Toshiba DP120F User Manual 3

INTERNET FACSIMILE

OPERATOR’S MANUAL

NOTICE TO USERS

Please read through this manual before using the machine. After reading it, be certain to keep it so that you may refer to it whenever necessary.

U. S. A.

WARNING FCC Notice: Part 15

This terminal has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, and can radiate radio frequency energy and, if not installed and used in accordance with this guide, may cause harmful interference to radio communications. Operation of this terminal in a residential area is likely to cause harmful interferences in which case the user will be required to correct the interference at his/her own expense.

WARNING FCC Notice: Part 68

This equipment complies with Part 68 of the FCC Rules. On the rear of this equipment is a label that contains, among other information, the FCC Registration Number and ringer equivalence number (REN) for this equipment. If requested, this information must be provided to the telephone company.

The REN is used to determine the quantity of devices that may be connected to the telephone line. Excessive REN’s on the telephone line may result in the devices not ringing in response to an incoming call. In most, but not all areas, the sum of the REN’s should not exceed five (5.0). To be certain of the number of devices that may be connected to the line, as determined by the total REN’s contact the telephone company to determine the maximum REN for the calling area.

If your facsimile machine causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice is not practical, you will be notified as soon as possible, also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.

for repair/warranty information. If the trouble is causing harm to the telephone network, the telephone company may request you remove the equipment from the network, until the problem is resolved.

The equipment may not used on coin service provided by the telephone network, connection to Party Line Service is subject to state tariffs. (Contact the state public utility commission, or corporation commission for information.)

This device is equipped with a USOC RJ11C connector.

THE TELEPHONE CONSUMER PROTECTION ACT: The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone fax machine unless such a message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual.

In order to program this information into your fax machine, you should complete the setup procedures listed for station ID number and name on pages 42 and 43 in this manual.

This equipment is hearing aid compatible.

The telephone company may make changes in its facilities, equipment, operations, or procedures that could affect the operation of the equipment. If this happens, the telephone company will provide advance notice in order for you to make the necessary modifications in order to maintain uninterrupted service.

If you experience trouble with this facsimile machine, please contact

TOSHIBA AMERICA BUSINESS SOLUTIONS, INC.

Electronic Imaging Division 2 Musick, Irvine, CA 92618-1631

NOTICE TO USERS

Canada

NOTICE: The Industry Canada label identifies certified equipment. This certi-

fication means that the equipment meets telecommunications network protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The Department does not guarantee the equipment will operate to the user's satisfaction.

Before installing this equipment, users should ensure that it is permissible to connect a facsimile to the facilities of their local telecommunications company. The equipment must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.

Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

CAUTION: Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.

The Ringer Equivalence Number of your facsimile is 0.3

AVIS: L’étiquette d’lndustrie Canada identifie le marériel homologué. Cette étiquette certifie que le matériel est conforme aux normes de protection, d’exploitation et de sécurité des réseaux de télécommunications, comme le prescrivent les documents concernant les exigences techniques relatives au matériel terminal. Le Ministére n’assure toutefois pas que le matériel fonctionnera à la satisfaction de l’utilisateur.

Avant d’installer ce matériel, l’utilisateur doit s’assurer qu’il est permis de le raccorder aux installations de l’entreprise locale de télécommunication. Le matériel doit également être installé en suivant une méthode acceptée de raccordement. L’abonné ne doit pas oublier qu’il est possible que la conformité aux conditions énoncées cidessus n’empêche pas la dégradation du service dans certaines situations.

Les réparations de matériel homologué doivent être coordonnées par un représentant désigné par le fournisseur. L’entreprise de télécommunications peut demander à l’utilisateur de débrancher un appareil à la suite de réparations ou de modifications effectuées par l’utilisateur ou à cause de mauvais fonctionnement.

Pour sa propre protection, l’utilisateur doit s’assurer que tous les fils de mise à la terre de la source d’énergie électrique, des lignes téléphoniques et des canalisations d’eau métalliques, s’il y en a, sont raccordés ensemble. Cette précaution est particulièrement importante dans les régions rerales.

Avertissement: L’utilisateur ne doit pas tenter de faire ces raccordements luimême; il doit avoir recours à un service d’inspection des installations électriques, ou à un électricien, selon le cas.

L’indice d’equivalence de la sonnerie de ce matériel 0.3

NOTICE: The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5.

TOSHIBA OF CANADA LIMITED

Office Product Group 191 McNABB STREET MARKHAM, ONTARIO L3R 8H2

AVIS: L’indice d’équivalence de la sonnerie (IES) assigné à chaque dispositif

terminal indique le nombre maximal de terminaux qui peuvent être raccordés à une interface. La terminaison d’une interface téléphonique peut consister en une combinaison de quelques dispositifs, à la seule condition que la somme d’indices d’équivalence de la sonnerie de tous les dispositifs n’excède pas 5.

NOTICE TO USERS................................................................ 1

NOTICE TO USERS................................................................ 2

INTRODUCTION ........................................................... 5

FEATURES .............................................................................. 5

Before Connecting the Machine to Internet ............................................ 6

Internet FAX Transmission Overview..................................................... 7

FACSIMILE UNIT DESCRIPTION ........................................... 9

Rear View ...............................................................................................9

Operation Panel ...................................................................................... 9

BASIC FUNCTIONS ....................................................10

RECEIVE E-MAIL ................................................................. 10

Automatic Receiving Mode .................................................................. 10

Manual Receiving Mode ....................................................................... 10

Receiving from SMTP Server .............................................................. 10

Output Print Format for Receiving E-mail ............................................ 11

SEND E-MAIL ....................................................................... 13

Sending E-mail by Direct Input ............................................................ 13

Sending E-mail by Searching E-mail Addresses ................................. 16

Sending E-mail by One Touch Dialing .................................................. 20

Sending E-mail by Abbreviated Dialing ................................................ 21

Multi-Key Quick Broadcast Transmission ............................................ 23

AUTOMATIC TELEPHONE DIALING REGISTRATION ........ 25

Abbreviated Dialer Registration ........................................................... 25

Modify/Delete the Abbreviated Dial Number ........................................ 35

One Touch Dialer Registration ............................................................. 37

Modify/Delete the One Touch Key ........................................................ 47

Group Number Registration ................................................................. 49

SETUP......................................................................... 53

SETUP FLOW ....................................................................... 53

TCP/IP CONFIGURATION.................................................... 54

BootP/DHCP Setting ............................................................................ 54

IP Address Setting ............................................................................... 55

Subnetmask Setting ............................................................................. 56

Default Gateway Setting....................................................................... 57

Host Name Setting ............................................................................... 58

E-MAIL ACCOUNT SETUP .................................................. 59

E-mail Address Setting ........................................................................ 60

Error E-mail Forward Address Setting ................................................. 61

Receive Mode Setting .......................................................................... 62

POP Server Address Setting ............................................................... 63

POP Time Setting ................................................................................. 64

POP Login Name Setting ..................................................................... 65

POP Password Setting ......................................................................... 66

SMTP Server Address Setting ............................................................. 67

E-MAIL PROPERTIES SETUP ............................................. 68

Print Text Body Setting ......................................................................... 69

Body Page Limit Setting ....................................................................... 70

Send Disposition Setting ...................................................................... 71

Print Header Setting ............................................................................. 72

Print E-mail Error Setting ..................................................................... 73

Print DSN Setting ................................................................................. 74

Print Disposition Setting ...................................................................... 75

Request DSN Setting ........................................................................... 76

Confirmation Timer Setting .................................................................. 77

Set Confirmation Time Setting ............................................................. 78

MSG Size Limit Setting ........................................................................ 79

ONRAMP GATEWAY SETUP ............................................... 80

Setting Up a Relay Box with E-mail Address ....................................... 80

OFFRAMP GATEWAY SETUP ............................................. 85

Offramp Gateway, Offramp Gateway Overview ................................... 85

How to send a document using Offramp Gateway ............................... 86

Setting Up for Offramp Gateway .......................................................... 86

E-mail to FAX Gateway Setting ............................................................ 87

Gateway Print Setting .......................................................................... 88

Gateway Security Setting ..................................................................... 89

ADDITIONAL FUNCTIONS SETUP ...................................... 90

FTP Server Login Name Setting .......................................................... 90

FTP Server Login Password Setting .................................................... 91

LAN FAX Setting .................................................................................. 92

IPX/SPX Protocol Setting..................................................................... 93

Frame Type Setting .............................................................................. 94

INTRODUCTION

BASIC

UNCTIONS F

SETUP

LIST AND

REPORTS

TROUBLE-

SHOOTING

REFREN

TECHNICAL WORD

LIST OF REPORTS .................................................. 95

E-MAIL NOTIFICATION REPORTS PRINT FORMAT ......... 95

DSN Report .......................................................................................... 95

MDN Report .......................................................................................... 96

Alert Report .......................................................................................... 97

LIST AND REPORT PRINT FORMAT

AND PRINTING PROCEDURE ........................................... 98

Transmission/Reception Journal (Communication Journal) .................... 98

Memory Transmission Report ................................................................ 99

Reservation List .................................................................................. 100

Multi-Address Transmission Report ..................................................... 101

Preset Dialing Number Lists ................................................................ 102

Aphabetical Sort List ..................................................................... 102

Abbreviated Dial Number List ......................................................... 103

Group Number List ......................................................................... 104

One Touch Number List .................................................................. 105

Function List ....................................................................................... 106

Menu List ............................................................................................ 108

Power Failure List ................................................................................ 110

TROUBLESHOOTING............................................ 111

Error Message .................................................................................... 111

Error Code Printed on Report .............................................................. 115

TECHNICAL WORD REFERENCE ....................... 117

INTRODUCTION - FEATURES

The Internet Fax Kit enables your machine to transmit the document through the Internet or Intranet. This enables the machine to transmit the document as an E-mail between other Internet Fax machines and computers.

NOTE:

• The machine must be connected to the E-mail server in the local area network to use the Internet Fax functions. Ensure that your E-mail server is connected with the machine in the local area network.

• The parallel port is disabled when the Internet Fax kit is installed in the machine.

This machine can do the following after connecting to the Internet:

Send a document as an E-mail through the Internet:

This machine can send a document as an E-mail through the Internet. The scanned image is transferred to the TIFF-FX images and sent as attached file of an Email.

Automatic receiving and manual receiving of an E-mail:

This machine can automatically or manually check the email server to see whether an E-mail has been delivered. If an E-mail has been received, the machine will print out the E-mail.

73 one touch key to E-mail:

Offramp Gateway Transmission:

The DP120F/DP125F can be used as a Hub Station to forward E-mails from your client computer or Internet Fax machine to the any facsimiles through the public switched telephone network.

Error E-mail Transmission:

E-mails that cannot be printed by the machine can be forwarded to another E-mail address.

Supporting DSN (Delivery Status Notification:)

Transmission result is retreived from received DSN message and stored into Activity Report as a transmission report. This machine automatically print the DSN message.

Supporting MDN (Message Disposition Notification:)

An MDN request is added in the mail header of E-mails. If the machine receives the image data which exceeds the capability of this machine, the machine responds with a failure in the MDN message back to the original sender.

Additional Functions:

Enables users to configure the FTP (File Transfer Protocol) login name and the password for TOSHIBA Viewer, the server address of the ImageVision2000/ SmartLink, and frame type for the Novell communication.

The remote party’s E-mail address data can be registered to a one touch key. Email options can be registered for each address.

300 abbreviated dial numbers to E-mail:

E-mail addresses can be assigned to 300 abbreviated dial numbers in the range from No. 001 to 999.

Multi-address transmission to E-mail:

Transmissions of the same document to multiple E-mail addresses (up to 373 addresses) are possible using one operation sequence, in which preset abbreviated dial numbers (300), and one touch dial keys (73) can be used. When the multi-key is specified, key pad dialing of up to 1000 digits, or 100 locations, is also possible.

Relay transmission to E-mail (Onramp Gateway Transmission):

The DP120F/DP125F can serve as a relay station in relay transmission transactions to E-mail address end stations.

Before Connecting the Machine to Internet

Before connecting to the network, read this section to understand the Internet Fax functions.

POP and SMTP

The available functions depend on whether this machine is setup to use the POP or SMTP for retrieving E-mail from a mail server.

POP (Post Office Protocol) and SMTP (Simple Mail Transfer Protocol):

“SMTP” is a server protocol for sending E-mail messages between servers. Usually the E-mail systems that transfer E-mails over the Internet use SMTP to send messages from one server to another. Then the E-mail message can be retrieved with an E-mail client using either “POP” or “IMAP”. “POP” is a protocol used to retrieve E-mail from a mail server.

When this machine uses POP for the Receive Mode:

This machine works as a POP client. Similar to most e-mail applications, this machine uses POP for receiving an E-mail message and SMTP for sending an E-mail message.

When this machine uses SMTP for the Receive Mode:

This machine works as one of the mail servers. The machine can transfer an Email message in the SMTP transmission.

The following table shows the available functions according to the type of the protocols set for the Receive Mode.

Fucntions Receive Mode

POP SMTP

Send a document as an E-mail Yes Yes

Automatic receiving of an E-mail Yes Yes

Manual receiving of an E-mail Yes No

One Touch Keys to E-mail Yes Yes

Abbreviated Dial Numbers to E-mail Yes Yes

Multi-address transmission to E-mail Yes Yes

Relay Transmission to E-mail (Onramp Gateway) Yes Yes

Offramp Gateway No Yes

Error E-mail Transmission Yes Yes

If the use of the Offramp Gateway function is not necessary, it is recommended that the Receive Mode is set to “POP” because some settings will be required to be set on the mail server if the Receive Mode is set to “SMTP”. For more information about the Offramp Gateway function, see “OFFRAMP GATEWAY SETUP” on page

85.

Precaution for Internet Transmission

Transmissions using the Internet Fax function are the same as E-mail transmissions. Before you start to use the Internet Fax function, it is recommended that you read this section and understand the precautions for Internet Transmission.

• The Internet Fax sends a document to the email server of Internet and it does not send via the PSTN alike regular facsimile transmissions.

• An error mail is sent back from the mail server when the E-mail document fails to be forwarded to the recipient.

• An error mail is sometimes not sent back even if the E-mail has failed.

• Internet transmission has low security. It is recommended that you use regular facsimile transmission when a contidential document is sent.

• It may take a considerable amount of time for the recipient to receive the document because of the line traffic in the Internet.

• If the document being transmitted has a large amount of data it may not be successfully sent due to the configuration of the E-mail Server.

Confirmed E-mail Server

The following table shows the list of E-mail servers supported with the Internet Fax kit.

Server Name Version

1 Sendmail 8.9.1

Qpopper 3.0.2

2 Sendmail 8.9.3

Qpopper 3.0.2

3 Microsoft Exchange 5.5

4 Qmail 1.03

5 LotusDomino 5.0.1a

* Products names in this manual are the trademarks or registered trademarks of their respective companies.

NOTE:

The mail server listed above may, or may not be used depending on your environment.

(Intl)

Internet Fax Transmission Overview

The following is an overview of the various transmissions that can be performed using the Internet Fax function.

Internet Fax to Internet Fax

The machine can send a document to another Internet Fax machine through the Internet or Intranet. The document is sent as an E-mail to the Internet Fax machine.

Internet Fax to/from Client Computers

The machine can send a document to client computers through the Internet or Intranet. The client computers can send the E-mail to the machine as well.

NOTE:

• The client computer receives TIFF-FX images when the machine sends a document using the Internet Fax function.

• The machine can only print out text files and TIFF-FX images. When sending E-mail from the client computer to this machine using the E-mail application, files other than text or TIFF-FX images cannot be sent.

Internet Fax Transmission Overview - continued

Onramp Gateway Transmission

Using the Internet Fax function, E-mail addresses can be assigned to the ITU-T Mailbox in this machine. Therefore, ITU-T F-code compliant facsimiles can send documents to the ITU-T Mailbox in this machine and this machine can forward the received document to E-mail recipients assigned to the Mailbox using the relay function.

➤P80 ONRAMP GATEWAY SETUP

Offramp Gateway Transmission

The machine can forward received E-mail documents to any facsimile through the public telephone line using Offramp Gateway transmission. If another Internet Fax machine or client computer sends a document to the Internet Fax machine through the Internet or Intranet, then the Internet Fax machine can forward the document to another facsimile through the public switched telephone network.

➤P85 OFFRAMP GATEWAY SETUP

NOTE:

• Documents sent as an Internet Fax will be received as a TIFF-FX image on the client computer.

NOTE:

• To operate in this transmission, the machine must be set up to enable SMTP transmission. It is also required to configure the some settings on the mail server of your network.

• Documents sent as an Internet Fax will be received as a TIFF-FX image on the client computer.

- FACSIMILE UNIT DESCRIPTION

Rear View

Green Indicator

The indicator that lights while the network interface card is properly connected to the network.

Amber Indicator

The indicator that blinks while data is being communicated.

Operation Panel

CHECK E-MAIL

Used to receive an E-mail immediately.

E-MAIL ADDRESS Key

Used to program E-mail addresses when programming One Touch Key or Abbreviated Numbers. By pressing this key prior to a transmission, an E-mail address can be entered for an Internet Fax transmission.

10BASE-T/100BASE-TX I/F

Connection for the 10BASE-T or 100BASE-TX cable to an Ethernet network.

BASIC FUNCTIONS - RECEIVE E-MAIL

The methods to receive an E-mail vary according to the type of protocols used for receiving an E-mail.

When “POP” is selected for the Receive Mode, the following receiving methods are available:

• Auto Receive The machine accesses the E-mail server at specified intervals to check whether any E-mail has been delivered. If an E-mail has been delivered, the machine will automatically retrieve and print out the E-mail.

• Manual Receive

When the CHECK E-MAIL button is pressed, the machine manually accesses the E-mail server to check whether any E-mail has been delivered. If an E-mail has been delivered, the machine receives and prints out the E-mail.

See “Receiving from SMTP Server” for SMTP transmission.

Printing of a received E-mail depends on the following settings:

• Print Text Body (See page 69)

• Body Page Limit (See page 70)

• Print Header (See page 72)

• Print E-mail Error (See page 73)

Users can set up these items to specify how the machine should perform when receiving an E-mail.

Available Format:

The machine can only print the TIFF-FX images and the text data. If the received E-mail contains files that are not the TIFF-FX images or text data, the machine will display an error message on the LCD Display.

However, the machine is able to print the E-mail except the parts in unknown format, or forward this E-mail to another E-mail address.

If you want to print the E-mail except the parts in unknown format, set up “Print E-mail Error” (See page 73).

To automatically receive Emails from the E-mail server, set up the “POP Time”.

See the section “POP Time Setting” at “SETUP - E-MAIL ACCOUNT SETUP” (Page 64).

Automatic Receiving Mode

Manual Receiving Mode

To manually receive E-mails from the E-mail server, press:

CHECK E-MAIL NOW SEARCHING > STOP TO CANCEL

“>” mark moves from left to right. This mark continually moves until searching is completed.

When the E-mail has been received, the following screen appears and starts printing.

