Toshiba e400, e405 User Manual

Toshiba Pocket PC e400/e405

User's Manual

Handling the cord on this product will expose you to lead,
a chemical known to the State of California to cause birth
defects or other reproductive harm. Wash hands after

handling.

Introduction

Thank you very much for your purchase of this Toshiba Pocket PC e400/
e405.

Please be sure to read this user’s guide before using the Toshiba Pocket
PC e400/e405, and ensure that you are aware of correct the handling pro­cedures.

• Please be sure to read the “Safety precautions” section in this docu-

ment to learn about important safety issues.

• After reading this document, keep it in a convenient place for future

reference.

Copyright Information

© 2003 by Toshiba Corporation. All rights reserved. Under the copyright
laws, this manual cannot be reproduced in any form without the prior writ­ten permission of Toshiba. No patent liability is assumed, with respect to
the use of the information contained herein.

®

Microsoft
trademarks, and Windows CE™ is a trademark, of Microsoft Corporation
in the United States and other countries.

The names of other actual companies, products, and brand names men­tioned herein may be trade names, service marks, trademarks, or regis­tered trademarks of their respective owners.

Toshiba Pocket PC e400/e405 User’s Guide

First edition September 2003

, Windows®, ActiveSync®, and PowerPoint® are registered

First Edition September 2003

All rights reserved.

Trademarks

Microsoft, ActiveSync, Outlook, Pocket Outlook, Windows, Windows
Mobile, Windows CE, and the Windows logo are either registered trade­marks or trademarks of Microsoft Corporation in the United States and/or
other countries. Microsoft products are licensed to OEMs by Microsoft
Licensing, Inc., a wholly owned subsidiary of Microsoft Corporation.

Safety precautions

• Please carefully read “Safety precautions” before using the Toshiba

Pocket PC e400/e405 and ensure that you are aware of correct han­dling procedures.

2

• The precautions provide essential information for the protection of the

user and others from possible injury and property damage. They also
provide information on the safe handling of this product.

• Please check that you fully understand the definition of the following

messages (signs and graphical symbols) before reading the text, and
always follow the instructions provided.

Safety instructions

All safety instructions must be read carefully and must be fully under­stood, before attempting to use your Toshiba Pocket PC e400/e405. This
manual contains the safety instructions that must be observed in order to
avoid potential hazards that could result in personal injuries or could dam­age your computer. The safety instructions have been classified accord­ing to the seriousness of the risk, as follows:

Signal Word Meaning

Indicates an imminently hazardous situation which, if not
avoided, will result in death or serious injury.

Indicates a potentially hazardous situation which, if not
avoided, could result in death or serious injury.

Indicates a potentially hazardous situation which, if not
avoided, may result in minor or moderate injury.

Indicates a potentially hazardous situation which, if not
avoided, may result in property damage.

Provides important information.

Always request and obtain prior consent and approval of an authorized
airline representative before using your Pocket PC aboard an aircraft.
Always follow the instructions of the airline representative whenever using
your Pocket PC aboard an aircraft, to prevent any possible interference
with airborne electronic equipment. Your Pocket PC produces low levels
of RF energy due to the generation of digital timing pulses by its clock
oscillator circuits. Your Pocket PC has been equipped with internal shield­ing to minimize any stray emissions of RF energy. Airlines may neverthe­less prohibit the on-board use of all portable PCs (and all other portable
electronic devices that could potentially emit stray RF energy), particularly

3

during take-offs and landings, to prevent any possible interference with
the reception of signals by airborne electronic navigational devices.

Certain locations, such as hospitals, may restrict the use of Pocket PCs
and other devices that emit low-level RF energy.

Always comply was posted prohibitions of the use of RF-emitting devices,
such as in hospitals. Failure to follow such directives could result in the
interference with medical equipment and/or devices.

Never come closer than 16 cm (6 inches) to a person with a heart pace­maker implant when using this Pocket PC in combination with a mobile
cellular telephone. Failure to do so could result in interference with the
function of the pacemaker.

Never use a Pocket PC while driving an automobile or any other moving
vehicle. Always pull out of traffic and come to a stop in a legally permissi­ble and safe location before using your Pocket PC. Failure to do so could
result in serious bodily injury in a traffic accident.

Never use your Pocket PC while walking. Usage while walking could
result in bodily injury caused by inattention to automobile traffic or other
pedestrian hazards.

Never allow metallic objects, such as staples and paper clips, to enter
inside your Pocket PC. Metallic objects, such as staples and paper clips, if
allowed to enter your Pocket PC, could cause the generation of excess
heat or fire.

Never connect terminals (metal parts) to metallic objects (such as wires).
Connecting terminals to metal objects could cause excessive heat or fire.

Always immediately turn the battery switch to the “off” position and dis­connect the AC Adaptor from the power outlet in the event the Pocket PC
emits an unusual odor or sound or generates smoke.

Never use or store your Pocket PC in the following locations:

Anywhere it may be exposed to water, such as a bathroom or sauna;

In conditions of high humidity, such as in the rain or fog; Where your
Pocket PC will be exposed to high temperatures, such as near a fire or
equipment that emits high temperatures; In direct sunlight; or In a sealed
automobile left in the sun and subject to high temperatures.

4

Never drop your Pocket PC or subject it to severe shock. Dropping your
Pocket PC or subjecting it to severe shock could cause the battery to
leak, ignite and/or rupture.

Always immediately remove your Pocket PC a from the vicinity of any
open flame in the event the battery leaks liquid or emits an unusual odor.
Continued use of your Pocket PC under either of these conditions could
cause ignition (i.e., fire) of the leaked battery liquid, or rupture.

Never touch any fluid that might leak from the battery. Such liquid when in
contact with the eyes or skin, could cause injury to the skin or eyes.
Should the liquid come into contact with the eyes, irrigate the eyes thor­oughly with clean water and immediately seek medical attention. In the
event the liquid comes into contact with the skin or clothing, wash it away
immediately with clean water.

Never attempt to disassemble, repair or make any modification to your
Pocket PC. Disassembly, modification or any attempt at repair could
cause bodily injury or property damage, as well as damage to the Pocket
PC itself.

Failure to follow the above directions concerning use and storage could
result in damage to your Pocket PC or bodily injury and property damage
due to battery liquid leakage, fire, or rupture.

Never raise the sound volume level to high when using your Pocket PC
with earphones. An excessive sound volume level could cause damage to
your hearing.

Never touch the liquid that might leak from a broken liquid crystal display.
Contact with this liquid could cause a skin rash. If the crystal display liquid
should come into contact with the skin or clothing, wash it immediately
with clean water.

Never allow infants or small children within reach of your Pocket PC.
Infants or small children could injure themselves if allowed access to your
Pocket PC.

Never attempt to disassemble or repair an AC Adaptor, and never alter
their Power Supply Cables or plugs as exposure to electric shock hazards
could result.

Always contact an authorized service provider, if repair or replacement is
required.

5

Always use the AC Adaptor that has been provided with your Pocket PC.

Bodily injury or property damage could occur as a result of the use of an
unauthorized and incompatible AC Adaptor in violation of this Warning.

Never connect or disconnect the AC Adaptor with wet hands. Connecting
or disconnecting the AC Adaptor to a power source with wet hands could
cause electric shock.

Never attempt to connect or disconnect the power plug with damp or wet
hands. Connecting or disconnecting the power plug with damp or wet
hands could result in an electric shock.

Never leave an open container, such as a cup or glass, containing a liq­uid near the AC Adaptor. Spilled liquid coming in contact with the AC
Adaptor could cause a fire or electric shock.

Always ensure the power plug pins are clean and free of dust or other for­eign material by wiping the pins with a clean dry cloth. Dust or other for­eign material accumulation on the power plug pins could cause fire.

Always unplug the power plug from an outlet by grasping the power plug
itself. Never pull on the Power Supply Cable to disconnect the Power
Supply Cable from an outlet. Pulling on the Power Supply Cable could
cause a fire or electric shock as a result of damage to the Power Supply
Cable.

Never use a worn or damaged AC Adaptor Power Supply Cable or plug,
or a worn or damaged extension cord or plug. The use of a worn or dam­aged Power Supply Cable or plug could result in electric shock or fire.
Always contact an authorized service provider immediately to obtain a
suitable Power Supply Cable replacement.

Never place an AC Adaptor on a wooden surface (or any other surface
that could be marred by exposure to heat) while it is in use, since its sur­face temperature increases during normal use. Always rest it on a suitable
heat-insulating material.

Never cover the AC Adaptor with any object while it is in use, and never
place it adjacent to a heat source. An excessive temperature increase
could detrimentally affect its performance.

Never place a Power Supply Cable near a heat source, as damage to the
cord or to its insulation could result.

6

Always use a surge protector when utilizing the AC Adaptor during an
electrical storm. Otherwise, a power surge could result in the loss of
stored data.

Insert the power plug to a household electric outlet.

When travelling abroad, never plug the AC Adaptor into a power source
that does not correspond to both the voltage and the frequency specified
on the rating plate of the unit, as equipment damage will result.

Never bend or twist a Power Supply Cable, and never pull on a Power
Supply Cable in an attempt to remove a plug from an outlet. Always grasp
the plug directly when unplugging a Power Supply Cable to avoid causing
any damage to the cord.

Never plug the AC Adaptor into an overloaded multiple outlet, power strip
or surge protector to prevent blowing a fuse or tripping a circuit breaker.

Never place heavy objects on a Power Supply Cable, as that could result
in damage to the cord.

Always confirm that the AC Adaptor plug (and the extension cord
and plug, if any) have been fully inserted into the receptacle, to
assure a secure electrical connection.

Under certain conditions, data may be lost, including:

Misuse of your Pocket PC; Subjecting the main unit of your Pocket PC to
static electricity and/or noise; Total loss of electric charge in the battery;
and Servicing of your Pocket PC.

Avoid connecting your Pocket PC to an external device such as a com­puter in an environment likely to be affected by static electricity. For exam­ple during low-humidity weather, shuffling your shoes upon a rag can
produce static electricity. Before you handle your computer, you should
touch a grounded object to discharge any static electricity from your body.

Avoid using your Pocket PC in environments that are likely to be affected
by static electricity or are prone to high electrical noise. If you connect
your Pocket PC to a computer via the optional docking cradle for data
transfer or data restoration purposes, Toshiba will not be responsible for
any Pocket PC or computer malfunction, problems with data transfer or
data modifications/loss that may occur in these environments.

Use your Pocket PC only in locations with the following ambient environ­mental conditions:

7

Under normal operational use with temperatures between 0°C and 40°C
(32°F and 104°F); With humidity of 30% to 80%; and When charging the
battery with temperatures between 5°C and 40°C (41°F and 104°F).

Do not store or use your Pocket PC in the following locations:

Those subject to extremely high or low temperatures; Dusty locations;
and Locations or sites subject to strong vibration.

Use or storage in these location, sites or areas can result in product fail­ure, malfunction or loss of data.

Do not subject your Pocket PC to sudden and severe temperature
changes. This could result in moisture condensation in the Pocket PC that
could cause damage to your Pocket PC, computer function loss, and/or
the loss of data. In the event of moisture condensation, allow your Pocket
PC to dry out completely.

It is normal for the AC Adaptor to become warm when charging.

Disconnect the power plug from the outlet when not in use.

Take care not to sit on your Pocket PC when it is located in the back
pocket of trousers, etc. This could cause damage to your Pocket PC or
malfunction of the Pocket PC functions.

Do not place objects on top of your Pocket PC or drop them on top of your
Pocket PC. This could cause damage to your Pocket PC and/or malfunc­tion.

Clean terminals (metallic parts) on a regular basis with a cotton swab.
Dirty terminals could affect battery charging.

Never use organic solvents such as benzene or paint thinner to clean
your Pocket PC. Use of these solvents can cause deformation or discolor­ation.

Do not wipe the display with a damp or wet cloth or touch the display with
damp or wet hands. Wiping or touching the display under this condition
can cause product failure or malfunction. Always use a soft dry cloth to
wipe the display.

When using the SD memory card, be sure to read the relevant
instruction manual and ensure that you know the proper procedures
for their use.

Never subject the card to any severe shock while connected to your
Pocket PC. Such a shock can cause damage to the card and a malfunc­tion.

Do not carry your Pocket PC with the card connected to it. This can result
in the damage or loss of the card.

8

Never connect the optional cradle terminals with metallic objects, such as
wires. Connecting these terminals with metallic objects may cause the
production of excess heat, burns and damage to the charger and/or your
Pocket PC.

Lithium-Ion batteries are recyclable. Never dispose of the battery with
ordinary waste.

Never bend or twist your Pocket PC. This could cause damage to your
Pocket PC or malfunction of the Pocket PC functions.

Supplementary Information: “The product complies with the

Weitere Informationen: “Das Produkt entspricht den

Informations complérnentaires: “Ce produit est conforme aux exi-

Información complementaria: “El Producto cumple los requistos

Ulteriori informazioni: “Il prodotto é conforme ai requisiti

Ytterligare information: “Produkten uppfyller kraven enligt

requirements of the Low Voltage
Directive 73/23/EEC and the EMC
Directive 89/336/EEC.”

