Toshiba DP125F, DP120F User Manual

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Page 1

PLAIN PAPER FA CSIMILE

OPERATOR’S MANU AL

Page 2

EPA ENERGY STAR

The United States Environmental Protection Agency (EP A) has introduced a voluntary program, the ENERGY

ST AR Program, to encourage the widespread and voluntary use of energy-ef ficient technologies that enhance

the workplace, improve product performance, prevent pollution, and reduce your energy costs. As an

ENERGY STAR Partner, Toshiba has determined that this facsimile model meets the ENERGY STAR

guidelines for energy efficiency. ENERGY STAR guidelines require that all ENERGY STAR facsimiles

maintain very low power consumption during idle state or have a "Power Saver" feature that will automatically stand-down to an idle state after a period of inactivity.

For more information on the ENERGY STAR Program, please contact:

ENERGY STAR Printers/Fax Machines

US EPA (6202J)

Washington, DC 20460

ENERGY STAR is a U.S. registered mark.

Page 3

NOTICE T O USERS

Please read through this manual before using the machine. After reading it, be certain to keep it so that you may refer to it whenever necessary.

U. S. A.

WARNING FCC Notice: Part 15

This terminal has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, and can radiate radio frequency energy and, if not installed and used in accordance with this guide, may cause harmful interference to radio communications. Operation of this terminal in a residential area is likely to cause harmful interferences in which case the user will be required to correct the interference at his/her own expense.

WARNING FCC Notice: Part 68

This equipment complies with Part 68 of the FCC Rules. On the rear of this equipment is a label that contains, among other information, the FCC Registration Number and ringer equivalence number (REN) for this equipment. If requested, this information must be provided to the telephone company.

The REN is used to determine the quantity of devices that may be connected to the telephone line. Excessive REN’s on the telephone line may result in the devices not ringing in response to an incoming call. In most, but not all areas, the sum of the REN’s should not exceed five (5.0). To be certain of the number of devices that may be connected to the line, as determined by the total REN’s contact the telephone company to determine the maximum REN for the calling area.

If your facsimile machine causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice is not practical, you will be notified as soon as possible, also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.

for repair/warranty information. If the trouble is causing harm to the telephone network, the telephone company may request you remove the equipment from the network, until the problem is resolved.

The equipment may not used on coin service provided by the telephone network, connection to Party Line Service is subject to state tariffs. (Contact the state public utility commission, or corporation commission for information.)

This device is equipped with a USOC RJ11C connector.

THE TELEPHONE CONSUMER PROTECTION ACT: The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone fax machine unless such a message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual.

In order to program this information into your fax machine, you should complete the setup procedures listed for station ID number and name on pages 42 and 43 in this manual.

This equipment is hearing aid compatible.

The telephone company may make changes in its facilities, equipment, operations, or procedures that could affect the operation of the equipment. If this happens, the telephone company will provide advance notice in order for you to make the necessary modifications in order to maintain uninterrupted service.

If you experience trouble with this facsimile machine, please contact

TOSHIBA AMERICA BUSINESS SOLUTIONS, INC.

Electronic Imaging Division 2 Musick, Irvine, CA 92618-1631

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NOTICE T O USERS

Canada

NOTICE: The Industry Canada label identifies certified equipment. This certifi-

cation means that the equipment meets telecommunications network protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The Department does not guarantee the equipment will operate to the user's satisfaction.

Before installing this equipment, users should ensure that it is permissible to connect a facsimile to the facilities of their local telecommunications company. The equipment must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.

Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

CAUTION: Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.

The Ringer Equivalence Number of your facsimile is 0.3

AVIS: L’étiquette d’lndustrie Canada identifie le marériel homologué. Cette étiquette certifie que le matériel est conforme aux normes de protection, d’exploitation et de sécurité des réseaux de télécommunications, comme le prescrivent les documents concernant les exigences techniques relatives au matériel terminal. Le Ministére n’assure toutefois pas que le matériel fonctionnera à la satisfaction de l’utilisateur.

Avant d’installer ce matériel, l’utilisateur doit s’assurer qu’il est permis de le raccorder aux installations de l’entreprise locale de télécommunication. Le matériel doit également être installé en suivant une méthode acceptée de raccordement. L’abonné ne doit pas oublier qu’il est possible que la conformité aux conditions énoncées cidessus n’empêche pas la dégradation du service dans certaines situations.

Les réparations de matériel homologué doivent être coordonnées par un représentant désigné par le fournisseur. L’entreprise de télécommunications peut demander à l’utilisateur de débrancher un appareil à la suite de réparations ou de modifications effectuées par l’utilisateur ou à cause de mauvais fonctionnement.

Pour sa propre protection, l’utilisateur doit s’assurer que tous les fils de mise à la terre de la source d’énergie électrique, des lignes téléphoniques et des canalisations d’eau métalliques, s’il y en a, sont raccordés ensemble. Cette précaution est particulièrement importante dans les régions rerales.

Avertissement: L’utilisateur ne doit pas tenter de faire ces raccordements luimême; il doit avoir recours à un service d’inspection des installations électriques, ou à un électricien, selon le cas.

L’indice d’equivalence de la sonnerie de ce matériel 0.3

NOTICE: The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5.

TOSHIBA OF CANADA LIMITED

Office Product Group 191 McNABB STREET MARKHAM, ONTARIO L3R 8H2

AVIS: L’indice d’équivalence de la sonnerie (IES) assigné à chaque dispositif terminal

indique le nombre maximal de terminaux qui peuvent être raccordés à une interface. La terminaison d’une interface téléphonique peut consister en une combinaison de quelques dispositifs, à la seule condition que la somme d’indices d’équivalence de la sonnerie de tous les dispositifs n’excède pas 5.

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OZONE SAFETY INFORMATION

The ozone filter (used with this machine) complies with Environmental Protection Agency regulations for ozone emissions in an office environment. This means that this facsimile does not produce hazardous ozone emissions greater than 0.1 ppm.

Replace the ozone filter:

An ozone filter has been provided with this unit and is to be replaced at the same interval as the drum unit. See page 32.

LASER SAFETY INFORMATION

This facsimile is certified as a Class I laser product under the U.S. Department of Health and Human Services (DHHS) Radiation Performance Standard according to the Radiation Control for Health and Safety Act of 1968. This means that this facsimile does not produce hazardous laser radiation.

All laser light emitted inside the facsimile is completely confined within protective housings when any part of the facsimile is opened. This means that the facsimile is safe to use during normal operation and maintenance. Adjustment or performance of procedures other than those specified herein may result in hazardous laser exposure.

The Center for Devices and Radiological Health (CDRH) of the U.S. Food and Drug Administration implemented regulations for laser products. These regulations apply to laser products manufactured from August 1, 1976. Compliance is mandatory for products marketed in the United States. The sample label shown below indicates compliance with these CDRH regulations and is attached to all laser facsimiles marketed in the United States.

WARNING Use of controls, adjustments or performance of procedures other

than those specified in this manual may result in hazardous radiation exposure.

Only trained and qualified personnel may open covers or remove parts that are not explicitly shown and described in the Operator’s Manual as being accessible to the Operator.

001

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CONTENTS

NOTICE T O USERS................................................................1

NOTICE T O USERS................................................................2

OZONE SAFETY INFORMATION ..........................................3

LASER SAFETY INFORMATION...........................................3

FEATURES .............................................................................8

CARE AND MAINTENANCE..................................................9

INTRODUCTION.......................................................... 10

FACSIMILE UNIT DESCRIPTIONS........................................ 10

Front Vie w..............................................................................................10

Rear View..............................................................................................11

When Optional Recording Paper Tr ays are Installed..............................12

OPERATION PANEL.................................................... 13

SETUP ......................................................................... 16

UNPACKING...........................................................................16

F A CSIMILE MA CHINE INSTALLATION .................................18

Connecting Y our TOSHIBA Facsimile.....................................................18

Recording Paper Exit Tr ay .....................................................................19

Document Exit Tra y................................................................................19

Charger Cleaner, Mylar Scraper............................................................19

INITIAL PRINTING SUPPLIES INSTALLATION ....................20

Recording Paper Installation..................................................................20

Recording Paper Size Adjustment.........................................................22

Bypass T ra y Installation .........................................................................23

Developer Assemb ly and Drum Unit Installation ....................................25

Fuser Cleaner Installation......................................................................27

PRINTING SUPPLIES REPLACEMENT................................28

T oner Cartridge Replacement................................................................28

Drum Unit Replacement ........................................................................31

QUICK START ........................................................................34

T e rminal ID ............................................................................................34

Transmitting ...........................................................................................34

Receiving ..............................................................................................34

USER INTERFACE OPERATION ...........................................35

Menu Operation.....................................................................................35

Ke ys Used in Menu Oper ation..........................................................35

Character Entry .....................................................................................36

Keys Used in Char acter Entry ..........................................................36

Special Character Ta ble....................................................................36

Character Correction ........................................................................37

INITIAL SETUP ......................................................................38

Initial Setting Summary..........................................................................38

Language Selection...............................................................................39

Date and Time Setting...........................................................................40

Terminal ID Setting ................................................................................42

Dial T ype Setting....................................................................................44

DEVICE CONFIGURATION....................................................45

Configuration Summary.........................................................................45

Bell Ringer Volume Adjustment..............................................................47

Alarm T one V olume Adjustment .............................................................48

Key Touch T one V olume Adjustment.......................................................49

Monitor V olume Adjustment ...................................................................50

Po wer Sav er Operation..........................................................................51

Setting Separator Page .........................................................................53

Department Code Setting ......................................................................55

Department Code Maintenance.............................................................57

Account Codes ......................................................................................58

Print Density Setting ..............................................................................59

Document Length Setting ......................................................................60

Line Monitor...........................................................................................61

Receive Interval Setting.........................................................................62

ECM Default Setting ..............................................................................63

Default Setting f or Document Mode (Resolution and Contrast)..............64

Collate Copy Setting..............................................................................65

Letter Head Paper Setting .....................................................................66

Setting Redial (Interval and Counter).....................................................67

Auto Receive Mode ...............................................................................68

Line-2 Operation....................................................................................69

BASIC FUNCTIONS .................................................... 70

AUTOMA TIC TELEPHONE DIALING .....................................70

Abbreviated Dialer Registration .............................................................70

One Touch Dialer Registration ...............................................................77

Group Number Registration...................................................................83

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TRANSMIT CONFIGURATION...............................................87

Document Specifications .......................................................................87

Document Loading ................................................................................88

Scan Resolution Setting ........................................................................89

Contrast Setting.....................................................................................90

Default Setting f or Memory Transmission...............................................91

Send After Scan Default Setting ............................................................92

Default Setting f or Security Transmission...............................................93

COPYING ...............................................................................94

Paper Siz e for Cop ying..........................................................................94

Copying Procedure................................................................................95

DIALING METHODS ..............................................................97

One T ouch Key Dialing...........................................................................97

Abbreviated Dialing................................................................................98

Alphabet Dialing ....................................................................................99

Ke ypad Dialing ......................................................................................100

TRANSMITTING .....................................................................101

Memory T ransmission............................................................................101

Memory T ransmission Procedure .....................................................102

Direct T ransmission ...............................................................................103

Direct Transmission as Def ault Setting..............................................103

Temporary Direct Transmission.........................................................105

On-hook Transmission (Monitor Speak er Dialing).............................106

Off-hook Transmission (Optional Handset Dialing) ...........................107

External Off-hook Transmission

(Transmission Using an External Telephone)....................................109

Redialing ...............................................................................................110

Automatic Redialing..........................................................................110

Manual Redialing Direct Transmission..............................................110

Manual Redialing Jobs in Memory....................................................111

RECEIVING ............................................................................112

Automatic Receiving Mode....................................................................112

Manual Receiving Mode ........................................................................112

Selecting the Receiving Mode ...............................................................112

Recording Paper Size............................................................................113

Reception Reduction Setting .................................................................113

Reception Discard Setting .....................................................................114

Reverse Order Printing Setting..............................................................115

Reception Multicopy Setting ..................................................................116

TELEPHONE HANDSET OPERATION (Optional) ................117

On-hook Dialing.....................................................................................117

T one Output...........................................................................................118

Redialing ...............................................................................................118

COMMUNICA TION STATUS...................................................119

Current Job Status ................................................................................119

Display & Print Transmission Report......................................................120

Communication Journal.........................................................................120

CANCELLING A COMMUNICATION JOB.............................121

Cancelling a Direct Transmission...........................................................121

Cancelling a Job Reservation ................................................................121

ADVANCED FUNCTIONS ........................................... 123

MUL TI-ADDRESS TRANSMISSION (BROADCASTING) ......123

Group Broadcast Transmission..............................................................123

Multi-Key Quic k Broadcast Transmission ...............................................124

RELA Y TRANSMISSION ........................................................126

Relay T ransmission, Relay-Rela y T ransmission Overview .....................126

Setting Up a Relay Box..........................................................................127

Deleting a Relay Box .............................................................................132

Relay Transmission to a Remote Hub....................................................134

POLLING & MAILBO X COMMUNICATIONS.........................136

Polling & Mailbo x Ov erview....................................................................136

Polling Reservation...........................................................................136

Polling Reception..............................................................................136

Open Mailbox (ITU-T Compatible)....................................................137

Simple & Security Polling Reservation...................................................138

Public Mailbox P olling Reservation ........................................................140

Simple & Secure Polling ........................................................................141

Multi Address Polling .............................................................................143

Continuous Polling.................................................................................145

T urnaround P olling.................................................................................147

MAILBO X (ITU-T Compatible)...............................................149

Setting Up a Mailbox..............................................................................149

Deleting a Mailbox .................................................................................151

Sending a Document to a Mailbox (Remote Hub)..................................153

Reserving a Document to a Mailbox (Local Hub)...................................155

TION

INTRODUC-

SETUP

BASIC

FUNCTIONS

ADVANCED

FUNCTIONS

REPORTS

LISTS AND

TROUBLE-

SHOOTING

MODE

USER TEST

Page 8

Retrieving (P olling) a Document from a Mailbox (Remote Hub).............157

Printing a Document from a Mailbox (Local Hub) ..................................159

Cancelling Documents in a Mailbox (Local Hub)....................................161

ADV ANCED TRANSMISSION FUNCTIONS ..........................163

Department Code Access .....................................................................163

Account Code Entry ..............................................................................164

Cover Sheet Registr ation.......................................................................165

Chain Dialing .........................................................................................166

TTI (Transmit Terminal ID) Print .............................................................167

Setting Recovery Tr ansmission..............................................................168

Sending Recovery Tr ansmission............................................................169

PIN Mask...............................................................................................171

Disabling ECM Temporarily....................................................................172

ADVANCED RECEPTION FUNCTIONS ................................173

Privileged Reception..............................................................................173

RTI (Remote Terminal ID) Print..............................................................174

Display the RTI Men u ............................................................................174

Select the RTI Print Option....................................................................174

Memory Reception Setting ....................................................................175

Secure Reception Access Code Setting ................................................176

Secure RX Activation P eriod Setting......................................................177

Secure RX Manual Activation ................................................................179

Secure RX Print.....................................................................................180

TRANSMISSION OPTIONS ...................................................181

Delayed Comm unication (Time Designation).........................................181

Communication Report Print .................................................................182

Priority T ransmission .............................................................................183

Low Speed Transmission .......................................................................184

Dialing with Sub-Address ......................................................................185

Attaching or Printing a Cover Sheet.......................................................187

Line Selection........................................................................................189

Enabling or Disabling Send After Scan Temporarily ...............................190

Setting the Page Count..........................................................................192

Line Monitor...........................................................................................193

Security T ransmission............................................................................194

LISTS AND REPORTS................................................ 195

LIST AND REPORT OPTIONS SETTING.............................. 195

Reception Journal Settings....................................................................195

Direct T ransmission Report Setting........................................................197

Memory T ransmission Report Setting ....................................................198

Multi-Address Transmission Report Setting ..........................................199

Multi-Polling Report Setting ...................................................................200

Relay Originator Report Setting.............................................................201

Relay Station Transmission Report Setting ............................................202

Relay Destination Report Setting...........................................................203

Reception List Settings..........................................................................204

LIST AND REPORT PRINT FORMAT AND

PRINTING PROCEDURE .......................................................205

T r ansmission/Reception Journal (Communication Journal) ...................205

T r ansmission Report..............................................................................207

Memory T ransmission Report ................................................................208

Reservation List.....................................................................................209

Multi-Address T ransmission Report .......................................................210

Multi-Polling Report ...............................................................................211

Relay T r ansmission Originator Report ...................................................212

Relay Transmission Relay Station Report ..............................................213

Relay T r ansmission End Terminal Report ..............................................214

Relay Reception List..............................................................................215

Mailbox/Relay Bo x (ITU-T Compatib le F-code Communication) List......216

Department Control List ........................................................................217

Preset Dialing Number Lists ..................................................................218

All of Lists.........................................................................................218

Alphabetical Sort List........................................................................219

Abbreviated Dial Number List ...........................................................220

Group Number List ...........................................................................221

One Touch Number List ....................................................................222

Function List ..........................................................................................223

Menu List...............................................................................................224

Po wer F ailure List ..................................................................................225

TROUBLESHOOTING ................................................. 226

Error Messages .....................................................................226

Paper J am Error Codes.........................................................................228

Error Codes Printed on Reports ............................................................229

T ransmission Prob lems..........................................................................230

Reception Problems ..............................................................................231

Clearing a Document Jam .....................................................................232

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Clearing a Recording Paper Jam...........................................................233

When the Recorded Image is not Clear.................................................235

Document Scanner Cleaning Procedure ..........................................235

Recording Unit Cleaning Procedure .................................................237

USER TEST MODE..................................................... 240

AUTOMATIC TEST MODE......................................................240

AUT O TEST...........................................................................................240

INDIVIDUAL TEST MODE ......................................................241

INDIVIDUAL TEST Summary ................................................................241

ADF TEST .............................................................................................242

KEY TEST .............................................................................................244

LED TEST .............................................................................................245

LCD TEST .............................................................................................246

SPEAKER TEST ...................................................................................247

SWITCH TEST ......................................................................................248

TEST PRINT .........................................................................................251

TEST RESULT ........................................................................252

PRINTING a TEST RESULT..................................................................252

REMOTE SERVICE ..................................................... 253

RDC (Remote Diagnosis Configuration) Service ...............253

AU TOMA TIC SUPPLIES ORDER........................................... 254

Automatic Supplies Order Setting..........................................................254

SPECIFICATIONS ....................................................... 255

SUPPLIES ................................................................... 256

HARDWARE OPTIONS ............................................... 256

TOSHIB A Viewer ......................................................... 257

INDEX .......................................................................... 287

Page 10

FEATURES

Super G3 High-speed Communications

Provides state-of-the-art V.34 modem technology for worldwide compatibility at speeds up to 33,600 bits per second.

