Toshiba E1-17063A User Manual

For U.S.A. only

WARNING FCC Notice: Part 15 This terminal has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, and can radiate radio frequency energy and, if not installed and used in accordance with this guide, may cause harmful interference to radio communications. Operation of this terminal in a residential area is likely to cause harmful interferences in which case the user will be required to correct the interference at his/her own expense.

WARNING FCC Notice: Part 68 This equipment complies with Part 68 of the FCC Rules. On the rear of this equipment is a label that contains, among other information, the FCC Registration Number and ringer equivalence number (REN) for this equipment. If requested, this information must be provided to the telephone company.

The REN is used to determine the quantity of devices that may be connected to the telephone line. Excessive REN’ s on the telephone line may result in the devices not ringing in response to an incoming call. In most, but not all areas, the sum of the REN’s should not exceed five (5.0). To be certain of the number of devices that may be connected to the line, as determined by the total REN’s contact the telephone company to determine the maximum REN for the calling area.

If your facsimile machine causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice is not practical, you will be notified as soon as possible, also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.

The telephone company may make changes in its facilities, equipment, operations, or procedures that could affect the operation of the equipment. If this happens, the telephone compan y will provide advance notice in order for you to make the necessary modifications in order to maintain uninterrupted service.

If you experience trouble with this facsimile machine, please contact your authorized Toshiba dealer for repair/warranty information. If the trouble is causing harm to the telephone network, the telephone company may request you remove the equipment from the network, until the problem is resolved.

This equipment may not be used on coin service provided by the telephone network, connection to Party Line Service is subject to state tariffs. (Contact the state public utility commission, or corporation commission for information.)

This device is equipped with a USOC RJ11C connector. THE TELEPHONE CONSUMER PROTECTION ACT: The Telephone Consumer Protection Act of 1991

makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone fax machine unless such a message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual.

TOSHIBA AMERICA BUSINESS SOLUTIONS, INC.

Electronic Imaging Division 2 Musick, Irvine, CA 92618-1631

For Canada only NOTICE: The Industry Canada label identifies certified equipment. This certification means that the

equipment meets telecommunications network protective, operational and safety requirements as prescribed in the appropriate T e rminal Equipment Technical Requirements document(s). The Department does not guarantee the equipment will operate to the user’s satisfaction.

Before installing this equipment, users should ensure that it is permissible to connect a facsimile to the facilities of their local telecommunications company. The equipment must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.

Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

CAUTION: Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.

The Ringer Equivalence Number of your facsimile is 0.3. NOTICE: The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication

of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5.

AVIS: L’etiquette d’lndustrie Canada identifie le marériel homologué. Cette étiquette certifie que le matériel est conforme aux normes de protection, d’exploitation et de sécurité des réseaux de télécommunications, comme le prescrivent les documents concernant les exigences techniques relatives au matériel terminal. Le Ministére n’assure toutefois pas que le matériel fonctionnera à la satisfaction de l’utilisateur.

Avant d’installer ce matériel, l’utilisateur doit s’assurer qu’il est permis de le raccorder aux installations de l’entreprise locale de télécommunication. Le matériel doit également être installé en suivant une méthode acceptée de raccordement. L’abonné ne doit pas oublier qu’il est possible que la conformité aux conditions énoncées ci-dessus n’empêche pas la dégradation du service dans certaines situations.

Les réparations de materiel homologué doivent être coordonnées par un représentant désigné par le fournisseur. L’entreprise de télécommunications peut demander à l’utilisateur de débrancher un appareil à la suite de réparations ou de modifications effectuees par l’utilisateur ou à cause de mauvais fonctionnement.

Pour sa propre protection, l’utilisateur doit s’assurer que tous les fils de mise à la terre de la source d’énergie électrique, des lignes téléphoniques et des canalisations d’eau métalliques, s’il y en a, sont raccordés ensemble. Cette précaution est particulièrement importante dans les régions rerales.

Avertissement: L’utilisateur ne doit pas tenter de f aire ces r accordements luimême; il doit avoir recours à un service d’inspection des installations électriques, ou à un électricien, selon le cas.

L’indice d’equivalence de la sonnerie de ce matériel 0.3.

AVIS: L’indice d’équivalence de la sonnerie (IES) assigné à chaque dispositif terminal indique le nombre

maximal de terminaux qui peuvent être raccordés à une interface. La terminaison d’une interface téléphonique peut consister en une combinaison de quelques dispositifs, à la seule condition que la somme d’indices d’equivalence de la sonnerie de tous les dispositifs n’excède pas 5.

TOSHIBA OF CANADA LIMITED

Office Product Group 191 McNABB STREET MARKHAM, ONTARIO L3R 8H2

For New Zealand only

“The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to the network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model, nor does it imply that any is compatible with all of Telecom’s network services.”

“This equipment is not capable, under all operatiing conditions, of correct operation at the higher speeds for which it is designated. Telecom will accept no responsibility should difficulties arise in such circumstances.”

“This equipment should not be used any circumstances which may constitute a nuisance to other Telecom customers.”

