ON TopAccess (FOR ADMINISTRATORS)”

y For troubleshooting, see “TROUBLESHOOTING”.

 P.139 “TROUBLESHOOTING”

y For the lists printed by this equipment, see “Appendix”.

 P.143 “APPENDIX”

Overview 13

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1OVERVIEW

Use environments of TopAccess

This section describes the use environment of a co-packed utility TopAccess that comes with this equipment. Systems shown below enable you to access the TopAccess using your web browser so that you can set up or manage this equipment from a computer on the network.

Network

Before using the TopAccess, this equipment must be properly connected to the network, and also TCP/IP and HTTP must be properly configured on this equipment. See the following manuals for the details:

y Quick Start Guide for Printing Functions

Chapter 3 "CONNECTING TO A COMPUTER"

"Connecting to the Network"

y Setup Guide for Printing Functions (This manual)

Chapter 5 "CONFIGURING NETWORKS (EQUIPMENT)"

 P.35 “TCP/IP Configuration”

 P.44 “HTTP Configuration”

Web browser

TopAccess supports the following web browsers under Windows, Macintosh or UNIX environments:

Windows: Microsoft Internet Explorer 5.5 SP2 or later

Mozilla Firefox 1.5.0.4 or later

Macintosh: Safari 2.0 (412.2) or later

Mozilla Firefox 1.5.0.4 or later

UNIX: Mozilla Firefox 1.5.0.4 or later

Settings on equipment side and settings/management of this equipment using TopAccess:

Equipment's settings

Settings/management of this equipment using TopAccess

TopAccess

Windows

Windows Macintosh UNIX

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2.BASIC OPERATIONS ON SCREENS

(EQUIPMENT)

This chapter describes the basic operations on the control panel screens of this equipment.

Various Screens ......................................................................................................16

Basic Operations on Each Screen ........................................................................18

To select mode main screen .............................................................................................................18

To select each menu .........................................................................................................................19

To key in digits...................................................................................................................................21

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2 BASIC OPERATIONS ON SCREENS (EQUIPMENT)

Various Screens

Major screens appearing on the control panel LCD of this equipment are shown below.

Ready screen (“Copy mode” main screen)

This screen appears a few tenths of a second after you turn the power of this equipment ON. The copying functions can be used. This screen appears also when you have pressed the [COPY] button to switch the equipment into the copy mode from other modes.

READY

100% SORT

ZOOM FINISHING EDIT

If the ready screen is set for the Fax functions, the screen below appears after you turn the power ON. Ready screen for Fax functions (“Fax mode” main screen):

ENTER TEL NUMBER(MAX128): MAR 24-2006 11:30AM M:100% RESOLUTION:STANDARD

COMM. OPTION

Mode main screens

The mode selection main screens are 4 screens; the “copy mode” main screen, “printer mode” main screen, “user functions mode” main screen and “Fax mode” main screen. In these main screens, menus selectable in the subject mode appear. To select and operate the mode selection main screen for the printer mode, see the following pages:  P.18 “To select mode main screen” Example of “printer mode” main screen:

PRINTER MODE

1.CANCEL JOB

2.PCL FONT LIST

3.PS FONT LIST

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Menu selection screen

This screen appears when you select desired menus or items. The name of the menus, submenus or items are displayed in this screen. Example of “YES/NO” selection screen:

CANCEL ?

1.YES

2.NO

Digit entry screen

This screen appears when you key in any digits. Enter digits using the digital keys on the control panel.

DEPARTMENT CODE ENTER DEPARTMENT NUMBER(1-99):

Error message screen

This screen appears when an error has occurred.

DRAWER1 empty Open DRAWER1 Load paper Close DRAWER1

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2 BASIC OPERATIONS ON SCREENS (EQUIPMENT)

Basic Operations on Each Screen

To select mode main screen

When you press the mode selection button (= [PRINTER] or [USER FUNCTIONS]) in the ready screen displayed after power-ON, the main screen for each mode appears.

Ready screen ("Copy mode" main screen)

READY

100% SORT ZOOM FINISHING EDIT

[PRINTER] button

[USER FUNCTIONS] button

PRINTER MODE

1.CANCEL JOB

2.PCL FONT LIST

3.PS FONT LIST

"User functions mode" main screen

USER FUNCTIONS 1216

01.DEFAULT SETTINGS

02.LISTS

03.INITIAL SETUP

"Printer mode" main screen

If the ready screen is set for the Fax functions, the “Fax mode” main screen appears as the ready screen.

[USER FUNCTIONS] button and screen transition:

y When you press the [USER FUNCTIONS] button while you are operating the copy or printer

menu, the screen shifts to the “user function” main screen.

y When you press the [USER FUNCTIONS] button while you are operating the user functions

menu, the screen returns to the previously selected main screen, i.e. the ready screen (“copy

mode” main screen) or “printer mode” main screen.

Also, if you press the [FUNCTION CLEAR] button when the “user function” main screen is

displayed, the screen returns to the previously selected main screen.

[PRINTER] button and screen transition:

When you press the [PRINTER] button while you are operating each menu, the screen shifts to the “printer mode” main screen. For example, when you press it while you are operating the user functions menu, the “printer mode” main screen appears.

To return to main screen for each mode:

If you press the [FUNCTION CLEAR] button while you are operating each menu, the screen returns to the main screen for the current mode.

18 Basic Operations on Each Screen

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To select each menu

You can select the desired menu or item in the menu selection screen.

[CANCEL] button

/ buttons

[ENTER] button

Button Function

[ENTER] Press this button to execute the selected menu or item.

[CANCEL] Press this button to cancel the selected operation. The screen returns to the

Press these buttons to select menus or items. The cursor moves to the menu or item selected. The selected menu or item is highlighted.

When you press , the cursor scrolls up. When you press , it scrolls down.

previous one. (If you press this several times, the screen returns to the main screen for the current mode.)

The menus displayed in the screen differ depending on which options are installed. Some menus displayed in the menu selection screen shown in this manual may not be displayed in the actual screen, if the corresponding option is not installed.

Basic Operations on Each Screen 19

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2 BASIC OPERATIONS ON SCREENS (EQUIPMENT)

Example of menu selection

The menu selection procedure to cancel a print job in the “printer mode” main screen is shown below.

PRINTER MODE

1.CANCEL JOB

2.PCL FONT LIST

3.PS FONT LIST

[ENTER] button or a digital key [1]

CANCEL ?

1.YES

2.NO

The selected menu is executed and the screen returns to the previous one.

The selected menu is canceled and the screen returns to the previous one.

[ENTER] button or a digital key [1]

When you press , the cursor scrolls up.

When you press , the cursor scrolls down.

[CANCEL] button

*1 Each menu in this equipment has a serial number. When you key in the first 1 or 2 digits of

the serial number, you can immediately select this menu. (In other words, this procedure

substitutes for the entry by pressing / and the [ENTER] button.) With this function,

you can select a menu located at the bottom of the hierarchical menu-tree structure by enter-

ing a series of numbers (e.g. “03” “03” “02”).

20 Basic Operations on Each Screen

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To key in digits

You can enter digits using the digital keys.

[ENTER] button

[CLEAR/STOP] button

Button /Digital key Function

Digital Keys Press these keys to enter digits when the digit entry screen is displayed.

[ENTER] Press this button to determine the digits keyed in.

/ buttons

Digital keys

Press these buttons to move the cursor to the right or left.

When you press , the cursor moves to the left. When you press , it moves to the right.

When you want to correct a digit already keyed in, move the cursor to the digit and then key in a new digit. The digit is replaced with a new one.

[CLEAR/STOP] Digits keyed in are all cleared.

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3.CANCELING PRINT JOBS AND

PRINTING FONT LISTS (EQUIPMENT)

This chapter describes how to cancel a print job in process and how to print font lists, using the control panel of this equipment.

To Cancel Print Jobs ..............................................................................................24

To Print PCL/PS Font List ......................................................................................25

PCL font list / PS font list...................................................................................................................25

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3 CANCELING PRINT JOBS AND PRINTING FONT

LISTS (EQUIPMENT)

To Cancel Print Jobs

You can cancel a print job in process using the [PRINTER] button. Canceling print jobs is required usually in the following cases:

y A print job in process needs to be discarded y Paper has run out during printing and you want to discard the rest of the job The message

screen shown below appears when paper has run out.

DRAWER1 empty Open DRAWER1 Load paper Close DRAWER1

Canceling print jobs is possible only when this equipment is actually printing a job. If you attempt to cancel a print job when this equipment is not doing so, “Not allowed now” appears in the screen.

Press the [PRINTER] button

when the ready screen is displayed.

The “printer mode” main screen appears.

Press or to select CAN-

CEL JOB, and then press the [ENTER] button.

Press or to select YES,

and then press the [ENTER] button.

The print job is canceled and “Operation Completed” appears. The screen returns to the “printer mode” main screen shown in step 2.

PRINTER MODE

1.CANCEL JOB

2.PCL FONT LIST

3.PS FONT LIST

CANCEL ?

