Quick Reference
Using the 2.4-inch display printer
model
Learning about the printer
Using the printer control panel
Use the To
1 Display
• View the printer status.
• Set up and operate the p rinter.
2 Select button Submit changes made in the printer settings.
3 Arrow
buttons
Scroll up and down or left a nd right.
4 Keypad Enter numbers, letters, or symbols.
Use the To
5 Sleep button Enable Sleep mode or Hibernate mode.
Do the following to wake th e printer from Sleep
mode:
• Press any hard button.
• Pull out Tray 1 or load paper in the
multipurpose feeder.
• Open a door or cover.
• Send a print job from the c omputer.
• Perform a power‑on reset with the main
power switch.
• Attach a device to the USB port on the
printer.
6 Stop or
Cancel button
Stop all printer activity.
7 Back button Return to the previous screen.
8 Home button Go to the home screen.
9 Indicator light Check the status of the pr inter.
10 USB port Connect a flash drive t o the printer.
Note: Only the front USB port supports flash
drives.
Setting the paper size and type
1 From the printer control panel, navig ate to:
> Settings > > Paper Menu > > Paper
Size/Type >
2 Press the up or down arrow button to select the tray or feeder, and
then press
.
3 Press the up or down arrow button to sele ct the paper size, and
then press
.
4 Press the up or down arrow button to sele ct the paper type, and
then press
to change the settings.
Configuring Universal paper settings
The Universal paper size is a user‑defined setting that lets you print on
paper sizes that are not preset in the printer menus.
Notes:
• The smallest supported Universal size is
70 x 127 mm (2.76 x 5 inches) for one‑sided printing and
105 x 148 mm (4.13 x 5.83 inches) for two‑sided (duplex)
printing.
• The largest supported Universal size is 216 x
356 mm (8.5 x 14 inches) for one‑sided and two‑sided printing.
• When printing on paper less than 210 mm (8.3 inches) wide, the
printer may print at a reduced speed after a period of time to
ensure the best print performance.
From the printer control panel, navigate to:
> Settings > > Paper Menu > > Univer sal
Setup >
> Units of Measure > > select unit of
measure >
Adjusting toner darkness
Using the Embedded Web Server
1
Open a Web browser, and then type the IP address of the printer
in the address field.
Notes:
• View the printer IP address in the TCP/IP section in the
Network/Ports menu. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
• If you are using a proxy server, then tem porarily disable it to
load the Web page correctly.
2 Click Settings > Print S ettings > Quality Menu > Toner Darkness.
3 Adjust the toner darkness, and then click Submit.
Using the printer control panel
1
From the printer control panel, navigate to:
> Settings > > Print Settings > > Quality Menu >
> Toner Darkness
1
2 Adjust the toner darkness, and then press .
Supported flash drives and file types
Notes:
• High‑speed USB flash drives must support the full‑speed
standard. Low-speed USB devices are not supported.
• USB flash drives must support the F ile Allocation Table (FAT)
system. Devices formatted with New Technology File System
(NTFS) or any other file system are not supported.
Recommended flash drives File type
Many flash drives are tested and approved for use with
the printer. For more information, contact the place
where you purchased the printer.
Documents:
• .pdf
• .xps
Images:
• .dcx
• .gif
• .jpeg
or .jpg
• .bmp
• .pcx
• .tiff or .tif
• .png
• .fls
Printing from a flash drive
Notes:
• Before printing an encrypted PDF fi le, you will be prompted to
enter the file password from the printer control panel.
• You cannot print files for which you do not have printing
permissions.
1 Insert a flash drive into the USB port.
Notes:
• A flash drive icon appears on the printer control panel and in
the held jobs icon when a flash drive is installed.
• If you insert the flash drive when t he printer requires
attention, such as when a jam has occurred, then the printer
ignores the flash drive.
• If you insert the flash drive whil e the printer is processing
other print jobs, then Busy appears. After these print j obs
are processed, you may need to view the held jobs list to
print documents from the flash drive.
Warning—Potential Dam age: Do not touch the printer or the
flash drive in the area shown while actively pri nting, reading, or
writing from the memory device. Loss of data can occur.
2 From the printer control panel, sel ect the document you want to
print.
3 Press the left or right arrow button to specify t he number of copies
for printing, and then press
.
Notes:
• Do not remove the flash drive from the USB port until the
document has finished printing.
• If you leave the flash drive in t he printer after leaving the
initial USB menu screen, then access held jobs from the
printer control panel to print files from the fl ash drive.
Canceling a print job from the printer control
panel
1 From the printer control panel, press .
2 When a list of print jobs appears, select the job to cancel, and then
press
.
3 Press to go back to the home screen.
Linking and unlinking trays
1 Open a Web browser, and then type the printer IP address in the
address field.
2
Notes:
• View the printer IP address on the printer co ntrol panel in
the TCP/IP section under the Network/Ports menu. The IP
address appears as four sets of numbers separated by
periods, such as 123.123.123.123.
• If you are using a proxy server, then tem porarily disable it to
load the Web page correctly.
2 Click Settings > Paper Menu.
3 Change the paper size and type settings for the trays you are linking.
• To link trays, make sure the paper size and type for the tray
match that of the other tray.
• To unlink trays, make sure the paper size or type for the tray
does not match that of the other tray.