“Not all telephones will respond to incoming ringing when connected to the extension socket.” “The decadic (or pulse) dialing on this devise is unsuitable for use on the telecom network in New

Zealand.” “This device does not support Faxability.”

TOSHIBA (AUSTRALIA) PTY LIMITED

17th Floor 296 Queen Street Auckland New Zealand Phone : 64 9 307 0279

PREFACE

Thank you for purchasing the Toshiba GD-1070 Internet Fax kit f or e-STUDIO16/20/25. This Operator’s Manual describes the following:

• how to correctly use the e-STUDIO16/20/25 Internet Fax functions

• how to send and receive Internet Faxes

• how to inspect the Internet Fax unit

• how to troubleshoot Before using the digital copier, thoroughly read and understand this Operator’s Manual.

Keep this Operator’s Manual in a handy place for future reference. * This Operator’s Manual applies to the e-STUDIO16/20/25 Internet facsimile function. * When the digital copier is used as a copier and a printer, be sure to read the Operator’s Manual

(for Copying Function) and Operator’s Manual (for Printer Function).

■To ensure correct and safe use of the Toshiba Digital Copier e-STUDIO16/20/25, this Operator’s Manual describes safety precautions according to the following three levels of warning:

The meaning of these signal words are as follows. Before reading this Operator’s Manual, you should fully understand the meaning and importance of these signal words. Warning —— Indicates a potentially hazardous situation which, if not avoided, could result in death,

serious injury, or serious damage, or fire in the equipment or surrounding assets.

Caution —— Indicates a potentially hazardous situation which, if not avoided, may result in minor or

moderate injury, partial damage of the equipment or surrounding assets, or loss of data.

Note ——— Indicates a procedure you should follow to ensure the optimal performance of the digital

copier and problem-free copying.

Tip ————— Describes information useful to know when operating the digital copier. Advice ——— Describes an operation you should follow to maintain the digital copier in good working

order.

For European models only:

Warning This is a Class A product. In a domestic environment, this product may cause radio interference in which case the user may be required to take adequate measures.

1 Do not touch the connector terminal when disconnecting the cables of peripheral equipment.

2. Before opening any covers or removing any units from the copier, discharge the static electricity from your body by touching a metal part of the copier. This product is carrying the CE-Mark in accordance with the related European Directives. Responsible for CE-marking is Toshiba Europe GmbH, Hammfelddamm 8,41460 Neuss, Germany. Phone +49-2131-158-01.

TOSHIBA TEC CORPORATION

Features of the e-STUDIO16/20/25 Internet Fax Functions

• Send a document as an E-mail through the Internet This machine can send a document as an E-mail through the Internet. The scanned image is converted to a TIFF-FX images and sent as an attachment of an E-mail.

• Scan to E-mail This machine can scan a document and send the image as an E-mail to your PC.

• Automatic receiving and manual receiving of an E-mail This machine can automatically or manually check the E-mail server to see whether an E-mail has been delivered. If an E-mail has been received, the machine will print out the E-mail.

• 75 one touch key to E-mail The remote party’s E-mail address data can be registered to a one touch key. E-mail options can be registered for each address.

• 300 abbreviated dial numbers to E-mail E-mail addresses can be assigned to 300 abbreviated dial numbers in the range from No. 001 to 999.

• Multi-address transmission to E-mail Transmissions of the same document to multiple E-mail addresses (up to 375 addresses) are possible using one operation sequence, in which preset abbreviated dial numbers (300), and one touch dial keys (75) can be used. When the multi-key is specified, key pad dialing of up to 1600 digits, or 100 locations, is also possible.

• Transmission to E-mail from the sent and reception history Transmission can be performed by selecting an E-mail address from the sent and reception history

list.

• Onramp Gateway Transmission The e-STUDIO16/20/25 can be used as a Hub Station to forward fax documents from a facsimile to

your client computer or Internet Fax machine through the Internet.

• Offramp Gateway Transmission The e-STUDIO16/20/25 can be used as a Hub Station to forward E-mails from your client computer or Internet Fax machine to the any facsimiles through the public switched telephone network.

• Error E-mail Transmission E-mails that cannot be printed by the machine can be forwarded to another E-mail address.

• Supporting DSN (Delivery Status Notification) Transmission results are retrieved from the received DSN message and stored in the Activity Report as a transmission report. This machine automatically prints the DSN message.

• Supporting MDN (Message Disposition Notification) An MDN request is added in the mail header of E-mails. If the machine receives the image data which exceeds the capability of this machine, the machine responds with a failure in the MDN message back to the original sender.

• Additional Functions Enables users to configure the FTP (File Transfer Protocol) login name and the password for TOSHIBA Viewer, the server address of the ImageVision2000/SmartLink, and frame type for the Novell communication.