1.YES

2.NO

24 To Cancel Print Jobs

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To Print PCL/PS Font List

You can print the following font lists using the [PRINTER] button:

y PCL font list y PS font list

The lists are printed on A4 (LT) or A4-R (LT-R) size paper. Check that paper of the specified size is set.

For each font list printed, see the following page:  P.144 “List Print Format”

PCL font list / PS font list

You can print lists for the internal PCL font and PS font to be used for printing.

Press the [PRINTER] button

when the ready screen is displayed.

The “printer mode” main screen appears.

Press or to select PCL

FONT LIST or PS FONT LIST, and then press the [ENTER] button.

“Printing accepted” appears and the selected internal font list is printed out. The screen returns to the “printer mode” main screen shown in step 2.

PRINTER MODE

1.CANCEL JOB

2.PCL FONT LIST

3.PS FONT LIST

PRINTER MODE

1.CANCEL JOB

2.PCL FONT LIST

3.PS FONT LIST

To Print PCL/PS Font List 25

Page 28

Page 29

4.PRINTING LISTS (EQUIPMENT)

This chapter describes how to print printer-related lists from the control panel of this equipment.

To Print Lists ...........................................................................................................28

Configuration page............................................................................................................................28

NIC status page ................................................................................................................................29

Page 30

4 PRINTING LISTS (EQUIPMENT)

To Print Lists

You can print the printer-related lists shown below using the [USER FUNCTIONS] button.

y Configuration page y NIC status page

The lists are printed on A4 (LT) or A4-R (LT-R) size paper. Check that paper of the specified size is set.

y For each list mentioned above, see the following page:

 P.144 “List Print Format”

y You can see the printer-related user settings by printing the Function List. See the Opera-

tor’s Manual for Copying Functions.

y You can see the printer-related menu list by printing the Menu List. See the Operator’s Man-

ual for Copying Functions.

Configuration page

You can print out the setting status of the Network Printer Kit (optional).

See the following Operator’s Manual for details of the setting items regarding printing functions.

Quick Start Guide for Printing Functions

Default Setting List

Chapter 5 “APPENDIX”

"Default settings for NETWORK SETTING" "Default settings for PRINT SERVICE SETTING"

Press the [USER FUNCTIONS]

button.

The “user functions mode” main screen appears.

Press or to select LISTS,

and then press the [ENTER] button.

USER FUNCTIONS

01.DEFAULT SETTINGS

02.LISTS

1216

03.INITIAL SETUP

28 To Print Lists

Page 31

Press or to select CON-

FIGURATION PAGE, and then press the [ENTER] button.

“Printing accepted” appears and the configuration page is printed out.

NIC status page

You can print out the setting status of the NIC (Network Interface Card) of the Network Printer Kit (optional).

Press the [USER FUNCTIONS]

button.

The “user functions mode” main screen appears.

LISTS

4.ITU MAILBOX

5.CONFIGURATION PAGE

6.NIC STATUS PAGE

Press or to select LISTS,

and then press the [ENTER] button.

Press or to select NIC

STATUS PAGE, and then press the [ENTER] button.

“Printing accepted” appears and the NIC status page is printed out.

USER FUNCTIONS

01.DEFAULT SETTINGS

02.LISTS

03.INITIAL SETUP

LISTS

4.ITU MAILBOX

5.CONFIGURATION PAGE

6.NIC STATUS PAGE

1216

To Print Lists 29

Page 32

Page 33

5.CONFIGURING NETWORKS

(EQUIPMENT)

This chapter describes how to configure networks using the control panel of this equipment.

Network Configuration from Equipment...............................................................32

Ethernet Configuration...........................................................................................33

TCP/IP Configuration..............................................................................................35

IPX/SPX Configuration ...........................................................................................40

AppleTalk Configuration ........................................................................................42

HTTP Configuration ................................................................................................44

Page 34

5 CONFIGURING NETWORKS (EQUIPMENT)

Network Configuration from Equipment

You can perform the following network configurations using the [USER FUNCTIONS] button:

 P.33 “Ethernet Configuration”  P.35 “TCP/IP Configuration”  P.40 “IPX/SPX Configuration”  P.42 “AppleTalk Configuration”  P.44 “HTTP Configuration”

To use TopAccess:

Before using a web-based utility TopAccess, TCP/IP protocol and HTTP network server service must be configured in this equipment.

 P.35 “TCP/IP Configuration”  P.44 “HTTP Configuration”

When TCP/IP and HTTP have been configured, you can use TopAccess on your computer. Once TopAccess is enabled, all the network configurations including the reconfiguration of TCP/ IP and HTTP can be executed from TopAccess screen. For the network configurations using TopAccess, see the following page:  P.86 “Setting up Network Settings (Printing Function)”

32 Network Configuration from Equipment

Page 35

Ethernet Configuration

You can specify the link speed and communication mode of Ethernet.

Press the [USER FUNCTIONS]

button when the ready screen is displayed.

The “user functions mode” main screen appears.

Press or to select INI-

TIAL SETUP, and then press the [ENTER] button.

Press or to select NET-

WORK, and then press the [ENTER] button.

Press or to select ETH-

ERNET, and then press the [ENTER] button.

Press or to select LINK

SPEED/DUPLEX MODE, and then press the [ENTER] button.

Press or to select the

desired link speed and communication mode.

USER FUNCTIONS

01.DEFAULT SETTINGS

02.LISTS

03.INITIAL SETUP

INITIAL SETUP

03.DRAWER SET POP-UP

04.TERMINAL ID

05.NETWORK

NETWORK

01.COMPLETE

02.ETHERNET

03.TCP/IP

ETHERNET

01.LINK SPEED/DUPLEX MODE

LINK SPEED/DUPLEX MODE

1.AUTO

2.10BASE/HALF

3.10BASE/FULL

00001216

LINK SPEED/DUPLEX MODE

3.10BASE/FULL

4.100BASE/HALF

5.100BASE/FULL

Ethernet Configuration 33

Page 36

5 CONFIGURING NETWORKS (EQUIPMENT)

AUTO: Detects the Ethernet link speed automatically. 10BASE/HALF: Uses 10BASE-T half-duplex communication mode. 10BASE/FULL: Uses 10BASE-T full-duplex communication mode. 100BASE/HALF: Uses 100BASE-TX half-duplex communication mode. 100BASE/FULL: Uses 100BASE-TX full-duplex communication mode.

y When you select other than AUTO above, refer to the specifications of the network

to which this equipment is connected.

y If you are not sure of the most appropriate link speed or communication mode,

select AUTO.

Press the [ENTER] button.

The screen returns to the shown in step 5.

Press the [CANCEL] button

once to return the screen to the NETWORK menu screen.

NETWORK

01.COMPLETE

02.ETHERNET

03.TCP/IP

If you press the [CANCEL] button more than twice and exit the NETWORK menu, the NIC initialization operation in the next step becomes ineffective. In this case, repeat the procedure from step 1.

Press or to select COM-

PLETE, and then press the [ENTER] button.

The initialization starts and “Initializing” appears. When it is completed, “Operation Completed” appears and the screen returns to the one shown in step

Press the [CANCEL] button once or press the [FUNCTION CLEAR]

button to return the screen to the “user function mode” main

NETWORK

01.COMPLETE

02.ETHERNET

03.TCP/IP

screen.

If the network connection is still unstable even after following the procedure above, turn the power of this equipment OFF and then back ON.

34 Ethernet Configuration

Page 37

TCP/IP Configuration

You can configure TCP/IP protocol. This TCP/IP configuration includes address assignment method selection, IP address, subnet mask, and default gateway assignment (manual assignment).

y The configuration of TCP/IP protocol differs depending on your network environments. y Before using a web-based utility TopAccess, TCP/IP protocol and HTTP network server ser-

vice must be configured in this equipment. For HTTP configuration, see the following page:

 P.44 “HTTP Configuration”

Configuring TCP/IP using DHCP or Auto IP function:

If you are not sure of the proper TCP/IP configuration method to assign an address to this equipment, select “DYNAMIC” for the address assignment method. When you select “DYNAMIC”, this equipment obtains an IP address, subnet mask and gateway from a DHCP server, if your network supports DHCP. If your network does not support it, the Auto IP function will assign a proper IP address to this equipment.

Configuring TCP/IP using only DHCP:

When you connect this equipment to a local area network including a DHCP server and configure TCP/IP for this equipment using only DHCP, without the Auto IP function, select “NO AUTOIP” for the address assignment method. When you select “NO AUTOIP”, this equipment obtains an IP address, subnet mask and gateway from the DHCP server. The automatic IP address assignment with the Auto IP function is disabled.

Connecting to local area network requiring static IP addresses:

When you connect this equipment to a local area network requiring a static IP address, select “STATIC IP” for the address assignment method and specify the IP address manually. Subnet mask and default gateway should also be configured as required.

Automatic IP address assignment

Press the [USER FUNCTIONS]

button when the ready screen is displayed.