4 Click Submit.
Note: You can also change the paper size and type settings using the
printer control panel. For more information, see
“Setting the paper
size and type” on page 1.
Warning—Potential D amage: Paper loaded in the tray should match
the paper type name assigned in the printer. The temperature of the
fuser varies according to the specified paper ty pe. Printing issues
may occur if settings are not properly configured.
Using the 4.3-inch touch-screen
printer model
Learning about the printer
Using the printer control panel
Use the To
1 Display
• View the printer status.
• Set up and operate the printer.
2 Home button Go to the home screen.
3 Sleep button Enable Sleep mode or Hibernate mode.
Do the following to wake t he printer from Sleep
Mode:
• Press any hard button.
• Pull out Tray 1 or lo ad paper in the
multipurpose feeder.
• Open a door or cover.
• Send a print job from the computer.
• Perform a power‑on rese t with the main
power switch.
• Attach a device to the USB port on the
printer.
4 Keypad Enter numbers, letters, or symbols.
Use the To
5 Stop or
Cancel
button
Stop all printer activity.
6 Indicator
light
Check the status of th e printer.
7 USB port Connect a flash drive to the printer.
Note: Only the front USB port supports flash
drives.
Understanding the home screen
When the printer is turned on, the display shows a basic screen ,
referred to as the home screen. Use the home screen buttons and icons
to initiate an action.
Note: Your home screen may vary depending on your home screen
customization settings, administrative setup, and active embedded
solutions.
Touch To
1 Change Language Change the primary lang uage of the printer.
2 Bookmarks C reate, organize, and save a set of
bookmarks (URLs) into a tree view of folders
and file links.
Note: The tree view does not include
bookmarks created within Forms and
Favorites, and the ones in the tree are not
usable in Forms and Favorit es.
3
Touch To
3 Held Jobs Display all current held jobs.
4 USB View, select, or print photos and documents
from a flash drive.
Note: This icon appears only when you
return to the home screen while a
memory card or flash drive is connected to
the printer.
5 Menus Access printer menus.
Note: These menus are available only
when the printer is in Ready state.
6 Status message
bar
• Show the current printer sta tus such as
Ready or Busy.
• Show the status of prin ter supplies.
• Show intervention messages a nd the
instructions on how to cl ear them.
7 Status/Supplies
• Show a printer warning or error
message whenever the printer requires
intervention to continue processing.
• View more information on the printer
warning or message, and on how to
clear it.
8 Tips View a context‑sensitive help information.
These may also appear on the home screen:
Touch To
Search Held Jobs Search current held jobs.
Jobs by user Access print jobs saved by user.
Profiles and Apps Access profiles and app lications.
Features
Feature Description
Attendance message
alert
If an attendance message affects a function,
then this icon appears and the red indicator light
blinks.
Feature Description
Warning
If an error condition occurs, then this icon
appears.
Printer IP address
Example:
123.123.123.12
3
The IP address of your p rinter is located at the
top left corner of the home screen. You can use
the IP address when accessing the Embedded
Web Server to view and remotely configure
printer settings.
Using the touch-screen buttons
Note: Your home screen may vary, depending on your home screen
customization settings, administrative setup, and active embedded
solutions.
Touch the To
1 Radio button Select or clear an item.
2 Up arrow Scroll up.
3 Down arrow Scroll down.
4 Accept button Save a setting.
5 Cancel button
• Cancel an action or a selection.
• Return to the previous screen.
Touch To
Return to the home screen.
Open a context-sensiti ve Help dialog on the
printer control panel.
Scroll to the left.
Scroll to the right.
Setting the paper size and type
From the home screen navigate to:
> Paper Menu > Paper Size/Type > select a tray > select the paper
size or type >
Configuring Universal paper settings
The Universal paper size is a user‑defined setting that lets you print on
paper sizes that are not preset in the printer menus.
Notes:
• The smallest supported Universal size is
70 x 127 mm (2.76 x 5 inches) for one‑sided printing and
105 x 148 mm (4.13 x 5.83 inches) for two‑sided (duplex)
printing.
• The largest supported Universal size is 216 x
356 mm (8.5 x 14 inches) for one‑sided and two‑sided printing.
• When printing on paper less than 210 mm (8.3 inches) wide, the
printer may print at a reduced speed after a period of time to
ensure the best print performance.
1 From the home screen, navigate to:
> Paper Menu > Universal Setup > Units of Measure > select
a unit of measure
4
2 Touch Portrait Width or Portrait Height.
3 Select the width or height, and then touch .
Adjusting toner darkness
Using the Embedded Web Server
1
Open a Web browser, and then type the printer IP address in the
address field.
Notes:
• View the printer IP address on the print er home screen. The
IP address appears as four sets of numbers separated by
periods, such as 123.123.123.123.
• If you are using a proxy server, then tem porarily disable it to
load the Web page correctly.
2 Click Settings > Print Settings > Q uality Menu > Toner Darkness.
3 Adjust the setting, and then click Submit.
Using the printer control panel
1
From the home screen, navigate to:
> Settings > Print Settings > Quality Menu > Toner Darkness
2 Adjust the setting, and then touch .
Supported flash drives and file types
Notes:
• High‑speed USB flash drives must support the full‑speed
standard. Low-speed USB devices are not supported.
• USB flash drives must support the F ile Allocation Table (FAT)
system. Devices formatted with New Technology File System
(NTFS) or any other file system are not supported.
