Toshiba CIX-UG-STDTELVB User Manual

Digital Solutions Divisio

Standard Telephone

User Guide

February 2006

Publication Information

Toshiba America Information Systems, Inc., Telecommunication Systems Division, reserves the right, without prior notice, to revise this information publication for any reason, including, but not limited to, utilization of new advances in the state of technical arts or to simply change the design of this document.

Further, Toshiba America Information Systems, Inc., Telecommunication Systems Division, also reserves the right, without prior notice, to make such changes in equipment design or components as engineering or manufacturing methods may warrant.

CIX-UG-STDTELVB

Version B, February 2006

All rights reserved. No part of this manual, covered by the copyrights hereon, may be reproduced in any form or by any means—graphic, electronic, or mechanical, including recording, taping, photocopying, or information retrieval systems—without express written permission of the publisher of this material.

Strata is a registered trademark of Toshiba Corp oration. Stratagy is a registered trademark of Toshiba America Information Systems, Inc.

Trademarks, registered trademarks, and service marks are the property of their respective owners.

TOSHIBA AMERICA INFORMATION SYSTEMS, INC. (“TAIS”)

Digital Solutions Division License Agreement

IMPORTANT: THIS LICENSE AGREEMENT (“AGREEMENT”) IS A LEGAL AGREEMENT BETWEEN YOU (“YOU”) AND TAIS. CAREFULLY READ THIS LICENSE AGREEMENT. USE OF ANY SOFTWARE OR ANY RELATED INFORMATION (COLLECTIVELY, “SOFTWARE”) INSTALLED ON OR SHIPPED WITH A TAIS DIGITAL SOLUTIONS PRODUCT OR OTHERWISE MADE AVAILABLE TO YOU BY TAIS IN WHATEVER FORM OR MEDIA, WILL CONSTITUTE YOUR ACCEPTANCE OF THESE TERMS, UNLESS SEPARATE TERMS ARE PROVIDED BY THE SOFTWARE SUPPLIER. IF YOU DO NOT AGREE WITH THE TERMS OF THIS LICENSE AGREEMENT, DO NOT INSTALL, COPY OR USE THE SOFTWARE AND PROMPTLY RETURN IT TO THE LOCATION FROM WHICH YOU OBTAINED IT IN ACCORDANCE WITH APPLICABLE RETURN POLICIES. EXCEPT AS OTHERWISE AUTHORIZED IN WRITING BY TAIS, THIS SOFTWARE IS LICENSED FOR DISTRIBUTION THROUGH TAIS AUTHORIZED CHANNELS ONLY TO END-USERS PURSUANT TO THIS LICENSE AGREEMENT.

1. License Grant. The Software is not sold; it is licensed upon payment of applicable charges. TAIS grants to you a personal, non-transferable and non-exclusive right to use the copy of the Software provided under this License Agreement. You agree you will not copy the Software except as necessary to use it on one TAIS system at a time at one location. Modifying, translating, renting, copying, distributing, printing, sublicensing, transferring or assigning all or part of the Software, or any rights granted hereunder, to any other persons and removing any proprietary notices, labels or marks from the Software is strictly prohibited except as permitted by applicable law; you agree violation of such restrictions will cause irreparable harm to TAIS and provide grounds for injunctive relief, without notice, against you or any other person in possession of the Software. You and any other person whose possession of the software violates this License Agreement shall promptly surrender possession of the Software to TAIS, upon demand. Furthermore, you hereby agree not to create derivative works based on the Software. TAIS reserves the right to terminate this license and to immediately repossess the software in the event that you or any other person violates this License Agreement. Execution of the Software for any additional capabilities require a valid run-time license.

2. Intellectual Property. You acknowledge that no title to the intellectual property in the Software is transferred to you. You further acknowledge that title and full ownership rights to the Software will remain the exclusive property of TAIS and/or its suppliers, and you will not acquire any rights to the Software, except the license expressly set forth above. You will not remove or change any proprietary notices contained in or on the Software. The Software is protected under US patent, copyright, trade secret, and/or other proprietary laws, as well as international treaties. Any transfer, use, or copying of the software in violation of the License Agreement constitutes copyright infringement. You are hereby on notice that any transfer, use, or copying of the Software in violation of this License Agreement constitutes a willful infringement of copyright.

