Toshiba e-STUDIO 283, e-STUDIO 452, e-STUDIO 352, e-STUDIO 232, e-STUDIO 282 Scanning Manual
...
MULTIFUNCTIONAL DIGITAL SYSTEMS
Scanning Guide
SOFTWARE LICENSE AGREEMENT 1
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2 SOFTWARE LICENSE AGREEMENT
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TRADEMARKS AND COPYRIGHT 3
TRADEMARKS AND COPYRIGHT
Trademarks
y The official name of Windows 98 is Microsoft Windows 98 Operating System.
y The official name of Windows Me is Microsoft Windows Me Operating System.
y The official name of Windows NT is Microsoft Windows NT Operating System.
y The official name of Windows 2000 is Microsoft Windows 2000 Operating System.
y The official name of Windows XP is Microsoft Windows XP Operating System.
y The official name of Windows Vista is Microsoft Windows Vista Operating System.
y The official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating
System.
y Microsoft, Windows, Windows NT, and the brand names and product names of other
Microsoft products are trademarks of Microsoft Corporation in the US and other countries.
y Apple, AppleTalk, Macintosh, Mac, TrueType, and LaserWriter are trademarks of Apple Inc.
in the US and other countries.
y PostScript is a trademark of Adobe Systems Incorporated.
y Netscape is a trademark of Netscape Communications Corporation.
y IBM, AT and AIX are trademarks of International Business Machines Corporation.
y NOVELL, NetWare, and NDS are trademarks of Novell, Inc.
y TopAccess is a trademark of Toshiba Tec Corporation.
y Other company names and product names in this manual are the trademarks of their respec-
tive companies.
Copyright
© 2007 TOSHIBA TEC CORPORATION All rights reserved
Under the copyright laws, this manual cannot be reproduced in any form without prior written
permission of TTEC. No patent liability is assumed, however, with respect to the use of the information contained herein.
4 Preface
Preface
Thank you for purchasing TOSHIBA Multifunctional Digital Systems or Multifunctional Digital
Color Systems. This guide provides instructions on how to scan the originals using the equipment. Read this guide before scanning on your Multifunctional Digital Systems or Multifunctional Digital Color Systems. Keep this guide within easy reach, and use it to configure an
environment that makes best use of the e-STUDIO’s functions.
About This Guide
This manual describes how to scan the originals using the equipment.
Conventions
y The term “this equipment” in this manual refers to the Multifunctional Digital Systems or Mul-
tifunctional Digital Color Systems.
y The term “e-Filing” in this manual is an abbreviation of “electronic filing”.
Lineup of Our Manuals
Thank you for purchasing the TOSHIBA Multifunctional Digital Systems or Multifunctional Digital
Color Systems.
We have provided you with these manuals for the operation of this equipment. Select and read
the manual best suited to your needs.
Quick Start Guide
This Quick Start Guide describes the initial setup method of this equipment and accessories of this product such as operator’s manuals and
CD-ROMs.
Operator’s Manual for Basic Functions
This Operator’s Manual for Basic Functions describes how to use the
basic functions of this equipment mainly focusing on the copying function.
Also this manual contains safety precautions for users to be observed.
Be sure to read it first carefully.
User Functions Guide
This User Functions Guide describes the functions and settings under
the [USER FUNCTIONS] button on the control panel of this equipment.
Preface 5
Color Guide (only for the color model)
This color Guide simply explains the functions such as “copy density
adjustment”, “color adjustment”, “copy editing”, "image editing” and
“image processing” in color. This guide also includes the basic knowledge of color.
Other guides are provided by the User Documentation CD-ROM in PDF files:
TopAccess Guide
This TopAccess Guide explains how to operate and set up the network
functions such as the network scanning function and job management,
using the TopAccess (Web-based utility) from client computers.
Network Administration Guide
This Network Administration Guide explains the guidelines for setting up
network servers to provide various network services, and troubleshooting for network administrators.
Printing Guide
This Printing Guide explains how to install the client software for printing
from Microsoft Windows, Apple Mac OS, and UNIX computers, and print
to the equipment.
Scanning Guide
This Scanning Guide explains how to operate the scanning function of
this equipment.
6 Preface
To read manuals in PDF (Portable Document Format) files
Viewing and printing this operator’s manual in PDF files require that you install Adobe Reader or
Adobe Acrobat Reader on your PC. If Adobe Reader or Adobe Acrobat Reader is not installed
on your PC, download and install it from the website of Adobe Systems Incorporated.
e-Filing Guide
This e-Filing Guide explains how to operate the e-Filing function using
the TWAIN driver, File Downloader and e-Filing web utility.
Network Fax Guide
This Network Fax Guide explains how to use the network fax function
that enable users to operate fax and internet fax sending from a client
computer via network.
User Management Guide
This User Management Guide describes how to manage this equipment
using the functions of “Department Management”, “User Management
Setting” and “User Authentication for Scan to E-mail”.
Preface 7
Precautions in this manual
To ensure correct and safe use of this equipment, this operator’s manual describes safety precautions according to the three levels shown below.
You should fully understand the meaning and importance of these items before reading this
manual.
Other than the above, this manual also describes information that may be useful for the operation of this equipment with the following signage:
Indicates a potentially hazardous situation which, if not avoided, could result
in death, serious injury, or serious damage, or fire in the equipment or surrounding assets.
Indicates a potentially hazardous situation which, if not avoided, may result in
minor or moderate injury, partial damage of the equipment or surrounding
assets, or loss of data.
Indicates a procedure you should follow to ensure the optimal performance of
the equipment and problem-free copying.
Describes handy information that is useful to know when operating the equipment.
They provide important descriptions of the operation.
Pages describing items related to what you are currently doing. See these
pages as required.
black and white model e-STUDIO202L/232/282
e-STUDIO203L/233/283
e-STUDIO352/452
e-STUDIO353/453
e-STUDIO520/600/720/850
e-STUDIO523/603/723/853
color model e-STUDIO281c/351c/451c
TABLE OF CONTENTS 9
TABLE OF CONTENTS
SOFTWARE LICENSE AGREEMENT .......................................................... 1
TRADEMARKS AND COPYRIGHT ............................................................... 3
Preface........................................................................................................... 4
About This Guide.......................................................................................4
Conventions .........................................................................................4
Lineup of Our Manuals ..............................................................................4
To read manuals in PDF (Portable Document Format) files ................ 6
Precautions in this manual ........................................................................ 7
Chapter 1 Overview
About Scan Features.................................................................................. 14
About Scan Mode.................................................................................... 14
Scan to e-Filing Mode ........................................................................ 14
Scan to File Mode .............................................................................. 15
Scan to E-mail Mode ..........................................................................16
Web Service Scan Mode....................................................................16
About Expansion Memories (only for e-STUDIO281c/351c/451c) .......... 17
About Scan Speed (only for e-STUDIO281c/351c/451c) ........................18
How to Perform Scan Operations ............................................................. 19
Confirming the Scan Job Status ............................................................... 25
Confirming the Scan Log...........................................................................26
Chapter 2 Scan to e-Filing
How to Perform Scan to e-Filing ............................................................... 28
How to Use Scanned Data Stored in e-Filing ........................................... 37
Using Scanned Data in e-Filing from Touch Panel Display..................... 37
Using Scanned Data in e-Filing from e-Filing Web Utility........................ 37
Chapter 3 Scan to File
How to Perform Scan to File...................................................................... 40
How to Use Scanned Data Stored as Files...............................................50
When Scanned Data Is Stored in MFP LOCAL.......................................50
When Scanned Data Is Stored in REMOTE 1 or 2..................................50
Chapter 4 Scan to E-mail
How to Perform Scan to E-mail ................................................................. 52
Specifying Destinations ........................................................................... 60
10 TABLE OF CONTENTS
Chapter 5 Using Template
Scanning Using Template..........................................................................74
Registering Scan Template ....................................................................... 81
Chapter 6 Copy & File
How to Perform Copy & File ......................................................................90
Chapter 7 Internet Fax
About Internet Fax...................................................................................... 98
Precaution for Internet Transmission....................................................... 98
Internet Fax Transmission Overview .......................................................99
How to Perform Internet Fax ................................................................... 100
Specifying Destinations .........................................................................103
Advanced Function................................................................................114
Sending 2-sided Originals ................................................................114
Priority Transmission........................................................................ 115
Receiving Internet Fax ............................................................................. 116
Chapter 8 Remote Scan
Installing Remote Scan Driver................................................................. 120
Planning for Installation .........................................................................120
Installing the Remote Scan Driver.........................................................121
Installing from Client Utilities CD-ROM ............................................121
Installing from TopAccess ................................................................ 124
Uninstalling Remote Scan Driver............................................................126
Repairing Remote Scan Driver................................................................127
Scanning Remotely Using Remote Scan Driver ....................................128
How to Scan .......................................................................................... 128
When You Are Running the First Time............................................. 129
Configuring Discovery Settings ................................................... 131
How to Use Remote Scan Driver........................................................... 132
Adding a New Device Using Network Discovery .............................. 135
Changing the Target Device.............................................................135
Remote Scan Driver Errors...................................................................... 136
Remote Scan Driver Error Conditions ................................................... 136
Cannot Find the Device....................................................................136
Cannot Connect to the Device Found by Discovery.........................136
Cannot Acquire Document ............................................................... 137
TABLE OF CONTENTS 11
Chapter 9 Web Service SCAN
Preparing “Web Service Scan” ............................................................... 140
Planning and preparation ...................................................................... 140
Installing a Driver...................................................................................140
How to Perform Web Service Scan Operations..................................... 141
INDEX .......................................................................................................................................143
1.Overview
This section describes the overview of the scan functions.
About Scan Features..............................................................................................14
About Scan Mode..............................................................................................................................14
How to Perform Scan Operations..........................................................................19
Confirming the Scan Job Status............................................................................25
Confirming the Scan Log .......................................................................................26
1 Overview
14 About Scan Features
About Scan Features
This section describes about the scan features. e-STUDIO352/452 is used in the following figures. They may be slightly different depending on your system.
About Scan Mode
If the scanning function is used, originals set on the Automatic Document Feeder or on the original glass can easily be scanned as image data. This equipment can save scanned images into
e-Filing or shared folder in the equipment. This equipment also can send scanned images to email addresses.
This equipment supports four scan modes, Scan to e-Filing, Scan to File, Scan to E-mail and
WS Scan.
Scan to e-Filing Mode
Scan to e-Filing mode allows users to store scanned images as e-Filing documents in the equipment. Once users store the scanned images as e-Filing documents, the documents can be
managed by creating boxes and folders. Users can work with e-Filing documents such as printing them, merging them to create a new document, and so on, using the e-Filing web utility. The
e-Filing documents also can be retrieved into user’s computer using TWAIN driver or File Downloader.
In the e-Filing boxes, up to 5GB (10GB*) of data can be stored. The available size is displayed
in the Device tab page in TopAccess.
* It is applicable only for e-STUDIO281c/351c/451c.
y Delete the documents in e-Filing when they are no longer needed.
y You cannot access the e-Filing box in Mac OS.
For instructions on how to perform Scan to e-Filing, see the following section.
P.27 “Scan to e-Filing”
For more information about e-Filing, please see e-Filing Guide.
For e-STUDIO352/452, e-STUDIO353/453, e-STUDIO202L/232/282, e-STUDIO203L/233/283, eSTUDIO520/600/720/850 and e-STUDIO523/603/723/853, the scanning function is available only when
the Scanner Kit or Printer/Scanner Kit is installed.