High Resolution, 256 Level Halftone

With a maximum resolution of 16 dots/mm x 15.4 lines/mm (406 DPI x 391 LPI) and 256 level halftone, precision drawings, small-size characters, photographs, etc. are copied, sent, and received with exceptional clarity.

Open Network Mailbox Systems

Your new TOSHIBA provides ITU-T F-code communication for Open Mailbox operation.

Hyper Scan Document Scanning

Allows letter sized originals to be scanned into memory in as little as 1.2 seconds per page.

73 Programmable One Touch Autodialer Keys

Allows remote locations to be quickly dialed at the touch of a key saving time and eliminating mis-dialed phone numbers.

300 Abbreviated Autodial Locations

In addition to the 73 One Touch Autodialer Keys, 300 abbreviated locations can also be programmed with other frequently called locations. These locations can then be easily accessed using abbreviated codes ranging from 001 to 999.

22 Function Keys

Twenty two frequently used functions are assigned to the keys located on the One Touch Index Panel. These keys allow direct access to frequently used function settings and operations.

Multi-address (Broadcast Transmission)

This feature allows the transmission of a document to multiple remote units with one operation sequence. Locations may be selected using the autodialer or infrequently dialed locations that have not been preregistered.

Substitute Memory Reception

When the recording paper or supplies have been depleted or in the event of a recording paper jam, your receptions will be safely stored in memory until the problem is corrected.

Memory Release

Minimizes the potential for memory overflows when connected with a remote location. After each page has been successfully transmitted it is released from memory to make room for subsequent pages.

TOSHIBA Viewer

Installing the TOSHIBA Viewer software that comes with the machine enables following functions (see page 255).

• 600 dpi plain paper laser printer PC print jobs are printed on plain paper at a crisp 600 dpi print resolution.

• Setting and programming the machine from a PC You can set up and program the machine from a PC.

• PC Scanner function The machine can be used as a Twain compatible B/W image scanner (16 dots/ mm x 15.4 dots/mm max.).

User Test Mode

The user test mode can help you to find the cause of a machine problem should a failure occur.

PCL Printing (Option)

By installing the optional PCL Print Kit (GA-1020), the machine can be used as a PCL printer. Adding the optional NIC Kit (GF-1010) enables to use the machine as a network PCL printer.

Internet Fax Function (Option)

You can send a facsimile message via the internet by having the optional Internet Fax Kit (GD-1040) and NIC Kit (GF-1010) installed in the machine.

Multi-Memory Access Operation

Allows up to 5 operations such as transmission or reception on either line 1 or line 2 (if so equipped), printing, scanning, and programming to be performed at the same time.

Super Power Saver Mode

Reduces power consumption to approx. 2W by turning all unnecessary functions off in the standby mode.

Page 11

CARE AND MAINTENANCE

About Power for the Unit

• This unit requires 120 V AC, 60Hz electric power. This unit should not be used in countries that do not conform to domestic power provisions.

• Insert the power cord plug firmly to the wall outlet, then insert the other end of the cord into the receptacle on the machine. If it is not firmly connected, the unit will not operate normally. When unplugging the unit, grasp by the plug and not the cord.

• Do not share one outlet with too many electric appliances. This may create a fire hazard.

• When the possibility of lightning arises, unplug the power cord from the wall outlet. Also, unplug the phone cord from the facsimile unit. This prevents possible damage from lightning striking power or phone lines.

• Avoid sharing the electrical wall outlet with other equipment that may cause power surges (air-conditioners, large copiers, etc.). Power surges may cause the unit to malfunction.

• Do not step on the power cord, and do not place anything on it.

When a Power Failure Occurs

• In the event of a power failure, neither facsimile nor telephone functions of the unit are available.

• In the event a power failure occurs (or the power to the unit has been disconnected), functions and unit operation will not be possible. Any document data stored in memory will be retained for a period of approximately 10 hours (if the internal battery is fully charged). This period may be shortened if optional memory has been installed. On exceeding that time limit, the following items will be erased:

• Document data stored in memory for Transmission, Substitute Memory Recep-

tions, etc.

• The address and designated time of each Timer Transmission, Timer Polling

Reception, etc.

• Programmed data such as the clock, Auto Dial Numbers and user configurations

not be erased. This data is supported by second battery with a maximum five

will year life (from time of manufacture).

• In the event that document data has been erased due to a power failure, the message “POWER FAILURE” is displayed on the LCD as shown to the right and a Power Failure Report is issued once the power is restored (see page 225).

MAY-17-00 WED09:43

POWER FAILURE

Do not Place the Unit in the Following Environments

Do not place this facsimile unit in the environments described below.

• Where temperature is excessively high, such as places close to heaters, radiators, direct sunlight, etc.

• Where the temperature can become excessively low.

• Where water or any chemicals may come in contact with the unit.

• Where the humidity is too high.

• Where dust, dirt, metal filings, or hazardous gases may exist.

• Near equipment with strong magnetic fields, such as a radio’s, TV’s, audio amplifier’s, speaker’s, or other electric appliances.

• Where condensation may easily result, i.e., an environment subject to sudden temperature changes, such as places close to an air-conditioner or heater.

• Where vibrations frequently occur. (Provide a space of 4 inches or more between the rear side of the unit and the wall.)

Other Remarks

• Do not disassemble or modify the facsimile unit. This may result in electric shock, hazard or machine malfunction.

• Keep fire sources away from the facsimile unit. This may create a fire hazard.

• Keep paper clips and staples away from the unit. If metal objects fall in the unit, it may damage the machine.

• Avoid opening the unit while it is scanning or printing. The operation will stop and it may cause a malfunction and/or damage.

• Do not drop, hit, or apply excessive shocks to the unit, as this may result in damage to the unit.

• When using international or discount communications services, communication reliability may be impaired.

• Use of non authorized parts or supplies may result in damage to the unit and could result in termination of the service or warranty agreement.

• If any abnormal conditions occur, such as emitting of smoke or burning odor, immediately disconnect power to the unit and contact your authorized Toshiba dealer for service.

Page 12

INTRODUCTION - FACSIMILE UNIT DESCRIPTIONS

Front View

Document Exit Tray

Stacks the original documents after scanning.

Document Exit Tray Extension

Supports long original documents after scanning. (See page 19.)

Recording Paper Exit Tray

Stacks recording paper after printing. (See page 19.)

Operation Panel

Used to perform programming and operation of the facsimile machine. (See page 13.)

Document Guides

Adjust the guides to the edges of the document to help ensure proper document alignment and smooth feeding. (See page 88.)

Scanner Cover Release Button

Provides access to the document scanner area for periodic cleaning or clearing jammed originals. (See page 232.)

Document Tray

Place documents face down on this tray to transmit or copy.

Centronics PC Interface

This interface is used for connection to personal computers for Scanning, Printing and programming various settings from a PC.

Top Cover Release Lever

Provides access to printer section to replace supplies or to clear paper jams. (See page 233.)

Paper Tray

Holds up to 550 sheets of recording paper. (See page 22.)

Right Side Cover

Provides access to the recording paper feed path.

Bypass Tray Cover

Remove this cover when you install the Bypass Tray.

002

Page 13

Rear View

Centronics PC Interface

Line 1 Connector

Connection for the telephone line cord from wall or PSTN system. (See page 18.)

External Telephone Connector

Connection for an External Telephone set. (See page 18.)

Handset Connector

Connection for the optional Handset unit. (See page 18.)

Line 2 Connector

Connection for the 2nd telephone line cord from wall or PSTN system. DP125F: Standard DP120F: Option

AC Inlet

003

Page 14

When Optional Recording Paper Trays are Installed

With two recording paper trays installed

Handset

(optional)

Upper Recording Paper Tray

Lower Recording Paper Tray

(optional)

With three recording paper trays installed

Handset

(optional)

Upper Recording Paper Tray

107

004

Middle Recording Paper Tray

(optional)

Bypass Tray

(DP125F: standard) (DP120F: optional)

NOTE: Optimal height console stands are available for one or two paper tray configurations. These stands maximize operational access, LCD view angle and

provide rugged roller casters for easy cleaning.

Lower Recording Paper Tray

(optional)

Bypass Tray

(DP125F: standard) (DP120F: optional)

Page 15

- OPERATION PANEL

1. Error Lamps

In the event an error occurs in the facsimile, the corresponding lamp will be illuminated:

.... PAPER JAM Lamp:

Blinks when an original document or recording paper jam occurs (see page

233).

..... RECORDING PAPER Lamp:

Blinks when the recording paper supply has been depleted (see page 20).

..... TONER Lamp:

Blinks when the toner is nearly or entirely exhausted (see page 28).

..... DRUM Lamp:

Blinks when the Process Unit is at or near its end of life (see page 31).

..... ALARM Lamp:

Is blinks when any error other than those listed above occurs (see page

226).

6. LCD Display

7. INSERT Key

8. DELETE Key

LINE 1 Lamp

Blinks when communicating using Line 1.

LINE 2 Lamp

Blinks when communicating using Line 2.

PC COMM Lamp

Blinks when communicating between the facsimile unit and a personal computer.

SUPER POWER SAVER key and SUPER POWER SAVER Lamp

Press this key to select the Super Power Saver Mode. Illuminated when the facsimile is in the Super Power Saver Mode.

Displays machine status and configuration information for operator viewing and inter-action.

This key is used to insert characters in CHARACTER ENTRY mode (see page 36).

Page 16

This key is used to delete characters in CHARACTER ENTRY mode (see page

36).

9. Dial Keypad

Use these 12 keys just like a telephone keypad to dial telephone/facsimile numbers (see page 35).

10.MULTI Key

Performs Multi-address Transmissions (Broadcast) or a Multi-polling receptions (see page 124).

11.SPEED DIAL Key

Used for accessing Abbreviated, Alphabet, or Group dialing telephone directories (see pages 98, 99 and 123).

12.REDIAL/PAUSE Key

Press this key to redial a facsimile/telephone number if the number was busy on your first try (see page 110). Or, use this key to enter a pause between telephone digits when entering a remote facsimile number.

13.MONITOR Key

Used to enable the speaker monitor, for monitoring call progress during non memory document feeder transmissions (see page 106).

14.START Key

Press this key to start facsimile communication. This key is also used to complete programming.

15.STOP Key

Used to stop an operation or cancel system programming. This key is also used to clear an error condition.

16.COPY Key

Press this key, with a document in the Document Tray, to copy a document (see page 95).

Selects the desired resolution for transmission or copying. When Standard mode is selected, none of the MODE lamps will be illuminated (see page 89).

19.Menu Keys (

, , , Keys)

These keys are used to scroll and highlight desired LCD menu prompts (see page

35). The

is also used as the [TONE] Key. The key is helpful to access

various services requiring touch-tone dialing when you are connected to a Rotary line (see page 118).

20.ENTER Key

Press this key to enter a selected menu item or select a menu entry.

21.JOB CANCEL Key

Used to cancel a job reserved or being executed (see page 119).

22.E-MAIL ADDRESS Key

Used to program E-mail addresses when programming One Touch Key or Abbreviated Numbers. By pressing this key prior to a transmission, an E-mail address can be entered for an Internet FAX transmission.

23.JOB STATUS Key

Displays the communication status of reserved transmissions (see page 119).

24.One Touch Keys (1-49), One Touch Keys (50-73), Function Keys, and Keyboard.

View the One Touch Keys (1-49), One Touch Keys (50-73), Function Keys, and Keyboard by turning the Flip Panels (see page 15).

17. TX REPORT Key

Press this key to request or disable a Transmission Report for your current transmission job.

18.MODE Key and FINE, U-FINE, HALFTONE Lamps

Page 17

Function Keys

The Function Keys are located on the left of the Operation Panel and enable the following frequently used functions and settings by pressing the desired key.

Function Keys

CHAIN DIAL COMM

Used to dial a remote party using Chain Dialing (see page 166).

CHARGE CODE

Allows entry of a Charge Code at the time of dialing or during Abbreviated Dial and One Touch Dial programming (see page 171).

DELAYED COMM

Schedules a delayed communication job to be performed at a designated time (see page 181).

DIRECT TX

Allows transmission direct from the document feeder without the use of memory (see page 105).

LOW SPEED TX

Used to select a lower transmission speed to transmit a document when poor line conditions are expected, such as when transmitting to a foreign country that can only accept low speed data (see page

184).

ITU MAILBOX

Used for Mailbox Communications or Relay Transmission, with remote facsimiles that support the ITUT F-code functions (see page 149).

COVER SHEET

Used to attach a cover sheet to a document to be transmitted (see pages 165 and 187).

PRIORITY TX

Sends pages set in the ADF ahead of all previously scheduled transmissions (see page 183).

RECOVERY TX

Recovers from memory and sends incomplete transmissions (see page 169).

SEND AFTER SCAN

Used to select whether the dialing starts while the machine is scanning the documents or after the machine has scanned all documents to memory (see page 190).

POLLING

Designate polling communication (see page 138).

SUB ADDRESS COMM

Add sub-address digits to the remote facsimile number for routing or security (see page 185).

PCL PRINT

Used to set the functions related to the PCL Board when the optional GA-1020 (PCL Print Kit) is installed.

JOURNAL

Used to print a communication journal (see page

195).

PREV. TX RPT

Displays or prints the result of previous transmission jobs (see page 120).

RESERVATION LIST

Prints a Job Reservation List (see page 209).

SECURE RX

Enables or disables Secure RX (see page 179).

CHECK E-MAIL

Used to receive an E-mail immediately. (Requires optional GD-1040 (Internet FAX Kit) and GF-1010 (NIC Kit) be installed.)

TEL LINE SELECT

Designates a specific telephone line for the current transmission (see page 189).

TEL LIST ENTRY

Used to register Abbreviated, One Touch, Group, and Relay Group Dialing numbers (see pages 70, 77 and 83).

TEL LIST PRINT

Prints desired telephone/facsimile lists (see page

218).

CONTRAST

Selects the desired contrast level of transmit documents (see page 90).

Page 18

SETUP - UNPACKING

Unpack the Carton

Make sure All Items are Enclosed

This hardware has been designed to be installed by an authorized TOSHIBA service representative.

Check the carton and report any damage to the delivery service. Save the carton and packing materials for future use.

Check the items in the carton with the following packing list. If anything is missing, contact your dealer immediately.

Packing List

1. Facsimile .................................................. 1

2. Phone Line Cord (Modular Cord).............. 1

3. Document Exit Tray .................................. 1

4. Recording Paper Exit Tray ....................... 1

5. Fuser Cleaner .......................................... 1

6. Developer Assembly ................................ 1

7. Drum Unit ................................................. 1

8. Operator’s Manual .................................... 1

9. Overlay..................................................... 1

10. Warranty Card .......................................... 1

11. AC Power Cord ........................................ 1

12. Charger Cleaner ....................................... 1

13. Mylar Scraper ........................................... 1

14. Cotton Swab............................................. 1

15. Unpacking Report..................................... 1

16. Quick Reference Guide ............................ 1

17. TOSHIBA Viewer CD-ROM ...................... 1

18. Bypass Tray (DP125F only) ..................... 1

Page 19

Select a Desirable Location

The unit should be installed:

• On a horizontal surface.

• Away from direct sunlight, dust, extreme heat and humidity, and vibration.

• Away from sources of strong electrical or magnetic fields, such as televisions or radios.

• Within reach of an electrical outlet. Use an outlet not shared with equipment that generates electrical noise or consumes large amounts of electricity, such as an air conditioner, or a copier.

• Within reach of a telephone connection. Use a dedicated, single-line telephone connection.

• Allow for adequate ventilation. The rear and sides of the unit need to be clear to allow proper air flow to the unit’s power supply.

591 mm

(23.3 inches)

100 mm

(3.9 inches)

612 mm

(24.1 inches)

794 mm

(31.3 inches)

Height: 635 mm (25 inches)

(Top Cover open)

Page 20

- FACSIMILE MACHINE INSTALLATION

Connecting Y our TOSHIBA Facsimile

Make sure that the Power Switch is turned OFF. Plug in the power cord as in the figure below.