Recommended flash drives File type
Many flash drives are tested and approved for us e with
the printer. For more information, contact the place
where you purchased the printer.
Documents:
• .pdf
• .xps
Images:
• .dcx
• .gif
• .jpeg
or .jpg
• .bmp
• .pcx
• .tiff or .tif
• .png
• .fls
Printing from a flash drive
Notes:
• Before printing an encrypted PDF file, you will be prompted to
type the file password from the printer control panel.
• You cannot print files for which you do not have printing
permissions.
1 Insert a flash drive into the USB port.
Notes:
• A flash drive icon appears on the printer home screen when
a flash drive is inserted.
• If you insert the flash drive when t he printer requires
attention, such as when a jam has occurred, then the printer
ignores the flash drive.
• If you insert the flash drive whil e the printer is processing
other print jobs, then Busy appears. After these print j obs
are processed, you may need to view the held jobs list to
print documents from the flash drive.
Warning—Potential Dam age: Do not touch the printer or the
flash drive in the area shown while actively pri nting, reading, or
writing from the memory device. Loss of data can occur.
2 From the printer control panel, t ouch the document you want to
print.
3 Touch the arrows to specify the number of copies for printing, and
then touch Print.
Notes:
• Do not remove the flash drive from the USB port until the
document has finished printing.
• If you leave the flash drive in t he printer after leaving the
initial USB menu screen, then touch Held Jobs on the home
screen to print files from the flash drive.
5
Canceling a print job from the printer control
panel
1 From the home screen, touch Cancel Jobs, or press on the
keypad.
2 Touch the job you want to cancel, and then touch .
3 Press on the keypad to return to the home screen.
Linking and unlinking trays
1 Open a Web browser, and then type the printer IP address in the
address field.
Notes:
• View the printer IP address on the print er home screen. The
IP address appears as four sets of numbers separated by
periods, such as 123.123.123.123.
• If you are using a proxy server, then tem porarily disable it to
load the Web page correctly.
2 Click Settings > Paper Menu.
3 Change the paper size and type settings for the trays you are linking.
• To link trays, make sure the paper size and type for the tray
match that of the other tray.
• To unlink trays, make sure the paper size or type for the tray
does not match that of the other tray.
4 Click Submit.
Note: You can also change the paper size and type settings using the
printer control panel. For more information, see
“Setting the paper
size and type” on page 4.
Warning—Potential D amage: Paper loaded in the tray should match
the paper type name assigned in the printer. The temperature of the
fuser varies according to the specified paper ty pe. Printing issues
may occur if settings are not properly configured.
Using the 7-inch touch-screen
printer model
Learning about the printer
Using the printer control panel
Use the To
1 Display
• View the status of the pr inter.
• Set up and operate the pri nter.
2 Home button Go to the home screen.
3 Sleep button Enable Slee p mode or Hibernate mode.
Do the following to wake the printer f rom Sleep
mode:
• Press and release the Sleep button.
• Touch the screen or press any hard button.
• Open a tray, cover, or door.
• Send a print job from the com puter.
• Perform a power‑on reset with the main
power switch.
• Attach a device to a USB port.
4 Keypad Enter numbers, letters, or symbols on the
printer.
Use the To
5 Stop or
Cancel
button
Stop all printer activity.
6 Indicator
light
Check the status of the printer.
7 USB p ort Connect a USB Blu etooth adapter or a flash dri ve
to the printer.
Note: Only the front USB port supports flash
drives.
Understanding the home screen
When the printer is turned on, the display shows a basic screen ,
referred to as the home screen. Use the home screen buttons and icons
to initiate an action.
Note: Your home screen may vary depending on your home screen
customization settings, administrative setup, and active embedded
solutions.
Touch To
1 Search Held Jobs Search current held jobs.
2 Held Jobs Display all current held jobs.
3 Forms and
Favorites
Access frequently used online forms.
6
Touch To
4 Eco‑Settings Adjust energy consumption, noise, toner
and paper usage.
5 Menus Access printer menus.
Note: These menus are available only
when the printer is in Ready state.
6 Status message bar
• Show the current printer status such
as Ready or Busy.
• Show printer conditions s uch as
Imaging unit low or
Cartridge Low.
• Show intervention messages and the
instructions on how t o clear them.
7 Status/Supplies
• Show a printer warning or error
message whenever t he printer
requires intervention to continue
processing.
• View more information on the printer
warning or message, and on how to
clear it.
8 Tips Open a context‑sensitive Help information
on the printer control panel.
Features
Feature Description
Attendance message
alert
If an attendance message affects a function,
then this icon appears and the red indicator light
blinks.
Warning
If an error condition occurs, then this icon
appears.
Printer IP address
Example:
123.123.123.12
3
The IP address of your network printer is located
at the top left corner of the home screen and
appears as four sets of numbers separated by
periods. You can use the IP address when
accessing the Embedded Web Server so you can
view and remotely configure printer settings
even when you are not physically near the
printer.
Using the touch-screen buttons
Note: Your home screen, icons, and buttons may vary, depending on
your home screen customization settings, administrative setup, and
active embedded solutions.
Touch To
1 Left arrow
Scroll to the left.
2 Right arrow
Scroll to the right.
3 Up arrow
Scroll up.
Touch To
4 Down arrow
Scroll down.
5 Submit Subm it changes made in the printer settings.
6Back Return to the previous screen.