The “user functions mode” main screen appears.

Press or to select INI-

TIAL SETUP, and then press the [ENTER] button.

USER FUNCTIONS

01.DEFAULT SETTINGS

02.LISTS

00001216

03.INITIAL SETUP

TCP/IP Configuration 35

Page 38

5 CONFIGURING NETWORKS (EQUIPMENT)

Press or to select NET-

WORK, and then press the [ENTER] button.

Press or to select TCP/

IP, and then press the [ENTER] button.

Press or to select

ADDRESS MODE, and then press the [ENTER] button.

Press or to select the

desired method of automatic IP address assignment.

DYNAMIC: Obtains an IP address automatically using the Auto IP function and DHCP. NO AUTOIP: Obtains an IP address automatically using DHCP.

INITIAL SETUP

03.DRAWER SET POP-UP

04.TERMINAL ID

05.NETWORK

NETWORK

01.COMPLETE

02.ETHERNET

03.TCP/IP

TCP/IP

01.ADDRESS MODE

02.IP ADDRESS

03.SUBNET MASK

ADDRESS MODE

1.STATIC IP

2.DYNAMIC

3.NO AUTOIP

Press the [ENTER] button.

The screen returns to the shown in step 5.

Press the [CANCEL] button

once to return the screen to the NETWORK menu screen.

If you press the [CANCEL] button more than twice and exit the NETWORK menu, the NIC initialization operation in the next step becomes ineffective. In this case, repeat the procedure from step 1.

Press or to select COM-

PLETE, and then press the [ENTER] button.

The initialization starts and “Initializing” appears. When it is completed, “Operation Completed” appears and the screen returns to the one shown in step

NETWORK

01.COMPLETE

02.ETHERNET

03.TCP/IP

NETWORK

01.COMPLETE

02.ETHERNET

03.TCP/IP

36 TCP/IP Configuration

Page 39

Press the [CANCEL] button once or press the [FUNCTION CLEAR]

button to return the screen to the “user function mode” main screen.

You can check the configuration status and the obtained value if you print out the NIC status page.  P.29 “NIC status page”

Manual IP address assignment

Press the [USER FUNCTIONS]

button when the ready screen is displayed.

The “user functions mode” main screen appears.

Press or to select INI-

TIAL SETUP, and then press the [ENTER] button.

Press or to select NET-

WORK, and then press the [ENTER] button.

Press or to select TCP/

IP, and then press the [ENTER] button.

Press or to select

ADDRESS MODE, and then press the [ENTER] button.

USER FUNCTIONS

01.DEFAULT SETTINGS

02.LISTS

03.INITIAL SETUP

INITIAL SETUP

03.DRAWER SET POP-UP

04.TERMINAL ID

05.NETWORK

NETWORK

01.COMPLETE

02.ETHERNET

03.TCP/IP

TCP/IP

01.ADDRESS MODE

02.IP ADDRESS

03.SUBNET MASK

00001216

TCP/IP Configuration 37

Page 40

5 CONFIGURING NETWORKS (EQUIPMENT)

Press or to select

STATIC IP, and then press the [ENTER] button.

The screen returns to the one shown in step 5.

Press or to select IP

ADDRESS, and then press the [ENTER] button.

Enter the IP address, and then

press the [ENTER] button.

The screen returns to the one shown in step 7.

Press or to select SUB-

NET MASK, and then press the [ENTER] button.

Key in the subnet mask value

as required, and then press the [ENTER] button.

The screen returns to the one shown in step 9.

ADDRESS MODE

1.STATIC IP

2.DYNAMIC

3.NO AUTOIP

TCP/IP

01.ADDRESS MODE

02.IP ADDRESS

03.SUBNET MASK

IP ADDRESS

XXX.XXX.XXX.XXX

TCP/IP

01.ADDRESS MODE

02.IP ADDRESS

03.SUBNET MASK

SUBNET MASK

XXX.XXX.XXX.XXX

Press or to select

DEFAULT GATEWAY, and then press the [ENTER] button.

Key in the default gateway

value as required, and then press the [ENTER] button.

Press the [CANCEL] button

once to return the screen to the NETWORK menu screen.

If you press the [CANCEL] button more than twice and exit the NETWORK menu, the NIC initialization operation in the next step becomes ineffective. In this case, repeat the procedure from step 1.

38 TCP/IP Configuration

TCP/IP

02.IP ADDRESS

03.SUBNET MASK

04.DEFAULT GATEWAY

DEFAULT GATEWAY

XXX.XXX.XXX.XXX

NETWORK

01.COMPLETE

02.ETHERNET

03.TCP/IP

Page 41

Press or to select COM-

PLETE, and then press the [ENTER] button.

The initialization starts and “Initializing” appears. When it is completed, “Operation Completed” appears and the screen returns to the one shown in step

Press the [CANCEL] button once or press the [FUNCTION CLEAR]

button to return the screen to the “user function mode” main screen.

NETWORK

01.COMPLETE

02.ETHERNET

03.TCP/IP

TCP/IP Configuration 39

Page 42

5 CONFIGURING NETWORKS (EQUIPMENT)

IPX/SPX Configuration

You can configure IPX/SPX protocol. The IPX/SPX protocol is configured usually to communicate with a NetWare file server.

Press the [USER FUNCTIONS]

button when the ready screen is displayed.

The “user functions mode” main screen appears.

Press or to select INI-

TIAL SETUP, and then press the [ENTER] button.

Press or to select NET-

WORK, and then press the [ENTER] button.

Press or to select IPX/

SPX, and then press the [ENTER] button.

Press or to select IPX/

SPX, and then press the [ENTER] button.

Press or to select

ENABLE, and then press the [ENTER] button.

The screen returns to the one shown in step 5.

USER FUNCTIONS

01.DEFAULT SETTINGS

02.LISTS

03.INITIAL SETUP

INITIAL SETUP

03.DRAWER SET POP-UP

04.TERMINAL ID

05.NETWORK

NETWORK

04.IPX/SPX

05.APPLE TALK

06.HTTP

IPX/SPX

01.IPX/SPX

02.FRAME TYPE

IPX/SPX

1.ENABLE

2.DISABLE

00001216

Press or to select

FRAME TYPE, and then press the [ENTER] button.

40 IPX/SPX Configuration

IPX/SPX

01.IPX/SPX

02.FRAME TYPE

Page 43

Press or to select the

desired frame type.

AUTO SENSE: Detects the most appropriate frame type automatically. IEEE802.2: Selects a frame type compatible with IEEE802.2. IEEE802.3: Selects a frame type compatible with IEEE802.3. ETHERNET II: Selects a frame type compatible with Ethernet II. IEEE802.3 SNAP: Selects a frame type compatible with IEEE802.3 SNAP.

If you are not sure of the most appropriate frame type, select AUTO SENSE.

Press the [ENTER] button.

The screen returns to the one shown in step 7.

FRAME TYPE

1.AUTO SENCE

IEEE802.2

IEEE802.3

FRAME TYPE

IEEE802.3

ETHERNET

IEEE802.3 SNAP

Press the [CANCEL] button

once to return the screen to the NETWORK menu screen.

If you press the [CANCEL] button more than twice and exit the NETWORK menu, the NIC initialization operation in the next step becomes ineffective. In this case, repeat the procedure from step 1.

Press or to select COM-

PLETE, and then press the [ENTER] button.

The initialization starts and “Initializing” appears. When it is completed, “Operation Completed” appears and the screen returns to the one shown in step

Press the [CANCEL] button once or press the [FUNCTION CLEAR]

button to return the screen to the “user function mode” main screen.

NETWORK

04.IPX/SPX

05.APPLE TALK

06.HTTP

NETWORK

01.COMPLETE

02.ETHERNET

03.TCP/IP

IPX/SPX Configuration 41

Page 44

5 CONFIGURING NETWORKS (EQUIPMENT)

AppleTalk Configuration

AppleTalk protocol must be enabled when AppleTalk printing from Macintosh computers needs to be enabled. Set the device name of this equipment and AppleTalk zone using TopAccess as required. See the following page:  P.89 “Setting up the AppleTalk”

Press the [USER FUNCTIONS]

button when the ready screen is displayed.

The “user functions mode” main screen appears.

Press or to select INI-

TIAL SETUP, and then press the [ENTER] button.

Press or to select NET-

WORK, and then press the [ENTER] button.

Press or to select

APPLETALK, and then press the [ENTER] button.

Press or to select

APPLETALK, and then press the [ENTER] button.

Press or to select

ENABLE for enabling AppleTalk, or select DISABLE for disabling it. Then press the ENTER button.

The screen returns to the one shown in step 5.

USER FUNCTIONS

01.DEFAULT SETTINGS

02.LISTS

03.INITIAL SETUP

INITIAL SETUP

03.DRAWER SET POP-UP

04.TERMINAL ID

05.NETWORK

NETWORK

04.IPX/SPX

05.APPLE TALK

06.HTTP

APPLE TALK

01.APPLE TALK

APPLE TALK

1.ENABLE

2.DISABLE

00001216

42 AppleTalk Configuration

Page 45

Press the [CANCEL] button

once to return the screen to the NETWORK menu screen.