Power Cord

Power Switch

OFF

023

Connect the telephone line cord (modular cord) to the “LINE1” connector. Connect the external telephone set (if desired) to the “PHONE” connector. Connect the optional Handset (if equipped) to the “HANDSET” connector

024

WARNING

• Never install telephone wiring during a lightning storm.

• Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.

• Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface.

• Use caution when installing or modifying the telephone lines.

• Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

• Do not use the telephone to report a gas leak in the vicinity of the leak.

Page 21

Recording Paper Exit Tray

Document Exit Tray

Charger Cleaner, Mylar Scraper

Recording Paper Exit Tray Installation

025

Place the hooks of the Recording Paper Exit Tray into the slots on the left side of the unit.

• Do not place heavy objects on the Recording Paper Exit Tray or apply strong force.

Document Exit Tray Installation

026

Fit the tabs of the Document Exit Tray into the slots on the left side of the unit.

• Do not place heavy objects on the Document Exit Tray or apply strong force.

• Extend the Document Exit Tray Extension for long documents.

Charger Cleaner and Mylar Scraper Installation

Charger Cleaner

Mylar Scraper

028

Open the top cover. Store the Charger Cleaner and Mylar Scraper in the location provided in the rear inner cover of the facsimile as shown in the figure.

NOTE:

The Charger Cleaner and Mylar Scraper are used when cleaning the Drum Unit and Developer Assembly. See pages 238 and 239.

Page 22

- INITIAL PRINTING SUPPLIES INSTALLATION

Recording Paper Installation

About Recording Paper:

• Use only recommended paper brands to optimize your facsimile performance. Contact your authorized TOSHIBA dealer for more information.

• Remove the recording paper when storing or relocating your facsimile.

• Avoid using damaged, folded or misaligned recording paper. Use of damaged paper could cause double feeding or paper jams.

• Use of damp recording paper will cause poor printing over all or part of the image area. If the paper is excessively moist, print quality may become uneven and voiding may occur. Replace the paper, should this condition exist.

Pull Out the Paper

Tray

029 030

Pull the paper tray out using the handle located at the front of the tray.

Pull the tray straight out toward you as illustrated above.

CAUTION:

• Never place heavy objects on an open tray, nor apply a strong force.

Attach the Recording

Paper Size Label

Recording Paper Size Label

If not already at the correct paper size, insert the Paper Size Label into the slot of the Paper Tray.

See page 22 for information on changing the recording paper size.

Press Down the

Paper Pressure Plate

Press the Paper Pressure Plate down until it clicks.

Prepare the

Recording Paper

031032

Prepare new recording paper sheets by holding both ends and flexing several times.

This will separate the sheets and provide optimum feeding.

Align the stack so that all four corners are neatly aligned.

Be sure to load the recording paper in accordance with any paper manufacturer’s printing side instruction. Some papers have a preferred image side. This image side should be placed face down in the paper tray.

Page 23

Recording Paper Installation - continued

Install the

Recording Paper

033 034

Place the recording paper stack into the tray.

NOTES:

• Do not exceed the upper stack limit line as this may cause paper mis-feeds.

• Make sure that the paper is seated under the two separation claws on the right side of tray.

Close the Paper

Tray

Push the paper tray all the way into the machine.

NOTE:

As the tray is closed, listen for the sound of the paper pressure plate moving up into position.

• Be careful not to damage the claws of the paper tray.

Page 24

Recording Paper Size Adjustment

About Paper Sizes:

• Your TOSHIBA facsimile has been preset to accept letter size recording paper. In the event that you receive a legal-size (8.5”x14”) reception, it will automatically be reduced to fit onto letter-size (8.5”x11”) paper.

• If you receive only Legal-

size receptions and do not wish them to be automatically reduced: Adjust the re-

cording paper tray to load the legal size paper.

• If you receive a mixture of

Letter and Legal-size receptions, and you do not wish your legal receptions to be automatically reduced: Add an optional re-

cording paper tray to support both the letter and legal-size paper. With the second recording paper tray, your TOSHIBA facsimile will automatically select the appropriate paper size to match the pages you receive.

Pull Out the Paper

Tray

029 036

Pull the paper tray out and remove the recording paper.

Adjust the Paper

Guide

Remove the Paper Guide. Install the Paper Guide in the

correct position for the new paper size.

Paper size indicators have been conveniently molded into the paper tray next to the paper post.

NOTE:

Install the Paper Guide securely. If you fail, a PAPER EMPTY error will be displayed even when the paper is loaded in the paper tray.

Attach the Recording

Paper Size Label

Recording Paper Size Label

030

Change the paper size label located in the front-right corner of the paper tray to match the new paper size.

Close the Paper

Tray

034

Place the recording paper into the tray and push the tray into the machine.

• Check to make sure that the LCD display has returned to the time and date standby mode and no alarm lamps are illuminated.

• Make a copy using the new recording paper to confirm proper operation.

• Be sure to load the recording paper image side down.

Page 25

Bypass T ray Installation

The Bypass Tray comes standard with the DP125F. (The Bypass Tray is available as an option for the DP120F.) You can select to print from the Bypass Tray for copy, PC print, and A5-size report. Letter, Legal, A4, and A5 size paper can be loaded into the Bypass Tray. The Bypass Tray can also accept an envelope, transparency,

or label. (Select “ as the paper size.)

NOTES:

You can load up to 100 sheets of Letter, Legal, A4 or A5 size paper (20 lbs.). Envelope, transparency or label stock should be loaded one sheet at a time. Place the paper in the center of the Bypass Tray when the paper size is set to

“

: OTHERS.”

: OTHERS”

Remove the Bypass

Tray Cover

118

Remove the two screws holding the Bypass Tray Cover.

Bypass Tray Cover

Install the Bypass

Tray

Install the Bypass Tray.

Bypass Tray

119

Set the Paper Size

120

Size Selector

Set the paper size using the size selector.

Raise the Tray Lever

Tray Lever

Raise the Tray Lever.

121

Page 26

Bypass Tray Installation - continued

Pull up the Paper

Support

Bypass Tray

122

Pull up the Bypass Tray Paper Support.

Paper Support

Set the Recording

Paper

Paper Guide

Recording Paper

123

Set the Recording Paper and adjust the Paper Guides to the correct paper size.

Lower the Tray

Lever

Tray Lever

Lower the Tray Lever.

124

Page 27

Developer Assembly and Drum Unit Installation

Open the Top Cover

Top Cover Release Lever

037 040

Grasp the Top Cover Release Lever to open the Top Cover.

Shake the Developer

Assembly

Developer Assembly

Hold the Developer Assembly with both hands and shake the cartridge back and forth several times.

Remove the

Protective Strip

Developer Assembly

Strip

041 042

Holding the Developer Assembly with one hand, grasp the end of the protective strip under the Toner Cartridge. Pull the strip firmly to completely remove it from the Toner Cartridge.

• The sealing film will contain a small amount of toner on its surface. Carefully dispose of the film in an appropriate waste receptacle to avoid soiling items it may come in contact with.

Attach the Drum Unit

to the Developer Assembly

Drum Unit

Developer Assembly

Attach the Drum Unit to the Developer Assembly. Position the Drum Unit with the green Drum surface facing the Toner Roller on the Developer Assembly.

IMPORTANT:

• Never touch the photoconductive drum (the green surface) of the Drum Unit. If the surface is scarred or scratched, it will cause print quality problems.

• Do not expose the photoconductive drum of the Drum Unit to light for more than 3 minutes. If the Drum Unit is to be left anywhere outside the facsimile, be certain to cover it with cloth, paper, etc.

Install the Developer

Assembly with Drum Unit

Developer Assembly

043

Install the Developer Assembly (with Drum Unit attached) into the machine.

Holding the Developer Assembly by the green handles, align the three shafts on the Developer Assembly sides with the slots in the machine frame.

Page 28

Developer Assembly and Drum Unit Installation - continued

Press Down on the

Drum Unit

044

Press firmly down on the green squares on the Drum Unit until the Drum Unit clicks into place.

Close the Top Cover

045

Holding the Top Cover Release Lever, close the Top Cover, then release the Lever.

Page 29

Fuser Cleaner Installation

Open the Top Cover

Top Cover Release Lever

037

Grasp the Top Cover Release Lever to open the Top Cover.

Install the Fuser

Cleaner

Fuser Cleaner

047

Remove the new Fuser Cleaner from its plastic bag and install it positioning its white pad side down.

Close the Top Cover

045

Holding the Top Cover Release Lever, close the Top Cover, then release the Lever.

Page 30

- PRINTING SUPPLIES REPLACEMENT

Toner Cartridg e Replacement

Replacement Toner Kits for your TOSHIBA facsimile include a Toner Cartridge and a Fuser Cleaner. Be sure to replace the Fuser Cleaner when replacing the Toner Cartridge.

Your TOSHIBA facsimile has been designed to display a two stage alert to replace Toner once it has been depleted.

The first stage is a “TONER LOW” warning that alerts you that the Toner is low and should be replaced at your earliest convince.

The unit will continue to receive and print facsimile messages during this stage.

The second stage is a “TONER EMPTY” notice. When this message is displayed, the machine can no longer print documents. Receptions will be stored in memory until the Toner has been replaced.

It is recommended to replace the Toner Cartridge whenever the “TONER LOW” message is displayed using the following procedure.

Open the Top Cover

Top Cover Release Lever

037

Grasp the Top Cover Release Lever and open the Top Cover.

Remove the

Developer Assembly with Drum Unit

Developer Assembly

051 052 053

Remove the Developer Assembly with the Drum Unit attached.

IMPORTANT:

• Never touch the photoconductive drum (the green surface) of the Drum Unit. If the surface is scarred or scratched, it will cause print quality problems.

Separate the Drum

Unit

Drum Unit

Developer Assembly

Separate the Drum Unit from the Developer Assembly.

NOTE:

Avoid touching the toner to your clothing since toner can not be removed easily. If the toner sticks to your clothing, immediately rinse out the toner with cold water.

Remove the Toner

Cartridge

Toner Cartridge

Press the green Button on the left of the Developer Assembly and slide the toner cartridge to the left to disengage it from the Developer Assembly.

Lift the Toner Cartridge from the Developer Assembly. Dispose of the used toner cartridge properly.

Page 31

Toner Cartridg e Replacement - continued

Prepare a New

Toner Cartridge

New Toner

054

Remove the new Toner Cartridge from its plastic bag and save the bag for the used Toner Cartridge.

Mix the new toner by shaking the Toner Cartridge back and forth.

NOTE:

Only use the specified TOSHIBA Toner Cartridge.

Cartridge

Install the New

Remove the Strip

Toner Cartridge

New Toner Cartridge

Developer

055 041 042 043

Align the four hooks on the new Toner Cartridge with the slots on the Developer Assembly. Slide the cartridge onto the assembly.

Move the cartridge to the right until the button on the left of the Developer Assembly clicks into place.

Assembly

Developer Assembly

Strip

Holding the Developer Assembly with one hand, grasp the end of the protective strip under the toner housing. Pull the Strip firmly to completely remove it from the cartridge.

NOTES:

• Do not stand or turn the Developer Assembly up side down to avoid toner leaking out the cartridge after removing the strip.

Attach the Drum Unit

to the Developer Assembly

Drum Unit

Developer Assembly

Attach the Drum Unit to the Developer Assembly. Position the Drum Unit with the green drum surface facing the black toner roller on the Developer Assembly.

Install the Developer

Assembly with Drum Unit

Developer Assembly

Holding the Developer Assembly by the green handles, align the three shafts on the Developer Assembly sides with the slots in the machine frame.

• Toner might stick to the strip. Avoid toner sticking to your clothes, furniture, or other items since the toner cannot be removed easily. Toner is not harmful to the human body. If any toner sticks to your clothes, wash away the toner immediately using cold water.

Page 32

Toner Cartridg e Replacement - continued

Press Down on the

Drum Unit

044

Press firmly down on the green squares on the Drum Unit until the Drum Unit clicks into place.

Replacing the Fuser Cleaner

To maintain optimum print quality, replace the Fuser Cleaner each time you replace the Toner Cartridge.

CAUTION:

The fuser’s interior can be very hot. Be careful when replacing the fuser cleaner. Do not touch any surfaces inside the printer except as indicated.

Remove the fuser

Cleaner

061

Grasp the two green tabs the used fuser cleaner from the machine.

Fuser Cleaner

Install the New fuser

Cleaner

Fuser Cleaner

047

Remove the new Fuser Cleaner from its plastic bag and install it positioning its white pad side down.

Close the Top Cover

045

Holding the Top Cover Release Lever, close the Top Cover, then release the Lever.

Page 33

Drum Unit Replacement

Replacement Drum Kits include an Ozone Filter and Drum unit. Be sure to replace the Ozone Filter when replacing the Drum Unit.

Your TOSHIBA facsimile has been designed to display a twostage alert to replace the Drum Unit once it has been depleted.

The first stage is a “DRUM UNIT WARNING” that alerts you that the Drum Unit is at or near its end of life and should be replaced at your earliest convince. The unit will continue to receive and print facsimile messages during this stage.

The second stage is “REPLACE DRUM UNIT.” When this message is displayed, the machine can no longer print documents. Receptions will be stored in memory until the Drum Unit has been replaced.

For the purpose of determining Drum usage; Each legal-size sheet of paper counts as 1.3 letter-size sheets of paper.

STORAGE NOTES:

The Drum Unit is a very important part of this facsimile. Handle it with care as shown below.

Keep the Drum Unit within a temperature range of 0-35°C (32-95°F) and a humidity range of 20-80%RH (without condensation).

Do not store or use the Drum Unit in an environment where the temperature changes excessively.

Do not touch the light sensitive drum because its surface will be easily damaged.

Do not place the light sensitive drum in a location where it is exposed to direct sunlight or high intensity light (more than 200 lx) such as near a window.

Open the Top Cover

Top Cover Release Lever

037

Grasp the Top Cover Release Lever and open the Top Cover.

Remove the

Developer Assembly with Drum Unit

Developer Assembly

051

Remove the Developer Assembly with the Drum Unit attached.

IMPORTANT:

• Never touch the photoconductive drum (the green surface) of the Drum Unit. If the surface is scarred or scratched, it will cause print quality problems.

Separate the Drum

Unit

Drum Unit

Developer

052

Separate the Drum Unit from the Developer Assembly.

Assembly

Page 34

Drum Unit Replacement - continued

Attach the new Drum

Unit to the Developer Assembly

Drum Unit

042 043 044

Attach the new Drum Unit to the Developer Assembly. Position the new Drum Unit with the green drum surface facing the black toner roller on the Developer Assembly.

Developer Assembly

Install the Developer

Assembly with Drum Unit

Developer Assembly

Holding the Developer Assembly by the green handles, align the three shafts on the Developer Assembly sides with the slots in the machine frame.

Press Down on the

Drum Unit

Press firmly down on the green squares on the Drum Unit until the Drum Unit clicks into place.

Replacing the Ozone Filter

The Ozone Filter should be replaced every time the Drum Unit is replaced.

A new Ozone Filter has been provided with the Drum Kit. Make sure the Ozone Filter is replaced.

Replace the Ozone

Filter

Ozone Filter

069

Remove the Ozone Filter from the inside of the machine. Then, place the new Ozone Filter into the machine.

Page 35

Drum Unit Replacement - continued

Close the Top Cover

045

Holding the Top Cover Release Lever, close the Top Cover, then release the Lever.

Page 36

- QUICK START

This section provides several quick start programming steps to prepare your new facsimile for immediate use.

These procedures are a simple version of the detailed procedures listed in the manual. Next to each procedure heading is a convenient page number reference for the detailed procedure. Should you have any difficulty with these simple procedures, refer to the pages listed for more information.

It is highly recommended that you take the time to read through this manual to get the most from your new TOSHIBA facsimile.

Terminal ID

Setting the Terminal ID (Page 42)

Press: , ,

SET TERMINAL ID

ID NAME =(MAX 40)

Displayed for 2 seconds

Enter your user ID (company name) using the Keyboard (see page 36) and Numeric Keypad, press:

INT. CODE?

1.ADD+

2.NOT NEEDED

SET TERMINAL ID

TEL NUMBER (MAX 20)

Enter your facsimile’s telephone number, press:

If the Line-2 board is installed, set the international code and facsimile’s telephone number for line-2.

OPERATION COMPLETED

Displayed for 2 seconds

Transmitting

Sending a Facsimile

(Page 101)

Load your document face down into the Document Tray.

MAY-17-00 WED11:49

RESIDUAL MEMORY 100% ENTER TEL NUMBER

Dial the remote facsimile using the Dial Keypad located on the Operation Panel. Remember to include any access numbers

such as 9 or press the ter the access number if you

normally have to wait for a dial tone.

af-

Receiving

Receiving a

Facsimile (Page 112)

Your TOSHIBA facsimile has been preset from the factory to receive facsimile messages. No special setup is required to receive facsimile messages.

If you communicate internationally, select:

Otherwise, select:

1.LANGUAGE

2.DATE & TIME

3.TERMINAL ID

4.DIAL TYPE

Press:

After the remote facsimile number has been entered using the keypad, press the green START key.

Page 37

- USER INTERFACE OPERATION

Menu Operation

Various functions of this facsimile can be used by selecting menu items with the menu screen displayed in the LCD window. Performing operations or settings by selecting menu items selected is called “Menu Operation.” The menus use a multi-layered structure.