3. No Reverse Engineering. You agree that you will not attempt, and if you employ employees or engage contractors, you will use your best efforts to prevent your employees and contractors from attempting to reverse compile, reverse engineer, modify, translate or disassemble the Software in whole or in part. Any failure to comply with the above or any other terms and conditions contained herein will result in the automatic termination of this license and the reversion of the rights granted hereunder back to TAIS.

4. Limited Warranty. THE SOFTWARE IS PROVIDED “AS IS” WITHOUT WARRANTY OF ANY KIND. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, TAIS AND ITS SUPPLIERS DISCLAIM ALL WARRANTIES WITH REGARD TO THE SOFTWARE, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE WARRANTY OF NON-INFRINGEMENT OF THIRD PARTY RIGHTS, THE WARRANTY OF YEAR 2000 COMPLIANCE, AND THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. THE ENTIRE RISK AS TO THE QUALITY AND PERFORMANCE OF THE SOFTWARE IS WITH YOU. NEITHER TAIS NOR ITS SUPPLIERS WARRANT THAT THE FUNCTIONS CONTAINED IN THE SOFTWARE WILL MEET YOUR REQUIREMENTS OR THAT THE OPERATION OF THE SOFTWARE WILL BE UNINTERRUPTED OR ERROR-FREE. HOWEVER, TAIS WARRANTS THAT ANY MEDIA ON WHICH THE SOFTWARE IS FURNISHED IS FREE FROM DEFECTS IN MATERIAL AND WORKMANSHIP UNDER NORMAL USE FOR A PERIOD OF NINETY (90) DAYS FROM THE DATE OF DELIVERY TO YOU.

5. Limitation Of Liability. TAIS’ ENTIRE LIABILITY AND YOUR SOLE AND EXCLUSIVE REMEDY UNDER THIS LICENSE AGREEMENT SHALL BE AT TAIS’ OPTION REPLACEMENT OF THE MEDIA OR REFUND OF THE PRICE PAID. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL TAIS OR ITS SUPPLIERS BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, SPECIAL, INCIDENTAL OR INDIRECT DAMAGES FOR PERSONAL INJURY, LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION/DATA, OR ANY OTHER PECUNIARY LOSS OF ANY KIND ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE, EVEN IF TAIS OR ITS SUPPLIER HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. IN NO EVENT SHALL TAIS OR ITS SUPPLIERS BE LIABLE FOR ANY CLAIM BY A THIRD PARTY.

6. State/Jurisdiction Laws. SOME STATES/JURISDICTIONS DO NOT ALLOW THE EXCLUSION OF IMPLIED WARRANTIES OR LIMITATIONS ON HOW LONG AN IMPLIED WARRANTY MAY LAST, OR THE EXCLUSION OR LIMITATION OF INCIDENTAL OR CONSEQUENTIAL DAMAGES, SO SUCH LIMITATIONS OR EXCLUSIONS MAY NOT APPLY TO YOU. THIS LIMITED WARRANTY GIVES YOU SPECIFIC RIGHTS AND YOU MAY ALSO HAVE OTHER RIGHTS WHICH VARY FROM STATE/JURISDICTION TO STATE/JURISDICTION.

7. Export Laws. This License Agreement involves products and/or technical data that may be controlled under the United States Export Administration Regulations and may be subject to the approval of the United States Department of Commerce prior to export. Any export, directly or indirectly, in contravention of the United States Export Administration Regulations, or any other applicable law, regulation or order, is prohibited.

8. Governing Law. This License Agreement will be governed by the laws of the State of California, United States of America, excluding its conflict of law provisions.

9. United States Government Restricted Rights. The Software is provided with Restricted Rights. The Software and other materials provided hereunder constitute Commercial Computer Software and Software Documentation and Technical Data related to Commercial Items. Consistent with F.A.R. 12.211 and 12.212 they are licensed to the U.S. Government under, and the U.S. Government’s rights therein are restricted pursuant to, the vendor’s commercial license.

10. Severability. If any provision of this License Agreement shall be held to be invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining provisions hereof shall not in any way be affected or impaired.

11. No Waiver. No waiver of any breach of any provision of this License Agreement shall constitute a waiver of any prior, concurrent or subsequent breach of the same or any other provisions hereof, and no waiver shall be effective unless made in writing and signed by an authorized representative of the waiving party.

12. Supplier Software. The Software may include certain software provided by TAIS suppliers. In such event, you agree that such supplier may be designated by TAIS as a third party beneficiary of TAIS with rights to enforce the Agreement with respect to supplier’s software.