If you press the [CANCEL] button more than twice and exit the NETWORK menu, the NIC initialization operation in the next step becomes ineffective. In this case, repeat the procedure from step 1.

NETWORK

04.IPX/SPX

05.APPLE TALK

06.HTTP

Press or to select COM-

PLETE, and then press the [ENTER] button.

The initialization starts and “Initializing” appears. When it is completed, “Operation Completed” appears and the screen returns to the one shown in step

Press the [CANCEL] button once or press the [FUNCTION CLEAR]

button to return the screen to the “user function mode” main screen.

NETWORK

01.COMPLETE

02.ETHERNET

03.TCP/IP

AppleTalk Configuration 43

Page 46

5 CONFIGURING NETWORKS (EQUIPMENT)

HTTP Configuration

To use a web-based utility TopAccess, HTTP network server service must be enabled. This service must be enabled also for IPP printing.

Press the [USER FUNCTIONS]

button when the ready screen is displayed.

The “user functions mode” main screen appears.

Press or to select INI-

TIAL SETUP, and then press the [ENTER] button.

Press or to select NET-

WORK, and then press the [ENTER] button.

Press or to select HTTP,

and then press the [ENTER] button.

Press or to select HTTP

SERVER, and then press the [ENTER] button.

Press or to select

ENABLE for enabling HTTP network server, or select DISABLE for disabling it. Then press the [ENTER] button.

The screen returns to the one shown in step 5.

USER FUNCTIONS

01.DEFAULT SETTINGS

02.LISTS

03.INITIAL SETUP

INITIAL SETUP

03.DRAWER SET POP-UP

04.TERMINAL ID

05.NETWORK

NETWORK

04.IPX/SPX

05.APPLE TALK

06.HTTP

HTTP

HTTP SERVER

01.

02.

PRIMARY PORT NUMBER

03.

SECONDARY PORT NUMBER

HTTP SERVER

1.ENABLE

2.DISABLE

00001216

Press or to select PRI-

MARY PORT NUMBER, and then press the [ENTER] button.

44 HTTP Configuration

HTTP

HTTP SERVER

01.

02.

PRIMARY PORT NUMBER

03.

SECONDARY PORT NUMBER

Page 47

Key in the port number (nor-

mally “80”) to access HTTP, and then press the [ENTER] button.

The screen returns to the one shown in step 7.

Port number “80” is set by default. If you want to change it, press the [Clear/Stop] button and key in the desired port number.

PRIMARY PORT NUMBER ENTER THE PORT NUMBER:

Press or to select SEC-

ONDARY PORT NUMBER, and then press the [ENTER] button.

Key in the port number (nor-

mally “8080”) to access TopAccess, and then press the [ENTER] button.

The screen returns to the one shown in step 9.

Port number “8080” is set by default. If you want to change it, press the [Clear/Stop] button and key in the desired port number.

Press the [CANCEL] button

once to return the screen to the NETWORK menu screen.

If you press the [CANCEL] button more than twice and exit the NETWORK menu, the NIC initialization operation in the next step becomes ineffective. In this case, repeat the procedure from step 1.

HTTP

HTTP SERVER

01.

02.

PRIMARY PORT NUMBER

03.

SECONDARY PORT NUMBER

SECONDARY PORT NUMBER ENTER THE PORT NUMBER:

NETWORK

04.IPX/SPX

05.APPLE TALK

06.HTTP

Press or to select COM-

PLETE, and then press the [ENTER] button.

The initialization starts and “Initializing” appears. When it is completed, “Operation Completed” appears and the screen returns to the one shown in step

Press the [CANCEL] button once or press the [FUNCTION CLEAR]

button to return the screen to the “user function mode” main screen.

NETWORK

01.COMPLETE

02.ETHERNET

03.TCP/IP

HTTP Configuration 45

Page 48

Page 49

6.TopAccess OVERVIEW

This chapter describes the overview of TopAccess and how to access TopAccess.

TopAccess Overview ..............................................................................................48

End user mode..................................................................................................................................48

Administrator mode...........................................................................................................................49

Accessing TopAccess from Your Computer ........................................................50

Accessing TopAccess .......................................................................................................................50

TopAccess screen structure ..............................................................................................................53

Page 50

6 TopAccess OVERVIEW

TopAccess Overview

TopAccess has two access levels: the end user level and the administrator level. The administrator can configure all settings available and can perform maintenance operations.

y For detailed explanation on TopAccess, see the following page:

 P.14 “Use environments of TopAccess”

y Display and setting items for Fax are available only when the Fax Kit (optional) is installed in

this equipment.

When the setting or operation given in this manual is performed, do not turn the power of the equipment OFF until the TopAccess screen is automatically updated.

End user mode

The following settings and management are available in the end user mode:

y Checking device status (Device tab page)

On the Device tab page, you can view the various types of device information of this equipment, messages and alerts, current paper size and remaining status in each drawer, and option installation status.

 P.55 “TopAccess DEVICE TAB PAGE”

y Managing address book (Registration tab page)

On the Registration tab page, you can add or edit destinations (contact names) of the address book.

 P.59 “TopAccess REGISTRATION TAB PAGE”

y Managing counters (Counter tab page)

On the Counter tab page, you can view the current values of the total counters.  P.77 “TopAccess COUNTER TAB PAGE”

48 TopAccess Overview

Page 51

Administrator mode

Only a person who has an administrator privilege can access this mode. To use the administrator mode, the administrator’s password should be entered.

y Various settings and maintenance operations by the administrator (Administrator tab)

Setup menu:

- General settings

- Network settings

- Copier settings

- Fax setting

- Printer settings

- Print service settings

 P.81 “TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Printing Function)”

Maintenance menu:

- Installation of language

- Backup (Address book)

- Restore (Address book)

- Import (Address book)

- Export (Address book, Department code data)

 P.117 “TopAccess ADMINISTRATION TAB PAGE - MAINTENANCE MENU”

y Managing department codes (Counter tab page)

The administrator can view all of the registered department codes. The total counter of each code is displayed in the department code list.  P.137 “MANAGING DEPARTMENT CODES ON TopAccess (FOR ADMINISTRATORS)”

TopAccess Overview 49

Page 52

6 TopAccess OVERVIEW

Accessing TopAccess from Your Computer

You can access TopAccess using your computer.

y If TopAccess does not start on your computer at its first use, see the following pages to

check if the TCP/IP protocol and HTTP network service have been correctly set:

 P.35 “TCP/IP Configuration”  P.44 “HTTP Configuration”

y Since TopAccess requires cookies to store data on your computer, cookies must be set in

the web browser on your computer in advance.

y When TopAccess does not work properly, delete the cookies and try again. y Do not perform the same setting in TopAccess from one computer at the same time using

more than one web browser.

Accessing TopAccess

The procedures to access a TopAccess on your computer are shown below. The procedures are explained separately in both the end user mode and the administrator mode.

Do not run more than one TopAccess at a time on your computer.

TopAccess access procedure

Start the web browser on your computer and enter the URL shown

below in the address field.

http://<IP Address> or http://<Device Name>

For example When the IP address of the equipment is “10.10.70.105”: http://10.10.70.105 When the device name of this equipment is “mfp-00c67861”: http://mfp-04391122

The TopAccess top page for end users is displayed.

50 Accessing TopAccess from Your Computer

Page 53

Click each tab to display each main page.

The following function tabs are provided:

y Device tab

The Device tab page is displayed. See the following page for the explanation on the Device tab page:

 P.55 “TopAccess DEVICE TAB PAGE”

y Registration tab

The Registration tab page is displayed. See the following page for the explanation on the Registration tab page:

 P.59 “TopAccess REGISTRATION TAB PAGE”

y Counter tab

The Counter tab page is displayed. See the following page for the explanation on the Counter tab page:

 P.77 “TopAccess COUNTER TAB PAGE”

y Administration tab

The Login page is displayed. Proceed to the next step.

When you click the Administrator tab, enter the administrator pass-

word in the “Password” field. Then click [Login].

The Setup menu page is displayed.

y Do not change the login name in the User Name field. It must be always “Admin” to

log into the administrator mode.

y The default administrator password is “123456”. The administrator should change the

password as required. The changed password should be well managed by the administrator on the administrator’s responsibility. See the following page on how to change the password:  P.83 “Setting up Device Settings”

Accessing TopAccess from Your Computer 51

Page 54

6 TopAccess OVERVIEW

Click the menu name to display the desired page.

The following 2 menus are provided. When you click a menu, the associated menu page is displayed.

y Setup menu

The Setup menu page is displayed. See the following page for the explanation on the Setup menu page:  P.81 “TopAccess ADMINISTRATION TAB PAGE - SETUP MENU (Printing Function)”

y Maintenance menu

The Maintenance menu page is displayed. See the following page for the explanation on the Maintenance menu page:  P.117 “TopAccess ADMINISTRATION TAB PAGE - MAINTENANCE MENU”

To log out of the administrator mode, click the Logout link displayed on the upper right.