Starting Menu Operation:

When the facsimile is in the

Standby Mode, press start Menu Operation.

(In the Standby Mode, the display shows the date and time on the first row and the residual memory % on the third row as shown below.

MAY-17-00 WED11:49

RESIDUAL MEMORY 100%

Completing or Canceling Menu Operation:

When you have reached the end of a programming step or wish to cancel a programming

Keys Used in Menu Operation

[ ] Key

] Key

[

[ENTER] Key or [START] Key

Dial Keypad ([1] to [0] Keys)

Press this key to enter the Menu Operation or to scroll up the menu selection.

Press this key to use the TONE function (see page 118) or when in the Menu Operation, press this key to scroll down the menu selection.

] Key

Press this key to display the preceding menu screen or to move the cursor to the left.

] Key

Press this key to display the sub-menu screen or to move the cursor to the right.

When the currently highlighted item has sub-items, pressing this key operates the same as the

] Key.

[

When the currently highlighted item is the end item, press this key to complete the item selection.

Used to enter desired information or to select options.

procedure, press

turn to the Standby Mode.

to re-

[STOP] Key

Used to exit the Menu Operation and return to the Standby Mode.

Page 38

Character Entry

When programming and registering the Autodialer numbers or names, you will need to enter alphanumeric characters.

This section helps you understand how to easily enter the characters.

Keys Used in Character Entry

[INSERT] Key

Inserts characters before the selected (highlighted) character.

[DELETE] Key

Deletes the selected character.

] Key

[

Moves the cursor to the right. If pressed without entering a character, it inserts a space.

] Key

[

Moves the cursor to the left.

Provides the user interface for entering numeric characters.

Special Character Table

The Character Table lists special characters that can be entered when programming this facsimile. The table lists the alpha keys in the left column and the characters that correspond to each key in the right column. To enter the special characters entry mode, press the [ALTER- NATE] key on the keyboard. Pressing the alpha key displays the special characters you can enter.

Select your desired character by using the

press

Uppercase special characters can be selected by pressing the alpha key while holding down the [SHIFT] key after the [ALTERNATE] key is pressed.

or keys, and

Provides the user inferface for entering alpha and special characters.

Page 39

Character Entry - continued

Character Correction

Replacing Characters

NEW YOPK

NEW YORK

Deleting Characters

NEWW YORK

Using / , position the cursor over the character to be corrected.

Enter the desired character.

Using / , position the cursor over the character to be deleted.

Inserting Characters

NEW YRK

[INSERT]

NEW YRK

NEW YORK

Using / , position the cursor over the point

of insertion and press

The message “[INSERT]” is displayed on the second row.

Enter the desired character(s) (“O” in this example). The character(s) will be inserted without deleting

other characters in the line. Press your change.

to save

NEW YORK

Delete the character by pressing

to save your change.

. Press

Page 40

- INITIAL SETUP

Initial Setting Summary

This facsimile has many user initial settings.

For your convenience, a quick reference summary of all user initial settings are shown on the right.

Each of these initial setting is discussed in detail throughout the remainder of this section.

Use the following procedures to access one or more of these initial settings.

Enter the

Configuration Menu

Press Screen displays.

1.COMM. OPTIONS

2.LISTS

3.INITIAL SETUP

4.DEFAULT SETTINGS ↓

Press to enter INITIAL SETUP. The Installation sub-

menu displays.

1.LANGUAGE

2.DATE & TIME

3.TERMINAL ID

4.DIAL TIPE

NOTE: Only 4 selections can

. The initial Menu

be displayed at one time.

Select the Desired Initial Setting (1-4)

Press 1 through 4 from the list below. The detailed initial setting procedure for each setting is shown in

parentheses after the initial setting.

1. LANGUAGE - (Page 39) - Selects ENGLISH*, FRENCH or SPANISH for displays and printing.

2. DATE & TIME - (Page 40) - Sets the Month, Day, Year & Time for your machine. You may select to

use the 4-digit or 2-digit format for the year and 24-hour or the 12-hour format for the time.

3. TERMINAL ID - FCC MANDATORY - (Page 42) - Sets the Terminal ID (Company Name & Facsimile Number) for your machine.

4. DIAL TYPE - (Page 44) - Configures your machine for use with Touch Tone (MF)* or Rotary Dial (DP) telephone service.

NOTE: * indicates the factory default setting.

or until the desired Initial Setting is highlighted or enter the desired Initial Setting

Page 41

Language Selection

You can select the language used on the LCD display and all reports printed by your facsimile. English, French, and Spanish are available.

To display the SETUP menu, press:

1.LANGUAGE

2.DATE & TIME

3.TERMINAL ID

4.DIAL TIPE

NOTE: Only 4 selections can

be displayed at one time.

Display the

LANGUAGE Menu

Highlight

1.LANGUAGE

using or and press:

LANGUAGE

01.ENGLISH

02.ESPAÑOL

03.FRANÇAIS

Select the Desired

Language

Select the desired language.

(for ENGLISH)

(for SPANISH)

(for FRENCH)

OPERATION COMPLETED

Displayed for 2 seconds

Select Another

SETUP Item, or ...

After completing this Configuration Setting, you may continue to select other settings referring to their associated pages for instructions, or press

to exit the Configuration Setting mode and return to the Standby Mode.

Returns to display the SETUP menu screen.

Page 42

Date and Time Setting

This facsimile displays the current date and time when in the Standby Mode. It also uses this time for maintaining internal list and reports. Follow the procedure to set the time and date.

To display the SETUP menu, press:

1.LANGUAGE

2.DATE & TIME

3.TERMINAL ID

4.DIAL TIPE

NOTE: Only 4 selections can

be displayed at one time.

Display the DATE &

TIME Menu

Highlight

2.DATE & TIME

using or and press:

SET TIME FORMAT

1.24 HOURS

2.12 HOURS

Select the Time

Format

Select the time format.

(for 24-hour format)

(for 12-hour format) default

The date and time currently set are displayed on the bottom row.

When “24-hour” is selected:

SET DATE & TIME

MD-DD-YYYY WWW

XX-XX-XXXX XXX

(Allows 00 to 23 as the hour value.)

Enter the Date Data

Move the cursor to the desired position using the following keys.

Enter the date.

Change the day-of-week designation by pressing the following keys.

When the correct date is entered, press:

Enter the Time Data

Move the cursor to the desired position using the following keys.

Enter the time.

When “12-hour” is selected, change the AM/PM designation by pressing the following keys,

When the correct time is entered, press:

When “12-hour” is selected:

SET DATE & TIME

MD-DD-YYYY WWW

XX-XX-XXXX XXX

(Allows 01 to 12 as the hour value and designates AM or PM.)

SET DATE & TIME

HH:MM

SET DATE MODE

2.DD-MM-YYYY

3.YYYY-MM-DD

4.MM-DD-YY

5.DD-MM-YY

6.YY-MM-DD

Page 43

Date and Time Setting - continued

Select the Date

Format

Select the date format for display and print.

(for Month/Day/Year 4-digit)

(for Day/Month/Year 4-digit)

(for Year 4-digit/Month/Day)

(for Month/Day/Year 2-digit)

Select the Month

Format

Select the month format.

(for NUMERIC, such as 01, 02, 03 ...)

(for NAME, such as JAN, FEB, MAR ...)

OPERATION COMPLETED

Displayed for 2 seconds

Select Another

SETUP Item, or ...

After completing this Configuration Setting, you may continue to select other settings referring to their associated pages for instructions, or press

to exit the Configuration Setting mode and return to the Standby Mode.

(for Day/Month/Year 2-digit)

(for Year 2-digit/Month/Day)

SET MONTH MODE

1.NUMERIC

2.NAME

Returns to display the SETUP menu screen.

Page 44

Terminal ID Setting

In compliance with FCC regulations (see page 1), this facsimile places your company’s name, facsimile telephone number and date & time on the top of all transmitted documents. This feature enables remote parties to easily identify your documents and the time of transmission.

To display the SETUP menu, press:

1.LANGUAGE

2.DATE & TIME

3.TERMINAL ID

4.DIAL TIPE

NOTE: Only 4 selections can

be displayed at one time.

Display the

TERMINAL ID Menu

Highlight

3.TERMINAL ID

using or and press:

SET TERMINAL ID

ID NAME =(MAX40)

Displayed for 2 seconds

Enter the User ID

Enter your user ID (company name) using the Keyboard and Numeric Keypad. You can use up to 40 characters. For more information on selecting characters, see page 34, Character Entry.

When your ID name is displayed correctly on the LCD display, press:

Your facsimile will prompt you for your telephone number’s international code.

INT. CODE ?

1.ADD +

2.NOT NEEDED

Select the

International Code

If you send documents overseas, adding your International Code (country code) to your stored ID name will enable the remote party to identify the country from which the document has been sent. The 1st digit(s) following the “+” sign is for the International Code.

If you send or receive documents to and from overseas, select ADD + by pressing:

If all of your documents are sent domestically, select NOT NEEDED by pressing:

Enter Your

Telephone Number

If you selected ADD+ in Step 3, enter the International Code for your country before entering your area code and telephone number.

Example: United States = 1 Then, enter the telephone num-

ber that has been connected to the facsimile.

Check the LCD display to make sure your telephone number appears correctly, then press:

If the terminal ID is already set, the current name is displayed on the last row.

ENTER NAME

ID NAME =(MAX40)

The new name will be displayed on the last row as it is entered.

SET TERMINAL ID

TEL NUMBER =(MAX20) +

The “+” is displayed when ADD+ is selected.

If the Line-2 board is installed repeat Steps 3 and 4 for Line 2, then go to Step 5.

INT. CODE ? LINE-2

1.ADD +

2.NOT NEEDED

Page 45

Terminal ID Setting - continued

Select Another

SETUP Item, or ...

Then press:

OPERATION COMPLETED

Displayed for 2 seconds

Returns to display the SETUP menu screen.

After completing this Configuration Setting, you may continue to select other settings referring to their associated pages for instructions, or press

to exit the Configuration Setting mode and return to the Standby Mode.

Page 46

Dial T ype Setting

There are two types of dialing modes: DP [Dial Pulse (Rotary)] and MF [Multifrequency (touch tone)]. If your telephone emits tones when you are dialing, this usually indicates that you have a MF type line and no adjustment is required. Otherwise, you will have to select the appropriate setting.

To display the SETUP menu, press:

1.LANGUAGE

2.DATE & TIME

3.TERMINAL ID

4.DIAL TYPE

Display the DIAL

TYPE Menu

Highlight

4.DIAL TYPE

using or and press:

DIAL TYPE

1.MF

2.DP

Select Your Dial

Type

Select your dial line type.

(for Multi-Frequency type)

default

(for Dial Pulse type)

If the Line-2 board has been installed, repeat Step 2 for the 2nd line.

DIAL TYPE LINE-2

1.MF

2.DP

Enter the Access

Digits

Access Digits are PBX digits such as 9, pause, and 1 which need to be omitted when using chain dialing. If you do not require the use of a credit card when chain dialing,

press Otherwise, enter the number

(max. 10 digits) from the Dial Keypad.

to skip this step.

Select Another

SETUP Item, or ...

After completing this Configuration Setting, you may continue to select other settings referring to their associated pages for instructions, or press

to exit the Configuration Setting mode and return to the Standby Mode.

NOTE: Only 4 selections can

be displayed at one time.

After selecting the dial type, the following will be displayed.

DELETE ACCESS DIGIT

ACCESS DIGIT=(MAX10)

Access digits are numbers which are required by PBX systems to access the phone system “outside” the PBX. A common access digit is “9.”

When the correct Access Digit is displayed, press:

OPERATION COMPLETED

Displayed for 2 seconds

Returns to display the SETUP menu screen.

Page 47

- DEVICE CONFIGURATION

Configuration Summary

This facsimile has many user adjustable settings.

Each of these configuration settings is discussed in detail throughout the remainder of this section.

Use the following procedures to access one or more of these configuration settings.

Enter the Configuration Menu

Press Screen displays.

1.COMM. OPTIONS

2.LISTS

3.INITIAL SETUP

4.DEFAULT SETTINGS ↓

Press to enter DEFAULT SETTING. The Default Setting

sub-menu displays.

1.MACHINE SETTINGS

2.TX SETTINGS

3.RX SETTINGS

4.REPORTS & LIST ↓

. The initial Menu

Press SETTINGS. The Machine Set-

tings sub-menu will now displays.

01.SPEAKER VOLUME

02.POWER SAVER

03.SEPARATOR PAGE

04.DEPARTMENT CODE ↓

05.ACCOUNT CODE

06.PRINT DENSITY

07.DOCUMENT LENGTH

08.LINE MONITOR

09.RECEIVE INTERVAL

10.ECM

11.DOCUMENT MODE

12.COLLATE COPY

13.LETTER HEAD PAPER

14.REDIAL MODE

15.AUTO RECEIVE MODE

16.LINE-2 MODE

to enter MACHINE

Select the Desired Configuration Setting (01-16)

Press highlighted or enter the desired Configuration Setting 01 through 16

from the list below. The detailed configuration procedure for each setting is shown in parentheses after the configuration setting.

01. SPEAKER VOLUME - (Page 47) - Sets the Bell Ring, Alarm Tone, Key Touch Tone and Monitor volume (0-7) (4*) for the machine.

02. POWER SAVER - (Page 51) - Configures the machine’s Super Power Saver function for Automatic/Manual* or Off operation.

03. SEPARATOR PAGE - (Page 53) - Enables or Disables* a FAX Separator Page, Copy Separator Page, and PC Separator Page.

04. DEPARTMENT CODE - (Page 55) - Enables, Disables* and Configures up to 99 Department Codes.

05. ACCOUNT CODE - (Page 58) - Enables or Disables* a 4-digit Account Code entry.

06. PRINT DENSITY - (Page 59) - Sets the Print Density (-2-+2) (0*) for the machine.

or until the desired Configuration Setting is

NOTE: Only 4 selections can

be displayed at one time.

07. DOCUMENT LENGTH - (Page 60) - Enables* or Disables the sending of documents longer than 1 Meter (39.4").

08. LINE MONITOR - (Page 61) - Enables or Disables* the Line Monitor function.

09. RECEIVE INTERVAL - (Page 62) - Sets the interval (0-15 min.) the machine will wait after making four consecutive dialings.

NOTE: * indicates the factory default setting.

10. ECM - (Page 63) - Enables or Disables* the ECM function.

Page 48

Configuration Summary - continued

Select the Desired Configuration Setting (01-16)

- continued

11. DOCUMENT MODE - (Page 64) - Selects the default setting for the Resolution (Standard, Fine, U-Fine) and Contrast (Nor- mal, Darker, Lighter) for document scanning.

12. COLLATE COPY - (Page 65) - Enables or Disables* the Collate Copy function.

13. LETTER HEAD PAPER - (Page 66) - Enables or Disables* the Letter Head Paper function at during PC printing.

14. REDIAL MODE - (Page 67) - Sets the number of redials (01-

14) (05*) and redial interval (01min.-15min.) (03*min.).

15. AUTO RECEIVE MODE - (Page 68) - Configures Auto* and Manual receive modes. As well as the Ring Delay (01*-15) within auto receive mode.

16. LINE-2 MODE - (Page 69) - Configures the 2nd Facsimile Line for TX & RX*, RX ONLY, or RX ONLY TIME PERIOD.

NOTE: * indicates the factory default setting.

Page 49

Bell Ringer Volume Adjustment

The telephone bell ringer volume can be adjusted using the following procedure.

Display the RINGER

VOLUME Menu

Press:

Enter the Desired

Volume Value

Enter the desired volume value (0 to 7; 0 for minimum, 7 for maximum).

Move the cursor to the desired position, using the following keys.

When the desired value is displayed on the LCD display, press:

Select Another

SETUP Item, or ...

After completing this Configuration Setting, you may continue to select other volume settings referring to their associated pages for instructions, or press

to exit the Configuration Setting mode and return to the Standby Mode.

The current setting is highlighted on the bottom row.

SET RINGER VOLUME

VOLUME =(0-7) 0 1 2 3 4 5 6 7

OPERATION COMPLETED

Displayed for 2 seconds

Returns to display the SETUP menu screen.

Page 50

Alarm T one V olume Adjustment

The alarm tone volume can be adjusted using the following procedure.

Display the ALARM

VOLUME Menu

Press:

Enter the Desired

Volume Value

Enter the desired volume value (0 to 7; 0 for minimum, 7 for maximum).

Move the cursor to the desired position, using the following keys.

When the desired value is displayed on the LCD display, press:

Select Another

SETUP Item, or ...

After completing this Configuration Setting, you may continue to select other volume settings referring to their associated pages for instructions, or press

to exit the Configuration Setting mode and return to the Standby Mode.

The current setting is highlighted on the bottom row.

SET ALARM VOLUME

VOLUME =(0-7) 0 1 2 3 4 5 6 7

OPERATION COMPLETED

Displayed for 2 seconds

Returns to display the SETUP menu screen.

Page 51

Key T ouch T one V olume Adjustment

The key touch tone volume can be adjusted using the following procedure.

Display the KEY

TOUCH VOLUME Menu

Press:

Enter the Desired

Volume Value

Enter the desired volume value (0 to 7; 0 for minimum, 7 for maximum).

Move the cursor to the desired position, using the following keys.

When the desired value is displayed on the LCD display, press:

Select Another

SETUP Item, or ...

