Toshiba E-tudio190F Operator's Manual

PLAIN PAPER FACSIMILE

Operator’s Manual for Document Management System and Printer

The e-STUDIO190F model used throughout this manual for the PC screens is for illustration purpose only. The operation is the same for other models as well, therefore, when reading this manual substitute with your machine model instead.

The following trademarks and registered trademarks are used throughout this manual:

Microsoft, MS-DOS, Windows and Windows NT are registered trademarks of Microsoft Corporation in the USA and other countries. i386, i486 and Pentium are trademarks of Intel Corporation. The USB-IF Logos are trademarks of Universal Serial Bus Implementers Forum, Inc. TrueType is a registered trademark of Apple Computer, Inc. Novell and NetWare are registered trademarks of Novell, Inc. in the USA and other countries. All other trademarks identified herein are the property of their respective owners.

The contents of these Operator's Manual are subject to change without notice.

Table of Contents

External View and Control Panel .................................................................................. 6

 External View ................................................................................................. 6

 Control Panel.................................................................................................. 7

System Requirements.................................................................................................... 8

Installing the Printer Driver ........................................................................................... 10

 Installation Procedures................................................................................... 10

 Connecting with a USB Cable (Windows 98) ................................................. 17

 Connecting with a USB Cable (Windows Me) ................................................ 21

 Connecting with a USB Cable (Windows 2000) ............................................. 24

 Connecting with a USB Cable (Windows XP/Windows Server 2003) ............ 27

Installing the LPR (Line Printer Remote) Monitor ....................................................... 29

 Windows 98/Windows Me .............................................................................. 29

 Windows NT 4.0 ............................................................................................. 33

 Windows 2000/Windows XP/Windows Server 2003 ...................................... 37

Configuring the Printer Driver Settings ....................................................................... 41

 Windows 98/Windows Me .............................................................................. 41

 Windows NT 4.0 (Administrator) .................................................................... 49

 Windows NT 4.0 (User) .................................................................................. 57

 Windows 2000/Windows XP/Windows Server 2003 (Administrator)............. 58

 Windows 2000/Windows XP/Windows Server 2003 (User) ........................... 67

 All Windows Common Settings ...................................................................... 68

Print Operation ............................................................................................................... 74

 Printing from Windows Applications ............................................................... 74

 Printing on Network ........................................................................................ 75

Mailbox and Secure Mailbox ......................................................................................... 77

 General Description........................................................................................ 77

 Printing a File from the Mailbox...................................................................... 78

 Deleting a File from the Mailbox ..................................................................... 79

 Printing a File from the Secure Mailbox ......................................................... 80

 Deleting a File from the Secure Mailbox ........................................................ 81

Setting Your Machine..................................................................................................... 82

 Network Parameters....................................................................................... 82

 Printer Settings............................................................................................... 83

Specification ...................................................................................................................85

 Available Paper Type and Paper Size............................................................ 85

 Available Paper Weight and Capacity ............................................................ 86

 Transparencies and Labels ............................................................................ 87

 Envelopes....................................................................................................... 88

 Loading the Envelopes................................................................................... 90

 Printer Specifications...................................................................................... 91

Before Starting

Printer Section

Table of Contents

Installing the Document Management System............................................................ 92

Document Manager ........................................................................................................ 96

 Main Window ................................................................................................. 96

 Basic Operations............................................................................................ 98

 Setting Plug-in................................................................................................ 100

 File Menu ....................................................................................................... 101

 Edit Menu....................................................................................................... 108

 View Menu ..................................................................................................... 109

 Document Menu............................................................................................. 110

Image Converter............................................................................................................. 112

 General Description ....................................................................................... 112

 Windows 98/Windows Me .............................................................................. 112

 Windows NT 4.0............................................................................................. 113

 Windows 2000/Windows XP/Windows Server 2003...................................... 114

Document Viewer ........................................................................................................... 115

 Main Window ................................................................................................. 115

 Basic Operations............................................................................................ 117

 Annotation Function ....................................................................................... 118

 File Menu ....................................................................................................... 119

 Edit Menu....................................................................................................... 124

 Page Menu..................................................................................................... 125

 View Menu ..................................................................................................... 128

 Annotation Menu ............................................................................................ 129

 Window Menu ................................................................................................ 138

Network Scanner............................................................................................................ 139

 Network Scanner Settings ............................................................................. 139

 Port Controller................................................................................................ 142

Document Fax................................................................................................................. 143

 General Description ....................................................................................... 143

 Connection Configurations (For the Network Connected Models)................. 144

 Installation and Setup (For the Network Connected Models) ........................ 146

 Main Window and Toolbar ............................................................................. 155

 Sending Document ........................................................................................ 157

 Receiving Document ...................................................................................... 161

 Registering the Personal Phone Book ........................................................... 162

 Cover Sheet ................................................................................................... 167

 Configuration Menu........................................................................................ 170

 Send Log/Receive Log................................................................................... 172

Network Status Monitor................................................................................................. 175

 Network Device Locator................................................................................. 175

 Task Display .................................................................................................. 177

 Taskbar Menu ................................................................................................ 178

 Job Completion Notice ................................................................................... 184

Document Management System Section

Table of Contents

Network Configuration Editor/Address Book Editor...................................................186

 General Description........................................................................................ 186

 Activation Procedure ...................................................................................... 187

 Create Shortcut Links..................................................................................... 188

 Main Window.................................................................................................. 189

 Basic Operation.............................................................................................. 191

 Advanced Operation....................................................................................... 194

Troubleshooting ............................................................................................................. 204

 Printing Operation Failure .............................................................................. 204

 Document is Not Printed Correctly ................................................................. 205

 Error Messages Displayed on the Computer ................................................. 206

Appendix ......................................................................................................................... 207

 Printing Area................................................................................................... 207

Document Management System Section

Troubleshooting

Appendix

Before Starting

External View and Control Panel

External View

(USB cable is not included with the product) For peak performance and optimal data transmission, purchase an Universal Serial Bus (USB) Hi-Speed Cable. Consult with your service provider for further details. Note:

The USB port is only available for printing.

USB Cable

LAN Cable (10Base-T/100Base-TX Cable)

(LAN cable is not included with the product) Purchase a Category 5 (CAT 5) Cable, compliant with EIA/TIA 568-A-5 standard. Connect to your 10Base-T/100Base-TX Ethernet Network.

External View and Control Panel

Before Starting

NOTE

1. Function setting is accessible only when the machine is in the Ready Mode.

Control Panel

No. Name Function

STOP Key Used to cancel the print job.

Note: Make sure that the PRINT lamp is ON and printer is

on line.

If not, press button in advance to cancel the print job.

Mailbox (See page 77)

Secure Mailbox (See page 80)

Job Control

1. Printer Status

•Online

• Offline

2. Print Cancel Note: Make sure that the PRINT lamp is ON and the

printer is on line to cancel the print job.

Printer Settings (See page 83)

System Requirements

• Personal Computer : IBM PC/AT and compatibles (CPU Pentium II or greater)

• Operating System : Windows 98*1, Windows Me*2, Windows NT 4.0*3 (With Service Pack 3 or later is

required), Windows 2000*

, Windows XP*5, Windows Server 2003*

• System Memory : The minimum recommended Memory for each OS is as follows:

• Free Disk Space :100 MB or more.

• CD-ROM Drive : Used for installing the software and utilities from the CD-ROM.

• Interface : 10Base-T/100Base-TX Ethernet port, USB port

* 1 Microsoft® Windows® 98 operating system (hereafter Windows 98)

* 2 Microsoft® Windows® Millennium Edition operating system (hereafter Windows Me)

* 3 Microsoft® Windows NT® operating system Version 4.0 (hereafter Windows NT 4.0)

* 4 Microsoft® Windows® 2000 operating system (hereafter Windows 2000)

* 5 Microsoft® Windows® XP operating system (hereafter Windows XP) * 6 Microsoft® Windows Server ™ 2003 operating system (hereafter Windows Server 2003)

Windows 98, Windows Me

64 MB or greater

Windows 2000, Windows XP, Windows NT 4.0, Windows Server 2003

128 MB or greater

memo

Before Starting

Printer Section

Installing the Printer Driver

This manual provides examples of instructions for installing, configuring and using the printer driver for your version of Windows OS.

To use as a USB Printer:

To use as a Network Printer:

Installation Procedures

Windows 98 : Follow the procedures on pages 17 to 20. (Connecting with a USB Cable)

Windows Me : Follow the procedures on pages 21 to 23. (Connecting with a USB Cable)

Windows NT : This Windows OS does not support a USB Printer.