Anforderungen der Niederspan­nungs Richtlinie 73 23/EG und der
EMC-Richtlinie 89/336/EG.”

gences de la directive sur les
basses tensions 73/23/CEE et de la
directive EMC 89/336/CEE.”

de baja tensión de la Directiva 73/
23/CEE y la Directiva EMC 89/336/
CEE.”

della direttiva sulla bassa tensione
73/23/EG e la direttiva EMC 89/
336/EG.”

lägspänningsdirektiver 73/23/EEC
och EMC-direktiv 89/336/EEC.”

Working environment

This product was designed to fulfill the EMC (electromagnetic compatibil­ity) requirements for “residential, commercial and light industry environ­ments”.

Toshiba does not approve the use of this product in working environments
other than “residential, commercial and light industry environments”.

For example, the following environments are not recommended:

• Industrial Environments (environments with a main voltage >230V~)

• Medical Environments

9

• Automotive Environments

• Aircraft Environments

Any consequences resulting from the use of this product in working envi­ronments that are not approved are not the responsibility of Toshiba Cor­poration.

The consequences of the use of this product in non-approved working
environments may be:

• Interference with other devices or machines in the nearby surrounding

area

• Malfunction of, or data loss from, this product caused by disturbances

generated by other devices or machines in the nearby surrounding
area

Therefore Toshiba strongly recommends that the electromagnetic com­patibility of this product be suitably tested in all non-approved working
environments before use. In the case of automobiles or aircraft, the man­ufacturer or airline respectively should be asked for permission before use
of this product.

Furthermore, for general safety reasons, the use of this product in envi­ronments with explosive atmospheres is not permitted.

CE compliance

This product and the original options are designed to observe the related
EMC (Electromagnetic compatibility) and safety standards. However,
Toshiba cannot guarantee that this product still observes these EMC stan­dards if options or cables not produced by Toshiba are connected or
implemented. In this case the persons who have connected/implemented
those options/cables have to make sure that the system (PC plus options/
cables) still fulfils the required standards. To avoid general EMC prob­lems, the following advice should be observed:

• Only CE marked options should be connected/implemented

• Only best shielded cables should be connected

FCC Notice
“Declaration of Conformity”

This equipment has been tested and found to comply with the limits for a
Class B digital device, pursuant to part 15 of the FCC Rules. These limits
are designed to provide reasonable protection against harmful interfer­ence in a residential installation. This equipment generates, uses and can
radiate radio frequency energy and, if not installed and used in accor­dance with the instructions, may cause harmful interference to radio com­munications. However, there is no guarantee that interference will not
occur in a particular installation. If this equipment does cause harmful

10

interference to radio or television reception, which can be determined by
turning the equipment off and on, the user is encouraged to try to correct
the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to

which the receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help.

Only peripherals complying with the FCC class B limits
may be attached to this equipment. Operation with non­compliant peripherals or peripherals not recommended
by Toshiba is likely to result in interference to radio and
TV reception. Shielded cables must be used between the
external devices and the computer’s USB ports, external
monitor port, PS/2 keyboard port and PS/2 mouse
port.Changes or modifications made to this equipment,
not expressly approved by Toshiba or parties authorized
by Toshiba could void the user’s authority to operate the
equipment.

This device complies with part 15 of the FCC Rules. Operation is subject
to the following two conditions:

1. This device may not cause harmful interference

2. This device must accept any interference received, including interfer­ence that may cause undesired operation.

Canadian Regulatory Information
(Canada Only)

This digital apparatus does not exceed the Class B limits for radio noise
emissions from digital apparatus as set out in the Radio Interference Reg­ulation of the Canadian Department of Communications.

Note that Canadian Department of Communications (DOC) regulations
provide, that changes or modifications not expressly approved by
TOSHIBA Corporation could void your authority to operate this equip­ment.

This Class B digital apparatus meets all requirements of the Canadian
Interference-Causing Equipment Regulations.

Cet appareil numérique de la class B respecte toutes les exgences du
Règlement sur le matériel brouilleur du Canada.

11

VCCI Notice

(Japan Only) Class BITE

12

FCC Class B Digital Devices & Peripheral
Devices (Declaration of Conformity or
Certification Authorization)

Declaration of Conformity Label & Marking
Requirements

• User Manual must provide user information in accordance with

±15.19(a)(3), 15.21, 15.27 and 15.105(b):

Instruction Manual Federal
Communication Commission
Interference Statement

This equipment has been tested and found to comply with the limits for a
Class B digital device, pursuant to Part 15 of the FCC Rules. These limits
are designed to provide reasonable protection against harmful interfer­ence in a residential installation. This equipment generates, uses and can
radiate radio frequency energy and, if not installed and used in accor­dance with the instructions, may cause harmful interference to radio com­munications.

However, there is no guarantee that interference will not occur in a partic­ular installation. If this equipment does cause harmful interference to radio
or television reception, which can be determined by turning the equipment
off and on, the user is encouraged to try to correct the interference by one
of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to

which the receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help.

FCC Caution: Assure continued compliance (for example, use only
shielded interface cables when connecting to computer or peripheral
devices). Any changes or modifications not expressly approved by the
manufacturer of this device could void the user's authority to operate
this equipment.

This device complies with Part 15 of the FCC Rules. Operation is sub­ject to the following two conditions: (1) This device may not cause
harmful interference, and (2) this device must accept any interference
received, including interference that may cause undesired operation.

Responsible Party: Toshiba America Information Systems, Inc.
9740 Irvine Blvd.
Irvine, CA 92618-1697
Telephone Number: 1-800-Toshiba

13

CHAPTER 1: Getting Started ................................ 15

CHAPTER 2: Basic Skills ...................................... 17

CHAPTER 3: Microsoft ActiveSync ..................... 50

CHAPTER 4: Microsoft Pocket Outlook .............. 52

CHAPTER 5: Companion Programs .................... 61

CHAPTER 6: Pocket Internet Explorer ................ 73

CHAPTER 7: Getting Connected ......................... 78

CHAPTER 8: Optional Functions ......................... 80

CHAPTER 9: Additional Information ................. 113

Table of Contents

14

Chapter 1: Getting Started

Chapter 1:

Getting Started

Welcome

Congratulations on purchasing your Toshiba Pocket PC e400/e405. Due
to the size and capabilities of this device, you can keep your most impor­tant business and personal information up-to-date and close at hand.

Microsoft
you to synchronize the information on your desktop or laptop computer
with your device.

®

ActiveSync® increases the power of your device by allowing

15

Toshiba Pocket PC e400/e405

Where to Find Information

This book describes your Pocket PC hardware, provides an overview of
the programs on your Pocket PC, and explains how to connect your
Pocket PC to a computer. For instructions on setting up your Pocket PC
and installing ActiveSync, see below.

For programs on your Pocket PC See this source:

Programs on your Pocket PC This user's manual and device Help.

Connecting to and synchronizing with a
computer

Last-minute updates and detailed technical
information

Up-to-date information on your Toshiba
Pocket PC e400/e405

The Quick Start Card or ActiveSync Help on
your computer. To view Help, click Help and
then Microsoft ActiveSync Help.

The Read Me files, located in the Microsoft
ActiveSync folder on the computer and on the
Pocket PC Companion CD.

http://www.pda.toshiba.com

16

Chapter 2: Basic Skills

Chapter 2:

Basic Skills

Your Toshiba Pocket PC e400/e405 is easy to learn how to use. This
chapter describes the use and customization of your
Toshiba Pocket PC e400/e405.

Parts Names and Function

Main unit (front view)

Power Button/Screen light

Recording Button

(Program Button 5)

TOSHIBA Scroller

SD card slot

Stereo headphone jack

Touch screen

Program Buttons 1, 2, 3 & 4

Hold Switch

Infrared Port

Battery LED

Initial Setting of User Programmable Button

Program button 1 = Calendar

Program button 2 = Tasks

DC-IN socket

Speaker

Cursor Button/
Navigation Button

Cradle connection
port

Program button 3 = Home

Program button 4 = Contacts

Program button 5 = Voice Recorder

Battery Switch

Switch cover

17

Toshiba Pocket PC e400/e405 User’s Guide

Cradle (Optional)

Main unit (back view)

Stylus

Reset Button

SD card slot

Stylus holder

Stereo Headphone Jack

Power Button/
Screen Light

Recording Button
(Program Buttons)

TOSHIBA Scroller

Hold Switch

Cradle (optional)
DC-IN socket

18

Chapter 2: Basic Skills

Power Button

The power button turns the unit and the screen light on and off.

Power button When the power is off When the power is on

Press and hold. The power turns on. The screen light alternately

turns on/off.

Press it quickly. The power turns on. The power turns off.

Battery Switch

The battery switch supplies/cuts off the battery power to the Toshiba
Pocket PC e400/e405.

Battery Switch

Supply

Stop

Switch cover

The setting of this switch at shipment is “stop”. When using the Toshiba
Pocket PC e400/e405 for the first time, open the switch cover, then slide

this switch to the left (the “supply” side) with the stylus.

Switching the battery switch to the "stop" position at any
time will lead to loss of data.

To turn on the battery switch:

1. Open Switch cover.

2. Slide the battery switch to the right.

Battery Alarm LED

The alarm LED indicates the following conditions.

Flashing orange When the preset alarm time, which was set through Cal-

endar or Tasks, goes off, the lamp flashes.

Orange Indicates charging of the battery.

Yellow The battery charging process is stopped due to the

ambient temperature being too high or low. Charge the
battery in an ambient temperature of approx. 41°F to
104°F (5°C to 40°C).

19

Toshiba Pocket PC e400/e405 User’s Guide

Flashing orange When the preset alarm time, which was set through Cal-

Green Indicates full charge of the battery.

endar or Tasks, goes off, the lamp flashes.

How to Use the Stylus

The stylus is used for menu selection or data input on the touch-screen of
the Toshiba Pocket PC e400/e405.

■ Tap: Touch the screen once with the stylus to open items and select

options.

■ Drag: Hold the stylus on the screen and drag it across to select text

and images. Drag in a list to select multiple items.

■ Tap and hold: Tap and hold the stylus on an item to see a list of

actions available for that item. On the pop-up menu that appears, tap
the action you want to perform.

When you operate the touch screen of the Toshiba
Pocket PC e400/e405, use the supplied stylus.

If the tip of the stylus is damaged, do not use it. If you
operate the touch screen with a damaged stylus or a ball­point pen, the touch screen may be damaged.

When the stylus is damaged, please purchase a new
one.

About the Cursor Button

There are 2 modes for cursor button control,

• 4-direction (upper, lower, right or left)

• 8-direction (oblique angles are added).

You can select the either of these two modes by tapping Settings, and
then Buttons. In either mode, you can move a cursor (selection display)
on the screen by pressing the upper, lower, right, or left part of the cursor
button. You can select a program to launch by pressing the center part of
the cursor button.

About the Scroller

You can move the cursor on the screen by moving the scroller up and
down, as well as launching a program by pressing the scroller.

20

Chapter 2: Basic Skills

You can also activate the previous window by holding down the scroller
until the current window closes. To enable or disable this function, select
the mode by tapping Settings, and then Buttons.

The cursor movement is different depending on the
screen. When the cursor is at the right or the left side of
the screen, it may not move.

Hold Switch

When the Hold switch is on, Program Buttons 1 through 5, Cursor Button,
and Scroller will be disabled. The Hold switch icon will be displayed
o the navigation bar. On the contrary, when the Hold switch is off, these
buttons will be enabled again.

Hold Switch

On

Off

Flash ROM Disk (NAND Flash Memory)

The Flash ROM Disk (NAND Flash Memory) contains the built-in storage
for the Pocket PC.

Data, files or programs can be stored on the Flash ROM Disk from the fol­lowing sources: File Explorer, Pocket Word, Pocket Excel, Notes of
Pocket Outlook, and DataBackup.

Data can be accessed on the Flash ROM Disk by using File Explorer.

1. On the Start menu, tap Programs, and then File Explorer.

2. Open Local Device folder, and then tap Flash ROM Disk.

To confirm the memory available on the Flash ROM Disk, do the following:

1. On the Start menu, tap Settings, System tab, and then Memory.

2. Tap the Storage Card tab, and then select Flash ROM Disk.

To store data from Pocket Word, Pocket Excel or Notes of Pocket Out­look, open the application and do the following:

1. Select a location for storage by tapping Too l s, Options, and then

select either SD Card or Flash ROM Disk.

21

Toshiba Pocket PC e400/e405 User’s Guide

2. Tap OK.

When accessing the data on the Flash ROM Disk, DO
NOT turn off the power, reset, or initialize the Pocket PC.

To store attachments in Inbox of Pocket Outlook, open the
application and then To ols, Options, Storage Ta b . S ele c t
Store attachments on storage card. This will store the
attachments on the Flash ROM Disk.

Data stored on the Flash ROM Disk are not backed up. See "Using
DataBackup" on page 89. for information on how to make a backup of
data on the Flash ROM Disk. Periodic backups of data stored on the
Flash ROM Disk is recommended.