After completing this Configuration Setting, you may continue to select other volume settings referring to their associated pages for instructions, or press

to exit the Configuration Setting mode and return to the Standby Mode.

The current setting is highlighted on the bottom row.

SET KEY TOUCH VOLUME

VOLUME =(0-7) 0 1 2 3 4 5 6 7

OPERATION COMPLETED

Displayed for 2 seconds

Returns to display the SETUP menu screen.

Page 52

Monitor V olume Adjustment

The line monitor volume can be adjusted using the following procedure.

Display the MONITOR

VOLUME Menu

Press:

Enter the Desired

Volume Value

Enter the desired volume value (0 to 7; 0 for minimum, 7 for maximum).

Move the cursor to the desired position, using the following keys.

When the desired value is displayed on the LCD display, press:

Select Another

SETUP Item, or ...

After completing this Configuration Setting, you may continue to select other volume settings referring to their associated pages for instructions, or press

to exit the Configuration Setting mode and return to the Standby Mode.

The current setting is highlighted on the bottom row.

SET MONITOR VOLUME

VOLUME =(0-7) 0 1 2 3 4 5 6 7

OPERATION COMPLETED

Displayed for 2 seconds

Returns to display the SETUP menu screen.

Page 53

Power Saver Operation

This function allows you to minimize power consumption by turning power off to portions of the machine (as selected). If the Power Saver function is ON, a warm up period is needed before printing occurs. This facsimile has two Power Saver modes, Super Power Saver and Printer Power Saver. Super Power Saver turns virtually all power off to minimize power consumption. Select one of three modes, Automatic, Manual or OFF. Printer Power Saver turns only the fuser section off during the time period selected.

NOTE:

When the machine is in the Super Power Saver mode, it will exit from the Super Power Saver mode when any of the following occurs.

- The machine receives a

facsimile,

- Option handset or exter-

nal telephone handset is lifted,

- Document is loaded into

the document tray,

Display the POWER

SAVER Menu

Press:

01.SUPER P.S.

02.PRINTER P.S.

Select the Power

Saver Mode

Select the desired Power Saver Mode.

(to select Super Power Saver mode)

Go to Step 3.

SUPER POWER SAVER

1.AUTOMATIC

2.MANUAL

3.OFF

(to select Printer Power Saver mode)

Go to Step 5.

PRINTER POWER SAVER

1.ON

2.OFF

Select the Super

Power Saver Option

Select the desired Super Power Saver Option.

(to select Automatic mode)

Go to Step 4.

START TIME

TIME (01-60)MIN 03

(to select Manual mode)

In manual mode, you can activate Super Power Saver using a key on the Control Panel.

(to select OFF)

OPERATION COMPLETED

Enter the Start Time

Period

Enter the time period (in minutes) for standby operation prior to entering the Super Power Saver mode.

START TIME

TIME (01-60)MIN 03

When the correct time period is displayed, press:

OPERATION COMPLETED

- PC has accessed the ma-

is pressed, or

chine.

Displayed for 2 seconds

The display returns to Step 1. Go to Step 7.

Displayed for 2 seconds

The display returns to Step 1. Go to Step 7.

Page 54

Power Saver Operation - continued

Select the Printer Power Saver Function

Enable or Disable the Printer Power Saver function.

(to set Printer Power Saver ON)

(to set Printer Power Saver OFF)

If “ON” is selected, the currently set time period is displayed below. The time on the left is the Printer Power Saver start time (or time that the printer unit will power down). The time on the right is the Printer Power Saver end time.

PRINTER POWER SAVER

TIME PERIOD = 12:00AM-12:00AM

(Example if the 12-hour format option is selected in DATE & TIME setting)

When “OFF” is selected, the “OPERATION COMPLETED” message is displayed as shown at the bottom in Step 6. Returns to Step 1.

Enter the Start Time

and End Time

Move the cursor to the desired position, using the following keys.

Enter the time period.

Change the AM/PM designation if selected by pressing the following keys.

Select Another

SETUP Item, or ...

After completing this Configuration Setting, press

to exit the Configuration Setting mode and return to the Standby Mode.

TIME PERIOD =

00:00 - 00:00

(Example if the 24-hour format option is selected in DATE & TIME setting)

When the correct time period is displayed, press:

OPERATION COMPLETED

Displayed for 2 seconds

The display returns to Step 1.

Page 55

Setting Separator Page

A Separator Page is a sheet automatically inserted between each received fax, copy, and/or PC print. This feature makes it easier to distinguish between individual receptions, copies and PC prints.

NOTE: If you have already selected a Paper Tray for the Letter

Head Paper setting, this function is not available.

Separator Page

Display the

SEPARATOR PAGE Menu

Press:

FAX SEPARATOR PAGE

1.ON

2.OFF

Select the Facsimile

Separator Page Option

To turn ON Facsimile Separator Page, press:

To turn OFF Facsimile Separator Page, press:

COPY SEPARATOR PAGE

1.ON

2.OFF

Select the Copy

Separator Page Option

To turn ON Copy Separator Page, press:

To turn OFF Copy Separator Page, press:

PC SEPARATOR PAGE

1.ON

2.OFF

Separator Page

Page 56

Setting Separator Page - continued

Select the PC Print Separator Page Option

To turn ON PC Print Separator Page, press:

To turn OFF PC Print Separator Page, press:

If no Optional Recording Paper Tray is installed, following screen is displayed.

OPERATION COMPLETED

Displayed for 2 seconds

If any of FAX Separator Page, Copy Separator Page, or PC Separator Page is set to ON and an Optional Recording Paper Tray is installed, following screen is displayed.

TRAY SELECTION

1.LOWER TRAY

2.AUTO SELECT

NOTE:

When the two Optional Recording Paper Trays are installed, the same screen is displayed.

Go to Step 5.

Select the Tray

Option

To print the Separator Page from the Lower Recording Paper Tray, press:

To print the Separator Page from a Paper Tray selected automatically, press:

NOTE:

In case “AUTO” is selected, separator page is printed on Letter size paper. If Letter size is empty, Legal size paper is selected.

OPERATION COMPLETED

Select Another

SETUP Item, or ...

After completing this Configuration Setting, you may continue to select other settings referring to their associated pages for instructions, or press

to exit the Configuration Setting mode and return to the Standby Mode.

Returns to display the SETUP menu screen.

Go to Step 6.

Displayed for 2 seconds

Returns to display the SETUP menu screen.

Page 57

Department Code Setting

Department Code operation is used to monitor the facsimile’s activity when shared between multiple users or workgroups.

This feature is especially useful when billing departments based on machine usage.

When Department Code operation is enabled, access to the facsimile is restricted to 99 valid department code passwords.

Each department code will be assigned a 5-digit department code password. These passwords must be entered each time a user wishes to send a facsimile, make copy, print a department journal, etc.

There are two types of Department Codes, Master and Individual. The Master Code is used as a supervisor level code to add, delete and modify Individual Codes.

Display the

DEPARTMENT CODE Menu

Press:

Enable/Disable the Department Code Function

Enable or Disable the Department Code function.

(for YES-Enable)

(for NO-Disable)

If “YES” is selected, the following Master Code Entry screen is displayed.

MASTER CODE ENTRY DEPT NBR= 01 DEPT NAME=(MAX20)

After 2 seconds:

If the Department Code function has ever been set before, the following screen is displayed. To recover the Department

DEPT CODE ENTRY

1.RECOVER OLD DATA

2.NEW

Code data previously set, press:

To set new Department codes, press:

Enter the Master

Department Name

Department Code NBR. 01 is fixed as the Master Department Code. Enter the Master Department Name. See page 36 if you need help selecting characters.

When the name is correctly displayed on the LCD display, press:

The entered name is displayed on the bottom row.

MASTER CODE ENTRY DEPT NBR= 01

ABC Master nDept.

After 2 seconds:

The Master Code is also used to print the Department Code List and Master Journals that contain all machine activity.

The Individual Codes are used to gain an access to basic machine functions and operations. The Department Code can be used to print Journals which only show the activity under that code.

DEPT CODE ENTRY

1.YES

2.NO

ENTER NAME

DEPT NAME=(MAX20)

The screen to enter the Master Department Name is displayed. The data on the top row indicates that it is in the Character Entry mode. Continue to the final step.

If “NO” is selected, “OPERATION COMPLETED” will be displayed.

MASTER CODE ENTRY DEPT NBR= 01 MASTER CODE=

Page 58

Department Code Setting - continued

Enter the Master

Department Code Password

Enter a 5-digit Master Department Code Password using the Dial Keypad. This password will be required to gain supervisor access to the machine.

Important: Record this password in a safe location so that it can be retrieved if it is lost or forgotten.

When the password is correctly entered, press:

Enter the Individual

Department Code Address

After entering the Master Department Code password, the facsimile will prompt for an Individual Department Code address. Select an Individual Department Code address from 02 to 99.

After selecting the Individual Department Code address, press:

Enter the Individual

Department Code Name

Department Codes NBR. 02 through 99 are used as Individual Department Codes. Enter the Individual Department Code name using the Keyboard. See page 36 if you need help selecting characters. When the name is correctly displayed on the LCD display, press:

The entered name is displayed on the bottom row.

Enter the Department

Code Password

Enter a 5-digit Department Code Password using the Dial Keypad. This password will be required to gain user/department access to the machine.

Important: Record this password in a safe location so that it can be retrieved if it is lost or forgotten.

When the password is correctly entered, press:

Select Another

SETUP Item, or ...

If you want to continue entering the Department Codes, repeat Steps 5 through 7.

After completing this Configuration Setting, you may continue to select other settings referring to their associated pages for instructions, or press

to exit the Configuration Setting mode and return to the Standby Mode.

MASTER CODE ENTRY DEPT NBR= 01

REGISTERED

After 2 seconds:

DEPT CODE ENTRY

DEPT NUMBER=(1-99)

DEPT CODE ENTRY DEPT NBR= 02 DEPT NAME=(MAX20)

After 2 seconds:

ENTER NAME

DEPT NAME=(MAX20)

The Department Code Name entry menu is displayed.

DEPT CODE ENTRY DEPT NBR= 02

Sales Dept.

After 2 seconds:

DEPT CODE ENTRY DEPT NBR= 02 DEPT CODE=

DEPT CODE ENTRY DEPT NBR= 02

REGISTERED

After 2 seconds:

DEPT CODE ENTRY

DEPT NUMBER=(1-99)

Page 59

Department Code Maintenance

The Department Code Maintenance is used to cancel or change the Master or Individual Department Code.

This procedure can only be performed by a supervisor who possesses the Master Department Code Password. Enter this password before proceeding.

Display the

DEPARTMENT CODE Menu

Press:

DEPT CODE ENTRY

1.YES

2.NO

Enable/Disable the

Department Code

Enable or Disable the Department Code function.

(for YES-Enable)

(for NO-Disable)

If “YES” is selected, the following Department Code Menu is displayed.

DEPT CODE ENTRY

DEPT NUMBER=(1-99)

Enter the code number of the desired department and press:

Select the Desired

Option

Select the desired option. Press:

To cancel or delete the previously displayed Department Code and return to the Department Code Address Entry menu in Step 5 of Department Code Setting. (See page 56.)

To change the previously displayed Department Code and return to Step 6 of Department Code Setting. (See page 56.)

Select Another

SETUP Item, or ...

If you wish to continue, repeat Steps 2 and 3.

After completing this Configuration Setting, you may continue to select other settings referring to their associated pages for instructions, or press

to exit the Configuration Setting mode and return to the Standby Mode.

DEPT CODE ENTRY ALREADY ASSIGNED DEPT NBR= 01 Supervisor

After 2 seconds:

DEPT CODE ENTRY

1.CANCEL

2.MODIFY

3.RETAIN

To retain the previously displayed Department Code without modification and return to the Department Code Address Entry menu in Step 5 of Department Code Setting. (See page

56.)

Page 60

Account Codes

This feature provides valuable Account Code tracking information for each facsimile transmission sent from the unit.

When a facsimile is transmitted, the account code number will be recorded on the Transmission Journal.

Display the

ACCOUNT CODE Menu

Press:

Select the Function

Select Another

SETUP Item, or ...

Enable or Disable Account Codes.

Select ON to enable Account

Code prompting and printing on the Transmission Journal.

Or, select OFF to disable Account Codes from being prompted and printed on the Transmission Journal.

After completing this Configuration Setting, you may continue to select other settings referring to their associated pages for instructions, or press

to exit the Configuration Setting mode and return to the Standby Mode.

ACCOUNT CODE

1.ON

2.OFF

OPERATION COMPLETED

Displayed for 2 seconds

Returns to display the SETUP menu screen.

Page 61

Print Density Setting

The print density for reception, copy, PC printing, and report printing can be set. Five density levels are available from -2 (lighter print) to +2 (darker print).

Display the

SET PRINT DENSITY Menu

Press:

SET PRINT DENSITY DENSITY(-2 TO +2)= LIGHTER DARKER

-2 -1 0 +1 +2

Enter the Desired

Print Density Value

Move the cursor to the desired position, using the following keys (-2 to +2; -2 for lighter print, +2 for darker print).

When the desired value is displayed on the LCD display, press:

OPERATION COMPLETED

Select Another

SETUP Item, or ...

After completing this Configuration Setting, you may continue to select other settings referring to their associated pages for instructions, or press

to exit the Configuration Setting mode and return to the Standby Mode.

Displayed for 2 seconds

Returns to display the SETUP menu screen.

Page 62

Document Length Setting

This setting enables or disables the DP120F/DP125F sending documents longer than 1 Meter (39.4”). The default setting enables a 1 Meter (39.4”) limit.

Display the

DOCUMENT LENGTH Menu

Press:

Select the Document

Length Option

Select the Document Length option.

To select 1m, press:

To select UNLIMITED, press:

OPERATION COMPLETED

Displayed for 2 seconds

Select Another

SETUP Item, or ...

After completing this Configuration Setting, you may continue to select other settings referring to their associated pages for instructions, or press

to exit the Configuration Setting mode and return to the Standby Mode.

DOCUMENT LENGTH

1.1m

2.UNLIMITED

Returns to display the SETUP menu screen.

Page 63

Line Monitor

This function is used to set the speaker ON in order to monitor the dialing and connection portion of every transmission. This function is mainly used to confirm dialing and phone line status.

When two phone lines are simultaneously used for sending, the job initiated last will be monitored.

Display the LINE

MONITOR Menu

Press:

LINE MONITOR

1.ALWAYS

2.OFF

Select the Line

Monitor Option

To turn ON the monitor speaker, press:

To turn OFF the monitor speaker, press:

OPERATION COMPLETED

Displayed for 2 seconds

Returns to display the SETUP menu screen.

Select Another

SETUP Item, or ...

After completing this Configuration Setting, you may continue to select other settings referring to their associated pages for instructions, or press

to exit the Configuration Setting mode and return to the Standby Mode.

Page 64

Receive Interval Setting

This function insures there will be a period of time set aside to receive incoming facsimiles during periods of heavy outgoing transmission activity. After every fourth consecutive transmission, this machine will wait 0 to 15 minutes to allow incoming facsimiles to be received (default is 3 minutes).

Display the RECEIVE

INTERVAL Menu

Press:

RECEIVE INTERVAL

Enter the Receive

Interval

Enter the interval value (0 to 15) in minutes.

Then press:

OPERATION COMPLETED

Select Another

SETUP Item, or ...

After completing this Configuration Setting, you may continue to select other settings referring to their associated pages for instructions, or press

to exit the Configuration Setting mode and return to the Standby Mode.

INTERVAL=(0-15MIN)

Displayed for 2 seconds

Returns to display the SETUP menu screen.

Page 65

ECM Default Setting

ECM (Error Correction Mode) is an internationally-recognized error correction system. It enables error free communications by automatically re-sending any portion of the document affected by phone line noise or distortion.

NOTES:

• Default ECM setting is

ON.

• Both the sender and the

receiver must have the ECM feature to perform ECM communications.

• This setting cannot be

changed if a document is stored in memory. Residual memory must be 100%.

• ECM is required for Su-

per G3 (33,600 bps) operations. If ECM is disabled, Super G3 operations are, also, disabled.

Display the SET

ECM Menu

Press:

SET ECM

1.ON

2.OFF

Select the ECM

Option

Select the desired ECM option. The LCD screen shown below is displayed for 2 seconds.

To turn ECM to ON, press:

To turn ECM to OFF, press:

OPERATION COMPLETED

Displayed for 2 seconds

Select Another

SETUP Item, or ...

After completing this Configuration Setting, you may continue to select other settings referring to their associated pages for instructions, or press

to exit the Configuration Setting mode and return to the Standby Mode.

Returns to display the SETUP menu screen.

Page 66

Default Setting for Document Mode (Resolution and Contrast)

This setting will select the default setting whenever a document is set in the facsimile for transmission. Manual settings (if selected for a particular document) will take precedence over default settings.

Display the

DOCUMENT MODE Menu

Press:

Select the

Resolution

Select the desired resolution setting by pressing one of the following keys.

Select STANDARD mode for sending normal text and graphics by pressing:

Select FINE mode for sending normal text and graphics with extra clarity by pressing:

Select U-FINE (Ultra-Fine) for sending fine text and graphics with extra clarity by pressing:

Select the Contrast

Select the default contrast level by pressing one of the following keys.