PREFACE............................................................................................................................................4

Features of the e-STUDIO16/20/25 Internet Fax Functions..........................................................5

TABLE OF CONTENTS.......................................................................................................................6

PRECAUTIONS ..................................................................................................................................9

Precautions for Internet Transmission...........................................................................................9

INTRODUCTION ................................................................................................................................ 1-1

1. BEFORE CONNECTING THE MACHINE TO INTERNET ........................................................ 1-3

POP and SMTP ......................................................................................................................... 1-3

Confirmed E-mail Server ........................................................................................................... 1-4

2. INTERNET FAX TRANSMISSION OVERVIEW ........................................................................ 1-5

Internet Fax to Internet Fax ....................................................................................................... 1-5

Internet Fax to/from Client Computers ...................................................................................... 1-5

Onramp Gateway Transmission ................................................................................................ 1-6

Offramp Gateway Transmission ................................................................................................ 1-7

3. FACSIMILE UNIT DESCRIPTION ............................................................................................. 1-8

Rear View .................................................................................................................................. 1-8

Operation Panel......................................................................................................................... 1-8

BASIC FUNCTIONS........................................................................................................................... 2-1

1. RECEIVE E-MAIL ...................................................................................................................... 2-3

Receiving Modes ....................................................................................................................... 2-3

Automatic Receiving Mode ................................................................................................... 2-3

Manual Receiving Mode ....................................................................................................... 2-4

Receiving from SMTP Server................................................................................................ 2-4

Output Print Format for Receiving E-mail.................................................................................. 2-5

Text Body Output................................................................................................................... 2-5

Header Output ...................................................................................................................... 2-6

2. SEND E-MAIL............................................................................................................................ 2-7

Selecting Send Mode ................................................................................................................ 2-7

Entering Internet Fax Mode................................................................................................... 2-7

Entering Scan to E-mail Mode .............................................................................................. 2-8

How to Set Scanning Condition................................................................................................. 2-8

How to Set Receiver Capability ............................................................................................ 2-8

How to Set Image Density .................................................................................................. 2-10

Specifying the Recipients .........................................................................................................2-11

Sending Internet Fax by Direct Input .................................................................................. 2-12

Sending Internet Fax by One Touch Key ............................................................................ 2-13

Sending Internet Fax by Abbreviated Dialing ..................................................................... 2-13

Sending Internet Fax by Alphabet Dialing .......................................................................... 2-14

Sending Internet Fax by Sent History Dialing ..................................................................... 2-15

Sending Internet Fax by Reception History Dialing ............................................................ 2-16

Sending Internet Fax by Group Dialing............................................................................... 2-17

Sending Internet Fax by Multi-Key Quick Broadcast .......................................................... 2-17

3. AUTOMATIC TELEPHONE DIALING REGISTRATION .......................................................... 2-19

Abbreviated Dialer Registration............................................................................................... 2-19

Registering New Abbreviated Dial Number ........................................................................ 2-19

Modifying/Deleting an Existing Abbreviated Dial Number .................................................. 2-23

One Touch Key Registration .................................................................................................... 2-24

Registering New One Touch Key ........................................................................................ 2-24

Modifying/Deleting an Existing One Touch Key .................................................................. 2-27

Group Number Registration .................................................................................................... 2-28

Registering New Group Number......................................................................................... 2-28

Modifying/Deleting an Existing Group Number ................................................................... 2-31

SETUP ................................................................................................................................................ 3-1

1. SETUP FLOW ........................................................................................................................... 3-3

2. TCP/IP CONFIGURATION ........................................................................................................ 3-4

BootP/DHCP Setting ................................................................................................................. 3-5

IP Address Setting..................................................................................................................... 3-6

Subnetmask Setting .................................................................................................................. 3-7

Default Gateway Setting............................................................................................................ 3-8

Host Name Setting .................................................................................................................... 3-9

3. E-MAIL ACCOUNT SETUP ..................................................................................................... 3-10

Before Setting Up .................................................................................................................... 3-10

E-mail Address Setting .............................................................................................................3-11

Error E-mail Forward Address Setting..................................................................................... 3-12

Receive Mode Setting ............................................................................................................. 3-13

POP Server Address Setting ................................................................................................... 3-14

POP Time Setting .................................................................................................................... 3-15

POP Login Name Setting ........................................................................................................ 3-17

POP Password Setting ............................................................................................................ 3-18

SMTP Server Address Setting................................................................................................. 3-19

4. E-MAIL PROPERTIES SETUP................................................................................................ 3-21

Print Text Body Setting ............................................................................................................ 3-23

Body Page Limit Setting .......................................................................................................... 3-24

Send MDN Setting ................................................................................................................... 3-25

Print Header Setting ................................................................................................................ 3-26

Print E-mail Error Setting......................................................................................................... 3-27

Print DSN Setting .................................................................................................................... 3-28

Print MDN Setting .................................................................................................................... 3-29

Request DSN Setting .............................................................................................................. 3-30

Confirmation Timer Setting...................................................................................................... 3-31

Message Size Limit Setting ..................................................................................................... 3-32

5. SCAN TO E-MAIL SETUP ....................................................................................................... 3-33

Resolution Setting ................................................................................................................... 3-33

Message Size Limit Setting ..................................................................................................... 3-34

6. ONRAMP GATEWAY SETUP.................................................................................................. 3-35

Onramp Gateway, Onramp Gateway Overview....................................................................... 3-35

Setting Up a Relay Box with E-mail Address .......................................................................... 3-36

7. OFFRAMP GATEWAY SETUP................................................................................................ 3-40