Battery Charging

A built-in battery is installed in the Toshiba Pocket PC e400/e405. When
using the Toshiba Pocket PC e400/e405 for the first time, set the battery
switch to the supply side, and then charge the built-in battery with the sup­plied AC adapter.

Assembling the Optional Cradle

Prior to charging the battery, the back plate that supports the Toshiba
Pocket PC e400/e405 while charging needs to be inserted into the base
of the cradle. To do this, insert the transparent plate (side B facing the cra­dle connection port) into the cradle base to cradle position P1 as shown
below.

Side B

Cradle
connection port

22

Side A

Chapter 2: Basic Skills

How to Charge the Battery

You can use three charging methods.

Turn the unit off before connecting the AC Adapter.

Method 1: Connect the supplied AC adapter and the Toshiba Pocket PC

e400/e405 as shown in the figure below.

Handling the cord on this product will expose you to lead,
a chemical known to the State of California to cause birth
defects or other reproductive harm. Wash hands after

handling.

Method 2: Connect the Toshiba Pocket PC e400/e405 directly to your

computer using the supplied USB Client Cable.

23

Toshiba Pocket PC e400/e405 User’s Guide

Method 3: Connect the supplied AC adapter and the optional cradle as

shown in the figure below, and then insert the Toshiba Pocket
PC e400/e405 into the optional cradle.

For charging the battery, maintain an ambient tempera­ture from approx. 41°F to 104°F (5°C to 40°C).

When the lamp glows orange or green, you can use the
Toshiba Pocket PC e400/e405.

When the battery is completely charged, the Battery/
Alarm LED color will change to green.

How to Prolong Battery Life

■ Use the Toshiba Pocket PC e400/e405 with the AC adapter.

Under the following conditions where the power consumption will be
high, please use the AC adapter when:

■ Operating while connected to your computer.

■ Operating with a storage card or with any other optional equip-

ment.

■ In addition,

■ Select the short power-off time in the setting menu to shorten the

time the unit will remain on if not used (see "Customize Your
Toshiba Pocket PC" on page 41).

■ Turn off the screen light.

■ Set the screen brightness to power saving mode and shortening

the light turn-off time (see "Customize Your Toshiba Pocket PC"
on page 41).

■ Use your unit with an ambient temperature between 59°F and

77°F (15°C and 25°C). This temperature range is the most effec­tive for the battery.

24

Chapter 2: Basic Skills

■ When you use the Toshiba Pocket PC e400/e405 in high or low

temperature environments, the operable time is shortened due to
the decrease of the battery capacity.

Battery Life

The built-in battery has a limited life. Repeated charging/discharging of
the battery gradually decreases operable time.

■ Do not leave the Toshiba Pocket PC e400/e405 in a place of high or

low temperature. It may shorten battery life.

If you have not used the Toshiba Pocket PC e400/e405
for several days, its battery charge level reading may be
inaccurate. Fully recharge the battery before using.

Battery Charge Level and Stored Data Protection

If the battery charge level becomes extremely low, or is completely dis­charged, the memory data stored in the Toshiba Pocket PC e400/e405
could be lost.

When the low battery status icon or the alarm message appears, immedi­ately connect the AC adapter to the Toshiba Pocket PC e400/e405 and
charge the battery.

The built-in battery gradually discharges even if the
device is not being used. When the Toshiba Pocket PC
e400/e405 is left for a long time, the built-in battery of the
Toshiba Pocket PC e400/e405 may completely dis­charge.

As a precaution, it is recommended to save the Toshiba
Pocket PC's memory data to your computer or to a stor­age card.

The manufacturer is not responsible for data change or
clearance due to battery discharge.

How to use the Optional USB Host Cable

The optional USB Host cable allows you to connect a USB keyboard to
the Pocket PC.

To connect a USB keyboard to the Pocket PC:

1. Turn off the power.

2. Plug the optional USB Host cable to the Pocket PC.

25

Toshiba Pocket PC e400/e405 User’s Guide

3. Connect a USB keyboard to the USB port of the optional USB Host

cable.

Charge the battery or connect the AC adapter if the bat­tery power is low.

You cannot use a USB keyboard if the battery power is
less than 15%.

Use only a Microsoft Pocket PC compatible keyboard.

Initial Setup

When using the Toshiba Pocket PC e400/e405 for the first time, follow the
initial setup procedures below after the battery has been charged.

1. Move the battery switch to the “supply” position. The Toshiba Pocket

PC e400/e405 powers on automatically and the Welcome screen
appears. Tap the screen to start the following setup.

2. Execute touch screen correction.

When the align screen appears, tap the center of the cross target
with the stylus. The next target position changes upon tapping the
target. Five taps complete the positioning correction. The screen
then changes to the Stylus screen.

■ If a finger or any other object touches the screen during correc-

tion, the correction will be cancelled. Repeat the correction pro­cedure.

3. Read how to use the stylus.

■ Read and understand the stylus operation, and then tap NEXT.

For more information on stylus operation, see "How to
Use the Stylus" on page 20.

4. Learn the pop-up menu operation.

■ Read the on-screen explanation and then follow the instructions.

26

Chapter 2: Basic Skills

Display the pop-up menu, and cut and paste the data according
to the screen instructions.

■ After you finish the paste operation, this stage is completed. Tap

NEXT.

5. Set the TIME ZONE.

■ When tapping the right mark, the city and the time zone lists

appear. Tap the desired city and time zone.

■ When the setup is completed, tap NEXT.

6. Complete the initial setup.

■ When the Complete screen appears, the initial setup is com-

pleted.

■ After tapping the screen, you can use the Toshiba Pocket PC

e400/e405.

When you tap the Complete screen, the Today screen
appears. For more information on the Today screen, see
"Today Screen" on page 30.

Using a SD Card

To insert a card:

1. Turn off the power

2. Remove the dummy card.

3. Insert the card with its contact surface (metal contact surface) facing

the back of the Toshiba Pocket PC e400/e405.

4. Press down until a clicking sound is heard.

27

Toshiba Pocket PC e400/e405 User’s Guide

To remove a card:

1. Turn off the power

2. Lightly press down the card until a clicking sound is heard. The card

will pop out slightly from the slot.

3. Pull the card straight up to remove.

Connecting to a Computer

Before connecting your Toshiba Pocket PC e400/e405 to a computer,
check the following.

■ ActiveSync has been installed on your computer (see "Microsoft

ActiveSync" on page 50)

■ Make sure that the Pocket PC and your computer are both turned off.

■ The position of connecting port on the computer may differ according

to the computer type.

To connect directly using the supplied connection cable:

Connect the Toshiba Pocket PC e400/e405 directly to your computer
using the supplied USB Client cable.

28

Chapter 2: Basic Skills

To Connect Using the Optional Cradle:

1. Connect the optional cradle to your computer as shown in the illus-

tration below.

2. Insert the Pocket PC into the optional cradle.

29

Toshiba Pocket PC e400/e405 User’s Guide

Today Screen

When you turn on your device for the first time each day (or after 4 hours
of inactivity), you'll see the Today screen. You can also display it by tap-

ping and then Today. On the Today screen, you can see at a glance
important information for the day.

Following are some of the status icons you may see.

Tap to switch to a
program.

Tap to create a new item.

Tap to view network status and options.

Tap to change the volume level or to turn the volume on/off.

Tap and hold to change time format.

Tap to change date and time.

Tap to open the owner information window.

Your day at a glance.

Tap to disconnect from
ActiveSync.

30

Following are some of the status icons you may see.

Status Icon Meaning

Turns all sounds on and off

Main battery is charging

Main battery is low

Main battery is very low

Main battery is full

Connection is active

Connection is inactive

Synchronization is occurring

Notification that one or more email messages were
received

Chapter 2: Basic Skills

If more notification icons need to be displayed than there
is room to display them, the Notification icon, , will dis­play. Tap the icon to view all notification icons.

31

Toshiba Pocket PC e400/e405 User’s Guide

Programs

You can switch from one program to another by selecting it from the
menu. (You can customize which programs you see on this menu. For
information, see “Adjusting Settings,” later in this chapter.) To access
some programs, you'll need to tap , Programs, and then the program
name.

You can also switch to some programs by pressing a user programmable
button. Your device has one or more user programmable buttons located
on the front or side of the device. The icons on the buttons identify the
programs they switch to.

Some programs have abbreviated labels for check boxes
and drop-down menus. To see the full spelling of an
abbreviated label, tap and hold the stylus on the label.
Drag the stylus off the label so that the command is not
carried out.

The following table contains a partial list of programs that are on your
device. Look on the Toshiba Pocket PC Companion CD for additional pro­grams that you can install onto your device.

Icon Program Meaning

32

ActiveSync

Calendar

Contacts

Inbox Send and receive email messages.

Pocket Internet Explorer

Notes

Tasks Keep track of your tasks.

Pocket Excel

Synchronize information between your
Pocket PC and computer.

Keep track of your appointments and
create meeting requests.

Keep track of your friends and col­leagues.

Browse Web sites, and download new
programs and files from the Internet.

Create handwritten or typed notes,
drawings, and recordings.

Create new workbooks or view and
edit Excel workbooks created on your
computer.

Icon Program Meaning

Chapter 2: Basic Skills

MSN Messenger

Send and receive instant messages with
your MSN Messenger contacts.

Create new documents or view and

Pocket Word

edit Word documents created on your
computer.

Navigation Bar and Command Bar

The navigation bar is located at the top of the screen. It displays the active
program and current time, and allows you to switch to programs and close
screens.

Use the command bar at the bottom of the screen to perform tasks in pro­grams. The command bar includes menu names, buttons, and the Input
Panel button. To create a new item in the current program, tap New. To
see the name of a button, tap and hold the stylus on the button. Drag the
stylus off the button so that the command is not carried out.

Tap to quickly switch to a program
you recently used.

Tap to switch to a program.

Tap to select
menu commands.

Tap to see more programs.

Tap to change device settings.

Tap to seea Help topic for the current screen.

Tap to select
button commands.

Tap to display the
input panel.

33

Toshiba Pocket PC e400/e405 User’s Guide

Pop-up Menus

With pop-up menus, you can quickly choose an action for an item. For
example, you can use the pop-up menu in the contact list to quickly delete
a contact, make a copy of a contact, or send an email message to a con­tact. The actions in the pop-up menus vary from program to program. To
access a pop-up menu, tap and hold the stylus on the item name that you
want to perform the action on. When the menu appears, lift the stylus, and
tap the action you want to perform. To close the menu without performing
an action, tap anywhere outside the menu.

Tap and hold to display the
pop-up menu.

Lift the stylus and tap the
action you want

Tap outside the menu to close
it without performing an action.

Notifications

Your device reminds you in a variety of ways when you have something to
do. You can be notified in any of the following ways:

■ A message box appears on the screen

■ A sound, which you can specify, is played

■ A light flashes on your device

To choose reminder types and sounds for your device, tap and then
Settings. In the Personal tab, tap Sounds & Notifications. The
options you choose here apply throughout the device.

34

Chapter 2: Basic Skills

Enter Information on Your Toshiba Pocket PC

You have several options for entering new information:

■ Use the input panel to enter typed text, either by using the soft key-

board or other input method

■ Write directly on the screen

■ Draw pictures on the screen

■ Speak into your device microphone to record a message

®

■ Use Microsoft

your computer to your device. For more information on ActiveSync,
see ActiveSync Help on your computer.

Entering Text Using the Input Panel

Use the input panel to enter information in any program on your device.

You can either type using the soft keyboard or write using Letter Recog­nizer or Block Recognizer. In either case, the characters appear as typed
text on the screen.

To show or hide the input panel, tap Input Panel. Tap the arrow next to
the Input Panel button to see your choices.

ActiveSync® to synchronize or copy information from

Select an input method.

Tap to see your choices.

Input panel button.

When you use the input panel, your device anticipates the word you are
typing or writing and displays it above the input panel. When you tap the
displayed word, it is inserted into your text at the insertion point. The more
you use your device, the more words it learns to anticipate.

To change word suggestion options, such as the number
of words suggested at one time, tap , Settings, Per-

sonal tab, Input, and then the Word Completion tab.

To type with the soft keyboard:

1. Tap the arrow and then Keyboard.

35

Toshiba Pocket PC e400/e405 User’s Guide

2. On the soft keyboard that is displayed, tap the keys with your stylus.

To use larger keys, tap the arrow, Options, select

Keyboard in Input method, and then select Large Keys.

To use Letter Recognizer:

With Letter Recognizer you can write letters using the stylus just as you
would on paper.

1. Tap the arrow and then Letter Recognizer.

2. Write a letter in the box.

When you write a letter, it is converted to typed text that appears on the
screen. For specific instructions on using Letter Recognizer, with Letter
Recognizer open, tap the question mark next to the writing area.

To use Block Recognizer:

With Block Recognizer you can input character strokes using the stylus
that are similar to those used on other devices.

1. Tap the

2. Write a letter in the box

When you write a letter, it is converted to typed text that appears on the
screen. For specific instructions on using Block Recognizer, with Block
Recognizer open, tap ? next to the writing area.

arrow and then Block Recognizer.