Select NORMAL for normal documents by pressing:

Select DARKER to darken light originals (i.e., for documents with light or faint print) by pressing:

Select LIGHTER to lighten dark originals (i.e., for documents with dark print) by pressing:

Select Another

SETUP Item, or ...

After completing this Configuration Setting, you may continue to select other settings referring to their associated pages for instructions, or press

to exit the Configuration Setting mode and return to the Standby Mode.

SET RESOLUTION

1.STANDARD

2.FINE

3.U-FINE

SET CONTRAST

1.NORMAL

2.DARKER

3.LIGHTER

OPERATION COMPLETED

Displayed for 2 seconds

Returns to display the SETUP menu screen.

Page 67

Collate Copy Setting

When copying documents, the COLLATE function may be selected. This function will sort multiple page copies into sets of correct-order pages.

This setting establishes the default for the Collate Copy function. Collate Copy may, also, be set manually at the time the copy operation is performed.

Output Examples of Printed Copies

With COLLATE Function ON With COLLATE Function

OFF

Page 2

Page 1

Page 3

Page 2

Page 1

Page 3

Page 2

Page 1

NOTES:

• The pages are automatically collated.

• Requires enough memory for the entire multipage document. If there is not enough memory (memory overflow), the copying procedure will be canceled.

Page 3

Page 2

Page 3

NOTES:

• Collating is the responsibility of the operator.

• Memory requirements are limited to one page at a time.

Page 1

Page 2

Display the

COLLATE COPY Menu

Press:

COLLATE COPY DEFAULT

1.ON

2.OFF

Select the Desired

Option

Select the desired option. To set COLLATE COPY to ON,

press:

To set COLLATE COPY to OFF, press:

OPERATION COMPLETED

Displayed for 2 seconds

Returns to display the SETUP menu screen.

Select Another

SETUP Item, or ...

After completing this Configuration Setting, you may continue to select other settings referring to their associated pages for instructions, or press

to exit the Configuration Setting mode and return to the Standby Mode.

• Collation is slower than non-collation because the entire document must be scanned into memory first, then printing can occur.

Page 68

Letter Head Paper Reservation Setting

This function allows you to reserve a particular Paper Tray for use with PC printing or copying functions. Once selected, the paper in this tray cannot be used for facsimile receptions (even if the other paper tray(s) becomes empty).

NOTE:

This function is only available when the Optional Recording Paper Tray(s) is attached to the machine. If you have already selected a Paper Tray for the Separator Page function, this setting is not available. When the specified Paper Tray becomes empty, the paper will be supplied from another Paper Tray.

Display the LETTER

HEAD PAPER Menu

Press:

LETTER HEAD PAPER

1.OFF

2.BYPASS

3.UPPER TRAY

4.MIDDLE TRAY

5.LOWER TRAY

Select the Tray Option

When one Optional Recording Paper Tray is installed:

To select the Bypass Tray, press:

To select the Upper Recording Paper Tray, press:

To select the Lower Recording Paper Tray, press:

OPERATION COMPLETED

When two Optional Recording Paper Trays are installed:

To select the Bypass Tray, press:

To select the Upper Recording Paper Tray, press:

To select the Middle Recording Paper Tray, press:

To select the Lower Recording Paper Tray, press:

Select Another

SETUP Item, or ...

After completing this Configuration Setting, you may continue to select other settings referring to their associated pages for instructions, or press

to exit the Configuration Setting mode and return to the Standby Mode.

If no Option Recording Paper Tray is installed, the following screen is displayed.

SORRY NOT POSSIBLE

Displayed for 2 seconds

OPERATION COMPLETED

Returns to display the SETUP menu screen.

Displayed for 2 seconds

Returns to display the SETUP menu screen.

Page 69

Setting Redial (Interval and Counter)

If the destination facsimile you called is busy, your facsimile will automatically redial the number up to the number of attempts set by this procedure. In addition, your DP120F/DP125F will try to redial every 1 minute by default. If desired, you may change these redial settings.

Redial Counter

The Redial Counter sets the number of redial attempts. The default setting is 5. You may change the number of redials from 0 to 14 attempts.

Redial Interval

The Redial Interval sets the length of time between redial attempts. The default redial interval is 1 minute. You may change the interval from 1 to 15 minutes.

Display the REDIAL

MODE Menu

Press:

Select the REDIAL

Option

Select the desired REDIAL option.

To select the Redial Interval, press:

REDIAL MODE

INTERVAL= (01-15MIN) 01

Go to Step 3.

To select REDIAL COUNTER, press:

Enter the Redial

Interval

Enter the interval value (01 to

15) in minutes.

Then press:

The following screen is displayed.

OPERATION COMPLETED OPERATION COMPLETED

Enter the Redial

Counter

Enter the redial counter value (00 to 14).

Then press:

The following screen is displayed.

REDIAL MODE

01.INTERVAL

02.COUNTER

REDIAL MODE

COUNTER =(00-14) 05

Go to Step 4.

After 2 seconds, the display returns to Step 1. To complete the

procedure, press

After 2 seconds, the display returns to Step 1. To complete the

procedure, press

Page 70

Auto Receive Mode

This setting allows you select Auto or Manual reception. When Auto is selected, your facsimile will automatically receive the documents after a preset ring delay. When Manual is selected, you need to answer the call to receive the documents.

Display the AUTO

RECEIVE Menu

Press:

Select the Desired

Enter the Ring Delay

Receive Mode

Select the desired Receive Mode.

(for AUTO RECEIVE)

(for MANUAL RECEIVE)

If AUTO RECEIVE is selected, the following will be displayed.

AUTO RECEIVE

RING DELAY =(01-10) 01

Enter the desired number of rings (01 to 10) before the facsimile will answer the incoming call.

When the desired ring count is displayed on the LCD, press:

Select Another

SETUP Item, or ...

After completing this Configuration Setting, you may continue to select other settings referring to their associated pages for instructions, or press

to exit the Configuration Setting mode and return to the Standby Mode.

AUTO RECEIVE MODE

1.AUTO RECEIVE

2.MANUAL RECEIVE

If MANUAL RECEIVE is selected, the following will be displayed for 2 seconds (continue to Step 4).

OPERATION COMPLETED

Displayed for 2 seconds

Returns to display the SETUP menu screen.

Page 71

Line-2 Operation

If your facsimile is equipped with the Line-2 Board, you can configure its operation as follows.

Display the LINE-2

MODE Menu

Press:

LINE-2 MODE

1.TX & RX

2.RECEPTION ONLY

3.TIMER

Configure Line-2

Operation

Select “1.TX/RX” if the second line is used for both transmission and reception by pressing:

(Default)

Select “2.RECEPTION ONLY” if the second line option is used for reception only by pressing:

Select “3.TIMER” if the second line option is used for reception only during a specific time range set in Step 3.

When either 1 or 2 is selected, the “OPERATION COMPLETED” message is displayed. Continue to the final step.

Enter the Start Time

and End Time

Enter the start time and end time of the time period in which the Line-2 will be used for reception only.

NOTES:

For 24-hour format:

00:00 to 23:59

For 12-hour format:

12:00 to 11:59, and the AM or PM designation

When the correct time period is entered, press:

Select Another

SETUP Item, or ...

After completing this Configuration Setting, you may continue to select other settings referring to their associated pages for instructions, or press

to exit the Configuration Setting mode and return to the Standby Mode.

When 3 is selected, the following screen is displayed to set the time period for reception. If any data is already set, it is displayed on the bottom row.

RECEPTION ONLY

TIME PERIOD = 00:00 -00:00

OPERATION COMPLETED

Displayed for 2 seconds

Returns to display the SETUP menu screen.

Page 72

BASIC FUNCTIONS - AUTOMATIC TELEPHONE DIALING

Abbreviated Dialer Registration

Once registered, 73 One Touch and 300 Abbreviated Dial Numbers will allow you to send documents or make telephone calls to 373 frequently called numbers without manually dialing the entire number.

• Abbreviated Dial Numbers This machine can store up to 300 16-digit facsimile numbers and associated 20-character location ID names. This information is stored into Abbreviated Dial Numbers labeled from 001 to 999.

• One Touch Numbers See page 77.

• Alternate Numbers If one of the primary facsimile numbers is busy, and a 2nd facsimile is located at that same remote location, the 2nd facsimile’s telephone number can be programmed as an Alternate Number.

Display the TEL

LIST ENTRY Menu

Turn the Flip Panel to the “5073” view to select the desired Function Key.

Press:

TEL LIST ENTRY

1.ABB. NUMBERS

2.GROUP NUMBERS

3.ONE TOUCH KEYS

Display the ABB.

NUMBERS Menu

To select “ABB. NUMBERS,” press:

ENTER ABB. NUMBER OR PRESS [BACK]:TO PREVIOUS [STOP]:TO COMPLETE

Upon entering the first number:

ABB. NUMBER ENTRY

ABB. NUMBER =(1-999) X

Enter an ABB. Dial Number

Enter an Abbreviated Dial Number from 1 to 999.

Make sure the 3-digit number (001 to 999) appears correctly, then press:

NOTE:

Any leading zero (0) can be omitted from the Abbreviated Dial Number.

If the ABB. Dial Number you entered has been previously registered, continue to the next step.

ABB. NBR= 001

ID NAME =(MAX20)

After 2 seconds:

ENTER NAME

ID NAME =(MAX20)

Important Note:

The total number of available locations will vary depending upon the amount of information stored in each location.

If the ABB. Dial Number you entered has not been previously registered, the screen below will be displayed. Skip to Step 6.

Page 73

Abbreviated Dialer Registration - continued

When a Preset ABB.

Dial Number is Active

If the selected Abbreviated Dial Number has been previously registered, the following information will be displayed on the LCD display.

ABB. NUMBER ENTRY ALREADY ASSIGNED ABB. NUMBER = 001 NEW YORK OFFICE

After 2 seconds:

ABB. NUMBER ENTRY

1.CANCEL

2.MODIFY

3.RETAIN

Change the ABB. Information

You can cancel, modify, or retain Abbreviated Dial Numbers registered in this facsimile.

• CANCEL Deletes the information stored in the selected Abbreviated Dial Number. It will also remove the number from all associated Group Dialing Directories.

• MODIFY Allows you to change the remote facsimile number and/ or associated Location ID name. This selection is recommended if the location is used in Group Dialing Directories.

• RETAIN Retains the selected Abbreviated Dial Number information without modification.

Cancel the ABB. Dial Information

To cancel (or delete) the contents stored in the Abbreviated Dial Number, press:

(to CANCEL)

ABB. NUMBER ENTRY

ABB. NUMBER = 001 CANCELLED

After 2 seconds:

ENTER ABB. NUMBER OR PRESS [BACK]:TO PREVIOUS [STOP]:TO COMPLETE

Modify the ABB. Dial Information

To change the number or Location ID (remote facsimile name) currently assigned to an existing Abbreviated Dial Number, press:

(to MODIFY)

The facsimile number currently assigned is displayed on the bottom row.

ABB. NBR= 001

ID NAME =(MAX20)

After 2 seconds:

Retain the Current ABB. Dial Information

If you do not wish to change the Abbreviated Dial Number information, press:

(to RETAIN)

ENTER ABB. NUMBER OR PRESS [BACK]:TO PREVIOUS [STOP]:TO COMPLETE

Return to Step 3 to select a different Abbreviated Dial Number

or press

to return to the

Return to Step 3.

ENTER NAME

ID NAME =(MAX20)

XXXXXX

Skip to Step 6.

Standby Mode.

Page 74

Abbreviated Dialer Registration - continued

Enter the Location

ID Name

Enter the Location ID name of the remote party to be assigned to the current Abbreviated Dial Number.

See page 36 for more information on Character Entry.

When the name is displayed correctly on the LCD display, press:

ABB. NBR= 001

TEL NUMBER=(MAX.128)

Enter the Telephone Number

Enter the telephone number you want to store (up to 128 digits).

NOTE:

If your facsimile is connected to a PBX system, you may need to enter an access digit (9) and a pause so the system will connect you to an outside line. In such cases,

press ond pause. This pause may

be repeated if necessary and may be entered anywhere between digits. A pause entry is indicated as a hyphen “–” on the LCD display.

The telephone number is dis-

to enter a 3-sec-

played on the bottom row of the LCD display as you enter it. Confirm that the number is correct.

ABB. NBR = 001

TEL NUMBER=(MAX128) 9583359

Then press:

ABB. NBR=001

2nd TEL NBR=(MAX128)

Enter an Alternate

Number (Optional)

Alternate Numbers are optional. If the remote location does not have two or more facsimile units in the same area, you can leave this entry blank. (See page 70 for more information.)

Enter the Alternate Facsimile Number.

Then press:

COMM. OPTION?

1.YES

2.NO

Page 75

Abbreviated Dialer Registration - continued

Select Communication Options (Advanced Setup)

This setting will allow you to specify one or more of the following Communication Options for the Abbreviated Dial Number you are registering.

Delayed Communication

Default=off

Select to program a transmission start time.

Transmission Report

Default=off

Enables or disables the printing of a TX Report.

Line Monitor

Default=off

Enables or disables the line monitor speaker during dialing.

Quality TX

Default=off

Selects a lower modem speed for poor communication links.

Sub Address

Default=none

Specifies a Sub Address for the Abbreviated Dial Number being registered. The remote unit must support Sub-Address capabilities.

Tel Line Select

Default=first available

Specifies which tel line is selected when the 2nd Line is installed.

Select the Communication Option

To select default settings, press:

To skip the Communication Options, press:

When “1.YES” is selected, the COMM. OPTIONS screen appears. Complete the following steps for each item selected.

COMM. OPTIONS

1.COMPLETE

2.DELAYED COMM.

3.TX REPORT

4.LINE MONITOR

5.QUALITY TX

6.SUB ADDRESS

7.TEL LINE SELECT

These items are outside the LCD frame. To view them, use the [ ] scroll key.

Complete the Option Setup

If you have completed the desired Communication Options setting for this Abbreviated Dial Number, select COMPLETE by pressing:

ABB. NBR= 001 PRESS ONE TOUCH KEY TO ENTER OR [ENTER]:TO SKIP

Skip to Step 10.

Delayed Communications

To designate a specific time at which operations using this Abbreviated Dial Number will be dialed, press:

DELAYED COMM.

TIME =HH:MM :

Enter the desired transmission start time in either the 12-hour or 24-hour format depending on the machine setup. (example: 23:30 in the 24-hour format).

DELAYED COMM.

TIME =HH:MM 23:30

Then press:

DELAYED COMM.

TIME =23:30

Displayed for 2 seconds

The display returns to the first screen in Step 9. Select the next Option.

Page 76

Abbreviated Dialer Registration - continued

Select Communication Options - continued

Transmission Report

To request a Transmission Report automatically after sending documents using this Abbreviated Dial Number, select:

SET TX REPORT

1.ON

2.OFF

To enable a TX Report, press:

To disable a TX Report, press:

The display returns to the first screen in Step 9. Select the next Option.

Line Monitor Speaker

To enable/disable the facsimile’s Line Monitor Speaker when dialing this Abbreviated Dial Number, press:

LINE MONITOR

1.ON

2.OFF

To enable the monitor speaker, press:

To disable the monitor speaker, press:

The display returns to the first screen in Step 9. Select the next Option.

Quality TX

To transmit documents to this Abbreviated Dial Number at a lower speed for poor line conditions, press:

To cancel the QUALITY TX option, press:

To select 14400BPS, press:

To select 9600BPS, press:

To select 4800BPS, press:

QUALITY TX

1.OFF

2.14400BPS

3. 9600BPS

4. 4800BPS

These items are outside the LCD frame. To view them, use the [

The display returns to the first screen in Step 9. Select the next Option.

] scroll key.

Sub-Address Communication

Sub-Address Communications allow a variety of specialized facsimile communications.

SUB Sub-Address Transmission

Allows documents to be routed through remote LAN-Facsimile devices to specific users’ workstations.

Allows documents to be transmitted to specific Mailboxes in remote facsimile.

SEP Selective Polling

Allows documents to be retrieved from specific Mailboxes in remote facsimiles.

PWD Password

Allows secure communications to SUB and from SEP compatible devices.

IMPORTANT:

If you designate an incorrect sub-address, the communication will result in an error. If you designate an unnecessary subaddress, the communication will result in error.

Page 77

Abbreviated Dialer Registration - continued

Select Communication Options - continued

Sub-Address Communication - continued

9g-1

If the remote party assigned to the Abbreviated Dial Number requires or provides a Sub Address to route or retrieve messages, press:

Returns to Step 8g-1.

Select the Sub Address Comm. Options

SUB ADDRESS COMM.

1.COMPLETE

2.SUB

3.SEP

4.PWD

This item is outside the LCD frame. To view it, use the [

] scroll key.

9g-2

To complete Sub Address entry or skip this option, press:

The display returns to the first screen in Step 9.

Complete the Sub-Address Comm. Options Setup

COMM. OPTIONS

1.COMPLETE

2.DELAYED COMM.

3.TX REPORT

9g-3

To enter a SUB type Sub Address, press:

Enter the required number (max. 20 digits), then press:

Returns to Step 9g-1.

Select a SUB Sub-Address Communication

SUB ADDRESS COMM.

SUB =(MAX20)

SUB ADDRESS COMM.

1.COMPLETE

2.SUB

3.SEP

4.PWD

9g-4

To enter a SEP type Sub Address, press:

Enter the required number (max. 20 digits), then press:

Returns to Step 9g-1.

Select a SEP Sub-Address Communication

SUB ADDRESS COMM.