Windows 2000 : Follow the procedures on pages 24 to 26. (Connecting with a USB Cable)

Windows XP/ Windows Server 2003

: Follow the procedures on pages 27 to 28. (Connecting with a USB Cable)

Windows 98 : Follow the procedures on pages 11 to 16 (Installing the Printer Driver) and

then pages 29 to 32 (Installing the LPR Monitor).

Windows Me : Follow the procedures on pages 11 to 16 (Installing the Printer Driver) and

then pages 29 to 32 (Installing the LPR Monitor).

Windows NT : Follow the procedures on pages 11 to 16 (Installing the Printer Driver) and

then pages 33 to 36 (Installing the LPR Monitor).

Windows 2000 : Follow the procedures on pages 11 to 16 (Installing the Printer Driver) and

then pages 37 to 40 (Installing the LPR Monitor).

Windows XP/ Windows Server 2003

: Follow the procedures on pages 11 to 16 (Installing the Printer Driver) and

then pages 37 to 40 (Installing the LPR Monitor).

Installing the Printer Driver

Printer Section

START_98 Insert the Document Management System

CD-ROM.

Click on the desired language.

Note:

If the CD-ROM does not launch automatically, double click the My Computer icon on the Desktop or on the Start menu, then double click the CD-ROM icon.

Click the button.

Click Printer Driver.

Note for Windows 98/Windows Me users:

If your computer does not have the LPR Port

Monitor installed, please proceed to "Installing

the LPR Monitor" on page

29 before

continuing this installation.

Click Install Printer Driver.

Continued on the next page...

Installing the Printer Driver

Select Local Printer and click the

button.

Select your machine's model(s) check box

and click the

button.

Select how your machine will be used, either

as a Network Printer or as a USB Printer.

If Network Printer is selected, click the

button and continue with Step 9.

If USB Printer is selected, click the

button and skip to Step 13.

Note:

Make sure that the Power Switch of your machine is OFF and the USB cable is not connected to your computer.

Check LPT1: and click the

button.

Installing the Printer Driver

Printer Section

Click the button if you would like

to change your current default printer to the

one that you are installing.

Note:

This dialog box only appears if another printer is already installed.

Select your new default printer from the New

Printer List and click the

button.

The required files are copied.

13a

USB Printer Only

When this message appears, turn the Power

Switch of your machine ON and connect your

machine to an available USB Port on your

computer.

Note: (For Windows 98 users)

If your PC does not detect the device, and a dialog box does not appear confirming its detection after the USB cable is connected, proceed as follows:

1. Locate the DrvIns.exe file under the D:\Tools\DrvUnIns directory on the CD-ROM and execute the file to delete the Printer Driver (where "D:" is your CD-ROM drive).

2. Follow the procedures on pages 17 to 20 to reinstall the Printer Driver.

Yes

Continued on the next page...

Installing the Printer Driver

13b

USB Printer Only

Click the button.

When this message appears, turn the Power

Switch of your machine ON and connect your

machine to an available USB Port on your

computer.

Click the button.

13c

USB Printer Only

Click the button.

Yes

Continue Anyway

Installing the Printer Driver

Printer Section

13c

When this message appears, turn the Power

Switch of your machine ON and connect your

machine to an available USB Port on your

computer.

Select No, not this time and click the

button.

Select Install the software automatically

and click the

button.

This message may appear if you have a

previous version of the printer driver installed.

Select the latest version of the ∗.inf file and

click the

button.

Continued on the next page...

Installing the Printer Driver

The Printer Driver have been installed, and the Printer icon(s) have been added to the Printer folder.

If you are installing the Printer Driver for network printing, please contact your network administrator for the IP Address of the machine and proceed to the next section to install the LPR Monitor service for the version of Windows you are using after your computer has rebooted.

NOTE

1. When installing on Windows NT 4.0, Windows 2000 , Windows XP or Windows Server 2003, logon to the computer/network using an account with administrator rights.

2. To remove the Printer Driver, select TOSHIBA e-STUDIO190F in Add/Remove Programs

Properties in the Control Panel and click the

/ button.

13c

Click the button.

When the setup process is completed, a

message is displayed prompting you to restart

your computer.

Click the button to restart your

computer.

END_win

Continue Anyway

Finish

Add... Remove

Installing the Printer Driver

Printer Section

To use the printer by means of a USB cable connection, install the printer driver by following the steps below.

Connecting with a USB Cable (Windows 98)

Connect the printer to the PC with an USB cable.

Turn the Power Switch of your machine ON.

The New Hardware Found dialog box appears for

a brief moment, followed by the Add New

Hardware Wizard dialog box.

Click the button.

Select Search for the best driver for your

device.

Click the button.

Insert the CD-ROM included in your machine.

(Rear View)

Continued on the next page...

Installing the Printer Driver

Connecting with a USB Cable (Windows 98)

Select Specify a location and type

D:\English\DMS\Driver\UsbDrv\Win9x

(where "D:" is your CD-ROM drive).

Click the button.

The New Hardware Found dialog box appears for

a brief moment, followed by the Add New

Hardware Wizard dialog box.

Click the button.

Finish

Installing the Printer Driver

Connecting with a USB Cable (Windows 98)

Printer Section

Select Search for the best driver for your

device.

Click the button.

Select Specify a location and type

D:\English\DMS\Driver\Win9x

(where "D:" is your CD-ROM drive).

Click the button.

Enter the Printer name and click the

button.

Finish

Continued on the next page...

Installing the Printer Driver

Connecting with a USB Cable (Windows 98)

Click the button.

END_USB_98

Finish

Installing the Printer Driver

Printer Section

Connecting with a USB Cable (Windows Me)

Connect the printer to the PC with an USB cable.

Turn the Power Switch of your machine ON.

The New Hardware Found dialog box appears for

a brief moment, followed by the Add New

Hardware Wizard dialog box.

Select Specify the location of the driver.

(Advanced).

Click the button.

Insert the CD-ROM included in your machine.

Select Specify a location and type

D:\English\DMS\Driver\UsbDrv\Win9x

(where "D:" is your CD-ROM drive).

Click the button.

(Rear View)

Continued on the next page...

Installing the Printer Driver

Connecting with a USB Cable (Windows Me)

Click the button.

The New Hardware Found dialog box appears for

a brief moment, followed by the Add New

Hardware Wizard dialog box.

Select Specify the location of the driver.

(Advanced).

Click the button.

Select Specify a location and type

D:\English\DMS\Driver\Win9x

(where "D:" is your CD-ROM drive).

Click the button.

Finish

Installing the Printer Driver

Connecting with a USB Cable (Windows Me)

Printer Section

Click the button.

Enter the Printer name and click the

button.

Click the button.

END_USB_me

Finish

Installing the Printer Driver

Connecting with a USB Cable (Windows 2000)

Connect the printer to the PC with an USB

cable.

Turn the Power Switch of your machine ON.

The Found New Hardware Wizard dialog box

appears.

Click the button.

Select Search for a suitable driver for my

device.

Click the button.

(Rear View)

Installing the Printer Driver

Connecting with a USB Cable (Windows 2000)

Printer Section

Insert the CD-ROM included in your machine.

Select Specify a location.

Click the button.

Type

D:\English\DMS\Driver\WinXP-2K-2003

(where "D:" is your CD-ROM drive).

Click the button.

Yes

Continued on the next page...

Installing the Printer Driver

Connecting with a USB Cable (Windows 2000)

Click the button.

END_USB_2000

Finish

Installing the Printer Driver

Printer Section

Connecting with a USB Cable (Windows XP/Windows Server 2003)

Connect the printer to the PC with an USB

cable.

Turn the Power Switch of your machine ON.

Select No, not this time and click the

button.

The Found New Hardware Wizard dialog box

appears.

Select Install from a list or specific location

(Advanced).

Click the button.

Select Include this location in the search.

Type

D:\English\DMS\Driver\WinXP-2K-2003

(where "D:" is your CD-ROM drive).

Insert the CD-ROM included in your machine.

Click the button.

(Rear View)

Continued on the next page...

Installing the Printer Driver

Connecting with a USB Cable (Windows XP/Windows Server 2003)

This message may appear if you have a

previous version of the printer driver installed.

Select the latest version of the ∗.inf file and

click the

button.

Click the button.

END_USB_XP/2003

Continue Anyway

Finish

Printer Section

Installing the LPR (Line Printer Remote) Monitor

Windows 98/Windows Me

Insert the Document Management System CD-ROM.