Windows
compute
r
Managing e-Filing documents
using the Web browser
Scan to e-Filing
Windows
compute
r
Retrieving e-Filing documents
as images using TWAIN driver
or File Downloader
e-Filinge-Filing
About Scan Features 15
Scan to File Mode
Scan to File mode allows users to save scanned images as PDF, XPS, TIFF, or JPEG*1 files
either the shared folder in the equipment, or network folder in another computer. Users can use
saved files by copying them from the folder where users save the scanned images.
In the shared folder in the equipment, up t 4 GB (10GB
*2
) of data can be stored. The available
size is displayed in the Device tab page in TopAccess.
*1 It is applicable only for e-STUDIO520/600/720/850, e-STUDIO523/603/723/853 and e-STUDIO281c/
351c/451c.
*2 It is applicable only for e-STUDIO281c/351c/451c.
Delete the files in the shared folder when they are no longer needed.
For instructions on how to perform Scan to File, see the following section.
P.39 “Scan to File”
The Copy & File function, which enables users to copy and store as file at the same time, also
will be available. For instruction on how to perform Copy & File, see the following section.
P.89 “Copy & File”
Scan to File
Windows computer
or
Mac OS X 10.2.4
or later
Copying Files from the shared
folder in the equipment
Copying Files from the
network folder
Shared FolderShared Folder
Network FolderNetwork Folder
1 Overview
16 About Scan Features
Scan to E-mail Mode
Scan to E-mail mode allows users to send scanned images to specified e-mail addresses.
When users perform Scan to E-mail, the scanned image will be converted to a PDF, XPS, TIFF,
or JPEG* file and send them as an attached file of the E-mail message.
* It is applicable only for e-STUDIO520/600/720/850, e-STUDIO523/603/723/853 and e-STUDIO281c/
351c/451c.
For instructions on how to perform Scan to E-mail, see the following section.
P.51 “Scan to E-mail”
Web Service Scan Mode
The Web Service Scan operations are performed on computers via a network connected using
the features in Windows Vista. Images scanned in this equipment can be stored in your computer. You can store images scanned with this equipment into a computer, or you can retrieve
images from applications supporting WIA (Windows Imaging Acquisition) Scan Driver.
This section includes a procedure for storing images scanned with this equipment into a computer.
For instructions on how to perform WS Scan, see the following section.
P.139 “Web Service SCAN”
Scan to File
Internet
Send email to the Internet
via SMTP server
SMTP Server
Perform scanning from the control panel
or through remote operation using
a WIA Scan Driver-compliant application.
Load a scanned image into
the WIA Scan Driver-compliant
application.
Install the driver in advance.
Originals
Windows Vista
About Scan Features 17
About Expansion Memories (only for e-STUDIO281c/351c/451c)
When the optional expansion main memory and page memory are installed, the following functions become available.
y Slim PDF file format for up LD (A3) size originals
y 600 dpi scan in gray scale, color, and auto color mode
The following table describes the functions that become available when the optional main memory is installed.
The following table describes the functions that become available when the optional page memory is installed.
When the optional expansion memories are installed, high-resolution scan (Color/Auto Color:
600/400 dpi, Gray Scale: 600dpi) or high-resolution print (1200 dpi x 600 dpi) function will be
available.
For more information about the optional expansion memory, ask your service representative.
Contact your service technician or service representative for the Expansion Memory (optional)
Main Memory File Format Available Original Size
512 MB (Standard) When [SLIM PDF] is selected A4, LT, A4-R, A5-R, LT-R, 16K, B5,
ST-R, 16K-R, B5-R, 8.5SQ, A6-R
1 GB (Optional) When [SLIM PDF] is selected Auto, Mixed Original Size,
Other all original sizes
Page Memory Color Mode Available Resolution
256 MB (Standard) When [BLACK] is selected 150, 200, 300, 400, 600
When [GRAY SCALE] is selected 100, 150, 200, 300, 400
When [FULL COLOR] is selected 100, 150, 200, 300, 400
When [AUTO COLOR] is selected 100, 150, 200, 300, 400
512 MB (Optional) When [BLACK] is selected 150, 200, 300, 400, 600
When [GRAY SCALE] is selected 100, 150, 200, 300, 400, 600
When [FULL COLOR] is selected 100, 150, 200, 300, 400, 600
When [AUTO COLOR] is selected 100, 150, 200, 300, 400, 600
1 Overview
18 About Scan Features
About Scan Speed (only for e-STUDIO281c/351c/451c)
The scan speed varies depending on the color mode and resolution.
The following table describes the scan speed for each condition.
Color Mode Resolution Scan Speed
Black 150 dpi 45 page/minute
200 dpi
300 dpi
400 dpi
600 dpi
50 page/minute
Gray Scale 100 dpi
150 dpi
200 dpi
300 dpi
400 dpi
600 dpi
45 page/minute
Full Color/Auto Color 100 dpi
150 dpi
200 dpi
300 dpi
40 page/minute
400 dpi
600 dpi
20 page/minute
How to Perform Scan Operations 19
How to Perform Scan Operations
Users can scan originals not only by selecting one of the scan modes, but also by combining two
scan modes at a single operation.
The following procedures describe about the basic instructions on how to perform the scan operations.
P.19 “Scanning Procedure for Single Agent”
P.22 “Scanning Procedure for Dual Agents”
y Users can use a template to perform a scan operation as well. For more information about a
template, see the following section.
P.73 “Using Template”
y Users can perform Copy & File, which enables users to copy the originals as well as storing
the originals as a file. For more information about Copy & File, see the following section.
P.89 “Copy & File”
Scanning Procedure for Single Agent
1
Place the original(s).
y For instruction about placing the originals, see Operator’s Manual for Basic Func-
tions.
2
Press the [SCAN] button on the control panel to enter the scan
menu.
y The basic scan menu is displayed.
1 Overview
20 How to Perform Scan Operations
3
Select a button of the desired scan mode.
[SCAN TO E-FILING] — Press this to store the scanned images to e-Filing. When you
store the scanned images to e-Filing, you can manage them using the e-Filing web utility.
You can also retrieve them into your computer using TWAIN driver application or File
Downloader.
[SCAN TO FILE] — Press this to save the scanned images into the shared folder in the
equipment or network folder as files.
[SCAN TO E-MAIL] — Press this to send the scanned images to specified E-mail
addresses.
[WS Scan] — Press this to save the scanned images into your client PC.
4
Set the scanning conditions using the buttons on the touch panel
and digital keys, and press the [ENTER] button to save the settings.
y The above screen shows the example of the SCAN TO E-FILING screen. The setting
options vary depending on the scan mode that you selected. For instructions on how
to set them, see the instructions for each scan mode.
P.28 “How to Perform Scan to e-Filing”
P.40 “How to Perform Scan to File”
P.52 “How to Perform Scan to E-mail”
P.139 “Web Service SCAN”
y When you press the [ENTER] button, the screen returns to the basic scan menu, and
the button that you set will be grayed out.
How to Perform Scan Operations 21
5
Press the [SCAN!] button.
6
If the “To continue, place document on glass. And press Scan!”
message is displayed, place another original on glass and press
[SCAN!] to scan another original, or press the [JOB FINISH] button
to finish scanning.
y When the original is set on the Automatic Document Feeder , this screen is not dis-
played. However, this screen is displayed when you press the [CONTINUE] button
during scanning the originals.
y If you want to cancel the storage of the scanned data, press the [JOB CANCEL] but-
ton.
y You can change the setting of the original type and scanning conditions, using the
[EDIT] button before pressing the [SCAN!] button.
y When you scan more than 1000 pages, the message “The number of originals exceeds the
limits. Will you save stored originals?” is displayed. When you want to perform the scan
operation with scanned originals that contains 1000 pages, press the [YES] button.
y When the temporary workspace of the HDD becomes full, “Not enough Work Space to store
originals. Will you save original(s)?” is displayed. When you want to perform the scan operation with scanned originals, press the [YES] button. The amount of the temporary workspace can be confirmed in the Device tab page of TopAccess.
1 Overview
22 How to Perform Scan Operations
Scanning Procedure for Dual Agents
1
Place the original(s).
y For instruction about placing the originals, see Operator’s Manual for Basic Func-
tions.
2
Press the [SCAN] button on the control panel to enter the scan
menu.
y The basic scan menu is displayed.
3
Select a button of the desired scan mode.
[SCAN TO E-FILING] — Press this to store the scanned images to e-Filing. When you
store the scanned images to e-Filing, you can manage them using the e-Filing web utility.
You can also retrieve them into your computer using TWAIN driver application or File
Downloader.
[SCAN TO FILE] — Press this to save the scanned images into the shared folder in the
equipment or network folder as files.
[SCAN TO E-MAIL] — Press this to send the scanned images to specified E-mail
addresses.
[WS Scan] — Press this to save the scanned images into your client PC.
How to Perform Scan Operations 23
4
Set the scanning conditions using the buttons on the touch panel
and digital keys, and press the [ENTER] button to save the settings.
y The above screen shows the example of the SCAN TO E-FILING screen. The setting
options vary depending on the scan mode that you selected. For instructions on how
to set them, see the instructions for each scan mode.
P.27 “Scan to e-Filing”
P.39 “Scan to File”
P.51 “Scan to E-mail”
P.139 “Web Service SCAN”
y When you press the [ENTER] button, the screen returns to the basic scan menu, and
the button that you set will be grayed out.
5
Select the other button of the desired scan mode.
y You can set two scan modes at a single operation. You cannot set all three scan
modes at the same time.
y When the "WS Scan" is selected, another scan mode cannot be set at the same time.
If you want to cancel a scan mode that you set, press the button for the scan mode that
you want to cancel and press the [CANCEL] button in the screen. The screen returns to
the basic scan menu and the button will be unselected (not grayed out).
1 Overview
24 How to Perform Scan Operations
6
Press the [SCAN!] button.
7
If the “To continue, place document on glass. And press Scan!”
message is displayed, place another original on glass and press
[SCAN!] to scan another original, or press the [JOB FINISH] button
to finish scanning.
y When the original is set on the Automatic Document Feeder , this screen is not dis-
played. However, this screen is displayed when you press the [CONTINUE] button
during scanning the originals.
y If you want to cancel the storage of the scanned data, press the [JOB CANCEL] but-
ton.
y You can change the setting of the original type and scanning conditions, using the
[EDIT] button before pressing the [SCAN!] button.
y When you scan more than 1000 pages, the message “The number of originals exceeds the
limits. Will you save stored originals?” is displayed. When you want to perform the scan
operation with scanned originals that contains 1000 pages, press the [YES] button.
y When the temporary workspace of the HDD becomes full, “Not enough Work Space to store
originals. Will you save original(s)?” is displayed. When you want to perform the scan operation with scanned originals, press the [YES] button. The amount of the temporary workspace can be confirmed in the Device tab page of TopAccess.
Confirming the Scan Job Status 25
Confirming the Scan Job Status
SCAN JOB displays the status of a job and enables the deletion of job. 4 jobs are listed on each
screen. The jobs for 250 pages (1,000 jobs) can be displayed. Press the [Next] button to display
the 5th job or later, and press the [Prev] button to display the previous page.
To display the scan job status screen, press the [JOB STATUS] button on the control panel and
press the [SCAN] button.
y Items of table
Display the name of the file created or the e-mail address of the recipient.
Agent: Display the function used for the scan job.
Date, Time: Display the date and time of the scan job.
Pages: Display the number of pages scanned or sent via E-mail.