Offramp Gateway, Offramp Gateway Overview....................................................................... 3-40

How to send a document using Offramp Gateway .................................................................. 3-41

Setting Up for Offramp Gateway ............................................................................................. 3-42

E-mail to Fax Gateway Setting ................................................................................................ 3-43

Gateway Print Setting .............................................................................................................. 3-44

Gateway Security Setting ........................................................................................................ 3-45

8. ADDITIONAL FUNCTIONS SETUP ........................................................................................ 3-46

FTP Server Login Name Setting.............................................................................................. 3-46

FTP Server Login Password Setting ....................................................................................... 3-47

LAN FAX Server Address Setting ............................................................................................ 3-48

LISTS AND REPORTS....................................................................................................................... 4-1

1. E-MAIL NOTIFICATION REPORTS PRINT FORMAT ............................................................... 4-3

DSN Reports ............................................................................................................................. 4-3

MDN Report............................................................................................................................... 4-4

Alert Report ............................................................................................................................... 4-5

2. LIST AND REPORT PRINT FORMAT ....................................................................................... 4-6

Transmission/Reception Jour nal ............................................................................................... 4-6

Memory Transmission Report.................................................................................................... 4-8

Multi-Address Transmission Repor t .......................................................................................... 4-9

Preset Dialing Number Lists.....................................................................................................4-11

Alphabetical Sort List ...........................................................................................................4-11

Abbreviated Dial Number List ............................................................................................. 4-12

Group Number List.............................................................................................................. 4-13

One Touch Number List ...................................................................................................... 4-14

Function List ............................................................................................................................ 4-15

Menu List (Program)................................................................................................................ 4-17

Power Failure List.................................................................................................................... 4-19

Power Failure List (Receiving the E-mail from SMTP) ............................................................ 4-20

TROUBLESHOOTING ....................................................................................................................... 5-1

1. ERROR MESSAGES................................................................................................................. 5-3

Operation Error.......................................................................................................................... 5-3

Check E-mail Error................................................................................................................ 5-3

Input Error ............................................................................................................................. 5-4

Others ................................................................................................................................... 5-5

Transmission/Reception Error ................................................................................................... 5-6

Internet Fax Transmission Error ............................................................................................ 5-6

Internet Fax Reception Error................................................................................................. 5-6

2. Error Code Printed on Report.................................................................................................... 5-7

Transmit Code ........................................................................................................................... 5-7

Receive Code ............................................................................................................................ 5-8

TECHNICAL WORD REFERENCE.................................................................................................... 6-1

PRECAUTIONS

Precautions for Internet Transmission

Transmissions using the Internet Fax function are the same as E-mail tr ansmissions. Before you start to use the Internet Fax function, it is recommended that you read this section and understand the precautions for Internet Transmission.

• An Internet Fax document is sent to the company E-mail server and out to the Internet. It is not sent via the PSTN, like regular facsimile transmissions.

• An error mail is sent back from the mail server when the E-mail document fails to be forwarded to the recipient.

• An error mail is sometimes not sent back even if the E-mail has failed.

• Internet transmission has minimal security. It is recommended that you use regular facsimile transmission when a confidential document is sent.

• Transmission times and receipt of an Internet fax is dependent upon the Inter net traffic at the time of transmission.

• If the document being transmitted has a large amount of data it may not be successfully sent due to the configuration of the E-mail Server.

INTRODUCTION

1. BEFORE CONNECTING THE MACHINE TO INTERNET.............................................. 1-3

POP and SMTP .............................................................................................................. 1-3

Confirmed E-mail Server ............................................................................................... 1-4

2. INTERNET F AX TRANSMISSION O VER VIEW............................................................... 1-5

Internet Fax to Internet Fax............................................................................................. 1-5

Internet Fax to/from Client Computers ........................................................................... 1- 5

Onramp Gateway Transmission ..................................................................................... 1-6

Offramp Gateway Transmission ..................................................................................... 1- 7

3. F ACSIMILE UNIT DESCRIPTION.................................................................................. 1-8

Rear View ....................................................................................................................... 1-8

Operation Panel ............................................................................................................. 1 -8

1-1

1-2

INTRODUCTION

BEFORE CONNECTING THE MACHINE TO INTERNET

Before connecting to the network, read this section to understand the Internet Fax functions.

POP and SMTP

The available functions depend on whether this machine is setup to use the POP or SMTP f or retrie ving E-mail from a mail server.

POP (Post Office Protocol) and SMTP (Simple Mail Transfer Protocol):

“SMTP” is a mailing protocol for sending E-mail messages between servers. Usually the E-mail systems that transfer E-mails over the Internet use SMTP to send messages from one ser ver to another. Then the E-mail message can be retrieved with an E-mail client using either “POP” or “IMAP”. “POP” is a protocol used to retrieve E-mail from a mail server.

When this machine uses POP for the Receive Mode:

This machine works as a POP client. Similar to most E-mail applications, this machine uses POP for receiving an E-mail message and SMTP for sending an E-mail message.

When this machine uses SMTP for the Receive Mode:

This machine works as one of the mail servers. The machine can transfer an E-mail message in the SMTP transmission.