52 Accessing TopAccess from Your Computer

Page 55

TopAccess screen structure

When you access TopAccess, the Device tab page is displayed:

1) Function

This provides access to the main pages of TopAccess for each function. When you click each tab, the corresponding tab page is displayed.

-Device tab

- Registration tab

- Counter tab

- Administration tab

Menu display:

The basic TopAccess menu page contains the following items:

3 4

1) Menu bar

This provides access to each menu page under the selected function tab.

2) Submenu bar

This provides access to each submenu page under the selected menu and function tab.

3) Top link

Click this to display the top of the page currently shown.

4) Help link

Click this to display Online Help.

Accessing TopAccess from Your Computer 53

Page 56

6 TopAccess OVERVIEW

The TopAccess Online Help cannot be displayed in the following browsers.

- Safari 2.0

54 Accessing TopAccess from Your Computer

Page 57

7.TopAccess DEVICE TAB PAGE

This chapter describes the device information on the Device tab page of TopAccess.

TopAccess Device Tab Page..................................................................................56

Page 58

7 TopAccess DEVICE TAB PAGE

TopAccess Device Tab Page

When TopAccess opens, the Device tab page is displayed. (The Device tab page is also displayed when you click the Device tab.)

1 2

3 4

On this page, the following device information is included:

1) REFRESH icon

Refreshes the information on the page.

2) Device Information

The Device Information list shows the following information:

- Status — Displays the device status.

- Name — Displays the name of this equipment.

- Location — Displays the equipment’s location.

- Copier Model— Displays the model name of this equipment.

- Contact Information — Displays the contact name of the person responsible for manag- ing this equipment.

- Phone Number — Displays the phone number of the person responsible for managing this equipment.

- Message — Displays the administrative message.

- Alerts — Displays the alert message. Errors are shown in red and warnings are shown in yellow.

3) Paper

The Paper list shows the drawer status.

- Drawer — Lists the installed drawers.

- Size — Displays the paper size set in each drawer.

- Type — Displays the paper type set in each drawer.

- Capacity — Displays the maximum paper capacity that can be set in each drawer.

- Status — Displays the paper consumption status in each drawer.

Set the paper size in the drawer on the control panel of the equipment. It cannot be set on TopAccess. See the Operator's Manual for Copying Functions for details.

56 TopAccess Device Tab Page

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4) Options

The Options list shows the status of options.

- Fax Kit— Displays the installation status of the Fax Kit.

- Network Printer Kit— Displays the installation status of the Network Printer Kit.

- Scanner Upgrade Kit— Displays the installation status of the Scanner Upgrade Kit.

- Automatic Duplexing Unit— Displays the installation status of the Automatic Duplexing Unit.

Error display:

If an error occurs, a device status indicator and an error message will be displayed on the Device tab page.

1) Device status indicators

The device status indicators (icons) are displayed here. When more than one error is occurring at the same time, an indicator for the first error is displayed. For the details, see the following page:  P.140 “Device status indicator list”

2) Alerts

The error messages are displayed here. For the details, see the following page:  P.141 “Error message list”

TopAccess Device Tab Page 57

Page 60

Page 61

8.TopAccess REGISTRATION TAB

PAGE

This chapter describes how to manage the address book and Mailboxes on the TopAccess Registration tab page.

Managing Address Book........................................................................................60

Managing contacts in the address book............................................................................................60

Managing groups in the address book..............................................................................................64

Managing Mailboxes...............................................................................................67

Setting up an Open Mailbox..............................................................................................................68

Deleting an Open Mailbox.................................................................................................................74

Page 62

8 TopAccess REGISTRATION TAB PAGE

Managing Address Book

This equipment comes with the address book feature that enables users to manage who receives fax transmission. In the Address Book menu page at the Registration tab in TopAccess, you can add, edit, and delete recipient information. You can also create groups that multiple contacts can be assigned.

 P.60 “Managing contacts in the address book”  P.64 “Managing groups in the address book”

Address Book can be also managed using the Control Panel. See the Operator’s Manual for Facsimile Functions.

Managing contacts in the address book

You can add or edit a contact by entering recipient information. You can also delete the contact from the Address Book.

 P.60 “Adding or editing a contact”  P.63 “Deleting a contact”

Adding or editing a contact

Click the Registration tab and the Address Book menu.

The Address Book menu page is displayed.

Click [Add Address] to add new contact, or click the contact link

that you want to edit in the contacts list.

The Contact Properties page is displayed.

When a telephone number with a PIN code (charge code) is registered on an abbreviated number or a one touch dial number from this equipment, the PIN code is displayed in "$". On the TopAccess screens the PIN code is displayed as it is.

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Enter following items to specify the recipient information.

Name — Enter the name of the recipient. You can enter up to 20 letters. Fax Number — Enter the fax number of the recipient. You can enter up to 128 letters.

(“Space” and parentheses “ ( ” or “ ) ” cannot be used.) 2nd Fax Number — Enter the 2nd fax number of the recipient. You can enter up to 128 letters. (“Space” and parentheses “ ( ” or “ ) ” cannot be used.) “2nd Fax Number” is an alternative Fax number used when communication cannot be made by redialing the Fax number entered in “Fax Number”. ABB Number — Key in the abbreviated number of the recipient. (Up to 300 abbreviation numbers. You can specify a different number between 1 to 999.) One Touch Number — Key in the one-touch number of the recipient. (Up to 75 different numbers.)

y To register contact information, you must enter both “Name” and “Fax Number”. Also

you must key in either of “ABB. Number” or “One Touch Number”.

y Usually, enter the Fax number in “Fax Number” and “2nd Fax Number” without a

hyphen ( - ). If a hyphen is entered, a pause is set making a dial gap of approx. 3 sec.

y For “ABB Number” and "One Touch Number”, if "One Touch Number” is registered

first, “ABB Number” cannot be added afterward.

y For Fax transmission of originals, the Fax Kit (optional) is necessary. Without this kit,

Fax transmission cannot be made even if Fax numbers are set.

y You can clear the entered values in each field by clicking [Reset]. y You can cancel adding or editing a contact by clicking [Cancel].

Click [Fax Setting].

The Fax Settings page is displayed.

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8 TopAccess REGISTRATION TAB PAGE

Enter following items according to the capabilities of recipient fac-

simile, and click [Save].

SUB — Enter the mailbox number if you want to send originals to the mailbox in the

recipient facsimile. You can enter up to 20 letters including numbers and #, *. SEP — Enter the mailbox number if you want to retrieve a document from the mailbox in the recipient facsimile. You can enter up to 20 letters including numbers and #, *. PWD — Enter the password to retrieve a document from the mailbox in the recipient facsimile. You can enter up to 20 letters including numbers and #, *.

Delayed Transmit — You can specify the time (00:00 to 23:59) to transmit documents. Quality Transmit — Select if you want to send documents in the Quality TX mode. This

feature sends documents at a slower speed than a normal so that the transmission will be less affected by line condition. Select the value from 4800/9600/14400bps. The smaller the value is, the slower the speed becomes.

Line Monitor — Selects whether to monitor a tone of the line with the speaker. Transmission Report — Selects whether to print the transmission report after

completion of the fax transmission.

If you want to clear the fax settings of the contact, click [Reset].

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In the Contact Properties page, click [Save] to add new contact.

A message notifying you that an abbreviated number or a one touch number you keyed in is already registered may be displayed. In this case, click [Return] and key in the correct number.

Deleting a contact

Click the Registration tab and the Address Book menu.

The Address Book menu page is displayed.

Click the link that you want to delete in the contacts list.

The Contact Properties page is displayed.

Managing Address Book 63

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8 TopAccess REGISTRATION TAB PAGE

Click [Delete].

The contact is deleted from the Address Book.

Managing groups in the address book

You can create groups that contain the multiple recipients. This enables you to specify the groups for the destinations instead of specifying each recipient separately when operating fax transmission. You can also delete groups.

 P.64 “Adding or editing a group”  P.66 “Deleting a group”

Adding or editing a group

Click the Registration tab and the Address Book menu.

The Address Book menu page is displayed.

Click the Group submenu.

The Group submenu page is displayed.

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Click [New] to add new group, or click the group link that you want

to edit in the groups list.

The Group Properties page is displayed.

Enter following items to specify the group properties.

Group Number — Enter the group number. Group Name — Enter the group name. Group Type — Select “Fax”. (You can select only “Fax”.) One Touch Number — Key in the one-touch number of the group. (Up to 75 different

numbers.)

y You can clear the entered values in each field by clicking [Reset]. y You can cancel adding or editing a group by clicking [Cancel].

Check the Fax boxes of users to add the Fax recipients.

Managing Address Book 65

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8 TopAccess REGISTRATION TAB PAGE

Click [OK].

The group is created.