7 Home
Return to the home screen.
8 Tips
Open a context-sensitive Hel p dialog on the
printer control panel.
Other touch-screen buttons
Touch To
Accept
Save settings.
Cancel
• Cancel an action or a selection.
• Leave a screen and return to the previous
screen without saving changes.
Increase Select a higher value.
Decrease
Select a lower value.
7
Touch To
Exit
Leave the current screen.
Search
Search current held jobs.
Warning
View a warning or error message.
Setting the paper size and type
From the home screen navigate to:
> Paper Menu > Paper Size/Type > select a tray > select a paper
size or type > Submit
Notes:
• The paper size is automaticall y set according to the position of
the paper guides in each tray except the multipurpose feeder.
• The paper size for the multipurpose feeder must be set manually
from the Paper Size menu.
• The paper type must be set manually for all t rays that do not
contain plain paper.
Configuring Universal paper settings
Universal paper size is a user‑defined setting that lets you print on
paper sizes that are not preset in the printer menus.
Notes:
• The smallest supported Universal size i s
70 x 127 mm (2.76 x 5 inches) for one‑sided printing and
105 x 148 mm (4.13 x 5.83 inches) for two‑sided (duplex)
printing.
• The largest supported Universal size is 216 x
356 mm (8.5 x 14 inches) for one‑sided and two‑sided printing.
• When printing on paper less than 210 mm (8.3 inches) wide, the
printer may print at a reduced speed after a period of time to
ensure the best print performance.
1 From the home screen, navigate to:
> Paper Menu > Universal Setup > Units of Measure > select
a unit of measure
2 Touch Portrait Width or Portrait Height.
3 Select the width or height, and then touch Submit.
Adjusting toner darkness
1 Open a Web browser, and then type the printer IP address in the
address field.
Notes:
• View the printer IP address on the print er home screen. The
IP address appears as four sets of numbers separated by
periods, such as 123.123.123.123.
• If you are using a proxy server, then tem porarily disable it to
load the Web page correctly.
2 Click Settings > Print S ettings > Quality Menu > Toner Darkness.
3 Adjust the toner darkness, and then click Submit.
Using the printer control panel
1
From the home screen, navigate to:
> Settings > Print Settings > Quality Menu > Toner Darkness
2 Adjust the setting, and then touch Su bmit.
Supported flash drives and file types
Notes:
• High‑speed USB flash drives must support the full‑speed
standard. Low-speed USB devices are not supported.
• USB flash drives must support the File Allo cation Table (FAT)
system. Devices formatted with New Technology File Syste m
(NTFS) or any other file system are not supported.
Recommended flash drives File type
Many flash drives are tested and approved for use with
the printer. For more information, contact the place
where you purchased the printer.
Documents:
• .pdf
• .xps
Images:
• .dcx
• .gif
• .jpeg
or .jpg
• .bmp
• .pcx
• .tiff or .tif
• .png
• .fls
Printing from a flash drive
Notes:
• Before printing an encrypted PDF file, you will be prompted to
type the file password from the printer control panel.
• You cannot print files for which you do not have printing
permissions.
1 Insert a flash drive into the USB port.
8
Notes:
• A flash drive icon appears on the printer home screen when
a flash drive is inserted.
• If you insert the flash drive when the print er requires
attention, such as when a jam has occurred, then the printer
ignores the flash drive.
• If you insert the flash drive while the pr inter is processing
other print jobs, then Busy appears. After these print jobs
are processed, you may need to view the held jobs list to
print documents from the flash drive.
Warning—Potential D amage: Do not touch the USB cable, any
wireless network adapter, any connector, the memory device, or
the printer in the areas shown while actively printing, reading, or
writing from the memory device. Loss of data can occur.
2 From the printer control panel, t ouch the document you want to
print.
3 Touch the arrows to specify the number o f copies for printing, and
then touch Print.
Notes:
• Do not remove the flash drive from t he USB port until the
document has finished printing.
• If you leave the flash drive in t he printer after leaving the
initial USB menu screen, then touch Held Jobs on the home
screen to print files from the flash drive.
Canceling a print job from the printer control
panel
1 From the printer control panel, t ouch Cancel Job or press on
the keypad.
2 Touch the print job you want to cancel, and then to uch Delete
Selected Jobs.
Note: If you press
on the keypad, then touch Resume to
return to the home screen.
Linking and unlinking trays
1 Open a Web browser, and then type the printer IP address in the
address field.
Notes:
• View the printer IP address on the print er home screen. The
IP address appears as four sets of numbers separated by
periods, such as 123.123.123.123.
• If you are using a proxy server, then tem porarily disable it to
load the Web page correctly.
2 Click Settings > Paper Menu.
3 Change the paper size and type settings for the trays you are linki ng.
• To link trays, make sure the paper size and type for the tray
match that of the other tray.
• To unlink trays, make sure the paper size or type for the tray
does not match that of the other tray.
4 Click Submit .
Note: You can also change the paper size and type settings using the
printer control panel. For more information, see
“Setting the paper
size and type” on page 8.
Warning—Potential Dam age: Paper loaded in the tray should match
the paper type name assigned in the printer. The temperature of the
fuser varies according to the specified paper type. Print ing issues
may occur if settings are not properly configured.
Setting up and using the home
screen applications
Note: This chapter is applicable only to 4.3- and 7-inch touch sc reen
printer models.