YOU ACKNOWLEDGE THAT YOU HAVE READ THIS LICENSE AGREEMENT AND THAT YOU UNDERSTAND ITS PROVISIONS. YOU AGREE TO BE BOUND BY ITS TERMS AND CONDITIONS. YOU FURTHER AGREE THAT THIS LICENSE AGREEMENT CONTAINS THE COMPLETE AND EXCLUSIVE AGREEMENT BETWEEN YOU AND TAIS AND SUPERSEDES ANY PROPOSAL OR PRIOR

GREEMENT, ORAL OR WRITTEN, OR ANY OTHER COMMUNICATION RELATING TO THE SUBJECT MATTER OF THIS LICENSE AGREEMENT.

Toshiba America Information Systems, Inc. Digital Solutions Division 9740 Irvine Boulevard Irvine, California 92618-1697 United States of America

DSD 020905

5932

Toshiba America Information Systems, Inc.

Telecommunication Systems Division

Limited Warranty

Toshiba America Information Systems, Inc., (“T AIS”) warrants that this voice processin g equipm ent (except fo r fuses, lamps, and other consumables) will, upon delivery by TAIS or an authorized TAIS dealer to a retail customer in new condition, be free from defects in material and workmanship for twenty -four ( 24) mon ths af ter delivery. This warranty is void (a) if the equipment is used under other than normal use and maintenance conditions, (b) if the equipment is modified or altered, unless the modification or alteration is expressly authorized by TAIS, (c) if the equipment is subject to abuse, neglect, lightning, electrical fault, or accident, (d) if the equipment is repaired by someone other than TAIS or an authorized TA IS dealer, (e) if the equipment’s serial number is defaced or missing, or (f) if the equipment is installed or used in combination or in assembly with products not supplied by TAIS and which are not compatible or are of inferior quality, desig n, or perfo rmance.

The sole obligation of TAIS or Toshiba Corporation under this warranty, or under any other legal obligation with respect to the equipment, is the repair or replacement by TAIS or its authorized dealer of such defective or missing parts as are causing the malfunction with new or refurbished parts (at their op tion). If TAIS or one of its authorized dealers does not replace or repair such parts, the retail customer’s sole remedy will be a refund of the price charged by TAIS to its dealers for such parts as are proven to be defective, and which are returned to TAIS through one of its authorized dealers within the warranty period and no later than thirty (30) days after such malfunction, whichever first occurs.

Under no circumstances will the retail customer or any user or dealer or other person be entitled to any direct, special, indirect, consequential, or exemplary damages, for breach of contract, tort, or otherwise. Under no circumstances will any such person be entitled to any sum greater than the purchase price paid for the item of equipment that is malfunctioning.

To obtain service under this warranty, the retail customer must bring the malfunction of the machine to the attention of one of TAIS’ authorized dealers within the twenty-four (24) month period and no later than thirty (30) days after such malfunction, whichever first occurs. Failure to bring the malfunction to the attention of an authorized TAIS dealer within the prescribed time results in the customer being not entitled to warranty service.

THERE ARE NO OTHER WARRANTIES FROM EITHER TOSHIBA AMERICA INFORMATION SYSTEMS, INC., OR TOSHIBA CORPORATION WHICH EXTEND BEYOND THE FACE OF THIS WARRANTY. ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND FITNESS FOR USE, ARE EXCLUDED.

No TAIS dealer and no person other than an officer of TAIS may extend or modify this warranty. No such modification or extension is effective unless it is in writing and signed by the vice president and general manager, Telecommunication Systems Division.

Contents

Introduction

Organization.......................................................................................................................iii

Conventions ........................................................................................................................iv

Related Documents/Media..................................................................................................iv

Chapter 1 — The Basics

Ringing Patterns...................................................................................................................1

Flash.....................................................................................................................................2

Flashing Outside Lines........................................................... ..... .... ..... ............................2

Off-hook Preference.............................................................................................................2

Making a Call.......................................................................................................................3

Answering a Call..................................................................................................................3

Message Waiting..................................................................................................................3

Responding to a Message Waiting Indication..................................................................3

Turning On/Off Message Waiting LED on Another Extension.......................................4

Call Transfer ........................................................................................................................4

Conference Calls..................................................................................................................5

Adding Voice Mail to a Conference.................................................................................6