A message notifying you that a one touch number you keyed in is already registered may be displayed. In this case, click [Return] and key in the correct number.

Deleting a group

Click the Registration tab and the Address Book menu.

The Address Book menu page is displayed.

Click the Group submenu.

The Group submenu page is displayed.

Click the group link that you want to delete in the groups list.

The Group Properties page is displayed.

Click [Delete].

Selected group is deleted.

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Managing Mailboxes

This equipment supports the ITU-T compatible mailboxes that allow storage and retrieval of documents via mailboxes that are already set up in a mailbox hub. Using TopAccess, you can set up, edit, and delete mailboxes on this equipment.

The following three types of Mailboxes are available:

Confidential Mailbox

The Confidential Box allows a one-time document retrieval from the mailbox. Once a document is retrieved, it is cleared. If a new document is sent to the same box number where another document is stored, it is added to the existing box. You can also set up a password requirement for accessing the Confidential Box for document retrieval, to prevent unauthorized retrieval of documents.

Bulletin Board mailbox

The Bulletin Board Box allows multiple document retrievals from the same mailbox. Once a document is retrieved, it is not cleared. If a new document is sent to the same Box, it replaces the existing one. You can set up a password requirement for accessing the Bulletin Board Box for document reservation.

Forward Mailbox

The Forward mailbox allows you to transmit a received Fax to various destinations, using the following agent:

Internet/Fax (Relay) Agent When a document has been sent to a mailbox, this equipment can call up the remote Fax via the public switched telephone network according to the destinations registered in the mailbox. After the relay transmission, the transmission result list will be sent to the specified remote Fax. It is also possible to set up a password requirement.

y Mailboxes can be managed only when the optional Fax Kit (optional) is installed. y Sending and storage of documents to a mailbox hub and retrieval of documents from a mail-

box hub is possible only on an ITU-T compliant facsimile. Only ITU-T compliant facsimiles can be used as Mailbox hubs. This equipment is provided with mailbox hub functions.

Mailboxes can be managed using the control panel of this equipment. See the Operator’s Man- ual for Facsimile Functions.

Managing Mailboxes 67

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8 TopAccess REGISTRATION TAB PAGE

Setting up an Open Mailbox

To carry out ITU-T communications, you must first set up an Open Mailbox in the mailbox hub. You can set up a maximum of 100 mailboxes.

Click the Registration tab and the MailBoxes menu.

The Mailboxes menu page is displayed.

Click [New] to set up new mailbox, or click the box number link that

you want to edit in the mailboxes list.

y If you click [New], skip to step 5. y If you click the box number link that is not protected by a password, skip to step 4. y If you click the box number link that is protected by a password, go to the next step.

Enter the password for the mailbox and click [OK].

Click [Edit].

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Select agents and click [Select Agent].

Confidential — Select this to create a Confidential mailbox. Bulletin Board — Select this to create a Bulletin Board mailbox. Forward — Select this to create a relay station mailbox. Internet/Fax(Relay) — Select this to create a Forward mailbox of Fax (Relay) agent.

The “Internet/Fax (Relay)” will be selected automatically when “Forward” is selected.

Click the button of each item to set the mailbox properties.

[MailBox Setting] — Click this to specify the mailbox settings.

 P.70 “MailBox setting”

[Destination Setting] — Click this to specify the destinations to be sent. This can be set only when creating the Fax(Relay) agent.  P.71 “Destination setting (Mailbox)”

[Relay End Terminal Report] — Click this to specify where the transmission result list will be sent. This can be set only when creating the Fax(Relay) agent.  P.73 “Relay end terminal report”

After configuring the desired mailbox properties, click [Save].

The mailbox properties are registered.

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8 TopAccess REGISTRATION TAB PAGE

MailBox setting

In the MailBox Setting page, specify the box number and password.

1) Box Number

Enter the box number of the mailbox. You can enter up to 20 letters (numbers only).

2) Password

Enter the box password if you want to protect the mailbox by the password. You can enter up to 20 letters including numbers, sharp marks (#), and asterisks (*).

Click [Mailbox Setting] to open the Mailbox Setting page.

Enter the box number. (Enter the box password as required.)

Click [Save].

Mailbox setting is made.

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Destination setting (Mailbox)

In the Recipient List page, you can specify the destinations of the IFax (Relay). You can specify the recipients by selecting recipients from the address book or by selecting recipient groups from the address book.

Selecting the recipients from the address book

By this method, you can select recipients from the address book in this equipment.

Click [Destination Setting] to open the Recipient List page.

Click [Address Book].

The Address Book page is displayed.

Check the Fax recipients, and check the Fax boxes of users you

want to add as the Fax recipients.

Click [ADD].

Selected recipients are added in the Recipient List page.

You can remove the contacts that you added in the recipient list before submitting the destination settings.  P.73 “Removing the contacts from the recipient list”

Click [Save].

The contacts are added as the destinations.

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8 TopAccess REGISTRATION TAB PAGE

Selecting the groups from the address book

By this method, you can select groups from the address book.

Click [Destination Setting] to open the Recipient List page.

Click [Address Group].

The Address Group page is displayed.

Check the Group boxes that contains the desired recipients.

Click [ADD].

All recipients in the selected groups are added in the Recipient List page.

You can remove the contacts that you added in the recipient list before submitting the destination settings.  P.73 “Removing the contacts from the recipient list”

Click [Save].

The contacts are added as the destinations.

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Removing the contacts from the recipient list

Check the check boxes of the contacts that you want to remove

from the recipient list, and click [Delete].

The selected contacts are removed from the recipient list.

Relay end terminal report

In the Relay End Terminal Report page, you can specify a recipient that the transmission result list will be sent.

Click [Relay End Terminal Report].

The Relay End Terminal Report page is displayed.

Enter the fax number, or select Fax option button of a user that you

want to send the transmission result list.

You can clear the selected option button by clicking [Reset].

You cannot specify more than 1 recipient for the destination of the Relay End Terminal Report.

Click [Add].

The selected recipient is set for the transmission result list destination.

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8 TopAccess REGISTRATION TAB PAGE

Deleting an Open Mailbox

You can delete an existing Open Mailbox from TopAccess.

If you want to delete an Open Mailbox, the document must first be retrieved, printed, or canceled from the Open Mailbox.

Click the Registration tab and the MailBoxes menu.

The MailBoxes menu page is displayed.

Click the box number link that you want to delete in the mailboxes

list.

y If you click the box number link that is not protected by a password, skip to step 4. y If you click the box number link that is protected by a password, go to the next step.

Enter the password for the mailbox and click [OK].

The MailBoxes Properties page is displayed.

Click [Delete].

The confirmation dialog box appears.

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Click [OK].

Selected mailbox is deleted.

Managing Mailboxes 75

Page 78

Page 79

9.TopAccess COUNTER TAB PAGE

This chapter describes how to display total counters on the TopAccess Counter tab page.

Viewing Counters....................................................................................................78

Displaying the total counter...............................................................................................................78

Displaying the department counter ...................................................................................................79

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9 TopAccess COUNTER TAB PAGE

Viewing Counters

This equipment maintains a set of counters that keep track of the number of pages printed, copied and scanned. These statistics can be displayed in totals or broken down by department. This topic describes how to display the statistics and manage the department counters.

 P.78 “Displaying the total counter”  P.79 “Displaying the department counter”

Displaying the total counter

In the Total Counter menu page, you can display the total counter information for each copy/print counter of small paper and copy/print counter of large paper.

Click the Counters tab and the Total Count menu.

The Total Count menu page is displayed.

You can check the total counter in this page.

The shown above is the details of the values of the print counter and the scan counter. Note that these values are unresettable.

Print Counter

Copy: Displays the number of pages printed with copying operations. Fax: Displays the number of pages printed with the reception of fax data. Printer: Displays the number of pages printed with the receptions of the InternetFax or

printing operations. List: Displays the number of list pages printed. Total: Displays the total number of pages printed.

Scan Counter

Copy: Displays the number of pages scanned with copying operations. Fax: Displays the number of pages scanned with the transmissions of fax data. Total: Displays the total number of pages scanned.

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Displaying the department counter

In the Department menu page, you can display the counter information of a specific department. If you want to display the department counter, you must enter the department code.

Displaying the department counter is available only when a department code is set by using this equipment.

The administrator can view all departments including respective counter information.  P.138 “Managing Department Codes (For Administrators)”

Click the Counters tab and the Department menu.

The Department menu page is displayed.

Enter a department code that you want to display the counter in the

“Department Code” field and click [Enter].

The department counter for specified department is displayed.

Viewing Counters 79

Page 82

Page 83

10.

TopAccess ADMINISTRATION TAB PAGE

- SETUP MENU (Printing Function)

This chapter describes the various items set by the TopAccess administrator.