Finding the IP address of the printer
Note: Make sure your printer is connected to a network or to a print
server.
You can find the printer IP address:
• From the top left corner of the printer home screen.
• From the TCP/IP section in the Networ k/Ports menu.
• By printing a network setup page or me nu settings page, and then
finding the TCP/IP section.
Note: An IP address appears as four sets of numbers separated by
periods, such as 123.123.123.123.
Finding the IP address of the computer
For Windows users
1 In the Run dialog box, type cmd to open the command prompt.
2 Type ipconfig, and then look for the IP address.
For Macintosh users
1 From System Preferences in the Apple menu, select Network.
2 Select your connection type, and then click Advanced > TCP/IP.
3 Look for the IP address.
Accessing the Embedded Web Server
The Embedded Web Server is the printer Web page that lets you view
and remotely configure printer settings even when you are not
physically near the printer.
1 Obtain the printer IP address:
• From the printer control panel home screen
• From the TCP/IP section in the Network /Ports menu
• By printing a network setup page or menu settings page, and
then finding the TCP/IP section
Note: An IP address appears as four sets of numbers separated
by periods, such as 123.123.123.123.
2 Open a Web browser, and then type the printer IP address in the
address field.
3 Press Enter.
Note: If you are using a proxy server, then temporarily disable it
to load the Web page correctly.
9
Customizing the home screen
1 Open a Web browser, and then type the printer IP address in the
address field.
Note: View the printer IP address on the printer home screen.
The IP address appears as four sets of numbers separated by
periods, such as 123.123.123.123.
2 Do one or more of the following:
• Show or hide icons of basic printer funct ions.
a Click Settings > General Settings > Home screen
customization.
b Select the check boxes to specify which icons appear on the
printer home screen.
Note: If you clear a check box beside an icon, then the
icon does not appear on the home screen.
c Click Submit.
• Customize the icon for an applicati on. For more information,
see
“Finding information about the home screen applications”
on page 10 or see the documentation that came with the
application.
Activating the home screen applications
Finding information about the home screen
applications
Your printer comes with preinstalled home screen applications. B efore
you can use these applications, you must first activate and set up these
applications using the Embedded Web Server. For more infor mation
on accessing the Embedded Web Server, see
“Accessing the Embedded
Web Server” on page 9.
For detailed information on configuring and using the home screen
applications, contact the place where you purchased the printer.
Using Background and Idle Screen
Use To
Customize the backgrou nd and idle screen of
your printer home screen.
From the home screen, navigate to:
Change Background > select background to use > Apply
Setting up Forms and Favorites
Use To
Quickly find and print frequently used onli ne
forms directly from the printer home screen.
Note: The printer must have permission to
access the network folder, FT P site, or Web
site where the bookmark is stored. From the
computer where the bookmark is stored, use
sharing, security, and firewall settings to
allow the printer at least a read access. For
help, see the documentati on that came with
your operating system.
1 Open a Web browser, and then type the printer IP address in the
address field.
Note: View the printer IP address on the printer home screen.
The IP address appears as four sets of numbers separated by
periods, such as 123.123.123.123.
2 Click Settings > Apps > Apps Management > Forms and Favorites.
3 Click Add, and then customize t he settings.
Notes:
• See the mouse-over help beside each fiel d for a description
of the setting.
• To make sure the location settings of the bookmark are
correct, type the correct IP address of the host computer
where the bookmark is located. For more informati on on
obtaining the IP address of the host computer, see
“Finding
the IP address of the computer” on page 9.
• Make sure the printer has access rights to the folder where
the bookmark is located.
4 Click Apply.
To use the application, touch Forms an d Favorites on the printer home
screen, and then navigate through form categories, or search for forms
based on a form number, name, or description.
Understanding Eco‑Settings
Use To
Manage energy consumption, noise, toner,
and paper usage settings to help reduce the
environmental impact of your printer.
Setting up Remote Operator Panel
This application enables you to interact with the printer control panel
even when you are not physically near the network printer. From your
computer, you can view the printer status, release held pri nt jobs,
create bookmarks, and do other print-related tasks.
1 Open a Web browser, and then type the printer IP address in the
address field.
Note: View the printer IP address on the printer home screen.
The IP address appears as four sets of numbers separated by
periods, such as 123.123.123.123.
2 Click Settings > Remote Operator Panel Settings.
3 Select the Enable check box, and then customize the setti ngs.
4 Click Submit .
To use the application, click Remote Operator Panel > Launch VNC
Applet.
Exporting and importing a configuration
You can export configuration settings into a text file, and then import
the file to apply the settings to other printers.
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1 Open a Web browser, and then type the printer IP address in the
address field.
Note: View the printer IP address on the printer home screen.
The IP address appears as four sets of numbers separated by
periods, such as 123.123.123.123.
2 To export or import a configuration fo r one application, do the
following:
a Click Settings > Apps > Apps Management.
b From the list of installed applications, click the name of the
application you want to configure.
c Click Configure, and then do either of the fol lowing:
• To export a configuration to a fil e, click Export, and then
follow the instructions on the computer screen to save t he
configuration file.
Notes:
– When saving the configuration file, you can type a
unique file name or use the default name.
– If a "JVM Out of Memory” error occurs, then repeat
the export process until the configuration file is
saved.
• To import a config uration from a file, click Import, and then
browse to the saved configuration file that was exported
from a previously configured printer.