MAY-12-00 FRI11:59AM

RESIDUAL MEMORY 99% PRINTING

When no E-mail has been received, the following screen apears.

MAY-12-00 FRI11:59AM

NO EXIST E-MAIL

Receiving from SMTP Server

Once an E-mail to this machine is delivered through the Internet, this machine will automatically retrieve E-mail from the SMTP server using the SMTP transmission.

When the Receive Mode is set to SMTP, the sub-domain for this machine must be assigned at the SMTP server to receive E-mail or enable the Offramp Gateway transmission. In this case, this machine works as one of the E-mail servers.

When the SMTP server receives an E-mail intended for the sub-domain of this machine, the SMTP server will transfer the E-mail to this machine using the SMTP transmission. If an Email is sent to the E-mail adress of this Internet Fax machine, it will them print the E-mail out.

NOTE:

When the Receive Mode is set to SMTP. machine cannot retrieve an E-mail from the mail server manually.

Please refer to “OFFRAMP GATEWAY SETUP” on page 85 for further details.

If you want to forward the E-mail to another E-mail address when an error occurs, set up “Error E-mail Forward Address” (See page 61).

If any other error messages are displayed, see “TROUBLESHOOTING.”

Output Print Format for Receiving E-mail

When an Internet Fax message (or E-mail message) is received, the following output may be printed in addition to the originals (scanned data).

• Text Body

• Header

The Text Body and the Header of the received message is printed according to the settings of the E-mail properties on your machine.

Text Body Output

This output is printed when the Print Text Body is set to ON or the E-mail has only the text body section and no attached image files. ➤P69 SETUP - E-MAIL PROPERTIES SETUP - Print Text Body Setting

Sender name and address

Recipients Lists

Date and time of the E-mail message was sent

Subject of the E-mail message

Body of the message

Output Print Format for Receiving E-mail - continued

Header Output

This output is printed when the Print Header is set to ON. ➤P72 SETUP - E-MAIL PROPERTIES SETUP - Print Header Setting

- SEND E-MAIL

The machine can send an E-mail using the following methods.

• Direct Input Input the E-mail address directly to send a document.

• Search E-mail Address Search an E-mail address from the local phonebook and histories to send a document.

• One Touch Dialing Send a document to the E-mail address that is assigned to a One Touch key.

• Abbreviated Dialing Send a document to the E-mail address that is assigned to an Abbreviated Dial Number.

• Group Broadcast Transmission Send a document to E-mail addresses and fax numbers that are assigned to Group Number. The Email addresses and the fax numbers can be assigned to a Group Number, so that this feature allows you to send a document to multiple remote parties that inclued both E-mail addresses and fax numbers in a single operation. To operate this dial method, refer to the DP120F/DP125F Operator’s Manual.

• Multi-key Quick Broadcast Transmission This Multi-key Quick Broadcast Transmission allows you to send a document to a combination of the following numbers without pre-programming a group. By using this method, you can send a document to both E-mail addresses and fax numbers in a single operation.

• Abbreviated Dial Numbers

• One Touch Dial Keys

• Search E-mail Address

• Direct Input

When the document is sent to an E-mail address, the document is converted to TIFF-FX images.

Sending E-mail by Direct Input

Display INTERNET-

FAX SEND Menu

Press:

PRESS SPEED DIAL, ONE TOUCH KEY OR ENTER TO ENTER E-MAIL ADDRESS

Then press:

INTERNET-FAX SEND

E-MAIL ADDRESS:

Enter the E-mail ad-

dress

Enter the E-mail address using the Keyboard and the Dial Keypad.

INTERNET-FAX SEND

E-MAIL ADDRESS: xx@toshiba.com

When the E-mail address is displayed correctly on the LCD display, press:

DO YOU KNOW RECEIVER RESOLUTION?

1.YES

2.NO

E-mail Notification Reports printed after sending an E-mail

• DSN Report is printed when “Print DSN” is set to ON and the mail server successfully replied

to your DSN request. See “DSN Report” on page 95 for a sample and descriptions.

• MDN Report is printed when “Print Disposition” is set to ON and the recipient successfully

received your mail to reply to your MDN request. See “MDN Report” on page 96 for a sample and descriptions.

• Alert Report is printed when “Confirm. Timer” is set to ON and the machine cannot success-

fully receive the MDN requested from a recipient. See “Alert Report” on page 97 for a sample and descriptions.

These are printed according to the E-mail properties and the environments of the recipients. For futher details of related E-mail properties settings, see “E-MAIL PROPERTIES SETUP” on page 68.

Sending E-mail by Direct Input - continued

Select the Resolution

This setting will allow you to specify the resolution for the documents you are sending, if you know the resolution capability of the recipient machine.

If you know the resolution capability of the recipient machine, press:

If you do not know the resolution capability of the recipient machine, press:

When “1.YES” is selected, the following screen appears. Continue to Step 3a.

PRESS MODE KEY ON CONTROL PANEL THEN PRESS ENTER

Resolution Setting

Press until the required resolution mode is indicated by

the appropriate LED.

The mode changes as follows:

FINE

U-FINE

HALFTONE

FINE

U-FINE

HALFTONE

FINE

U-FINE

HALFTONE

FINE

U-FINE

HALFTONE

FINE

U-FINE

HALFTONE

Standard Mode (when all the lamps are extinguished)

Fine Mode

Ultra-Fine Mode

Fine Halftone Mode

Ultra-Fine Halftone Mode

: illuminated

(

: extinguished

Each corresponding lamp is illuminated.

)

Then press:

DO YOU KNOW RECEIVER COMPRESSION?

1.YES

2.NO

When “2.NO” is selected, the following screen appears. Skip to Step 5.

* When Ultra-Fine is selected, the DF120F/DP125F will scan all

documents at 406 dots/inch horizontal x 391 lines/inch vertical. Depending on the capabilities of the remote facsimile receiving this document, the document may be transmitted by the DF120F/DP125F at Ultra-Fine resolution (406 dots/inch horizontal x 391 lines/inche vertical) or it may be transmitted at Super Fine (203 dots/inch horizontal x 391 lines/inch vertical).

Sending E-mail by Direct Input - continued

Select the Compression

This setting will allow you to specify the compression for the documents you are sending, if you know the compression capability of the recipient machine.

If you know the compression capability of the recipient machine, press:

If you do not know the compression capability of the recipient machine, press:

When “1.YES” is selected, the following screen appears. Continue to Step 3a.

COMPRESSION

1.MH

2.MR

3.MMR ↓

4.JBIG

These items are outside the LCD frame. To view them, use the [ ] scroll key.

When “2.NO” is selected, the following screen appears. Skip to Step 5.

Compression Setting

Select the desired Compression. Press:

(for MH)

(for MR)

(for MMR)

(for JBIG)

NOTE:

If you do not know the receiver’s capabilities for the compression type, select “MH”.

Scan the document

Your machine will automatically start scanning the document into memory (if enabled).

SCANNING INTO MEMORY FILE NUMBER= 007 RESIDUAL MEMORY 98% SCANNING PAGE : 003

After scanning, the machine starts transmission.

If the document is not loaded in the Document Tray, the following screen is displayed.

LOAD DOCUMENT

Load the document in the Document Tray. Then your machine will automatically starts scanning the document.

Sending E-mail by Searching E-mail Addresses

Display the SPEED

DIAL Menu

Press:

PRESS SPEED DIAL, ONE TOUCH KEY OR ENTER TO ENTER E-MAIL ADDRESS

Then press:

SPEED DIAL

1.ABB. NUMBERS

2.SPEED DIAL

Select SPEED DIAL

Press:

1.LOCAL ADDRESS

2.RECEPTION HISTORY

3.SENT HISTORY

Searching for an E-mail address

This operation searches for an E-mail address and sends the documents to the E-mail address.

You can search for an E-mail address in the following categories.

Local Addresses:

You can search for an E-mail address that is assigned to Abbreviated Dial Numbers or One Touch Dial Keys.

Reception History:

You can search for an E-mail address which the machine has received the E-mails from.

Sent History:

You can search for an E-mail address that the machine has sent the E-mails to.

Select the search category

To select the Local Addresses, press:

To select the Reception History, press:

To select the Sent History, press:

When “1.LOCAL ADDRESSES” is selected, the following screen appears. Continue to the next step.

When “2.RECEPTION HISTORY” is selected, the following screen appears. Skip to Step 3c.

RECEPTION HISTORY NOW SEARCHING

Searching ends.

RECEPTION HISTORY [STOP]:TO PREVIOUS 001@toshiba.com [ ] 00001/00050

↑↓

When “2.RECEPTION HISTORY” is selected but no Email addresses are in the list, the display indicates the following screen and returns to the first screen in this step.

1.SEARCH NAME

2.SEARCH E-MAIL ADDR

3.ALL

RECEPTION HISTORY

E-MAIL ADDRESS:

--------------------

After 2 seconds:

1.LOCAL ADDRESSES

2.RECEPTION HISTORY

3.SENT HISTORY

Sending E-mail by Searching E-mail Addresses - continued

Searching for an E-mail address - continued

Select the search category - continued

When “3.SENT HISTORY” is selected, the following screen appears. Skip to Step 3d.

SENT HISTORY NOW SEARCHING

After 2 seconds:

SENT HISTORY [STOP]:TO PREVIOUS 001@toshiba.com [ ] 00001/00050

When “3.SEND HISTORY” is selected but no E-mail addresses are in the list, the display indicates the following screen and returns to the first screen in this step.

SENT HISTORY

E-MAIL ADDRESS:

--------------------

Searching ends.

1.LOCAL ADDRESSES

2.RECEPTION HISTORY

3.SENT HISTORY

Search from Local Adressess

You can search for an E-mail address from the Local Addresses using the following method.

Search Name:

You can search for an E-mail address by the ID name.

Search E-mail Addr:

You can search for an E-mail address by its specific address.

All:

You can list all E-mail addresses that have been registered as Abbreviated Dial Numbers and One Touch Dial Keys.

3b-1

To select Search Name, press:

To select Search E-mail Addr, press:

To select All, press:

When “1.SEARCH NAME” is selected, the following screen appears. Continue to the next step.

Select the search method

SEARCH NAME

NAME (20 MAX):

When “2.SEARCH E-MAIL ADDR” is selected, the following screen appears. Skip to Step 3b-4.

SEARCH E-MAIL

E-MAIL ADDRESS:

When “3.ALL” is selected, the following screen appears. Skip to Step 3b-6.

ALL ADDRESS NOW SEARCHING

After 2 seconds:

ALL ADDRESS [STOP]:TO PREVIOUS 001@toshiba.com [ ] 00001/00050

↑↓

When “3.ALL” is selected but no E-mail address can be matched, the display indicates the following screen and returns to the first screen in this step.

ALL ADDRESS

E-MAIL ADDRESS:

--------------------

After 2 seconds:

1.SEARCH NAME

2.SEARCH E-MAIL ADDR

3.ALL

Sending E-mail by Searching E-mail Addresses - continued

Searching for an E-mail address - continued

Search from Local Adressess - continued

3b-2

Enter the Search Name

Enter the character(s) associated with the ID name of Abbreviated Dial Numbers or One Touch Dial Keys using the Keyboard and the Dial Keypad.

SEARCH NAME

NAME (20 MAX): Toshiba

Then press:

The machine starts to search the ID names.

SEARCH NAME NOW SEARCHING NAME (20 MAX): toshiba

Searching ends.

SEARCH NAME [STOP]:TO PREVIOUS New York Toshiba [ ] 00001/00015

↑↓

NOTE:

The machine searches all ID names that include the search name entered and applicable to the case.

When no ID name can be matched, the display indicates the following screen and returns to the first screen in this step.

SEARCH NAME

NAME (20 MAX):

--------------------

After 2 seconds:

SEARCH NAME

NAME (20 MAX):

Toshiba

3b-3

Select the ID Name

Locate the screen of the desired ID name using the following scroll keys.

(for the previous screen)

(for the next screen)

SEARCH NAME [STOP]:TO PREVIOUS 001 [ ] 00001/00015

↑↓

SEARCH NAME [STOP]:TO PREVIOUS 002 [ ] 00002/00015

↑↓

Then press:

Skip to Step 4.

3b-4

Enter the Search E-mail Address

Enter the character(s) associated with the E-mail address assigned to Abbreviated Dial Numbers or One Touch Dial Keys using the Keyboard and the Dial Keypad.

SEARCH E-MAIL

E-MAIL ADDRESS: toshiba

Then press:

The machine starts to search the E-mail addresses.

SEARCH E-MAIL NOW SEARCHING E-MAIL ADDRESS: toshiba

Searching ends.

SEARCH E-MAIL [STOP]:TO PREVIOUS 001@toshiba.com [ ] 00001/00015

↑↓

NOTE:

The machine searches all E-mail addresses that include the search name entered and applicable to the case.

When no E-mail address can be matched, the display indicates the following screen and returns to the first screen in this step.

SEARCH E-MAIL

E-MAIL ADDRESS:

--------------------

After 2 seconds:

SEARCH E-MAL

E-MAIL ADDRESS:

toshiba

Sending E-mail by Searching E-mail Addresses - continued

Searching for an E-mail address - continued

Search from Local Adressess - continued

3b-5

Locate the screen of the desired E-mail address using the following scroll keys.

Select the E-mail address

(for the previous screen)

(for the next screen)

SEARCH E-MAIL [STOP]:TO PREVIOUS 001@toshiba.com [ ] 00001/00015

3b-6

Locate the screen of the desired E-mail address using the following scroll keys.

Select the E-mail address

(for the previous screen)

(for the next screen)

ALL ADDRESS [STOP]:TO PREVIOUS 001@toshiba.com [ ] 00001/00015

↑↓

Select from Reception History

Locate the screen of the desired E-mail address using the following scroll keys.

(for the previous screen)

(for the next screen)

RECEPTION HISTORY [STOP]:TO PREVIOUS 001@toshiba.com [ ] 00001/00015

↑↓

RECEPTION HISTORY [STOP]:TO PREVIOUS 002@toshiba.com [ ] 00002/00015

↑↓

Select from Sent History

Locate the screen of the desired E-mail address using the following scroll keys.

(for the previous screen)

(for the next screen)

SENT HISTORY [STOP]:TO PREVIOUS 001@toshiba.com [ ] 00001/00015

↑↓

SENT HISTORY [STOP]:TO PREVIOUS 002@toshiba.com [ ] 00002/00015

↑↓

Scan the document

Your machine will automatically start scanning the document into memory (if enabled).

SCANNING INTO MEMORY FILE NUMBER= 007 RESIDUAL MEMORY 98% SCANNING PAGE : 003

After scanning, the machine starts transmission.

If the document is not loaded in the Document Tray, the following screen is displayed.

LOAD DOCUMENT

Load the document in the Document Tray. Then your machine will automatically starts scanning the document.

SEARCH E-MAIL [STOP]:TO PREVIOUS 002@toshiba.com [ ] 00002/00015

↑↓

Then press:

Skip to Step 4.

ALL ADDRESS [STOP]:TO PREVIOUS 002@toshiba.com [ ] 00002/00015

↑↓

Then press:

Skip to Step 4.

Then press:

Skip to Step 4.

Then press:

Skip to Step 4.

Sending E-mail by One Touch Dialing

If you have assigned an E-mail address to a One Touch key, you can send a document to the E-mail address by pressing the corresponding One Touch key.

One Touch Dialing

for E-mail

Press:

PRESS SPEED DIAL, ONE TOUCH KEY OR ENTER TO ENTER E-MAIL ADDRESS

Then select the desired One Touch key from 01 to 73.

Example: One Touch key 01

The One Touch key number and the ID name appear on the LCD display for about 2 seconds.

Scan the document

Your machine will automatically start scanning the document into memory (if enabled).

SCANNING INTO MEMORY FILE NUMBER= 007 RESIDUAL MEMORY 98% SCANNING PAGE : 003

After scanning, the machine starts transmission.

If the document is not loaded in the Document Tray, the following screen is displayed.

LOAD DOCUMENT

ONE TOUCH= 01 NEWYORK OFFICE

NOTE:

When the One Touch key pressed is not programmed with an E-mail address, the message “NUMBER NOT LISTED” is displayed for 2 seconds and then the display returns to the Standby Mode.

Load the document in the Document Tray. Then your machine will automatically starts scanning the document.

Sending E-mail by Abbreviated Dialing

If you have assigned an E-mail address to an Abbreviated Dial Number, you can send a document to the E-mail address by entering the corresponding Abbreviated Dial Number.

Display the SPEED

DIAL Menu

Press:

PRESS SPEED DIAL, ONE TOUCH KEY OR ENTER TO ENTER E-MAIL ADDRESS

Then press:

SPEED DIAL

1.ABB. NUMBERS

2.SPEED DIAL

Select ABB. NUM-

BERS

Press:

ABB. NUMBER =(1-999)

Enter the ABB.

Number

Enter the Abbreviated Dial Number (1 to 999) assigned to the desired destination.

NOTE:

When an incorrect number

is entered, use

lete preceding digits, or

press

over.

Example of Abbreviated Dial Number, 10:

once to start

to de-

Press the START

Key Tray

When the correct number is displayed, press:

The One Touch key or Abbreviated Dial Number and the name of the party will appear on the LCD display for about 2 seconds.

ABB. NUMBER= 10 LONDON OFFICE

NOTE:

When the number entered (within the range of 1 through 999) is not programmed with an E-mail address, the message “NOT AN EMAIL ADDRESS” is displayed for 2 seconds and then the display returns to the Standby Mode.

ABB. NUMBER =(1-999) 10

Sending E-mail by Abbreviated Dialing - continued

Scan the document

Your machine will automatically start scanning the document into memory (if enabled).

SCANNING INTO MEMORY FILE NUMBER= 007 RESIDUAL MEMORY 98% SCANNING PAGE : 003

After scanning, the machine starts transmission.

If the document is not loaded in the Document Tray, the following screen is displayed.

LOAD DOCUMENT

Load the document in the Document Tray. Then your machine will automatically starts scanning the document.

Multi-Key Quick Broadcast Transmission

This Multi-key Quick Broadcast Transmission allows you to send a document to a combination of the following numbers without pre-programming a group.

• Abbreviated Dial Numbers

• One Touch Dial Keys

• Search E-mail Address

• Direct Input

NOTE:

By using this method, you can send a document to both E-mail addresses and fax numbers in a single operation. To send a document to fax number using this feature, refer to the DP120F/DP125F Operator’s Manual.

Load the Document

Load the document face down in the Document Tray.

MAY-17-00 WED11:49

RESIDUAL MEMORY 100% ENTER TEL NUMBER

Press the MULTI

Key

Press:

MULTI GROUP 000 ENTER TEL NUMBER, E-MAIL, SPEED DIAL OR ONE TOUCH KEY

Press:

PRESS SPEED DIAL, ONE TOUCH KEY OR ENTER TO ENTER E-MAIL ADDRESS

Enter the E-mail Address

Enter the E-mail address of the remote party using any of the four dialing methods.