Click on the desired language.

Note:

If the CD-ROM does not launch automatically, double click the My Computer icon on the Desktop or on the Start menu, then double click the CD-ROM icon.

Click the button.

Click Printer Driver.

Click Install LPR Monitor.

Continued on the next page...

Installing the LPR (Line Printer Remote) Monitor

Windows 98/Windows Me

The M-LPR Port Monitor Setup dialog box

appears.

Click the button.

The required files are copied.

The setup program copies the necessary files onto

the hard disk of your PC.

When the setup process is completed, a message

is displayed prompting you to restart your

computer.

It is recommended that you restart your computer

now so that the LPR Monitor can be started.

Click the button.

If you have not installed the printer driver yet, please

proceed to "Installing the Printer Driver" on page

10.

After your computer has rebooted, click the Start

button, select Settings, and then click Printers.

The Printers folder appears.

Right-click on the desired printer icon and select

Properties from the pop-up menu.

Finish

Installing the LPR (Line Printer Remote) Monitor

Windows 98/Windows Me

Printer Section

The printer properties dialog box appears.

The following step registers the LPR Port for network

printing.

Before proceeding, ensure that the printer is

installed, connected to the network, turned ON and is

operating properly.

Select the Details tab and click the

button.

The Add Port dialog box appears. Click the Other

radio button, select M-LPR Port Monitor from "Click

the type of port you want to add:" list, and click the

button.

Add Port...

Continued on the next page...

Installing the LPR (Line Printer Remote) Monitor

Windows 98/Windows Me

NOTE

1. To print data via LAN, the LPR Monitor must be installed on your PC.

The M-LPR Port Monitor dialog box appears.

Type the IP Address of the machine in the Host

name or IP address window and the queue name

(e.g. New105) in the Queue name: text box.

Click the button. If an error occurs

because the queue name had already been used for

the same IP Address, select a different unique name

such as "New106".

The screen reverts to the Printer Properties.

Check that the "Print to the following port:" has been

changed as entered in step 1

3, and click the

button first and then the

button.

The printer properties dialog box closes and you

have now configured the printer as a network printer.

END_LPR_98

Apply

Installing the LPR (Line Printer Remote) Monitor

Printer Section

Logon using an account with administrator rights.

Windows NT 4.0

Click the Start button, select Settings, and click

Control Panel.

The Control Panel window appears.

Double-click on the Network applet.

The Network dialog box appears.

Click the Services tab.

Verify whether the LPR Service is already installed.

(Indicated by Microsoft TCP/IP Printing shown in

the Network Services list.)

If it is already installed, skip to Step 7. Otherwise

continue installing the LPR Service.

Click the button to display the Select

Network Service dialog box, and select Microsoft

TCP/IP Printing.

Click the button.

Add...

Continued on the next page...

Installing the LPR (Line Printer Remote) Monitor

Windows NT 4.0

The Windows NT Setup dialog box appears.

Insert the Windows NT 4.0 CD-ROM, and type

D:\i386 (where "D:" is your CD-ROM drive).

Click the button.

After the files have been copied into the hard drive of

your PC, the display returns to the Network dialog

box. Confirm that the Microsoft TCP/IP Printing

service has been added to Network Services list.

Click the button.

Note:

If the OK button does not change into a Close button, remove and reinstall the Microsoft TCP/IP Printing service.

When Network Settings Change dialog box is

displayed, click the

button to restart

your computer now.

You have now completed the LPR Service

installation.

After your computer has rebooted, logon with an

account with Administrator Privileges,

click the Start

button, select Settings, and then click Printers.

The Printers folder appears.

Right-click on the desired printer icon and select

Properties from the pop-up menu.

Continue

Yes

Installing the LPR (Line Printer Remote) Monitor

Windows NT 4.0

Printer Section

The following step registers the LPR Port for network

printing.

Before proceeding, ensure that the printer is

installed, connected to the network, turned ON and is

operating properly.

Select the Ports Tab and click the

button.

The Printer Ports dialog box appears.

Select LPR Port and click the

button.

The Add LPR compatible printer dialog box

appears.

Enter the IP Address of the printer in the upper field,

and "lp" for the print queue name in the lower field.

Click the button.

(Please wait while the wizard verifies the IP Address

and connectivity to the network)

Add Port...

New Port

Continued on the next page...

Installing the LPR (Line Printer Remote) Monitor

Windows NT 4.0

The Printer Ports dialog box appears.

Click the button.

Select the printer port and click the

button.

The printer properties dialog box closes and you

have now configured the printer as a network printer.

END_LPR_NT

Installing the LPR (Line Printer Remote) Monitor

Printer Section

Logon using an account with administrator rights.

Windows 2000/Windows XP/Windows Server 2003

Open the Printers (Windows XP/Windows

Sever 2003: Printers and Faxes) folder.

Right-click on the desired printer icon and

select Properties from the pop-up menu.

The printer properties dialog box appears.

Select the Ports Tab and click the

button.

Add Port...

Continued on the next page...

Installing the LPR (Line Printer Remote) Monitor

Windows 2000/Windows XP/Windows Server 2003

Select Standard TCP/IP Port and click the

button.

Click the button.

Enter the IP Address and the Port Name and

click the

button.

Note:

The Port Name is automatically ente red together with the IP Address. You may need to change it as required.

New Port ...

Installing the LPR (Line Printer Remote) Monitor

Windows 2000/Windows XP/Windows Server 2003

Printer Section

Select Custom and click the

button.

1. In the Protocol section, select LPR.

2. In the LPR Settings section, enter the

Queue Name (e.g. LPR1) and select the LPR Byte Counting Enabled.

3. Click the button.

Click the button.

Settings...

Continued on the next page...

Installing the LPR (Line Printer Remote) Monitor

Windows 2000/Windows XP/Windows Server 2003

Click the button.

The printer properties dialog box closes and

you have now configured the printer as a

network printer.

END_LPR_2000

Finish

Apply

Printer Section

Configuring the Printer Driver Settings

To change the printer settings, open the dialog box for the printer properties by performing the following steps.

Windows 98/Windows Me

Click the Start button, select Settings, and then click Printers.

Right-click on the desired printer icon in the Printers folder, and select Properties in the pop-up menu.

The printer properties dialog box appears.

Configuring the Printer Driver Settings

Windows 98/Windows Me

General Tab

1. Comment Enter comments to the properties, if any.

If another user sets up this printer on his or her computer when sharing the printer, the comment specified here will also appear on that computer. However, the comment displayed for an existing user will remain unchanged even if this comment is modified later.

2. Separator page This feature does not function properly on your machine. We recommend that you do not use it.

3. button

Prints a test page. This allows the user to verify if the printer is installed properly.

Print Test Page

Configuring the Printer Driver Settings

Windows 98/Windows Me

Printer Section

Details Tab

1. Print to the following port Displays either the port where the printer is connected or the path to the network printer.

To change the printing destination, either select the printing destination port from the list or enter the network path here.

2. Print using the following driver Displays the type of the printer driver. Specify the printer being used or a printer model which can be emulated with the printer being used.

3. / button

Assigns a local port to the network connected printer or cancels a local port assigned to the network printer.

4. Timeout settings - Not selected Specify the amount of time (in seconds) allowed to elapse before the printer comes online. If the printer is not online within this duration, an error message will be displayed.

5. Timeout settings - Transmission retry Specify the amount of time (in seconds) allowed to elapse before the printer is ready for printing. If the printer is not ready for printing within this duration, an error message will be displayed.

Increase this value if a timeout error occurs when printing a large document.

6. / button

Adds/deletes a new port or a new network path.

7. button

Updates or modifies the printer driver.

Capture Printer Port...

End Capture...

Add Port...

Delete Port...

New Driver...

Continued on the next page...

Configuring the Printer Driver Settings

Windows 98/Windows Me

8. button

Specify the method of sending (spooling) documents from the program to the printer.

9. button

Modifies printer port settings.

Spool Settings...

Port Settings...

Configuring the Printer Driver Settings

Windows 98/Windows Me

Printer Section

Sharing Tab

1. Not Shared/Shared As Select whether to display or share this printer with other computers.

2. Share Name Specify the name of the shared printer. The displayed name can be used as is or a new name may be entered. The name specified here will be displayed when other users view information about the printer on the network.

3. Comment You can enter comments regarding a shared printer (such as the type of printer and the location where it is installed). When other users view information about the printer on the network, the comment specified here will be displayed.

4. Password Specify the password required when other users will connect to this printer. Leave the box blank in order not to use any password.