Notes:
– Before importing the configuration file, you can
choose to preview it first or load it directly .
– If a timeout occurs and a blank screen appears, then
refresh the Web browser, and then click Apply.
3 To export or import a configuration fo r multiple applications, do
the following:
a Click Settings > Import/Export.
b Do either of the following:
• To export a configuration file, click Export Embedded
Solutions Settings File, and then follow the instructions on
the computer screen to save the configuration file.
• To import a configuration fil e, do the following:
1 Click Import Embedded Solutions Settings File >
Choose File, and then browse to the saved
configuration file that was exported from a previously
configured printer.
2 Click Submit.
Printing
Printing a document
1 From the printer control panel, set the paper type and size to match
the paper loaded.
2 Send the print job:
For Windows users
a With a document open, click File > Print.
b Click Properties, Preferences, Options, or Setup.
c Adjust the settings, if necessary.
d Click OK > Print.
For Macintosh users
a Customize the settings in the Page Setup dialog:
1 With a document open, choose File > Page Setup.
2 Choose a paper size or create a cust om size to match the
paper loaded.
3 Click OK.
b Customize the settings in the Print dialog:
1 With a document open, choose File > Print.
If necessary, click the disclosure triangle to see mo re
options.
2 From the print options pop‑up menus, adjust the se ttings,
if necessary.
Note: To print on a specific paper type, adjust the
paper type setting to match the paper loaded, or select
the appropriate tray or feeder.
3 Click Print.
Canceling a print job from the computer
For Windows users
1 Open the printers folder, and then select y our printer.
2 From the print queue, select the print job you want to cancel, and
then delete it.
For Macintosh users
1 From System Preferences in the Apple menu, navigate to your
printer.
2 From the print queue, select the print job you want to cancel, and
then delete it.
Loading paper and specialty
media
Loading the 250‑ or 550‑sheet tray
CAUTION—POTENTIAL INJURY: To reduce the risk of
equipment instability, load each tray separatel y. Keep all other
trays closed until needed.
1 Pull out the tray.
Notes:
• When loading folio‑, legal‑, or Oficio‑size paper, lift the tray
slightly and then pull it out completely.
• Do not remove trays while a j ob prints or while Busy
appears on the display. Doing so may cause a jam.
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2 Squeeze and slide the width guide to t he correct position for the
size of the paper being loaded until it clicks into place.
Note: Use the paper size indicators at the bottom of the tray to
help position the guides.
3 Unlock the length guide, and then squeeze and slide t he guide to
the correct position for the size of the paper being loaded.
Notes:
• Lock the length guide for all paper sizes.
• Use the paper size indicators at the bott om of the tray to
help position the guides.
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4 Flex the sheets back and forth to loosen them, and then fan t hem.
Do not fold or crease the paper. Straighten the edges on a level
surface.
5 Load the paper stack with the printable side f acedown.
Note: Make sure the paper or envelope is loaded properly.
• There are different ways of l oading letterhead depending on
whether an optional staple finisher is installed or not.
Without an optional staple finisher With an optional stapl e finisher
One‑sided printing One‑sided printing
Two‑sided printing Two‑sided printing
• If you are loading prepunched paper for use wit h the staple
finisher, then make sure the holes on the long edge of the paper
are on the right side of the tray.
One‑sided printing Two‑sided printing
Note: If the holes on the long edge of the paper are on the
left side of the tray, then a jam may occur.
• Do not slide the paper into t he tray. Load paper as shown in the
illustration.
• If you are loading envelopes, then make sure that the flap side
is facing up and the envelopes are on the left side of the t ray.
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• Make sure the paper is below the solid line, w hich is the
maximum paper fill indicator.
Warning—Potential D amage: Overfilling the tray can cause
paper jams.
• When using card stock, labels, or other types of specialty media,
make sure the paper is below the dashed line, which is the
alternate paper fill indicator.
6 For custom‑ or Universal‑size paper, adjust the paper guides to
lightly touch the sides of the stack, and then lock the length guide.
7 Insert the tray.
8 From the printer control panel, set the paper size and paper type
in the Paper menu to match the paper loaded in the tra y.
Note: Set the correct paper size and type to avoid paper jams
and print quality problems.
Loading the 2100‑sheet tray
CAUTION—POTENTIAL INJURY: To reduce the risk of
equipment instability, load each tray separatel y. Keep all other
trays closed until needed.
1 Pull out the tray.
2 Adjust the width and length guides.
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Loading A5‑size paper
a Pull up and slide the width guide to the position for A5.
b Squeeze and slide the length guide to the position for A5 until
it clicks into place.
c Remove the A5 length guide from its holder.
d Insert the A5 length guide into its designated slot.
Note: Press the A5 length guide until it clicks into place.
Loading A4‑, letter‑, legal‑, oficio‑, and folio‑size
paper
a Pull up and slide the width guide to the correct position for the
size of the paper being loaded.
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b If the A5 length guide is still attached to the length guide, then
remove it from its place. If the A5 length guide is not attached,
then proceed to step d.
c Put the A5 length guide in its holder.
d Squeeze the length guide and slide it to the correct position for
the size of the paper being loaded until it cl icks into place.
3 Flex sheets of paper back and forth to loosen t hem, and then fan
them. Do not fold or crease the paper. Straighten the edges on a
level surface.