Status: Display the status of jobs.
y Buttons
[Delete]: The button becomes active when the deletable job is selected. When this button is
pressed, the job is deleted.
1 Overview
26 Confirming the Scan Log
Confirming the Scan Log
SCAN LOG allows you to list the jobs that have finished being scanned to confirm the results.
To display the scan log screen, press the [JOB STATUS] button on the control panel and press
the [LOG] button in the JOB STATUS screen. Then press the [SCAN] button. When pressing
the [SCAN] button on the log menu, the scanning status of the following items is displayed.
y Storing status in e-Filing by copying
y Storing status in Share folder (SAVE AS FILE) by copying
y Storing status in e-Filing or Share folder (SCAN TO FILE) by scanning
y Sending status of E-mail (SCAN TO E-MAIL) by scanning
y Storing status in Share folder (SAVE AS FILE) by faxing
y Storing status in e-Filing or Share folder by Fax Received Forward
y Storing status in e-Filing or Share folder by Internet Fax Received Forward
y Items of list
Display the storing location of the scanned data or E-mail address of the recipient.
Agent: Display the scanned job in the scan menu.
Date, Time: Display the date and time at the time of scanning.
Pages: Display the number of pages scanned or sent E-mail.
Status: Display the status of job displayed with ‘OK’ or ‘Error code’
y Buttons
[ENTRY]: To register the E-mail address in the scanning status to the address book, press
this button.
[RETURN]: To return to the log menu, press this button.
For more information about the error code that is displayed in the Status section, see Opera-
tor’s Manual for Basic Functions.
2.Scan to e-Filing
This section describes the instructions on how to perform Scan to e-Filing and how to use the stored data in
e-Filing.
How to Perform Scan to e-Filing ...........................................................................28
How to Use Scanned Data Stored in e-Filing .......................................................37
Using Scanned Data in e-Filing from Touch Panel Display...............................................................37
Using Scanned Data in e-Filing from e-Filing Web Utility .................................................................37
2 Scan to e-Filing
28 How to Perform Scan to e-Filing
How to Perform Scan to e-Filing
In this function, the scanned original data can be stored in the e-Filing. You can scan up to 200
pages per 1 job.
In the e-Filing boxes, up to 5 GB (10 GB*) of data can be stored.
After storing the original data, you can print it at any time from the touch panel. Also you can
manage stored documents using the e-Filing web utility. Using the e-Filing web utility, you can
manage stored documents by creating user boxes and folders, printing documents, and merging
several documents to create a new document.
To store the original data, you can specify the public box or one of user boxes. The public box is
a pre-set box since the installation of the equipment, and it will be used to store documents that
any user may need to work with. The user box is the one created by the user, and, if password is
set, you need to enter the password correctly.
Before storing the original data in e-Filing, you need to set up the user boxes using the touch
panel or e-Filing web utility. For setting up the user boxes and printing the stored documents
from the touch panel or e-Filing web utility, see e-Filing Guide. (The instruction on how to set
up the user boxes using the touch panel also describes in Operator’s Manual for Basic Func-
tions.)
* It is applicable only for e-STUDIO281c/351c/451c.
y It is recommended to back up the data on the equipment's hard disk to prevent loss of data.
You can back it up with the client PC using the File Downloader or e-Filing Backup/Restore
Utility. See e-Filing Guide for details.
y Delete the documents in e-Filing when they are no longer needed.
You can also store the copied original data in the e-Filing using the copy operation. However,
when you use the original data with the client PC via network, it is recommended to store the
original data using the scanning operation explained here, rather than using the copy operation
because the data stored by the copy operation is proper for output, but not for importing as an
image into your computer.
For e-STUDIO352/452, e-STUDIO353/453, e-STUDIO202L/232/282, e-STUDIO203L/233/283, eSTUDIO520/600/720/850 and e-STUDIO523/603/723/853, the SCAN TO e-FILING function is available
only when the Scanner Kit or Printer/Scanner Kit is installed.
How to Perform Scan to e-Filing 29
Scanning Procedure for Scan to e-Filing
1
Place the original(s).
y For instruction about placing the originals, see Operator’s Manual for Basic Func-
tions.
2
Press the [SCAN] button on the control panel to enter the scan
menu.
y The location of the button may be different depending on the system you are using.
y The basic scan menu is displayed.
3
Press the [SCAN TO E-FILING] button.
y The SCAN TO E-FILING screen is displayed.
4
Press the [BOX/FOLDER] button.
y The box list screen is displayed.
2 Scan to e-Filing
30 How to Perform Scan to e-Filing
5
Select the box in which you want to store the data and press the
[ENTER] button.
y Select either the “Public Box” button or desired user box button.
y If the user box that you want to store the data is not shown in the list, press the [Next]
or [Prev] buttons to change the list on the screen. You can also select the user box
by entering the box number using the digital key.
If the user box that you want to store the data has not been registered, you must register
the user box first. For setting up the user boxes, see e-Filing Guide. (The instruction on
how to set up the user boxes using the touch panel also describes in Operator’s Manual
for Basic Functions.)
6
If you select a user box that a password is set, the password entry
screen may be displayed. If the password entry screen is displayed, enter the password using the digital keys and press the
[ENTER] button.
y The list of the documents and folders for the selected box is displayed.
How to Perform Scan to e-Filing 31
7
When you want to store the original(s) in an existing folder, select
the folder and press the [OPEN FOLDER] button to display the list
in the folder, and then press the [ENTER] button.
If you want to store the original(s) in the selected box, press the
[ENTER] button.
y The screen returns to the SCAN TO E-FILING screen.
8
Press the [DOCUMENT NAME] button if you want rename the document name of the scanned data.
y The letter entry screen is displayed. Enter the value using the keyboard and digital
keys, and press the [ENTER] button to set the entry.
9
Press the [EDIT] button to set the scanning conditions.
y The screen to set the scan conditions is displayed.
2 Scan to e-Filing
32 How to Perform Scan to e-Filing
10
Specify the following items as you require, and press the [Next]
button.
e-STUDIO352/452, e-STUDIO353/453, e-STUDIO202L/232/282 and e-STUDIO203L/
233/283:
e-STUDIO520/600/720/850 and e-STUDIO523/603/723/853:
e-STUDIO281c/351c/451c:
y SINGLE/2-SIDED SCAN
[SINGLE] — Press this when scanning only the front page of originals.
[BOOK] — Press this when scanning both side of originals in the same direction.
[TABLET] — Press this when scanning front page in the general direction, and scanning
back page rotated 180 degree.
How to Perform Scan to e-Filing 33
y ROTATION
[0 degree] — Press this not to rotate the scanned image.
[90 degree right] — Press this to rotate the scanned image 90 degrees to the right.
[180 degree] — Press this to rotate the scanned image 180 degree.
[90 degree left] — Press this to rotate the scanned image 90 degrees to the left.
For e-STUDIO281c/351c/451c with expansion memories (option) installed, if you select
either of [GRAY SCALE], [FULL COLOR], or [AUTO COLOR] for [COLOR MODE] and
[600] for [RESOLUTION], the screen rotation may be different depending on the original
size and its settings.
- For the original size of A3, B4, 8K, LD, LG, or COMP:
You cannot set [ROTATION] if you select [Select Original Size], [Auto], or [Mixed Original Size] for [Original Size]. The original is automaticaly rotated 90 degree right.
- For the original size other than above:
If you set [Original Size], the original is rotated and scanned as you specified.
You cannot set [ROTATION] if you select [Auto], or [Mixed Original Size] for [Original
Size]. The original is scanned without rotation.
y ORIGINAL MODE (only for the black and white model)
[TEXT] — Press this when scanning the originals that contain texts
[TEXT/PHOTO] — Press this when scanning originals that contain text and photos.
[PHOTO] — Press this when scanning originals that contain photos printed on
photographic paper.
[GRAY SCALE] — Press this when scanning originals as gray scale pictures (eSTUDIO520/600/720/850 and e-STUDIO523/603/723/853 only).
y COLOR MODE (only for the color model)
Select the button of the color mode for scanning.
When “Auto Color” is selected, you cannot select JPEG or TIFF (Multi) for the file format.
Also when “Black” is selected, JPEG is not allowed.
[PHOTO] — Press this when scanning originals that contain photos printed on
photographic paper.
[PRTD IMAGE] — Press this when scanning originals as printed images. This can be
set only when [FULL COLOR] or [AUTO COLOR] is selected in the “COLOR MODE”
option.
y RESOLUTION
[600] — Press this when scanning originals in 600 dpi.
[400] — Press this when scanning originals in 400 dpi.
[300] — Press this when scanning originals in 300 dpi.
[200] — Press this when scanning originals in 200 dpi.
[150] — Press this when scanning originals in 150 dpi.
[100] — Press this when scanning originals in 100 dpi. This cannot be set when
[BLACK] is selected in the “COLOR MODE” option (the color model only).
For e-STUDIO520/600/720/850 and e-STUDIO523/603/723/853, you cannot select [600]
if you have selected [GRAY SCALE] for [ORIGINAL MODE].
2 Scan to e-Filing
34 How to Perform Scan to e-Filing
11
Specify the following items as you require, and press the [Enter]
button for e-STUDIO352/452, e-STUDIO353/453, e-STUDIO202L/232/
282, e-STUDIO203L/233/283 and e-STUDIO281c/351c/451c and
press the [Next] button for e-STUDIO520/600/720/850, eSTUDIO523/603/723/853.
e-STUDIO352/452, e-STUDIO353/453, e-STUDIO202L/232/282 and e-STUDIO203L/
233/283:
e-STUDIO520/600/720/850 and e-STUDIO523/603/723/853:
e-STUDIO281c/351c/451c:
y ORIGINAL SIZE
Select the button corresponding to the original size, or select the [AUTO] button to
automatically detect the original size.
When placing different size originals on the Automatic Document Feeder , select the
[MIXED ORIGINAL SIZE] button.
y EXPOSURE
Press light or dark buttons to specify the exposure for scanning manually, or press the
[AUTO] button to select auto mode for the exposure mode for scanning. For the color
model, this can be set only when the [BLACK] button is selected at the "COLOR MODE"
option. When other than the [BLACK] button is selected at the "COLOR MODE" option,
the setting will be changed to "BACKGROUND ADJUSTMENT".
How to Perform Scan to e-Filing 35
y BACKGROUND ADJUSTMENT (only for the color model)
Press light or dark buttons to specify the background for scanning manually. This can be
set only when other than the [BLACK] button is selected at the “COLOR MODE” option.
When the [BLACK] button is selected at the “COLOR MODE” option, the setting will be
changed to “EXPOSURE”.
y JPEG COMPRESS (only for e-STUDIO281c/351c/451c, e-STUDIO520/600/720/850
and e-STUDIO523/603/723/853)
Select the JPEG compression for scan data. For the color model, this cannot be set
when the [BLACK] button is selected at the “COLOR MODE” option. For e-STUDIO520/
600/720/850 and e-STUDIO523/603/723/853, this can be set only when the [GRAY
SCALE] button is selected at the ORIGINAL MODE option.
12
Specify the following items as you require, and press the [Enter]
button (only for e-STUDIO520/600/720/850 and e-STUDIO523/603/
723/853).
y BACKGROUND ADJUSTMENT
Press light or dark buttons to specify the background for scanning manually.
y SHARPNESS
Press light or dark buttons to specify the sharpness for scanning manually.
13
Press the [ENTER] button.
y The screen returns to the basic scan menu.