SEP =(MAX20)

SUB ADDRESS COMM.

1.COMPLETE

2.SUB

3.SEP

4.PWD

9g-5

To enter a PWD type Sub Address, press:

Enter the required number (max. 20 digits), then press:

Returns to Step 9g-1.

Select a PWD Sub-Address Communication

SUB ADDRESS COMM.

PWD =(MAX20)

SUB ADDRESS COMM.

1.COMPLETE

2.SUB

3.SEP

4.PWD

Page 78

Abbreviated Dialer Registration - continued

Select Communication Options - continued

Select the Telephone Line

If your facsimile is equipped with the Line 2 Board, you will be able to designate which phone line to use (Line 1 or Line 2) for this Abbreviated Dial Number by pressing:

TEL LINE SELECT

1.FIRST AVAILABLE

2.LINE #1

3.LINE #2

To allow the Line to be selected automatically, press:

To designate Line 1, press:

To desingnate Line 2, press:

Returns to Step 9.

COMM. OPTIONS

1.COMPLETE

2.DELAYED COMM.

3.TX REOIRT

Assign the Abbreviated Dial Number to a One Touch Key

10a

Assign the Abbreviated Dial Number to a One Touch Key

Assign the One Touch Key

To assign this Abbreviated Dial Number to a One Touch Key, press the desired One Touch Key (Example: One Touch Key

01).

ABB. NBR= 001 ONE TOUCH= 01 L.A. OFFICE REGISTERED

After 2 seconds:

ENTER ABB. NUMBER OR PRESS [BACK]:TO PREVIOUS [STOP]:TO COMPLETE

Returns to Step 2.

Press

to exit the Menu

10b

Use a Preassigned One Touch Key

If the desired One Touch Key has been previously linked to another Abbreviated Dial Number or preset with a separate One Touch number, one of the following screens will be displayed.

One Touch key has been assigned to an Abbreviated Number:

ONE TOUCH= 01 ALREADY ASSIGNED ABB. NBR= 003 SMITH’S OFFICE

One Touch key has been assigned with an Individual Phone Number:

ONE TOUCH= 01 ALREADY ASSIGNED ONE TOUCH= 01 WEST REGION CENTER

After 2 seconds:

To CANCEL the existing link or One Touch assignment and return to Step 10a, press:

To RETAIN the existing link or One Touch assignment and return to Step 10a, press:

Returns to Step 10a.

ABB. NBR= 001 PRESS ONE TOUCH KEY TO ENTER OR [ENTER]:TO SKIP

Operation mode and return to the Standby Mode.

ONE TOUCH= 01 CANCEL ?

1.CANCEL

2.RETAIN

Page 79

One Touch Dialer Registration

This facsimile provides a total of 73 One Touch Dial keys. Keys 1 to 49 are accessible with the Flip Panel in the “01-49” view. Keys 50 to 73 are accessible with the Flip Panel in the “50-73” view.

Display the TEL

LIST ENTRY Menu

Turn the Flip Panel to the “5073” view to select the desired Function Key.

Press:

DIAL ENTRY

1.ABB. NUMBERS

2.GROUP NUMBERS

3.ONE TOUCH KEYS

Display the ONE

TOUCH KEYS Menu

To select “ONE TOUCH KEYS”, press:

PRESS ONE TOUCH KEY OR PRESS [BACK]:TO PREVIOUS [STOP]:TO COMPLETE

Select a One Touch

Location

Press the desired One Touch key.

Example: One Touch key 03

If the One Touch key has not been previously used and the following menu is displayed, skip to Step 6.

ONE TOUCH= 03

ID NAME =(MAX20)

After 2 seconds:

ENTER NAME

When a Preset One

Touch is Active

If the pressed One Touch key has already been registered with a telephone number, the following information appears on the LCD display.

ONE TOUCH= 03 ALREADY ASSIGNED ABB. NUMBER = 012 FRISCO OFFICE

After 2 seconds:

ONE TOUCH KEY ENTRY

1.CANCEL

2.MODIFY

3.RETAIN

ID NAME =(MAX20)

Page 80

One Touch Dialer Registration - continued

Change One Touch Information

You can cancel or retain the One Touch key once registered into the facsimile.

• CANCEL Deletes the information stored in the selected One Touch key. It will also remove the number from all associated Group Dialing Directories.

• MODIFY Allows you to change the remote facsimile number and/ or associated Location ID name. This selection is recommended if the location is used in Group Dialing Directories.

• RETAIN Retains the selected One Touch key information without modification.

Cancel the One Touch Assignment

To cancel (or delete) the One Touch key assignment, press:

(to CANCEL)

ONE TOUCH KEY ENTRY

ONE TOUCH= 03 CANCELLED

After 2 seconds:

ENTER ONE TOUCH KEY OR PRESS [BACK]:TO PREVIOUS [STOP]:TO COMPLETE

Return to Step 3.

Modify the One Touch Assignment

To change the number or Location ID (remote facsimile name) currently assigned to an existing One Touch key press:

(to MODIFY)

The facsimile number currently assigned is displayed on the bottom row.

ONE TOUCH= 03

ID NAME =(MAX20)

After 2 seconds:

ENTER NAME

Retain the One Touch Assignment

To retain the previous One Touch key assignment, press:

(to RETAIN)

ENTER ONE TOUCH KEY OR PRESS [BACK]:TO PREVIOUS [STOP]:TO COMPLETE

Return to Step 3 to select a different One Touch key or press

to return to the Standby

Mode.

Enter the Location

ID Name

Enter the Location ID name of the remote party to be assigned to the current One Touch key.

See page 36 for more information on Character Entry.

When the name is displayed correctly on the LCD display, press:

ONE TOUCH= 03

TEL NUMBER=(MAX 128)

ID NAME =(MAX20)

XXXXXX

Return to Step 3.

Page 81

One Touch Dialer Registration - continued

Enter the Telephone Number

Enter the telephone number you want to store (up to 128 digits).

NOTE:

If your facsimile is connected to a PBX system, you may need to enter an access digit (9) and pause so the system will connect you to an outside line. In such cases,

press ond pause. This pause may

be repeated if necessary and may be entered anywhere between digits. A pause entry is indicated as a hyphen “–” on the LCD display.

Check the entered telephone

to enter a 3-sec-

number on the bottom row of the LCD display. If it is correct, press:

ONE TOUCH= 03

2nd TEL NBR=(MAX128)

Enter the Alternate

Number (Optional)

Alternate Numbers are optional. If the remote location does not have two or more facsimiles in the same area, you can leave this entry blank. (See page 77 for more information.)

Enter the Alternate Facsimile Number:

Then press:

COMM. OPTION?

1.YES

2.NO

Select Communication Options (Advanced Setup)

This setting will allow you to specify one or more of the following Communication Options

Select the Communication Option

for the One Touch key you are registering.

Delayed Communication

Default=off

Select to program a transmission start time.

Transmission Report

Default=off

Enables or disables the printing of a TX Report.

Line Monitor

Default=off

Enables or disables the line monitor speaker during dialing.

Quality TX

Default=off

Selects a lower modem speed for poor communication links.

Sub Address

Default=none

Specifies a Sub Address for the One Touch key being registered. The remote unit must support Sub-Address capabilities.

Tel Line Select

Default=first available

Specifies which tel line is selected when the 2nd Line is installed.

To select the most popular settings, skip this step (recommended) and return to Step 3 by pressing:

To specify the Communication Options, press:

When “1.YES” is selected, the COMM. OPTIONS screen appears. Follow the next steps for each item selection.

COMM. OPTIONS

1.COMPLETE

2.DELAYED COMM.

3.TX REPORT

4.LINE MONITOR

5.QUALITY TX

6.SUB ADDRESS

7.TEL LINE SELECT

These items are outside the LCD frame. To view them, use the [ ] scroll key.

Page 82

One Touch Dialer Registration - continued

Select Communication Options - continued

Complete the Option Setup

If you have completed the desired Communication Options setting for this One Touch key, select COMPLETE by pressing:

Return to Step 3.

PRESS ONE TOUCH KEY OR PRESS [BACK]:TO PREVIOUS [STOP]:TO COMPLETE

Delayed Communications

To designate a specific time at which operations using this One Touch key will be dialed, press:

DELAYED COMM.

TIME =HH:MM :

Enter the transmission start time in either the 12-hour or 24-hour format depending on the machine set up (example: 23:30 in the 24-hour format).

DELAYED COMM.

TIME =HH:MM 23:30

Press:

Transmission Report

To request a Transmission Report automatically after sending document using this One Touch key, select:

SET TX REPORT

1.ON

2.OFF

To enable a TX Report, press:

To disable a TX Report, press:

Line Monitor Speaker

To enable/disable the facsimile’s Line Monitor Speaker when dialing with this One Touch key, press:

LINE MONITOR

1.ON

2.OFF

To enable the monitor speaker, press:

To disable the monitor speaker, press:

Quality TX

To transmit documents to this One Touch Dial Number at a lower speed for poor line conditions, press:

To cancel the QUALITY TX option, press:

To select 14400BPS, press:

To select 9600BPS, press:

To select 4800BPS, press:

DELAYED COMM.

TIME =23:30

Displayed for 2 seconds

The display returns to the first screen in Step 9. Select the next Option.

QUALITY TX

1.OFF

2.14400BPS

3. 9600BPS

4. 4800BPS

This item is outside the LCD frame. To view it, use the [

The display returns to the first screen in Step 9. Select the next Option.

] scroll key.

Page 83

One Touch Dialer Registration - continued

Select Communication Options - continued

Sub-Address Communication - continued

Sub-Address Communications allow a variety of specialized facsimile communications.

SUB Sub-Address Transmission

Allows documents to be routed through remote LAN-Fax devices to specific users’ workstations.

Allows documents to be transmitted to specific Mailboxes in remote facsimiles.

SEP Selective Polling

Allows documents to be retrieved from specific Mailboxes residing in remote facsimiles.

PWD Password

Allows secure communications to SUB and from SEP compatible devices.

IMPORTANT:

If you designate an incorrect sub-address, the communication will result in an error. If you designate an unnecessary subaddress, the communication will result in an error.

9g-1

If the remote party assigned to this One Touch key requires or provides a Sub Address to route or retrieve messages, press:

Returns to Step 8g-1.

Select the Sub Address Comm. Options

SUB ADDRESS COMM.

1.COMPLETE

2.SUB

3.SEP

4.PWD

This item is outside the LCD frame. To view it, use the [

] scroll key.

9g-2

Complete the Sub-Address Comm. Options Setup

To complete Sub Address entry or skip this option, press:

The display returns to the first screen in Step 9.

COM OPTIONS

1.COMPLETE

2.DELAYED COMM.

3.TX REPORT

9g-3

Select a SUB Sub-Address Communication

To enter a SUB type Sub Address, press:

SUB ADDRESS COMM.

SUB =(MAX20)

Enter the required number (max. 20 digits), then press:

Returns to Step 9g-1.

SUB ADDRESS COMM.

1.COMPLETE

2.SUB

3.SEP

4.PWD

9g-4

Select a SEP Sub-Address Communication

To enter a SEP type Sub Address, press:

SUB ADDRESS COMM.

SEP =(MAX20)

Enter the required number (max. 20 digits), then press:

Returns to Step 9g-1.

SUB ADDRESS COMM.

1.COMPLETE

2.SUB

3.SEP

4.PWD

Page 84

One Touch Dialer Registration - continued

Select Communication Options - continued

Sub-Address

Communication

- continued

Select the Telephone Line

9g-5

Select a PWD Sub-Address Communication

To enter a PWD type Sub Address, press:

SUB ADDRESS COMM.

PWD =(MAX20)

Enter the required number (max. 20 digits), then press:

Returns to Step 9g-1.

SUB ADDRESS COMM.

1.COMPLETE

2.SUB

3.SEP

4.PWD

If your facsimile is equipped with the 2nd Line Board, you will be able to designate which phone line to use (Line 1 or Line 2) for this One Touch key by pressing:

To allow the Line to be selected

TEL LINE SELECT

1.FIRST AVAILABLE

2.LINE #1

3.LINE #2

automatically, press:

To designate Line 1, press:

To designate Line 2, press:

Returns to Step 9.

COMM. OPTIONS

1.COMPLETE

2.DELAYED COMM.

3.TX REPORT

Page 85

Group Number Registration

You can send a document to multiple remote parties in a single operation. This is referred to as Group Dialing or Multi-address Transmission.

It is useful to preset addresses, to which Multi-address Transmissions are often performed, in a group. To make a Multi-address Transmission easier, you can assign such a group to a One Touch key.

The preset groups can also be used as groups for Multi-polling Receptions.

You can register up to 50 Broadcast Groups using any combination of Group Numbers from 1 to 1999 (no duplications allowed). You may also assign each group an optional name of up to 20 characters. Each group can contain any combination of the 300 Abbreviated and/or 73 One Touch dial locations and can be assigned to a One Touch key.

Display the TEL

LIST ENTRY Menu

Turn the Flip Panel to the “5073” view to select the desired Function Key.

Press:

TEL LIST ENTRY

1.ABB. NUMBERS

2.GROUP NUMBERS

3.ONE TOUCH KEYS

Display the GROUP

NUMBERS Menu

To select “GROUP NUMBERS,” press:

ENTER GROUP NUMBER OR PRESS [BACK]:TO PREVIOUS [STOP]:TO COMPLETE

Enter a Group Number

Enter a Group Number (1 to

1999).

Example: 1

GROUP NBR ENTRY

GROUP NBR =(1-1999) 1

Then press:

GROUP NBR= 0001

If the number entered is already registered as a Group Number, you will receive an LCD prompt like the one below.

GROUP NBR ENTRY ALREADY ASSIGNED GROUP NBR= 0001 OREGON GRP

After 2 seconds:

GROUP NBR ENTRY

1.CANCEL

2.MODIFY

3.RETAIN

To select “1.CANCEL,” go to Step 4a.

To select “2.MODIFY,” go to Step 4b.

To select “3.RETAIN,” go to Step 4c.

GROUP NAME =(MAX20)

Displayed for 2 seconds

The display changes to the following for character entry (go to Step 5).

ENTER NAME

GROUP NAME =(MAX20)

Page 86

Group Number Registration - continued

Cancel the Existing Group

To cancel the existing Group, press:

(to CANCEL)

GROUP NBR ENTRY

GROUP NBR= 0001 CANCELLED

After 2 seconds:

ENTER GROUP NUMBER OR PRESS [BACK]:TO PREVIOUS [STOP]:TO COMPLETE

Return to Step 3.

Modify the Existing Group

To change the existing Group, press:

(to MODIFY)

Go to Step 5 for the Group Name entry.

GROUP NBR= 0001

GROUP NAME =(MAX20)

After 2 seconds:

ENTER NAME

GROUP NAME =(MAX20) COLORADO GRP

The current Group Name is displayed.

Retain the Existing Group

To retain the existing Group, press:

(to RETAIN)

ENTER GROUP NUMBER OR PRESS [BACK]:TO PREVIOUS [STOP]:TO COMPLETE

Return to Step 3.

Enter the Group

Name

Enter the Group Name (with up to 20 characters) associated with the Group Number.

See page 36 for more information on Character Entry.

(When no name is entered in this step, no name will be given to the Group Number.)

When the name is displayed correctly on the LCD display, press:

GROUP NBR= 0001

ENTER ABB. NBR OR OT [ENTER]:TO COMPLETE

Enter a Remote

Station

Enter the addresses of the remote stations to be preset in the group.

If a remote station is assigned to a One Touch key, press the One Touch key.

If a remote station is assigned to an Abbreviated Dial Number, enter the number then press

Example:

Abbreviated Dial Number 118 (preset as DENVER OFFICE):

Skip to Step 5.

GROUP NBR= 0001

ABB. NBR= 118 DENVER OFFICE

After 2 seconds:

GROUP NBR= 0001 ABB. NBR= 118 ENTER ABB. NBR OR OT [ENTER] TO COMPLETE

Page 87

Group Number Registration - continued

Enter a Remote

Station - continued

Repeat this step until all of the required remote station addresses are entered. Then go to Step 8.

NOTE:

• When the entered Abbreviated Dial Number or One Touch key has not been preregistered with a facsimile number, the display shows the message “NUMBER NOT LISTED.” Then returns to Step 5.

• When the entered Abbreviated Dial Number or One Touch key is already assigned in this group, the display shows the screens below.

Cancel the Group Number Setting

To delete the existing remote station from this group, press:

(to CANCEL)

GROUP NBR= 0001

ABB. NBR= 118 CANCELLED

After 2 seconds:

GROUP NBR= 0001

ENTER ABB. NBR OR OT [ENTER]:TO COMPLETE

Return to Step 6.

Retain the Group Number Setting

To retain this remote station in this group, press:

(to RETAIN)

GROUP NBR= 0001

ENTER ABB. NBR OR OT [ENTER]:TO COMPLETE

Return to Step 6.

Complete Group

Station Entries

When all the stations necessary for this group are entered in Step 6, press:

GROUP NBR= 0001 PRESS ONE TOUCH KEY TO ENTER OR [ENTER]:TO SKIP

Assign a One Touch

Key

To assign this group to a One Touch key, press the desired One Touch key.

Example: One Touch key 35.

GROUP NBR= 0001 ONE TOUCH KEY= 35 COLORADO GRP REGISTERED

After 2 seconds:

ENTER GROUP NUMBER OR PRESS [BACK]:TO PREVIOUS [STOP]:TO COMPLETE

Returns to Step 3.