To use Transcriber:

With Transcriber you can write anywhere on the screen using the stylus
just as you would on paper. Unlike Letter Recognizer and Block Recog­nizer, you can write a sentence or more of information. After you finish
writing, pause and let Transcriber change the written characters to typed
characters.

1. Tap the arrow and then Transcriber.

2. Write anywhere on the screen.

For specific instructions on using Transcriber, with Transcriber open, tap
the ? in the lower, right-hand corner of the screen.

Writing on the Screen

In any program that accepts writing, such as the Notes program, the
Notes tab in Calendar, Contacts, and Tasks, you can use your stylus to
write directly on the screen. Write the way you do on paper. You can edit

36

Chapter 2: Basic Skills

and format what you've written and convert the information to text at a
later time.

To write on the screen:

■ Ta p Pen to switch to writing mode. This action displays lines on the

screen to help you write.

Tap the Pen button and use your
stylus like a pen.

Some programs that accept writing may not have the Pen
button. See the documentation for that program to find out
how to switch to writing mode.

To select writing:

If you want to edit or format writing, you must select it first.

1. Tap and hold the stylus next to the text you want to select until the

insertion point appears.

2. Without lifting, drag the stylus across the text you want to select.

If you accidentally write on the screen, tap Tools, then Undo and try
again. You can also select text by tapping Pen to deselect it and then
dragging the stylus across the screen.

You can cut, copy, and paste written text in the same way you work with
typed text: tap and hold the selected words and then tap an editing com­mand on the pop-up menu or tap the command on the Edit menu.

37

Toshiba Pocket PC e400/e405 User’s Guide

Drawing on the Screen

You can draw on the screen in the same way that you write on the screen.
The difference between writing and drawing on the screen is how you
select items and how they can be edited. For example, selected drawings
can be resized, while writing cannot.

To create a drawing

■ Cross three ruled lines on your first stroke. A drawing box appears.

Subsequent strokes in or touching the drawing box become part of the
drawing. Drawings that do not cross three ruled lines will be treated as
writing.

The drawing box indicates the boundaries of
the drawing.

Pen button.

You may want to change the zoom level so that you can
more easily work on or view your drawing. Tap Tools and
then a zoom level.

To select a drawing

If you want to edit or format a drawing, you must select it first.

■ Tap and hold the stylus on the drawing until the selection handle

appears. To select multiple drawings, deselect Pen and then drag to
select the drawings you want.

You can cut, copy, and paste selected drawings by tapping and holding
the selected drawing and then tapping an editing command on the pop-up
menu, or by tapping the command on the Edit menu. To resize a drawing,
make sure the Pen button is not selected, and drag a selection handle.

38

Chapter 2: Basic Skills

Recording a Message

In any program where you can write or draw on the screen, you can also
quickly capture thoughts, reminders, and phone numbers by recording a
message. In Calendar, Tasks, and Contacts, you can include a recording
in the Notes tab. In the Notes program, you can either create a standal­one recording or add a recording to an existing note. If you want to add a
recording in a note, open the note first. In the Inbox program, you can add
a recording to an email message.

To create a recording:

1. If you do not see the Record/Playback toolbar, tap .

2. Hold your mobile device's microphone near your mouth or other

source of sound.

3. Tap and make your recording.

4. Tap

when finished. If you are recording in an open note, an icon

will appear in the note. If you are creating a stand-alone recording, it
will appear in the note list.

You can quickly create a recording by holding down the
Record hardware button. When you hear the beep, begin
your recording. Release the button when you are finished.
The new recording is stored in the open note or as a
stand-alone recording if no note is open.

To play a recording, tap the recording icon in the open note or tap the
recording in the note list.

Indicates an embedded recording.

Tap to begin recording.

Tap to show or hide the Recording toolbar.

39

Toshiba Pocket PC e400/e405 User’s Guide

Using My Text

When using Inbox or MSN Messenger, use My Text to quickly insert pre­set or frequently used messages into the text entry area. To insert a mes­sage, tap My Text and tap a message.

You can add text after inserting a My Text message
before sending it.

To edit a My Text message, tap Tools and then Edit My Text Mes-
sages.Select the message you wish to edit and make desired changes.

Tap to select a prewritten message.

Find and Organize Information

The Find feature on your device helps you quickly locate information.

■ On the menu, tap Find. Enter the text you want to find, select a

data type, and then tap Go to start the search.

To quickly find information that is taking up storage space
on your Pocket PC, select Larger than 64 KB in Type.

A next to a file name indicates the file is saved on a
storage card.

40

Chapter 2: Basic Skills

You can also use the File Explorer to find files on your device and to orga­nize these files into folders.

1. On the menu, tap Programs, and then select File Explorer.

2. Tap My Device, and then tap to open any folder.

3. To change folders, tap My Device, point to your folder, and then tap

to open. Tapping Name allows you to sort the folders by ascending
or descending order.

4. To create a new folder, tap and hold on the screen, and then select

New Folder from the pop-up window.

You can move files in File Explorer by tapping and holding
the item you want to move, and then tapping Cut or Copy
and Paste on the pop-up menu.

Customize Your Toshiba Pocket PC

You can customize your device by adjusting device settings and installing
additional software.

Adjusting Settings

You can adjust device settings to suit the way you work. To see available
options, tap , Settings, then the Personal or System tab located at the
bottom of the screen.

You might want to adjust the following:

■ Clock, to change the time or to set alarms

■ Menus, to customize what appears on the menu, and to enable a

pop-up menu from the New button

■ Owner Information, to enter your contact information

■ Password, to limit access to your device

■ Power, to maximize battery life

■ Tod ay, to customize the look and the information that is displayed on

the Today screen

Adding or Removing Programs

Programs added to your device at the factory are stored in ROM (read­only memory). You cannot remove this software, and you'll never acciden­tally lose ROM contents. ROM programs can be updated using special
installation programs with a *.xip extension. All other programs and data
files added to your device after factory installation are stored in RAM (ran­dom access memory).

41

Toshiba Pocket PC e400/e405 User’s Guide

You can install any program created for your device, as long as your
device has enough memory. The most popular place to find software for
your device is on the Pocket PC Web site (http://www.microsoft.com/
mobile/pocketpc).

To add programs using ActiveSync

You'll need to install the appropriate software for your device on your com­puter before installing it on your device.

1. Determine your device and processor type so that you know which

version of the software to install. Tap and then Settings. On the
System tab, tap About. In the Version tab, make a note of the infor­mation in Processor.

2. Download the program to your computer (or insert the CD or disk

that contains the program into your computer). You may see a single
*.xip, *.exe, or *.zip file, a Setup.exe file, or several versions of files
for different device types and processors. Be sure to select the pro­gram designed for the Toshiba Pocket PC e400/e405 and your
device processor type.

3. Read any installation instructions, Read Me files, or documentation

that comes with the program.

Many programs provide special installation instructions.

4. Connect your device and computer.

5. Double-click the *.exe file.

■ If the file is an installer, the installation wizard will begin. Follow

the directions on the screen. Once the software has been
installed on your computer, the installer will automatically transfer
the software to your device.

■ If the file is not an installer, you will see an error message stating

that the program is valid but it is designed for a different type of
computer. You will need to move this file to your device. If you
cannot find any installation instructions for the program in the
Read Me file or documentation, use ActiveSync Explore to copy
the program file to the Program Files folder on your device. For
more information on copying files using ActiveSync, see Active­Sync Help.

Once installation is complete, tap , Programs, and then the program
icon to switch to it.

42

Chapter 2: Basic Skills

To add a program to the Start menu

Ta p , Settings, Menus, the Start Menu tab, and then the check box for
the program. If you do not see the program listed, you can either use File
Explorer on the device to move the program to the Start Menu folder, or
use ActiveSync on the computer to create a shortcut to the program and
place the shortcut in the Start Menu folder.

■ Using File Explorer on the device: Tap , Programs, File

Explorer, and locate the program (tap the folder list, labelled My Doc­uments by default, and then My Device to see a list of all folders on

the device). Tap and hold the program and tap Cut on the pop-up
menu. Open the Start Menu folder located in the Windows folder, tap
and hold a blank area of the window, and tap Paste on the pop-up
menu. The program will now appear on the menu. For more informa­tion on using File Explorer, see "Find and Organize Information" on
page 40.

■ Using ActiveSync on the computer: Use the Explorer in ActiveSync

to explore your device files and locate the program. Right click the pro­gram, and then click Create Shortcut. Move the shortcut to the Start
Menu folder in the Windows folder. The shortcut now appears on the

menu. For more information, see ActiveSync Help.

To remove programs

■ Ta p and then Settings. On the System tab, tap Remove Pro-

grams

If the program does not appear in the list of installed programs, use File
Explorer on your device to locate the program, tap and hold the program,
and then tap Delete on the pop-up menu.

Setting Password

You can protect data or settings from a third person by setting a password
which is requested when turning power on.

1. Tap and then Settings. On the Personal tab, tap Password.

2. Select the type of password you would like to use.

3. Enter a password and tap OK.

43

Toshiba Pocket PC e400/e405 User’s Guide

4. Tap YES on the confirmation screen. The password is saved and the

screen returns to the Personal tab screen.

If you tap YES on the confirmation screen to return to the
Personal tab screen, it becomes necessary to enter the
password even for displaying the Password setting
screen.

In case you forget the password, it is necessary to initial­ize the Pocket PC. Please note that when initialization is
executed, data or settings stored in the Pocket PC are all
deleted.

To Set Screen light

You can set the screen brightness for better sight according to a place of
use. You can also set the time that elapses until the screen light turns off
automatically after the last operation.

1. Tap and then Settings. On the System tab, tap Screen light.

2. Set the Screen light on battery power.

44

Check to activate power save mode. It will
make the screen light turn off automatically
when the Pocket PC has not been used for
a user-set amount of time.

Set the time that elapses until the screen light
turns off automatically.

Check to make the screen light turn on
automatically when a button is pressed or the
screen is tapped.

Screen light control over the screen brightness is depen­dent upon the battery capacity; when battery power is low,
this feature does not work.

-or set the screen light on External power

3. Set the Brightness level

Chapter 2: Basic Skills

4. When finished, tap OK to return to the System tab screen.

45

Toshiba Pocket PC e400/e405 User’s Guide

Setting Power

You can set to confirm the battery remaining power and the time that
elapses until the power turns off after the last operation.

1. Tap and then Settings. On the System tab, tap Power.

2. Set the Power.

Options are 1, 2,3,4, and 5 minutes until device
will turn off in battery-powered mode if not used.
Check box to left to engage this feature.

Options are 1, 2, 5,10, 15 and 30 minutes until
device will turn off in external-powered mode if
not used. Check box to left to engage this feature.

3. Select Option tab to adjust when the battery alarm will come on.

Battery alarm can be adjusted to go off from 10% to
50% of full charge.

4. When finished, tap OK to return to the System tab screen.

46

Chapter 2: Basic Skills

Setting Memory

You can adjust the data storing memory and the program running mem­ory. You can also confirm the free space of a storage card and so on.
Memory for the Pocket PC is managed automatically.

To change Memory allocation:

1. Tap

2. Drag the knob right or left to adjust the memory allocation between

3. When finished, tap OK to return to the System tab screen.

To confirm usage status of a storage card:

1. Tap Storage card tab on the Memory setting screen.

and then Settings. On the System tab, tap Memory to dis-

play the Memory setting screen.

Storage and Program.

2. When finished, tap OK to return to the System tab screen.

To release memory:

If memory is running short of its capacity, i.e., error message display, the
following methods are available to release the memory.

■ Transfer data to a storage card and the like and delete them from the

Pocket PC.

■ Delete unnecessary files.

47

Toshiba Pocket PC e400/e405 User’s Guide

■ Quit a program in execution.

■ Delete a program not in use.

For more information on detailed operation method or the memory
release method other than the above, see online help.

Setting Advanced Sounds

This program allows you to adjust the volume of the built-in speaker and
headphone speaker on your Pocket PC. To adjust the system volume, tap
Start, Settings, Personal tab, then Sounds & Notifications.

1. Tap Start and then Settings. On the System tab, tap Advanced

Sounds.

2. Select the Built-in tab and adjust the volume of the built-in speaker.

3. Select the Tone Control tab and adjust the treble and bass.

4. If using headphones, select the Headphone tab and make adjust-

ments.

Setting Microphone

The Toshiba Pocket PC e400/e405 has three settings that adjust the built­in microphone levels to capture the highest quality recordings:

■ Interview—Use this when recording within 4 inches (10 cm).

■ Conference—Use this when recording over 4 inches and less than 20

inches (50 cm).

■ Custom—Use this when you want to the most control over your

recording. You can select between Auto Gain Control (AGC) and man­ual gain settings that either increase, decrease or set a limit on the
recording level.

1. Tap Start, then Settings. On the System tab, tap Microphone.

2. Select one of the tress setting. If you select Custom, tap Configure

to adjust the recording levels. When Auto Gain Control is selected,
control over Volume, Mute and Bass is not available.