2 Scan to e-Filing
36 How to Perform Scan to e-Filing
14
Press the [SCAN!] button.
You can also set another scan agent, by pressing either the [SCAN TO FILE] button or
[SCAN TO E-MAIL] button to set the scanning conditions.
15
If the “To continue, place document on glass. And press Scan!”
message is displayed, place another original on glass and press
[SCAN!] to scan another original, or press the [JOB FINISH] button
to finish scanning.
y When the original is set on the Automatic Document Feeder , this screen is not dis-
played. However, this screen is displayed when you press the [CONTINUE] button
during scanning the originals.
y If you want to cancel the storage of the scanned data, press the [JOB CANCEL] but-
ton.
y You can change the setting of the original type and scanning conditions, using the
[EDIT] button before pressing the [SCAN!] button.
The "xxxxxx" message is displayed if more than 20 jobs is stored in the e-Filing. If such is
the case, wait until the job is stored in the next e-Filing box or delete a job by pressing
[xxxxx] button.
How to Use Scanned Data Stored in e-Filing 37
How to Use Scanned Data Stored in e-Filing
Scanned data that is stored in e-Filing can be listed from the touch panel or e-Filing web utility.
Using Scanned Data in e-Filing from Touch Panel Display
The scanned data that is stored in e-Filing can be printed or deleted from the touch panel. For
instructions on how to print or delete scanned data in e-Filing from the touch panel, see Opera-
tor’s Manual for Basic Functions or e-Filing Guide.
Using Scanned Data in e-Filing from e-Filing Web Utility
The scanned data that is stored in e-Filing can be printed, deleted, copied to another boxes or
folders, and merged with other scanned data in e-Filing using the e-Filing web utility. For
instructions on how to print, delete, copy, or merge scanned data, see e-Filing Guide.
3.Scan to File
This section describes the instructions on how to perform Scan to File and how to use the stored files.
How to Perform Scan to File ..................................................................................40
How to Use Scanned Data Stored as Files ...........................................................50
When Scanned Data Is Stored in MFP LOCAL.................................................................................50
When Scanned Data Is Stored in REMOTE 1 or 2 ...........................................................................50
3 Scan to File
40 How to Perform Scan to File
How to Perform Scan to File
In this SCAN TO FILE function, the scanned original data can be sent and stored to the Share
folder of the hard disk in the equipment, or the specified PC. You can scan up to 2000 pages per
1 job. You can access the data stored in the Share folder directly from the client PC via network.
In the shared folder in the equipment, up to 4 GB (10 GB*) of data can be stored.
* It is applicable only for e-STUDIO281c/351c/451c.
y Up to 999 files can be stored in the shared folder in the equipment.
y The network administrator has to make settings for storing the original data to the PCs. For
details, see Network Administration Guide.
y It is recommended to back up the data stored in the Share folder of the hard disk with the cli-
ent PC via network.
y Delete the files in the shared folder when they are no longer needed.
Scanning Procedure for Scan to File
1
Place the original(s).
y For instruction about placing the originals, see Operator’s Manual for Basic Func-
tions.
2
Press the [SCAN] button on the control panel to enter the scan
menu.
y The basic scan menu is displayed.
3
Press the [SCAN TO FILE] button.
y The SCAN TO FILE screen is displayed.
For e-STUDIO352/452, e-STUDIO353/453, e-STUDIO202L/232/282, e-STUDIO203L/233/283, eSTUDIO520/600/720/850 and e-STUDIO523/603/723/853, the SCAN TO FILE function is available
only when the Scanner Kit or Printer/Scanner Kit is installed.
How to Perform Scan to File 41
4
Press the [FILE NAME] button if you want to rename the document
name of the scanned data.
y The letter entry screen is displayed. Enter the value using the keyboard and digital
keys, and press the [ENTER] button to set the entry.
When you want to add the date and time in the file name, press the button. If you
select [PDF] or [TIFF] for its file format and also select [SINGLE] from the “MULTI/SINGLE PAGE” setting, the date and time that the job was performed are added to a folder
name created in the file storing process.
5
If you want to store the scanned data in the shared folder of the
equipment, make sure the [MFP LOCAL] button is selected (displayed as reversed button).
You can set up to two destinations for Scan to File. If you select the [MFP LOCAL] button, you can specify only one more remote destination. If you want to specify the two
remote destinations, press the [MFP LOCAL] button to disable it (displayed as normal
button).
6
If you want to store the scanned data in network folder, press the
[REMOTE 1] or [REMOTE 2] buttons.
y If the selected remote destination (REMOTE 1 or REMOTE 2) is configured to save
the scanned data in specified network folder by the administrator, the button will be
the reversed button when you press it. In this case, users cannot change the destination. If the remote destination needs to be changed, it can be configured in the
Administration Tab of the TopAccess. Please consult your network administrator.
y If the selected remote destination (REMOTE 1 or REMOTE 2) is configured for users
to specify the desired network folder, the screen to set up the remote destination is
displayed.
3 Scan to File
42 How to Perform Scan to File
7
If the screen to set up the remote destination is displayed by pressing the [REMOTE 1] or [REMOTE 2] button, specify the remote destination. You can specify the remote destination using FTP, SMB,
NetWare IPX, or NetWare IP.
When you want to store the data using FTP, select the [FTP] button
and specify the following items as you require. Then press the
[ENTER] button.
y [SERVER NAME]
Press this to enter the IP address of the FTP server. For example, if you want to store
the data into “ftp://10.10.70.101/user01/scan/”, enter “10.10.70.101” here.
y [NETWORK PATH]
Press this to enter the folder path to the folder where you want to store the data in the
FTP server. For example, if you want to store the data into “ftp://10.10.70.101/user01/
scan/”, enter “user01\scan” here. Make sure to use “\” instead of “/” to specify the path.
y [LOGIN USER NAME]
Press this to enter the user name to login the FTP server if required.
y [PASSWORD]
Press this to enter the password to login the FTP server if required.
y [COMMAND PORT]
Press this to enter the port number to be used for command. Generally “-” is entered for
the command port. When “-” is entered, the port number that is set by the administrator
will be used. Change this option only when you want to use another port number.
When you press each button, the letter entry screen is displayed. Enter the value using
the keyboard and digital keys, and press the [ENTER] button to set the entry.
When you want to store the data using SMB, select the [SMB] button and specify the following items as you require. Then press the
[ENTER] button.
How to Perform Scan to File 43
y [NETWORK PATH]
Press this to enter the network path to the folder where you want to store the data.
y [LOGIN USER NAME]
Press this to enter the user name to access the network folder if required.
y [PASSWORD]
Press this to enter the password to access the network folder if required.
When you press each button, the letter entry screen is displayed. Enter the value using
the keyboard and digital keys, and press the [ENTER] button to set the entry.
[SERVER NAME] and [COMMAND PORT] are not required to set when selecting the
[SMB] button for protocol.
When you want to store the data using NetWare IPX or NetWare IP,
select the [Netware IPX] or [Netware IP] button and specify the following items as you require. Then press the [ENTER] button.
y [SERVER NAME]
When you select the [NetWare IPX] button, press this to enter the NetWare file server
name or Tree/Context name (when NDS is available).
When you select the [NetWare IP] button, press this to enter the IP address of the
NetWare file server.
y [NETWORK PATH]
Press this to enter the folder path to the folder where you want to store the data in the
NetWare file server. For example, if you want to store the data into “sys\scan” folder in
the NetWare file server, enter “\sys\scan” here.
y [LOGIN USER NAME]
Press this to enter the user name to login the NetWare file server if required.
y [PASSWORD]
Press this to enter the password to login the NetWare file server if required.
When you press each button, the letter entry screen is displayed. Enter the value using
the keyboard and digital keys, and press the [ENTER] button to set the entry.
[COMMAND PORT] is not required to set when selecting the [NetWare IPX] or [NetWare
IP] button for protocol.
3 Scan to File
44 How to Perform Scan to File
8
Select the following items and press the [EDIT] button.
y FILE FORMAT
[PDF] — Press this to attach the scanned data as PDF file.
[TIFF] — Press this to attach the scanned data as a TIFF file.
[XPS] — Press this to attach the scanned data as XPS file.
[JPEG]* — Press this to attach the scanned data as a JPEG file. This can be set only
when [FULL COLOR] or [GRAY SCALE] is selected in the “COLOR MODE” option.
* It is applicable only for e-STUDIO281c/351c/451c, e-STUDIO520/600/720/850 and e-
STUDIO523/603/723/853.
y MULTI/SINGLE
[MULTI] — Press this to attach the scanned data as a multiple page file. When scanning
several pages, this equipment will store all pages as one file.
[SINGLE] — Press this to attach the scanned data as a single file for each page. When
scanning several pages, this equipment will store each page separately as files.
y SECURITY (Encrypt PDF)
[ON]Press this to set Encrypt PDF.
[OFF]Press this not to set Encrypt PDF.
A screen for setting Encrypt PDF will appear when the [ON] button
in the “SECURITY” field is pressed. Set the items below as
required. When the setting is completed, press the [ENTER] button.
y Encrypt PDF
[USER PASSWORD] — Press this to enter a password for opening encrypted PDF files.
[MASTER PASSWORD] — Press this to enter a password for changing Encrypt PDF
setting.
How to Perform Scan to File 45
y The user password is set “12345” at our factory. Ask the administrator for resetting
master password.
y When you press each button, the letter entry screen is displayed. Enter a value using
the keyboard and digital keys, and press the [ENTER] button to set the entry.
y The minimum and maximum numbers of the passwords allowed are 1 and 32, includ-
ing one-byte digits, “#” and “*”.
y The user password must differ from the master password.
These passwords can be re-entered only by an authorized user. A user cannot change
the settings of the “Encryption Level” field and the “Authorization” field noted below if he
or she is not authorized to change the master password. Ask the administrator for resetting these passwords.
y Encryption Level
[128bit RC4] — Press this to set an encryption level to the one compatible with Acrobat
5.0. PDF V1.4.
[40bit RC4] — Press this to set an encryption level to the one compatible with Acrobat
3.0. PDF V1.1.
y Authority
[PRINT] — Press this to authorize users to print documents.
[CHANGE] — Press this to authorize users to change documents.
[EXTRACT] — Press this to authorize users to copy and extract the contents of
documents.
[ACCESSIBILITY] — Press this to enable the accessibility feature.
9
Specify the following items as you require, and press the [Next]
button.
y SINGLE/2-SIDED SCAN
[SINGLE] — Press this when scanning only the front page of originals.
[BOOK] — Press this when scanning both side of originals in the same direction.
[TABLET] — Press this when scanning front page in the general direction, and scanning
back page rotated 180 degree.
y ROTATION
[0 degree] — Press this not to rotate the scanned image.
[90 degree right] — Press this to rotate the scanned image 90 degrees to the right.
[180 degree] — Press this to rotate the scanned image 180 degree.
[90 degree left] — Press this to rotate the scanned image 90 degrees to the left.
3 Scan to File
46 How to Perform Scan to File
For e-STUDIO281c/351c/451c with expansion memories (option) installed, if you select
either of [GRAY SCALE], [FULL COLOR], or [AUTO COLOR] for [COLOR MODE] and
[600] for [RESOLUTION], the screen rotation may be different depending on the original
size and its settings.
- For the original size of A3, B4, 8K, LD, LG, or COMP:
You cannot set [ROTATION] if you select [Select Original Size], [Auto], or [Mixed Original Size] for [Original Size]. The original is automaticaly rotated 90 degree right.
- For the original size other than above:
If you set [Original Size], the original is rotated and scanned as you specified.