• One Touch Key Dialing ... See page 19

• Abbreviated Dialing ... See page 20

• Search E-mail Address ... See page 15

• Direct Input ... See page 12

A screen like the one below is displayed.

MULTI GROUP 000

ABB NBR= 154 INFORMATION BUREAU

After 2 seconds:

MULTI GROUP 001 [↑] TO PREVIOUS ENTER MORE OR PRESS [START]

Repeat this step until the facsimile numbers of all the desired remote parties are entered. When the E-mail addresses of all the desired remote parties are entered, go to Step 5.

To cancel or modify the E-mail addresses already being programmed to a Manual Group Dial, go to Step 4.

NOTE:

If you select the same entry twice, you are prompted to delete or retain that second entry.

Multi-Key Quick Broadcast Transmission - continued

Select the CANCEL or MODIFY Facsimile Number

You can cancel or modify the Manual Group Dial Number registered in this facsimile. Select the number you want to

delete or modify using

or , and press:

MULTI GROUP

1.CANCEL

2.MODIFY

3.RETAIN

To select “1.CANCEL,” go to Step 4a.

To select “2.MODIFY,” go to Step 4b.

Cancel the Existing Number

To cancel the existing number, press:

(to CANCEL)

MULTI GROUP

ABB NBR= 154 CANCELLED

Return to Step 3.

Modify the Existing Number

To modify the existing number, press:

(to MODIFY)

MULTI GROUP

ABB.NUMBER= (1-999)

Go to Step 3 for the E-mail address entry.

Retain the Existing Number

To retain the existing number, press:

(to RETAIN)

MULTI GROUP 001 [↑] TO PREVIOUS ENTER MORE OR PRESS START

Return to Step 3.

Press the START

Key

Press:

SCANNING INTO MEMORY JOB NUMBER= 002 FREE MEMORY : 98% SCANNING PAGE : 003

When document scanning is completed:

Standby Mode screen

To select “3.RETAIN,” go to Step 4c.

- AUTOMATIC TELEPHONE DIALING REGISTRATION

E-mail addresses can be assigned to Abbreviated Dial Numbers and One Touch Keys. The numbers are used for Abbreviated Dial E-mail transmission, One Touch E-mail transmission, and Group E-mail transmission. Once the addresses are assigned, the following features allow you to send documents to frequently sent addresses by pressing a few keys.

• Abbreviated Dial Numbers This machine can store up to 300 E-mail addresses and 16-digit facsimile numbers with associated 20-character ID names. This information is stored into Abbreviated Dial Numbers labeled from 001 to 999.

• One Touch Keys This machine can store up to 73 E-mail addresses and 16-digit facsimile numbers with associated 20-character ID names. This information is stored into One Touch Dial Numbers labeled from 01 to 99.

• Group Numbers This machine can store up to 50 Broadcast Groups of Abbreviated Dial Numbers and One Touch Dial keys with associated 20-character location ID names. This information is stored into One Touch Dial Numbers labeled from 0001 to 1999.

Important Note:

The total number of available destinations will vary depending upon the amount of information stored in each Abbreviated Dial Number, One Touch Key, and Group Number.

You can register an E-mail address as an Abbreviated Dial Number or a One Touch Key by:

• Directly entering an E-mail address.

• Searching an E-mail address that has already been stored in the Abbreviated Dial Numbers or One Touch Keys or from the send/receive histories, and modifying it.

Abbreviated Dialer Registration

Display the TEL

LIST ENTRY Menu

View the “50-73” Flip Panel to select the desired Function Key.

Press:

TEL LIST ENTRY

1.ABB. NUMBERS

2.GROUP NUMBERS

3.ONE TOUCH KEYS

Display the ABB.

NUMBERS Menu

To select “ABB. NUMBERS”, press:

ENTER ABB. NUMBER OR PRESS [BACK]:TO PREVIOUS [STOP]:TO COMPLETE

ABB. NUMBER ENTRY

ABB. NUMBER =(1-999) 1

Upon entering the first number:

Abbreviated Dialer Registration - continued

Enter an ABB. Dial Number

Enter an Abbreviated Dial Number from 1 to 999.

Make sure that the 3-digit number (001 to 999) appears correctly, then press:

NOTE:

Any leading zero (0) can be omitted from the Abbreviated Dial Number.

If the ABB. Dial Number you entered has not been previously registered, the following screen will be displayed. Skip to Step 5.

ABB. NBR= 001

ID NAME =(MAX20)

After 2 seconds:

ENTER NAME

ID NAME =(MAX20)

If the ABB. Dial Number you entered has been previously registered, continue to the next step.

When a Preset ABB.

Dial Number is Active

If the selected Abbreviated Dial Number has been previously registered, the following information will be displayed on the LCD display.

ABB. NUMBER ENTRY ALREADY ASSIGNED ABB. NUMBER = 001 NEW YORK OFFICE

After 2 seconds:

ABB. NUMBER ENTRY

1.CANCEL

2.MODIFY

3.RETAIN

See the section “Modify/Delete the Abbreviated Dial Number” and continue the operation.

Enter the Location

ID Name

Enter the Location ID name of the remote party to be assigned to the current Abbreviated Dial Number.

When the name is displayed correctly on the LCD display, press:

ABB. NBR= 001

1.TEL NUMBER

2.E-MAIL

Select the type

To register an E-mail address for the Abbreviated Dial Number, Press:

PRESS SPEED DIAL FOR ADDRESS SEARCH OR ENTER TO ENTER E-MAIL ADDRESS

If the E-mail address is already assigned to this Abbreviated Dial Number, the following screen appears.

E-MAIL ADDRESS ALREADY ASSIGNED

001@toshiba.com

After 2 seconds:

E-MAIL ADDRESS

1.CANCEL

2.MODIFY

3.RETAIN

See the section “Modify/Delete the Abbreviated Dial Number” and continue the operation.

Abbreviated Dialer Registration - continued

Select the input E-mail

address method

To input an E-mail address directly, press:

To input an E-mail address by modifying the searched E-mail address, press:

When is pressed, the

ENTER E-MAIL ADDRESS screen appears. Skip to Step

10.

ENTER E-MAIL ADDRESS

E-MAIL ADDRESS:

When

following screen appears. Continue to the next step.

1.LOCAL ADDRESSES

2.RECEPTION HISTORY

3.SENT HISTORY

is pressed, the

Searching for an E-mail address

This operation is to search an E-mail address and modify it to a new E-mail address.

You can search an E-mail address in the following categories.

Local Addresses:

You can search an E-mail address that is assigned to Abbreviated Dial Numbers or One Touch Dial Keys.

Reception History:

You can search an E-mail address which the machine has received E-mails from.

Sent History:

You can search an E-mail address which the machine has sent the E-mails to.

Select the search category

To select the Local Addresses, press:

To select the Reception History, press:

To select the Sent History, press:

When “1.LOCAL ADDRESSES” is selected, the following screen appears. Continue to the next step.

1.SEARCH NAME

2.SEARCH E-MAIL ADDR

3.ALL

When “2.RECEPTION HISTORY” is selected, the following screen appears. Skip to Step 8c.

RECEPTION HISTORY NOW SEARCHING

Searching ends.

RECEPTION HISTORY [STOP]:TO PREVIOUS 001@toshiba.com [ ] 00001/00050

↑↓

When “2.RECEPTION HISTORY” is selected but no Email address can be matched, the display indicates the following screen and returns to the first screen in this step.

RECEPTION HISTORY

E-MAIL ADDRESS:

--------------------

After 2 seconds:

1.LOCAL ADDRESSES

2.RECEPTION HISTORY

3.SENT HISTORY

When “3.SENT HISTORY” is selected, the following screen appears. Skip to Step 8d.

SENT HISTORY NOW SEARCHING

Searching ends.

SENT HISTORY [STOP]:TO PREVIOUS 001@toshiba.com [ ] 00001/00050

↑↓

When “3.SEND HISTORY” is selected but no E-mail address can be matched, the display indicates the following screen and returns to the first screen in this step.

SENT HISTORY

E-MAIL ADDRESS:

--------------------

After 2 seconds:

1.LOCAL ADDRESSES

2.RECEPTION HISTORY

3.SENT HISTORY

Abbreviated Dialer Registration - continued

Searching for an E-mail address - continued

Search from Local Adresses

You can search an E-mail address from the Local Addresses using the following method.

Search Name:

You can search an E-mail address by the ID name.

Search E-mail Addr:

You can search an E-mail address by the specific address.

All:

You can list all E-mail addresses that have been registered as Abbreviated Dial Numbers and One Touch Dial Keys.

8b-1

To select Search Name, press:

To select Search E-mail Addr, press:

To select All, press:

When “1.SEARCH NAME” is selected, the following screen appears. Continue to the next step.

Select the search method

When “2.SEARCH E-MAIL ADDR” is selected, the following screen appears. Skip to Step 8b-4.

SEARCH E-MAIL

E-MAIL ADDRESS:

When “3.ALL” is selected, the following screen appears. Skip to Step 8b-6.

ALL ADDRESS NOW SEARCHING

After 2 seconds:

When “3.ALL” is selected but no E-mail address can be matched, the display indicates the following screen and returns to the first screen in this step.

ALL ADDRESS

E-MAIL ADDRESS:

--------------------

After 2 seconds:

1.SEARCH NAME

2.SEARCH E-MAIL ADDR

3.ALL

SEARCH NAME

NAME (20 MAX):

ALL ADDRESS [STOP]:TO PREVIOUS 001@toshiba.com [ ] 00001/00050

↑↓

Abbreviated Dialer Registration - continued

Searching for an E-mail address - continued

Search from Local Addresses - continued

8b-2

Enter the Search Name

Enter the character(s) associated with the ID name of Abbreviated Dial Numbers or One Touch Dial Keys using the Keyboard and the Dial Keypad.

SEARCH NAME

NAME (20 MAX): 00

Then press:

The machine starts to search the ID names.

SEARCH NAME NOW SEARCHING NAME (20 MAX): 00

Searching ends.

SEARCH NAME [STOP]:TO PREVIOUS 001 [ ] 00001/00015

↑↓

NOTE:

The machine searches all ID names that include the search name entered and applicable to the case.

When no ID name can be matched, the display indicates the following screen and returns to the first screen in this step.

SEARCH NAME

NAME (20 MAX):

--------------------

After 2 seconds:

SEARCH NAME

NAME (20 MAX):

8b-3

Select the Search Name

Locate the screen of the desired ID name using the following scroll keys.

(for the previous screen)

(for the next screen)

SEARCH NAME [STOP]:TO PREVIOUS 001 [ ] 00001/00015

↑↓

SEARCH NAME [STOP]:TO PREVIOUS 002 [ ] 00002/00015

↑↓

Then press:

Skip to Step 9.

8b-4

Enter the Search E-mail Address

Enter the character(s) associated with the E-mail address assigned in Abbreviated Dial Numbers or One Touch Dial Keys using the Keyboard and the Dial Keypad.

SEARCH E-MAIL

E-MAIL ADDRESS: toshiba

Then press:

The machine starts to search the E-mail addresses.

SEARCH E-MAIL NOW SEARCHING E-MAIL ADDRESS: toshiba

Searching ends.

SEARCH E-MAIL [STOP]:TO PREVIOUS 001@toshiba.com [ ] 00001/00015

↑↓

NOTE:

The machine searches all E-mail addresses that include the search name entered and applicable to the case.

When no E-mail address can be matched, the display indicates the following screen and returns to the first screen in this step.

SEARCH E-MAIL

E-MAIL ADDRESS:

--------------------

After 2 seconds:

SEARCH E-MAL

E-MAIL ADDRESS:

toshiba

Abbreviated Dialer Registration - continued

Searching for an E-mail address - continued

Search from Local Addresses - continued

8b-5

Locate the screen of the desired E-mail address using the following scroll keys.

Select the E-mail address

(for the previous screen)

(for the next screen)

SEARCH E-MAIL [STOP]:TO PREVIOUS 001@toshiba.com [ ] 00001/00015

↑↓

8b-6

Locate the screen of the desired E-mail address using the following scroll keys.

Select the E-mail address

(for the previous screen)

(for the next screen)

ALL ADDRESS [STOP]:TO PREVIOUS 001@toshiba.com [ ] 00001/00015

↑↓

Select from Reception History

Locate the screen of the desired E-mail address using the following scroll keys.

(for the previous screen)

(for the next screen)

RECEPTION HISTORY [STOP]:TO PREVIOUS 001@toshiba.com [ ] 00001/00015

↑↓

RECEPTION HISTORY [STOP]:TO PREVIOUS 002@toshiba.com [ ] 00002/00015

↑↓

Select from Sent History

Locate the screen of the desired E-mail address using the following scroll keys.

(for the previous screen)

(for the next screen)

SENT HISTORY [STOP]:TO PREVIOUS 001@toshiba.com [ ] 00001/00015

↑↓

SENT HISTORY [STOP]:TO PREVIOUS 002@toshiba.com [ ] 00002/00015

↑↓

Enter the E-mail ad-

dress

Enter or modify the E-mail address to be assigned to the current Abbreviated Dial Number using the Keyboard and the Dial Keypad.

ENTER E-MAIL ADDRESS

E-MAIL ADDRESS: 001@toshiba.com

When the E-mail address is displayed correctly on the LCD display, press:

DO YOU KNOW RECEIVER CAPABILITY?

1.YES

2.NO

SEARCH E-MAIL [STOP]:TO PREVIOUS 002@toshiba.com [ ] 00002/00015

↑↓

Then press:

Skip to Step 9.

ALL ADDRESS [STOP]:TO PREVIOUS 002@toshiba.com [ ] 00002/00015

↑↓

Then press:

Skip to Step 9.

Then press:

Skip to Step 9.

Then press:

Skip to Step 9.

Abbreviated Dialer Registration - continued

This setting will allow you to specify one or more following Receiver Capabilities for the Abbreviated Dial Number you are registering, if you know the capabilities of the recipient machine.

Resolution:

Compression:

Select Receiver Capability

Selected to specify the resolution of images to be sent. This resolution is set to “200x200” as a default setting.

Selected to specify the type of compression applied to images to be sent.

10a

Select the Receiver Capability

If you know the capability of the recipient machine, press:

If you do not know the capability of the recipient machine, press:

When “1.YES” is selected, the following screen appears. Continue to the next step.

RECEIVER CAPABILITY

1.DONE

2.RESOLUTION

3.COMPRESSION

When “2.NO” is selected, the following screen appears. Skip to Step 11.

10b

Resolution Setting

To designate a specific resolution of the documents sent to this E-mail address, select RESOLUTION by pressing:

RESOLUTION

1.200x100

2.200x200

3.200x400 ↓

4.400x400

These items are outside the LCD frame. To view them, use the [ ] scroll key.

Select the desired Resolution. Press:

(for 200x100)

(for 200x200)

(for 200x400)

(for 400x400)

The display returns to the first screen in Step 10. Select the next option. If you have set up the Receiver Capability, Skip to Step 10d.

E-MAIL OPTIONS?

1.YES

2.NO

Abbreviated Dialer Registration - continued

10c

To designate a specific compression of the documents sent to this E-mail address, select COMPRESSION by pressing:

NOTE:

Select Receiver Capability - continued

Compression Setting

COMPRESSION

1.MH

2.MR

3.MMR ↓

4.JBIG

These items are outside the LCD frame. To view them, use the [ ] scroll key.

If you do not know the receiver’s capabilities for the compression type, select “MH”.

Select the desired Compression. Press:

(for MH)

(for MR)

(for MMR)

(for JBIG)

The display returns to the first screen in Step 10. If you have done so to set up the Receiver Capability, Skip to Step 10d.

10d

Complete the Receiver Capability Setup

If you have completed the desired Receiver Capability setting for this Abbreviated Dial Number, select DONE by pressing:

E-MAIL OPTIONS?

1.YES

2.NO

This setting will allow you to specify one or more following E-mail Options for the Abbreviated Dial Number you are registering.

Delayed Communication:

Confirmation Report:

Select E-mail Options

Default=off

Selected to program a transmission start time.

Default=off

Selected to print a confirmation report after each transmission.

11a

Select the E-mail Options

To set up the E-mail Options, press:

To skip the E-mail Options, press:

When “1.YES” is selected, the following screen appears. Continue to the next step.

E-MAIL OPTIONS

1.DONE

2.DELAYED COMM.

3.TX REPORT

When “2.NO” is selected, the following screen appears. Skip to Step 12.

ABB. NBR= 001

1.TEL NUMBER

2.E-MAIL

3.COMPLETE

Abbreviated Dialer Registration - continued

11b

To designate a specific time to start the transmission of the job using this Abbreviated Dial Number, press:

Enter the desired transmission start time in either 12-hour or 24-hour format depending on the machine setup. (Example: 23:30 in the 24-hour format).

Select E-mail Options - continued

Delayed Communication Setting

DELAYED COMM.

TIME =HH:MM :

DELAYED COMM.

TIME =23:30

Displayed for 2 seconds

The display returns to the first screen in Step 11. Select the next Option or skip to Step 11d if you have completed the Email Options setting.

11c

Confirmation Report Setting

To print a Confirmation Report automatically after sending documents using this Abbreviated Dial Number, select:

CONFIRMATION REPORT

1.ON

2.OFF

To enable a Confirmation Report, press:

To disable a Confirmation Report, press:

11d

Complete the E-mail Options Setup

If you have completed the desired E-mail Options setting for this Abbreviated Dial Number, select DONE by pressing:

ABB. NBR= 001

1.TEL NUMBER

2.E-MAIL

3.COMPLETE

TIME =HH:MM 23:30

Then press:

The display returns to the first screen in Step 11. If you have completed the E-mail Options setting, continue to the next step.

Abbreviated Dialer Registration - continued

Complete the ABB. registration

Assign the Abbreviated Dial Number to a One Touch Key

If you have completed the registration for this Abbreviated Dial Number, select COMPLETE by pressing:

ABB. NBR= 001 PRESS ONE TOUCH KEY TO ENTER OR [ENTER]:TO SKIP

If you do not want to assign this Abbreviated Dial Number to a One Touch Key, press:

The display returns to the screen in Step 2.

Press

Operation mode and return to the Standby Mode.

to exit the Menu

NOTE:

If you want to edit or cancel the registration of this Abbreviated Dial Number,

press

E-MAIL ADDRESS ALREADY ASSIGNED

001@toshiba.com

E-MAIL ADDRESS

1.CANCEL

2.MODIFY

3.RETAIN

See the section “Modify/Delete the Abbreviated Dial Number” and continue the operation.

After 2 seconds:

10a

Assign the One Touch Key

To assign this Abbreviated Dial Number to a One Touch Key, press the desired One Touch Key (Example: One Touch Key

01).

ABB. NBR= 001 ONE TOUCH= 01 L.A. OFFICE REGISTERED

After 2 seconds:

ENTER ABB. NUMBER OR PRESS [BACK]:TO PREVIOUS [STOP]:TO COMPLETE

Returns to Step 2.