48

Chapter 2: Basic Skills

Microphone settings can be controlled by third-party
applications.

49

Toshiba Pocket PC e400/e405

Chapter 3:

Microsoft ActiveSync

Using Microsoft® ActiveSync®, you can synchronize the information on
your computer with the information on your Pocket PC. Synchronization
compares the data on your device with your computer and updates both
with the most recent information. For example:

■ Keep Pocket Outlook data up-to-date by synchronizing your device

with Microsoft Outlook data on your computer.

■ Synchronize Microsoft Word and Microsoft Excel files between your

device and computer.

Your files are automatically converted to the correct format.

By default, ActiveSync does not automatically synchro­nize all types of information. Use ActiveSync options to
turn synchronization on and off for specific information
types.

With ActiveSync, you can also:

■ Change synchronization settings and synchronization schedule.

■ Copy files between your device and PC.

■ Back up and restore device information.

■ Add and remove programs on your device

Before you begin synchronization, install ActiveSync on your computer
from the Toshiba Pocket PC Companion CD. ActiveSync is already
installed on your device.

After installation is complete, the ActiveSync Setup Wizard helps you con­nect your Pocket PC to your computer, set up a partnership so you can
synchronize information between your Pocket PC and your computer, and
customize your synchronization settings. Your first synchronization pro­cess will automatically begin when you finish using the wizard.

50

Chapter 3: Microsoft ActiveSync

After your first synchronization, take a look at Calendar, Contacts, and
Tasks on your device. You'll notice that information you've stored in
Microsoft Outlook on your computer has been copied to your device, and
you didn't have to type a word. Disconnect your device from your com­puter and you're ready to go!

Once you have set up ActiveSync and completed the first synchronization
process, you can initiate synchronization from your device. To switch to
ActiveSync on your device, tap , and then tap

ActiveSync.

For information about using ActiveSync on your computer, start Active­Sync on your computer and then see ActiveSync Help.

For more information about ActiveSync on your device, switch to Active­Sync, tap , and then tap Help.

View connection status.

Tap to connect and synchronize.

Tap to stop synchronization.

View synchronization status.

Tap to synchronize via IR or change
synchronization settings.

51

Toshiba Pocket PC e400/e405 User’s Guide

Chapter 4:

Microsoft Pocket Outlook

Microsoft® Pocket Outlook includes Calendar, Contacts, Tasks, Inbox, and
Notes. You can use these programs individually or together. For example,
email addresses stored in Contacts can be used to address email mes­sages in Inbox.

®

Using ActiveSync
or Microsoft Exchange on your computer with your device. You can also
synchronize this information directly with a Microsoft Exchange server.
Each time you synchronize, ActiveSync compares the changes you made
on your device and computer or server and updates both with the latest
information. For information on using ActiveSync, see ActiveSync Help on
the computer.

You can switch to any of these programs by tapping them on the
menu.

Calendar: Scheduling Appointments and Meetings

Use Calendar to schedule appointments, including meetings and other
events. You can check your appointments in one of several views
(Agenda, Day, Week, Month, and Year) and set Calendar to remind you of
appointments with a sound or other method.

you can synchronize information in Microsoft Outlook

You can customize the Calendar display, such as chang­ing the first day of the week, by tapping Options on the

Too ls menu.

To create an appointment:

1. If you are in Day or Week view, tap the desired date and time for the

appointment.

2. Tap New.

3. Using the input panel, enter a description and a location. Tap first to

select the field. You can also tap and select available, predefined text
or locations.

4. If needed, tap the date and time to change them.

5. Enter other desired information. You will need to hide the input panel

to see all available fields.

52

Chapter 4: Microsoft Pocket Outlook

6. To add notes, tap the Notes tab. You can enter text, draw maps, or

create directions or recordings. For more information on creating
notes, see "Notes: Capturing Thoughts and Ideas" on page 55.

7. When finished, tap OK to return to the calendar (the appointment is

automatically saved).

If you select Remind me in an appointment, your device
will remind you according to the options you have set.

Using the Summary Screen

When you tap an appointment in Calendar, a summary screen is dis­played. To change the appointment, tap Edit on the command bar.

Creating Meeting Requests

You can use Calendar to set up meetings with users of Outlook or Pocket
Outlook. The meeting request will be created automatically and sent
either when you synchronize Inbox or when you connect to your email
server. Indicate how you want meeting requests sent by tapping Tools and
then Options. If you send and receive email messages through Active­Sync, select ActiveSync.

To schedule a meeting:

1. Create an appointment by tapping New.

2. In the appointment details, hide the input panel, and then tap

Attendees.

3. From the list of email addresses you've entered in Contacts, select

the meeting attendees.

The meeting notice is created automatically and placed in the Outbox
folder.

For more information on sending and receiving meeting requests, see
Calendar Help and Inbox Help on the device.

Contacts: Tracking Friends and Colleagues

Contacts gives you quick and easy access to a list of your friends and col­leagues. Using the device infrared (IR) port, you can quickly share Con-

tacts information with other device users.

To change the way information is displayed in the list, tap
Tools, then Options.

53

Toshiba Pocket PC e400/e405 User’s Guide

To find a contact:

1. Tap All Contacts to select the category of contacts you want dis-

played in the list.

2. Tap Find a name and enter of a name to quickly find it in the list.

3. Tap the screen to see additional phone numbers and email address for

the contact.

4. Tap on the contact to display or edit the contact details.

5. Tap and hold on the contact to display a pop-up menu of actions.

To create a contact:

1. Tap New.

2. Using the input panel, enter a name and other contact information.

You will need to scroll down to see all available fields (use the scroll
box or scroll arrows).

3. To assign the contact to a category, scroll to and tap Categories and

select a category from the list. In the contact list, you can display
contacts by category.

4. To add notes, tap the Notes tab. You can enter text, draw maps, or

create directions or recordings. For more information on creating
notes, see "Notes: Capturing Thoughts and Ideas" on page 55.

5. When finished, tap OK to return to the contact list.

Finding a contact

There are four ways to find a contact:

• Tap , then Find, enter the contact name (first, last, or middle),
phone number, or address, select Contacts for the type, and then tap
Go.

• From Contacts, start typing a contact name until you see it displayed
on the screen. To show all contacts again, tap the text box at the top of
the screen and clear the text, or tap the arrow icon to the right of the
text box.

• In the contact list, tap the category list (labeled All Contacts by
default) and tap the category to which you've assigned a contact. To
show all contacts again, select All Contacts.

• To view the names of companies your contacts work for, in the contact
list, tap View, and then By Company. The number of contacts that
work for that company will be displayed to the right of the company
name.

54

Chapter 4: Microsoft Pocket Outlook

Using the Summary Screen

When you tap a contact in the contact list, a summary screen is displayed.
To change the contact information, tap Edit and make the changes.

Tasks: Keeping a To Do List

Use Tasks to keep track of things you need to do.

1. Tap All Tasks to select the category of tasks you want displayed.

2. Tap the task to display or edit. Tapping Priority allows you to sort the

folders by ascending or descending order.

To change the way information is displayed in the list, tap

Tools and then Options.

To create a task:

1. Tap New.

2. Using the input panel, enter a description.

3. You can enter a start date and due date or enter other information by

first tapping the field. If the input panel is open, you will need to hide
it to see all available fields.

4. To assign the task to a category, tap Categories and select a cate-

gory from the list. In the task list, you can display tasks by category.

5. To add notes, tap the Notes tab. You can enter text, draw, or create a

recording. For more information on creating notes, see "Notes: Cap­turing Thoughts and Ideas" later in this chapter.

6. When finished, tap OK to return to the task list.

To quickly create a task with only a subject, tap Entry Bar
on the Tools menu. Then, tap Tap here to add a new

task and enter your task information.

Using the Summary Screen

When you tap a task in the task list, a summary screen is displayed. To
change the task, tap Edit and make the changes.

Notes: Capturing Thoughts and Ideas

Quickly capture thoughts, reminders, ideas, drawings, and phone num­bers with Notes. You can create a written note or a recording. You can
also include a recording in a note. If a note is open when you create the

55

Toshiba Pocket PC e400/e405 User’s Guide

recording, it will be included in the note as an icon. If the note list is dis­played, it will be created as a stand-alone recording.

Tap to change the sort order of the list.

Tap to open a note or play a recording.

Tap and hold to display a pop-up menu of
actions.

Tap to record.

Tap to show or hide the Recording toolbar.

Tap to create a new item.

To create a note:

1. Tap New.

2. Create your note by writing, drawing, typing, and recording. For more

information about using the input panel, writing and drawing on the
screen, and creating recordings, see Chapter 2.

56

Chapter 4: Microsoft Pocket Outlook

Tap to return to the note list (the note is saved
automatically).

Tap to write on the screen.

Tap to show or hide the input panel.

Tap to add a recording to the note.

Inbox: Sending and Receiving Email Mes­sages

Use Inbox to send and receive email messages by synchronizing email
messages with Microsoft Exchange or Microsoft Outlook on your PC.

Synchronizing Email Messages

Email messages can be synchronized as part of the general synchroniza­tion process. You will need to enable Inbox synchronization in ActiveSync.
For information on enabling Inbox synchronization, see ActiveSync Help
on the PC.

57

Toshiba Pocket PC e400/e405 User’s Guide

During synchronization:

■ Messages are copied from the Inbox folder on your PC or Exchange

server to the Inbox folder on your device. By default, you'll receive
messages from the last three days only, the first 100 lines of each new
message, and file attachments of less than 100 KB in size.

■ Messages in the Outbox folder on your device are transferred to

Exchange or Outlook and then sent from those programs.

■ The messages on the two computers are linked. When you delete a

message on your device, it's deleted from your PC the next time you
synchronize.

■ Messages in subfolders or other email folders in Outlook are synchro-

nized only if they have been selected for synchronization in Active­Sync.

Using the Message List

Messages you receive are displayed in the message list. By default, the
most recently received messages are displayed first in the list.

To read your messages:

1. Tap Inbox to select the service and folder you want to display.

2. Tap the message to open. Tap and hold on the message to display a

pop-up menu of actions.

3. Tapping Received Date allows you to sort the messages by ascend-

ing or descending order

4. To connect, send and receive email, tap the Send/Receive icon on

the command bar.

5. To connect to a selected account, tap the Account icon on the com-

mand bar.

Unread messages are displayed in bold. When multiple
messages appear, use the scroll arrows on the command
bar to view the previous or next message.

To respond to a received message:

1. To reply to or forward the selected email, tap the Reply icon on the

command bar.

2. Tap OK to return to the message list.

To delete a message, tap the Delete E-mail icon on the
command bar.

58

Chapter 4: Microsoft Pocket Outlook

o

Composing Messages

To compose a new message:

1. In the message list, tap New.

2. In the To field, enter the email address of one or more recipients,

separating them with a semicolon, or select a name from the contact
list by tapping Address Book. All email addresses entered in the
email fields in Contacts appear in the Address Book.

Tap to send the message.

Tap to show or hide the c
header.

.

Tap to show/hide the recording toolbar.

Tap to display the Address Book.

Tap to insert common messages.

3. Compose your message. To enter preset or frequently used mes-

sages, tap My Text and select a message.

4. Tap Send when you've finished the message. If you are working

offline, the message is moved to the Outbox folder and will be sent
the next time you connect. If you are working online, it is sent imme­diately.

Managing Email Messages and Folders

Each email account has its own folder hierarchy with five default folders:
Inbox, Outbox, Deleted Items, Drafts, and Sent Items. The messages you
receive and send through the mail account are stored in these folders.
You can also create additional folders within each hierarchy. The Deleted
Items folder contains messages that have been deleted on the device.
The behavior of the Deleted Items and Sent Items folders depends on the

59

Toshiba Pocket PC e400/e405 User’s Guide

Inbox options you have chosen. In the message list, tap Tools and then
Options. On the Message tab, select your options.

If you want to organize messages into additional folders, tap Tools, and
then Manage Folders to create new folders. To move a message to
another folder, in the message list, tap and hold the message and then tap
Move on the pop-up menu.

Folder behavior with a direct connection to an email server

The behavior of the folders you create depends on whether you are using
ActiveSync, POP3, or IMAP4.

■ If you use ActiveSync, email messages in the Inbox folder in Outlook

will automatically be synchronized with your device. You can select to
synchronize additional folders by designating them for ActiveSync.
The folders you create and the messages you move will then be mir­rored on the server. For example, if you move two messages from the
Inbox folder to a folder named Family, and you have designated Fam­ily for synchronization, the server creates a copy of the Family folder
and copies the messages into that folder. You can then read the mes­sages while away from your computer.

■ If you use POP3 and you move email messages to a folder you cre-

ated, the link is broken between the messages on the device and their
copies on the mail server. The next time you connect, the mail server
will see that the messages are missing from the device Inbox and
delete them from the server. This prevents you from having duplicate
copies of a message, but it also means that you will no longer have
access to messages that you move to folders created from anywhere
except the device.