The following table shows the available functions according to the type of the protocols set for the Receive Mode.

Functions Receive Mode

POP SMTP Send a document as an E-mail Ye s Ye s Automatic receiving of an E-mail Ye s Yes Manual receiving of an E-mail Ye s No One Touch Keys to E-mail Ye s Yes Abbreviated Dial Numbers to E-mail Ye s Ye s Multi-address transmission to E-mail Yes Yes Onramp Gateway Ye s Yes Offramp Gateway No Yes Error E-mail Transmission Yes Yes

If the use of the Offramp Gateway function is not necessary, it is recommended that the Receive Mode is set to “POP” because some settings will be required to be set on the mail server if the Receive Mode is set to “SMTP”. For more inf ormation about the Offramp Gatewa y function, see “OFFRAMP GATEWAY SETUP” on page 3-35.

1-3

Confirmed E-mail Server

The following table shows the list of E-mail servers that the Internet Fax kit supports.

Server Name Version

1 Sendmail 8.9.1

Qpopper 3.0.2

2 Sendmail 8.9.3

Qpopper 3.0.2 3 Microsoft Exchange 5.5 4 Qmail 1.03 5 LotusDomino 5.0.1a

* Products names in this manual are the trademarks or registered trademarks of their respective companies.

Note

The mail server listed above may, or may not be used depending on your environment.

(Intl)

1-4

INTRODUCTION

2. INTERNET FAX TRANSMISSION OVERVIEW

The following is an overview of the various transmissions that can be performed using the Internet Fax function.

Internet Fax to Internet Fax

The machine can send a document to another Internet Fax machine through the Internet or Intranet. The document is sent as an E-mail to the Internet Fax machine.

Internet Fax to/from Client Computers

The machine can send a document to client computers through the Internet or Intranet. The client computers can send the E-mail to the machine as well.

Note

• The client computer receives TIFF-FX images when the machine sends a document using the Internet Fax function.

• The machine can only print out text files and TIFF-FX images. When sending E-mail from the client computer to this machine using the E-mail application, files other than text or TIFF-FX images cannot be sent.

1-5

Onramp Gateway T ransmission

The machine can convert received fax documents into E-mails, and forward them to other Internet Fax machines or client computers using Onramp Gateway transmission. The machine can create the ITU-T relay mailbox which the E-mail addresses are registered as end stations to achieve the Onramp Gateway transmission. Any ITU-T compatible facsimile can send a f ax document to the ITU-T rela y mailbox of the machine . The machine forwards E-mail to the E-mail addresses registered in the ITU-T relay mailbox.

Note

• Documents sent as an Internet Fax will be received as a TIFF-FX image on the client computer.

1-6

INTRODUCTION

Offramp Gateway T ransmission

The machine can forward received E-mail documents to any facsimile through the public telephone line using Offramp Gateway transmission. If another Internet Fax machine or client computer sends a document to the Internet Fax machine through the Internet or Intranet, then the Internet Fax machine can forward the document to another facsimile through the public switched telephone network.

Note

• To operate in this transmission, the machine must be set up to enable SMTP transmission. The same settings must also be configured on the mail server of your network.

• Documents sent as an Internet Fax will be received as a TIFF-FX image on the client computer.

1-7

3. FACSIMILE UNIT DESCRIPTION

Rear View

Green Indicator

The indicator that lights while the network interface card is properly connected to the network.

Amber Indicator

The indicator that blinks while data is being communicated.

10BASE-T/100BASE-TX I/F

Connection for the 10BASE-T or 100BASE-TX cable to an Ethernet network.

Operation Panel

SCAN

Press to enter the Scan to E-mail mode. The Scan to E-mail mode enables you to enter an E-mail address for a Scan to E-mail transmission. This mode is used to send a scanned image to your PC.

CHECK E-MAIL

Used to receive an E-mail immediately.

F AX/INTERNET F AX

Press two times to enter the Internet Fax mode. The Internet Fax mode enables you to enter an E-mail address for an Internet Fax transmission.

1-8

INTRODUCTION

BASIC FUNCTIONS

1. RECEIVE E-MAIL........................................................................................................... 2-3

Receiving Modes............................................................................................................ 2-3

Automatic Receiving Mode ......................................................................................... 2-3

Manual Receiving Mode ............................................................................................. 2-4

Receiving from SMTP Server ..................................................................................... 2-4

Output Print Format for Receiving E-mail ...................................................................... 2-5

Text Body Output ........................................................................................................ 2-5

Header Output ............................................................................................................ 2-6

2. SEND E-MAIL ................................................................................................................ 2-7

Selecting Send Mode ..................................................................................................... 2-7

Entering Internet Fax Mode ........................................................................................ 2-7

Entering Scan to E-mail Mode .................................................................................... 2-8

How to Set Scanning Condition ..................................................................................... 2-8

How to Set Receiver Capability .................................................................................. 2-8

How to Set Image Density ........................................................................................ 2-10

Specifying the Recipients.............................................................................................. 2-11

Sending Internet Fax by Direct Input ........................................................................ 2-12

Sending Internet Fax by One Touch Key .................................................................. 2-13