GROUP NBR= 0001 ALREADY ASSIGNED ABB. NBR= 118 DENVER OFFICE

After 2 seconds:

ABB. NBR= 118 CANCEL ?

1.CANCEL

2.RETAIN

Go to Step 7a or Step 7b.

Press ceding-level screen in Menu

Screen mode.

press

Group Setting operation and return to the Standby Mode.

to display the pre-

Or,

to complete the

Page 88

Group Number Registration - continued

Assign a One Touch Key - continued

To skip assigning this group to a One Touch key, press:

ENTER GROUP NUMBER OR PRESS [BACK]:TO PREVIOUS [STOP]:TO COMPLETE

Return to Step 3.

Press ceding-level screen in Menu

Screen mode.

Press Group Setting operation and re-

turn to the Standby Mode.

to display the pre-

to complete the

If the selected One Touch key is already linked to or registered with any data, the following is displayed.

ONE TOUCH= 01 ALREADY ASSIGNED ABB. NBR= 003 SMITH’S OFFICE

After 2 seconds:

ONE TOUCH= 01 CANCEL ?

1.CANCEL

2.RETAIN

To select “1.CANCEL” (to cancel the existing link or preset data of this One Touch key), press:

To RETAIN, press:

GROUP NBR= 0001 PRESS ONE TOUCH KEY TO ENTER OR [ENTER]:TO SKIP

Returns to Step 9.

GROUP NBR= 0001 PRESS ONE TOUCH KEY TO ENTER OR [ENTER]:TO SKIP

Returns to Step 9.

Page 89

- TRANSMIT CONFIGURATION

Document Specifications

The following table shows the specifications for original documents that can be used with the facsimile.

Single Sheet Multiple Sheets

Max.

Document

Size

Min.

Effective Scanning

Width

Max. Capacity of

Document Tray

Thickness of

Document

NOTES:

• Operator assistance may be required for pages longer than 420mm (16.5

inches).

• For multiple sheets, the documents must be the same size and paper type.

• A small border region of each document is not imaged when each document is

scanned. The effective scanning area is as shown in the figure below.

0.05 to 0.15 mm

[0.002 to 0.0059 in.]

216mm(W) x 1000mm(L) [8.5 in.(W) x 39.37 in.(L)]

148mm(W) x 100mm(L)

[5.83 in.(W) x 3.94 in.(L)]

214mm [8.4 in.]

Up to 20 sheets (Legal Size)

Up to 50 sheets (Letter Size)

0.06 to 0.12 mm

[0.0025 to 0.0047 in.]

Uncoated on both sidesType of Paper

Caution:

If the documents are any of the following, they should be copied to plain paper before transmitting.

• Torn, wrinkled, or damp pages

• Folded pages or pages with holes

• Transparent pages or pages with a smooth, shiny finish

• Cloth or metal sheets When using originals with the following specifications, use a carrier sheet to avoid

document jams or misfeeds. When using carrier sheets, only one sheet can be sent at a time.

• Smaller than minimum size.

• With thickness less than 0.05 mm. To use a carrier sheet, lift the clear cover, place a single document sheet face-up

on the paper sheet. Purchase carrier sheets from your TOSHIBA facsimile dealer or use a transparency with a paper backing attached at the lead edge.

Letter/Legal Size

216 mm (8.5 inches)

Max. 4 mm (0.16 inches)

Effective

Scanning

Area

Max. 2.5 mm (0.1 inches)

214 mm (8.4 inches)

Page 90

Document Loading

Remove Attached

Items

073

Remove any staples, paper clips, or other items from your document before feeding it into the facsimile.

When scanning Legal-size documents, extend the Exit Document Tray Extension.

Place Document Pages on the Document Tray

About 45°

Document Face Side

074 110

Up to 50 sheets (Letter-size) can be loaded and sent at a time.

Stagger the leading edges of the sheets slightly and insert them into the document feeder.

Adjust the Document Guides to fit the width of the document.

Load the document face down on the document tray. The first page of your document should be at the bottom of the Document Tray.

Gently insert the leading edge of the paper into the facsimile as shown. The facsimile waits 2 seconds, then pulls the document into the scanning area and stops.

Adjust the Settings

After the facsimile pulls the document into the scan position slightly and stops, you may change the resolution and contrast settings. (It may also be changed before or during the document loading.)

To cancel a document already set and pulled in, press:

If your document is extremely dark or light, or if it contains photographs, you may wish to adjust the contrast and resolution settings. See the following pages.

When a Carrier Sheet is used, documents must be sent one page at a time (manually fed).

When the document sheet is longer the Document Tray, assist it with your hand to insure proper feeding.

Page 91

Scan Resolution Setting

The scan resolution can be set to one of the following five modes based on the type of image you are scanning.

The scan resolution is normally set to the default setting. When you change the resolution, the facsimile will return to the default setting after each transaction. To change the default resolution setting, see page 64.

Press until the required resolution mode is indicated by the appropriate LED.

The mode changes as follows:

FINE U-FINE HALFTONE

Standard Mode

: illuminated

(

: extinguished

(when all the lamps are extinguished)

)

STANDARD

For sending normal text and graphics.

FINE

For sending normal text and graphics with extra clarity.

U-FINE (Ultra-Fine)

For sending fine text and graphics with extra clarity.

FINE HALFTONE

For detailed photos or documents with colors or shading.

U-FINE HALFTONE

(Ultra-Fine Halftone)

For very detailed photos or documents with colors or shading.

FINE U-FINE HALFTONE

Fine Mode

Ultra-Fine Mode

Each corresponding lamp is illuminated.

FINE U-FINE HALFTONE

Fine Halftone Mode

Ultra-Fine Halftone Mode

* When Ultra-Fine is selected, the DF120F/DP125F will scan all

documents at 406 dots/inch horizontal x 391 lines/inch vertical. Depending on the capabilities of the remote facsimile receiving this document, the document may be transmitted by the DF120F/ DP125F at Ultra-Fine resolution (406 dots/inch horizontal x 391 lines/inche vertical) or it may be transmitted at Super Fine (203 dots/inch horizontal x 391 lines/inch vertical).

Page 92

Contrast Setting

The Contrast Setting adjusts the print darkness of the document to be read.

The contrast can be set to one of the following settings. The facsimile will return to the default setting after each transaction. To change the default contrast setting, see page 64.

NORMAL

For standard originals.

DARKER

To darken light originals (i.e., for documents with light or faint print).

LIGHTER

To lighten the dark originals (i.e., for documents with dark print or shaded areas).

Display the SET

CONTRAST Menu

Turn the Flip Panel to the “5073” view to select the desired Function Key.

Press:

SET CONTRAST

1.NORMAL

2.DARKER

3.LIGHTER

Select the Contrast

Select the desired Contrast level.

To select NORMAL, press:

To select DARKER, press:

To select LIGHTER, press:

Your contrast setting is now set. You may continue with your dialing sequence to send the document.

COMM. RESERVATION

RESIDUAL MEMORY 100% ENTER TEL NUMBER

Page 93

Default Setting for Memory Transmission

Memory Transmission allows your facsimile to quickly scan documents to memory and return them to you. You do not have to wait for the transmission to be completed. This increases productivity as others do not have to wait in line to send a facsimile. Each time you send a facsimile with memory transmission, the amount of residual memory will be reduced.

Additionally, each time you send a memory transmission, a communication reservation or File Number is assigned.

When Memory Transmission is not selected, the Direct Document Transmission (tray) mode is active by default setting. This allows your facsimile to function without the use of document memory.

Display the Default

Setting Menu

Press:

01.MEMORY TX

02.SECURITY TX

03.COVER SHEET

04.RECOVERY TX ↓

05.TTI

06.SEND AFTER SCAN

Display the

MEMORY TX Menu

Press:

1.ON

2.OFF

Select the Transmis-

sion Mode

Select the desired transmission mode.

To set Memory Transmission to ON, press:

To set Memory Transmission to OFF, press:

OPERATION COMPLETEDSET MEMORY TX

Page 94

Send After Scan Default Setting

This feature enables you to determine whether dialing starts while the machine is scanning the documents or after the machine has scanned all documents in the Memory Send mode. If dialing after scanning is selected, you can select to delete or send the scanned pages should the memory become full during scanning.

Display the SEND

AFTER SCAN Menu

Press:

SEND AFTER SCAN

1.DIAL DURING SCAN

2.DIAL AFTER SCAN

Select the Send

After Scan Option

Select the desired Send After Scan Option.

To disable Send After Scan, press:

The following is displayed for 2 seconds.

OPERATION COMPLETED

Go to Step 4. To enable Send After Scan,

press:

Select the Memory

Full Option

Select the desired Memory Full Option.

To delete the pages being scanned, press:

To send the pages scanned to memory, press:

OPERATION COMPLETED

Select Another

SETUP Item, or ...

After completing this Setting, you may continue to select other settings referring to their associated pages for instructions, or press

to exit the Setting mode and return to the Standby Mode.

Go to Step 3.

WHEN MEMORY FULL

1.DELETE SCAN PAGES

2.SEND SCAN PAGES

Page 95

Default Setting for Security Transmission

This function allows transmissions only when the number you dial matches the number programmed in the remote facsimile. If the numbers do not match, Security Transmission prevents your facsimile from sending by indicating a transmission error.

Display the Default

Setting Menu

Press:

01.MEMORY TX

02.SECURITY TX

03.COVER SHEET

04.RECOVERY TX ↓

05.TTI

06.SEND AFTER SCAN

Display the

SECURITY TX Menu

Press:

1.ON

2.OFF

Select the Desired

Option

Select the desired option. To set Security Transmission to

ON, press:

To set Security Transmission to OFF, press:

OPERATION COMPLETEDSET SECURITY TX

Page 96

- COPYING

Paper Size for Copying

You can utilize the DP120F/DP125F as a convenient copier to make collated copies of original documents. The following are key points when making copies.

Recording Paper Size

The paper sizes usable with your fax unit are limited to Letter or Legal size. The received document is recorded (printed) within the Effective Recording Area of the paper.

Effective

Recording

Area

Paper Size Letter:

Legal:

inches

216

8.5

216

8.5

209

8.2

209

8.2

273

10.7 350

13.8

279

11.0 356

14.0

NOTES:

• When AUTO is selected as the Paper Tray setting, you cannot select AUTO for Reduction setting.

• When AUTO is selected as the Paper Tray setting, the paper is not supplied from the tray specified for Letter Head Paper or Separator Page. However, you can select a tray manually by selecting the Paper Tray.

• The following copy resolutions are available:

FINE FINE+HALFTONE U-FINE U-FINE+HALFTONE

At the time of copying, the COLLATE function may be selected. This function will sort multiple page copies into sets of correct-order pages.

Output Examples of Printed Copies

With COLLATE Function ON With COLLATE Function OFF

Page 1

Page 3

Page 2

Page 1

Page 3

Page 2

Page 1

NOTES:

• The pages are automatically collated.

• Requires enough memory for the entire multi-page document. If

Page 3

Page 2

Page 3

NOTES:

• Collating is the responsibility of the operator.

• Memory requirements are limited to one page at a time.

there is not enough memory (memory overflow), the copying procedure will be canceled.

• Collation is slower than non-collation because the entire document must be scanned into memory first, then printing can occur.

Page 97

Copying Procedure

Load the Document

Load the document face down in the Document Tray (see page

88). Adjust the resolution and con-

trast if desired (see page 89).

MAY-17-00 WED11:49

RESIDUAL MEMORY 100% ENTER TEL NUMBER

NOTES:

• When AUTO is selected as the Paper Tray setting, you cannot select AUTO for Reduction setting.

Press the COPY Key

Display the COPY menu by pressing:

1st Row:

Enter the number of copies required. If no entry is made, the number of copies will automatically be set to “1.”

2nd Row

Displays the Recording Paper Tray to supply the paper for the copy function.

3rd Row

Displays the reduction ratio for copying.

4th

Collate function (see page

94).

Enter the Number of

Copies

Select the number of copies (max. 99).

To not select the Copy Options, go to Step 7.

To select the Copy Options, go to Step 4.

Select the Paper Tray and Paper Size

Use the Following keys to move to the second row to select the paper tray.

AUTO

TRAY 1 :LT TRAY 2 :LT TRAY 3 :LG

Bypass :A4

Selectable Paper Trays and their paper size are displayed. You may select the paper tray and paper size of your copies using the following keys.

NOTE:

The Bypass Tray is displayed only when it is set for LT, LG, or A4 size.

Then press:

If you select the Bypass Tray, following is displayed.

If the thick paper is loaded in the Bypass Tray, select ON by

press

Example:

THICK PAPER

OFF

or , and then

Tray 1:LT is selected.

COPIES=(1-99) 1 PAPER TRAY 1 :LT REDUCT 100% COLLATE ON OFF

COPIES=(1-99) 1 PAPER AUTO REDUCT 100% COLLATE ON OFF

Page 98

Copying Procedure - continued

Select the Reduction

Option

Use the following keys to move to the third row to select the Reduction option.

100%

AUTO 86 % 75 %

50 %

Use the following keys to select the desired Reduction option, 100%, AUTO, 86%, 75% or 50%.

NOTE:

If AUTO is selected for Paper Tray in Step 2, you cannot select AUTO for Reduction.

Select the Collating

Option

Use the following keys to select the Collate option ON or OFF.

Example:

COLLATE ON is selected.

COPIES=(1-99) 1 PAPER TRAY 1 :LT REDUCT 86 % COLLATE ON OFF

Press the START

Key

When all settings are complete, press:

NOTE:

If the Collate option is selected, the document will be scanned into memory first.

COPYING PAPER TRAY 1 :LT REDUCT 86 % COPIES PAGES 01

Then press:

Example:

86% reduction is selected.

COPIES=(1-99) 1 PAPER TRAY 1 :LT REDUCT 86 % COLLATE ON OFF

Page 99

- DIALING METHODS

Your TOSHIBA facsimile provides various dialing methods.

One Touch Dialing

Dials remote locations with the touch of a single key. See page 77 for programming.

Abbreviated Dialing

Dials remote locations using an abbreviated dial number from 001 to 999. See page 70 for programming.

Alphabet Dialing

Allows location selection using an alphabetic index search of the Location IDs programmed into One Touch and Abbreviated Dialing Directories.

Keypad Dialing

Accepts unregistered telephone number entry directly from the operation panel.

One T ouch Key Dialing

If you have programmed a remote party’s facsimile number to a One Touch key, you can dial that number by pressing the corresponding One Touch key.

The document must be loaded and the resolution and contrast settings set before a transmission using One Touch Key dialing.

One Touch Key Dialing

Select the desired One Touch key from 01 to 73 (see page 77 for programming).

Example: One Touch key 01

The One Touch key number and the name of the party appear on the LCD display for about 2 seconds.

Your facsimile will automatically start scanning the document into memory (if enabled). While scanning, the facsimile dials, connects, and starts transmission.

MAY-17-00 WED11:49

RESIDUAL MEMORY 99%

During transmission

NOTES:

• If a One Touch key is not programmed, the message “NUMBER NOT LISTED” is displayed for 2 seconds, an alarm buzzer sounds and the display returns to the previous status screen.

COMM. RESERVATION

See other dialing related functions on the following pages:

Multi-Key Dialing page 124 Chain Dialing page 166 Redialing page 110 Monitor & pages 106

Handset Dialing and 107 Setting Redial page 67

Interval & Counter

COMM. RESERVATION

ONE TOUCH= 01 L.A. OFFICE

Displayed for 2 seconds

SCANNING TO MEMORY FILE NBR = 089 RESIDUAL MEMORY 99%

During scan to memory

ONE TOUCH= 01 NUMBER NOT LISTED

• When an incorrect One Touch key has been se-

lected, press

mediately to cancel the transmission.

im-

Page 100

Abbreviated Dialing

Once an Abbreviated Dial Number is programmed with a valid remote facsimile location, that location can be accessed by recalling the corresponding Abbreviated Dial Number.

The document must be loaded and the resolution and contrast set before a transmission using Abbreviated Dialing (see page

89).

Press the SPEED

DIAL Key

Press:

ABB. NUMBER =(1-999)

Enter the

Abbreviated Number

Enter the Abbreviated Dial Number (1 to 999) assigned to the desired party.

NOTE:

When an incorrect number is

entered, use preceding digits, or press

once to start over

to delete

Press the START Key Tray

When the correct number is displayed, press:

The One Touch key or Abbreviated Dial Number and the name of the party will appear on the LCD display for about 2 seconds.

Your facsimile will automatically start scanning the document into memory (if enabled). While scanning, the facsimile dials, connects, and starts the transmission.

MAY-17-00 WED11:49

RESIDUAL MEMORY 99%

During transmission

NOTE:

When the number entered (within the range of 1 through

999) is not preprogrammed with a specific party’s facsimile or telephone number, the message “NUMBER NOT LISTED” is displayed for 2 seconds and then the facsimile returns to the screen in Step 1.

from the beginning.

Example of Abbreviated Dial Number, 10:

COMM. RESERVATION

ABB. NUMBER =(1-999) 10

ABB. NBR= 10 LONDON OFFICE

Displayed for 2 second

SCANNING TO MEMORY FILE NBR = 091 RESIDUAL MEMORY 99%

During scan to memory

ABB. NBR= 10 NUMBER NOT LISTED

Displayed for 2 seconds