■ If you use IMAP4, the folders you create and the email messages you

move are mirrored on the server. Therefore, messages are available
to you anytime you connect to your mail server, whether it is from your
device or computer. This synchronization of folders occurs whenever
you connect to your mail server, create new folders, or rename/delete
folders when connected.

60

Chapter 5: Companion Programs

Chapter 5:

Companion Programs

The companion programs consist of Microsoft® Pocket Word, and
Microsoft

To switch to a companion program on your device, tap Programs on the

®

Pocket Excel, MSN Messenger, and Windows Media Player.

menu, and then tap the program name.

Pocket Word

Pocket Word works with Microsoft Word on your computer to give you
easy access to copies of your documents. You can create new documents
on your device, or you can copy documents from your computer to your
device. Synchronize documents between your computer and your device
so that you have the most up-to-date content in both locations.

Use Pocket Word to create documents, such as letters, meeting minutes,
and trip reports. To create a new file, tap , Programs, Pocket Word,
and then New. A blank document appears. Or, if you've selected a tem­plate for new documents in the Options dialog box, that template appears

with appropriate text and formatting already provided. You can open only
one document at a time; when you open a second document, you'll be
asked to save the first. You can save a document you create or edit in a
variety of formats, including Word (.doc), Pocket Word (.psw), Rich Text
Format (.rtf), and Plain Text (.txt).

61

Toshiba Pocket PC e400/e405

Pocket Word contains a list of the files stored on your device. Tap a file in
the list to open it. To delete, make copies of, and send files, tap and hold a
file in the list. Then, select the appropriate action on the pop-up menu.

Tap to change the sort order of the list.

Select the type of folder you want displayed
in the list.

Tap to open a document.

Tap and hold an item to display a pop-up
menu of actions.

Tap to create a new document.

You can enter information by working in different modes, which you select
from the View menu. For each mode, display the toolbar for that mode by
tapping Show/Hide Too lbar on the command bar.

62

You can change the zoom magnification by tapping View
and then Zoom. Then select the percentage you want.
Select a higher percentage to enter text and a lower one
to see more of your document.

If you're opening a Word document created on a com­puter, select Wrap to Window on the View menu so that
you can see the entire document.

Chapter 5: Companion Programs

Typing Mode

Using the input panel, enter typed text into the document. For more infor­mation on entering typed text, see "Enter Information on Your Toshiba
Pocket PC" on page 35.

To format existing text and to edit text, first select the text. You can select
text as you do in a Word document, using your stylus instead of the
mouse to drag through the text you want to select. You can search a doc­ument to find text by tapping Edit and then Find/Replace.

Tap to return to the document (changes
are saved automatically).

Tap and hold to see a pop-up menu of
actions.

Tap to change formatting options.

Tap to format text.

Tap to show or hide the toolbar.

63

Toshiba Pocket PC e400/e405

Writing Mode

In writing mode, use your stylus to write directly on the screen. Ruled lines
are displayed as a guide, and the zoom magnification is greater than in
typing mode to allow you to write more easily. For more information on
writing and selecting writing, see "Enter Information on Your Toshiba
Pocket PC" on page 35.

With Space button selected, drag to insert
space.
An arrow appears showing the space
direction and size.

Space button.

Tap to highlight selected text.

64

Pen button.

If you cross three ruled lines in a single stylus stroke, the
writing becomes a drawing, and can be edited and manip­ulated as described in the following section. Written
words are converted to graphics (metafiles) when a
Pocket Word document is converted to a Word document
on your computer.

Chapter 5: Companion Programs

Drawing Mode

In drawing mode, use your stylus to draw on the screen. Gridlines appear
as a guide. When you lift your stylus off the screen after the first stroke,
you'll see a drawing box indicating the boundaries of the drawing. Every
subsequent stroke within or touching the drawing box becomes part of the
drawing. For more information on drawing and selecting drawings, see
Chapter 2.

Resize an object by dragging the selection
handles.

Tap an arrow to see your choices.

Tap to select formatting options, such as pen
weight, line/font color and fill color.

Pen button.

Recording Mode

In recording mode, embed a recording into your document. Recordings
are saved as .wav files. For more information on recording, see "Record­ing a Message" on page 39.

For more information on using Pocket Word, tap

and then Help.

65

Toshiba Pocket PC e400/e405

Pocket Excel

Pocket Excel works with Microsoft Excel on your computer to give you
easy access to copies of your workbooks. You can create new workbooks
on your device, or you can copy workbooks from your computer to your
device. Synchronize workbooks between your computer and your device
so that you have the most up-to-date content in both locations.

Use Pocket Excel to create workbooks, such as expense reports and
mileage logs. To create a new file, tap , Programs, Pocket Excel, and
then New. A blank workbook appears. Or, if you've selected a template for
new workbooks in the Options dialog box, that template appears with

appropriate text and formatting already provided. You can open only one
workbook at a time; when you open a second workbook, you'll be asked
to save the first. You can save a workbook you create or edit in a variety of
formats, including Pocket Excel (.pxl) and Excel (.xls).

Pocket Excel contains a list of the files stored on your device. Tap a file in
the list to open it. To delete, make copies of, and send files, tap and hold a
file in the list. Then select the appropriate action from the pop-up menu.

Pocket Excel provides fundamental spreadsheet tools, such as formulas,
functions, sorting, and filtering. To display the toolbar, tap View and then
Toolbar.

66

Cell contents appear here as you enter them.

Format button.

Zoom button.

AutoSum button.

Chapter 5: Companion Programs

If your workbook contains sensitive information, you can
protect it with a password. To do so, open the workbook,
tap Edit, and then Password. Every time you open the
workbook, you will need to enter the password, so choose
one that is easy for you to remember but hard for others
to guess.

Tips for Working in Pocket Excel

Note the following when working in large worksheets in Pocket Excel:

■ View in full-screen mode to see as much of your worksheet as possi-

ble. Tap View and then Full Screen. To exit full-screen mode, tap
Restore.

■ Show and hide window elements. Tap View and then tap the elements

you want to show or hide.

■ Freeze panes on a worksheet. First select the cell where you want to

freeze panes. Tap View and then Freeze Panes. You might want to
freeze the top and leftmost panes in a worksheet to keep row and col­umn labels visible as you scroll through a sheet.

■ Split panes to view different areas of a large worksheet. Tap View and

then Split. Then drag the split bar to where you want it. To remove the
split, tap View and then Remove Split.

■ Show and hide rows and columns. To hide a hidden row or column,

select a cell in the row or column you want to hide. Then tap Format,
then Row or Column, and then Hide. To show a hidden row or col­umn, tap Too ls, then Go To, and then type a reference that is in the
hidden row or column. Then tap Format, then Row or Column, and
then Unhide.

For more information on using Pocket Excel, tap

and then Help.

67

Toshiba Pocket PC e400/e405

MSN Messenger

MSN Messenger on your mobile device provides the same chat environ­ment as MSN Messenger on your PC. These features include:

• Seeing who is online.

• Sending and receiving instant messages.

• Having an instant message conversation with a group of contacts.

• Telling contacts that you are unavailable.

• Blocking contacts from seeing your status or sending you messages.

You must have your Toshiba Pocket PC e400/e405 con­nected to a PC through the provided USB cable or
optional cradle in order for MSN Messenger to function.

To use MSN Messenger, you must have a Microsoft Passport™ account
or a Microsoft Exchange email account. You must have a Passport to use

MSN Messenger Service. If you have a Hotmail
already have a Passport. Once you have obtained either a Microsoft
Passport or a Microsoft Exchange account, you are ready to set up your
account.

Sign up for a Microsoft Passport account at
http://www.passport.com. Get a free Microsoft Hotmail
email address at http://www.hotmail.com.

®

or MSN account, you

To switch to MSN Messenger, tap , Programs, and then tap MSN

Messenger.

Setting Up

Before you can use MSN Messenger, you must set up the instant mes­saging account(s) to use. For MSN Messenger Service, you must have a
Microsoft Passport or Hotmail account. For Exchange Instant Messaging,
you must have an Exchange account.

To set up an account and sign in:

1. In the Too ls menu, tap Options and then Accounts tab.

2. Select Enable MSN Messenger Service and/or Enable Exchange

Instant Messaging.

3. Enter your sign-in name and password for the selected account(s).

4. If you selected both accounts, under Sign in using this account

first, select which account to sign in to first.

68

Chapter 5: Companion Programs

ap a contact to start a chat.

ap and hold to display a pop-

up menu of actions.

pp

5. To sign in, tap the sign-in screen and then Sign in.

If you already use MSN Messenger on your computer,
your contacts will show up on your device without being
added again.

Working with Contacts

The MSN Messenger window shows all of your messenger contacts at a
glance, divided into Online and Not Online categories. From this view,
while connected, you can chat, send an email, block the contact from
chatting with you, or delete contacts from your list using the pop-up menu.

To see others online without being seen, in the Tools
menu, tap My Status and select Appear Offline.

If you block a contact, you will appear offline but will
remain on the blocked contact’s list. To unblock a contact,
tap and hold the contact, then tap Unblock on the pop­up menu.

69

Toshiba Pocket PC e400/e405

.

ap to send message.

Chatting with Contacts

Tap a contact name to open a chat window. Enter your message in the
text entry area at the bottom of the screen, or tap My Text to enter a pre­set message, and tap Send. To invite another contact to a multi-user chat,
in the Tools menu, tap Invite and tap the contact you want to invite.

Enter message

To switch back to the main window without closing a chat,
tap Contacts. To revert back to your chat window, tap
Chats and select the person whom you were chatting
with.

70

Chapter 5: Companion Programs

.

.

To know if the contact you are chatting with is responding, look for the
message under the text entry area.

iew full chat

iew status of the chat

For more information on using MSN Messenger, tap and then Help.

71

Toshiba Pocket PC e400/e405

.

p.

g.

g.

.

Indicates the progress of the

current track.

Windows Media Player

Use Microsoft Windows Media Player for Pocket PC to play digital audio
and video files that are stored on your device or on a network. To switch to

Windows Media Player for Pocket PC, tap , Programs, and then tap
Windows Media.

Use Microsoft Windows Media Player on your desktop computer to copy
digital audio and video files to your Pocket PC. You can play Windows
Media and MP3 files on your Pocket PC.

For more information about using Windows Media Player for Pocket PC,
tap , and then tap Help.

72

Tap to sto

Tap to play or pause

Tap to adjust volume

Tap to skip to the next son

Tap to play a previous son

Chapter 6: Pocket Internet Explorer

Chapter 6:

Pocket Internet Explorer

Use Microsoft® Pocket Internet Explorer to view Web pages in either of
these ways:

■ During synchronization with your computer, download your favorite

links and mobile favorites that are stored in the Mobile Favorites sub­folder in Internet Explorer on the computer.

■ Connect to an Internet service provider (ISP) or network and browse

the Web. To do this, you'll need to create the connection first, as
described in "Get Help on Connecting" on page 79.

When connected to an ISP or network, you can also download files and
programs from the Internet or intranet.

To switch to Pocket Internet Explorer, tap

The Mobile Favorites Folder

Favorites are stored in the Mobile Favorites subfolder of Favorites in Inter­net Explorer on the PC. This folder was created when you selected the
Favorites information type for synchronization in ActiveSync on your PC.
Favorites must be stored in this folder to be synchronized.

and then Internet Explorer.

Favorite Links

During synchronization, the list of favorite links in the Mobile Favorites
folder on your computer is synchronized with Pocket Internet Explorer on
your device. Both computers are updated with changes made to either list
each time you synchronize. Unless you mark the favorite link as a mobile
favorite, only the link will be downloaded to your device, and you will need
to connect to your ISP or network to view the content. For more informa­tion on synchronization, see ActiveSync Help on the computer.

73

Toshiba Pocket PC e400/e405 User’s Guide

Mobile Favorites

If you are using Microsoft Internet Explorer 5.0 or later on your computer,
you can download mobile favorites to your device. Synchronizing mobile
favorites downloads Web content to your device so that you can view
pages while you are disconnected from your ISP and computer.

Use the Internet Explorer plug-in installed with ActiveSync to create
mobile favorites quickly.

To create a mobile favorite:

1. In Internet Explorer 5 or greater on your PC, browse to the page you

want to view offline.

2. Click Too ls and then Create Mobile Favorite.

3. To change the link name, enter a new name in the Name box.

4. In the Update box, select a desired update schedule to keep the

page in the Mobile Favorites folder up to date.

5. To save the link in a subfolder of Mobile Favorites, click Create In

and select the desired subfolder.

6. Click OK. Internet Explorer will download the latest version of the

page.

7. To download the pages that are linked to the mobile favorite you just

created, in Internet Explorer on the PC, right-click the mobile favorite
and then click Properties. On the Download tab, specify the num­ber of links deep you want to download. To conserve device memory,
only go one level deep.

74

If you did not specify an update schedule in step 4, you
will need to manually download content to keep the infor­mation updated on your computer and device. Before
synchronizing with your device, in Internet Explorer on
your computer, click Tools and then Synchronize. You
will see the last time content was downloaded to the com­puter, and you can manually download content if needed.

You can add a button to the Internet Explorer toolbar for
creating mobile favorites. In Internet Explorer on your
computer, click View, Toolba rs, and then Customize.