Setting up Device Settings.....................................................................................83

Setting up the device information......................................................................................................84

Setting up the energy save ...............................................................................................................85

Setting up the time and date .............................................................................................................85

Setting up the Web general setting...................................................................................................85

Setting up Network Settings (Printing Function).................................................86

Setting up the TCP/IP .......................................................................................................................88

Setting up the IPX/SPX.....................................................................................................................89

Setting up the AppleTalk ...................................................................................................................89

Setting up the Bonjour.......................................................................................................................90

Setting up the DNS session ..............................................................................................................91

Setting up the DDNS session............................................................................................................92

Setting up the NetWare session........................................................................................................93

Setting up the HTTP network service................................................................................................94

Setting up the SNMP network service...............................................................................................95

Setting up Copier Settings.....................................................................................97

Setting up the copier settings............................................................................................................98

Setting up Fax Settings..........................................................................................99

Setting up the Fax settings..............................................................................................................101

Setting up Printer Settings...................................................................................105

Setting up the general setting .........................................................................................................106

Setting up the default Raw job setting.............................................................................................107

Setting up the Raw job setting ........................................................................................................108

Setting up Print Service Settings (Printing Function)....................................... 111

Setting up the Raw TCP print..........................................................................................................112

Setting up the LPD print..................................................................................................................113

Setting up the IPP print ...................................................................................................................113

Page 84

Setting up the NetWare print...........................................................................................................114

Displaying Version Information ...........................................................................115

Page 85

Setting up Device Settings

In the General submenu page in the Setup menu, an administrator can configure the general settings such as Device Information, Energy Save, Date and Time, and Web General Setting.

Some settings may not apply to the LCD of this equipment as soon as you save the settings. The settings will be updated by pressing the [FUNCTION CLEAR] button on the Control Panel or after an Auto Clear time period.

Setting the device settings

Access TopAccess in the administrator mode.

 P.50 “Accessing TopAccess”

Click the Setup menu and General submenu.

The General submenu page is displayed.

In the General submenu page, set the device settings as required.

In the General submenu page, you can set the following:

 P.84 “Setting up the device information”  P.85 “Setting up the energy save”  P.85 “Setting up the time and date”  P.85 “Setting up the Web general setting”

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10 TopAccess ADMINISTRATION TAB PAGE - SETUP

MENU (Printing Function)

Click [Save].

The confirmation dialog box appears.

If you want to restore the current settings without saving the changes, click [Cancel]. Clicking [Cancel] cannot restore the defaults. This can only clear the changes and restore the current settings before saving the changes.

Click [OK] to apply the changes.

When using the Internet Explorer, the settings that are displayed in each field may not be changed even if you change the settings and click [Save]. However, the settings have been changed in the equipment. In that case, click the General submenu then the page displays the current settings in each field.

Setting up the device information

You can set the device information displayed in the Device tab page.

1 2 3

4 5 6 7 8

1) Name

This displays the equipment’s device name.

2) Copier Model

This displays the equipment’s model name.

3) Location

Enter the name of the department or site. This is displayed in the Device tab page that appears first when accessing the TopAccess web site for users.

4) Contact Information

Enter the name or title of the contact person for this equipment. This is displayed in the Device tab page that appears first when accessing the TopAccess web site for users.

5) Service Phone Number

Enter the phone number for service on this equipment. This is displayed in the Device tab page that appears first when accessing the TopAccess web site for users.

6) Administrative Message

Enter the message about this equipment for all users to read. This is displayed in the Device tab page that appears first when accessing the TopAccess web site for users.

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7) Administrator’s Password

If you want to change the administrator’s password used to log in functions from the TopAccess, enter a new password. You can enter alphanumeric letters of 6 or more and 10 or less for the administrator’s password. You cannot leave this field blank.

8) Confirm Password

Enter a new password that you entered in the “Administrator’s password” field.

Setting up the energy save

You can set the time to enter the Auto Clear, Auto Power Save and Auto Power Off mode.

1 2 3

1) Auto Clear

Select how long this equipment can remain inactive before the LCD of this equipment automatically returns to the default display and settings.

2) Auto Power Save

Select how long this equipment can remain inactive before entering the power save mode.

3) Sleep/Auto Shut Off

Select how long this equipment can remain inactive before entering the sleep mode or auto shut off mode.

Setting up the time and date

You can set the date, time, time zone, and date format.

1 2

1) Date/Time

To adjust the date, select year in the first field, select month in the second field, and enter date in the third field. To adjust the time, enter hour in the fourth field, and enter time in the fifth field.

2) Time Zone

Select the time zone where this equipment is located.

Setting up the Web general setting

You can set the session timer to automatically log out from the administrator mode.

1) Session Timer

Enter how long you want this equipment to preserve the session data of TopAccess. You can enter any integer between 5 to 999.

Setting up Device Settings 85

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10 TopAccess ADMINISTRATION TAB PAGE - SETUP

MENU (Printing Function)

Setting up Network Settings (Printing Function)

In the Network submenu page in the Setup menu, an administrator can configure the network settings such as TCP/IP, IPX/SPX, AppleTalk, Bonjour, DNS Session, DDNS Session, NetWare Session, HTTP Network Service, and SNMP Network Service.

Setting the network settings

Access TopAccess in the administrator mode.

 P.50 “Accessing TopAccess”

Click the Setup menu and Network submenu.

The Network submenu page is displayed.

In the Network submenu page, click link or scroll the page to find

the setting table, and click the button of the setting to set the network settings as required.

In the Network submenu page, you can set the following:

 P.88 “Setting up the TCP/IP”  P.89 “Setting up the IPX/SPX”  P.89 “Setting up the AppleTalk”  P.90 “Setting up the Bonjour”  P.91 “Setting up the DNS session”  P.92 “Setting up the DDNS session”  P.93 “Setting up the NetWare session”  P.94 “Setting up the HTTP network service”  P.95 “Setting up the SNMP network service”

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Click [OK].

The confirmation dialog box appears.

Click [OK] to save the settings and close the sub window.

Click [Save].

The confirmation dialog box appears.

Click [OK] to apply the changes.

This equipment starts initializing the NIC (Network Interface Card) to apply the changes.

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10 TopAccess ADMINISTRATION TAB PAGE - SETUP

MENU (Printing Function)

Setting up the TCP/IP

You can set the TCP/IP protocol to enable communication over TCP/IP. The TCP/IP must be configured to enable TopAccess, Raw TCP or LPR printing, and IPP printing.

1 2 3 4

1) Address Mode

Select how to set the IP address.

- Static IP — Select this to assign the static IP address manually. When this is selected, enter the static IP address in the IP Address field.

- No AutoIP — Select this to assign the IP address using the DHCP with Auto-IP addressing disabled. When this is selected, the IP address, subnet mask and default gateway can be automatically obtained from the DHCP server if the network supports the DHCP, but the IP address will not be assigned if the network does not support the DHCP.

- Dynamic

— Select this to assign the IP address using the DHCP with Auto-IP addressing enabled. When this is selected, the IP address, subnet mask and default gateway can be automatically obtained from the DHCP server if the network supports the DHCP, and the IP address can be also assigned using Auto-IP addressing even if the network does not support the DHCP.

2) IP Address

Enter the static IP address that is assigned to this equipment when “Static IP” is selected in the “Address Mode” drop down box.

3) Subnet mask

Enter the subnet mask if required when “Static IP” is selected in the “Address Mode” drop down box.

4) Default Gateway

Enter the gateway address if required when “Static IP” is selected in the “Address Mode” drop down box.

5) IP Filtering

When you want to set the IP filtering, specify the range of IP addresses in the Start Address and End Address fields. When you specify the range of IP addresses, only the client that the specified IP address range is assigned can access the equipment.

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Setting up the IPX/SPX

You can set the IPX/SPX protocol to enable the communication over IPX/SPX.

The IPX/SPX must be configured to enable Novell printing with NetWare server 5.1/6.0/6.5 over IPX/SPX.

1 2

1) Enable IPX/SPX

Select whether the IPX/SPX protocol is enabled or disabled. Please enable this when configuring Novell printing over the IPX/SPX network.

2) Frame Type

Select the desired frame type for IPX/SPX.

- Auto Sense first.

- IEEE 802.3/Ethernet II/IEEE 802.3 Snap/IEEE802.2 — Instead of “Auto Sense”, select the frame types to be used from these options.

3) Actual Frame

This displays the actual frame type of the equipment.

— Select this to use an appropriate frame type that the equipment found

Setting up the AppleTalk

You can set the protocol to enable communication over AppleTalk. The AppleTalk must be configured to enable AppleTalk printing from Macintosh computers.

1 2

1) Enable Apple Talk

Select whether the AppleTalk protocol is enabled or disabled. Please enable this when configuring AppleTalk printing.

2) Device Name

Enter the device name of the equipment that will be displayed in the AppleTalk network.

3) Desired Zone

Enter the zone name where the equipment will connect — if required. If you leave an asterisk in this field, the equipment will connect to the default zone.

Setting up Network Settings (Printing Function) 89

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10 TopAccess ADMINISTRATION TAB PAGE - SETUP

MENU (Printing Function)

Setting up the Bonjour

In Bonjour, you can enable or disable the Bonjour networking that is available for Mac OS X

10.3.x/10.4.x.