NOTE

1. Sharing Tab in property dialog box is not displayed unless printer sharing has been specified.

Configuring the Printer Driver Settings

Windows 98/Windows Me

Device Options Tab

1. SD Memory Card (256MB or greater) Select Installed if the SD Memory Card (256MB or 512MB) is installed.

2. button When your machine is connected onto the network (TCP/IP), click this button to set the Options

Configuration automatically.

3. Number of Paper Trays Select the number of available paper trays if optional Paper Feed Module(s) are installed.

4. button

Edit the URL address that will be displayed when clicking the button of the Paper Tab (see page 69).

Auto Configuration

Edit URL...

Support Contacts (W)...

Configuring the Printer Driver Settings

Windows 98/Windows Me

Printer Section

NOTE

1. Device Options Tab specifies device-specific settings and settings of optional devices. Make sure that the Device Option Tab is set properly before printing a document, or printing problems may occur.

URL Title

Enter an applicable URL title.

URL

Enter the URL address to be associated to the

button of the Paper Tab.

(See page 69)

Contact

Enter applicable contact information (i.e.: The email address of the contact person)

Support Contacts (W)...

Configuring the Printer Driver Settings

Windows 98/Windows Me

Paper/Output/Quality/Secure Tab

Refer to All Windows Common Settings (see pages 68 - 73).

Configuring the Printer Driver Settings

Printer Section

To change the printer settings, open the dialog box for the printer properties by performing the following steps.

NOTE

1. In Windows NT 4.0, setting of the properties depends on the logon account. This section describes properties to be specified by the administrator (system manager). See "Configuring the Printer Driver Settings (User)" for details on user properties. (See page

57)

Windows NT 4.0 (Administrator)

Logon to the computer/network using an account with administrator rights. (See Note 1)

Click the Start button, select Settings, and then click the Printers

icon.

Right-click on the desired printer icon in the Printers folder, and select Properties in the popup menu.

The printer properties dialog box appears.

Configuring the Printer Driver Settings

Windows NT 4.0 (Administrator)

General Tab

1. Comment Enter comments to the properties, if any.

2. Location Specifies the printer location.

3. Driver Displays the printer driver type. Specify the printer being used or a printer model that can be emulated with the printer being used.

4. button

Updates or modifies the printer driver.

5. button

This feature does not function properly on your machine. We recommend that you do not use it.

6. button

Specify the processor to be used for printing (Print Processor) and the data type (Default Data type).

The processor and data type affect the manner in which the printer functions in Windows NT. Normally they do not need to be modified. However, modification might be necessary when the printer is used with a special application.

7. button

Prints a test page. This allows the user to verify if the printer is installed properly.

New Driver...

Separator Page...

Print Processor...

Print Test Page

Configuring the Printer Driver Settings

Windows NT 4.0 (Administrator)

Printer Section

Ports Tab

1. Print to the following port(s) Displays a list of available ports for printing (Port), their status (Description) and printers that are connected to these ports (Printer).

2. / button

Adds/deletes a new port or a new network path.

3. button

Configures the selected port. In case of a parallel port, Transmission Retry should be specified. (See Note 1

and 2)

4. Enable bidirectional support This setting enables reception of configuration data and status data from the printer.

5. Enable printer pooling Printer pooling allows data sent to one logical printer to be received and printed by two or more printers. With printer

pooling enabled, a transmitted printing job is output to the first printer that is ready for

printing.

NOTE

1. Specify the waiting time (seconds) for the printer to be ready for printing. If the printer is not ready for printing after the specified time has elapsed, an error message is displayed.

2. If a timeout error occurs frequently upon printing a large size document, specify a larger value here.

Add Port...

Delete Port

Configure Port...

Configuring the Printer Driver Settings

Windows NT 4.0 (Administrator)

Scheduling Tab

1. Available Schedules when the printer is available for operation. Specify operating hours when From-To is selected.

2. Priority Sets printing priority. The slider allows the priority to be adjusted from 1 through 99.

3. Spool print documents... / Print directly to the printer Specify how documents should be sent from an application to the printer.

4. Hold mismatched documents This feature does not function properly on your machine. We recommend that you do not use it.

5. Print spooled documents first Always prints spooled documents first regardless of printing priority.

6. Keep documents after they have printed Holds documents in the print queue even after they have been printed. These documents can be printed again directly from the queue regardless of the state the application is in.

Configuring the Printer Driver Settings

Windows NT 4.0 (Administrator)

Printer Section

Sharing Tab

1. Not Shared/Shared Select whether to display or share this printer with other computers.

2. Share Name Specify the name of the shared printer. The displayed name can be used as it is or a new name may be entered. The name specified here will be displayed when other users view information about the printer on the network.

3. Alternate Drivers (See Note 1) Allows other operating systems' printer drivers to be loaded. When users of these operating systems connect to the printer, the printer driver is automatically loaded.

NOTE

1. When sharing a printer on the network, the print driver needs to be installed on the print server only, and othe

r computers will automatically copy and use that driver. For this reason, the print server must be ready with printer drivers for all the operating systems of all the computers that will be sharing the printer.

Configuring the Printer Driver Settings

Windows NT 4.0 (Administrator)

Security Tab

1. button

Set printer access privileges.

2. button

Displays the users who have used this printer and how they used it.

3. button

Set the ownership of the printer.

NOTE

1. In order to utilize these features, first you need to select Audit from User Manager's Policies and enable File and Object Access in the Audit Policy dialog box.

Permissions

Auditing

Ownership

Configuring the Printer Driver Settings

Windows NT 4.0 (Administrator)

Printer Section

Device Options Tab

1. SD Memory Card (256MB or greater) Select Installed if the SD Memory Card (256MB or 512MB) is installed.

2. Halftone Setup

button

Select the halftoning method to be used (halftones specific to the printer). Select it according to the details of the data and your preference.

• Halftone Pattern

Select the pixel size to be used for halftones. The greater the value, the coarser the image would become. However, a larger value is suited for printing large areas. The Enhanced pattern allows printing at a higher resolution using the same number of pixels. However, the pattern might generate unnatural lines, patterns, moire effects, and so on depending on the image to be printed.

Halftone Setup...

Continued on the next page...

Configuring the Printer Driver Settings

Windows NT 4.0 (Administrator)

• Device Gamma Adjust the gamma of print images (color intensities).

• Pixel Diameter Adjust the darkness of the print image. Move the slider to specify the pixel size. You can choose between specifying the real size in inches or specifying it as a percentage relative to the printer resolution.

• Luminance (CIE Y) Adjust the luminosity of the print image.

3. button When your machine is connected onto the network (TCP/IP), click this button to set the Options

Configuration automatically.

4. Number of Paper Trays Select the number of available paper trays if optional Paper Feed Module(s) are installed.

5. button

Edit the URL address that will be displayed when clicking the button of the Paper Tab (see page 69).

NOTE

URL Title

Enter an applicable URL title.

URL

Enter the URL address to be associated to the

button of the Paper Tab.

(See page 69)

Contact

Enter applicable contact information (i.e.: The email address of the contact person)

Auto Configuration

Edit URL...

Support Contacts (W)...

Configuring the Printer Driver Settings

Printer Section

To change the printer settings, open the dialog box for the printer properties by performing the following steps.

NOTE

1. In Windows NT 4.0, setting properties depends on the logon account. This section describes properties to be specified by a user, upon executing a print operation in an application. See "Configuring the Printer Driver Settings (Administrator)" for details on administrator properties. (See page 49)

Windows NT 4.0 (User)

Select Print in the File menu of the application.

Select the printer model in the name list box.

Click the button in the Print dialog box.

The printer properties dialog box appears. Click the desired tabs of the dialog box and specify the properties. (See Note 1) (See pages 68 - 73)

Properties...

Configuring the Printer Driver Settings

To change the printer settings, open the dialog box for the printer properties by performing the following steps.

NOTE

1. In Windows 2000/Windows XP/Windows Server 2003 , setting of the properties depends on the logon account. This section describes properties to be specified by the administrator (system manager). See "Configuring the Printer Driver Settings" for details on user properties. (See page 67)

Windows 2000/Windows XP/Windows Server 2003 (Administrator)

Logon to the computer/network using an account with administrator rights.

Click the Start button, select Settings, and then click the Printers (Windows XP/Windows Server 2003:

Printers

and Faxes)

icon.

Right-click on the desired printer icon in the Printers folder, and select Properties in the popup menu.