Sending Internet Fax by Abbreviated Dialing ........................................................... 2-13

Sending Internet Fax by Alphabet Dialing ................................................................ 2-14

Sending Internet Fax by Sent History Dialing ........................................................... 2-15

Sending Internet Fax by Reception History Dialing .................................................. 2-16

Sending Internet Fax by Group Dialing..................................................................... 2-17

Sending Internet Fax by Multi-Key Quick Broadcast ................................................ 2-17

3. AUTOMATIC TELEPHONE DIALING REGISTRATION ............................................... 2-19

Abbreviated Dialer Registration ................................................................................... 2-19

Registering New Abbreviated Dial Number .............................................................. 2-19

Modifying/Deleting an Existing Abbreviated Dial Number ........................................ 2-23

One Touch Key Registration ........................................................................................ 2-24

Registering New One Touch Key.............................................................................. 2-24

Modifying/Deleting an Existing One Touch Key........................................................ 2-27

Group Number Registration ......................................................................................... 2-28

Registering New Group Number............................................................................... 2-28

Modifying/Deleting an Existing Group Number......................................................... 2-31

2-1

2-2

BASIC FUNCTIONS

1. RECEIVE E-MAIL

Receiving Modes

The methods to receive an E-mail vary according to the type of protocols used for receiving an E-mail. When “POP” is selected for the Receive Mode, the following receiving methods are available:

• Auto Receive

The machine accesses the E-mail server at specified intervals to check whether any E-mail has been delivered. If an E-mail has been delivered, the machine will automatically retrieve and print out the Email.

• Manual Receive

When the CHECK E-MAIL button is pressed, the machine manually accesses the E-mail server to check whether any E-mail has been delivered. If an E-mail has been delivered, the machine receives and prints out the E-mail.

When “SMTP” is selected for Receive Mode:

• Auto Receive only

When “SMTP” is selected for Receive Mode, the CHECK E-MAIL button is disabled. As soon as an Email is received by the email server via the Internet, the mail server will transfer the E-mail to this machine. For more details, see “Receiving from SMTP Server”.

Printing of a received E-mail depends on the following settings:

• Print Text Body (See page 3-23)

• Body Page Limit (See page 3-24)

• Print Header (See page 3-26)

• Print E-mail Error (See page 3-27) Users can set up these items to specify how the machine should perform when receiving an E-mail.

Note

Available Format:

The machine can only print the TIFF-FX images and the text data. In addition, the resolution of the TIFF-FX image must be either 200x100 (dpi), 200x200, 200x400, 400x400. If the received E-mail contains files that are not the TIFF-FX images or te xt data, the machine will display an error message on the LCD Display. However , the machine is ab le to print the E-mail except the parts in unknown format, or forward this E-mail to another E-mail address. If you want to print the E-mail except the parts in unknown format, set up “Print E-mail Error” (See page 3-27). If you want to forward the E-mail to another E-mail address when an error occurs, set up “Error Email Forward Address” (See page 3-12).

Automatic Receiving Mode

To automatically receive E-mails from the E-mail server, set up the “POP Time” setting. See the section “POP Time Setting” on page 3-15.

2-3

Manual Receiving Mode

Press the key twice time to enter the I-Fax

mode.

Press the key .

• Your machine star ts searching E-mails.

Searching is completed.

• When the E-mail has been received, the following screen appears and starts printing. After completing printing, the screen returns to the I-Fax mode.

• When no E-mail has been received, the following screen appears. After 2 seconds, the screen returns to the I-Fax mode.

Receiving from SMTP Server

Once an E-mail to this machine is delivered through the Internet, this machine will automatically retrieve E-mail from the SMTP server using the SMTP transmission.

ENTER E-MAIL ADDRESS(256MAX): JUL04-2001 11:30AM M :100% RESOLUTION: 200dpi COMM.OPTION

CHECK E-MAIL Searching...

ENTER E-MAIL ADDRESS(256MAX): Printing RESOLUTION: 200dpi COMM.OPTION

CHECK E-MAIL

Not exist E-mail

:AUTO

2-4

When the Receive Mode is set to SMTP, the sub-domain for this machine must be assigned at the SMTP server to receive E-mail or enable the Offramp Gateway transmission. In this case, this machine works as one of the E-mail servers.

When the SMTP server receives an E-mail intended for the sub-domain of this machine, the SMTP server will transfer the E-mail to this machine using the SMTP transmission. If an E-mail is sent to the Email address of this Internet Fax machine, it will them print the E-mail out.

Note

When the Receive Mode is set to SMTP the machine cannot retrieve an E-mail from the mail server manually.

Please refer to “OFFRAMP GATEWAY SETUP” on page 3-40 for further details.

BASIC FUNCTIONS

Output Print Format for Receiving E-mail

When an Internet Fax message (or E-mail message) is received, the following output may be printed in addition to the originals (scanned data).

• Text Body

• Header

The Text Body and the Header of the received message is printed according to the settings of the E-mail properties on your machine.

Te xt Body Output

This output is printed when the Print Text Body is set to ON or the E-mail has only the text body section and no attached image files.