Press

to exit the Menu

10b

Use a Preassigned One Touch Key

If the desired One Touch Key has been previously linked to another Abbreviated Dial Number or preset with a separate One Touch number, one of the following screens will be displayed.

One Touch key has been assigned to an Abbreviated Number:

ONE TOUCH= 01 ALREADY ASSIGNED ABB. NBR= 003 SMITH’S OFFICE

One Touch key has been assigned with an Individual Phone Number:

ONE TOUCH= 01 ALREADY ASSIGNED ONE TOUCH= 01 WEST REGION CENTER

After 2 seconds:

To CANCEL the existing link or One Touch assignment and return to Step 10a, press:

To RETAIN the existing link or One Touch assignment and return to Step 10a, press:

Returns to Step 10a.

ABB. NBR= 001 PRESS ONE TOUCH KEY TO ENTER OR [ENTER]:TO SKIP

If you want to assign this Abbreviated Dial Number to a One Touch Key, continue to the next step.

Operation mode and return to the Standby Mode.

ONE TOUCH= 01 CANCEL ?

1.CANCEL

2.RETAIN

Modify/Delete the Abbreviated Dial Number

Display the TEL

LIST ENTRY Menu

View the “50-73” Flip Panel to select the desired Function Key.

Press:

TEL LIST ENTRY

1.ABB. NUMBERS

2.GROUP NUMBERS

3.ONE TOUCH KEYS

Display the ABB.

NUMBERS Menu

To select “ABB. NUMBERS”, press:

ENTER ABB. NUMBER OR PRESS [BACK]:TO PREVIOUS [STOP]:TO COMPLETE

Upon entering the first number:

ABB. NUMBER ENTRY

ABB. NUMBER =(1-999) 1

Enter the ABB. Dial

Number

Enter the Abbreviated Dial Number that you want to modify or delete from 1 to 999.

Make sure that the 3-digit number (001 to 999) appears correctly, then press:

NOTE:

Any leading zero (0) can be omitted from the Abbreviated Dial Number.

The following screen will be displayed.

ABB. NUMBER ENTRY ALREADY ASSIGNED ABB. NUMBER = 001 NEW YORK OFFICE

After 2 seconds:

Change the ABB. Information

You can cancel, modify, or retain Abbreviated Dial Numbers registered in this facsimile.

• CANCEL Deletes the information stored in the selected Abbreviated Dial Number. It will also remove the number from all associated Group Dialing Directories.

• MODIFY Allows you to change the remote facsimile number and/or associated Location ID name. This selection is recommended if the location is used in Group Dialing Directories.

• RETAIN Retains the selected Abbreviated Dial Number information without modification.

Cancel the ABB. Dial Information

To cancel (or delete) the contents stored in the Abbreviated Dial Number, press:

(to CANCEL)

ABB. NUMBER ENTRY

ABB. NUMBER = 001 CANCELLED

After 2 seconds:

ENTER ABB. NUMBER OR PRESS [BACK]:TO PREVIOUS [STOP]:TO COMPLETE

Return to Step 2.

Press

Operation mode and return to the Standby Mode.

to exit the Menu

ABB. NUMBER ENTRY

1.CANCEL

2.MODIFY

3.RETAIN

Modify/Delete the Abbreviated Dial Number - continued

Change the ABB. Information - continued

Modify the ABB. Dial Information

To change the E-mail address or the ID Name currently assigned to this Abbreviated Dial Number, press:

(to MODIFY)

The ID Name currently assigned is displayed on the bottom row.

ABB. NBR= 001

ID NAME =(MAX20)

After 2 seconds:

ENTER NAME

ID NAME =(MAX20)

XXXXXX

Rename the Location ID name of the remote party to be assigned to the current Abbreviated Dial Number.

When the name is displayed correctly on the LCD display, press:

ABB. NBR= 001

1.TEL NUMBER

2.E-MAIL

3.COMPLETE

If you continue to modify the Email address and other options, press:

If you want to complete the modification, press:

When you select “2.E-MAIL”, the following screen appears.

E-MAIL ADDRESS ALREADY ASSIGNED

001@toshiba.com

After 2 seconds:

E-MAIL ADDRESS

1.CANCEL

2.MODIFY

3.RETAIN

To continue modifying the Email address and other options, press:

PRESS SPEED DIAL FOR ADDRESS SEARCH OR ENTER TO ENTER E-MAIL ADDRESS

When you select “3.COMPLETE”, the following screen appears.

ABB. NBR= 001 PRESS ONE TOUCH KEY TO ENTER OR [ENTER]:TO SKIP

Go to Step 12 in the section of “Abbreviated Dialer Registration” and continue the operation.

Retain the Current ABB. Dial Information

If you do not wish to change the Abbreviated Dial Number information, press:

(to RETAIN)

ENTER ABB. NUMBER OR PRESS [BACK]:TO PREVIOUS [STOP]:TO COMPLETE

Return to Step 3 to select a different Abbreviated Dial Num-

ber or press

the Standby Mode.

to return to

Go to Step 7 in the section of “Abbreviated Dialer Registration” and continue the operation.

One Touch Dialer Registration

This machine provides up to 73 One Touch Dial keys. Keys 1 to 49 are accessible with the Flip Panel in the “01-49” view. Keys 50 to 73 are accessible with the Flip Panel in the “5073” view.

Display the TEL

LIST ENTRY Menu

View the “50-73” Flip Panel to select the desired Function Key.

Press:

TEL LIST ENTRY

1.ABB. NUMBERS

2.GROUP NUMBERS

3.ONE TOUCH KEYS

Display the ONE

TOUCH KEYS Menu

To select “ONE TOUCH KEYS”, press:

PRESS ONE TOUCH KEY OR PRESS [BACK]:TO PREVIOUS [STOP]:TO COMPLETE

Select a One Touch

Location

Press the desired One Touch key.

Example: One Touch key 03

If the One Touch key has not been used and the following menu is displayed, skip to Step

ONE TOUCH= 03

ID NAME =(MAX20)

After 2 seconds:

ENTER NAME

When a Preset One

Touch is Active

When the E-mail address is assigned to this One Touch key, the following screen is displayed.

ONE TOUCH = 03 ALREADY ASSIGNED ONE TOUCH = 03 FRISCO OFFICE

After 2 seconds:

ONE TOUCH KEY ENTRY

1.CANCEL

2.MODIFY

3.RETAIN

When the Abbreviated Dial Number is assigned to this One Touch key, the following screen is displayed.

ID NAME =(MAX20)

ONE TOUCH= 03 ALREADY ASSIGNED ABB. NUMBER = 001 NEWYORK OFFICE

After 2 seconds:

ONE TOUCH KEY ENTRY

1.CANCEL

2.RETAIN

See the section “Modify/Delete the One Touch Key” and continue the operation.

One Touch Dialer Registration - continued

Enter the Location

ID Name

Enter the Location ID name of the remote party to be assigned to the current One Touch key.

When the name is displayed correctly on the LCD display, press:

ONE TOUCH = 03

1.TEL NUMBER

2.E-MAIL

Select the type

To select to register an E-mail address for the One Touch key, Press:

PRESS SPEED DIAL FOR ADDRESS SEARCH OR ENTER TO ENTER E-MAIL ADDRESS

If the E-mail address is already assigned to this One Touch key, the following screen appears.

E-MAIL ADDRESS ALREADY ASSIGNED

001@toshiba.com

After 2 seconds:

Select the input E-mail

address method

To input an E-mail address directly, press:

To input an E-mail address by modifying the searched E-mail address, press:

When is pressed, the

ENTER E-MAIL ADDRESS screen appears. Skip to Step

10.

ENTER E-MAIL ADDRESS

E-MAIL ADDRESS:

E-MAIL ADDRESS

1.CANCEL

2.MODIFY

3.RETAIN

See the section “Modify/Delete the One Touch Key” and continue the operation.

When

following screen appears. Continue to the next step.

1.LOCAL ADDRESSES

2.RECEPTION HISTORY

3.SENT HISTORY

is pressed, the

One Touch Dialer Registration - continued

Searching for an E-mail address

This operation is to search for an E-mail address and modify it to a new E-mail address.

You can search for an E-mail address in the following categories.

Local Addresses:

You can search for an E-mail address that is assigned to Abbreviated Dial Numbers or One Touch Dial Keys.

Reception History:

You can search for an E-mail address which the machine has received the E-mails from.

Sent History:

You can search for an E-mail address which the machine has sent E-mails to.

Select the search category

To select the Local Addresses, press:

To select the Reception History, press:

To select the Sent History, press:

When “1.LOCAL ADDRESSES” is selected, the following screen appears. Continue to the next step.

1.SEARCH NAME

2.SEARCH E-MAIL ADDR

3.ALL

When “2.RECEPTION HISTORY” is selected, the following screen appears. Skip to Step 8c.

RECEPTION HISTORY NOW SEARCHING

Searching ends.

RECEPTION HISTORY [STOP]:TO PREVIOUS 001@toshiba.com [ ] 00001/00050

↑↓

When “2.RECEPTION HISTORY” is selected but no Email address can be matched, the display indicates the following screen and returns to the first screen in this step.

RECEPTION HISTORY

E-MAIL ADDRESS:

--------------------

After 2 seconds:

When “3.SENT HISTORY” is selected, the following screen appears. Skip to Step 8d.

SENT HISTORY NOW SEARCHING

Searching ends.

SENT HISTORY [STOP]:TO PREVIOUS 001@toshiba.com [ ] 00001/00050

↑↓

When “3.SEND HISTORY” is selected but no E-mail address can be matched, the display indicates the following screen and returns to the first screen in this step.

SENT HISTORY

E-MAIL ADDRESS:

--------------------

After 2 seconds:

1.LOCAL ADDRESSES

2.RECEPTION HISTORY

3.SENT HISTORY

1.LOCAL ADDRESSES

2.RECEPTION HISTORY

3.SENT HISTORY

One Touch Dialer Registration - continued

Searching for an E-mail address - continued

Search from Local Adressess

You can search for an E-mail address from the Local Addresses using the following method.

Search Name:

You can search for an E-mail address by the ID name.

Search E-mail Addr:

You can search for an E-mail address by the E-mail address.

All:

You can list all E-mail addresses that have been registered as Abbreviated Dial Numbers and One Touch Dial Keys.

8b-1

To select Search Name, press:

To select Search E-mail Addr, press:

To select All, press:

When “1.SEARCH NAME” is selected, the following screen appears. Continue to the next step.

Select the search method

When “2.SEARCH E-MAIL ADDR” is selected, the following screen appears. Skip to the Step 8b-4.

SEARCH E-MAIL

E-MAIL ADDRESS:

When “3.ALL” is selected, the following screen appears. Skip to Step 8b-6.

ALL ADDRESS NOW SEARCHING

After 2 seconds:

When “3.ALL” is selected but no E-mail address can be searched, the display indicates the following screen and returns to the first screen in this step.

ALL ADDRESS

E-MAIL ADDRESS:

--------------------

After 2 seconds:

1.SEARCH NAME

2.SEARCH E-MAIL ADDR

3.ALL

SEARCH NAME

NAME (20 MAX):

ALL ADDRESS [STOP]:TO PREVIOUS 001@toshiba.com [ ] 00001/00050

↑↓

One Touch Dialer Registration - continued

Searching for an E-mail address - continued

Search from Local Adressess - continued

8b-2

Enter the Search Name

Enter the character(s) associated with the ID name of Abbreviated Dial Numbers or One Touch Dial Keys using the Keyboard and the Dial Keypad.

SEARCH NAME

NAME (20 MAX): 00

Then press:

The machine starts to search the ID names.

SEARCH NAME NOW SEARCHING NAME (20 MAX): 00

Searching ends.

SEARCH NAME [STOP]:TO PREVIOUS 001 [ ] 00001/00015

↑↓

NOTE:

The machine searches all ID names that include the search name entered and applicable to the case.

When no ID name can be matched, the display indicates the following screen and returns to the first screen in this step.

SEARCH NAME

NAME (20 MAX):

--------------------

After 2 seconds:

SEARCH NAME

NAME (20 MAX):

8b-3

Select the Search Name

Locate the screen of the desired ID name using the following scroll keys.

(for the previous screen)

(for the next screen)

SEARCH NAME [STOP]:TO PREVIOUS 001 [ ] 00001/00015

↑↓

SEARCH NAME [STOP]:TO PREVIOUS 002 [ ] 00002/00015

↑↓

Then press:

Skip to Step 9.

8b-4

Enter the Search E-mail Address

Enter the character(s) associated with the E-mail address assigned to Abbreviated Dial Numbers or One Touch Dial Keys using the Keyboard and the Dial Keypad.

SEARCH E-MAIL

E-MAIL ADDRESS: toshiba

Then press:

The machine starts to search the E-mail addresses.

SEARCH E-MAIL NOW SEARCHING E-MAIL ADDRESS: toshiba

Searching ends.

SEARCH E-MAIL [STOP]:TO PREVIOUS 001@toshiba.com [ ] 00001/00015

↑↓

NOTE:

The machine searches all E-mail addresses that include the search name entered and matched the case.

When no E-mail address can be matched, the display indicates the following screen and returns to the first screen in this step.

SEARCH E-MAIL

E-MAIL ADDRESS:

--------------------

After 2 seconds:

SEARCH E-MAL

E-MAIL ADDRESS:

toshiba

One Touch Dialer Registration - continued

Searching for an E-mail address - continued

Search from Local Adressess - continued

8b-5

Locate the screen of the desired E-mail address using the following scroll keys.

Select the E-mail address

(for the previous screen)

(for the next screen)

SEARCH E-MAIL [STOP]:TO PREVIOUS 001@toshiba.com [ ] 00001/00015

↑↓

8b-6

Locate the screen of the desired E-mail address using the following scroll keys.

Select the E-mail address

(for the previous screen)

(for the next screen)

ALL ADDRESS [STOP]:TO PREVIOUS 001@toshiba.com [ ] 00001/00015

↑↓

Select from Reception History

Locate the screen of the desired E-mail address using the following scroll keys.

(for the previous screen)

(for the next screen)

RECEPTION HISTORY [STOP]:TO PREVIOUS 001@toshiba.com [ ] 00001/00015

↑↓

RECEPTION HISTORY [STOP]:TO PREVIOUS 002@toshiba.com [ ] 00002/00015

↑↓

Select from Sent History

Locate the screen of the desired E-mail address using the following scroll keys.

(for the previous screen)

(for the next screen)

SENT HISTORY [STOP]:TO PREVIOUS 001@toshiba.com [ ] 00001/00015

↑↓

SENT HISTORY [STOP]:TO PREVIOUS 002@toshiba.com [ ] 00002/00015

↑↓

Enter the E-mail ad-

dress

Enter or modify the E-mail address to be assigned to the current One Touch key using the Keyboard and the Dial Keypad.

ENTER E-MAIL ADDRESS

E-MAIL ADDRESS: 001@toshiba.com

When the E-mail address is displayed correctly on the LCD display, press:

DO YOU KNOW RECEIVER CAPABILITY?

1.YES

2.NO

SEARCH E-MAIL [STOP]:TO PREVIOUS 002@toshiba.com [ ] 00002/00015

↑↓

Then press:

Skip to Step 9.

ALL ADDRESS [STOP]:TO PREVIOUS 002@toshiba.com [ ] 00002/00015

↑↓

Then press:

Skip to Step 9.

Then press:

Skip to Step 9.

Then press:

Skip to Step 9.

One Touch Dialer Registration - continued

This setting will allow you to specify one or more following Receiver Capabilities for the One Touch key you are registering, if you know the capabilities of the recipient machine.

Resolution:

Compression:

Select Receiver Capability

Selected to specify the resolution of images to be sent. This resolution is set to “200x200” as a default setting.

Selected to specify the type of compression applied to images to be sent.

10a

Select the Receiver Capacity

If you know the capability of the recipient machine, press:

If you do not know the capability of the recipient machine, press:

When “1.YES” is selected, the following screen appears. Continue to the next step.

RECEIVER CAPABILITY

1.DONE

2.RESOLUTION

3.COMPRESSION

When “2.NO” is selected, the following screen appears. Skip to Step 11.

10b

Resolution Setting

To designate a specific resolution of the documents sent to this E-mail address, select RESOLUTION by pressing:

RESOLUTION

1.200x100

2.200x200

3.200x400

4.400x400

These items are outside the LCD frame. To view them, use the [ ] scroll key.

Select the desired Resolution. Press:

(for 200x100)

(for 200x200)

(for 200x400)

(for 400x400)

The display returns to the first screen in Step 10. Select the next option. If you have set up the Receiver Capability, Skip to Step 10d.

E-MAIL OPTIONS?

1.YES

2.NO

One Touch Dialer Registration - continued

10c

To designate a specific compression of the documents sent to this E-mail address, select COMPRESSION by pressing:

NOTE:

Select Receiver Capability - continued

Compression Setting

COMPRESSION

1.MH

2.MR

3.MMR ↓

4.JBIG

These items are outside the LCD frame. To view them, use the [ ] scroll key.

If you do not know the receiver’s capabilities for the compression type, select “MH”.

Select the desired Compression. Press:

(for MH)

(for MR)

(for MMR)

(for JBIG)

The display returns to the first screen in Step 10. If you have done so to set up the Receiver Capability, Skip to Step 10d.

10d

Complete the Receiver Capability Setup

If you have completed the desired Receiver Capability setting for this One Touch key, select DONE by pressing:

E-MAIL OPTIONS?

1.YES

2.NO

This setting will allow you to specify one or more following E-mail Options for the One Touch key you are registering.

Delayed Communication:

Confirmation Report:

Select E-mail Options

Default=off

Selected to program a transmission start time.

Default=off

Selected to print a confirmation report after each transmission.

11a

Select the E-mail Options

To set up the E-mail Options, press:

To skip the E-mail Options, press:

When “1.YES” is selected, the following screen appears. Continue to the next step.

E-MAIL OPTIONS

1.DONE

2.DELAYED COMM.

3.TX REPORT

When “2.NO” is selected, the following screen appears. Skip to Step 12.

ONE TOUCH = 03

1.TEL NUMBER

2.E-MAIL

3.COMPLETE

One Touch Dialer Registration - continued

11b

To designate a specific time to start the transmission of the job using this One Touch key, press:

Enter the desired transmission start time in either 12-hour or 24-hour format depending on the machine setup. (Example: 23:30 in the 24-hour format).

Select E-mail Options - continued

Delayed Communication Setting

DELAYED COMM.

TIME =HH:MM :

DELAYED COMM.

TIME =23:30

Displayed for 2 seconds

The display returns to the first screen in Step 11. Select the next Option or skip to Step 11d if you have completed the Email Options setting.

11c

Confirmation Report Setting

To print a Confirmation Report automatically after sending documents using this One Touch key, select:

CONFIRMATION REPORT

1.ON

2.OFF

To enable a Confirmation Report, press:

To disable a Confirmation Report, press:

11d

Complete the E-mail Options Setup

If you have completed the desired E-mail Options setting for this One Touch key, select DONE by pressing:

ONE TOUCH = 03

1.TEL NUMBER

2.E-MAIL

3.COMPLETE

TIME =HH:MM 23:30

Then press:

The display returns to the first screen in Step 11. If you have completed the E-mail Options setting, continue to the next step.