The printer properties dialog box appears. (See Note 1)

Configuring the Printer Driver Settings

Windows 2000/Windows XP/Windows Server 2003 (Administrator)

Printer Section

General Tab

1. Printer Name Name of the printer specified upon installation is displayed.

2. Location and Comment Enter a comment about the location of the printer and information about the printer.

If a printer is shared, the location and comments specified in this field appear when another user sets up this printer on his/her computer. After completion of setup, however, changing this comment does not update the location and comment appearing on users PCs.

3. Model Model name of the printer is displayed.

4. Features Functions and settings of the printer are displayed.

5. button

Changes properties (print settings) specifiable for each user. Refer to "Configuring the Printer Driver Settings (User)" for details on settings (see page 67).

6. button

Prints a test page. This allows the user to verify if the printer is installed properly.

Printing Preferences...

Print Test Page

Configuring the Printer Driver Settings

Windows 2000/Windows XP/Windows Server 2003 (Administrator)

Sharing Tab

1. Not Shared/Shared As (Do not share this printer/Share this printer) Specify if this printer is displayed or shared with other computers.

For sharing a printer, specify the share name of a printer. A name specified here appears when other users view the printer information on a network.

2. button (See Note 1)

Install additional printer drivers on the system by selecting and following the onscreen prompts. You will find the necessary drivers on the Document Management System CD-ROM in the locations shown below.

where "D:" is your CD-ROM drive.

NOTE

1. When sharing a printer on the network, the print driver needs to be installed on the print server only, and other computers will automatically copy and use that driver. For this reason, the print server must be ready with printer drivers for all the operating systems of all the computers that will be sharing the printer.

2. If the Windows is set to disable remote access to your PC for the security purpose, the Windows ask you to activate the Network Setup Wizard. Follow the messages to enable the Sharing Tab.

Operating System Location of Driver files

Windows 98 Windows Me

D:\English\DMS\Driver\Win9x

Windows NT 4.0 D:\English\DMS\Driver\WinNT4

Additional Drivers...

Configuring the Printer Driver Settings

Windows 2000/Windows XP/Windows Server 2003 (Administrator)

Printer Section

Ports Tab

1. Print to the following port(s) Displays a list of ports that allow printing, their status (description), and printers connected to the ports.

2. / button

Adds/deletes a new port or a new network path.

3. button

Configure the port that is selected. On a parallel port, wait time (in seconds) for retransmission is specified. (See

Notes 1 and 2)

4. Enable bidirectional support This setting enables reception of configuration data and status data from the printer.

5. Enable printer pooling Printer pooling allows data sent to one logical printer to be received and printed by two or more printers. With printer

pooling enabled, a transmitted printing job is output to the first printer that is ready for

printing.

NOTE

1. Specify the waiting time (seconds) for the printer to be ready for printing. If the printer is not ready for printing after the specified time has elapsed, an error message is displayed.

2. If a timeout error occurs frequently upon printing a large size document, specify a larger value here.

Add Port...

Delete Port

Configure Port...

Configuring the Printer Driver Settings

Windows 2000/Windows XP/Windows Server 2003 (Administrator)

Advanced Tab

1. Always available/Available from Specify the operating schedule for a printer. Selecting Available from allows specifying an available operation time.

2. Priority Specify the priority in printing. Priority is adjustable from 1 to 99. Documents of higher priority are printed before those of lower priority.

3. Driver Displays the printer driver type. Specify the printer being used, or a printer model that can be emulated with the printer being used.

4. button

Updates or modifies the printer driver.

5. Spool print documents so program finishes printing faster Specify the method of sending a document from the program to the printer.

6. Print directly to the printer Specify that the document should be sent directly to the printer device and not spooled. Use this if you cannot print using either of the print spooling options.

7. Hold mismatched documents This feature does not function properly on your machine. We recommend that you do not use it.

8. Print spooled documents first Always prints spooled documents first regardless of printing priority.

9. Keep printed documents After printing, documents are kept in the queue. The documents are allowed to be reprinted directly from the queue regardless of the status of an application.

New Driver...

Configuring the Printer Driver Settings

Windows 2000/Windows XP/Windows Server 2003 (Administrator)

Printer Section

10.Enable advanced printing features Enables advanced printing features. Optional features of the printer (page ordering, booklet printing, numbering on sheets) are enabled. These features can be disabled if a problem occurs due to incompatibility. Disabling the features may also disable the printing options.

11. button

Specifies standard (default) values for the properties (print settings) specifiable for each user. If a local printer is shared, the settings here are used as printing defaults for other users.

Refer to "Configuring the Printer Driver Settings (User)" for detailed settings. (See page 67)

12. button

Specify a print processor and data type to be used for printing.

The processor and data type define operations of printers under Windows 2000/Windows XP/Windows Server 2003.

Usually no change is required in the settings. Use of a printer from some applications, however, may require changes in the settings.

13. button

This feature does not function properly on your machine. We recommend that you do not use it.

Printing Defaults...

Print Processor...

Separator Page...

Configuring the Printer Driver Settings

Windows 2000/Windows XP/Windows Server 2003 (Administrator)

Security Tab

Displays a list of users and groups to whom printer access is assigned to. A list of standard permissions for each group or user is displayed. Check or uncheck the checkboxes for permitting or prohibiting access. Gray checkbox indicates the permission inheritance.

1. / button

Add or delete a user or group from the list.

2. button

Specify access to a printer, audit, and owner. (See Note 1 and 2)

NOTE

1. Windows 2000 provides the capability of managing access to various objects (e.g. printers) by users.

2. Refer the Windows 2000 documentation for details on access permission, audit, and owner.

3. Windows XP/Windows Server 2003 users should refer to the documentation to enable the Security Tab if this tab is not

shown on your PC.

Add... Remove

Advanced...

Configuring the Printer Driver Settings

Windows 2000/Windows XP/Windows Server 2003 (Administrator)

Printer Section

Device Options Tab

1. SD Memory Card (256MB or greater) Select Installed if the SD Memory Card (256MB or 512MB) is installed.

2. Halftone Setup

button

Select the halftoning method to be used (halftones specific to the printer). Select it according to the details of the data and your preference.

• Halftone Pattern

• Device Gamma

Adjust the gamma of print images (color intensities).

Halftone Setup...

Continued on the next page...

Configuring the Printer Driver Settings

Windows 2000/Windows XP/Windows Server 2003 (Administrator)

• Luminance (CIE Y) Adjust the luminosity of the print image.

3. button When your machine is connected onto the network (TCP/IP), click this button to set the Options

Configuration automatically.

4. Number of Paper Trays Select the number of available paper trays if optional Paper Feed Module(s) are installed.

5. button

Edit the URL address that will be displayed when clicking the button of the Paper Tab (see page 69).

NOTE

URL Title

Enter an applicable URL title.

URL

Enter the URL address to be associated to the

button of the Paper Tab.

(See page 69)

Contact

Enter applicable contact information (i.e.: The email address of the contact person)

Auto Configuration

Edit URL...

Support Contacts (W)...

Configuring the Printer Driver Settings

Printer Section

Changes the printer settings. Display the printer settings dialog box by performing the steps below.

NOTE

1. In Windows 2000/Windows XP/Windows Server 2003, setting of the properties depends on the logon accounts. This section describes properties to be specified by a user, upon executing a print operation in an application. See "Configuring the Printer Driver Settings (Administrator)" for details on administrator (system manager) properties.

(See page 58)

Windows 2000/Windows XP/Windows Server 2003 (User)

Select Print in the File menu of the application.

Select the printer model in the name list box.

Click the button in the Print dialog box.

The printer properties dialog box appears. Click the desired tabs of the dialog box and specify the properties. (See Note 1) (See pages 68 - 73)

Properties...

Configuring the Printer Driver Settings

Paper Tab

1. Paper Size Select a document size.

2. Copies (1-999) Specify the number of copies to be printed. If the number of copies to be printed can be specified within the application, indicate one copy here and specify the number of copies in the Print dialog box of the application.

3. Orientation Specifies how the document is positioned on the page. Portrait orients the print vertically. Landscape orients the print horizontally.

4. Output Size Specifies the paper size to use. The various paper sizes listed match those supported by your printer.

5. Zoom (50-200) Specify an enlargement or reduction percentage when printing documents. If enlargement/reduction can be set within the application, indicate 100% here and specify the enlargement/reduction percentage in the Print dialog box of the application.

6. Paper Ty pe Select the Paper Type you want to use.

7. Paper Source Specify where the paper you want to use is located in the device. If you choose Auto Tray Selection, the printer driver will automatically select an appropriate tray according to the Paper Size selected. If the matching paper size is not found, the printer driver will select the Tray 1.