You cannot set [ROTATION] if you select [Auto], or [Mixed Original Size] for [Original
Size]. The original is scanned without rotation.
y ORIGINAL MODE (only for the black and white model)
[TEXT] — Press this when scanning the originals that contain texts
[TEXT/PHOTO] — Press this when scanning originals that contain text and photos.
[PHOTO] — Press this when scanning originals that contain photos printed on
photographic paper.
[GRAY SCALE] (only for e-STUDIO520/600/720/850 and e-STUDIO523/603/723/853)
— Press this when scanning originals as gray scale pictures.
y COLOR MODE (only for the color model)
Select the button of the color mode for scanning.
y RESOLUTION
[600] — Press this when scanning originals in 600 dpi.
[400] — Press this when scanning originals in 400 dpi.
[300] — Press this when scanning originals in 300 dpi.
[200] — Press this when scanning originals in 200 dpi.
[150] — Press this when scanning originals in 150 dpi.
[100] — Press this when scanning originals in 100 dpi. This cannot be set when
[BLACK] is selected in the “COLOR MODE” option (the color model only).
For e-STUDIO520/600/720/850 and e-STUDIO523/603/723/853, you cannot select [600]
if you have selected [GRAY SCALE] for [ORIGINAL MODE].
10
Specify the following items as you require, and press the [Enter]
button for e-STUDIO352/452, e-STUDIO353/453, e-STUDIO202L/232/
282, e-STUDIO203L/233/283 and e-STUDIO 281c/351c/451c and
press the [Next] button for e-STUDIO520/600/720/850, eSTUDIO523/603/723/853.
e-STUDIO352/452, e-STUDIO353/453, e-STUDIO202L/232/282 and e-STUDIO203L/
233/283:
How to Perform Scan to File 47
e-STUDIO520/600/720/850 and e-STUDIO523/603/723/853:
e-STUDIO281c/351c/451c:
y ORIGINAL SIZE
Select the button corresponding to the original size, or select the [AUTO] button to
automatically detect the original size.
When placing different size originals on the Automatic Document Feeder , select the
[MIXED ORIGINAL SIZE] button.
y EXPOSURE
Press light or dark buttons to specify the exposure for scanning manually, or press the
[AUTO] button to select auto mode for the exposure mode for scanning. For the color
model, this can be set only when the [BLACK] button is selected at the "COLOR MODE"
option. When other than the [BLACK] button is selected at the "COLOR MODE" option,
the setting will be changed to "BACKGROUND ADJUSTMENT".
y BACKGROUND ADJUSTMENT (only for the color model)
Press light or dark buttons to specify the background for scanning manually. This can be
set only when other than the [BLACK] button is selected at the “COLOR MODE” option.
When the [BLACK] button is selected at the “COLOR MODE” option, the setting will be
changed to “EXPOSURE”.
y JPEG COMPRESS (only for e-STUDIO281c/351c/451c, e-STUDIO520/600/720/850
and e-STUDIO523/603/723/853)
Select the JPEG compression for scan data. For the color model, this cannot be set
when the [BLACK] button is selected at the “COLOR MODE” option. For e-STUDIO520/
600/720/850 and e-STUDIO523/603/723/853, this can be set only when the [GRAY
SCALE] button is selected at the ORIGINAL MODE option.
3 Scan to File
48 How to Perform Scan to File
11
Specify the following items as you require, and press the [Enter]
button (only for e-STUDIO520/600/720/850 and e-STUDIO523/603/
723/853).
y BACKGROUND ADJUSTMENT
Press light or dark buttons to specify the background for scanning manually.
y SHARPNESS
Press light or dark buttons to specify the sharpness for scanning manually.
12
Press the [ENTER] button.
y The screen returns to the basic scan menu.
13
Press the [SCAN!] button.
You can also set another scan agent, by pressing either the [SCAN TO E-FILING] button
or [SCAN TO E-MAIL] button to set the scanning conditions.
P.28 “How to Perform Scan to e-Filing”
P.52 “How to Perform Scan to E-mail”
How to Perform Scan to File 49
14
If the “To continue, place document on glass. And press Scan!”
message is displayed, place another original on glass and press
[SCAN!] to scan another original, or press the [JOB FINISH] button
to finish scanning.
y When the original is set on the Automatic Document Feeder, this screen is not dis-
played. However, this screen is displayed when you press the [CONTINUE] button
during scanning the originals.
y If you want to cancel the storage of the scanned data, press the [JOB CANCEL] but-
ton.
y You can change the setting of the original type and scanning conditions, using the
[EDIT] button before pressing the [SCAN!] button.
3 Scan to File
50 How to Use Scanned Data Stored as Files
How to Use Scanned Data Stored as Files
You can access scanned data files stored in the shared folder of this equipment or the Network
folder by using Windows Explorer of Windows computers or the Finder function of Macintosh
computers whose versions are Macintosh OS X 10.3.x or later.
When Scanned Data Is Stored in MFP LOCAL
When selecting the [MFP LOCAL] button for the destination, the scanned data is stored in the
shared folder, whose name is “FILE_SHARE”, in the equipment.
You can access to the shared folder in the equipment from the Windows computers or Mac OS
X 10.3.x or later to use scanned data for any uses.
You cannot access to the shared folder in the equipment earlier than Mac OS X 10.2.x because
these versions of Mac OS computers does not support SMB.
How scanned data is stored in the shared folder varies depending on the Local Storage Path
setting, which can be set in the Save as file Setup page in TopAccess.
When the Local Storage Path is set to send scanned data to a sub folder in the storage path, the
equipment creates a sub folder. The name of the sub folders varies depending on how you
operate Scan to File. The sub folders are automatically deleted when the folder becomes
empty.
y “SCAN” folder — This sub folder contains the files that are stored by pressing the [SCAN
TO FILE] button in the basic scan menu.
y “000-PUBLIC_TEMPLATE_GROUP-[Template Name]” folder — This sub folder contains
the files that are stored by pressing the template button in the Public Template Group.
y “[Group No.]-[Group Name]-[Template Name]” folder — This sub folder contains the files
that are stored by pressing the template button in the User Template Group.
When the Local Storage Path is set to send scanned data directly to the storage path, they are
stored in the “FILE_SHARE” folder in the equipment.
When Scanned Data Is Stored in REMOTE 1 or 2
When selecting the [REMOTE 1] or [REMOTE 2] button for the destination, the scanned data is
stored in the specified network folder.
You can access to the network folder using Windows Explorer to use scanned data for any uses.
4.Scan to E-mail
This section describes the instructions on how to perform Scan to E-mail.
How to Perform Scan to E-mail .............................................................................52
Specifying Destinations.....................................................................................................................60
4 Scan to E-mail
52 How to Perform Scan to E-mail
How to Perform Scan to E-mail
In this function, the scanned data can be sent to the specified E-mail address as an attached file.
To use SCAN TO E-MAIL, the configuration of the equipment needs to be set by the network
administrator.
Scanning Procedure for Scan to E-mail
1
Place the original(s).
y For instruction about placing the originals, see Operator’s Manual for Basic Func-
tions.
2
Press the [SCAN] button on the control panel to enter the scan
menu.
y The basic scan menu is displayed.
3
Press the [SCAN TO E-MAIL] button.
y When the User Authentication for Scan to E-mail is enabled by the administrator, the
AUTHENTICATION screen displayed. If the AUTHENTICATION screen is displayed,
continue to the next step.
y When the User Authentication for Scan to E-mail is disabled by the administrator, the
SCAN TO E-MAIL screen is displayed. If the ADDRESS BOOK screen is displayed,
skip to Step 5.
For e-STUDIO352/452, e-STUDIO353/453, e-STUDIO202L/232/282, e-STUDIO203L/233/283, eSTUDIO520/600/720/850 and e-STUDIO523/603/723/853, the SCAN TO E-MAIL function is available
only when the Scanner Kit or Printer/Scanner Kit is installed.
How to Perform Scan to E-mail 53
4
When the AUTHENTICATION screen is displayed, enter the user
name and password by pressing the [USER NAME] and [PASSWORD] buttons, and press the [ENTER] button.
y When pressing each button, the letter entry screen is displayed. Enter the value
using the keyboard and digital keys, and press the [ENTER] button to set the entry.
This screen is displayed only when the User Authentication for Scan to E-mail is enabled.
When this screen is displayed, you must enter your user name and password to login the
SCAN TO E-MAIL screen. For user name and password, ask your network administrator.
5
Specify the E-mail addresses that you want to send, and press the
[SETTINGS] button.
y You can specify the E-mail address by various ways. See the following procedures
for each instruction.
P.60 “Specifying Destinations”
You can press the [START] button to start sending the E-mail at this screen if you specify
an E-mail address and the From Address has been set in TopAccess E-mail setting page
or set by the User Authentication for Scan to E-mail setting.
4 Scan to E-mail
54 How to Perform Scan to E-mail
6
Press the [SUBJECT], [BODY], and [FILE NAME] buttons to enter
each item.
y When pressing each button, the letter entry screen is displayed. Enter the value
using the keyboard and digital keys, and press the [ENTER] button to set the entry.
y When you want to add the date and time in the file name, press the button. The
number to indicate the date and time that the job is performed is added to the file
name displayed in the [FILE NAME] field.
y You can also specify the CC destinations for Scan to E-mail by pressing the [E-MAIL
CC] button.
y The date and time will be automatically added to the subject.
y The administrator can change the body message from TopAccess. See the "TopAc-
cess Administrator Mode" in the TopAccess Guide for details.
7
Select the following items and press the [Next] button.
y FILE FORMAT
[PDF] — Press this to attach the scanned data as PDF file.
[TIFF] — Press this to attach the scanned data as a TIFF file.
[XPS] — Press this to attach the scanned data as XPS file.
[JPEG]* — Press this to attach the scanned data as a JPEG file. This can be set only
when [FULL COLOR] or [GRAY SCALE] is selected in the “COLOR MODE” option.
* It is applicable only for e-STUDIO281c/351c/451c, e-STUDIO520/600/720/850 and e-
STUDIO523/603/723/853.
y MULTI/SINGLE
[MULTI] — Press this to attach the scanned data as a multiple page file. When scanning
several pages, this equipment will store all pages as one file.
[SINGLE] — Press this to attach the scanned data as a single file for each page. When
scanning several pages, this equipment will store each page separately as files.
How to Perform Scan to E-mail 55
y SECURITY (Encrypt PDF)
[ON]Press this to set Encrypt PDF.
[OFF]Press this not to set Encrypt PDF.
A screen for setting Encrypt PDF will appear when the [ON] button
in the “SECURITY” field is pressed. Set the items below as
required. When the setting is completed, press the [ENTER] button.
y Encrypt PDF
[USER PASSWORD] — Press this to enter a password for opening encrypted PDF files.
[MASTER PASSWORD] — Press this to enter a password for changing Encrypt PDF
setting.
y The user password is set “12345” at our factory. Ask the administrator for resetting
master password.
y When you press each button, the letter entry screen is displayed. Enter a value using
the keyboard and digital keys, and press the [ENTER] button to set the entry.
y The minimum and maximum numbers of the passwords allowed are 1 and 32, includ-
ing one-byte digits, “#” and “*”.
y The user password must differ from the master password.