1 2

1) Enable Bonjour

Select whether the Bonjour is enabled or disabled.

2) Link-Local Host Name

Enter the DNS host name of this equipment.

3) Service Name

Enter the device name of this equipment that will be displayed in the Bonjour network.

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Setting up the DNS session

In DNS Session, you can specify the DNS server to enable the FQDN (Fully Qualified Domain Name) rather than the IP address on specifying each server address.

When the DNS service is enabled and the DNS server supports the dynamic DNS service, please set the DDNS Session as well.  P.92 “Setting up the DDNS session”

1 2

1) Enable DNS

Select whether the DNS server is used or not.

2) Primary DNS Server Address

Specify the IP address of the primary DNS server when the DNS service is enabled.

3) Secondary DNS Server Address

Specify the IP address of the secondary DNS server when the DNS service is enabled, as you require.

Setting up Network Settings (Printing Function) 91

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10 TopAccess ADMINISTRATION TAB PAGE - SETUP

MENU (Printing Function)

Setting up the DDNS session

In DDNS Session, you can enable the Dynamic DNS service if the DNS server supports the dynamic DNS.

y When using DDNS and the IP address is assigned using DHCP, enter “006 DNS Servers”

and “015 DNS Domain Name” in the DHCP Client to register the A record and PTR record of the equipment automatically using DDNS.

y When using DDNS, make sure the “Allow dynamic updates?” option is set to “Yes” (for Win-

dows 2000 Server) or “Nonsecure and Secure” (for Windows Server 2003) for the Forward Lookup Zones and Reversed Lookup Zones. If "Secure" mode or "None" is selected in Windows Server 2003, be sure to add the host name of the equipment to "Forward Lookup Zones" and "Reversed Lookup Zones".

Windows 2000 Server (Forward Lookup Zones)

1 2

Windows Server 2003 (Forward Lookup Zones)

1) Enable DDNS

Select whether the dynamic DNS service is enabled or disabled.

2) Host Name

Enter the host name that will be added to the DNS server using DDNS.

92 Setting up Network Settings (Printing Function)

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3) Domain Name

Enter the domain name that will be added to the DNS server using DDNS.

Setting up the NetWare session

In NetWare Session, you can set the NetWare Bindery or NDS service. This must be set when configuring a Novell printing environment.

1 2 3

4 5

1) Enable Bindery

Select whether the NetWare Bindery mode for Novell printing is enabled or disabled. When you configure a Novell printing environment with the NetWare server in bindery mode, you must enable this.

2) Enable NDS

Select whether the NetWare NDS mode for Novell printing is enabled or disabled. When you configure a Novell printing environment with the NetWare server in NDS mode, you must enable this. When this is enabled, you should also specify the context and tree for the NDS.

3) Context

Enter the NDS context that the NetWare print server for this equipment is located.

4) Tree

Enter the NDS tree.

5) Search root

Enter the NetWare server name that this equipment preferentially searches for the queues.

Setting up Network Settings (Printing Function) 93

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10 TopAccess ADMINISTRATION TAB PAGE - SETUP

MENU (Printing Function)

Setting up the HTTP network service

In HTTP Network Service, you can enable or disable Web-based services such as TopAccess and IPP printing.

1 2 3

1) Enable HTTP Server

Select whether the Web-based TopAccess and IPP printing are enabled or disabled.

2) Primary Port Number

Enter the port number for the NIC HTTP server. Generally “80” is used for this port.

3) Secondary Port Number

Enter the port number for TopAccess. Generally “8080” is used for this port.

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Setting up the SNMP network service

In SNMP Network Service, you can enable or disable the SNMP to monitor the device status using a network monitoring utility. If an administrator wants to monitor the device status with a monitoring utility, programmed to fit the MIB, you must enable the SNMP and SNMP Traps.

1 2 3 4 5 6

7 8

1) Enable SNMP

Select whether the SNMP monitoring with MIB is enabled or disabled. This must be enabled to allow users to connect using the AddressBook Viewer.

2) Read Community

Enter the trap community name for the SNMP Traps.

If you specify a community name other than “public” for the Read Community, the applications that use MIB (AddressBook Viewer) will be unavailable. The SNMP communication of the printer driver also will be unavailable, so that the obtaining the configurations and confirming the department code will be disabled.

3) Read Write Community

Enter the Read Write community name for the SNMP Traps.

If you specify a community name other than “private” for the Read Write Community, the applications that use MIB (AddressBook Viewer) will be unavailable. The SNMP communication of the printer driver also will be unavailable, so that the obtaining the configurations of this equipment and confirming the department code will be disabled.

4) Enable Authentication Trap

Select whether sending a SNMP Traps when this equipment is accessed using SNMP from a different read community.

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10 TopAccess ADMINISTRATION TAB PAGE - SETUP

MENU (Printing Function)

5) Enable Alerts Trap

Select whether sending a SNMP Traps when an alert condition occurs.

6) IP Trap Address 1-10

Enter the IP address where the SNMP Traps will be sent. You can specify up to 10 addresses.

7) IP Trap Community

Enter the trap community name for the IP Traps.

8) IPX Trap Address

Enter the IPX address where the SNMP Traps will be sent.

96 Setting up Network Settings (Printing Function)

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Setting up Copier Settings

In the Copier submenu page in the Setup menu, an administrator can configure the copier settings that initially apply to copy operations.

Setting the copier settings

Access TopAccess in the administrator mode.

 P.50 “Accessing TopAccess”

Click the Setup menu and Copier submenu.

The Copier submenu page is displayed.

In the Copier submenu page, set the copier settings as required.

To set the Copier Settings, see the following:  P.98 “Setting up the copier settings”

Click [Save].

The confirmation dialog box appears.

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10 TopAccess ADMINISTRATION TAB PAGE - SETUP

MENU (Printing Function)

Click [OK] to apply the changes.

When using the Internet Explorer, the settings that are displayed in each field may not be changed even if you change the settings and click [Save]. However, the settings have been changed in the equipment. In that case, click the Copier submenu then the page displays the current settings in each field.

Setting up the copier settings

In Copier Settings, you can set the default copier settings that apply for copy operation from the LCD of this equipment.

Depending on the settings in this equipment, some copier setting items may not be displayed.

1 2 3 4

1) APS/AMS

Select whether to give priority to APS or AMS, or to disable the priority.

- APS (Automatic Paper Selection) selects the drawer in which paper of the same size as the originals is used.

- AMS (Automatic Magnification Selection) — Automatically sets the reproduction ratio to match the scanned original data to the paper size in the selected drawer.

- No — Disable priority.

2) Original Mode

Select the default original mode for black/white originals.

3) Exposure

Select the type of image density for black and white copy.

- Auto

- Manual — Select this to set the density level manually within 7 stages.

4) Sorter Mode Priority

Select the default sort mode for copying.

— Select this to set the Auto mode as the default exposure for black and white copy. The Auto mode automatically detects the density of the original to make copies at the optimum exposure.

— Automatically detects the size of the originals and

98 Setting up Copier Settings

Toshiba GA-1190 User Manual 2

Specifications and Main Features

Frequently Asked Questions

User Manual

Preface

Software License Agreement

Before Reading This Manual

Lineup of our manuals

To read manuals in the PDF file format

How to read this manual

Symbols in this manual

Trademarks

CONTENTS

1.OVERVIEW

Overview

Contents

Use environments of TopAccess

Network

Web browser

Various Screens

Basic Operations on Each Screen

To select mode main screen

To select each menu

To key in digits

To Cancel Print Jobs

To Print PCL/PS Font List

PCL font list / PS font list

4.PRINTING LISTS (EQUIPMENT)

To Print Lists

Configuration page

NIC status page

Network Configuration from Equipment

Ethernet Configuration

TCP/IP Configuration

IPX/SPX Configuration

AppleTalk Configuration

HTTP Configuration

6.TopAccess OVERVIEW

TopAccess Overview

End user mode

Administrator mode

Accessing TopAccess from Your Computer

Accessing TopAccess

TopAccess screen structure

7.TopAccess DEVICE TAB PAGE

TopAccess Device Tab Page

Managing Address Book

Managing contacts in the address book

Managing groups in the address book

Managing Mailboxes

Setting up an Open Mailbox

MailBox setting

Destination setting (Mailbox)

Relay end terminal report

Deleting an Open Mailbox

9.TopAccess COUNTER TAB PAGE

Viewing Counters

Displaying the total counter

Displaying the department counter

Setting up Device Settings

Setting up the device information

Setting up the energy save

Setting up the time and date

Setting up the Web general setting

Setting up Network Settings (Printing Function)

Setting up the TCP/IP

Setting up the IPX/SPX

Setting up the AppleTalk

Setting up the Bonjour

Setting up the DNS session

Setting up the DDNS session

Setting up the NetWare session

Setting up the HTTP network service

Setting up the SNMP network service

Setting up Copier Settings

Setting up the copier settings