8. Print Properties Status Icons Show the print status for the following properties.

• Paper Style (Output Tab)

• N in 1 (Output Tab)

• Sort (Output Tab)

9. Status Monitor Recalls Network Status Monitor. (See page 175)

All Windows Common Settings

Configuring the Printer Driver Settings

All Windows Common Settings

Printer Section

10. button Open the Support window. The URL address(es) will be displayed if they were entered in the Device

Options Tab. Click the

button to open the Web page.

Support Contacts (W)...

Configuring the Printer Driver Settings

All Windows Common Settings

Output Tab

1. Paper Style Select duplex printing for printing on both sides of the paper. You can select the printing style among 1-Side/2-Sided (Long Edge) /2-Sided (Long Edge Margin) /2Sided (Short Edge) /2-Sided (Short Edge

Margin).

• Binding Position

Select the binding side (Long Edge/Short Edge) for duplex printing.

• Binding Margin

Select the binding margin upon duplex printing.

2. N in 1 Specify the layout pattern for printing multiple documents on a single sheet of paper.

3. Sort Select whether to Stack or Sort when printing multiple copies.

Note: Sort settings made on the printer driver screen have priority.

It is not recommended to make them on the application screen.

Configuring the Printer Driver Settings

All Windows Common Settings

Printer Section

4. Button

• Print All Text as Black (Windows 98/Windows Me only). All colored text is printed as solid black

• Print Blank Pages Select whether the blank pages are printed.

• Copies When printing a large amount of data with sort mode, the machine might not be able to print due to lack of memory capacity.

In this case, select Printer Driver Controlled, as sorting is processed by the printer driver. However, this mode may take more time to print.

Advanced...

Configuring the Printer Driver Settings

All Windows Common Settings

Quality Tab

1. Halftone (For Windows 98/Windows Me only) Select either None or Dither.

2. Resolution Select the print resolution (300 dpi / 600 dpi). (See Note 1)

3. Contrast Adjust the contrast of print images. (Note: Only if Halftone is set to None.)

4. button

(For Windows NT/Windows 2000/Windows XP/Windows Server 2003 only)

• Contrast

Adjust the contrast of print images.

• Brightness

Adjust the brightness of print images.

• Dark Picture

Select this option in order to print dark images brighter.

• Negative

Select this option in order to print images with black and white reversed.

• Input RGB Gamma

Adjust the gamma of print images (color intensities). Red, Green and Blue can also be adjusted individually.

• Black Ref/White Ref

Adjust the difference between the darkest and lightest colors of an image. Increasing the Black Ref value or decreasing the White Ref value will intensify the contrast of the image but reduces the range of colors in between.

• Picture

Select a test pattern type. Selecting the View check box will display halftone adjustment results in the test pattern.

NOTE

1. dpi (dots per inch) represents the number of dots contained in one inch. The larger the value, the higher the resolution would be.

Halftone Color Adjustment...

Configuring the Printer Driver Settings

All Windows Common Settings

Printer Section

Secure Tab

1. Mailbox (Available if an SD Memory Card (256MB or 512MB) is installed.) Check this checkbox and enter the User ID (up to 8 digits) when storing the print data into the mailbox of the machine.

Note: Turning the Power Switch OFF while a print file is being stored (DATA indicator lamp flashing) into

the Mailbox may cause all files in it to be lost.

2. Secure Mailbox (Available if an SD Memory Card (256MB or 512MB) is installed.) Check this checkbox and enter the User ID (up to 8 digits) and the password (4 digits) when storing the print data into the secure mailbox of the machine.

Note: Turning the Power Switch OFF while a print file is being stored (DATA indicator lamp flashing) into

the Secure Mailbox may cause all files in it to be lost.

3. Dept. Counter Mode On Check this checkbox and enter the department code if your administrator requires departmental codes in order to print a file.

Print Operation

If the printer driver is installed properly and a printer is selected as the default printer (see Note 1) in the printer setup, printing can be accomplished from any Windows application with simple operations.

To print from most Windows applications, use the Print... command in the File menu. Selecting the Print... command typically displays the following Print dialog box:

After selecting the print range to be printed and the number of copies, click the button to start

printing.

While documents are being printed, a printer icon appears in the System Tray near the clock in the bottom right hand corner of the screen. The icon disappears when printing is completed.

You may double-click on the printer indicator in the system tray to open and verify the details of the print queue in the spooler.

NOTE

1. Follow the steps below to set a default printer:

1) Click the Start button and select Printers in the Settings menu.

2) Select the printer icon in the window and select [Set as Default] in popup menu by rightclicking it. Then the check mark is displayed.

Printing from Windows Applications

Print Operation

Printer Section

When sharing a printer by connecting two computers via a crossover cable or using a hub, a connection among computers must be established. (See Note 1

and 2)

Establishing a connection among computers can be verified by displaying the connected computers in Network Neighborhood on the desktop.

The settings for printer sharing are specified by performing the following steps.

Printer server (PC connected to a printer)

Upon completing this setting, the shape of the icon changes indicating that the printer is shared.

NOTE

1. Refer to the manual for the network card and Windows user's guide for connections among computers.

2. On Windows 98/Windows Me, a computer connected to a printer must be set up to allow printer sharing by performing the following operations: a) Double-click on Network in control panel, and then click button

in the Configuration tab.

b) Check [I want to be able to allow others to print to my printer(s).] in the File and Print

Sharing dialog box.

Printing on Network

Install the printer driver on the computer to be connected to the machine.

Click the Start button, select Settings, and then click Printers.

Right-click on the desired printer icon and select

[Sharing...] in the popup menu.

Select Shared As in the properties dialog box.

Click the button.

File and Print Sharing...

Print Operation

Printing on Network

Remote (PC that uses another computer's printer)

The operations above enables the output from the remote computer to a printer connected to the printer server.

Click the Start button, select Settings, and then click Printers.

Double-click Add Printer in the printers folder window. The Add Printer Wizard appears.

Select Network Printer.

Click the button.

Specify the other computer's printer by entering the network path.

Then, complete the installation following the instructions of the Add Printer Wizard.

Printer Section

Mailbox and Secure Mailbox

Your machine has mailboxes that enable you to store print file(s) into them with a User ID (up to 10 users). To secure the file,

a Password is required when printing the file (Secure Mailbox). Available if an SD

Memory Card (256MB or 512MB) is installed.

To configure the mailbox or secure mailbox to accept print file storage, see page 73.

Note: 1. Turning the Power Switch OFF while a print file is being stored (DATA indicator lamp is flashing)

into the Mailbox or Secure Mailbox may cause all files to be lost.

2. When using the Mailbox or Secure Mailbox feature, there is a limitation of 20 mailboxes per User ID. If more than 20 print jobs are sent to an User ID, jobs will be deleted from the memory. Jobs will also be deleted if

an SD Memory Card is full.

General Description

Mailbox and Secure Mailbox

Follow the procedure below to print a file from a Mailbox on your machine.

Printing a File from the Mailbox

Print a file to the Mailbox (up to 20 mailboxes for each User ID) with the User ID (see page

73).

PRINTER ON LINE

ENTER USER ID



Enter the User ID (up to 8 digits) from the keypad (i.e.

12345678)

ENTER USER ID 12345678

USE ∨ OR ∧ TO SCROLL TOTAL DOC=nn

or repeatedly until the display shows the file you want

to print.

(TOSHIBATEC) 10:11 (abcd.doc)

1:PRINT 2:ALL PRINT 3:DELETE 4:ALL DEL.

to print the displayed file.

to print all files for the User ID.

* PRINTING * PC DATA

Your machine will print the file. The file is automatically deleted after printing.

PRINTER ON LINE

Sample display

Name of the file owner (Up to 10 characters)

Received time

File name (Up to 10 characters)

Number of copies to be printed

Number of pages

Job time

Mailbox and Secure Mailbox

Printer Section

Follow the procedure below to delete a file on the Mailbox.

Deleting a File from the Mailbox

PRINTER ON LINE

ENTER USER ID



Enter the User ID (up to 8 digits) from the keypad (i.e.

12345678)

ENTER USER ID 12345678

USE ∨ OR ∧ TO SCROLL TOTAL DOC=nn

or repeatedly until the display shows the file you want

to print.

(TOSHIBATEC) 10:11 (abcd.doc)

1:PRINT 2:ALL PRINT 3:DELETE 4:ALL DEL.

to delete the displayed file.

to delete all files for the User ID.