These passwords can be re-entered only by an authorized user. A user cannot change
the settings of the “Encryption Level” field and the “Authorization” field noted below if he
or she is not authorized to change the master password. Ask the administrator for resetting these passwords.
y Encryption Level
[128bit RC4] — Press this to set an encryption level to the one compatible with Acrobat
5.0. PDF V1.4.
[40bit RC4] — Press this to set an encryption level to the one compatible with Acrobat
3.0. PDF V1.1.
y Authority
[PRINT] — Press this to authorize users to print documents.
[CHANGE] — Press this to authorize users to change documents.
[EXTRACT] — Press this to authorize users to copy and extract the contents of
documents.
[ACCESSIBILITY] — Press this to enable the accessibility feature.
4 Scan to E-mail
56 How to Perform Scan to E-mail
8
Specify the following items as you require and click the [EDIT] button.
y FRAGMENT MESSAGE SIZE
Select the size of the message fragmentation. If the size of attached file exceeds the
selected size, this equipment divides the data into some small blocks.
y [FROM ADDRESS]
Press this button to edit the From Address for E-mail. When the administrator enable the
User Authentication for Scan to E-mail and set that From Address cannot be edited, you
cannot edit the From Address.
y [FROM NAME]
Press this button to edit the From Name for E-mail.
When you press the [FROM ADDRESS] or [FROM NAME] button, the letter entry screen
is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER]
button to set the entry.
9
Specify the following items as you require, and press the [Next]
button.
y SINGLE/2-SIDED SCAN
[SINGLE] — Press this when scanning only the front page of originals.
[BOOK] — Press this when scanning both side of originals in the same direction.
[TABLET] — Press this when scanning front page in the general direction, and scanning
back page rotated 180 degree.
y ROTATION
[0 degree] — Press this not to rotate the scanned image.
[90 degree right] — Press this to rotate the scanned image 90 degrees to the right.
[180 degree] — Press this to rotate the scanned image 180 degrees.
[90 degree left] — Press this to rotate the scanned image 90 degrees to the left.
How to Perform Scan to E-mail 57
For e-STUDIO281c/351c/451c with expansion memories (option) installed, if you select
either of [GRAY SCALE], [FULL COLOR], or [AUTO COLOR] for [COLOR MODE] and
[600] for [RESOLUTION], the screen rotation may be different depending on the original
size and its settings.
- For the original size of A3, B4, 8K, LD, LG, or COMP:
You cannot set [ROTATION] if you select [Select Original Size], [Auto], or [Mixed Original Size] for [Original Size]. The original is automaticaly rotated 90 degree right.
- For the original size other than above:
If you set [Original Size], the original is rotated and scanned as you specified.
You cannot set [ROTATION] if you select [Auto], or [Mixed Original Size] for [Original
Size]. The original is scanned without rotation.
y ORIGINAL MODE (only for the black and white model)
[TEXT] — Press this when scanning the originals that contain texts
[TEXT/PHOTO] — Press this when scanning originals that contain text and photos.
[PHOTO] — Press this when scanning originals that contain photos printed on
photographic paper.
[GRAY SCALE] (only for e-STUDIO520/600/720/850 and e-STUDIO523/603/723/853)
— Press this when scanning originals as gray scale pictures.
y COLOR MODE (only for the color model)
Select the button of the color mode for scanning.
y RESOLUTION
[600] — Press this when scanning originals in 600 dpi.
[400] — Press this when scanning originals in 400 dpi.
[300] — Press this when scanning originals in 300 dpi.
[200] — Press this when scanning originals in 200 dpi.
[150] — Press this when scanning originals in 150 dpi.
[100] — Press this when scanning originals in 100 dpi. This cannot be set when
[BLACK] is selected in the “COLOR MODE” option (the color model only).
For e-STUDIO520/600/720/850 and e-STUDIO523/603/723/853, you cannot select [600]
if you have selected [GRAY SCALE] for [ORIGINAL MODE].
10
Specify the following items as you require, and press the [Enter]
button for e-STUDIO352/452, e-STUDIO353/453, e-STUDIO202L/232/
282, e-STUDIO203L/233/283 and e-STUDIO281c/351c/451c and
press the [Next] button for e-STUDIO520/600/720/850, eSTUDIO523/603/723/853.
e-STUDIO352/452, e-STUDIO353/453, e-STUDIO202L/232/282 and e-STUDIO203L/
233/283:
4 Scan to E-mail
58 How to Perform Scan to E-mail
e-STUDIO520/600/720/850 and e-STUDIO523/603/723/853:
e-STUDIO281c/351c/451c:
y ORIGINAL SIZE
Select the button corresponding to the original size, or select the [AUTO] button to
automatically detect the original size.
When placing different size originals on the Automatic Document Feeder , select the
[MIXED ORIGINAL SIZE] button.
y EXPOSURE
Press light or dark buttons to specify the exposure for scanning manually, or press the
[AUTO] button to select auto mode for the exposure mode for scanning. For the color
model, this can be set only when the [BLACK] button is selected at the "COLOR MODE"
option. When other than the [BLACK] button is selected at the "COLOR MODE" option,
the setting will be changed to "BACKGROUND ADJUSTMENT".
y BACKGROUND ADJUSTMENT (only for the color model)
Press light or dark buttons to specify the background for scanning manually. This can be
set only when other than the [BLACK] button is selected at the “COLOR MODE” option.
When the [BLACK] button is selected at the “COLOR MODE” option, the setting will be
changed to “EXPOSURE”.
y JPEG COMPRESS (only for e-STUDIO281c/351c/451c, e-STUDIO520/600/720/850
and e-STUDIO523/603/723/853)
Select the JPEG compression for scan data. For the color model, this cannot be set
when the [BLACK] button is selected at the “COLOR MODE” option. For e-STUDIO520/
600/720/850 and e-STUDIO523/603/723/853, this can be set only when the [GRAY
SCALE] button is selected at the ORIGINAL MODE option.
How to Perform Scan to E-mail 59
11
Specify the following items as you require, and press the [Enter]
button (only for e-STUDIO520/600/720/850 and e-STUDIO523/603/
723/853).
y BACKGROUND ADJUSTMENT
Press light or dark buttons to specify the background for scanning manually.
y SHARPNESS
Press light or dark buttons to specify the sharpness for scanning manually.
12
Press the [ENTER] button.
y The screen returns to the basic scan menu.
You can press the [START] button to start sending the E-mail at this screen without
pressing the [ENTER] button.
13
Press the [SCAN!] button.
4 Scan to E-mail
60 How to Perform Scan to E-mail
You can also set another scan agent, by pressing either the [SCAN TO E-FILING] button
or [SCAN TO FILE] button to set the scanning conditions.
P.28 “How to Perform Scan to e-Filing”
P.40 “How to Perform Scan to File”
14
If the “To continue, place document on glass. And press Scan!”
message is displayed, place another original on glass and press
[SCAN!] to scan another original, or press the [JOB FINISH] button
to finish scanning.
y When the original is set on the Automatic Document Feeder , this screen is not dis-
played. However, this screen is displayed when you press the [CONTINUE] button
during scanning the originals.
y If you want to cancel the storage of the scanned data, press the [JOB CANCEL] but-
ton.
y You can change the setting of the original type and scanning conditions, using the
[EDIT] button before pressing the [SCAN!] button.
Specifying Destinations
When pressing the [E-MAIL TO] button in the SCAN TO E-MAIL screen, the ADDRESS BOOK
screen is displayed.
You can specify E-mail addresses for Scan to E-mail by following methods:
P.61 “Entering an E-mail address manually”
P.62 “Selecting from address book”
P.62 “Searching with ID number for a contact”
P.63 “Searching with search strings from address book”
P.65 “Searching with search strings from LDAP server”
P.67 “Selecting from groups”
P.68 “Searching with ID number of a group”
P.69 “Searching with group name”
How to Perform Scan to E-mail 61
Entering an E-mail address manually
1
Press the [E-MAIL ADDRESS] button.
y The letter entry screen is displayed.
2
Enter the E-mail address that you want to send using the keyboard
and digital keys, and press the [ENTER] button to set the entry.
3
Press the [SETTINGS] button.
y The screen returns to the SCAN TO E-MAIL screen.
y Before pressing the [SETTINGS] button, you can specify other E-mail addresses as
you require.
y You can confirm or remove the E-mail addresses that you specified in the DESTINA-
TION screen which can be displayed by pressing the [DESTINATION] button.
P.71 “Confirming or removing E-mail addresses from destination”
4 Scan to E-mail
62 How to Perform Scan to E-mail
Selecting from address book
1
Press the contacts that you want to send.
y The selected contacts are displayed as reversed buttons. To cancel the selection,
press the contact again, then the button will be a normal button.
2
Press the [SETTINGS] button.
y The screen returns to the SCAN TO E-MAIL screen.
y Before pressing the [SETTINGS] button, you can specify other E-mail addresses as
you require.
y You can confirm or remove the E-mail addresses that you specified in the DESTINA-
TION screen which can be displayed by pressing the [DESTINATION] button.
P.71 “Confirming or removing E-mail addresses from destination”
Searching with ID number for a contact
1
Press the [KNOWN ID] button.
y The KNOWN ID screen is displayed.
How to Perform Scan to E-mail 63
2
Enter the ID number of the contact that you want to search using
the digital keys, and press the [ENTER] button.
y The ADDRESS BOOK screen that contains the contact of the specified ID is dis-
played.
3
Press the contact that you want to send, and press the [SETTINGS]
button.
y The screen returns to the SCAN TO E-MAIL screen.
y Before pressing the [SETTINGS] button, you can specify other E-mail addresses as
you require.
y You can confirm or remove the E-mail addresses that you specified in the DESTINA-
TION screen which can be displayed by pressing the [DESTINATION] button.
P.71 “Confirming or removing E-mail addresses from destination”
Searching with search strings from address book
1
Press the [SEARCH ADDRESS] button.
y The ADDRESS SEARCH screen is displayed.
4 Scan to E-mail
64 How to Perform Scan to E-mail
2
Press the buttons to enter the search strings that you want to specify, and then press the [SEARCH] button.
y When pressing each button, the letter entry screen is displayed. Enter the value
using the keyboard and digital keys, and press the [ENTER] button to set the entry.
It will search for the contacts that contain the search text in the specified items.
If the [DIR SERVICE] button is displayed as a selected button, this equipment will search
for contacts in the LDAP server. In that case, press the [DIR SERVICE] button to display
the Directory Service Name screen and clear the selection of a directory service. Then
press the [ENTER] button to return the ADDRESS SEARCH screen.
3
Press the contact that you want to send, and press the [ENTER]
button.
y The screen returns to the ADDRESS BOOK screen.
4
Press the [SETTINGS] button.
y The screen returns to the SCAN TO E-MAIL screen.
How to Perform Scan to E-mail 65
y Before pressing the [SETTINGS] button, you can specify other E-mail addresses as
you require.
y You can confirm or remove the E-mail addresses that you specified in the DESTINA-
TION screen which can be displayed by pressing the [DESTINATION] button.
P.71 “Confirming or removing E-mail addresses from destination”
Searching with search strings from LDAP server
To search contacts in the LDAP server, the directory service must be registered using TopAccess by the network administrator.
1
Press the [SEARCH ADDRESS] button.
y The ADDRESS SEARCH screen is displayed.
2
Press the [DIR SERVICE] button.
y The Directory Search Name screen is displayed.
When the [DIR SERVICE] button is displayed as a selected button, this equipment is currently configured to search a default directory service.
4 Scan to E-mail
66 How to Perform Scan to E-mail
3
Select the directory service name that you want to search from, and
press the [ENTER] button.
y The screen returns to the ADDRESS SEARCH screen.