One Touch Dialer Registration - continued

If you have completed the registration for this One Touch key, select COMPLETE by pressing:

Returns to Step 2.

Complete the One Touch Key registration

ONE TOUCH = 03 L.A. OFFICE

REGISTERED

After 2 seconds:

PRESS ONE TOUCH KEY OR PRESS [BACK]:TO PREVIOUS [STOP]:TO COMPLETE

NOTE:

If you want to edit or cancel the registration of this One

Touch key, press

E-MAIL ADDRESS ALREADY ASSIGNED

001@toshiba.com

After 2 seconds:

E-MAIL ADDRESS

1.CANCEL

2.MODIFY

3.RETAIN

See the section “Modify/Delete the One Touch Key” and continue the operation.

Press

Operation mode and return to the Standby Mode.

to exit the Menu

Modify/Delete the One Touch Key

Display the TEL

LIST ENTRY Menu

View the “50-73” Flip Panel to select the desired Function Key.

Press:

TEL LIST ENTRY

1.ABB. NUMBERS

2.GROUP NUMBERS

3.ONE TOUCH KEYS

Display the ONE

TOUCH KEY Menu

To select “ONE TOUCH KEYS”, press:

PRESS ONE TOUCH KEY OR PRESS [BACK]:TO PREVIOUS [STOP]:TO COMPLETE

Select a One Touch

Location

Press the One Touch key that you want to modify or delete.

Example: One Touch key 03

When the E-mail address is assigned to this One Touch key, the following screen is displayed.

ONE TOUCH = 03 ALREADY ASSIGNED ONE TOUCH = 03 FRISCO OFFICE

After 2 seconds:

ONE TOUCH KEY ENTRY

1.CANCEL

2.MODIFY

3.RETAIN

When the Abbreviated Dial Number is assigned to this One Touch key, the following screen is displayed.

Change the One Touch Key Information

You can cancel or retain the One Touch key once registered in the facsimile.

• CANCEL Deletes the information stored in the selected One Touch key. It will also remove the number from all associated Group Dialing Directories.

• MODIFY Allows you to change the remote facsimile number and/or associated Location ID name. This selection is recommended if the location is used in Group Dialing Directories.

• RETAIN Retains the selected One Touch key information without modification.

Cancel the One Touch Assignment

To cancel (or delete) the One Touch key assignment, press:

ONE TOUCH KEY ENTRY

ONE TOUCH= 03 CANCELLED

ENTER ONE TOUCH KEY OR PRESS [BACK]:TO PREVIOUS [STOP]:TO COMPLETE

Return to Step 2.

(to CANCEL)

ONE TOUCH= 03 ALREADY ASSIGNED ABB. NUMBER = 001 NEWYORK OFFICE

After 2 seconds:

ONE TOUCH KEY ENTRY

1.CANCEL

2.RETAIN

Press

Operation mode and return to the Standby Mode.

to exit the Menu

Modify/Delete the One Touch Key - continued

Change the One Touch Key Information - continued

Modify the One Touch Key Information

To change the E-mail address or ID Name currently assigned to this One Touch key, press:

(to MODIFY)

The ID Name currently assigned is displayed on the bottom row.

ONE TOUCH = 03

ID NAME =(MAX20)

After 2 seconds:

ENTER NAME

ID NAME =(MAX20)

XXXXXX

Rename the Location ID name of the remote party to be assigned to the current One Touch key.

When the name is displayed correctly on the LCD display, press:

ONE TOUCH = 03

1.TEL NUMBER

2.E-MAIL

3.COMPLETE

If you continue to modify the Email address and other options, press:

If you want to complete the modification, press:

When you select “2.E-MAIL”, the following screen appears.

E-MAIL ADDRESS ALREADY ASSIGNED

001@toshiba.com

After 2 seconds:

E-MAIL ADDRESS

1.CANCEL

2.MODIFY

3.RETAIN

To continue modifying the Email address and other options, press:

PRESS SPEED DIAL FOR ADDRESS SEARCH OR ENTER TO ENTER E-MAIL ADDRESS

When you select “3.COMPLETE”, the following screen appears.

ABB. NBR= 001 PRESS ONE TOUCH KEY TO ENTER OR [ENTER]:TO SKIP

Go to Step 12 in the section of “One Touch Dialer Registration” and continue the operation.

Retain the Current ABB. Dial Information

If you do not wish to change the One Touch key information, press:

(to RETAIN)

PRESS ONE TOUCH KEY OR PRESS [BACK]:TO PREVIOUS [STOP]:TO COMPLETE

Return to Step 3 to select a different One Touch key or

press

Standby Mode.

to return to the

Go to Step 7 in the section of “One Touch Dialer Registration” and continue the operation.

Group Number Registration

E-mail addresses can be assigned to the Group Numbers.

You can send a document to multiple remote stations in a single operation. This is referred to as Group Dialing or Multi-address Transmission.

It is useful to preset addresses, to which Multi-address Transmissions are often performed, in a group. To make a Multi-address Transmission easier, you can assign such a group to a One Touch key.

The preset groups can also be used as groups for Multi-polling Receptions.

You can register up to 50 Broadcast Groups using any combination of Group Numbers from 1 to 1999 (no duplications allowed). You may also assign each group an optional name of up to 20 characters. Each group can contain any combination of the 300 Abbreviated and/or 73 One Touch dials and can be assigned to a One Touch key.

Display the TEL

LIST ENTRY Menu

View the “50-73” Flip Panel to select the desired Function Key.

Press:

TEL LIST ENTRY

1.ABB. NUMBERS

2.GROUP NUMBERS

3.ONE TOUCH KEYS

Display the GROUP

NUMBERS Menu

To select “GROUP NUMBERS,” press:

ENTER GROUP NUMBER OR PRESS [BACK]:TO PREVIOUS [STOP]:TO COMPLETE

Enter a Group Number

Enter a Group Number (1 to

1999).

Example: 1

GROUP NBR ENTRY

GROUP NBR =(1-1999) 1

Then press:

GROUP NUMBER= 0001

GROUP NAME =(MAX20)

If the number entered is already registered as a Group Number, you will receive an LCD prompt like the one below.

GROUP NBR ENTRY ALREADY ASSIGNED GROUP NUMBER= 0001 OREGON GRP

After 2 seconds:

GROUP NBR ENTRY

1.CANCEL

2.MODIFY

3.RETAIN

To select “1.CANCEL,” go to Step 4a.

To select “2.MODIFY,” go to Step 4b.

To select “3.RETAIN,” go to Step 4c.

NOTE:

The E-mail addresses and the fax numbers can be assigned to the same Group Number. To assign the fax number to a Group Number, refer to the DP120F/ DP125F Operator’s Manual.

Displayed for 2 seconds

The display changes to the following for character entry (go to Step 5).

ENTER NAME

GROUP NAME =(MAX20)

Group Number Registration - continued

Cancel the Existing Group

To cancel the existing Group, press:

(to CANCEL)

GROUP NBR ENTRY

GROUP NUMBER= 0001 CANCELLED

After 2 seconds:

ENTER GROUP NUMBER OR PRESS [BACK]:TO PREVIOUS [STOP]:TO COMPLETE

Return to Step 3.

Modify the Existing Group

To change the existing Group, press:

(to MODIFY)

Go to Step 5 for the Group Name entry.

GROUP NUMBER= 0001

GROUP NAME =(MAX20)

After 2 seconds:

ENTER NAME

GROUP NAME =(MAX20) COLORADO GRP

The current Group Name is displayed.

Retain the Existing

Group

To retain the existing Group, press:

(to RETAIN)

ENTER GROUP NUMBER OR PRESS [BACK]:TO PREVIOUS [STOP]:TO COMPLETE

Return to Step 3.

Enter the Group

Name

Enter the Group Name (comprised of up to 20 characters) associated with the Group Number using the Keyboard and the Keypad.

(When no name is entered in this step, no name will be given to the Group Number.)

When the name is displayed correctly on the LCD display, press:

GROUP NUMBER= 0001 ENTER SPEED DIAL, OT OR E-MAIL KEY ENTER TO COMPLETE

Enter a Remote

Station

Press:

GROUP NUMBER= 0001

ENTER ABB. NBR OR OT [ENTER] TO COMPLETE

NOTE:

The E-mail addresses and the fax numbers can be assigned to the same Group Number. To assign the fax number to a Group Number, refer to the DP120F/ DP125F Operator’s Manual.

Skip to Step 5.

Group Number Registration - continued

Enter a Remote Station - continued

Enter the E-mail addresses of the remote stations to be preset in the group.

If a remote station is assigned to a One Touch key, press the One Touch key.

If a remote station is assigned to an Abbreviated Dial Number, enter the number then press

Example:

Abbreviated Dial Number 118 (preset as DENVER OFFICE):

Repeat this step until all of the required remote station addresses are entered. Then go to Step 8.

NOTE:

• When the entered Abbrevi-

Go to Step 7a or Step 7b.

ated Dial Number or One Touch key has not been registered with an E-mail address, the display shows the message “NO ENTRY.” Then returns to Step 5.

ated Dial Number or One Touch key is already assigned in this group, the display shows the screens below.

Cancel the Group Number Setting

To delete the existing remote station from this group, press:

(to CANCEL)

GROUP NUMBER= 0001

ABB. NBR= 118 CANCELLED

After 2 seconds:

GROUP NUMBER= 0001

ENTER ABB. NBR OR OT [ENTER]:TO COMPLETE

Return to Step 6.

Retain the Group Number Setting

To retain this remote station in this group, press:

(to RETAIN)

GROUP NUMBER= 0001

ENTER ABB. NBR OR OT [ENTER]:TO COMPLETE

Return to Step 6.

Complete Group

Station Entries

When all the stations necessary for this group are entered in Step 6, press:

GROUP NUMBER= 0001 PRESS ONE TOUCH KEY TO ENTER OR [ENTER]:TO SKIP

GROUP NUMBER= 0001

ABB. NBR= 118 DENVER OFFICE

After 2 seconds:

GROUP NUMBER= 0001 ABB. NBR= 118 ENTER ABB. NBR OR OT [ENTER] TO COMPLETE

GROUP NUMBER= 0001 ALREADY ASSIGNED ABB. NBR= 118 DENVER OFFICE

After 2 seconds:

ABB. NBR= 118 CANCEL ?

1.CANCEL

2.RETAIN

Group Number Registration - continued

Assign a One Touch Key

To assign this group to a One Touch key, press the desired One Touch key.

Example: One Touch key 35.

GROUP NUMBER= 0001 ONE TOUCH KEY= 35 COLORADO GRP REGISTERED

After 2 seconds:

ENTER GROUP NUMBER OR PRESS [BACK]:TO PREVIOUS [STOP]:TO COMPLETE

Returns to Step 3.

Press

to display the pre-

vious screen in Menu Screen mode.

Or,

To skip assigning this group to a One Touch key, press:

ENTER GROUP NUMBER OR PRESS [BACK]:TO PREVIOUS [STOP]:TO COMPLETE

Return to Step 3.

Press

to display the previ-

ous screen in Menu Screen mode.

Press

to complete the

Group Setting operation and return to the Standby Mode.

If the selected One Touch key is already linked to or registered with any data, the following is displayed.

ONE TOUCH= 01 ALREADY ASSIGNED ABB. NBR= 003 SMITH’S OFFICE

After 2 seconds:

ONE TOUCH= 01 CANCEL ?

1.CANCEL

2.RETAIN

To select “1.CANCEL” (to cancel the existing link or preset data of this One Touch key), press:

GROUP NUMBER= 0001 PRESS ONE TOUCH KEY TO ENTER OR [ENTER]:TO SKIP

To RETAIN, press:

GROUP NUMBER= 0001 PRESS ONE TOUCH KEY TO ENTER OR [ENTER]:TO SKIP

Returns to Step 9.

press

to complete the

Group Setting operation and return to the Standby Mode.

Returns to Step 9.

SETUP - SETUP FLOW

The following table describes the Initial Setup Flow according to your conditions or needs. To use the functions, the network configuration for this machine must be set up correctly. For the values of the network configuration, contact to your network administrator.

TCP/IP Configuration Setup

The items and the parameter values for the TCP/IP Configuration Setup differs whether the IP address of this machine is obtained from a DHCP server or assigned manually. ➤P54 TCP/IP CONFIGURATION SETUP

NOTE:

When you want to set to SMTP for the Receive Mode, the IP address must be assigned manually.

Item Use DHCP Server Assign IP Address

BootP/DHCP Set to ON Set to OFF

IP Address Not required Required

Subnetmask Not required Required if necessary

Default Gateway Not required Required if necessary

Host Name Required Required

••

• BootP/DHCP

••

Set to enable or disable the BootP/DHCP whether obtaining the IP address from the DHCP server. When the TCP/IP settings of this machine are provided by the DHCP server, set this to ON. Set this to OFF the BootP/DHCP when you want to assign the TCP/IP settings manually.

••

• IP Address

••

Assign the IP address of this machine. Do not set this when the IP address is obtained from the DHCP server. The machine uses the IP address here even if the BootP/DHCP is set to be enabled.

••

• Subnetmask

••

Assign the Subnetmask if required.

••

• Default Gateway

••

Assign the Default Gateway address when the machine is used in the network through a router.

••

• Host Name

••

Set the name of this machine. This name is used as the sender name for Emails.

E-mail Account Setup

The items and the parameter values for the E-mail Account Setup differs whether the machine uses POP or SMTP for the Receive Mode. Available functions vary according to the type of the Receive Mode. For further details, refer to “INTRODUCTION - FEATURES”. ➤P59 E-MAIL ACCOUNT SETUP

NOTE:

When the IP address is obtained from the DHCP server, the Receive Mode cannot be set to SMTP.

Item POP SMTP

E-mail Address Required Required

Error E-mail Forward Address Required Required

Receive Mode Set to POP SMTP

POP Server Address Required Not required

POP Time Required Not required

POP Login Name Required Not required

POP Password Required Not required

SMTP Server Address Required Required

E-mail Properties Setup

You can also configure the E-mail properties. After the machine is set up, it is recommended to configure the E-mail properties to use Internet Fax features. ➤P68 E-MAIL PROPERTIES SETUP

Onramp Gateway Setup

In order to use the Onramp Gateway Transmission, you must set some configurations correctly. ➤P80 ONRAMP GATEWAY SETUP

Offramp Gateway Setup

In order to use the Offramp Gateway Transmission, you must set some configurations correctly. ➤P85 OFFRAMP GATEWAY SETUP

Additional Functions Setup

The setup functions for Novell and Network utilities (FTP) become available when the Internet Fax Kit is fitted, though they are not used for Internet Fax setup. ➤P90 ADDITIONAL FUNCTIONS SETUP

- TCP/IP CONFIGURATION

This section describes the procedures to configure the TCP/ IP for the Network Interface Card to connect to the Internet.

BootP/DHCP Setting

Display the TCP/IP

Press:

Display the

BOOTP/DHCP Menu

Press:

BOOTP/DHCP

1.ON

2.OFF

Select the BootP/

DHCP Mode

Enable or Disable the BootP/ DHCP function.

(for ON-Enable)

(for OFF-Disable)

OPERATION COMPLETED

Displayed for 2 seconds

01.DONE

02.BOOTP/DHCP

03.IP ADDRESS

04.SUBNET MASK ↓

05.DEFAULT GATEWAY

06.HOST NAME

The display returns to Step 1.

Continue to set another item, or

press

“1.DONE” to exit the Menu Operation mode and return to the Standby Mode.

When “1.DONE” is selected, the Network Interface Card starts initializing. Wait for few minutes until the Network Interface Card completes initializing.

+ to select

IP Address Setting

Display the TCP/IP

Press:

01.DONE

02.BOOTP/DHCP

03.IP ADDRESS

04.SUBNET MASK

05.DEFAULT GATEWAY

06.HOST NAME

Display the

IP ADDRESS Menu

Press:

IP ADDRESS

000.000.000.000

Enter the IP address

Enter the IP address.

IP ADDRESS

172.016.110.110

NOTE:

• “000.000.000.000” cannot be assigned for the IP address.

• The second 8-digit number and third 8-digit number cannot be set to “000”. i.e: xxx.000.xxx.xxx

xxx.xxx.000.xxx

OPERATION COMPLETED

Displayed for 2 seconds

The display returns to Step 1.

Continue to set another item, or

press

“1.DONE” to exit the Menu Operation mode and return to the Standby Mode.

When “1.DONE” is selected, the Network Interface Card starts initializing. Wait for few minutes until the Network Interface Card completes initializing.

+ to select

When the correct IP address is displayed, press:

Subnetmask Setting

Display the TCP/IP

Press:

01.DONE

02.BOOTP/DHCP

03.IP ADDRESS

04.SUBNET MASK

Display the SUBNET

MASK Menu

Press:

SUBNET MASK

000.000.000.000

Enter the Subnetmask.

NOTE:

“000.000.000.000” and “255.255.255.255” cannot be assigned for the Subnetmask.

When the correct Subnetmask is displayed, press:

Enter the Subnetmask

SUBNET MASK

255.255.000.000

OPERATION COMPLETED

Displayed for 2 seconds

The display returns to Step 1.

Continue to set another item, or

press

“1.DONE” to exit the Menu Operation mode and return to the Standby Mode.

When “1.DONE” is selected, the Network Interface Card starts initializing. Wait for few minutes until the Network Interface Card completes initializing.

+ to select

05.DEFAULT GATEWAY

06.HOST NAME

Default Gateway Setting

Display the TCP/IP

Press:

01.BOOTP/DHCP

02.IP ADDRESS

03.SUBNET MASK

04.DEFAULT GATEWAY ↓

Display the DEFAULT

GATEWAY Menu

Press:

DEFAULT GATEWAY

000.000.000.000

Enter the Default Gateway address

Enter the Default Gateway address.

DEFAULT GATEWAY

255.000.000.000

When the correct Default Gateway address is displayed, press:

OPERATION COMPLETED

Displayed for 2 seconds

The display returns to Step 1.

Continue to set another item, or

press

“1.DONE” to exit the Menu Operation mode and return to the Standby Mode.

When “1.DONE” is selected, the Network Interface Card starts initializing. Wait for few minutes until the Network Interface Card completes initializing.

+ to select

05.HOST NAME

Host Name Setting

Display the TCP/IP

Press:

01.BOOTP/DHCP

02.IP ADDRESS

03.SUBNET MASK

04.DEFAULT GATEWAY ↓

Display the HOST

NAME Menu

Press:

HOST NAME

(MAX 254:)

Enter the Host Name

Enter the Host Name using the Keyboard and Numeric Keypad.

HOST NAME

(MAX 254:) XXXXXX

When the correct Subnetmask is displayed, press:

OPERATION COMPLETED

Displayed for 2 seconds

Continue to set another item, or

press

“1.DONE” to exit the Menu Operation mode and return to the Standby Mode.