Chapter 6: Pocket Internet Explorer

To save device memory

Mobile favorites take up storage memory on your device. To minimize the
amount of memory used:

■ In the settings for the Favorites information type in ActiveSync options,

turn off pictures and sounds, or stop some mobile favorites from being
downloaded to the device. For more information, see ActiveSync
Help.

■ Limit the number of downloaded linked pages. In Internet Explorer on

the computer, right-click the mobile favorite you want to change and
then Properties. In the Download tab, specify 0 or 1 for the number
of linked pages you want to download.

Using AvantGo Channels

AvantGo is a free interactive service that gives you access to personal­ized content and thousands of popular Web sites. You subscribe to
AvantGo channels directly from your device. Then, you synchronize your
device and computer, or connect to the Internet to download the content.
For more information, visit the AvantGo Web site.

Synchronize an AvantGo channel

1. In Pocket Internet Explorer on your device, tap to display your list

of favorites.

2. Tap the AvantGo Channels link.

3. Tap Activate.

4. Follow the directions on the screen. You will need to synchronize

your device with your PC and then tap My Channels to complete the
AvantGo setup.

When synchronization is complete, tap the AvantGo Channels link in your
list of favorites to see a few of the most popular channels. To add or
remove channels, tap the Add or Remove link.

75

Toshiba Pocket PC e400/e405 User’s Guide

Using Pocket Internet Explorer

You can use Pocket Internet Explorer to browse mobile favorites and
channels that have been downloaded to your device without connecting to
the Internet. You can also connect to the Internet through an ISP or a net­work connection and browse the Web.

Favorites button

Home button

Refresh button

76

Chapter 6: Pocket Internet Explorer

To view mobile favorites and channels:

1. Tap Favorites to display your list of favorites.

Tap the favorite you want to view.

Tap to add or delete a folder or favorite link.

2. Tap the page you want to view.

You'll see the page that was downloaded the last time you synchronized
with your computer. If the page is not on your device, the favorite will be
dimmed. You will need to synchronize with your computer again to down­load the page to your device, or connect to the Internet to view the page.

To browse the Internet:

1. Set up a connection to your ISP or corporate network using Connec-

tions, as described in "Get Help on Connecting" on page 79.

2. To connect and start browsing, do one of the following:

■ Tap Favorites, and then tap the favorite you want to view.

■ Tap View and then Address Bar. In the address bar that appears

at the top of the screen, enter the Web address you want to visit
and then tap . Tap the arrow to choose from previously entered

addresses.

To add a favorite link while using the device, go to the
page you want to add, tap and hold on the page, and tap
Add to Favorites.

77

Toshiba Pocket PC e400/e405 User’s Guide

Chapter 7:

Getting Connected

You can use your device to exchange information with other mobile
devices as well as your computer. You have the following connection
options:

■ Use the infrared (IR) port on your device to send and receive files

between two devices. If this is the method you want to use, see the fol­lowing section "Transferring Items Using Infrared".

■ Connect to your computer to synchronize remotely. Once connected,

you can synchronize information such as your Pocket Outlook infor­mation. If this is the method you want to use, see ActiveSync Help on
your computer or Connections Help on the device.

Transferring Items Using Infrared

Using infrared (IR), you can send and receive information, such as con­tacts and appointments, between two devices.

To send information:

Switch to the program where you created the item you want to send and
locate the item in the list.

Align the IR ports so that they are unobstructed and within a close range.

Tap and hold the item, and tap Beam Item on the pop-up menu.

You can also send items, but not folders, from File
Explorer. Tap and hold the item you want to send, and
then tap Beam File on the pop-up menu.

To receive information:

1. Align the IR ports so that they are unobstructed and within a close

range.

2. Have the owner of the other device send the information to you. Your

device will automatically receive it.

78

Chapter 7: Getting Connected

End a Connection

■ When connected via cable or cradle, detach your device from the

cable or cradle.

■ When connected via Infrared, move the device away from the PC.

Get Help on Connecting

■ Online Help on the Pocket PC. Tap and then Help. Tap View, All

Installed Help, and then Inbox or Connections.

■ ActiveSync Help on the computer. In ActiveSync, click Microsoft

ActiveSync Help on the Help menu.

■ For troubleshooting information, see the PocketPC Web site at:

http://www.microsoft.com/mobile/pocketpc.

79

Toshiba Pocket PC e400/e405 User’s Guide

Chapter 8:

Optional Functions

Home

You can launch built-in or installed applications (programs) by tapping an
icon displayed on the Home screen. It can display a list of running pro­grams, and easily activate or stop a specific program. The Home screen
displays the remaining battery power, Today information and frequently
used setting icons, and can be personalized by changing the background
or by adding icons and tabs.

Launching an Application From the Home Screen

1. Tap Start, Programs, and then Home to display the Home screen.

You can also launch Home by pressing the Home but­ton.

2. Tap the application icon you want to launch. The selected application

starts up.

Launching applications: you can launch an application by
moving the cursor or scroller button to select and pressing
the center of the cursor button to confirm.

80

Chapter 8: Optional Functions

About the Home Screen

The default Home screen is the parallel display style with information win­dow display.

1st window.

Tab selection box.

Tap this to switch between tabs.

2nd window.

Information window.

The information can be displayed/
hidden.

The display style can be switched
between parallel and tab.

About the Information Window

The information window displays the remaining battery power, hardware
information and Today information such as today’s tasks and appoint­ments.

Displays the date and time. Tap to display the Clock setting screen

Displays the number of current tasks as of today and the number of tasks finished
or soon to be finished as of today. Tap to launch Tasks.

Displays the number of unread mail and the sender of the latest unread mail. Tap
to launch Inbox.

Displays today’s next appointment. Tap to launch Calendar.

81

Toshiba Pocket PC e400/e405 User’s Guide

Display item Name Description

Power Tap to display the Power setting screen.

Memory Tap to display the Memory setting screen.

Screen light

System Information Tap to display the system information.

Volum e O N/ OFF

Tap to display the Screen light setting
screen.

Tap to toggle volume ON/OFF.
This icon is interlocked with the display of
volume ON/OFF that has been switched
using the icon on the navigation bar.

About Running

The Running tab displays the active application names. The icons do not
appear.

82

Chapter 8: Optional Functions

Application Activate/Stop:

Tap the application name you want to activate or tap and hold the applica­tion name and select Activate in the pop-up menu.

Tap to activate the selected application.

Tap to quit the selected application. When finished,
the application name disappears.

Tap to quit all running applications displayed in the
Running tab.

You can select the View menu or the Tools menu
on the Running tab screen. You can select Tex t
color or Background color from the View menu,
or About from the Too ls menu respectively.

To display the Running tab pop-up menu, tap and hold
any portion of the screen other than the application name.
In this case, only the Stop All is selectable.

83

Toshiba Pocket PC e400/e405 User’s Guide

Display Icon List

The following list shows the tabs and icons for the initial setup.

Tab s Icons Applications Tab s Icons Applications

Running - -

Main

Programs

Pocket
Internet
Explorer

Windows
Media Player

Notes

Tasks

Inbox Calculator

Calendar Solitaire

Contacts Jawbreaker

File Explorer

DataBackup

MSN
Messenger

Pocket Word

Pocket Excel

84

World Clock

Chapter 8: Optional Functions

Moving Application Icons

You can move icons in tabs or between tabs. To create a new tab, see
"Tab Settings" later in this chapter.

To move icons in tabs:

1. Drag and drop the desired icon to the desired position with the icon

in a tapped state. When the icon is moved, the icon near where the
icon is to be moved is highlighted. When the icon is dropped, the
icon is moved to the position of the highlighted icon. If there is no
highlighted icon when the icon is dropped, the icon is moved to the

end of the icons.

When “Icons are sorted as launched order (for all tabs)” is
selected in “Tab Settings” screen, icons in tabs are sorted
in the order that they are launched. Icons cannot be
moved in tabs when this is set.

To move icons to another tab using the pop-up menu:

1. Tap and hold the icon you want to move to display the pop-up menu.

2. Tap Cut on the pop-up menu.

3. Tap the destination tab, then tap and hold any portion other than the

icon, and then tap Paste on the pop-up menu. The selected icon is
pasted next to the last icon on the tab screen.

An icon cannot be moved into a tab that already includes
18 icons.

To move icons to another tab using drag and drop:

1. Tap the icon you want to move.

2. Drag the icon to the destination tab, and then drop it. The name of

the destination tab is displayed inverted, the icon is moved, and that
icon in the original tab screen is deleted.

Icons that can be moved are displayed inverted when they
are tapped. The moved icon is placed next to the last icon
on the tab screen. An icon cannot be moved into a tab that
already includes 18 icons.

Deleting an Icon

1. Tap and hold the icon you want to delete to display the pop-up menu.

2. Tap Drop on the pop-up menu. The icon is deleted and the next icon

automatically shifts to fill the deleted icon position.

85

Toshiba Pocket PC e400/e405 User’s Guide

Adding an Icon

You can add the application and your file icons to the Home screen.

1. Tap Edit and then Add to display the Add Application screen.

You can also select Add from the pop-up menu displayed by tapping
and holding any portion other than the icon.

2. Tap on the Application file box to show the file list. If you cannot

locate the file, find it by tapping Browse. To refer to all folders and
files, tap Browse to show the Browse screen. When the file is
selected, its name is displayed in the Application file box.

Tap to designate a folder you want to browse.
When a storage card is inserted, files or folders
contained in the storage card are displayed from
the top directory.

Tap to move to one upper directory folder above
the currently displayed one.

Tap to select application or file type.

If a file is selected from the list, the screen returns to
the Add Application screen.

3. Enter the icon name (up to a maximum of 32 characters) in the Appli-

cation name box that is to be displayed on the Home screen.

4. When finished, tap OK to close the Add Application screen, and the

new icon is added to the Home screen.

If the Application file is not designated, or if the Applica­tion name is not entered, you cannot add a new icon.

You cannot launch the icon added from the storage card,
if the same card is not inserted in the Toshiba Pocket PC
e400/e405.

Renaming Icons

You can rename icons (applications).

1. Tap and hold the icon to rename. The pop-up menu is displayed.

2. Tap Rename from the pop-up menu. The icon can be renamed.

86

Chapter 8: Optional Functions

3. Change the name using the input panel, and tap the screen. This

fixes the new name.

Switching Icon Display

When icons are displayed in tab display style, their display can be
switched from the View menu. Select Large Icon or Small Icon to suit
your preference.

Small Icon View Large Icon View

Tab Settings

On the Tab Settings screen you can add, delete, or rename a tab as well
as select a bitmap image to display on the screen background.

To add a tab:

1. Tap To ols, and then Tab Settings.

2. Tap New to display a box to enter the new tab name.

3. Enter a new tab name (up to a maximum of 10 characters). When

finished, tap OK to return to the Tab Settings screen.

4. Tap OK on the Tab Settings screen to return to the Home screen. A

new tab is added to the right of the existing tab.

The number of tabs can be increased to 10. The tab order
cannot be re-arranged.

To delete a tab:

1. Tap To ols, and then Tab Settings.

87

Toshiba Pocket PC e400/e405 User’s Guide

2. Select the tab name to delete, and then tap Delete. The Delete tab

confirmation dialog box appears. Please note that all the icons con­tained in the same tab will also be deleted.

3. Tap Yes on the Delete tab dialog to delete the tab. When finished,

the screen returns to Tab Settings screen.

4. Tap OK on the Tab Settings screen to return to the Home screen.

You cannot delete the Running tab.

To change the name of a tab:

1. Tap To ols and then Tab Settings.

2. Select the tab name you want to change, and then tap Modify.

3. Enter a new tab name (up to a maximum of 10 characters). When

finished, tap OK to return to the Tab Settings screen.

4. Tap OK on the Tab Settings screen to return to the Home screen.

You cannot rename the Running tab.

To sort icons:

Icons in tabs can be sorted in the order that they were last launched.

1. Tap To ols and then Tab Settings.

2. Select the “Icons are sorted as launched order (for all tabs)” check

box.

3. Tap OK on the Tab Settings screen to return to the Home screen.

To move icons in a tab, clear the check box.

To change a background:

1. Tap To ols and then Tab Settings.

2. Select the tab name you want to change, and then tap Modify.

3. Tap Browse. The Browse screen is displayed. Even if a storage card

is inserted, the files in the storage card will not be displayed.

4. To return to the previous screen, tap the desired bitmap file from the

list.

5. To return to the Tab Settings screen, tap OK.

88

Chapter 8: Optional Functions

6. Tap OK on the Tab Settings screen to return to the Home screen.

If the selected file is not a designated file type, you cannot
set it on your screen background. The Home screen
image display range is 240 pixels (W) x 268 pixels (H).

Background Color and Text Color Setting

You can use Background Color to select a color for the background for
each tab. Additionally, Text Color is available to apply a color for the appli­cation name for each tab.