4
Press the buttons to enter the search strings that you want to specify, and then enter the [SEARCH] button.
y When pressing each button, the letter entry screen is displayed. Enter the value
using the keyboard and digital keys, and press the [ENTER] button to set the entry.
It will search for the contacts that contain the search text in the specified items.
5
Press the contact that you want to send, and press the [ENTER]
button.
y The screen returns to the ADDRESS BOOK screen.
How to Perform Scan to E-mail 67
6
Press the [SETTINGS] button.
y The screen returns to the SCAN TO E-MAIL screen.
y Before pressing the [SETTINGS] button, you can specify other E-mail addresses as
you require.
y You can confirm or remove the E-mail addresses that you specified in the DESTINA-
TION screen which can be displayed by pressing the [DESTINATION] button.
P.71 “Confirming or removing E-mail addresses from destination”
Selecting from groups
1
Press the [GROUP] button.
y The GROUP screen is displayed.
2
Press the group buttons that you want to select as the destination,
and press the [SETTINGS] button.
y The screen returns to the SCAN TO E-MAIL screen.
4 Scan to E-mail
68 How to Perform Scan to E-mail
y You can confirm the E-mail addresses that registered in the group by pressing the
[CONTENTS] button.
y Before pressing the [SETTINGS] button, you can specify other E-mail addresses as
you require.
y You can confirm or remove the E-mail addresses that you specified in the DESTINA-
TION screen which can be displayed by pressing the [DESTINATION] button.
P.71 “Confirming or removing E-mail addresses from destination”
Searching with ID number of a group
1
Press the [GROUP] button.
y The GROUP screen is displayed.
2
Press the [KNOWN ID] button.
y The KNOWN ID screen is displayed.
3
Enter the ID number of the group that you want to search using the
digital keys, and press the [ENTER] button.
y The GROUP screen that contains the group of the specified ID is displayed.
How to Perform Scan to E-mail 69
4
Press the group buttons that you want to select as the destination,
and press the [SETTINGS] button.
y The screen returns to the SCAN TO E-MAIL screen.
y You can confirm the E-mail addresses that registered in the group by pressing the
[CONTENTS] button.
y Before pressing the [SETTINGS] button, you can specify other E-mail addresses as
you require.
y You can confirm or remove the E-mail addresses that you specified in the DESTINA-
TION screen which can be displayed by pressing the [DESTINATION] button.
P.71 “Confirming or removing E-mail addresses from destination”
Searching with group name
1
Press the [GROUP] button.
y The GROUP screen is displayed.
2
Press the [SEARCH GROUP] button.
y The KNOWN ID screen is displayed.
4 Scan to E-mail
70 How to Perform Scan to E-mail
3
Press the [GROUP NAME] button to enter the group name that you
want to search, and then press the [SEARCH] button.
y When pressing the [GROUP NAME] button, the letter entry screen is displayed.
Enter the value using the keyboard and digital keys, and press the [ENTER] button to
set the entry.
It will search for the groups that contain the search text in the group name.
4
Press the group buttons that you want to select as the destination,
and press the [ENTER] button.
y The screen returns to the GROUP screen.
5
Press the [SETTINGS] button.
y The screen returns to the SCAN TO E-MAIL screen.
How to Perform Scan to E-mail 71
y You can confirm the E-mail addresses that registered in the group by pressing the
[CONTENTS] button.
y Before pressing the [SETTINGS] button, you can specify other E-mail addresses as
you require.
y You can confirm or remove the E-mail addresses that you specified in the DESTINA-
TION screen which can be displayed by pressing the [DESTINATION] button.
P.71 “Confirming or removing E-mail addresses from destination”
Confirming or removing E-mail addresses from destination
When you want to remove the E-mail addresses, contacts, or groups that are added as the destination, operate the following procedure.
1
Press the [DESTINATION] button.
y The DESTINATION screen is displayed.
2
You can confirm the destinations that are currently specified.
To remove E-mail addresses, contacts, or groups that you selected
for destination, select the name that you want to remove, and press
the [DELETE] button.
5.Using Template
This section describes the instructions on how to use scan templates.
Scanning Using Template ......................................................................................74
Registering Scan Template ....................................................................................81
5 Using Template
74 Scanning Using Template
Scanning Using Template
Users can also use a template to operate scanning on this equipment.
It enables users to register templates for scanning operations.
After registering a template, users can operate the desired scanning operation quickly without
setting the scanning conditions.
Before scanning using a template, users must register a template for scan operations.
For instructions on how to register a template, see the following section.
P.81 “Registering Scan Template”
The templates that the Scan to E-mail agent is set will be available after user authenticates the
access rights for the Scan to E-mail operation. For instructions on how to operate scan using a
template, see the following section.
P.77 “Using Scan to E-mail template when User Authentication for Scan to E-mail is enabled”
Scan Procedure using a template
1
Place the original(s).
y For instruction about placing the originals, see Operator’s Manual for Basic Func-
tions.
2
Press the [TEMPLATE] button on the control panel to enter the template menu.
y The screen to select a template group is displayed.
3
Press the template group button that contains the template that you
want to recall.
Scanning Using Template 75
y When you press a [PUBLIC TEMPLATE GROUP] button or user template group but-
ton with no password set, the screen to select a template is displayed. If the screen
to select a template is displayed, skip to Step 5.
y If a password has been set for the selected user template group, the password input
screen is displayed. If the password input screen is displayed, continue to the next
step.
If you cannot find the desired user template group button in the screen, press the [Next]
button to switch the screen to find the desired user template group button.
4
If the password entry screen is displayed, enter the password for
the selected user template group using digital keys, and press the
[ENTER] button.
y The screen to select a template is displayed.
5
Press the template button that you want to recall.
y If you select a template with the automatic start function enabled (the icon is dis-
played in the lower left corner of the button) and a password is not set, the scanning
operation is automatically started. If a password is set for the template, you must
enter the password. In that case, continue to the next step.
y If you select a template with the automatic start function disabled, the basic scan
menu is displayed. In that case, continue the operation.
5 Using Template
76 Scanning Using Template
6
If a password is set for the selected template, the password entry
screen is displayed. Enter the 5-digit password using the digital
keys and press the [ENTER] button.
y If you select a template with the automatic start function enabled, the scanning oper-
ation is automatically started and completed.
7
Press the [SCAN!] button.
If you want to change the scan conditions, press the desired agent button and set the
scan conditions as you require.
8
If the “To continue, place document on glass. And press Scan!”
message is displayed, place another original on the glass and
press [SCAN!] to scan another original, or press the [JOB FINISH]
button to finish scanning.
y When the original is set on the Automatic Document Feeder , this screen is not dis-
played. However, this screen is displayed when you press the [CONTINUE] button
while scanning the originals.
Scanning Using Template 77
y If you want to cancel the storage of the scanned data, press the [JOB CANCEL] but-
ton.
y You can change the setting of the original type and scanning conditions, using the
[EDIT] button before pressing the [SCAN!] button.
Using Scan to E-mail template when User Authentication for Scan to E-mail
is enabled
When the User Authentication for Scan to E-mail is enabled, operate the following procedure to
use the template that is registered the Scan to E-mail agent.
1
Place the original(s).
y For instruction about placing the originals, see Operator’s Manual for Basic Func-
tions.
2
Press the [SCAN] button on the control panel to enter the scan
menu.
y The basic scan menu is displayed.
3
Press the [SCAN TO E-MAIL] button.
y The AUTHENTICATION screen is displayed.
5 Using Template
78 Scanning Using Template
4
Enter the user name and password by pressing the [USER NAME]
and [PASSWORD] buttons, and press the [ENTER] button.
y When pressing each button, the letter entry screen is displayed. Enter the value
using the keyboard and digital keys, and press the [ENTER] button to set the entry.
5
Press the [TEMPLATE] button on the control panel to enter the template menu.
y The screen to select a template group is displayed.
6
Press the template group button that contains the template that you
want to recall.
y When you press a [PUBLIC TEMPLATE GROUP] button or user template group but-
ton with no password set, the screen to select a template is displayed. If the screen
to select a template is displayed, skip to Step 8.
y If a password has been set for the selected user template group, the password input
screen is displayed. If the password input screen is displayed, continue to the next
step.
Scanning Using Template 79
If you cannot find the desired user template group button in the screen, press the [Next]
button to switch the screen to find the desired user template group button.
7
If the password entry screen is displayed, enter the password for
the selected user template group using digital keys, and press the
[ENTER] button.
y The screen to select a template is displayed.
8
Press the Scan to E-mail template button that you want to recall.
y If you select a template with the automatic start function enabled (the icon is dis-
played in the lower left corner of the button), the scanning operation is automatically
started. In that case, finish the operation.
y If you select a template with the automatic start function disabled, the basic scan
menu is displayed. In that case, continue the operation.
9
Press the [SCAN!] button.
If you want to change the scan conditions, press the desired agent button and set the
scan conditions as you require.
5 Using Template
80 Scanning Using Template
10
If the “To continue, place document on glass. And press Scan!”
message is displayed, place another original on the glass and
press [SCAN!] to scan another original, or press the [JOB FINISH]
button to finish scanning.
y When the original is set on the Automatic Document Feeder , this screen is not dis-
played. However, this screen is displayed when you press the [CONTINUE] button
while scanning the originals.
y If you want to cancel the storage of the scanned data, press the [JOB CANCEL] but-
ton.
y You can change the setting of the original type and scanning conditions, using the
[EDIT] button before pressing the [SCAN!] button.
Registering Scan Template 81
Registering Scan Template
To recall a template, you need to first register the setting combination as a template.
This procedure enables users to register templates for scanning operations.
The template is registered either in the “PUBLIC TEMPLATE GROUP” or “USER GROUP”
depending on your purpose.
y PUBLIC TEMPLATE GROUP
Anyone can use the template when the setting combination of the functions frequently used
throughout the company or organization have been registered in this group. Up to 60 combinations (templates) are available in this group. According to the purpose of use, you can
restrict the use by entering the password.
P.81 “Registering a scan template in public template group”
y USER GROUP
Each department, section or person controls one user group and registers it as a template. It
is easier to control it if you set the password for group registration. Up to 200 groups can be
set and up to 60 combinations (templates) are available in this group.
When registering the template in the public template group, entering the administrator password
is required.
Registering a scan template in public template group
1
Press the [SCAN] button on the control panel to enter the scan
menu.
y The basic scan menu is displayed.
5 Using Template
82 Registering Scan Template
2
Press the buttons of the agent and set the scanning conditions.
y For instructions on how to set each scan agent, see the instructions for each scan
mode.
P.28 “How to Perform Scan to e-Filing”
P.40 “How to Perform Scan to File”
P.52 “How to Perform Scan to E-mail”
Do not press the [SCAN!] button at this time.
3
Press the [TEMPLATE] button on the control panel to enter the template menu.
y The screen to select a template group is displayed.
4
Press the [REGISTRATION] button.
Registering Scan Template 83
5
Select the “PUBLIC TEMPLATE GROUP” button, and press the
[ENTER] button.
y The ADMINISTRATOR PASSWORD screen is displayed.
6
Press the [PASSWORD] button.
y The letter entry screen is displayed.
7
Enter the administrator password using the keyboard and the digital keys, and press the [ENTER] button.
y The screen to select a template is displayed.
5 Using Template
84 Registering Scan Template
8
Select the blank template button and press the [SAVE] button.
You can also select the existing template button to overwrite the template settings.