When “1.DONE” is selected, the Network Interface Card starts initializing. Wait for few minutes until the Network Interface Card completes initializing.

+ to select

05.HOST NAME

This item is outside the LCD frame. To view them, use the [

] scroll key.

The display returns to Step 1.

- E-MAIL ACCOUNT SETUP

This section describes the procedures to set E-mail account information on the machine so that you can send and receive E-mails with this machine.

NOTE:

Before you set up the E-mail account information, your E-mail account must be created on the E-mail server. Please confirm the following information before configuring the E-mail settings in your machine.

• Ask your administrator for your E-mail account information.

• The machine is connected with the E-mail server in the local area network.

The available transmission vary according to the type of the Receive Mode: POP or SMTP.

The machine can do the following when using POP for the Receive Mode:

••

• Internet Fax to Internet Fax

••

• Internet Fax to/from Client Computers

••

• Onramp Gateway Transmission

••

The machine can do the following when using SMTP for the Receive Mode:

••

• Internet Fax to Internet Fax

••

• Internet Fax to/from Client Computers

••

• Onramp Gateway Transmission

••

• Offramp Gateway Transmission

••

The items you should set up vary according to your Incoming E-mail server type.

When this machine uses POP for the Receive Mode:

••

• E-mail address

••

• Error E-mail forward address

••

• Receive mode

••

• POP server address

••

• POP time

••

• POP login name

••

• POP password

••

• SMTP server address

••

When this machine uses SMTP for the Receive Mode:

••

• E-mail address

••

• Error E-mail forward address

••

• Receive mode

••

• SMTP server address

••

NOTE:

Some configuration of the mail server will be required in order to use the machine for the Offramp Gateway transmission. For further details, refer to “OFFRAMP GATEWAY SETUP” on page 85.

NOTE:

Please see “INTRODUCTION - Internet Fax Transmission Overview” on page 7 for the descriptions for each transmission method.

E-mail Address Setting

This sets the E-mail address of the machine.

Display the

E-MAIL Menu

Press:

01.E-MAIL ADDRESS

02.ERR EMAIL FW ADDR

03.RECEIVE MODE

04.POP SERVER ADDR ↓

05.POP TIME

06.POP LOGIN NAME

07.POP PASSWORD

08.SMTP SERVER ADDR

Display the E-MAIL

ADDRESS Menu

Press:

E-MAIL ADDRESS

(MAX 256:)

When the Receive Mode is set to POP, go to Step 3a.

When the Receive Mode is set to SMTP, go to Step 3b.

Enter the E-mail address

When the Receive Mode is set to POP

Enter the E-mail address using the Keyboard and Numeric Keypad.

E-MAIL ADDRESS

(MAX 256:) xxx@toshiba.com

When the correct E-mail address is displayed, press:

The display returns to Step 1.

When the Receive Mode is set to SMTP

When the Receive Mode is set to SMTP, the domain of your E-mail address becomes a name added the sub-address for this machine and domain name of the SMTP server. You can use any username for the E-mail address.

NOTE:

The sub-address of this machine is set in the SMTP server by the network administrator. Please ask your network administrator for more details.

Enter the E-mail address using the Keyboard and Numeric Keypad. For example:

sub-address: host1 Domain: toshiba.com

“username@host1.toshiba.com”.

E-MAIL ADDRESS

(MAX 256:) xxx@host1.toshiba.com

When the correct E-mail address is displayed, press:

The display returns to Step 1.

Error E-mail Forward Address Setting

This sets the E-mail address to forward the received E-mail when an error occurs and the machine cannot print the Email.

NOTE:

The machine recognizes an error if the E-mail contains files of other than text format or TIFF-FX format. The machine can forward this E-mail to another E-mail address when this happens. It is recommended to set the address to forward the E-mail to a personal computer because personal computers are normally be able to view the files.

Display the

E-MAIL Menu

Press:

01.E-MAIL ADDRESS

02.ERR EMAIL FW ADDR

03.RECEIVE MODE

04.POP SERVER ADDR ↓

Display the E-MAIL

ADDRESS Menu

Press:

ERR EMAIL FW ADDRESS

(MAX 256:)

Enter the E-mail ad-

dress

Enter the E-mail address using the Keyboard and Numeric Keypad.

ERR EMAIL FW ADDRESS

(MAX 256:) xxx@toshiba.com

When the correct E-mail address is displayed, press:

The display returns to Step 1.

05.POP TIME

06.POP LOGIN NAME

07.POP PASSWORD

08.SMTP SERVER ADDR

Receive Mode Setting

This sets the type of protocols used for receiving E-mail.

NOTE:

To perform the Offramp Gateway transmission, the Receive Mode must set to “SMTP”.

See “OFFRAMP GATEWAY SETUP” on page 85 for further details.

Display the

E-MAIL Menu

Press:

01.E-MAIL ADDRESS

02.ERR EMAIL FW ADDR

03.RECEIVE MODE

04.POP SERVER ADDR ↓

Display the RE-

CEIVE MODE Menu

Press:

RECEIVE MODE

1.POP

2.SMTP

Select the Receive

Mode

Select the Receive Mode.

To select the POP server, press:

To select the SMTP server, press:

OPERATION COMPLETED

Displayed for 2 seconds

The display returns to Step 1.

05.POP TIME

06.POP LOGIN NAME

07.POP PASSWORD

08.SMTP SERVER ADDR

POP Server Address Setting

This sets the IP address of the POP server. This must be set when “POP” is selected in “Receive Mode.”

Display the E-MAIL

Press:

01.E-MAIL ADDRESS

02.ERR EMAIL FW ADDR

03.RECEIVE MODE

04.POP SERVER ADDR ↓

Display the POP

SERVER ADDR Menu

Press:

POP SERVER ADDRESS

000.000.000.000

Enter the POP

server address

Enter the POP server address.

POP SERVER ADDRESS

172.016.110.120

When the correct POP server address is displayed, press:

OPERATION COMPLETED

05.POP TIME

06.POP LOGIN NAME

07.POP PASSWORD

08.SMTP SERVER ADDR

Displayed for 2 seconds

The display returns to Step 1.

POP Time Setting

This sets the time interval to check whether or not new Email has been received at the POP server. This setting is valid when “POP” is selected in “Receive Mode.”

“10MINS” is selected as the default setting.

Display the E-MAIL

Press:

01.E-MAIL ADDRESS

02.ERR EMAIL FW ADDR

03.RECEIVE MODE

04.POP SERVER ADDR ↓

05.POP TIME

06.POP LOGIN NAME

07.POP PASSWORD

08.SMTP SERVER ADDR

These items are outside the LCD frame. To view them, use the [ ] scroll key.

Display the POP

TIME Menu

Press:

POP TIME

01.1MIN

02.2MINS

03.5MINS ↓

04.10MINS

05.30MINS

06.1HR

07.2HRS

08.6HRS

09.12HRS

10.24HRS

These items are outside the LCD frame. To view them, use the [ ] scroll key.

Select the POP Time

Select the desired POP Time. Press:

(for 1MIN)

(for 2MINS)

(for 5MINS)

(for 10MINS)

(for 30MINS)

(for 1HR)

(for 6HRS)

(for 12HRS)

(for 24HRS)

OPERATION COMPLETED

Displayed for 2 seconds

The display returns to Step 1.

(for 2HRS)

POP Login Name Setting

This sets the user name to log in the POP server. This must be set when “POP” is selected in “Receive Mode.”

NOTE:

The user name to log in the POP server is provided by the administrator of the Email server. Ask your administrator for the user name if you do not know it.

Display the

E-MAIL Menu

Press:

01.E-MAIL ADDRESS

02.ERR EMAIL FW ADDR

03.RECEIVE MODE

04.POP SERVER ADDR ↓

Display the POP

Press:

POP LOGIN NAME

(MAX 32:)

public

NOTE:

“public” is set as the default POP login name.

Enter the POP Login

Name

Enter the POP Login Name using the Keyboard and Numeric Keypad.

POP LOGIN NAME

(MAX 32:) xxxx

When the correct POP Login Name is displayed, press:

The display returns to Step 1.

05.POP TIME

06.POP LOGIN NAME

07.POP PASSWORD

08.SMTP SERVER ADDR

These items are outside the LCD frame. To view them, use the [

] scroll key.

POP Password Setting

This sets the password to log in the POP server. This must be set when “POP” is selected in “Receive Mode.”

NOTE:

The password to log in the POP server is provided by the administrator of the Email server. Ask your administrator for the password if you do not know it.

Display the

E-MAIL Menu

Press:

01.E-MAIL ADDRESS

02.ERR EMAIL FW ADDR

03.RECEIVE MODE

04.POP SERVER ADDR ↓

Display the POP

PASSWORD Menu

Press:

POP PASSWORD

(MAX 32:)

pass

NOTE:

“pass” is set as the default POP Password.

Enter the POP Pass-

word

Enter the POP Password using the Keyboard and Numeric Keypad.

POP PASSWORD

(MAX 32:) xxxx

When the correct POP Password is displayed, press:

The display returns to Step 1.

05.POP TIME

06.POP LOGIN NAME

07.POP PASSWORD

08.SMTP SERVER ADDR

These items are outside the LCD frame. To view them, use the [

] scroll key.

SMTP Server Address Setting

This sets the IP address of the SMTP server which is used for an Outgoing E-mail server.

NOTE:

When “SMTP” is selected in “Receive Mode”, the machine also retrieves E-mails from the SMTP server assigned here using SMTP transmission. In this case, this machine works as one of the mail servers.

Display the E-MAIL

Press:

01.E-MAIL ADDRESS

02.ERR EMAIL FW ADDR

03.RECEIVE MODE

04.POP SERVER ADDR ↓

Display the SMTP

SERVER ADDR Menu

Press:

SMTP SERVER ADDRESS

000.000.000.000

Enter the POP

server address

Enter the SMTP server address.

SMTP SERVER ADDRESS

172.016.110.120

When the correct SMTP server address is displayed, press:

OPERATION COMPLETED

05.POP TIME

06.POP LOGIN NAME

07.POP PASSWORD

08.SMTP SERVER ADDR

These items are outside the LCD frame. To view them, use the [ ] scroll key.

Displayed for 2 seconds

The display returns to Step 1.

- E-MAIL PROPERTIES SETUP

This section describes the procedures to set the E-mail properties on how the machine activates the Internet Fax function. The following table describes the E-mail properties that can be set up. See the following sections for more information about each item.

Properties Name Description

Print Text Body This is to set On or Off for printing the body section of the received E-mail. However, when the received E-mail

has only the body section, the body section is printed even if this is set to Off.

Body Page Limit This is to set the maximum number of the pages to be printed when receiving an E-mail. If the number of the

pages to be printed exceeds the limit, the machine interrupts the printing.

Send Disposition This is to set On or Off for replying to the MDN request when receiving the documents from other machines

using the Internet Fax function. Print Header This is to set On or Off for printing the header section of the received E-mail. Print E-mail Error This is to set On or Off for printing only the items that can be printed normally when an error occurs. The items

that machine recognizes to be erroneous are not printed. Print DSN This is to set On or Off for printing the DSN. Print Disposition This is to set On or Off for printing the MDN replied from a recipient that informs you the message successfully

received by a recipient. Request DSN This is to set On or Off for sending the DSN request. Confirm. Timer This is to set On or Off for printing the alert report if the machine does not receive the MDN reply from a

recipient in the time interval set in "Set Confirm. Time." Set Confirm. Time This is to set the time interval to wait for the MDN reply before printing the alert report. MSG Size Limit This is to set the maximum size for sending documents using the Internet Fax function. If the size of

documents exceeds the maximum size, the machine sends the documents separately.

Default

OFF

ON ON

OFF

ON ON

15MINS

2.0MBYTE

NOTE:

There are also the E-mail properties related to the Offramp Gateway function. When you set the Receive Mode to “SMTP”, you can addtionally configure the following items. For further details, see “OFFRAMP GATEWAY SETUP” on page 85.

Properties Name Description

E-mail to FAX Gateway This sets the machine to allow forwarding the document that is received by the Offramp Gate-way transmission.

(See page 87.)

Gateway Print This sets whether to print the document sent from the Inter-net FAX machine using the Offramp Gateway

transmis-sion. The machine prints the document before forwarding it to the facsimile, so that you can confirm what is sending using the Offramp Gateway. (See page 88.)

Gateway Security This sets whether to check the fax number where the docu-ment is sent before allowing the Offramp Gateway. If

the fax number of the facsimile is not registered as One Touch dials or Abbreviated dials, the machine does not allow the Offramp Gateway for this document. (See page 89.)

Print Text Body Setting

This sets whether or not the body section of the received Email is printed

NOTE:

When the Internet Fax function is used only between other DP120F/DP125Fs, it is recommended to select OFF.

Display the E-MAIL

Press:

01.PRINT TEXT BODY

02.BODY PAGE LIMIT

03.SEND DISPOSITION

04.PRINT HEADER ↓

05.PRINT E-MAIL ERR

06.PRINT DSN

07.PRINT DISPOSITION

08.REQUEST DSN

09.EMAIL TO FAX GTWY

10.GATEWAY PRINT

11.GATEWAY SECURITY

12.CONFIRM. TIMER

13.SET CONFIRM. TIME

14.MSG SIZE LIMIT

Display the PRINT

TEXT BODY Menu

Press:

PRINT TEXT BODY

1.ON

2.OFF

Enable/Disable the

Print Text Body

Enable or Disable the Print Text Body function.

(for ON-Enable)

(for OFF-Disable)

OPERATION COMPLETED

Displayed for 2 seconds

The display returns to Step 1.

Body Page Limit Setting

This sets the maximum number of the pages to be printed in the range from 1 to 99 when receiving an E-mail. If the number of the pages to be printed exceeds the limit, the machine interrupts the printing.

NOTE:

The received body text data may be garbled during transferred through the Internet. This is a known problem with E-mail transmissions over the Internet. It is recommended to select ON to avoid printing of a large amount of the garbled data.

Display the E-MAIL

Press:

01.PRINT TEXT BODY

02.BODY PAGE LIMIT

03.SEND DISPOSITION

04.PRINT HEADER ↓

05.PRINT E-MAIL ERR

06.PRINT DSN

07.PRINT DISPOSITION

08.REQUEST DSN

09.EMAIL TO FAX GTWY

10.GATEWAY PRINT

11.GATEWAY SECURITY

12.CONFIRM. TIMER

13.SET CONFIRM. TIME

14.MSG SIZE LIMIT

Display the BODY

PAGE LIMIT Menu

Press:

BODY PAGE LIMIT

NOTE:

“5” is set as the default Body Page Limit.

Enter the number of

Body Page Limit

Enter the number for the Body Page Limit.

BODY PAGE LIMIT

NOTE:

The numbers in the range from 1 to 99 can be entered.

When the correct number is displayed, press:

OPERATION COMPLETED

Displayed for 2 seconds

The display returns to Step 1.

Send Disposition Setting

This sets the reply to the MDN request when receiving the documents from other DP120F/ DP125F using the Internet Fax function.

MDN, Message Disposition No- tification, is used to notify the

sender of the disposition of a message after it has been successfully delivered to a recipient.

NOTE:

This function is only available when the remote unit and the your Incoming Email server support the MDN.

Display the E-MAIL

Press:

01.PRINT TEXT BODY

02.BODY PAGE LIMIT

03.SEND DISPOSITION

04.PRINT HEADER ↓

05.PRINT E-MAIL ERR

06.PRINT DSN

07.PRINT DISPOSITION

08.REQUEST DSN

09.EMAIL TO FAX GTWY

10.GATEWAY PRINT

11.GATEWAY SECURITY

12.CONFIRM. TIMER

13.SET CONFIRM. TIME

14.MSG SIZE LIMIT

Display the SEND

DISPOSITION Menu

Press:

SEND DISPOSITION

1.ON

2.OFF

Enable/Disable the

Send Disposition

Enable or Disable the Send Disposition function.

(for ON-Enable)

(for OFF-Disable)

OPERATION COMPLETED

Displayed for 2 seconds

The display returns to Step 1.

Print Header Setting

This sets whether or not the header section of the received E-mail is printed.

Display the E-MAIL

Press:

01.PRINT TEXT BODY

02.BODY PAGE LIMIT

03.SEND DISPOSITION

04.PRINT HEADER ↓

05.PRINT E-MAIL ERR

06.PRINT DSN

07.PRINT DISPOSITION

08.REQUEST DSN

09.EMAIL TO FAX GTWY

10.GATEWAY PRINT

11.GATEWAY SECURITY

12.CONFIRM. TIMER

13.SET CONFIRM. TIME

14.MSG SIZE LIMIT

Display the PRINT

HEADER Menu

Press:

PRINT HEADER

1.ON

2.OFF

Enable/Disable the

Print Header

Enable or Disable the Print Header function.

(for ON-Enable)

(for OFF-Disable)

OPERATION COMPLETED

Displayed for 2 seconds

The display returns to Step 1.

Print E-mail Error Setting

This sets you would like to print only the items that can be printed normally when an error occurs. The items that the machine recognize to be erroneous are not printed.

NOTE:

• When this is set to ON, the range of the printed section varies according to the settings of Print Text Body and Print Header.

• When this is set to OFF, the machine interrupts printing if any error is found.

Display the E-MAIL

Press:

01.PRINT TEXT BODY

02.BODY PAGE LIMIT

03.SEND DISPOSITION

04.PRINT HEADER ↓

05.PRINT E-MAIL ERR

06.PRINT DSN

07.PRINT DISPOSITION

08.REQUEST DSN

09.EMAIL TO FAX GTWY

10.GATEWAY PRINT

11.GATEWAY SECURITY

12.CONFIRM. TIMER

13.SET CONFIRM. TIME

14.MSG SIZE LIMIT

Display the PRINT

E-MAIL ERR Menu

Press:

PRINT E-MAIL ERR

1.ON

2.OFF

Enable/Disable the

Print E-mail Error

Enable or Disable the Print Email Error function.

(for ON-Enable)

(for OFF-Disable)

OPERATION COMPLETED

Displayed for 2 seconds

The display returns to Step 1.

These items are outside the LCD frame. To view them, use the [ ] scroll key.

Print DSN Setting

This sets whether or not the DSN is printed when it is announced from the E-mail server or the recipient.

DSN, Delivery Status Notifica- tion, is used to notify the

sender of the status of the message that has been sent. The status, such as failed delivery, delayed delivery, successful delivery, or the gatewaying of a message into an environment that may not support DSNs, is notified when an E-mail with the DSN request is sent.

NOTE:

To receive and print the DSNs, the DSN must be generated by the remote Email server.

Display the E-MAIL

Press:

01.PRINT TEXT BODY

02.BODY PAGE LIMIT

03.SEND DISPOSITION

04.PRINT HEADER ↓

05.PRINT E-MAIL ERR

06.PRINT DSN

07.PRINT DISPOSITION

08.REQUEST DSN

09.EMAIL TO FAX GTWY

10.GATEWAY PRINT

11.GATEWAY SECURITY

12.CONFIRM. TIMER

13.SET CONFIRM. TIME

14.MSG SIZE LIMIT

Display the PRINT

DSN Menu

Press:

PRINT DSN

1.ON

2.OFF

Enable/Disable the

Print DSN

Enable or Disable the Print DSN function.