P3-23 Chapter 3 SETUP - E-MAIL PROPERTIES SETUP - Print Text Body Setting

➀ ➁ ➂

➃

➄

From :"User01"<user01@toshiba.com> To :<ifax@toshiba.com> Cc : Date :Wed, 04 Jul 2001 11:53:43 +0900 Subject :Internet Fax MAIL

An Image data has been attached to this E-mail message and image data is the Tiff file format.

You can see the attached message by Tiff viewer such as the Imaging that is operated under the Windows 95, 98 or NT

➀Sender name and address ➁Recipients Lists ➂Date and time of the E-mail message was sent ➃Subject of the E-mail message ➄Body of the message

2-5

Header Output

This output is printed when the Print Header is set to ON.

P3-26 Chapter 3 SETUP - E-MAIL PROPERTIES SETUP - Print Header Setting

---- JUL-04-01 11:21 Received Mail ----

Received from ttake02 (T_TAKE02 [192.1.4.35]) by marshal.toshiba.com with SMTP (Microsoft Exchange Internet Mail Service Ver rsion 5.5.2448.0) id GDXCQP2K; Wed, 04 Jul 2001 11:23:18 +0900 Message-ID: <003601c0a2c0$65c7fs40$230401c01c0@ttake02> From: "User01" <user01@toshiba.com> To: <ifax@toshiba.com> References: <200103025094228.31@Ifxa.toshibatec.com> Subject: Internet Fax MAIL Date: Wed, 04 Jul 2001 11:27:43 +0900 MIME-Version: 1.0 Content-Type: multipart/mixed; boundary="----=_NextPart_000_0033_01C0A30B.CC9EC9A0" X-Priority: 3 X-MSMall-Priority: Normal X-Mailer: Microsoft Outlook Express 5.00.2314 1300 X-MimeOLE: Produced By Microsoft MimeOLE V5.00.2314.1300

This is a multi-part message in MIME format.

2-6

BASIC FUNCTIONS

2. SEND E-MAIL

The operation to send an Internet Fax can be divided into 3 parts.

Selecting the Send Mode Setting the Scanning Condition Specifying the recipients

This section describes the instructions based upon the procedure above.

How the machine sends scanned data:

When the document is sent to an E-mail address, the document is converted to TIFF-FX images.

E-mail Notification Reports printed after sending an E-mail:

The following reports may or may not be printed after sending an Internet Fax. DSN Report is printed when “Print DSN” is set to ON and the mail server successfully replied to your

DSN request. See “DSN Report” on page 4-3 for a sample and descriptions. MDN Report is printed when “Print MDN” is set to ON and the recipient successfully received your

mail to reply to your MDN request. See “MDN Report” on page 4-4 for a sample and descriptions. Alert Report is printed when “Confirmation Timer” is set to ON and the machine cannot successfully

receive the MDN requested from a recipient. See “Alert Repor t” on page 4-5 for a sample and descriptions.

These are printed according to the E-mail properties and the environments of the recipients. For further details of related E-mail properties settings, see “E-MAIL PROPERTIES SETUP” on page 3-

21.

Selecting Send Mode

The Internet Fax has two types of send modes to send scanned images as an E-mail.

Internet Fax Mode

This mode can be used to send an Internet Fax to other Internet Fax machines or PCs through an Internet. When you send a document in this method, all E-mail Properties settings are applied to this transmission.

Scan to E-mail Mode

This mode can be used to send an Internet Fax to PCs which are located in your local area network. When you want to scan a document and send the image data to your PC , use this method. This method ignores the E-mail Properties settings of DSN and MDN so that this is useful when you do not require the disposition or notification of E-mail transmission status.

Entering Internet Fax Mode

Press the key twice to enter the I-Fax mode.

ENTER E-MAIL ADDRESS(256MAX): JUL04-2001 11:30AM M :100% RESOLUTION: 200dpi COMM.OPTION

:AUTO

2-7

Entering Scan to E-mail Mode

Press the key to enter the Scan to E-mail mode.

ENTER E-MAIL ADDRESS(256MAX): JUL04-2001 11:30AM M :100% RESOLUTION: 400dpi

:AUTO

How to Set Scanning Condition

After selecting the Send Mode, you can specify the resolution, compression, paper size, and image density for scanned data.

How to Set Receiver Capability

This operation is optional. You can specify the resolution mode, compression mode, and paper size if you know the receiver’s capability. When you do not specify the resolution etc., the machine uses the default settings.

Note

• You can also set the default resolution for the Scan to E-mail Mode. To set the option, see “SCAN TO E-MAIL SETUP” on page 3-33.

Press the key at the Internet Fax Mode or

Scan to E-mail Mode.

Use the key to select “CUSTOM” and press

the ke y.

ENTER E-MAIL ADDRESS(256MAX): JUL04-2001 11:30AM M :100% RESOLUTION: 200dpi COMM.OPTION

RESOLUTION DEFAULT (200 X 200) CUSTOM

:AUTO

2-8

• When you do not want to exit the resolution setting menu without customizing the resolution settings, select “DEF A UL T

(200x200)” and press the key .

Use the or key to select whether you

know the receiver resolution.