9
Specify the following items as you require and press the [SAVE]
button.
y [NAME 1]
Press this to enter the name that appears in the first line on the button.
y [NAME 2]
Press this to enter the name that appears in the second line on the button.
y [USER NAME]
Press this to enter the user name of the template.
y [PASSWORD]
Press this to enter the 5-digit password of the template. If the password is set, users
must enter the password to apply the selected template.
y AUTOMATIC START
Select whether the automatic start function is enabled or disabled. If the automatic start
function is enabled, the operation will starts automatically when the user selects the
template button. The icon will be displayed in the lower left corner of the template
button if this function is enabled.
Registering Scan Template 85
10
Press the [FUNCTION CLEAR] button on the control panel to clear
the settings in the scan menu.
Registering a scan template in a user template group
1
Press the [SCAN] button on the control panel to enter the scan
menu.
y The basic scan menu is displayed.
2
Press the buttons of the agent and set the scanning conditions.
y For instructions on how to set each scan agent, see the instructions for each scan
mode.
P.28 “How to Perform Scan to e-Filing”
P.40 “How to Perform Scan to File”
P.52 “How to Perform Scan to E-mail”
Do not press the [SCAN!] button at this time.
5 Using Template
86 Registering Scan Template
3
Press the [TEMPLATE] button on the control panel to enter the template menu.
y The screen to select a template group is displayed.
4
Press the [REGISTRATION] button.
5
Select the user template group name where you want to register a
new template, and press the [ENTER] button.
y When you press the user template group button with no password set, the screen to
select a template is displayed. If the screen to select a template is displayed, skip to
Step 7.
y If a password has been set for the selected user template group, the password input
screen is displayed. If the password input screen is displayed, continue to the next
step.
If you cannot find the desired user template group button in the screen, press the [Next]
button to switch the screen to find the desired user template group button.
Registering Scan Template 87
6
If the password entry screen displayed, enter the password for the
selected user template group using digital keys, and press the
[ENTER] button.
y The screen to select a template is displayed.
7
Select the blank template button and press the [SAVE] button.
You can also select the existing template button to overwrite the template settings.
8
Specify the following items as you require and press the [SAVE]
button.
y [NAME 1]
Press this to enter the name that appears in the first line on the button.
y [NAME 2]
Press this to enter the name that appears in the second line on the button.
y [USER NAME]
Press this to enter the user name of the template.
5 Using Template
88 Registering Scan Template
y [PASSWORD]
Press this to enter the 5-digit password of the template. If the password is set, users
must enter the password to apply the selected template.
y AUTOMATIC START
Select whether the automatic start function is enabled or disabled. If the automatic start
function is enabled, the operation will start automatically when user selects the template
button. The icon will be displayed in the lower left corner of the template button if
this function is enabled.
9
Press the [FUNCTION CLEAR] button on the control panel to clear
the settings in the scan menu.
6.Copy & File
This section describes the instructions on how to perform Copy & File.
How to Perform Copy & File ..................................................................................90
6 Copy & File
90 How to Perform Copy & File
How to Perform Copy & File
In this COPY & FILE function, the copied original data can be sent and stored to the Share folder
of the hard disk in the equipment or the specified PC. You can access the data stored in the
Share folder directly from the client PC via network.
y The scanned images by Copy & File are stored as black images.
y The network administrator has to make settings for storing the original data to the PCs. For
details, see Network Administration Guide.
y It is recommended to back up the data stored in the Share folder of the hard disk with the cli-
ent PC via network.
y The Copy & File operation does not allow you to select the resolutions and JPEG file format.
A document that is stored by Copy & File is proper for output, and not for importing as an
image into your computer. To get the best image quality for importing an image into your
computer, please store the document by “Scan to File”.
P.39 “Scan to File”
You can also perform Copy & e-Filing. For more information, please refer to the Operator’s
Manual for Basic Functions.
Scanning Procedure for Copy & File
1
Place the original(s).
y For instruction about placing the originals, see Operator’s Manual for Basic Func-
tions.
2
Press the [E-FILING/FILE] button on the basic screen to enter the
filing menu.
For e-STUDIO352/452, e-STUDIO353/453, e-STUDIO202L/232/282, e-STUDIO203L/233/283, eSTUDIO520/600/720/850 and e-STUDIO523/603/723/853, the COPY & FILE function is available only
when the Scanner Kit or Printer/Scanner Kit is installed.
How to Perform Copy & File 91
3
Press the [COPY & FILE] button.
y The SAVE AS FILE screen is displayed.
4
Press the [FILE NAME] button if you want rename the document
name of the scanned data.
y The letter entry screen is displayed. Enter the value using the keyboard and digital
keys, and press the [ENTER] button to set the entry.
5
If you want to store the scanned data in the shared folder of the
equipment, make sure the [MFP LOCAL] button is selected (displayed as reversed button).
You can set up to two destinations for Save as File. If you select the [MFP LOCAL] button, you can specify only one more remote destination. If you want to specify the two
remote destinations, press the [MFP LOCAL] button to disable it (displayed as normal
button).
6
If you want to store the scanned data in network folder, press the
[REMOTE 1] or [REMOTE 2] buttons.
y If the selected remote destination (REMOTE 1 or REMOTE 2) is configured to save
the scanned data in specified network folder by the administrator, the button will be
the reversed button when you press it. In this case, users cannot change the destination.
y If the selected remote destination (REMOTE 1 or REMOTE 2) is configured for users
to specify the desired network folder, the screen to set up the remote destination is
displayed.
6 Copy & File
92 How to Perform Copy & File
7
If the screen to set up the remote destination is displayed by pressing the [REMOTE 1] or [REMOTE 2] button, specify the remote destination. You can specify the remote destination using FTP, SMB,
NetWare IPX, or NetWare IP.
When you want to store the data using FTP, select the [FTP] button
and specify the following items as you require. Then press the
[ENTER] button.
y [SERVER NAME]
Press this to enter the IP address of the FTP server. For example, if you want to store
the data into “ftp://10.10.70.101/user01/scan/”, enter “10.10.70.101” here.
y [NETWORK PATH]
Press this to enter the folder path to the folder where you want to store the data in the
FTP server. For example, if you want to store the data into “ftp://10.10.70.101/user01/
scan/”, enter “user01\scan” here. Make sure to use “\” instead of “/” to specify the path.
y [LOGIN USER NAME]
Press this to enter the user name to login the FTP server if required.
y [PASSWORD]
Press this to enter the password to login the FTP server if required.
y [COMMAND PORT]
Press this to enter the port number to be used for command. Generally “-” is entered for
the command port. When “-” is entered, the port number that is set by the administrator
will be used. Change this option only when you want to use another port number.
When you press each button, the letter entry screen is displayed. Enter the value using
the keyboard and digital keys, and press the [ENTER] button to set the entry.
How to Perform Copy & File 93
When you want to store the data using SMB, select the [SMB] button and specify the following items as you require. Then press the
[ENTER] button.
y [NETWORK PATH]
Press this to enter the network path to the folder where you want to store the data.
y [LOGIN USER NAME]
Press this to enter the user name to access the network folder if required.
y [PASSWORD]
Press this to enter the password to access the network folder if required.
When you press each button, the letter entry screen is displayed. Enter the value using
the keyboard and digital keys, and press the [ENTER] button to set the entry.
[SERVER NAME] and [COMMAND PORT] are not required to set when selecting the
[SMB] button for protocol.
When you want to store the data using NetWare IPX or NetWare IP,
select the [Netware IPX] or [Netware IP] button and specify the following items as you require. Then press the [ENTER] button.
y [SERVER NAME]
When you select the [Netware IPX] button, press this to enter the NetWare file server
name or Tree/Context name (when NDS is available).
When you select the [Netware IP] button, press this to enter the IP address of the
NetWare file server.
6 Copy & File
94 How to Perform Copy & File
y [NETWORK PATH]
Press this to enter the folder path to the folder where you want to store the data in the
NetWare file server. For example, if you want to store the data into “sys\scan” folder in
the NetWare file server, enter “\sys\scan” here.
y [LOGIN USER NAME]
Press this to enter the user name to login the NetWare file server if required.
y [PASSWORD]
Press this to enter the password to login the NetWare file server if required.
When you press each button, the letter entry screen is displayed. Enter the value using
the keyboard and digital keys, and press the [ENTER] button to set the entry.
[COMMAND PORT] is not required to set when selecting the [IPX/SPX] button for protocol.
8
Select the file format in “FILE FORMAT” option and press the
[ENTER] button.
[PDF (MULTI)] — Press this to attach the scanned data as a multiple page PDF file.
When scanning several pages, this equipment will store all pages as one PDF file.
[PDF (SINGLE)] — Press this to attach the scanned data as a single PDF file for each
page. When scanning several pages, this equipment will store each page separately as
PDF files.
[TIFF (MULTI)] — Press this to attach the scanned data as a multiple page TIFF file.
When scanning several pages, this equipment will store all pages as one TIFF file.
[TIFF (SINGLE)] — Press this to attach the scanned data as a single TIFF file for each
page. When scanning several pages, this equipment will store each page separately as
TIFF files.
How to Perform Copy & File 95
9
Press the [START] button.
10
If the “NEXT ORIGINAL?” message is displayed, place another original on glass and press the [YES] button to copy another original,
or press the [FINISHED] button to finish copying.
y When the original is set on the Automatic Document Feeder , this screen is not dis-
played.
7.Internet Fax
This section describes about the Internet Fax functions.
About Internet Fax ..................................................................................................98
Precaution for Internet Transmission ................................................................................................98
Internet Fax Transmission Overview.................................................................................................99
How to Perform Internet Fax................................................................................100
Specifying Destinations...................................................................................................................103
Advanced Function .........................................................................................................................114
Receiving Internet Fax..........................................................................................116
7 Internet Fax
98 About Internet Fax
About Internet Fax
You can perform the Internet Fax function that provides the ability to transmit a scanned original
as an E-mail, with an attached TIFF-FX (Profile S) file. Since an Internet line is used instead of a
phone line, the communication cost can be reduced.
In this function, an E-mail address is specified in place of a phone number to transmit a scanned
original to the Internet Fax equipment or the client computers.
When the Internet Fax is received, it is automatically output like regular Fax.
The administrator needs to configure the network settings for Internet Fax to function. See the
Network Administration Guide.
Precaution for Internet Transmission
Transmissions using the Internet Fax function are the same as E-mail transmissions.
Before you start to use the Internet Fax function, it is recommended that you read this section
and understand the precautions for Internet transmission.
y The Internet Fax sends a document to the Internet E-mail server and it does not send via the
PSTN* like regular facsimile transmissions.
y Internet transmission has low security. It is recommended that you use regular facsimile
transmission when a confidential document is sent.
y It may take a considerable amount of time for the recipient to receive the document because
of the line traffic in the Internet.
y If the document being transmitted has a large amount of data, it may not be successfully sent
due to the configuration of the E-mail server.
y If the Internet Fax is sent to the multiple recipients at the same time and the header page is
set to be printed on the recipient’s devices, all recipient’s addresses will be printed on the
header page. If you want to secure the recipient information, send the Internet Fax separately to each recipient rather than sending to the multiple recipients at the same time.
* PSTN (Public Switched Telephone Network) is a global telephone system capable of communicating
worldwide using copper wires to transmit analog data.
For e-STUDIO352/452, e-STUDIO353/453, e-STUDIO202L/232/282, e-STUDIO203L/233/283, eSTUDIO520/600/720/850 and e-STUDIO523/603/723/853, the Internet Fax function is available only
when the Scanner Kit or Printer/Scanner Kit is installed.
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