Connecting Two Outside Lines........................................................................................6

Chapter 2 — Advanced Operation

Account Code Calls .............................................................................................................7

Verified/Non-Verified Account Codes.............................................................................7

Forced Account Codes......................................................................................................8

Voluntary Account Codes (Verified/Non-Verified).........................................................8

Automatic Busy Redial........................................................................................................9

Automatic Callback .............................................................................................................9

Call Forward ......................................................................................................................10

Strata CIX Standard Telephone 02/06 i

Contents

Chapter 2 – Advanced Operation

System.............................................................................................................................10

Station.............................................................................................................................10

Call Forward Categories.................................................................................................11

Call Forward Settings.....................................................................................................11

Call Forward Procedures ................................................................................................12

Call Park Orbits..................................................................................................................14

Call Pickup.........................................................................................................................15

Group Pickup........................................................................................ ..........................15

Page/Internal Call Pickup...............................................................................................15

Call Waiting.......................................................................................................................16

Direct Inward System Access............................................................................................17

Do Not Disturb......................................................................................... .... ......................17

Setting DND for Another Extension...............................................................................18

Door Lock(s)......................................................................................................................18

Door Phone(s)....................................................................................................................19

Emergency Ringdown....................................................................................... .... .............20

Override Calls........................................ ..... ................................................................... . ...20

Busy Override.................................................................................................................20

Do Not Disturb Override................................................................................................21

Executive Override.........................................................................................................21

Class of Service Override...............................................................................................22

Privacy Override.............................................................................................................22

Paging ................................................................................................................................22

Answering a Page...........................................................................................................23

All Call Page...................................................................................................................23

Emergency Page .............................................................................. ..... .... ......................23

Privacy ...............................................................................................................................24

Redial.................................................................................................................................24

Speed Dial..........................................................................................................................24

Make a Call Using Speed Dial........................................................................................25

Store a Station Speed Dial Number................................................................................25

Advanced Speed Dial Operation ....................................................................................25

Uniform Call Distribution (UCD)......................................................................................27

Login/Logout..................................................................................................................28

Voice Mail - Direct Transfer..............................................................................................28

Other Voice Mail Features..............................................................................................28

Feature Access Codes ........................................................................................................29

ii Strata CIX Standard Telephone 02/06

Contents

Chapter 2 – Advanced Operation

Index ......................................................................................................................................33

Strata CIX Standard Telephone 02/06 iii

Contents

Chapter 2 – Advanced Operation

iv Strata CIX Standard Telephone 02/06

Introduction

This guide provides operating instructions for standard analog telephones connected to a Strata CIX

Organization

This guide is divided as follows:

• Chapter 1 – The Basics provides descriptions and operating procedures for all of

the features available with standard analog telephones.

• Chapter 2 – Advanced Operation explains how to use the features which are

available on the standard telephone.

system.

Strata CIX Standard Telephone 02/06 iii

Introduction

Conventions

Conventions Description

Elaborates specific items or references other information. Within some

Note

Important!

Arial Bold

Tilde (~) Means “through.” Example: 350~640 Hz frequency range.

See Figure 10

tables, general notes apply to the entire table and numbered notes apply to specific items.

Calls attention to important instructions or information.

Represents telephone buttons. shows a multiple PC keyboard or phone button entry. Entries without

spaces between them show a simultaneous entry. Example: Delete+Enter. Entries with spaces between them show a sequential entry. Example:

Grey words within the printed text denote cross-references. In the electronic version of this document (Strata CIX Administration Tools Application Software and Documentation Library CD-ROM or FYI Internet download), cross-references appear in blue hypertext.

# + 5.

Related Documents/Media

Note Some documents listed here may appear in different versions on the

CD-ROM or in print. T o find the most current version, check the version/date in the Publication Information on the back of the document’s title page.

Refer to the following for more information:

• Strata CIX Administration T ools Application Software and Documentation Library CD-ROM

iv Strata CIX Standard Telephone 02/06

The Basics 1

This chapter shows you the basic operation of your standard analog telephone.

Notes

• A representative in your company is assigned as the CIX System Administrator for the Strata CIX telephone system. The CIX System Administrator is responsible for assigning telephone features. Be sure to check with your CIX System Administrator and make sure you know which features are enabled on your system.

• The feature access codes, such as reprogrammed. Again, check with your CIX System Administrator regarding codes.