(for ON-Enable)

(for OFF-Disable)

OPERATION COMPLETED

Displayed for 2 seconds

The display returns to Step 1.

These items are outside the LCD frame. To view them, use the [ ] scroll key.

Print Disposition Setting

This sets whether or not the MDN is printed when it is announced from the recipient. The machine sends the MDN request to the recipient in every transmission, so that the machine receives the MDN when the recipient supports the MDN request.

MDN, Message Disposition No- tification, is used to notify the

sender of the disposition of a message after it has been successfully delivered to a recipient.

NOTE:

The MDN may not reply when the environment or the recipients does not support the MDN.

Display the E-MAIL

Press:

01.PRINT TEXT BODY

02.BODY PAGE LIMIT

03.SEND DISPOSITION

04.PRINT HEADER ↓

05.PRINT E-MAIL ERR

06.PRINT DSN

07.PRINT DISPOSITION

08.REQUEST DSN

09.EMAIL TO FAX GTWY

10.GATEWAY PRINT

11.GATEWAY SECURITY

12.CONFIRM. TIMER

13.SET CONFIRM. TIME

14.MSG SIZE LIMIT

Display the PRINT

DISPOSITION Menu

Press:

PRINT DISPOSITION

1.ON

2.OFF

Enable/Disable the

Print Disposition

Enable or Disable the Print Disposition function.

(for ON-Enable)

(for OFF-Disable)

OPERATION COMPLETED

Displayed for 2 seconds

The display returns to Step 1.

These items are outside the LCD frame. To view them, use the [ ] scroll key.

Request DSN Setting

This sets whether or not the DSN is requested when sending a document from the machine using the Internet FAX function.

DSN, Delivery Status Notifica- tion, is used to notify the

NOTE:

The DSN may not reply when the Incoming E-mail server of the recipient does not support or generate the DSN. In this case, the error logs are retained in the Email server of the recipient. These error logs may be an obstacle to the mail server. Therefore, it is recommended to select OFF for this function if you are not sure that the E-mail server of the recipient supports the DSN.

Display the E-MAIL

Press:

01.PRINT TEXT BODY

02.BODY PAGE LIMIT

03.SEND DISPOSITION

04.PRINT HEADER ↓

05.PRINT E-MAIL ERR

06.PRINT DSN

07.PRINT DISPOSITION

08.REQUEST DSN

09.EMAIL TO FAX GTWY

10.GATEWAY PRINT

11.GATEWAY SECURITY

12.CONFIRM. TIMER

13.SET CONFIRM. TIME

14.MSG SIZE LIMIT

These items are outside the LCD frame. To view them, use the [ ] scroll key.

Display the

REQUEST DSN Menu

Press:

REQUEST DSN

1.ON

2.OFF

Enable/Disable the

Request DSN

Enable or Disable the Request DSN function.

(for ON-Enable)

(for OFF-Disable)

OPERATION COMPLETED

Displayed for 2 seconds

The display returns to Step 1.

Confirmation Timer Setting

This sets whether or not the alert report is printed when the machine does not receive a MDN reply from recepients, in the time interval set in “Set Confirm. Time.” When the I-Fax message that you sent from the machine is not received successfully by recepients, you cannot get any response for the MDN. In this case, you can print the alert report tells you the machine does not receive the MDN from the recepients by setting this item ON.

NOTE:

If the Incoming E-mail server of the recipient does not support the MDN, the machine prints the alert report whether the recipient receives the document successfully or not. If you are not sure that the recipients can reply the MDN request, it is recommended to select OFF.

Display the E-MAIL

Press:

01.PRINT TEXT BODY

02.BODY PAGE LIMIT

03.SEND DISPOSITION

04.PRINT HEADER ↓

05.PRINT E-MAIL ERR

06.PRINT DSN

07.PRINT DISPOSITION

08.REQUEST DSN

09.EMAIL TO FAX GTWY

10.GATEWAY PRINT

11.GATEWAY SECURITY

12.CONFIRM. TIMER

13.SET CONFIRM. TIME

14.MSG SIZE LIMIT

Display the Confirm.

Timer Menu

Press:

CONFIRMATION TIMER

1.ON

2.OFF

Enable/Disable the

Confirmation Timer

Enable or Disable the Confirmation Timer function.

(for ON-Enable)

(for OFF-Disable)

OPERATION COMPLETED

Displayed for 2 seconds

The display returns to Step 1.

These items are outside the LCD frame. To view them, use the [ ] scroll key.

Set Confirmation Time Setting

This sets the time interval to wait for the MDN reply before printing the alert report.

This setting is available when “Confirm. Timer” is set to ON.

Display the E-MAIL

Press:

01.PRINT TEXT BODY

02.BODY PAGE LIMIT

03.SEND DISPOSITION

04.PRINT HEADER ↓

05.PRINT E-MAIL ERR

06.PRINT DSN

07.PRINT DISPOSITION

08.REQUEST DSN

09.EMAIL TO FAX GTWY

10.GATEWAY PRINT

11.GATEWAY SECURITY

12.CONFIRM. TIMER

13.SET CONFIRM. TIME

14.MSG SIZE LIMIT

Display the Set Con-

firm. Time Menu

Press:

SET CONFIRM. TIME

1.15MINS

2.30MINS

3.1HR ↓

4.4HRS

5.24HRS

These items are outside the LCD frame. To view them, use the [ ] scroll key.

Select the Confir-

mation Time

Select the desired Confirmation Time. Press:

(for 15MINS)

(for 30MINS)

(for 1HR)

(for 4HRS)

(for 24HRS)

These items are outside the LCD frame. To view them, use the [ ] scroll key.

OPERATION COMPLETED

Displayed for 2 seconds

The display returns to Step 1.

MSG Size Limit Setting

This sets the maximum size for sending documents using the Internet FAX function. If the size of documents exceeds the maximum size, the machine sends the documents separately.

NOTE:

The document that contains only one page of an image cannot be separated even if the document size exceeds the limit. In this case, the machine interrupts the job.

Display the E-MAIL

Press:

01.PRINT TEXT BODY

02.BODY PAGE LIMIT

03.SEND DISPOSITION

04.PRINT HEADER ↓

05.PRINT E-MAIL ERR

06.PRINT DSN

07.PRINT DISPOSITION

08.REQUEST DSN

09.EMAIL TO FAX GTWY

10.GATEWAY PRINT

11.GATEWAY SECURITY

12.CONFIRM. TIMER

13.SET CONFIRM. TIME

14.MSG SIZE LIMIT

Display the MSG

Size Limit Menu

Press:

MSG SIZE LIMIT

1.0.5MBYTE

2.1.0MBYTE

3.1.5MBYTE ↓

4.2.0MBYTE

5.2.5MBYTE

These items are outside the LCD frame. To view them, use the [ ] scroll key.

Select the MSG

Size Limit

Select the desired MSG Size Limit. Press:

(for 0.5Mbyte)

(for 1.0Mbyte)

(for 1.5Mbyte)

(for 2.0Mbyte)

(for 2.5Mbyte)

These items are outside the LCD frame. To view them, use the [ ] scroll key.

OPERATION COMPLETED

Displayed for 2 seconds

The display returns to Step 1.

- ONRAMP GATEWAY SETUP

Onramp Gateway uses the relay function which is one of the ITU-T Mailbox features. The ITU-T F-

code compliant facsimiles can send the document to the Relay Mailbox in the machine and then the DP120F/DP125F transfers the document to the E-mail addresses of other Internet Fax machines and client computers programmed in the Relay Box.

3. The facsimile is converted to

ITU-T compatible G3 FAX

DP120F/DP125F

Relay Box

2. The E-mail addresses are assigned to the end stations in the Relay Box.

1. The facsimile is sent to the Relay Box of the machine through the public switched telephone line.

an E-mail and forwarded to a mail server through the LAN.

Mail Server

I-FAX

4. The E-mail is delivered through the Internet, and transferred to the end stations.

Mail Server

Internet FAX machine

Internet

Mail Server

Personal Computer

Setting Up a Relay Box with E-mail Address

Display the MAILBOX

Turn the Flip Panel to the “5073” view to select the desired Function Key.

Press:

MAILBOX

1.CONFIDENTIAL

2.BULLETIN BOARD

3.RELAY ↓

4.BOX SETUP

These item is outside the LCD frame. To view them, use the [ ] scroll key.

Select SETUP &

DELETE

Select “4.BOX SETUP” by pressing:

SETUP MAILBOX

1.COMPLETED

2.MAILBOX SETUP

3.MAILBOX DELETE

To use this machine as the Hub Station for Onramp Gateway transmission, set up a Relay Box in the DP120F/DP125F hub unit. Using this function, all ITU-T F-code compliant facsimiles can receive or transmit documents to and from the DP120F/DP125F. Relay Boxes must be setup prior to utilizing the DP120F/DP125F as a Relay Box Hub. For more information, see the section about “RELAY TRANSMISSION” in the DP120F/125F OPERATOR’S MANUAL.

You can assign a maximum of 50 End Stations. Both E-mail addresses and facsimile numbers can be assigned in a Relay Box. When the End Stations are the facsimile numbers, you can assign them using Abbreviated Dial Numbers, One Touch Keys, and Group Numbers. However, when the End Stations are E-mail addresses, you can assign them only using Abbreviated Dial Numbers and One Touch Keys.

This section describes the procedures to assign the E-mail addresses to a Relay Box.

NOTE:

To assign the facsimile numbers to a Relay Box, see the section about “RELAY TRANSMISSION” in the DP120F/125F OPERATOR’S MANUAL.

Setting Up a Relay Box with E-mail Address - continued

Select MAILBOX

SETUP

Select “2.MAILBOX SETUP” by pressing:

MAILBOX TYPE

1.CONFIDENTIAL

2.BULLETIN BOARD

3.RELAY

Select the RELAY

Select “3.RELAY” by pressing:

ENTER NEW BOX NBR

BOX NUMBER =(MAX20)

Enter the Box

Number

PROGRAM PASSWORD?

1.YES

2.NO

Select the Password

Option

Select whether or not to use the password option for this relay box.

To set the password option for this relay box, press:

Go to Step 7.

If you do not wish to set the password option with this relay box, press:

Go to Step 8.

Enter the Password

Enter the password (max. 20 digits).

ENTER PASSWORD

PASSWORD =(MAX20) XXXXX

Then press:

RELAY END NUMBER PRESS E-MAIL KEY, SPEED DIAL KEY OR ONE TOUCH KEY

Setting Up a Relay Box with E-mail Address - continued

Enter the End Station

Repeat this step until all of the required end stations are entered. Then go to Step 9.

NOTE:

Also the facsimile numbers can be assigned to a Relay Box where E-mail addresses have been assigned. To assign the facsimile numbers to a Relay Box, see the section about “RELAY TRANSMISSION” in the DP120F/125F OPERATOR’S MANUAL.

Press:

RELAY END NUMBER

PRESS SPEED DIAL KEY OR ONE TOUCH KEY

NOTE:

Group Numbers cannot be used in conjunction with Email addresses in a relay box.

Enter the One Touch Key of End Station

If an end station is assigned to a One Touch Key, press:

Example: One Touch Key 35.

RELAY END NUMBER

ONE TOUCH = 35 XXXXXX

After 2 seconds:

RELAY END NUMBER ONE TOUCH = 35 ENTER MORE OR PRESS [START]

If no E-mail address is assigned to this One Touch key, the following screen is displayed.

Try again from the beginning of Step 8.

RELAY END NUMBER

ONE TOUCH = 35 NOT ENTRY

After 2 seconds:

RELAY END NUMBER PRESS E-MAIL KEY, SPEED DIAL KEY OR ONE TOUCH KEY

Continue the operation from the beginning of Step 8.

Setting Up a Relay Box with E-mail Address - continued

Enter the End Station - continued

Enter the Abbreviated Dial Number of End Station

If an Abbreviated Dial Number is assigned to the end station, press:

Enter the Abbreviated Dial Number.

RELAY END NUMBER

ABB. NUMBER= XXX XXXXXXXX

RELAY END NUMBER ABB. NUMBER= XXX ENTER MORE OR PRESS [START]

Continue the operation from the beginning of Step 8.

If no E-mail address is assigned to the Abbreviated Dial Number, the following screen is displayed.

After 2 seconds:

Complete the End

Station Entry

When all the desired End Station Entries (One Touch Keys or Abbreviated Dial Numbers) are completed under the same Relay Box, press:

TRANSMISSION REPORT ENTER TEL NUMBER, SPEED DIAL KEY OR OT ENTER TO COMPLETE

Enter the Number to send the Transmission

Result

Enter the facsimile number you want to send the relay transmission report (relay transmission End Stations results) to.

If you do not desire a relay transmission report, press:

The following screen is displayed for about 2 seconds to indicate that the Mailbox is registered.

REGISTERED

The display returns to the screen in Step 2.

10a

Enter the Number Using the Dial Keypad

Enter the facsimile number using the Dial Keypad.

TRANSMISSION REPORT

TEL NUMBER =(MAX128) XXXX

Then press:

ABB. NUMBER =(1-999) XX

Then press:

ABB. NUMBER= XXX NOT AN EMAIL ADDRESS

After 2 seconds:

RELAY END NUMBER PRESS E-MAIL KEY, SPEED DIAL KEY OR ONE TOUCH KEY

Try again from the beginning of Step 8.

The following screen is displayed for about 2 seconds to indicate that the Mailbox is registered.

REGISTERED

Setting Up a Relay Box with E-mail Address- continued

Enter the Number to send the Transmission Result - continued

10b

Enter the Number using the One Touch Key

Press the desired One Touch Key.

Example: One Touch Key 01.

TRANSMISSION REPORT

ONE TOUCH 01

The following screen is displayed for about 2 seconds to indicate that the Mailbox is registered.

10b

Enter the Number using the Abbreviated Dial Number

Press the desired Abbreviated Dial Number.

Enter the Abbreviated Dial Number.

Then press:

The following screen is displayed for about 2 seconds to indicate that the Mailbox is registered.

REGISTERED

The display returns to the screen in Step 2.

Complete the Relay

Box Setup

If you complete the Relay Box Setup, press:

The display returns to the Standby Mode.

REGISTERED

The display returns to the screen in Step 2.

TRANSMISSION REPORT

ABB. NBR= 001

- OFFRAMP GATEWAY SETUP

Offramp Gateway, Offramp Gateway Overview

What is a “Offramp Gateway”?

This machine can be used as a Hub Station to forward E-mails from your client computer or Internet Fax machine to the any facsimile through the public switched telephone network.

2. The mail server (toshiba.com) retrieves the E-mail.

NOTE: The mail server is configured to re-

trieve the E-mail whose forwarding address contains “host1.toshiba.com”.

1. The E-mail is sent to “xxxx@host1.toshiba.com” from the Internet Fax machine or client computer.

Internet FAX machine

Personal Computer

Mail Server

3. The mail server transfer the E-mail to the machine in the SMTP transmission.

NOTE: The mail server is configured to

transfer the E-mail whose forwarding address contains “host1.toshiba.com”.

DP120F/DP125F (host1.toshiba.com)

I-FAX

Internet

Mail Server

(toshiba.com)

Subaddress Destination

G3 FAX

Relay Box

4. The E-mail is converted to a facsimile and send to the G3 FAX through the public switched telephone network.

For more information, see “How to send a document using Offramp Gateway”.

5. If the username section of the E-mail address designates the fax number and the subaddress, the facsimile is sent to the subaddress destination.

For more information, see “How to send a document using Offramp Gateway”.

For example, the document can be sent to the machine in a country or city through the Internet, then the document is sent from this machine to the any facsimiles through the local public telephone line.

What is “SMTP”?

This machine uses Simple Mail Transfer Protocol (SMTP) to enable the Offramp Gateway transmission. “SMTP” is a server protocol for sending E-mail messages between servers. Usually the E-mail systems that transfer E-mails over the Internet use the SMTP to send messages from one server to another. Therefore, when this machine uses the SMTP to transfer E-mails, this machine works as a mail server.

How this machine can receive E-mail through SMTP?

For the DP120F/DP125F to receive transmissions in SMTP mode from the mail server, the specific domain (that relates to the DP120F/DP125F) E-mail address must be set up on the Host mail server. To set this on the mail server, the hostname of this machine must be designated. If the hostname of this machine is designated as “host1.toshiba.com”, it is set to transfer the E-mail to this machine when an E-mail to “xxx@host1.toshiba.com” is delivered to the Internet.

How to send a document using Offramp Gateway

Setting Up for Offramp Gateway

Using the Offramp Gateway transmission, you can send E-mail documents to a facsimile connected in the public switched telephone network. Also, this machine supports addressing the ITU-T Mailbox in the remote facsimile.

When you send an E-mail using the Offramp Gateway transmission, the syntax of the Offramp-email-address must be specified correctly.

Sending to Facsimile

Offramp-email-address syntax:

FAX=xxxxxxxxx@FQDN

[“xxxxxxxxx” is the telephone number of a facsimile.]

For example when the assigned domain name (FQDN) for this machine is “host1.toshiba.com” and the facsimile number is “1212121212”:

i.e. FAX=1212121212@host1.toshiba.com

Sending to Subaddress

Offramp/subaddress-email-address syntax:

FAX=xxxxxxxxx/T33S=yyyy@FQDN

[“xxxxxxxxx” is the telephone number of a facsimile.]

[“yyyy” is the subaddress.]

SUPPLEMENT:

“T33S” is a syntax code to specify a subaddress. When you send to a subaddress using the Offramp Gateway, the facsimile number and the subaddress number is separated with “/”.

For example when the assigned domain name (FQDN) for this machine is “host1.toshiba.com”, the facsimile number is “1212121212”, and the subaddress is “1234”:

i.e. FAX=1212121212/T33S=1234@host1.toshiba.com

NOTE:

Any international telephone number entry is not accepted for the facsimile number in the Offramp-email-address.

To setup this machine for the Offramp Gateway transmission:

E-mail Account Setup Note

E-mail Address The domain of your E-mail address becomes a name

added the sub-address for this machine and domain name of the SMTP server. For example, if the domain name of the mail server is “toshiba.com” and sub-address of this machine is “host1”, the domain of the E-mail address for this machine will be a FQDN added to this domain.

[i.e. username@host1.toshiba.com] (See page 60.)

Receive Mode Set to “SMTP”. (See page 62.)

SMTP Server Address Assign the IP address of the main mail server that sup-

plies the domain for your machine. (See page 67.)

*1 “Fully Qualified Domain Name” consists of a host name and domain name.

Offramp Gateway Properties Setup Note

E-mail to FAX Gateway This sets the machine to allow forwarding the document

that is received by the Offramp Gateway transmission. (See page 87.)