To apply Background Color and Text Color:

1. Tap To ols and then Tab Settings.

2. Select the tab name you want to change, and then tap Modify.

3. Tap Background color or Text color to display the color list.

4. Select the color, and tap OK to return to the previous screen.

5. To return to the Tab Settings screen, tap OK.

6. Tap OK on the Tab Settings screen to return to the Home screen.

When a background image is set, the background image
will stay intact and not change even if a background color
is set. Note, however, that if the image does not com­pletely fill the background, the background color will form
a border around the image. Background color and text
color can also be set from the View menu.

Using DataBackup

Periodical backup of your data is highly recommended. You can make a
backup of the Toshiba Pocket PC e400/e405 data to a storage device.
Additionally, if you have backed up your data on a storage device, you can
restore that data in your Toshiba Pocket PC e400/e405 as well as delete
backup file data from the storage device.

Data of the following three types can be backed up:

File: Includes a file created by Pocket Word, Pocket Excel, Notes, or an
additionally installed program.

Registry: Settings information on Windows Mobile 2003 or built-in pro­grams.

Database: Microsoft Pocket Outlook information.

89

Toshiba Pocket PC e400/e405 User’s Guide

1. Data such as the password in Settings cannot be
restored.

2. The data stored in the Flash ROM disk cannot be
backed up.

3. Before backing up or restoring data, stop other appli­cations, and connect the AC adapter to the Toshiba
Pocket PC e400/e405.

4. If you make a backup to the SD card or Flash ROM
Disk using the DataBackup Utility, please DO NOT
remove the SD card, reset the device, and/or turn off
the device’s power until the backup is completed.

5. If you restore the data from the SD card or Flash
ROM Disk by DataBackup Utility, please DO NOT
remove the SD card, reset the device, and/or turn off
the device’s power until the restore is completed.

Failure to follow any of the above procedures may result
in the loss of data.

Making a Backup

Before performing the backup or restore operations, do the following;

• Check that there is enough space in the main unit’s memory and on
the storage device. If the storage device does not have enough free
space, you cannot save the backup data. The backup data is saved as
a file named backup.dat on your storage device.

• Make sure the main unit’s power is off when loading and unloading the
SD card.

• Save current data in the main unit’s memory before backing it up on
the storage device.

1. To make a backup to the SD card, insert a SD Card. Make sure to do

so in the proper direction.

2. Tap Start, Programs, and then DataBackup to display the DataBackup

screen shown below.

90

Chapter 8: Optional Functions

3. Tap Backup from Functionality, and select the storage destination.

Tap to select:
All: All files stored in the main memory,
registry, and database.
PIM data: Pocket Outlook data (Con­tacts, Calendar, and Task).

4. Tap Start. The screen for confirming that other applications have

ended appears.

5. To display the Backup password input screen, tap OK.

6. Enter a password. You can enter a password up to a maximum of 16

characters. Backup can be made even without entry of a password.
If a password is entered, that password is required at the time of

restore.

If you forget the password, you cannot restore the backup
data. Do not forget your password. Write down the pass­word and keep it in a safe place where only you know.

7. When finished, tap OK. The progress bar is displayed during the

backup process. When the backup is completed, the backup finish
message appears. The backup time that is displayed on screen is
the time that the backup was started.

8. Tap OK to return to the previous screen.

91

Toshiba Pocket PC e400/e405 User’s Guide

9. Tap Exit to close the DataBackup screen.

If storage device does not have enough free space, the
backup process will not start. Before starting the backup,
check the remaining storage device capacity.

If the storage card is write-protected, you cannot save the
backup data. Cancel the write-protection before starting
the backup.

Backups can also be made periodically. For more infor­mation, see "Making an Auto Backup", later in this chap­ter.

Backup files are always overwritten.

Carrying Out the Restore Operation

To restore is to overwrite the backed up data from the storage device onto
the main memory of your Toshiba Pocket PC e400/e405. Prior to restoring
your data, please consider the following:

• If the same file name exists in the main memory of your Toshiba
Pocket PC e400/e405, this file data is replaced with the backup data
from the storage device.

• If files exist in the main memory but not in the backup file, they will not
be overwritten.

1. To restore from the SD card, insert the SD card that contains the

backup data into your Toshiba Pocket PC e400/e405.

2. Tap Start, Programs, and then DataBackup to display the

DataBackup screen shown on the following page

.

92

Chapter 8: Optional Functions

3. Tap Restore from Functionality, and select the storage destination.

Tap Restore.

Tap to select the storage destination.

4. Tap Start. The screen for confirming that other applications have

ended appears.

5. Tap OK to display the Restore password input screen.

6. Enter the password used when backing up the data (if the file was

previously created without a password, then a password is not
required).

7. When finished, tap OK. The progress bar is displayed during the

restore process. When the restore is completed, the restore finish
message appears.

8. Tap OK. Your Toshiba Pocket PC e400/e405 is now reset and it will

automatically restart.

If your Toshiba Pocket PC e400/e405 memory becomes
short of its capacity during restore, the restore process
stops. Increase the memory allocation of the main mem­ory of your Toshiba Pocket PC e400/e405 (see "To save
device memory"), and then restart the restore procedure.

Data backed up on a legacy model Toshiba Pocket PC or
another manufacturer’s Pocket PC (simply called “other
Pocket PC” from here on) cannot be restored to your
Toshiba Pocket PC e400/e405. To load other Pocket PC
data to your Toshiba Pocket PC e400/e405, use Active­Sync to synchronize the personal computer with the
other Pocket PC. Next, synchronize the personal com­puter with Toshiba Pocket PC e400/e405, and then load
the data to Toshiba Pocket PC e400/e405.

93

Toshiba Pocket PC e400/e405 User’s Guide

Deleting a Backup File

You can delete a backup file and replace it at another time or make room
for more data on your Toshiba Pocket PC e400/e405.

To delete the backup data:

1. Insert the SD Card into your Toshiba Pocket PC e400/e405.

2. To display the Backup screen, tap Start, Programs, then

DataBackup.

3. Tap Delete Backup File from Functionality, and select the storage

destination.

4. Tap Start.

5. To delete the backup file, tap OK.

6. Tap Exit to close to the DataBackup screen.

Making an Auto Backup

You can set up your Toshiba Pocket PC e400/e405 to automatically
backup files at a specified time intervals. Select the backup time, occur-

rence, and frequency that best suits your needs.

To make a backup automatically:

1. Insert a SD Card

2. To display the DataBackup screen, tap Start, Programs, then

DataBackup.

3. Tap Auto backup settings from the Tools menu. The Settings

screen is displayed.

4. Set the desired items.

94

Select Run an auto backup.

If required, enter a password.

Tap to select the storage destination.

Select if power backups are required.

Chapter 8: Optional Functions

5. Tap OK. The settings data is saved, and makes periodical backups

at the preset time.

6. Tap Exit to close to the Backup screen.

If the Run Auto backup only when power is off check box
is clear, the auto backup confirmation screen will be dis­played if your Pocket PC is ON when the auto backup
occurs. The backup will be automatically started if you tap
OK or about 30 seconds elapses after the confirmation
screen is displayed. Tap Cancel to stop the backup.

If the Run Auto backup only when power is off check box
is clear, the message screen will be displayed, and the
backup will be started after about 10 seconds if your
Pocket PC is off when the auto backup occurs.

Auto backups will only occur if the AC Adapter is con­nected or the remaining battery charge is 50% or more.

You can confirm whether or not auto backups have
occurred by checking when the last backup was made.
Depending on the conditions, auto backups may not
occur.

Auto backups will not occur if the preset storage card is
not inserted in the card slot at the specified auto backup
time.

Do not turn your Toshiba Pocket PC e400/e405 off during
an auto backup. Doing so might damage the data or your
Toshiba Pocket PC e400/e405.

If the storage device runs out of data storage space dur­ing an auto backup, the backup will end midway. Before
an auto backup is made, check the amount of free space
on the storage device.

Setting the World Clock

World Clock displays the time and date of multiple cities in a screen. You
can select the cities easily, by tapping the map or pull-down list.

95

Toshiba Pocket PC e400/e405 User’s Guide

1. Tap Start, Programs, and then World Clock.

Home

daytime

nighttime

City1

City2

2. Tap To ols.

3. Select any of the following:

• Select from map: A zoomed map is displayed on the screen.
You can select a city and assign to Home or others, by tapping on
the map. (For detail, refer to the next page.)

• Alarm: Alarm setting is displayed. You can set alarm, or arrange
the detail settings.

• About: The version information is displayed.

DST (Daylight Saving Time) is applied automatically.

To select the city from a zoomed map:

1. Tap Select from map from Tools menu.

2. Select the city by tapping on the zoomed map. The information of the
selected city is displayed.

3. Select Home, City1, or City2 from the pull-down list.

4. Tap OK.

TOSHIBA Voice Recorder (TVR)

The TOSHIBA Voice Recorder (TVR) is a media player for TOSHIBA
Pocket PCs. TVR offers a flexible way to record your voice as a .wav file.
It can also play the recorded .wav on a PC.

96

Chapter 8: Optional Functions

To use TVR to record:

1. Tap Start, Programs, and then TOSHIBA Voice Recorder.

Recording rate
information

Play/Record time
information

Tap to set optional settings.

Tap to change quality mode
HQ (High Quality) or
LP (Long Play).

Tap to display version information.

2. Tap Record button. Your Pocket PC starts recording a clip immedi­ately.

3. Tap Stop button to stop recording. File names listed as “TVRMMD­DYYYYHHMMSS.wav”. These are in the date (DD/MM/YEAR

HH:MM:SS), length (HH:MM:SS) and quality (LP/HQ) format.

Select pre-set or custom
microphone gain settings.

Enable/disable AGC for
built-in microphone.

Microphone gain control,
when Custom AGC Settings.

Tap and hold to
display a pop-up
menu of actions.

You can toggle between time recorded and time available
to record given storage in current media at the current
record quality level.

To play a file from the TVR:

1. On the TVR screen, tap on the clip name.

2. Tap Play button. You can also play the file by scrolling with the scrol­ler then pressing the scroller.

3. Tap Stop button to stop.

You can tap on the time display to toggle between time
played and time left to play.

Clips recorded on the TVR can be played on computers
with Windows 200 and Windows XP operating systems
with Windows Media Player.

97

Toshiba Pocket PC e400/e405 User’s Guide

The TVR offers several convenient features:

■ Pre-set mic gain—You can preset the mic gain level to best suit vari-

ous recording conditions by selecting either Conference, Interview, or
Custom.

■ AGC—If the Automatic Gain Control (AGC) is enabled, the slider is

disabled.

■ Microphone gain slider—This is available when Custom is selected

at pre-set mic gain and AGC is disabled.

■ Delete or Rename a clip—To delete or rename a clip, tap and hold

the clip, then select the function from the pop-up menu.

■ Send a clip—You can send a clip by tapping and holding the clip.

From the pop-up menu, select Send via E-mail or Beam File.

To set the TVR options:

1. On the TVR screen, tap the Settings icon .

■ You can assign TOSHIBA Voice Recorder to the hardware recording

button if the Assign TVR to Record button check box is selected.
You can play the .wav files recorded with Notes if Play all WAV files
with TVR is selected.

■ You can choose the folder to save a recording file.

If you assign TVR to Record button, TVR starts every
time you push the Record button, instead of starting
Microsoft original recording function.

The files recorded with TVR cannot be played with Notes.

98

Chapter 8: Optional Functions

Using Text to Speech

TOSHIBA Text to Speech for Pocket PC (simply called Text to Speech
from here on) synthesizes voice, and reads out emails, text files and text
data on the clipboard. Text to Speech consists of three applications, Mail
Speech, Text Speech and Speech Settings.

Mail Speech displays unread emails and reads them out. Text Speech
picks up text files in Toshiba Pocket PC e400/e405 and reads them out. It
also reads out text data on clipboard. Speech Settings arranges the set­tings of Mail Speech and Text Speech. You can use one application of
Text to Speech at a time. Please exit the current one to start another appli­cation.

You can also read out your tasks, unread mails, or appointments from
Home. Tap your tasks, unread mails, or appointments in the Information
Window of Home.

To setup Text to Speech from Companion CD:

1. Make sure your Pocket PC is connected to your computer and that

an ActiveSync connection has been established.

2. Start the Text to Speech installation by running the Setup program.

3. Check your Toshiba Pocket PC e400/e405 screen for any additional

steps required to complete the installation.

Mail Speech

To start Mail Speech:

1. Open the Inbox, and set the mail account you want to read out

2. Tap Start, Programs, then Mail Speech.

99

Toshiba Pocket PC e400/e405 User’s Guide

Mail Speech starts reading the message from the header information of
unread email list. As the reading continues, the currently read phrase is
highlighted.

Account name displays here.

Selected email text displays here.

3. Select any of the following:

• Play: Starts reading out the text of the selected email.

• Pause: Stops reading. If you tap Play again, continues reading
the text.

• Stop: Stops reading the text.

• Exit: Exits Mail Speech.

4. Tap To ols. Select any of the following:

• Refresh: Refreshes the status of the email database.

• Settings: Starts the Speech Settings.

• Exit: Exits the program.

• About: Displays the version information screen.

100