DELETE DOCUMENT? 1:YES 2:NO

PRINTER ON LINE

Mailbox and Secure Mailbox

Follow the procedure below to print a file from a Secure Mailbox on your machine.

Printing a File from the Secure Mailbox

Print a file to the Secure Mailbox (up to 20 mailboxes for each User ID) with the User ID and

a Password (see page 73).

PRINTER ON LINE

ENTER USER ID



Enter the User ID (up to 8 digits) from the keypad (i.e.

12345678)

ENTER USER ID 12345678

USE ∨ OR ∧ TO SCROLL TOTAL DOC=nn

or repeatedly until the display shows the file you want

to print.

(TOSHIBATEC) 10:11 (abcd.doc)

ENTER PASSWORD



Enter the Password (4 digits) from the keypad (i.e. 1234)

ENTER PASSWORD ****

SECURE MAILBOX 1:PRINT 2:DELETE

* PRINTING * PC DATA

Your machine will print the file. The file is automatically deleted after printing.

PRINTER ON LINE

Mailbox and Secure Mailbox

Printer Section

Follow the procedure below to delete a file from a Secure Mailbox on your machine.

Deleting a File from the Secure Mailbox

PRINTER ON LINE

ENTER USER ID



Enter the User ID (up to 8 digits) from the keypad (i.e.

12345678)

ENTER USER ID 12345678

USE ∨ OR ∧ TO SCROLL TOTAL DOC=nn

or repeatedly until the display shows the file you want

to delete.

(TOSHIBATEC) 10:11 (abcd.doc)

ENTER PASSWORD



Enter the Password (4 digits) from the keypad (i.e. 1234)

ENTER PASSWORD ****

SECURE MAILBOX 1:PRINT 2:DELETE

DELETE DOCUMENT? 1:YES 2:NO

PRINTER ON LINE

Setting Your Machine

When your machine is used as a Network Printer, the following parameters should be set properly in advance.

• IP Address

• Subnet Mask

• Default Gateway IP Address

If your network has already been setup with DHCP service, set the Fax Parameter No. 169 (DHCP CLIENT) to Valid so that the parameters are set automatically. (For details, see the Operator's Manual for Facsimile and Copy Functions)

Follow the procedures below if you need to set the parameters manually.

Network Parameters

Make sure that the , and

lamp is OFF.

SET MODE (1-9) ENTER NO. OR ∨ ∧

1:USER PARAMETER? PRESS SET TO SELECT

repeatedly until the display shows;

IP ADDRESS



Enter the IP Address. Use the key to enter a period.

IP ADDRESS

164.1.1.10



SUBNET MSK



Enter the Subnet Mask. Use the key to enter a period.

SUBNET MSK

255.255.255.0



DEF. GATEWAY IP ADDR



Enter the Default Gateway IP Address. Use the key to enter a period.

DEF. GATEWAY IP ADDR

164.1.1.0



SCAN/FILE

Setting Your Machine

Printer Section

Make sure that the lamp is ON.

Press , and to set the Printer Settings.

*1 Available only when the optional Printer Controller Module is installed. *2 Available only when an SD Memory Card is installed.

Printer Settings

No. Modes Function Initial Setting

00 NUMBER OF PRINTS Sets the initial number of prints

1-999

01 PAPER SIZE Sets the paper size setting.

LETTER / INVOICE / FLS1 / FLS2 / A4 / B5 / A5 / LEGAL

02 PAPER TRAY Sets the default Paper Tray setting.

AUTO / BYPASS / TRAY-1 / TRAY-2 (Option)

AUTO

03 PRINT DIRECTION Sets the default print direction setting.

1:PORTRAIT / 2:L-SCAPE

PORTRAIT

04 PRINT DATA Determines the provision of the print data.

PRESS SET TO PRINT

05 2-SIDED PRINT Selects whether the 2-Sided print setting is enabled.

1:OFF / 2:ON

OFF

06 BIND POSITION Sets the bind position.

1:LONG EDGE / 2:SHORT EDGE

LONG EDGE

07 RESOLUTION Sets the resolution setting.

1:300dpi / 2:600dpi / 3:1200dpi

600dpi

08 FONT (PCL)*1 Sets the PCL font.

0-99

09 SYMBOL TABLE (PCL)*1 Sets the PCL symbol table.

0-35

10 PITCH (PCL)*1 Sets the PCL pitch.

0.44-99.99

10.00

11 POINT SIZE (PCL)*1 Sets the PCL point size.

4.00-999.75

12.00

12 LINES/PAGE (PCL)*1 Sets the PCL lines/page.

5-128

13 RETURN CHARACTER (PCL)*1 Sets the PCL return character.

1:CR / 2:CR+LF

1:CR

14 MUTUAL A4/LETTER Selects whether the mutual size A4/LETTER is

enabled. 1:OFF / 2:ON

1:OFF

15 MAILBOX MEMORY STATUS*2 Indicates the mailbox memory status.

19 KEY OPERATOR MODE Inputs the key operator password.

ENTER PASSWORD =

FUNCTION 4 SET

Setting Your Machine

Printer Settings

The following Parameter Settings require to input the Key Operator Password.

*1 Available only when the optional Printer Controller Module is installed.

*2 Available only when an SD Memory Card is installed.

No. Modes Function Initial Setting

00 PRINTER SETTINGS Prints the printer settings.

PRESS SET TO PRINT

01 COMPLETION TIME Sets the job completion time.

1-999SEC (seconds)

180SEC

02 PAGE PROTECTION Selects whether to enable automatic compression

when the received data exceeds the page memory capacity. (This is accomplished by reducing resolution, and/or deleting pixels to fit the data onto the available page memory, then print it out.) When the setting is in the "OFF" position, upon exceeding the page memory capacity, the print job is deleted and an Error message is displayed. 1:OFF / 2:ON

1:OFF

03 ERROR PAGE PRINT Selects whether to print the error page.

1:OFF / 2:ON

2:ON

05 TEXT PRINT Selects whether to print the text page only.

1:OFF / 2:ON

2:ON

07 FONT LIST PRINT (PCL)*1 Sets the PS printing font list.

PRESS SET TO PRINT

09 MAILBOX DATA HOLD*2 Selects the automatic holding time frame for the

mailbox data. Infinity / 1 DAY / 2 DAYS / 3 DAYS / 4 DAYS 5 DAYS / 6 DAYS / 7 DAYS

7 DAYS

10 DELETE MAILBOX*2 Selects whether to delete the mailbox data.

1:ALL / 2:BEFORE

2:BEFORE

Printer Section

Specification

Available Paper Type and Paper Size

Paper Type Paper Size Print from

Paper Tray

Print from

Sheet Bypass

Print from 2nd

Paper Tray

(Optional)

Print by

2-Sided Print

Mode

Plain Paper Letter Yes Yes Yes Yes

Legal Yes Yes Yes Yes

Invoice No Yes No No

FLS1 No Yes No No

FLS2 No Yes No No

A4 Yes Yes Yes Yes

B5 Yes Yes Yes Yes

A5 Yes Yes No No

Thick Paper Letter No Yes No No

Legal No Yes No No

Invoice No Yes No No

FLS1 No Yes No No

FLS2 No Yes No No

A4 No Yes No No

B5 No Yes No No

A5 No Yes No No

Cotton Paper Letter Yes Yes No No

Legal Yes Yes No No

Invoice No Yes No No

FLS1 No Yes No No

FLS2 No Yes No No

A4 Yes Yes No No

B5 Yes Yes No No

A5 Yes Yes No No

Transparency Letter Yes Yes No No

A4 Yes Yes No No

Label Letter No Yes No No

A4 No Yes No No

Envelope #9 No Yes No No

#10 No Yes No No

Monarch No Yes No No

DL No Yes No No

C5 No Yes No No

Specification

Available Paper Weight and Capacity

Paper Type Print from

Paper Tray

Print from

Sheet Bypass

Print from 2nd

Paper Tray

(Optional)

Paper Weights Plain Paper 16 – 28 lb

(60 – 105 g/m2)

16 – 28 lb

(60 – 105 g/m2)

16 – 28 lb

(60 – 105 g/m2)

Thick Paper No 29 – 44 lb

(106 –

165 g/m2)

Envelope No

24 lb (90 g/m2)

Paper Capacity Plain Paper

20 lb (75 g/m2)

250 sheets 1 sheet 550 sheets

Transparency 20 sheets 1 sheet No

Label No 1 sheet No

Envelope No 1 sheet No

Specification

Printer Section

You may also print on high quality labels and transparencies that are made specifically for Laser printers. We recommend using the following types.