Gateway Print This sets whether to print the document sent from the

Internet FAX machine using the Offramp Gateway transmission. The machine prints the document before forwarding it to the facsimile, so that you can confirm what is sent using the Offramp Gateway. (See page 88.)

Gateway Security This sets whether to check the fax number where the

document is being sent to before allowing the document to be forwarded via the Offramp gateway. If the fax number of the facsimile is not registered as One Touch dials or Abbreviated dials, the machine does not allow the Offramp Gateway for this document. (See page 89.)

Important:

Some settings are required to be configured at the SMTP server.

• The domain name for this machine must be assigned on the main SMTP server.

• Set up the SMTP server to forward the E-mail to this machine when the SMTP server receives an E-mail whose address contains the host name for this machine.

Ask your administrator to set up the SMTP server.

that the sub-address is

E-mail to FAX Gateway Setting

This sets the machine to allow forwarding the document that is received by the Offramp Gateway transmission.

If this is set to ON, it is recommended to set up “Gateway Print” and “Gateway Security”.

Display the E-mail

Press:

01.PRINT TEXT BODY

02.BODY PAGE LIMIT

03.SEND DISPOSITION

04.PRINT HEADER ↓

05.PRINT E-MAIL ERR

06.PRINT DSN

07.PRINT DISPOSITION

08.REQUEST DSN

09.EMAIL TO FAX GTWY

10.GATEWAY PRINT

11.GATEWAY SECURITY

12.CONFIRM. TIMER

13.SET CONFIRM. TIME

14.MSG SIZE LIMIT

Display the EMAIL TO

FAX GTWY Menu

Press:

EMAIL TO FAX GTWY

1.ON

2.OFF

Enable/Disable the

EMAIL TO FAX GTWY

Enable or Disable the E-mail to FAX Gateway function.

(for ON-Enable)

(for OFF-Disable)

OPERATION COMPLETED

Displayed for 2 seconds

The display returns to Step 1.

These items are outside the LCD frame. To view them, use the [ ] scroll key.

Gateway Print Setting

This sets whether to print the E-mail that is sent to the Offramp Gateway transmission. The machine prints the document before forwarding it to the facsimile, so that you can confirm what is being sent using the Offramp Gateway.

This setting is available when the “E-mail to FAX GTWY” is set to ON.

Display the E-mail

Press:

01.PRINT TEXT BODY

02.BODY PAGE LIMIT

03.SEND DISPOSITION

04.PRINT HEADER ↓

05.PRINT E-MAIL ERR

06.PRINT DSN

07.PRINT DISPOSITION

08.REQUEST DSN

09.EMAIL TO FAX GTWY

10.GATEWAY PRINT

11.GATEWAY SECURITY

12.CONFIRM. TIMER

13.SET CONFIRM. TIME

14.MSG SIZE LIMIT

Display the GATE-

WAY PRINT Menu

Press:

PRINT COPY OF DOCUMENT AT GATEWAY

1.ON

2.OFF

Enable/Disable the

Gateway Print

Enable or Disable the Gateway Print function.

(for ON-Enable)

(for OFF-Disable)

OPERATION COMPLETED

Displayed for 2 seconds

The display returns to Step 1.

These items are outside the LCD frame. To view them, use the [ ] scroll key.

Gateway Security Setting

This sets whether to check the fax number where the document is sent before allowing the Offramp Gateway.

If the fax number of the facsimile is not registered as One Touch dials or Abbreviated dials, the machine does not allow the Offramp Gateway for this document.

This setting is available when the “E-mail to FAX GTWY” is set to ON.

NOTE:

Any person who knows the sub-domain of your machine, can send documents from another Internet Fax machine by the Offramp Gateway transmission regarding your machine as the relay station. This item is for setting the security for E-mail to FAX Gateway function.

Display the E-mail

Press:

01.PRINT TEXT BODY

02.BODY PAGE LIMIT

03.SEND DISPOSITION

04.PRINT HEADER ↓

05.PRINT E-MAIL ERR

06.PRINT DSN

07.PRINT DISPOSITION

08.REQUEST DSN

09.EMAIL TO FAX GTWY

10.GATEWAY PRINT

11.GATEWAY SECURITY

12.CONFIRM. TIMER

13.SET CONFIRM. TIME

14.MSG SIZE LIMIT

Display the GATEWAY

SECURITY Menu

Press:

GATEWAY SECURITY

1.ON

2.OFF

Enable/Disable the

Gateway Security

Enable or Disable the Gateway Security function.

(for ON-Enable)

(for OFF-Disable)

OPERATION COMPLETED

Displayed for 2 seconds

The display returns to Step 1.

These items are outside the LCD frame. To view them, use the [ ] scroll key.

- ADDITIONAL FUNCTIONS SETUP

The following additional functions are available when the Internet Fax kit is installed to the machine.

• FTP Server Login Name

• FTP Server Login Password

• LAN FAX

• IPX/SPX Protocol

• Frame Type

FTP Server Login Name Setting

This allows you to set the user name to log into the FTP server on the machine.

The user name is required to transmit data between a personal computer and the machine using the TOSHIBA Viewer.

NOTE:

The “public” is assigned as the default login name.

Display the FTP

Press:

Display the FTP SRV

Press:

FTP SRV LOGIN NAME

(MAX 32:)

public

Enter the Login

Name

Enter the Login Name using the Keyboard and Numeric Keypad.

FTP SRV LOGIN NAME

(MAX 32:) XXXXX

When the correct Login Name is displayed, press:

The display returns to Step 1.

01.FTP SRV LOGIN NAM

02.FTP SRV LOGIN PWD

FTP Server Login Password Setting

This allows you to set the password to log into the FTP server on the machine. This password is required to transmit data between a personal computer and the machine using the TOSHIBA Viewer.

NOTE:

The “pass” is assigned as the default login password.

Display the FTP

Press:

01.FTP SRV LOGIN NAM

02.FTP SRV LOGIN PWD

Display the FTP SRV

Press:

FTP SRV LOGIN PWD

(MAX 32:)

pass

Enter the Login

Password

Enter the Login Password using the Keyboard and Numeric Keypad.

FTP SRV LOGIN PWD

(MAX 32:) XXXXX

When the correct Login Password is displayed, press:

The display returns to Step 1.

LAN FAX Setting

This allows you to set the IP address of the ImageVision2000 or SmartLink server. Only the server assigned here can access this machine.

Display the LAN

FAX Menu

Press:

01.LAN FAX SRV ADDR

Display the LAN FAX

SERVER ADDR Menu

Press:

LAN FAX SERVER ADDR

000.000.000.000

Enter the LAN FAX

server address

Enter the server address of the ImageVision2000 or SmartLink2000.

LAN FAX

172.016.110.124

When the correct LAN FAX server address is displayed, press:

OPERATION COMPLETED

Displayed for 2 seconds

The display returns to Step 1.

IPX/SPX Protocol Setting

This allows you to enable or disable the Network Interface Card to connect using the IPX/ SPX protocol.

When the machine connects to the NetWare server, the IPX/ SPX protocol must be set to ON.

NOTE:

This is set to ON as a factory default.

Display the NETWORK

(NOVELL) Menu

Press:

01.DONE

02.IPX/SPX PROTOCOL

03.FRAME TYPE

Display the FRAME

TYPE Menu

Press:

IPX/SPX PROTOCOL

01.ON

02.OFF

Select the IPX/SPX

Protocol Mode

Enable or Disable to use the IPX/SPX Protocol.

(for ON-Enable)

(for OFF-Disable)

OPERATION COMPLETED

Displayed for 2 seconds

The display returns to Step 1.

Continue to set another item, or

press

“1.DONE” to exit the Menu Operation mode and return to the Standby Mode.

+ to select

When “1.DONE” is selected, the Network Interface Card starts initializing. Wait for few minutes until the Network Interface Card completes initializing.

Frame Type Setting

This allows you to change the frame type of the Network Interface Card.

When the machine connects to the NetWare server, the machine uses this frame type.

NOTE:

The “AUTO” is set as the default frame type.

Display the NETWORK

(NOVELL) Menu

Press:

01.DONE

02.IPX/SPX PROTOCOL

03.FRAME TYPE

Display the FRAME

TYPE Menu

Press:

FRAME TYPE

01.AUTO

02.802.3

03.ETHENET II ↓

04.802.3 SNAP

05.802.2

These items are outside the LCD frame. To view them, use the [ ] scroll key.

Select the frame type

Select the desired frame type. Press:

(for AUTO)

(for 802.3)

(for ETHENET II)

(for 802.3 SNAP)

(for 802.2)

The display returns to Step 1.

Continue to set another item, or

press

“1.DONE” to exit the Menu Operation mode and return to the Standby Mode.

When “1.DONE” is selected, the Network Interface Card starts initializing. Wait for few minutes until the Network Interface Card completes initializing.

+ to select

OPERATION COMPLETED

Displayed for 2 seconds

The display returns to Step 1.

LISTS AND REPORTS - E-MAIL NOTIFICATION REPORTS PRINT FORMAT

DSN Report

Successful Report of DSN

From : System Administrator <postmaster@TOSHIBA.COM> To : ifax <ifax@TOSHIBA.COM> Cc : Date : Fri, 2 Mar 2001 11:53:43 +0900 Subject : Delivered: Internet Fax MAIL

Your message

This message indicates that the E-mail was successfully sent to the recipi-

was delivered to the following recipient(s):

user01 on Fri, 2 Mar 2001 11:39:17 +0900

ents.

Unsuccessful Report of DSN

From : System Administrator <postmaster@TOSHIBA.COM> To : ifax <ifax@TOSHIBA.COM> Cc : Date : Fri, 2 Mar 2001 11:53:43 +0900 Subject : Undelivered: Internet Fax MAIL

To: user01 Subject: Internet Fax MAIL

This is a notification message that the mail server has successfully or unsuccessfully delivered the E-mail message to a recipient.

Printing Procedure

Auto Print (if programmed;

see page 74):

Printing will automatically start when the DSN message is received from the mail server.

NOTE:

To receive the DSN from the mail server, you must send an E-mail with the DSN request. To set this option, see page 76.

Also, the mail server of the recipients should suppot the DSN.

This message indicates that the E-mail was not delivered successfully to the recipients.

Your message

To: user01 Subject: Internet Fax MAIL

did not reach the following recipient(s):

user01@toshiba.com on Fri, 2 Mar 2001 11:39:17 +0900

The recipient name is not recognized The MTS-ID of the original message is : c=US;a= ;p=Toshiba;I=MARSHAL0103020253GDXCQP26

MSEXCH:IMS:Toshiba:TOSHIBA.COM:MARSHAL 0 (000C05A6) Unknown Recipient

MDN Report

From : <ifax@toshiba.com> To : <user01@toshiba.com> Cc : Date : Fri, 2 Mar 2001 11:53:43 +0900 Subject : Disposition notification (MDN): Success Message ID : <200103025113610.43@Ifxa.toshibatec.com>

This report relates to a message you sent with the following header fields: Message-id: <200103025113610.43@Ifxa.toshibatec.com> To: user01@toshiba.com Subject: Internet Fax MAIL

This is a notification message that the recipient has successfully received the E-mail message.

Printing Procedure

Auto Print (if programmed;

see page 75):

This is a Return Receipt for the mail that you sent to the above recipient. The message and attached file may have been printed or saved. This is no guarantee that the message has been read or understood.

Reporting-UA: Ifxa.toshibatec.com Original-Recipient: rfc822;ifax@toshiba.com Final-Recipient: rfc822;user01@toshiba.com Original-message-ID: <200103025113610.43@Ifxa.toshibatec.com> Disposition: automatic-action/MDN-sent-automatically;dispatched Media-Accept-Features:(&(color=Binary)

(image-file-structure=TIFF-limited) (| (image-coding=[MH,MR,MMR]) (& (image-coding=JBIG)

(image-coding-constrait=JBIG-T85) (JBIG-stripe-size=128)))

(| (&(dpi=200)(dpi-xyratio=[200/100,1,200/400]))

(&(dpi=300)(dpi-xyratio=1))

(&(dpi=400)(dpi-xyratio=1)) (paper-size=[A4,legal,letter]) (MRC-mode=0) (ua-media=stationery)

Printing will automatically start when the MDN message is received from the recipient.

NOTE:

To receive the MDN from the recipient, you must send an E-mail with the MDN request. To set this option, see page 71.

SUPPLEMENT:

The MDN will not print if the E-mail message has not been successfully received by the recipient, or the recipient does not support the MDN. In this case, you can print the Alert Report that tells you have not received the MDN from the recipient. See page 97 about the Alert Report.

Alert Report

MAR-02-01 11:22 F- 039 ALERT REPORT

PAGE : 001 DATE & TIME : MAR-02-01 11:37 E-MAIL : ifax@toshiba.com

JOB NUMBER : 039

DATE : MAR-02-01 11:22

TO : user01@toshiba.com

NUMBER OF PAGES : 001

STATUS :*** NOT SURE IF THIS MESSAGE WAS SENT OR NOT, BECAUSE MDN NOT RECEIVED ***

This is a alert report that the recipient has not responsed for the MDN.

Printing Procedure

Auto Print (if programmed;

see page 77):

Printing will automatically start when the time interval set has passed after the Email message with MDN request has been sent.

NOTE:

This report indicates that the you could not received the MDN from the recipient. This report may be printed although the E-mail message is successfully received by recipients in case the recipients do not support MDN.

- LIST AND REPORT PRINT FORMAT AND PRINTING PROCEDURE

Transmission/Reception Journal (Communication Journal)

“TO” is replaced with “FROM” in a RECEPTION JOURNAL

Facsimile/Telephone Number of this facsimile unit, Line 1

Machine Counter

List/Report Name

Information

Time of output of this list or report

TRANSMISSION JOURNAL

PAGE : 001 TIME : MAY-17-00 14:25 TEL NUMBER1 : 12345678901234567890 TEL NUMBER2 : 12345678901234567890 E-MAIL : ifax@toshiba.com NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234 SCAN COUNT : 1234 (000004D2) PRINT COUNT : 2345 (00000929) DRUM COUNT : 3456 (00000D80)

NBR. FILE NBR DATE TIME DURATION PGS TO DEPT NBR ACCOUNT MODE STATUS

001 020 MAY-17 12:06 00/25 003 user02@toshiba.com ML 00 OK 002 020 MAY-17 14:01 59/59 099 +1234567890 01 9999 G3 502 P NG 20

○○○

Date and Time the

Serial No. (lists the transmissions in the order they took place)

communication started

Length of each transaction: Minutes/Seconds

Remote Station’s Fax/Telephone Number or E-mail Address

” is alternate num-

(“ ber or sub-address dial was used.)

Number of Pages

File No. (assigned to all communication jobs at the time of scanning)

Department No. (indicates the department responsible for this transmission job; printed only when the Department Control option is ON)

○○○

Account No. (printed only when the Account Number option is ON and used)

Communication Mode G3 = G3 EC = ECM EX = ECM with shortened

protocol ML = E-mail HW, HR= RDC communication (“

” is 2nd line communication)

Facsimile/Telephone Number of this facsimile unit, Line 2

E-mail Address of this facsimile unit

Your Station’s ID Name

Error Code

Result: OK (successful) NG (failure)

P = Polling SR, R = Relay Communication SB = Mailbox Communication

1st 2nd 3rd

(bps) (Resolution) (Mode) 0 2400 8x3.85 MH 1 4800 8x7.7 MR 2 7200 8x15.4 MMR 3 9600 - JBIG 4 12000 16x15.4 5 14400 6 V.34 8 300dpi

Transmission/Reception Journal shows the result of each communication for up to the past 150 transmissions/receptions.

Printing Procedure

Auto Print (available if pro-

grammed; see page 195 of the DP120F/DP125F Operator’s Manual):

Printing will automatically start whenever 150 transmissions (or 150 receptions) are completed.

Manual Print (always available; see page 196 of the DP120F/DP125F Operator’s Manual):

VERY IMPORTANT:

Up to date Activity Journals must be maintained by the user. In the event an electronic circuit board must be replaced in this unit, information pertaining to Scan, Print, and Drum counters must be entered into the replacement electronic circuit board. This information is listed at the top of every journal.

Memory Transmission Report

MEMORY TRANSMISSION REPORT

This is the result report printed after a Memory Transmission. (A job transmitted after the document is first scanned into memory.)

FILE NUMBER : 070

DATE : MAY-17 14:18

TO : user01@toshiba.com

DOCUMENT PAGES : 001

START TIME : MAY-17 14:20

END TIME : MAY-17 14:23

SENT PAGES : 000

STATUS : NG 7B

PAGE : 001 TIME : MAY-17-00 14:25 TEL NUMBER1 : 12345678901234567890 TEL NUMBER2 : 12345678901234567890 E-MAIL : ifax@toshiba.com NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234

File Number of the transmission job

Date and time when the job is accepted

Remote Party’s Name, Facsimile/Telephone Number, or E-mail Address

Printing Procedure

Auto Print (if programmed,

see page 198 of the DP120F/ DP125F Operator’s Manual):

Printing will automatically start after a transmission is completed.

Number of pages input to memory

Time when the transmission started

Time when the transmission ended (the time when a Recovery Transmission is designated)

Number of pages transmitted normally

Transmission result

Toshiba DP120F User Manual 3

Specifications and Main Features

Frequently Asked Questions

User Manual

NOTICE TO USERS

NOTICE TO USERS

CONTENTS

Before Connecting the Machine to Internet

Internet Fax Transmission Overview

Rear View

Operation Panel

Automatic Receiving Mode

Manual Receiving Mode

Receiving from SMTP Server

Output Print Format for Receiving E-mail

Sending E-mail by Direct Input

Sending E-mail by Searching E-mail Addresses

Sending E-mail by One Touch Dialing

Sending E-mail by Abbreviated Dialing

Multi-Key Quick Broadcast Transmission

Abbreviated Dialer Registration

Modify/Delete the Abbreviated Dial Number

One Touch Dialer Registration

Modify/Delete the One Touch Key

Group Number Registration

BootP/DHCP Setting

IP Address Setting

Subnetmask Setting

Default Gateway Setting

Host Name Setting

E-mail Address Setting

Error E-mail Forward Address Setting

Receive Mode Setting

POP Server Address Setting

POP Time Setting

POP Login Name Setting

POP Password Setting

SMTP Server Address Setting

Print Text Body Setting

Body Page Limit Setting

Send Disposition Setting

Print Header Setting

Print E-mail Error Setting

Print DSN Setting

Print Disposition Setting

Request DSN Setting

Confirmation Timer Setting

Set Confirmation Time Setting

MSG Size Limit Setting

Setting Up a Relay Box with E-mail Address

Offramp Gateway, Offramp Gateway Overview

How to send a document using Offramp Gateway

Setting Up for Offramp Gateway

E-mail to FAX Gateway Setting

Gateway Print Setting

Gateway Security Setting

FTP Server Login Name Setting

FTP Server Login Password Setting

LAN FAX Setting

IPX/SPX Protocol Setting

Frame Type Setting

DSN Report

MDN Report

Alert Report

Transmission/Reception Journal (Communication Journal)

Memory Transmission Report