• When you know the receiver’ s resolution and want to specify the resolution, select “1.YES” and press the

to next step.

• When you do not know the receiver’s resolution and want to skip the setting, select “2.NO” and press the

Go to Step 5.

Use the or key to select desired resolution

mode and press the key .

• To cancel setting midway, press the key.

BASIC FUNCTIONS

key, or simply press the

DO YOU KNOW THE RECEIVER RESOLUTION ?

1.YES

2.NO

key. Go

key.

SELECT RECEIVER RESOLUTION

1.200 x 100

2.200 x 200

3.200 x 400

4.400 x 400

Use the or key to select whether you

know the receiver compression.

• When you know the receiver’ s compression mode and want to specify the compression mode, select “1.YES” and press

DO YOU KNOW THE RECEIVER COMPRESSION ?

1.YES

2.NO

the

• When you do not know the receiver’s compression mode and want to skip the setting, select “2.NO” and press the

Note

• When you are sending a document in the Scan to E-mail Mode, the scanning condition setting is completed in case you select “2.NO” at this screen.

Use the or key to select desired

compression mode and press the key.

• To cancel setting midway, press the key.

Note

• When you are sending a document in the Scan to E-mail Mode, only “MH” or “MMR” can be selected for the compression mode.

• When you are sending a document in the Scan to E-mail Mode, the scanning condition setting is completed.

Use the or key to select whether you

know the receiver paper size.

• When you know the receiver’ s paper size and want to specify

key. Go to next step.

key. Go to Step 7.

SELECT RECEIVER COMPRESSION

1.MH

2.MR

3.MMR

4.JBIG

DO YOU KNOW THE RECEIVER PAPER SIZE ?

1.YES

2.NO

the paper size, select “1.YES” and press the to next step.

• When you do not know the receiver’s paper size and want to skip the setting, select “2.NO” and press the key.

Go to Step 9.

Use the or key to select desired paper

size and press the key .

• To cancel setting midway, press the key.

Scanning condition setting is completed.

• Continue the operation for specifying the recipients.

key. Go

SELECT RECEIVER PAPER SIZE

1.A4

2.B4

3.A3

4.LT

5.LG

6.LD

ENTER E-MAIL ADDRESS(256MAX): JUL04-2001 11:30AM M :100% RESOLUTION: CUSTOM COMM.OPTION

:AUTO

2-9

How to Set Image Density

Set the exposure according to the contrast of the original that you are sending.

Press the key at the Internet Fax Mode or

Scan to E-mail Mode.

• If the desired contrast mode is already selected, there is no need to set it.

Use the or key to select desired contrast

mode.

• When you want the machine automatically to judge the contrast of the original and select the ideal contrast, select

“AUTO” and press the

• When you want to select the contrast manually, select “MANUAL” and press the

Note

• When you select “AUTO”, the operation is completed and the screen returns to the Internet Fax Mode or Scan to Email Mode.

Press or key to set the ima ge density manually .

• To lighten the contrast, press the key. Each press of this key moves the scale to the left to lighten the contrast.

key.

ENTER E-MAIL ADDRESS(256MAX): JUL04-2001 11:30AM M :100% RESOLUTION: 200dpi COMM.OPTION

ENTER E-MAIL ADDRESS(MAX256): LIGHT AUTO /DARK: MANUAL

LIGHT/DARK MANUAL:

-3-2-10+1+2+3

:AUTO

2-10

• To darken the contrast, press the this key mov es the scale to the right to darken the contrast.

Press the key to complete the setting.

• To cancel setting midway, press the key twice.

BASIC FUNCTIONS

key. Each press of

ENTER E-MAIL ADDRESS(256MAX): JUL04-2001 11:30AM M :100% RESOLUTION: 200dpi COMM.OPTION

:NORMAL

Specifying the Recipients

After you select the Send Mode and set the receiver’s capacities (optional), you specify recipients and send an Internet Fax now. This machine can send an Internet Fax using the following methods.

• Direct Input

Input the E-mail address directly to send a document.

• One T ouch Dialing

Send a document to the E-mail address that is assigned to a One Touch key.

• Abbreviated Dialing

Send a document to the E-mail address that is assigned to an Abbreviated Dial Number.

• Alphabet Dialing

Search an E-mail address by ID name and send a document.

• Sent History Dialing

Select an E-mail address by Sent History and send a document.

• Reception History Dialing

Select an E-mail address by Reception History and send a document.

• Group Broadcast Transmission

Send a document to E-mail addresses that are assigned to Group Number. The E-mail addresses can be assigned to a Group Number, so that this feature allows you to send a document to multiple remote paties in a single operation. Ho we ver , y ou cannnot send a document to both E-mail addresses and fax numbers in a single operation.

• Multi-key Quick Broadcast Transmission

This Multi-key Quick Broadcast Transmission allows you to send a document to a combination of the following numbers without preprog ramming a group . Howe ver , you cannot send a document to both Email addresses and fax numbers in a single operation.

• One Touch Dial Keys

• Abbreviated Dial Numbers

• Alphabet Dial

• Sent History

• Reception History

• Group Numbers

• Direct Input

2-11

+ 108 hidden pages