4 Load the paper stack with the printable side f acedown.
Note: Make sure the paper is loaded properly.
• There are different ways of l oading letterhead depending on
whether an optional staple finisher is installed or not.
Without an optional staple finisher With an optional staple finisher
One‑sided printing One‑sided printing
Two‑sided printing Two‑sided printing
• If you are loading prepunched paper for use wit h the staple
finisher, then make sure the holes on the long edge of the paper
are on the right side of the tray.
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One‑sided printing Two‑sided printing
Note: If the holes on the long edge of the paper are on the
left side of the tray, then a jam may occur.
• Make sure the paper is below the maximum paper fill indicato r.
Warning—Potential Dam age: Overfilling the tray can cause
paper jams.
5 Insert the tray.
Note: Press the paper stack down while inserting the tr ay.
6 From the printer control panel, set the paper size and type in the
Paper menu to match the paper loaded.
Note: Set the correct paper size and type to avoid paper jams
and print quality problems.
Loading the multipurpose feeder
1 Pull down the multipurpose feeder door .
Note: Do not load or close the multipurpose feeder while a job is
printing.
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2 Using the handle, pull the multipurpose feeder extender.
Note: Guide the extender gently so that the multipurpose feeder
is fully extended and open.
3 Slide the width guide to the correc t position for the size of the paper
being loaded.
Note: Use the paper size indicators on the bottom of tray t o help
position the guides.
4 Prepare the paper or specialty media for lo ading.
• Flex sheets of paper back and forth to loosen t hem, and then
fan them. Do not fold or crease the paper. Straighten the edges
on a level surface.
• Hold transparencies by the edges, and then fan
them. Straighten the edges on a level surface.
Note: Avoid touching the printable side of the
transparencies. Be careful not to scratch them.
• Flex the stack of envelopes back and forth to loosen them, and
then fan them. Straighten the edges on a level surface.
5 Load the paper or specialty media.
Note: Slide the stack gently into the multipurpose feeder until it
comes to a stop.
• Load only one size and type of paper or special ty media at a
time.
• Make sure the paper fits loosely in t he multipurpose feeder,
lies flat and is not bent or wrinkled.
• There are different ways of l oading letterhead depending on
whether an optional staple finisher is installed or not.
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Without an optional staple
finisher
With an optional staple finisher
One‑sided printing One‑sided printing
Two‑sided printing
Two‑sided printing
• If you are loading prepunched paper for use with t he staple
finisher, then make sure the holes on the long edge of the paper
are on the right side of the tray.
One‑sided printing Two‑sided printing
Note: If the holes on the long edge of the paper are on the
left side of the tray, then a jam may occur.
• Load envelopes with the flap side down and on t he left of the
multipurpose feeder.
Warning—Potential Dam age: Never use envelopes with
stamps, clasps, snaps, windows, coated linings, or self‑stick
adhesives. These envelopes may severely damage the
printer.
• Make sure the paper or specialty media is below the maximum
paper fill indicator.
Warning—Potential Dam age: Overfilling the feeder can
cause paper jams.
6 For custom- or Universal-size paper, adjust the width guides to
lightly touch the sides of the stack.
7 From the printer control panel, set the paper size and type in the
Paper menu to match the paper loaded in the tray.
Note: Set the correct paper size and type to avoid paper jams
and print quality problems.
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Clearing jams
[x]‑page jam, lift front cover to remove
cartridge. [200–201]
CAUTION—HOT SURFACE: The inside of the printer might be
hot. To reduce the risk of injury from a hot component, allow
the surface to cool before touching.
1 Lift the front cover, and then pull dow n the multipurpose feeder
door.
2 Lift the green handle, and then pull the to ner cartridge out of the
printer.
3 Place the cartridge aside.
4 Lift the green handle, and then pull the im aging unit out of the
printer.
5 Place the imaging unit aside on a flat, smooth surface.
Warning—Potential Dam age: Do not expose the imaging unit to
direct light for more than 10 minutes. Extended exposure to
light may cause print quality problems.
6 Pull the jammed paper gently to the right, and then remove i t from
the printer.
Note: Make sure all paper fragments are removed.
Warning—Potential Dam age: The jammed paper may be
covered with toner, which can stain garments and skin.
7 Install the imaging unit.
Note: Use the arrows on the side of the printer as a guide.
8 Insert the cartridge into the printer, and then push the green handle
back into place.
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Notes:
• Align the arrows on the guides of the toner cartridge with
the arrows in the printer.
• Make sure the cartridge is fully pushed in.
9 Close the multipurpose feeder door and the front cover.
10 Do either of the following to clear the message and continue
printing:
• For touch‑screen printer models, touch or Done.
• For non‑touch‑screen printer models, select Next > >
Clear the jam, press OK >
.
[x]‑page jam, open upper rear door. [202]
CAUTION—HOT SURFACE: The inside of the printer might be
hot. To reduce the risk of injury from a hot component, allow
the surface to cool before touching.
1 Pull down the rear door.
2 Firmly grasp the jammed paper on each side, and then g ently pull
it out.
Note: Make sure all paper fragments are removed.
3 Close the rear door.
4 Do either of the following to cle ar the message and continue
printing:
• For touch‑screen printer models, touch or Done.
• For non‑touch‑screen printer model s, select Next > >
Clear the jam, press OK >
.