Ringing Patterns

#408 on page 3, can change if they are

• Trunk-to-station call – One second On, three seconds Off.

• Station-to-station call – 0.4 seconds On, 0.2 seconds Off, 0.4 seconds On, three seconds Off.

Note Under special circumstances, Trunk-to-station calls may be programmed to

emulate outside facilities. Consult your CIX System Administrator.

Strata CIX Standard Telephone 02/06 1

The Basics

Flash

The term “flash” is used in a number of feature instructions. Since many standard telephones have a standard telephone does not have a hookswitch.”

ä To manually flash the hookswitch, while on a call, press the hookswitch down

about 1/2 second, then release it. You should hear dial tone after doing this.

Flashing Outside Lines

Some outside line features, such as conferencing, Centrex, or behind PBX operation require “flashing the outside line,” to dial Centrex/PBX feature access code or extension numbers.

ä To flash an outside line

1. Momentarily press the hookswitch for about 1/2 second. After you press the hookswitch, you hear dial tone. This hookflashes the Toshiba system only.

2. Press

#45. You hear Centrex or PBX dial tone. You can now dial a Centrex or

PBX feature access code or extension number.

Flash button, this guide assumes that you have one. If your

Flash button, perform the following to “Flash the

Off-hook Preference

Off-hook Preference is an option used to connect to Internal Dial tone or an outside line when going off-hook to make a call (Requires Release 4.1 and above software).

Note Check with your System Administrator to determine your telephone’ s Off-hoo k

selection.

ä If your telephone selects internal dial tone

• Dial the extension number of the internal station you wish to connect to.

...or

• Dial 9 or a line access code to connect to an outside line.

ä If your telephone selects an outside line, dial the telephone number of the outside

party you wish to connect to.

2 Strata CIX Standard Telephone 02/06

ä To override outside line preference and access internal dial tone, press **

Example: Go off hook and press ** to get internal dial tone and then dial the extension.

Note ** is the default used to override CO Line Preference and get internal dial tone.

Check with your System Administrator if the default has been changed.

Making a Call

ä Lift the handset, then dial the number.

A line may be automatically selected or you can manually choose a line. Dial tone plays through the handset. Call progress tones (Ringback Tone, Busy Tone, etc.) are heard through the handset.

Answering a Call

ä Pick up the handset.

The Basics

Making a Call

Message Waiting

A message light and/or interrupted dial tone indicates a message for your phone. An extension can receive up to four simultaneous Message Waiting indications. One

message is reserved for the Message Center.

Responding to a Message Waiting Indication

1. Lift the handset, then press #408. Your phone rings the extension or voice mail device that sent the indication.

2. After answering the message(s), place the handset back on-hook.

3. If the Msg indication remains On, you have more messages; repeat Steps 1~3 above to retrieve them. Voice mail devices turn Off the indications after a short delay, after you checked all messages.

4. To manually turn off your Msg light, lift the handset, then press for each message received.

Strata CIX Standard Telephone 02/06 3

#409. Do this step

The Basics

Call Transfer

Turning On/Off Message Waiting LED on Another Extension

If you call an extension and it is busy or there is no answer, you can light that extension’s Message Waiting LED and enable that extension to call you back.

1. Dial an internal extension. You hear busy tone or there’s no answer.

2. Press

3. Hang up. The Msg LED on the called telephone flashes until the called party

4. To turn Off a Message LED that you have turned on for another extension, press

7. The Msg LED flashes red on the called phone.

presses the flashing

#64 plus the extension number that has the message light set. Hang up to release

your telephone.

Msg button - which calls you back.

Call Transfer

1. While on a call, press Flash. You hear internal dial tone.

2. Dial the extension where the call will be transferred. You can remain on the line and announce the call or immediately “blind transfer” the call.

During call transfer, you can connect all three parties by pressing

• If you get voice mail, you can leave a message or hang up and let the

transferred caller leave a message.

• If you hear a long single tone, then announce the call over the called phone’s

speaker.

3. Transfer with Camp On: If the station to which you want to transfer the call is busy , you may hang up and the transferred trunk or station will be camped on to the busy destination.

Flash.

ä To transfer a call directly to Voice Mail (VM)

1. While on a call, press

2. Enter

3. Enter the VM mailbox number (usually the same as the extension number), press

#407.

#. The call transfers immediately and your extension becomes idle.

Flash.

4 Strata CIX Standard Telephone 02/06

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