• To avoid damaging the printer, do not use transparencies made for Inkjet printers.

• Do not use transparencies that have already been fed through the printer once.

Note: The labels must completely cover the backing material as shown below.

Transparencies and Labels

Paper Type Paper Size Recommended Type

Transparency Letter/A4 3M CG3300

Label Letter Avery 5160 – 5163, Avery 5660 – 5663

A4 Avery L7159 –L7164

NOYES

Labels cover the entire

backing material

The backing material is exposed.

Specification

It is recommended that you purchase only high quality envelopes with diagonal seams as shown below.

High quality envelopes have the following characteristics:

• A thin, sharply creased leading edge.

• Paper weight of 24 lb (90 g/m2).

• Flat, free of curls, wrinkles, nicks, etc.

It is not recommended that you use envelopes with any of the following characteristics (using these may result in paper jams).

• Irregularly shaped envelopes

• Envelopes with curls, wrinkles, nicks, twists, dog-ears or other damage

• Envelopes with side seam construction

• Highly textured envelopes, or with extremely shiny surfaces

• Envelopes that seal by removing a peel-off strip

• Envelopes with more than one flap to be sealed

• Self-adhesive envelopes

• Envelopes that are baggy or not sharply creased

• Embossed envelopes

• Envelopes that have previously been printed with a laser printer

• Envelopes that have been previously printed inside

Envelopes

Side seam

construction

Peel-off strip

Multiple flaps

Twist

Curl

Bent-edge

WaveDog-ears

Self adhesive

Specification

Envelopes

Printer Section

Do not attempt to print on any of the following types of envelopes. These may cause damage to your printer.

• Envelopes with clasps, snaps or tie strings (see Figure 1)

• Envelopes with transparent windows (see Figure 2)

• Envelopes that will melt, discolor, scorch, offset or release hazardous emissions when exposed to 200 °C (392 °F) for 0.1 second

• Envelopes that use encapsulated types of adhesive that do not require moistening but rely on pressure to seal them

Always test a sample of the envelopes you are thinking of buying. Confirm that the envelope performs acceptably.

For best printing results

• Avoid printing in high humidity. High humidity may cause the envelope to curl and pick up excess toner. High humidity may also cause the envelope to seal.

• Envelope storage is very important. Store them away from moisture and humid air, where they can lay flat and their edges will not be bent or damaged. The humidity should not exceed 70%RH.

Figure 1

Figure 2

Specification

Sheet Bypass only

Loading the Envelopes

Printing side up

Flap

(International C5-

opening on the shorter edge)

Printing side up

Flap

Specification

Printer Section

Printer Specifications

Printing Speed 19 sheets/minute

(Letter size plain paper, simplex printing) 18 sheets/minute (A4 size plain paper, simplex printing)

Resolution (dots per inch) 300 x 300, 600 x 600

Interface USB 1.1

Ethernet (10Base-T/100Base-TX)

Applicable OS Windows 98, Windows Me, Windows NT 4.0 (With Service Pack

3 or later is required), Windows 2000, Windows XP, Windows Server 2003

Printer Working Memory 20 MB

Document Management System Section

Installing the Document Management System

Insert the Document Management System CD-

ROM. (See Note 1 on page

95)

Select the language.

Note:

If the CD-ROM does not launch automatically, double click the My

Computer icon on the Desktop or on the Start menu, then double click the CD-

ROM icon.

Click the button.

Click Document Management System.

Click Install Document Management System.

Installing the Document Management System

Document Management

System Section

Click Typical.

Note:

The Document Fax is not installed with the Typical Installation selection. If you wish to install it, choose Custom Installation and check the Document Fax selection box.

Verify the installation destination and click the

button.

Verify the data folder destination and click the

button.

Select General User and click the

button.

Note:

If selecting Administrator, the network configuration editor and network address book editor will also be installed on your PC.

(See page 186)

Continued on the next page...

Installing the Document Management System

Select Start with Windows and click the

button if you want to register the

Port Controller to start with Windows.

Select Document Viewer and click the

button if you want to set the

Document Viewer as the default application to

view TIFF files.

Select Enable

Communications[Recommend] and click the

button.

Enter the program folder name and click the

button.

Installing the Document Management System

Document Management

System Section

The Document Management System folder has been added to the Program menu, and the installation has now completed.

NOTE

1. When installing on Windows NT 4.0, Windows 2000, Windows XP or Windows Server 2003, logon to the computer using an account with administrator rights.

The required files are copied.

When the setup process is completed, a

message is displayed prompting you to restart

your computer.

Click the button to restart your

computer.

When installing Document Fax on Windows 98/

Windows NT, after rebooting your PC, the

Microsoft Data Access Components are

automatically installed. Install it in accordance

with the directions of the screen.

Finish

Document Manager

Document Manager is an application for managing documents (image files). By utilizing the Document Manager and Document Viewer (see page

115) in combination, a number of documents (image files) can be

classified, managed, browsed, and edited.

Selecting TOSHIBA → TOSHIBA Document Management System → Document Manager from Programs on the Start menu displays the main window of the Document Manager.

1.Title Bar Displays the title of the screen.

2.Menu Bar Displays the menus of the Document Manager.

3.Too l B ar Displays tool buttons of the Document Manager. Tool buttons correspond to functions of the menus in the menu bar.

4.Folder Window Displays the folders containing the documents in tree form.

5.Link Icon Dropping a dragged document onto a link icon will activate the application corresponding to the function of the icon.

6.Status Bar Displays information such as the number of documents in a folder, the number of selected documents, file sizes, etc.

Main Window

Document Manager

Main Window

Document Management

System Section

7.Document Window Displays a list of documents in the selected folder.

Documents are displayed in thumbnails (reduced images). Page number and and buttons are

displayed at the bottom of a thumbnail image for grouped documents (configured with two or more pages).

•Image data files

A thumbnail image of the document is displayed.

•Application data files

A thumbnail image of the document with its original application icon is displayed (i.e. Word, Excel and PowerPoint).

Clicking the and buttons turns the page on a multi-page document.

Document Manager

The Document Manager allows editing and managing documents displayed in thumbnail images by dragging and dropping. The function enables various operations as described below:

Basic Operations

• Selecting Documents Clicking thumbnail images in the document window allows selection of documents. Dragging a mouse pointer on the screen or clicking with the Shift key held down allows selecting two or more documents at one time.

• Editing Documents Double-clicking thumbnail images in the document window activates the Document Viewer. In addition, see page

115 for

details on opening and editing documents.

• Creating Documents Drag-and-drop any application file into the Document Manager to create a new document. A thumbnail image file is created and the application icon is displayed.

Document Manager

Basic Operations

Document Management

System Section

• Copying/Moving Documents Dragging a thumbnail image from the document window and dropping it onto a folder in the folder window moves the document to the folder. Drag-and-drop with the Ctrl key held down to copy a document.

Dragging a document and dropping it onto another document in a document folder results in grouping the two documents together.

Dragging a document and dropping it on a link icon activates an application corresponding to the function of each icon. Link icons are registered and deleted by selecting Launch

To Another Application → External Application Setup from the File menu.

• Dragging a document and dropping it onto “Shared Folder” allows other computers connected to the same network to access it. Browse “Shared Folder” for how to create shared folders.

Document Manager

100

• Import document (from file) Selecting Open from the File menu displays a dialog box for selecting files. The dialog box allows importing image files saved in a computer as documents into the folder.

An attempt to import files that cannot be handled by Document Manager results in displaying an error shown below. Press OK and verify the file format.

Dragging and dropping a selected document onto a link icon at the bottom of the window activates an application specified for the link icon, and opens the image file.

The link icons can be Added/Removed by selecting Launch To Another Application → External Application Setup in the File menu.

The following applications can be specified as destinations of the Document Manager:

- Draw/Graphics software (applications such as MS-Paint, Photoshop etc.)

- OCR software (application such as e-Typist, etc.)

-PC-FAX/Printer

- E-Mail software (MAPI-compatible mail application such as MS-Outlook, Netscape Messenger etc.)

-Others

(Other application software that enables to import an image file.)

NOTE

1. Document Viewer provides a function to add various graphics and text to an image. The graphics and text added to an image are called "Annotation." See "Annotation Menu" on page

129 for additional details.

Setting Plug-in

Toshiba E-tudio190F Operator's Manual

Specifications and Main Features

Frequently Asked Questions

User Manual