[x]‑page jam, open upper and lower rear
door. [231–234]
CAUTION—HOT SURFACE: The inside of the printer might be
hot. To reduce the risk of injury from a hot component, allow
the surface to cool before touching.
1 Pull down the rear door.
2 Firmly grasp the jammed paper on each side, and then g ently pull
it out.
Note: Make sure all paper fragments are removed.
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3 Close the rear door.
4 Push the back of the standard tray.
5 Press down the rear duplex flap, then firmly g rasp the jammed
paper, and then gently pull the paper out.
Note: Make sure all paper fragments are removed.
6 Insert the standard tray.
7 Do either of the following to cle ar the message and continue
printing:
• For touch‑screen printer models, touch or Done.
• For non‑touch‑screen printer model s, select Next > >
Clear the jam, press OK >
.
[x]‑page jam, remove standard bin
jam. [203]
1 Firmly grasp the jammed paper on each side, and then g ently pull
it out.
Note: Make sure all paper fragments are removed.
2 Do either of the following to cle ar the message and continue
printing:
• For touch‑screen printer models, touch or Done.
• For non‑touch‑screen printer model s, select Next > >
Clear the jam, press OK >
.
[x]‑page jam, remove tray 1 to clear
duplex. [235–239]
1 Pull out the tray completely.
Note: Lift the tray slightly and pull it out.
2 Push down the front duplex flap, then firmly grasp the jammed
paper, and then gently pull the paper to the right and out of the
printer.
Note: Make sure all paper fragments are removed.
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3 Insert the tray.
4 Do either of the following to clear the message and continue
printing:
• For touch‑screen printer models, touch or Done.
• For non‑touch‑screen printer models, select Next > >
Clear the jam, press OK >
.
[x]‑page jam, open tray [x]. [24x]
1 Check which tray is indicated on the pri nter display, and then pull
the tray.
2 Firmly grasp the jammed paper on each side, and then g ently pull
it out.
Note: Make sure all paper fragments are removed.
3 Insert the tray.
4 Do either of the following to cle ar the message and continue
printing:
• For touch‑screen printer models, touch or Done.
• For non‑touch‑screen printer model s, select Next > >
Clear the jam, press OK >
.
[x]‑page jam, clear manual feeder. [250]
1 From the multipurpose feeder, fi rmly grasp the jammed paper on
each side, and then gently pull it out.
Note: Make sure all paper fragments are removed.
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2 Flex the sheets of paper back and forth to loosen them. Do not fol d
or crease the paper. Straighten the edges on a level surface.
3 Reload paper into the multipurpose feeder.
4 Slide the paper guide until it lig htly rests against the edge of the
paper.
5 Do either of the following to cle ar the message and continue
printing:
• For touch‑screen printer models, touch or Done.
• For non‑touch‑screen printer model s, select Next > >
Clear the jam, press OK >
.
[x]‑page jam, remove paper, open stapler
door. Leave paper in bin. [455–457]
1 From the stapler bin, firmly grasp the jammed paper on each side,
and then gently pull it out.
Note: Make sure all paper fragments are removed.
2 Open the stapler door.
3 Pull down the latch of the staple cartridge holder, and then pull the
holder out of the printer.
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4 Use the metal tab to lift the staple guard, and then remove any
loose staples.
5 Press down the staple guard until it clic ks into place.
6 Press the staples against the metal bracket.
Note: If the staples are at the rear of the cartridge, then shake
the cartridge downward to bring the staples near the metal
bracket.
7 Push the cartridge holder firml y back into the stapler unit until the
cartridge holder clicks into place.
8 Close the stapler door.
9 Do either of the following to cle ar the message and continue
printing:
• For touch‑screen printer models, touch or Done.
• For non‑touch‑screen printer model s, select Next > >
Clear the jam, press OK >
.
25
[x]‑page jam, remove paper, open finisher
rear door. Leave paper in bin. [451]
1 Open the rear staple finisher door.
2 Firmly grasp the jammed paper on each side, and then gently pull
it out.
Note: Make sure all paper fragments are removed.
3 Close the staple finisher door.
4 Do either of the following to cle ar the message and continue
printing:
• For touch‑screen printer models, touch or Done.
• For non‑touch‑screen printer model s, select Next > >
Clear the jam, press OK >
.
[x]‑page jam, remove paper, open
expander rear door. Leave paper in
bin. [41y.xx]
1 Open the rear output expander door.
2 Firmly grasp the jammed paper on each side, and then g ently pull
it out.
Note: Make sure all paper fragments are removed.
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3 Close the rear output expander door.
4 Do either of the following to clear the message and continue
printing:
• For touch‑screen printer models, touch or Done.
• For non‑touch‑screen printer models, select Next > >
Clear the jam, press OK >
.
[x]‑page jam, remove paper, open
mailbox rear door. Leave paper in
bin. [43y.xx]
1 Open the rear mailbox door.
2 Firmly grasp the jammed paper on each side, and then g ently pull
it out.
Note: Make sure all paper fragments are removed.
3 Close the rear mailbox door.
4 If the jam is in the mailbox bin, then firmly grasp the jammed paper,
and then gently pull it out.
Note: Make sure all paper fragments are removed.
5 Do either of the following to cle ar the message and continue
printing:
• For touch‑screen printer models, touch or Done.
27
• For non‑touch‑screen printer models, select Next > >
Clear the jam, press OK >
.
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